HomeMy WebLinkAboutOctober 1, 1999 to September 30, 2000 Proposed Annual BudgetCITY OF FRIENDSWOOD
PROPOSED ANNUAL BUDGET
1999-00
TEAMWORK
. �-·: .. : . ., .
ANNUAL BUDGET
CITY OF FRIENDSWOOD, TEXAS
For the Fiscal Year
OCTOBER 1, 1999 -SEPTEMBER 30, 2000
Kitten Hajecate
Jerry Ericsson
Tom Manison
MAYOR
Harold L. Whitaker
COUNCIL
BUDGET TEAM
CITY MANAGER
Ronald E. Cox
. �m Wayne Bri:rendine
Mel P. Mease I es
'L�irry" Taylor
.. � ;
DIRECTOR OF ADMINISTRATIVE SERVICES
Roger C. Roecker
Community Development Director
Police Chief
Fire Marshal
Public Works Director
Community Services Director
City Secretary
FINANCE OFFICER
Lynn J. Bucher
ACCOUNTING SUPERVISOR
Cindy S. Edge
Mike Hodge
Jared Stout
Terry Byrd
Melvin Meinecke
·Jon Branson
Deloris McKenzie
TABLE OF CONTENTS
Cover Page .......................................................... .
Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ii
INTRODUCTION
City Manager's Budget Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1
Budget Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6
SUMMARY SCHEDULES
*
*
Revenue and Expenditure Graph .................................... .
Budget Summary ................................................ .
Revenues and Expenditures by Fund ................................. .
Expenditures by Object Graph ...................................... .
Estimated Ad Valorem Tax Collections -Current Roll .................... .
Taxable Value and Levy Comparison ................................. .
Sales Tax Revenue Comparison ..................................... .
Tax Rate Comparison ............................................ .
Comparison of Population, Expenditures,
Tax Rate and Water Customers Graph ............................. .
Tax Debt Service to Maturity ....................................... .
Revenue Debt Service to Maturity ................................... .
Improvements and Major Repairs .................................... .
Capital Equipment ............................................... .
Schedule of 1999 -2000 Proposed Water and Sewer CIP /Impact Fees ......... .
Schedule of 1998-1999 F orecasted Water and Sewer CIP /Impact Fees . . . . . . . . .
�����
2.1
2.2
2.3
2.4
2.5
2.5
2.6
2.7
2.8
2.9
2.10
2.1 1
2.1 2
2.13
2.14
:2-I::,
FUND SCHEDULES
*
General Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 .1
Police Investigation Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.5
Fire/EMS Donation Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.6
Tax Debt Service Fund... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.7
Water and Sewer Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.8
Water and Sewer CIP/Impact Fee Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.9
Schedule not included in 8/1/99 proposed budget notebook.
ii
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TABLE OF CONTENTS
Cover Page .......................................................... .
Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ii
INTRODUCTION
City Manager's Budget Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1
Budget Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6
SUMMARY SCHEDULES
Revenue and Expenditure h . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1
Budget Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.2
Revenues and Expenditures by Fun 2.3
Expenditures by Object Graph . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.4
Estimated Ad Valorem Tax Collectio -rrent Roll ..................... 2.5
Taxable Value and Levy Comparis 2.5
Sales Tax Revenue Comparison . . . . . . . . . . . . . . . . ..................... 2.6
Tax Rate Comparison . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2. 7
Comparison of Population, E enditures,
Tax Rate and Water Cust mers Graph . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.8
Tax Debt Service to Maturity ........................................ 2.9
Revenue Debt Service to Maturity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.10
Improvements and Major Repairs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.11
Capital Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1 2
FUND SCHEDULES
General Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 .1
Police Investigation Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 .5
Fire/EMS Donation Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.6
Tax Debt Service Fund.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.7
Water and Sewer Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.8
Water and Sewer CIP/Impact Fee Funds ............................... 3.9
Water and Sewer Revenue Debt Service Funds . . . . . . . . . . . . . . . . . . . . . . . . . . 3.10
1776 Park Trust Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1 1
ii
TABLE OF CONTENTS
Water and Sewer Revenue Debt Service Funds . . . . . . . . . . . . . . . . . . . . . . . . . . 3.10
1776 Park Trust Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.11
DEPARTMENTAL BUDGETS
Mayor and Council ................................................ 4.1
City Secretary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.2
City Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.3
Administrative Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.5
Community Development . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4. 7
Police .......................................................... 4.8
Friendswood Volunteer Fire Department ............................... 4.9
Fire Marshal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 .12
Public Works .................................................... 4.14
Community Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.15
CAPITAL IMPROVEMENT PROGRAM
Improvements and Major Repairs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.1
DEBT SERVICE
Summary Schedule of Tax Debt Service to Maturity . . . . . . . . . . . . . . . . . . . . . . 6.1
1986 Refunding Bonds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6.2
1992 Certificates of Obligation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6.2
1993 Refunding Bonds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6.3
Summary Schedule of Water and Sewer Revenue Debt Service to Maturity ..... 6.4
1986 Refunding Bonds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6.5
1992 Certificates of Obligation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6.5
1993 Refunding Bonds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6.6
1995 Certificates of Obligation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6.6
Schedule not included in 8/1/99 proposed budget notebook.
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TABLE OF CONTENTS
DEPARTMENTAL BUDGETS
Mayor and Council . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.1
City Secretary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.2
City Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.3
Administrative Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . . . . . . . . . . . . . 4.5
Community Development ........................................... 4.7
Police .......................................................... 4.8
Friendswood Volunteer Fire Department ............................... 4.9
Fire Marshal ..................................................... 4.12
Public Works .................................................... 4.14
Community Services ............................................. 4.15
CAPITAL IMPROVEMENT PROG
DEBT SERVICE
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.1
Summary Schedule of Tax Debt Service to Maturity . . . . . . . . . . . . . . . . . . . . . . 6.1
1986 Refunding Bonds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6.2
1992 Certificates of Obligation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6.2
1993 Refunding Bonds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6.3
Summary Schedule of Water and Sewer Revenue Debt Service to Maturity . . . . . 6.4
1986 Refunding Bonds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6.5
1992 Certificates of Obligation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6.5
1993 Refunding Bonds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6.6
1995 Certificates of Obligation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6.6
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SPECIAL MEETING
STATE OF TEXAS )(
CITY OF FRIENDSWOOD )(
COUNTIES OF GALVESTON/HARRIS )(
AUGUST 9, 1999 )(
NOTICE IS HEREBY GIVEN OF A SPECIAL MEETING OF THE FRIENDSWOOD CITY
COUNCIL, TO BE HELD ON AUGUST 9, 1999 AT 5:00 PM AT THE FRIENDSWOOD
CITY HALL, COUNCIL CHAMBERS, 910 SOUTH FRIENDSWOOD DRIVE,
FRIENDSWOOD, TEXAS, REGARDING THE ITEMS OF BUSINESS ACCORDING TO
THE AGENDA BELOW:
5:00 PM -SPECIAL SESSION -
1.CALL TO ORDER.'V DISCUSSION REGARDING FY 1999-2000 PROPOSED OPERATING BUDGET
FOR THE CITY OF FRIENDSWOOD.
-6:30 PM -WORKSESSION -
3.DISCUSSION REGARDING PROPOSED AMENDMENTS TO THE OIL AND GAS
ORDINANCE.
(30 MINUTES)
4.DISCUSSION REGARDING CONSTRUCTION OF EL DORADO BOULEVARD,
145 TO FRIENDSWOOD CITY LIMITS AT FRIENDSWOOD LINK.
(30 MINUTES)
5.DISCUSSION REGARDING SELLING OR LEASING CAPACITY IN THE
BLACKHAWK WASTEWATER TREATMENT PLANT.
(30 MINUTES)
6.ADJOURNMENT.
This facility is wheelchair accessible and accessible parking spaces are available.
Requests for accommodations or interpretive services must be made 48 hours prior
to this meeting. Please contact the City Secretary's Office at (281) 996-3270 for
further information
I ) M E M 0 R A N D u M
To: Ronald E. Cox, City Manager
From: Jared D. Stout, Chief of Police
r-.
Subject: Vehicle Replacement Background (.►.-�-
Date: August 6, 1999
On July 13, 1999, Mayor and Council reviewed a detailed assessment of the vehicle fleet. Three
options for a consistent replacement program. A fourth approach was identified to guide
replacements. Staff was directed to proceed. The major points of the program follow:
•-Adopt a plan for the three years, FY 1998-99 through FY 2000-0 l, to
replace the 36 oldest, high mileage vehicles: 13, 11 and 12 vehicle in these
years.
•Lease police patrol vehicles on a three-year plan.
•Purchase outright all other cars, sport utility, light or medium trucks.
•Consider lease-purchase for heavy equipment and fire trucks.
•With two exceptions, use a life cycle of 10 years or 100,000 + miles as the
threshold for considering any one vehicle for replacement.
The exceptions were for police patrol vehicles given the maintenance costs and, of all classes of
vehicles, the highest level of utilization and mileage per year; for heavy equipment and medium
trucks which have life cycles of from 12 to 20 years.
Administratively, the replacement program is flexible enough to consider replacement of a vehicle
that is under eighter the life cycle or mileage limits, if the cost of repair and operation annually is
shown to fie greater than its blue book value.
All replacements are subject to annual budget review.
The 100,000 mile criterion for replacement was developed by Mayor and Council in FY 199 7-98,
and the rising costs of fleet maintenance in the four years, FY 1994-95 through FY 1997-98,
when replacements were slowed to minimal levels.
cc Roger Roecker
Toni Mader
)
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Vehicles to be Leased
CITY OF FRIENDSWOOD
VEHICLE REPLACEMENT
August 9, 1999 Police Department vehicles to be replaced: 1994 Ford Crown Victoria 1994 Ford Crown Victoria 1995 Ford Crown Victoria 1995 Ford Crown Victoria Vehicles to be Purchased 128,894 miles 134,896 miles 137,155 miles 108,563 miles Police Department vehicles to be replaced: 1988 Dodge D150 Pickup 1991 Ford Crown Victoria 101,015 miles 118,440 miles Fire Marshal's Office vehicles to be replaced: 1982 Dodge Van 254,583 miles 1993 Ford Crown -y;ic/pria 105,385 miles O-'-o;.� v� ... �v(}J.1-, -P� � fv (� Public Works Department vehicles to be replaced: 1992 Ford F150 Pickup 1992 Ford F150 Pickup 1993 Ford F150 Pickup 108,564 miles 132,765 miles 95,168 miles
)
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Friendswood Volunteer Fire Dept.
Eniergency Response Preparedness Information NEEDS-•GROWTH HAS CONTINUED TO STRAINRESOURCES. NEEDS CONTINUE TO EVOLVE ASGROWTH CONT INUES.•OLDER APPARATUS NEED TO BE RETIRED•NEW HAZARDS DEMAND DIFFERENTVEHICLES AND APPROACHES TO RESPONSES•PERSONNEL ARE EXPOSED TO GREATER RISKSSPECIFIC DYNAMICS-•NEW GROWTH POTENTIAL ALLOWINGDIFFERENT ARCHITECTURE•HAZARDS OF CONSTRUCTION AREINCREASING RISK.S TO SERVICE PROVIDERSREACTING TO NEEDS AND ANTICIPATING FUTURE REQUIREMENTS-•HIGHER FIRE LOADS•MORE LIFE HAZARDS•MORE COMPLICATED REQUIREMENTS OFPERSONNEL•TRAINING PEOPLE TO MEET THE NEEDS;HAVING EQUIPMENT TO DO THE DEEDS.
9 /1 /1'9 1c:ku,,/ OLJ.,
Friendswood· Volunteer Fire Dept. � {k,.. Kr
Emergency Response Preparedness Information
The following is an evaluation of current responsiveness of the FVFD with
direct respect to the apparatus necessary to meet the needs of our growing
community as well as the long te1m aspects of consumer and provider safety.
KEY QUESTIONS WHICH NEED TO BE ASKED AND ANSWERED:
What does the City of Friendswood need?
Basic growth in the Friendswood community has been greater than initially
forecast. Nearly six years ago, a suggestion was made to consider adding an aerial
apparatus to the fleet of vehicles which protected the city. At that time a 75' aerial
ladder with full pumper capabilities was recommended. The funds needed for the
truck was close to $400,000. The need was present then, but circumstances were
such that a lack of mutual agreement among all parties necessary to make the
purchase happen, stalled the purchase process.
Since then, the need has grown exponentially and technology has also advanced.
Unfortunately, so has the cost of firefighting apparatus. No longer will a simple
aerial ladder suffice to satisfy the hazards which currently lurk within the FVFD
jurisdiction. New strategies must be employed to effectively meet the needs of the
city, while not compromising on the level of safety offered to the firefighters.
The apparatus which is currently proposed has not been loosely reviewed. There
has been extensive research into the current and future city demographics, as well
as numerous other factors needing to be included to do a responsi ble evaluation.
100 ft. Aerial Platform Quint Firefighting Apparatus
•Reach is a critical issue -No longer is height the only reason for aerial length.•Steel construction -Ability to offer tremendous strength to weight ratio withminimal flexion and excellent corrosion resistance.•Platform basket -A large, stable working area to offer maximum safety to the
operator while also offering maximum safety and care for a rescued patient.•Stress reduction -Allows the firefighter to perform at maximum efficiency
without undue (and unnecessary) fatigue.
)
Friendswood Volunteer Fire Dept.
Emergency Response Preparedness Information
•Strength in design -Allows maximum performance in life rescue based upon
capacity of aerial device (twice the capacity of an aerial ladder with
exponentially improved safety aspects).
•Water flow for large hazard loads -Up to 2,000 gallons/minute as necessary
Why do we need it?
No longer are we confronted with small, single family residences and the local
grocery store I feed mill.
•Homes are larger and set farther away from roadways.
•High risk areas are becoming more common -Apartments, strip centers,
shopping complexes & mini-malls, commercial structures, healthcare facilities,
lumber yards, water treatment facilities.
•Greater life hazards and increased fireload with reduced time to effect rescues.
•Modem construction techniques involving greater hazards -tilt slab concrete
walls, truss roof construction, parapet fronts to structures, steeper pitch &
lighter weight constructed roofing.
How will it be used?
Responses to the emergencies within the city of Friendswood work from a
predetermined response guideline. As demographics change, the guideline must
also change; as demographics change, so must the equipment needed to respond.
•Target Hazards -Known dangers which exist and are in a static condition
•Special Hazards -Known potential hazard s which are real but dynamic in
nature (not if, but when and to what extent)•Training -Experience presently exists within the FVFD as well as the ability to
utilize extensive experienc;e from professional third party educators.•Operators -Strict guidelines for certification of apparatus both for driving and
operating the aerial device.
How will it be paid for?
There has been significant research and planning to allow the purchase of this type
of apparatus. The finances are available and can be adequately secured over 7-10
years of fixed payments utilizing no city funds and not compromising the balance
of donated funds from water bills.
)
)
g(q (q; 61awf {)tM
Friendswood Volunteer Fire Dept. 11 � K.°t
Emergency Response Preparedness Information
NOTES:
f 3 ot 3
( )_
�\ ..-p \�----'. ·ROGER ROECKER : � •: · .. • .. '
8-15..:..99cc Superviso_rs-
STATE OF TEXAS )( CITY OF,iFRIENDSWOOD ,;_:·, ... .-.. .-_. .... . . :-.:'._ 'i}( COUNTIES-OF ,:GALVESION/HARRIS .-: r,:: :;·;<)( A·µ·G·usi16, 1999-.·. ·. ' --.. )(
._AGE-ND A
.; . ,� l ··
NO°TICE is .HEREBY c;·1vEN OF A REGULAR MEETING.OF �TH.E ::{�iEN□-SWb-◊D1 c'rrv couNc1L. To sE '.·'HELD oN, '.MONDAY;, ·AuGust -':\f6�j"t:fogg '"?Xf ··s:h6' -:p':r1i:· AT FRIENDsvvooD CITY -HALL .couNctL ··cHAMBERs,· 910_. s:-'FR.-tENDswooD ·ctR1vE, .FRIENDS\tYO_OD, TEXAS, :REGARDING .THE ITEMS:OF·BUSIN .ESS :'.ACCORPJN(�. TO THE.\iI,�!il;i{;iif }�i i�iiliiiltil�f �!tiiii![i;::���I \iili::;., ·: . 'DISCUSS.ION:R.EGARDIN,G: FY,1999-2000'·PROPOSED/OP.E_RATING' au .o.�EJ:;:'.·. -� :_ .·. -,�'i).-·t\·i.t}{f.:i)d;111t1-:/{i{t{/)t}ti;<:tt1 )�i�it?)�tY.1f.f:Jff\]it;t!1ff]f;{�}t�itl{�f/=It�;1it �/t 1i�}it\_-:.:,_· _ _ . -�;i''.;i·'A•7 ;•o-o'·pM'��-REG(JtAR-SE$Sl0N'"-s••<>'<-c·'·�¼c.:..J',"''';,,,,c.•• ---,>;.;·'. ·,._,,, "· :y,•(•<:,•'"•IA,,;r-''·f'•'" ... ,;,,' "}!,>�,--,,,,·. .
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�·-\d(: .. �(���3�-: .· �r . · -.� f? LE bGE{(J°F:>ArrtE GiAN c·EJ�1 �fT,'\r.;-r.%r:J�JfJ.t��1;-r�*�::;1c�/?���-?fr i .t1t_�_�,t_::f.�_;Lf_;_!_;_;_:_, __ ·'._;�_:_::._:::·;: __ :_:_ •• _.: ·. \}}ii: t · .. �.ig€f:ti�it&i!�l!IM�ltt tti,�R� �fi���i if ..···.•:.\.•: -:. . , :· .. ·. _. ·,;.:••· •·, , ... ,. • . � .. J:,·· ,·.•_,_�� ,...,.:�.;;� .. -.�-L ,-�··•.;.(-.... .:-••t i�;ip :t(\f,�41-f••�:;f•·ll;".�.-._ .... ,f_-,:.;..,:;f:�'\-:,· .. , .. !>.,"f!,i ',• /. · '., 'POTENTIAlil:N fSUBSTAN -OAR'tfBlJIEDING ·toCA:TED \21tfJHl1-�PENN.:DRIVE:: ... , __ ·_ --. -... . -. .· '. ·r-:---·."-: ·. r;-.-:r_:.:j,:: {··�,..�-"-�':.>:-,·.--:-:. ;_ ....... _ .· ...
• ' . . • , • I ••• • 5.COMMUN ICATIONS FROM MAYOR AND COUNCILMEMBERS.
6 ..
*CITY MANAG ER'S. REPORT ..
8.
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� .9 . *CONSIDERATION AND POSSIBLE ACTION REGARDING THE PROPOSED PROPERTY TAX RATE FOR 1999: ,-../--11/J ()_,-0
)
A. VOTE TO PROPOSE A 1999 PROPERTY TAX RATE OF .6385. . o.B.llJ �B.SCHEDULE A PUBLIC HEARING FOR AUGUST 30, 1999 ON THE "g fc�-3/'15 PROPOSED 1999 TAX RATE. �
10.*CONSIDERATION AND POSSIB�_E .ACTION REGARDING REQUESTFOR A PERMIT FROM J. NICHOLS AND COMPANY TO CONDUCT SEISMIC TESTING IN VARIOUS AREAS OF THE CITY. , ·
11.*ORDINANCES-.-·._ ... ·: .· ·-'.:.· .. :·:. -_. · , .. CONSIIJERATION :AND PO.SSIBLE ACTION REGARDING THE FOLLOWING: A.ORDiNANC.E T99-22 -FIRST REA D ING OF AN ORDINANCE OF THE CITYOF .FRIENDSWOOD,' TEXA ,S, AMEN D I°NG'.ORDINANCE NO. 84-15;.SAID -. oko1r,iANCE N·o.·a4�1s B .EINGTH_E'-ZONIN"G ORDINANC.E:OPTHE·CITY;'BYGRANTING A SPECIFIC USE PERMIFFOR DRY CLEANING PLANT, · LOCATE D_.AT 41isouTH FRi-E_Noswooo DJi1vE,,-AN D;!MP .0s1N(;.'· • ·ri:--: ·._.... CERTAIN _ CONDITIONS: PROVr °
D ING --;;,.-PENALTY. IN AN .AMOUNT.NOT.TO .. . . . . . . ,• .
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• • • • ·• • • ' • • • • • • • ' "I ...... � : : -•·.· • • F.AUTHORIZE.CONVEYANCE OF PROPERTY AT _'LOT _27 CLEAR CREEK WOODS, RESALE .D EED, TO CLEAR CREEK DRAINAGE -DISTRICT. G-. REsoLuT1o'r,('.R'�9�2s '.;·;A_REsoLu1;1\:>N. oF THE .c1rv-:0F .FRIEN oswooD, TEXAS, GRANTING A i..lMITE:D WAIVER OF ENCROACH .MENT FOR AN . . . . EXISTING :SWIMMING POOL AND D ECK LOCATE D. AT, 2'.121 EAST . . _ ·. c·AsT�_E_::��1���'.�-t9.����/�f�SAT. A_NJ?J��!.�N_s1'pi <1F.}��.NMEAoqw,
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14.
IN GALVESTON COUNTY, TEXAS; AND PROVIDING OTHER MATERIAL RELATED TO THE SUBJECT. H.APPROVE PROPERTY TAX REPORT FOR JULY 1999.I.MINUTES OF AUGUST 2, 5, AND 9; 1999.
ADJOURNMENT.
: : ·,' . . . . . : • ' . . . . ·:.-·t· .. )-: ,:·. . . .•\ <·.• \*******************************************************************************************************
_-.-,-'.• ':••�:.:••I. : >•./:.:;',.�.•-� •"J �••, •: ::-•_: •, • ·.:• :·:,.' :_-,; •: • :•••-�•) •., �-,r�-:�-� :.:/\"_, _.•. \:·•t.•:.;_�i i\;' •• This facility is wheel.�hair acc:essible�and accessible pa_rking:spaces:·�re availabte�--Requests for acco'm'rnbdations --or interpretive service mu·stbe_:made }48'J1ou�rsJfri�r '. . ·to this meeting.·. Pleas'i¢o;Atifct th� city Secretary1s· Office;af (28Jh996i�21o)J�:rl(iJ-�:.,.>:
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I,. DELORIS MCKENZIE;. CITY. SECRETARY-OF THE ··c1TY;OF-FRIENDSWOOD::-_,: ..
·po_ t1E�.E.!3Y 9��11.f\;!8'.t(r;i_��AJ{OY�)��T!CE,,9�11'.,�_�E;f;IN__G·;qF:/IJi�: .. '. -\�ii:1{.:�-r �:-:-''FRIENDSWOOD CITY·COUNCI( WAS POSTED IN A PLACE-C_ONVENIENT TO.Ti-:IEi. GE:_NERAL PUBUc.:1r:rcoMPPA.N�_�\W1JH·'¢8APJ�R:P�.1}fiix:A.��:G.QV.f���-��Ii�;-:--'
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)
FINAL NOTICE FOR PUBLICATION
CITY OF FRIENDSWOOD
1999-2000 PROPOSED BUDGET
BUDGET SUMMARY
99-00
PROPOSED
BUDGET
REVENUES Taxes 9,984,829
Charges for Services 5,634,270
Permits and Fees 511,646
Fines and Forfeitures 296,106
Intergovernmental Revenues 26,000
Interest 220,211
Donations 156,000
Other 227,450 -----------------
TOTAL REVENUES 17,056,512
EXPENDITURES General Government 2,452,130
Community Development 755,887
Public Safety 4,267,286
Public Works 3,772,653
Community Services 1,987,136
Capital Improvements 725,000
Debt Service 2,296,901 -------------····
TOTAL EXPENDITURES 16,256,993
RESERVES 129,000 ··········-------
TOTAL EXPENDITURES
AND RESERVES 16,385,993 -----------------
REVENUES OVER (UNDER)
EXPENDITURES AND RESERVES 670,519
BEGINNING FUND BALANCE 184,663 -----------------
ENDING FUND BALANCE 855,182 ==========
Totals exclude interfund transfers.
08/23/99 07:03 PM
SPECIAL MEETING
STATE OF TEXAS )(
CITY OF FRIENDSWOOD )(
COUNTIES OF GALVESTON/HARRIS )(
AUGUST 23, 1999 )(
NOTICE IS HEREBY GIVEN OF A SPECIAL MEETING OF THE FRIENDSWOOD CITY
COUNCIL, TO BE HELD ON AUGUST 23, 1999 AT 5:30 PM AT THE FRIENDSWOOD
CITY HALL, COUNCIL CHAMBERS, 910 SOUTH FRIENDSWOOD DRIVE,
FRIENDSWOOD, TEXAS, REGARDING THE ITEMS OF BUSINESS ACCORDING TO
THE AGENDA BELOW:
5:30 PM -
1.CALL TO ORDER.
2.*DISCUSSION REGARDING FY 1999-2000 PROPOSED OPERATING BUDGET
FOR THE CITY OF FRIENDSWOOD.
3.*CONSIDERATION AND POSSIBLE ACTION REGARDING THE PROPOSED
PROPERTY TAX RATE FOR 1999:
A.VOTE TO PROPOSE A 1999 PROPERTY TAX RATE.
B.SCHEDULE A PUBLIC HEARING ON THE PROPOSED 1999 TAX RATE.
4.ADJOURNMENT.
This facility is wheelchair accessible and accessible parking spaces are available.
Requests for accommodations or interpretive services must be made 48 hours prior
to this meeting. Please contact the City Secretary's Office at (281) 996-3270 for
._,....further information. ·.------------------------------·.-\ I, DELORIS MCKENZIE, CITY SECRETARY OF THE CITY OF FRIENDSWOOD, DO
HEREBY CERTIFY THAT THE ABOVE NOTICE OF MEETING OF THE FRIENDSWOOD
CITY COUNCIL WAS POSTED IN A PLACE CONVENIENT TO THE GENERAL PUBLIC
IN COMPLIANCE WITH CHAPTER 551, TEXAS GOVERNMENT CODE, ON AUGUST
19, 999 AT 5:00 PM.
DELORIS MCKEN IE,
CITY SECRETARY
)
)
( )
BUDGET WORKSESSION
August 23, 1999
We left the August 16, 1999 budget worksession with some unresolved issues. I believe it is
appropriate to review our budgeting process for the sake of clarity and consistency, and then
review the decisions on staffing, vehicles, major repairs and equipment that have been made to
this point. With these issues resolved, Council can better see what the bottom line is for the
budget, and make your decision on the tax rate.
