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Home My WebLink AboutP&Z Minutes 2012-08-16 Regular PLANNING & ZONING COMMISSION 1. The regular meeting was called to order at 7pm with the following people in attendance: Chairman Mark McLean Vice Chairman Mark Tibbitts Commissioner Jim Gibson Commissioner Jim Nye Commissioner Chris Brown Commissioner Arthur Triplette, Jr. Mona Miller, Planner Nick Haby, Planning Manager/PIO Aubrey Harbin, Development Specialist Steve Weathered, City Attorney Absent: Commissioner David O’Farrell 2. Communication from the public/committee liaisons (To comply with provisions of the Open Meetings Act, the Commission may not deliberate on subjects discussed under this agenda item. However, the Commission may direct such subjects be placed on a later regular Commission agenda for discussion and/or possible action.) None 3. Consent Agenda: A. Approval of minutes for the: 1) July 19, 2012 regular meeting Motion to approve: Tibbitts Second: Nye Vote: 6-0 (unanimous) Motion Carried 4. Consideration and possible action regarding the preliminary plat of West Ranch Lakeside Section 2, being 21.57 acres out of the John Dickinson Survey, Abstract A-9, and being a portion of Lots 110, 111, Lots 128-132 and Lots 146-148, and a portion of an unimproved right-of-way South of Lots 110 and 111 and north of Lot 128 and 129 of the Slone Subdivision, as recorded under Volume 3, Page 61A (volume 254A, Pg. 6), Galveston County Map Records, Galveston County, Texas MINUTES OF A REGULAR MEETING HELD THURSDAY, AUGUST 16, 2012 AT 7PM CITY HALL COUNCIL CHAMBERS 910 S. FRIENDSWOOD DRIVE FRIENDSWOOD, TEXAS 2 August 16, 2012 P&Z Meeting Motion to approve with staff comments: Gibson Second: Nye Vote: 6-0 (unanimous) Motion Carried Staff Comments: Engineering: 1) Add a plat note regarding accommodation of existing undeveloped sheet flow from neighboring property. Miller explained that this is one of the last sections of West Ranch south of FM518 and to the west of West Blvd. McLean reviewed the plat review process with staff for the benefit of the new commissioners. 5. Consideration and possible action regarding the preliminary plat of West Ranch Reserve Section 2, being 17.91 acres of land out of the John Dickinson Survey, Abstract A-9, and being a portion of Lots 129 – 131, 137 and Lots 146 – 153 and East of Lot 152 of the Slone Subdivision, as recorded under Volume 3, Page 61A (volume 254A, Pg. 6), Galveston County Map Records, Galveston County, Texas Motion to approve with staff comments: Tibbitts Second: Nye Vote: 6-0 (unanimous) Motion Carried Staff Comments: Engineering: 1) Add a note regarding accommodation of existing undeveloped sheet flow from neighboring property. 6. Consideration and possible action regarding a commercial site plan for 1408 S. Friendswood Drive units # 1401 and 1402 (Ashford Village Townhomes) No action taken because applicant did not resubmit plans in time. 7. Consideration and possible action regarding possible amendments to Appendix C – Zoning Ordinance, Section 8.N, Downtown District supplemental requirements and the Design Criteria Manual, Appendix E Downtown District Amenities Motion to approve with one change – Section 8. N. 6. B. to require a minimum of one (1) trash receptacle (as opposed to two) in addition to the two lights and two benches: Gibson Second: Triplette Vote: 5-1 (McLean opposed) Motion Carried Miller explained that staff changed language in Section 8. N. 6. B. per the last discussions with the Commission. She stated that the changes clarified the language to require two of each light fixtures, benches and trash receptacles, and that the amenities are required to be placed in the landscape buffer. She stated that previously there was some question of whether or not to add in spacing requirements, but staff feels that the spacing of these items should be left up to the developer. 3 August 16, 2012 P&Z Meeting McLean stated that he is concerned with the maintenance of the trash receptacles and who is going to empty the trash cans. Gibson stated that O’Farrell eased his concerns about this when he suggested that the lawn contractors could empty the trash cans as part of their services to businesses. Nye asked if any of the developments to date have trash receptacles; Miller did not recall any. Nye asked if there is a trash problem currently; Miller said there is not a problem now, but that idea was that as more people begin using the pedestrian walkways, there should be trash receptacles available. Brown stated that if there are not any now that requiring two may be too many and that maybe we should only require one. Tibbitts stated that he thinks trash receptacles should be optional. Triplette stated that if trash cans are optional, they will not be installed so we may as well not include them. Brown said if they are optional and a receptacle is installed it should be required to meet the minimum standards, even if they are not required. Miller explained that the specifications for the DD amenities are in Appendix E. Added specs under light poles. Changed wording about lumens as a result of last discussion with KFB representatives. Triplette questioned why different height recommendations and why not uniform. Miller explained that it was a recommendation from KFB and that we were providing a range. Triplette stated that he would prefer a 12-ft uniform height. Nye clarified that the example provided complies with the full cutoff or semi cutoff fixtures; Miller stated that she does believe the fixture meets that requirement. Nye also asked if the range was intended to allow the developer or architect to determine which height is better for each development in relation to the type of building that is built or other characteristics of the property. Gibson asked how height is measured. Miller stated that she understands the mounting height to be the height of the light itself, not the crook in the pole. McLean asked staff to obtain more information on the height definitions of the light fixtures from KFB and to obtain input of whether or not allowing the range of height of the light poles would be beneficial or not as they relate to the architectural elevations and other characteristics of the property. 8. Consideration and possible action regarding liaison assignments McLean assigned new liaison assignments as follows: 4 August 16, 2012 P&Z Meeting City Council – Mark McLean CEDC – Jim Gibson GCCDD – Arthur Triplette, Jr./Alternate Jim Nye CBOA – Chris Brown Library – Tibbitts ZBOA – Chris Brown Parks – O’Farrell CAB – Chris Brown 9. Consideration and possible action regarding future Planning and Zoning Commission meeting dates Miller explained that the next regularly scheduled meeting is Thursday, September 6, but that we have a workshop scheduled with City Council on Monday, September 10. Motion to move Sept. 6 meeting to Sept. 10: Second: Brown Vote: 6-0 (unanimous) Motion Carried 10. Communications from the Commission Brown stated that he is happy to be here on the Commission. All the other Commissioners welcomed the two new commissioners. McLean informed the Commission that the International Property Maintenance Code (IPMC) was repealed at the last Council meeting. 11. Reports A. Council Liaison – None B. Staff - Miller summarized the outstanding/pending items that the Commission is waiting to discuss with City Council. Those items include NAICS Use 731490 – fitness centers in CSC and NC; Vested Rights; Downtown District Amenities; and SFR-E zoning. She explained that we will hopefully finish reviewing the Zoning Ordinance and present to Council by the end of the year. 12. The meeting was adjourned at 7:47pm. These minutes respectfully submitted by: Aubrey Harbin Aubrey Harbin Development Specialist/P&Z Secretary