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HomeMy WebLinkAboutFourth of July Steering Committee Minutes 2022-03-30CITY OF FRIENDSWOOD FOURTH OF JULY STEERING COMMITTEE MEETING MINUTES WEDNESDAY, March 30, 2022 – 6:00PM MINUTES OF A REGULAR MEETING OF THE FRIENDSWOOD FOURTH OF JULY STEERING COMMITTEE THAT WAS HELD ON WEDNESDAY, MARCH 30, 2022, IN THE SECOND FLOOR CONFERENCE ROOM AT FRIENDSWOOD CITY HALL LOCATED AT 910 S. FRIENDSWOOD DRIVE, FRIENDSWOOD, TEXAS, WITH THE FOLLOWING PRESENT CONSTITUTING A QUORUM: CHAIR BARBARA BLANCHARD COMMITTEE MEMBER RUFINO RAMIREZ – EVENING CHAIR COMMITTEE MEMBER CHRIS SCARPA COMMITTEE MEMBER TONY SCARPA – ASSISTANT EVENING CHAIR COMMITTEE MEMBER, TOMMY MCDONALD COMMITTEE MEMBER STEFANIE KARACOSTAS – PARADE CO-CHAIR COMMITTEE MEMBER TERRY MCKEE COMMITTEE MEMBER KATHY MOLINARO – PARADE CO-CHAIR COMMITTEE MEMBER NANCY SIMS COMMITTEE MEMBER TERRY CORBETT COUNCIL MEMBER JOHN SCOTT LEE CIPOLLA – GUEST KATY BLANCHARD - GUEST JAMES TONEY, DIRECTOR OF PARKS AND RECREATION KIMBERLY RAMIREZ, ASSISTANT TO THE DIRECTOR OF PARKS AND RECREATION CATHERINE WOOD, RECREATION MANAGER OF PARKS AND RECREATION GARRETT NORMOYLE RECREATION SPECIALIST OF PARKS AND RECREATION MICHAEL BOYETT ASSISTANT DIRECTOR OF PARKS AND RECREATION NATALIE MAYFIELD, RECREATION ASSISTANT 1. Call to Order Chairperson Blanchard called the meeting to order at 5:58pm. 2. Communications from the Public N/A 3. Minutes A. c c Consider approving the minutes of the Fourth of July Steering Committee meeting held on October 20, 2021. Tommy motioned to approve the minutes from the February 23, 2022, meeting, seconded by Chris, and approved unanimously. 4. Discussion and take possible action regarding tasks, duties, schedules, and/or assignments related to the Fourth of July event and program to include, but not limited to: A. Breakfast Kim reported that Lindsey isn’t sure what the dignitary breakfast will entail yet. She requested pictures of past event breakfasts in order to decide how she’d like to arrange things. Toney suggested that Barbara might be able to give her some advice or suggestions since Barbara had been in charge of the breakfast in previous years. Whataburger and Chick-fil-A have been secured for the event. Whataburger for the Park workers and Chick-fil-A for the dignitaries. B. Parade theme and grand marshal Stefanie reported that the application has been updated as per the last meeting’s discussion. Kathy has secured the judges and will follow up with them closer to the event date and will look into getting back-ups to be on the safe side C. Day Program April 4th is when the application for booths will be released to the public. Kim reported that 10 vendors have filled out the application so far. Toney reported to the committee that vehicles should only come through the gazebo drive. With the new track renovations complete it’s important no one drive over the new track to avoid causing it any damage. This will be further discussed during the vendor meeting. Katy offered to add this information to the vendor booth map. The committee suggested that we hold the vendors responsible for any potential damage caused. Barbara reported that the DJ has been secured for the Day Program. Kim reported to the committee that a train has also been secured. Barbara inquired if the committee will be using the same contingency plan as last year and it was confirmed they will. D. Evening Program Rufino reported that the bands have been booked. He is currently waiting on more information regarding their flight and hotel reservations. Toney stated our stage price has increased by $2000. He is waiting to receive a quote for a larger stage. However, the stage we used in the past will be large enough to house the band that will be performing. Kim reminded the committee that the price of fireworks has increased by about $6000 resulting in the firework show time being slightly decreased. Toney spoke with the flyover team and our event has been penciled in. The team is working on confirming they will have enough staff available. Toney will be reviewing the quotes for sound and will inform the committee of his findings during the following meeting. He is also waiting on a quote for the video wall. There could potentially be a new sound group if we can find a more reasonably priced one without sacrificing quality. Barbara inquired if the Police and Fire Dept will be fed by the committee. Kim confirmed that they will be. The food for the band has been secured as well. Toney stated we will be renting 12 Gators. Kim informed the committee that with the addition of the Gators the committee’s budget is essentially tapped out. Kim informed the committee that due to the budget new polos c annot be purchased this year.The committee will be wearing navy blue polos while City Staff will be wearing red polos. It was clarified that if a committee member does not already have a polo the committee will purchase one for them. Otherwise, they can purchase one out of pocket. Terry requested that additional barricades be set up to help make sure unauthorized persons do not park where the booth vendors will be set up. Stefanie requested the committee meet during the beginning of June to go over the set up for the event. On June 8th the committee will meet in the park to discuss the event layout at Centennial Park. April 20th, May 18th, and June 29th will be following official Committee meeting dates. 5. Adjournment Stefanie motioned to adjourn the meeting, seconded by Michelle and unanimously approved. The meeting was adjourned 6:25pm.