Budget Process
In the Council Retreat in 1997, Council made one of the most significant budgeting decisions in
my nine years with the City. You decided to budget funds in such a way that the General Fund
and Water & Sewer Fund (W&S) would each stand independently. Said another way, the
General Fund would budget for expenditures within the revenues projected for that Fund and the
W &S Fund would do the same.
For the W&S Fund, that was not difficult, because that Fund had supplemented the General Fund
for years. Transfers from the W&S Fund were made every year, sometimes close to $1 million,
to pay for expenditures for the general operations of the city. These transfers primarily funded
the capital projects that we are so familiar with -the streets (both concrete and asphalt),
sidewalks, building maintenance, even police and other department vehicles. There were several
years that the W&S Fund even supplemented the fire department's capital expenditures when the
donation fund was not sufficient to meet the plans for expenditures. In addition to the transfers,
the staff was required to place a fine pencil to the estimation of forecasted expenditures to the
end of the fiscal year. The difference between forecasted and budgeted was dubbed "cash carry
forward." Cash carried forward for next fiscal year was also appropriated. This placed
tremendous strain on the ending to the fiscal year, and actually encouraged employees to spend
their entire budget earlier in the year to ensure there was nothing left.
The end to those transfers and the end of budgeting cash carry forward has led to building
reserves for the W &S Fund at a fairly rapid rate. These reserves have been used to fund the
nearly $600,000 waterline project on Blackhawk and FM 2351. Prior to 1998, there were no
reserves. Prior to that date, this project could not have been funded in this way, if at all.
For the General Fund, the transition has been more difficult. Because of growth, management of
our expenditures, the recognition that we simply could not do as much as before, and the ability
to place year-end balances in reserves instead of carrying them forward, we have been able to
develop a General Fund Budget for FYI 999-00 that not only stays within its means, and funds
major repairs and equipment to the tune of over $600,000, but also provides new personnel, and
sets aside money in reserves. I believe we are doing a good job of implementing the policy you
set out for staff in 1997. If you had not set out that policy, the dilemma regarding the tax rate
that you now have would not be an issue. It would not be a matter of deciding whether to raise
the tax rate or leave it the same, there would be a tax rate increase to fund the budget as
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presented. True, we probably would not be considering this very budget under those
circumstances, but it is also true that the success of your policy is the reason for the dilemma.
, We celebrate your decision. You should also.
Council set that separation of funds policy in 1997. For the 1998-99 fiscal year budget, Council
also made some commitments regarding budget development and budget presentation. Council
agreed the 1997-98 budget was considered the "bare bones" base budget for future preparation
purposes. For several years prior to that, staff had been asked to continually rethink, retool, and
reduce the operating budgets in order to produce more funds for capital projects. Personnel
needs went unmet and were reduced (including hiring needed personnel and training in all areas),
vehicle and equipment purchases were delayed (and maintenance costs went up considerably, as
we showed you in last year's budget presentations). With the 1997-98 budget, Council agreed
we had "trimmed the fat from the bone" and that perhaps a little meat added back was
appropriate. We did that by adding an amount for normal inflation equal to the annual Consumer
Price Index (CPI) of 1. 7 percent and by budgeting for additional personnel· and vehicles. You
recall the vehicle replacements last year were based on a rational vehicle replacement plan that is
still in effect for this budget. Council also agreed that looking at forecast estimates last year was
not necessary, as the balances would oe placed in reserves. Finally, Council agreed to review the
budget on a summary basis, not dealing with the details of the line item budget.
Now the 1999-00 budget. We have prepared this budget under the exact same set of rules from
Council. However, we treated the growth of the budget differently. With some notable
exceptions for electricity, mowing and janitorial services, we have not added to the operations
budgets of our departments. We reallocated the nonrecurring costs budgeted in 1998-99. So the
incurred costs for existing personnel, proposed personnel, vehicles, and some major repairs and
expenditures were reallocations of funds not otherwise needed for regular operations. By not
attempting to define cash carry forward, you allowed staff to utilize and redirect resources much
better, and with little fanfare.
By operating at the higher policy level, you have given the staff the flexibility to develop a
budget that meets the needs, as we perceive them. By presenting these needs to you in this
fashion, you have been able to see whether we are following your policies and whether we are
meeting your needs, without looking at reams of paper. We appreciate the ability to operate this
way, and unless you see a breakdown in the system, we encourage you to continue these policies.
Staffing, Vehicles, Major Repairs and Equipment for 1999-00
Now to the proposed budget. We have prepared an overview of the decisions we are certain you
have made in the first two worksessions. This overview shows the items added and subtracted
by council at the worksessions. These leave us a net, at the proposed tax rate, of $201,786 to be
added to the fund balance.
We have not fully discussed the Water Meter Technician position and you need to decide the tax
rate. We also need to bring you up to date on the funds needed for the infrared imaging camera.
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Water Mete1· Technician. I realized we had neglected to address this position at the second
worksession. The meter technician has been proposed for the water and sewer budget. It will be
, to step up the meter replacement program, and to supplement the meter work now being done by
only one employee. We have provided a memo from Melvin Meinecke on this point.
Last year we had two meter technicians, but eliminated one position when the contract with ECO
Resources was let for the meter reading. We believed that one person would be sufficient to do
replacements and maintenance to ensure the reading could be done on a timely and accurate
basis. The second person was transferred to another position in the publ ic works department.
We have learned that the one position is barely able to keep up with the maintenance of the
meters, and replacement of boxes and non-working meters to ensure the accuracy of the meter
reading. This one person does not have time to do replacements of older working meters. Older
working meters are slow and inaccurate, and we lose revenues. It is proposed that we do, in fact,
need the second person in this area. We have 9,000 meters. Certainly many are new and in good
repair from their recent installation as growth occurs. The Public Works Department estimates
that approximately half may need to be replaced as approaching or being over ten years old, the
reasonable accurate life of a residential meter.
You requested we check into contracting this service out. We received a quote from ECO
Resources for an hourly rate and price for the replacement meters. Their quote is contained in
Melvin's memo. Using their figures, on an average, we believe the funds available ($40,000 for
meters and $27,000 for personnel) would replace between 550 and 700 meters in one year. That
amounts to a replacement rate of 7 percent annually. At that rate, it would take more than 10
years to replace all the meters. The meter technician can do the same amount of meter change
outs. The question is, do we need this position for other work, or should we just contract out the
work? Public Works believes they need the additional help to not only replace the meters, but
supplement the work being done by the one meter technician in a more timely manner.
If Council agrees, we will proceed to add the position. If you prefer, we can contract out the
replacements for the same money -$67,000.
FVFD Infrared Imaging Equipment. FVFD requested $17,000 for an infrared imaging
camera. Monday we learned FVFD had already taken possession of the equipment for two
reasons. First, because of its availability, they were able to get a demonstrator model that lists
for $22,000 for $15,500 (which is less than the amount budgeted.) Second, they were able to get
a grant for the purchase of the equipment from the Galveston County Firefighters Association in
the amount of $8,544. As a result, the budget request will be reduced to the amount remaining
for the purchase of $6,956.
Tax Policy
The last remaining issue regarding the budget is the adoption of the tax rate. We apologize for
giving you that notice required by the state at the last minute. We should have had it in the
packet, but we did not want it to be pu blished without your seeing it first. However, your
) wanting to delay action is a good opportunity to think fully about this issue, and reflect on how
we came to look at the proposed tax rate of $.6385.
Preparation of the Budget to Meet Debt Service Requirements. Council had a worksession
on July 1, 1999 to discuss the proposed tax rate relative to the increase or "blip" in the tax debt
service payments coming up in this fiscal year. To fully fund the debt service and keep the
M&O rate the.same, the tax rate would have been $.6453. After some discussion, Council asked
staff to prepare a budget with an I&S tax rate to meet the debt service requirements, an M&O
rate that was less than last years, for a combined tax rate of $.6385. Shown graphically, this is
the way it looks.
l&S Rate
M&ORate
Total
1998-99
$.0515
$.5610
$.6125
1999-00
$.0843
$.5542
$.6385
Staff made the presentation to Council and then prepared the budget without the benefit of
completing the revenue forecasts for other sources of revenue, such as sales tax, fine and
forfeitures, franchise fees, etc. These forecasts yielded additional revenues that have allowed us
to complete our budget and add additional funds to our reserves.
This process was not without penalty to the M&O budget, as the rate for M&O is less for the
proposed budget than it is for the current fiscal year.
Benefits of Adopting This Rate
Certainly it is Council's decision on what tax rate to adopt. However, there are some benefits in
adopting the proposed rate for your consideration.
Stabilizing the Tax Rate. As has been noted, between 1990-91 and 1997-98, the tax rate fell
steadily from $.6950 to a low of $.5961. We were growing with new population and taxable
values, but it was a slower growth than we are currently experiencing or pre dicting for the near
future. During that time, we were using the "cash carry forward" method of budgeting, and
transferring funds from the W&S Fund to balance our budget. Your policy of No Transferring of
Funds showed the realistic effect and strain on the existing tax rate. We simply cannot do what
we were doing on the old system, with the revenues a lower tax rate provides.
It was noted during the worksession that we need to get to a tax rate that will stabilize. We don't
know what that rate should be, and as Roger Roecker indicated, we do need a Tax Policy. The
tax rate increased slightly in 1998-99 to $.6125. The proposed rate does generate some additional
revenues that will provide some breathing room.
Preparing for CIP Implementation. During discussions of the proposed Capital Improvements
Plan (CIP), we have discussed the city's ability to pay for new general fund tax debt that might
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( ) be issued. With the I&S tax rate of $.0 84 3, which is currently budgeted, there is the capacity to service approximately $7 million in debt without raising taxes for that purpose. The only way to keep the overall tax rate the same and remain at this level for debt service is to lower the O&M rate. This places additional burden on our ability to provide services at the same level. We simply cannot absorb the additional services required from growth and the cost of doing business and lower the O&M tax rate at the same time. The proposed tax rate will assist us in preparing for any additional tax debt that might be created by the implementation of the CIP for general fund needs. Repaying the Reserve Fund for Previous Expenditures. Over the past two years, we have dipped into our reserves to fund items that were not antic ipated in the operating budget. Attached is a list of those items. Sunset Traffic Signals N.Clear Creek Drive PavingCCDD Detention PaymentActivity Building RenovationsTotal $78,660$ 10,000$65,328 $45,50 0 $199,488 We now have an opportunity to repay our under-funded reserves with these additional monies. Building Reserves in General. Our reserves in the General Fund at September 3 0, 1999 will be $825,706. Our reserves in the W&S Fund are projected for September 30 , 1999 at $1,0 97,023 , if we count the W &S funds we have used for the Blackhawk waterline and intend to pay back with the revenues bonds to be issued. There is no law that states what our reserves should be, however, most agree that a good rule of thumb is three months reserves. Our operating budget calls for an expenditure of approximately $1 million per month. Under that formula, $3 million is the reserve we would need to attain and maintain. You can see we are not there yet, but prior to the current No Transfer Policy established by the Council we had no reserves in the W&S Fund. We have built these reserves over the last three years, and should continue to place emphasis on this process until we are comfortable with the results. Ability to Make Mid-year Adjustments for Unforeseen Needs. By cutting our budget expenditures so close to our revenues and not building reserves, we are hampered with an inability to respond to needs that may arise during the fiscal year that were not budgeted. In the recent past we have authorized expenditures for the Laura Smither investigation, the Sunset traffic signals and others. In most cases, we were able to handle the expenditures, but in others we either had to share (as was the case for the Sunset traffic signals) the expenditure with others, or deplete our reserves to low levels, or simply say no. As a further example, we can use the reserves as matching grants for projects like Centennial Park, ifwe have it available. Building reserves gives Council flexibility to respond to unforeseen needs and grant opportunities.
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Notice Requirements for Newspaper.
Compounding the consternation over what to do with the tax rate, is the notice required by the
State. The wording and calculation of the notice is set. There are no alternatives to the notice
itself. We did this same notice last year, and placed another ad beside this notice explaining
exactly the impact and the reason for the notice and the council's action. We have attached copy
of the ad we will place in the paper this year.
Even if you adopt the current tax rate of $.6125, this notice must be placed in the paper. The
numbers and percentages will change slightly, but it still calculates to a tax increase. That is
simply because of new values being added to the roles, and the existing values being increased.
Regarding the notice, there is an approximate 15 percent overall increase in the revenues
collected. Forty-nine (49) percent of those new revenues are because of the new property
coming on the rolls for the first time from residential and business construction. The remaining
is from the increase in values from reappraisals. In your budget packet, that 15 percent shows up
on page 2.5. The budget reflects this'in two places -the taxes received for the operating budget
on page 3 .1, and the taxes received for debt service on page 3. 7. The combination of these two
numbers adds up to the amount that reflects the 15 percent increase.
Even though our income will go up, actual taxes paid by the average homeowner will not go up
by that percentage. Worst case is the example in the notice, where the average home value
increased from $119,969 to $126,846 (a 5.7 percent increase in value). That increase would
result in a $60 per year, or $5 per month increase at the proposed rate. In the case of the example
we have provided in our explanation, the value of a specific house in Pilgrims' Point has not
increased since 1995. That value of $126,890 remained the same for five years and the taxes
will increase by $26.39. That is a 4.2 percent increase amounting to $2.20 per month.
Even though the notice makes the impact seem grossly high, the reality is that the worst it will be
for the average homeowner is $5 per month, and it could be as low as $2.20 for other
homeowners.
As we stated earlier, the tax rate you set is the one you must be comfortable with. We will adjust
our budget to fit no matter what you ultimately decide. Should you adopt a tax rate different
from the one proposed, we will adjust the amount that goes into reserves downward, and prepare
the budget for the public hearing and adoption.
REC
Attachments
1.Overview of Council's changes to proposed budget at last two worksessions.
2.Memo from Melvin Meinecke dated August 19, 1999 regarding Meter Tech Position.
3.Copy of City's ad to be placed in newspapers next to state notice.
( )4.Notice of Public Hearing on Tax Increase required by the state.
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Notice of Public Hearing on Tax Increase
The City of Friendswood will hold a public hearing on a proposal to increase
total tax revenues from properties on the tax roll by 15 .29 percent. Your
individual taxes may increase or decrease, depending on the change in the taxable
value of your property in relation to the change in taxable value of all other
property and the tax rate that is adopted.
The public hearing will be held on September 2, 1999 at 5:30 PM at City Hall.
FOR the proposal:
AGAINST the proposal:
PRESENT and not voting:
ABSENT:
Kitten Hajecate
TomManison
Kim Brizendine
Larry Taylor
Jerry Ericsson
Harold Whitaker
Mel Measeles
The following table compares taxes on an average home in this taxing unit last
year to taxes proposed on the average home this year. Again, your individual
taxes may be higher or lower, depending on the taxable value of your property.
Average residence homestead value
General exemptions available
Last Year
$119,969
$23,994
(amount available on the average homestead, not including senior
citizen's or disabled person's exemptions)
Average taxable value
Tax rate (per $100)
Tax
$95,975
0.6125
$587.85
This Year
$126,846
$25,369
$101,477
0.6385
$647.93
Under this proposal, taxes on the average homestead would increase by
$60.08 or 10.22 percent compared with last year's taxes. Comparing tax rates
without adjusting for changes in property value, the tax rate would increase
by $0.026 per $100 of taxable value or 4.24 percent compared to last year's
tax rate. These tax rate figures are not adjusted for changes in the taxable
value of property.
1999 Notice of Public Hearing on Tax Increase
Worksheet for Calculation of Percentage Tax Increase
Entity Name: City of Friendswood I
File Name: 99CERTIFD Date: 8/24/1999 )
) 1.1998 adjusted taxable value.$1,027,271,860 Enter line 3 of the Effective Tax Rate Worksheet.2.1998 total tax rate.0.6125 Enter line 4 of the Effective Tax Rate Worksheet.3.Taxes refunded for years preceding tax year 1998.$8,702 Enter line 13 of the Effective Tax Rate Worksheet.4.Last year's levy.$6,300,742 Multiply line 1 times line 2 and divide by 100.To the result, add line 3.5.1999 total taxable value. Enter Line 18 of $1,137,722,996 the Effective Tax Rate Worksheet.6.Proposed 1999 total tax rate.0.6385 7.Proposed 1999 taxes.$7,264,361 Multiply line 5 times line 6 and divide by 100.8.Proposed amount of tax revenue increase.$963,619 Subtract line 4 from line 7.9.Proposed percentage of tax revenue increase.15.29% Divide line 8 by line 4 and multiply by 100.WARNING: The amount of taxes to be imposed w1der this year's proposed tax rate exceeds last year's tax levy. You must publish notices, hold a public hearing on this year's proposed tax rate, and otherwise comply with provisions of Section 26.06 of Texas Property Tax Code. For more information, please see the State Comptroller's Truth-in-Taxation guide.
)
)
Notice of Public Hearing on Tax Increase
The City of Friendswood -Certified 99 will hold a public hearing on a proposal
to increase total tax revenues from properties on the tax roll by 13.00 percent.
Your individual taxes may increase or decrease, depending on the change in the
taxable value of your property in relation to the change in taxable value of all
other property and the tax rate that is adopted.
The public hearing will be held on September 2, 1999 at 5 :30 PM at City Hall.
FOR the proposal:
AGAINST the proposal:
PRESENT and not voting:
ABSENT:
The following table compares taxes on an average home in this taxing unit last
year to taxes proposed on the average home this year. Again, your individual
taxes may be higher or lower, depending on the taxable value of your property.
Last Year This Year
Average residence homestead value $119,969 $126,846
General exemptions available $23,994 $25,369
(amount available on the average homestead, not including senior
citiz.en's or disabled person's exemptions)
Average taxable value $95,975 $101,477
Tax rate (per $100) 0.6125 0.6258
Tax $587.85 $635.04
Under this proposal, taxes on the average homestead would increase by
$47.19 or 8.03 percent compared with last year's taxes. Comparing tax rates
without adjusting for changes in property value, the tax rate would increase
by $0.0133 per $100 of taxable value or 2.17 percent compared to last year's
tax rate. These tax rate figures are not adjusted for changes in the taxable
value of property.
l )
)
I )
08/23/99 06:14 PM
Ad Valorem Tax Breakdown
Tax Debt Rate
Calculation
10309438331,137,722,996
100
11,377,230
0.0843 I
959,100
1
959,100
959,411
(311 )
Under Protest
Certified Roll
Total
General Fund Total
Calculation Calculation
1,137,722,996 1,137,722,996
100 100
11,377,230 11,377,230
0.5415 0.62581
6,160,770 7,119,870
1 1
6,160,770 7,119,870 I
�305,261 GF Amount at tax rate of $.6385 Reduction to Revenues at tax rate of(144,491) $.6258 201,786 Ending GF Fund Balance @ $.638557,295 Ending GF Fund Balance @ $.6258
4,933,086
1,132,789,910
1,137,722,996
)
)
08/23/99 06:09 PM
1999-2000 PROPOSED BUDGET
ESTIMATED AD VALOREM TAX COLLECTIONS -CURRENT ROLL
Fiscal
Year
Ending
1990-91
1991-92
1992-93
1993-94
1994-95
1995-96
1996-97
1997-98
1998-99
1999-00
Net Assessed Value, estimated as of 7/26/99
Divided by 100
Rate Base
Tax Rate
Estimated Total Tax Levy
Estimated Collection Rate
Estimated Tax Collections, 1999-2000
$1,137,722,996
100
$11,377,230
0,6258
$7,119,871
100%
$7,119,871
TAXABLE VALUE AND LEVY COMPARISON
Percent
Total Increase
Taxable Over
Tax Assessed Homestead Tax Total Prior
Year Value Exemption Rate Tax Levy Year
1990 $667,059,850 20% $0.6950 $4,636,066 2.1%
1991 $700,373,270 20% $0.6950 $4,867,594 5.0%
1992 $781,187,724 20% $0.6630 $5,179,275 6.4%
1993 $863,685,989 20% $0.6630 $5,726,238 10.6%
1994 $871,614,727 20% $0.6630 $5,778,806 0.9%
1995 $913,149,721 20% $0.6156 $5,621,350 -2.7%
1996 $942,000,000 20% $0.6045 $5,694,390 1.3%
1997 $988,000,000 20% $0.5961 $5,889,468 3.4%
1998 $1,027,775,922 20% $0.6125 $6,295,128 6.9%
1999 $1,137,722,996 20% $0.6258 $7,119,871 13.1%
f
��-� J-µ)J,
)
)
Notice of Public Hearing on Tax Increase
The City of Friendswood -Certified 99 will hold a public hearing on a proposal
to increase total tax revenues from properties on the tax roll by 10.60 percent.
Your individual taxes may increase or decrease, depending on the change in the
taxable value of your property in relation to the change in taxable value of all
other property and the tax rate that is adopted.
The public hearing will be held on September 2, 1999 at 5 :30 PM at City Hall.
FOR the proposal:
AGAINST the proposal°:
PRESENT and not voting:
ABSENT:
The following table com.pares taxes on an average home in this taxing unit last
year to taxes proposed on the average home this year. Again, your individual
taxes may be higher or lower, depending on the taxable value of your proper ty. Last Year This Year Average residence homestead value $119,969 $126,846
General exem ptions available $23,994 $25,369
( amount available on the average homestead, not including senior
citiz.en's or disabled person's exemptions)
Average taxable value $95,975 $101,477
Tax rate (per $100) 0.6125 0.6125
Tax $587.85 $621.55
Under this proposal, taxes on the average homestead would increase by
$33.70 or 5.73 percent compared with last year's taxes. Comparing tax rates
without adjusting for changes in property value, the tax rate would increase
by $0.00 per $100 of taxable value or 0.00 percent compared to last year's
tax rate. These tax rate figures are not adjusted for changes in the taxable
value of property.
1· ·r ·1
RCGER RO�R
8-26-99cc Supervisors
)
, ...... . __
I I
SPECIAL MEETING
STATE OF TEXAS )(
CITY OF FRIEND SWOOD )(
COUNTIES OF GALVESTON/HARRIS )(
SEPTEMBER 2, 1999 )(
NOTICE IS HEREBY GIVEN OF A SPECIAL MEETING OF THE FRIENDSWOOD CITY
COUNCIL, TO BE HELD ON SEPTEMBER 2, 1999 AT 5:30 PM AT THE
FRIENDS WOOD CITY HALL, COUNCIL CHAMBERS, 910 SOUTH FRIENDSWOOD
DRIVE, FRIENDSWOOD, TEXAS, REGARDING THE ITEMS OF BUSINESS
ACCORDING TO THE AGENDA BELOW:
5:30 PM -
1.CALL TO ORDER.
2.*PUBLIC HEARING -
TO -RECEIVE COMMENTS, EITHER ORAL OR WRITTEN REGARDING THE
FOLLOWING:
A.TO RECEIVE COMMENTS REGARDING THE FY 1999-2000 PROPOSED
OPERA TING BUDGET FOR THE CITY OF FRIENDSWOOD.
B.TO RECEIVE COMMENTS REGARDING THE PROPOSED 1999 TAX RATE
(PER $100) OF 0.6385 CENTS.
7:00 PM-
3.JOINT DOCKETED PUBLIC HEARING
TO RECEIVE COMMENTS, EITHER ORAL OR WRITTEN REGARDING THE
FOLLOWING:
A.REQUEST FOR A ZONING CHANGE FOR PROPERTY LOCATED AT 214
EAST EDGEWOOD (FM2351), 04.5454 ACRES OUT OF LOT 20,
GA_LVESTON COUNTY, TEXAS, FROM COMMUNITY SHOPPING CENTER
(CSC) TO OFFICE PARK (OP).
B.REQUEST FOR A SPECIFIC USE PERMIT -TELEPHONE ANSWERING
SERVICE FOR PROPERTY LOCATED AT 307 SOUTH FRIENDSW OOD
DRIVE, BUILDING F, FRIENDSWOOD CONDO-OFFICE PARK, GALVESTON
COUNTY, TEXAS.
C.PROPOSAL TO EXTEND THE BOUNDARIES OF THE CURRE NT
E_NTRYWAY OVERLAY DISTRICT (EOD) TO INCLUDE THE SECTION OF FM
518 FROM FM 528 TO COWARD'S CREEK.
..,-� {-Qt (:N�SLJQ()v u \ L
1999-2000 PROPOSED BUDGET ....
-.ESTIMATED AD VALOREM TAX COLLECTIONS -CURRENT ROLL
Fiscal
Year
Endin
1990-91
1991-92
1992-93
1993-94
1994-95
1995-96
1996-97
1997-98
1998-99
Net Assessed Value, estimated as of 7/26/99
':!).
g l $1,137,722,996
:::::::100 i : ir--�11.3;;!::
Tax Rate � t &IV __________ 0.6385_
Estimated Total Tax levy
Estimated Collection Rate
Estimated Tax·Collections, 1�99-2000
$7,264,361 � �t
\--- cJ j 100%
� � �
------· ---·--··
'-.!! @ lJ)__ E_2��§1.
� �C'l
TAXABLE VALUE AND LEVY COMPARISON
Total
Taxable
Tax Assessed Homestead
Year Value Exem tion
1990 $667,059,850 20%
1991 $700,373,270 20%
1992 $781,187,724 20%
1993 $863,685,989 20%
1994 $871,614,727 20%
1995 $913,149,721 20%
1996 $942,000,000 20%
1997 $988,000,000 20%
1998 $1,027,775,922 20%
!)ow..M25
p��0)
ll�i
� ��
V1tt.11r-Tax -'Rate
1, cl Total
!j_� $0.695 ± i
$0.6950 t �
$0.6630 ��
'1) � $0.6630 0i i$0.6630
�
lJ\ •(f) $0.6156 <£_ '-:>
$0.6045 i:
D '.) $0.5961 @ 0
$0.61250+ ,02{, $0?15
Tax Lev
$4,636,066
$4,867,594
$5,179,2 75
$5,726,238
$5,778,806
$5,621,350
$5,694,390
$5,889,468
$6,295,128
$7,2�61
'tl0/H,Z/1 II
R G.\/ �(\/ VlS""
Percent
Increase
Over
Prior
Year
2.1%
5.0%
6.4%
10.6%
0.9%
-2.7%
1.3%
3.4%
6.9%
f}t:J, c; 1?..S
\(E.t.� SJ\{-'1'2:'TA-:x ClM--C STILL \tv C..fl..C::: ��12::S. Gy $t C,(t, 7,283, on.. IO, b %',
L<IITJ+ NO LA>< l-+llL--S
)
To:
From:
Subject:
Date:
CITY OF FRIENDSWOOD
MEMORANDUM
The Honorable Mayor and Members of City Council
Ronald E. Cox, City Manager
1999-00 Budget
July 30, 1999
INTRODUCTION
According to City Charter requirements we hereby submit the proposed budget for 1999-00. The
budget is presented in summary fashion, following the format established in the previous two
years. The proposed budget document includes the following schedules: a summary of revenues
and expenditures; a summary of revenues and expenditures by fund; expenditures by object; a
schedule of taxable value, tax rate and tax levy for the past ten years; tax and revenue debt service
schedules; a sales tax revenue comparison; and a comparison of population, expenditures, tax
rates and water customers.
