HomeMy WebLinkAboutFourth of July Steering Committee Minutes 2014-05-214th of July Meeting
Minutes
May 21, 2014
Committee members in attendance:
Rufino Ramirez
Michelle Scarpa
Chris Scarpa
Stefanie Karacostas
Tony Scarpa
Stacy Scarpa
Tommy McDonald
Lucy Woltz
Robin Hall
James Toney, Director of Community Services
Kimberly Ramirez, Staff
Michael Boyett, Staff
Drew Pennywell, Staff
Gary Williams, Staff
Sherry Burrows, Friendswood PD
Pat McGinnis, Council Liasion
1. Call to order: The meeting was called to order at 7:05 p.m.
2. Communications from the public: NA
3. Discussion and possible action regarding April 16, 2014 minutes: Stacy made a motion to
approve the minutes as presented, Stefanie second the motion and the motion passed
unanimously.
4. Discussion and possible action regarding the 2014, 4th of July Celebration
A. Parade: Drew informed the committee that we have received 15 parade applications. Drew
questioned if they want to do ribbons or medals for the bike riders. Lucy offered to help look
for a sponsor.
B Day Program: Kimberly informed the committee that we have received 22 booths. Michelle
stated she might have a food court area by the gazebo concrete circle area and since they have
not had parking issues we will not have committee members on parking duty. Kimberly
informed the committee that the ice and Party Animals confirmed. Lucy suggested sending
vendors vendor packet, close Shadwell as an exit and use the chamber as an exit. Lucy stated
they used this format at the car show and it worked very well. James stated that we need to
decide which rides you would like to have at the day and evening program. Committee picked 4
mechanicals for the night program, Chair swing, Rockwall, mechanical bull and a spinning ride.
C. Evening: James informed the group on making a change to move the amusement rides from
the back of the park to the front of park at the parking lot. People will get off the buses and
there will be a shoot that will lead them into the park. Will still have the VIP tent and the mobile
home in the parking lot. Rides in the middle, leave a gap to have a shoot for the buses when
the event ends. Fencing and barricades will be in front of the rides to protect people from the
buses. The stage is moving down towards the dumpster to create more room for us. Handicap
bus will still drop off in the same area. The plan is to shut down the rides right before the
fireworks and will not start up again for the night. No cars will be coming into the park, only
council, committee and dignitaries. We will create a list and or badge for entry. Reposition the
barricades right after we shut down the rides. We’ll need to let the vendors know what time he
can exit the event. PD was ok with the changes. All of PD vehicles will be staged by the junior
high. James Toney informed that only 1 EMS vehicle and one FVFD vehicle will be allowed in
the parking lot. Tommy stated he will get with Stan on limiting the vehicles. Michelle asked
about the walkers from West Ranch; block the bus loop walkway to main entrance, same thing
as last year? James stated yes let’s keep it the same as last year. Keep signage at the bus
locations stating, last bus pickup at 8:45 p.m. Committee asked to send notice out and be
specific. Michelle asked if we had radios, James Toney said yes we had radios. Committee
suggests putting last bus pickup on marquee at Stevenson. James stated we are finalizing the
singers, we currently have 2 committed. We are still having sky divers but we currently do not
have a sponsor. James stated the fly over is confirmed. James Toney asked if the committee
wanted an atm for the day or night program. Committee stated, yes. Interstate Barricades is
confirmed. Evening vendors will be Knights of Columbus, Joe D’s and FFA. Sherry stated that
there is currently an open carry movement I don’t think we'll have any issues only 2 in the area
currently. She stated that right now we're leaving them alone. We’re not allowed to stop them
to come in. Sherri stated one of the dogs will be out of commission; another bomb dog will be
brought in for the event. Shari will take care of contacting the motorcycle officers. Robin asked
if she will have a police car for announcing before the parade. Sherri stated she will make
arrangements so Robin can announce from a police car 10 minutes before the parade. Sherri
informed us that Sgt wise is in charge of the parade. Tommy asked if the stage, tent and the
cabodas are confirmed, James stated yes all of that has been confirmed. Confirmed with
Sunbelt on lights. Tommy requested one barricade at Stevenson and an officer to prevent golf
carts to come back and forth. He also reminded us to make sure that the coast guard is
recognized. Committee will wear blue polo’s in the morning and the new white shirts at night.
5. Adjournment: The meeting was adjourned 8:09 pm
Approved by:
Kimberly Ramirez
Date:
June 10, 2014