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HomeMy WebLinkAboutFourth of July Steering Committee Minutes 2017-07-194th of July Steering Committee July 19, 2017 Minutes Committee members in attendance Tommy McDonald Barbara Blanchard Chris Scarpa Michelle Scarpa Kathy Molinaro Rufino Ramirez Tony Scarpa James Toney, Staff Kimberly Ramirez, Staff Katy Blanchard, Staff Gary Williams, Staff Heather Whitty, Staff Michael Boyett, Staff John Scott, Council Liaison FISD Transportation, Christina Jaime 1. Call to order: The meeting was called to order at 6:08p.m. 2. Communications from the public: FISD Transportation was in attendance at the meeting; Christina stated that they had 24 drivers, 1 monitor, 1 superintendent and 1 mechanic. They dropped off 2051 people, 2022 rode back. FISD recommended moving back to Methodist Church instead of using Clear Brook. Finished loading buses 10 minutes to 11pm. We need to make sure buses don’t leave the pickup location until 6:15PM. Last bus arrived at 8:45 from the campus. Christina stated people were getting on the wrong line and drivers were taking them back to the right location which was causing a delay. We need to communicate better on informing the public on where the bus is going before loading. 3. Discussion and possible action regarding June 28, 2017 minutes: Kathy made a motion to approve the minutes as presented, Chris second the motion and it passed unanimously. 4. Discussion and possible action regarding the 2017, 4 th of July Celebration A. Parade: Depiction of theme wasn’t judged on. Horses, at Captains Corners, took 4 hours to clean up horse waste and had to go back the next day to finish, would like to take horses back to a grassy area. Gary suggested putting poop bags on horses. Horse’s entries are responsible for cleaning up their own horse mess. Dignitary entries need to stop at the announcer stand so they can announce the dignitary’s description, Dave Smith said dignitary entries we’re going way too fast. Michelle stated PD was awesome. Suggest on having Katy, the high school interviewer on a gator next time, but the camera footage was great. A Float was throwing candy, we need to remind them of the rules of no throwing items from the parade entry. B. Day Program: Michelle, Awesome Events need to be in the park by 9am, they came in late. $10 for ice, complain about face painting lady on being rude, reptile guy left early. No trucks left in park during the event. Suggested to bring ice trailer into the park and put it under a tree, if ice trailer has electrical. Request electricity for ice trailer. Need water slide during the day. Add misters to the park to help with the heat. Look at different type of rides. When we sell the wristband we’ll give them a card on the rides description and requirements. Make badger signs for rides on age and height info. ATM trailer didn’t work. C. Evening: Setting under the basketball court went well. Officers were letting people in. First officer didn’t let anyone in. Second officer let everyone in. PD didn’t get out of their car near Judy’s location. Judy asked for assistance. Sound check was delayed, have singers come in later like 6pm. Can we have the hand signer, sign all 3 songs? James stated she should sign everything. Committee stated that everything went great. All cars should be out of the park at 6pm. Getting dignitaries out, possibly loading them thru the field. PD was letting people in after the event is over. Staff member/PD needs to be behind the stage. Use wristbands when dropped off at Centennial, so we know who the dignitaries are. Walkers need to drop off regular participant at the bus line. Have them pick up their wristband at the breakfast. Fireworks, we’re going with another company next year. We paid them and will be moving on. Committee would like to lock in Spazmatics or ZZ top is #2by Barbara. Vote on Committee Chairs: James informed the committee that the new updated appointment policy came out and make sure that everyone read it. Chair: Tommy - Tony made a motion to keep Tommy as the chair, Chris second the motion and the motion was unanimous. Vice Chair: Barbara- Chris made a motion to keep Barbara as Vice Chair, Michelle second the motion and the vote was unanimous. Breakfast Chair: Committee suggested Renae, but Renae was not in attendance Parade Chair: Stacy-Barbara offered to help Stacy with the parade. Parade marshal: Tony Day Chair: Michelle Evening Chair: Barbara nominated Rufino as Evening chair, Kathy second it and the motion was passed unanimously. Next meeting August 16, 2017 5. Adjournment: Meeting was adjourned at 8:20pm Approved by: Kimberly Ramirez Date: August 16, 2017