We are experiencing considerable growth in the population of our city. This past year, the city
grew by the single largest amount since the 1990 census. Our population is now over 31,000. In
many ways we still operate like a small city, with a smaller administrative staff overall, and fewer employees than our neighboring cities with similar populations. However, the demands of the
fact that we are no longer a small town are catching up with us.
In addition to growth, the expectations of the City Council and the community are becoming
much more focused on performance. It is imperative that we become more sophisticated in our
ability to measure our overall performance so that we can both be certain we are providing an
adequate level of service and prove it. Council's expectations have changed, so must my
expectations change for the staff.
We are growing and our employee expectations are changing. With these two dynamics, we are
fast approaching the point where we in fact do need additional administrative staff. This has first
become apparent in our adding the Assistant to the Chief position in the Police Department. The
Assistant to the Chief position will be to assist the Police Chief in measuring the performance of
the department, determining better internal control and to determine if there are better ways of
record keeping and of doing their day to day work to ensure the highest efficiency possible. Other
departments are fast approaching that need, as we grow. Unless we provide our departments and
their senior staff the proper tools, we cannot expect them to keep up with the demands of
performing in the larger city environment we are moving into. Tools means more than trucks,
tractors and computers. Tools also mean a sufficient number of properly trained people capable
of doing the more complex jobs of developing and measuring the performance of our employees,
setting priorities and goals for the future, and directing all employees to do what is appropriate to
ensure the highest level of service.
1.1
We have developed a budget to address some of these issues. Staff again collaborated on the
initial budget preparation. Our General Fund revenues are projected to increase by 8.5%, with
expenditures growing by 5.4%. Water and Sewer revenue growth is estimated at 6.4% and
expenditures are budgeted to increase by 5.8%. Staff then developed a plan to best utilize those
additional resources to meet the demands associated with the growth our City continues to
expenence.
Since the City's government is a service organization and people provide these services, several
notable personnel requests are included in this budget.
•Staffing. Several additional staff are included in the proposed budget. Four full-time U J M )-M.
positions are added and two part-time positions are increased to full-time in the General i;o � fut �Fund. The requests include an Assistant Fire Marshal; a Receptionist/Permit Clerk in ��} �; Community Development; a Records Management Assistant in the City Secretary's office; an,, 17 _ aJ} i:1,,Assistant to the Chief of Police; and upgrading the Transportation Driver and Parks Laborer �
part-time positions. Also included in the General Fund, is an hourly increase in the part-time
Fire/EMS pool, from $8.50 to $9 .50. Funding for these positions totals $213,975.
The Water and Sewer Funds include two new positions: a Water Meter Technician in Public
Works and an Engineering Technician in Community Development. The funding required
for these two positions is $69,147.
•Health Insurance.The City's health insurance provider, Prudential Healthcare Group,
initially increased our health and dental coverage by 30%, almost $110,000. We knew we
could not absorb an increase of this magnitude without searching for alternatives. We
contacted six different providers. Only TML -Group Benefits Risk Pool (TML-GBRP)
responded with a quote. After we obtained the proposal from TML-GBRP, we resumed
negotiations with Prudential. They agreed to a 5% reduction, lowering the City's increased
cost of health and dental insurance by almost $22,000.
•Merit Funding.The City's employees' agreed to forego the opportunity for merit pay
increases during the 1998-99 fiscal year. This was done to assist in funding the increase inthe City's retirement benefit plan. We have resumed this program and have included
approximately $81,000 in the General Fund and $9,000 in the Water and Sewer budgets to
provide funding for employee merit pay increases.
•Personnel Pay Plan Review & Salary Survey. To ensure the City's pay plan remains
competitive with the labor market, we perform an annual salary survey of area cities and
businesses. We also participate in the annual TML and HGAC salary surveys. Our
procedure is to adjust our pay plan if it lags the market salary average by 5% or more. These
pay plan adjustments have been made to maintain the plan's integrity. Adjustments to
individual positions have been made after review and recommendation of the City's
Classification and Pay Plan Committee.
The City's most recent salary survey indicated that the average for the positions included in
the survey fell 12% below the market. 11 of the 23 positions surveyed fell between 15% and
34% bel ow market. Due to these results and the tight labor market cities in major
metropolitan areas are experiencing, we have included $20,000 to enlist the services of a personnel consulting firm. The scope of work would include: (1) conducting an independent
salary survey; (2) reviewing the City's pay plan structure for internal integrity; and (3)
making recommendations to ensure the pay plan structure accurately reflects the current labor
1.2
()
)
)
market. If the consultant recommends salary adjustments, the City's budget would require
amendment as we have not included funding in this document.
One other personnel increase is an addition of $50,000 to the newly created Economic
Development Coordinator's budget. The position was added this year, and the full impact of
the position was anticipated when Council approved the position, but this is the first
opportunity to actually include the program in the budget for the full annual cost.
•Vehicles. Staff has continued to follow the vehicle replacement plan that was developed
during last year's budget process. In following this plan we have included funding for three
trucks in Public Works and one in Animal Control. The Fire Marshal's Office is slated to
receive two vehicles. One is a replacement vehicle. '.fhe-seeend-wtH-be-assigned-toihe-n-ew
..Ass�shal;--ifthe-pusitiurris-appFeved-In the Police Department, one unmarked
Crown Victoria will be purchased and four Crown Victorias for Patrol will be added to the
lease-financing program.
•Major repairs and equipment. Several large items are included in this category.
General Fund:
Streets
Sidewalks
Library Roof Replacement
Renwick Park Bleachers
Leavesley Park Air Conditioner
City Hall & Stevenson Park Pool Parking Addition
City Hall Balcony Modifications
Total
Water & Sewer Funds:
Expand Water Meter Replacement Program (+$15,000)
Neighborhood Water Line Replacements
Wastewater Lift Station Emergency Power Preparation & Rental
Tractor & Bush Hog
Total
Total Major Repairs & Equipment
$300,000
$25,000
$35,000
$19,200
$5,000
$60,000
$175,000
$619,200
$40,000
$50,000
$50,000
$12,700
$152,700
$771,900
•New Services. We are including two new services in the upcoming budget, Green Waste
Recycling and Water Wise Conservation Education Program.
•Green Waste Recycling: This is a new service offered as a part of the refuse collections
and disposal contract. "Green Waste" is defined as grass, leaves, tree trimmings,
branches, tree trunks and other items derived from plants. These materials will be placed
at the curbside in translucent bags. The refuse collection contractor will pick these
materials up in a separate truck, deliver them to a processing site, where the green waste
is mixed with other materials and composted. This service was included in the new
contract with the City's contractor, Waste Management of Texas. Despite adding this
service and leaving the other services unchanged, the fee charged the residential customeris declining from $10.48 to $10.09.
1.3
!) ■Water Wise Conservation Education Program: This is a "learn-by-doing" school-tohome based program that teaches students and parents the importance of waterconservation. This is done by providing water conservation kits designed to reduce theamount of water used in the home, and a variety of educational material for the classroomteacher. The projected cost of providing these materials to 5th grade students is $15,750.This program was recommended by staff and rejected by Council several years ago.Circumstances have ch anged since this was last proposed due to changes in the HarrisGalveston Coastal Subsidence District rules. When the program was first proposed thisprogram would purchase credits against the need to convert from ground to surface water.Now the rules have changed. These water conservation programs are required to preventagainst penalties should we not convert. Where before you could get credits to keep fromconverting, now we can be penalized if we don't. Programs that promote waterconservation may be used to offset penalties, ifwe are not able to convert when theSubsidence District rules specify.REVENUES We have projected our revenues based on the City's continued growth. GENERAL FUND The City's largest single source of revenue is ad valorem taxes. These revenues are projected based on a tax rate of $.6385, an increase of $.026. This is based on the required increase in the City's I&S (debt service) tax rate, from $.0515 to $.0843. The maintenance & operations (M&O) tax rate is declining from the 1998 rate of $.561 to $.5542. The Central Appraisal District has certified the 1999 taxable value as $1,137,722,996. This is an increase of $109,947,074 in taxable value and results in an M&O levy increase of $539,000. The median value of a new home in the City is $185,000. The $.026 tax rate increase will mean an additional $38.48 in taxes for this homeowner. The citywide average home value is slightly less than $127,000. This homeowner would pay an additional $26.42 annually in property taxes. Sales tax revenues are the City's next single largest revenue source. We are projecting a 7% increase in these revenues from the current budget of $1,752,000 to $1,875,000. This is an increase of $123,000. Franchise Fee revenues are projected to increase by $40,398. We are expecting a 5% increase in franchise fees from Texas-New Mexico Power Co., totaling slightly more than $17,000. ENTEX franchise fee revenues are estimated to grow by $13,000 for the upcoming year. Building Permits are the final general fund revenue for which we project substantial growth. These revenues are budgeted to increase by $77,000 next year. This is based on the current year's experience and continuing growth in residential and commercial building. WATER & SEWER FUNDS We have projected additional growth in water and sewer revenues also. Water revenues are expected to grow by 6.5% or approximately $191,000. Sewer revenues are budgeted for a 6.6% 1.4
)
)
)
increase totaling $128,000. These revenues are based on 325 new utility customers added to our
system throughout the fiscal year.
FUND BALANCE
We report once again that we continue to make progress in meeting the Council goal of having
the 'Water and Sewer Fund pay for its operation, improvements, and ... create a reserve fund for
future projects." The Water, Sewer and General Funds are all budgeted to operate within their
own means. Other than the regular transfer from Water and Sewer to the General Fund to cover
indirect costs, there were no transfers to pay for general government expenditures or capital
projects.
Based on the proposed numbers included in this document, General Fund reserves will increase
by $241,076. Water and Sewer Fund reserves will grow by $600,999. Reserve balances as of
year-end 1999-00 would then total:
•General Fund-$1,066,782•Water and Sewer Funds -$1,797,022 (assuming the $590,315 Blackhawk waterline project
funding is included in the water and sewer revenue bond issue).
Our bottom line financial situation continues to improve!
CONCLUSION
We developed the "Pyramid of Action" concept while building last year's budget. This idea has
served as the foundation for the way we "do business" and make decisions here in the City. The
annual budget document represents a slice of this continuing, well-planned, long-range effort.
I am again appreciative of the manner in which our staff has worked together to create this
budget. I want to also recognize the efforts of the staff of the Administrative Services
Department. Their work in converting the numbers into an understandable document is greatly
appreciated. We are ready to discuss the budget with you and look forward to its adoption.
1.5
July 30, 1999
August 5, 1999
August 9, 1999
August 11, 1999
August 12, 1999
August 16, 1999
August 19, 1999
August 23, 1999
1999-2000 PROPOSED BUDGET
BUDGET CALENDAR
(Revised August 16, 1999)
August 19, 1999
City Manager's 1999-00 Proposed Operating Budget delivered to mayor and
Council.
Post notice of Council Budget Workshop meeting to discuss the
1999-00 Proposed Operating Budget.
Calculation of 1999 Effective Tax Rate delivered to Mayor and Council and
newspaper for publication on August 11, 1999.
Council Budget Workshop
Discussion of 1999-00 Proposed Operating Budget.
Publish in official City newspaper Notice of Effective and Rollback Tax Rates,
Schedules, and Fund Balances of the City of Friendswood for 1999.
Post notice of Council Budget Workshop meeting to discuss 1999 Proposed Tax
Rate and 1999-00 Proposed Operating Budget.
Council Budget Workshop
Discussion of 1999 Proposed Tax Rate.
Discussion of 1999-00 Proposed Operating Budget.
Post notice of Council Budget Workshop meeting to discuss 1999 Proposed Tax
Rate and 1999-00 Proposed Operating Budget.
Draft Notice of Public Hearing on September 2, 1999 on the 1999-00 Proposed
Operating Budget and general summary of the 1999-00 Proposed Operating
Budget delivered to the newspaper for publication on August 25, 1999. (For text
layout only.)
Draft Notice of Public Hearing on September 2, 1999 on the Proposed 1999 Tax
Rate delivered to the newspaper for publication on August 25, 1999. (For text
layout only.)
1.6
( )
August 23, 1999
August 24, 1999
August 25, 1999
August 26, 1999
September 2, 1999
)
1999-2000 PROPOSED BUDGET
BUDGET CALENDAR
(Revised August 16, 1999)
Council Budget Workshop
August 19, 1999
Discussion of 1999 Proposed Tax Rate. Take record vote and schedule
public hearing for September 2, 1999.
Discussion of 1999-00 Proposed Operating Budget. Schedule public
hearing for September 2, 1999.
Final Notice of Public Hearing on September 2, 1999 on the 1999-00 Proposed
Operating Budget and general summary of the 1999-00 Proposed Operating
Budget delivered to the newspaper for publication on August 25, 1999. (With
final numbers approved by City Council on August 23, 1999.)
Final Notice of Public Hearing on September 2, 1999 on the Proposed 1999 Tax
Rate delivered to the newspaper for publication on August 25, 1999. (With final
numbers approved by City Council on August 23, 1999.)
Publish in official City newspaper:
Notice of Public Hearing on September 2, 1999 on Proposed 1999 Tax
Rate.
Notice of Public Hearing on September 2, 1999 on the 1999-00 Proposed
Operating Budget and General summary of the 1999-00 Proposed
Operating Budget.
Post notice of Public Hearing on September 2, 1999 on the 1999-00 Proposed
Operating Budget.
Post Notice of Public Hearing on September 2, 1999 on the Proposed 1999 Tax
rate.
Public Hearing on the 1999-00 Proposed Operating Budget.
Public Hearing on the Proposed 1999 Tax rate.
Council Budget Workshop
Schedule and announce meeting to adopt 1999-00 Proposed Operating
Budget on September 13, 1999.
1.7
)
1999-2000 PROPOSED BUDGET
BUDGET CALENDAR
(Revised August 16, 1999)
August 19, 1999
September 2, 1999 Council Budget Workshop
Schedule and announce meeting to adopt the Proposed 1999 Tax Rate on
September 13, 1999 (3-14 days from this date.)
September 3, 1999 Notice of Vote on Proposed 1999 Tax Rate delivered to newspaper for
publication on September 8, 1999.
September 8, 1999
September 9, 1999
September 13, 1999
Post Ordinance to adopt 1999-00 Proposed Operating Budget.
Post Ordinance to adopt 1999 Proposed Tax Rate.
Publish in official city newspaper Notice of Vote on Proposed 1999 Tax
Rate.
Post Notice of meeting to adopt 1999-00 Proposed Operating Budget.
Post Notice of meeting to adopt 1999 Proposed Tax rate.
First and final reading of ordinance adopting the 1999-00 Proposed
Operating Budget.
First and final reading of ordinance adopting 1999 Proposed Tax Rate.
1.8
July 30, 1999
August 5, 1999
August 9, 1999
August 11, 1999
August 12, 1999
August 16, 1999
1999-2000 PROPOSED BUDGET
BUDGET CALENDAR
(Revised)
City Manager's 1999-00 Proposed Operating Budget delivered to mayor and
Council.
Post notice of Council Budget Workshop meeting to discuss the
1999-00 Proposed Operating Budget.
Calculation of 1999 Effective Tax Rate delivered to Mayor and Council and
newspaper for publication on August 11, 1999.
Council Budget Workshop
Discussion of 1999-00 Proposed Operating Budget.
Publish in official City newspaper Notice of Effective and Rollback Tax Rates,
Schedules, and Fund Balances of the City of Friendswood for 1999.
Post notice of Council Budget Workshop meeting to discuss 1999 Proposed Tax
Rate and 1999-00 Proposed Operating Budget.
Draft Notice of Public Hearing on August 30, 1999 on the 1999-00 Proposed
Operating Budget and general summary of the 1999-00 Proposed Operating
Budget delivered to the newspaper for publication on August 18, 1999. (For text
layout only.)
Council Budget Workshop
Discussion of 1999 Proposed Tax Rate. Take record vote and schedule
public hearing for August 30, 1999.
Discussion of 1999-00 Proposed Operating Budget. Schedule public
hearing for August 30, 1999.
I .lJ
August 16, 1999
August 17, 1999
August 18, 1999
August 26, 1999
August 30, 1999
1999-2000 PROPOSED BUDGET
BUDGET CALENDAR
(Revised)
Draft Notice of Public Hearing on August 30, 1999 on the Proposed 1999 Tax
Rate delivered to the newspaper for publication on August 18, 1999. (For text
layout only.)
Final Notice of Public Hearing on August 30, 1999 on the 1999-00 Proposed
Operating Budget and general summary of the 1999-00 Proposed Operating
Budget delivered to the newspaper for publication on August 18, 1999. (With
final numbers approved by City Council on August 16, 1999.)
Final Notice of Public Hearing on August 30, 1999 on the Proposed 1999 Tax
Rate delivered to the newspaper for publication on August 18, 1999. (With final
numbers approved by City Council on August 16, 1999.)
Publish in official City newspaper Notice of Public Hearing on August 30, 1999 on
Proposed 1999 Tax Rate.
Publish in official City newspaper Notice of Public Hearing on August 30, 1999 on
the 1999-00 Proposed Operating Budget.
Publish in official City newspaper general summary of the 1999-00 Proposed
Operating Budget.
Post notice of Public Hearing on August 30, 1999 on the 1999-00 Proposed
Operating Budget.
Post Notice of Public Hearing on August 30, 1999 on the Proposed 1999 Tax rate.
Public Hearing on the 1999-00 Proposed Operating Budget.
Public Hearing on the Proposed 1999 Tax rate.
I .1
( )
August 30, 1999
September 2, 1999
September 3, 1999
September 9, 1999
September 13, 1999
( )
1999-2000 PROPOSED BUDGET
BUDGET CALENDAR
(Revised)
Council Budget Workshop
Schedule and announce meeting to adopt 1999-00 Proposed Operating
Budget on September 13, 1999.
Schedule and announce meeting to adopt the Proposed 1999 Tax Rate on
September 13, 1999 (3-14 days from this date.)
Notice of Vote on Proposed 1999 Tax Rate delivered to newspaper for
publication on September 8, 1999.
Post Ordinance to adopt 1999-00 Proposed Operating Budget.
Post Ordinance to adopt 1999 Proposed Tax Rate.
Post Notice of meeting to adopt 1999-00 Proposed Operating Budget.
Post Notice of meeting to adopt 1999 Proposed Tax rate.
First and final reading of ordinance adopting the 1999-00 Proposed
Operating Budget.
First and final reading of ordinance adopting 1999 Proposed Tax Rate.
\.g
)
July 30, 1999
August 6, 1999
August 9, 1999
August 11, 1999
August 13, 1999
August 16, 1999
August 17, 1999
August 17, 1999
1999-2000 PROPOSED BUDGET
BUDGET CALENDAR
City Manager's 1999-00 Proposed Operating Budget delivered to
mayor and Council.
Post notice of Council Budget Workshop meeting to discuss the
1999-00 Proposed Operating Budget.
Calculation of 1999 Effective Tax Rate delivered to Mayor and Council
and newspaper for publication on August 11, 1999.
Coun · Budget Workshop
·scussion of 1999 0 Proposed Operating Budget.
Publish in officia Ci� newspaper Notice of Effective and Rollback Tax
Rates, Schedules, Fund Balances of the City of Friendswood for 1999.
ouncil Budge Workshop meeting to discuss 1999
ate and 1999-00 roposed Operating Budget.
Council Budget Workshop
Discussion of 1999 Proposed Tax ate. Take record vote and
schedule public hearing for August 30, 1999.
Discussion of 1999-00 Proposed Operating Budget. Schedule
public hearing for August 30, 1999.
Notice of Public Hearing on August 30, 1999 on the 1999-00 Proposed
Operating Budget and general summary of the 1999-00 Proposed
Operating Budget delivered to the newspaper for publication on August
18, 1999.
Notice of Public Hearing on August 30, 1999 on the Proposed 1999 Tax
Rate delivered to the newspaper for publication on August 18, 1999.
1.6
I )
August 18, 1999
August 27, 1999
August 30, 1999
August 31, 1999
September 10, 1999
1999-2000 PROPOSED BUDGET
BUDGET CALENDAR
Publish in official City newspaper Notice of Public Hearing on August 30, 1999 on Proposed 1999 Tax Rate.
Publish in official City newspaper Notice of Public Hearing on August 30, 1999 on the 1999-00 Proposed Operating Budget.
Publish in official City newspaper general summary of the 1999-00 Proposed Operating Budget.
. Post notice ofPublic Hearing o August 30, 1999 on the 1999-00 Proposed Op�;a� Budget.
Public Hearing on the roposed 1999 Tax ra .
Schedule and anno ce meeting to adopt 1999-0 roposed Operating Budget on Septemb r 13, 1999.
Schedule and announce meeting to adopt the Proposed 1999 Tax Rate on September 13, 1999.
Notice ofVote on Proposed 1999 Tax Rate delivered to newspaper for publication on September 2, 1999.
Post Notice of meeting and Ordinance to adopt 1999-00 Proposed Operating Budget.
Post Notice of meeting and Ordinance to adopt 1999 Proposed Tax rate.
1.7
( )
September 13, 1999
1999-2000 PROPOSED BUDGET
BUDGET CALENDAR
First and final rea . g of ordinznce dopting the 1999-00 Proposed Operating Budget. First and final reading of d' ance adopting 1999 Proposed Tax Rate.
1.8
4)1.:t.9{1P1 }11>
qj,�
[ _______ .]
FRIENDSWOOD CONS.TAX OFF 482 1198
1999 Planning Calendar
CITY of FRIENDSWOOD
Mailing of notices of appraised. value by due( appraiser.
Deadline for submitting appraisal records to ARB.
Deadline for ARB to approve appraisal records.
Deadline for chief appraiser to certify rolls to tmcing units.
Certification of anticipated collection rate by collector.
Calculation of effective and rollback tax rates.
Publication of effective and rollback tax rates; schedules and fund balances; submission to governing body.
72-hours notice for meeting (Open Meetings Notice).
E±-Aug-99 _j Meeting of governing body to discuss tax rate; if proposed tax rate will raise more revenue than the preceding year's revenue, take record vote and schedule public hearing.
'i/{2,S (�ug-�::J "Notice of Public Hearing on Tax Increasen (1st quarter-page notice) published at leastseven days before public hearing.
[ ______ ]
Cf /J Ill 130-Aug-99 j 1/i--rli ....__ -
'1/o f
1� ,�8-Scf)-99 =:]
72-hour notice for public hearing. (Open Meetings. Notice).
Public hearing; schedule and announce meeting to adopt tax rate 3-14 days from lhis date.
�Notice of Vote on Tax Rate" (2nd.quarrer-page notice) published before meeting to adopt tax rate.
[ _______ ] 72-hour notice for meeting at which. governing body will adopt tax rate.
P.02
1 /z:o+ o/Jr3 (�:_-Sc ���-] Meeting to adopt tax rate. Meeting is 3 to 14 days after public hearing and by September1, or as soon after as practicable.
/-1
C )
t)
1999-2000 BUDGETED REVENUES I
$253,450 (1.5%) Other
$1,879,200 (11.0%) Sales Taxes
$511,646 (3.0%) Licenses and Pennits
$220,211 (1.3%) Interest
��::::;;::_..-; $296,106 (1.7%) Fines and Forefeitures
$5,634,270 (33.0%) Charges for Seivices
I 1999-2000 BUDGETED EXPENDITURES I
$4,287,996 (26.2%) Public Safety $710,887 (4.3%) Community Development
$2,472,130 (15.1%) General Government
$129,000 (0.8%) Reserves
$2,296,901 (14.1%) Debt Seivice
$690,000 (4.2%) Capital Improvements
$1,987,136 (12.2%) Community Seivices
2.1
)
Revised 17-Aug-99
1999-2000 PROPOSED BUDGET
BUDGET SUMMARY
REVENUES
Taxes
Charges for Services
Permits and Fees
Fines and Forfeitures
Intergovernmental Revenues
Alternate Funding Proceeds
Interest
97-98
ACTUAL
8,595,702
5,625,753
535,399
304,017
347,896
303,165
246,357
98-99
AMENDED
BUDGET
8,865,782
5,294,794
434,578
296,106
533,970
50,087
211,728
Donations � 7'31;6���156,000
Other 389,816 195,732
TOTAL REVENUES
EXPENDITURES
General Government
Community Development
Public Safety
Public Works
Community Services
Capital Improvements
Debt Service
TOTAL EXPENDITURES
RESERVES
TOTAL EXPENDITURES
AND RESERVES
REVENUES OVER (UNDER)
EXPENDITURES AND RESERVES
BEGINNING FUND BALANCE
ENDING FUND BALANCE
Totals exclude interfund transfers.
c:\data\lynn\budget\bud00\cc\bs2. wk4
----------------------------------
16,485,157 16,038,777
2,098,885 2,557,804
466,892 636,602
4,043,796 4,044,072
3,894,733 4,699,418
1,900,656 1,896,721
557,448 2,338,301
2,518,401 2,258,388 ----------------------------------
15,480,811 18,431,306
16,535 54,000 ----------------------------------
15,497,346 18,485,306 ========== --------------------
2.2
98-99
YTD
ACTUAL
8,250,178
3,355,944
356,491
254,712
499,751
53,259
223,940
121,593
207,379 -----------------
13,323,247
1,894,219
447,804
3,083,428
3,420,869
1,333,213
985,610
2,017,647 -----------------
13,182,790
4,761 -----------------
13,187,551 --------------------
99-00
98-99 PROPOSED
FORECAST BUDGET
8,865,782 9,984,829
5,294,794 5,634,270
434,578 511,646
296,106 296,106
533,970 26,000
50,087 0
211,728 220,211
156,000 156,000
195,732 227,450 ---------------------------------·
16,038,777 17,056,512
2,557,804 2,452,130
636,602 755,887
4,044,072 4,267,286
4,699,418 3,772,653
1,896,721 1,987,136
2,338,301 725,000
2,258,388 2,296,901 -----------------........................
