HomeMy WebLinkAboutOctober 1, 1991 to September 30, 1992 Annual BudgetI i ANNUAL BUDGET / CITY OF FRIENDSWOOD 1991-1992 i i I , I I i, I ! ANNUAL BUDGET ANNUAL BUDGET FOR THE CITY OF FRIENDSWOOD, TEXAS FOR THE FISCAL YEAR October 1, 1991 -September 30, 1992 Ron Ritter Mel P. Measeles Evelyn Newman MAYOR Paul W. Schrader COUNCIL Ed Stuart BUDGET TEAM CITY MANAGER Ronald E. Cox DIRECTOR OF FINANCE Roger C. Roecker FINANCE OFFICER Lynn J. Bucher Harold Raley Frank Frankovich ACCOUNTING SUPERVISOR Cindy S. Edge Charts by Todd Yeager, Computer System Coordinator CITY OF FRIENDSWOOD ANNUAL BUDGET (This page intentionally left blank.) _ii CITY OF FRIENDSWOOD ANNUAL BUDGET ORGANIZATIONAL CHART MAYOR , COUNCIL CITY SECRETARY I I I l I APPOINTED BOAnDS FRIENDSHOOD CITY MUNICIPAL CITY AND AD BOC VOLUNTEER ATTORNEY JUDGE PROSECOtoR COMMITTEES FIRE DEPARTMENT ' I I I I I CITY MANAGER I I I I I FIRE ADMINISTRATION L DEPARTMENT -r I I I I FINANCE POLICE FIRE MARSHAL POBLIC MQIUl;S COMMUNITY LIBRARY PARKS AND Dg\'EL()PMENT RECREATION iii CITY OF FRIENDSWOOD ANNUAL BUDGET (This page intentionally left blank.) iv CITY OF FRIENDSWOOD ANNUAL BUDGET TABLE OF CONTENTS Page Organizational Chart. . . . . . . . . . . . . . . . . . . . . . . . . . . . . • . . . . • . . iii Table of Contents . • . . . . . . . • • . . . • . . • • . . • . . . . . . . . . . . • . . • . • . v INTRODUCTION City Manager's Budget Message....................... 1.1 Fiscal Year Fact Sheet............ . . . . . .. . . . . .. • • . • . 1. 7 Information on the City of Friendswood.............. 1.8 Charter Budget Provisions. . . . . . . . . . .. . • .. .. • • . . . . . . . 1. 9Budget Procedures. . . • • . • • • . . • . • . • . . . . . . . . . . . • . . • • • • . 1. 12Budget Calendar. . . . . . . . . . . . . . . . . . . • • • . . . . . . . . . . . . . . . 1 . 14Budget Ordinance. . . . . • . • . . • • . . • . . . • . . . . . . . . . • . • . • • • . 1.16Tax Ordinance. . . . . . . . . . . . . . . . . . . . • • • • . . . . . . . . . . . . . . . 1. 18Guide to Use of the Budget. . . . . . . . . . . • . . . • . . . . • . . . . . 1. 20 SUMMARY SCHEDULES Revenue and Expenditure Graph....................... 2.1 Budget Summary. • . . . . . . . . . . . . • . . . • • . . . . • . • • • • • . . . . . . . 2 . 2 Revenues and Expenditures by Fund................... 2.3 Combined Budget Summary Revenues by Source. . . . . • • . • • • . • • . • • . • . . . . . . . . . . . . . 2 . 4 Expenditures by Department........................ 2.7 Expenditures by Object. • • . • . . • . . . . . . . . . .. . . . . . .. . . . . 2. 11Expenditures Versus Population, Water Customers, and Tax Rate Graph.................... 2.12 Estimated Ad Valorem Tax Collections -Current Roll. 2.13 Tax Levy Value Comparison. . . . • . • . . . . .. . . • . . . . . • . . . . . 2 .13 Tax Levy Rate Comparison ........................ ; . . . 2 .14 Tax Levy Rate Comparison Graphs..................... 2.15 Tax Rate Comparison, Galveston and Harris County.... 2.16 Sales Tax Revenue Comparison........................ 2.17 Property Value, Construction and Bank Deposits...... 2.18 Schedule of Tax Debt Service to Maturity............ 2.19 Schedule of Revenue Debt Service to Maturity........ 2.20 Capital Improvements by Fund........................ 2.21 Capital Equipment by Department..................... 2.25 Summary Capital Improvements Five Year Plan......... 2.28 Schedule of Personnel by Department................. 2.29 Classification by Position.......................... 2.30 Transfers From Other Funds.. . . . . . . . .. . . . . . . .. . . . . . . . 2. 32 V CITY OF FRIENDSWOOD ANNUAL BUDGET Tl\BLE OF CONTENTS Page FUND SCHEDULES General Fund. . . . . . . . . . . . • . . . • . . . . . . . . • . . . . . . . . . . . . • . 3. 1 Swimming Pool Fund. • . . . . . . • . . . • • . . . • . . . . . . . . . . . . • . . . 3 . 3 Police Investigation Fund. . . • . . . • . . . . . . . . . . . . . . . . . • . 3 • 4 Contingency Fund... . . . . . . . • . . . • • . . . • . . . . . . . . . . . . • . . . 3.5Emergency Reserve Fund. • • . . . . . . . . • . . . . . . . . . . . . . . . . • . 3 . 6 Mowing Fund. . . . • . . . . . . . • . . • . . . . • . . . . . . . . • . . . • . . . . • . . 3. 7 Parks and Recreation Fund. . . • . . . . • . . . • . . . . . . . . • . . . • . 3. 8Swimming Pool Heater Donation Fund.................. 3.9 Friendswood Fine Arts Council Fund.................. 3.10 Fire/EMS Donation Fund.. . • . . . • . . . . . . . . . . . . • . . . • . . . . • 3.11Tax Debt Service Fund. • . . . . . . . . . . . • . . . • • . . • • . . . . . . . . 3. 12Combined Water and Sewer Fund....................... 3.13 Water and Sewer Fund. . . • . . . . • . . • . . . . . . . • . . . . . . . • . . • • 3 .14 Water and Sewer Construction Fund................... 3.15 Surface Water Construction Fund..................... 3.16 Central Service Area Construction Fund.............. 3.17 CIP/Impact Fee Fund................................. 3.18 Water and Sewer Revenue Debt Service Fund........... 3.19 Capital Projects Fund............................... 3.20 Capital Facility Fund............................... 3.21 1776 Park Trust Fund. • . • . . . . . . . . . . • . . • • . . . • . . . • . . . . . 3. 22 DEPARTMENTAL BUDGETS GENERAL GOVERNMENT Mayor and City Council............................... 4.1 City Secretary. . . . . • . . . • . . . • . . . . . . • . . . . . . . • • . • • . . . . 4. 4City Manager......................................... 4.17 Finance Department. . . • • . . . . . . • . . . . . • • . . . • • . . • . . . • . . • . 4. 22Administration/Accounting •.......•..••..••..••.••.. 4.25 Municipal Court. • . . • . . • • . . • • . . . . . . . . . . • . . . • . . . . . . • . 4. 28Data Processing. . . . . . • . . • . . . . . . • . . . • • . . . • . . . . . . • . . • 4. 32Water and Sewer Administration -Finance .••......•. 4.53 Administration. . . . . • . . . . . . • . . . • . . . . . . • • . . . . . . . . . . • . . • 4. 56Personnel. . . • . . . . . . . • . . . • . . • . . . . . . • . . . . . . . . . . . • . . • • 4.59Tax ......•.......•...•.........•...•.......•....... 4.61 Economic Development. . . . . . • . . . . . . . . . . . . . . . . • . . . . . . . 4. 62Legal . . . . . . . . . . . . . . . . . . . . . . . . . . . . • . . • . . . . . . . . . . . . . 4. 63Insurance. . . . . . . . . . . . . . . . . . . • . . . . . . . . . . . . . . . . . . . . . . 4. 64 vi CITY OF FRIENDSWOOD ANNUAL BUDGET TABLE OF CONTENTS PUBLIC SAFETY Police ......•......•......•.......•.....•........... Administration ..•.................................. Patrol Division ...•.......••.....................•. Special Operations ......•......................•... Investigations .......... ." ....................••.. Galveston County Drug Task Force ...........•..... Police Investigation Fund ..••....••.......•.....• Communications ............••..............•.....•.. Emergency Management ...••.......•.......•.......... Animal Control. •......•................•........... Fire •.....•.......•.....•.......••.................. Friendswood Volunteer Fire Department ......••.....• Fire Administration .....•••.............•........ Firefighting ..•......•.......•......•............ Emergency Medical Service .••.......•......•...... City Administration .•.....•••..............•....... General Fund •........•..............•.......•.... Fire/EMS Donation Fund .........••......•......... Fire Marshal. .....••.....•.......•........•........•. PUBLIC WORKS Public Works Depart ment ................•.•.....•..... General Fund .•......••.......•.....••.......•...•.• Administration .....••........•.......•....••.... Streets Operations ...•..............•.....•...... Drainage Operations ••.....................•...... Sanitation ...•......•......•.......•.•.....•..... Water and Sewer Fund ......•.....•.............••..• Water and Sewer Administration -Operations ..... . Water Operations ..•........•....••.......••..... Sewer Op erations ••.....••......•.....•..•........ COMMUNITY DEVELOPMENT Community Development .......•.....•.............•.... Administration ...•••.•..••....•.............•...... Planning and Zoning •............•.................. Engineering ..•....•.........................•.....• General Fund ..•.................................. Water and Sewer Fund ..•.•..................•..... Inspection ..........•.......................•...... General Fund ....•......................•......... Mowing Fund ..........•...........•....•.......... vii CITY OF FRIENDSWOOD Page 4.67 4. 70 4. 744.80 4.83 4.88 4.89 4.90 4.93 4.98 4.101 4.104 4.107 4.108 4.110 4.111 4.114 4.117 4.122 4.126 4.129 4.130 4.133 4.138 4.141 4.144 4.145 4.148 4.154 4.157 4.160 4.164 4.167 4.170 4.173 4 .175 4.178 4.179 ANNUAL BUDGET TABLE OF CONTENTS COMMUNITY SERVICES Library ............................................. . Parks and Recreation ••..•.....•...•.....•.....•...... Administration ........•..•.........•..••.•..•..•... Parks Operations .................................. . General Fund .•.••.•...•.•..•..•..•..••....•..•... Parks and Recreation Fund ....................... . 1776 Park Trust Fund ••..•..•.....•....•......•... Recreation Programs ................•............... July 4th Program .....••....•..•.......•....•.••.. Summer Recreation Programs .•..•..•....•....••••.. Canoe Safari Program ............................ . Bicycle Ramble .••.••.•..•..•...•.•.........••.... Adult Softball. ................................. . Summer Day Camp •..•..••.•.......•................ Teen Nights ....•................................. Sesquicentennial Program ...............•.....•... Swimming Pool. .................................... . Swimming Pool Heater Donation Fund ...••..•..•..•••• Building Operations .............................••. Community Activities ...•.........•............•..•... YNOC .............................................. . Fine Arts ........................................ . Community Appearance Board ........................ . Heal th Services ........•......•.....•......•...•...•. RESERVES AND TRANSFERS Reserves and Contingency ...•..•........•.••.•.•••.... Transfers To Other Funds ............................ . CAPITAL IMPROVEMENT PROGRAM Page 4.180 4.191 4.194 4.197 4.200 4.204 4.205 4.206 4.209 4.210 4.211 4.212 4.213 4.214 4.215 4.216 4.217 4.221 4.222 4.225 4.228 4.231 4.234 4.237 4.242 4.243 Detail Capital Improvements Five Year Plan ........... 5.1 Capital Improvements Summary by Fund ..•••.••.•....... 5.16 Capital Projects Fund ................................ 5.17 Capital Facility Fund. . . . . . . . . . . . . . . . . . • . . . . . . • . . . . • . 5. 25Water and Sewer Construction Fund .................... 5.36 Surface Water Construction Fund ...............•..•.•. 5.54 Central Service Area Construction Fund .•....•........ 5.61 viii CITY OF FRIENDSWOOD ANNUAL BUDGET TABLE OF CONTENTS Page DEBT SERVICE Combined Dept Service by Fund ......••....•.......••.. 6.1 Tax Debt Service Fund. . . . . . . . . . . • . . . . . . . . • • . • . . . . . . . . 6. 2Water and Sewer Revenue Debt Service ..•..........••.• 6.3 REVENUE SCHEDULES General Fund. . • . . . . . . . . • . • • . . . . . . . • . . . . . . . . . . . . . . . • • • 7. 1Swimming Pool Fund. . • . . . . . . . . . . • . . . . . . . . . . . . • • • . . . . . . 7. 4Police Inve stigation Fund. . . . . . . . . . . . • • • • • . . . . . . . . . . . 7. 4Contingency Fund.. . . . . . • . . . . . . . . . • . . . • . . . . . . . . . . . • . • • 7. 5 Emergency Reserve Fund .......•.•.•••............•••.. 7.5 Mowing Fund. . • • . . . . . . . . • . • • . • . . . . . . . . • . • . . . . . . . . . . . • . 7. 5Parks and Recreation Fund. • • • • .. • . . . . . . . . • .. .. .. . . . . . 7. 6Swimming Pool Heater Donation Fund •....•...........•. 7.6 Friendswood Fine Arts Council Fund ...........•.•••..• 7.6 Fire/EMS Donation Fund. . . . . . . . . . . . . . . . . . . . • . . • . . . . . . . 7. 7Tax Debt Service Fund. . . . • . . • • . . . . . . . . . • • • • . . . • . . . . . . 7 • 7 Water and Sewer Fund. . . . . • .. . . . . . • • . • . . . . . . . . . . • . .. • . 7 . 8 Water and Sewer Construction Fund ......•.•.....•..... 7.9 Surface Water Construction Fund .••..•.•.•.....•...... 7.9 Central Service Area Construction Fund .........•..... 7.10 CIP /Impact Fee Fund. . . . . . . • .. .. . . .. . . . .. . • .. . . . . • . • . • 7 .10 Water and Sewer Revenue Debt Service Fund ......•..... 7.10 Capital Projects Fund .........•..•..........•..•..... 7.11 Capital Facility Fund................................ 7 .11 1776 Park Trust Fund.. . . • . . . . • • . • • . • . . . • • • . . . . . . . . . . . 7 .11 GLOSSARY. . . . . . . . . • . . . . . . . . . . . . • . . . . . . . • . . • • . . • . . . . . . • . . . . . 8. 1 ix CITY OF FRIENDSWOOD ANNUAL BUDGET (This page intentionally left blank.) CITY OF FRIENDSWOOD C lt y of 9-tle.nd�wood To: Honorable Mayor and Members of City Council From: Ronald E, Cox City Manager Date: November 14, 1991 Subject: 1991-1992 Budget Submitted herewith is the approved budget for the 1990-91 fiscal year. As you know many items were discussed during the budget process and numerous changes were made to the proposed budget submitted to you on July 11, 1991, This final document reflects all changes and is offered for your use during the year, I commend you for your contributions throughout this process. � 1.1 109 East Willowick Avenue • Friendswood, Texas 77546-3898 • (713) 482-3323 C lt y of '.J'l-lend!J.wood To: Honorable Mayor and Members of City Council From: Ronald E, Cox City Manager Date: July 15, 1991 Subject: 1991-1992 Proposed Budget Introduction Your management staff presents the proposed 1991-1992 City budget for your consideration, The proposed budget was prepared through a series of meetings, Some were necessary to allow me to become more fully knowledgeable of the many activities and priorities of our various departments, Others were needed because your staff underwent a planning process that helped all members of the management team become equally familiar with one another's priorities, goals, and needs, This was accomplished through the first of what I hope will be a series of planning sessions for staff and Councilmembers. The staff planning session lasted one and one half days in two separate sessions. Out of it came a good understanding of our needs for the future, which we will report more fully to you later, The budget requests were a reflection of their perceived needs. As you can see, their requests amounted to considerably more than the budget we have presented, It took time and energy for them to justify the requests. It took time and energy for us to bring them into perspective, realizing the amount of funds available, I appreciate their efforts, It was a good, positive experience that we believe ultimately presents a well-rounded program of work for the coming year, 1.2 109 East Willowick Avenue • Friendswood, Texas 77546-3898 • (713) 482-3323 Honorable Mayor and Members of Council Page 2 ==--=---=-=--==---==---=--=--------==---==---=-----==--==--=--=== General Budget Considerations The overall 1991-1992 budget proposed is $12,838,081. This represents a difference of $228,995 less than last year's. The main reason for the difference is that we will begin next year with a funds available balance of $1,631,819. In 1990-1991, it was considerably more at $3,403,235. Funds had been set aside for the utility relocation projects on FM-2351 and FM-528 which have now either been completed, or will be shortly. In addition, the City did not begin purchasing City of Houston water until this year. We almost reached our 80 percent surface water goal this year, and several hundred thousand dollars go toward that one item alone, Because of the fewer available dollars, the decision challenges were greater, The projects and activities you see proposed are ones we believe are needed to move forward and prepare for the future of Friendswood, Personnel -We are not proposing any changes in the number of employees with one exception. The Friendswood Volunteer Fire Department has requested a part-time clerk. Although it is included in the budget, it may not be necessary if the City's finance department provides the bookkeeping service for the volunteers, They are considering the possibility now. (However, you will see that almost every department believes there is a need for more staff.) Not only are we aware of the increased expenses additional staff brings, but also we want to be very careful and very cautious that any increases requested are needed for the long term. Increases will be inevitable as our City grows, but they must be weighed carefully and planned appropriately, There are two areas where we believe changes are needed in our existing personnel system: Pay Plan Revisions -The pay plan we currently operate under was adopted February 1986. It has worked well for us, but it needs updating primarily for two reasons. First, it is out of date, Adjustments need to be made in some areas of pay at the entry level to remain competitive. In addition, some of our jobs have changed, but the descriptions have not. These different jobs need to be justified with the descriptions. 1.3 Honorable Mayor and Members of Council Page 3 ================================================================= Recently, the Federal Government has enacted legislation prohibiting discrimination against the physically and mentally disabled. Although we do not know the full effect of this law, literature suggests this will have far reaching impact. Cities are required to be certain job descriptions and job duties are consistent with the provisions of the law. All of these issues should be addressed in a revised personnel classification and pay plan. We should accomplish this before considering any other major adjustments to the system. We have budgeted $15,000 for this work program. Cost of Living Adjustment (COLA) -The City Council has been very good to continue to budget funds for increases based on performance and merit. However, we have begun to fall behind somewhat, and many employees have requested we consider a cost of living adjustment. The latest COLA was in October 1986. Figures indicate the Houston C.P.I. increased 4 percent this last year. Our regular merit increases have been budgeted for raises up to 5 percent. These merit raises have become somewhat automatic and standard performance has been rewarded with a nominal increase. In this way, most employees have kept their pay nearer the inflation level in most years. We propose to change that somewhat. We propose a 4 percent cost of living adjustment and a merit pool that will truly be used for merit. Standard performance will not necessarily receive a nominal increase. This takes more time and energy, but it does place merit where it belongs. We have budgeted an additional $32,000 to allow a 4 percent COLA and an average 3 percent for merit, still allowing a one-or two-step increase for those who perform. Both COLA and merit will be given and considered on the anniversary date of the employee. If w e are to expect more from our employees as our city grows and demands increase, we must be ready to reward them. Health Benefits -Finally in the personnel area, health benefit costs are expected to increase. Renewals have been delayed from July 1 to October 1. However, we are expecting at least a 25 percent increase. We have contacted our health benefits consultant, Mr. Lee Sackett. He is 1.4 I I Honorable Mayor and Members of Council Page 4 ==----=-------=----=---==----==---===---=---=---==--===---==--=== negotiating with our carrier now, as well as looking at other options. The anticipated increase has been budgeted, General Fund -Revenues for the general fund have been projected to increase $244,154 over the 1990-1991 forecast. Because of a $41,329,930 increase in property tax values, the anticipated increase in property tax income is $229,116, We also expect an added $85,000 in sales tax. There is good and bad to the story. In the 1989-1990 budget letter, revenues were predicted to remain very flat through 1993-1994. This increase breaks that prediction and is welcome, Because of this, we can propose a tax rate the same as in years past, 69,5 cents for each $100 of evaluation, Property values have grown because of some reevaluations, but mostly because of new construct ion. Sales tax has seen a steady increase over the last two years--much more than predicted earlier. Two years ago, the prediction was $575,000, We are projecting $735,000 for 1991-1992. The bad news is keeping up with ever increasing water and sewer service levels. accepted in all our opinion. that small gains and natural growth are not the cost of doing business, We are seeing an amount of funds being transferred from the fund to the general fund to support general fund This is legal and is a practice commonly cities, However, it is increasingly dangerous in As demands increase in the general fund and the water and sewer fund, the amount of available money will begin to diminish. This adverse trend exists today, As the disparity gets larger, the fund differences become harder and harder to control. Experience shows that we must have sufficient revenues or cut services, In our case, where good, steady growth is occurring, services must increase. Revenues must increase also. We believe you should look closely toward at least adopting the effective tax rate every year (The 69,5 cents is just under the effective rate,) You should really look at the effective rate plus 3 percent to help defray the annual inflation. This is an issue for future planning sessions. Water and Sewer Fund, The water and sewer fund has decreased somewhat because of the large amount of projects in 1990-1991. However, we are and look forward to comments from you. rates in this fund, 1.5 funds expended for proposing additional work We propose no increase in Honorable Mayor and Members of Council Page 5 ================================================================= We are concerned however, as stated earlier, over the increased demands on the water and sewer fund. These demands are not just from the general fund transfer: surface water demands are just beginning. Experience shows these will increase steadily and will largely be out of our control, Cost of surface water is higher than well water--that we expected, However, we are depending on someone else to set the price, We must be careful. Any increase in price from the City of Houston should immediately be passed along to the rate payer, If we do not increase our revenues accordingly, we will not be able to keep up with the demands on the water and sewer fund for other needed items. Work Program -We invite you to review the decision units provided in the packet. These should describe to you our proposed programs shove and beyond our regular work. Conclusion We look forward to another successful year in Friendswood, We believe this City will continue to grow and provide you and your staff with many challenges. We look forward to working with you. If you have any questions before, during, or after the budget work sessions, please let us know. � f, 1.6 Total Budget Operating Budget Capital Budget Net Assessed Property Valuation Tax Rate ANNUAL BUDGET FISCAL YEAR 1992 BUDGET FACT SHEET $12,980,674 $10,878,102 $2,102,572 $696,881,389 $0.695 RECOMMENDED FEE INCREASES .6% less than FY 1991 5.2% more than FY 1991 22.8% less than FY 1991 5.2% more than FY 1991 Same as FY 1991 Water No rate increase for FY 1992. Sewer No rate increase for FY 1992. Sanitation No rate increase for FY 1992. Fire/EMS No service charges for FY 1992. STAFFING Positions Full-Time Changes Full-Time Employees All Funds -0-108 UTILITY RATES -(Billed Bimonthly) WATER RATES: Per 1,000 gallons single-family, single-commercial units, sprinklers and construction in progress. First 3,000 gallons per month: $12.50 Next 47,000 gallons per month: $2.15 per thousand Next 50,000 gallons per month: $1.55 per thousand Over 100,000 gallons per month: $1.25 per thousand Multi-family and multi-commercial are charged a minimum rate of $7.50 for the first 3,000 gallons used per unit. SEWER RATES: Single-family residential based on the winter average consumption of water. First 3,000 gallons per month: $7 .oo Over 3,000 gallons per month: $0.90 per thousand SANITATION: $8.63 per month includes curbside recycling fee. 1.7 CITY OF FRIENDSWOOD ANNUAL BUDGET INFORMATION ON THE CITY OF FRIENDSWOOD The City of Friendswood, Texas was incorporated on October 15, 1960. The charter provided for a Mayor-Council form of city government. It was amended on October 16, 1971, to provide for a City Council-City Manager form of city government. The Mayor and six Councilmernbers are elected from the City at large to serve two-year terms. The City Council is the principal legislative body of the City. The City Manager is appointed by a majority vote of the City Council and is responsible to the Council for the administration of all the affairs of the City. The City Manager is responsible for appointment and removal of department directors and employees, supervision and control of all City departments and preparation of the annual budget. The Mayor presides at meetings of the City Council. The City is located 20 miles southeast of downtown Houston in Harris and Galveston Counties three miles south of Interstate Highway 45. The City is 21.71 square miles and shares boundaries with Pearland, Alvin and League City. Three State farm-to-market roads give Friendswood easy access to the surro unding areas: FM 518 winds north to south from Pearland to League City; FM 2351 west from 145 to the Brazoria/Galveston county line; and FM 528 west from 145 to Alvin. The presence of NASA's Johnson Space Center (JSC) situated across 145 in the Clear Lake area of Houston, is a boon to the economy in the area. The area around JSC is now the hub of one of the nations's largest space industry complexes, with more than 6,000 businesses and 99,000 residences. JSC's construction plans over the next five years total $226 million, including the space station program and a new Mission Control Center. Expansion of the Johnson Space Center Visitor's Facility by a non-profit group will result in a more extensive facility called Space Center Houston. This facility is expected to double the number of visitors from one to two million, employ at least 200 people and result in an overall economic impact of about $100 million annually. Diversification of the area's economy and support of the space industry, including more than $1 billion in contracts and grants to private contractors in Harris County, indicate continued economic growth for the Friendswood/Gulf Coast area. 1.8 CITY OF FRIENDSWOOD i ANNUAL BUDGET CHARTER BUDGET PROVISIONS SECTION 8.03: ANNUAL BUDGET (A)CONTENT: The budget shall provide a complete financial plan of allcity funds and activities and, except as required by law or this charter,shall be in such form as the manager deems desirable or the council mayrequire. A budget message explaining the budget both in fiscal terms and interms of the work programs shall be submitted with the budget. It shalloutline the proposed financial policies of the city for the ensuing fiscalyear, describe the important features of the budget, indicate any majorchanges from the current year in financial policies, expenditures, andrevenues, with reasons for such changes. It shall also summarize the city'sdebt position and include such other material as the manager deemsdesirable. The budget shall begin with a clear general summary of itscontents; shall show in detail all estimated income, indicating the proposedproperty tax levy, and all proposed expenditures, including debt service,for the ensuing fiscal year. The proposed budget expenditures shall notexceed the total of estimated income. The budget shall be so arranged as toshow comparative figures for actual and estimated income and expenditures ofthe current fiscal year and actual income and expenditures of the precedingfiscal year, compared to the estimate for the budget ed year. It shallinclude in separate sections: (1)An ite mized estimate of the expense of conducting each department,division and office. (2)Reasons for proposed increases or decreases of such items ofexpenditure compared with the current fiscal year. (3)A separate schedule for each department, indicating tasks to beaccomplished by the department during the year, and additionaldesirable tasks to be accomplished if possible. (4)A statement of the total probable income of the city from taxesfor the period covered by the estimate. (5)Tax levies, rates, and collections for the preceding five (5)years. (6)An itemization of all anticipated revenue from sources other thanthe tax levy. (7)The amount required for interest on the city's debts, for sinkingfund and for maturing serial bonds. (8)The total amount of outstanding city debts, with a schedule ofmaturities on bond issue. (9)Such other information as may be required by the council. 1.9 CITY OF FRIENDSWOOD ANNUAL BUDGET CHARTER BUDGET PROVISIONS (10)Anticipated net surplus or deficit for the ensuing fiscal year ofeach utility owned or operated by the city and the proposed methodof its disposition; subsidiary budgets for each such utilitygiving detailed income and expenditure information shall beattached as appendices to the budget. (11)A capital program, which may be revised and extended each year to indicate ca pital improvements pending or in process ofconstruction or acquisition, and shall include the following items: (a)A summary of proposed programs; (b)A list of all capital improvements which are proposed to beundertaken during the five (5) fiscal years next ensuing,with appropriate supporting information as to the necessityfor such improvements; (c)Cost estimates, method of financing and recommended timeschedules for each such improvements; and (d)The estimated annual cost of operating and maintaining the facilities to be constructed or acquired. (B)SUBMISSION: On or before the first day of August of each year, themanager shall submit to the council a proposed budget and an accompanyingmessage. The council shall review the proposed budget and revise as deemedappropriate prior to general circulation for public hearing. (C)PUBLIC NOTICE AND HEARING: The council shall post in the city halland publish in the official newspaper a general summary of their proposedbudget and a notice stating: (1)The times and places where copies of the message and budget are available for inspection by the public, and (2 )The time and place, not less than ten (10) nor more than thirty(30)days after such publication, for a public hearing on thebudget. (D)AMENDMENT BEFORE ADOPTION: After the public hearing, the council may adopt the budget with or without amendment. In amending the budget, it mayadd or increase programs or amounts and may delete or decrease any programsor amounts, except expenditures required by law or for dept service or forestimated cash deficit, provided that no amendment to the budget shallincrease the authorized expenditures to an amount greater than the total ofestimated income plus funds available from prior years. 1.10 CITY OF FRIENDSWOOD ANNUAL BUDGET CHARTER BUDGET PROVISIONS (E)ADOPTION: The council shall adopt its annual budget by ordinance, onone reading, by the fifteen (15th) day of September or as soon thereafter aspractical. Adoption of the budget shall require an affirmative vote of atleast a majority of all members of the council. Adoption of the budgetshall constitute appropriations of the amounts specified therein asexpenditures from the funds indicated. SECTION 8. 04: AMENDMENTS AFTER ADOPTION (A)SUPPLEMENTAL APPROPRIATIONS:certifies that there are available those estimated in the budget, the supplemental appropriation for the If during the fiscal year the manager for appropriation revenues in excess of council by ordinance may make year up to the amount of such excess. (B)EMERGENCY APPROPRIATIONS: To meet a public emergency created by anatural disaster or man-made calamity affecting life, health, property, orthe public peace, the council may make emergency appropriations, not toexceed ten (10) percent of the current fiscal year's budgeted receipts.Such appropriations may be made by emergency ordinance in accordance withthe provisions of this charter. To the extent that there are no availableunappropriated revenues to meet such appropriations, the council may by suchemergency ordinance authorize the issuance of emergency notes, which may berenewed from time to time. (C)REDUCTION OF APPROPRIATIONS: If at any time during the fiscal yearit appears probable to the manager that the revenues available will beinsufficient to meet the amount appropriated, he/she shall report to thecouncil without delay, indicating the estimated amount of the deficit, anyremedial action taken by him and his recommendations as to any other stepsto be taken. The council shall then take such further action as it deemsnecessary to prevent or minimize any deficit and for that purpose it may byordinance reduce one or more appropriations. (D)TRANSFER OF APPROPRIATIONS: At any time during the fiscal year, themanager may transfer part or all of any unencumbered appropriation balanceamong programs within a department, division or office and, upon writtenrequest by the manager, the council may by ordinance transfer part or all ofany unencumbered appropriation balance from one department, office, oragency to another. (E)LIMITATIONS: No appropriation for debt service may be reduced ortransferred, and no appropriation may be reduced below any amount requiredby law to be appropriated or by more than the amount of the unencumberedbalance thereof. (F)EFFECTIVE DATE: The supplemental and emergency appropriations andreduction or transfer of appropriations authorized by this section may bemade effective immediately upon adoption of the ordinance. 1.11 CITY OF FRIENDSWOOD ANNUAL BUDGET BUDGET PROCEDURES A departmental budget planning staff meeting on May 7, 1991. manual which included a budget session was held during the City Manager's The finance officer handed out the budget calendar, forms, worksheets and instructions. The manual was reviewed, with emphasis on changes from the prior year. forms were basically the same as last year, with some format revisions: The 1) the continuing operations form was renamed program narrative summary and shortened to one page; 2) the decision unit form for new operations and/or capital outlay was also shortened to one page and an additional cost section added. This cost section lists the detail object account code and amount requested as well as a summary by expenditure classification of the decision unit total amount requested. There were 15 forms and worksheets to be prepared. For each program or activity within a department the following forms and worksheets were prepared: two payroll worksheets for preparing forecast and proposed salaries, wages, and fringe benefits; two expenditure worksheets for preparing forecast and proposed line item expenditures, except salaries, wages and fringe benefits; a copy of the current year's program/activity organization chart; one program/activity narrative summary form (continuing operations); one program/activity fiscal summary form; and, a decision unit form for all new or expanded operations and/or capital. The following forms were prepared for each department: one department narrative summary form (new form to summarize the functions of the department with a mission statement, description and highlights); new forms to list and prioritize all capital and new operations, grant funded programs and capital cash flow; a copy of the current year's five year capital improvement plan for revision; one department fiscal summary form. Each form was to be completed and turned in to finance by a specified date. Finance processed each form by: 1) calculating all salaries, wages, and fringe benefit amounts from the payroll worksheets and recorded the amounts on the expenditure worksheets; 2) keyed the line item detail amounts from the expenditure worksheet into the budget preparation application on our System/36 computer; 3) prepared a draft of the Combined Budget Summary report included in the Summary Schedules section. The City Manager, Director of Finance and Finance Officer reviewed the draft Combined Budget Summary. Meetings were scheduled with each department head to review their budgets by program/activity. At this review each line item detail proposed budget within the program/activity was compared with the current year amended budget, forecast, and year-to-date actual plus encumbrance, reducing where necessary in order to balance the budget. 1.12 CITY OF FRIENDSWOOD ANNUAL BUDGET BUDGET PROCEDURES This process, known affectionately as the "revision process" was repeated three times until the proposed budget was balanced, The finance department then began the monumental task of entering all the cuts, and some additions, into the computer system and reconciling the changes to the manual totals prepared during the revision process. Decision units were revised with reduced or increased amounts. The City Manager's draft budget was then prepared, in three ring notebooks, which included: City Manager's budget message; fiscal year fact sheet; budget calendar; eleven summary schedules; and, department schedules. Included in the department schedules were decision units for those requests that survived the "revision process". A supplemental budget was also prepared which included the detail line item budgets for each department, detail revenue line items by fund and a summary by fund and department. The revenue and expenditure information included in this supplemental budget was: prior year actual; current year amended budget, current year actual and encumbrances through June; current year forecast; total proposed department request and the City Manager's proposed budget for continuing operations, new operations, and total proposed. This supplemental budget was packaged in a printout binder. The proposed budget was presented to City Council on July 15, 1991. The first City Council budget workshop was held on July 22, 1991, and included presentations by: Friendswood Volunteer Fire Department; Fire Marshal; Police Chief; and, Community Development, Library, Public Works, and Parks and Recreation Directors. The public works presentation included capital improvements for streets, drainage, water and sewer. The community development director, who is the city engineer, also addressed these improvements. The utilities superintendent was available for questions regarding the water and sewer projects. The parks and recreation presentation included capital improvements for parks and facilities. The parks and recreation director also included a report from the Fourth of July Committee. The meeting was recessed until Tuesday, July 23, 1991. At the second City Council workshop on July 23, 1991, presentations were made by: City Secretary; Community Appearance Board; City Manager; and, Director of Finance. Revenues were also reviewed. Additional budget workshops were held by City Council on July 29, August 5 and August 19. A public hearing was called for September 9, 1991 after which City Council adopted the budget and ad valorem tax ordinances. After adoption by City Council, finance prepared the final budget document for printing including additional program/activity fiscal summaries and department fiscal summaries. Organizational charts were revised to include all current personnel names. The final budget document was delivered to the Mayor and Councilmembers on November 18, 1991. 1.13 CITY OF FRIENDSWOOD May 7, 1991 May 17, 1991 May 24, 1991 May 24, 1991 May 31, 1991 June 7, 1991 June 14, 1991 July 3, 1991 June 12, 1991 July 15, 1991 July 22, 1991 July 23, 1991 ANNUAL BUDGET BUDGET CALENDAR 1991 -1992 Departmental budget planning sessions. Forecasted 90-91 payroll worksheets returned to finance by department heads. Proposed 91-92 payroll worksheets returned to finance by department heads. Forecasted 90-91 expenditure worksheets returned to finance by department heads. Proposed 91-92 expenditure worksheets returned to finance by department heads. Proposed 91-92 departmental schedules due in finance by department heads, 2.5, 2.7, 3.1, 3.2, 3.3. Proposed 91-92 departmental schedules due in finance by department heads, 1.2, 2.2 and 2.3. Departmental reviews by City Manager, Director of Finance and Finance Officer begin. Departmental reviews completed. City Manager's proposed budget delivered to Mayor and Council. Council budget workshop. Council budget workshop. 1.14 CITY OF FRIENDSWOOD I I I ' ' July 29, 1991 August 5, .1991 August 19, 1991 August 30, 1991 August 30, 1991 September 9, 1991 ANNUAL BUDGET BUDGET CALENDAR 1991 -1992 Council budget workshop. Council budget workshop. Council budget workshop. Publish in official City newspaper notice of "Public Hearing on the Proposed Operating Budget of the City of Friendswood for the Fiscal Year 1991-1992" and a general summary of the proposed budget. Publish in official City newspaper notice of "Effective and Rollback Tax Rates, Schedules and Fund Balances 11 • Post notice of "Public Hearing on the Proposed Operating Budget of the City of Friendswood for the Fiscal Year 1991-1992". Public Hearing on the Proposed Operating Budget of the City of Friendswood for the Fiscal Year 1991-1992. First and final reading of ordinance adopting the Proposed Operating Budget of the City of Friendswood for the Fiscal Year 1991-1992. First and final reading of ordinance setting the tax rate for the City of Friendswood for 1991. 1.15 CITY OF FRIENDSWOOD ANNUAL BUDGET ORDINANCE NO. 91-23 AN ORDINANCE APPROVING AND ADOPTING THE CITY OF FRIENDSWOOD, TEXAS, GENERAL BUDGET FOR THE FISCAL YEAR 1991-92; MAKING APPROPRIATIONS FOR THE CITY FOR SUCH FISCAL YEAR AS REFLECTED IN SAID BUDGET: AND MAKING CERTAIN FINDINGS AND CONTAINING CERTAIN PROVISIONS RELATING TO THE SUBJECT. * * * * * * * * * * * * * * * * * * * * * * * * * * WHEREAS, on the 15th day of July, 1991, the City Manager presented to the City Council a proposed Budget of the expenditures of the City of Friendswood for the fiscal year 1991-92 a copy of which is attached hereto and made a part hereof; and, WHEREAS, pursuant to notice as required by law, public hearing on such Budget was held in the Council Chambers in the City Hall, at which hearings all citizens and taxpayers of the City had the right to be present and to be heard and those who requested to be heard were heard; and, WHEREAS, the City Council has considered the proposed Budget and has made such changes therein as in the City Council's judgement were warranted by law and were in the best interests of the citizens and taxpayers of the City; and, WHEREAS, a copy of the Budget has been filed with the City Secretary and the City Council desires to adopt the same; and, WHEREAS, in accordance with Section 8.03 (A) of the City Charter, the City Council has reviewed estimates of revenue to be derived by the City during the 1991-92 fiscal year, including the most up-to-date preliminary tax evaluation figures as have been made available to the City by the Galveston County Central Appraisal District, the City Council finds and determines that as of the date of this ordinance, and in order to meet the requirement as set out by Section 8.03 (E) of the City Charter, the proposed budget referred to herein is based on the best information available to the City to assure that budgeted expenditures do not exceed total estimated income; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FRIEN DSWOOD, STATE OF TEXAS: Section 1. The facts and recitations set forth in the preamble of this Ordinance are hereby found to be true and correct. Section 2. In accordance with the provisions of Article 689a-15, V.T.C.S., the City Council hereby approves and adopts the Budget describedabove, the same being on file with the City Secretary. The City Secretaryis hereby directed to place on said Budget and to sign an endorsement reading as follows: "The Original General Budget of the City of 1.16 CITY OF FRIENDSWOOD , I I i . I i ! , I ' . . ' . I ANNUAL BUDGET Friendswood, Texas, for the fiscal year 1991-92" and to keep such Budget on file in the City Secretary's Office as a public record. Section 3. In support of said Budget and by virtue of the adoption thereof, there are hereby appropriated out of available cash funds and out of the general and special revenues of the City which will be received in the treasury during the fiscal year 1991-92 the amount set forth in said approved Budget for the var ious purposes stated therein. Beginning Fund Balance, 10/1/91 Total Revenues Total Resources Available for Appropriation Total Expenditures and Other Financing Uses Ending Fund Balance, 9/30/92 $1,694,101 11,396,649 $13,090,750 12,980,674 1 11QLQ76 PASSED, APPROVED, AND ADOPTED this 9th day of September, 1991. � ATTEST: �.a4 City Secretary 1.17 CITY OF FRIENDSWOOD ANNUAL BUDGET ORDINANCE NO. 91-24 AN ORDINANCE PROVIDING FOR THE ASSESSMENT, LEVY AND COLLECTION OF AD VALOREM TAXES OF THE CITY OF FRIENDSWOOD, TEXAS FOR THE YEAR 1991 AND FOR EACH YEAR THEREAFTER UNTIL OTHERWISE PROVIDED: PROVIDING THE DATE ON WHICH SUCH TAXES SHALL BE DUE AND PAYABLE: PROVIDING FOR PENALTY AND INTEREST ON ALL TAXES NOT TIMELY PAID: AND REPEALING ALL ORDINANCES AND PARTS OF ORDINANCES IN CONFLICT HEREWITH. * * * * * * * * * * * * * * * * * * * * * * * * * * WHEREAS, Section 26.05 of the Texas Property Tax Code provides that by September 1 or as soon thereafter as practicable, the governing body of each taxing unit shall adopt a tax rate for the current tax year; and, WHEREAS, such Section further provides that where the tax rate consists of two components (one which will impose the amount of taxes needed to pay the taxing unit debt service and the other which will impose the amount of taxes needed to fund maintenance and operation expenditures of the taxing unit for the next year), each of such two components must be approved separately; and, WHEREAS, the proposed tax rate for the current tax year of the City of Friendswood, Texas, consists of two such components, a tax rate of $.186 for debt service and a tax rate of $.509 to fund maintenance and operation expenditures; and, WHEREAS, by separate motions heretofore adopted by the City Council of the City of Friendswood, Texas, at a regular meeting for said City Council held on this 9th day of September, 1991, said City Council has approved separately the tax rate heretofore specified for each of said components; and, WHEREAS, having thus separately approved the tax rate for each of such components, it is necessary and appropriate for the City Council to now formally pass, approve, and adopt a 1991 tax rate ordinance of the City of Friendswood, Texas; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FRIENDSWOOD, STATE OF TEXAS: Section 1. The facts and recitations set forth in the preamble of this ordinance are found to be true and correct and are hereby adopted, ratified, and confirmed. Section 2. All property of Friendswood, Texas, shall be purposes at One Hundred Percent property. subject to ad valorem taxation by the City equally and uniformly assessed for such (100%) of the fair market value of such 1.18 CITY OF FRIENDSWOOD I i ! I ' I I I i ! 1' ANNUAL BUDGET Section 3, Ther e is hereby levied for general purposes and use by the City of Friendswood, Texas for the year 1991, and for each year thereafter until otherwise provided, an ad valorem tax at the rate of $.50 9 on each One Hundred Dollars ($100) of assessed valuation on all property, real, personal, and mixed, within the corporate limits upon which an ad valorem tax is authorized by law to be levied by the City of Friendswood, Texas. The proceeds from such tax shall be applied to the payment of the general and current expenses of the government of the City. All such taxes shall be assessed and collected in current money of the United States of America. Section 4. For the purpose of paying the interest on bonds, warrants, certificates of obligation, or other lawfully authorized evidence of indebtedness issued by the City of Friendswood, Texas including the various installments of principal due on the serial bonds, warrants, certificates of obligations, or other lawfully authorized evidence of indebtedness issued by the City as such installments shall respectively mature, and for the purpose of repaying any sums borrowed in anticipation of current revenues for use in the payment of bonds and certificates of obligation and interest thereon maturing in the fiscal year 1991-92, and for the purpose of paying interest and making provisions for the sinking fund on such other bond issues, warrants, certificates of obligation, or other lawfully authorized evidence of indebtedness as may be authorized, there is hereby levied for the year 1991 and for each year thereafter until otherwise provided, to be assessed and collected upon all property de scribed in Section 3 of this Ordinance, an annual ad valorem tax at the rate of $.186 on each One Hundred Dollars ($100) of assessed valuation. Section 5. All ad valorem taxes levied hereby, in the total amount of $.695 on each One Hundred Dollars ($100) of assessed valuation, as reflected by Sections 3 and 4 hereof, shall be due and payable on or before January 31, 1992. All ad valorem taxes due the City of Friendswood, Texas, and not paid on or before January 31st following the year for which they were levied shall bear penalty and interest as prescribed in the Property Tax Code of the State of Texas. Section 6. All ordinances and parts of ordinances in conflict herewith are, to the extent of such conflict, hereby repealed. PASSED, APPROVED, AND ADOPTED this 9th day of September 1991. 1.19 CITY OF FRIENDSWOOD ANNUAL BUDGET GUIDE TO USE OF THE BUDGET The primary purpose of this document is to plan both the operating and capital improvement expenditures in accordance with the policies of the City of Friendswood. By adoption of this budget, the City Council establishes the level of services to be provided, the amount of taxes and utility rates to be charged and the various programs and activities to be provided. The budget is divided into eight sections. The introduction section includes: the City Manager's budget message and fiscal year 1991-92 budget fact sheet; information about the organization and location of the City; the charter budget provisions; budget procedures and calendar; and, the budget and tax ordinances. Section two includes: summary schedules of budgeted revenues and expenditures, including charts and graphs; estimated tax valuations, tax levy and tax rate, including graphs; sales tax revenue comparison; schedules of tax and revenue debt service; capital improvements and equipment budgeted for fiscal year 1991-92; summary five year capital improvement plan; summary schedule of personnel; and, schedule of interfund transfers. Section three includes schedules of revenues, expenditures and ending fund balance for the City's 21 funds. Section four includes the departmental budgets. Each department includes a department summary with an organization chart, department narrative and fiscal summary. These forms include the following information: mission statement; description and highlights; expenditures by classification; and, expenditures, revenues and personnel by program/activity. Workload indicators and personnel classification and trends are also included for those departments with one program/activity. If the department has more than one program/activity, each program/activity includes a program summary with an organization chart, continuing operations narrative and fiscal summary. These forms include the following information: purpose or objective; description; expenditures by classification; revenues by source; personnel classification and trends, in full-time equivalents; and, workload indicators. The program may also include decision units for capital outlay or new operations. Section five begins with a detail schedule of the City's five year capital improvement program followed by fund schedules for the proposed 1991-92 capital improvement program. The fund schedules include decision units for new projects. Section six includes tax and revenue debt service schedules. Section seven includes detail revenues by fund. Section eight includes a glossary of terms. The general ledger fund, department and program account numbers are included on all forms for easy reference to the detail line item budget which is a separate supplemental budget. This supplemental budget is available upon request. 