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Home My WebLink AboutKFB Minutes 2014-05-27Keep Friendswood Board Meeting Minutes May 27, 2014 Board members in attendance: Chris Chism Katy Blanchard Frank Garza Susan Stephens Paul Marx Martha Cotton Todd Mendenhall Joshua Miles, guest Ben Strope, guest James Toney, Staff Kimberly Ramirez, Staff 1. Call to order: The meeting was called to order at 6:35 p.m. 2. Discussion/approval of April 22, minutes: Martha made a motion to approve the minutes as presented, Frank second the motion and the motion passes unanimously. 3. Communication/Guest (Joshua Miles)-Susan introduces guest, Ben and Josh Strope along with guest Joshua Miles. Joshua went first to present his second project, Joshua stated he talked with Sherri about continuing his original project (cleanup project in neighborhoods). He asked if this would be something KFB could back him on. Susan stated this would be something we would be interested in; Susan explained she and Sherry talked that the event should have a catchy name. Chris questioned if this event could be something we could tie into an existing event. Susan stated maybe with Fall Haul or Spring Sparkle. James Toney questioned if this would be a continuing Eagle Scout project or would it then be continued into and actual Keep Friendswood Beautiful event. James stated we need to discuss as a group whether we want to make this event a continuing thing and if KFB wants to tie it to an existing event. James asked Joshua what exactly does this project mean to him, and Joshua stated that it would be a continuing event and would be exactly like the first project which would continuing annually and he would like to have more churches involved. Frank gave him a contact to a local church. Joshua ended his presentation with letting KFB know all he wants is support not exactly a sponsorship. He just wants KFB endorsements and not necessarily helps from us. James Toney stated we will vote on this at the next meeting. Second guest: Ben Strope (Eagle Scout) Ben informed the board that he is wanting to help the city beautify 4 flower beds in Stevenson Park after the city plants the new trees that was given back to the city from the Exxon gas station that was just being built. Ben asked if the group had an opinion of the kind of flowers and shrubbery that would be planted in the new beds. Todd gave Ben some suggestions on foliage that would be able to handle the with sun and what grow in that area. Ben plans to complete his project in July, 2014. James explained to the about the tree removal where the Exxon was built, in turn they had to write a check to the city for the replacement trees. He stated we will plant trees in the fingers along Shadwell. James stated KFB will need to come up with a plan in the June meeting and then Ben can continue with his Eagle Scout project so he can complete it by July. Toney thinks it would be best that he meet with Todd and city staff about discussing his project. Todd brought up an idea of creating a "tree account" so when we need to replace a tree we can just go into a "tree account” and pull funds from that account when needed. Toney mentions he would have to check on that since we usually are not able to move funds between fiscal years. A. Volunteer hours: Susan asked the board to turn in their volunteer hours. B. Median Maintenance/Landscaping Plan update report (Todd/James): Todd informed the board that things haven’t changed since we met a couple months ago, he was going to start at the median at Shadwell on Friendswood Dr., Todd’s company is going to sponsor the landscaping of the entire median, labor and materials. As far as the cost, we will be looking at companies to sponsor the medians. Todd stated that he it’s hard to incorporate new landscape with old. He stated we can recycle the roses but will have to remove the hawthorns. Crepe myrtles, if their healthy, vibrant and beautiful were going to keep them if not, we'll remove them. Todd stated the only thing I would ask, who is going to do the install? James stated we need to discuss that at the next meeting. Susan made a motion to approve the plan for landscaping one of the medians which will cost $2073.00 total install, Katy second the motion and motion passed unanimously. Board suggested continuing with Manor Maintenance to keep the consistency. Board would like to add recognition of sponsored bed with a sign or stone in the bed, will need to advertise in the newsletter, paper and flyers. James questioned if we can put a cost of each bed. Any amount of money that is not spent on a bed is a great way for KFB to make money. Todd wanted to make sure that the sprinklers are working at the medians after he installs new landscaping. James asked if that price would be included in the landscaping price. Todd stated no. Todd stated we need to word it as “sponsoring beds” not medians. Chris made a motion to get started on the first sample bed prior to July 4th, Martha second the motion and the motion passed unanimously. Katy will come back with estimates on the signage. Board suggested that a plaque on the wall of City Hall and have a sign on the medians to recognize sponsor. Chris made a motion to have KFB sponsor the second median, Paul second the motion and the motion passed unanimously. Kimberly and Katy will start working on signage and advertising. C. Keep Friendswood Beautiful **Keep Texas Beautiful Conference: We registered and ready to go, Community Services will be joining us on Wednesday the 25th, to accept their award. **Entrance Sign Land Acquisition Update (James, Chris, Martha): James stated that the homeowner approved to allow the city to use his property to install a new entrance sign. Sign will be located on the corner of E Viejo. James stated theirs a slight change on the way were going to move forward on the install, we're going to get council visibility on it so it will be added as a decision package on next fiscal year’s budget. Once the landowner talks to Community Development we'll have the city attorney write up a contract and it will be installed in October. James stated the homeowner was very supportive. Bird Sanctuary Signs: Signs have been sent to Communikay and will be ready in a couple weeks. Keep Friendswood Beautiful recognition plaques to sponsors—Criteria (Katy, Jeremy, Kimberly) Kimberly stated Katy and I broke down the criteria to 4 categories. Katy informed the board of names of the sponsor categories, Figgy s Helpers, any volunteer hours for instance churches, Boy Scouts we'll give them a Figgy stuff animal. $100-$499 Grassroot, for instance sonic, it wasn’t a cash sponsorship but it was in kind, they will get a marble paperweight, Neighbor sponsor, $500-$999 anyone who gives us cash in that amount, such as Ron Carter & Allstate they will receive a nice plaque. Community sponsor $1,000- $4999, $4999 and $10,000, Hometown Bank, we gave them a nice desk clock. Susan stated we need to come up with another category for HomeTown Bank type sponsors, we believe that they don’t fall in those categories like Neighbor sponsor we'll vote on it. Board wants to table to the June meeting, want to add another level. **Approval for Purchasing Marketing Materials for New Teachers Luncheon and Other Events: Susan stated we need the approval for purchasing marketing material for new teacher’s luncheon and other events: Katy showed the board a potted coffee mug, she suggested using it for the teacher’s luncheon, and they will cost $4.50 each. Kimberly stated we need more pens and another item for the cost of $1,000. Todd made a motion to approve the purchase of marketing material no more than $1,000, Frank second the motion and the motion passed unanimously. **Business Beautification Award. Frank and Paul presented the award to Huntington woods, would like to give to Dance Expressions and then Buzbee. Next meeting is June 17 4. Adjournment: The meeting was adjourned at 8:23p.m. Approved by: Kimberly Ramirez Date: June 17, 2014