18,431,306 16,256,993
54,000 129,000 ----------------------------------
18,485,306 16,385,993 --------------------....................... ..
670,519
184,663
855,182 ==========
08/19/99 03:04 PM
)
1999-2000 PROPOSED BUDGET
BUDGET SUMMARY
REVENUES
Taxes
Charges for Services
Permits and Fees
Fines and Forfeitures
Intergovernmental Revenues
Alternate Funding Proceeds
Interest
Donations
Other
TOTAL REVENUES
EXPENDITURES
General Government
Community Development
Public Safety
Public Works
Community Services
Capital Improvements
Debt Service
TOTAL EXPENDITURES
RESERVES
TOTAL EXPENDITURES AND RESERVES
REVENUES OVER (UNDER)
EXPENDITURES AND RESERVES
BEGINNING FUND BALANCE
ENDING FUND BALANCE
Totals exclude interfund transfers.
97•98 ACTUAL
8,595,702 5,625,753 535,399 304,017 347,896 303,165 246,357 137,052 389,816-----------------
16,485,157
2,098,885 466,892 4,043,796 3,894,733 1,900,656 557,448 2,518,401 -----------------
15,480,811
16,535-----------------
15,497,346--------------------
98·99 98·99
AMENDED YTD
BUDGET ACTUAL
8,865,782 8,250,178 5,294,794 3,355,944 434,578 356,491 296,106 254,712 533,970 499,751 50,087 53,259 211,728 223,940 156,000 121,593 195,732 207,379-----·----------------------------
16,038,777 13,323,247
2,557,804 1,894,219 636,602 447,804 4,044,072 3,083,428 4,699,418 3,420,869 1,896,721 1,333,213 2,338,301 985,610 2,258,388 2,017,647 --------·-------------------------
18,431,306 13,182,790
54,000 4,761 ----------------------------------
18,485,306 13,187,551 ========== --------------------
2.2
98·99 FORECAST
8,865,782 5,294,794 434,578 296,106 533,970 50,087 211,728 156,000 195,732 -----------------
16,038,777
99·00
PROPOSED BUDGET
9,984,829 5,634,270 511,646 296,106 26,000 0 220,211 156,000 227,450-----------------
17,056,512
CD '{,�1,, 1, ,,_g1., 1!:,-f 5 .(c.1-0 1�/ 2,557,804 2,412,130 5 �f 636,6021,�&'61710,887-f't I QQO \J,f 4,044,012 CD 4,287,996-�?>;!0 <-,-f 4,699,418 3,772,65� 1,896,721 1,987,136 � � �f2,338,3017Z,�OQ069,(},000 -t-.3 2,258,388 ----------------
18,431,306
54,000-----------------
18,485,306 --------------------
2,296,901
16,217,703 -t' 3�, �
IV, -z,511. '\1�-!} ooo 129,000: 11;'\'o o ••••••••••••••••• ., 'f � I 0
t"i'�i�. t\11 3� �
_., I 00 16,346,703 ,. 'l--a,0 00·················, ,1 ,'-1:
+-Yl, -i-'10 ,, q,3 ,Q
70�'809
� 1 O;> l 'l 34 'lt�0
I
184,663
---------------·· � 894,472 ,, 1� 1.A ==========
1��/i""
1999-2000 PROPOSED BUDGET
REVENUES AND EXPENDITURES BY FUND
98-99
97-98 AMENDED
ACTUAL BUDGET
REVENUES
General Fund 9,578,006 9,953,121 Police Investigation Fund 357 16,343 Fire/EMS Donation Fund 193,777 154,159 Tax Debt Service Fund 705,056 741,894 Water and Sewer Funds 5,274,374 5,788,233 Water and Sewer CIP/ Impact Fee Funds 404,369 502,920 Water and Sewer Revenue Debt Service Funds (12,092) 0 1776 Park Trust Fund 1,073 0 -----
TOTAL REVENUES 16,144,920 17,156,670 ========= ------------------
EXPENDITURES
General Fund 9,779,210 12,045,527 Police Investigation Fund 2,378 16,343 Fire/EMS Donation Fund 301,109 178,000 Tax Debt Service Fund 909,368 707,495 Water and Sewer Funds 3,495,847 3,933,048 Water and Sewer Revenue Debt Service Funds 1,609,033 1,550,893 1776 Park Trust Fund 1,467 0
TOTAL EXPENDITURES 16,098,412 18,431,306 ------------------------------------
Totals exclude fund balance, reserves and interfund transfers.
2.3
98-99 98-99
ACTUAL FORECAST
9,169,263 7,339,821 18,511 15,500 121,994 203,909 529,794 530,447 3,181,351 5,033,859
236,057 291,536
14,550 0 617 0 ----
13,272,137 13,415,072 ------------------------------------
8,271,522 12,045,527 6,574 16,343 157,618 178,000 629,674 707,495 2,729,430 3,933,048
1,387,971 1,550,893 0 0
13,182,789 18,431,306 ------------------------------------
99-00
PROPOSED
BUDGET
10,244,331 15,500 156,227 959,100 5,354,040
327,314
0 0
1;,056,51�-✓------------------
\D ,'��, t.JS �. I � ft'l-4'°
10� ,368 � 3 15,500 156,227 959,411 3,249,707
1,337,490 0 � �o
���� ----{ ;1.�
,� �('4, �1'
I
()
l )
l)
I EXPENDITURES BY OBJECT I 569,545 (3.5%) Supplies 657,313 (4.0%) Maintenance 4,037,516 (24.7%) Services and Other Charges 97-98ACTUAL
Personnel 6,387,107
Supplies 520,396
Maintenance 643,916
Services and Other Charges 3,732,265
Capital Equipment/Improvements 1,678,726
Debt Service 2,518,401
Reserves and Contingency 16,535
Total 15,497,346 ------------------7,495,468 (45.9%) Personnel 198,533 (1.2%) Reserves and Contingency 2,331,901 (14.3%) Debt Service 1,056,427 (6.5%) Capital Equipment/Improvements 98-99
AMENDED 98-99 98-99 99..()0 BUDGET ACTUAL FORECAST PROPOSED
6,910,538 4,857,799 6,910,538 7,495,468
573,006 435,871 573,006 569,545
756,072 659,695 756,072 657,313
4,127,692 2,918,820 4,127,692 4,037,516
3,714,077 2,285,621 3,714,077 1,056,427
2,258,388 2,017,647 2,258,388 2,331,901
145,533 12,097 145,533 198,533
18,485,306 13,187,550 18,485,306 16,346,703 ========== ========= ------------------=========
2.4
1999-2000 PROPOSED BUDGET
ESTIMATED AD VALOREM TAX COLLECTIONS -CURRENT ROLL
Fiscal
Year
Ending
1990-91
1991-92
1992-93
1993-94
1994-95
1995-96
1996-97
1997-98
1998-99
1999-00
Net Assessed Value, estimated as of 7/26/99
Divided by 100
Rate Base
Tax Rate
Estimated Total Tax Levy
Estimated Collection Rate
Estimated Tax Collections, 1999-2000
$1,137,722,996
100
$11,377,230
0.6385
$7,264,361
100%
$7,264,361
TAXABLE VALUE AND LEVY COMPARISON
Total
Taxable
Tax Assessed Homestead Tax Total
Year Value Exemption Rate Tax Levy
1990 $667,059,850 20% $0.6950 $4,636,066
1991 $700,373,270 20% $0.6950 $4,867,594
1992 $781,187,724 20% $0.6630 $5,179,275
1993 $863,685,989 20% $0.6630 $5,726,238
1994 $871,614,727 20% $0.6630 $5,778,806
1995 $913,149,721 20% $0.6156 $5,621,350
1996 $942,000,000 20% $0.6045 $5,694,390
1997 $988,000,000 20% $0.5961 $5,889,468
1998 $1,027,775,922 20% $0.6125 $6,295,128
1999 $1,137,722,996 20% $0.6385 $7,264,361
2.5
Percent
Increase
Over
Prior
Year
2.1%
5.0%
6.4%
10.6%
0.9%
-2.7%
1.3%
3.4%
6.9%
15.4%
( ) 1999-2000 PROPOSED BUDGET
SALES TAX REVENUE COMPARISION
1994-1995 through 1999-2000
Month of
Receipt 1994-95 1995-96 1996-97 1997-98 1998-99 1999-00
October 69,475 57,522 118,703 131,001 124,640 124,640
November 154,735 161,799 170,086 196,312 223,344 223,344
December 54,272 68,609 126,279 127,114 124,649 124,649
January 72,048 85,754 97,509 114,078 117,701 117,701
February 156,995 178,732 187,549 226,463 228,138 228,138
March 45,249 96,370 125,498 122,030 128,527 128,527
April 59,083 97,548 99,753 100,189 119,398 119,398
May 106,751 180,558 164,402 165,372 187,733 187,733
June 49,146 101,148 115,529 128,561 135,803 135,803
July 58,014 98,943 105,300 125,154 97,585 107,663
August 140,730 173,246 191,257 214,159 227,009 * 227,009
September 56,718 135,441 123,792 151,322 151,322 * 150,395 ------------------------------------------------------------------------------
Total 1,023,215 1,435,670 1,625,657 1,801,755 1,865,849 1,875,000 ------------------------------------------------------------------------------------------------
*Estimated
2.6
,,
( )
( )
1999-2000 Proposed Budget
[Tax Rate Comparison I
1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 I • General Fund □ Tax Debt Service Fund I
Debt
Fiscal Tax General Service Total
Year Year Fund Fund Tax Rate
1990-91 1990 0.50876 0.18624 0.69500
1991-92 1991 0.50900 0.18600 0.69500
1992-93 1992 0.50160 0.16140 0.66300
1993-94 1993 0.50250 0.16050 0.66300
1994-95 1994 0.51400 0.14900 0.66300
1995-96 1995 0.46800 0.14760 0.61560
1996-97 1996 0.49610 0.10840 0.60450
1997-98 1997 0.52760 0.06850 0.59610
1998-99 1998 0.56100 0.05150 0.61250
1999-00 1999 0.55420 0.08430 0.63850
2.7
)
l )
( )
1999-2000 PROPOSED BUDGET
COMPARISON OF
POPULATION, EXPENDITURES, TAX RATE
AND WATER CUSTOMERS
!Total Population I [Tax Ratel
32 ,----------------, 0.75 ,---------------,
30 •
24
/ .--
-----·
22 -���-����-����� 0.55 �������-����-�
69-90 91-92 93.94 95-96 97.98 99-00 89-90 91-92 93.94 95-96 97-98 99-00
!Total Expenditures I !Total Water Customers I20,-------------� 9.5 ,-------------�
18 • 9 • ✓-
� 16 � 8.5 -,_/ E
� .. � ,§ 14 • � �
E :, z
8 ._.____.____._.,___,____.___._____,'--..,__---'-------L..'
89.90 91-92 93-94 95-96 97-98 99-00
2.8
E 2 .,, .,, -0 <3 � 8 o i!
_g f=
� 7.5 •
7 .....
-•
6.5•���-�����-���
89-90 91-92 93.94 95-96 97-98 99,00
()
( )
( )
<II C
0.9
0.8 -
0.7 -
0.6 -
1999-2000 PROPOSED BUDGET
I Tax Debt Service to Maturity j
� 0.5 � ■■■■----, 0.2
0
I . . I . I . i I I : r r , · I I I ! i I If I!I i I ! i I
2000 2001 2002 2003 2004 2005 2006 2007 2008
j III Principal □ Interest I
FYE PRINCIPAL INTEREST TOTAL
2000 368,458 438,753 807,211
2001 224,494 183,867 408,361
2002 298,715 142,589 441,304
2003 313,746 128,293 442,039
2004 333,264 111,788 445,052
2005 285,000 61,320 346,320
2006 305,000 45,238 350,238
2007 325,000 27,913 352,913
2008 345,000 9,488 354,488 ---------------------------------------------
Total 2,798,677 1,149,249 3,947,926 ---------------------------------------------
2.9
' )
l )
\ )
1999-2000 PROPOSED BUDGET
I Revenue Debt Service to Maturity j
2�---------------------�
1.9 1.8 1.7 1.6 1.5 1.4 1.3 1.2 :g 1.1 g 1 � 0.9 0.8 0.7 0.6 0.5 0.4 0.3 0.2 0.1 0
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 I • Principal o Interest l
FYE PRINCIPAL INTEREST TOTAL
2000 662,375 634,102 1,296,477
2001 571,405 406,546 977,951
2002 583,494 354,374 937,868
2003 616,247 324,874 941,121
2004 643,580 292,164 935,744
2005 645,000 228,494 873,494
2006 680,000 191,064 871,064
2007 715,000 152,936 867,936
2008 760,000 112,488 872,488
2009 815,000 69,175 884,175
2010 870,000 23,381 893,381 ----------------------------------------------------
total 7,562,101 2,789,598 10,351,699 ------------------------------------------------------------
2.10
( )
\ )
( )
1999-2000 PROPOSED BUDGET
IMPROVEMENTS AND MAJOR REPAIRS
General Fund
Public Work�
Street and Sidewalk Improvements Concrete Street Improvement Program
Sidewalk Program
Total
300,000
25,000
Total Public Works Improvements
Community Services Improvements
Stevenson Park Pool
Add Parking Spaces at Pool and Connect
Swimming Pool and City Hall Parking Lots
Facmty Improvements Enclose City Hall Balconies
Replace Library Roof
Replace Renwick Park Bleachers
Total
Total Community Services Improvements
Total General Fund Improvements
60,000
175,000
40,000
19,200
Water and Sewer Fund
Public Works Improvements
Distribution System Improvements
Neighborhood Line Replacements
Meter Replacement Program
Total
Total Public Works Improvements
Total Water and Sewer Funds Improvements
Total Capital Improvements
2.11
50,000
40,000
325,000
234,200
90,000
325,000
294,200
619,200
90,000
90,000
709,200 ========
I )
)
)
1999-2000 PROPOSED BUDGET
CAPITAL EQUIPMENT
Eire Marshal
Fire -City Administration f � � Replace one vehicle with GfeWA-Vi� . 0 Purchase one new Srown-Vietoria f � :lJv.µk-
Total Fire Marshal
Police Department
Patrol Lease eight Crown Victorias
Speclat-eperationS-:-r 11 -1-1 V � Crown Victoria "-a' t.-
Animal Control
Light truck
Total Police Department
e.ublic Works
Water and Sewer Operations
Medium truck Light truck Light truck
Tractor and Bushog
Riding lawnmower
Total Public Works
Total Capital Equipment
2.12
IY J �
23-;700 2,3(700
;'l1 �
69,200
23,700
15,700
18,000 15,000 15,000
12,700
3,500
47,400
108,600
64,200
220,200 ----------------
-�70fJJ
-5701?J
N ......
v,)
NOT INCLUDED IN 8/1/99 PROPOSED BUDGET DOCUMENT
Water and Sewer CIP/lmpact Fees
Schedule of 1999-2000 Proposed Water and Sewer CIP/lmpact Fees
South South Surface Friendswood Friendswood Bay Park
Water Service Service Area Service Area
Facilities Area Water Wastewater Water Description Debt Debt Debt Improvements
Beginning Equity Balance 61,234.66 0.00 19,173.84 0.00
Other Financing Sources
Impact Fees 245,560.00 12,400.00 24,400.00 0.00
Interest Earned 8,861.36 358.16 1,258.57 0.00
Total Other Financing Sources 254,421.36 12,758.16 25,658.57 0.00
Total Beginning Equity and Other
Financing Sources 315,656.02 12,758.16 44,832.41 0.00
Other Financing Uses
Transfer for Capital Improvements
Partial Reimbursement for Oversizing
of Autumn Creek Collection Line
Transfer for Debt Service Payments
1992 Certificate of Obligation Debt 44,832.00 1993 Certificate of Obligation Debt 315,656.00 1995 Certificate of Obligation Debt 12,758.00
Total Other Financing Uses 315,656.00 12,758.00 44,832.00 0.00
Ending Equity Balance 0.02 0.16 0.41 0.00 ===
(17.43)
Notes:
(1) Interest allocated on percentage of beginning equity and impact fee revenues.
The forecasted amount was changed which changed the beginning fund balance for 99-00.
The beginning fund balance was not changed on the AS/400; therefore, the ending fund balance.
in the 8/1/99 proposed budget document is less than the projected ending fund balance on these
schedules. Do not change the proposed budget at this late date. We will change in the final
document after the budget is adopted.
c:\data\lynn\budge t\bud00\prep\revenue\impfeer.wk4
Other Water and Wastewater Improvements
Blackhawk
Wastewater Citywide Citywide
Treatment Water Sewer
Plant Impact Fee Impact Fee
Improvements Studl Studl
53,150.27 1,104.04 1,104.04
26,754.00 2,600.00 2,600.00
2,307.93 107.00 106.99
29,061.93 2,707.00 2,706.99
82,212.20 3,811.04 3,811.03
82,212.00 3,811.00
82,212.00 3,811.00 0.00
0.20 0.04 3,811.03
30-Jul-99
12:16 PM
Other
Water and
Wastewater Improvements Total
55,358.35 135,766.85
31,954.00 314,314.00
2,521.92 12,999.99 ---
34,475.92 327,313.99
89,834.27 463,080.84
86,023.00 86,023.00
0.00 44,832.00
0.00 315,656.00
0.00 12,758.00 -
86,023.00 459,269.00
3,811.27 3,811.84 ---------
2
.._,I
NOT INCLUDED IN 8/1/99 PROPOSED BUDGET DOCUMENT 30.Jul-99
12:16 PM
City of Friendswood
Schedule of 1998-1999 Forecasted Water and Sewer CIP/lmpact Fees
other Water and Wastewater Improvements
South South Blackhawk
Surface Friendswood Friendswood Bay Park Wastewater Citywide Citywide Other
Water Service Service Area Service Area Treatment Water Sewer Water and
Facilities Area Water Wastewater Water Plant Impact Fee Impact Fee Wastewater
Description Debt Debt Debt Improvements Improvements Stud:r: Stud:r: Improvements Total
Beginning Equity Balance 205,971.12 0.00 35,254.51 0.00 * 40,398.60 5,432.14 5,432.14 51,262.88 292,488.51
Other Financing Sources
Impact Fees 211,333.57 6,095.00 26,352.00 0.00 24,474.19 1,456.25 1,456.25 27,386.69 271,167.26
Interest Earned 14,497.97 211.75 2,140.33 0.00 2,253.81 239.32 239.32 2,732.45 19,582.50 1 ----
Total Other Financing Sources 225,831.54 6,306.75 28,492.33 0.00 26,728.00 1,695.57 1,695.57 30,119.14 290,749.76
Total Beginning Equity and
Other Financing Sources 431,802.66 6,306.75 63,746.84 0.00 67,126.60 7,127.71 7,127.71 81,382.02 583,238.27
other Financing Uses
Transfer for capital Improvements "' Neighborhood Water Lines 6,023.67 6,023.67 6,023.67 ...... Lift Station SCADA Systems 13,976.33 6,023.67 20,000.00 20,000.00 .i:,..
Transfer for Debt Service Payments
1992 Certificate of Obligation Debt 44,573.00 0.00 44,573.00
1993 Certificate of Obligation Debt 370,568.00 0.00 370,568.00
1995 Certificate of Obligation Debt 6,306.75 0.00 6,306.75
Total Other Financing Uses 370,568.00 6,306.75 44,573.00 0.00 13,976.33 6,023.67 6,023.67 0.00 447,471.42 ---
Ending Equity Balance 61,234.66 0.00 19,173.84 0.00 53,150.27 1,104.04 1,104.04 81,382.02 135,766.85
Adjusted Ending Equity Balance 61,234.66 0.00 19,173.84 0.00 53,150.27 1,104.04 1,104.04 81,382.02 135,766.85 ====== ====== ------- -
Notes:
(1) Interest allocated on percentage of beginning equity and impact fee revenues.
c:ldatawnn\budgetlbudOO\prep\revenue�mpfeer.wk4
c:\data\lynn\budget\bud00 \prep\revenue\impfeer.wk4
Department/Division
Mayor and Council
City Manager
City Manager Staff
Economic Development Coordinator
City Secretary and Staff Admin
City Secretary and Staff Records Man
Director of Administrative Services
Finance Officer
Accounting/UB Supervisor
Senior Accountant
Accountant
Accounting Assistant
Accounting Assistant
VOE Student
Human Resources/Risk Coordinator
Accounting Assistant
PBX/Receptionist
MIS Manager
Computer Operator (PT)
Director of Public Works
Director of Community Development
Senior Administrative Secretary
Building Official
Building Inspectors
Inspection Secretary
Director of Community Services
Building Operations Supervisor
Building Operations Laborer
Finance Operations
Human Resources Operations
Computer Operations
Building Operations Administration
28-Jul-99
01:46 PM
City of Friendswood
Enterprise Fund Indirect Costs
4991Pf999 Proposed Budget
lqq,1�1,�t)O
Allo cation
Budget Percent Costs Basis for Applicable Percentage
136 25% 34 Worker's Comp • 25%
122,373 X 40% 48,949 Total Personnel Costs for the position • 40%
87,220 X 25% 21,805 Total Personnel Costs for the positions• 25%
72,714 25% 18,179 Total Personnel Costs for the positions * 25%
146,188 X 25% 36,547 Total Personnel Costs for the positions* 25%
28,463 X 25% 7,116 Total Personnel Costs for the positions * 25%
97,156 X 40% 38,862 Total Personnel Costs for the position • 40%
63,463 X 40% 25,385 Total Personnel Costs for the position• 40%
57,937 X 40% 23,175 Total Personnel Costs for the position • 40%
49,745 X 40% 19,898 Total Personnel Costs for the position • 40%
43,719 X 40% 17,488 Total Personnel Costs for the position* 40%
33,670 X 40% 13,468 Total Personnel Costs for the position* 40%
30,801 X 40% 12,320 Total Personnel Costs for the position* 40%
5,162 X 23% 1,187 Total Personnel Costs for the position * 50%
•40% for Finance plus 25% * 12% for HR
60,299 X 13% 7,839 Total Personnel Costs for the position • 13%
31,171 X 12% 3,741 (Number of FTEs in enterprise fund as a percent
25,708 X 12% 3,085 of total FTEs. 19 FTE / 158.45 =11.99%.)
84,193 X 40% 33,677 Total Personnel Costs for the position * 40%
41,418 X 40% 16,567
91,025 X 50% 45,513 Total Personnel Costs for the position • 50%
78,491 X 25% 19,623 Estimate of Effort • 25%
39,711 X 2% 794 Total Personnel Costs for the position • 2%
56,133 X 11% 6,175 Total Personnel Costs for the position • 11 %
83,784 X 11% 9,216 Total Personnel Costs for the position * 11 %
30,270 X 11% 3,330 Total Personnel Costs for the position* 11%
86,803 X 5% 4,297 Total Personnel Costs for the position * 15%
estimated percent time on building operations)
*33%
63,299 X 8% 5,064 Total Personnel Costs for the position • 25%
(Building Operations Share of Salary) * 33%
28,248 X 33% 9,322 Total Personnel Costs for the position * 33%
13,696 40% 5,478 Total 5000 & 6000 accts • 40% ($11,442 + $254)
76,495 13% 9,944 Total 5000, 6000 & 7000 accts • 13% ($6724 + $9
($6,724 + 922 + 68,779)
39,054 15% 5,858 Estimate 15% of Computer Equipment
Maintenance ($39,054 in 001-0416-419-6700)
360,885 20% 72,177 Total all accounts in 001-6460-419 • 75%
*33% = 25%
2,129,430 25:65% 546,113 t, 1(1,:ilq�
Costs are based on 1998-1999 proposed budget. -:2.. 1.::,
)
M E M 0 R A N D u M
To: Ronald E. Cox, City Manager
From: Jared D. Stout, Chief of Police
Subject: Vehicle Replacement Background
Date: August 6, 1999
On July 13, 1999, Mayor and Council reviewed a detailed assessment of the vehicle fleet. Three
options for a consistent replacement program. A fourth approach was identified to guide
replacements. Staff was directed to proceed. The major points of the program follow:
•-Adopt a plan for the three years, FY 1998-99 through FY 2000-0 I, to
replace the 36 oldest, high mileage vehicles: 13, 11 and 12 vehicle in these
years.
•Lease police patrol vehicles on a three-year plan.
•Purchase outright all other cars, sport utility, light or medium trucks.
•Consider lease-purchase for heavy equipment and fire trucks.
•With two exceptions, use a life cycle of IO years or I 00,000 + miles as the
threshold for considering any one vehicle for replacement.
The exceptions were for police patrol vehicles given the maintenance costs and, of all classes of
vehicles, the highest level of utilization and mileage per year; for heavy equipment and medium
trucks which have life cycles of from 12 to 20 years.
Administratively, the replacement program is flexible enough to consider replacement of a vehicle
that is under eight er the life cycle or mileage limits, if the cost of repair and operation annually is
shown to fie greater than its blue book value.
All replacements are subject to annual budget review.