1.20 CITY OF FRIENDSWOOD ANNUAL BUDGET REVENUES Garbage Collection Services {7.9%) Salee Tax 16.5%) ____,--___ Franchise Tax (3.8%) Sewer Revenues (9.2%) Water Revenueo {20.6%) lnlergovemmen'ra'r.1.ell&-c5«.kJ Pormile & F eoe 13.6%) Finoo & Forfoilureo ll5%1 EXPENDITURES Ad Valorem Ta1tea l44.3%) W/S Revenue Debi Service 13.7%) General Govemmenl 19.6%1 Tax Debi Service 18.3%) --------- Reaervee & Contingency fl3%1 Capital lmprovemenle 124.9%1 Community Services !6.8%) Community Development 12.8%1 2--. 1 CITY OF FRIENDSWOOD Pubic Safely n7.7%l Pubic Worke 124.9%1 ANNUAL BUDGET BU DGET SUMMARY 90-91 91-9 2 89-90 Amended 90-91 Proposed Actual Budget Forecast Budget REVENUES Taxes 5,666,521 5,626,771 5,876,861 6,006,943 Charges for services 4,019,269 3,916,021 3,994,883 4,165,219 Permits and Fees 552,231 384,575 618,403 526,316 Fines and forfeiture 166,982 193,481 162,575 166,800 Intergovernmental 50,984 28,806 31,703 33,463 Donations 55,315 49,600 51,219 106,704 Interest 431,854 193,593 353,470 286,925 Other 119,589 52,879 81,788 104,279 ---------------------------------------- TOTAL REVENUES 11,062,745 10,445,726 11,170,902 11,396,649 EXPENDITURES General government 1,561,663 1,459,797 1,395,311 1,408,088 Public safety 2,173,685 2,693,800 2,744,888 2,697,058 Public works 2,633,064 3,364,818 3,480,934 3,633,551 Community development 315,897 345,655 343,239 381,850 Community services 863,462 1,018,760 1,046,198 1,044,300 Capital Improvements 853,046 2,545,230 1,787,557 1,698,273 Debt service Principal retirement 858,326 990,192 993,164 1,075,000 Interest and fiscal charges 944,684 887,147 886,147 817,554 ---------------------------------------- TOTAL EXPENDITURES 10,203,827 13,305,399 12,677,438 12,755,674 OTHER FINANCING USES Reserves and Contingency 200,000 202,598 202,598 225,000 ---------------------------------------- TOTAL OTHER FINANCING USES 200,000 202,598 202,598 225,000 TOTAL EXPENDITURES ---------------------------------------- AND OTHER USES 10,403,827 13,507,997 12,880,036 12,980,674 REVENUES OVER (UNDER) EXPENDITURES AND OTHER USES 658,918 (3,062,271) (1,709,134) (1,584,025) BEGINNING FUND BALANCE, 10/1 2,744,317 3,403,235 3,403,235 1,694,101 ---------------------------------------- ENDING FUND BALANCE, 9/30 3,403,235 340,964 1,694,101 110,076 --------------------========== -------------------------- 2.2 CITY OF FRIENDSWOOD I \ ANNUAL BUDGET REVENUES AND EXPENDITURES BY FUND REVENUES General Fund Swimming Pool Police Investigation Fund Contingency Fund Emergency Reserve Fund Mowing Fund Parks and Recreation Fund Swimming Pool Donation Fund Fine Arts Fund Fire/EMS Donation Fund Tax Debt Service Fund Water and Sewer Fund Water & Sewer Construction Fund surface Water Construction Fund CSA Construction Fund GIP/Impact Fee Fund W/S Revenue Debt Service Fund Capital Projects Fund Capital Facility Fund 1776 Park Trust Fund 89-90Actual 5,866,358 15,695 3,612 1,850 26,353 8,926 241 166 0 52,980 1,081,112 3,537,531 44,342 41,535 0 315,839 20,897 37,601 5,691 2,016 90-91Amended Budget 5,522,803 14,666 586 0 0 4,265 0 77 0 47,210 1,242,208 3,357,110 13,572 19,574 0 195,683 7,862 19,125 0 985 90-91Forecast 5,988,112 12,869 646 0 34,274 10,059 0 160 0 54,050 1,276,486 3,337,376 44,801 15,834 0 358,909 7,919 27,061 498 1,848 91-92Budget 6,125,275 16,880 0 0 40,100 9,550 0 160 0 51,100 1,314,231 3,367,650 139,508 8,000 0 300,945 6,300 15,300 0 1,650 TOTAL REVENUES 11,062,745 10,445,726 11,170,902 11,396,649 EXPENDITURES General Fund Swimming Pool Fund Police Investigation Fund Mowing Fund Parks & Recreation Fund Fine Arts Fund Fire/EMS Donation Fund Tax Debt Service Fund Water & Sewer Fund Water & Sewer Construction Fund Surface Water Construction Fund CSA Construction Fund GIP/Impact Fee Fund W/S Revenue Debt Service Fund Capital Projects Fund Capital Facility Fund 1776 Park Trust Fund TOTAL EXPENDITURES ========== ========== ========== 5,761,221 61,036 5,786 6,505 4,200 0 20,648 1,304,597 1,688,375 82,034 699,240 186 0 498,413 13,940 57,646 0 6,479,107 62,892 12,065 7,880 0 0 38,500 1,300,845 2,266,568 1,104,779 333,156 47,908 0 576,494 1,010,992 48,395 15,818 6,618,215 71,510 12,125 7,880 0 0 39,603 1,302,817 2,261,237 775,910 62,779 35,402 0 576,494 864,573 48,893 0 -------------------- 6,683,219 85,169 0 7,880 0 0 113,500 1,317,500 2,275,079 616,521 247,738 126,500 0 575,054 669,414 38,100 0 10,203,827 13,305,399 12,677,438 12,755,674 =========-=--=---=-- 2.3 -------------------- CITY OF FRIENDSWOOD REVENUES BY SOURCE Taxes Ad Valorem Taxes Delinquent Taxes Penalty/Interest Pearland Contract Sales Tax Franchise Tax Electric -TNMPCO Electric -HL&P Telephone Natural Gas Cable TV Bank Mixed Drink Tax Total Taxes Charges for Services Water Revenues Sewer Revenues Garbage Collection Garbage Admin Fee Total Services Permits & Fees Construction Permits Building Electrical Plumbing Air Conditioning Re-Inspection Sign Permits Miscellaneous Permits Impact Fees W/S Construction Fund ANNUAL BUDGET COMBINED BUDGET SUMMARY Amended 89-90 90-91 90-91 91-92ActualBudget Forecast Proposed 4,427,153 4,467,390 4,537,900 4,698,025 74,484 65,000 85,825 75,000 54,753 34,439 56,200 48,000 742 742 418 418 689,576 65 0,000 730,000 735,000 189,733 187,000 226,879 226,000 93,663 90,000 99,095 99,000 43,785 42,000 44,262 44,000 32,497 32,000 32,761 32,000 45,204 45,000 48,596 48,000 14,180 12,400 12,400 0 751 800 2,525 1,500 ---------------------------------------- 5,666,521 5,626,771 5,876,861 6,006,943 2,409,020 2,271,901 2,219,955 2,278,000 1,015,005 1,041,740 1,044,552 1,016,000 577,483 584,830 710,400 847,780 17,761 17,550 19,976 23,439 ---------------------------------------- 4,019,269 3,916,021 3,994,883 4,165,219 79,885 54,000 93,200 66,100 28,886 19,950 34,000 27,000 20,152 14,386 27,100 19,800 24,906 16,806 29,700 21,400 325 200 1,075 500 2,055 2,000 2,0 00 1,800 8,061 1,470 1,919 1,750 46,787 25,099 44,012 30,547 Central Service Area Const Fund 16,979 32,985 66,618 81,845 W/S Debt Service Fund 241,742 137,599 221,874 168,453 2.4 CITY OF FRIENDSWOOD ANNUAL BUDGET COMBINED BUDGET SUMMARY REVENUES BY SOURCE Permits & Fees (continued) Parks and Recreation Fees Park Fees 4th of July Booth Fees Summer Recreation Program Canoe Safari Bicycle Ramble Registration Fee Summer Day Camp Pool Fees Animal Control Fees Licenses Pound Pick-Up Fees Pound Fees Returned Check/Penalty Fees Miscellaneous Fees Electrical Licenses Total Permits and Fees Fines and Forfeitures Court Fines and Forfeitures Total Fines and Forfeitures Intergovernmental Revenues Federal FAA Grant Federal US Marshal Grant Galveston County Fire Grant Galveston County Drug Task Force Grant Harris County Fire Grant Tabulation Services-FISD/CCDD Amended 89-90 90-91 90-91 91-92Actual Budget Forecast Proposed 10,598 11,100 12,160 10,950 2,170 1,500 2,445 2,000 934 3,000 1,372 1,400 1,747 1,800 1,065 1,200 0 0 1,765 2,200 21,654 22,000 27,218 28,381 12,365 12,450 10,440 14,140 6,169 4,675 5,665 4,900 3,094 3,200 3,220 3,300 3,594 3,600 4,100 3,600 6,773 6,000 15,400 23,500 5,475 3,025 4,505 3,850 7,880 7,730 7,550 7,700 ---------------------------------------- 552,231 384,575 618,403 526,316 166,982 193,481 162,575 166,800 ---------------------------------------- 166,982 193,481 162,575 166,800 34,540 0 0 0 0 0 253 0 6,000 6,000 7,000 7,000 4,424 16,136 16,100 19,813 5,520 5,320 5,300 5,300 500 1,350 3,050 1,350 ---------------------------------------- Total Intergovernmental Revenue 50,984 28,806 31,703 33,463 Interest 431,854 193,593 353,470 286,925 2.5 CITY OF FRIENDSWOOD ANNUAL BUDGET COMBINED BUDGET SUMMARY REVENUES BY SOURCE Donations Fire/EMS Optional Payment Police Donations Donations to Parks Community Appearance Board Miscellaneous Donations Fourth of July Total Donations Other Revenues Mowing Revenues Sale of Water Meters Sale of City Property Sale of Documents Insurance Reimbursements Vending Machine/Concession Miscellaneous Receipts Total Other Revenues Total Revenues Amended 89-90 90-91 90-91 91-92ActualBudget Forecast Proposed 51,793 47,000 50,000 50,000 1,327 300 602 0 344 0 290 0 133 1,800 0 0 868 500 177 56,704 850 0 150 0 ---------------------------------------- 55,315 49,600 51,219 106,704 7,534 4,000 8,000 8,000 27,830 17,000 25,000 25,000 25,731 2,598 10,730 56,504 2,022 1,600 2,100 1,650 29,992 20,131 20,514 0 3,474 1,500 1,758 2,075 23,006 6,050 13,686 11,050 ---------------------------------------- 119,589 52,879 81,788 104,279 11,062,745 10,445,726 11,170,902 11,396,649 ========== ========== ========== ========== 2.6 CITY OF FRIENDSWOOD ANNUAL BUDGET COMBINED BUDGET SUMMARY EXPENDITURES BY DEPARTMENT GENERAL GOVERNMENT Mayor & Council City Secretary City Manager Finance Accounting Municipal Court Data Processing General Fund Water & Sewer Fund W/S Admin-Finance Administration Personnel Services Tax Administration Economic Development Legal Services Insurance General Fund Water and Sewer Fund Total General Government PUBLIC SAFETY Police Administration Patrol Division Special Operations Investigations Galveston Co Drug Task Force Police Investigation Fund Communications Emergency Management Animal Control Total Police Amended 89-90 90-91ActualBudget 17,424 17,202 94,477 103,034 103,639 171,569 194,699 252,461 72,667 114,318 200,517 270,858 0 13,600 145 , 41,0 168,404 19,778 13,474 103,488 119,967 6,687 7,000 48,091 36,000 482,170 160,310 72,586 11,600 -------------------- 1,561,663 1,459,797 238,202 279,079 1,007,323 1,144,582 220,143 221,613 0 55,225 5,786 12,065 174,325 227,370 32,356 12,633 59,036 67,965 -------------------- 1,737,171 2,020,532 2.7 CITY OF FRIENDSWOOD 90-91 91-92Forecast Proposed 21,281 19,412 108,956 126,244 170,997 169,720 253,689 270,493 97,925 116,634 241,372 173,584 23,342 7,900 168,867 182,054 10,709 54,960 115,106 119,800 5,719 8,850 40,000 39,000 130,049 110,350 7,299 9,087 -------------------- 1,395 I 311 1,408,088 277,931 298,867 1,153,500 1,236,581 226,312 251,200 58,554 61,263 12,125 0 232,378 207,762 13,124 16,601 66,333 65,968 -------------------- 2,0 40,257 2,138,242 ANNUAL BUDGET COMBINED BUDGET SUMMARY EXPENDITURES BY DEPARTMENT PUBLIC SAFETY (continued) Fire Friendswood Volunteer Fire Dept Administration Firefighting Services Emergency Medical Services City Administration Fire/EMS Donation Fund Total Fire Fire Marshal Total Public Safety PUBLIC WORKS Administration Streets Drainage Sanitation W/S Admin-Operations Water Operations Sewer Operations Total Public Works COMMUNITY DEVELOPMENT Administration Planning & Zoning Engineering General Fund Water and Sewer Fund Inspection Code Enforcement-Mowing Fund Total Community Development Amended 89-90 90-91Actual Budget 53,075 56,500 83,406 83,303 46,500 49,500 176,599 371,894 20,648 38,500 -------------------- 380,228 599,697 56,286 73,571 -------------------- 2,173,685 2,693,800 102,448 117,364 402,637 521,705 98,985 116,802 592,819 585,735 61,616 77,973 585,738 1,017,643 788,821 927,596 -------------------- 2,633,064 3,364,818 56,609 69,496 49,134 57,461 86,484 46,944 34,174 49,752 82,991 114,122 6,505 7,880 -------------------- 315,897 345,655 2.8 CITY OF FRIENDSWOOD 90-91 91-92Forecast Proposed 56,500 50,500 85,603 89,600 49,500 49,500 385,726 189,657 39,603 113,500 -------------------- 616,932 492,757 87,699 66,059 -------------------- 2,744,888 2,697,058 125,523 125,479 523,293 529,473 119,430 121,256 700,030 830,950 78,476 85,826 1,012,861 1,010,607 921,321 929,960 -------------------- 3,480,934 3,633,551 70,293 80,033 57,978 61,727 44,698 64,818 49,071 49,645 113,319 117,747 7,880 7,880 -------------------- 343,239 381,850 ANNUAL BUDGET COMBINED BUDGET SUMMARY EXPENDITURES BY DEPARTMENT COMMUNITY SERVICES Library Parks and Recreation Administration Parks Operations General Fund Parks and Recreation Fund 1776 Park Trust Fund Parks and Recreation Programs July 4th Program Recreation Programs Adult Softball Canoe Safari Bicycle Ramble Summer Day Camp Teen Nights Sesquicentennial Program Swimming Pool Building Operations Community Activities YNOC Fine Arts Council Community Appearance Health Services Total Community Services CAPITAL IMPROVEMENTS Streets Drainage Clover Acres Windsong Low Water Crossing Sun Meadow Diversionary Outfall Drainage Master Plan Dickinson Bayou Water Shed Study Park Improvements Amended 89-90 90-91Actual Budget 258,199 283,220 39,608 54,389 193,813 274,401 4,200 0 15,818 31,472 23,985 1,554 1,983 168 0 4,224 4,448 0 0 19,906 22,574 387 1,875 0 1,000 61,036 62,892 197,260 221,459 2,153 2,596 3,222 3,240 8,260 6,880 38,000 38,000 -------------------- 863,462 1,018,760 10,540 685,732 3,400 146,414 0 27,175 0 60,000 0 30,000 0 1,610 0 60,061 2.9 CITY OF FRIENDSWOOD 90-91 91-92Forecast Proposed 290,175 315,177 60,643 59,560 280,417 246,906 0 0 0 0 32,311 28,320 1,980 1,961 0 0 3,657 4,035 2,495 2,726 22,574 28,381 300 0 1,000 0 71', 510 85,169 224,394 209,626 2,550 2,889 3,240 3,000 9,002 10,100 39,950 46,450 -------------------- 1,046,198 1,044,300 685,732 297,000 0 146,414 27,175 0 60,000 0 30,000 30,000 1,605 0 60,061 196,000 ANNUAL BUDGET COMBINED BUDGET SUMMARY EXPENDITURES BY DEPARTMENT CAPITAL IMPROVEMENTS (continued) Public Facilities Police City Hall Public Works City Hall Annex Fire Station ii 1 Library Water System Surface Water Constr Fund Sewer System Central Service Area Const Fund Total Capital Improvements DEBT SERVICE Tax Debt Service W/S Revenue Debt Service Total Debt Service TOTAL EXPENDITURES OTHER FINANCING USES Reserves Contingency Emergency Oper. Reserve Park Enhancements Total Other Financing Uses TOTAL EXPENDITURES AND OTHER FINANCING USES REVENUES OVER (UNDER) Amended 89-90 90-91ActualBudget 38,833 20,139 13,120 22,844 0 0 5,693 0 0 0 0 5,412 52,446 624,885 699,240 333,156 29,588 479,894 186 47,908 -------------------- 853,046 2,545,230 1,304,597 1,300,845 498,413 576,494 -------------------- 1,803,010 1,877,339 -------------------- 10,203,827 13,305,399 0 0 200,000 200,000 0 2,598 -------------------- 200,000 202,598 10,403,827 13,507,997 -------------------- 90-91 91-92Forecast Proposed 24,946 11,000 18,635 5,000 0 7,500 0 8,600 0 6,000 5,312 0 457,391 300,421 62,779 247,738 318,519 316,100 35,402 126,500 -------------------- 1,787,557 1,698,273 1,302,817 1,317,500 576,494 575,054 -------------------- 1,879,311 1,892,554 -------------------- 12,677,438 12,755,67 4 0 125,000 200,000 100,000 2,598 0 -------------------- 202,598 225,000 12,880,036 12,980,674 -------------------- EXPENDITURES AND OTHER USES 658,918 (3,062,271) (1,709,134) (1,584,025) BEGINNING FUND BALANCE ENDING FUND BALANCE 2,744,317 3,403,235 -------------------- 3,403,235 340,964 -------------------- 2.10 CITY OF FRIENDSWOOD 3,403,235 1,694,101 -------------------- 1,694,101 110,076 -------------------- ANNUAL BUDGET EXPENDITURES BY OBJECT Reserve• & Contingency It 7%1 Capital Equip. & lmprovmenl• 116.2%1 '·"" Salariee & Wage• 135.1%1 Debi Service 114.6%1 � � ' ' ' ·, '-, '"' ,\_, '"'-... ' ..... '"" ''-.... Suppiee 13.6%1 Maintenance 14.0%1 Servicoe & Other Charge• 124.9%1 Salaries and Wages Supplies Maintenance Services Capital Equipment/Improvements Debt Service Reserves and Contingency Total 89-90Actual 3,441,793 359,009 400,374 2,884,992 1,314,649 1,803,010 200,000 ---------- 10,403,827 ========== 2.11 90-91Amended Budget 4,172,073 437,054 500,965 3,029,601 3,288,367 1,877,339 202,598 ---------- 13,507,997 ========== CITY OF FRIENDSWOOD 90-91Forecast 4,185,655 449,759 513,722 3,084,371 2,564,620 1,879,311 202,598 ---------- 12,880,036 ========== 91-92Budget 4,549,871 461,474 518,111 3,231,092 2,102,572 1,892,554 225,000 ---------- 12,980,674 ========== TOT AL POPULATION TOTAL WATER CUSTOMERS 23 7.S 22 7 21 I 20 I I I 19 ,,� " •I �-,. 11 /�1 ... 17 �� ��s �-,. I ;-1S �4.S 14 4 0 o.s �12 ► z 0 TI • z 1982 1890 1984 .... .... "87 -1989 1990 1991 1992 -1984 ,... .... 1907 1988 1989 1990 1991 1992 ,,C ,, ► ::D "' r m ,....a, z "' C 0 0 (/) TOTAL EXPENDITURES TAX LEVY RATE Ci) :§: 0 14 0.750 00 :J /\\. I 0.740 ·' ' , TI -j I 1,/ I 0.730 10 :1 :j .• �it I � 0.720 / " ,/ � 7" � o.m ·1 / I 0.700 s 4 ' 0.890 1982 1890 1984 ,... -1987 -1989 1990 "'" l992 ,... -1987 ,... 1989 1990 1991 1992 -,... ANNUAL BUDGET ESTIMATED AD VALOREM TAX COLLECTIONS -CURRENT ROLL Net Assessed Value, estimated as of 8/8/91 Divided by 100 Rate Base Tax Rate Estimated Total Tax Levy Estimated Collection Rate Estimated Tax Collections, 1991-1992 TAX LEVY VALUE COMPARISON Total Fiscal Taxable Year Tax Assessed Homestead Tax Ending Year Value Exemption Rate 1982-83 1982 212,779,291 40% $0. 7350 1983-84 1983 346,094,349 40% $0. 7200 1984-85 1984 465,032,500 40% $0.7200 1985-86 1985 534,102,932 30% $0. 7095 1986-87 1986 628,710,940 30% $0.6950 1987-88 1987 626,095,422 30% $0.6950 1988-89 1988 634,729,000 20% $0.6950 1989-90 1989 653,106,888 20% $0.6950 1990-91 1990 667,097,931 20% $0.6950 1991-92 1991 696,881,389 20% $0.6950 2.13 CITY OF FRIENDSWOOD $696,881,389 100 $6,968,814 .695 $4,843,325 97% $4,698,025 ============ Increase Over Total Prior Tax Levy Year 2,068,817 30.4% 2,491,879 20.4% 3,348,234 34.4% 3,870,699 15.6% 4,369,541 12.9% 4,351,363 -0.4% 4,553,066 4.6% 4,531,537 -0.5% 4,636,337 2.3% 4,843,325 4.5% ANNUAL BUDGET TAX LEVY RA TE COMPARISON 0.8 1982 Through 1991 0.7 0,6 0,5 r::/,/ // 0.4 ---1½/ �i/�/ // � o.3 -V// //' ,, '0 0.2---1� ,,// / '.// �/ // 0.1---1 � '/>', / 0 ,:½ >: •v1 I� �I [/ //� 1;>: I� / 1982 1983 1984 1985 1986 1987 1988 1989 IZ2] GENERAL FUND TAX YEAR cs::sJ DEBT SERVICE FUND Debt Fiscal Tax General Service ½/ /� 1990 Total Year Year Fund Fund Tax Rate 1982-83 1982 .4835 .2515 .735 1983-84 1983 .5020 .2180 .720 1984-85 1984 .5065 .2135 .720 1985-86 1985 .5192 .1903 . 7095 1986-87 1986 .481 .214 .695 1987-88 1987 .5200 .1750 .695 1988-89 1988 .50746 .18754 .695 1989-90 1989 .5333 .1617 .695 1990-91 1990 .50876 .18624 .695 1991-92 1991 .509 .186 .695 2.14 CITY OF FRIENDSWOOD 1991 . I 1.90 i-- 1.BO -1 1. 70 .. I 1.60 � 1.50 � 1.40 I 1.30 �I 1.20 .. 1.10 1.00 AI\JI\JIJAL BUDGET TA)< LE\/Y RAT[ COlvlPARISQI,; 0.90 0.80 0,70 - 0,60 I . ·---···-------.. � ·····-7 0,50 0.40 0.30 0,20 0,10 ,----· -,--·· r.. . T---- . T - I 1982 1983 1984 1985 1986 1987 ------City Fiscal Tax Year Year 82-83 1982 83-84 1983 84-85 1984 85-86 1985 86-87 1986 87-88 1987 88-89 1988 89-90 1989 90-91 1990 91-92 1991 Galveston County City 0,7350 0. 7200 0.7200 0.7095 0.6950 0.6950 0.6950 0.6950 0.6950 0.6950 FISD 1.86 1. 79 1.46 1.46 1. 46 1. 41 1. 1, l1.55 1. 55 FISD Harris County CCISD 0,880 0.820 0.820 0.820 0.920 0.920 0,950 1.075 1. 289 1. 65 ,,1.299 ,, - I 1988 Galveston County 0.300 0.300 0.395 0.395 0.385 0.385 0.385 0, t, 45 0.445 N/A ., 1989 .... , 1990 CCISD CCDD Harris County 0.37600 0.37700 0.37700 0.37700 0.27878 0.26786 0.29316 0.56000 0,56000 N/A N/A: Tax rate has not been adopted. Assume the same 1:n te as 1990, ,, Includes the County Education District Tax Rate of , 825. 2.15 CITY OF FRIENDSWOOD 1991 CCDD 0.10 0.15 0.15 0. 15 0,15 0.15 0.15 0,15 0.15 0.15 ANNUAL BUDGET TAX RATE COMPARISON -GALVESTON COUNTY Clear Crook Drainage Dialrict 15.1%) Galveston County 115.1/ ',. Friondawood ISO 156.1%1 CHy of Friondawood 123.6%) TAX RATE COMPARISON-HARRIS COUNTY Harri& County 121.9%) "' Clear Crook ISO 150.9%J City of Friondawood 127.2%! 2.16 CITY OF FRIENDSWOOD ANNUAL BUDGET S A L E S T A X R E V E N U E C O M P A R I S O N 1987-1988 through 1990-1991 Month of Recei.e.t 1987-88 1988-89 1989-90 1990-1991 October $ 28,083 $ 27,278 $ 36,951 $ 45,682 November 51,566 99,779 107,166 119,959 December 18,702 36,279 36,937 37,985 January 26,828 28,048 37,850 41,509 February 80,778 81,169 95,290 115,708 March 24,102 26,449 31,291 22,591 April 25,893 26,095 33,631 33,418 May 77,796 84,347 94,766 90,754 June 25,921 30,883 37 ,878 39,607 July 27,139 33,205 35,446 36,446* August 88,018 92,187 101,047 103,868* September 34,726 40,828 41,323 ___g_, 4 7 3 * Totals $509,552 $606,547 $689,577 $730,000 ======= :::::::::;;:::::::;;;:;;;:;;;; ====::::== :::::::;:;;:;:::;;::;;:;::::;::: Budgeted amount for 1991-1992 $735,000 ::::::;;::::;;:;;::;:;;:;;:::: •Estimate for July, August and September. 2.17 CITY OF FRIENDSWOOD ANNUAL BUDGET PROPERTY VALUE, CONSTRUCTION AND BANK DEPOSITS (A) (B ) Fiscal Bank Year Construction Deposits 1981 $13,197,941 $32,614,000 1982 15,102,000 48,616,000 1983 31,211,841 62,256,000 1984 31,379,139 67,111,934 1985 28,891,533 72,641,562 1986 26,920,850 78,645,866 1987 17,337,714 90,775,074 1988 19,712,294 133,829,940 1989 14,998,749 148,356,238 1990 37,068,554 122,671,080 1991 46,975,722 123,012,118 (A)Source -City inspection records. (C) Property Value - $189,501,622 206,185,360 298,452,090 486,902,520 598,869,520 645,891,660 760,787,760 763,454,517 729,914,210 758,891,310 762,554,960 (B)Source -Texas Commerce Bank and CommunityNational Bank, Friendswood. (C)Source -City Report of Property Value to StateProperty Tax Board. 2.18 CITY OF FRIENDSWOOD il 8 15 � YEAR 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 1.4 1.3 t2 t1 1 0.9 0.8 ''� 0.6 0.5 0.41// / , 0.3 /�/ / / , /,0.2 -l ,, /,· , / / 0.1 -l ,/ 1992 ANNUAL BUDGET SCHEDULE OF TAX DEBT SERVICE TO MATURITY // / /> // -;:, / / 1993 PRINCIPLE 830,000 880,000 935,000 855,000 935,000 990,000 795,000 835,000 310,834 55,898 27,209 24,993 21,844 7,495,778 / , / � / / / // / // /. / , , /_> / /, / 1994 ½ ½ // ½ / / '� / // / //// /' // / ,, 1995 1996 c::J PRINCIPLE INTEREST 475,299 417,884 354,784 291,398 227,385 157,590 92,040 ,31,313 559,166 114,102 62, 791 65,007 63,156 2,911,915 / // -� \:'- �,1/ 0: , ·,,,',, / ,• ·/, 1/ // // ///�I I''• ////: , / , // ///, / , /, / / 1997 1998 1999 2000 2001 [=:J INTEREST 2.19 CITY OF FRIENDSWOOD TOTAL 1,305,299 1,297,884 1,289,784 1,146,398 1,162,385 1,147,590 887,040 866,313 870,000 170,000 90,000 90,000 85,000 10,407,693 2002 2003 2004 ,; ,, ANNUAL BUDGET SCHEDULE OF REVENUE DEBT SERVICE TO MATURITY YEAR PRINCIPLE 1992 235,000 1993 250,000 1994 265,000 1995 285,000 1996 305,000 1997 330,000 1998 355,000 1999 385,000 2000 415,000 2001 450,000 2002 485,000 2003 525,000 2004 560,000 4,845,000 600 � "'' �'500 -10' ' ' � "' "' ' ' INTEREST 339,328 322,431 304,528 285,215 262,919 237,676 212,631 187,321 159,332 128,512 94,843 58,231 19,600 2,612,567 �' -�, -,, ' "' -,:-:: ',� � ',,, ' ' ' ', '' � '-, . ',,"-. ·,' ' ,, '�,' 400 -l� '-. '" ' � / r�, " ½ / 300' / /' ' '% --� / // 200-1 � G/j V/J V/J V/J V/J V/J V/J I/ / 100 -{,// ½ /, / / / / /., / '/ ,'/ /, ' /,/' /-;/ 0 / / , / . 1992 1993 1994 %//J 1//J 1//1 (/ / / / 1995 1996 1997 1998 1999 2000 IZZ] PRINCIPLE cs::J INTEREST .20 CITY OF FRIENDSWOOD 2001 _TOTAL 574,328 572,431 569,528 570,215 567,919 567,676 567,631 572,321 574,332 578,512 579,843 583,231 579,600 7,457,567 ;%:; �r / '/ ' / / � � .;� /// 2002 2003 2004 ANNUAL BUDGET CAPITAL IMPROVEMENTS BY FUND NEW PROJECTS Swimming Pool Fund Re-coat swimming pool Total Swimming Pool Fund Capital Projects Fund Street Improvement Program, 1991-1992 Street Repairs Sidewalk on Friendswood Link Road and FM 518 from Blackhawk to Stevenson Park Drainage Master Plan Stevenson Park Improvements Renwick Park Parking Lot Total Capital Projects Fund Capital Facility Fund Police: Building Renovation Air Conditioner Fire Station #1: Carpeting City Hall Annex: Utility Billing Drive-Through Payment Box Insulation City Hall: Carpeting and Ceiling Tiles Public Works: Roof Maintenance Building Renovation Total Capital Facility Fund 2.21 CITY OF FRIENDSWOOD $ 20,000 $227,500 15,000 $ 54,500 30,000 141,000 55,000 6,000 5,000 6,000 4,000 4,600 5,000 4,000 3,500 $ 20,000 $ 523,000 38,100 ANNUAL BUDGET CAPITAL IMPROVEMENTS BY FUND NEW PROJECTS Water and Sewer Construction Fund Water Improvements FM 528 Water Line Additional Funding 6" Water Line on Windsong, 1,100 Feet 6" Water Line on Spreading Oaks at Sedora, 1,300 Feet Water System Service Taps -Extend the first 100 feet of water lines and/or bore under Farm to Market Roads Total Water Improvements Sewer Improvements Infiltration/Inflow Analysis Replace 8" Sewer Line -Kingsbury, 500 Feet Rehabilitate Lift Station at 507 Old Course Replace 24" Coward's Creek Sewer Line Replace Arena Park Lift Station with a 700 foot Sewer Line Sewer System Service Taps -Extend the first 100 feet of sewer lines and /or bore under Farm to Market Roads Total Sewer Improvements Total Water and Sewer Construction Fund Surface Water Construction Fund FM 528 Water Line Additional Funding El Dorado Water Line, 7000 Feet Clover Ridge Water Line, 3500 Feet Blackhawk Water Line Extensions, 580 Feet, 370 Feet and 200 Feet Total Surface Water Construction Fund 2.22 CITY OF FRIENDSWOOD $113,008 10,408 6,670 5,000 $135,086 83,960 30,000 18,000 15,000 4,140 5,000 $156,100 $ 63,461 52,118 22,770 18,611 291,186 $156,960 ANNUAL BUDGET CAPITAL IMPROVEMENTS BY FUND NEW PROJECTS Central Service Area Construction Fund Engineering -Lift Station, Force Main and Gravity Collection Lines for South Friendswood, Segments A-E $126 1 500 Total Central Service Area Construction Fund 126,500 Total New Projects $1 1 15 5 1 746 2.2_3 CITY OF FRIENDSWOOD ANNUAL BUDGET CAPITAL IMPROVEMENTS BY FUND PRIOR YEAR PROJECTS CAPITAL PROJECTS FUND Clover Acres Drainage Improvements WATER AND SEWER CONSTRUCTION FUND Water Improvements FM 528 Water Line: Layfair to Fire Station #2 Fire Station #2 to Tower Estates Total Water Improvements Sewer Improvements FM 528 Sewer Line from Sun Meadow Lift Station to Tower Estates Lift Station Total Sewer Improvements Total Water and Sewer Construction Fund SURFACE WATER CONSTRUCTION FUND FM 528 Water Line from Sunset to Layfair 18" Water Line from MUD 55 to Water Plant Blackhawk Booster Pump Station Total Surface Water Construction Fund Total Prior Year Projects Total All Projects *1987-1988 Capital Project** 1988-1989 Capital Project *** 1989-1990 Capital Project 2.24 CITY OF FRIENDSWOOD $119,729 *** 45,606 * $160,000 *** $ 80,000 *** 5,846 ** 4,932 ** $ 146,414 $ 165,335 160,000 $ 325,335 90,778 562,527 $1,718,273 ANNUAL BUDGET CAPITAL EQUIPMENT BY DEPARTMENT City Secretary Storage Equipment for Records Management Tabulation Equipment Reserve Total City Secretary Finance Desk and Chair Modem -Requirement for SETCIC Membership Communication Hardware, S/36 to AS/400 City Secretary Terminal City Manager Portable Personal Computer Replace Finance PC and Give Public Works the old PC Replace One Printer Vehicle and Equipment Maintenance FireProgram Inspection Application Agenda Indexing Software Training Project Accounting Software Training Establish Equipment Replacement Reserves Replace One Terminal Purchase One New Terminal Communication Software, S/36 to AS/400 Move S/36 from City Hall Annnex to Police Department Computer Aided Design Workstation Software License for Three Terminals Total Finance Police Replace Closed Circuit TV Equipment Replace 5 Patrol Units; 3 Supervisor/2 Patrol Replace 3 UHF Mobile Police Radios Replace 3 VHF Mobile Police Radios Replace 2 VHF Mobile Radios Replace 1 UHF Mobile Radio Replace 3 35mm Cameras and Equipment Replace Polaroid-Based Camera System Audio and Video Equipment Total Police 2.25 CITY OF FRIENDSWOOD $5,000 95 650 2,200 1,500 1,400 3,500 2,500 900 7,060 2,677 1,040 1,040 2,800 1,400 1,400 3,850 1,500 14,000 3,081 2,800 67,500 4,050 3,450 2,300 1,350 4,290 700 1,500 $ 5,095 52,498 87,940 Fire ANNUAL BUDGET CAPITAL EQUIPMENT BY DEPARTMENT Fire Services Equipment Radio Equipment Safety Equipment Sub-Total Fire -General Fund Replace Fire Duty Officer's Vehicle Replace On-Duty Medic Vehicle Replace Ambulance 47 Self Contained Breathing Apparatus Sub-Total Fire-Fire/EMS Donation Fund Total Fire Fire Marshal Replace 2 Portable VHF Radios With 1 Total Fire Marshal Public Works Sand Spreader Replace Two Tractors With One 35 HP Tractor Air Compresssor For the Shop Sub-Total Public Works -General Fund Replace 84 Dodge Pickup w/189,700+miles Water Meters and Boxes Air Compressor and Jack Hammer Miscellaneous Water and Sewer Equipment Replace fencing at Lift Stations Water and Sewer Shop Equipment Sub-Total Public Works-Water and Sewer Fund Total Public Works 2.26 CITY OF FRIENDSWOOD 16,000 4,200 9,500 29,700 18,000 13,500 70,000 12,000 113,500 1,100 4,200 12,000 1,200 17,400 11,233 15,000 8,000 1,900 1,000 1,000 38,133 1 j 143,200 1,100 55,533 ANNUAL BUDGET CAPITAL EQUIPMENT BY DEPARTMENT Community Development Replace Police/Fire Vehicle with a Truck Total Community Development Library Rental Typewriter Equipment Total Library Parks and Recreation Mowing Equipment Lighting -Renwick Park Picnic Tables -Leavesley Park Playground Equipment -Arena Park Picnic Tables -Swimming Pool Total Parks and Recreation Grand Total 2 .27 CITY OF FRIENDSWOOD 11,233 600 4,500 17,000 600 4,000 1,000 11,233 600 27,100 384,299 SUMMARY CAPITAL IMPROVEMENTS FIVE YEAR PLAN 90-91 91-92 92-93 93-94 94-95Budget Budget Budget Budget Budget Year Year Year Year Year Total ------------------------------------------------------ Public Works Improvements and Equipment 1,531,406 3,239,858 646,160 646,960 402,000 6,466,384 01 Pu blic Safety Equipment 232,240 256,000 398,500 286,000 179,000 1,351,740 Community Services )> 0 Improvements and Equipment 243,700 170,331 190,000 157,800 172,500 934,331 z ""Tl z ""Tl Community Development )> ::c 11,233 0 13,000 0 0 24,233 "' 0, OJ z General Government Equipment 54,698 62,549 87,108 86,000 51,000 341,355 C 0 0 en G) � Facility Improvements 38,100 190,440 207,280 86,000 1,820,240 2,342,060 -I g Encumbered Improvements and Equipment 761,820 0 0 0 0 761,820 ------------------------------------------------------- Total Five Year Plan 2,873,197 3,919,178 1,542,048 1,262,760 2,624,740 12,221,923 Reference the Capital Improvement Program section for a detail schedule. ANNUAL BUDGET SCHEDULE OF PERSONNEL BY DEPARTMENT GENERAL GOVERNMENT City Secretary City Manager Finance Total PUBLIC SAFETY Police Fire Fire Marshal Total PUBLIC WORKS Administration Streets Drainage Water & Sewer Admin-Operations Water Operations Sewer Operations Total COMMUNITY DEVELOPMENT Administration Planning and Zoning Engineering General Fund Water and Sewer Fund Inspections Total COMMUNITY SERVICES Library Parks and Recreation Community Activities Total TOTAL 2.29 89-90 2.50 2.82 15.20 20.52 42.50 4.50 1.50 48.50 3.00 6,70 3.30 2.00 7.00 4.00 26.00 1.50 1.50 2.00 o.oo 3.00 8,00 10.55 9.95 0.25 20.75 123.77 ====== CITY OF FRIENDSWOOD 90-91 2.50 3.00 15,80 21.30 43.00 4.70 1.50 49.20 3.00 6.70 3.30 2.00 6.00 5.00 26.00 1.50 1.50 1.50 1.00 3,00 8,50 10.55 10.75 0.25 21.55 126.55 ------------ 91-92 2.50 3.00 15.80 21.30 43.00 6,33 1.50 50.83 3.00 6. 70 3.30 2.006,00 5.00 26.00 1.50 1.50 1.50 1.00 3.00 8.50 11.00 10.75 0.25 22.00 128.63 ------------ ANNUAL BUDGET CLASSIFICATION BY POSITION Grade 1 (no grade 1) Grade 2 (no grade 2) Grade 3 (Range 852 -1524 mo.) Laborer I Grade 4 (Range 894 -1600 mo.) Clerk I Grade 5 (Range 939 -1680 mo.) Truck Driver Equipment Operator I Plant Operator I Laborer II Maintenance Worker I Utility Maintenance Worker I Grade 6 (Range 986 -1765 mo.) Meter Reader I Animal Control Officer I Workorder/Serviceman I Clerk II Grade 7 (Range 1035 -1853 mo.) Accounting Clerk Secretary I Truck Driver II Equipment Operator II Plant Operator II Laborer III Maintenance Worker II Utility System Operator Utility Equipment Operator Utility Maintenance Worker II Grade 8 (Range 1087 -1954 mo.) Receptionist/Secretary I Animal Control Officer II Meter Reader I Workorder/Serviceman II Clerk III Utility Superintendent Secretary I 2.30 Grade 9 (Range 1141 -2166 mo.) Clerk/Secretary I Mechanic I Accounting Clerk II Secretary II Equipment Operator III Truck Driver III Plant Operator III Draftsman I Grade 10 (Range 1198 -2145 mo.) Foreman I Fire Fighter I Dispatcher I Library Associate I Receptionist/Secretary II Workorder/Serviceman III Meter Reader III Animal Control Officer III Grade 11 (Range 1258 -2484 mo.) Dept. Supervisor/Coordinator I Clerk/Secretary II Mechanic II Accounting Clerk III Secretary III Draftsman II Grade 12 (Range 1321 -2459 mo.) Assistant to Department Head I Public Works Specialist Library Specialist I . Building Official I Dispatcher II Foreman II Mechanical Maintenance Worker Fire Fighter II Library Associate II Receptionist/Secretary III Code Enforcement Officer Utilities Maintenance Superv. Grade 13 (Range 1387 -2483 mo.) Dept. Supervisor/Coordinator II Mechanic III Clerk/Secretary III Draftsman III CITY OF FRIENDSWOOD ANNUAL BUDGET CLASSIFICATION BY POSITION Grade 14 (range 1456 -2607 mo.) Assistant to Department Head II Library Specialist II Building Official II Dispatcher III Fire Fighter III Foreman III Library Associate III Systems Operator Co-Ordinator Grade 15 (range 1529 -2737 mo.) mo) Department Supervisor/ Coordinator III Utilities Supervisor Development Streets Superintendent Grade 16 (range 1605 -2874 mo.) Recreation Assistant to Department Head III Library Specialist III Building Official III Engineer Technical Assistant Grade 17 (range 1686 -3018 mo.) Finance Officer Grade 18 (range 1770 -3169 mo.) Patrolman I Paramedic Grade 19 (range 1859 -3327 mo.) Patrolman II Grade 20 (range 1952 -3494 mo.) Corporal Patrolman III Grade 21 (range 2049 -3668 mo.) Sergeant I Investigator I Utilities Superintendent Grade 22 (range 2152 -3852 mo.) Sergeant II Investigator II 2.31 Grade 23 (range 2259 -4404 mo.) Lieutenant I Grade 24 (ran ge 2372 -4247 mo.) Lieutenant II Grade 25 ( range 2491 -4459 mo.) Captain of Police DEPARTMENT HEADS (range 2600-5292 City Manager Director of Public Works Director of Community Director of Library Services Director of Finance Director of Parks and Chief of Police Fire Marshal City Secretary CITY OF FRIENDSWOOD ANNUAL BUDGET TRANSFERS FROM OTHER FUNDS 90-91 89-90 I AMENDED I 90-91 I 91-92ACTUAL I BUDGET I FORECAST I PROPOSED GENERAL FUND: Parks and Recreation Fund 1,984 0 0 0 Fine Arts Fund 1,061 0 0 0 Fire/EMS Donation Fund 0 35,000 35,000 0 Water and Sewer Fund 348,748 1,125,913 1,125,913 997,040 Contingency Fund 95 989 0 0 0 TOTAL 447,782 1,160,913 1,160,913 997,040 SWIMMING POOL FUND: General Fund 39,818 42,684 54,312 68,289 TOTAL 39,818 42,684 54,312 68,289 CONTINGENCY FUND: General Fund 98.150 0 0 0 TOTAL 98 150 0 0 0 EMERGENCY RESERVE FUND: General Fund 165,540 186,658 151,349 59 900 TOTAL 165,540 186,658 151,349 59 900 FIRELEMS DONATION FUND: General Fund 0 0 0 50,621 TOTAL 0 0 0 50 621 ---··- WATER AND SEWER CONSTRUCTION FUND: Water and Sewer Fund 467,696 314,519 314,519 51,510 CIP/Impact Fee Fund 0 66,586 66,586 62,353 TOTAL 467,696 381,105 381,105 113,863 2.32 CITY OF FRIENDSWOOD ANNUAL BUDGET TRANSFERS FROM OTHER FUNDS 89-90ACTUAL 90-91 AMENDED BUDGET SURFACE WATER CONSTRUCTION FUND: CIP/Impact Fee Fund TOTAL 0 0 8,781 8,781 CENTRAL SERVICE AREA CONSTRUCTION FUND: Impact Fee Fund TOTAL WATER AND SEWER REVENUE DEBT SERVICE FUND: Water and Sewer Fund CIP/Impact Fee Fund TOTAL CAPITAL PROJECTS FUND: General Fund Contingency Fund TOTAL CAPITAL FACILITY FUND: General Fund Capital Projects Fund TOTAL GRAND TOTAL 186 186 393,750 0 393,750 239,839 16,000 255,839 31,350 0 31,350 1,900 I 111 2.33 47,908 47,908 198,400 360,986 559,386 444,045 0 444,045 10,011 17,105 27,116 2,858,596 CITY OF FRIENDSWOOD 90-91FORECAST 8,781 8,781 47,908 47,908 198,400 360,986 559,386 438,665 0 438,665 10,011 17,105 27,116 2,829,535 91-92 PROPOSED 742 742 126,247 126,247 264,924 299,699 564,623 505,139 0 505,139 38,100 0 38,100 2,524,564 ANNUAL BUDGET (This page intentionally left blank.) 2.34 CITY OF FRIENDSWOOD ANNUAL BUDGET GENERAL FUND 90-9189-90 Amended 90-91 91-92Actual Budget Forecast Budget REVENUES Taxes General Property 3,506,988 3,343,264 3,426,000 3,528,712 Sales 689,576 650,000 730,000 735,000 Franchise 419,062 408,400 463,993 449,000 Mixed Drink Tax 751 800 2,525 1,500 Charges for Services 595,244 602,380 730,376 871,219 Permits, Licenses, and Fees 227,930 170,442 260,159 207,831 Fines and Forfeitures 166,982 193,481 162,575 166,800 Donations 3,497 2,600 1,219 200 Intergovernmental 50,984 28,806 31,450 33,463 Interest 157,641 97,245 140,195 120,825 Other 47,703 25,385 39,620 10,725 ------------------------------------ Total Revenues 5,866,358 5,522,803 5,988,112 6,125,275 EXPENDITURES General Government Mayor and Council 17,424 17,202 21,281 19,412 City Secretary 94,477 103,034 108,956 126,244 City Manager 103,639 171,569 170,997 169,720 Finance Administration/Accounting 194,699 252,461 253,689 270,493 Municipal Court 72,667 114,318 97,925 116,634 Data Processing 200,517 270,858 241,372 173,584 Administration 660,214 336,751 301,583 332,960 ------------------------------------ Total General Government 1,343,637 1,266,193 1,195,803 1,209,047 Public Safety Police 1,465,668 1,700,499 1,716,297 1,847,911 Communications 174,325 227,370 232,378 207,762 Emergency Management 32,356 12,633 13,124 16,601 Animal Control 59,036 67,965 66,333 65,968 Fire 359,580 561,197 577,329 379,257 Fire Marshal 56,286 73,571 87,699 66,059 ------------------------------------ Total Public Safety 2,147,251 2,643,235 2,693,160 2,583,558 Public Works Administration 102,448 117,364 125,523 125,479 St1·eets 402,637 521,705 523,293 529,473 Drainage 98,985 116,802 119,430 121,256 Sanitation 592,819 585,735 700,030 830,950 ------------------------------------ Total Public Works 1,196,889 1,341,606 1,468,276 1,607,158 3.1 CITY OF FRIENDSWOOD ANNUAL BUDGET GENERAL FUND EXPENDITURES (continued) Community Development Administration Planning and Zoning Engineering Inspection Total Community Development Community Services Library Parks and Recreation Building Operations Community Activities Health Services Total Community Services Total Expenditures REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Operating Transfers In Operating Transfers Out Contingency Reserve for Park Enhancements Total Other Financing Sources (Uses) REVENUES AND OTHER SOURCES OVER (UNDER) EXPENDITURES ADD FUND BALANCE, 10/1 FUND BALANCE, 9/30 89-90Actual 56,609 49,134 86,484 82,991 ------ 275 , 218 258,199 291,132 197,260 13,635 38,000 ·------- 798, 226 90-91Amended Budget 69,496 57,461 46,944 114,122 ------- 288, 023 283,220 384,655 221,459 12,716 38,000 ·------- 940, 050 90-91Forecast 70,293 57,978 44,698 113,319 ------- 286, 288 290,175 405,377 224,394 14,792 39,950 ·------- 974, 688 91-92Budget 80,033 61,727 64,818 117,747 ------- 324, 325 315,177 371,889 209,626 15,989 46,450 ·------- 959, 131 5,761,221 6,479,107 6,618,215 6,683,219 105,137 (956,304) (630,103) (557,944) 447,782 (574,697) (126,915) (2 1,778) 562,675 ------- 540, 897 3.2 1,160,913 (683,398) (2,598) 474,917 (481,387) 540,897 ------ 59 ,510 --------- 1,160,913 (654,337) (2,598) 503,978 (126,125) 540,897 ------- 414, 772 997,040 (722,049) (125,000) 149,991 (407,953) 414,772 6,819 CITY OF FRIENDSWOOD ANNUAL BUDGET SWIMMING POOL FUND REVENUES Pool Fees Swimming Lessons Contract Pool Fees Vending Machine Revenues Interest Other Total Revenues EXPENDITURES Community Services Swimming Pool Operations Improvements Total Expenditures REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Operating Transfers In Total Other Financing Sources (Uses) REVENUES AND OTHER SOURCES OVER (UNDER) EXPENDITURES ADD FUND BALANCE, 10/1 FUND BALANCE, 9/30 89-90Actual 11,464 68 833 1,911 1,342 77 --------- 15,695 57,790 3,246 90-91Amended Budget 11,500 750 200 1,500 716 0 --------- 14,666 60,492 2,400 90-91Forecast 10,040 0 400 1,700 729 0 --------- 12,869 69,158 2,352 91-92Budget 12,420 0 1,720 2,000 740 0 --------- 16,880 64,169 21,000 ------------------------------------ 61,036 62,892 71,510 85,169 (45,341) (48,226) (58,641) (68,289) 39,818 42,684 54,312 68,289 ------------------------------------ 39,818 42,684 54,312 68,289 (5,523) (5,542) (4,329) 0 9,852 4,329 4,329 0 ---------------------------------------- 4,329 (1,213) 0 ========== ========== ========== ---------- 3.3 CITY OF FRIENDSWOOD ANNUAL BUDGET POLICE INVESTIGATION FUND 90-9189-90 Amended 90-91 91-92 Actual Budget Forecast Budget REVENUES Intergovernmental 0 0 253 0 Interest 1,188 586 393 0 Other 2,424 0 0 0 ------------------------ Total Revenues 3,612 586 646 0 EXPENDITURES Public Safety Police Special Operations 5,786 12,065 12,125 0 ------------------------ Total Expenditures 5,786 12,065 12,125 0 REVENUES OVER (UNDER) EXPENDITURES (2,174) (11,479) (11,479) 0 ADD FUND BALANCE, 10/1 13,653 11,479 11,479 0 ------------------------ FUND BALANCE, 9/30 11,479 0 0 0 ------------------------------------------ 3.4 CITY OF FRIENDSWOOD ANNUAL BUDGET CONTINGENCY FUND REVENUES Interest Total Revenues EXPENDITURES Total Expenditures REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Operating Transfers In Operating Transfers Out Total Other Financing Sources (Uses) REVENUES AND OTHER SOURCES OVER (UNDER) EXPENDITURES ADD FUND BALANCE, 10/1 FUND BALANCE, 9/30 90-91 89-90 Amended Actual Budget 1,850 0 -------------------- 1,850 0 90-91 91-92 Forecast Budget 0 0 -------------------- 0 0 0 0 0 0 ------------------------------ ---------- 0 1,850 98,150 (111,989) 0 0 0 0 -------------------- (13,839) 0 (11,989) 0 11,989 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ---------------------------------------- 0 0 0 0 ========== =----------------------------- Note: This fund discontinued in 1990-1991 and contingency reserves budgeted in General Fund. 3.5 CITY OF FRIENDSWOOD ANNUAL BUDGET EMERGENCY RESERVE FUND REVENUES Interest Total Revenues EXPENDITURES Total Expenditures REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Operating Transfers In Emergency Operating Reserves Total Other Financing Sources (Uses) REVENUES AND OTHER SOURCES OVER (UNDER) EXPENDITURES ADD FUND BALANCE, 10/1 FUND BALANCE, 9/30 90-9189-90 Amended Actual·Budget 26,353 0 -------------------- 26,353 0 90-91 91-92Forecast Budget 34,274 40,100 -------------------- 34,274 40,100 0 0 0 0 0 0 26,353 0 165,540 186,658 (200,000) (200,000) (34,460) (8,107) 22,484 ------ 14, 377 (13,342) (13,342) 14,377 1,035 0 0 34,274 40,100 151,349 59,900 (200,000) (100,000) (48,651) (14,377) 14,377 0 (40,100) 0 0 0 ========== ========== ----------..... ------- 3.6 CITY OF FRIENDSWOOD ! REVENUES Mowing Revenues Interest Total Revenues EXPENDITURES Community Development Inspections Total Expenditures REVENUES OVER (UNDER) EXPENDITURES ADD FUND BALANCE, 10/1 FUND BALANCE, 9/30 ANNUAL BUDGET MOWING FUND 89-90Actual 7,534 1,392 ------ 8,926 6,505 6,505 2,421 5,692 ------ 8,113 ------------ 3.7 90-91Amended Budget 4,000 265 ------ 4,265 7,880 7,880 (3,615) 8,113 ------ 4,498 ------------ CITY OF FRIENDSWOOD 90-91Forecast 8,000 2,059 ------ 10,059 7,880 7,880 2,179 8,113 ------ 10,292 ------------ 91-92Budget 8,000 1,550 ------ 9,550 7,880 7,880 1,670 10,292 ------ 11,962 ====== ANNUAL BUDGET PARKS AND RECREATION FUND 90-9189-90 Amended 90-91 91-92ActualBudget Forecast Budget REVENUES Interest 241 0 0 0 ------------------------ Total Revenues 241 0 0 0 EXPENDITURES Community Services Parks and Recreation Parks Operations Leavesly Park 4,200 0 0 0 ------------------------ Total Expenditures 4,200 0 0 0 REVENUES OVER (UNDER) EXPENDITURES (3,959) 0 0 0 OTHER FINANCING SOURCES (USES) Operating Transfers Out (1,984) 0 0 0 ------------------------ Total Other Financing Sources (Uses) (1,984) 0 0 0 REVENUES AND OTHER SOURCES OVER (UNDER) EXPENDITURES (5,943) ADD FUND BALANCE, 10/1 5,943 0 0 0 ------------------------ FUND BALANCE, 9/30 0 0 0 0 ------====== ====== ------------------ NOTE: This fund discontinued in 1990-1991, 3.8 CITY OF FRIENDSWOOD ANNUAL BUDGET SWIMMING POOL HEATER DONATION FUND 90-9189-90 Amended 90-91 91-92Actual Budget Forecast Budget REVENUES Donations 0 0 0 0 Interest 166 77 160 160 ------------------------ Total Revenues 166, 77 160 160 EXPENDITURES Community Services Swimming Pool 0 0 0 0 ------------------------ Total Expenditures 0 0 0 0 REVENUES OVER (UNDER) EXPENDITURES 166 77 160 160 ADD FUND BALANCE, 10/1 1,886 2,052 2,052 2,212 ------------------------ FUND BALANCE, 9/30 2,052 2,129 2,212 2,372 ------------------------------------------------ ' 3.9 CITY OF FRIENDSWOOD ANNUAL BU DGET FRIENDSWOOD FINE ARTS COUNCIL FUND REVENUES Interest Total Revenues EXPENDITURES Community Services Community Activities Fine Arts Programs Total Expenditures REVENUES OVER (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Operating Transfers Out Total Other Financing Sources (Uses) REVENUES AND OTHER SOURCES OVER (UNDER) EXPENDITURES ADD FUND BALANCE, 10/1 FUND BALANCE, 9/30 89-90Actual 0 0 0 0 0 (1,061) (1,061) (1,061) 1,061 0 ------------ 90-91Amended Budget 0 0 0 0 0 0 0 0 0 0 ====== 90-91Forecast 0 0 0 0 0 0 0 0 0 0 ====== NOTE: This fund discontinued in 1990-1991 and the fine arts programs budgeted in General Fund. 3 .10 CITY OF FRIENDSWOOD 91-92Budget 0 0 0 0 0 0 0 0 0 0 ====== ANNUAL BUDGET FIRE/EMS DONATION FUND 90-9189-90 Amended 90-91 91-92ActualBudget Forecast Budget REVENUES Donations 51,793 47,000 50,000 50,000 Interest 1,187 210 1,750 1,100 Sale of Assets 0 0 2,300 0 ------------------------- Total Revenues 52,980 47,210 54,050 51,100 EXPENDITURES Public Safety Fire-City Administration 20,648 38,500 39,603 113,500 ------------------------- Total Expenditures 20,648 38,500 39,603 113,500 REVENUES OVER (UNDER) EXPENDITURES 32,332 8,710 14,447 (62,400) OTHER FINANCING SOURCES (USES) Operating Transfers In 0 0 0 50,621 Operating Transfers Out 0 (35,000) (35,000) 0 ------------------------- Total Other Financing Sources (Uses) 0 (35,000) (35,000) 50,621 REVENUES AND OTHER SOURCES OVER (UNDER) EXPENDITURES 32,332 (26,290) (29,553) (11,779) ADD FUND BALANCE, 10/1 0 32,332 32,332 11,779 ------------------------- FUND BALANCE, 9/30 32,332 6,042 11,779 0 ------====== ====== ======= ------ 3.11 CITY OF FRIENDSWOOD ANNUAL BUDGET TAX.DEBT SERVICE FUND REVENUES Taxes General Property Interest Total Revenues EXPENDITURES Debt Service Tax and Revenue Bonds Principal Interest Paying Agent Fees Total Tax and Revenue Bonds Certificates of Obligation Principal Interest Paying Agent Fees Total Certificates of Obligations Capital Leases Pearland Contract Total Expenditures REVENUES OVER (UNDER) EXPENDITURES ADD FUND BALANCE, 10/1 FUND BALANCE, 9/30 89-90Actual 1,050,144 30,968 90-91Amended Budget 1,224,307 17,901 1,081,112 1,242,208 670,000 556,550 1,767 715,000 514,106 3,000 90-91Forecast 1,254,343 22,143 91-92Budget 1,292,731 21,500 1,276,486 1,314,231 715,000 514,106 2,000 790,000 466,088 2,000 1,228,317 1,232,106 1,231,106 1,258,088 35,000 15,284 59 35,000 12,353 200 50,343 47,553 19,583 14,186 6,354 7,000 35,000 12,353 200 40,000 9,212 200 47,553 49,412 14,186 0 9,972 10,000 1,304,597 1,300,845 1,302,817 1,317,500 (223,485) (58,637) (26,331) (3,269) 280,793 57,308 57,308 30,977 57,308 (1,329) 30,977 27,708 ------------------------------------ 3.12 CITY OF FRIENDSWOOD ANNUAL BUDGET COMBINED WATER AND SEWER FUND 90-9189-90 Amended 90-91 91-92ActualBudget Forecast Budget OPERATING REVENUES Water Revenues 2,409,020 2,271,901 2,219,955 2,278,000 sewer Revenues 1,015,005 1,041,740 1,044,552 1,016,000 Other Revenues: 47,697 26,944 44,393 49,500 ------------------------------------ Total Operating Revenues 3,471,722 3,340,585 3,308,900 3,343,500 OPER ATING EXPENSES Finance 145,440 182,004 192,209 189,954 Insurance 72,586 11,600 7,299 9,087 Public Works 1,436,175 2,023,212 2,012,658 2,026,393 Community Development 34,174 49,752 49,071 49,645 ------------------------------------ Total Operating Expenses 1,688,375 2,266,568 2,261,237 2,275,079 OPERATING INCOME 1,783,347 1,074,017 1,047,663 1,068,421 NON-OPERATING REVENUES (EXPENSES) Contributed Capital 305,508 195,683 332,529 337,349 Interest Revenue 164,389 56,483 122,360 84,000 Sale of Assets 17,475 0 0 56,504 Rental Revenue 1,050 1,050 1,050 1,050 Operating Transfers In (Out) (348,748)(1,125,913)(1,125,913) (997,040) ------------------------------------ Total Non-Operating 139,674 (872,697) (669,974) (518,137) Revenues (Expenses) OTHER FINANCING ACTIVITIES Capital Improvements Water 751,686 958,041 520,170 548,159 Sewer 29,774 527,802 353,921 442,600 Debt Service Principal Retirement 130,000 220,000 220,000 235,000 Interest Expense 366,275 353,994 353,994 337,954 Pa ying Agent Fees 2,138 2,500 2,500 2,100 Total Other ------------------------------------ Financing Activities 1,279,873 2,062,337 1,450,585 1,565,813 NET INCOME 643,148 (1,861,017)(1,072,896)(1,015,529) ADD RETAINED EARNINGS, 10/1 1,488,161 2,131,309 2,131,309 1,058,413 RETAINED EARNINGS, 9/30 2,131,309 270,292 1,058,413 42,884 =======-= ------------------========= 3.13 CITY OF FRIENDSWOOD ANNUAL BUDGET WATER AND SEWER FUND 90-9189-90 Amended 90-91 91-92ActualBudget Forecast Budget OPERATING REVENUES Water Revenues 2,409,020 2,271,901 2,219,955 2,278,000 Sewer Revenues 1,015,005 1,041,740 1,044,552 1,016,000 Other Revenues Sale of Water Meters 27,830 17,000 25,000 25,000 Penalty 6,428 6,000 15,300 23,500 Miscellaneous 13,439 3,944 4,093 1,000 ------------------------------------ Total Operating Revenues 3,471,722 3,340,585 3,308,900 3,343,500 OPERATING EXPENSES Finance Accounting 145,440 168,404 168,867 182,054 Data Processing 0 13,600 23,342 7,900 Insurance 72,586 11,600 7,299 9,087 Public Works Water Operations 585,738 1,017,643 1,012,861 1,010,607 Sewer Operations 788,821 927,596 921,321 929,960 Operation Administration 61,616 77,973 78,476 85,826 Community Development Engineering 34,174 49,752 49,071 49,645 ------------------------------------ Total Operating Expenses 1,688,375 2,266,568 2,261,237 2,275,079 OPERATING INCOME 1,783,347 1,074,017 1,047,663 1,068,421 NON-OPERATING REVENUES (EXPENSES) Interest Revenue 47,284 15,475 27,426 23,100 Sale of Equipment 17,475 0 0 0 Rental Revenue 1,050 1,050 1,050 1,050 Operating Transfers In/(Out) (1,210,194)(1,638,832) (l,638,832)(1,313,474) Total Non-Operating ------------------------------------ Revenues (Expenses) (1,144,385)(1,622,307) (1,610,356)(1,289,324) NET INCOME 638,962 (548,290) (562,693) (220,903) ADD RETAINED EARNINGS, 10/1 145,419 784,381 784,381 221,688 ------------------------------------ RETAINED EARNINGS, 9/30 784,381 236,091 221,688 785 ------------------------------------------------------3.14 CITY OF FRIENDSWOOD ANNUAL BUDGET WATER AND SEWER CONSTRUCTION FUND 90-9189-90 Amended 90-91 91-92ActualBudget Forecast Budget NON-OPERATING REVENUES Co ntributed Capital Developer 0 0 0 56,504 Interest Revenue 44,342 13,572 44,801 26,500 Sale of Land, Easements and Right-of-Way 0 0 0 56,504 Operating Transfers In 467,696 381,105 381,105 113,863 ------------------------------------ Total Non-Operating Revenues 512,038 394,677 425,906 253,371 CAPITAL FINANCING ACTIVITIES Capital Improvements Public Works: Water 52,446 624,885 457,391 300,421 Sewer 29,588 479,894 318,519 316,100 Total Capital --------- --------- ------------------ Financing Activities 82,034 1,104,779 775,910 616,521 NET INCOME 430,004 (710,102) (350,004) (363,150) ADD RETAINED EARNINGS, 10/1 283,150 713,154 713,154 363,150 ------------------------------------ RETAINED EARNINGS, 9/30 713,154 3,052 363,150 0 ========= =======-= ========= -======== 3.15 CITY OF FRIENDSWOOD ANNUAL BUDGET SURFACE WATER CONSTRUCTION FUND 90-9189-90 Amended 90-91 91-92ActualBudget Forecast Budget NON-OPERATING REVENUES Contributed Capital Customer Donations 0 0 25 0 Interest Revenue 41,535 19,574 15,809 8,000 Operating Transfers In 0 8,781 8,781 742 ------------------------------------ Total Non-Operating Revenues 41,535 28,355 24,615 8,742 CAPITAL FINANCING ACTIVITIES Capital Improvements Public Works Water 699,240 333,156 62,779 247,738 Total Capital ------------------------------------ Financing Activities 699,240 333,156 62,779 247,738 NET INCOME (657,705) (304,801) (38,164) (238,996) ADD RETAINED EARNINGS, 10/1 962,506 304,801 304,801 266,637 ------------------------------------ RETAINED EARNINGS, 9/30 304,801 0 266,637 27,641 ------------------------------------------------------------------------ 3.16 CITY OF FRIENDSWOOD ANNUAL BUDGET CENTRAL SERVICE AREA CONSTRUCTION FUND 90-9189-90 Amended 90-91 91-92ActualBudget Forecast Budget NON-OPERATING REVENUES Operating Transfers In 186 47,908 47,908 126,247 ------------------------------------ Total Non-Operating Revenues 186 47,908 47,908 126,247 CAPITAL FINANCING ACTIVITIES Capital Improvements Public Works Sewer 186 47,908 35,402 126,500 Total Capital ------------------------------------ Financing Activities 186 47,908 35,402 126,500 NET INCOME 0 0 12,506 (25 3) ADD RETAINED EARNINGS, 10/1 0 0 0 12,506 RETAINED EARNINGS, 9/30 0 0 12,506 12,253 ------------------========= ========= ========= I 3 .17 CITY OF FRIENDSWOOD ANNUAL BUDGET CIP/IMPACT FEE FUND 90-9189-90 Amended 90-91 91-92Actual Budget Forecast Budget NON-OPERATING REVENUES Contributed Capital Customer Impact Fees 305,508 195,683 332,504 280,845 Interest Revenue 10,331 0 26,405 20,100 ------------------------------------ Total Non-Operating Revenues 315,839 195,683 358,909 300,945 NON-OPERATING EXPENSES Operating Transfers Out 186 484,261 484,261 489,041 ------------------------------------ Total Non-Operating Expenses 186 484,261 484,261 489,041 NET INCOME 315,653 (288,578) (125,352) (188,096) ADD RETAINED EARNINGS, 10/1 0 315,653 315,653 190,301 ------------------------------------ RETAINED EARNINGS, 9/30 315,653 27,075 190,301 2,205 ------------====== --------------------------------------------- 3 .18 CITY OF FRIENDSWOOD ANNUAL BUDGET WATER AMO SEWER REVENUE DEBT SERVICE FUND 90-9189-90 Amended 90-91 91-92Actual Budget Forecast Budget NO N-OPERATING REVENUES Interest Revenue 20,897 7,862 7,919 6,300 Operating Transfers In 393,750 559,386 559,386 564,623 ------------------------------------ Total Non-Operating Revenues 414,647 567,248 567,305 570,923 NON-OPERATING EXPENSES AND OTHER FINANCING ACTIVITIES Debt Service Revenue Bonds Principal Retirement 130,000 130,000 130,000 135,000 Interest Expense 54,137 46,253 46,253 38,238 Paying Agent Fees 865 1,000 1,200 1,100 ------------------------------------ Total Revenue Bonds 185,002 177,253 177,453 174,338 Certificates of Obligation Principal Retirement 0 90,000 90,000 100,000 Interest Expense 312,138 307,741 307,741 299,716 Paying Agent Fees 1,273 1,500 1,300 1,000 Total Certificates of ------------------------------------ Obligation 313,411 399,241 399,041 400,716 Total Non-Operating Expenses and Other Financing Activities 498,413 576,494 576,494 575,054 NET INCOME (83,766) (9,246) (9,189) (4,131) ADD RETAINED EARNINGS, 10/1 97,086 13,320 13,320 4,131 ------------------------------------ RETAINED EARNINGS, 9/30 13,320 4,074 4,131 0 ========= ------------------------------------------------------ 3.19 CITY OF FRIENDSWOOD REVENUES Donations Interest Total Revenues EXPENDITURES Public Works Street Improvements Drainage Improvements Community Services Park Improvements Total Expenditures REVENUES OVER (UNDER) EXPENDITURES ANNUAL BUDGET CAPITAL PROJECTS FUND 90-9189-90 Amended Actual Budget 25 0 37,576 19,125 -------------------- 37,601 19,125 10,540 685,732 3,400 265,199 0 60,061 -------------------- 13,940 1,010,992 23,661 (991,867) OTHER FINANCING SOURCES (USES) Operating Transfers In Operating Transfers Out Total Other Financing Sources (Uses) REVENUES AND OTHER SOURCES OVER (UNDER) EXPENDITURES ADD FUND BALANCE, 10/1 FUND BALANCE, 9/30 255,839 444,045 0 (17,105) -------------------- 255,839 426,940 279,500 (564,927) 285,427 564,927 -------------------- 564,927 0 -===-=---------===== 3.20 CITY OF FRIENDSWOOD 90-91 91-92Forecast Budget 0 0 27,061 15,300 -------------------- 27,061 15,300 685,732 297,000 118,780 176,414 60,061 196,000 -------------------- 864,573 669,414 (837,512) (654,114) 438,665 505,139 (17,105) 0 -------------------- 421,560 505,139 (415,952) (148,975) 564,927 148,975 -------------------- 148,975 0 -------------------- I I ' I ; i j I I , i i l ' I I . I REVENUES Interest Other Total Revenues EXPENDITURES Public Facilities Building Improvements Police Fire Station ill City Hall Annex Library City Hall Public Works Total Expenditures REVENUES OVER (UNDER EXPENDITURES ANNUAL BUDGET CAPITAL FACILITY FUND 90-9189-90 Amended Actual Budget 5,545 0 146 0 -------------------- 5,691 0 38,833 20,139 0 0 5,693 0 0 5,412 13,120 22,844 0 0 -------------------- 57,646 48,395 (51,955) (48,395) Other Financing Sources (Uses) Operating Transfers In Total Other Financing Sources (Uses) REVENUES AND OTHER SOURCES OVER (UNDER) EXPENDITURES ADD FUND BALANCE, 10/1 FUND BALANCE, 9/30 31,350 27,116 -------------------- 31,350 27,116 (20,605) (21,279) 41,884 21,279 -------------------- 21,279 0 ---------------------------------------- 3.21 CITY OF FRIENDSWOOD 90-91 91-92Forecast Budget 498 0 0 0 -------------------- 498 0 24,946 11,000 0 6,000 0 8,600 5,312 0 18,635 5,000 0 7,500 -------------------- 48,893 38,100 (48,395) (38,100) 27,116 38,100 -------------------- 27,116 38,100 (21,279) 0 21,279 0 -------------------- 0 0 ---------------------------------------- REVENUES Interest Revenue Total Revenues EXPENDITURES Community Services Parks and Recreation Parks Operations ANNUAL BUDGET 1776 PARK TRUST FUND 90-9189-90 Amended Actual Budget 2,016 985 -------------------- 2,016 985 90-91 91-92Forecast Budget 1,848 1,650 -------------------- 1,848 1,650 1776 Park Improvements 0 0 15,818 0 0 0 0 Total Expenditures REVENUES OVER (UNDER) EXPENDITURES ADD FUND BALANCE, 10/1 FUND BALANCE, 9/30 2,016 12,817 ------ 14, 833 ------ 15, 818 (14,833) 14,833 0 1,848 1,650 14,833 16,681 ------------ 16 ,681 18 ,331 ========== ========== ========== =-=------- 3.22 CITY OF FRIENDSWOOD ' I Form 1.1 FISCAL YEAR 1991-1992 I 1989-1990 ANNUAL BUDGET DEPARTMENT SUMMARY DEPARTMENT: MAYOR AND COUNCIL 1990-1991 I AMENDED I 1990-1991 1 ACTUAL ,.UU.U'-' ..... ..L , ,I.; �.L"'-' tu1nr-wffl I l.'f'\o�CAST I , , I! 17,424 � 17,202 l � CITIZENS OF FRIENDSWOOD - CITY COUNCIL MAYOR PAUL SCHRADER RON RITTER MEL MEASELES EVELYN NEWMAN ED STUART HAROLD RALEY FRANK FRANKOVICR � CITY MANAGER RONALD E. COX Ll 21,281 VOLUNTEER FIRE DEPARTMENT JOHN SKIDMORE-PRESIDENT BILL WILCOX-FIRE CHIEF GREG KUNKLE- AMBULANCE CHIEF CITY SECRETARY DELORIS A, ARCHER CITY ATTORNEY OLSON & OLSON CITY OF FRIENDSWOOD PaJ:J.e 1 of 3 I 1991-1992 I PROPOSED L BUDGET I I � 19,412 ANNUAL BUDGET Form 1.2 DEPARTMENT NARRATIVE SUMMARY Page 2 of 3 DEPARTMENT: MAYOR AND COUNCIL MISSION STATEMENT: The Mission of the Council and Staff of the City of Friendswood is to provide the highest level of service at the lowest cost to the public and in a manner that warrants the highest degree of public confidence in our integrity and efficiency. DESCRIPTION: The Mayor and City Councilmembers serve as the elected representatives of the citizens of Friendswood. The Council establishes programs, policies and priorities for safe., efficient and equitable operation of the City. The most significant programs are set during the annual budget review process. HIGHLIGHTS OF PROPOSED BUDGET AND OPERATIONAL TRENDS: The Mayor and Council members are volunteers who serve without compensation. Principal budget appropriations in this portion of the budget are associated with education and efforts to promote Friendswood interests. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE 89-90 90-91 91-92 Mayor 1.00 1.00 1.00 Councilmember, Position 1 1.00 1.00 1.00 Councilmember, Position 2 1.00 1.00 1.00 Councilmember, Position 3 1.00 1.00 1.00 Councilmember, Position 4 1.00 1.00 1.00 Councilmember, Position 5 1.00 1.00 1.00 Councilmember, Position 6 1.00 1.00 1.00 4.2 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Page 3 of 3 FUND DEPT PROG FISCAL YEAR DEPARTMENT 1991-1992 MAYOR AND COUNCIL 90-91 I 89-90 \AMENDED\90-91 I ACTUAL I PROGRAM/ACTIVITY ADMINISTRATION 01 01 01 I 91-92 I90-91 I DEPT l<------1991-1992 BUDGET----->\ ITEM I ACTUAL I BUD GET\ AUG \ FORECAST! REQUEST\ CONTIN-\NEW OPER -\ TOTAL I EXP ENDITURES: Personnel 0 28 28 Supplies 881 450 3,176 Maintenance 0 0 0 Services 16,543 16,724 15,455 Capital 0 0 0------ TOTAL 17,424 REVENUE: TOTAL PERSONNEL: Elected Officials WORKLOAD INDICATORS: 17,202 Regular Council meetings Special/workshop Council meetings Ordinances adopted Resolutions adopted 18,659 28 30 3,164 1,375 11 0 18,078 18,007 0 0 21,281 19,412 4.3 CITY OF FRIENDSWOOD I UATION 30 1,375 0 18', 007 0 19,412 89-90 ACTUAL 7 I ATIONS I PROPOSED\ 0 30 0 1,375 0 0 0 18,007 0 0 0 19,412 90-91 I 91-92 IFORECAST! PROPOSED\ 7 40 35 46 58 7 40 35 46 58 ANNUAL BUDGET Form 1.1 DEPARTMENT SUMMARY Pa51e 1 of 13 FISCAL YEAR DEPARTMENT: 1991-1992 CITY SECRETARY I I 1990-1991 I I 1991-1992 1989-1990 I AMENDED I 1990-1991 I PROPOSED ACTUAL I BUDGET I FORECAST I BUDGET Ii 94,477 I i 103,034 I � 108,956 I i 126,244 MAYOR AND CITY COUNCIL CITY SECRETARY DELORIS A. ARCHER PART-TIME CLERK -ELIZABETH AYERS ASSISTANT TO CITY SECRETARY SYLVIA SANTOS _4_._4 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 1.2 DEPARTMENT NARRATIVE SUMMARY Page 2 of 13 DEPARTMENT: CITY SECRETARY MISSION STATEMENT: Continue to develop sound management practices to provide continued progress, and to fulfill responsibilities to the community, the Mayor and Councilmembers and to city staff. DESCRIPTION: Provide information, as reques ted, regarding operation of the city to the community as a whole, the Mayor and Councilmembers and to city staff. Maintain custody of all municipal records, administer records management program, recommend rules and regulations to be adopted by ordinances to protect the safety and security of the municipal records. Attend and record the minutes of all official meetings of cou ncil; attest to all instruments requiring execution. Conduct and coordinate city election and tabulation services. Activities also include coordinating the appointments of boards; commissioning the publication of official notices of the city; issuing certain licenses and permits; coordinating updates to the Friendswood code of ordinances; and other duties and responsibilities that may be required. HIGHLIGHTS OF PROPOSED BUDGET AND OPERATIONAL TRENDS: Recodification of Ordinances -To recodify the Code of Ordinances that were adopted in 1974, providing for the analyzability of all existing ordinances of general and permanent nature. Election Services -To provide the citizens of Friend swood the process to exercise their const itutional right to vote and have that vote accurately counted in accordance with the State of Texas Election Laws and the charter of the City of Friendswood. Records Management -To create standardized storage areas which will be an integral part of the records management program for an efficient, economical and effective control over the creation, distribution, organization, maintenance, use and disposition of all city records through a comprehensive system of integrated procedures for the management of records for their ultimate disposition. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE City Secretary Assistant to City Secretary Part-time Secretary 4.5 89-90 1.00 1.00 .50 CITY OF FRIENDSWOOD 90-91 91-92 1.00 1.00 1.00 1.00 .50 .50 ANNUAL BUDGET Form L3 DEPARTMENT FISCAL SUMMARY DEPARTMENT: FISCAL YEAR 1991-1992 CITY SECRETARY ITEM EXPENDITURES BY CATEGORY: Personnel Supplies Maintenance Services and Other Charges Capital TOTAL EXPENDITURES BY PROGRAMLACTIVITY: Administration Election Services Records Management TOTAL REVENUE BY PROGRAMLACTIVITY: Administration Election services TOTAL PERSONNEL BY PROGRAMLACTIVITY Administration Election Services Records Management TOTAL 89-90 ACTUAL 65,489 2,892 1,555 19,748 4,793 94,477 85,976 8,501 0 94 ,477 50 500 550 -- 2.50 .00 .00 2.50 4.6 90-91 AMENDED BUDGET 78,873 2,725 2,030 19,294 112 103,034 95,673 6,361 1,000 103,034 0 1,350 1,350 2.50 .00 .00 2.50 CITY OF FRIENDSWOOD Pa _g:e 3 of 13 90-91 FORECAST 82,312 2,850 3,205 19,263 1,326 108,956 97,370 10,586 1,000 108,956 100 3,050 3,150 2.50 .oo .00 2.50 91-92 PROPOSED 88,024 2,975 3,880 26,270 ---2.., 095 126,244 110,894 9,350 _§_,_ 000 126,244 50 l,_350 1,400 2.50 .oo .00 2.50 . I Form 2.1 FISCAL YEAR DEPARTMENT 1991-1992 CITY SECRETARY \CONTACT PERSON: Deloris Archer ANNUAL BUDGET PROGRAMLACTIVITY SUMMARY PROGRAM/ACTIVITY ADMINISTRATION \EXT: I 1990-1991 I I 1989-1990 I AMENDED I 1990-1991 I �CTUAI, I BUDGET_ l_J"ORE<::l\STI I i 85,976 I i 95,673 I i 97,370 4.7 CITY OF FRIENDSWOOD Pa.9.e 4 of 13 FUND DEPT PROG 01 03 01 (713)482-3323 I 1991-1992I PROPOSED I BUDGET I i 110,894 ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Pag:e 5 of 13 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 CITY SECRETARY ADMINISTRATION 01 03 01 90-91 I 90-91 I I 91-92 I89-90 I AMENDED I ACTUAL I 90-91 I DEPT l<------1991-1992 BUDGET----->! ITEM I ACTUAL I BUDGET I AUG I FORECAST\ REQUEST I CONTIN-\NEW OPER-\ TOTAL I EXPENDITURES: Personnel 65,489 77,954 Supplies 2,892 2,725 Maintenance 1,555 1,700 Services 11,247 13,294 Capital ___..!,793 0 TOTAL 85,976 95,673 REVENUE: Agenda Subscription Fees 50 0 TOTAL 50 0 TOTAL PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: 68,107 2,727 3,030 9,631 0 83,495 100 100 Regular council meetings attended Special/workshop Council meetings attended Ordinances adopted Resolutions adopted Legal documents filed with county clerks City Council packets prepared Legal notices published 80,918 90,175 2,708 2,825 2,875 3,550 10,869 22,370 0 700 97,370 119,620 100 50 100 50 4.8 CITY OF FRIENDSWOOD I UATION 87,099 2,825 3,550 10,920 0 104,394 89-90 ACTUAL 2.00 .50 50 50 I ATIONS I PROPOSED\ 00 87,099 00 2,825 00 3,550 6,500 17,420 0 0 6,500 110,894 0 50 0 50 90-91 I 91-92 I FORECAST\ PROPOSED\ 2.00 .50 40 35 46 58 126 75 172 2.00 .50 40 35 46 58 126 75 172 Form 2.5 X NEW OPERATION ANNUAL BUDGET DECISION UNIT Page 6 of 13 CAPITAL FISCAL YEAR DEPARTMENT 1991-1992 CITY SECRETARY PROGRAM/ACTIVITY ADMINISTRATION FUND DEPT PROG 01 03 01 PURPOSE/OBJECTIVE OF THIS REQUEST: To recodify the code of ordinances that were adopted in 1974 with supplements prepared annually, to provide for analyzability of all existing ordinances of a general and permanent nature. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: To institute desired improvements within the code and to conform the provisions to current state statute. Recodification enables reclassification and reorganization of the ordinances in view of new subjects and ordinances which have been passed and incorporated into the code book through the years. ALTERNATIVE WAYS--WHY REJECTED: Continue to update ordinances one at a time on a "as determined" basis. Rejected due to the need to have a code book that is current with state statute and city charter. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Continue to work with a code book that does not reflect current state statutes and charter provisions. Continue to find ordinances that are inconsistent with current state statutes and are not enforceable. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? None. OBJECT AMOUNT FOR CODE ACCOUNT DESCRIPTION 1991-1992 7712 Recodification of Ordinances $11,000 Reduced to: $ 6,500 Fund the remaining amount in FY 92-93 4.9 j RECAP \ PERSONNEL .... '!'.---------\SUPPLIES ..... "----------\MAINTENANCE •. �--------\SERVI CE S •.... $ 6,500\CAPITAL ...•.. "----------\ TOTAL ..•..• $ 6,500 CITY OF FRIENDSWOOD Form 2.1 FISCAL YEAR DEPARTMENT 1991-1992 CITY SECRETARY \CONTACT PERSON: Deloris Archer ANNUAL BUDGET PROGRAM£ACTIVITY SUMMARY PROGRAM/ACTIVITY ELECTION SERVICES \EXT: Pa9:e 7 of 13 FUND DEPT PROG 01 03 02 (713)482-3323 I ________ _,,----------,----------'---�--------�' I I 1990-1991 ---· ·1991-1992 PR OPOSED BUDGET I 1989-1990 I AMENDED I ACTUAL I BUDGET I $ 8,so1 I $ 6,361 _$ 4.10 1990-1991 FORECAST 10,586 CITY OF FRIENDSWOOD _$ 9,350 ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS Page 8 of 13 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY ELECTION SERVICES FUND DEPT FROG 1991-1992 CITY SECRETARY PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: To provide the citizens of Friendsw ood the opportunity to exercise their constitutional right to vote. DESCRIPTION OF ACTIVITY: 01 03 To conduct all city elections as called in accordance with Texas Municipal Election Laws and charter provisions of the City of Friendswood. In addition to conducting city elections, tabulation services are provided to F.I.S.D. and C.C.D.D. on a contractual basis. HOW AND WHEN ACCOMPLISHED: City officer elections are held the first Saturday in May, run-off elections as necessary, and special elections as called in accordance with Texas laws and City charter. Tabulation services are provided to C.C.D.D. the first Saturday in May and any other subsequent elections as called. Services are provided to F.I.S.D. the second Saturday in August and any other subseque nt elections as called. All elections are held in accordance with Texas Municipal Election Laws. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE 89-90 90-91 91-92-- Included in Administration 4.11 CITY OF FRIENDSWOOD 02 ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Page 9 of 13 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 CITY SECRETARY ELECTION SERVICES 01 03 02 90-91 I 90-91 I I 91-92 I89-90 I I\MENDED I ACTUAL I 90-91 I DEPT l<------1991-1992 BUDGET----->I ITEM I ACTU AL I BUDGET I AUG I FORECAST\ REQUEST I CONTIN-INEW OPER-1 TOTAL I EXPENDITURES: Personnel 0 919 Supplies 0 0 Maintenance 0 330 Services 8,501 5,000 Capital 0 112 TOTAL 8,501 6,361 REVENUE: Tabulation Services 500 1,350 -- TOTAL 500 1,350 TOTAL PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: City elections held and tabulated Other tabulation Services 1,111 1,394 925 0 0 0 734 330 330 6,803 7,536 8,000 0 _1..r326 95 8,648 10,586 9,350 2,200 3,050 1,350 2,200 3,050 1,350 4.12 CITY OF FRIENDSWOOD I UATION 925 0 330 8,000 95 9,350 1,350 1,350 89-90ACTUAL I ATIONS 1 PROPOSED! 0 925 0 0 0 330 0 8,000 0 95 0 ...2..,. 350 0 1,350 0 l..,350 90-91 I 91-92 IFORECAST\ PROPOSED! 2 2 2 2 ii ','[ Form 2.5 FISCAL YEAR 1991-1992 ANNUAL BUDGET DECISION UNIT X CONTINUING OPERATION PROGRAM/ACTIVITY CAPITAL DEPARTMENT CITY SECRETARY ELECTION TABULATION SERVICES PURPOSE/OBJECTIVE OF THIS REQUEST: Page 10 of 13 FUND DEPT PROG 01 03 02 The city purchased an AIS 115 Ballot Tabulator for $30,000. The city entered into a five year contractual agreement with FISD and CCDD to count their voted ballots. FISD pays $850 and CCDD pays $500 per election. This agreement was intended to provide a service and to defray the cost for the machine maintenance fees and to build a capital reserve. To date, the capi tal reserve is $1,326. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: This tabulation process provides the voters of Friendswood an accurate tabulation of votes in a timely manner for all elections. This contractual agreement with FISD and CCDD provides a savings to the taxpayers and also provides the nucleus for a sound working relationship with all entities. ALTERNATIVE WAYS--WHY REJECTED: An alternative would be for the voted ballots to be transported to Galveston County Courthouse for tabulation. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: The City would incur the total cost for operation of the AIS 115 and would not be able to build a capital reserve. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Contractual agreements provide for tabulation equipment, use of the Library conference room as a Central Counting Station, Police Officers, Tabulation Supervisor and assistant, and City Secretary as manager of tabulations. OBJECT AMOUNT FOR I CODE ACCOUNT DESCRIPTION 1991-1992 I RECAP I PERSONNEL ... -1 925 4129 Regular Wages -ETS 525 I SUPPLIES ..... 4329 Overtime -ETS 280 \MAINTENANCE. -1 330 4801 Social Security 62 I SERVICES ....• 4802 TMRS Retirement 58 I CAPITAL ...•. -1 95 6815 Tabulation Equipment Maint 330 I 8997 Capital Equipment Reserves 95 I TOTAL •..... $ 1,350 _4 _,_13 CITY OF FRIENDSWOOD Form 2.1 FISCAL YEAR DEPARTMENT 1991-1992 CITY SECRETARY !CONTACT PERSON: Deloris Archer ANNUAL BUDGET PROGRAMLACTIVITY SUMMARY PROGRAM/ACTIVITY RECORDS MANAGEMENT Page 11 of FUND DEPT 01 03 IEXT: ( 713)482-3323 1---------,-1 ----,-19""9cco--.,..19""9c-c1---,-, ------�---,---. --· l�'.H-1992 I 1989-1990 I AMENDED I ACTUAL I BUDGET I $ o I $1,000 4.14 ! 1990-1991 FORECAST 1.000 CITY OF FRIENDSWOOD PROPOSED BUDGET $ 6,000 13 PROG 03 I ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Pa.9.e 12 of 13 FUND DEPT PROG FISCAL YEAR DEPARTMENT 1991-1992 CITY SECRETARY 90-91 I 89-90 \AMENDED\90-91 IACTUAL I PROGRAM/ACTIVITY RECORDS MANAGEMENT 01 03 03 I 91-92 I I 90-91 I DEPT l<------1991-1992 BUDGET----->\ ITEM I ACTUAL I BUDGET I AUG I FORECAST\ REQUEST\ CONTIN-\NEW OPER-\ TOTAL I EXPENDITURES: Personnel 0 0 Supplies 0 0 Maintenance 0 0 Services 0 1,000 Capital 0 0-- TOTAL 0 1,000 REVENUE: TOTAL PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: Conducted organizational meetings Conducted meetings for inventory 0 142 0 330 0 472 -- and analysis of stored/active files Conducted meetings for purpose of identifying files for destruction 0 0 142 150 0 0 858 850 0 5,000 1,000 6,000 4.15 CITY OF FRIENDSWOOD I UATION 0 150 0 850 0 1,000 89-90ACTUAL I ATIONS I PROPOSED\ 0 0 0 150 0 0 0 850 5,000 2.,000 5,000 6,000 90-91 I 91-92 IFORECAST\ PROPOSED\ 2 3 4 2 3 4 ANNUAL BUDGET Form 2.5 DECISION UNIT NEW OPERATION X CAPITAL --Page 13 of 13 FISCAL YEAR 1991-1992 DEPARTMENT CITY SECRETARY PROGRAM/ACTIVITY RECORDS MANAGEMENT FUND DEPT PROG 01 03 03 PURPOSE/OBJECTIVE OF THIS REQUEST: To provide for decentralized records storage areas with standardized shelving units. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: This system will create storage areas and effective control over the creation, distribution, organization, maintenance, use and disposition of all city records through a comprehensive system of integrated procedures for the management of records for their ultimate disposition . ALTERNATIVE WAYS--WHY REJECTED: An alternative would be to provide a building that meets the required fire codes and climatically controlled environment for proper record storage. Rejected due to prohibitive cost. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Continue to "stock pile" city records which is inconsistent with state statute and city ordinance. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Standardized shelving units. OBJECT CODE 8445 ACCOUNT DESCRIPTION Storage Equipment AMOUNT FOR 1991-1992 $5,000 4.16 l RECAP I PERSONNEL ... •,:_ _______ _ \SUPPLIES .... •,:_ _______ _ \MAINTENANCE •. �--------1 SERVICES ..... '!'----------\CAPITAL .•.... $:c....__.o:.5 .L..,0::..:0:..::0;...._ ___ _ \ TOTAL ...... $,:___.,:.5 .L.., 0::..:0:..::0;...._ ___ _ CITY OF FRIENDSWOOD ANNUAL BUDGET Form 1.1 DEPARTMENT SUMMARY Page 1 of FISCAL YEAR DEPARTMENT: 1991-1992 CITY MANAGER I I 1990-1991 I I 1991-1992 I 1989-1990 I AMENDED I 1990-1991 I PROPOSED ACTUAL I BUDGET I FORECAST [_ �UDGET . I I I� 103,639 I � 171,569 I � 170,997 I � 169,720 CITY MANAGER RONALD E, COX EXECUTIVE SECRETARY KATHY NICHOLS SECRETARY CATHY RAYMOND 4.17 CITY OF FRIENDSWOOD Form 1.2 FISCAL YEAR 1991-1992 MISSION STATEMENT: ANNUAL BUDGET DEPARTMENT NARRATIVE SUMMARY Pa.9.e 2 of 5 DEPARTMENT: CITY MANAGER To foster an attitude of service and excellence through encouragement, leadership, and example to Citizens, Council, and Staff. DESCRIPTION: -Provide background information for decision-making of City Council; implementdecisions and policies of the Council.-Ensure enforcement of state laws and city ordinances.-Conduct the personnel functions of the city.-Direct an nual budget preparation; monitor administration of the budget duringthe year; advise Council of the financial status and future needs of the cityand make recommendations accordingly.-Act as director of human resources for the municipal corporation.-Direct, monitor, and control operations of all city departments.-Resolve citizens' complaints.-Provide two city newsletters to all residents of the city.-Provide TML newsletters to government students at Friendswood and Clear Brookhigh schools. These programs and activities are carried out throughout the budget year through the direction of Mayor and City Council and the utilization of the talents of department heads, deputy or assistant department heads, city manager's staff, and all other employees of the city. HIGHLIGHTS OF PROPOSED BUDGET AND OPERATIONAL TRENDS: The City Manager's office provides a wide range of varied activities. Specialty areas include personnel record keeping and recruitment for all vacant positions. In addition, the personnel policies and pay plan are to be updated. Long-range impacts in this area will be partially dictated by recently adopted Disabilities Act. More generally, the office will continue to become a pivotal point between the public, City Council, and staff. City Council and staff development is a long-term goal. To better assist in these areas, a need may develop for an intern or administrative assistant position to do relevant and special projects to enhance information and implement objectives. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE 89-90 90-91 91-92--- City Manager 1.00 1.00 1.00 Executive Secretary 1.00 1.00 1.00 Receptionist/Secretary .50 * 1.00 1.00 Part-time Secretary .32 .oo .oo *Full-time position shared with Parks and Recreation. 4.18 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS Page 3 · of 5 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY NEWSLETTER FUND DEPT PROG 1991-1992 CITY MANAGER 01 02 PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: Provide the citizens of Friendswood with an informational newsletter two times a year. DESCRIPTION OF ACTIVITY: The newsletter will be mailed to all addresses within the city limits of Friendswood (approximately 8,500) two times a year to keep citizens informed of important issues affecting the city. Subject matter will be solicited from department heads, City Manager, and Mayor and Council. The master copy will be prepared in-house; the copies run and folded at a commercial printer; labels attached in-house and prepared for mailing in-house. HOW AND WHEN ACCOMPLISHED: The newsletter will be prepared by City Manager's secretary, data processing operator, and outside commercial printer twice a year. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE 89-90 90-91 91-92 None. 4 .19 CITY OF FRIENDSWOOD 01 ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Page 4 of 5 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 CITY MANAGER ADMINISTRATION 01 02 01 90-91 I 90-91 I I 91-92 I I 89-90 I AMENDED I ACTUAL I 90-91 I DEPT l<------1991-1992 BUDGET ----->! ITEM I ACTUAL I BUDGET\ AUG \ FORECAST\ REQUEST I CONTIN -\NEW OPER-1 TOTAL I EXPENDITURES: Personnel 89,750 135,732 Supplies 3,323 3,500 Maintenance 315 942 Services 10,251 14,395 Capital 0 17,000 TOTAL 103,639 171,569 REVENUE: PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: Council meetings 119,520 2,681 1,456 9,878 17,068 150,603 Agenda packets prepared for each meeting Other meetings Letters written to Mayor and Council Other letters written Memos written Requests for service forms processed 136,629 150,179 4,233 3,700 1,663 1,950 11,629 24,761 __l&,843 0 170,997 180,590 4.20 CITY OF FRIENDSWOOD I UATION 149,484 3,650 1,600 13,486 0 168,220 89-90ACTUAL 2.50 .32 I ATIONS \ PROPOSED\ 0 149,484 0 3,650 0 1,600 1,500 14,986 0 0 1,500 169,720 90-91 I 91-92 IFORECAST\ PROPOSED\ 3.00 .00 40 11 780 66 212 149 1,040 3.00 .oo 40 11 780 66 212 149 1,040 Form 2.5 X NEW OPERATION ANNUAL BUDGET DECISION UNIT __ CAPITAL Page 5 of 5 FISCAL YEAR DEPARTMENT 1991-1992 CITY MANAGER PROGRAM/ACTIVITY ADMINISTRATION FUND DEPT PROG 01 02 01 PURPOSE/OBJECTIVE OF THIS REQUEST: To provide funds to allow the City Manager and staff to participate in special projects that arise during the budget year. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: City Manager and staff will be able to participate in special projects that arise during the fiscal year. ALTERNATIVE WAYS--WHY REJECTED: None. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: City Manager and staff will be unable to participate in special projects that arise during the fiscal year . ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? None. OBJECT CODE 7291 ACCOUNT DESCRIPTION Special Services AMOUNT FOR 1991-1992 1,500 4.21 l RECAP I PERSONNEL .... �--------1 SUPPLIES .... •'!c----------\MAINTE NANCE .. ,__ _______ _I SERVICE S ....• $-t--'1""',�s�ooc..._ ____ _I CAPITAL .•.... ,__ _______ _ I TOTAL ...... �$�1 .... ,�s�ooc..._ ____ _ CITY OF FRIENDSWOOD ANNUAL BUDGET Form 1.1 DEPARTMENT SUMMARY Pase 1 of 34 FISCAL YEAR DEPARTMENT: 1991-1992 FINANCE I I 1990-1991 I I 1991-1992 I 1989-1990 I AMENDED I 1990-1991 I PROPOSED I ACTUAL I BUDGET I FORECAST I BUDGET I� 613,323 I � 819,641 I � 785,195 I � 750,665 FINANCE DEPARTMENT I I I I ADMINISTRATION/ MUNICIPAL COURT DATA PROCESSING WATER & SEWER ACCOUNTING FUND DEPT PROG ADMINISTRATION FUND DEPT PROO FUND DEPT PROO 01 -16 -ALL FUND DEPT PROO 01 -04 -01 01 -09 -01 40 - 16 -01 40 -40 - 01 4.22 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 1.2 DEPARTMENT NARRATIVE SUMMARY Pa_g_e 2 of 34 DEPARTMENT: FINANCE MISSION STATEMENT: To provide effective financial services to staff, city council, citizens and other interested persons. DESCRIPTION: The Finance Department consists of four separate programs: administration, computing resources, utility billing and municipal court administration. The municipal court office is currently located in the city hall building, while the other programs are housed in the city hall annex at 109 E. Willowick. All offices are open 8 a.m. to 5 p.m., Monday through Friday. The telephone number for accounting and computing resources is 482-3323. Utility billing services may be reached by calling 482-3888 and municipal court personnel may be reached at 482-5743. Finance administration provides a variety of services to the staff, city council and citizens of Friendswood. Among these are accounting, payroll, employee benefits, insurance administration and cash management services. Computing resources is responsible for the operations and maintenance of all city computing equipment, makes recommendations for needed equipment and software and assists staff in computer usage and software training. Utility billing personnel strive to efficiently bill and collect for water, sewer and sanitation services. This office is also responsible for reading water meters, replacing small meters when needed and performing minor repairs. The function of the municipal court is to bring a fair and equitable conclusion to all misdemeanor cases filed in the City. The administrative office is responsible for maintaining accurate records of all court cases filed in the city and the disposition of those cases, as well as processing payments and documents for the court. HIGHLIGHTS OF PROPOSED BUDGET AND OPERATIONAL TRENDS: Finance administration will continue to strive to produce an annual financial report meeting the criteria needed to receive the Award for Excellence in Financial Reporting. A new goal is to produce an annual budget that will meet the criteria for the Award for Distinguished Budget Presentation. Computing resources is involved in several large projects. Among these are completing the implementation of the IBM AS/400 computer and linking the entire City staff to enable all to electronically access common data and improve communications. Utility billing will emphasize its meter replacement program to ensure all meters in place accurately record consumption of this valuable resource. More effective execution of arrest warrants must be emphasized by the municipal court. This will be accomplished through the efforts of the part-time warrant officer and the assistance provided by the city's participation in the state's SETCIC computer system. Participation in SETCIC is a new request in this budget, 4.23 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 1.3 DEPARTMENT FISCAL SUMMARY FISCAL YEAR 1991-1992 DEPARTMENT: FINANCE ITEM EXPENDITURES BY CATEGORY: Personnel Supplies Maintenance Services and Other Charges Capital TOTAL EXPENDITURES BY PROGRAM/ACTIVITY: Administration/Accounting Municipal Court Data Processing Water and Sewer Administration TOTAL REVENUES BY PROGRAM/ACTIVITY: Municipal Court TOTAL PERSONNEL BY PROGRAMLACTIVITY Administration/Accounting Municipal Court Data Processing Water and Sewer Administration TOTAL 89-90 ACTUAL 385,713 30,111 29,944 51,725 115,830 613,323 194,699 72,667 200,517 145,440 613,323 166,982 166,982 6.00 2.20 1.00 6.00 15.20 '1. 24 90-91AMENDED BUDGET 480,084 29,268 69,684 77,980 162,625 819,641 252,461 114,318 284,458 168,404 819,641 193,481 193,481 7.00 2.80 1.00 5.00 15.80 CITY OF FRIENDSWOOD Pa.s:e 3 of 34 90-91FORECAST 470,238 30,819 40,223 81,435 162,480 785,195 253,689 97,925 264,714 168,867 785,195 162,350 162,350 7.00 2.80 1.00 5.00 15.80 91-92 PROPOSED 509,535 37,125 66,586 84,921 ____g_. 498 750,665 270,493 116,634 181,484 182,054 750,665 166,800 166,800 7.00 2.80 1.00 5.00 --- 15.80 ANNUAL BUDGET Form 2.1 PROGRAMLACTIVITY SUMMARY Pa!J.e 4 of 34 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 FINANCE ADMINISTRATION/ACCOUNTING 01 04 01 \CONTACT PERSON: Roger C. Roecker \EXT: (713) 482-3323 I 1990-1991 I 1989-1990 I AMENDED I 1990-1991 I ACTUAL I BUDGET I FORECAST 1991-1992 PROPOSED BUDGET I i 194,699 I i 252,461 I i 253,689 i 270,493 DIRECTOR OF FINANCE ROGER C. ROECKER FINANCE OFFICER LYNN J. BUCHER ACCOUNTING SUPERVISOR CINDY EDGE FIXED ASSETS/ -PURCHASING CLERK DANA THOMAS PAYROLL/BENEFITS CLERK BONNIE QUINLAN ACCOUNTS PAYABLE CLERK MELINDA CAPERTON ACCOUNTS RECEIVABLE/ -DATA ENTRY CLERK DEE WALKER 4.25 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS Page 5 of 34 FISCAL YEAR 1991-1992 DEPARTMENT FINANCE PROGRAM/ACTIVITY ADMINISTRATION/ACCOUNTING FUND DEPT PROG 01 04 PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: The primary goals of this program are to provide accurate and timely financial information to staff, council, citizens of Friendswood and other interested persons; and to insure proper safeguarding of city assets. DESCRIPTION OF ACTIVITY: Finance administration encompasses a variety of related responsibilities, including accounting, cash management, employee benefits, insurance administration and payroll. The finance office is located in the city hall annex at 109 Willowick. Regular office hours are 8 a.m. to 5 p.m., Monday through Friday. The telephone number 482-3323. Finance administrative personnel are responsible for the proper maintenance of all city accounting records. This occurs by processing journal entries, cash receipts; vendor invoices; reconciling asset, liability and revenue accounts monthly; and producing and distributing monthly and annual financial reports to staff and city council. Payroll is prepared on a bimonthly basis, 26 times each year. Employees benefits and all city insurance coverages are administered by this office. City funds are managed to maximize security and investment revenue. HOW AND WHEN ACCOMPLISHED: Finance administration is an ongoing program throughout the entire year; however, the workload intensifies for about two weeks during and after monthly closings and greatly increases for several months during preparation of the annual budget and fiscal year end audit. Accounting records are processed daily and reconciled on a monthly basis. Accounts payable checks are prepared weekly, with payroll processed biweekly. Deposits and city investments are made daily. A partial measurement of success in meeting our goals is to continue to produce an annual financial report meeting of criteria needed to receive the Award for Excellence in Financial Reporting. The staff has accomplished this for the past three years. A new goal is to produce an annual budget document that will meet both the city's charter requirements and the criteria for the Award for Distinguished Budget Presentation. The intent of accomplishing these goals is to produce financial documents that follow generally accepted accounting principles, but are also easily readable by the general public. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE 89-90 90-91 91-92-- Director of Finance 1.00 1.00 1.00 Finance Officer 1.00 1.00 1.00 Accounting Supervisor 1.00 1.00 1.00 Accounting Clerk 1.00 1.00 1.00 Payroll Clerk 1.00 1.00 1.00 Accounts Payable Clerk 1.00 1.00 1.00 Data Entry Clerk .00 1.00 1.00 4.26 CITY OF FRIENDSWOOD 01 ANNUAL BUDGET Form 2.3 PROGRAMlACTIVITY FISCAL SUMMARY Pa9e 6 of 34 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 FINANCE ADMINISTRATION/ACCOUNTING 01 04 01 90-91 I 90-91 I I 91-92 I I 89-90 \AMENDED\ ACTUAL I 90-91 I DEPT l<------1991-1992 BUDGET----->\ ITEM I ACTUAL I BUDGET I AUG I FORECAST) REQUEST I CONTIN-\NEW OPER-\ TOTAL I EXPENDITURES: Personnel 173,216 220,325 192,045 221,823 238,523 Supp lies 3,245 4,858 4,938 5,774 5,250 Maintenance 405 425 446 336 425 Services 15,433 25,853 23,795 25,756 23,415 Capital 2,400 .......l,_000 0 0 650 TOTAL 194,699 252,461 221,224 253,689 268,263 REVENUE: PERSONNEL: I Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: Journal entries processed annually Cash receipts processed annually Accounts payable checks processed annually Vendor invoices processed annually Purchase orders processed annually Check requests processed annually Number of bi-weekly payrolls Number of payroll checks processed annually Employee maintenance transactions processed annually Asset, liability and revenue accounts reconciled monthly Staff hours on annual audit Staff hours on annual budget *Increase is due to computerization of Municipal Court.••Included in purchase orders processed annually. 4. 27_ CITY OF FRIENDSWOOD I UATION I ATIONS) PROPOSE D\ 237,403 0 237,403 8,750 0 8,750 425 0 425 23,265 0 23,265 650 0 650 270,493 0 270,493 89-90 I 90-91 I 91-92 IACTUAL I FORECAST\ PROPOSED\ 6.00 7.00 7.00 .00 .00 .oo 2,800 2,850 2,800 7,700 *10,628 11,000 3,800 4,714 5,000 21,000 21,500 21,500 4,000 3,800 4,000 ••1,460 1,500 26 26 26 4,138 4,324 4,300 200 300 300 95 110 110 1,500 1,000 1,200 2,100 2,000 2,000 ANNUAL BUDGET Form 2.1 PROGRAMLACTIVITY SUMMARY FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY 1991-1992 FINANCE MUNICIPAL COURT !CONTACT PERSON: Roger C. Roecker IEXT: I 1990-1991 I 1989-1990 I AMENDED I 1990-1991 I ACTUAL I BUDGET I FORECAST I I � 72,667 I 1 114,318 I � 97,925 MAYOR AND CITY COUNCIL I CITY MANAGER RONALD E. COX PRESIDING JUDGE LUIS SUAREZ ASSOCIATE JUDGES JAMES WOLTZ DIRECTOR OF FINANCE RONALD MURRAY THOMAS JOHNSON ROGER C, ROECKER PROSECOTORS STEPHEN BAKER DENNIS BETTISON TOM SELLECK MATTHEW RIENSTRA I I I MUNICIPAL COURT CLERK '-- -- ---- - SHEILA HOLLOWAY I BAILIFF/WARRANT DEPUTY OFFICER COURT CLERKS JEFF ROACH GWEN TAYLOR ANN WHITAKER 4.28 CITY OF FRIENDSWOOD Page 7 of 34 FUND DEPT PROG 01 09 01 (713)482-3323 1 1991-1992PROPOSED BUDGET 116,634 ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS Page 8 of 34 FISCAL YEAR 1991-1992 DEPARTMENT FINANCE PROGRAM/ACTIVITY MUNICIPAL COURT FUND DEPT FROG 01 PURPOSEJOBJECTIVE OF THIS PROGRAM/ACTIVITY: The goal of the City of Friendswood Municipal Court is to bring a fair and equitable conclusion to all Class C misdemeanor cases filed in the city. DESCRIPTION OF ACTIVITY: 09 This program provides funding for all municipal court activities. These include the actual court sessions and the administrative services provided each day. The municipal court is located in the city hall building at 109 E. Willowick. Court sessions occur _every Wednesday night at 6:30, with the exception of Wednesdays falling on or immediately prior to major holidays, and are also held infrequently on Saturday. The court administrative office is also located at 109 E.Willowick and is open 8 a.m. to 5 p.m., Monday through Friday. Municipal court is held with a judge, prosecutor and one or two clerks in attendance. This is the setting in which the judge makes decisions and passes judgement on all the court cases which are set for either arraignment or trial. The organizational reporting structure was changed during the 1990-91 fiscal year and as a result, the court clerks are now supervised by the Director of Finance rather than the City Manager. The administrative personnel are responsible for maintaining accurate records of all court cases filed in the city and the disposition of those cases, as well as processing payments and documents for the court. HOW AND WHEN AC COMPLISHED: Arraignment, bench trials or jury trials take place at 6:30 p.m. most Wednesdays throughout the year. All cases which have not been settled outside the courtroom are heard and decided at these court sessions. All court business, outside of actual court sessions, is handled at the court office during regular business hours. Defendants, attorneys and representatives of defendants are dealt with individually to ensure accurate, timely conclusions are reached in each case. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE Court Clerk Judge Prosecutor Deputy Court Clerk Baliff Warrant Officer 89-90 1.00 .10 .10 1.00 .00 .00 4.29 CITY OF FRIENDSWOOD 90-91 91-92 1.00 1.00 .10 .10 .10 .10 1.00 1.00 .10 .10 .50 .50 01 ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Page 9 of 34 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 FINANCE MUNICIPAL COURT 01 09 01 90-91 I 90-91 I I 91-92 I 89-90 I AMENDED I ACTUAL I 90-91 I DEPT l<------1991-1992 BUDGET----->! ITEM I ACTUAL I BUDGET I AUG I FORECAST! REQUEST I CONTIN-!NEW OPER-1 TOTAL I I UATION I ATIONS I PROPOSED\ EXPENDITURES: Personnel 66,739 102,583 59,427 91,073 99,921 99,649 0 99,649 Supplies 3,586 4,815 966 3,232 4,890 4,865 0 4,865 Maintenance 163 150 137 150 150 150 0 150 Services 2,179 6,770 1,927 3,470 10,220 3,270 6,500 9,770 Capital 0 0 0 0 2,200 0 2,200 __l,_200 TOTAL 72,667 114,318 62,457 97,925 117,381 107,934 8,700 116,634 REVENUE: Fines and Forfeits 136,623 162,181 131,104 141,150 145,000 145,000 0 145,000 Fees 30,359 31,300 21,595 21,200 21,800 21,800 0 ..11..,_800 TOTAL 166,982 193,481 152,699 162,350 166,800 166,800 0 166,800 89-90 I 90-91 I 91-92 IPERSONNEL: I ACTUAL ( FORECAST! PROPOSED\ Full Time, Regular 1.00 1.00 1.00 Part-time/Seasonal/Fixed Wage 1.20 1.80 1.80 WORKLOAD INDICATORS: Citation Payments Processed N/A 5,078 6,000 Citations Processed N/A 4,236 5,000 Warrants Processed N/A 1,826 2,100 Arraignment Trials N/A 26 26 Jury Trials N/A 22 22 Court Appeals N/A 18 18 4.30 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.5 DECISION UNIT Page 10 of 34 _X_ NEW OPERATION CAPITAL FISCAL YEAR DEPARTMENT 1991-1992 FINANCE PROGRAM/ACTIVITY MUNICIPAL COURT FUND DEPT PROG 01 09 01 PURPOSE/OBJECTIVE OF THIS REQUEST: Place all municipal court warrants on the state's SETCIC computer system to enable other jurisdictions to execute City of Friendswood warrants. This will result in clearing more local warrants and generating additional revenue for the city. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: SETCIC is a multi-jurisdictional computer program operating on the state's computer that provides driver's records and other information to all police departments in the state. Participation in the system would allow our local warrants to appear on the violator's driving record. This gives other agencies the information needed to detain the violator until the warrant is cleared or the person is transported to our city. As a result, other agencies are able to assist in collecting our outstanding warrants, thus increasing our revenue. ALTERNATIVE WAYS--WHY REJECTED: The only other known method of sharing warrant information is through the use of written lists. These lists, however, leave the city open to rearresting a violator on an inactive warrant if the information is not manually removed from the list. This results in increased liability for the city and does not approach the coverage of the statewide SETCIC system. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Not funding this request will result in less revenue being generated from our outstanding warrants. The outstanding warrants total approximately $160,000 with the average warrant representing about $190. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? To participate on the system, whereby our outstanding warrant information can be shared with other agencies will require approximately $8,700 additional funding. This amount consists of an annual user fee of $3,000, a communication line for $2,325, a modem costing $2,200 plus an estimate of $1,175 for additional costs for each warrant entered and located. OBJECT CODE 7 291 7551 8815 ACCOUNT DESCRIPTION Special Services Communication Line Other Computer Equipment AMOUNT FOR 1991-1992 4,175 2,325 2,200 4.3 RECAP \PERSONNEL ... •:,;....... _______ _\SUPPLIES ..•.. '!----------\MAINTENAN CE.•:,;....... _______ _\SE RVICES ..•.. �$-�6�•-5�00�----\ CAPITAL ...... �$----=2.._, 2"-'0'--'0'----- \ TOTAL ...... �$-�8�·-7�0�0 ____ _ CITY OF FRIENDSWOOD Form 2.1 FISCAL YEAR DEPARTMENT 1991-1992 FINANCE ANNUAL BUDGET PROGRAMLACTIVITY SUMMARY-PROGRAM/ACTIVITY DATA PROCESSING GENERAL FUND WATER AND SEWER FUND !CONTACT PERSON: Roger C. Roecker !EXT: I 1990-1991 I 1989-1990 I AMENDED I 1990-1991 I_ ACTUAL I __ fill_pGET I FORECAST I i 200,517 I i 284,458 I i 264,714 FINANCE DEPARTMENT DATA PROCESSING I GENERAL FOND WATER & SEWER FUND FOND DEPT PROG FUND DEPT PROO 01 -16 -01 40 -16 -01 4.32 CITY OF FRIENDSWOOD Page 11 of 34 FUND DEPT PROG 01 16 01 40 16 01 (713)482-3323 ! 1991-1992PROPOSED BUDGET 181,484 ANNUAL BUDGET Form 2 .2 DECISION UNIT CONTINUING OPERATIONS Page 12 of 34 FISCAL YEAR 1991-1992 DEPARTMENT FINANCE PROGRAM/ACTIVITY DATA PROCESSING GENERAL FUND WATER/SEWER FUND FUND DEPT PROG PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: 01 40 The purpose of the data processing program is to provide effective computing resources and information services to the staff, city council, citizens of Friendswood and other interested persons. DESCRIPTION OF ACTIVITY: 16 16 Data processing (or computing resources) is responsible for an assortment of duties. Among these are the day-to-day operations of the computer systems; researching and recommending purchases of new equipment and software; maintaining the systems through outside contracts or hands-on repairs; and training staff on the general use of computers and/or the use of specific software products. Computing services may be accessed on a 24-hour emergency basis, with normal assistance available from 8 a.m. through 7 p.m. Staff are officed in the city hall annex located at 109 E. Willowick and may be reached by telephone at 482-3323. The computer systems operated by the City of Friendswood have been purchased and implemented with the intention of providing quality service to the staff, city council and ultimately to the citizens of Friendswood. These systems have helped the city staff provide this level of service while maintaining the minimum number of administrative personnel. United Systems Technology, Inc. has licensed software to the city to automate tasks related to budgeting, accounting, payroll, purchasing, fixed assets and utility billing. Chief's crimes management software is used by the police department to automate crimes reporting requirements. IBM licenses the city's word processing and office automation software. HOW AND WHEN ACCOMPLISHED: Data processing/computing resources personnel are responsible for backing up files, program libraries and document folders on a daily basis. Software updates are installed as needed and maintenance is performed on the equipment by city personnel when possible and by the appropriate contract vendor when necessary. Supplies are maintained and reordered as needed. A current goal of this program is to improve and expand the training programs to be provided to city personnel. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE Computer System Coordinator 89-90 1.00 4.33 CITY OF FRIENDSWOOD 90-91 1.00 91-92 1.00 01 01 Form 2.1 FISCAL YEAR DEPARTMENT 1991-1992 FINANCE ANNUAL BUDGET PROGRAMLACTIVITY SUMMARY PROGRAM/ACTIVITY DATA PROCESSING GENERAL FUND \CONTACT PERSON: Roger C. Roecker I�: I 1990-1991 I 1989-1990 I AMENDED I 1990-1991 I ACTUAL I BUDGET I FORECAST I i 200,517 I i 270,858 I i 241,372 DIRECTOR OF FINANCE ROGER C. ROECKER FINANCE OFFICER LYNN J, BUCHER COMPUTER SYSTEMS COORDINATOR TODD YEAGER 4.34 CITY OF FRIENDSWOOD Pa.11e 13 of 34 FUND DEPT PROG 01 16 ALL (713)482-3323 1 1991-1992 PROPOSED BUDGET 173,584 I I I ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Page 14 of 34 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 FINANCE DATA PROCESSING 01 16 All GENERAL FUND I I 90-91 I 90-91 I I 91 -92 I I I 89-90 \ AMENDED I ACTUAL I 90-91 I DEPT 1<------1991-1992 BUDGET----->\ ITEM I ACTUAL I BUDGET I AUG \ FORECASTj REQUEST I CONTIN -\NEW OPER-1 TOTAL I EXPENDITURES: Personnel 29,461 32,074 Supplies 16,314 9,375 Maintenance 26,435 64,359 Services 14,877 11,425 Capital 113,430 153,625 TOTAL 200,517 270,858 REVENUE: PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: Maintain Computer Hardware: System/36 AS/400 Display Stations Printers Personal Computers Communication Lines Other Computer Equipment 28,043 9,756 25,717 4,757 127.007 195,280 Maintain Computer Software Applications: Accounting and Budgeting Payroll Utility Billing Information Indexing Police Public Works Engineering Court Personal Computer Applications 32,207 34,402 13,129 16,150 33,858 60,424 10,436 19,075 151,742 81,002 241,372 211,053 4.35 CITY OF FRIENDSWOOD I UATION 34,300 11,925 58,836 10,675 7,750 123,486 89-90ACTUAL 1.00 .00 2 1 45 34 17 8 15 4 1 2 0 1 0 1 1 10 I ATIONS I PROPOSED\ 0 34,300 1,500 13,425 0 58,836 6,700 17,375 41,898 ...!2.,_648 50,098 173,584 90-91 \91-92 lFORECASTj PROPOSED! 1.00 .oo 2 1 50 34 18 8 18 4 1 2 0 1 0 2 1 10 1.00 .00 2 1 53 36 22 9 21 6 1 2 1 2 2 3 1 10 Form 2.5 X NEW OPERATION ANNUAL BUDGET DECISION UNIT X Page 15 of 34CAPITAL FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 FINANCE PURPOSE/OBJECTIVE OF THIS REQUEST: DATA PROCESSING CITY HALL COMPUTER SYSTEM 01 16 To obtain the necessary equipment to enable Personal Computer users to backup their data in timely manner. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Currently Personal Computers are backed up using diskettes. The volume of information being backed-up on the PCs has risen to a point that requires a great deal of the users time to perform backups. A tape backup system would allow users to perform unattended backups freeing them to perform other duties. This would also make the backup procedure easier and ensure that valuable data is backed-up more often. ALTERNATIVE WAYS--WHY REJECTED: Users can continue to use diskettes to backup Personal Computers; however this usually takes a minimum of 1.5 hours and can last as long as 4 hours. An internal tape drive for each machine would be the optimum solution. This would cost about $350 per machine and not all of our PCs have room for an internal tape drive. Also an internal drive cannot be shared with other machines. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Personal Computers will not be backed up as often as needed, resulting in the possible loss of valuable information and/or time to regenerate that information. _ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? 01 Equipment needed will be 1 external tape drive and 4 adapter cards. No additional personnel will be required. OBJECT CODE ACCOUNT DESCRIPTION 5842 Light Computer Equipment AMOUNT FOR 1991-1992 $1,500 4.36 RECAP I PERSONNEL .•• "'!'---------­! SUPPLIES .... ""---------\MAINTENANCE. ·:;-' _______ _ I SERVICES .•... ,,_ _______ _ I CAPITAL ...... :,:.$ _-=lc<r.::.5.::.00;::_ ___ _ I TOTAL ...... !l!.