HomeMy WebLinkAboutResolution No. R2022-30RESOLUTION NO. R2022-30
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FRIENDSWOOD,
TEXAS, ADOPTING AN APPOINTMENT POLICY FOR BOARDS,
COMMISSIONS AND COMMITTEES OF THE CITY; REPEALING
RESOLUTION NO. R2021-22 AND ALLOTHER RESOLUTIONS OR PARTS OF
RESOLUTIONS INCONSISTENT OR IN CONFLICT HEREWITH; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Friendswood has a number of boards, commissions, and committees
to which the City Council appoints members; and
WHEREAS, the City Council desires to provide an opportunity for citizens, wanting to serve
on these such boards, commissions, and committees, to serve; and
WHEREAS, the City Council adopted an appointment policy via Resolution No. R2021-22 to
accomplish this goal, which policy provided procedures and guidelines for such appointments;
WHEREAS, after reviewing such policy, the City Council desires to amend the same; NOW
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FRIENDSWOOD,
STATE OF TEXAS:
Section 1. That the City Council of the City of Friendswood, Texas, finds that the above -
referenced recitals are true and correct.
Section 2. That the City Council of the City of Friendswood, Texas, hereby adopts the
Appointment Policy, which is attached hereto as Exhibit "A" and incorporated herein for all intents
and purposes.
Section 3. That Resolution No. R2021-22 and all other resolutions or parts of resolutions
inconsistent or in conflict herewith are, to the extent of such inconsistency or conflict, hereby repealed.
Section 4. That this resolution shall be effective immediately upon its passage and approval.
PASSED, APPROVED and ADOPTED by the affirmative vote of the City Council of the City of
Friendswood on this the 3' day of October, 2022. -0�%
A' ST:
LETICIA BRYSCH, M Secretary
APPROVED AS TO FORM:
s,1��vOr
O O
'!r
{.AMEN HORNER, City Attorney
H:1City CauacillResolutiar►s1202211 Q-3 2t1221Resolutian for Appointment Policy.docx
Exhibit "A"
CITY OF FRIENDSWOOD
APPOINTMENT POLICY
Appointments to City Boards, Commissions, and Committees
I.
PURPOSE
It is the desire and intent of the Friendswood City Council to encourage and support citizen participation in
the governing of the affairs of the City. Service through membership on a City board, commission, or
committee is a valued and important opportunity for participation in an advisory capacity. To these ends,
this policy sets out an orderly process for citizens interested in serving as members of a City board,
commission, or committee and for the City Council to oversee those appointments.
The Friendswood Charter gives the Mayor the authority to appoint special committees as he/she deems
advisable and as instructed by the Council (City Charter Section 3.05). Special committees established for
specific purposes are usually of limited duration and the Council may apply these policies and procedures
to said committees as deemed necessary.
II.
POLICY
This policy sets forth the comprehensive process for appointments to the City's boards, commissions, and
committees.
III.
COUNCIL LIAISONS
The Mayor and City Council may annually appoint a councilmember to serve as a liaison to various boards,
commissions, and committees. Liaison appointments will generally be made no later than August of each
year. The Council Liaison, as necessary, shall serve as a conduit of information between the City Council
and the board, commission, or committee.
IV.
PROCEDURES
Sec. 4.01. Rules and Regulations.
All boards, commissions, and committees shall follow procedures of conduct set out in Robert's Rules of
Order and their rules of procedure. All board, commission, and committee meetings shall have an agenda
and record the action by keeping minutes. Boards, commissions, and committees shall adopt rules of
procedure consistent with those of the City Council.
Sec. 4.02. Providing and Maintaining Records.
The City Secretary's office shall keep an up-to-date official record of pertinent information on each board,
commission, and committee.
Appointment Policy, Page 1
V.
Appointments
Sec.5.01. Applications.
All citizens interested in being appointed or reappointed to a board, commission or committee must have
an application on file or submit a completed application to the City Secretary. Applications will be kept
on file for two full calendar years after receipt of the application, unless appointed. If appointed, the
applicant's application will be maintained in accordance with the applicable retention schedule. A
background check is required prior to initial appointment and reappointment.
Sec. 5.02. Selection Criteria.
Members selected should not only be qualified, but also show a desire and commitment to serve in the
capacity they are appointed. The selection of members to boards, commissions, and committees shall be
made considering the stated interest and desire of the applicant to serve, as well as, other criteria as deemed
appropriate by the Council and may include, but is not limited to, the applicant's availability, qualifications,
background, skills, and experience.
Sec. 5.03. Appointment Process.
By the end of April and August of each year, the City Secretary will forward the names of the persons,
whose terms are expiring, as well as all new applicants for each board, commission, or committee to the
appropriate Staff Liaison. Thereafter, the Staff Liaison will contact the Council Liaison to discuss the
candidates for appointment/reappointment. Council Liaisons, chairpersons, vice chairpersons, staff, or
other members/officers may interview candidates to be considered prior to the appointments. The Council
Liaison to the board, commission or committee will contact the Mayor on the proposed
appointments/reappointments and obtain his/her concurrence. The slate of candidates will be presented to
the City Council at the regular monthly Council meeting in July and November or as soon thereafter
as possible.
Sec. 5.04. Filling Vacancies.
Vacancies on boards, commissions, and committees caused by resignations will be filled throughout the
year as they occur to complete unexpired terms of office. When a vacancy occurs, the Staff Liaison of the
board, commission, or committee shall notify the City Secretary. Appointments to fill vacancies shall be
made in the same manner as the original appointment.
Appointment Policy, Page 2