The I 00,000 mile criterion for replacement was developed by Mayor and Council in FY 1997-98,
and the rising costs of fleet maintenance in the four years, FY 1994-95 through FY 1997-98,
when replacements were slowed to minimal levels.
cc Roger Roecker
Toni Mader
r,.:,
Vehicles to be Leased
CITY OF FRIENDSWOOD
VEHICLE REPLACEMENT
August 9, 1999
Police Department vehicles to be replaced:
1994 Ford Crown Victoria
1994 Ford Crown Victoria
1995 Ford Crown Victoria
1995 Ford Crown Victoria
Vehicles to be Purchased
128,894 miles
134,896 miles
137,155 miles
108,563 miles
Police Department vehicles to be replaced:
1988 Dodge D150 Pickup
1991 Ford Crown Victoria
101,015 miles -A ( 0 � ( ) 118,4 40 miles ---�t,\.-VVi , { B�(f
Fire Marshal's Office vehicles to be replaced:
1982 Dodge Van 254,583 miles
1993 Ford Crown -y;ic}pria 105,385 miles Ok 0;.� v� ... �va»---r'� � .fv r�
Public Works Department vehicles to be replaced:
1992 Ford F150 Pickup
1992 Ford F150 Pickup
1993 Ford Fl50 Pickup
108,564 miles
132,765 miles
95,168 miles
Revised 17-Aug-99
1999-2000 PROPOSED BUDGET
GENERAL FUND
98-99 98-99 99-00
97-98 AMENDED YTD 98-99 PROPOSED
ACTUAL BUDGET ACTUAL FORECAST BUDGET
REVENUES
Taxes
Property 5,288,529 5,778,265 5,699,107 5,778,265 6,305,261
Sales 1,801,755 1,752,000 1,389,935 1,752,000 1,875,000
Franchise 801,709 800,870 632,629 800,870 841,268
Mixed Drink Tax 4,036 4,200 4,567 4,200 4,200 -----------------.................................-----------------.................................. -----------------
Total 7,896,029 8,335,335 7,726,238 8,335,335 9,025,729
Licenses and Permits
Nonbusiness Licenses and Permits 532,240 431,478 353,531 431,478 508,546
Other Permits 3,159 3,100 2,960 3,100 3,100 ------------------------------------------------------·••-----------------------------
Total 535,399 434,578 356,491 434,578 511,646
Intergovernmental Revenue
Intergovernmental Revenue 220 100,000 0 100,000 0
Federal Grants 10,459 0 0 0 0
State Grants 84,482 22,970 96,575 22,970 0
Local Grants 252,664 395,500 385,000 395,500 10,500 ---------------------------------------------------................................
Total 347,825 518,470 481,575 518,470 10,500
Charges for Services
Planning and Subdivision Fees 39,150 16,050 18,835 16,050 16,050
Sanitation 240 300 1,605 300 300
Animal Control Fees 3,684 4,000 2,072 4,000 4,000
Culture and Recreation Fees 121,201 100,600 80,920 100,600 100,600
Other Services 800 1,800 1,120 1,800 1,800 ---------··------------------------·--------------------------------------·---------
Total 165,075 122,750 104,552 122,750 122,750
Fines and Forfeitures
Court Fines and Fees 266,901 258,606 224,459 258,606 258,606
Library 35,682 36,000 28,323 36,000 36,000
Mowing Lien Revenues 1,434 1,500 1,930 1,500 1,500 ----------------------------------.................................. ----------------------------------
Total 304,017 296,106 254,712 296,106 296,106
Interest Earned 216,918 188,500 164,780 188,500 188,500
)
3.1
Revised 17-Aug-99
) 1999-2000 PROPOSED BUDGET
GENERAL FUND
98-99 98-99 99-00
97-98 AMENDED YTD 98-99 PROPOSED
ACTUAL BUDGET ACTUAL FORECAST BUDGET
Miscellaneous Receipts
Miscellaneous Receipts 4,235 3,000 25,921 3,000 3,000
Administrative Fees 34,849 40,021 33,727 40,021 77,100
Reimbursements 58,902 0 3,785 0 0
Sales 10,204 9,000 8,925 9,000 9,000
Donations 4,553 5,361 8,560 5,361 0
Asset Disposition 206,840 0 3,172 0 0
Proceeds GL T Liabilities 96,325 50,087 50,087 50,087 0 ................................. --------------------------------------------------------------------
Total 415,908 107,469 134,177 107,469 89,100 ----------------------------------.................................. ------------------.................................
TOTAL REVENUES 9,881,171 10,003,208 9,222,525 10,003,208 10,244,331
EXPENDITURES
Mayor & Council 40,849 58,390 40,121 58,390 58,356
) City Secretary
Municipal Clerk 152,514 156,393 110,409 156,393 163,494
Election Services 7,114 8,338 2,245 8,338 8,346
Records Management 5,670 51,230 60,575 51,230 32,429 -----------------.................................. -----------------...................................
Total 165,298 215,961 173,229 215,961 204,269
City Manager
Administration 210,920 238,759 161,436 238,759 242,284
Legal 172,294 164,934 138,039 164,934 126,210
Economic Development 56,138 82,160 42,889 82,160 121,725 ----------------------------------------·--------------------------....................................
Total 439,352 485,853 342,364 485,853 490,219
Administrative Services
Finance 352,897 406,191 271,881 406,191 422,898
Other Administrative Functions 136,703 150,841 123,047 150,841 165,215
Municipal Court 160,571 173,478 122,431 173,478 178,651
1 Human Resources 158,136 162,695 121,507 162,695 183,873
Risk Management 80,273 83,845 54,095 83,845 78,437
Management Information Systems 433,736 662,918 517,894 662,918 476,582 --------------------------------------------------------------------.................................
Total 1,322,316 1,639,968 1,210,855 1,639,968 1,505,656
Community Development
Administration 108,745 79,210 68,493 79,210 111,733
2 Planning and Zoning 63,175 105,360 64,857 105,360 149,664
Engineering 58,730 49,108 35,718 49,108 48,999
Building Inspections 182,373 292,575 194,566 292,575 271,577
.............................. ................................ ................................ .. .............................. _ ................................
Total �13,023 526,253 363,634 526,253 581,973
3.2
Revised 17-Aug-99
) 1999-2000 PROPOSED BUDGET
GENERAL FUND
98-99 98-99 99-00
97-98 AMENDED YTD 98-99 PROPOSED
ACTUAL BUDGET ACTUAL FORECAST BUDGET
Police
Administration 185,458 201,962 141,797 201,962 263,628
Communications 497,979 574,464 402,524 574,464 551,735
Patrol 1,898,931 1,687,448 1,373,401 1,687,448 1,770,509
Special Operations 528,936 614,567 371,176 614,567 647,838
Animal Control 87,739 136,328 101,906 136,328 154,430 ----------------------------------.................................. -----------------..................................
Total 3,199,043 3,214,769 2,390,804 3,214,769 3,388,140
Friendswood Volunteer Fire Department
Administration 54,100 55,020 55,020 55,020 55,900
Firefighting Services 94,000 95,598 95,598 95,598 97,128
Emergency Medical Services 62,000 63,054 63,054 63,054 64,063 -----------------.................................. ----------------------------------..................................
Total 210,100 213,672 213,672 213,672 217,091
Fire Marshal
2 Administration 116,999 121,493 78,627 121,493 206,509
) Fire -City Administration 203,363 253,933 202,622 253,933 247,408
Emergency Management 10,804 45,862 33,511 45,862 36,411 -------------------------------------------------------------------..................................
Total 331,166 421,288 314,760 421,288 490,328
Public Works
Administration 126,180 127,700 108,090 127,700 131,830
Street Operations 656,662 680,818 569,434 680,818 655,610
Drainage Operations 136,669 223,351 148,753 223,351 190,568
Sanitation Operations 6,230 2,482 4,621 2,482 2,482 -----------------.................................. .................................. -------------·---------------------
Total 925,741 1,034,351 830,898 1,034,351 980,490
Community Services
Administration 126,566 132,439 96,657 132,439 126,635
Library 478,603 536,472 368,443 536,472 530,847
Library Board 68,886 44,125 16,439 44,125 42,000
Recreation Programs
Administration 56,064 59,633 44,997 59,633 58,923
July 4th Program 34,420 35,597 34,242 35,597 35,633
Summer Day Camp 31,899 37,484 10,132 37,484 38,455
Community Appearance Board 27,317 20,279 2,776 20,279 12,326
Stevenson Park Swimming Pool 62,909 69,940 29,039 69,940 70,050
Senior Activity Center 95,647 48,785 37,725 48,785 68,140
9 Parks Administration 256,562 274286 214141 274286 295,688
Stevenson Park 17,189 15,153 11,588 15,153 15,153
1776 Memorial Park 1,826 254 226 254 254
Renwick Park 48,054 48,602 45,517 48,602 57,302
Leavesley Park 16,751 16,699 13,610 16,699 16,699
) Old City Park 4,024 6,928 3,476 6,928 8,034
Centennial Park 0 0 0 0 19,000
3.3
Revised
) 1999-2000 PROPOSED BUDGET
GENERAL FUND
98-99
97-98 AMENDED
ACTUAL BUDGET
Com munity Services (continued)
Parks Administration (continued)
Lake Fri endswood Park
Friendswood Sports Park
9 Facility Operations
Total
TOTAL OPER ATIONS
Improvements and Major Repairs
Public Works
2 Street/Drainage Projects
Community Services
Park Projects
Facility Projects
)Total
TOTAL EXPENDITURES
Contingency Reserves
TOTAL EXPENDITURES AND RESERVES
REVENUES OVER (UNDER)
EXPENDITURES AND RESERVES
OPERATING TRANSFERS IN
REVENUES OVER (UNDER)
527
71,128
441,037-----------------
1,839,409
-----------------
8,886,297
1,027,390
4,276
61,247...................................
1,092,913
-----------------
9,979,210
0.................................
9,979,210----------
EXPENDITURES, RESERVES AND TRANSFERS
BEGINNING FUND BALANCE
ENDING FUND BALANCE
r 1 Changes made by City Council at 8/9/99 Budget Workshop
2 Changes made by City Council at 8/16/99 Budget Workshop
814
75,234
473,997-----------------
1,896,721
................................
9,707,226
1,146,440
980,542
211,319-----------------
2,338,301
-----------------
12,045,527
0-----------------
12,045,527----------
9 Corrections made by Staff 3.4
98-99
YTD 98-99
ACTUAL FORECAST
653 814
54,233 75,234
342,679 473,997--------------------------------·--
1,326,573 1,896,721
................................. ___________ .. _____
7,206,910 9,707,226
578,804 1,146,440
214,866 980,542
270,941 211,319-------••·•-------
1,064,611 2,338,301
-----------------
8,271,521 12,045,527
0 0----------------------------------
8,271,521 12,045,527--------------------
17-Aug-99
99-00
PROPOSED
BUDGET
814
91,888
499,295----------------·
1,987,136
-----------------
9,903,658
360,000
60,000
215,000-----------------
635,000
.................................
10,538,658
50,000-----------------
10,588,658-----------------
(344,327)
546,113
201,786
0
201,786
J 1999-2000 PROPOSED BUDGET
GENERAL FUND
98-99 98-99 99-00
97-98 AMENDED YTD 98-99 PROPOSED
ACTUAL BUDGET ACTUAL FORECAST BUDGET
REVENUES
Taxes
Property 5,288,529 5,778,265 5,699,107 5,778,265 6,305,261
Sales 1,801,755 1,752,000 1,389,935 1,752,000 1,875,000
Franchise 801,709 800,870 632,629 800,870 841,268
Mixed Drink Tax 4,036 4,200 4,567 4,200 4,200 --------------------------------------------------------------------..........................
Total 7,896,029 8,335,335 7,726,238 8,335,335 9,025,729
Licenses and Permits
Nonbusiness Licenses and Permits 532,240 431,478 353,531 431,478 508,546
Other Permits 3,159 3,100 2,960 3,100 3,100 -------------------------------------------------------------------------------------
Total 535,399 434,578 356,491 434,578 511,646
)Intergovernmental Revenue
Intergovernmental Revenue 220 100,000 0 100,000 0
Federal Grants 10,459 0 0 0 0
State Grants 84,482 22,970 96,575 22,970 0
Local Grants 252,664 395,500 385,000 395,500 10,500 -------------------------------------------------------------------· -----------------
Total 347,825 518,470 481,575 518,470 10,500
Charges for Services
Planning and Subdivision Fees 39,150 16,050 18,835 16,050 16,050
Sanitation 240 300 1,605 300 300
Animal Control Fees 3,684 4,000 2,072 4,000 4,000
Culture and Recreation Fees 121,201 100,600 80,920 100,600 100,600
Other Services 800 1,800 1,120 1,800 1,800 -------------------------------------------------------------------------------------
Total 165,075 122,750 104,552 122,750 122,750
Fines and Forfeitures
Court Fines and Fees 266,901 258,606 224,459 258,606 258,606
Library 35,682 36,000 28,323 36,000 36,000
Mowing Lien Revenues 1,434 1,500 1,930 1,500 1,500 ----------------------------------_______________ .... ----------------------------------
Total 304,017 296,106 254,712 296,106 296,106
Interest Earned 216,918 188,500 164,780 188,500 188,500
3.1
)
)
1999-2000 PROPOSED BUDGET
GENERAL FUND
Miscellaneous Receipts
Miscellaneous Receipts
Administrative Fees
Reimbursements
Sales
Donations
Asset Disposition
Proceeds GL T Liabilities
Total
TOTAL REVENUES
EXPENDITURES
Mayor & Council
City Secretary
Municipal Clerk
Election Services
Records Management
Total
City Manager
Administration
Legal
Economic Development
Total
Administrative Services
Finance
Other Administrative Functions
Municipal Court
Human Resources
Risk Management
Management Information Systems
Total
Community Development
Administration
Planning and Zoning
Engineering
Building Inspections
Total
98-99
97-98 AMENDED
ACTUAL BUDGET
4,235
34,849
58,902
10,20 4
4,553
206,840
96,325
3,000
40,021
0
9 ,000
5,361
0
50,087
98-99
YTD 98-99
ACTUAL FORECAST
25,921
33 ,727
3,785
8,925
8,560
3,172
50,087
3,000
40,021
0
9,000
5,361
0
50,087
99-00
PROPOSED
BUDGET
3,000
77,100
0
9,000
0
0
0 -------------------------------------------------------------------------------------
415,908 107,469 134,177 107,469 89,100 -------------------------------------------------------------------------------------
9,881,171 10,003,208
40,849
152,514
7,114
5,670
58,390
156,393
8,338
51,230
9,222,525 10,003,208
40,121
110,409
2,245
60,575
58,390
156,393
8,338
51,230
10,244,331
58,356
163,494
8,346
32,429 ------------------------------------------------------------------------------------·
165,298
210 ,920
172,2 94
56,138
215,961
238,759
164,934
82,160
173,229
161,436
138,039
4 2 ,889
215,961
238,759
164,93 4
82,160
204,269
242,284
126,210
121,725 ----------------- ---------------------------------- ---------------------------------·
439,352
3 52 ,897
1 36,703
160,571
15 8,136
80,273
433,736
485,853
406,191
150,8 41
173,478
162,695
83,845
662,918
342,364
271 ,881
123,047
122,431
121,507
54,095
517,894
485,853 490,219
406,191 422,898 8.NkvA
150,841 165,215 � v
173 ,478 178,651 r,, 162,695 I13}7J 203,873 -1,.�,
83 ,845 78 ,437 ,�e. 662 ,9 1 8 476,582 "l (I
...................... ---·-------------------------------------·-------·--·-----·------.. --
1,322,316
1 08,745
6 3,175
58,730
182,373
413,023
3.2
1,639,968
79,210
10 5,360
49,108
292,575
526,253
1,210,855
68,493
64,857
35,718
194,566
363,634
1,639,968 1,525,656 , ,�o1>�to
105,360 1��,vvl-10 4,664 k .\ ' 79,210 111 ,733 �
�
�
292,575 271,57 7 � •
49,108 48,999 7·
............................ .. ....................... ..
526,253 53,,afa
;i,.�1,
) 1999-2000 PROPOSED BUDGET
GENERAL FUND
98-99
97-98 AMENDED ACTUAL BUDGET
Police
Administration 185,458 201,962
Communications 497,979 574 ,464
Patrol 1,898,931 1,687,448
Special Operations 528,936 614,567
Animal Control 87,739 136,328 -------------------·--------------Total 3,1 99,043 3,214,769
Friendswood Volunteer Fire Department
Administration 54,100 55,0 20
Firefighting Services 94,000 95,598
Emergency Medical Services 62,000 63,0 54 ----------------------------------Total 210,100 213,672
Fire Marshal
Administration 116,999 121,493
Fire -City Administration 203,363 253,933
Emergency Management 10,804 45,862 -----------------....................................Total 331,166 421,288
Public Works
Administration 126,180 12 7,700
Street Operations 656,662 680,8 18
Drainage Operations 136,669 223,351
Sanitation Operations 6,230 2,48 2 ----------------------------------Total 925,741 1,034,351
Community Services
Administration 126,566 132,439
Library 478 ,6 0 3 536,472
Library Board 68,886 44,125
Recreation Programs
Administration 56,064 59,633
July 4th Program 34,420 35,597
Summer Day Camp 31,899 37,484
Community Appearance Board 27,317 20,279
Stevenson Park Swimming Pool 62,909 69,940
Senior Activity Center 95,647 48,785
Parks Administration 256,562 274286
Stevenson Park 17,189 15,153
1776 Memorial Park 1,826 254
Renwick Park 48,054 48 ,602
Leavesley Park 16,751 16,699
Old City Park 4,024 6,928
Centennial Park 0 0
3.3
98-99 YTD ACTUAL
141,797
402,524
1,373,401 371,176
101,90 6 -----------------2,390,804
55,020
95,598
63,054 ------------------213,672
78 ,627
2 02,622
33,511 ---------------·•-314,760
108,090
569,434
148,753
4,621 -----------------830,898
96,657
368,443
16,439
44,997
34,242
10,132
2,776
29,039
37,725
214141
11,588
226
45,517
1 3,610
3,476
0
98-99 FORECAST
201,962 574,464
1,687,448
614,567
136,328 -----------------3,214,769
55,0 20
95,598
63,054 ................................... 213,672
1 21,493
253,933
45,862 -----------------421,288
127,700
680,818
223,351 2,482 -----------------1,034,351
132,439
536,472
44,125
59,633
35,597
99 -00 PROPOSEDBUDGET
263,628
551,7 35
1,770,509
647,838
154,430 -------·------·--3,388,140
55,900
97,128
64,063 ............................... 217,091q 1,-0V, 50 �,4 tj'.,\{>2V;119 :: I 1/+ � (i}247,408 �y36,4 1 1 --------------�511,038 'v . � '-f tril 3?-4 \) lfifa 94 �) �.,'
131,830 t'Y
655,610 1,,--l� ...... ::�;;;.;. �i ii ''
980,490 �
� �Vi'
126,635 � • l:A
530,847 e�
42,000 t,)-
58,923 (35,633 �) 37,4 84 38,455 -. \9) 20,279 12,326 . (1>i 969,940 70,050 vJll eo�
48 ,785 68,140 � 214235 -t' 1'6 ,0�°'2.11,688 �o.s>·
15,153 � � 15,153,tl
254 2}\ J v 254
48,602 57,3 02
16,699 16,699
6,928 8,034
0 19,000
)
1999-2000 PROPOSED BUDGET
GENERAL FUND
Community Services (continued)
Parks Administration (continued) Lake Friendswood Park Friendswood Sports Park Facility Operations
Total
TOTAL OPERATIONS
Improvements and Major Repairs Public Works StreeUDrainage Projects Community Services Park Projects Facility Projects
Total
TOTAL EXPENDITURES
Contingency Reserves
98-9997-98 AMENDEDACTUAL BUDGET
527 814 71,128 75,234 441 ,037 473,997 ................... -----------------
1,839,409 1,896,721
................................ -----------------
8,886,297 9,707,226
1,027,390 1,146,440
4,276 980 ,542
61 ,247 21 1 ,319 ----------------------------------
1,092,913 2,338,301
------------------
9,979,210 12,045,527
0 0
98-99YTD 98-99
99-00PROPOSED BUDGET ACTUAL FORECAST
653 54,233 342,679 -----------------
1,326,573 -----------------
7,206,910
578,804
214 ,8 66 270,941 -----------------
1,064,611
---------------
8,271,521
0
814 814 75,234 91 ,888
473,997 �'l'l, Vi�517,295 -18, ooo ................................. ------------------·
1,896,721 1,987,136 ✓ -f ti/Oc,11
-1� Doo----------------------------------
9,707,226 9,899,368
3(/v}·� / �
1,146,440 32 94c>o �
980,542 60,000 � Jf 211 ,319 215 000 �-
::·;:��:��'.: :··--���� � 12,045,527 10,499,368 t 3q �
�1�'!>&1 v�&
0 50,000
TOTAL EXPENDITURES AND RESERVES 9,979,210 12,045,527 8,271,521 12,045,527 10,549,368
REVENUES OVER (UNDER) EXPENDITURES AND RESERVES '8ltil°t°1A,iv-1-H-
OPERA TING TRANSFERS IN
REVENUES OVER (UNDER)
-g\l l, vD ,r .. z
i\1'4 fM-/,\d�
� ji � f1•r AJiv.
EXPENDITURES, RESERVES AND TRANSFERS '&\\v c,1,f· S-<
BEGINNING FUND BALANCE
ENDING FUND BALANCE il1� \/s,,eo
'i\ It\ \/0" fO
3.4
-------------····-
-t 3'}/i-9 '° ,o .,-zr(, � s�
I (305,037)
( '3<}" /!>'l-1)
546,113
241,076
0
241,076
)
1999-2000 PROPOSED BUDGET
POLICE INVESTIGATION FUND
REVENUES
Federal Government
Interest
Donations
TOTAL REVENUES
EXPENDITURES
Public Safety
Police
Special Operations
TOTAL EXPENDITURES
REVENUES OVER (UNDER)
EXPENDITURES
BEGINNING FUND BALANCE
ENDING FUND BALANCE
97-98
ACTUAL
71
286
0 ----------
357
2,378
2,378 ::::::;:::;::::::=
3.5
98-99 98-99
AMENDED YTD
BUDGET ACTUAL
15,500 18,176
0 335
0 0
15,500 18,511
16,343 6,574 ----------
16,343 6,574 ====== ------
98-99
FORECAST
15,500
0
0 ----------
15,500
16,343 ----------
16,343 ------------
99-00
PROPOSED
BUDGET
15,500
0
0 ----------
15,500
15,500
15,500
0
0
0 ------------
() 1999-2000 PROPOSED BUDGET
FIRE/EMS DONATION FUND
REVENUES
Donations
Sale of Fixed Assets
Interest
TOTAL REVENUES
OTHER FI NANCING SOURCES
Transfer From General Fund
TOTAL OTHER FINANCING SOURCES
TOTAL REVENUES
AND OTHER FINANCING SOURCES
EXPENDITURES
Public Safety
Friendswood Volunteer Fire Dept
Fire-City Administration
TOTAL EXPENDITURES
REVENUES OVER (UNDER) EXPENDITURES
BEGINNING FUND BALANCE
ENDING FUND BALANCE
97-98
ACTUAL
137,052
60,000
(3,275) ------------
193,777
0
.........................
0
------------
193,777
301,109 ------------
301,109 =======
3.6
98-99 98-99
AMENDED YTD
BUDGET ACTUAL
156,000 121,593
0 0
227 401 ------------------------
156,227 121,994
23,841 23,841 ------------------------
23,841 23,841
------------------------
180,068 145,835
178,000 157,618 ------------------------
178,000 157,618 ======= =======
99-00
98-99 PROPOSED
FORECAST BUDGET
156,000 156,000
0 0
227 227 ------------------------
156,227 156,227
23,841 0 --------------------------
23,841 0
-------------------------
180,068 156,227
178,000 156,227 --------------------------
178,000 156,227 ======= ..........................
0
0
0 =======
) 1Cf1q ✓ j_�
1_998::1999 PROPOSED BUDGET
TAX DEBT SERVICE FUND
REVENUES
Ad Valorem Taxes
Interest
TOTAL REVENUES
EXPENDITURES
Debt Service
Principal
Interest
Paying Agent Fees
TOTAL EXPENDITURES
REVENUES OVER (UNDER) EXPENDITURES
BEGINNING FUND BALANCE
ENDING FUND BALANCE
97-98
ACTUAL
699,673
5,383 -------------·---
705,056
729,267
179,011
1,090 ----·-----------
909,368 ---------
98-99
AMENDED
BUDGET
530,447
0 ----------------
530,447
551,033
154,462
2,000 -------·--------
707,495 ---------
3.7
98-99
YTD 98-99
ACTUAL FORECAST
523,940 530,447
5,853 0 --------------------------------
529,793 530,447
544,004 551,033
85,079 154,462
591 2,000 ................................ ................................
629,674 707,495 ------------------
99-00
PROPOSED
BUDGET
959,100
0 ----------·-----
959,100
513,879
443,532
2,000 ................................
959,411 ................................
(311 )
50,000
49,689 ------------------
,1erq ✓ ��
( ) 1998-1999 PROPOSED BUDGET
WATER AND SEWER FUNDS
98-99 98-99 99-00
97-98 AMENDED YTD 98-99 PROPOSED
ACTUAL BUDGET ACTUAL FORECAST BUDGET
OPERATING REVENUES
Water Revenues 3,209,580 2,934,197 1,768,606 2,934,197 3,125,850
Sewer Revenues 1,859,957 1,942,528 1,265,800 1,942,528 2,071,356
Administrative Fees 128,048 121,300 89,944 121,300 121,300
Sale of Water Meters 49,315 16,000 35,340 16,000 16,000
Miscellaneous Revenues 2,638 1,050 1,177 1,050 1,050 ------------------------------
TOTAL OPERATING REVENUES 5,249,538 5,015,075 3,160,867 5,015,075 5,335,556
OPERATING EXPENSES
Public Works
Water Operations 961,119 1,035,633 757,624 1,035,633 1,019,707
Sewer Operations 1,265,474 1,550,150 792,498 1,550,150 1,554,660
Utility Administration 157,348 103,707 87,569 103,707 111,418
Customer Service 109,366 85,314 69,910 85,314 106,378
Total Public Works 2,493,307 2,774,804 1,707,601 2,774,804 2,792,163 )Community Development
Engineering 53,869 110,349 84,170 110,349 173,914
Administrative Services
Finance 69,645 107,360 92,207 107,360 143,358
Risk Management 47,037 42,960 33,043 42,960 42,960
Management Information Systems 14,388 7,312 2,400 7,312 7,312
Total Administrative Services 131,070 157,632 127,650 157,632 193,630 ---·--
TOTAL OPERATING EXPENSES 2,678,246 3,042,785 1,919,421 3,042,785 3,159,707
OPERA TING INCOME 2,571,292 1,972,290 1,241,446 1,972,290 2,175,849
NON-OPERA TING
REVENUES(EXPENSES)
Interest Earned 23,756 17,434 19,173 17,434 17,434 Rental Revenue 1,050 1,050 1,313 1,050 1,050
Capital Improvements 0 (890,263) (810,009) (890,263) (90,000)
Operating Transfers ln/(Out) (1,991,475) (1,545,406) (1,157,548) (1,545,406) (1,424;334) Reserves (16,535) (54,000) (4,761) (54,000) (79,000)
TOTAL NON-OPERA TING
REVENUES(EXPENSES) (1,983,204) (2,471,185) (1,951,832) (2,471,185) (1,574,850) ---------------------------------------------------------------
NET INCOME 600,999
BEGINNING RETAINED EARNINGS 0 ) ENDING RETAINED EARNINGS 600,999 ------------------
3.8
)
1999-2000 PROPOSED BUDGET
WATER AND SEWER CIP/IMPACT FEE FUNDS
98-99 98-99 99-00
97-98 AMENDED YTD 98-99 PROPOSED
NON-OPERATI NG RE VENUES
Impact Fees
Interest
TOTAL NON-OPERATING RE VENUES
NON-OPERATING EXPENSES
Operating Transfers Out
TOTAL NON-OPERATING EXPENSES
NET INCOME
BEGINNING RETAINED EARNINGS
ENDING RETAINED EARNINGS
ACTUAL BUDGET
391,111 295,319
13,258 4,517 ........................ ........................