$ _---=1.,_, 5:,,:0::,::0:.._ ___ _ CITY OF FRIENDSWOOD ii ANNUAL BUDGET Form 2.5 DECISION UNIT Page 16 of 34 X NEW OPERATION X CAPITAL -- FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 FINANCE DATE PROCESSING 01 16 01 CITY HALL COMPUTER SYSTEM PURPOSE/OBJECTIVE OF THIS REQUEST: To provide training to city staff in the use of the computerized office functions available on the computer system. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Currently employees who use the computer learn mostly from trial and error and experimenting with different functions on the computer. ALTERNATIVE WAYS--WHY REJECTED: The Computer Systems Coordinator could try to organize mini-classes to try to respond to user questions and problems; however, his time is devoted mostly to converting the computer systems, setting up applications, and helping to resolve computer problems throughout the city. This makes it difficult to spend very much time in one area without interruption. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Personnel may not become aware of the capabilities of the computer system. The learning curve will be much steeper without the benefit of professional insight. The Computer Systems Coordinator will spend more time handling questions on how to use the computer office products. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? No additional equipment or personnel are required. OBJECT CODE 7148 ACCOUNT DESCRIPTION Software Training AMOUNT FOR 1991-1992 $1,000 4.37 1 RECAP I PERSONNEL .... "---------I SUPPLIES .... '"---------1 MAINTENAN CE .. "---------I SERVICE S ..... "-$--=1 .,_, 0"-'0:..:0;__ ___ _I CAPITAL ...... "---------- I TOTAL ...... $,:___.=.1 .r_;, 0:..:0;..::0;__ ___ _ CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2 .5 DECISION UNIT Page 17 of 34 _X_ NEW OPERATION X CAPITAL FISCAL YEAR DEPARTMENT 1991-1992 FINANCE PROGRAM/ACTIVITY DATA PROC ESSING FUND DEPT PROG 01 16 01 CITY HALL COMPUTER SYSTEM PURPOSE/OBJECTIVE OF THIS REQUEST: To provide a vehicle and equipment maintenance tracking and scheduling program that can be accessed and used by all departments via the computer s ystem. To also provide the necessary training to install and use the system. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: There is currently no vehicle or equipment maintenance tracking or scheduling program in use. A computerized program could be used by all departments to assure that their vehicles and equipment receive the proper maintenance at the proper intervals. Maintenance could also be tracked to help show if a particular problem is reoccurring so steps could be taken to alleviate it. The proposed software would also integrate with our current software programs. ALTERNATIVE WAYS--WHY REJECTED: Programs that were written for a Personal Computer are also available but these cannot be shared by several departments, nor will they integrate with our current software. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Vehicle and equipment maintenance schedules may be overlooked. Detail and summary information regarding maintenance will not be readily available. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? No additional equipment or personnel will be required. OBJECT CODE 8816 8818 ACCOUNT DESCRIPTION AMOUNT FOR 1991-1992 Computer Software License Fee Software Installation & Training $5,500 1,560 4.38 RECAP I PERSONNEL ... ·'!'---------­! SUPPLIES .••.. 'l'---------I MAINTENANCE.•:,:_ _______ _ I SERVICES ..... '!'----::--:------\CAPITAL ...... :,:_$ _ ___,_7 L, Oe..,6::.::0,__ ___ _ I TOTAL ...... :,:_$ _ ___,_7 .L,0::..:6::.::0,__ ___ _ CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2. 5 DECISION UNIT Page 18 of 34 X NEW OPERATION X CAPITAL FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 FINANCE DATA PROCESSING 01 16 CITY HALL COMPUTER SYSTEMS PURPOSE/OBJECTIVE OF THIS REQUEST: To get professional training and assistance in setting up Project Accounting for the Finance Department. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Project Accounting is a soft ware package that was previously purchased on the System/36 but never installed. In order to properly setup the system and learn all of its capabilities, a representative from U.S.T.I. should be called out to assist us. ALTERNATIVE WAYS--WHY REJECTED: We could try to set up the system ourselves without any assistance from U.S.T.I., 01 i ' but it is a complex system that involves cooperative processing between the AS/400 and a Personal Computer. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Installation and implementation of Project Accounting will be delayed and Finance will not get the benefit of the capabilities of the software. _ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? No additional equipment or personnel will be required. OBJECT CODE 8818 AMOUNT FOR ACCOUNT DESCRIPTION 1991-1992 Computer Software Training $1,040 4.39 RECAP I PERSONNEL ... "'!'---------1 SUPPLIES ..... "'----------\MAINTENANCE.""'---------1 SERVICES ..... :r..$ _--=1.,_, 0"'4,_,0:_. ___ _I CAPITAL ••.•. •,:_ _______ _ I TOTAL ...... $.___.=.1 .r.;, 0::,:4:.,:0:_. ___ _ CITY OF FRIENDSWOOD Form 2.5 _X_ NEW OPERATION FISCAL YEAR DEPARTMENT 1991-1992 FINANCE PURPOSE/OBJECTIVE OF THIS REQUEST: ANNUAL BUDGET DECISION UNIT _X_ CAPITAL PROGRAM/ACTIVITY DATA PROCESSING CITY HALL COMPUTER SYSTEM Page 19 of 34 FUND DEPT PROG 01 16 0 1 To establish a Data Processing Capital Equipment Replacement Reserve Fund to replace old computer equipment as it fails. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: We have discontinued our maintenance contract on some of our older equipment due to the increased cost. An equipment reserve fund would allow us to replace these units as they fail with new more reliable units with a 5 year warranty. ALTERNATIVE WAYS--WHY REJECTED: The alternative would be to put the older equipment back on our maintenance contract and have it repaired as it fails. In the long run this will cost more than replacing the equipment. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Failing equipment not covered by maintenance contract will have to be replaced with used equipment of the same make and model which has virtually no warranty. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? This fund will be used to purchase new equipment to replace failing equipment. No additional personnel would be required. OBJECT CODE ACCOUNT DESCRIPTION 8997 Capital Equipment Replacement Reserve Reduced by AMOUNT FOR 1991-1992 3,5 0 0 (7 0 0) 4.40 RECAP !PERSONNEL .•.. �•, ________ _I SUPPLIES .... ·�-------­! MAINTENANCE. ·i'---------1 SERVICES .... ·�--------i CAPITAL ..•... �$--=2 _,_,8"'0'--'0'--___ _ I TOTAL .....• �$--=2_,_, 8"'0�0'------ CITY OF FRIENDSWOOD Form 2.5 X NEW OPERATION ANNUAL BUDGET DECISION UNIT Page 20 of 34 _X_ CAPITAL FISCAL YEAR DEPARTMENT 1991-1992 FINANCE PROGRAM/ACTIVITY DATA PROCESSING FUND DEPT PROG 01 16 01 CITY HALL COMPUTER SYSTEM PURPOSE/OBJECTIVE OF THIS REQUEST: To provide the City Manager with a light weight portable computer that has the ability to communicate with the city's AS/400 main computer system. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Currently the City Manager does not have access to the city's main computer system. This would allow the City Manager to send and receive inter-office mail as well as view financial information on the computer. ALTERNATIVE WAYS--WHY REJECTED: A terminal was considered but this would not provide the additional functions that a Personal Computer would. A desktop computer was also considered but this could not be easily moved from the office. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: The City Manager will not be able to send or receive electronic mail as other employees in the city do, nor will he be able access any information on the main computer. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Additional equipment required will be a laptop or notebook size computer with a standard half-size expansion slot, an IBM 5250 Emulation card and cable adapter, and an external keyboard. OBJECT CODE 8814 AMOUNT FOR ACCOUNT DESCRIPTION 1991-1992 Personal Computer Equipment $3,500 4.41 1 RECAP I PERSONNEL .... .-----------\ SUPPLIE S ...•• !:,;__ _______ _ \MAINTENANCE .. le---------­\ SERVICES ...•• "'---'--------\ CAPITAL ...•.• $�-�3�, 5�0_0 ____ _ \ TOTAL ...••. ;,:.$_-"'3 .LC,5::.;0c.:0:.__ ___ _ CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.5 DECISION UNIT Page 21 of 3 4 _x_ NEW OPERATION X CAPITAL FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT 1991-1992 FINANCE DATA PROCESSING 01 16 CITY HALL COMPUTER SYSTEM PURPOSE/OBJECTIVE OF THIS REQUEST: To provide the City Secretary's office with the resources necessary to allow them to perform computer related office tasks. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: The City Secretary's office currently has 2 PCs. Two employees in that office have to share one of those PCs and often they end up waiting on each other to use the computer. An additional terminal would allow all three employees to work concurrently on the computer. ALTERNATIVE WAYS--WHY REJECTED: A Personal Computer was considered but it was decided that a terminal was better suited for use in this application. In the long run, a PC would cost more and be more trouble to maintain. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Two employees will have to continue to share a PC causing them to be less productive and more frustrated in their work. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Equipment needed will be an IBM 3477 Terminal. with a five year extended maintenance option. required. OBJECT CODE AMOUNT FOR ACCOUNT DESCRIPTION 1991-1992 This terminal would be purchased No additional personnel would be RECAP PROG 01 I PERSONNEL ... •i'---------8812 Computer Terminal Equipment $1,40 0 4.42 1 SUPPLIES .••. •:,:_ _______ _ !MAINTENANCE .. :,:_ _______ _JSERVICES ..... ,_ _______ _ JCAPITAL .....• $"---"-1 ,_,4a,:0"'0'------ I TOTAL .....• $,:___.=.1 ,_,4""0""0'------ CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.5 DECISION UNIT Page 22 of 34 X NEW OPERATION X CAPITAL FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 FINANCE DATA PROCESSING 01 16 CITY HALL COMPUTER SYSTEM PURPOSE/OBJECTIVE OF THIS REQUEST: To get professional training and assistance in setting up Information Indexing for the City Secretary's office. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Information Indexing is a software package that was previously purchased on the System/36 but never installed. In order to properly setup the system and learn all of its capabilities a representative from U.S.T.I. should be called out to assist us. ALTERNATIVE WAYS--WHY REJECTED: We could try to set up the system ourselves without any assistance from U.S.T.I. but we would miss out on many innovative ways to use the software. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Installation and implementation of Information Indexing will be further delayed and personnel will not get the full benefit of the vast capabilities of the software . ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? No additional equipment or personnel will be required. OBJECT CODE ACCOUNT DESCRIPTION AMOUNT FOR 1991-1992 l RECAP 01 8818 Software Install/Training $1,040 \PERSON NEL •.. ·"'----------­\ SUPPLIES ..•• ·..,..--------­\MAINTEN ANCE.·---------\ SERVIC ES •.... �$ __ 1�, 0_4_0 ____ _ 4.43 \CAPITAL ...•.. �-------- I TOTAL ..... ·�$ __ 1�, 0_4_0 ____ _ CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.5 DECISION UNIT NEW OPERATION X CAPITAL --Page 23 of 34 FISCAL YEAR 1991-1992 DEPARTMENT FINANCE PROGRAM/ACTIVITY DATA PROCESSING FUND DEPT FROG 01 16 01 FIRE MARSHAL COMPUTER SYSTEM PURPOSE/OBJECTIVE OF THIS REQUEST: Improve the computerization of fire inspection procedures by using a standard computer software inspection program. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Current operations involve inspectors using two different word processing programs for letter writing, one program for scheduling inspections and one program for recording limited inspection activities. The new program will consolidate all of these into one standardized format including scheduling, activity recording, and letter writing. ALTERNATIVE WAYS--WHY REJECTED: Continue current operations with several different programs. This is rejected because it reduces efficiency of fire inspection programs. This request was submitted for the 90-91 fiscal year and was rejected. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Fire inspectors will continue spending a great deal of time in the office performing computer work and will not be able to spend needed time in the field where they can be effective. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Purchase FirePrograms' Inspection application software which is compatible with FirePrograms Incident Reporting application software currently in use. The Inspector, Violation Code Library, Query and Support and Upgrades. OBJECT CODE 8816 ACCOUNT DESCRIPTION AMOUNT FOR 1991-1992 Computer Software License Fee $2,677 4.44 l RECAP I PERSONNEL ... ·---------!SUPPLIES •... •,:_ _______ _I MAINTENANCE •. �--------!SERVICES .... ·---------! CAPITAL ...... $...__::.2 ,..;, 6::..:7-'7 ____ _ \ TOTAL ...... $...__::.2 LC,6::..:7-'7 ____ _ CITY OF FRIENDSWOOD i I ANNUAL BUDGET Form 2.5 DECISION UNIT Page 24 of 34X NEW OPERATION CAPITAL FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT FROG 1991-1992 FINANCE PURPOSE/OBJECTIVE OF THIS REQUEST: DATA PROCESSING CITY HALL COMPUTER SYSTEM 01 16 Computerize all office records needed for Public Works, Drainage and the Street Department, the reby, increasing accuracy and retrieval of information. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Use a spreadsheet software for accu rate record maintenance, as well as accounting for equipment and street maintenance, design forms, manpower records, work orders and street inventory. ALTERNATIVE WAYS--WHY REJECTED: Computerization of office records would not be accomplished. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Continue using the same procedure without having a co mplete set of records that are necessary. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Personal Computer system. OBJECT CODE AMOUNT FOR ACCOUNT DESCRIPTION 1991-1992 l RECAP 01 I PERSONNEL ... ""---------8814 Personal Computer Equipment $2,500 4.45 1 SUPPLIES .... •---------\MAINTENANCE.•--------­\ SERVICES ..... �--------\ CAPITAL ......• $_�2�, �50�0�---- \ TOTAL .•... -�$ __ 2-, 5_0_0 ____ _ CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.5 DECISION UNIT Page 25 of 34 _x_ NEW OPERATION X CAPITAL FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT 1991-1992 FINANCE DATA PROCESSING 01 MUNICIPAL COURT COMPUTER SYSTEM PURPOSE/OBJECTIVE OF THIS REQUEST: To get professional training on the Municipal Court Software Application. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: The current Municipal court personnel have received minimal training on the software used in their office. When the Court Clerk position is filled that person will also need training on the court software. ALTERNATIVE WAYS--WHY REJECTED: No alternatives were considered. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: 16 Current and future court personnel will operate the court computer system without fully understanding what the software is doing. This could adversely affect the records kept in the court computer if records are unknowingly entered wrong. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? No additional equipment or personnel will be required. OBJECT CODE ACCOUNT DESCRIPTION AMOUNT FOR 1991-1992 RECAP PROG 09 8818 Software Install/Training $1,000 I PERSONNEL ..• ·'c------------1 SUPPLIES ..... "--------­\MAINTENANCE .. �-------- 4.46 \ SERVICES ...•. """$ _---=cl.,_, o"-'o'-'o'------I CAPITAL .•••.. "--------- I TOTAL ...... �$----=1.,_, o"""o"'o'------ CITY OF FRIENDSWOOD '1 ANNUAL BUDGET Form 2.5 DECISION UNIT Page 26 of 34 NEW OPERATION X CAPITAL FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY DATA PROCESSING FUND DEPT FROG 1991-1992 FINANCE 01 POLICE COMPUTER SYSTEM PURPOSE/OBJECTIVE OF THIS REQUEST: To improve the ability to utilize the system within the Police Department by supplying two additional computer terminals. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: 16 The add ition of one IBM 3197 terminal to the system in order to provide access in the evidence room for entry of property update of filed and release of evidence. To provide the ability of the Patrol Commander to print confidential information in his office by supplying one IBM 3197 terminal and one printer for the system. 21 ,1 ALTERNATIVE WAYS--WHY REJECTED: None. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Purchase and install two IBM 3197 terminals and one printer in October of 1991. i--------------------------,---------------OBJECT AMOUNT FOR I i I CODE ACCOUNT DESCRIPTION 1991-1992 j RECAP ' 8812 Computer Terminal Equipment $2,800 I PERSO NNEL .•. ·---------! SUPPLIES .... •,c__ _______ _ 4.47 !MAINTENANCE.·-;----------! SERVICES .... •---------!CAPITAL ...... $ 2 1 800 I �-�------ 1 TOTAL ..•... i$_-=2ccr.;;..80;;.;0;.._ ___ _ CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.5 DECISION UNIT Page 27 of 34 X NEW OPERATION CAPITAL FISCAL YEAR 1991-1992 DEPARTMENT FINANCE PROGRAM/ACTIVITY DATA PROCESSING FUND DEPT PROG 01 16 POLICE COMPUTER SYSTEM PURPOSE/OBJECTIVE OF THIS REQUEST: Obtain from CHIEFS, Inc., retraining in the use of computer-aided dispatch and the report writing program associated with CAD and the offense/incident programs this company provides for the Police Department. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Other system priorities delayed CAD implementation for 28 months. Training received in FY1988 has been overtaken by time and changes in personnel. CAD availability will permit storage and analysis for patrol/program planning of 80% of calls not retrievable. Use of the output report program is the means needed to access and retrieve the information we will or already store. ALTERNATIVE WAYS--WHY REJECTED: Other software trainers cannot provide the support needed for this package. Manual systems are well beyond the clerical time available. Staff and officer use of the system, with training and CAD available, is more economical than adding nearly 1.0 FTE in clerical support to do what the computer does. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Diminished effectiveness in the implementation of CAD and its use. Continued reliance on limited data for program planning and evaluation. Unacceptably low system utility in investigative support and follow-up investigation. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? No additional equipment or personnel required. OBJECT CODE ACCOUNT DESCRIPTION AMOUNT FOR 1991-1992 RECAP 21 !PERSONNEL •.. -: �--------7610 7621 Special Training Fares, Fuel, Meals and Lodging $3,500 1,200 4.48 1 SUPPLIES •...• 't----------1 MAINTENANCE.·---------! SERVICES ..... $�-�4.,_, 7_0�0 ____ _ !CAPITAL ...•.. �-------- I TOTAL ...... $�-�4 .,_, 7�0�0 ____ _ CITY OF FRIENDSWOOD r ANNUAL BUDGET Form 2.5 DECISION UNIT Page 28 of 34 _X_ NEW OPERATION CAPITAL FISCAL YEAR 1991-1992 DEPARTMENT FINANCE PROGRAM/ACTIVITY DATA PROCESSING FUND DEPT PROG 01 16 31 ENGINEERING COMPUTER SYSTEM PURPOSE/OBJECTIVE OF THIS REQUEST: Further enhance the Engineering Department's ability to efficiently provide mapping and plans through the use of the most up-to-date technology. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Purchase an additional computer aided drafting work station. We currently have only one CAD work station, although we have two trained operators. Most projects are drafted manually so that all technicians can work on them instead of just one. The two systems will be linked so that files can be maintained at both work stations. This configuration will help tremendously towards computerization of water and sewer maps, saving the City money versus an outside consultant performing this work. An estimated 60 percent of each technician's time is spent manually drafting. By adding a second CAD work station, this can be reduced to 10 percent, thereby increasing the number of projects that can be worked in-house. ALTERNATIVE WAYS--WHY REJECTED: Continue to draft manually, losing 50 percent of the engineering technician's time. Having mapping done by consultants at an estimated cost of 800 hours at $35 per hour, or an estimated total of $28,000. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Valuable time lost, both man hours and computer hours resulting in slower process and more expense to produce the required work. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? 80486/33 Computer System -$6,740 24" X 36" Digitizing Tablet -$1,955 Intergraph Microstation Software Version 4.0 -$3,105 2 Systemizers -$1,200 1 year system maintenance -N/C Work Station Funiture -$1,000 OBJECT CODE 8814 AMOUNT FOR ACCOUNT DESCRIPTION 1991-1992 Personal Computer Equipment $14,000 4.49 l RECAP !PERSONNEL ••.. :,:_ _______ _I SUPPLIES .... ·--------­I MAINTENAN CE.·:......--------\ SERVICES ...•. :,:_ _______ _ !CAPITAL ...•.. $ 14,000 I TOTAL .•.... $ 14,000 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.5 DECISION UNIT NEW OPERATION X CAPITAL Page 29 of 34 FISCAL YEAR DEPARTMENT 1991-1992 FINANCE PROGRAM/ACTIVITY DATA PROCESSING FUND DEPT FROG 01 16 61 LIBRARY COMPUTER SYSTEM PURPOSE/OBJECTIVE OF THIS REQUEST: To obtain the software license fee from Dynix to use three additional terminals purchased in fiscal year 1990-1991. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: The initial purchase of library computer system equipment included a twelve port terminal card and the software license for nine terminals. Three additional terminals were purchased in fiscal year 90-91 without purchasing the license fee. The plan was to have twelve terminals strategically placed throughout the library with the assumption that no more than nine of them would be in use at any one time. The use has now increased to the point where all twelve terminals are needed at a single given time; therefore, the software license fee must be purchased to meet this need. ALTERNATIVE WAYS--WHY REJECTED: Have patrons go back to using the old card catalog when the maximum number of nine terminals are being used. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Continue to have twelve terminals with only nine being usable at any given time. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Additional software license fee for three ports at $1,027 per port. OBJECT CODE ACCOUNT DESCRIPTION 8816 Computer Software License Fee AMOUNT FOR 1991-1992 $3,081 4.50 RECAP I PERSONNEL •... "'----------1 SUPPLIES .•.. ·"---------­I MAINTENANCE .. "'---------­I SERVICES ....• ;.'---------1 CAPITAL •..... !l!.$ _ ___.:::3 .,_, 0�8�1'--------- I TOTAL ...... $,:.__;:_3 .t..;,0::,8""1'------ CITY OF FRIENDSWOOD i I I ' i Form 2.1 FISCAL YEAR DEPARTMENT 1991-1992 FINANCE ANNUAL BUDGET PROGRAMLACTIVITY SUMMARY PROGRAM/ACTIVITY DATA PROCESSING WATER AND SEWER FUND Pa_g_e 30 of 34 FUND DEPT PROG 40 16 01 \CONTACT PERSON: Roger C. Roecker 1-----------,------,,=-:,----,----,,-----.---------'------.-----,-----,---:' I I 1990-1991 I I 1991-1992 · \EXT: (713) 482-3323 I 1989-1990 I AMENDED I 1990-1991 I PROPOSED I ACTUAL I BUDGET I FORECAST I BUDGET I $ o \ $13,600 _$ 4.51 CITY OF FRIENDSWOOD 23L342 _$ 7L900 ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Pase 31 of 34 FISCAL YEAR DEPARTMENT 1991-1992 FINANCE 90-91 I 89-90 I AMENDED\ ITEM I ACTUAL I BUDGET I EXPENDITURES: Personnel 0 0 Supplies 0 2,100 Maintenance 0 2,500 Services 0 1,000 Capital 0 8,000 TOTAL 0 13,600 REVENUE: PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: PROGRAM/ACTIVITY FUND DEPT PROG DATA PROCESSING WATER AND SEWER FUND 40 16 01 90-91 I I 91-92 IACTUAL I 90-91 I DEPT l<------1991-1992 BUDGET----->! AUG \ FORECAST\ REQUEST \ CONTIN-\NEW OPER-\ TOTAL I 0 0 0 822 900 2,750 2,726 3,204 5,225 7,478 8,500 2,000 5,738 10,738 0 16,764 23,342 9,975 4.52 CITY OF FRIENDSWOOD I UATION 0 2,100 4,800 1,000 0 7,900 89-90ACTUAL .oo .00 I ATIONS \ PROPOSED\ 0 0 0 2,100 0 4,800 0 1,000 0 0 0 ...l.r.900 90-91 I 91-92 IFORECAST\ PROPOSED\ .oo .00 .oo .00 I Form 2.1 FISCAL YEAR DEPARTMENT 1991-1992 FINANCE ANNUAL BUDGET PROGRAMLACTIVITY SUMMARY PROGRAM/ACTIVITY WATER AND SEWER ADMINISTRATION \CONTACT PERSON: Roger C. Roecker \EXT: I I 1990-1991 I 1989-1990 I AMENDED I 1990-1991 I ACTUAL I BUDGET I FORECAST I I � 145,440 I � 168,404 I i 168,867 DIRECTOR OF FINANCE ROGER C, ROECKER FINANCE OFFICER LYNN J. BUCHER UTILITY BILLING SUPERVISOR JOY WILLIAMS UTILITY BILLING """ CLERK LINDA REED UTILITY BILLING -CLERK/CASHIER VACANT POSITION METER READER - SABINO CHAPA METER READER -DOMINGO RUBIO, JR, 4.53 CITY OF FRIENDSWOOD Pa.9.e 32 of 34 FUND DEPT PROG 40 40 01 (713)482-3323 .i 1991-1992PROPOSED BUDGET 182,054 ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS Page 33 of 34 FISCAL YEAR 1991-1992 DEPARTMENT FINANCE PROGRAM/ACTIVITY FUND DEPT PROG WATER AND SEWER ADMINISTRATION 40 40 PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: The objectives of Water and Sewer Administration -Finance (Utility Billing) are to effectively bill and collect for the utility services provided by the City of Friendswood and to efficiently provide minor water meter maintenance. DESCRIPTION OF ACTIVITY: The utility billing program is comprised of office and field activities. The office personnel are charged with billing, collecting and providing quality customer service for approximately 7,100 water, sewer and sanitation customers. Our meter technicians are responsible for reading and performing minor maintenance on this same number of water meters. The utility billing office is located at 109 E. Willowick in the city hall annex. Normal office hours are from 8 a.m. to 5 p.m., Monday through Friday. Staff may be reached by telephone at 482-3888. The billing process was changed during the last fiscal year from a monthly to a bimonthly billing cycle, in which customers are billed every other month. This change was made to meet the demands our city's growth has placed on the meter technicians' ability to read and properly maintain more than 7,000 water meters each month. In addition to reading and maintaining the water meters, the meter technicians are responsible for new connections and disconnecting service throughout the year. The utility billing supervisor, cashier and billing clerk are responsible for establishing billing schedules; notifying customers of changes to billing procedures and/or rates; reviewing and suggesting revisions to the service fee and deposit ordinance; recommending collection policies and efficiently billing approximately 7,100 utility accounts. HOW AND WHEN ACCOMPLISHED: Customers are divided into bimonthly cycles with approximately one quarter of the customers being billed on or about the 15th and last day of each month. Meter readings, replacements and maintenance are scheduled and performed throughout the month. New connections, disconnections, final service orders, transfers of service and customer service inquiries are performed on a daily basis. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE Utility Billing Supervisor Billing Clerk Customer Service/Data Entry Clerk Meter Reader Technician 4.54 � 1.00 1.00 2.00 2.00 CITY OF FRIENDSWOOD � 1.00 1.00 1.00 2.00 2l..:.2l 1.00 1.00 1.00 2.00 01 I , I I .I ANNUAL BUDGET Form 2.3 PROGRAMlACTIVITY FISCAL SUMMARY Page 34 of 34FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 FINANCE WATER AND SEWER ADMINISTRATION 40 40 01 I I 90-91 I 90-91 I I 91-92 II 89-90 I AMENDED 1 ACTUAL I 90-91 I DEPT l<------1991-1992 BUDGET----->I ITEM I ACTUAL l BUDGET l AUG j FORECASTj REQUEST j CONTIN-jNEW OPER-j TOTAL I EXPENDITURES: Personnel 116,296 125,102 Supplies 6,966 8,120 Maintenance 2,942 2,250 Services 19,236 32,932 Capital 0 0 TOTAL 145,440 168,404 REVENUE: PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: 108,788 6,614 2,715 27,429 0 145,546 Number of bills processed annually Number of water accounts Number of sewer accounts Number of sanitation accounts Annual number of monthly billings Annual number of bi-monthly billings New connects processed annually Finals processed annually 125,135 7,784 2,675 33,273 0 168,867 Disconnect notices (red tags) processed annually 139,107 7,985 2,375 33,511 0 182,978 Number of accounts disconnected annually for nonpayment Number of phone calls annually Number of walk-in customers annually Number of returned checks processed annually Number of reread service orders worked annually Number of meter change outs annually Number of miscellaneous meter maintenance annually I UATION 138,183 7,985 2,375 33,511 0 182,054 89-90ACTUAL 6.00 .oo 82,140 6,731 6,539 6,321 36 0 1,540 1,169 2,820 309 12,516 N/A 223 479 N/A N/A l ATIONS l PROPOSEDI 0 138,183 0 7,985 0 2,375 0 33,511 0 0 0 182,054 90-91 I 91-92 IFORECASTj PROPOSED\ 5.00 .00 5.00 .00 *67,190 44,016 6,968 7,212 6,719 6,900 6,481 6,643 *21 0 *10 24 1,527 1,550 1,138 1,200 1,877 0 356 350 11,122 11,000 20,140 17,688 117 100 241 250 315 400 104 100 *Converted in May, 1991 from monthly billing, three cycles per month, to bi-monthlybilling, two cycles per month. 4.55 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 1.1 DEPARTMENT SUMMARY Page 1 of 11 FISCAL YEAR DEPARTMENT: 1991-1992 ADMINISTRATION I I 1990-1991 I I 1991-1992 I 1989-1990 I AMENDED I 1990-1991 I PROPOSED I ACTUAL I BUDGET I FORECAST I BUDGET I� 732,800 I � 348,351 I � 308,882 I � 342,047 ADMINISTRATION I I I I PERSONNEL TAX ECONOMIC LEGAL INSURANCE DEVELOPMENT FUND DEPT PROG FUND DEPT PROG FUND DEPT PROG FUND DEPT PROG 01 -05 -01 01 -06 -01 01 -07 -01 01 -08 -01 I GENERAL FUND WATER & SEWER FUND FUND DEPT PROO FUND DEPT PROG 01 -79 -01 40 -79 -01 RISK MANAGEMENT FUND DEPT PROG 01 -79 -02 4.56 CITY OF FRIENDSWOOD Fann 1.2 FISCAL YEAR 1991-1992 MISSION STATEMENT: ANNUAL BUDGET DEPARTMENT NARRATIVE SUMMARY Pa.9.e 2 of 11 DEPARTMENT: ADMINISTRATION To provide for those administrative services which are not included as a program or activity within a department of the City. DESCRIPTION: Personnel: Tax: Economic Development: Legal: Insurance: City Manager, as Personnel Director, administers this function. Administered by the Director of Finance. Administered by the City Manager. Administered by the City Manager. Administered by the Director of Finance. HIGHLIGHTS OF PROPOSED BUDGET AND OPERATIONAL TRENDS: Personnel: There are two major changes in the personnel activity for the 1991-92 fiscal year. The first is to acquire the consultant services required to bring the City pay and classification plan into compliance with EEOC and recently enacted Americans with Disabilities Act (ADA). Existing job descriptions and employment standards do not meet these and other requirements. The second is to separate the cost of living raise (COLA) from the annual evaluation merit raise and budget a separate COLA raise to be effective April 1, 1992. Tax: The City has contracted with the Friendswood Independent School District for tax billing and collection services for over 15 years and will continue to do so in the 1991-92 fiscal year. The Galveston County Appraisal District provides the City's appraisal services according to State law. The cost of these services are projected to be at the same level as fiscal year 1990-91. Economic Development: The City provides assistance in economic development by encouraging the Friendswood Economic Development Council and the Friendswood Industrial Development Corporation to fonnulate a planned program of work and to seek out and encourage industry and manufacturing relocation or development in our area. The City is a member of the Clear Lake Economic Development Foundation. Legal: The City retains the services of Olson and Olson as City Attorney. Insurance: The City provides insurance coverage for all buildings, vehicles and equipment; liability; workers' comp; and health, dental and life insurance for all full-time positions. Vehicle, workers' comp and health, dental and life insurance is budgeted in the applicable program/activity within each department. Buildings, equipment and liability is budgeted under Administration in both General and Water and Sewer Fund. Risk Management is included as an activity of General Fund. During 1990-91 the City hired a consultant to review all City policies and prepare bid specifications for the 1991-92 fiscal year. The cost of health and dental insurance was projected to increase by 20%; however, negotiations with the insurance provider has reduced the increase to less than 1%. !I,. 57 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 1.3 DEPARTMENT FISCAL SUMMARY FISCAL YEAR 1991-1992 DEPARTMENT: ADMINISTRATION ITEM I EXPENDITURES BY CATEGORY: Personnel Supplies Maintenance Services and Other Charges Capital TOTAL EXPENDITURES BY PROGRAM/ACTIVITY: Personnel Services Tax Economic Development Legal Insurance TOTAL REVENUE BY PROGRAM/ACTIVITY: PERSONNEL BY PROGRAM/ACTIVITY Personnel Services Tax Economic Development Legal Insurance TOTAL 90-91 89-90 I AMENDED ACTUAL I BUDGET 0 0 625 1,750 0 0 725,263 346,601 6,912 0 732,800 348,351 19,778 13,474 103,488 119,967 6,687 7,000 48,091 36,000 554,756 171,910 732,800 348,351 .00 .00 .oo .00 .00 .00 .00 .00 .00 .00 .oo .00 4.58 CITY OF FRIENDSWOOD Pa_g_e 3 of 11 I 90-91 I 91-92I FORECAST I PROPOSED 15 32,000 958 1,050 0 0 306,409 308,997 _l,_500 0 308,882 342,047 10,709 54,960 115,106 119,800 5,719 8,850 40,000 39,000 137,348 119,437 308,882 342,047 .oo .00 .00 .00 .00 .oo .00 .00 .00 .00 .00 .00 ANNUAL BUDGET Form 2.3 PROGRAMtACTIVITY FISCAL SUMMARY Page 4 of 11 FISCAL YEAR DEPARTMENT 1991-1992 ADMINISTRATION 90-91 I 89-90 \AMENDED\ ITEM I ACTUAL I BUDGET I EXPENDITURES: Personnel 0 0 Supplies 625 1,750 Maintenance 0 0 Services 19,153 11,724 Capital 0 0 TOTAL 19,778 13,474 REVENUE: PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: Letters written Memos written Evaluations processed Applications processed Telephone calls in/out PROGRAM/ACTIVITY FUND DEPT PROG PERSONNEL 01 05 01 90-91 I I 9 1-92 I I ACTUAL I 90-91 I DEPT l<------1991-1992 BUDGET----->\ AUG TOTAL I \ FORECAST\ REQUEST\ CONTIN-\NEW OPER-\ I ATIONS \ PROPOSED\ 0 15 32,100 342 791 1,000 0 0 0 7,330 8,403 22,260 1,800 ..l..,_ 500 0 9,472 10,709 55,360 I 4.59 CITY OF FRIENDSWOOD I UATION 0 850 0 5,210 0 6,060 89-90ACTUAL .00 .00 32,000 32,000 0 850 0 0 16,900 22,110 0 0 48,900 54,960 I 90 -91 I 91-92 I\ FORECAST\ PROPOSED\ .oo .00 288 108 151 287 800 .00 .oo 288 108 151 287 800 Form 2.5 X NEW OPERATION ANNUAL BUDGET DECISION UNIT Page 5 of 11 CAPI TA L FISCAL YEAR DEPARTMENT 1991-1992 ADMINISTRATION PROGRAM/ACTIVITY PERSONNEL FUND DEPT PROG 01 05 01 PURPOSE/OBJECTIVE OF THIS REQUEST: To acquire the consultant services required to bring the City pay and classification plan into compliance with EEOC and recently enacted Americans with Disabilities Act (ADA). Existing job descriptions and employment standards do not meet these and other requirements. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: The plan was not completed and has not been rev iewed since it was adopted in 1986.Requirements covering the nature and scope of questions that can be asked of appli­cants, the standards employees must meet to move from one pay grade to another within a job title and definitions of the physical requirements of each job have not been developed. Eliminating these conditions will permit effective use of the plan and will minimize the chance of successful legal attacks on hiring/promotion . ALTERNATIVE WAYS--WHY REJECTED: In-house development was rejected. No staff member has the required expertise. No Staff has the time required. No volunteer effort or rewrite of a product done elsewhere in Texas cities could be identified as a means of doing the work. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Major exposure to legal challenge to hiring/promotion practices. Continued in­ability to reclassify jobs systematically as new skill or knowledge requirements are added to existing positions, a ma jor means of avoiding new positions. Lost opportunities for employee growth and consequent turnover in persons skilled in the citizen-oriented service policies of Friendswood government. Diminished citizen satisfaction with the quality of interaction with Friendswood employees. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? None. Effort to be provided by consultant. OBJECT CODE 7291 ACCOUNT DESCRIPTION Special Services AMOUNT FOR 1991-1992 15,000 4.60 l RECAP I PERSONNEL ... •,:_ _______ _I SUPPLIES .... •,:___ _______ _!MAINTENANCE. •'!'--,--------I SERVICES ..•.. ,,_$ -'l!a.,5'-1.t -"o °"oo,,_ ____ _iCAPITAL ...... "------------ I TOTAL ...... "'$-'1=-'5'-"'-"-0"-00=------- CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Pa9.e 6 of 11 FUND DEPT PROG FISCAL YEAR DEPARTMENT 1991-1992 ADMINISTRATION 90-91 I 89-90 I AMENDED IITEM I ACTUAL I BUDGET_! EXPENDITURES: Personnel 0 0 Supplies 0 0 Maintenance 0 0 Services 103,488 119,967 Capital 0 0 TOTAL 103,488 119,967 REVENUE: PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: PROGRAM!ACTIVITY TAX 01 06 01 90-91 I r 91-92ACTUAL I 90-91 I DEPT l<------1991-1992 BUDGET----->! �UG �ORECAST\ REQUEST I CONTIN-!NEW OPER-1 TOTAL I 0 0 0 0 0 0 0 0 0 109,272 115,106 114,434 0 0 0 109,272 115,106 114,434 4.61 CITY OF FRIENDSWOOD I UATION 0 0 0 119,800 0 119,800 89-90ACTUAL .oo .00 I ATIONS I PROPOSED! 0 0 0 0 0 0 0 119,800 0 0 119,800 90-91 I 91-92 IFORECAST\ PROPOSED! .00 .00 .oo .00 ANNUAL BUDGET Form 2.3 PROGRAM[ACTIVITY FISCAL SUMMARY Pase 7 of 11 FISCAL YEAR DEPARTMENT 1991-1992 ADMINISTRATION 90-91 I 89-90 I AMENDED IITEM I ACTUAL I BUDGET I EXPENDITURES: Personnel 0 0 Supplies 0 0 Maintenance 0 0 Services 6,687 7,000 Capital 0 0 -- TOTAL 6,687 7,000 REVENUE: PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: PROGRAM/ACTIVITY FUND DEPT FROG ECONOMIC DEVELOPMENT 01 07 01 90-91 I I 91-92ACTUAL I 90-91 I DEPT l<------1991-1992 BUDGET----->! AUG 0 0 0 5,719 0-- 5,719 TOTAL I \ FORECAST\ REQUEST I CONTIN-!NEW OPER-1 I ATIONS \ PROPOSED! 0 0 0 5,719 0 5,719 4.62 I UATION 0 0 0 9,850 0-- 9,850 0 0 0 8,250 0 8,250 89-90ACTUAL .oo .00 0 0 0 0 0 0 600 8,850 0 0-- 600 B,850 90-91 I 91-92 IFORECAST! PROPOSED! .00 .00 .00 .00 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Page 8 of 11 FISCAL YEAR DEPARTMENT 1991-1992 ADMINISTRATION 90-91 I 89-90 \AMENDED\ITEM I ACTUAL I BUDGET\ EXPENDITURES: Personnel 0 0 Supplies 0 0 Maintenance 0 0 Services 41,179 36,000 Capital ..2..t912 0 TOTAL 48,091 36,000 REVENUE: PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: PROGRAM/ACTIVITY FUND DEPT PROG LEGAL 01 08 01 90-91 I I 91-92 IACTUAL I 90-91 I DEPT l<------1991-1992 BUDGET----->\ AUG I FORECAST( REQUEST\ CONTIN-\NEW OPER-\ TOTAL I 0 0 0 0 0 0 0 0 0 24,536 40,000 39,000 0 0 0 24,536 40,000 39,000 4.63 CITY OF FRIENDSWOOD I UATION 0 0 0 39,000 0 39,000 89-90ACTUAL .oo .00 I ATIONS ( PROPOSED\ 0 0 0 0 0 0 0 39,000 0 0 0 39,000 90-91 I 91-92 I FORECAST( PROPOSED\ .00 .00 .00 .oo ANNUAL BUDGET Form 2.3C COMBINED PROGRAM FISCAL SUMMARY FISCAL YEAR DEPARTMENT 1991-1992 ADMINISTRATION ITEM EXPENDITURES BY CATEGORY: Personnel Supplies Maintenance Services and Other Charges Capital TOTAL EXPENDITURES BY PROGRAM/ACTIVITY: General Fund Water and Sewer Fund TOTAL REVENUE BY PROGRAM/ACTIVITY: PERSONNEL BY PROGRAM/ACTIVITY General Fund Water and Sewer Fund TOTAL PROGRAM INSURANCE 89-90 ACTUAL 0 0 0 554,756 0 554,756 482,170 72,586 554,756 .00 .00 .00 4,64 90-91 AMENDED BUDGET 0 0 0 171,910 0 171,910 160,310 11,600 171,910 .00 .00 .00 CITY OF FRIENDSWOOD Pa.9.e 9 of 11 90-91FORECAST 0 167 0 137,181 0 137,348 130,049 7,299 137,348 .00 .00 .oo 91-92 PROPOSED 0 200 0 119,237 0 119,437 110,350 9,087 119,437 .00 .oo .oo Form 2.3 FISCAL YEAR DEPARTMENT 1991-1992 ADMINISTRATION ANNUAL BUDGET PROGRAMLACT_JVITY FISCAL SUMMARY PROGRAM/ACTIVITY INSURANCE GENERAL FUND Pa51e 10 of 11 FUND DEPT FROG 01 79 01-02 90-91 I 90-91 I I 91-92 I I 89-90 I AMENDED I ACTUAL I 90-91 \DEPT 1<------1991-1992 BUDGET----->! ITEM I ACTUAL I BUDGET I AUG I FORECAST! REQUEST I CONTIN-\NEW OFER-\ TOTAL I I UATION I ATIONS I PROPOSED! EXPENDITURES: Personnel O O O O O O Supplies O O 167 167 200 200 Maintenance O O O O O 0 Services 482,170 160,3 10 108,934 129,882 110,150 110,150 �il� 0 0 0 0 0 0 TOTAL 482,170 160,3 10 109,101 1 3 0,049 110,350 110,350 REVENUE: PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: 4.65 CITY OF FRIENDSWOOD 89-90 ACTUAL .00 .oo 0 0 0 200 0 0 0 110,150 --�o o ----"-o 110,3 50 90-91 I 91-92 I FORECAST\ PROPOSED\ .00 .oo .00 .00 ANNUAL BUDGET Form 2.3 PROGRAMLAC_'l'_IVITY FISCAL SUMMARY Pa.9.e 11 of 11 FUND DEPT PROG FISCAL YEAR DEPARTMENT 1991-1992 ADMINISTRATION 90-91 I 89-90 I AMENDED I ITEM I ACTUAL I BUDGET I EXPENDITURES: Personnel 0 0 Supplies 0 0 Maintenance 0 0 Services 72,586 11,600 Capital 0 0 TOTAL 72,586 11,600 REVENUE: PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: PROGRAM/ACTIVITY INSURANCE 40 79 01 WATER AND SEWER FUND 90-91 I I 91-92 IACTUAL I 90-91 I DEPT l<------1991-1992 BU DGET----->! AUG I FORECAST\ REQUEST I CONTIN-JNEW OPER-\ TOTAL I 0 0 0 0 0 0 0 0 0 7,433 7,299 11,600 0 0 0 7,433 7,299 11,600 4.66 CITY OF FRIENDSWOOD I UATION I ATIONS I PROPOSED\ 0 0 0 0 0 0 0 0 0 9,087 0 9,087 0 0 0 9,087 0 .....2..,_087 89-90 I . 90-91 I 91-92 IACTUAL I FORECAST\ PROPOSED! .oo .00 .oo .oo .oo .oo ANNUAL BUDGET Form 1.1 DEPARTMENT SUMMARY Page 1 of 34 FISCAL YEAR DEPARTMENT: 1991-1992 POLICE I I 1990-1991 I I 1991-1992 I 1989-1990 I AMENDED I 1990-1991 I PROPOSED I ACTUAL I BUDGET I FORECAST I BUDGET I I I I I I$ 1,737,171 I $ 2,020,532 I $ 2,040,257 I $ 2,138,242 POLICE DEPARTMENT I I ADMINISTRATION PATROL EMERGENCY MANAGEMENT FUND DEPT PROO FUND DEPT PROO FOND DEPT PROO 01 -21 - 01 01 -21 - 02 01 -26 -01 SPECIAL OPERATIONS COMMUNICATIONS ANIMAL CONTROL AND INVESTIGATIONS FUND DEPT PROG FUND DEPT PROO 01 -24 -01 01 - 27 - 01 GENERAL FUND POLICE INVESTIGATION FOND FUND DEPT PROG FUND DEPT PROO 01 -21 -03 10 - 21 -03 GALVESTON COUNTY DRUG TASK FORCE FUND DEPT PROO 01 -21 -10 4.67 CITY OF FRIENDSWOOD Form 1.2 FISCAL YEAR 1991-1992 MISSION STATEMENT: ANNUAL BUDGET DEPARTMENT NARRATIVE SUMMARY Pa.9.e 2 of 34 DEPARTMENT: POLICE Dedicated to providing active, responsive services through a community-police partnership that uses all available means to promote community safety, suppress crime and ensure the safe, orderly movement of traffic. DESCRIPTION: The Police Department is a 24-hour a day, year around service organized to provide uniformed patrol, specialized investigative and crime scene services, and selective enforcement of the traffic laws. The department also maintains the capabilities to manage critical incidents arising from man-made or weather related disasters, most often in concert with the fire and emergency medical units; to control and minimize risks from persons who are out of control from emotional, alcohol or other substance related problems. A 24-hour communications center supports police as well as fire and emergency medical service units in both day to day and emergency incident services. The Police Department and the communication center also support the delivery of animal control services. Center staff are the voice of the city after normal hours, on weekends, and holidays. HIGHLIGHTS OF PROPOSED BUDGET AND OPERATIONAL TRENDS: In most instances, the proposed budget is a service maintenance effort: continuing current service patterns; providing for the replacement of needed motor vehicles radio and camera equipment; and, ensuring the training staff needs to maintain a demonstrated level of expertise and progress in community-oriented policing. The budget proposed for the Patrol Division will make full use of deferred and slowed responses to less than emergency calls as a means of managing a request for service workload that is 10-11 percent above last year. More focused work on problems and less emphasis on speeding to all scenes is called for in Patrol, whose officers are three-quarters of the commissioned strength in the Department. The department will seek fast responses to calls where the citizen says there is some immediate risk to life or property, or the offender is still on the scene or in the immediate area. The exception to the service maintenance picture is the need to stop follow-up by an investigator in property crimes with a monetary loss of less than $750 unless there are fingerprints, a known suspect or associated vehicle on the case. Hours allocated to drug investigations and prevention in DARE are receiving priority. 4.68 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 1.3 DEPARTMENT FISCAL SUMMARY FISCAL YEAR 1991-1992 ITEM DEPARTMENT: POLICE EXPENDITURES BY CATEGORY: Personnel Supplies Maintenance Services and Other Charges Capital TOTAL EXPENDITURES BY PROGRAM/ACTIVITY: Administration Patrol Special Operations: Investigations Galveston County Drug Task Force Police Investigation Fund Communications Emergency Management Animal Control TOTAL REVENUE BY PROGRAM/ACTIVITY: Administration Special Operations: Galveston County Drug Task Force Police Investigation Fund Animal Control TOTAL PERSONNEL BY PROGRAM/ACTIVITY Administration Patrol Special Operations: Investigations Galveston County Drug Task Force Police Investigation Fund Communications Emergency Management Animal Control TOTAL 89-90ACTUAL 1,446,591 74,529 71,865 42,570 101,616 1,737,171 238,202 1,007,323 220,143 0 5,786 174,325 32,356 59,036 1,737,171 1,327 4,424 0 12,858 18,609 5.60 21.90 4.00 2.00 .oo 7.00 .00 ...l.,_QQ 42.50 4.69 90-91 AMENDED BUDGET 1,684,429 80,538 66,800 101,030 87,735 2,020,532 279,079 1,144,582 276,838 0 12,065 227,370 12,633 67,965 2,020,532 300 16,136 253 11,475 28,164 5.60 22.05 4.10 2.00 .00 7.00 .25 2.00 -- Q,_QQ CITY OF FRIENDSWOOD Pa.9.e 3 of 34 90-91FORECAST 1,698,384 91,614 72,357 86,644 91,258 2,040,257 277,931 1,153,500 255,502 29,364 12,125 232,378 13,124 66,333 2,040,257 602 16,100 253 12,985 29,940 5.60 22.05 4.10 2.00 .oo 7.00 .25 2.00 43.00 91-92PROPOSED 1,815,453 79,321 71,500 84,028 87,940 2,138,242 298,867 1,236,581 251,200 61,263 0 207,762 16,601 65,968 2,138,242 0 19,813 0 11,800 31,613 5.60 22.05 4 .10 2.00 .oo 7.00 .25 2.00 43.00 ANNUAL BUDGET Form 2.1 PROGRAMLACTIVITY SUMMARY Pag_e 4 of 34 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 POLICE ADMINISTRATION 01 21 01 !CONTACT PERSON: Jared D. Stout \EXT: (713)482-8037 I I I I � I 1990-1991 1989-1990 I AMENDED I ACTUAL I BUDGET I I 238,202 I � 279,079 I � CHIEF OF POLICE JARED D. STOUT 1990-1991 FORECAST 277,931 ! 1991-1992PROPOSED BUDGET 298 L867 STAFF SERVICES SUPPORT SERVICES CAPTAIN JIMMY M. HOLLAND EXECUTIVE COMMANDER LT, RUSSELL E, WILLIAMS PERSONNEL TRAINING AND CITY EMERGENCY COMMUNICATIO NS ->--EDUCATION MANAGEMENT -'- PLANNING ANO TRAFFIC CONTROL CITY SAFETY ANIMAL CONTROL RESEARCH _,__ PLANS AND STUDIES COORDINATOR L.. SPECIAL PROJECTS POLICE EQUIPMENT RECORDS AND ACCREDITATION � AND FACILITIES � DATA PROCESSING CLEO J, SUMMERS VACANT 4.70 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS Page 5 · of 34 FISCAL YEAR 1991-1992 DEPARTMENT POLICE PROGRAM/ACTIVITY ADMINISTRATIVE FUND DEPT PROG 01 21 PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: The Administrative operations objective is to develop and maintain the personnel, training and directive systems, assist in traffic management planning, develop and maintain data processing communications and, records management systems, and identify community problems in patterns and terms useful to police and citizens. To support the Department and its members in meeting state and national standards of professional and personal excellence through appropriate training and education. DESCRIPTION OF ACTIVITY: Administrative Services is responsible for the day to day operations of the Police Department to include personnel, directive systems, data communications, records, purchasing, budget management, research and planning, statistical information for crime analysis and interaction with other law enforcement agencies. HOW AND WHEN ACCOMPLISHED: The Administrative Services is staffed by the Chief of Police, Captain, Lieutenant, and two Records Clerks who serve 40 hours per week. The staff is available for after hours assignments as needed. In addition, two part time school crossing guards are used throughout the school year at crossings for the Westwood Elementary School and the Friendswood Junior High School. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE 89-90 90-91 91-92--- Chief Of Police 1.00 1.00 1.00 Executive Commander 1.00 1.00 1.00 Support Services Commander 1.00 1.00 1.00 Records Clerk 2.00 2.00 2.00 School Crossing Guard 0.60 0.60 0.60 4.71 CITY OF FRIENDSWOOD 01 ANNUAL BUDGET Form 2.3 PROGRAMiACTIVITY FISCAL SUMMARY Page 6 of 34 FISCAL YEAR DEPARTMENT 1991-1992 POLICE 90-91 I 89-90 I AMENDED I ITEM I ACTUAL I EXPENDITURES: Personnel Supplies Maintenance Services Capital TOTAL REVENUE: Donations TOTAL PERSONNEL: 208,790 7,902 6,602 14,908 0 238,202 1,327 1,327 BUDGET I 243,601 7,450 3,785 23,626 617 279,079 lQQ ____l,QQ Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: PROGRAM/ACTIVITY FUND DEPT PROG ADMINISTRATION 01 21 01 90-91 I I 91-92 I I ACTUAL I 90-91 I DEPT i<------1991-1992 BUDGET----->\ AUG I FORECAST! REQUEST \ CONTIN-\NEW OPER -\ TOTAL I 206,576 6,255 4,588 20,395 617 238,431 602 -- _§!g 239,541 8,545 4,822 24,406 617 277,931 602 602 -- 4.72 261,918 9,950 5,250 29,165 5,800 312,083 __ o 0 CITY OF FRIENDSWOOD I UATION 258,607 8,500 4,345 24,615 0 296,067 0 __ o 89-90ACTUAL 5.00 .60 I ATIONS I PROPOSED\ 0 258,607 0 8,500 0 4,345 0 24,615 2,800 __b 800 2,800 298,867 0 0 -- 0 -- 90-91 I 91-92 I FORECAST! PROPOSED\ 5.00 ,60 5.00 .60 ANNUAL BUDGET Form 2.5 DECISION UNIT NEW OPERATION X CAPITAL Page 7 of 34 FISCAL YEAR DEPARTMENT 1991-1992 POLICE PROGRAM/ACTIVITY ADMINISTRATION FUND DEPT PROG 01 21 01 PURPOSE/OBJECTIVE OF THIS REQUEST: To replace old and unrepairable closed circuit TV equipment. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: To bring back to pre-1989 level the security and liability coverage of closed circuit TV for the Police Department and City Hall. ALTERNATIVE WAYS--WHY REJECTED: None IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Continued degeneration of closed circuit TV system; decreased capacity to monitor prisoners; increased liability. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? 5 Closed Circuit TV cameras 8 Closed Circuit TV monitors Miscellaneous cable ends OBJECT CODE 8891 ACCOUNT DESCRIPTION Special Equipment AMOUNT FOR 1991-1992 $2,800 4,73 l RECAP I PERSONNEL ...• "'----------1 SUPPLIES ..