404,369 299,836
198,862 198,862 -------·---------------·-
198,862 198,862 ======= =======
3.9
ACTUAL FORE CAST BUDGET
216,986 295,319 314,314
19,071 4,517 13,000 .. ..................... ... ...................... .. .......................
236,057 299,836 327,314
338,700 459,497 459,269 ·------·---------·-----·-...........................
338,700 459,497 459,269 -------======= -------------------
(131,955)
134,663
2,708 --------------
)
)
J4�q ✓ ;,�
1-998-t999 "PROPOSED BUDGET
WATER AND SEWER
REVENUE DEBT SERVICE FUNDS
NON-OPERATING REVENUES
Interest
Operating Transfers In
TOTAL NON-OPERATING REVENUES
NON-OPERATING EXPENSES
AND OTHER FINANCING ACTIVITIES
Debt Service
Principal
Interest Expense
Bond Costs
Paying Agent Fees
TOTAL NON-OPERATING EXPENSES
AND OTHER FINANCING ACTIVITIES
NET INCOME
BEGINNING RETAINED EARNINGS
ENDING RETAINED EARNINGS
97-98
ACTUAL
(12,092)
1,632,354
_., _____________
1,620,262
1,098,222
507,682
0
3,129 --------------
1,609,033 ========
98-99 98-99
AMENDED YTD 98-99
BUDGET ACTUAL FORECAST
0 14,550 0
1,550,893 1,155,741 2,936,097 ............................. ----------------------------
1,550,893 1,170,291 2,936,097
1,126,751 1,162,116 1,126,751
416,790 224,633 416,790
2,500 300 2,500
4,852 924 4,852 ----------------------------............................
1,550,893 1,387,973 1,550,893 ======== ======== ========
3.10
11,,0 0
--9.8-99""
PROPOSED
BUDGET
0
1,337,490 --------------
1,337,490
692,289
637,687
4,853
2,661 --------------
1,337,490 ========
0
0
0 ========
( )
)
I t\qq --'}�
�998-1999 PROPOSED BUDGET
1776 PARK TRUST FUND
98-99 98-99
97-98 AMENDED YTD 98-99
ACTUAL BUD GET ACTUAL FORECAST
REVENUES
Interest
TOTAL REVENUES
EXPENDITURES
Community Services
Parks and Recreation
Parks Operations
1776 Park Improvements
TOTAL EXPENDITURES
REVENUES OVER (UNDER)
EXPENDITURES
BE GINNING FUND BALANCE
ENDING FUND BALANCE
1,073
1,073
1,467
1,467 ======
3.11
0
0
0
0 ------------
617 _ ..................
617
0
0 ------------
0 ----------
0
0
0 ======
99-00
PROPOSED
BUDGET
0
0
0
0
0
0
0 ======
)
DEPARTMENT:
MAYOR AND COUNCIL
DEPARTMENT SUMMARY
1999-2000 PROPOSED BUDGET
The Mission of the Council and Staff of the City of Friendswood is to provide the
highest level of service to our citizens at the greatest value in a manner that
warrants the highest degree of public confidence in our integrity and efficiency.
The Mayor and City Councilmembers serve as the elected
citizens of Friendswood. The Council establishes programs,
for safe, efficient and equitable operation of the City.
programs are set during the annual budget review process.
representatives of the
policies and priorities
The most significant
The Mayor and Councilmembers
Principal budget appropriations
education and efforts to promote
are volunteers who serve without compensation.
in this portion of the budget are associated with
Friendswood interests.
4.1
)
)
I
)
DEPARTMENT:
CITY SECRETARY
DEPARTMENT SUMMARY
1999-2000 PROPOSED BUDGET
The City Secretary Department is staffed by three employees. The City Secretary
reports directly to the Mayor and City Council. The City Secretary Department
provides information, as requested, regarding operation of the city to the community
as a whole, including the Mayor, Councilmembers, and the city staff; maintains
custody of all municipal records; administers the records management program; and
recommends rules and regulations to be adopted by ordinances to protect the safety
and security of the municipal records. Additionally, the City Secretary Department
attends and records the minutes of all official meetings of council, attests to all
instruments requiring execution, conducts and coordinates the city election, and
provides tabulation services. The activities also include coordinating the
appointments of boards and commissions, providing staff support for certain
committees and related council activities, publishing official notices of the city,
issuing certain licenses and permits, coordinating updates to the Friendswood Code
of Ordinances, and performing other duties and responsibilities that may be required.
Election Services -To conduct all city elections as called for in accordance with
Texas Municipal Laws and Charter provisions of the City of Friendswood, in addition
to conducting a joint election with Clear Creek Drainage District -and providing for
tabulation services to Friendswood Independent School District on a contractual
basis.
Records Management Program According to Chapter 1248, Acts of the 71st
Legislature, a records management program is required. This requirement will
provide for a records management program for an efficient, economical and effective
control over the creation, distribution, organization, maintenance, use, and
disposition of all city records through a comprehensive system of integrated
procedures for the management of records for their ultimate disposition in
accordance with state law.
Accordingly, records from all departments allowed by law to be destroyed will be
scheduled for destruction. This process will eliminate some record storage space
and will provide for the retention schedule to be implemented. A centralized
Records Storage Center has been established in a portion of the Annex building and a
Records Management Program has been developed and implemented.
Minute Indexing -To develop a systematic computerized indexing of•minutes that will
provide for retrieval capabilities that will provide information to the Mayor and
Council, all departments, and all citizens.
4.2
)
DEPARTMENT:
CITY MANAGER
DEPARTMENT SUMMARY
1999-2000 PROPOSED BUDGET
Responsible for all city programs. Directly accountable for City Manager, Economic
Development and Legal. Four full-time employees and one half-time clerk.
City Manager. This department acts as a focal point for contacts between citizens
and City Council and staff. Its responsibilities are wide ranging; provides
background information for decision-making of City Council; implements decisions and
policies of the Council; ensures enforcement of state laws and city ordinances;
directs annual budget preparation; monitors execution of the budget; advises the
Council of the financial status and future needs and makes recommendations
accordingly; identifies topics for and coordinates preparation of Council agendas
and agenda attachments; publishes two newsletters; receives citizen's complaints.
The City Manager directs, monitors, and controls operations of all city departments.
Legal. The city employs the firm of Olson & Olson to provide professional legal
services; write and review ordinances, resolutions, contracts, and agreements;
attend Council meetings; confer with management; attend Planning and Zoning
Commission meetings; review cable rate regulations and prepare the necessary legal
documents; and perform other services for the city as requested. We also employee
other attorneys and legal consultants to provide specialized assistance in areas
such as cable TV and utility rate cases.
) Effective January 1, 1999, Time Warner Communications purchased TCI's cable
television franchise in the City of Friendswood. The Clear Lake Area
Telecommunications Coalition (CLATC) continues to retain Connie Cannady, C2
Consulting Services, to review the still pending TCI rate settlement and Time
Warner's new rate submissions, and Cheryl Wilson of Olson & Olson to prepare the
legal documents. Although the once-a-year process is proving to be more laborious
for the accounting and analysis process, the city's actual participation in the BST
rate process and equipment, service, and installation cost issues should result in
less paperwork.
)
Friendswood is a member of the Texas Coalition of Cities on Franchised Utility
Issues (TCCFUI). One of the functions of the organization is to analyze, monitor,
and participate in FCC rulemaking, PUC decision making, and the Texas legislative
process in the areas of telecommunications, electric deregulation and utility
franchises. Because of the vast influence these bodies exercise over the management
of municipal right-of-way issues and the fees associated with the use of municipal
rights-of-way, only with a coordinated effort will cities be successful in
presenting their issues.
4.3
( )
DEPARTMENT:
CITY MANAGER
DEPARTMENT SUMMARY
1999-2000 PROPOSED BUDGET
Economic Development. An ongoing program to encourage job development and retention
compatible with the values of Friendswood. The city-appointed Friendswood Community
and Economic Development Committee (CEDC) and the Friendswood Chamber of Commerce,
as well as city officials and staff, are particularly involved in efforts to
stimulate economic growth in Friendswood. The informational booklet "Community
Profile" is updated annually by the Chamber of Commerce and is available on the
Internet as well.
A goal of the City Council is to prepare an economic development plan for the city.
On the recommendation of the CEDC, the City Council approved a contract with Kenneth
Balk & Associates (KBA) to facilitate a Community and Economic Development Strategic
Plan for the city. KBA facilitated a series of four workshops during 1998 in which
the public participated. Over 700 notices were mailed and/or faxed. These public
meetings provided the citizens an opportunity to state the vision and goals for
economic development in our city. The plan KBA developed, called Vision 2020:
Strategic Vision for Friendswood, was released in November 1998. It summarizes the
citizen input at the workshops and, together with the research and statistics
provided by KBA, produces the strategic economic development plan for the city. A
follow-up workshop was held in February 1999 to review the published report with the
citizens.
One of the priorities stated by the citizpns at the workshops was to expand the tax
base of the city. To expedite that effort, the City Council authorized the hiring
of an Economic Development Coordinator in March 1999, and in July 1999 the position
was filled.
To support the economic development program, the city participates in the Galveston
County Economic Development Alliance. The Alliance coordinates public entities and
various economic development groups from all over Galveston County to find ways to
promote and market the entire county.
The city has also been a member of the Clear Lake Area Economic Development
Foundation (CLAEDF) since 1993. In addition to having a representative serve on the
Community and Economic Development Committee, CLAEDF has contacted or provided the
city with business· survey results and information regarding business retention,
expansion and recruitment, shared tourism and training information, regularly sends
workshop, seminar, and conference schedules and information,· sends business
prospects site requirements, and much more.
4.4
( ) DEPARTMENT:
DEPARTMENT SUMMARY
1999-2000 PROPOSED BUDGET
ADMINISTRATIVE SERVICES
ADMINISTRATIVE SERVICES consists of five different programs: finance, human
resources/risk management, municipal court administration, management information systems and utility billing/collection. The following summarizes the
responsibilities of each area within the department and new programs initiated
during 1999-00.
FINANCE personnel are responsible for recording and reporting all financial
transactions of the City in compliance with applicable city, state, and federal
laws. Services provided to the staff, city council and citizens include accounting,
payroll, budgeting and cash management. This division processes in excess of 8,000
accounts payable checks, 5,000 payroll checks and direct deposits, 11,000 vendor
invoices, 2,000 journal entries and 6,100 cash receipts per year. Financial and
statistical data is reported monthly, quarterly and annually to local, state, and
federal agencies. The division also prepares and maintains the annual budget and is
responsible for the annual audit and subsequent Comprehensive Annual Financial
Report. The City has received the Certificate of Achievement for Excellence in
Financial Reporting for twelve consecutive years.
HUMAN RESOURCES/RISK MANAGEMENT personnel are responsible for all human resource
management functions, including recruitment, compensation, EEO compliance, employee
benefits, training and development, new employee orientation· programs, exit
interviews, unemployment claims and personnel policy development and maintenance.
In addition, human resources is responsible for providing training, safety programs
and inspections to reduce employee injuries and loss of property.
The function of the MUNICIPAL COURT is to bring a fair and equitable conclusion to
all misdemeanor cases filed in the City. The administrative office is responsible
for maintaining accurate records of all court cases filed in the City and the
disposition of those cases, as well as processing payments and serving warrants for
the court.
With the exception of holidays, the Municipal Court holds court each Wednesday at
6:30 p.m. in the Council Chambers of City Hall. In the past twelve months, court
personnel have processed approximately 3,800 traffic violations, 125 parking
violations, 800 state law violations, and 300 city ordinance violations.
Court has undergone a software conversion. This implementation has benefited not
only our court personnel, but our customers. We are now able to utilize a computer
at the bench during court proceedings. This has enabled us to process our cases in
a much more efficient manner. We are also transferring our citation entry
information to dispatch. This relieves dispatch from a manual process.
A municipal court "customer" can now pay a fine with a credit card by calling an
11 800 11 number for authorization. This is an automated payment system that allows our
"customers" the convenience of paying fines by phone 24 hours a day.
4.5
)
)
DEPARTMENT:
DEPARTMENT SUMMARY
1999-2000 PROPOSED BUDGET
ADMINISTRATIVE SE RVICES
MANAGEMENT INFORMATION SYSTEMS is responsible for the operations and maintenance of
all City computer hardware and software and assists staff in hardware/software usage
and training.
The computer systems include two IBM AS/400s. One is located at City Hall running
software for finance, accounting, land management, building permits, utility
billing, work orders, fleet management and municipal court. The second one is
located at Public Safety and operates the Police Department's crimes and computer
aided dispatch software. The library has an HP9000 utilizing software (Dynix) for
cataloging and circulation. There are 70 personal computers in support staff
offices and the library.
As a result of a 1993-94 study to determine MIS needs, a five year capital
improvement plan was adopted by council in September of 1994. This resulted in
upgrades of both AS/400s and the replacement of all software. Implementation of the
software (HTE) began in 1997 and will be completed in 1999. The final stage of the
plan was to design and implement a city-wide network to link all facilities and
computers together for purposes of sharing resources, electronic mail and Internet
access. The network is currently being implemented and is scheduled for completion
in September 1999.
A new web site has been developed to provide information about the City and current
events. The functionality of the web site will be expanded in the future to allow
downloading of forms and other information for citizens who want to utilize this
capability. In addition, efforts are being made to address and solve any year 2000
computer issues and problems so that the city will be in full "Year 2000" compliance
by January 1, 2000.
UTILITY BILLING personnel are responsible for billing and collecting approximately
9,100 accounts. This includes processing approximately 55,000 bills and payments,
and 1,300 new connections and transfers of service each year. In addition, staff
handles approximately 14,000 phone calls and receives more than 7,200 customers to
our office annually.
The utility billing customer data has been converted and the new HTE software will
be implemented in September 1999. This software will provide numerous enhancements
that will benefit the customers and will increase staff efficiency.
4.6
)
)
)
DEPARTMENT:
DEPARTMENT SUMMARY
1999-2000 PROPOSED BUDGET
COMMUNITY DEVELOPMENT
The Community Development Department is composed of three divisions: Planning and
Zoning, Building Inspections and Engineering. The mission of the department is to
plan for and provide technical support and project coordination for new development
within the City of Friendswood. The department also assists other city departments
and external agencies with the maintenance and improvement of the city's existing
infrastructure. Through coordinated efforts, the three divisions work together to
accomplish this mission. The department has 11 full time staff members who are
available Monday through Friday, 8:00 a.m. to 5:00 p.m., on the second floor of City
Hall.
Planning and Zoning Staffed by the Development Coordinator, the Community
Development Secretary and the Director, this division provides administr ative and
technical support to the Planning and Zoning Commission, developers, engineers,
surveyors, private property owners and various boards and committees. The division
is also responsible for administration of special planning studies and projects that
support the decision making process of the Planning and Zoning Commission. This
past year, the City has experienced another remarkable year of growth as is evident
by the activities of the Commission. The Commission approved 24 subdivision plats,
reviewed 18 commercial site plans and held 30 public hearings (zone change requests,
specific use permits, ordinance amendments).
Building Inspections -This division's staff consists of the Building Official,
two Building Inspectors, a Code Enforcement Officer, and a Division Secretary. The
personnel within the division ensure compliance with all ordinances of the city
(i.e. the sign, weed, and zoning ordinances) and all adopted building codes. This
fiscal year, the division has permitted 270 new home starts, 17 new commercial
projects and 46 commercial buildouts or remodels.
Engineering -Staffed by an Engineer -In-Training and two project manage rs, this
division provides design and inspection services for capital improvements projects,
review and inspection services for new residential and commercial developments and
engineering support to various other departments as needed. This year, the
Engineering staff has permitted and inspected 7 new single family residential
subdivisions. The staff also completed the new Design Standards and Specifications
for public infrastructure.
New for 1999-2000 -Due to the demand created by rate of new devel opment, the
Department will be adding 2 new positions. An Engineering Technician will join the
Engineering Division to assist with Capital Projects and new infrastructure
construction. In addition, a Secretary/Receptionist is included in the proposed
budget for the Administration Division. This person will be located at the front
counter to assist with walk-ins, processing building permits and to help provide
assistance to customers seeking information from the various divisions in the
department.
4.7
)
DEPARTMENT:
POLICE DEPARTMENT
DEPARTMENT SUMMARY
1999-2000 PROPOSED BUDGET
The department is organized in three divisions. They are Patrol, Special Operations
and Staff Services. The department is authorized 40 full time peace officers; 16
full time and 0.97 part time civilians.
The police department is a 24-hour a day, year-round service. Primary activities
provide uniformed patrol, specialized investigative and crime scene services, and
selective enforcement of traffic laws. On demand, the department is ready to manage
critical incidents arising from man made or weather related disasters; to contain and
minimize risks from persons who threaten violence against others or who are out of
control from emotional, drug, alcohol or other substance related problems. A
24-hour communications center in the department supports police, fire and emergency
medical units in both day-to-day and emergency incidents, and the delivery of animal
control services. Center staff are the voice of all city departments after normal
working hours, on weekends and holidays.
Of the 40 police positions, 28 officers are in the patrol division. Nine police
positions are in special operations. The three remaining police positions support
and manage all operations and support services. Twelve of the 16 full time
civilians are in the consolidated communications/records unit. Three full time
·civilians are humane officers. One full time civilian is a grant supported provider
of services to victims. Two part time crossing guards share the 0.60 FTE needed for
the Westwood Elementary crossing on FM 2351 and the Friendswood Junior High School
crossing on FM 518 at Shadowbend. · Part time funding covers 0.37 FTE for
communications officers.
Department efforts go beyond answering citizen calls-for-service. A problem-solving
component within the patrol division is a part of a larger effort to maintain and
expand a community-police partnership in the neighborhood level. This includes
making available a broad range of anti-crime presentations which emphasize both
personal safety for adults, child safety and the protection of home and other
property. It also includes support for citizen run Neighborhood· Watch groups and
for parents who seek to concentrate on child safety in light of recent events within
the city. The department also delivers the Drug Awareness Resistance Education
(DARE) program to the three elementary schools serving Friendswood students. The
department is expanding in school, classroom and drop-in services for grades 4-12.
No new operations are proposed for FY 1999-2000.
existing services.
4.8
The department seeks to maintain
)
DEPARTMENT:
DEPARTMENT SUMMARY
1999-2000 PROPOSED BUDGET
FRIENDSWOOD VOLUNTEER FIRE DEPARTMENT
The Friendswood Volunteer Fire Department is dedicated to the protection of live and
property by providing fire suppression, rescue, EMS services, hazardous material
response and public education on fire and injury prevention to the citizens of
Friendswood. The 104 dedicated volunteers of the F. V. F. D. provide organization,
administration, public education, maintenance, training and volunteer manpower.
These volunteers are supplemented by a small staff of paid personnel who help
provide services during the normal workdays. The City provides the Fire Department
with Fire and EMS vehicles, appropriate capitol equipment, three fire stations,
and dispatch services. The City also administers one full-time paid fire captain, a
part-time clerk and a pool of part-time firefighters, paramedics, and emergency
medical technicians.
The use of volunteers saves the City an estimated 2.8 million dollars ($2,800,000 )
annually in salaries over what it would cost to provide a city of this size with a
minimal level of services with a full paid department. Approximately 50,000 man
hours are provided by volunteers performing fire suppression, rescue, EMS services
and public education to the citizens of Friendswood. This is not taking into
account the countless hours spent on call in town ready to respond to an emergency.
The F.V.F.D. has two operational divisions, Fire and EMS. A third division, the
Administrative Division manages the administrative affairs of the department
primarily related to financial matters, personnel issues, and facilities
management. The Administrative Division is also responsible for public relations
which are beneficial to the fund raising and public awareness efforts of the
department.
The Fire Division consist of 54 members who provide emergency fire suppression
services and rescue services as well as related non-emergency functions such as
public education of fire prevention, personnel training and equipment maintenance.
These volunteers respond from three stations within the city. Fire service
personnel participate in the "State Fireman's & Fire Marshals Association" and/or
the "Texas Commission on Fire Protection" certification programs. The F.V.F.D. also
has contracts to provide fire and rescue service to portions of both un-incorporated
Harris and Galveston counties.
The EMS Division consist of 55 volunteers providing emergency medical care and
transport to the residents of the City. These members staff three Advanced Life
Support ambulances and four first responder vehicles as well as a supervisor's
vehicle. All EMS services are provided in accordance with Texas Department of
Health (TDH) requirements for emergency medical providers. All personnel are
certified through the TDH which requires a minimum 16 0 hour training for an EMT and
up to 56 0 hours training for a Paramedic followed by required continuing education.
In addition to the training and emergency medical care, these volunteers are also
very active in providing equipment maintenance and preparedness as well as public
education on injury prevention and basic first aid.
4.9
)
DEPARTMENT:
DEPARTMENT SUMMARY
1999-2000 PROPOSED BUDGET
FRIENDSWOOD VOLUNTEER FIRE DEPARTMENT
EMS DIVISION
EMS Management Computer Software Replacement
The EMS Division uses an EMS management software system purchased originally in
1994. It has been upgraded annually since then but must now be changed from a DOS
environment to a Windows environment. This can not be accomplished with an upgrade
and the present system must be replaced with the new Windows based version. All
data from the old system will be able to be migrated to the new system. This
upgrade will allow the use of the new technology on the market and significantly
improve the usability and speed of the handheld computers used in the field. The
upgrade will also assure complete Y2K compatibility. Failure to upgrade this system
will require the EMS to take a major step backwards in capabilities and require
all EMS reports to be hand written. The cost of the software upgrade and
associated data server is $15,000.
Replacement, Medic Unit 42
Medic Unit 42 is a 1993 Ford Crown Victoria with 47,000 miles. This vehicle has
reached its useful life as an emergency response vehicle. This unit has had
multiple maintenance concerns and has proved to be unreliable as an emergency
response vehicle. We are requesting the replacement of Medic Unit 42 at $24,000.
FIRE DIVISION
Apparatus Replacement, Engine 10 and Tanker 2
The Fire Division, in our continuing effort to provide the highest level of service
as well as the greatest level of safety for our fire fighters requests the
replacement of two fire apparatus with a new aerial platform. Engine 10 and Tanker
2 have been in the fleet for 20 years and have served us well. However, due to the
growth of our community in the past few years and the anticipated pace of build out,
there currently exists a need for an aerial apparatus in the fire department fleet.
There have been several apartment buildings, retail centers, nursing homes and large
private home developments constructed in Friendswood during the past few years
that require the capabilities of an aerial apparatus in the event of a fire or
rescue situation. There are many different types of aerial apparatus available on
the market, the safest of which is the aerial platform. The aerial platform
provides a stable working "basket" attached to an aerial ladder. The "basket" will
accommodate as many as 4 persons or 1,000 pounds for roof operations. The aerial
platform is also equipped with a master water stream appliance capable of delivering
over 1,000 gallons of water per minute for elevated fire fighting. This aerial
platform will have the capabilities of a pumper thereby being a versatile
apparatus. The greatest advantage of the aerial platform is that it provides the
highest level of fire fighter safety due to its stability as a working platform for
fire and rescue operations. All of the recent capital purchases made by the fire
division have been made with the safety of our fire fighters as the top priority in
every decision. This expenditure is no exception. The expected cost for this
apparatus is estimated to be $635,000. It is proposed that the purchase is made
utilizing a 7 or 10 year lease/purchase plan with annual payments of approximately
$70,000 to $85,000 after the down payment and prepayments are made. The service
life for the aerial platform will be approximately 20 years. Engine 10 and Tanker 2
4.10
) )
DEPARTMENT:
DEPARTMENT SUMMARY
1999-2000 PROPOSED BUDGET
FRIENDSWOOD VOLUNTEER FIRE DEPARTMENT
will be sold and are expected to return a total of $75,000 to the Fire/EMS fund. The
current annual contributions to the Fire/EMS water bill fund average $156,000. The
Fire/EMS fund will continue to meet the capital needs of the Fire Department while
the aerial platform payments are made.
Thermal Imaging Camera
The Fire Division is requesting approval to purchase a Thermal Imaging Camera for
improved fire fighting and rescue capabilities. This technology allows greater
visibility in heavy smoke or dark conditions during rescue operations. Our search
capabilities will be greatly improved and will result in higher chances of survival
for victims who are lost or trapped in burning structures. This equipment is
designed especially for the fire service and has been responsible for saving many
lives since its recent introduction. The cost of a Thermal Imager is approximately
$17,000. With the addition of this cutting edge technology we will once again
"Raise the Bar" of the level of Fire and Rescue services we provide.
ADMINISTRATIVE DIVISION
Volunteer Fire Deoartment Pension Plan
With the city's approval of our participation in the Volunteer Fire Department
Pension Plan, we agreed to buy back the previous service of our membership. This is
a three year buy-back of $44,000 per year. The second of three payments occurred in
Fiscal Year 1998-1999. The amount requested here is for the final payment of the
three year buy-back. This pension program, as you are aware, offers a small pension
to firefighters who have served their community for a number of years.
Recap of Capital Budget Requests for FY200 for the Friendswood VFD
EMS Division
EMS Management Software Replacement
Replace Medic Car
Fire Division
Thermal Imaging Camera
Replacement Vehicle (Platform Ladder Truck $635,000)
Replaces Engine 10 and Tanker 2
(7/10 year financing at $70,000/85,000 per year.)
First year prepayment of chassis
Trade-in/Sale of Engine 10 and Tanker 2
Administrative Division
Volunteer Fire Department Pension Plan
(Final payment of three year buy back of
pension time for members.)
Total Requested FY 2000
4.11
$15,000
24,000
$17,000
75,00 0
-75,000
$ 44,000
$100,000
l )
)
Friendswood Volunteer Fire Dept.
Eniergency Response Preparedness lnforniation NEEDS-•GROWTH HAS CONTINUED TO STRAINRESOURCES. NEEDS CONTINUE TO EVOLVE ASGROWTH CONTINUES.•OLDER APPARATUS NEED TO BE RETIRED•NEW HAZARDS DEMAND DIFFERENTVEHICLES AND APPROACHES TO RESPONSES•PERSONNEL ARE EXPOSED TO GREATER RISKSSPECIFIC DYNAMICS-•NEW GROWTH POTENTIAL ALLOWINGDIFFERENT ARCl-IITECTURE•HAZARDS OF CONSTRUCTION AREINCREASING RISI(S TO SERVICE PROVIDERSREACTING TO NEEDS AND ANTICIPATING FUTURE REQUIREMENTS-•HIGHER FIRE LOADS•MORE LIFE HAZARDS•MORE COMPLICATED REQUIREMENTS OFPERSONNEL•TRAINING PEOPLE TO MEET THE NEEDS;HA YING EQUIPMENT TO DO THE DEEDS.f Lo� .1.
( )
P /, /11 I� OtA.
Friendswood Volunteer Fire Dept. � � Kr
Emergency Response Preparedness Information
The following is an evaluation of current responsiveness of the FVFD with
direct respect to the apparatus necessary to meet the needs of our growing
community as well as the long term aspects of consumer and provider safety.
KEY QUESTIONS WHICH NEED TO BE ASKED AND ANSWERED:
What does the City of Friendswood need?
Basic growth in the Friendswood community has been greater than initially
forecast. Nearly six years ago, a suggestion was made to consider adding an aerial
apparatus to the fleet of vehicles which protected the city. At that time a 75' aerial
ladder with full pumper capabilities was recommended. The funds needed for the
truck was close to $400,000. The need was present then, but circumstances were
such that a lack of mutual agreement among all parties necessary to make the
purchase happen, stalled the purchase process.
Since then, the need has grown exponentially and technology has also advanced.
) Unfortunately, so has the cost of firefighting apparatus. No longer will a simple
aerial ladder suffice to satisfy the hazards which currently lurk within the FVFD
jurisdiction. New strategies must be employed to effectively meet the needs of the
city, while not compromising on the level of safety offered to the firefighters.
)
The apparatus which is currently proposed has not been loosely reviewed. There
has been extensive research into the current and future city demographics, as well
as numerous other factors needing to be included to do a responsible evaluation.
100 ft. Aerial Platform Quint Firefighting Apparatus
•Reach is a critical issue -No longer is height the only reason for aerial length.•Steel construction -Ability to offer tremendous strength to weight ratio with
minimal flexion and excellent corrosion resistance.•Platform basket -A large, stable working area to offer maximum safety to the
operator while also offering maximum safety and care for a rescued patient.•Stress reduction -Allows the firefighter to perform at maximum efficiency
without undue (and unnecessary) fatigue.
Friendswood Volunteer Fire Dept.
Emergency Response Preparedness Information
•Strength in design -Allows maximum performance in life rescue based upon
capacity of aerial device (twice the capacity of an aerial ladder with
exponentially improved safety aspects).
•Water flow for large hazard loads -Up to 2,000 gallons/minute as necessary
Why do we need it?
No longer are we confronted with small, single family residences and the local
grocery store / feed mill.
•Homes are larger and set farther away from roadways.•High risk areas are becoming more common -Apartments, st rip centers,
shopping complexes & mini-malls, commercial structures, healthcare facilities,
lumber yards, water treatment facilities.•Greater life hazards and increased fireload with reduced time to effect rescues.
•Modern construction techniques involving greater hazards - tilt slab concrete
walls, truss roof construction, parapet fronts to structures, steeper pitch &
lighter weight constructed roofing.
How will it be used?
Responses to the emergencies within the city of Friendswood work from a
predetermined response guideline. As demographics change, the guideline must
also change; as demographics change, so must the equipment needed to respond.
•Target Hazards -Known dangers which exist and are in a static condition•Special Hazards -Known potential hazards which are real but dynamic in
nature (not if, but when and to what extent)•Training-Experience presently exists within the FVFD as well as the ability to
utilize extensive experien�e from professional third party educators.
•Operators -Strict guidelines for certification of apparatus both for driving and
operating the aerial device.
How will it be paid for?
There has been significant research and planning to allow the purchase of this type
of apparatus. The finances are available and can be adequately secured over 7-10
years of fixed payments utilizing no city funds and not compromising the balance
of donated funds from water bills.
F(1 (1; � /)1.M
Friendswood Volunteer Fire Dept. 11, � K.°t Emergency Res ponse Preparedness Information
NOTES:
)
)
)
DEPARTMENT:
FIRE MARSHAL
DEPARTMENT SUMMARY
1999-2000 PROPOSED BUDGET
The Fire Marshal manages three different programs: City Fire Administration,
Emergency Management and the Fire Marshal's Office.
The Fire Marshal's Office {FMO) personnel consists of the Fire Marshal, secretary,
and one additional FTE. The Fire Marshals are on 24-hour call out, 7 days a week.
The Fire Marshal's Office has the primary responsibility of responding to fires and
hazardous incidents within the city. All fires are investigated for cause and
origin. The Fire Marshal is responsible for the filing of appropriate criminal
charges that arise from an investigation.
Fire Prevention activities by the FMO include business inspections, review of new
building plans, and the design approval of fire alarm and sprin�ler systems. In
addition, inspections of day care facilities, group homes and foster homes are
conducted. Fire drills are conducted at all of the schools. Fire Safety and Fire
Prevention programs are presented at the Junior High level.
City Fire Administration provides administrative assistance for Fire and EMS
operations. This operation supplements the day time response by the Friendswood
Volunteer Fire Department {FVFD). One full-time fire captain and part-time
personnel scheduled from a pool of 28 certified Firefighters {FF)/Emergency Medical
Technicians {EMT) and Paramedics make up the day crew. A total of 8. 5 FTE are
authorized for emergency response personnel. A clerk position of . 40 FTE is
authorized to assist with administrative matters relating to the FVFD.
The Office of Emergency Management is responsible for the Disaster Preparedness
Program of the city. The Fire Marshal acts as Emergency Management Coordinator.
FIRE MARSHAL:
Replacement of two (2) 1993 Ford Crown Victorias, $23,700 each for a total of
$47,400.
A new Assistant Fire Marshal position (1 FTE) is requested. This position will
assist in all aspects of the Fire Marshal's Office operations with a primary focus
on Emergency Management issues. The cost of this additional employee is $43,263.
4.12
)
)
DEPARTMENT:
FIRE MARSHAL
CITY FIRE ADMINISTRATION
DEPARTMENT SUMMARY
1999-2000 PROPOSED BUDGET
An increase in the hourly salary rate for the city Firefighters and Paramedics is
are part-time
They are not
amount of this
requested in this years budget. This group of City Employees
employees who received their last pay raise during FY 1995/96.
included in the C. P. P. An increase in salary is warranted. The
request is $16,498.
4.13
)
)
DEPARTMENT:
PUBLIC WORKS
DEPARTMENT SUMMARY
1999-2000 PROPOSED BUDGET
The Public Works Department is located at 13 0 6 Deepwood. This department is
responsible for the operation and maintenance of the city's streets, drainage, water
and waste water systems. The goal of the employees is to respond to the residents'
requests and concerns in a reasonable time and provide the best available service.
All employees are on call 24 hours a day to ensure this goal is met.
Public Works Administration:
The Public Works Administration division is comprised of a Public Works Director and
a Senior Administrative Secretary. This division is responsible for the overall
coordination and supervision of the entire Public Works Department. The department
plans for future needs and coordinates and administers any special capital projects
prepared by consulting engineers.
Water and Sewer Administration:
Working directly with the Public Works Director is the Water and Sewer
Administration. This division is responsible for the operation and maintenance of
all water and waste water facilities. Other responsibili�ies include the
preparation and administration of the division budget, compliance with the rules and
regulations set by the federal and state agencies in regards to water and waste
water. Recognizing and planning for present and future needs is a major goal for
this division.
Street Operations:
Our Street Operations division is responsible for the daily maintenance and repair
of all city owned streets and sidewalks, drainage, mowing of city easements, and all
street signs. As the city continues to grow, the responsibilities of this division
continues to grow. This division strives to keep our city's streets free from pot
holes and other major deterioration. Ditches are being cleaned and dug on a regular
basis to help alleviate flooding and standing water in our neighborhoods.
Water and Sewer Operations:
The staff of the Water and Sewer Operations division is responsible for the
operation and maintenance of our water and waste water facilities.. This includes 6
water wells, 1 surface water station, 27 lift-stations and over 13 0 miles of water
and sewer lines. These facilities are inspected daily including weekends and
holidays.
Water Customer Service Meter Reading:
The staff of our Meter Reading division is responsible for reading over 8,500
accounts, connections and disconnections of service, meter change outs and
inspections of all new water meters. The reading of meters is aceomplished through
a contractual agreement with ECO Resources.
) Sanitation:
The city is presently contracting out for sanitation services with Waste Management
Systems. 4.14
DEPARTMENT:
COMMUNITY SERVICES
DEPARTMENT SUMMARY
1999-2000 PROPOSED BUDGET
The Community Services Department is comprised of Park Operations, Library Services,
Building Operations, Senior Activity Program, Recreation Programs and Special Events.
As the name indicates, the Community Services Department's goal is to provide
quality programs and facilities that the entire family can enjoy and utilize. The
mission of the Department is to provide the highest level of services and programs
to the citizens at the greatest value, in a manner that warrants the highest degree
of public confidence in our integrity and efficiency.
Park Operations:
The City of Friendswood currently maintains approximately 14 7 acres of park land
throughout the City. The maintenance schedule provides for mowing and maintenance
of the parks on a biweekly basis. The Community Services Department maintains
Friendswood Sportspark, Leavesley Park, Old City Park, Renwick Park, Stevenson Park
and 1776 Park.
Friendswood Public Library:
The purpose of the Friendswood Public Library is to provide informational, and/or
educational programs to the citizens of Friendswood and their families, and to those
employed or owning property in Friendswood or in Galveston County. In the previous
year, the library circulated over 250,000 items and had a program attendance of over
18,000. Over 9,000 different patrons used their cards in order to check out library
materials. This includes parents who may be checking out materials for several
different family members on the same card. Library services include reference
services in person or by phone; computer services for Internet access, word
processing, spreadsheets, and CD-ROM reference materials; an online magazine
database, including general and health reference periodicals; dial in service to the
library's public access catalog; investment services; unabridged audio books; and
year round children's programming, including story times, special reading-related
programs, and a summer reading program. It is expected that by the end of the
fiscal year, the library will be offering Internet access to the magazine and health
reference databases for any citizen with Internet access.
Building Operations:
The Community Services Department is responsible for the maintenance and upkeep of
the City Hall, Public Safety Building, Friendswood Public Library, Activities
Building, Fire Stations 1, 2 & 3, Forest Bend Ci vie Building and the Public Works
Buildings. Operations and maintenance is performed on a work order priority
system. Janitorial services are accomplished through contract services.
4.15
)
)
DEPARTMENT:
COMMUNITY SERVICES
Recreation Programs:
DEPARTMENT SUMMARY
1999-2000 PROPOSED BUDGET
The goal is to provide fun and safe recreational programs/events for citizens of all
ages. The objective is to focus on recreational activities that impact both need
and interest of the community. Recreational programs include the Senior Activity
Program, Summer Day Camp, Sesquicentennial Swimming Pool, tennis lessons, various
sports camps, and aerobic classes.
The Community Services Department does not provide youth sports programs, however,
the department does serve as a liaison between the citizens of Friendswood and the
Friendswood Area Swim Team, Friendswood Chiefs, Friendswood Girls Softball
Association, Friendswood Little League and Friendswood Soccer Club.
Special Events:
The Friendswood Fourth of July Celebration is the longest consecutive Fourth of July
Celebration in Texas. The City will be celebrating the 105th annual Fourth of July
Celebration on July 4, 2000.
Other special events tentatively planned for 1999/2000 include: Fall Into Fitness,
Fun Run and In-Line Skate, NFL Punt Pass & Kick, Friendswood Family Bike Ride, and
Diamond Skills Competition.
4.16
( J
)
)
1999-2000· PROPOSED BUDGET
IMPROVEMENTS AND MAJOR REPAIRS
General Fund
Public Works Improvements
Street and Sidewalk Improvements
Concrete Street Improvement Program
Sidewalk Program
Total
300,000
25,000
Total Public Works Improvements
Community Services Improvements
Stevenson Park Pool Add Parking Spaces atPool and Connect
Swimming Pool and City Hall Parking Lots
facility Improvements Enclose City Hall Balconies
Replace Library Roof
Replace Renwick Park Bleachers
Total
Total Community Services Improvements
Total General Fund Improvements
60,000
175,000
40,000
19,200
Water and Sewer Fund
Public Works Improvements
Distribution System Improvements
Neighborhood Line Replacements
Meter Replacement Program
Total
Total Public Works Improvements
Total Water and Sewer Funds Improvements
Total Capital Improvements
5.1
50,000
40,000
325,000
234,200
90,000
325,000
294,200
619,200
90,000
90,000
709,200 ========
( J I • ·1
I )
\_., -._, Tax Rate Discussion
Purpose
I Review our current tax rate
I Identify Tax Rate Components
I Review Tax Debt ''Spike''
I Discuss Tax Rate Scenarios
I Determine an agreeable tax rate for
FY '99-00
2
'--' "-"
Tax Rate Component
�Nii@•�=*=��.,i;4J,lf.� 2frt��
I Two components to the tax rate
I Maintenance & Operation (M&O)
I Interest & Sinking Fund (I&S),
I Also called Debt Tax Rate
3
,_;
Tax R'ate
Maintenance & Operation
�5'.T��:::::::��;r;:'::::��::.";T!;l�l:��'"
I Funds all operations of the city for general
government purposes
I Includes every service component except
water and sewer utilities
I Includes major repairs, equipment and
vehicles
4
'-..-, Tax R3te -
Interest & Sinking (l&S)
,,., ......... -►-. ·. fl,..;.,��';\� @t -.�� . -. . �. ,� •...• �� , ., ... _,_._ � . . . " ::; . ' �-.. -. ;.;.�..;.....,.d:��it';2;i:-,;f:,z�� ... .,., -_ ... ;�,�;p:,. I?-
I Includes all debt to be paid from taxes
I Bonds (General Obligation Bonds and
Certificates of Obligation)
I Lease/Purchases 5 .__/
� '-._.,
Current Tax Rate
0.7
0.6
0.5
0.4
0.3
0.2
0.1
0
Total
_6125
l&S-.0515 M&O-.561
Tax Rate
6
---'
� '---"
Tax Debt "Spike"
:����.-..;�����--. . . . . . --�;!;:�'.:.���-j;:g.h�����-� £-✓����
I Discussed during FY '98-99 Budget
Worksessions
I One year ''spike'' in tax debt service
I Corresponding decrease in W&S debt
service
I Resulting from change in Council policy
recognizing the need to separate General
and W&S Funds
7
( ) .. C Cl) a. a.
::::s u
!�r------------,
co
& 00000 0 0 0 0 0 && 00000 0 0 0 0 L
00000 0 0 0 0 00000 0 0 0 0 00000 0 0 0 0 0)co "- co l{) � (() N r
-1999 TAX DEBT SERVICE
(l&S Tax Rate= $.0854)
Description of Debt .. -. -Refunding Bonds, 1986
Certificates of Obligation, 1992
Refunding Bonds, 1993
PD Computer System UP
City Hall Computer System UP
PD-Vehicle
PD -Recording Equipment UP
Local Area Network (LAN) UP
Total 1999 Tax Debt Ser�ce
Principle
170,958
80,000
117,500
31,550
1,953
7,550
_ 11,409
93,440
Interest
307,542
105,270
25,941
3,104
247
0
2,254
0
9
Other -···-· -' 0
500
1,500
0
0
0
0
0
-
Total
478,500
185,770
144,941
34,654
2,200
7,550
13,663
931 440
960,718
..._... '---'' Tax Rate Scenarios-
Hand ling the "Spike"
I Set I&S Rate sufficient to support debt
service -$. 0854
I M&O Rate alternatives:
t Maintain M&O Rate of $.561 increasing
overall rate to $.6464
10
'---"
,_ Tax Rate -
M&O Rate is Constant
0.7
0.6
0.5
0.4
0.3
0.2
0.1
0
Total
.6464
l&S-.0854 M&O-.561
Tax Rate 11 -.__,/
Tax Rate SCenarios
Handl ing the "Spike"
I Set I&S Rate sufficient to support debt
service -$.0854
I M&O Rate alternatives:
t Maintain M&O Rate of $.561 increasing
overall rate to $.6464
t Lower M&O Rate to $.5271 maintaining
current tax rate of $.6125
12
-✓
OVERALL TAX RATE UNCHANGED
0.7
0.6
0.5
0.4
0.3
0.2
0.1
0
Total-.6125 l&S-.0854
Tax Rate
13
M&0-
.5271
..._/'
;�¾:t-;���d�r :. ;.-�·,,���
,_ Tax Rate SCenarios
Hand Ii ng the "Spike"
_1
;�-<.i;:;;:.;i'T.s�-�·1,���-wsriJS�•ni:.���7;:��-· ··" _;��c-:-··::-',"'
I Set-I&S Rate sufficient to support debt
service -$.0854
I M&O Rate alternatives:
t Maintain M&O Rate of $.561 increasing
overall rate to $.6464
t Lower M&O Rate to $.5271 maintaining
current tax rate of $.6125
t "Something in between"
14
\_,, ...._,
1999 TAX RATE
0.66
0.64
0 62 F'�1,,;, ,,1►�-n·■ ., ·-,..,,,� ...... -� . '
0.6
0.58
Current -
.6125
15
Tax Rate -
1999
Tax Rate
Stable
M&0-
.6464
_,/'
( )
'--'--.._/ Water & Sewer CIP
Purpose of Discussion
-.... ··' --- ----���: .:.,,x.�, :., ��u™�ro��m __ --1::=----��---._77-··
I Review directives from previous
worksession on CIP
t Prioritize projects and refine costs for
W&S CIP
t Establish timeline for implementation
t Calculate revenue bond issuance for
projects
t Decision for implementing CIP
17
"-' Water&SeWer CIP
Purpose of Discussion
I Review directives from previous
worksession on CIP
t Prioritize projects and refine costs for
W&S CIP
18
._/
PROJECTED S'CHEDULE -
W&S CIP PROJECTS
-
.�.-..:.��,:Z:-��
Bond
Prioritv Construction Engineering & Total Sale
No. Proiect Descriotion Cost Continaencv Cost Timeline
1 Coward's Creek 24" Sanitary Trunkline 1,058,700 370,545 1,429,245 1999 (Fall)
2 Moore I Mandale Waterline System Loop 189,450 56,835 246,285 1999 (Fall)
3 E.Heritage 8" Sanitary Replacement 169,480 59,318 228,798 1999 (Fall)
4 16" Waterline (Melody to Sunset) 620,290 186,087 806,377 1999 (Fall)
5 Ground Storage Tank Rehabilitation 1,050,000 367,500 1,417,500 1999 (Fall)
6 Autumn Creek Sewerline (A)104,150 0 104,150 1999 (Fall)
6 Blackha½i< & FM2351 Waterline (B)590,000 71,940 661,940 1999 (Fall)
4,894,295
7 Purchase Additional Surface Water Capacity (Ci 3,415,000 2001 (Sprina)
8 2nd Surface Water Take Point & System Loop 2,715,375 814,613 3,529,988 2002 (Springl
1999 -2002 Projects Total 11,839,283
(A)City agreed to reimburse the develoeer for cost of oversizing sewerline.
(B)Proiect is currently in erogress. A resolution is in elace authorizing the City to reimburse itself if debt is issued.
(C} The eurchase of an additional 4 mgd of surface water v.ould bring the Ci!l's total surface water caeaci!I'. to 7 mgd.