••. "---------­\MAINTENA NCE •. "----------\ SERVICES .... •:,:_ _______ _I CAPITAL ...... :,:_$ _ _::2.L, "-80::..;0,.._ ___ _ I TOTAL ...... :,:_$_-=-2 _,._,8::..;0:.,:0:..,._ ___ _ CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.1 PROGRAM/ACTIVITY SUMMARY Pa,1e 8 of 34 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 POLICE PATROL 01 21 02 \CONTACT PERSON: Jared D, Stout \EXT: (713) 482-8037 I 1990-1991 I I 1991-1992 I 1989-1990 I AMENDED I 1990-1991 I PROPOSED I ACTUAL I BUDGET I FORECAST I BUDGET I � 1,007,323 I � 1,144,582 I � 1,153,500 I � 1,236,581 CHIEF OF POLICE JARED D, STOUT PATROL LT, LUKE D. LOESER I I I I SCHOOL CROSSING GUARDS FIELD SUPERVISORS P.ATROL OFFICERS PATROL OFFICERS PART-TIME I I I I ANN M. DESCANT KARL A, PETERSON PRESTON BERRY DONALD R, BETTERTON REBECCA DUNN DWAYNE T. ROUSE CAROLYN M, DENTON CHARLES L. COTTON RAYMOND L. THOMAS ROBERT L. DOSS TRACY S, DORMAN JOHN,T. TOLLETT ROSS C, ELIASON DANIEL R, DUCHEMIN JOHN A, FERRAND STEPHEN CAILLETEAU MARTIN R. GODWIN RANDY HILL JOHNNY M. GUERRERO JANE JAGEN DOUGLAS P, LACOMBE RAYMOND RADNEY JAY LEWIS HALLECK C, ROSE JAMES T, RION VACANT RAMONA SATSKY AUGUST R. TRAPMAN WILLARD L. WALDROUP SCOTT R. WILSON BRADLEY A. WORLEY BARRY C. YODZIS 4.74 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2 .2 DECISION UNIT CONTINUING OPERATIONS Page 9 of 34 FISCAL YEAR 1991-1992 DEPARTMENT POLICE PROGRAM/ACTIVITY PATROL DIVISION FUND DEPT PROG 01 21 PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: To anticipate and respond to the needs of citizens based on facts and a commitment to work with others to find answers that reach beyond the criminal law, arrest, and force, to solutions that can last. DESCRIPTION OF AC TIVITY: The Patrol Division safeguards the community by responding to emergencies and other calls for service, apprehending offenders, and analyzing and acting on potential neighborhood problems. Peace is preserved by use of traffic control, preliminary criminal investigation, accident investigation, enforcement activities and crisis management. Crime prevention is accomplished through directed patrol, community education and cooperation i.e., D.A.R.E., C.H.A.T. and the Neighborhood Crime Watch Program. It is also accomplished by aiding individuals and groups to combat situations on their own and with officer help. HOW AND WHEN ACCOMPLISHED: Patrol 24 hours per day, seven days a week , 365 days a year. A minimum of (3) three sworn patrol officers and (1) one supervisor per shift is provided. Up to seven officers and a supervisor work on peak demand days and hours. There are three regular shifts: day shift, 6:00 a.m. -2:00 p.m.; evening shift, 2:00 p.m. -10:00 p.m.; and night shift 10:00 p.m. -6:00 a.m .. Two day shift officersteach D.A.R.E. in the three elementary schools 24 hours per week for seventeenweeks each school year. Part-time officers fill the patrol slots in their absence.Part-time Officers also provide peak periods, leave and training coverage. Patrolofficers are cross trained as crime prevention practitioners, accident investinvestigators, and field crime investigators, etc. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE 89-90 90-91 91-92-- Lieutenant 1.00 1.00 1.00 Sergeant 4.00 4.00 4.00 Patrol Officer I 7.00 5.00 5.00 Patrol Officer II 6.00 3.00 3,00 Patrol Officer III 3.00 8.00 8.00 Part-time Patrol Officer 0.90 1.05 1.05 4.75 CITY OF FRIENDSWOOD 02 ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Page 10 of 34 FISCAL YEAR DEPARTMENT 1991-1992 POLICE 90-91 I 89-90 \AMENDED\ ITEM I ACTUAL I BUDGET I EXPENDITURES: Personnel 833,299 953,374 Supplies 46,401 45,755 Maintenance 48,158 44,572 Services 18,687 44,695 Capital 60,778 56,186 PROGRAM/ACTIVITY FUND DEPT FROG PATROL 01 21 02 90-91 I I 91-92 I ACTUAL l 90-91 I DEPT \<------1991-1992 BUDGET----->\ AUG TOTAL I I FORECAST\ REQUEST I CONTIN-\NEW OFER-I I ATIONS \ PROPOSED\ I UATION 832,379 962,107 1,067,530 1,033,071 0 1,033,071 49,074 53,217 46,606 45,531 0 45,531 49,697 47,378 47,275 46,200 0 46,200 31,337 35,907 43,823 36,779 0 36,779 56,226 54,891 93,154 0 75,000 75 000 TOTAL 1,007,323 1,144,582 1,018,713 1,153,500 1,298,388 1,161,581 75,000 1,236,581 REVENUE: TOTAL PERSONNEL: Full Time, Regular . Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: 4.76 CITY OF FRIENDSWOOD 89-90 ACTUAL 21.00 .90 90-91 1 91-92 IFORECAST\ PROPOSED\ 21.00 1.05 21.00 1.05 ANNUAL BUDGET Form 2.5 DECISION UNIT NEW OPERATION X CAPITAL Page 11 of 34 FISCAL YEAR DEPARTMENT 1991-1992 POLICE PROGRAM/ACTIVITY PATROL FUND DEPT PROG 01 21 02 PURPOSE/OBJECTIVE OF THIS REQUEST: Replace (5) Patrol units - 3 Supervisor units and 2 Patrol cruisers. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Continue to provide adequate police coverage and patrol supervision in the field. By September of 1992, the end of the fiscal year, the mileage on the current five vehicles is proj ected to range from 114,000 miles to 155,000. If replaced, the 2 patrol units will operate for 2 years. The supervisors unit will operate from 6 -7 years before replacement. ALTERNATIVE WAYS--WHY REJECTED: Reduce fleet size was rejected because the increased operation per unit, 24 hours per day would result in shortened life span or increased maintenance cost. Purchase of reconditioned vehicles was rejected because of cost ($9,500.00 per unit) for a 2 year old vehicle with 30,000 miles and only a 90 day 7,000 mile warranty. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: The cost of vehicle maintenance wo uld continue to rise while usage due to repair times would decrease. This would lead to added mileage to current patrol fleet. ADDITIONAL EQUIPMENT OR PERSONNEL RE QUIRED? Five (5) Chevrolet Caprice or equivalent Police packages Heavy Duty suspension and electrical (to support emergency equipment) V - 8 engine OBJECT CODE 8210 ACCOUNT DESCRIPTION Automobiles AMOUNT FOR 1991-1992 $67,500 4.77 l RECAP \PERSONNEL ... ·'!'---------\ SUPPLIES ..•.. ________ _\MAINTENANCE.•:,:_ _______ _\SERVICES .••. ·'!'----------\CAPITAL ...... $ 67,500 \ TOTAL .••... $ 67,500 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.5 DECISION UNIT NEW OPERATION x CAPITAL Page 12 of 34 FISCAL YEAR 1991-1992 DEPARTMENT POLICE PROGRAM/ACTIVITY PATROL FUND DEPT PROG 01 21 02 PURPOSE/OBJECTIVE OF THIS REQUEST: To replace (3) UHF Mobile Police Radios CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Maintain effective radio communication in support of the Patrol and Communication Division. In the police service the primary means of communications is via the mobile radio. UHF band contains our "primary" channel dedicated solely to use by Friendswood Police. We also communicate with Webster, League City, and Houston P.D. on UHF. ALTERNATIVE WAYS--WHY REJECTED: Maintain present stock of mobile UHF radios rejected because the life of the electronics is ten (10) years. They have been in service from 14 - 17 years and break down frequently. The current stock does not have "automatic coding" technology. This is necessary to communicate with Houston P.D., ie: in a pursuit through their jurisdiction. It will cost approximately $300.00 per radio to install. Seven (7) of these radios were requested in 90 -91 budget. Four were approved and purchased. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: The safety afforded the Patrol Officer would be diminished. Law enforcement and other public safety efforts would not be effective. During this budget year one radio has failed and had to be replaced with a similar radio from a Commanders unit. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? (3)UHF Mobile Radios at $1,350 each: Motorola Radios, M400 Remote Mount orequivalent with: Scan Dual priority, automatic coding, mounting bracket, coaxialcable, antenna and channel programming. OBJECT CODE 8881 ACCOUNT DESCRIPTION Radio Equipment AMOUNT FOR 1991-1992 $4,050 A�78 RECAP I PERSONNEL ... •;r_ ·--------1 SUPPLIES .... •---------I MAINTENANCE .·---------1 SERVICES •..•. "---------I CAPITAL ••....• $ __ 4�,�0�5�0 ____ _ I TOTAL ...... :,:.$ _ _;;4.,_, 0;:.;5::..:0:.._ ___ _ CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.5 DECISION UNIT NEW OPERATION x CAPITAL Page 13 of 34 FISCAL YEAR DEPARTMENT 1991-1992 POLICE PROGRAM/ACTIVITY PATROL FUND DEPT FROG 01 21 02 PURPOSE/OBJECTIVE OF THIS REQUEST: To replace 3 VHF Mobile Police Radios CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Maintain effective radio communication in support of the Patrol and Communication Division. In the Police service the primary means of communication is via the Mobile Radio. The VHF band allows members of the agency to communicate and coordinate with other units in the field. These communications allow for immediate exchange of information on a frequency. Two of the three cities and three of the counties on our border communicate on VHF frequency. In addition, Friendswood Volunteer Fire and EMS communicate on VHF. ALTERNATIVE WAYS--WHY REJECTED: Maintain current stock of VHF radios rejected because the life of the electronics is ten years. They have been in service 13 - 16 years and frequently require repair. Local agencies, in particular Houston P.O., will not recognize our agency without an "automatic identifier." The current stock does not have this feature and the cost per radio to install is $300.00, three time the trade-in value of the radio. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Communications would be relayed through a communication center rather than from one public safety unit to another. The timeliness and accuracy of the information would be reduced resulting in the risk of greater physical harm to public safety workers. In addition, the probability of apprehending an offender would be diminished. Seven (7) radios were requested in 90 -91 budget. Four (4) were approved and purchased. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? (3)VHF Mobile Radios at $1,150 each: Motorola Radios, M400 Remote Mount orequivalent with: Scan Dual priority, automatic coding, mounting bracket, microphone, coaxle cable, antenna and channel programming. OBJECT CODE 8881 ACCOUNT DESCRIPTION Radio Equipment AMOUNT FOR 1991-1992 $3,450 4.79 I l RECAP \PERSONNEL .... �--------1 SUPPLIES .... "',---------\MAINTENANCE.·"--------­\ SERVICES ..•.. , �--------1 CAPITAL ...... �$--=-3.,_1 4-'-'5'-'0'------ \ TOTAL ..•.. -�$--=-3.,_, 4�5�0'------ CITY OF FRIENDSWOOD Form 2.1 FISCAL YEAR DEPARTMENT 1991-1992 POLICE \CONTACT PERSON: Jared D. Stout ANNUAL BUDGET PROGRAMLACTIVITY SUMMARY PROGRAM/ACTIVITY SPECIAL OPERATIONS INVESTIGATIONS GALVESTON COUNTY DRUG TASK FORCE POLICE INVESTIGATION FUND \EXT: Pag_e 14 of 34 FUND DEPT PROG 01 21 03 01 21 10 10 21 03 (713)482-8037 l---------,l:-----1.,.,9,..,9..,.0--1.,.,9,..,9....,.1--.,..------��-----..-. --· --· l�\H-1992 I 1989-1990 \ AMENDED I ACTUAL I BUDGET I $ 22s ,929 $ 288,903 $ 1990-1991 FORECAST 296,991 CHIEF OF POLICE JARED D, STOUT SPECIAL OPERATIONS AND INVESTIGATIONS LT GARY F. EDWARDS INVESTIGATIONS FRANK FIDELIBUS --CRIME SCENE KEITH STILL SERVICES ROBERT L, DUNN MARINE UNIT --EXPLOSIVES DISPOSAL GALVESTON COUNTY DRUG TASK FORCE PROPERTY AND --NARCOTICS ENFORCEMENT EVIDENCE MICHAEL TOLLETT SECRETARY/RECEPTIONIST PATRICIA J, MATRANGA 4.80 CITY OF FRIENDSWOOD PROPOSED BUDGET $ 312,463 ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS Page 15 of 34 FISCAL YEAR 1991-1992 DEPARTMENT POLICE PR OGRAM /ACTIVITY SPECI AL OPERATIONS INVES'rIGATIONS FUND DEPT PROG GALVESTON COUNTY DRUG TASK FORCE POLICE INVESTIGATION FUND PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: 01 01 10 21 21 21 To effectively deliver the specialized services for the arrest of major offenders, to resolve critical incidents arising from drugs, mental illness, barricaded persons, explosives, or water related incidents. The purpose of the entire division is to give the public the absolute highest level of service at the lowest possible cost. DESCRIPTION OF ACTIVITY: Special Operations consist of the following police functions: follow up criminal investigations, narcotics, crime scene services, property and evidence collection, marine operations and explosive ordinance disposal. The capacity provided by division personnel focuses on the investigation of crimes, narcotics, crime scene activities, collection, preservation and analysis of evidence, swift water rescue, all marine functions, and explosive ordinance disposal. HOW AND WHEN ACCOMPLISHED: In 1990, Investigations handled ap proximately 1300 cases with a clearance rate of ap proximately 52%. The statewide average is 35.5%. The unit worked on 144 juvenile offenses in 1990 including 64 cases referred from Child Protective Services. The Marine division and dive team are available for all water related incidents including diving for stolen articles discarded in area waters. The Explosive Ordinance Technician investigated 10 bomb cases in 1990 including disarming four bombs. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE 89-90 90-91 91-92--- Investigations: Lieutenant 1.00 1.00 1.00 Investigator II 2.00 2.00 2.00 Patrol Officer III 1.00 1.00 1.00 Part-time Patrol Officer .oo .10 .10 Galveston County Dru g Task Force: Patrol Officer II 1.00 1.00 1.00 Clerk 1.00 1.00 1.00 4.81 CITY OF FRIENDSWOOD 03 10 03 Form 2.3C FISCAL YEAR DEPARTMENT 1991-1992 POLICE ANNUAL BUDGET COMBINED PROGRAM FISCAL SUMMARY PROGRAM/ACTIVITY SPECIAL OPERATIONS INVESTIGATIONS Pa51e 16 of 34 FUND DEPT PROG GALVESTON COUNTY DRUG TASK FORCE POLICE INVESTIGATION FUND 01 21 03 01 21 10 10 21 03 ITEM EXPENDITURES BY CATEGORY: Personnel Supplies Maintenance Services and Other Charges Capital TOTAL EXPENDITURES BY PROGRAM/ACTIVITY: Investigations Galveston County Drug Task Force Police Investigation Fund TOTAL REVENUE BY PROGRAMLACTIVITY: Investigations Galveston County Drug Task Force Police Investigation Fund TOTAL PERSONNEL BY PROGRAM/ACTIVITY Investigations Galveston County Drug Task Force Police Investigation Fund TOTAL 89-90ACTUAL 190,851 8,254 10,235 5,199 11,390 225,929 220,143 0 5,786 225,929 1,327 4,424 0 5,751 4.00 2.00 .00 6.00 4.82 90-91 AMENDED BUDGET I 246,166 11,800 9,063 21,874 0 288,903 276,838 0 12,065 288,903 300 16,136 0 16,436 4.10 2.00 .00 6.10 CITY OF FRIENDSWOOD 90-91 FORECAST 250,826 16,158 10,363 14,694 4,950 296,991 255,502 29,364 12,125 296,991 602 16,100 253 16,955 4.10 2.00 .00 6.10 91-92PROPOSED 269,475 12,550 10,250 11,548 � 640 312,463 251,200 61,263 0 312,463 0 19,813 0 19,813 4.10 2.00 .00 6.10 I ANNUAL BUDGET Form 2.3 PROGRAMlACTIVITY FISCAL SUMMARY Page 17 of 34 FISCAL YEAR DEPARTMENT 1991-1992 POLICE 90-91 I 89-90 \AMENDED\ ITEM I ACTUAL I BUDGET I EXPENDITURES: Personnel 190,851 192,159 Supplies 8,254 11,800 Maintenance 8,849 9,063 Services 5,199 8,591 Capital 6,990 0 TOTAL 220,143 221,613 REVENUE: PERSONNEL: Full Time, Regular .Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: PROGRAM/ACTIVITY FUND DEPT PROG SPECIAL OPERATIONS 01 21 03 INVESTIGATIONS 90-91 I I 91-92 I I ACTUAL I 90-91 I DEPT l<------1991-1992 BUDGET----->! AUG I FORECAST\ REQUEST \ CONTIN-\NEW OPER-\ TOTAL I 168,578 193,490 248,526 12,439 12,852 16,630 6,362 10,363 14,650 9,087 9,607 16,027 675 0 30,640 197,141 226,312 326,473 4.83 CITY OF FRIENDSWOOD I UATION 208,212 12,550 10,250 11,548 0 242,560 89-90ACTUAL 4.00 .00 I ATIONS I PROPOSED\ ' 0 208,212 0 12,550 0 10,250 0 11,548 8,640 �640 8,640 251,200 90-91 I 9 1-92 I FORECAST\ PROPOSED\ 4.00 .10 4.00 .10 ANNUAL BUDGET Form 2.5 DECISION UNIT NEW OPERATION x CAPITAL Page 18 of 34 FISCAL YEAR DEPARTMENT 1991-1992 POLICE PROGRAM/ACTIVITY SPECIAL OPERATIONS FUND DEPT PROG 01 21 03 PURPOSE/OBJECTIVE OF THIS REQUEST: To replace 2 VHF Mobile Police Radios CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Maintain effective radio communication for Special Operations Division. In the Police service the primary means of communication is via the Mobile Radio. The VHF band allows investigators to communicate and coordinate with other units in the field. These communications allow for immediate exchange of information on a frequency. Two of the three cities and three of the counties on our border communicate on VHF frequency. In addition, Friendswood Volunteer Fire and EMS communicate on VHF. ALTERNATIVE WAYS--WHY REJECTED: Maintain current stock of VHF radios rejected because the life of the electronics is ten years. They have been in service 13 - 16 years and frequently require repair. Local agencies, in particular Houston P.D., will not recognize our agency without an "automatic identifier. 11 The current stock does not have this feature and the cost per radio to install is $300.00, three time the trade-in value of the radio. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Communications would be relayed through a communication center rather than from one public safety unit to another. The timeliness and accuracy of the inform ation would be reduced resulting in the risk of greater physical harm to public safety workers. In addition, the probability of apprehending an offender would be diminished. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Two VHF Mobile Radios: Motorola Radios, M400 Remote Mount or equivalent with: Scan Dual priority, automatic coding, mounting bracket, microphone, coaxial cable, antenna and channel programming. OBJECT CODE 8881 ACCOUNT DESCRIPTION RADIO EQUIPMENT AMOUNT FOR 1991-1992 $2,300 4.84 RECAP I PERSONNEL •.. ·---------·\SUPPLIES •.••. �'--------­\ MAINTENANCE .• �--------1 SERVICES ..... '!---------·I CAPITAL ••.••. '"-$--=-2 '-', 3:..:0c.;:;O ____ _ \TOTAL ..••.••• i$_-=-2 '-',3'--'0"'0 ____ _ CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.5 DECISION UNIT Page 19 of 34 NE W OPERATION _X_ CAPITAL FISCAL YEAR DEPARTMENT 1991-1992 POLICE PROGRAM/ACTIVITY SPECIAL OPERATIONS FUND DEPT PROG 01 21 03 PURPOSE/OBJECTIVE OF THIS REQUEST: To replace one UHF mobile radio CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Maintain effective radio communications for Special Operations Division. In the police service the primary means of communication is via the mobile radio. The UHF band allows investigators to communicate and coordinate with other units in the field. These communications allow for immediate exc hange of information on a frequency. Cities on our borders including Houston and air support units used by Friendswood all operate on UHF channels. ALTERNATIVE WAYS--WHY REJECTED: Maintain current UHF radio in service, rejected because the unit is more than 10 years old and is in frequent need of repair. Local agencies, particularly Houston Police, will not recognize radio traffic from us without an "automatic identifier" that accompanies each transmission. The unit for replacement does not have this feature and cannot be economically equipped to meet the requirement. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Communications would be relayed through a communication center rather than directly from police unit to police unit. The timeliness and accuracy of the information would be reduced, increasing the risk of physical harm to public safety persons. Delay also increases the likelihood of missed opportunities for coordination and lost ones for the apprehension of offenders. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? One UHF Mobile Radio: Motorola M400 Remote mount or equivalent with: scan dual priority, automatic coding, mounting bracket, microphone, coaxial cable, antenna and channel programming. OBJECT CODE 8881 ACCOUNT DESCRIPTION Radio Equipment AMOUNT FOR 1991-1992 1,350 �.85 RECAP \ PERSONNEL .... 't-$ _______ _ \SUPPLIES ••.. ·--------­\MAINTENANCE .. "---------­\ SERVICES. , •. ·'t-------,------\ CAPITAL ••..•• i$_--=1.,_, 3"'5:;..;0;.__ ___ _ \ TOTAL ...... �$---=1.,_,"-35�0;.__ ____ CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.5 DECISION UNIT __ NEW OPERATION X CAPITAL --Page 20 of 34 FISCAL YEAR 1991-1992 DEPARTMENT POLICE PROGRAM/ACTIVITY SPECIAL OPERATIONS FUND DEPT PROG 01 21 03 PURPOSE/OBJECTIVE OF THIS REQUEST: To replace three 35mm cameras and allied equipment used by investigators to record evidence at the scenes of crime. Such photographic evidence is essential to the successful identification and prosecution of offenders. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Only one of three cameras assigned to the division are operating. The third is kept operative by cannibalizing the other two. Multiple scenes to be processed require three cameras to assure reliable and sufficient processing of the scenes. Replacement of the camera setup for two investigators will end the delay and the uncertainty in scene processing and the results obtained from photography. ALTERNATIVE WAYS--WHY REJECTED: No suitable alternatives could be developed in either the use of surplus channels or pawn shops. The quality of used equipment available in these ch annels would not eliminate the unreliability and uncertainty the investigators now face. Similarly, no alternatives were found in negotiation with first line photo equipment outlets, either for repair or reconditioned equipment. Cuts in FY 1991 reduced from $2,400 to zero the division equipment budget. This is catch-up. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Substantial risk for the integrity and reliability of photographic evidence vital to the successful conduct of investigations and the prosecution of offenders. Delays in the processing of crime scenes with attendant losses of perishable evidence. Damage to the the department's demonstrated capacity to investigate and solve serious crimes. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Three replacement camera setups: Camera body, 50mm lens, 70-210mm lens, 28mm lens, auto winder, data back, tripod, carrying cases, flash, flash battery packs, stretch power cord for flash, and ultraviolet lens. Unit prices in order: $250, $65, $200, $150, $125, $150, $45, $60, $150, $200, $20, and $15. Total for each camera setup: $1,430. OBJECT CODE 8896 ACCOUNT DESCRIPTION Photography Equipment AMOUNT FOR 1991-1992 4,290 4.86 RECAP I PERSONNEL ... :�$-_______ _ I SUPPLIES .... ·---------! MAINTENANCE ..�--------!SERVICES ..... ,----,---,------I CAPITAL ...... "--$----'-4 ""'' 2""9-'-0 ____ _ I TOTAL ...... �$----'-4 ""'' 2�9�0 ____ _ CITY OF FRIENDSWOOD ' ANNUAL BUDGET Form 2.5 DECISION UNIT Page 21 of 34 NEW OPERATION _x __ CAPITAL FISCAL YEAR 1991-1992 DEPARTMENT POLICE PROGRAM/ACTIVITY SPECIAL OPERATIONS FUND DEPT PROG 01 21 03 PURPOSE/OBJECTIVE OF THIS REQUEST: To replace the polaroid-based camera system used to photograph all persons booked into the Friendswood Police holding facility. Two camera operations are required for each person booked. The camera is more than five years old. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Wear and daily usage on this camera is bringing breakdowns on the average of once every two weeks. Usage annually was 1,662 operations in CY 1989, 1,568 in CY 1990, and, based on six months, 1,752 for CY 1991. Booking photographs are an important portion of the identification materials kept by the department. The equipment was slated for replacement last year but postponed to help achieve a balanced budget. ALTERNATIVE WAYS--WHY REJECTED: No further delays appear feasible. Repair of this camera is not available from commercial sources or the manufacturer. Surplus sources have no replacement. All other cameras that might be used to take these photographs cost more for the camera as well as the film and the processing of the film. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Increased processing time for officers with arrested persons and associated overtime for the arresting officer and the investi gator who is called out to attempt adjustments to the existing camera. On an average of one call out every two weeks, the 26 callouts would cost a total of $1,040. The replacement cost is $700. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? One Polaroid OterS2C, Model Number 530092. OBJECT CODE 8896 ACCOUNT DESCRIPTION Photography Equipment AMOUNT FOR 1991-1992 700 4.87 l RECAP I PERSONNEL ••.. �--------\SUPPLIES ..•. ·---------\MAINTENANCE. •;,:._ _______ _ \SERVICES ....• -t------:-:-:-----­\ CAPITAL ...•.. "-$------'"7 -"-00"------ \ TOTAL .....• ""$------'-7""-00"-____ _ CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Page 22 of 34 FISCAL YEAR DEPARTMENT 1991-1992 POLICE 90-91 I 89-90 I AMENDED IITEM I ACTUAL I EXPENDITURES: Personnel 0 Supplies 0 Maintenance 0 Services 0 Capital 0 TOTAL 0 REVENUE: Grant Revenue 4,424 TOTAL 4,424 PERSONNEL: Full Time, Regular Part-time/Temporary WORKLOAD INDICATORS: BUD_GET I 54,007 0 0 1,218 0 55,225 16,136 16,136 PROGRAM/ACTIVITY FUND DEPT PROG SPECIAL OPERATIONS GALVESTON COUNTY DRUG TASK FORCE 01 21 10 90-91 I I 91-92 IACTUAL I 90-91 I DEPT 1<------1991-1992 BUDGET ----->! AUG TOTAL II FORECAST! REQUEST j CONTIN-!NEW OPER-j ATIONS I PROPOSED\ 50,909 57,336 61,365 0 0 0 0 0 0 1,280 1,218 0 0 0 0 52,189 58,554 61,365 9,863 16,100 19,813 9,863 16,100 19,813 4.88 CITY OF FRIENDSWOOD I UATION 61,263 0 0 0 0 61,263 19,813 19,813 89-90ACTUAL 1.00 1.00 I 0 61,263 0 0 0 0 0 0 0 0 0 61,263 0 19,813 0 19,813 90-91 I 91-92 IFORECAST) PROPOSED\ 1.00 1.00 1.00 1.00 ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Page 23 of 34 FISCAL YEAR DEPARTMENT 1991-1992 POLICE 90-91 I89-90 \AMENDED\ITEM I ACTUAL I BUDGET\ EXPENDITURES: Personnel Supplies Maintenance Services Capital TOTAL REVENUE: Federal Grant Revenue TOTAL PERSONNEL: 0 0 1,386 0 4,400 5,786 _Q 0 0 0 0 12,065 0 12,065 0 0 Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: PROGRAM/ACTIVITY FUND DEPT PROG SPECIAL OPERATIONS POLICE INVESTIGATION FUND 10 21 03 90-91 I I 91-92 IACTUAL I 90-91 I DEPT l<------1 991 -1992 BUD GET----->\ AUG \ FORECAST) REQUEST\ CONTIN-\NEW OPER-\ TOTAL I 0 3,306 0 1,831 6,450 11,587 253 253 0 3,306 0 3,869 4,950 12,125 253 253 4.89 CITY OF FRIENDSWOOD 0 0 0 0 0 0 _Q _Q I UATION 89-90 ACT UAL 0 0 0 0 0 0 0 0 I ATIONS) PROPOSED\ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 _Q 90-91 [ 91-92 IFORECAST) PROPOSED\ Form 2.1 FISCAL YEAR DEPARTMENT 1991-1992 POLICE !CONTACT PERSON: Jared D. StoutI ANNUAL BUDGET PROGRAMLACTIVITY SUMMARY PROGRAM/ACTIVITY COMMUNICATIONS Pa.9:e 24 of 34 FUND DEPT PROG 01 24 !EXT: (713) 482-8037 01 I I 1990-1991 I 1991-1992 I 1989-1990 I AMENDED 1990-1991 I PROPOSED I ACTUAL I BUDGET FORECAST 1 BUDGET I I I � 174,325 I i 227,370 I i 232,378 I i 207,762 CHIEF OF POLICE JARED D. STOUT SUPPORT SERVICES LT. RUSSELL WILLIAMS COMMUNICATIONS SUPERVISOR BETSY DIGGINS DISPATCHERS KATHY EDWARDS JUDY HOWARD SUSAN JETTE MICHAEL MESSER MARIA J, VIELMA VACANT 4.90 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS Page 25 of 34 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY COMMUNICATIONS FUND DEPT PROG 1991-1992 POLICE 01 24 PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: The Communication Unit is the life line for the citizens of Friendswood. It is the main means of contact 24 hours a day, 365 days a year for citizens and other agencies. Communication Operators disseminate information, prioritize the request and see that the needed services are supplied for any given circumstance. DESCRIPTION OF ACTIVITY: Communication Operators maintain an open office around the clock. To receive calls and dispatch Police, Fire, Medical, Water/sewer, Animal Control, Emergency Management, and to serve the citizens by supplying information which is available to them. After normal working hours, on weekends and holidays, members of this unit are the voice of the City for all departments and citizen needs. HOW AND WHEN ACCOMPLISHED: With a staff of six Operators, one first line supervisor and one part-time employee, the Communication Unit supplies services 24 hours a day, 365 days a year. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE Dispatch Supervisor Dispatcher 89-90 1.00 6.00 .1..,91 CITY OF FRIENDSWOOD � 1.00 6.00 � 1.00 6.00 01 ANNUAL BUDGET Form 2.3 PROGRAM[ACTIVITY FISCAL SUMMARY Page 26 of 34 FISCAL YEAR DEPARTMENT 1991-1992 POLICE 90-91 I 89-90 I AMENDED IITEM I ACTUAL I BUDGET I EXPENDITURES: Personnel 169,156 188,568 Supplies 2,122 3,190 Maintenance 2,039 3,175 Services 1,008 2,387 Capital 0 30,050 TOTAL 174,325 227 I 370 REVENUE: PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: PROGRAM/ACTIVITY FUND DEPT PROG COMMUNICATIONS 01 24 01 90-91 I I 91-92 IACTUAL I 90-91 I DEPT l<------1991-1992 BU DGET----->I AUG \ FORECAST! REQUEST I CONTIN-INEW OPER-1 TOTAL I 166,977 192,755 245,712 2,056 3,112 3,850 2,543 3,200 3,450 2,922 3,261 4,669 0 30,050 ..1!,_318 174,498 232,378 281,999 4.92 CITY OF FRIENDSWOOD I UATION 198,463 3,090 3,350 2,859 0 207,762 89-90ACTUAL 7.00 I ATIONS I PROPOSED! 0 198,463 0 3,090 0 3,350 0 2,859 0 0 0 207,762 90-91 I 91-92 IFORECAST) PROPOSED! 7.00 7.00 Form 2.1 FISCAL YEAR DEPARTMENT 1991-1992 POLICE !CONTACT PERSON: Jared D. Stout ANNUAL BUDGET PROGRAMLACTIVITY SUMMARY PROGRAM/ACTIVITY EMERGENCY MANAGEMENT !EXT: I I 1990-1991 I I I 1989-1990 I AMENDED I 1990-1991 I ACTUAL I BUDGET I FORECAST I I 32,356 I I 12,633 I I 13,124 CHIEF OF POLICE JARED D, STOUT CITY EMERGENCY MANAGEMENT Lt. RUSSELL E. WILLIAMS PART-TIME SECRETARY VACANT POSITION 4.93 CITY OF FRIENDSWOOD Pa.9.e 27 of 34 FUND DEPT PROG 01 26 01 (713)482-8037 1 1991-1992PROPOSED BUDGET 16.601 ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS Page 28 ·of 34 FISCAL YEAR 1991-1992 DEPARTMENT POLICE PROGRAM/ACTIVITY EMERGENCY MANAGEMENT FUND DEPT PROG 01 26 PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: To develop and maintain an emergency response plan for the City of Friendswood to inform the citizens of protective steps to take before, during and after man-made incidents. DESCRIPTION OF ACTIVITY: A.CoordinateTo coordinate responses with other governmental agencies and private sector vendors to reduce the overall effect of disasters, should one occur. B.Develop and Maintain PlanIn an ongoing manner update the Emergency Management plan with appropriate references and information. Add to the plan those new requirements as they may be issued by regulation agencies. C.MitigationConduct drills and exercises in order to become efficient with the duties and responsibilities of the plan and to review actions to determine what actions can be taken to reduce the level of hazards caused by disasters. HOW AND WHEN ACCOMPLISHED: The Coordinator attends area meetings to remain current on situations and requirements that need to be addressed locally. During declared emergencies the coordinator facilitates the delivery of services by local, county and state agencies. After emergencies the Coordinator oversees damage assessment and recovery. The part-time employee maintains written materials, updates plan, attends meetings, and assists with drills and record keeping during events. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE Part-time Secretary 4.94 89-90 0.00 CITY OF FRIENDSWOOD 90-91 0.25 91-92 0.25 01 : I I . ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Page 29 of 34 FISCAL YEAR DEPARTMENT 1991-1992 POLICE 90-91 I 89-90 \AMENDED\ITEM I ACTUAL I BUDGET I EXPENDITURES: Personnel 2,665 3,009 Supplies 1,697 2,225 Maintenance 3,394 3,005 Services 1,691 4,394 Capital 22,909 0 TOTAL 32,356 12,633 REVENUE: PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: PROGRAM/ACTIVITY FUND DEPT PROG EMERGENCY MANAGEMENT 01 26 01 GENERAL FUND 90-91 I I 91-92 IACTUAL I 90-91 I DEPT \<------1 991-1992 BUDGET----->\ AIJG L FORECAST\ REQUEST\ CONTIN-\NEW OPER-\ TOTAL I 1,151 3,009 6,225 1,448 2,174 2,950 4,693 3,394 8,500 2,538 4,547 5,656 0 0 10,500 9,830 13,124 33,831 4.95 CITY OF FRIENDSWOOD UATION 3,160 2,100 3,405 4,136 0 12,801 89-90ACTUAL .00 .oo I ATIONS I PROPOSED\ 0 3,160 0 2,100 2,300 5,705 0 4,136 1,500 ..1.., 500 3,800 16,601 90-91 1 91-92 -I FORECAST\ PROPOSED\ .00 .25 .00 .25 Form 2.5 X NEW OPERATION ANNUAL BUDGET DECISION UNIT Page 30 of 34 __ CAPITAL FISCAL YEAR DEPARTMENT 1991-1992 POLICE PROGRAM/ACTIVITY EMERGENCY MANAGEMENT FUND DEPT PROG 01 26 01 PURPOSE/OBJECTIVE OF THIS REQUEST: To provide maintenance for two four-wheel drive, highwater vehicles acquired through Texas Surplus channels at a unit cost of $120. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Emergency Management and the Police Department had direct, immediate access to one highwater vehicle. Others were borrowed from elements of Public Works or the Clear Creek Drainage District. The borrowed vehicles now require commercial operator licenses which are not commonly held by officers. The two additional vehicles give direct access to vehicles that are driven with regular licenses. ALTERNATIVE WAYS--WHY REJECTED: No alternatives identified that were comparable on cost or time to make the needed capacity available. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Unacceptable reliance on other agency vehicles. Slowed response to incidents requiring these special purpose vehicles. Liability potential from officers driving vehicles for which they are not licensed. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? None. Services are required. OBJECT CODE 6211 6257 6259 6211 ACCOUNT DESCRIPTION Truck Maintenance Regular Truck Maintenance Tires Truck Maintenance Major Reduced AMOUNT FOR 1991-1992 $2,700 $1,000 $1,300 ($2,700 ) 4.96 RECAP !PERSONNEL .... �--------!SUPPLIES ••..• ________ _I MAINTENANCE. ""---------I SERVICES .•..• -t-$-�2�,3�0�0 ____ _ICAPITAL ....•. "--------- I TOTAL •..•.. �$-�2�, 3�0�0 ____ _ CITY OF FRIENDSWOOD Form 2.5 NEW OPERATION FISCAL YEAR DEPARTMENT 1991-1992 POLICE PURPOSE/OBJECTIVE OF THIS REQUEST: ANNUAL BUDGET DECISION UNIT X CAPITAL PROGRAM/ACTIVITY EMERGENCY MANAGEMENT Page 31 of 34 FUND DEPT PROG 01 26 01 To acquire one VCR video camera to document training exercises and incidents managed by Friendswood public safety personnel, creating a reusable record for in-service training and after-action assessments of incident management. 1 CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Existing documentation is limited to narrative reports and still photographs. The materials are useful but cannot portray full the violence or dynamism of individual incidents and the situations faced by public safety officers. The video recorder provides an integrated visual and audio record acknowleged as the best training and assessment tool, particularly for those who weren't there. ALTERNATIVE WAYS--WHY REJECTED: No alternatives identified. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Diminished capacity to learn from incidents handled in preparation for enhanced management of future events. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? One video camera OBJECT CODE 8897 ACCOUNT DESCRIPTION Audio-video Equipment Reduced AMOUNT FOR 1991-1992 3,000 (1,500) 4.97 RECAP \PERSONNEL ••.•• $ _______ _ \SUPPLIES ...... $ _______ _ \MAINTENANCE •.. $ \SERVICES ...... $ _______ _ ICAPITAL .••.... $"---'1�,�5�00;::_ ___ _ ITOTAL ••...•... $�1�,-"5-"-00;::_ ____ _ CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.1 PROGRAMLACTIVITY SUMMARY Pa,S1e 32 of 34 FISCAL YEAR DEPARTMENT 1991-1992 POLICE \CONTACT PERSON: Jared D. Stout PROGRAM/ACTIVITY ANIMAL CONTROL FUND DEPT PROG 01 27 l!lli!= (713) 482-8037 01 1--------.,....----.-------.-----. ---,-------'---�-------lYYU-lYYl I I 1991-1992 1989-1990 I AMENDED I I ··-·-· -----· D.("IJl11D.T.I Rnn�Rrr I I ' , I...! 59,036 I � 67,965 I � CHIEF OF POLICE JARED D. STOUT SUPPORT SERVICES LT. RUSSELL E, WILLIAMS ANIMAL CONTROL OFFICERS MARTHA A, McWILLIAMS MARSHAK, KENNEDY 4.98 1990-1991 FORECAST 66,333 CITY OF FRIENDSWOOD I PROPOSED I BUDGET I � 65,968 ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS Page 33 of 34 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY ANIMAL CONTROL FUND DEPT PROG 1991-1992 POLICE 01 27 PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: The purposes of this unit are: to reduce the possibility of rabies in the City and to aid citizens by min:imizing nuisances caused by domestic an:imals at large within the City. DESCRIPTION OF ACTIVITY: The employees are responsible for making citizens aware of the requirements for rabies inoculations for domestic an:imals. To see that owners of an:imals running at large are notified of the violation and/or pick-up stray animals. To maintain records of an:imal bites, registered an:imals, animals report to the County and State those incidents required by law. maintain a shelter for animals in accordance with law. HOW AND WHEN ACCOMPLISHED: at large and To operate and Animal Control Staff provides patrol 10 hours a day, five days a week. After hours , weekends and holiday call outs are provided for animal bites and verified reports of animals at large that threaten life or property. Holiday and weekend feeding and watering of an:imals in City care are done on a call-out basis as well. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE Animal Control Officer 89-90 2.00 4.99 CITY OF FRIENDSWOOD 90-91 2.00 91-92 2.00 01 ANNUAL BUDGET Form 2.3 PROGRllMLACTIVITY FISCAL SUMMARY Page 34 of 34 FISCAL YEAR DEPARTMENT 1991-1992 POLICE 90-91 I 89-90 \ AMENDED \ ITEM I ACTUAL I BUDGET I EXPENDITURES: Personnel 41,830 49,711 Supplies 8,153 10,118 Maintenance 1,437 3,200 Services 1,077 4,054 Capital ....£,539 882 TOTAL 59,036 67,965 REVENUE: Permits 90 0 Fees 6,713 6,800 License 6,145 4,675 Donations 21 0 TOTAL 12,969 11,475 PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: PROGRAM/ACTIVITY FUND DEPT PROG ANIMAL CONTROL 01 27 01 90-91 I I 91-92 IACTUAL I 90-91 I DEPT \<------1991-1992 BUDGET----->\ AUG \ FORECAST\ REQUEST\ CONTIN-\NEW OPER-\ TOTAL I ATIONS \ PROPOSED\ 44,888 50,146 55,875 5,225 8,408 10,500 833 3,200 4,350 2,600 3,829 4,648 750 750 0 54,296 66,333 75,373 160 160 100 6,991 7,335 6,900 5,710 5,650 4,900 0 0 0-- 12,861 13,145 11,900 I 4.100 CITY OF FRIENDSWOOD I UATION 52,677 7,550 1,650 4,091 0 65,968 100 6,900 4,900 0-- 11,900 89-90 ACTUAL 2.00 I 0 52,677 0 7,550 0 1,650 0 4,091 0 0 0 65,968 0 100 0 6,900 0 4,900 0 0 0 11,900 I 90-91 I 91-92 I \ FORECAST\ PROPOSED\ 2.00 2.00 Form 1.1 FISCAL YEAR 1991-1992 ANNUAL BUDGET DEPARTMENT SUMMARY Pa.9.e 1 of 21 DEPARTMENT: FIRE 1 I I 1990-1991 I I 1991-1992 J 1989-1990 \ AMENDED J 1990-1991 J PROPOSED I ACTUAL I BUDGET I FORECAST I BUDGET I I I I 1 I$ 3so,22s I $ 599,&97 I $ &1&,932 I $ 492,1s1 I i MAYOR AND CITY COUNCIL i FRIENDSWOOD VOLUNTEER CITY ADMINISTRATION FIRE DEPARTMENT I I I FIRE FIREFIGHTING EMS GENERAL FUND FIRE/EMS !i ADMINISTRATION SERVICES SERVICES DONATION FUND FUND DEPT PROO FUND DEPT PROO FUND DEPT PROO FUND DEPT PROG FUND DEPT PROO 01 -22 -01 01 -22 -02 01 - 22 -03 01 - 22 -04 16 -22 -04 4.101 CITY OF FRIENDSWOOD Form 1.2 FISCAL YEAR 1991-1992 MISSION STATEMENT: ANNUAL BUDGET DEPARTMENT NARRATIVE SUMMARY Pa.9.e 2 of 21 DEPARTMENT: •.ff. FIRE DEPARTMENT To provide firefighting and emergency medical services to the citizens of Friendswood and surrounding areas. DESCRIPTION: The City contracts with the Friendswood Volunteer Fire Department for volunteer firefighting and emergency medical services. In addition the City provides all firefighting and emergency medical vehicles and capital equipment; administers one full-time paid firefighter and a pool of part-time paid firefighters, paramedics and emergency medical technicians; and, maintains three fire stations. Donations for firefighting and on the bi-monthly water bills. annually. emergency medical capital equipment are solicited These donations amount to approximately $50,000 The City contracts with Galveston and Harris counties to provide firefighting services outside the corporate city limits of Friendswood. The amounts budgeted for 1991-92 are $7,000 and $5,300 respectively. HIGHLIGHTS OF PROPOSED BUDGET AND OPERATIONAL TRENDS: The following capital equipment was purchased for the Friendswood Volunteer Fire Department during the fiscal year 1990-91: Replaced one on-duty medic vehicle. Replaced two cardiac monitors/defibrillators with updated equipment. Replaced five self-contained breathing apparatus. In addition, the City budgeted a new fire pumper truck in fiscal year 1990-91 to replace engine 82 which has been ordered and will be delivered during fiscal year 1991-92. The following capital equipment is budgeted for the Friendswood Volunteer Fire Department for the fiscal year 1991-92: Replace ambulance 47. Replace one fire duty officer vehicle. Replace one on-duty medic vehicle. Replace five self-contained breathing apparatus. This is the third year of a five year program to replace outdated equipment. 4.102 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 1.3 DEPARTMENT FISCAL SUMMARY Page 3 of 21 FISCAL YEAR DEPARTMENT: 1991-1992 FIRE I I I 90-91' I I 89-90 I AMENDED I 90-91 I 91-92I ITEM l ACTUAL l BUDGET l FORECAST l PROPOSED EXPENDITURES BY CATEGORY: Personnel 95,853 130,789 130,258 157,599 Supplies 8,515 56,050 56,136 56,850 Maintenance 0 61,300 65,389 56,300 Services and Other Charges 186,165 75,735 73,860 78,808 Ca pital 89,695 275,823 291,289 143,200 TOTAL 380,228 599,697 616,932 492,757 , I EXPENDITURES BY PROGRAM£ACTIVITY: Friendswood Volunteer 182,981 189,303 191,603 189,600 Fire Depar tment City i ' Administration 197,247 410,394 425,329 303,157 TOTAL 380,228 599,697 616,932 492,757 REVENUE BY PROGRAM£ACTIVITY: Friendswood Volunteer 11,520 11,320 12,300 12,300 Fire Department City Administration 51,793 47,000 50,000 50,000 TOTAL 63,313 58,320 62,300 62,300 i i PERSONNEL BY PROGRAM£ACTIVITY Friendswood Volunteer Fire Department 0 0 0 0 City Administration 4.50 !.,12. 4. 70 6.33 TOTAL 4.50 4.70 4.70 6.33 4.103 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.1 PROGRAMLACTIVITY SUMMARY Pa_g:e 4 of 21 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 FIRE FRIENDSWOOD VOLUNTEER FIRE DEPARTMENT 01 22 01-03 !CONTACT PERSON: John Skidmore Administration \EXT: I Bill Wilcox Firefighting Services I (713)482-0317I Greg Kunkel Emergency Medical Services I I I 1990-1991 I I 1991-1992 I 1989-1990 I AMENDED I 1990-1991 I PROPOSED I ACTUAL I BUDGET I FORECAST I BUDGET I I I I � 182,981 I � 189,303 I � 191,603 I � 189,600 JOHN SKIDMORE PRESIDENT KEN CAMP HARK GARVIN STEVE DEBUC RICK MCFEE CHARLIE LETT MARC FABER VICE FRESIOENT -SECRETARY '-TREASURER �-BOARD OF � BOARD OF '-BOARD OF DIRECTORS DIRECTORS DIRECTORS I l BILL WILCOX GREG KUNKEL FIRE CHIEF E.M.S. CHIEF MARK CLARK TOM ROGERS LISA CAMP BILL HUGHEY 1ST ASSISTANT --2ND ASSISTANT 1ST ASSISTANT --2ND ASSISTANT FIRE CHIEF FIRE CHIEF E,M,S, CHIEF E,M,S, CHIEF MARC FABER RICK MCFEE GREG MAPP MELISSA LOPEZ FIRE CAPTAIN -FIRE CAPTAIN E,M.S, CAPTAIN -E,M,S, CAPTAIN CHART..IE LETT CHAD SMITH LETHA CAMP TAMARA BARRINGER FIRE CAPTAIN 1-1-FIRE CAPTAIN E,M,S, CAPTAIN �I-E,M,S, LIEUTENANT RICK LOPRESTI JIM ROBCRTSON KEN CAMP FIRE CAPTAIN -1-FIRE CAPTAIN E.M,S,LIEUTENANT MARK GARVIN JOHN PFLEEGER FIRE CAPTAIN -FIRE LIEUTENANT RANDY TAUCH STEVE DEBUC FIRE LIEUTEHANT -FIRE LIEUTENANT JIM BROWN FIRE LIEUTENANT 4.104 CITY OF FRIENDSWOOD ' I Form 2.2 FISCAL YEAR 1991-1992 DEPARTMENT FIRE ANNUAL BUDGET DECISION UNIT CONTINUING OPERATIONS PROGRAM/ACTIVITY FRIENDSWOOD VOLUNTEER FIRE DEPARTMENT PURPOSE70BJECTIVE OF THIS PROGRAM/ACTIVITY: Page 5 of 21 FUND DEPT PROG 01 22 01-03 Attempt to maintain a reasonable level of firefighting services at minimal cost to the city. To provide the City with Emergency Medical Service with the highest standard of pre-hospital care possible today and make available to ALL requests within the city limits in a minimal response time. DESCRIPTION OF ACTIVITY: Provide an organization and training to allow our volunteer fire department to continue providing an acceptable level of fire/rescue services. Continue to use volunteer manpower for the majority of firefighting and rescue services. Maintain the pool of qualified contract labor to fill two daytime firefighter/ maintenance man positions. They help alleviate the critical shortage of volunteer firefighters during the work day. Volunteer firefighters save the city approximately a half million dollars a year in salaries that do not have to be paid. (Approximately 20,000 manhours in emergency operations, maintenance, training, and fire prevention work.) The EMS division is made up of 34 volunteers, and three ambulances equipped to the Texas Department of Health's requirements for mobile intensive care units. The emergency medical service is provided 24 hours a day. One full-time paramedic position has been eliminated and replaced with a pool of qualified contract labor to fill one daytime paramedic position five days a week and one emergency medical technician position two days a week. HOW AND WHEN ACCOMPLISHED: Firefighting protection 24 hours a day, 365 days a year. Volunteer emergency medicial services are provided in three shifts. The day shift (6:30a-6:30p M-F) is staffed with a primary crew of three in A-46 and an off duty crew in A-47 with A-48 in reserve (three personnel required). The night shift (6:30p-6:30a M-Th) is staffed with an advanced crew of 3 in A-46, a basic crew of two in A-47, a reserve crew (six personnel required) in A-48 and the district chief in U-41. The weekend shift (6:30p F-6:30a M) is staffed with a primary crew of three in A-46, the EMS supervisor in U-41, the district chief in U-44, the off duty crew in A-47 and the reserve crew in A-48 (five personnel required). The EMS operating budget is used for three primary goals. First is to maintain the three ambulances, the four cars, and all of our patient care equipment. Second is to provide the medics with training ranging from continuing education to sending new and current medics to local colleges to become paramedics. And last is to equip and maintain each medic with wearing apparel, communications, and immunization. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE 89-90 90-91 91-92-- None. 4.105 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.3C COMBINED PROGRAM FISCAL SUMMARY Pa.9.e 6 of 21 FUND DEPT PROG FISCAL YEAR DEPARTMENT 1991-1992 FIRE ITEM EXPENDITURES BY CATEGORY: Personnel Supplies Maintenance Services and Other Charges Capital TOTAL EXPENDITURES BY PROGRAM/ACTIVITY: Administration Firefighting Services Emergency Medical Services TOTAL REVENUE BY PROGRAM/ACTIVITY: Firefighting TOTAL PERSONNEL BY PROGRAMLACTIVITY Administration Firefighting Services Emergency Medical Services TOTAL PROGRAM/ACTIVITY FRIENDSWO OD VOLUNTEER FIRE DEPARTMENT ADMINISTRATION FIREFIGHTING SERVICE S EMERGENCY MEDICAL SERVICES 89-90ACTUAL 0 0 0 182,981 0 182,981 53,075 83,406 46,500 182,981 11,520 11,520 .oo .oo .....,_Q.9_ .00 4.l0_f,_ 90-91AMENDED BUDGET 0 53,050 61,300 48,025 26,928 189,303 56,500 83,303 49,500 189,303 11,320 11,320 .00 .oo .....,_Q.9_ .....,_Q.9_ CITY OF FRIENDSWOOD 90-91FORECAST 0 53,136 65,389 46,150 26,928 191,603 56,500 85,603 49,500 191,603 12,300 12,300 .oo .oo .oo .oo 01 01 01 22 22 22 01 02 03 91-92PROPOSED 0 53,850 56,300 49,750 �700 189,600 50,500 89,600 49,500 189,600 12,300 12,300 .oo .00 .....,_Q.9_ .00 ! I ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Pa.9.e 7 of 21 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 FIRE FRIENDSWOOD VOLUNTEER FIRE DEPARTMENT ADMINISTRATION 01 22 01 90-91 I 90-91 I I 91-92 I I 89-90 \AMENDED\ ACTUAL\ 90-91 \ DEPT l<------1991-1992 BUDGET----->! ITEM I ACTUAL I BUDGET I AUG I FORECAST\ REQUEST I CONTIN-\NEW OPER-1 TOTAL I I UATION I ATIONS I PRO POSED\ EXPENDITURES: Personnel 0 0 0 Supplies 0 20,900 0 Maintenance 0 12,300 0 Services 53,075 23,300 58,847 Capital 0 0 0 TOTAL 53,075 56,500 58,847 REVENUE: PERSONNEL: 0 0 20,900 20,900 12,300 6,300 23,300 23,300 0 0 56,500 50,500 0 20,900 6,300 23,300 0 50,500 89-90ACTUAL 0 0 0 20,900 0 6,300 0 23,300 0 0 0 50,500 90-91 I 91-92 IFORECAST\ PROPOSED\ : Full Time, Regular .oo .00 .00 .00 .00 .00 ! Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: i 4.107 CITY OF FRIENDSWOOD Form 2.3 FISCAL YEAR DEPARTMENT 1991-1992 FIRE ANNUAL BUDGET PROGRAMLACTIVITY FISCAL SUMMARY PROGRAM/ACTIVITY FRIENDSWOOD VOLUNTEER FIRE DEPARTMENT FIREFIGHTING SERVICES Pall_e 8 of 21 FUND DEPT PROG 01 22 02 90-91 I 90-91 I I 91-92 I I 89-90 I AMENDED \ ACTUAL I 90-91 I DEPT l<------1991-1992 BUDGET----->I ITEM 1 ACTUAL 1 BUDGET 1 AUG I FORECAST\ REQUEST I CONTIN-\NEW OPER-1 TOTAL I I UATION I ATIONS I PROPOSED\ EXPENDITURES: Personnel Supplies Maintenance Services Capital TOTAL REVENUE: Galveston County Harris County TOTAL PERSONNEL: 0 0 0 83,406 0 83,406 6,000 5,520 11,520 Volunteer Firefighters WORKLOAD INDICATORS: 0 11,650 32,500 12,225 26,928 83,303 6,000 5,320 11,320 0 0 0 83,303 0 83,303 7,000 0 7,000 0 11, 736 34,589 12,350 26,928 85,603 7,000 5,300 12,300 Response to Actual Fire and/or Rescue Alarms Volunteer Fire Training Drills Training Hours for FTE's Fire Training Field Days Smoke House Training Hazardous Material Training Hours Territory Training and Testing Apparatus Training and Certification Fire Prevention Programs Structured Preventative Maintenance Program (Hours) Fire Plugs Marked Support of Civic Events Self Contained Breathing Apparatus Testing Fire Hose Testing (Feet) 4.108 0 12,450 38,500 14,950 33,500 99,400 7,000 5,300 12,300 CITY OF FRIENDSWOOD 0 0 0 12,450 0 12,450 33,500 0 33,500 13,950 0 13,950 0 29,700 29,700 59,900 29,700 89,600 7,000 0 7,000 5,300 0 .2.r300 12,300 0 l_h300 89-90 I 90-91 I 91-92 IACTUAL I FORECAST\ PROPOSED\ 39.00 39.00 622 482 550 26 30 40 0 0 400 4 6 6 8 12 24 152 250 20 35 100 0 0 20 10 30 0 0 100 0 200 12 12 50 1,500 ! Form 2.5 X NEW OPERATION ANNUAL BUDGET DECISION UNIT FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY Page 9 of 21 CAPITAL FUND DEPT FROG 1991-1992 FIRE FRIENDSWOOD VOLUNTEER FIRE DEPARTMENT FIREFIGHTING SERVICES 01 22 02 PURPOSE/OBJECTIVE OF THIS REQUEST: Purchase equipment for the new Pierce Javelin 2000 gpm fire pumper. !CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: The new fire pumper, engine 82, is equiped with the lastest equipment and technology. ALTERNATIVE WAYS--WHY REJECTED: None. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? OBJECT CODE ACCOUNT DESCRIPTION 8831 Fire Services Equipment 8881 Radio Equipment 8893 Safety Equipment AMOUNT FOR 1991-1992 lo,000 4,200 9,500 4.109 l RECAP I PERSONNEL •.• ·---------!SUPPLIES ...• •,:_ _______ _ I MAINTENANCE •• �--------1 SERVICES •.... ',---------\CAPITAL ...... �$2�9"-1�7�0�0 _____ _ \ TOTAL ...... "'$2�9"-'C-'7'-'0"'0 _____ _ CITY OF FRIENDSWOOD Form 2.3 FISCAL YEAR DEPARTMENT 1991-1992 FIRE ANNUAL BUDGET PROGRAMLACTIVITY FISCAL SUMMARY PROGRAM/ACTIVITY FRIENDSWOOD VOLUNTEER FIRE DEPARTMENT EMERGENCY MEDICAL SERVICES Pa_g_e 10 of 21 FUND DEPT PROG 01 22 03 90-91 I 90-91 I r 91-92 I I 89-90 \AMENDED\ ACTUAL I 90-91 I DEPT l<------1991-1992 BUDGET----->\ ITEM I ACTUAL I BUDGET I AUG I FORECAST! REQUEST I CONTIN-\NEW OPER-1 TOTAL I I UATION I ATIONS I PROPOSED! EXPENDITURES: Personnel 0 0 0 0 0 Supplies 0 20,500 0 20,500 20,500 Maintenance 0 16,500 0 18,500 16,500 Services 46,500 12,500 49,500 10,500 12,500 Capital 0 0 0 0 0 TOTAL 46,500 49,500 49,500 49,500 49,500 REVENUE: PERSONNEL: Volunteer Paramedics Volunteer Emergency Medical Technicians WORKLOAD INDICATORS: 4.110 CITY OF FRIENDSWOOD 0 20,500 16,500 12,500 0 49,500 89-90ACTUAL 0 0 0 20,500 0 16,500 0 12,500 0 0 0 49,500 90-91 I 91-92 IFORECAST! PROPOSED\ 12.00 21.00 12.00 21.00 Form 2.1 FISCAL YEAR DEPARTMENT 1991-1992 FIRE !CONTACT PERSON: Ronald E. Cox ANNUAL BUDGET PROGRAMLACTIVITY SUMMARY PROGRAM/ACTIVITY CITY ADMINISTRATION GENERAL FUND FIRE/EMS DONATION FUND !EXT: I 1990-1991 I 1989-1990 I AMENDED I 1990-1991 I ACTUAL I BUDGET I FORECAST I � 197,247 I 1 410,394 I 1 425,329 CITY MANAGER RON COX I I FIREMAN PART-TIME PART-TIME PARAMEDIC EMERGENCY MEDICAL BILL BROWN VACANT POSITION TECHNICIAN VACANT POSITION 4.111 CITY OF FRIENDSWOOD Pa.9.e 11 of 21 FUND DEPT PROG 01 16 22 04 22 04 (713)482-3323 1 1991-1992PROPOSED BUDGET 303,157 ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS Page 12 · of 21 FISCAL YEAR 1991-1992 DEPARTMENT FIRE PROGRAM/ACTIVITY CITY ADMINISTRATION GENERAL FUND FUND DEPT PROG FIRE/EMS DONATION FUND PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: 01 16 22 22 To administer the paid firefighting and emergency medical services personnel. To provide the Friendswood Volunteer Fire Department (FVFD) with the capital equipment for firefighting, ambulance and rescue services. To maintain an appropriate number of fire stations within the city limits of Friendswood. DESCRIPTION OF ACTIVITY: Fire station number one, headquarters for the paid fire personnel, is located at 1000 South Friendswood Drive(FM 518). Fire station number two is located at 2605 West Parkwood. Fire station number three is located at 4302 Laura Leigh. The City Administration paperwork is handled through the City Manager and Finance Departments. HOW AND WHEN ACCOMPLISHED: The full-time paid firefighter works Monday through Friday, 8:00 a.m. to 5:00 p.m. and is on call when not on duty. Two contract firefighters work ten hour days, Monday through Friday. The full-time paid paramedic position has been replaced with a pool of contract paramedics and emergency medical technicians. One contract paramedic works Monday through Friday, ten hours a day. One emergency medical technician works two ten hour days during the week. This provides firefighting services during the day time hours when fewer volunteer firefighters and EMS personnel are available. The proposed budget for 1991-92 includes the addition of two part-time personnel, a paid fire chief to work 16 hours per week and a paid clerk to work 19 hours per week. During the 1991-92 fiscal year the city will puchase one ambulance, one fire duty officer vehicle, one on-duty medic vehicle, and five self-contained breathing apparatus. In addition, the fire truck pumper budgeted and ordered in fiscal year 1990-91 will be delivered. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE 89-90 90-91 91-92---Firefighter 1.00 1.00 1.00Paramedic 1.00 1.00 0.00Part-time Fire Chief 0.00 0.00 0.40Part-time Firefighter 2.50 2.70 2.70Part-time Paramedic 0.00 o.oo 1.25Part-time Emergency Medical Technician 0.00 0.00 0.50Part-time Clerk 0.00 0.00 0.48 4.112 CITY OF FRIENDSWOOD 04 04 I I ANNUAL BUDGET Form 2.3C COMBINED PROGRAM FISCAL SUMMARY FISCAL YEAR DEPARTMENT PROGRAM 1991-1992 FIRE CITY ADMINISTRATION GENERAL FUND FIRE/EMS DONATION FUND I I 90-91I 89-90 I AMENDED ITEM I ACTUAL I _BUD§ET EXPENDITURES BY CATEGORY: Personnel 95,853 130,789 Supplies 8,515 3,000 Maintenance 0 0 Services and Other Charges 3,184 27,710 Capital 89,695 248,895 TOTAL 197,247 410,394 EXPENDITURES BY PROGRAMLACTIVITY: City Administration: General Fund Fire/EMS Donation Fund TOTAL REVENUE BY PROGRAM/ACTIVITY: City Administration: Fire/EMS Donation Fund TOTAL PERSONNEL BY PROGRAM/ACTIVITY City Administration: General Fund Fire/EMS Donation Fund TOTAL 176,599 20,648 197,247 51,793 51,793 4.50 .00 4.50 4.113 371,894 38,500 410,394 47,000 47,000 4. 70 .....:.2Q 4.70 CITY OF FRIENDSWOOD I I Page 90-91 FORECAST 130,258 3,000 0 27,710 264,361 425,329 385,726 39,603 425,329 50,000 50,000 4.70 .00 i.:22. 01 16 I I 13 bf 21 22 04 22 04 91-92PROPOSED 157,599 3,000 29,058 113,500 303,157 189,657 113,500 303,157 50,000 50,000 6.33 .....:.2Q §.:.B ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Page 14 of 21 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 FIRE CITY ADMINISTRATION GENERAL FUND 01 22 04 90-91 I 90-91 I I 91-92 I I 89-90 I AMENDED I ACTUAL I 90-91 I DEPT l<------1991-1 992 BUDGET----->! ITEM I ACTUAL I BUDGET I AUG j FORECASTj REQUEST I CONTIN-\NEW OPER-\ TOTAL I EXPENDITURES: Personnel 95,853 130,789 Supplies 8,515 3,000 Maintenance 0 0 Services 3,184 27,710 Capital 69,047 210,395 TOTAL 176 I 599 371,894 REVENUE: PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: 114,752 130,258 157,719 0 3,000 3,000 0 0 0 26,359 27, 710 29,058 9,520 224,758 0 150,631 385,726 189 I 777 4.114 CITY OF FRIENDSWOOD I UATION 135,229 3,000 0 28,908 0 167,137 89-90ACTUAL 2.00 2.50 I ATIONS j PROPOSED\ 22,370 157,599 0 3,000 0 0 150 29,058 0 0 22,520 189,657 90-91 I 91 -92 I FORECASTj PROPOSED\ 2.00 2.70 1.00 5.33 Form 2.5 X NEW OPERATION ANNUAL BUDGET DECISION UNIT Page 15 of 21 CAPITAL FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY CITY ADMINISTRATION GENERAL FUND FUND DEPT PROG 1991-1992 FIRE PURPOSE/OBJECTIVE OF THIS REQUEST: 01 22 04 Safer and more fire division. department and efficient operation. To improve the administrative ability To improve working relationship between the volunteer fire the City administration. of the CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Current operations lack continuity, adequate planning, goal setting, management, supervision, communication, discipline and control. ALTERNATIVE WAYS--WHY REJECTED: A long history of using a volunteer chief until he is completely "used up" or burned out doing an impossible job. This creates the problems mentioned above. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Continued hardship for whoever is chief doing an extremely complex job. Decay of relationships between the Friendswood Volunteer Fire De partment and the City administration and the police department. All of the problems associated with lack of effective management. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Hire one part-time fire chief working an average of 16 hours per week. Existing equipment will be used. OBJECT AMOUNT FOR I CODE ACCOUNT DESCRIPTION 1991-1992 I RECAP I PERSONNEL ..•. $ 16,504 4401 Part-time Wages 14,976 \SUPPLIES •.•.• 4801 Social Security 1,146 \MAINTENANCE •. 4884 Worker's Comp 382 I SERVICES ...•. $_ 150 7371 Medical Exam 150 \CAPITAL ...... TOTAL ••.... $ 16,654 4.115 CITY OF FRIENDSWOOD Form 2.5 X NEW OPERATION ANNUAL BUDGET DECISION UNIT Page 16 of 21 CAPITAL FISCAL YEAR DEPARTMENT 1991-1992 FIRE PROGRAM/ACTIVITY CITY ADMINISTRATION GENERAL FUND FUND DEPT PROG 01 22 04 PURPOSE/OBJECTIVE OF THIS REQUEST: Improve the paper work flow through all channels within the fire department system. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Hire a part-time clerk to assist administration, fire and EMS in performing clerical work. ALTERNATIVE WAYS--WHY REJECTED: None. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Part-time clerk will work 19 hours per week at $5.50 per hour. OBJECT CODE 4401 4801 4710 ACCOUNT DESCRIPTION Part-time Wages Social Security Worker's Compensation AMOUNT FOR 1991-1992 5,434 41 5Insurance 1 7 4.11 6 l RECAP I PERSONNEL •... e-$----"-5.._,8""6""6'------1 SUPPLIES ..... i._ _______ _ I MAINTENAN CE .. i._ _______ _ I SERVICES ..... '!'---------j CAPITAL •...•• i._ _______ _ I TOTAL •••... "'-$----"-5.,_, 8""6""6'------ CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.3 PROGRAMlACTIVITY FISCAL SUMMARY Page 17 of 21 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 FIRE CITY ADMINISTRATION FIRE/EMS DONATION FUND 16 22 04 90-91 I 90-91 I I 91-92 I89-90 I AMENDED I ACTUAL I 90-91 I DEPT 1<------1991-1992 BUDGET----->! ITEM I ACTUAL I BUDGET I AUG I FORECAST) REQUEST I CONTIN-\NEW OPER-\ TOTAL\ EXPENDITURES: Personnel 0 0 Supplies 0 0 Maintenance 0 0 Services 0 0 Capital 20,648 38,500 TOTAL 20,648 38,500 REVENUE: Donations 51,793 47,000 TOTAL 51,793 47,000 PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: 0 0 0 0 0 0 0 0 0 0 0 0 39,603 39,603 184,000 39,603 39,603 184,000 49,681 50,000 50,000 49,681 50,000 50,000 4.117 CITY OF FRIENDSWOOD \ UATION 0 0 0 0 0 0 50,000 50,000 89-90 ACTUAL .00 .oo I ATIONS I PROPOSED! 0 0 0 0 0 0 0 0 113,500 113,500 113,500 113,500 0 50,000 0 50,000 90-91 I 91-92 \ FORECAST) PROPOSED\ .00 .00 .oo .00 ANNUAL BUDGET Form 2 .5 DECISION UNIT Page 18 of 21 NEW OPERATION X CAPITAL -- FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 FIRE CITY ADMINISTRATION FIRE/EMS DONATION FUND 16 PURPOSE/OBJECTIVE OF THIS REQUEST: To continue to provide the highest level of fire protection and emergency operations to the City of Friendswood. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Replace aging 1984 Fire Duty Officer's vehicle with a new vehicle. ALTERNATIVE WAYS--WHY REJECTED: 22 Continuing to use the present vehicle at the present use level was rejected due to age, condition, increasing maintenance costs and extensive use on a 24-hour basis. Eliminating the Duty Officer Program was rejected since this program has allowed for a cost reduction and improved safety in overall operations by sending only one vehicle to minor calls to investigate rather than activating the entire Department. The program also guarantees a Fire Division Officer's response on every call, allowing proper and consistent coordination of emergency incidents. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Maintenance costs have continued to increase over the past 3 years. The vehicle is worn out. If this request is denied, we will need an additional $6,500 added to vehicle maintenance fund to replace the engine and repair the transmission and electrical systems. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Purchase new Duty Officer's vehicle. OBJECT CODE ACCOUNT DESCRIPTION AMOUNT FOR 1991-1992 l RECAP 04 8 210 Automobile 18,000 I PERSONNEL ... ""'---------1 SUPPLIES .•.. •�-------­I MAINTEN ANCE.""'----------1 SERVICES .... ·�--------1 CAPITAL ••.••. �$ �1C-'8c..<1-=-o-=-oo"------ I TOTAL ••.•• -�$_1�8�,-=-0-=-00"------ 4.1 1 8 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.5 DECISION UNIT NEW OPERATION X CAPITAL Page 19 of 21 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 FIRE PURPOSE/OBJECTIVE OF THIS REQUEST: CITY ADMINISTRATION FIRE/EMS DONATION FUND 16 22 Replace the on-duty medic car (Unit 43), a 1987 Chevrolet Impala with 94,000 miles -the former Fire Marshal's car, with a new staff car. Make Unit 43 the E.M.S.Chief's car. Dispose of Unit 41 (1982 Dodge Diplomat with 138,000 miles). CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Reduce breakdown times and improve response reliability of medic car. Reduce maintenance costs of the on-duty cars. ALTERNATIVE WAYS--WHY REJECTED: IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Continued use of the old Fire Marshal's vehicle as a primary response vehicle. Continued high maintenance costs and breakdown incidents of the old and highly used vehicle. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? OBJECT CODE ACCOUNT DESCRIPTION AMOUNT FOR 1991-1992 l RECAP 04 !PERSONN EL .... :,_; _______ _8210 Automobile 13,500 4.119 ISUPPLIES ...•. :r_ _______ _ lMAINTENANCE •. ,r_ _______ _ ISERVICES .•... "---------ICAPITAL ...... $ 13,500 \ TOTAL .•.... $ 13,500 CITY OF FRIENDSWOOD Form 2.5 NEW OPERATION FISCAL YEAR DEPARTMENT 1991-1992 FIRE PURPOSE/OBJECTIVE OF THIS REQUEST: ANNUAL BUDGET DECISION UNIT PROGRAM/ACTIVITY X CAPITAL CITY ADMINISTRATION FIRE/EMS DONATION FUND Page 20 of 21 FUND DEPT PROG 16 22 04 Reduce breakdown times and improve response reliability of primary ambulances. Reduce maintenance costs of ambulances. Standardize primary ambulances for M.I.C.U. capabilities. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Replace Ambulance 47 with a new ambulance. Make Ambulance 47 the Reserve unit. Sell Ambulance 48. ALTERNATIVE WAYS--WHY REJECTED: IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Increase in breakdowns and maintenance on existing fleet. Thus decreasing response times to medical emergencies. Increase in maintenance cost due to wear and tear on older units making primary responses. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? One new ambulance. OBJECT CODE 8211 ACCOUNT DESCRIPTION Ambulance Vehicle Reduced AMOUNT FOR 1991-1992 75,000 (5,000) 4.120 l RECAP I PERSONNEL ... ·�--------!SUPPLIES .... •'!------------\MAINTENANCE .. "---------­\SERVICES ...•• '!'-----------\CAPITAL •..... �$-----'7�0�,�o�o�o ____ _ I TOTAL ...... :t.$ __,7_.:,0:..,.,.:c.00::,;0::.._ ___ _ CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.5 DECISION UNIT NEW OPERATION X CAPITAL Page 21 of 21 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 FIRE CITY ADMINISTRATION FIRE/EMS DONATION FUND 16 22 04 PURPOSE/OBJECTIVE OF THIS REQUEST: Improve the safety of firefighters involved in interior firefighting. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Replace the Self-Contained-Breathing Apparatus (SCBA) currently in use with newer technology which allows for greater safety for the firefighter. This is the third year of a five year program, replacing five SCBAs each year. Older units will be traded in or sold outright and, depending on amount received, may accelerate the acquisition in less than the projected five year period. Also purchase one addition SCBA for the new fire truck. ALTERNATIVE WAYS--WHY REJECTED: Retain present SCBAs is rejected due to considerations for improved firefighter safety and compliance with NFPA 1500 which requires fire departments to provide firefighters with the safest equipment available for them to successfully complete their duties. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Possible increase in firefighters' loss of life or inJury and property loss due to fire disasters. Possible loss of potential volunteers unable to consistently use the heavier equipment. Possible loss of favorable insurance rates. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Purchase six (6) Scott 4.5 high pressure SCBAs. 1---------------------------------------\ OBJECT AMOUNT FOR I CODE ACCOUNT DESCRIPTION 1991-1992 1 RECAP 8891 Special Equipment 12,000 4.121 \PERSONNE L .... �•---------\SUPPLIES .••.. ,:_ _______ _\MAINTENAN CE .""'---------\ SERVICES .... ""---------\ CAPITAL ...... :,:.$_-"1"'2.,_, O;::.;D::..:D'------ \ TOTAL ...... :,:.$_-"1'-=2.,_, 0;::.;0::.;0'------ CITY OF FRIENDSWOOD ANNUAL BUDGET Form 1.1 DEPARTMENT SUMMARY Page 1 of 4 FISCAL YEAR DEPARTMENT: 1991-1992 FIRE MARSHAL I I 1990-1991 I I 1991-1992 1989-1990 I AMENDED I 1990-1991 I PROPOSED ACTUAL I BUDGET I FORECAST I BUDGET I I� 56,286 I � 73,571 I i 87,699 I i 66,059 FIRE MARSHAL VANCE RILEY I RECORDS CLERK ASSISTANT FIRE MARSHAL LOU ANN VANCE MARC FABER PART-TIME PART-TIME I DEPUTY FIRE MARSHAL DEPUTY FIRE MARSHAL TERRY PARKER VACANT PART-TIME VOLUNTEER 4.122 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 1.2A DEPARTMENT NARRATIVE SUMMARY Pa9.e 2 of 4 DEPARTMENT: FIRE MARSHAL MISSION STATEMENT: The mission of the Fire Marshal's Office is to overcome fire and life safety hazards in the City of Friendswood through a system of proactive measures including, but not limited to: education of the public in fire-related matters; assurance of the safety of new and existing buildings; investigation of the cause and origin of all fires and prosecution of those responsible for setting fires. DESCRIPTION: The Fire Marshal's Office is located at 1000 S. Friendswood Drive and the mailing address is 109 E. Willowick. The telephone number is (713)482-3111 and the general office hours are Monday through Friday from 8:00 a.m. to 5:00 p.m. A goal of the office is to inspect all buildings and structures (except one and two-family dwellings) on an annual basis for fire and life safety hazards. Private dwellings are inspected on a requested basis and do not require mand atory code compliance measures. All new blueprints for structures, buildings and subdivisions are reviewed by the office for code compliance. Another goal of the office is to investigate the cause and origin of all fires, make the necessary reports to government agencies and determine which areas of public education need improvement to prevent reoccurrence of the same fires in Friendswood. Education is the most important goal of the office and is accomplished through public fire safety education programs in educational occupancies, civic organizations and subdivision associations. All of the above is performed by one full-time Fire Marshal, two part-time inspector/investigators (7 hours per week each) and one part-time clerk (6 hours per week.) HIGHLIGHTS OF PROPOSED BUDGET AND OPERATIONAL TRENDS: The proposed budget includes increasing part-time man-hours and replacing some equipment. To inspect the more than 300 non-residential occupancies and structures in Friendswood on an annual basis, determine the cause and origin of more than 100 fires, review new construction plans in less than 5 working days, and educate the public as needed, it is estimated that the office needs two full-time eq uivalent employees. Currently the office operates with 1.5 full-time equivalents and is unable to meet its goals. The State Board of Insurance recommends two full-time equivalents in the Fire Marshal's office for a city of Friendswood's size and population. The proposed budget also includes replacing two 12 year old portable transceivers with one new portable transceiver and replacing an older inaccurate flammable/combustible liquids detector with a modern accurate version. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE 89-90 90-91 91-92 Fire Marshal 1.00 1.00 1.00 Part-time Assistant Fire Marshal .20 .20 .20 Part-time Deputy Fire Marshal .20 .20 .20 Part-time Secretary .10 .10 .10 4.123 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Page 3 of 4 FISCAL YEAR DEPARTMENT 1991-1992 FIRE MARSHAL 90-91 I 89-90 \AMENDED\ITEM I ACTUAL I BUDGET I EXPENDITURES: Pe rsonnel 43,791 48,858 Supplies 5,146 4,690 Maintenance 2,595 975 Services 4,754 5,548 Capital 0 13,500 TOTAL 56,286 73,571 REVENUE: PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: Initial Inspections Initial Fire Investigations Fire Exit Drills Fire Safety Education Lectures PROGRAM/ACTIVITY FUND DEPT PROG ADMINISTRATION 01 25 01 90-91 I I 91-92 I I ACTUAL I 90-91 I DEPT l<------1991-1992 BUDGET----->! AUG TOTAL I I FORECAST! REQUEST\ CONTIN-\NEW OPER-1 ATIONS I PROPOSED\ 42,317 49,186 64,414 3,968 4,543 4,000 1,498 1,503 1,225 6,302 5,238 5,713 27,229 27,229 2,900 81,314 87,699 78,252 4.124 CITY OF FRIENDSWOOD I UATION 54,121 3,900 1,225 5,713 0 64,959 89-90ACTUAL 1.00 .50 146 100 49 34 I 0 54,121 0 3,900 0 1,225 0 5,713 1,100 ..1..,100 1,100 66,059 90-91 f-91-92 IFORECAST! PROPOSED\ 1.00 .50 200 103 60 40 1.00 •50 300 125 75 50 ANNUAL BUDGET Form 2 .5 DECISION UNIT NEW OPERATION X CAPITAL Page 4 of 4 FISCAL YEAR DEPARTMENT 1991-1992 FIRE MARSHAL PROGRAM/ACTIVITY ADMINISTRATION FUND DEPT PROG 01 25 01 PURPOSE/OBJECTIVE OF THIS REQUEST: To replace two old portable VHF radios with one new portable VHF radio. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Current radios are at least twelve years old with old technology and need constant repair. One new VHF radio was replaced two years ago and a new VHF radio in this budget year will complete the set. The city will be obtaining a new radio frequency for fire operations and it will cost at least $20 0 per old radio due to crystal replacement and tuning. ALTERNATIVE WAYS--WHY REJECTED: An alternative would be to keep repairing the remaining old VHF radios at a great cost. When the new frequency arrives spend $300 to $400 dollars to purchase and install crystals in the old radios. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Too much money spent on repairing old and out-of-date radios. These are probably the last portable radios of their type left in service in the city. They need constant tuning and parts are getting more difficult to locate. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Purchase one Motorola MTlOOO portable radio to complete the set. Trade-in or sell outright the remaining two MT500 portable radios and their chargers. OBJECT CODE 8881 ACCOUNT DESCRIPTION Radio Equipment AMOUNT FOR 1991-1992 $1,100 4.125 RECAP \PERSONNEL ... •"----------\ SUPPLIES .... •i.._ _______ _ \ MAINTENANCE. ·"----------\SERVICES ..... "'----------- \CAPITAL ...... i$ _ ___,1'-'-'"'-10"-'0"------ \ TOT AL ..... •,c$_----'1'-'-'-=-10""0"------ CITY OF FRIENDSWOOD ANNUAL BUDGET Form 1.1 DEPARTMENT SUMMARY Pa9e 1 of 31 FISCAL YEAR DEPARTMENT: 1991-1992 PUBLIC WORKS I I 1990-1991 I I 1991-1992 I 1989-1990 I AMENDED I 1990-1991 I PROPOSED I ACTUAL I BUDGET I FORECAST I BUDGET I I$ 2,633,064 I $ 3,364,818 I $ 3,480,934 I $ 3,633,551 PUBLIC WORKS I I I I ADMINISTRATION STREET OPERATIONS DRAINAGE OPERATIONS SANITATION WATER & SEWER OPERATIONS FUND DEPT PROO FUND DEPT PROG FUND DEPT PROG FUND DEPT PROO 01 -30 -01 01 -32 - 01 01 -33 -01 01 - 48 -01 ADMINISTRATION I-FUND DEPT PROO 40 -30 -01 WATER OPERATIONS I-FUND DEPT PROO 40 -41 -01 SEWER OPERATIONS ... FUND DEPT PROO 40 -43 -01 4.126 CITY OF FRIENDSWOOD Form 1. 2 FISCAL YEAR 1991-1992 MISSION STATEMENT: ANNUAL BUDGET DEPARTMENT NARRATIVE SUMMARY Pa_g_e 2 of 31 DEPARTMENT: PUBLIC WORKS The Mission of the Council and Staff of the City of Friendswood is to provide the highest level of service at the lowest cost to the public and in a mannner that warrants the highest degree of public confidence in our integrity and efficiency. DESCRIPTION: To effectively operate potable water and sanitary sewer facilities to meet the health requirements and regulations of State and Federal agencies; to build and properly maintain streets, including street drainage, to insure safe transportation; to provide and maintain a proper drainage system to assure safety of life and property. HIGHLIGHTS OF PROPOSED BUDGET AND OPERATIONAL TRENDS: Administrate all Public Works Operations. Maintenance of streets, street signs, mowing of roadside ditches and drainage ditches. Budget $300,000 per year for a street maintenance program 6 miles of streets per year with hot mix asphalt. Drainage of roadside ditches. Operation and maintenance of water production and distribution system. Operation and maintenance of sewage treatment and collection system. 4 .127 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 1.3 DEPARTMENT FISCAL SUMMARY FISCAL YEAR DEPARTMENT: 1991-1992 PUBLIC WORKS ITEM I EXPENDITURES BY CATEGORY: Personnel Supplies Maintenance Services and Other Charges Capital TOTAL EXPENDITURES BY PROGRAM/ACTIVITY: General Fund Water and Sewer Fund TOTAL REVENUE BY PROGRAM/ACTIVITY: General Fund Water and Sewer Fund TOTAL PERSONNEL BY PROGRAM/ACTIVITY General Fund Water and Sewer Fund TOTAL 89-90ACTUAL 696,757 121,657 242,556 1,491,125 80,969 2,633,064 1,196,889 1,436,175 2,633,064 595,244 3,451,855 4,047,099 I I 13.00 !1.,_QQ 26.00 4.128 90-91 AMENDED I BUDGET I 864,136 142,185 238,007 2,062,840 57,650 3,364,818 1,341,606 2,023,212 3,364,818 602,380 3,330,641 3,933,021 13.00 !1.,_QQ l§.,_QQ_ CITY OF FRIENDSWOOD Page 90-91 I FO RECAST I 859,319 130,813 249,540 2,164,190 77 072 3,480,934 1,468,276 2,012,658 3,480,934 730,376 3,289,507 4,019,883 13.00 !1.,_QQ 26.00 3 of 31 91-92 PROPOSED 914,041 133,855 249,925 2,280,197 __.22.L533 3,633,551 1,607,158 2,026,393 3,633,551 871,219 3,319,000 4,190,219 13.00 !1.,_QQ 26.00 -- ! ' ANNUAL BUDGET Form 2.3C COMBINED PROGRAM FISCAL SUMMARY FISCAL YEAR DE PARTMENT 1991-1992 PUBLIC WORKS ITEM I EXPENDITURES BY CATEGORY: Personnel Supplies Maintenance Services and Other Charges Capital TOTAL EXPENDITURES BY PROGRAM/ACTIVITY: Administration Street Operations Drainage Operations Sanitation Operations TOTAL REVENUE BY PROGRAM/ACTIVITY: Sanitation Operations TOTAL PERSONNEL BY PROGRAM(ACTIVITY Administration Street Operations Drainage Operations Sanitation Operations TOTAL PROGRAM/ACTIVITY GENERAL FUND ADMINISTRATION STREET OPERATIONS DRAINAGE OPERATIONS SANITATION OPERATIONS 89-90 ACTUAL 360,222 51,376 69,852 715,439 0 1,196,889 102,448 402,637 98,985 592,819 1,196,889 595,244 595,244 3.00 6.70 3.30 I I I ___,_QQ. 13.00 4.129 90-91 AMENDED BUDGET 441,063 77,903 69,425 718,965 34,250 1,341,606 117,364 521,705 116,802 585,735 1,341,606 602,380 602,380 3.00 6.70 3.30 .oo 13.00 CITY OF FRIENDSWOOD I I I Page 4 of 31 FUND DEPT PROG 90-91 FORECAST 452,683 69,591 71,842 832,912 41 248 1,468,276 125,523 523,293 119,430 700,030 1,468,276 730,376 730,376 3.00 6.70 3.30 .00 13.00 01 01 01 01 I I 30 01 32 01 33 01 48 01 91-92 PROPOSED 477,075 79,905 69,150 963,628 17,400 1,607,158 125,479 529,473 121,256 830,950 1,607,158 871,219 871,219 3.00 6.70 3.30 .00 13.00 --- ANNUAL BUDGET Form 2.1 PROGRAM[ACTIVITY SUMMARY Page 5 of 31 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 PUBLIC WORKS ADMINISTRATION 01 30 01 \CONTACT PERSON: Melvin E. Meinecke \EXT: (713) 482-4438 I 1990-1991 I I 1991-1992 1989-1990 I AMENDED I 1990-1991 I PROPOSED ACTUAL I BUDGET I FORECAST I BUDGET I I I I I i 102,448 I i 117,364 I i 125,523 I i 125,479 I PUBLIC WORKS DIRECTOR MELVIN L. MEINECKE SECRETARY RECEPTIONIST SHIRLEY A. HAYES JOAN C. WILLIAMS 4.130 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS Page 6 of 31 FISCAL YEAR 1991-1992 DEPARTMENT PUBLIC WORKS PROGRAM/ACTIVITY ADMINISTRATION FUND DEPT PROG 01 30 PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: Administer all Public Works operations. DESCRIPTION OF ACTIVITY: I To effectively operate potable water and sanitary sewer facilities to meet the , I health requirements and regulations of State and Federal agencies; to build and properly maintain streets, including street drainage, to insure safe transportation; to provide and maintain a proper drainage system to assure safety of life and property. / I ' ' ' ' I i i I I I I I I HOW AND WHEN ACCOMPLISHED: The Public Works director directs all public works operations to ensure that all assigned projects are accomplished. The public works building is located at 1306 Deepwood. The telephone number is (713) 482-4438. The functions are usually accomplished from 8 a.m. to 5 p.m., Monday through Friday, 52 weeks a year. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE Public Works Director Secretary Receptionist 89-90 1.00 1.00 1.00 4 .131 CITY OF FRIENDSWOOD 90-91 1.00 1.00 1.00 91-92--1.00 1.00 1.00 01 ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Page 7 of 31 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 PUBLIC WORKS ADMINISTRATION 01 30 01 90-91 I 90-91 I I 91-9289-90 I AMENDED I ACTUAL I 90-91 I DEPT l<------1991-1992 BUDGET----->! ITEM I ACTUAL I BUDGET I AUG I FORECAST! REQUEST I CONTIN-!NEW OPER-1 TOTAL I I UATION I ATIONS I PROPOSED! EXPENDITURES: Personnel 98,620 111,239 103,532 119,254 120,018 119,543 0 119,543 Supplies 2,509 2,683 2,682 2,968 3,055 2,880 0 2,880 Maintenance 840 875 674 875 1,325 1,200 0 1,200 Services 479 2,567 1,464 2,426 2,606 1,856 0 1,856 Capital 0 0 0 0 0 0 0 0 TOTAL 102,448 117,364 108,352 125,523 127,004 125,479 0 125,479 REVENUE: 89-90 I 90-91 I 91-92 IPERSONNEL: I ACTUAL I FORECAST! PROPOSED! Full Time, Regular 3.00 3.00 3.00 Part-time/Seasonal/Fixed Wage .00 .00 .00 WORKLOAD INDICATORS: Phone calls received annually 33,280 33,280 41,600 Work orders processed annually 324 360 400 Purchase orders processed annually 630 627 650 4.132 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.1 PROGRAMLACTIVITY SUMMARY Pa9.e 8 of 31 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 PUBLIC WORKS STREET OPERATIONS 01 32 01 \CONTACT PERSON: Melvin E. Meinecke I filIT.: (713) 482-4438 I I 1990-1991 I I 1989-1990 I AMENDED I 1990-1991 ' I ACTUAL I BUDGET I FORECAST 1991-1992 PROPOSED BUDGET I 1 402,637 I 1 521,705 I 1 523,293 1 529,473 PUBLIC WORKS DIRECTOR MELVIN L, MEINECKE STREETS & DRAINAGE SUPERINTENDENT DOMINGO RUBIO, SR, I I I l EQUIPMENT OPERATOR MECHANIC MAINTENANCE WORKER PUBLIC WORKS SPECIALIST FORTINO HERNANDEZ ANTONIO OLMOS ARTURO LUJAN CECIL CHANCE MAGDALENO MOSQUEDA MANUAL GARCIA ANDRES VIDAL ROBERT TREVINO FERNANDO SANCHEZ 4.133 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS Page 9 of 31 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY STREET OPERATIONS FUND DEPT PROG 1991-1992 PUBLIC WORKS 01 PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: Maintenance of streets, street signs, mowing of roadside ditches, and drainage ditches. DESCRIPTION OF ACTIVITY: Responsible to build and properly maintain approximately 100 miles of streets, including street drainage and to insure safe transportation. HOW AND WHEN ACCOMPLISHED: The reconstruction improvements are accomplished by contracting out the reconstruction of existing streets. 32 The maintenance to keep streets in acceptable condition, mowing and erection of street signs is accomplished by the street maintenance crew. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE � 90-91 � Labor Foreman 0.70 0.70 0.70 Equipment Operator II 1.00 1.00 1.00 Mechanic 1.00 1.00 1.00 Truck Driver 1.00 1.00 1.00 Laborer 2.00 2.00 2.00 Public Works Specialist 1.00 1.00 1.00 4.134 CITY OF FRIENDSWOOD 01 ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Page 10 of 31 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT FROG 1991-1992 PUBLIC WORKS STREET OPERATIONS 01 32 01 90-91 I 90-91 I I 91-92 I 89-90 \AMENDED \ ACTUAL I 90-91 I DEPT l<------1991 -1992 BUDGET----->\ ITEM I ACTUAL I BU!)_GET _l_ AUG lFO�CASTI REQUEST I CONTIN-\NEW OFER-\ TOTAL I EXPENDITURES: Personnel 181,023 231,772 Supplies 48,427 74,720 Maintenance 51,139 52,450 Services 122,048 130,413 Capital 0 32,350 TOTAL 402,637 521,705 REVENUE: PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: Streets reconstructed (feet) 206,809 54,038 50,193 132,942 38,820 482,802 Street joints and cracks sealed (feet) Street signs repaired or replaced Work orders completed 235,671 254,618 66,001 83,075 53,967 53,000 130,206 130,772 37,448 18,200 523,293 539,665 Construction equipment maintenance work orders completed Cold/hot mix asphalt used to patch streets (tons) 4.135 CITY OF FRIENDSWOOD I UATION 253,226 76,425 51,850 130,572 1,200 513,273 89-90ACTUAL 6.70.oo N/A N/A 253 N/A N/A N/A I ATIONS I PROPOSED! 0 253,226 0 76,425 0 51,850 0 130,572 16,200 ..12.t400 16,200 529,473 90-91 I 91-92 IFORECAST\ PROPOSED\ 6.70 .oo 9,000 16, 733 278 213 168 128.5 6. 70 .00 9,000 20,000 300 250 170 150 Form 2.5 X NEW OPERATION ANNUAL BUDGET DECISION UNIT X CAPITAL Page 11 of 31 FISCAL YEAR DEPARTMENT 1991-1992 PUBLIC WORKS PROGRAM/ACTIVITY STREET OPERATIONS FUND DEPT FROG 01 32 01 PURPOSE/OBJECTIVE OF THIS REQUEST: Construction Equipment CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Improve the spreading of sand on icy bridges and streets from hand to mechanically. ALTERNATIVE WAYS--WHY REJECTED: Continue same operation; rejected because of safety to workers and consumption of time. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Unsafe bridges and streeets during ice storms. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Sand Spreader OBJECT CODE 8301 ACCOUNT DESCRIPTION AMOUNT FOR 1991-1992 Grading/Construction Equipment 5,000 Reduced (800) 4.136 RECAP \PERSONNEL .... ,,_, _______ _ \SUPPLIES .•.. •;:i;_ _______ _ I MAINTENANCE.•:,:.._ _______ _ I SERVICES ....• "'----,-------I CAPITAL ...... �$------'4..,_,=.20;;..;0;__ ___ _ I TOTAL ...... �$------'4..,_,=-20;;..;0;__ ___ _ CITY OF FRIENDSWOOD Form 2.5 X NEW OPERATION ANNUAL BUDGET DECISION UNIT Page 12 of 31 CAPITAL FISCAL YEAR 1991-1992 DEPARTMENT PUBLIC WORKS PROGRAM/ACTIVITY STREET OPERATIONS FUND DEPT PROG 01 32 01 PURPOSE/OBJECTIVE OF THIS REQUEST: Increase efficiency and reduce down time and maintenance expense for street operations. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Replace a 1950 backhow converted to a tractor with a new 35 horsepower tractor and retire a 1973 tractor. The tractor would be used to pull a pneumatic roller, box blade and brush hog. ALTERNATIVE WAYS--WHY REJECTED: Continue to operate with two old, worn out tractors was rejected due to maintenance expense. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Unable to operate efficiently. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Purchase a 35 hp tractor. OBJECT CODE 8892 ACCOUNT DESCRIPTION Tractor Equipment AMOUNT FOR 1991-1992 12,000 4.137 l RECAP I PERSONNEL ... ·-c--$ _______ _I SUPPLIES .... ·---------!MAINTENANCE .. �--------1 SERVICES .... ·---,-------\CAPITAL ...... $ 12,000 I TOTAL ..•..• $ 12,000 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.1 PROGRAMLACTIVITY SUMMARY FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY 1991-1992 PUBLIC WORKS DRAINAGE OPERATIONS !CONTACT PERSON: Melvin E. Meinecke !EXT: I 1990-1991 I 1989-1990 I AMENDED I 1990-1991 ACTUAL I BUDGET. I FORECAST I � 98,985 I � 116,802 I � 119,430 PUBLIC WORKS DIRECTOR MELVIN L. MEINECKE STREETS & DRAINAGE SUPERINTENDENT DOMINGO RUBIO, SR, I EQUIPMENT OPERATOR MECHANIC MAINTENANCE WORKER FORTINO HERNANDEZ ANTONIO OLMOS ARTURO LUJAN MAGDALENO MOSQUEDA MANUAL GARCIA ANDRES VIDAL ROBERT TREVINO FERNANDO SANCHEZ 4.138 CITY OF FRIENDSWOOD Page 13 of 31 FUND DEPT PROG 01 33 (713)482-4438 1 1991-1992PROPOSED BUDGET 121,256 I PUBLIC WORKS SPECIALIST CECIL CHANCE 01 ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS Page 14 of 31 FISCAL YEAR 1991-1992 DEPARTMENT PUBLIC WORKS PROGRAM/ACTIVITY DRAINAGE OPERATIONS FUND DEPT PROG PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: Drainage of roadside ditches. DESCRIPTION OF ACTIVITY: Maintenance of roadside ditches Excavation of roadside ditches Cleaning of pipes Resetting of pipes Reconstruction of driveways HOW AND WHEN ACCOMPLISHED: 01 33 Three man crew does roadside ditch excavation. One person operates the Drott, one person checks ditch grades and backs a dump truck into proper location to be loaded. The other person being the truck driver will empty one truck and return, then empty the other truck. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE 89-90 90-91 91-92 Labor Foreman 0,30 0.30 0,30 Equipment Operator III 1.00 1.00 1.00 Truck Driver 1.00 1.00 1.00 Laborer 1.00 1.00 1.00 4.139 CITY OF FRIENDSWOOD 01 ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Page 15 of 31 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 PUBLIC WORKS DRAINAGE OPERATIONS 01 33 01 90-91 I 90-91 I I 91 -92 I I 89-90 I AMENDED I ,ACTUAL I 90-91 I DEPT j<------1991-1992 BUDGET----->! TOTAL I ITEM I ACTUAL I �BUDGET I EXPENDITURES: Personnel 80,579 98,052 Supplies 440 500 Maintenance 17,873 16,100 Services 93 250 Capital 0 1,900 TOTAL 98,985 116,802 REVENUE: PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: Ditches cleaned (feet) Roadside ditches mowed (miles) Drainage pipe installed (feet) AUG 85,435 322 19,614 135 3,800 109,306 \ FORECAST\ REQUEST I CONTIN-jNEW OPER-j 97,758 124,160 622 1,250 17,000 16,100 250 250 ____l, 8 0 0 0 119,430 141,760 4.140 I UATION 104,306 600 16,100 250 0 121,256 89-90 ACTUAL 3.30 .oo N/A N/A N/A I ATIONS \ PROPOSED! 0 104,306 0 600 0 16,100 0 250 0 0 0 121,256 90-91 I 91 -92 IFORECAST) PROPOSED! 3.30 .oo 15,285 287 458 3.30 .oo 16,000 345 450 CITY OF FRIENDSWOOD I \II\I i I I ! ! I I ! I11 I I /1 ,r I Form 2.1 FISCAL YEAR DEPARTMENT 1991-1992 PUBLIC WORKS \CONTACT PERSON: Melvin E. ANNUAL BUDGET PROGRAMLACTIVITY SUMMARY PROGRAM/ACTIVITY SANITATION Meinecke \EXT: Pa.9.e 16 of 31 FUND DEPT PROG 01 48 01 (713)482-4438 \___________________ _ n I I 1991-19921990-19! \ 1989-1990 \ AMENDED \ \ ACTUAL I . BUDJ;ET _I I I I $ 592,819 I $ 5 85,735 I I $ 4.141 1990-1991 FORECAST 700,030 CITY OF FRIENDSWOOD i 830,950 Form 2.2 FISCAL YEAR DEPARTMENT 1991-1992 PUBLIC WORKS ANNUAL BUDGET DECISION UNIT CONTINUING OPERATIONS PROGRAM/ACTIVITY SANITATION PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: Provide good service at a reasonable cost. DESCRIPTION OF ACTIVITY: The city's solid waste services are contracted to a private firm. HOW AND WHEN ACCOMPLISHED: Residential pickup is twice weekly. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE 89-90 90-91-- None. 4.142 CITY OF FRIENDSWOOD Page 17 of 31 FUND DEPT PROG 01 91-92 48 01 Form 2.3 FISCAL YEAR DEPARTMENT 1991-1992 PUBLIC WORKS ANNUAL BUDGET PROGRAMLACTIVITY FISCAL SUMMARY PROGRAM/ACTIVITY SANITATION Pa_g_e 18 of 31 FUND DEPT PROG 01 48 01 90-91 I 90-91 I I 91-92 I I 89-90 I AMENDED I ACTUAL I 90-91 I DEPT l<------1991-1992 BUDGET----->! ITEM I ACTUAL I BUDGET I AUG I FORECAST! REQUEST I CONTIN-INEW OPER-1 TOTAL I I UATION I ATIONS I PROPOSED! EXPENDITURES: Personnel 0 0 Supplies 0 0 Maintenance 0 0 Services 592,819 585,735 Capital 0 0 TOTAL 592,819 585,735 REVENUE: Refuse Revenue 577,483 584,830 A&ninistrative Fee 17,761 17,550 Recycling Revenue 0 Recycling A&ninistrative Fee 0 TOTAL 595,244 PERSONNEL: 0 602,380 Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: 0 0 0 0 0 0 0 0 0 0 0 0 544,857 700,030 830,950 830,950 0 0 0 0 544,857 700,030 830,950 830,950 522,276 607,900 701,580 701,580 14,421 18,200 21,000 21,000 62,318 1,181 102,500 146,200 1,776 2,439 146,200 2,439 600,196 730,376 871,219 871,219 4. 14_3 CITY OF FRIENDSWOOD 89-90ACTUAL .oo .00 0 0 0 0 0 0 0 830,950 0 0 0 830,950 0 701,580 0 21,000 0 146,200 0 2,439 0 871,219 90-91 I 91-92 IFORECAST! PROPOSED! .00 .oo .00 .00 ANNUAL BUDGET Form 2.3C COMBI NED PROGRAM FISCAL SUMMARY FISCAL YEAR DEPARTMENT 1991-1992 PUBLIC WORKS ITEM EXPENDITURES BY CATEGORY: Personnel Supplies Maintenance Services and Other Charges Capital TOTAL EXPENDITURES BY PROGRAM/ACTIVITY: Operation Administration Water Operations Sewer Operations TOTAL REVENUE BY PROGRAM/ACTIVITY: Water Operations Sewer Operations TOTAL PE RSONNEL BY PROGRAMLACTIVITY Operation Administration Water Operations Sewer Operations TOTAL PROGRAM/ACTIVITY WATER AND SEWER FUND OPERATION ADMINISTRATION WATER OPERATIONS SEWER OPERATIONS 89-90 ACTUAL 336,535 70,281 172,704 775,686 80,969 1,436,175 61,616 585,738 788,821 1,436,175 2,436,850 1,015,005 3,451,855 2.00 7.00 4.00 13.00 4.144 90-91 AMENDED BUDGET 423,073 64,282 168,582 1,343,875 23,400 2,023,212 77,973 1,017,643 927,596 2,023,212 2,288,901 1,041,740 3,330,641 2.00 6.00 5.00 13.00 CITY OF FRIENDSWOOD Pa9.e 19 of 31 FUND DEPT PROG 90-91FORECAST 406,636 61,222 177,698 1,331,278 35,824 2,012,658 78,476 1,012,861 921,321 2,012,658 2,244,955 1,044,552 3,289,507 2.00 6.00 5.00 -- 13.00 40 30 02 40 41 01 40 43 01 91-92PROPOSED 436,966 53,950 180,775 1,316,569 38 133 2,026,393 85,826 1,010,607 929,960 2,026,393 2,303,000 1,016,000 3,319,000 2.00 6.00 5.00 -- � Form 2.1 FISCAL YEAR DEPARTMENT 1991-1992 PUBLIC WORKS ANNUAL BUDGET PROGRAMLACTIVITY SUMMARY PROGRAM/ACTIVITY WATER AND SEWER ADMINISTRATION !CONTACT PERSON: Melvin E. Meinecke !EXT: I 1990-1991 1989-1990 I AMENDED I 1990-1991 I ACTUAL I BUDGET I FORECAST I � 61,616 I � 77,973 I i 78,476 PUBLIC WORKS DIRECTOR MELVIN L, MEINECKE UTILITIES SUPERINTENDENT KAZ HAMIDIAN SECRETARY PAMELA WISE 4.145 CITY OF FRIENDSWOOD Pa.9.e 20 of 31 FUND DEPT PROG 40 30 02 (713)482-4438 1 1991-1992PROPOSED BUDGET 85.826 ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS Page 21 of 31 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 PUBLIC WORKS WATER AND SEWER ADMINISTRATION 40 30 PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: Administer water and sewer utility operation activities. DESCRIPTION OF ACTIVITY: Utilities office is located at 1306 Deepwood and is open 8 a.m. - 5 p.m., Monday -Friday and can be reached by calling (713) 483-4438. Responsible for planning and organizing, overseeing the operation and maintenance of both water and sewer systems. Assure compliance with requirements of all state agencies. Prepare and administrate budget. HOW AND WHEN ACCOMPLISHED: Direct daily field operations of Utilities Supervisor. Advise plant operators of new rules and regulations mandated by the state agencies and make adjustments as required. Complete state and federal monthly reports. Review plans and make recommendations to the City Engineer concerning utilities. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE Utilities Supervisor Secretary 4.146 89-90 1.00 1.00 CITY OF FRIENDSWOOD 90-91 1.00 1.00 91-92 1.00 1.00 02 ANNUAL BUDGET Form 2.3 PROGRAMlACTIVITY FISCAL SUMMARY Page 22 of 31 FISCAL YEAR DEPARTMENT 1991-1992 PUBLIC WORKS 90-91 I 89-90 I AMENDED IITEM I AC TUAL I BUDGET I EXPENDITURES: Personnel 52,720 73,328 Supplies 3,343 2,300 Maintenance 412 275 Services 862 2,070 Capital �279 0 TOTAL 61,616 77,973 REVENUE: PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: PROGRAM/ACTIVITY FUND DEPT PROG WATER AND SEWER ADMINISTRATION 40 30 02 90-91 I I 91-92ACTUAL I 90-91 I DEPT l<------1991-1992 BUDGET----->I AUG TOTAL I I FORECASTj REQUEST I CONTIN-\NEW OPER-\ I ATIONS I PROPOSED\ 64,599 73,834 87,208 1,668 2,300 2,600 511 275 575 1,357 2,067 2,111 0 0 0 68,135 78,476 92,494 I UATION 80,905 2,275 775 1,871 0 85,826 89-90ACTUAL 2.00 .oo 0 80,905 0 2,275 0 775 0 1,871 0 0 0 85,826 90-91 I 91-92 IFORECAST) PROPOSED\ 2.00 .00 2.00 .oo Customer service phone calls processed annually Reports prepared annually 365 40 350 40 4.147 CITY OF FRIENDSWOOD Form 2.1 FISCAL YEAR DEPARTMENT 1991-1992 PUBLIC WORKS ANNUAL BUDGET PROGRl\MLACTIVITY SUMMARY PROGRl\M/ACTIVITY WATER OPERATIONS Pa.9.e 23 of 31 FUND DEPT PROG 40 41 01 \CONTACT PERSON: Melvin E. Meinecke !EXT: (713) 482-4438 I I I 1989-1990 I I ACTUAL I I I � 585,738 I � I WATER PRODUCTION ANO DISTRIBUTION OPERATOR RAUL VERA 1990-1991 AMENDED BUDGET 1,017,643 I � PUBLIC WORKS DIRECTOR MELVIN L. MEINECKE UTILITIES SUPERINTENDENT KAZ HAMIDIAN 1990-1991 FORECAST 1,012,861 I ! I 1991-1992 PROPOSED BUDGET 1,010,607 SEWAGE COLLECTION AND UTILITIES SUPERVISOR MECHANICAL MAINTEN'ANCE TREATMENT OPERATOR REINO SIMONS FRANK MORRIS MICHAEL HALEY I CONSTRUCTION CREW MAINTENANCE CREW RAYMOND RUBIO-FORMAN MATTHEW LITTLETON INES GARCIA ALEJANDRO RODRIQUEZ JOE SANFORD ROBERT LEAL MARIO DAVILA 4.148 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS Page 24 of 31 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY WATER OPERATIONS FUND DEPT PROG 1991-1992 PUBLIC WORKS 40 41 PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: Operation and maintenance of water production and distribution system. DESCRIPTION OF ACTIVITY: Water Department office is located at 1306 Deepwood and is open from 8:00 a.m. -5:00 p.m., Monday -Friday and can be reached by calling (713) 482-4438. Responsible for operation and maintenance of all water facilities, including seven water wells and a surface water station, approximately 82 miles of distribution lines and 500 fire hydrants. HOW AND WHEN ACCOMPLISHED: All water plants are attended daily (seven days a week.) Construction and preventive maintenance as planned. Emergency repairs as needed. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE 89-90--- Labor Foreman 1.00 Maintenance Supervisor 1.00 Plant Operator 1.00 Equipment Operator II 1.00 Laborer 3.00 4.149 CITY OF FRIENDSWOOD 90-91 91-92 1.00 1.00 .00 .00 1.00 1.00 1.00 1.00 3.00 3.00 41 ANNUAL BUDGET Form 2.3 PROGRAMiACTIVITY FISCAL SUMMARY Page 25 of 31 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 PUBLIC WORKS WATER OPERATIONS 40 41 01 90-91 I 90-91 I I 91-92 I I 89-90 \AMENDED\ ACTUAL I 90-91 I DEPT \<------1991-1992 BUDGET----->\ ITEM I ACTUAL j BUDGET I AUG \ FORECAST\ REQUEST\ CONTIN-\NEW OPER-\ TOTAL I I UATION EXPENDITURES: Personnel 203,744 194,442 159,757 189,444 203,742 202,452 Supplies 58,192 43,572 29,821 42,072 39,400 36,650 Maintenance 89,525 83, 767 52,034 92,773 131,200 83,900 Services 169,652 674,962 388,169 662,672 645,022 639,772 Capital 64,625 20,900 22,939 25,900 80,400 16,900 TOTAL 585,738 1,017,643 652,720 1,012,861 1,099,764 979,674 REVENUE: Water Revenue 2,409,020 2,271,901 1,834,686 2,219,955 2,278,000 2,278,000 Sale of Water Meters 27,830 17,000 25,890 25,000 25,000 25,000 TOTAL 2,436,850 2,288,901 1,860,576 2,244,955 2,303,000 2,303,000 PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: Wells pumpage (MG) Surface water pumpage (MG)Total daily average (MG) Surface water usage (percent) Nwnber of service lines repaired Service lines replaced (Feet) Nwnber of main lines repaired Nwnber of valves repaired Nwnber of new valves installed Main lines replaced (Feet) Main lines installed (Feet) Nwnber of fire hydrants repaired Nwnber of fire hydrants installed Number of main lines flushed 4.150 CITY OF FRIENDSWOOD I 89-90ACTUAL 7.00 .OD I ATIONS I PROPOSED\ 0 202,452 0 36,650 11,700 95,600 0 639,772 19,233 36,133 30,933 1,010,607 0 2,278,000 0 25,000 0 2,303,000 I 90-91 I 91-92 I\ FORECAST\ PROPOSED\ 6.00 .00 249.456 669.371 2.5173 72.9 195 1,271 56 13 62 63 10,600 20 15 107 6.00 .OD 261.929 702.840 2.6432 72.9 205 1,335 59 14 33 12,820 13,450 21 14 112 i i I Form 2.5 X NEW OPERATION ANNUAL BUDGET DECISION UNIT Page 26 of 31 CAPITAL FISCAL YEAR 1991-1992 DEPARTMENT PUBLIC WORKS PROGRAM/ACTIVITY WATER OPERATIONS FUND DEPT PROG 40 41 01 PURPOSE/OBJECTIVE OF THIS REQUEST: Fire Hydrant Inventory, Color Coding. CHANGE S/IMPROVEMENTS FROM CURRENT OPERATIONS: Have a complete fire hydrant audit performed by a specialized firm. This audit will include surveying, sandblasting, painting and color coding specified by standard codes to meet Fire Department requirements. ALTERNATIVE WAYS--WHY REJECTED: By Utilities Staff. Rejected because of needed additional personnel and equipment required to do the job. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Fire hydrants are installed for flushing and fire protection. These fire hydrants need to be maintained and operational. Possibility of fire hydrant not working when needed, loss of property and life exist. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? 500 fire hydrants@ $70 each. Contract out. OBJECT CODE 6611 ACCOUNT DESCRIPTION Fire Hydrant Maintenance Reduced AMOUNT FOR 1991-1992 35,000 (23,300) 4.151 1 RECAP \ PERSONNEL ... •,:_ _______ _ \SUPPLIES ...•. �----,-,-,------\MAINTENANCE .. $ 11,700 \SERVICES ••.•. �--------\CAPITAL ..... ·�-------- \ TOTAL ...... $ 11,700 CITY OF FRIENDSWOOD Fenn 2.1 FISCAL YEAR DEPARTMENT 1991-1992 PUBLIC WORKS ANNUAL BUDGET PROGRAMLACTIVITY SUMMARY PROGRAM/ACTIVITY SEWER OPERATIONS Pag_e 29 of 31 FUND DEPT PROG 40 43 01 !CONTACT PERSON: Melvin E. Meinecke lEXT: (713) 482-4438 I I 1989-1990 I ACTUAL I I ! 788,821 I ! I WATER PRODUCTION AND DISTRIBUTION OPERATOR RAUL VERA 1990-1991 AMENDED I BUDGET I 927,596 I ! PUBLIC WORKS DIRECTOR MELVIN L, MEINECKE UTILITIES SUPERINTENDENT KAZ HAMIDIAN I 1990-1991 FORECAST 921,321' I ! I 1991-1992 PROPOSED BUDGET 929,960 SEWAGE COLLECTION ANO UTILITIES SUPERVISOR MECHANICAL MAINTENANCE TREATMENT OPERATOR REINO SIMONS FRANK MORRIS MICHAEL HALEY CONSTRUCTION CREW MAINTENANCE CREW RAYMOND RUBIO-FORMAN MATTHEW LITTLETON INES GARCIA ALEJANDRO RODRIQUEZ JOE SANFORD ROBERT LEAL MARIO DAVILA 4.154 CITY OF FRIENDSWOOD 1: : ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS Page 30 of 31 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY SEWER OPERATIONS FUND DEPT PROG 1991-1992 PUBLIC WORKS 40 43 PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: Operation and maintenance of sewage treatment and collection system. DESCRIPTION OF ACTIVITY: Sewer Department office is located at 1306 Deepwood and is open from 8:00 a.m. -5:00 p.m., Monday -Friday and can be reached by calling (713) 482-4438. Responsible for operation and maintenance of one treatment plant, 23 lift stations and approximately 80 miles of lines and 800 manholes. HOW AND WHEN ACCOMPLISHED: All lift stations and treatment plant are attended daily. Construction and preventive maintenance as planned. Emergency repairs as needed. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE Maintenance Supervisor Plant Operator Maintenance Worker I Laborer 4.155 89-90 .00 1.00 1.00 2.00 CITY OF FRIENDSWOOD 90-91 91-92-- 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 01 ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Pa9e 31 of 31FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT FROG 1991-1992 PUBLIC WORKS SEWER OPERATIONS 40 43 01 90-91 I 90-91 I I 91-92 I89-90 I AMENDED I ACTUAL I 90-91 I DEPT l<------1991-1992 BUDGET----->! ITEM I ACTUAL I BUDGET I AUG I FORECASTJ REQUEST I CONTIN-!NEW OFER-I TOTAL I I UATION EXPENDITURES: Personnel 80,071 155,303 119,393 143,358 174,596 153,609 Supplies 8,746 18,410 10,823 16,850 18,350 15,025 Maintenance 82,767 84,540 61,839 84,650 84,650 84,400 Services 605,172 666,843 511,041 666,539 674,926 674,926 Capital 12,065 2,500 6,619 9,924 144,000 2,000 TOTAL 788,821 927,596 709,715 921,321 1,096,522 929,960 REVENUE: Sewer Revenue 1,105,005 1,041,740 852,097 1,044,552 1,016,000 1,016,000 TOTAL 1,105,005 1,041,740 852,097 1,044,552 1,016,000 1,016,000 PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: Total sewage received Tower Estates Sewer Plant(MG) Average daily flow (MG) Total Sewage pumped to Blackhawk Wastewater Treatment Sewer lines cleaned (Feet) Number of service lines repaired Sewer lines replaced (Feet) Sewer lines installed (Feet) Number of manholes repaired Number of manholes constructed Number of service stoppages Number of main stoppages Number of private stoppages Number of lift station repairs Number of completed job orders 4.156 89-90I ACTUAL 4.00 .00 Plant (MG) CITY OF FRIENDSWOOD I ATIONS 1 PROPOSED! 0 153,609 0 15,025 0 84,400 0 674,926 0 2 000 0 929,960 0 1,016,000 0 1,016,000 I 90-91 I 91-92 I I FORECASTJ PROPOSED! 5.00 5.00 .00 .00 64.2377 64.2377 .1760 .1760 691.032 725.584 34,454 36,177 17 18 450 900 1,400 11,421 65 68 2 6 164 172 87 91 35 37 153 161 1,868 1,915 l I I I Form 1.1 FISCAL YEAR 1991-1992 1989-1990 ACTUAL 11 315,897 ADMINISTRATION FUND DEPT PROG 01 - 10 -01 1 ANNUAL BUDGET DEPARTMENT SUMMARY DEPARTMENT: COMMUNITY DEVELOPMENT 1990-1991 AMENDED BUDGET 345,655 I PI.ANNING & ZONING FUND DEPT PROG 01 -11 -01 1 COMMUNITY 1990-1991 FORECAST 343,239 DEVELOPMENT I ENGINEERING GENERAL FUND I- FUND DE!?T PROO 01 -31 -01 WATER & SEWER FUND - FUND DEPT PROG 40 -31 -01 4 .157 CITY OF FRIENDSWOOD - - 1 Pa�e 1 of 23 I 1991-1992 PROPOSED BUDGET 381,850 INSPECTIONS GENERAL FUND FOND DEPT PROO 01 - 38 -01 MOWING FUND FOND DEPT PROO 12 -38 -01 Form 1.2 FISCAL YEAR 1991-1992 MISSION STATEMENT: ANNUAL BUDGET DEPARTMENT NARRATIVE SUMMARY Pa_g_e 2 of 23 DEPARTMENT: COMMUNITY DEVELOPMENT To ensure the quality of the community through the continuing regulation of development and the provision of infrastructure integrity. DESCRIPTION: The Community Development department offices are located in the public works building at 1306 Deepwood. The hours of operation are 8:00 a.m. to 5:00 p.m., Monday through Friday. HIGHLIGHTS OF PROPOSED BUDGET AND OPERATIONAL TRENDS: Planning and Zoning: Provide administrative support to the Planning and Zoning Commission, to land developers, and property owners. Adoption of Revised Subdivision Ordinance. Building Inspections and Code Enforcement: Ensure compliance with the adopted building codes. Adoption of latest codes Engineering: Provide inspection and design services for capital improvement projects and regulation and inspection of new development. Purchase and install a computer aided drafting work station. Purchase a Field Vehicle. Continue to computerize water and sewer mapping 4.158 CITY OF FRIENDSWOOD ,i I., ANNUAL BUDGET Form 1.3 DEPARTMENT FISCAL SUMMARY DEPARTMENT: FISCAL YEAR 1991-1992 COMMUNITY DEVELOPMENT 90-9189-90 I AMENDED I ITEM I ACTUAL I BUDGET I EXPENDITURES BY CATEGORY: Personnel 221,188 290,879 Supplies 6,841 7,058 Maintenance 2,931 7,120 Services and Other Charges 79,942 30,966 Capital 4,995 9,632 TOTAL 315,897 345,655 EXPENDITURES BY �PROGRAM/ACTIVITY: Administration 56,609 69,496 Planning and Zoning 49,134 57,461 Engineering: General Fund 86,484 46,944 Water and Sewer Fund 34,174 49,752 Inspections: General Fund 82,991 114,122 Mowing Fund 6,505 7,880 TOTAL 315,897 345,655 REVENUE BY PROGRAM/ACTIVITY: Planning and Zoning 5,275 2,800 Inspections: General Fund 172,060 116,542 Mowing Fund 8,306 4,000 TOTAL 185,641 123,342 PERSONNEL BY PROGRAM/ACTIVITY Administration 1.50 1.50 Planning and Zoning 1.50 1.50 Engineering: General Fund 2.00 1.50 Water and Sewer Fund .00 1.00 Inspections: General Fund 3.00 3.00 Mowing Fund .oo .oo --- TOTAL 8.00 8.50 4.159 CITY OF FRIENDSWOOD Pa.9.e 3 of 23 90-91 I 91-92FORECAST I PROPOSED 293,514 323,299 8,345 8,335 6,542 4,450 26,593 34,533 8,245 _Jl_,_233 343,239 381,850 70,293 80,033 57,978 61,727 44,698 64,818 49,071 49,645 113,319 117,747 7,880 _l_,_880 343,239 381,850 4,375 3,700 196,384 145,950 9,410 ---2,_ 0 0 0 210,169 158,650 1.50 1.50 1.50 1.50 1.50 1.50 1.00 1.00 3.00 3.00 .00 .00 8.50 8.50 ANNUAL BUDGET Form 2.1 PROGRAMLACTIVITY SUMMARY FISCAL YEAR DEPARTMENT 1991-1992 COMMUNITY DEVELOPMENT PROGRAM/ACTIVITY ADMINISTRATION -----··- Page 4 of 23 FUND DEPT PROG 01 10 01 !CONTACT PERSON: James E. Thompson !EXT: .-(713) 482-4438 I --------�---------------'---�-------' ---- ·--· • I I 1989-1990 I ACTUAL I $ 56,609 I 1990-1991 I AMENDED I 1990-1991 I I nnnr-l?l'Jl I l.'f'\l)'Jt'("'tn. C!l'Jl J uuuuu• I •u•-u�u• I BUDGET I . . , I I $ hQ AQh I t 7n ?Q":l u-p-u I $ ,u,---i $ 80,033 I COMMUNITY DEVELOPMENT DIRECTOR/CITY ENGINEER JAMES E, THOMPSON ONE HALF -DEPARTMENT ADMINISTRATOR CLAUDIA BRINKMAN 4.160 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS Page 5 of 23 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY ADMINISTRATION FUND DEPT PROG 1991-1992 COMMUNITY DEVELOPMENT PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: To professionally perform unscheduled projects and feasibility studies as required. DESCRIPTION OF ACTIVITY: 01 Determine project requirements, gather necessary information and follow up with verbal or written report to the City Manager and Council. Examples are cost estimates for street projects, drainage projects, water and sewer project feasibility, investigation of property ownership, coordination with the Highway Department on highway improvements in the City. HOW AND WHEN ACCOMPLISHED: Usually accomplished by Engineering Department personnel and/or the Community Development Director. These projects are done as issues arise or circumstances dictate. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE Community Development Director Secretary 4.161 89-90 1.00 .50 CITY OF FRIENDSWOOD 90-91 1.00 .50 91-92 1.00 .50 10 01 ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Pa!3:e 6 of 23 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 COMMUNITY DEVELOPMENT ADMINISTRATION 01 10 01 90-91 I 89-90 I AMENDED IITEM I ACTUAL I BUDGET I EXPENDITURES: Personnel 55,730 67,201 Supplies 354 350 Maintenance 0 0 Services 525 1,945 Capital 0 0 TOTAL 56,609 69,496 REVENUE: PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: 90-91 I I 91-92 IACTUAL I 90-91 I DEPT \<------1991-1992 BUDGET----->\ AUG I FORECAST! REQUEST I CONTIN-INEW OPER-1 TOTAL I 59,962 68,210 76,055 340 340 400 182 0 0 1,279 1,743 1,950 0 0 0 61,763 70,293 78,405 4.162 CITY OF FRIENDSWOOD I UATION 74,358 375 0 1,700 0 76,433 89-90ACTUAL 1.50 .00 I ATIONS I PROPOSED\ 3,600 77,958 0 375 0 0 0 1,700 0 0 3,600 80,033 90-91 I 91-92 I FORECAST! PROPOSED\ 1.50 .00 1.50 .oo ! ANNUAL BUDGET Form 2.5 DECISION UNIT Page 7 of ,23 X NEW OPERATION CAPITAL -- FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 COMMUNITY DEVELOPMENT ADMINISTRATION 01 10 01 PURPOSELOBJECTIVE OF THIS REQUEST: To provide an allowance to the Community Development Director for the use of his personal vehicle on city business. CHANGESLIMPROVEMENTS FROM CURRENT OPERATIONS: Reimbursement is currently accomplished by actual mileage reimbursement. This method is difficult to track due to numerous 2-5 mile trips per day to City Hall, job sites, etc. Mileage currently runs approximately 400-500 miles per month. This does not include short trips that are often not recorded. ALTERNATIVE WAYS--WHY REJECTED: Provision of City vehicle was considered but rejected due to Community Development Director's long commute. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Continue mileage reimbursement. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? None. OBJECT CODE 4192 ACCOUNT DESCRIPTION Vehicle Allowance AMOUNT FOR 1991-1992 3,600 4.163 l RECAP \PERSON NEL ...• i$ _ _;c3�1�6�0�0 ____ _\SUPPLIES ..... �--------\MAINTENANCE .• ________ _\SERVICES ..... "'--------­\CAPITAL .....• �-------- \ TOTAL ...... �$-�3�,_60_0 ____ _ CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.1 PROGRAM/ACTIVITY SUMMARY FISCAL YEAR DEPARTMENT 1991-1992 COMMUNITY DEVELOPMENT PROGRAM/ACTIVITY PLANNING AND ZONING !CONTACT PERSON: James E. Thompson [�: I 1990-1991 1989-1990 I AMENDED I 1990-1991 ACTUAL I BUDGET I I FORECAST I � 49,134 I � 57,461 I � 57,978 COMMUNITY DEVELOPMENT DIRECTOR/CITY ENGINEER JAMES E, THOMPSON DEVELOPMENT r COORDINATOR RUTH HENRY ONE HALF -DEPARTMENT -ADMINISTRATOR CLAUDIA BRINKMAN 4.164 CITY OF FRIENDSWOOD Pa_g:e 8 of 23 FUND DEPT PROG 01 11 01 (713)482-4438 1991-1992PROPOSED BUDGET � 61,727 ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS Page 9 of 23 FISCAL YEAR 1991-1992 DEPARTMENT PROGRAM/ACTIVITY PLANNING & ZONING FUND DEPT PROG COMMUNITY DEVELOPMENT 01 11 PURPOS E/OBJECTIVE OF THIS PROGRAM/ACTIVITY: To facilitate the duties of the Planning and Zoning Commission in their responsibilities by providing efficient staff support and by providing direction to persons interested in zoning and developing in Friendswood. The City of Friendswood's zoning map will be maintained by regular updating, revising, or creating as appropriate. A primary objective is to revise the Subdivision Ordinance and Subdivision Construction specs to provide developers, engineers and contractors detailed standards to which subdivision design and construction will have to adhere. For continued participation in the National Flood Insurance Program (NFIP), we applied for Community Rating Systems (CRS) Classification in order to reduce the cost of flood insurance, increase public safety, reduce damage to property and public infrastructure for the Friendswood Residents. DESCRIPTION OF ACTIVITY: Research and disseminate information to the Planning and Zoning Commission. Identify exact area(s) being re-zoned, enter re-zoned district boundary and designation on computer file and plot area of map which was revised to check for errors. Meet with developers to discuss the development process in Friendswood, answer questions and provide specific information useful to the developer or builder and direct them to appropriate information sources. Community Development submitted application for implementation of nine activities and provided data to the Federal Emergency Management Agency to ensure activities are conducted in accordance with the applications. We will continue implementation and also submit application for other activities for credit and continued benefits for residents of the City of Friendswood. ,. HOW AND WHEN ACCOMPLISHED: This will be accomplished by the Community Development Director, Development Coordinator and Secretary during the regular work week and evening meetings of the Planning and Zoning Commission. The map update will require a person and/or persons from Engineering. Zoning changes will be entered on computer upon recommendation by Planning and Zoning Commission and approval by Council. We will apply and implement additional activities spelled out in the CRS Coordinator's Manual provided by FEMA that will best benefit the entire community. The CRS deadline will be December, 1991. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE Planning and Zoning Coordinator Secretary 4.165 89-90 1.00 .50 CITY OF FRIENDSWOOD � 1.00 .50 91-92 1.00 .50 01 ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Page 10 of 23 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 COMMUNITY DEVELOPMENT PLANNING AND ZONING 01 11 01 90-91 I 90-91 I I 91-92 I I 89-90 I AMENDED I ACTUAL I 90-91 I DEPT 1<------1991-1992 BUDGET----->! ITEM I ACTUAL I BUDGET I AUG I FORECAST! REQUEST I CONTIN-INEW OPER-1 TOTAL I ATIONS I PROPOSED! EXPENDITURES: Personnel 47,282 54,494 47,655 Supplies 1,037 1,000 882 Maintenance 315 300 319 Services 500 1,667 495 Capital 0 0 0 TOTAL 49,134 57,461 49,351 REVENUE: Fees: Platt 3,800 2,100 3,800 Rezoning 1,200 500 662 Board of Adjustment 275 200 325 TOTAL 5,275 2,800 4,787 PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: Citizen/developer inquiries annually Zone change requests processed annually Sub-division plats reviewed annually Sub-divisions in development annually I UATION I 55,011 58,985 58,713 950 1,050 950 392 400 400 1,625 2,014 1,664 0 0 0 57,978 62,449 61,727 3,400 3,000 3,000 700 500 500 275 200 200 ---- 4,375 3,700 3,700 89-90I ACTUAL 1.50 .oo 4.166 CITY OF FRIENDSWOOD 0 58,713 0 950 0 400 0 1,664 0 0 0 61,727 0 3,000 0 500 0 200 -- 0 l, 700 I 90-91 I 91-92 II FORECAST! PROPOSED! 1.50 .oo 2,000 21 27 20 1.50 .00 2,000 20 20 20 ANNUAL BUDGET Form 2.1 PROGRAM�CTIVI_TY SUMMARY FIS CAL YEAR DEPARTMENT PROGRAM/ACTIVITY 1991-1992 COMMUNITY DEVELOPMENT ENGINEERING GENERAL FUND WATER AND SEWER FUND \CONTACT PERSON: James E. Thompson \EXT: I 1990-1991 I 1989-1990 I AMENDED I 1990-1991 I ACTUAL I BUDGET I FORECAST I . I � 120,658 I i 96,696 I � 93,769 I ! COMUNITY DEVELOPMENT ENGINEERING I GENERAL FUND WATER & SEWER FUND FUND DEPT PROO FUND DEPT PROO 01 -31 -01 40 -31 -01 4,167 CITY OF FRIENDSWOOD PalJ:e 11 of 23 FUND DEPT PROG 01 31 01 40 31 01 (713)482-4438 ! 1991-1992PROPOSED BUDGET 114,463 ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS Page 12 of 23 FISCAL YEAR 1991-1992 DEPARTMENT PROGRAM/ACTIVITY ENGINEERING GENERAL FUND FUND DEPT FROG COMMUNITY DEVELOPMENT WATER AND SEWER FUND PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: 01 40 31 31 To professionally perform unscheduled projects and feasibility studies as required and perform the majority of necessary field surveying and construction inspection for projects done by the City of Friendswood. Consolidate Engineering and construction plans into one easily accessible location within Public Works Building and produce an up to date comprehensive set of Water and Sewer Utility Block Maps. Correct drainage problems in Coward Creek Subdivision created by builders as lots were sold and built upon and as residents made modifications. DESCRIPTION OF ACTIVITY: Determine project requirements, coordinate with the Highway Department on highway improvements in the City, field surveying for capital improvements, street improvements and utility construction projects. In addition, survey property boundaries, easement locations, right-of-way locations, construction staking, utility line location and setting driveway culvert grades, grade staking for ditch maintenance and verifying slab elevations. This includes inspecting force account construction, subdivision construction and capital improvement construction. Create a central file repository from all existing files and transfer these drawings on to a reproducible media. The updating of Water and Maps will provide accurate horizontal and vertical location, valve location, size, availability and capacity of our existing water and sanitary systems. The drainage problems in Coward Creek Subdivision will be alleviated and the area residents long-time concerns about drainage will be addressed. HOW AND WHEN ACCOMPLISHED: Usually accomplished by Engineering Department personnel and/or the Community Development Director depending on staff workload, duration of project, and amount of time required. When necessary, the work will be accomplished by temporary contract inspection personnel. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE Engineering Technician 4.168 89-90 2.00 CITY OF FRIENDSWOOD 90-91 2.50 91-92 2.50 01 01 ANNUAL BUDGET Form 2.3C COMBINED PROGRAM FISCAL SUMMARY FISCAL YEAR DEPARTMENT 1991-1992 COMMUNITY DEVELOPMENT ITEM EXPENDITURES BY CATEGORY: Personnel Supplies Maintenance Services and Other Charges Capital TOTAL EXPENDITURES BY PROGRAM/ACTIVITY: General Fund Water and Sewer Fund TOTAL REVENUE BY PROGRAM/ACTIVITY: ,PERSONNEL BY PROGRAM/ACTIVITY General Fund Water and Sewer Fund TOTAL PROGRAM/ACTIVITY ENGINEERING GENERAL FUND WATER AND SEWER FUND 89-90ACTUAL 42,830 1,563 917 70,353 4,995 120,658 86,484 34,174 120,658 2.00 .00 2.00 �.16')_ 90-91AMENDED BUDGET 67,012 2,708 1,885 15 ,459 9,632 96,696 46,944 49,752 96,696 1.50 1.00 2. 50 CITY OF FRIENDSWOOD Pa_g_e 13 of 23 FUND DEPT PROG 90-91FORECAST 70,003 3,231 1,080 11,210 8,245 93,769 44,698 49,071 93,769 1.50 1.00 2.50 01 31 01 40 31 01 91-92PROPOSED 78,123 3,225 2,250 19,632 --11.,_233 114,463 64,818 49,645 114,463 1.50 1.00 2.50 ANNUAL BUDGET Form 2.1 PROGRAMlACTIVITY SUMMARY Page 14 of 23 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 COMMUNITY DEVELOPMENT ENGINEERING GENERAL FUND 01 31 01 !CONTACT PERSON: James E. Thompson JEXT: (713) 482-4438 I I 1990-1991 I I 1991-1992 I 1989-1990 I AMENDED I 1990-1991 I PROPOSED I ACTUAL I BUDGET I FORECAST I BUDGET I � 86,484 I � 46,944 I i 44,698 I i 64,818 COMMUNITY DEVELOPMENT DIRECTOR/CITY ENGINEER JAMES E, THOMPSON I ENGINEERING TECHNICIAN ENGINEERING TECHNICIAN JOHN RUDLOFF JAMES BISHOP PART-TIME 4,170 CITY OF FRIENDSWOOD ·, ' ANNUAL BUDGET ,!' 1 ·;: . I I I Form 2.3 FISCAL YEAR DEPARTMENT PROGRAMLA CTIVITY FISCAL SUMMARY PROGRAM/ACTIVITY 1991-1992 COMMUNITY DEVELOPMENT ENGINEERING GENERAL FUND Page 15 of 23 FUND DEPT PROG 01 31 01 , I . I I 90-91 I 90-91 I I 91-92 I I \ \ 89-90 \ AMENDED I ACTUAL I 90-91 I DEPT 1<------1991-1992 BUDGET----->I I ITEM I ACTUAL I BUDGET I AUG I FORECAST! REQUEST I CONTIN-\NEW OPER-1 TOTAL I I UATION I ATIONS I PROPOSED\ EXPENDITURES: Personnel 42,830 32,820 Supplies 1,563 2,175 Maintenance 917 1,050 Services 36,179 10,899 Capital 4,995 0 TOTAL 86,484 46,944 REVENUE: PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: 28,705 32,415 38,196 2,915 2,698 2,925 995 1,080 1,050 2,144 8,505 69,991 0 0 11,500 34,759 44,698 123,662 4 .171 CITY OF FRIENDSWOOD 38,094 2,675 1,050 11,766 0 53,585 89-90 ACTUAL 2.00 .oo 0 38,094 0 2,675 0 1,050 0 11, 766 11,233 ___l,h233 11,233 ...§!,_818 90-91 I 91-92 IFORECAST! PROPOSED\ 1.00 .50 1.00 .so ANNUAL BUDGET Form 2.5 DECISION UNIT Page 16 of 23 X NEW OPERATION X CAPITAL FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY ENGINEERING GENERAL FUND FUND DEPT PROG 1991-1992 COMMUNITY DEVELOPMENT 01 31 PURPOSE/OBJECTIVE OF THIS REQUEST: We are presently using a police/fire car with 116,000 miles for engineering and inspections. Safety and reliability of this vehicle are questionable. Repair expenses have been high and employees have been stranded on numerous occasions due to break downs. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Would add more safety, reliability and versatility. ALTERNATIVE WAYS--WHY REJECTED: Continue using the vehicle, but pay expensive repair bills and risk safety of employees as well as down time from projects. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Expensive repairs and time loss. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Full-size pickup truck. OBJECT CODE ACCOUNT DESCRIPTION AMOUNT FOR 1991-1992 l RECAP 01 11,500 !PERSONNEL .... ________ _!SUPPLIE S ..... "---------8250 Trucks Reduced By 267) 4.172 !MAINTENANCE .. �-------­! SERVICES ..... '!---------!CAPITAL ....•• $ 11,233 J TOTAL ...... $ 11,233. CITY OF FRIENDSWOOD I 1 ANNUAL BUDGET Form 2.1 PROGRAMLACTIVITY SUMMARY FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY 1991-1992 COMMUNITY DEVELOPMENT ENGINEERING WATER AND SEWER FUND !CONTACT PERSON: James E. Thompson IEXT: I 1990-1991 1989-1990 I AMENDED I 1990-1991 I ACTUAL I BUDGET I FORECAST I I � 34,174 I � 49,752 I � 49,011 I ' COMMUNITY DEVELOPMENT DIRECTOR/CITY ENGINEER I JAMES E, THOMPSON i ENGINEERING TECHNICIAN MALCOLM COLLINS i i 4.173 CITY OF FRIENDSWOOD Pa_g:e 17 of 23 FUND DEPT PROG 40 31 01 (713)482-4438 i 1991-1992PROPOSED BUDGET 49L645 ANNUAL BUDGET Form 2.3 PROGRAMlACTIVITY FISCAL SUMMARY Page 18 of 23 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 COMMUNITY DEVELOPMENT ENGINEERING 90-91 I 89-90 \AMENDED\ ITEM I ACTUAL I BUDGET I EXPENDITURES: Personnel 0 34,192 Supplies 0 533 Maintenance 0 835 Services 34,174 4,560 Capital 0 9,632 TOTAL 34 I 174 49,752 REVENUE: PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: WATER AND SEWER FUND 40 31 01 90-91 I I 91-92 IACTUAL I 90-91 I DEPT \<------1991-1992 BUDGET----->\ AUG \ FORECAST\ REQUEST\ CONTIN-\NEW OPER-\ TOTAL I I ATIONS I PROPOSED\ 33,285 37,588 40,301 204 533 550 0 0 1,200 1,642 2,705 4,566 6,950 ....§.., 245 0 42,081 49,071 46,617 4.174 CITY OF FRIENDSWOOD I UATION 40,029 550 1,200 7,866 0 49,645 89-90ACTUAL .00 .oo 0 40,029 0 550 0 1,200 0 7,866 0 0 0 49,645 90-91 I 91-92 IFORECAST\ PROPOSED\ 1.00 .oo 1.00 .00 1 Form 2.1 FISCAL YEAR DEPARTMENT ANNUAL BUDGET PROGRAM/ACTIVITY SUMMARY PROGRAM/ACTIVITY 1991-1992 COMMUNITY DEVELOPMENT INSPECTIONS GENERAL FUND MOWING FUND i J CONTACT PERSON: James E. Thompson JEXT: I 1990-1991 I 1989-1990 I AMENDED I 1990-1991 I ACTUAL I BUDGET I FORECAST I ! 89,496 I ! 122,002 I ! 121,199 COMMUNITY DEVELOPMENT DIRECTOR/CITY ENGINEER JAMES E, THOMPSON I _I i BUILDING OFFICIAL/ CODE ENFORCEMENT BUILDING INSPECTOR OFFICER/ BUILDING INSPECTOR I ! NICHOLAS CAPUANO LINDA TAYLOR I PERMIT CLERK CHERYL MUDDIMAN 4.175 CITY OF FRIENDSWOOD Page 19 of 23 FUND DEPT PROG 01 12 38 38 01 01 (713)482-4438 ! 1991-1992 PROPOSED BUDGET 125 L627 ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS Page 20 of 23 FISCAL YEAR 1991-1992 DEPARTMENT PROGRAM/ACTIVITY INSPECTIONS GENERAL FUND MOWING FUND FUND DEPT PROG COMMUNITY DEVELOPMENT PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: 01 12 38 38 To ensure compliance with adopted building codes and to recommend the adoption of the 1991 Codes by City Council. To assist builders, current and future residents and developers in following proper building procedures in order to ensure that construction in Friendswood meets most up-to-date minimum standards possible for health, safety, and well-being of citizens. To ensure common-sense, timely, equitable, consistent enforcement of City adopted codes. DESCRIPTION OF ACTIVITY: Issue permits, log inspections, and collect fees for residential and commercial building construction. Review plans, provide building reports on a monthly basis, advise builders on construction, perform inspections and enforce codes. Administer yearly renewal of master's and journeyman's licenses. Maintain records on bonds and certificates of insurance, daily cash receipts report for Building Department and Code Enforcement. Notify Public Works Utilities of water meter sales, connections, and final occupancies. Enforce the weed ordinance, sign ordinance, zoning ordinance and building codes. Investigate violations, notify responsible parties for correction of violations, and follow up on the correction of the violations. If violations have not been corrected, file the appropriate lien or charges against the responsible persons. HOW AND WHEN ACCOMPLISHED: Inspections Enforcement Secretary. approved. are done on a daily basis by the Building Official and Code Officer, permitting, reports, record keeping, etc. are handled by Current staffing is adequate only if no new developments are The Code Enforcement Officer investigates violations and does follow-up work. She handles public notices, typing and sending out certified letters, informs the mowing contractor of properties requiring attention, files and maintains records regarding the status of complaints. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE Building Inspector Code Enforcement Officer Inspection Clerk 4.176 89-90 1.00 1.00 1.00 CITY OF FRIENDSWOOD 90-91-- 1.00 1.00 1.00 91-92-- 1.00 1.00 1.00 01 01 i I I i ANNUAL BUDGET Form 2.3C COMBINED PROGRAM FISCAL SUMMARY FISCAL YEAR DEPARTMENT 1991-1992 COMMUNITY DEVELOPMENT ITEM EXPENDITURES BY CATEGORY: Personnel Supplies Maintenance Services and Other Charges Capital TOTAL EXPENDITURES BY PROGRAM/ACTIVITY: General Fund Mowing Fund TOTAL REVENUE BY PROGRAM/ACTIVITY: General Fund Mowing Fund TOTAL PERSONNEL BY PROGRAMLACTIVITY General Fund Mowing Fund TOTAL PROGRAM/ACTIVITY INSPECTIONS GENERAL FUND MOWING FUND 89-90ACTUAL 75,346 3,887 1,699 8,564 0 89,496 82,991 6,505 89,496 172,060 8,306 180,366 3.00 ....J!.2. 3.00 4 .177 90-91 AMENDED BUDGET 102,172 3,000 4,935 11,895 0 122,002 114,122 7,880 122,002 116,542 4,000 120,542 3.00 .00 l.:..QQ CITY OF FRIENDSWOOD Pa51e 21 of 23 FUND DEPT PROG 90-91FORECAST 100,290 3,824 5,070 12,015 0 121,199 113,319 7,880 121,199 196,384 9,410 205,794 3.00 .00 3.00 01 38 01 12 38 01 91-92PROPOSED 108,505 3,785 1,800 11,537 0 125,627 117,747 7,880 125,627 145,950 9,000 154,950 3.00 ....J!.2. 3.00 ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Page 22 of 23 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 COMMUNITY DEVELOPMENT INSPECTIONS GENERAL FUND 01 38 01 90-91 I 90-91 I I 91-92 I I ACTUAL I 90-91 I DEPT l<------1991-1992 BUDGET----->! 89-90 \AMENDED\ITEM I ACTUAL I BUDGET I AUG j FORECAST! REQUEST\ CONTIN-\NEW OPER-\ TOTAL I ATIONS \ PROPOSED\ EXPENDITURES: Personnel 75,346 102,172 Supplies 3,528 2,470 Maintenance 1,699 4,935 Services 2,418 4,545 Capital 0 0 TOTAL 82,991 114,122 REVENUE: Permits 164,180 108,812 Licenses 7,880 7 730 TOTAL 172,060 116 I 542 PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: Residental starts annually Commercial starts annually Permits issued annually Inspections annually Value of Construction (millions) 88,075 100,290 143,136 3,056 3,294 7,255 4,830 5,070 1,800 4,291 4,665 4,987 0 0 ....11..,_500 100,252 113,319 169,678 184,039 188,834 138,250 7,605 7,550 7,700 191,644 196,384 145,950 I 4.178 CITY OF FRIENDSWOOD I UATION 108,505 3,255 1,800 4,187 0 117,747 138,250 -1..,_700 145,950 89-90ACTUAL 3.00 .00 215 17 749 4,093 37.069 I 0 108,505 0 3,255 0 1,800 0 4,187 0 0 0 117,747 0 138,250 0 7,700 0 145,950 I 90-91 I 91-92 I j FORECAST\ PROPOSED\ 3.00 .00 267 11 852 5,267 46.976 3.00 .00 218 10 770 4,700 42.278 .� Form 2.3 FISCAL YEAR DEPARTMENT ANNUAL BUDGET PROGRAMLACTIVITY FISCAL SUMMARY PROGRAM/ACTIVITY Pa51e 23 of 23 FUND DEPT PROG 1991-1992 COMMUNITY DEVELOPMENT INSPECTIONS MOWING FUND 12 38 01 90-91 I 90-91 I I 91-92 I I 89-90 I AMENDED\ ACTUAL I 90-91 \DEPT l<------1991-1992 BUDGET----->! ITEM I ACTUAL I BUDGET I AUG I FORECAST) REQUEST I CONTIN-!NEW OPER-1 TOTAL I I UATION I ATIONS I PROPOSED\ EXPENDITURES: Personnel 0 Supplies 359 Maintenance 0 Services 6,146 Capital 0 TOTAL 6,505 REVENUE: Interest on Liens 772 Mowing Vacant Lots 3,085 Mowing Lien Revenues TOTAL PERSONNEL: 4,449 8,306 Full Time, Regular 0 530 0 7,350 0 7,880 0 2,000 2,000 4,000 0 352 0 5,740 0 6,092 1,342 3,118 5,766 10,226 0 530 0 7,350 0-- 7,880 1,410 2,000 6,000 9,410 0 530 0 7,350 0 7,880 1,000 2,000 6,000 9,000 0 530 0 7,350 0 7,880 1,000 2,000 6,000 9,000 89-90ACTUAL 0 0 0 0 0 -- 0 0 0 0 0 530 0 7,350 -- 7,880 1,000 2,000 6,000 9,000 90-91 I 91-92 IFORECAST) PROPOSED\ i Part-time/Seasonal/Fixed Wage .00 .oo .00 .oo .00 .oo WORKLOAD INDICATORS: 4.179 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 1.1 DEPARTMENT SUMMl\RY Pa9e 1 of 11 FISCAL YEAR DEPARTMENT: 1991-1992 LIBRARY I I 1990-1991 I I 1991-1992 I 1989-1990 I AMENDED I 1990-1991 I PROPOSED I ACTUAL I BUDGET I FORECAST I BUDGET 11 258,199 I i 283,220 I 1 290,175 I � 315,177 LIBRARY DIRECTOR CLAUDIE PETTIGREW FLOATER DEPARTMENT SHARON MILLER � SECRETARY DEBORAH WERLLA PART-TIME I CHILDREN'S CIRCULATION CATALOGUER & REFERENCE LIBRARY MANAGER COMPUTER LIBRARIAN ASSOCIATE COORDINATOR MONETTA HOUSTON MARY KEEVER MARY PERRON! KAREN AKKERMAN PART-TIME DESK CLERK DESK CLERK SANDRA KING � JOAN HEATH PART-TIME PART-TIME I CHILDREN'S PAGE PAGE PAGE A-V &LIBRARY MATT RILEY ERIN KUHL ELIZABETH ALLEN TECHNICAL ASSOCIATE SERVICES CLERK VIRGINIA WILLIS TARA FARRELL PART-TIME PART-TIME PART-TIME PART-TIME CHILDREN'S CLERK PAT AKES PART-TIME 4.180 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 1.2 DEPARTMENT NARRATIVE SUMMARY Pa9.e 2 of 11 DEPARTMENT: LIBRARY MISSION STATEMENT: Our goal is to continue to move towards the provision of a totally up-to-date library through utilization of the latest library/business technology to provide faster, more effective delivery of informational and educational/cultural materials to community members in order to assist students, workers, business personnel, researchers, and other citizens in their educational efforts, both institutionalized and self-directed, and to assist them in preparing to enter or in adapting to the rapidly changing world of work, politics, and society in general. DESCRIPTION: Library activities and programs are carried out in the 7,850 sq.ft. building at 416 Morningside and the annex known as the Little Library House at 108 Spreading Oaks. Winter schedule: 12 a.m-9 p.m. Mondays, Tuesdays, Thursdays; 10 a.m.-9 p.m. Wednesdays; 10 a.m.-6 p.m. Friday s and Saturdays. (Little Library House 10 a.m. -3 p.m. Mondays through Saturdays, except closed Fridays.) The library serves the general public of all ages with an excellent selection of reference materials together with a staff member to assist in their use. It stocks circulating materials on all sub jects of general interest. Items too scholarly to purchase are available through interlibrary loan requests FAXed to Houston Public Library daily and delivered by county van twice weekly. Materials include books, audio books, magazines, films, videos, art prints, and projectors. LLH houses Technical Processes, where all orders are received, processed and entered into our database, and the Mother Goose Room, which caters to preschoolers and their parents. HIGHLIGHTS OF PROPOSED BUDGET AND OPERATIONAL TRENDS: The budget for ongoing programs will be used to purchase needed additions to the collections and for the continuation of normal operatio ns, such as office supplies, and staff salaries. Requests for new programs include a building addition in order to expand our present reference room in response to the tremendous growth in use and requests. Particularly urgent are literacy/science mentoring tutoring space and cubicles for the use of a rental typewriter and computer, plus space to accommodate public CD-ROM stations for easier availability of the Reader's Guide and Books-in-Print and at least one encyclopedia. Information technology is constantly changing so that it has become imperative for libraries to continuously add new technologies that will enhance the public's ability to use the library's resources. Because the use of this library is also growing rapidly and it has been 10 years since the last fulltime personnel slot was added, the addition of one new staff member is urgent in order to retain the quality of service this community expects. The library gets many requests for an electric typewriter and a personal computer for public use , as well as the addition of compact disks. The switch from records to CD's is a natural outgrowth of changing technology. 4.181 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS Page 3 of 11 FISCAL YEAR 1991-1992 DEPARTMENT LIBRARY PROGRAM/ACTIVITY ADMINISTRATION/PLANNING FUND DEPT PROG 01 61 PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: To plan, administer, and report on a total library program which maxl.Inizes service to the public by constantly striving to improve and expand such service 1) through utilization of information/networking technologies as rapidly as we can make them available to the public, 2) through a public relations program that strives to inform an ever larger constituency of the free services available to them and, 3) particularly to reach citizens who are not aware of the wide spectrum of services today's library offers in order to assist them in self-education, sharpening their job hunting skills, and improving job and/or family skills as well as citizenship skills. DESCRIPTION OF ACTIVITY: The director analyzes, projects, plans, budgets, and reports. Also recruits, hires, assigns, and schedules personnel to get the maximum performance for the city from the personnel dollars available. Staff duties are shifted and realigned as library needs change/and or new staff with different abilities are employed. Director also provides reference and readers' advisory assistance to patrons two Saturdays each month, and supervises all purchases and publicity. (The half-time Person Friday is trained to work any desk as needed, including reference.) HOW AND WHEN ACCOMPLISHED: The winter schedule of op ening includes four nights: Main Building --Monday, Tuesday, Thursday -12 noon to 9 p.m.; Wednesday 10 a.m. to 9 p.m.; Friday and Saturday -10 a.m. to 6 p.m.; total 54 hours per week. Little Library House -­Monday/Thursday 10 a.m. to 3 p.m.; Saturday same (closed Friday)--provides six added public service hours for a total of 60 hours of library service per week. Effective use of excellent part-time personnel enables us to staff five public service points: circulation, patron registration and returns, children's services, reference and readers' advisory, and Little House desks. In our first 12 months of fully computerized online circulation, loans increased 20% over the previous time frame to 162,765; attendance rose 15% to 89,988; new borrowers were up 27% to 2,987; reference questions soared 58% to 10,715; attendance at 254 programs was up 7% and 5,173 books were added to the collection. The director was able to assign more staff hours to direct public service due to time saved, by computerization, on standard routines. Our first fulltime reference librarian was hired resulting in a reference questions increase that is projected to reach 100% by the end of FY 91. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE Director Secretary Person Friday (floater) 89-90 .80.50.00 <l .182 CITY OF FRIENDSWOOD 90-91 91-92 1.00 1.00 . 50 .50 .25 .25 01 ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS 0PROGRAM/ACTIVITY Page 4 of 11 FISCAL YEAR 1991-1992 DEPARTMENT LIBRARY FUND DEPT PROG AUTOMATION 01 61 PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: To offer all the conveniences and added information, to both public and staff, of a topnotch fully-integrated, online, turnkey automated librar y system with software designed specifically for libraries. DESCRIPTION OF ACTIVITY: The Dynix system purchased by this library consists of an IBM RT-125 designed to serve the needs of the small library through staff and Public Access Catalog (PAC) terminals operating under Elite software for cataloging maintenance, all circulation functions, and public access. The five terminals now available to the public are no longer adequate. Two more at the site of the old card catalog, two in the reference room, and one more in the children's section are needed. We frequently note several people waiting to use terminals in the card catalog and juvenile areas at this time, and we expect rising use to continue. HOW AND WHEN ACCOMPLISHED: 01 PAC terminals offer access to the library's data base--which has replaced the old-fashioned card catalog--by author, title, title keyword, subject, or subject keyword. The two keyword accesses are wonderful finding tools in that the title or subject does not have to be in the "correct" order so long as the keyword is present in order to get a "hit" or "hits" on the terminal screen. The patron selects the type of entry he wishes to use as access; instructions appear on the screen; he enters words or presses keys according to the instructions; then a list of books, which may be short or long, appears with a caret marking the particular title or book requested. By hitting the return or "B" key, the patron may go forward or backward in the list to look at related titles. When he finds what he wants, he presses its number and bibliographic information for that book is screened. A further helpful device in searching for a subject is the ability to press Rand W for related works to get a subject screen from which to select. By again pressing the chosen number a second list of related books is shown. While screening individual book information the terminal gives the location of the book and whether it is in or out. It also lets the patron key in his own "hold" if he wishes. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE 89-90 90-91 91-92 (The Circulation Manager assists the Computer Manager and attends to any problem in her absence. See Technical Processes for positions.) 4.183 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS Page 5 of 11 FISCAL YEAR 1991-1992 DEPARTMENT LIBRARY PROGRAM/ACTIVITY TECHNICAL PROCESSES FUND DEPT PROG 01 61 PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: To receive, catalog, and enter into our computer data base approximately 5,700 items to include books, records/CD's, videos, filmstrips, and audio-books, annually. To ready new items for circulation rapidly and with minimal processing. To continue to circulate all items through the computer, except for projectors and 16mm films, which are overnighters, in order to keep circulation and overdue routines simple and totally accountable. To circulate 172,663 items; to register 3,632 new borrowers; to place 3,890 books on hold. (These represent increases for this year of 27.8%, 32.8%, and 54.4%, respectively, based on the rate of increase since computerizing.) DESCRIPTION OF ACTIVITY:: 9,550 patrons are now registered with barcoded library cards enabling them to participate in all computerized circulation features. All circulating items are charged in and out through computer terminals; overdue notices are printed automatically and mailed daily when books are two weeks overdue. A beep sounds and the screen displays the full record of any patron with a delinquent account who attempts to borrow materials. This makes it simple to keep each account current. The beep also sounds'when a book which has been placed on hold is returned, enabling the staff members to place the book on the reserved shelf. HOW AND WHEN ACCOMPLISHED: Computerized cataloging.--A book is keyed in at the CD-Rom workstation; the PC screens possible catalog choices; cataloger selects MARC format, keys in any local modifications and presses "save" for later dump into data base. All subject entries are included for easier user access through PAC's. Circulation.--Charging and discharging are carried out through wanding barcodes on patron's card and loan items at two terminals at the front desk and one in the Little Library House. Mini printers enable staff to print out overdue information or lists of books by author or subject for patrons. The vast improvement in service capabilities which the computer has brought has led to "rising expectations" along with rising use, while the number of staff members has remained the same. According to "Minimum Standards for Libraries in Texas, 1983" we now need at least one additional employee. (The last fulltime slot at this library was in 1981.) PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE 89-90 90-91 91-92--- Technical Processes Manager .80 .oo .00 Computer Coordinator and Cataloger .40 .40 .40 Secretary . 75 .50 .50 Circulation Manager .40 1.00 1.00 Circulation Clerk 2.70 2.15 2.50 Shelvers 1.50 1.55 1.58 1,.184 CITY OF FRIENDSWOOD 01 J;;.--s,; ANNUAL BUDGET Form 2.2 DECISION UNIT Page 6 of 11CONTINUING OPERATIONS FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 LIBRARY REFERENCE/READERS' ADVISORY 01 61 PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: 1)To continue to provide assistance to readers and/or information seekers of allages and educational stages, from kindergarten through the public schools and intojunior college, in finding needed materials for school projects or research papersor answers to specific questions. And, to provide equal aid to householders,parents, senior citizens, and others whether pursuing a hobby, "doing itthemselves," seeking personal growth and development, knowledge of our rapidlychanging world, or updating business policies and procedures or work skills. 2)To upgrade locator tools to include recent technology in order to make libraryuse easier and more rewarding/fun for students at all levels,�-g., the CD-ROMversion of The Readers' Guide to Periodical Literature will make searchingseveral years of magazine indexes as fast and simple as searching the subject,title, and author indexes in our own data base. One typed input can bring uppertinent citations from several years issues of popular magazines rather thanhaving to search laboriously from year to year. This would cut searching to afraction of the current time. DESCRIPTION OF ACTIVITY: The Reference and Readers' Advisory activities consist of providing answers to questions from library sources; assisting students, business people, teachers, investors, and any other searchers in finding sources of particular subjects; and in locating and/or recommending books for readers of specific interests, and suggesting best referral sources when information is not available locally. Interlibrary Loan is also offered as an alternative to patrons requesting specific titles or subjects not owned by the library. The reference staff also assists new patrons in learning to use the Public Access Catalog (PAC) terminals. HOW AND WHEN ACCOMPLISHED: A Librarian/Library Associate mans desk in reference room during all open hours to assist and give guidance in the use of the collection and to answer in-person and telephoned requests for information. Senior desk clerks also assist patrons in locating books through PAC terminals and in using the Reader's Guide index to magazines and the fiche reader and printer. Children's staff perform above functions from the Children's Services desk and in the Little Library House. Computerization has enabled us to hire a full-time reference librarian and to shift 14 hours per week of part time help to reference to fill out the schedule--this includes 10 hours per week of Interlibrary loan work. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE Librarian Library Associate 89-90 .40 .55 4.185 CITY OF FRIENDSWOOD 90-91-- 1.10 .50 91-92 1.10 .50 01 ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS Page 7 of 11 FISCAL YEAR 1991-1992 DEPARTMENT LIBRARY PROGRAM/ACTIVITY CHILDRENS'S PROGRAMS FUND DEPT PROG 01 61 PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: 1)To continue to provide regular programs weekly throughout the school yeardirected to specific classes or age groups plus several BIG programs with broadgeneral appeal to children each year. 2)To continue to offer a large and expanding Summer Vacation Reading Program andto publicize its programs more widely, particularly in Forest Bend and Wedgewood. 3)Extensive programming has two basic purposes: to draw new people of all agesinto the library and to provide a pleasant introduction to the library and itsprograms for youngsters. DESCRIPTION OF ACTIVITY: The 1990 SVRP featured 34 storytimes, 12 arts and crafts sessions, 16 feature film showings, and 9 special events with a total attendance of 2,339. The Read-to-Me club registered 284 preschoolers; while 336 signed on for the Reading Club. Programs during the school year consisted of two Toddlertimes and one preschool storytime, weekly; visits to the Little Library House from Cline's Early Childhood Classes, and Outreach programs to four nursery schools. HOW AND WHEN ACCOMPLISHED: SVRP begins the first week after school is out with programs running 3, 6, or 10 weeks. Nine events weekly draw an average attendance of 461. (One program had to be cut this summer in favor of desk staffing. The purchase and use of a stamp and die machine cut preparation time for this department, but a small amount of added seasonal help is still needed for next summer: 200 hours at $6 per hour for $1,200 plus 360 page/clerk hours at $4.37 for $1,575, making a total of $2,775. In FY 1990 the library presented 252 children's programs with an audience/participation of 9,638--up 21.5% over the previous year. Amazingly, these programs continue to grow with insufficient space, insufficient children's assistants and little publicity--mostly just hard work, talent and devotion from the staff. The three schoolyear in-house programs feature stories, filmstrips and fingerplays, or games each week. Outreach takes this type of program out to the four childcare agencies unable to bring children to the library due to cost of insurance. Professional programs are offered nine times a year with puppets, clowns, balloon sculptures, magicians, and so on. Two Community Helpers programs proved as popular as the professional entertainment this year: the Houston Mounted Police drew 175 to a backyard presentation and Vance Riley with a fire truck informed 179 very young fans in four groups of the basics of fire safety. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE Children's Associate Children's Clerk/Page '1.186 89-90 1.50 .25 CITY OF FRIENDSWOOD 90-91 1.35 .25 91-92 1.45 .22 01 Form 2 .3 FISCAL YEAR DEPARTMENT 1991-1992 LIBRARY ANNUAL BUDGET PROGRAMLACTIVITY FISCAL SUMMARY PROGRAM/ACTIVITY ADMINISTRATION Page 8 of 11 FUND DEPT PROG 01 61 01 90-91 I 90-91 I I 91-92 I I 89-90 \ AMENDED I ACTUAL \90-91 I DEPT l<------1991-1992 BUDGET----->! ITEM I ACTUAL I BUDGET I AUG I FORECAST! REQUEST I CONTIN-\NEW OPER-1 TOTAL I I UATION I ATIONS I PROPOSED\ EXPENDITURES: Personnel 198,620 Supplies 51,390 Maintenance 728 Services 7,461 Capital O TOTAL 258,199 REVENUE: Fees 199 PERSONNEL: 223,404 50,867 1,000 7,279 670 283,220 225 Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: Book and Video Reviews: Read Selected 200,142 52,144 901 8,499 0 261,686 124 Technical Processes -Circulation: Total nwnber of loans Attendance (nonprogram) Viewers for loaned films and videos Borrowers registered Technical Processes -Cataloging: Books Records/CD's, Videos, Audio Books Kits, Filmstrips, Magazines Reference/Reader's Advisory: Questions Book holds Interlibrary loans In-house use of materials Children's Programs: Nwnber of programs Nwnber of children attending 225,739 266,631 54,875 66,258 1,010 1,350 7,881 10,497 670 4,600 290,175 349,336 130 150 4.187 CITY OF FRIENDSWOOD 239,351 6,402 245,753 55,772 3,600 59,372 1,050 0 1,050 8,402 0 8,402 0 600 600 304,575 10,602 315,177 150 0 150 89-90 I 90-91 I 91-92 IACTUAL I FORECAST! PROPOSED\ 6.00 6.00 6.00 4.55 4.55 5.00 17,832 20,147 20,587 4,464 4,614 4,810 143,886 172,663 193,382 72,793 83,711 93,756 53,140 61,111 67,222 7,779 10,225 12,681 4,428 4,477 4,790 159 228 640 121 272 270 7,353 12,868 14,706 2,517 3,890 4,020 318 400 610 28,150 30,965 33,751 252 263 267 9,638 11,498 11,832 ANNUAL BUDGET Form 2.5 DECISION UNIT Page 9 of 11 NEW OPERATION CAPITAL FISCAL YEAR DEPARTMENT 1991-1992 LIBRARY PROGRAM/ACTIVITY CIRCULATION FUND DEPT PROG 01 61 01 PURPOSE/OBJECTIVE OF THIS REQUEST: To add a fulltime desk clerk. (Reduced to part-time, 19 hours per week.) CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: This provides for the first time, sufficient staff to allow for vacations, illnesses, personal emergencies, and so forth without disruption to public services or neglect of essential behind-the-scenes routines. (With this addition we would meet minimum state staffing standards for a population of 22,814.) ALTERNATIVE WAYS--WHY REJECTED: Continuing with present staff. The longer we continue to operate one person short of minimum, the more stressful the work environment for the staff, particularly as all service and use statistics are rising rapidly. It will become impossible to maintain the current high level of service as the same people now employed are required to provide service to more people, change their off hours more frequently to meet unforseeable staff shortfalls and called into service for areas outside their regular job. All staff members have behind-the scenes duties that they are primarily responsible for. Falling behind here, due to added public desk assignments unavoidably creates a morale problem. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: There will be more times when the public will have to wait for service due to lack of available personnel. As Friendswood is a commuter community, everyone's time is especially valuable. Neither the public nor the staff wants lines waiting. The public will have more complaints and staff morale will suffer as is always the case when people are blamed (complained to) for conditions over which they have no control. Necessary neglect of off-desk tasks in favor of direct public service also leads to complaints, as all of these tasks contribute toward the delivery of timely and sound service. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? One fulltime employee and benefits. Reduced to part-time, 19 hours per week. OBJECT CODE ACCOUNT DESCRIPTION 4401 Part-time Wages 4811 Social Security 4884 Worker' s Comp AMOUNT FOR 1991-1992 5,928 454 2 0 4,188 I l RECAP I PERSONNEL .•.. "--$----"6.L., 4-'-'0'--'2'------1 SUPPLIES .... ·�--------1 MAINTENA NCE.•�--------1 SERVICES .... ·"---------­I CAPITAL ••.••. �-------- I TOTAL ...... "--$----"6.L., 4-'-'0'--'2'------ CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.5 DECISION UNIT Page 10 bf 11 _X_NEW OPERATION __ CAPITAL FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 LIBRARY CIRCULATION 01 61 PURPOSE[OBJECTIVE OF THIS REQUEST: To upgrade the current music collection from phono records to compact discs insofar as future purchases go. The principal change entailed is 1) stop buying records; 2) buy CD's annually, beginning with 600 in order to provide a reasonable starter collection. CHANGES[IMPROVEMENTS FROM CURRENT OPERATIONS: The library's patrons want a compact disc collection at their library for the following reasons: 1) sound quality is retained, whereas phono-records are more easily scratched, permanently impairing their sound (this durability means that more kinds of music lovers can enjoy our circulating collection than at present); 2)accessibility of a wide range of performers and performances; 3) most homeswith music lovers and/or youngsters now own and enjoy a CD player. This is the NOW technology in the listening field. ALTERNATIVE WAYS--WHY REJECTED: We could continue to attempt to purchase record albums. However, our experience this past year indicates that this form is on the way out. It was with some difficulty that we were even able to find sufficient desirable "pop" records to expend this year's funds. It is definitely time to effect this switch to the newer technology in order to continue to have a desirable range of musical performances from which to choose. It is not good policy to continue to purchase an item that is rapidly approaching obsolescence. (Records on hand will be retained as long as the public has any interest in them or until they are worn out; but replacements will be in CD form.) IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Patrons who have looked forward to the library's offering CD's for checkout will be disappointed and probably will question the wisdom of failing to make this transition in a timel.:i:: manner. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Purchase 600 compact disks at $12 each. OBJECT CODE ACCOUNT DESCRIPTION AMOUNT FOR 1991-1992 RECAP 01 \PERSONNEL .... $ ________ _ 5774 Compact Discs Reduced 7,200 (3,600) 4.189 \SUPPLIES ..... $ 3 600 \MAINTENANCE •. $ ________ _ \SERVICES ..... $ ________ _ \CAPITAL ..•... $ ________ _ \ TOTAL ...••. $ 3 600 CITY OF FRIENDSWOOD Form 2.5 X NEW OPERATION ANNUAL BUDGET DECISION UNIT Page 11 of 11 CAPITAL FISCAL YEAR DEPARTMENT 1991-1992 LIBRARY PROGRAM/ACTIVITY REFERENCE FUND DEPT PROG 01 61 01 PURPOSE/OBJECTIVE OF THIS REQUEST: 1)To provide a rental personal computer for use of the public. 2) And toprovide a rental electric typewriter for public use.CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: 1)This would give both children and adults in families that cannot afford thisequipment in their home an opportunity to learn to use it. It would also givefamilies or individuals debating purchase of such equipment a chance to try it.It would provide access for personal projects of anyone who has limited access atwork or school. The library is now getting 5 or 6 requests per week for a PC.2)There continue to be many requests for a typewriter for both school projectsand job resumes. It is particularly important that the library provide everyassistance possible to aid the job seeker.ALTERNATIVE WAYS--WHY REJECTED: 1)Failure to act to obtain high demand items for the public puts the library ina posture of seeming indifference to their real needs. 2) The library currentlyhas an old portable typewriter which is difficult and discouraging to use, asthere is no correction tape, and the keys require a heavy touch. The library getsrequests for an electric typewriter regularly at a rate of 4 times the number thatactually attempt to use our outdated model. We really need a sturdy electrictypewriter in order to help, rather than discourage, students and job seekers.Public libraries must continue to offer equal educational and technological accessto all in order to fulfill their historic role as the People's University and toassist in defeating the development of a permanent underclass in this country.IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: 1)and 2) People who are the most in need of assistance will continue to bediscouraged by the lack of up-to-date equipment for their use at this library. AtT.L.A. this spring, the point was underlined by the Dallas library director thatall public libraries need to strive harder than ever before to be in the forefrontof contemporary developments pertaining in any way to library and/or informationalequipment and technology. Part of the public librarians duty as a professional isto assure that e�ment and information are available to all.ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Without the described space for the Reference/Building currently nowhere to put the above items. Addition, there is OBJECT AMOUNT FOR CODE ACCOUNT DESCRIPTION 1991-1992 8861 8862 6874 8861 8874 Rental Rental Rental PC Equipment Typewriter Equipment Equipment Maintenance Reduced Reduced 4,000 600 300 (4,000) ( 300) 4.190 RECAP I PERSONNEL •.. ·;.'-------­!SUPPLIES ..... "------------j MAINTENANCE.•,:..._ _______ _ I SERVICES •..• •,:__ _______ _ jCAPITAL ....•. $ 600 I j TOTAL ...... $ 600 CITY OF FRIENDSWOOD I Form 1.1 FISCAL YEAR 1991-1992 ANNUAL BUDGET DEPARTMENT SUMMARY Page 1 of 34 DEPARTMENT: PARKS AND RECREATION I I 1990-1991 I I 1991-1992 \ 1989-1990 \ AMENDED \ 1990-1991 \ PROPOSED I ACTUAL I BUDGET I FORECAST I BUDGET I I I I I ·\$ss3,62a I $ 6a4,a2 4 1 $ 701,2a1 1 $ 666,6a4 PARKS AND RECREATION I I I I ADMINISTRATION PARK RECREATION BUILDING STEVENSON OPERATIONS PROGRAMS OPERATIONS PARK POOL FUND DEPT PROG FUND DEPT PROG FUND DEPT PROG FUND DEPT PROG 01 -64 -01 01 -63 -20-30 01 - 77 -ALL 02 -68 -01 GENERAL FUND FUND DEPT PROG 01 -62 -ALL PARKS AND -RECREATION FUNDFUND DEPT PROO 13 - 62 -ALL 1776 PARK -TRUST FUND FUND DEPT PROG 72 -62 -12 4.191 CITY OF FRIENDSWOOD :?u Form 1.2 FISCAL YEAR 1991-1992 MISSION STATEMENT: ANNUAL BUDGET DEPARTMENT NARRATIVE SUMMARY DEPARTMENT: PARKS AND RECREATION Pa.9.e 2 of 34 Provide professionally managed parks and recreational opportunities to the community at the lowest possible cost while attaining the highest level of service. DESCRIPTION: Coordination, development and implementation of departmental goals, policies and procedures. Provide a 4th of July Celebration, a Canoe Safari, a Midnight Bicycle Ramble, a Summer Day Camp and a summer recreation program. Provide regular maintenance and upkeep for all city parks and city buildings. Provide for future parks and recreational needs. HIGHLIGHTS OF PROPOSED BUDGET AND OPERATIONAL TRENDS: Implementation of the first phase of the Stevenson Park Master Plan Implementation of a Parks and Recreaton Master Plan. Completion of a five (5) phase lighting project at Renwick Park. Installation of a multi-station playground system at Arena Park. 4.192 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 1.3 DEPARTMENT FISCAL SUMMARY DEPARTMENT: FISCAL YEAR 1991-1992 PARKS AND RECREATION ITEM EXPENDITURES BY CATEGORY: Personnel Supplies Maintenance Services and Other Charges Capital TOTAL EXPENDITURES BY PROGRAM/ACTIVITY: Administration Park Operations Recreation Programs Stevenson Park Pool Building Operations TOTAL REVENUE BY PROGRAM/ACTIVITY: Administration Park Operation Recreation Programs Stevenson Park Pool Building Operations TOTAL PERSONNEL BY PROGRAM/ACTIVITY Administration Park Operations Recreation Programs Stevenson Park Pool Building Operations TOTAL 89-90ACTUAL 196,033 48,493 44,239 208,081 56,782 553,628 39,608 198,013 57,711 61,036 197,260 553,628 0 10,942 27,355 14,276 0 52,573 1.17 3.75 1.15 2.63 1.25 9.95 '1.193 90-91AMENDED BUDGET 232,615 54,773 49,527 229,519 118,390 684,824 54,389 290,219 55,865 62,892 221,459 684,824 0 11,100 28,300 13,950 0 53,350 1.67 3.75 1.25 2.83 1.25 10. 75 CITY OF FRIENDSWOOD Pa_g:e 3 of 34 90-91 FORECAST 237,761 56,137 68,699 245,778 92,906 701,281 60,643 280,417 64,317 71,510 224,394 701,281 0 12,675 34,015 12,140 0 58,830 1.67 3.75 1.25 2.83 1.25 10. 75 91-92 PROPOSED 258,053 64,016 57,795 239,720 47,100 666,684 59,560 / 246,906✓ 65,423 ✓ 85,169 209,626 666,684 0 10,950 35,181 16,140 0 62,271 1.67 3.75 1.25 2.83 1.25 10.75 Form 2.1 FISCAL YEAR DEPARTMENT 1991-1992 PARKS AND RECREATION jCONTACT PERSON: Jon R. Branson ANNUAL BUDGET PROGRAM£ACTIVITY SUMMARY PROGRAM/ACTIVITY ADMINISTRATION I 1990-1991 !EXT: 1989-1990 I AMENDED I 1990-1991 ACTUAL I BUDGET I FORECAST I � 39,608 I � 54,389 I � 60,643 PARKS AND RECREATION DIRECTOR JON R. BRANSON SECRETARY KATHY LAIN 4.194 CITY OF FRIENDSWOOD Pa_g:e 4 of 34 FUND DEPT PROG 01 64 01 (713)482-3323 1 1991-1992 PROPOSED BUDGET 59,560 I! I , I I I i I ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS Page 5 of 34 FISCAL YEAR 1991-1992 DEPARTMENT PROGRAM/ACTIVITY ADMINISTRATION FUND DEPT PROG PARKS AND RECREATION 01 64 PURPOSE/OBJECTIVE�OF THIS PROGRAM/ACTIVITY: Provide professional management of the Parks and Recreation Department within the guidelines established by the City Manager, City Council, City Charter, and by the Parks and Recreation Board. DESCRIPTION OF ACTIVITY: Plan, organize, direct and coordinate all recreational programs, activities, special events and all parks and building maintenance projects. HOW AND WHEN ACCOMPLISHED: 1991 -1992 budget year; One Director, one Parks and Building Maintenance Supervisor, one full time Receptionist/Secretary PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE Parks and Recreation Director Secretary/Receptionist 4.195 89-90 .67.50 CITY OF FRIENDSWOOD 90-91 .671.00 91-92 . 