At buildout staff projects a demand for 9 mgd of surface water. This v.ould still require the purchase of an additional I I 2 l'llQd at an estimated cost of $2 million. I I
19
PROJECTED �CHEDULE -
W&S CIP PROJECTS
I I Bond
Project Construction Engineering & Total Sale
No. Proiect Descriotion Cost Continaencv Cost Timeline
9 Trunk Force Main (Forest Bend -WWTP) 453,550 136,065 589,615 2003 (Spring)
10 Expand Deepwood Lift Station 332,800 116,480 449,280 2003 (Spring)
11 Bay Area Blvd. 14" Waterline 692,600 207,780 900,380 2003 (Spring)
12 WWTP 811 Waterline Loop 32,075 14,434 46,509 2003 (Spring)
13 Viejo Waterline Loop, E&W 265,925 93,074 358,999 2003 (Spring)
2,344,783
14,184,066 I
20
_,,,
'-" Water&SeWer CIP
Purpose of Discussion
I Review directives from previous
worksession on CIP
t Prioritize projects and refine costs for
W&S CIP
t Establish timeline for implementation
21
Water&SeWer CIP
Purpose of Discussion
I Review directives from previous
worksession on CIP
t Prioritize projects and refine costs for
W&S CIP
t Establish timeline for implementation
t Calculate revenue bond issuance for
projects
23
._/
ff ,. i' )I, ( J I I l, 11 CD I u :. '
C m
� en i en $·1 C CD ,,
t !, C C C . i: 0 0 0 0 C r.J-:� ■-,�. ■-■-■--
)-CS �-·. ----■-'/):t ---■-■-■-■-
� -f � .� :E :E :E C ·1'CD "" i·y�, N 0 11 °' LO LO °' E ■ m ■ ■ ■ ,......... � (V') (V')_ V·•,......... ■-I�. ' -{:A-(/) -{:A--{:A-CD I-r\;\'-
�
_:Ii:
li C rCD -�> I
·, °' ,......... r'J -CD t ro \ °' C)C)i .µ
�
I °' C) C) 0 ,......... r'J r'J I--- --
Water&SeWer CIP
Purpose of Discussion
__ ,,
.,.--����.,:." --� -v�::i::�;1.-:1c�t�q����a���-!!it'.:•aet1Enk��.• -... ....::....•�-· .. ·-.•1. ;_"._:-,}-..,,� . \•�•• :'..;...;_1,• ,J., ,,.< t 1 ,�.,,;w.... .. ::.....,�--":"":-:P,-;��ly::., ,. -� ·• -;:i.,P • .. , � ' y
I Review directives from previous
worksession on CIP
t Prioritize projects and refine costs for
W&S CIP
t Establish timeline for implementation
t Calculate revenue bond issuance for
projects
t Decision for implementing CIP
25
W&S CIP
Decision Points
I Approve projects for Five Year CIP
implementation -$11.9 million
I Authorize proceeding with issuance of
revenue bonds for Phase 1 -$4. 9 million
I Place items on July 12 agenda for action
26
_.1
)
)
)
1999-2000 PROPOSED BUDGET
TAX DEBT SERVICE FUND
SUMMARY SCHEDULE OF TAX DEBT SERVICE TO MATURITY
EYE PRINCIPAL INTEREST TOTAL
2000 368,458 438,753 807,211
2001 224,494 183,867 408,361
2002 298,715 142,589 441,304
2003 313,746 128,293 442,039
2004 . 3.33,264 111,788 445,052
2005 285,000 61,320 346,320
2006 305,000 45,238 350,238
2007 325,000 27,913 352,913
2008 345,000 9,488 354,488 ------------------------------------------------
TOTAL 2,798,677 1,149,249 3,947,926 ------------------------------------------------------
6.1
( )
)
)
EYE
2000
2001
2002
2003
2004
2005
2006
2007
2008
TOTAL
1999-2000 PROPOSED BUDGET
TAX DEBT SERVICE FUND
SCHEDULE OF 1986 REFUNDING BONDS
BY MATURITY DATE
PRINCIPAL INTEREST
170,958 307,542
30,744 62,756
14,965 34,535
13,746 35,754
12,014 34,736
0 0
0 0
0 0
0 0 --------------------------------
242,427 475,323 ------------------------------------
TOTAL
478,500
93,500
49,500
49,500
46,750
0
0
0
0 ----------------
717,750 ------------------
SCHEDULE OF 1992 CERTIFICATES OF OBLIGATION
BY MATURITY DATE
EYE PRINCIPAL INTEREST TOTAL
2000 80,000 105,270 185,270
2001 70,000 100,208 170,208
2002 155,000 92,614 247,614
2003 165,000 82,969 247,969
2004 180,000 73,785 253,785
2005 285,000 61,320 346,320
2006 305,000 45,238 350,238
2007 325,000 27,913 352,913
2008 345,000 9,488 354,488 ------------------------------------------------
TOTAL 1,910,000 598,805 2,508,805 ------------------------------------------------------
6.2
( )
EYE
2000
2001
2002
2003
2004
2005
2006
2007
2008
TOTAL
)
)
1999-2000 PROPOSED BUDGET
TAX DEBT SERVICE FUND
SCHEDULE OF 1993 REFUNDING BONDS
BY MATURITY DATE
PRINCIPAL INTEREST
117,500 25,941
123,750 20,903
128,750 15,440
135,000 9,570
141,250 3,267
0 0
0 0
0 0
0 0 --------------------------------
646,250 75,121 ------------------------------------
6.3
TOTAL
143,441
144,653
144,190
144,570
144,517
0
0
0
0 ----------------
721,371 ------------------
I ) 1999-2000 PROPOSED BUDGET
WATER AND SEWER REVENUE DEBT SERVICE
SUMMARY SCHEDULE OF REVENUE DEBT SERVICE TO MATURITY
WATER SEWER WATER SEWER WATER SEWER PRINCIPAL PRINCIPAL INTEREST INTEREST IQIA.L TOTAL TOTAL
2000 388,475 273,900 231,767 402,335 620,242 676,235 1,296,477
2001 352,339 219,066 123,700 282,846 476,039 501,912 977,951
2002 360,514 222,980 97,135 257,239 457,649 480,219 937,868
2003 378,849 237,398 80,612 244,262 459,461 481,660 941,121
2004 394,187 249,393 62,021 230,143 456,208 479,536 935,744
2005 43,400 601,600 37,790 190,704 81,190 792,304 873,494
2006 53,200 626,800 34,787 156,277 87,987 783,077 871,064
2007 64,400 650,600 31,618 121,318 96,018 771,918 867,936
2008 77,000 683,000 27,762 84,726 104,762 767,726 872,488
2009 228,200 586,800 19,369 49,806 247,569 636,606 884,175
2010 243,600 626,400 6,547 16,834 250,147 643,234 893,381 ---------------------------------------------------------------------------------------------------------
TOTAL 2,584,164 4,977,937 753,108 2,036,490 3,337,272 7,014,427 10,351,699 ---------------------------========= ---------------------------------------------------------------------------------
)
6.4
)
YEAR
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
TOTAL
)
YEAR
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
TOTAL
)
1999-2000 PROPOSED BUDGET
WATER AND SEWER REVENUE DEBT SERVICE
SCHEDULE OF 1986 REVENUE REFUNDING BONDS
BY MATURITY DATE
WATER SEWER WATER SEWER WATER SEWER
PRINCIPAL PRINCIPAL INTEREST INTEREST TOTAL TOTAL
65,275 74,600 117,425 134,200 182,700 208,800
11,739 13,416 23,961 27,384 35,700 40,800
5,714 6,530 13,186 15,070 18,900 21,600
5,249 5,998 13,651 15,602 18,900 21,600
4,587 5,243 13,263 15,157 17,850 20,400
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0 --------------· ........................... .. ........................... ---------------------------------------------
92,564 105,787 181,486 207,413 274,050 313,200 ------------------------------------------------------------------------------------------------------------
SCHEDULE OF 1992 CERTIFICATES OF OBLIGATION BY MATURITY DATE
WATER SEWER WATER SEWER WATER SEWER
PRINCIPAL PRINCIPAL INTEREST INTEREST TOTAL TOTAL
0 90,000 0 133,465 0 223,465
0 90,000 0 127,390 0 217,390
0 95,000 0 121,146 0 216,146
0 100,000 0 115,265 0 215,265
0 110,000 0 109,675 0 219,675
0 490,000 0 93,530 0 583,530
0 490,000 0 66,825 0 556,825
0 485,000 0 40,013 0 525,013
0 485,000 0 13,338 0 498,338
0 0 0 0 0 0
0 0 0 0 0 0 ------------------------------------------------------------.............................. ---------------
0 2,435,000 0 820,647 0 3,255,647 ------------------------------------------------------------------------------------------------------------
6.5
IOIAL
391,500
76,500
40,500
40,500
38,250
0
0
0
0
0
0 ---------------
587,250 ------------------
IOIAL
223,465
217,390
216,146
215,265
219,675
583,530
556,825
525,013
498,338
0
0 ---------------
3,255,647 ========-
)
YEAR
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
TOTAL
)
YEAR
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
TOTAL
1999-2000 PROPOSED BUDGET
WATER AND SEWER REVENUE DEBT SERVICE
SCHEDULE OF 1993 REFUNDING BONDS BY MATURITY DATE
WATER SEWER WATER SEWER WATER SEWER
PRINCIPAL PRINCIPAL INTEREST INTEREST TOTAL TOTAL
300,800 51,700 66,409 11,414 367,209 63,114
316,800 54,450 53,510 9,197 370,310 63,647
329,600 56,650 39,527 6,794 369,127 63,444
345,600 59,400 24,500 4,211 370,100 63,611
361,600 62,150 8,362 1,437 369,962 63,587
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0
0 0 0 0 0 0 ------------------------------------------------------------------------------------------
1,654,400 284,350 192,308 33,053 1,846,708 317,403 ------------------------------------------------------------------------------------------------------------
SCHEDULE OF 1995 CERTIFICATES OF OBLIGATION BY MATURITY DATE
28% 72%
WATER SEWER WATER SEWER WATER SEWER
PRINCIPAL PRINCIPAL INTEREST INTEREST TOTAL TQTAL
22,400 57,600 47,933 123,256 70,333 180,856
23,800 61,200 46,229 118,875 70,029 180,075
25,200 64,800 44,422 114,229 69,622 179,029
28,000 72,000 42,461 109,184 70,461 181,184
28,000 72,000 40,396 103,874 68,396 175,874
43,400 111,600 37,790 97,174 81,190 208,774
53,200 136,800 34,787 89,452 87,987 226,252
64,400 165,600 31,618 81,305 96,018 246,905
77,000 198,000 27,762 71,388 104,762 269,388
228,200 586,800 19,369 49,806 247,569 636,606
243,600 626,400 6,547 16,834 250,147 643,234 .............................. ---------------------------------------------------------------------------
837,200 2,152,800 379,314 975,377 1,216,514 3,128,177 ------------------------------------========= ------------------------------------------------------
6.6
TQTAL
430,323
433,957
432,571
433,711
433,549
0
0
0
0
0
0 ---------------
2,164,111 ------------------
TQTAL
251,189
250,104
248,651
251,645
244,270
289,964
314,239
342,923
374,150
884,175
893,381 ---------------
4,344,691 =========
7/ /qq �
CITY OF FRIENDSWOOD/TAX SCENARIOS / 1999
Same Tax Rate Est. Effective Tax Projected Tax Rate
1998 0.6125 Rate· .5893 .6505 -1999
TAX 1999 Prelim. Values 1999 Preliminary Vais. Preliminary Vais.
PICTURE @5/25/99 @5/25/99 @5/25/99
Certified / Preliminary Assessed Values 1,027,775,922 1,119,173,456 1,119,173,456 1,119,173,456
Estimated Levy 6,295,128 6,854,937 6,595,289 7,280,223
M & 0 Portion of Tax Rate 5,765,823 (1) 5,853,277 (1) 5,593,629 (1) 6,278,563
I & S Portion ofTax Rate 529,305 (2) 1,001,660 (2) 1,001,660 (2) 1,001,660
(1)M & 0 Portion = .561 / .523 / .4998 / .561
(2) I & S Portion= .0515 / .0895 / .0895 / .0895
Same Tax Rate Est. Effective Tax Projected Tax Rate Projected Tax Rate
1998 0.6125 Rate• .5859 .6464-1999 .6257 -1999
TAX 1999 Prelim. Values 1999 Preliminary Vais. Preliminary Vais. Preliminary Vais.
PICTURE @6/15/99 @6/15/99 @6/15/99 @6/15/99
Certified / Preliminary Assessed Values 1,027,775,922 1,125,018,251 1,125,018,251 1,125,018,251 1,125,018,251
Estimated Levy 6,295,128 6,890,737 6,591,482 7,272,118 7,039,239
M & O Portion of Tax Rate 5,765,823 (1) 5,929,971 (1) 5,630,716 (1) 6,311,352 (1) 6,078,474
I & S Portion of Tax Rate 529,305 (2) 960,766 (2) 960,766 (2) 960,766 (2) 960,766
(3) (3) (3)
(1)M & 0 Portion = .561 / .5271 / .5005 / .561 / .5403
(2) I & S Portion = .0515 / .0854 / .0854 / .0854 / .0854
(3) 1999 I & S Requirements= $960,718
Same Tax Rate Est. Effective Tax Projected Tax Rate
1998 0.6125 Rate• .5773 .6385-1999
TAX 1999 Certified Vais. 1999 Certified Vais. 1999 Certified Vais. Projected
PICTURE @7/24/99 @7/24/99 @7/24/99 �crease
Certified Net Taxable Values 1,027,775,922 1,132,789,910 1,132,789,910 1,132,789,910
Taxable Values of Property Under Protest 4,933,086 4,933,086 4,933,086
1999 Total Taxable Value 1,137,722,996 1,137,722,996 1,137,722,996
Estimated Levy 6,295,128 6,968,553 6,568,075 7,264,361 969,234
M & 0 Portion of Tax Rate 5,765,823 (1) 6,009,453 (1) 5,608,974 (1) 6,305,261 (1) 539,438
I & S Portion of Tax Rate 529,305 (2) 959,100 (2) 959,100 (2) 959,100 (2) 429,796
(3) (3) (3)
(1)M & 0 Portion = .561 / .5282 / .4930 / .5542
(2) I & S Portion= .0515 / .0843 / .0843 / .0843
(3) 19991 & S Requirements= $959,412
J
Ad Valorem Tax Breakdown
Tax Debt Rate
Calculation
10309438331137722996
100
$11,377,230
0.0843
$959,100
100%
$959,100
959,411 (311)
Under Protest
Certified Roll
Total
General Fund Total
Calculation Calculation
$1,137,722,996 $1,137,722,996
100 100
$11,377,230 $11,377,230
0.5542 0.63851
$6,305,261 $7,264,361
100% 100%
$6,305,261 $7,264,3611
Need for GF 6,305,261 Difference
4,933,086
1,132,789,910
1,137,722,996
c:\data\lynn\budget\bud00\prep\eavtc.wk4
I )
)
)
07/26/99
µ,z_,t)-0
�
�01-0000-316-10-10 .,,
USTI 01-00-00-3511
JVI. Y-SEPT OCT
OCT·OEC JAN -APR
'fy((i APR�E JUL
TOTAL
PROPOSED
1999-00
FEE BASED ON 2% OF GROSS RECEIPTS
OVER/
(UNDER)
BUDGET
11,690.74
8,114.10
(6,808.05)
'640.00)
12,356.79
CITY OF FRIE,,uSWOOD
REVENUE PROJECTIONS
FRANCHISE REVENUES
1999-2000 PROPOSED BUDGET
ACTUAL
1998-99
143,724.96
82,100.91
56,186.79
83,000.00
365 ,012.66
BUDGET ACTUAL ACTUAL ACTUAL
1998-99 1997-98 1996-97 1995-96
132,034.22 129,445.31 116,959.26 175,601.11
73,986.81 72,536.09 74,295.23 101,335.60
62,994.84 61,759.65 69,256.12 88,483.67
83,640.00 95,048.97 76,727.00 90,143.15
352,655.87 358,790.02 337,237.61 455 ,563.53
ACTUAL
1994-95
108,956.98
65,787.63
58,079.97
95,993.79
328,818.37
ACTUAL ACTUAL ACTUAL ACTUAL
1993-94 1992-93 1991-92 1990-91
94,296.29 100,236.20 84,270.92 70,512.96
66,391.77 61,109.98 54,939.45 49,265.65
58,080.80 51,690.79 51,371.65 45,814.71
71,060.21 63,529.96 64,296.21 61,285.23
289,829.07 276,566.93 254 ,878.23_226,878.55
FEE INCREASED TO 3% OF GROSS RECEIPTS EFFECTIVE JULY 1, 1995 (INCREASE REFLECTED IN REVENUES RECEIVED IN OCT)
FEE DECREASED TO 2% OF GROSS RECEIPTS EFFECTIVE MAY 1, 1996 (DECREASE REFLECTED IN REVENUES RECEIVED IN JULY 1996)
PROPOSED 96-97 WAS BASED ON 95-96 RECEIPTS MUL TPLIED BY 2%
Gross Receipts Breakdown
Date Quarter Less Exempt Less Taxable Franchise Fee Municipal Received CR# Ending Gross Receipts Revenue Bad Debts Revenue 2% Residential Commercial Industrial U2htin2 (E)
12/96 3,714,761.51 74,295.23
10117197 63881 9197 6,586,321.63 93,463.20 20,591.48 6,472,266.95 129,445.34 Less 5,159,395.78 1,333,462.65 0.00 39,983.64
Bad Debt (15,868.84) (4,722.64) 01/26/98 1358 12/97 NIA NIA NIA 3,626,804.50 72,536.09 No Backup; gross receipts calculated from revenue amount.
04/20/98 2861 3/98 NIA N/A N/A 3,087,982.50 61,759.65 No Backup; gross receipts calculated from revenue amount.
07/22/98 4988 6/98 NIA NIA NIA 4,752,448.50 95,048.97 No Backup; gross receipts calculated from revenue amount.
c:ldata\lynn\budget\bud00\preplrev\franc1 .wk4
Municipal
Power (El
42,500.56
-
�
HTE 001-0000-316·10·20 ✓
USTI 01-00-00-3512
(1) NOV
FEB
MAY
AUG /
JlJi,�
PROPOSED
1999-00
OVER/
(UNDER)
BUDGET
CITY OF FRIENDSWOOD
REVENUE PROJECTIONS
FRANCHISE REVENUES
1999-2000 PROPOSED BUDGET
ACTUAL
1998-99
BUDGET
1998-99
ACTUAL ACTUAL ACTUAL
1997-98 1996-97 1995-96
NEED TO ADJUST BASED ON GROWTH IN HARRIS CO
38,000.00 1,150.50 37,572.69 36,422.19 35,708.03 32,978.88 31,664.41
25,000.00 369.23 24,531.78 24,162.55 24,053.n 22,083.41 22,044.95
23.000.00 240.25 22,588.33 22,348.08 22,009.88 25,829.58 27,072.19
3,580.00 25,000.00 21,420.00 25,332.11 24,039.24 25.746.57
ACTUAL
1994-95
34,853.64
22,126.35
22,826.44
20.704.42
ACTUAL
1993-94
37,344.99
25,467.62
25,789.69
26.948.62
ACTUAL ACTUAL
1992-93 1991-92
33,008.10 80,376.71
23,150.29 23,157.61
23,831.68 22,018.30
22,255.85 23,514.06
5.339.99 109,692.80 104,352.81 107,103.79 104,931.11 106.528.12 100,510.85 115,550.92 _1Q2.245.92 149.066.68
1.02%
(OF FORECAST)
(1)HL&P CONVERTED FROM ANNUAL PAYMENTS TO QUARTERLY PAYMENTS. QUARTERLY PAYMENTS ARE RECEIVED TWO MONTHS AFTER THE CLOSE OF THE QUARTER.
(2) hl&p RATE CASE SETTLEMENT. LOWER RATES EFFECTIVE RETROACTIVE TO JANUARY 1, 1995. RESIDENTIAL CUSTOMERS 8.22% REDUCTION.
FUEL FACTOR WILL BE REDUCED BY 17% (EQUALS A SYSTEM-WIDE 5% REDUCTION IN FUEL PORTION.)
FUEL REFUND OF $108 MILLION IN APRIL AND $70 MILLION IN JULY, 95.
(3) INCLUDES ADJUSTMENT FOR $1,163 FOR SHORTAGES ON PRIOR YEAR'S RECEIPTS.
FEE BASED ON 2% OF GROSS RECEIPTS USING THE REVENUE METHOD (FACTORING) WHICH WILL CONTINUE IN EFFECT UNTIL THIS METHOD EQUALIZES
THE GROSS RECEIPTS METHOD AT WHICH TIME THE FRANCHISE WILL BE CALCULATED ON THE GROSS RECEIPTS METHOD (CASH COLECTED FROM THE CUSTOMER.)
Date Quarter Credilli Applied 2% Less Received CR# Ending Gross Receiets 2% to C!!): Accounts Credilli
09/96 1,683,601.45 33,672.03 693.15 32,978.88
12/96 1,135,041.73 22,700.83 617.42 22,083.41
3/97 1,324,342.21 26,486.84 657.26 25,829.58
6/97
11/14/97 64602 9/97 1,825,388.17 36,507.76 799.73 35,708.03
02/16/98 1731 12/97 1,216,033.26 24,320.67 631.90 23,688.n
05/15/98 3507 3/98 1,122,403.41 22,448.07 538.19 21,909.88
c:\data\lynn\budget\bud00\prep\revlfranc1 .wk4
ACTUAL
1990-91
99,094.56
99,094.56
..__, LJ CITY OF FRIE"'LJSWOOD
l.,,� REVENUE PROJECTIONS
FRANCHISE REVENUES
1999-2000 PROPOSED BUDGET
OVER/
PROPOSED (UNDER) ACTUAL BUDGET ACTUAL ACTUAL ACTUAL
1999-00
� 001-0000-316-20-10 / ---
BUDGET 1998-99 1998-99 1997-98 1996-97 1995-96
USTI 01-00-00-3520
OCT 42,567.00 0.00 39,159.75 39,159.75 38,012.36 39,857.35
NOV 33,250.00
JAN 42,567.00 (3,407.25) 42,567.00 39,159.75 39,159.75 34,922.25 33,250.00
FEB 0.00
APRIL 42,567.00 (3,407.25) 42,567.00 39,159.75 39,159.75 34,922.25 33,250.00
JULY 42,567.00 (3,407.2� 42,567._0() 39,159.75 39,159.75 33,250.00
166,860.75
FEE BASED ON 2% OF GROSS RECEIPTS. REFERENCE ORDINANCE #95-13.
Date
Received CR#
10/23/97 63890
01/23/98 1333
04/22/98 2929
07/23/98 5011
Quarter
Ending Gross Receipts •
9/97 1,746,112.50
12/97 1,957,987.50
3/98 1,957,987.50
6/98 1,957,987.50
2"-4
34,922.25
39,159.75
39,159.75
39,159.75
• No Backup; gross receipts calculated from revenue amount.
�
� 001-0000-316-30-10 ./ le�r USTI 01-00-00-3530
MAR
FEE BASED ON 2% OF GROSS RECEIPTS
Date Received CR #
02/27/98 1942
Quarter
Ending Gross Receipts
12/96 2,136,005.29
12/97 2,535,748.23
c:\data\lynn\budget\bud00\prep\rev\franc1 .wk4
26,785.54) 69,785.54
2%
42,720.11
50,714.96
156,639.00 155,491.61 103,094.50 139,607.35
39,159.75
39,159.75
39,159.75
3,090.11
34,922.25
43,000.00 50,714.96 42,720.11 37,293.00
-
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL
1994-95 1993-94 1992-93 1991-92 1990-91
59,055.18 55,881.64 52,043.00 48,537.22 44,261.85
59,055.18 55,881.64 52,043.00 48,537.22 44.261.85
41,179.72 39,438.26 37,074.64 34,789.90 32,761.15
USTI
Jut.Y•SEPT OCT
OCT·OEC JAN JAN-MAR MAY
APR.JI.R<E OCT
� 2.,6-0
PROPOSED
__ 1_999-00
j 0.00 ;::::-::::==: __ • M ...... '\
OVER/(UNDER) BUDGET
1,148.47 (2,952.69) 4,971.70 2,500.00
5,667.48
CITY OF FRIENDSWOOD
REVENUE PROJECTIONS
FRANCHISE REVENUES
1999-2000 PROPOSED BUDGET
ACTUAL BUDGET ACTUAL ACTUAL ACTUAL
1998-99 1998-99 1997-98 1996-97 1995-96
31,351.53 32,500.00 31,843.60 33,434.04 25,935.95 35,452.69 32,500.00 31,867.44 33,575.00 27,575.08 27,528.30 32,500.00 33,842.95 33,682.69 30,301.02
30,000.00 32,500.00 32,054.19 31,314.00 29,283.54
124,332.52 130,000.00 129,608.18 132,005.73 113.095.59
Percentage increased to 5% effective 3/20/95 Gross receipts based on amount received for January 1, 1995 -March 31, 1995 ($532,378.38) less 3% ($15,971.35) multiplied by 4 quarters. The receipts were reduced by 3% based on letter received 6/27/95 advising that gross receipts included franchise receipts.
Average No of CR Quarter Quarterly Quarterly Subscribers Date CR# Ending Revenue Fee Per Month Notes
9/96 668,680.75 33,434.04 6,229 11/12/97 64601 9197 636,872.06 31,843.60 5,858 03/05198 2075 12/97 637,348.81 31,867.44 5,594 05120198 3579 3198 STT.458.93 33,872.95 NIA Amount received is $30 short 08/05198 5229 6/98 640,483.72 32,024.19 NIA
c:\dala\lynn\budget\bud00\prep\rev\franc1 .wk4
-·
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL
1994-95 1993-94 1992-93 1991-92 1990-91
66,462.47 69,331.57 62,128.84 54,569.24 48,595.92 15,971.35 27,066.90
109,500.72 69,331.57 62.128.84 54,569.24 48,595.92
Gross Receipts Breakdown First Month of Quarter Second Month of Quarter Third Month of Gross Receipts # Subscribers Gross Reeeiets # Subscribers Gross Receipts
226,990.00 5,925 204,102.70 5,829 205,TT9.36 233,668.55 5,678 209,782.88 5,590 193,897.38
NIA NIA NIA NIA NIA
NIA NIA NIA NIA NIA
NIA NIA NIA NIA NIA
'-'
(1984-1989 COLUMNS HIDDEN)
Month of Actual Actual Actual
Receipt 1990-91 1991-92 1992-93
October $45.682 $36.168 $47.628
November 119.959 119.002 157.693
December 37.985 35.980 57.879
January 41.509 43.606 40.777
February 115.708 112.934 165.587
(*7) (*11)
March 22.591 42.578 59.703
(*8)
April 33.418 48.785 47.661
(*9)
May 90.754 98.715 126.588
(*10)
June 39.607 51.483 48.770
(*12)
July 43.932 46.218 51.680
(*13)
August 104.833 112.638 142.426
September 43.239 56.347 28.377
(*14)&(*15)
Totals $739.216 $804.453 $974.771
8,8% 21,2%
Budget 650.000 735.000 801.165
Over/(Under)
Budget 89.216 69.453 173.606
City of F-•• �ndswood
Sales Tax Revenues Analysis
Actual Actual Actual Actual Actual
1993-94 1994-95 1995-96 1996-97 1997-98
$42.924 $69.475 $57.522 118.703 131.001
(*16)
153.244 154.735 161.799 170.086 196.312
51.361 54.272 68.609 126.279 127.114
53.866 72.048 85.754 97.509 114.078
158.601 156.995 178.732 187.549 226.463
(*17)
59.006 45.249 96.370 125.498 122.030
52.436 59.083 97.548 99.753 100.189
126.894 106.751 180.558 164.402 165.372
47.967 49.146 101.148 115.529 128.560
59.606 58.014 98.943 105.300 125.154
(*18)
135.203 140.730 173.246 191.257 214.159
(*19)
55.388 56.717 135.441 123.792 151.322
(*20)
$996.497 $1.023.214 $1.435.669 $1.625.657 $1.801.756
2,2% 2,7% 40,3% 13,2% 10,8%
1.028.000 1.008.610 1.365.590 1.365.590 1.625.657
-31.503 14.604 70.079 260.067 176.099
Sales Tax
1 0:28 PM
Over/
Budgeted Actual (Under) Proposed
1998-99 1998-99 Budget 99-2000
0,0%
131.000 124.640 -6.360 124.640
196.000 223.344 27.344 223.344
127.000 124.649 -2.351 124.649
114.000 117.701 3.701 117.701
226.000 228.138 2.138 228.138
122.000 128.527 6.527 128.527
100.000 119.398 19.398 119.398
165.000 187.733 22.733 187.733
128.000 135.803 7.803 135.803
125.000 97.585 -27.415 107.663
200.000 227.009 27.009 227.009
6 % Growth
117.000 151.322 34.322 150.395
School Clothes
$1.751.000 $1.865.849 $114.849 $1.875.000
3,6%
1.751.000
114.849
City of Friendswood
Building Permits
Budget Projections
06/30/98 06/29/99 %
Description Account Number 96-97 97-98 97-98 % 98-99 98-99 Actual Y-T-D
Actual Actual Y-T-D Y-T-D Budget Actual Budget
Building 001--0000-322.10-20 163,973 310,930 172,055 55.3% 280,075 200,081 71.4%
Electric 001-0000-322.10-30 22,142 48,832 32,556 66.7% 31,018 27,892 89.9%
Plumbing 001--0000-322.10-40 18,581 41,559 26,863 64.6% 27,565 22,919 83.1%
Air Conditioning 001--0000-322.10-50 6,652 16,199 8,710 53.8% 10,340 7,806 75.5%
Plan Check 001--0000-322.10-60 70,750 97,295 52,494 54.0% 66,000 75,682 114.7%
282,098 514,814 292,677 56.9% 414,998 334,379 80.6%
Building Permit Fees #of Average Annual
Pennits Fee Estimate
Residential :�'BL� $835 271,375
Commercial 23,060
Total 294,435
%of %of 06/29/99 %of 99-2000
Description Account Number 96-97 $ Building 97-98 $ Building 98-99 Building Budget
Actual Pennits Actual Pennits Actual Pennits Projection
Building 001--0000-322.10-20 163,973 310,930 200,081 294,435 _,.,,
Electric 001--0000-322.10-30 22,142 14% 48,832 16% 27,892 14% 41,046 V
Plumbing 001--0000-322.10-40 18,581 11% 41,559 13% 22,919 11% 33,726 V
Air Conditioning 001--0000-322.10-50 6,652 4% 16,199 5% 7,806 4% 11,487
Plan Check 001--0000-322.10-60 70,750 43% 97,295 31% 75,682 38% 111,372 ......--
$282,098 $514,814 $334,379 $492,067
✓
6/30/99 4:39 PM Building Permits
#'
oJ � \, \t<l \
qq
98-99 Bud.sfil 98-99 Forecast
Water Revenues
401 -0000-348.1 0-00 2,934,197.00 2,981,528.80
Sewer Revenues
501-0000-349.10-00 1,949,502.00 1,978,812.56
C.Edge 7/15199
_,/
City of Friendswood
Proposed Water and Sewer Revenues
At June 30, 1999
Oct-Nov 99-00 Oct-Nov
Accrual Proposed Accrual
Total Variance
Proposed Prior Year Forecast
(223,890.00) 3,144,038.00 205,702.00 3,125,850.00 ✓ (144,321.20)
(138,806.00) 2,066,087.00 144,075.00 2,071,356.00 (92,543.44)
Proposed WS Rev 99-00
1 / I (j � �_,)
Variance
Prior Year Budget
(191,653.00)
(121,854.00)
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