671.00 01 ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Pa_g_e 6 of 34 FUND DEPT PROG FISCAL YEAR DEPARTMENT 1991-1992 PARKS AND RECREATION 90-91 I 90-91 I 89-90 \AMENDED\ ACTUAL I PROGRAM/ACTIVITY ADMINISTRATION 01 64 01 I 91-92 I90-91 I DEPT l<------1991-1 992 BUDGET----->\ ITEM I ACTUAL I BUDGET\ AUG \ FORECAST! REQUEST \ CONTIN-\NEW OPER-\ TOTAL I EXPENDITURES: Personnel 32,652 46,145 Supplies 2,986 2,590 Maintenance 57 1,424 Services 3,334 4,230 Capital 579 0 TOTAL 39,608 54,389 REVENUE: PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: 41,733 47,351 50,497 3,951 4,049 3,670 2,726 3,059 1,150 5,940 5,614 5,272 -1,_119 570 0 55,469 60,643 60,589 4.196 CITY OF FRIENDSWOOD I UATION 50,293 3,120 1,150 4,997 0 59,560 89-90ACTUAL 1.17 .00 I ATIONS i PROPOSED\ 0 50,293 0 3,120 0 1,150 0 4,997 0 0 0 59,560 90-91 I 91-92 IFORECAST\ PROPOSED\ 1.67 .oo 1.67 .oo Form 2.1 FISCAL YEAR DEPARTMENT 1991-1992 PARKS AND RECREATION \CONTACT PERSON: Jon R. Branson ANNUAL BUDGET PRO GRAMLACTIVITY SUMMARY PROGRAM/ACTIVITY PARK OPERATIONS GENERAL FUND PARKS AND RECREATION FUND 1776 PARK TRUST FUND \EXT: Page 7 of 34 FUND DEPT PROG 01 62 ALL 13 62 14 72 62 12 (713)482-3323, l----------------�-------'---,----------11 I 1990-1991 ' ·--· ·- I 1989-1990 I AMENDED I ACTUAL I BUDGET I $ 198,013 1 290,219 ! PARKS AND RECREATION DIRECTOR JON R, BRANSON PARKS MAINTENANCE SUPERVISOR ALEX BUENROSTRO GUADALUPE AGUILERA RAY CORDOVA DANIEL SOTO o).197 1990-1991 FORECAST 280,417 CITY OF FRIENDSWOOD .l��.l-.l�92PROPOSED BUDGET 246,906 I I I ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS Page 8 of 34 FISCAL YEAR 1991-1992 DEPARTMENT PROGRAM/ACTIVITY PARK OPERATIONS GENERAL FUND FUND DEPT PROG PARKS AND RECREATION PURPOSEloBJECTIVE OF THIS PROGRAM/ACTIVITY: PARKS AND RECREATION FUND 1776 PARK TRUST FUND 01 13 72 Provide regular scheduled mowing and grounds maintenance programs all for City Parks, Fire Station 1, 2, & 3, the Sesquicentennial Swimming Pool and F.I.S.D. multipurpose fields. DESCRIPTION OF ACTIVITY: Mowing, trimming, pruning, cleaning and general maintenance and upkeep of City parks and assigned facilities. HOW AND WHEN ACCOMPLISHED: 62 62 62 Every two weeks during the growing season (approximately 9 months). 1 supervisor and 4 crew workers, 2 pick-up trucks, 3 tractors, 1 riding mower, 1 push mower, 4 weed eaters and miscellaneous hand tools. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE 89-90 90-91 91-92-- Parks Supervisor . 75 . 75 . 75 Crew Leader 1.00 1.00 .00 Laborer 2.00 2.00 3.00 -1.198 CITY OF FRIENDSWOOD ALL 14 12 ANNUAL BUDGET Form 2.3C COMBINED PROGRAM FISCAL SUMMARY Page 9 of 34 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 PARKS AND RECREATION PARK OPERATIONS GENERAL FUND 01 62 01 PARKS AND RECREATION FUND 13 62 14 1776 PARK TRUST FUND 72 62 12 I I I 90-91 I I I 89-90 I AMENDED I 90-91 I 91-92I ----ITE:M -__ _J_ ACTUAL _\ BUDGET I FORECAST I PROPOSED EXPEND ITURES BY CATEGORY: Personnel 77,296 94,817 99,231 105,267 Supplies 18,573 24,403 25,146 28,235 Maintenance 20,219 22,356 29,345 27,970 Services and Other Charges 44,544 55,562 61,604 59,334 Capital 37,381 93,081 65,091 2§.,100 TOTAL 198,013 290,219 280,417 246,906 EXPENDITURES BY PROGRAMLACTIVITY: Park Operations: General Fund 193,813 274,401 280,417 246,906 Parks and Recreation Fund 4,200 0 0 0 1776 Park Trust Fund 0 15<818 0 0 TOTAL 198,013 290,219 280,417 246,906 REVENUE BY PROGRAMLACTIVITY: Park Operations: General Fund 10,942 11,100 12,675 10,950 TOTAL 10,942 11,100 12,675 10,950 PERSONNEL BY PROGRAMLACTIVITY Park Operations: General Fund 3.75 3.75 3.75 3.75 Parks and Recreation Fund .00 .00 .00 .00 1776 Park Trust Fund � � .00 .00 TOTAL 3.75 3.75 3.75 3.75 .9_ CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Page 10 of 34 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 PARKS AND RECREATION PARK OPERATIONS 01 62 ALL 90-91 I 89-90 I AMENDED IITEM I ACTUAL I BUDGET I EXPENDITURES: Personnel 77,296 94,817 Supplies 18,573 24,403 Maintenance 20,219 22,356 Services 44,544 55,562 Capital 33,181 77,263 TOTAL 193,813 274,401 REVENUE: Park Fees 10,598 11,100 Donations 344 0 Deposit Forfeits 0 0 TOTAL 10,942 11,100 PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: City parks maintained: Stevenson Park Arena Park Leavesley Park Renwick Park 1776 Memorial Park Park acres mowed annually Tennis courts maintained GENERAL FUND 90-91 I I 91-92 I ACTUAL I 90-91 I DEPT l<------1991-1992 BUDGET----->I AUG TOTAL I I FORECAST\ REQUEST I CONTIN-INEW OPER-1 ATIONS \ PROPOSED\ I UATION 84,355 99,231 108,547 105,267 20,332 25,146 29,335 28,235 24,553 29,345 32,045 23,170 53,921 61,604 59,384 59,334 56,632 65,091 62,200 600 239,793 280,417 291,511 216,606 12,096 12,160 10,950 10,950 290 290 0 0 375 225 0 0 12,761 12,675 10,950 10,950 89 -90 I ACTUAL 3. 75.oo 1 1 1 1 1 1,341 4 4.200 CITY OF FRIENDSWOOD I 0 105,267 0 28,235 4,800 27,970 0 59,334 25,500 ...l§_,100 30,300 246,906 0 10,950 0 0 0 0 0 10,950 I 90-91 I 91-92 I\ FORECAST\ PROPOSED! 3. 75 3.75 .00 .00 1 1 1 1 1 1 1 1 1 1 1,341 1,341 4 4 i ' ANNUAL BUDGET Form 2.5 DECISION UNIT Page 11 of 34 NEW OPERATION _X_ CAPITAL FISCAL YEAR DEPARTMENT 1991-1992 PARKS AND RECREATION PROGRAM/ACTIVITY PARK OPERATIONS GENERAL FUND FUND DEPT PROG 01 62 01 PURPOSE/OBJECTIVE OF THIS REQUEST: To provide the necessary equipment to efficiently mow City parks and facility grounds. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Purchase a Zero Radius mower. ALTERNATIVE WAYS--WHY REJECTED: None. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Unable to effectively mow Stevenson, Renwick and Arena parks as well as public facilities. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? John Deer Zero Radius Mower, 17 horsepower air cooled engine with a 48" mowing deck, power steering and automatic deck transfer. OBJECT CODE ACCOUNT DESCRIPTION 8892 Mowing Equipment Reduced to AMOUNT FOR 1991-1992 9,000 4,500 4.201 l RECAP I PERSONNEL .• • .7w _______ _ I SUPPLIES .... ·--------­\ MAINTENANCE .• "--------­\SERVICES ..... -,----,--------\CAPITAL .•.... i$4.=..L-", 5:..;c0..cc0 _____ _ \ TOTAL ...... i$�4 �• 5"'0-"0 _____ _ CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.5 DECISION UNIT Page 12 of 34 X NEW OPERATION CAPITAL -- FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 PARKS AND RECREATION PARK OPERATIONS RENWICK PARK PURPOSE/OBJECTIVE OF THIS REQUEST: 1.Conclude final phase of five phase relighting project. 01 62 2.Rewire existing old faulty wire that is unsafe and does not meet city codes.Remove all overhead wiring as per Texas Parks and Wildlife requirements. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: 1.Relight field number five, final phase of five phase project. Will replaceold existing lighting with new MUSCO field lights. 2.Improve old faulty unsafe wiring in field box F-5. Meet requirements setforth by Texas Parks and Wildlife. ALTERNATIVE WAYS--WHY REJECTED: 1.Wait until 1992-93 budget year to complete the five phase project. Thiswould delay the completion of this five year project by one year. 2.Wait until 1992-93 to fund the project. Risk the possibility of electricalshock to users of facility. (liability).IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: 1.Provide inadequate field lighting as per Little League Baseball regulations.League official and parental complaints. 2.Risk the possibility of electrical shock to users of facility (liability).Jeopardize future projects with Texas Parks and Wildlife by not adhering tostandards previously agreed upon.ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? 1.Purchase 18 new MUSCO II lighting fixtures, 18 new capacitors, 18 lamps and 6ballasts. 2. OBJECT CODE The City will perform all trenching work required for underground wiring. City will contract all electrical needs as specified. ACCOUNT DESCRIPTION AMOUNT FOR I 1991-1992 l RECAP The 13 6160 8160 Lighting Maintenance Lighting Improvements $ 4,800 17,000 I PERSONN EL ... ·---------1 SUPPLIE S ..•.. =<---------1 MAINTENA NCE .. $�4�•�8�0�0 _____ _I SERVICES ..... ---------I CAPITAL .••.•• $�1�7�·�0�0-=0 _____ _ ITOTAL ....••.• 1'$2=-'1'-''-=8 -=-0=-0 _____ _ 4.202 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.5 DECISION UNIT Page 13 of 34 _X_ NEW OPERATION CAPITAL FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY PARK OPERATIONS ARENA PARK FUND DEPT PROG 1991-1992 PARKS AND RECREATION 01 62 PURPOSE/OBJECTIVE OF THIS REQUEST: Provide needed playground equipment at Arena Park. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Install one Multi Unit Playground System at Arena Park, installed by City Park Crews prior to Christmas Holiday Season. ALTERNATIVE WAYS--WHY REJECTED: Have contractors install equipment; city crews can install equipment at approximately 1/2 cost of contracted work. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: If eliminated, a valuable public relations tool would be lost. Elimination of needed playground equipment would add to the city's list of inadequate park facilities. !j , ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Yes, the unit that I am recommending would be the Kid Cube 15, approximate cost, $4,000.00 OBJECT CODE ACCOUNT DESCRIPTION AMOUNT FOR 1991-1992 l RECAP 15 8874 Playground Equipment $4,000 I PERSONNEL .... 7' ________ _I SUPPLIES •.... 4.203 _,__ _______ _I MAINTENA NCE. ·o,---------i SERVICES ..... "-_______ _ICAPITAL •....• �$4�·�0_0 _0 _____ _ I TOTAL. . . . . . :<.$4-'-'''-"0C::0.::.0 _____ _ CITY OF FRIENDSWOOD Form 2.3 FISCAL YEAR DEPARTMENT ANNUAL BUDGET PROGRAMLACTIVITY FISCAL SUMMARY PROGRAM/ACTIVITY Pa_g_e 14 of 34 FUND DEPT PROG 1991-1992 PARKS AND RECREATION PARK OPERATIONS ITEM 89-90ACTUAL EXPENDITURES: Personnel 0 Supplies 0 Maintenance 0 Services 0 Capital 4,200 TOTAL 4,200 REVENUE: PERSONNEL: 90-91AMENDED BUDGET 0 0 0 0 0 0 Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: PARKS AND RECREATION FUND 13 62 14 90-91ACTUAL AUG 0 0 0 0 0 0 I 91-92 90-91 I DEPT FORECAST�UEST 0 0 0 0 _Q 0 0 0 0 0 0__ o --- 4.204 CITY OF FRIENDSWOOD I l<------1991-19 92 BUDGET----->! CONTIN-jNEW OPER-1 TOTAL I UATION I ATIONS I PROPOSED! 89-90 ACTUAL .oo .00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 __ o 90-91 I 91-92 IFORECAST\ PROPOSED! .00 .00 .00 .00 ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Page 15 of 34 FUND DEPT PROG FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY 1991-1992 PARKS AND RECREATION PARK OPERATIONS 72 62 12 90-91 I 89-90 \ AMENDED\ ITEM I ACTUAL I BUDGET\ EXPENDITURES: Personnel 0 0 supplies 0 0 Maintenance 0 0 Services 0 0 Capital 0 15,818 TOTAL 0 15,818 REVENUE: PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: 1776 PARK TRUST FUND 90-91 I I 91-92 ACTUAL I 90-91 I DEPT \<------1991-199 2 BUDGET----->\ AUG \_FORECAST! REQUEST\ CONTIN-\NEW OPER-\ TOTAL I I UATION I ATIONS I PROPOSED\ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 89-90 I 90-91 I 91-92 II ACTUAL I FORECAST) PROPOSED\ .oo .oo .00 .00 .00 .00 4.205 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.1 PROGRAMLACTIVITY SUMMARY FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY 1991-1992 PARKS AND RECREATION RECREATION PROGRAMS !CONTACT PERSON: Jon R. Branson I !lli1'.: I I 1990-1991 I 1989-1990 I AMENDED I 1990-1991 I ACTUAL I BUDGET I FORECAST I � 57,711 I � 55,865 I i 64,317 PARKS AND RECREATION DIRECTOR JON R. BRANSON RECREATION PROGRAMS JULY 4TH SUMMER RECREATION PROGRAMS �-PART-TIME INSTRUCTORS (2)FUND DEPT PROG FUND DEPT PROG 01 - 63 -20 01 -63 -21 CANOE SAFARI BICYCLE RAMBLE �-FUND DEPT PROG FUND DEPT PROG 01 -63 -22 01 -63 -23 ADULT SOFTBALL SUMMER DAY CAMP PART-TIME CAMP DIRECTOR -PART-TIME INSTRUCTORS (7) FUND DEPT PROO FUND DEPT PROG 01 -63 -25 01 -63 -26 TEEN NIGHTS SESQUICENTENIAL PROGRAM �� FUND DEPT PROO FUND DEPT PROO 01 -63 - 27 01 -63 - 30 4.206 CITY OF FRIENDSWOOD Pa.9.e 16 of 34 FUND DEPT PROG 01 63 20-30 (713)482-3323 ! 1991-1992PROPOSED BUDGET 65,423 Form 2.2 FISCAL YEAR DEPARTMENT 1991-1992 PARKS AND RECREATION ANNUAL BUDGET DECISION UNIT CONTINUING OPERATIONS PROGRAM/ACTIVITY RECREATION PROGRAMS PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: Page 17 of 34 FUND DEPT PROG 01 63 20-30 Provide the highest quality of recreational activities to the community at the lowest possible cost. DESCRIPTION OF ACTIVITY: Provide a quality Fourth of July Celebration, Canoe Safari, Midnight Bicycle Ramble, Summer Day Camp and summer recreation programs to the residents of Friendswood. HOW AND WHEN ACCOMPLISHED: Throughout the year with adequate city personnel to safely and effectively conduct the program. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE Senior Camp Director Camp Director Camp Counselor Summer Recreation Program Instructors 89-90 .25.oo.85,05 CITY OF FRIENDSWOOD 90-91 .25 .25 . 70 .05 91-92 .25.25 . 70.05 ANNUAL BUDGET Form 2.3C COMBINED PROGRAM FISCAL SUMMARY FISCAL YEAR DEPARTMENT 1991-1992 PARKS AND RECREATION ITEM EXPENDITURES BY CATEGORY: Personnel Supplies Maintenance Services and Other Charges Capital TOTAL EXPENDITURES BY PROGRAM/ACTIVITY: July 4th Swnmer Recreation Canoe Safari Bicycle Ramble Adult Softball Swnmer Day Camp Teen Nights Sesquicentenial TOTAL REVENUE BY PROGRAM/ACTIVITY: July 4th Swnmer Recreation Canoe Safari Bicycle Ramble Swnmer Day Camp Sesquicentennial TOTAL PERSONNEL BY PROGRAM/ACTIVITY July 4th Swnmer Recreation Canoe Safari Bicycle Ramble Adult Softball Swnmer Day Camp Teen Nights Sesquicentennial TOTAL PROGRAM/ACTIVITY RECREATION PROGRAMS 89-90ACTUAL 20,921 7,536 0 25,349 3,905 57,711 31,472 1,554 4,224 0 168 19,906 387 0 57,711 3,020 934 1,747 0 21,654 0 27,355 .00 .05 .00 .00 .oo 1.10 .00 .00 1.15 4.208 90-91AMENDED BUDGET 21,815 11,250 0 22,800 0 55,865 23,985 1,983 4,448 0 0 22,574 1,875 1,000 55,865 1,500 3,000 1,800 0 22,000 0 28,300 .00 .05 .00 .00 .00 1.20 .00 .oo 1.25 CITY OF FRIENDSWOOD Pa51e 18 of 34 FUND DEPT PROG 90-91FORECAST 21,344 11,272 0 30,670 1,031 64,317 32,311 1,980 3,657 2,495 0 22,574 300 1,000 64 I 317 2,595 1,372 1,065 1,765 27,218 0 34,015 .00 .05 .oo .00 .00 1.20 .00 .oo 1.25 01 63 20-30 91-92PROPOSED 25,610 12,366 0 27,447 0 65,423 28,320 1,961 4,035 2,726 0 28,381 0 0 65,423 2,000 1,400 1,200 2,200 28,381 0 35,181 .00 .05 .00 .00 .oo 1.20 .00 .00 1.25 ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Pa9e 19 of 34 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY 1991-1992 PARKS AND RECREATION RECREATION PROGRAMS JULY 4TH PROGRAM 90-91 I 90-91 I \91-92 89-90 \ AMENDED\ACTUAL I 90-91 I DEPT I - - - - FUND 01 DEPT PROG 63 20 I \<------1991-1992 BUDGET----->\ ITEM I ACTUAL I BUDGET\ AUG I FORECASTj REQUEST\ CONTIN-\NEW OPER-\ TOTAL I EXPENDITURES: Personnel 4,372 4,010 3,984 Supplies 4,376 5,025 4,692 Maintenance 0 0 0 Services 18,819 14,950 21,789 Capital 3,905 0 1,031 TOTAL 31,472 23,985 31,496 REVENUE: Booth Fees 2,170 1,500 2,475 Donations � 0 150 -- TOTAL 3,020 1,500 2,625 PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: Parade spectators Participants in Stevenson Park activities Evening Program 3,982 5,027 5,016 5,720 0 0 22,282 20,750 -1..,_031 0 32,311 31,497 2,445 2,000 ---1.22. __ o 2,595 2,000 I 4.209 CITY OF FRIENDSWOOD I UATION 3,982 5,016 0 19,322 0 28,320 2,000 0 2,000 89-90ACTUAL .oo .oo I ATIONS I PROPOSED\ 0 3,982 0 5,016 0 0 0 19,322 0 0 0 28,320 0 2,000 __ o 0 0 �000 I 90-91 I 91-92 I I FORECAST! PROPOSED\ .oo .oo 2,500 2,200 4,800 .00 .oo 2,500 2,200 8,000 ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Page 20 of 34FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 PARKS AND RECREATION RECREATION PROGRAMS 90-91 I 89-90 I AMENDED I ITEM I ACTUAL I BUDGET I EXPENDITURES: Personnel 956 1,108 Supplies 598 875 Maintenance 0 0 Services 0 0 Capital 0 0---- TOTAL 1,554 1,983 REVENUE: Fees 934 3,000 TOTAL 934 3,000 -- PERSONNEL: Full Time, Regular Part-time/Season al/Fixed Wage WORKLOAD INDICATORS: Team tennis Tennis lessons SUMMER RECREATION PROGRAMS 01 63 21 90-91 I I 91-92 IACTUAL I 90-91 I DEPT l<------1991-1992 BUDGET----->! AUG I FORECASTi REQUEST I CONTIN-\NEW OPER-1 TOTAL I 1,299 1,110 1,111 865 870 850 0 0 0 0 0 0 0 0 0-- 2,164 1,980 1,961 1,353 1,372 1,400 1,353 1,372 1,400 4.210 CITY OF FRIENDSWOOD I UATION 1,111 850 0 0 0 1,961 1,400 1,400 89-90ACTUAL .00 ,05 I ATIONS i PROPOSED! 0 1,111 0 850 0 0 0 0 0 0 0 1,961 -- 0 1,400 0 1.,_ 400 -- 90-91 I 91-92 IFORECASTi PROPOSED! .00 .05 16 44 .00 ,05 16 44 ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Pase 21 of 34 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT FROG 1991-1992 PARKS AND RECREATION RECREATION PROGRAMS CANOE SAFARI 01 63 22 90-91 I 90-91 I I 91-92 I89-90 \ AMENDED \ ACTUAL I 90-91 I DEPT l<------1991-1992 BUDGET----->\ ITEM I ACTUAL I BUDGET J AUG j FORECAST\ REQUEST\ CONTIN-\NEW OFER-\ TOTAL I EXPENDITURES: Personnel 1,332 1,448 Supplies 0 0 Maintenance 0 0 Services 2,892 3,000 Capital 0 0 TOTAL 4,224 4,448 REVENUE: Fees 1,747 1,800 TOTAL 1,747 1,800 PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: Total entries 739 759 1,035 0 0 0 0 0 0 2,899 2,898 3,300 0 0 0 3,638 3,657 4,335 1,065 1,065 1,200 1,065 1,065 1,200 4.211 CITY OF FRIENDSWOOD I UATION 1,035 0 0 3,000 0 4,035 1,200 1,200 89-90 ACTUAL .00 .oo I ATIONS I PROPOSED\ 0 1,035 0 0 0 0 0 3,000 0 __ o 0 4,035 0 1,200 0 1,200 90-91 I 91-92 I FORECAST! PROPOSED\ .oo .00 40 .oo .00 26 ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Page 22 bf 34 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 PARKS AND RECREATION RECREATION PROGRAMS BICYCLE RAMBLE 01 63 23 90-91 I 90-91 I I 91-92 I89-90 I AMENDED I ACTUAL I 90-91 I DEPT l<------199 1-1992 BUDGET----->! ITEM I ACTUAL I BUDGET I AUG I FORECAST\ REQUEST I CONTIN-\NEW OPER-\ TOTAL I EXPENDITURES: Personnel 0 0 Supplies 0 0 Maintenance 0 0 Services 0 0 Capital 0 0-- TOTAL 0 0-- REVENUE: Fees 0 0---- TOTAL 0 0---- PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: Total entries 519 519 326 1,976 1,976 2,400 0 0 0 0 0 0 0 0 0-- 2,495 2,495 2,726 1,765 1,765 2,200 1,765 1,765 2,200 4.212 CITY OF FRIENDSWOOD I UATION 326 2,400 0 0 0-- 2,726 2,200 2,200 89-90ACTUAL .00 .00 I ATIONS I PROPOSED\ 0 326 0 2,400 0 0 0 0 0 0-- 0 2,726 0 .£t. 200 0 2,200 90-91 I 91-92 IFORECAST\ PROPOSED\ .00 .00 201 .00 .oo 200 ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Page 23 of 34 FISCAL YEAR DEPARTMENT 1991-1992 PARKS AND RECREATION 90-91 I 90-91 I 89-90 \AMENDED\ ACTUAL I PROGRAM/ACTIVITY RECREATION PROGRAMS ADULT SOFTBALL 1 91-92 90-91 I DEPT FUND DEPT PROG 01 63 25 I l<------1 99 1-1992 BUDGET----->\ ITEM I ACTUAL I BUDGET\ AUG 1 FORECAST! REQUEST\ CONTIN-\NEW OPER-\ TOTAL I I UATION I ATIONS I PROPOSED\ EXPENDITURES: Personnel 0 0 0 0 0 0 0 0 Supplies 168 0 0 0 0 0 0 0 Maintenance 0 0 0 0 0 0 0 0 Services 0 0 0 0 0 0 0 0 Capital _Q_ 0 0 0 _Q 0 0 _Q TOTAL � 0 0 0 _Q 0 0 0 -.- REVENUE: 89-90 I 90-91 I 91-92 I PERSONNEL: l ACTUAL \ FORECAST! PROPOSED\ Full Time, Regular .oo .00 .00 Part-time/Seasonal/Fixed Wage .oo .00 .00 WORKLOAD INDICATORS: 4 .213 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Page 24 of 34 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 PARKS AND RECREATION RECREATION PROGRAMS 90-91 I89-90 I AMENDED\ITEM I ACTUAL I BUDGET I EXPENDITURES: Personnel 14,261 14,974 Supplies 2,307 3,750 Maintenance 0 0 Services 3,338 3,850 Capital 0 0-- TOTAL 19,906 22,574 REVENUE: Fees 21,654 22,000 TOTAL 21,654 22,000 PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: Total campers SUMMER DAY CAMP 01 63 26 90-91 I I 91-92 IACTUAL I 90-91 I DEPT \<------1991-1992 BUDGET----->\ A UG TOTAL I \ FORECAST\ REQUEST\ CONTIN-\NEW OPER-\ ATIONS I PROPOSED\ 16,195 14,974 19,156 2,021 3,410 4,100 0 0 0 4,259 4,190 5,125 0 0 0-- 22,475 22,574 28,381 27,593 27,218 28,381 27,593 27 I 218 28,381 A_.214 CITY OF FRIENDSWOOD I UATION 19,156 4,100 0 5,125 0 28,381 28,381 28,381 89-90 ACTUAL .00 1.10 I 0 19,156 0 4,100 0 0 0 5,125 0 0---- 0 28,381 0 28,381 0 28,381 90-91 I 91-92 IFORECAST! PROPOSED\ .00 1.20 300 .oo 1.20 325 ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Page 25 of 34 FUND DEPT FROG FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY 1991-1992 PARKS AND RECREATION RECREATION PROGRAMS TEEN NIGHTS 90-91 I89-90 \AMENDED\ITEM I ACTUAL I BUDGET I EXPEN DITURES: Personnel 0 275 Supplies 87 1,600 Maintenance 0 0 Services 300 0 Capital 0 0 TOTAL 387 1,875 REVENUE: PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: 01 63 27 90-91 I f91-92 T ---------- ACTUAL I 90-91 I DEPT \<------1991-1992 BUDGET----->\ AUG \ FORECAST\ REQUEST \ CONTIN-\NEW OFER-\ TOTAL I 0 0 0 0 0 0 0 0 0 300 300 0 0 0 0 300 � 0 4.215 CITY OF FRIENDSWOOD I UATION 0 0 0 0 0-- 89-90ACTUAL .00 .oo 0 I ATIONS I PROPOSED\ 0 0 0 0 0 0 0 0 __ o 0 0 0 90-91 I 91-92 I FORECAST\ PROPOSED\ .00 .00 .00 .oo ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Page 26 of 34 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 PARKS AND RECREATION RECREATION PROGRAMS 90-91 I 89-90 I AMENDED IITEM I ACTUAL I BUDGET l EXPENDITURES: Personnel 0 0 Supplies 0 0 Maintenance 0 0 Services 0 1,000 Capital 0 0 TOTAL 0 1,000 REVENUE: Donations 0 0 TOTAL 0 0 PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: SESQUICENTENNIAL PROGRAM 01 63 30 90-91 I I 91-92 IACTUAL I 90-91 I DEPT l<------1991-1992 BUDGET----->! AUG l FORECAST! REQUEST\ CONTIN-!NEW OPER-1 TOTAL I ATIONS l PROPOSED! 0 0 0 0 0 0 0 0 0 0 1,000 0 0 0 0---- 0 1,000 0 733 0 0 733 0 0 4.216 CITY OF FRIENDSWOOD I UATION l 0 0 0 0 0 0-- 89-90ACTUAL .00 .oo 0 0 0 0 0 0 0 0 0 0 0 0-- 0 0 0 0 0 0 90-91 I 91-92 IFORECAST! PROPOSED! .00 .oo .00 .oo Form 2.1 FISCAL YEAR DEPARTMENT 1991-1992 PARKS AND RECREATION ANNUAL BUDGET PROGRAMLACTIVITY SUMMARY PROGRAM/ACTIVITY STEVENSON PARK POOL !CONTACT PERSON: Jon R. Branson !EXT I 1990-1991 I 1989-1990 I AMENDED I 1990-1991 I ACTUAL I BUDGET I FORECAST I I i 61,036 I i 62,892 I i 71,510 PARKS AND RECREATION DIRECTOR JON R. BRANSON PART-TIME POOL MANAGER I I PART-TIME PART-TIME LIFEGUARD (9) CASHIER (2) 4. 217 CITY OF FRIENDSWOOD PaJie 27 of 34 FUND DEPT PROG 02 68 01 (713)482-3323 1 1991-1992PROPOSED BUDGET 85,169 ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS Page 28 of 34 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY STEVENSON PARK POOL FUND DEPT PROG 1991-1992 PARKS AND RECREATION 02 PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: Operate city swimming pool in a safe and efficient manner from May through September. DESCRIPTION OF ACTIVITY: Y.M.C.A. Swim Lessons, June through August.F.A.S.T. Swim Team, May through July. Operate city swimming pool from May through September. Tuesday -Sunday: Monday OPERATION HOURS 1:00 p.m. - 7:00 p.m. - 7:00 a.m. - 5:00 p.m. 9:00 p.m. 8:00 a.m. HOW AND WHEN ACCOMPLISHED: 7:00 p.m. -9:00 p.m. Adult Lap Swim May through September 1992.One pool manager, one head lifeguard and adequate staff to effectively operate the city swimming pool. PER SONNEL CLASSIFICATION AND TRENDS: POSITION TITLE Parks and Recreation Director Pool Manager Lifeguard 4.218 89-90 0.33 0.38 1.92 CITY OF FRIENDSWOOD 90-91 0.33 0.38 2.12 91-92 0.33 0,38 2.12 68 01 ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Page 29 of 34 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991 -1992 PARKS AND RECREATION STEVENSON PARK POOL 02 68 01 90 -91 I 90-91 I I 91-92 I89-90 I AMENDED I ACTUAL I 90-91 \DEPT l<------1991-1992 BUDGET----->! ITEM I ACTUAL I BUDGET\ AUG \ FORECAST\ REQUEST\ CONTIN-\NEW OPER-\ TOTAL I EXPENDITURES: Personnel 40,423 41,892 Supplies 7,589 8,210 Maintenance 4,040 4,045 Services 5,738 6,345 Capital 3,246 2,400 TOTAL 61,036 62,892 REVENUE: Pool Fees 12,365 12,450 Vending Receipts 1,911 1,500 TOTAL 14,276 13,950 PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: Average daily attendance Total attendance Family memberships sold Individual season passes sold 42,241 7,085 13,625 4,648 2,095 69,694 13,015 1,963 14,978 Individual twenty (20) visit passes sold Soft drinks sold Snacks sold 41,142 46,594 8,179 8,875 13,592 3,245 6,245 6,440 2,352 22,600 71,510 87,754 10,440 12,920 1,700 2,000 12,140 14,920 I 4.219 CITY OF FRIENDSWOOD I UATION I ATIONS I PROPOSED! 46,594 0 46,594 8,525 0 8,525 2,825 0 2,825 6,225 0 6,225 1,000 20,000 21,000 65,169 20,000 85,169 14,140 0 14,140 2,000 0 ..1..,000 16,140 0 16,140 89-90 I 90-91 I 91-92 IACTUAL \ FORECASTj PROPOSED\ .33 .33 .33 2.30 2.50 2.50 111 125 6,281 6,500 65 70 2 2 42 45 1,048 1,100 1,421 1,500 Form 2.5 X NEW OPERATION -- ANNUAL BUDGET .DECISION UNIT X CAPITAL Page 30 of 34 FISCAL YEAR 1991-1992 DEPARTMENT PROGRAM/ACTIVITY STEVENSON PARK POOL FUND DEPT PROG PARKS AND RECREATION PURPOSE/OBJECTIVE OF THIS REQUEST: 02 68 01 To eliminate annual recoating of swimming pool surface. Each year the City pays between $1,7 00 and $4,000 to recoat swimming pool with original specified material. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Resurface entire surface area of Sesquicentennial Swimming Pool with plaster mix. ALTERNATIVE WAYS--WHY REJECTED: Continue current practice of recoating pool with Tex-a-Cote Epoxy paint; ineffective procedure with no long term solution. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Continue to resurface pool under current maintenance procedure and realize no long term effect of monies spent. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? All work will be contracted by a City approved contractor. OBJECT CODE ACCOUNT DESCRIPTION 8153 Resurfacing Pool AMOUNT FOR 1991-1992 $20 ,000 4.220 I RECAPI PERSONNEL •.•. "--------­! SUPPLIE S ..... 'E---------1 MAINTENAN CE .. "'-----------!SERVICE S •..•. :i:.:$2=-:0'-''-"o-"-o =-o _____ _jCAPITAL ....•. ,:_ _______ _ I TOTAL ...... :r.:$2=-:0:...<r..::0.;:.00-=--------- CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2. 3 PROGRAMLACTIVITY FISCAL SUMMARY Pa_g_e 31 of 34 FUND DEPT PROG FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY 1991-1992 PARKS AND RECREATION STEVENSON PARK POOL SWIMMING POOL HEATER DONATION FUND 14 68 01 ITEM 89-90 ACTUAL EXPENDITURES: Personnel Supplies Maintenance Services Capital TOTAL REVENUE: Interest On Donations TOTAL PERSONNEL: 0 0 0 0 0 0 168 168 .Full Time, Regular 90-91AMENDED BUDGET 0 0 0 0 0 0 77 77 Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: 90-91 ACTUAL AUG 0 0 0 0 0 0 � � I 90-91 IFORECAST! 0 0 0 0 0 0 160 160 4.221 91-92 DEPT REQUEST 0 0 0 0 0 0 160 160 I CITY OF FRIENDSWOOD I \<------1991-1992 BUDGET----->\ CONTIN-\NEW OPER-\ TOTAL\ UATION I ATIONS I PROPOSED! 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 160 _Q..l&Q. 160 0 160 89-90 I 90-91 I 91-92 IACTUAL \ FORECAST! PROPOSED\ .00 .00 .00 .oo .00 .oo Form 2.1 FISCAL YEAR DEPARTMENT 1991-1992 PARKS AND RECREATION ANNUAL BUDGET PROGRAMLACTIVITY SUMMARY PROGRAM/ACTIVITY BUILDING OPERATIONS !CONTACT PERSON: Jon R. Branson !EXT:I I 1990-1991 I 1989-1990 I AMENDED I 1990-1991 I ACTUAL I BUDGET I FORECAST I I I 1 197,260 I 1 221,459 I 1 224,394 PARKS AND RECREATION DIRECTOR JON R, BRANSON BUILDINGS MAINTENANCE SoPERVISOR ALEX BUENROSTRO I RONNIE FLOYD I 4.222 CITY OF FRIENDSWOOD Pa.9.e 32 of 34 FUND DEPT PROG 01 77 ALL (713)482-3323 1 1991-1992 PROPOSED BUDGET 209,626 ANNUAL BUDGET Form 2.2 DEC ISION UNIT CONTINUING OPERATIONS Page 33 of 34 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY BUILDING OPERATIONS FUND DEPT PROG 1991-1992 PARKS AND RECREATION 01 77 PURPOSE/OBJECTIVE OF THIS PROG RAM/ACTIVITY: 1)Provide a regularly scheduled building maintenance program to prevent costlybreakdowns. 2)Provide weekly mowing and grounds maintenance programs for each facility. DESCRIPTION OF ACTIVITY: 1)Perform regular maintenance on buildings. Perform work orders as assigned.Check lighting, air conditioning, plumbing, roofing and structures. 2)Mow, prune, trim, police and perform general maintenance on each facility on aweekly basis. HOW AND WHEN ACCOMPLISHED: 1)Perform regular building maintenance on a weekly basis and work orders asassigned. One crew worker 40 hours weekly. 2)Every week during the growing season (approximately 9 months). 4 crewworkers using 1 riding mower, 2 push mowers, 2 weed eaters, 2 pick-uptrucks and miscellaneous hand tools. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE Supervisor Laborer 1.223 89-90 0.25 1.00 CITY OF FRIENDSWOOD 90-91 0.25 1.00 � 0.25 1.00 ALL ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Pase 34 of 34 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 PARKS AND RECREATION BUILDING OPERATIONS 01 77 ALL 90-91 I 89-90 I AMENDED I ITEM I ACTUAL I BUDGET I EXPENDITURES: Personnel 24,741 27,946 Supplies 11 ;809 8,320 Maintenance 19,923 21,702 Services 129,116 140,582 Capital 11,671 22,909 TOTAL 197,260 221,459 REVENUE: PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: Maintain city facilities: City Hall City Hall Annex Police Public Works Library Fire Station Number One Fire Station Number Two Fire Station Number Three Counseling Center Forest Bend Civic Center Other Buildings 90-91 I I 91-92 I I ACTUAL I 90-91 I DEPT l<------1991-1992 BUDGET----->! AUG j FORECAST\ REQUEST I CONTIN-\NEW OPER-1 TOTAL I 24,821 28,693 30,391 4,107 7,491 17,420 22,486 22,703 27,800 125,041 141,645 143,567 14,007 ..1.l,_862 0 190,462 224,394 219,178 4.224 CITY OF FRIENDSWOOD I UATION 30,289 11,770 25,850 141,717 0 209,626 89-90ACTUAL 1.25 .00 1 1 1 1 1 1 1 1 1 1 3 I ATIONS j PROPOSED! 0 30,289 0 11,770 0 25,850 0 141,717 0 0 0 209,626 90-91 I 91-92 IFORECAST\ PROPOSED! 1.25 .00 1 1 1 1 1 1 1 1 1 1 3 1.25 .oo 1 1 1 1 1 1 1 1 1 1 3 Form 1.1 FISCAL YEAR 1991-1992 I : I 1989-1990 I ACTUAL I i I ;I! 13,635 ! { { I I I I !! I Y.N.o.c. FUND DEPT PROG 01 -63 -02 ANNUAL BUDGET DEPARTMENT SUMMARY Page 1_ of 12 DEPARTMENT: COMMUNITY ACTIVITIES 1990-1991 I I 1991-1992 AMENDED I 1990-1991 I PROPOSED BUDGET I __ FORECAST I BUDGET 12,716 I !! 14,792 I !! 15,989 COMMUNITY ACTIVITIES I FRIENDSWOOD FINE ARTS COMMUNITY APPEARANCE COUNCIL BOARD FOND DEPT PROO FOND DEPT PROO 01 -63 - 03 01 - 63 - 04 .225 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 1.2 DEPARTMENT NARRATIVE SUMMARY Pas.e 2 of 12 DEPARTMENT: COMMUNITY ACTIVITIES MISSION STATEMENT: To provide administrative functions for the Youth Needs Opportunities Committee (YNOC), Friendswood Fine Arts Council and the Community Appearance Board. DESCRIPTION: The Youth Needs Opportunities Committee is a job referral service to provide jobs for Friendswood area teens. Six young people of high school age are hired each summer to connect youth who want summer jobs with individuals and businesses who want to hire teens. The office is located in City Hall at 109 Willowick. The City contracts with the Friendswood Fine Arts Council to sponsor, organize, select, schedule, and present visual and performing arts programs on behalf of the City. The Community Appearance Board works to preserve Friendswood's heritage and improve its appearance and image through a series of beautification, service, decorative and landscaping projects. HIGHLIGHTS OF PROPOSED BUDGET AND OPERATIONAL TRENDS: The Youth Needs Opportunities Committee job referral service has been providing Friendswood area teens with jobs for over ten years. The Friendswood Fine Arts Council will provide the citizens of Friendswood with ten free Concerts-in-the Park during the months of June through August. These concerts will be held in the gazebo at Stevenson Park on Friendswood Drive (FM 518). The Community Appearance Board is continuing with landscaping projects and has recently joined the Keep Texas Beautiful program. In addition, the board has designed and purchased signs to identify the location of City Hall and the Library. The City Hall sign is located in the median on Friendswood Drive at Willowick. The Library sign is located on the Southeast corner of Spreading Oaks and Friendswood Drive. The board has developed the design for entrance signs to be placed on FM 518 and FM 2351. 4.226 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 1.3 DEPARTMENT FISCAL SUMMARY DEPARTMENT: FISCAL YEAR 1991-1992 COMMUNITY ACTIVITIES ITEM EXPENDITURES BY CATE GORY: Personnel Supplies Maintenance Services Capital TOTAL EXPENDITURES BY PROGRAMLACTIVITY: Y NOC Fine Arts Community Appearance Board TOTAL REVENUE: Community Appearance Board TOTAL PERSONNEL BY PROGRAMLACTIVITY Y NOC Fine Arts Community Appearance Board TOTAL 89-90ACTUAL 2,011 4,606 3,655 3,363 13,635 2,153 3,222 8,260 13,635 1,710 1,710 .25 .oo .00 .25 4.227 90-91 AMENDED BUD GET 2,246 3,200 3,580 3,690 0--- 12,716 2,596 3,240 6,880 12,716 4,128 4,128 .25 .00 .oo .25 CITY OF FRIENDSWOOD Page 3 of 12 90-91FORECAST 2,272 5,272 3,580 3,668 __ o 14,792 2,550 3,240 9,002 14,792 4,028 4,028 .25 .00 .oo .25 91-92PROPOSED 2,479 6,200 3,800 3,510 0 15,989 2,889 3,000 10,100 15,989 4,000 4,000 .25 .00 .oo .25 ANNUAL BUDGET Form 2.1 PROGRAMLACTIVITY SUMMARY FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY 1991-1992 COMMUNITY ACTIVITIES YNOC \CONTACT PERSON: Ronald E. Cox !EXT: I I 1990-1991 I 1989-1990 I AMENDED I 1990-1991 I ACTUAL I BUDGET I FORECAST I I I � 2,153 I � 2,596 I � 2,sso CITY MANAGER RONALD E, COX COMMUNITY ACTIVITIES YOUTH NEEDS AND OPPORTONITIES COMMITTEE CYNTHIA HEARN HELEN HICKSON PART-TIME CLERK VACANT POSITIONS (6) 4.228 CITY OF FRIENDSWOOD Page 4 of 12 FUND DEPT PROG 01 63 02 (713)482-3323 1 1991-1992PROPOSED BUDGET 2,889 ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS Page 5 of 12 FISCAL YEAR 1991-1992 DEPARTMENT Y NOC PROGRAM/ACTIVITY COMMUNITY SERVICES FUND DEPT PROG 01 63 PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: The Youth Needs and Opportunities Committee job referral service is a teen work project that provides jobs to be performed by Friendswood teens. DESCRIPTION OF ACTIVITY: The YNOC program is sponsored and funded by the City. Two adult YNOC committee members manage the program--hire the YNOC teens who man the phone and schedule their work hours, distribute applications to teens, handle publicity, and coordinate with the City. The YNOC teens are housed in and supervised on a day-to-day basis by the City Manager's office. Friendswood teens wanting summer jobs fill out an application stating what types of jobs they would be willing to do. During the summer months, students man a special YNOC phone line. When a citizen calls to request a teen to perform a job, the YNOC student refers to the applications on file and matches a teen to the job need. The YNOC student calls the teen applicant and gives him/her the prospective employer's phone number. The teen applicant makes all arrangements (salary, hours, etc.) with the prospective employer and either accepts or rejects the job. HOW AND WHEN ACCOMPLISHED: The program is accomplished during the summer months, Monday through Friday, 8 a.m. until 5 p.m. by YNOC teens and the City Manager's office. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE Part-time Clerk 89-90 .25 4.229 CITY OF FRIENDSWOOD 90-91 .25 91-92 .25 02 ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Pa.9.e 6 of 12FUND DEPT PROG FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY 1991-1992 COMMUNITY ACTIVITES YNOC 01 63 02 90-91 I 89-90 I AMENDED I ITEM I ACTUAL I BUDGET I EXPENDITURES: Personnel 2,011 2,246 Supplies 28 50 Maintenance 0 0 Services 114 300 Capital 0 0-- TOTAL 2,153 2,596 REVENUE: PERSONNEL: Full Time, Regular Part-time/seasonal/Fixed Wage WORKLOAD INDICATORS: 90-91 I I 91-92 I I ACTUAL I 90-91 I DEPT l<------1991-1992 BUDGET----->! l'\.UG i FORECAST I REQUEST I CONTIN-I NEW OPER-\ TOTAL\ 2,145 2,272 2,479 25 50 50 0 0 0 15 228 360 0 0 0-- 2,185 2,550 2,889 4.23Q CITY OF FRIENDSWOOD \ UATION 2,479 50 0 360 0 2,889 89-90 ACTUAL .oo .25 I ATIONS j PROPOSED\ 0 2,479 0 50 0 0 0 360 0 0 0 2,889 90-91 \91-92 \ FORECAST) PROPOSED\ .00 .25 .oo .25 I ANNUAL BUDGET Form 2.1 PROGRAMLACTIVITY SUMMARY FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY 1991-1992 COMMUNITY ACTIVITIES FINE ARTS ' ' ' !CONTACT PERSON: I I I I , I I ,i i I I i ! , I ' ' , I ' ' I I � 1989-1990 ACTUAL 3,222 !EXT: I 1990-1991 I I AMENDED I 1990-1991 I BUDGET I FORECAST I � 3,240 I � 3,240 4.231 CITY OF FRIENDSWOOD I I I I i Pag_e 7 of 12 FUND DEPT PROG 01 63 03 1991-1992 PROPOSED BUDGET 3,000 ANNUAL BUDGET Form 2.2. DECISION UNIT CONTINUING OPERATIONS Page 8 of 12 FISCAL YEAR 1991-1992 DEPARTMENT COMMUNITY ACTIVITIES PROGRAM/ACTIVITY FINE ARTS FUND DEPT PROG 01 63 PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: The purpose of this program is to bring cultural enrichment events and activities to the citizens of Friendswood free of charge. DESCRIPTION OF ACTIVITY: City contracts with Friendswood Fine Arts Council to sponsor, organize, select, schedule, and present visual and performing arts programs on behalf of the City. HOW AND WHEN ACCOMPLISHED: The programs are conducted throughout the budget year by the Friendswood Fine Arts Council. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE 89-90 90-91 91-92-- None. 4.232 CITY OF FRIENDSWOOD 03 I I ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Pa.9.e 9 of 12 FUND DEPT PROG FISCAL YEAR DEPARTMENT 1991-1992 COMMUNITY ACTIVITIES 90-91 I 90-91 \ 89-90 I AMENDED\ ACTUAL\ PROGRAM/ACTIVITY FINE ARTS 01 63 03 I 91-92 I90-91 \DEPT \<------199 1-1992 BUDGET----->! ITEM I ACTUAL I BUDGET I_ AUG 1 FORECAST! REQUEST I CONTIN-!NEW OPER-1 TOTAL\ \ UATION I ATIONS ! PROPOSED! EXPENDITURES: Personnel 0 0 0 0 0 0 0 0 Supplies 0 0 0 0 0 0 0 0 Maintenance 0 0 0 0 0 0 0 0 Services 3,222 3,240 3,240 3,240 3,000 3,000 0 3,000 Capital 0 0 0 0 __ o 0 0 0-------- TOTAL 3,222 3,240 3,240 3,240 3,000 3,000 0 1,000 REVENUE: 89-90 I 90-91 I 91-92 IPERSONNEL: I ACTUAL I FORECAST! PROPOSED\ Full Time, Regular .00 .oo .oo Part-time/Seasonal/Fixed Wage .oo .00 .00 WORKLOAD INDICATORS: 4.233 CITY OF FRIENDSWOOD Form 2.1 FISCAL YEAR DEPARTMENT ANNUAL BUDGET PROGRAM/ACTIVITY SUMMARY PROGRAM/ACTIVITY 1991-1992 COMMUNITY ACTIVITIES COMMUNITY APPEARANCE BOARD !CONTACT PERSON:!EXT:II I 1990-1991 I 1989-1990 I AMENDED I 1990-1991 ACTUAL I BUDGET I FORECAST I I � 8,260 I � 6,880 I � 9,002 MAYOR AND COUNCIL COMMUNITY APPEARANCE BOARD I I TREASURER CHAIRMAN SECRETARY LYNDA HARRIS PAUL WASHECHECK ELOIS HURZELER JANUARY, 1993 JANUARY, 1993 JANUARY, 1992 BOARD MEMBERS BOARD MEMBERS JANUARY, 1992 JANUARY, 1993 CARL SMITH DAVID BROWN GENE ELLEN SMITH SALLY DELAGARZA CHUCK TALBOT RUTH HALL NANCY HYLE LOCY WOLTZ DAVID 0 1 FARRELL 4.234 CITY OF FRIENDSWOOD I I I I � Pa51e 10 of 12 FUND DEPT PROG 01 63 04 1991-1992 PROPOSED BUDGET 10,100 ANNUAL BUDGET Form 2.2 DECISION UNIT CONTINUING OPERATIONS Page 11 of 12 FISCAL YEAR DEPARTMENT PROGRAM/ACTIVITY FUND DEPT FROG 1991-1992 COMMUNITY ACTIVITIES COMMUNITY APPEARANCE BOARD 01 PURPOSE/OBJECTIVE OF THIS PROGRAM/ACTIVITY: The Community Appearance Board works to preserve Friendswood's heritage and improve its appearance and image through a series of beautification, service, 63 i decorative and landscaping projects. i, DESCRIPTION OF ACTIVITY: The Community Appearance Board is made up of 13 members appointed by City Council for a term of two years. The members elect officers to serve for a term of one year. The current officers are: Paul Washeckeck, Chairman; Eloise Hurzeler, Secretary; and Lynda Harris, Treasurer. Current members are: Wayne Blalock, David Brown, Ruth Hall, Nancy Hyle, Carl Lambert, David O'Farrell, Carl Smith, Gene Ellen Smith, Chuck Talbot, and Lucy Woltz. ',I HOW AND WHEN ACCOMPLISHED: "'\ ' i , I Several beautification projects are proposed for the 1991-1992 budget, including: •Continuation of landscaping the esplanades on FM 518. •Participation in the Keep Texas Beautiful program as suggestedby the City Council. •Continue the annual tree giveaway program. •Install signage which will enhance the City's image. •Continue purchase of Christmas Banners. The annual Amdro insecticide purchase and sale, at cost, is included in this budget ($4,000). However, this item is no net cost to the city. Sales receipts offset the purchase price shown. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE 89-90 90-91 91-92 None. 4.235 CITY OF FRIENDSWOOD 04 ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY FISCAL YEAR DEPARTMENT 1991-1992 COMMUNITY ACTIVITIES PROGRAM/ACTIVITY COMMUNITY APPEARANCE BOARD 90-91 I 90-91 I I 91-92 I Pa_g_e 12 of 12 FUND DEPT PROG 01 63 04 89-90 \AMENDED\ ACTUAL\90-91 \DEPT l<------1991-1992 BUDG ET----->! ITEM I ACTUAL I BUDGET \ AUG \ FORECAST\ REQUEST I CONTIN-\NEW OPER-1 TOTAL I I UATION I ATIONS \ PROPOSED! EXPENDITURES: Personnel O Supplies 4,578 Maintenance 3,655 Services 27 Capital 0 TOTAL 8,260 REVENUE: Amdro Sales 1, 710 TOTAL 1,710 PERSONNEL: 0 3,150 3,580 150 0 6,880 1,800 1,800 Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: Trees given away Andro Sale: one pound bags sold 0 3,922 1,039 70 0 5,031 4,128 4,128 0 5,222 3,580 200 0 9,002 4,028 4,028 Spring Sparkle: number of containers filled Fall Haul-A-Day: number of containers filled Esplanades planted: Trees Shrubs Ground cover Christmas Decoration banners pruchased Wildflower Program: pounds of seed Directional Signs purchased 4.236 0 5,950 3,800 150 0 9,900 4,000 4,000 CITY OF FRIENDSWOOD 0 6,150 3,800 150 0 10,100 4,000 4,000 89-90ACTUAL .00 .oo 1,500 480 10 10 3 26 300 15 18 1 0 0 0 0 0 0 0 0-- 90-91 I 0 6,150 3,800 150 0 10,100 4£000 4,000 91-92 IFORECAST\ PROPOSED! .00 .00 1,650 960 10 10 54 25 0 15 27 2 .oo .00 2,400 960 10 10 54 25 0 15 27 2 ' I ' I I Form 1.1 FISCAL YEAR 1991-1992 1989-1990 ACTUAL I� 38,000 1 ANNUAL BUDGET DEPARTMENT SUMMARY DEPARTMENT: HEALTH SERVICES 1990-1991 AMENDED BUDGET 38,000 1 1990-1991 FORECAST 39,950 CITY OF FRIENDSWOOD 1 Pa.9.e 1 of 5 1991-1992 PROPOSED BUDGET 46,450 ANNUAL BUDGET Form 1.2 DEPARTMENT NARRATIVE SUMMARY Page 2 of 5 DEPARTMENT: HEALTH SERVICES MISSION STATEMENT: To provide health services to the citizens of Friendswood. To provide health education training and services to citizens, Mayor, Councilmembers, board members, volunteers and City staff. DESCRIPTION: Continue The City's agreement with Galveston County to provide health services to the citizens of Friendswood. Continue the City's agreement with Interact Counseling to provide counseling services to all citizens of Friendswood at a reduced cost. Continue the D.A.R.E. program for the young people of Friendswood. Begin a program of drug awareness training for City employees. Begin a program of AIDS awareness for City employees. HIGHLIGHTS OF PROPOSED BUDGET AND OPERATIONAL TRENDS: Provide Drug Awareness Resistance Education (D.A.R.E.) to elementary school age children of Friendswood. Up to three Friendswood police officers participate in this 17 week program at three elementary schools in the Friendswood and Clear Creek Independent School Districts. This program provides in-school classroom experience three times a week with a uniformed police officer to: 1) give young people the skills needed to identify dangerous substances and situations; 2) develop in young people the means they can use to "just say no"; and 3) train young people in life skills needed to make good choices. One program is offered in the fall and two in the spring. Implement a drug abuse policy for City staff, board members and volunteers. Contract with the AIDS Coalition of Coastal Texas, Inc. to provide the AIDS In The Workplace Program for City emplo yees. PERSONNEL CLASSIFICATION AND TRENDS: POSITION TITLE Police Officer 89-90 *1.00 90-91 91-92 *1.00 *1.00 *This position included in the number of patrol officers recorded in the policedepartment on page 4.75 4.238 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.3 PROGRAMLACTIVITY FISCAL SUMMARY Pag_e 3 of 5 FISCAL YEAR DEPARTMENT 1991-1992 HEALTH SERVICES 90-91 I 89-90 \ AMENDED \ ITEM I ACTUAL I BUDGET\ EXPENDITURES: Personnel 0 0 Supplies 0 0 Maintenance 0 0 Services 38,000 38,000 Capital 0 0 TOTAL 38,000 38,000 REVENUE: PERSONNEL: Full Time, Regular Part-time/Seasonal/Fixed Wage WORKLOAD INDICATORS: PROGRAM/ACTIVITY FUND DEPT PROG COMMUNITY SERVICES 01 51 02 - -90-91 I I 91-92 IACTUAL I 90-91 I DEPT \<------1991-1 992 BUDGET----->\ AUG \ FORECAST) REQUEST\ CONTIN-\NEW OPER-\ TOTAL I 23,470 0 0 63 0 3,465 0 0 0 36,269 39,950 40,000 0 0 0 59,802 39,950 43,465 _4.239 CITY OF FRIENDSWOOD I UATION 0 3,450 0 41,000 0 44,450 89-90 ACTUAL .00 .00 I ATIONS ) PROPOSED\ 0 0 0 3,450 0 0 2,000 43,000 0 0 2,000 46,450 90-91 1 91-92 I FORECAST) PROPOSED\ .00 .oo .00 .oo Form 2,5 X NEW OPERATION ANNUAL BUDGET DECISION UNIT Page 4 of 5 CAPITAL FISCAL YEAR DEPARTMENT 1991-1992 HEALTH SERVICES PROGRAM/ACTIVITY COMMUNITY SERVICES FUND DEPT PROG 01 51 02 PURPOSE/OBJECTIVE OF THIS REQUEST: The purpose of this program is to further support a "no tolerance" drug abuse policy for the City of Friendswood. CHANGES/IMPROVE MENTS FROM CURRENT OPERATIONS: The new Texas workers' compensation law requires the adoption of a drug abuse policy by each employer with 15 or more employees. Each employee must receive a copy of the policy on the first day of employment or within 30 days after the policy is adopted. The policy shall include: 1.a statement of the purpose and scope of the policy; 2.a definition of drugs which includes alcohol and prescription drugs,as well as illegal inhalants and drugs; 3.a description of the consequences of violating the policy;4.a description of any available treatment programs offered by the city and how they may be requested;5, a description of the availability and requirements for participation in drug and abuse education and training programs; and 6.a description of any drug testing program that the employer has inplace. This proposed activity is intended to enhance the drug abuse program and provide funds for testing as stated in the policy. ALTERNATIVE WAYS--WHY REJECTED: Testing can only be performed by an outside laboratory as city staff are neither equipped nor trained for this service. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: The Texas Workers' Compensation Commission does not require testing to be included in an employer's drug abuse policy. Eliminating testing would reduce the cost of this program slightly, but would reduce the effectiveness of the policy. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Drug testing services are needed, laboratory at an estimated annual OBJECT CODE 7375 ACCOUNT DESCRIPTION Drug Testing Services These would be cost of ll,_OOO. AMOUNT FOR 1991-1992 $1,000 4.240 supplied by a contracted RECAP I PERSONN EL ... ·�--------1 SUPPLIE S .... ''!'---------!MAINTENAN CE.'"'-----------! SERVICES ..... �$ __ 1-,_o_o_o ____ _I CAPITAL ...•• 'i' --------- I TOTAL ..... -�$ __ 1�,_o_o_o ____ _ CITY OF FRIENDSWOOD . I , I r I j i ' I I : I Form 2.5 X NEW OPERATION ANNUAL BUDGET DECISION UNIT Page 5 of 5 CAPITAL FISCAL YEAR DEPARTMENT 1991-1992 HEALTH SERVICES PROGRAM/ACTIVITY COMMUNITY SERVICES FUND DEPT PROG 01 51 0 2 PURPOSE/OBJECTIVE OF THIS REQUEST: To provide an AIDS In The Workplace Program for City employees. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: The AIDS In The Workplace Program will include: 1.Instruction in prevention of HIV. 2.Counseling for City employees in handling interpersonal relationshipswith AIDS patients including sensitivities training on dealing with HIVinfection. ALTERNATIVE WAYS--WHY REJECTED: None. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Contrac t with the AIDS Coalition of Coastal Texas, Inc. to provide the AIDS In The Workplace Program for City Employees. OBJECT CODE 7660 ACCOUNT DESCRIPTION Special Programs AMOUNT FOR 1991-1992 $1,0 00 1 RECAP I PERSONNEL ... •,:__ _______ _I SUPPLIES •.•.. "'---------­I MAINTEN ANCE .• "--------­I SERVICES ..•.. :,:_$ _-=1 .,_, 0:,..;0::.,:0'------I CAPITAL ...... "--------- I TOTAL •..... :,:_$ _-=1.,_, 0:,..;0::..:0'------ CITY OF FRIENDSWOOD ANNUAL BUDGET Form 1.3R RESERVES AND CONTINGENCY SCHEDULE FISCAL YEAR 1991-1992 RESERVES AND CONTINGENCY ITEM GENERAL FUND Reserve for Park Enhancements Contingency TOTAL EMERGENCY RESERVE FUND Operating Reserve TOTAL GRAND TOTAL 89-90ACTUAL 0 0 0 200,000 200,000 200,000 4.242 90-91AMENDED BUDGET 2,598 0 2,598 200,000 200,000 202,598 CITY OF FRIENDSWOOD Page 1 of 3 90-91FORECAST 2,598 0 2,598 200,000 200,000 202,598 91-92 PROPOSED 0 125,000 125,000 100,000 100,000 225,000 ANNUAL BUDGET Form 1.3T INTERFUND TRANSFERS FISCAL YEAR SCHEDULE 1991-1992 TRANSFERS TO OTHER FUNDS ITEM GENERAL FUND: Swimming Pool Fund Fire/EMS Donation Fund Capital Projects Fund Capital Facility Fund Contingency Fund Reserve Fund TOTAL CONTINGENCY FUND: I General Fund Capital Projects Fund TOTAL 11 PARKS AND RECREATION FUND: I General Fund TOTAL i I FRIENDSWOOD FINE ARTS COUNCIL: General Fund � . I I 89-90ACTUAL 39,818 0 239,839 31,350 98,150 165,540 574,697 95,989 16,000 111,989 1 984 1,984 1,061 1,061 4.243 I I 90-91AMENDED BUDGET 42,684 0 444,045 10,011 0 186,658 683,398 0 0 0 0 0 0 0 CITY OF FRIENDSWOOD I I Page 90-91FORECAST 54,312 0 438,665 10,011 0 151,349 654,337 0 0 0 0 0 0 0 I I 2 of 3 91-92PROPOSED 68,289 50,621 505,139 38,100 0 59 900 722,049 0 0 0 0 0 0 0 ANNUAL BUDGET Form 1.3T INTERFUND TRANSFERS SCHEDULE FISCAL YEAR 1991-1992 TRANSFERS TO OTHER FUNDS ITEM FIRE/EMS DONATION FUND: General Fund TOTAL CAPITAL PROJECTS FUND: Capital Facility Fund TOTAL WATER AND SEWER FUND: General Fund Water and Sewer Construction Fund Surface Water Construction Fund Water and Sewer Revenue Debt Service Fund TOTAL CIP/IMPACT FEE FUND: Water and Sewer Construction Fund Surface Water Construction Fund CSA Construction Fund Water and Sewer Revenue Debt Service Fund TOTAL GRAND TOTAL 89-90ACTUAL 0 0 0 0 348,748 467,696 0 393,750 1,210,194 0 0 186 0 186 1,900,111 4.244 90-91AMENDED BUDGET 35,000 35,000 17,105 17,105 1,125,913 314,519 0 198,400 1,638,832 66,586 8,781 47,908 360,986 484,261 2,858,596 CITY OF FRIENDSWOOD Pa9.e 3 of 3 90-91FORECAST 35,000 35,000 17,105 17,105 1,125,913 314,519 0 198,400 1,638,832 66,586 8,781 47,908 360,986 484,261 2,829,535 91-92PROPOSED 0 0 0 0 997,040 51,510 1,364 264,924 1,313,474 62,353 742 126,247 299,699 489,041 2,524,564 I, I 0 :;! 0 "Tl "Tl :D -1 U1 m• z >-' :ii: 0 0 0 DETAIL CAPITAL IMPROVEMENTS FIVE YEAR PLAN PUBLIC WORKS Street Improvements Pay-As-You-Go Street Improvement Program Street Improvement Repairs Sidewalk-Improvements Traffic Signal Light Improvements Total Street Improvements Drainage Improvements Drainage Master Plan Clover Acres Drainage Improvements Total Drainage Improvements Water Improvements FM 528 12" Water Main: El Dorado 8" Water Line, 7000 Feet Clover Ridge 6" Water Line, 2800 Feet and 8" Water Line, 700 Feet Windsong 8" Water Line, 1100 Feet Spreading Oaks 8" Water Line, 950 Feet and Sedora 6" Water Line, 350 Feet Blackhawk 12" Water Main, 1150 Feet Booster Pumping Station and Ground Storage 18" Transmission Line from MUD55 to Blackhawk Pumping Station Fire Hydrant Improvements, Downtown 91-92Budget Year 227,500 15,000 54,500 297,000 30,000 146,414 92-93Budget Year 300,000 15,000 35,000 350,000 93-94Budget Year 300,000 15,000 315,000 94-95Budget Year 300,000 15,000 315,000 95-96Budget Year 300,000 15,000 315,000 --------------------------------------------- 176,414 421,804 52,118 22,770 10,408 6,670 18,611 4,932 5,846 0 15,000 0 0 0 15,000 15,000 15,000 Total 1,427,500 75,000 54,500 35,000 1,592,000 30,000 146,414 ------- 176,414 421,804 52,118 22,770 10,408 6,670 18,611 4,932 5,846 60,000 )> z z C )> r CD C 0 G) m --t (') -I -< 0 "Tl "Tl '-" :0 N m z CJ en � 0 0 DETAIL CAPITAL IMPROVEMENTS FIVE YEAR PLAN PUBLIC WORKS (continued) ------------ Water Improvements (continued) Fire Hydrants Inventory/Color Coding Provide Water Lines and Fire Hydrants to Red Flag Subdivisions Water System Service Taps Surface Water Second Take Point: Engineering Study Replace Existing 3" Water Lines with 6": Mary's Court, 260 Feet Morningside Court, 300 Feet Boundary Court, 240 Feet Pennystone Court, 400 Feet Edenvale Court, 500 Feet Oak Vista Court, 300 Feet Linkwood, 500 Feet Misty Lane, 500 Feet Glenlea Court, 260 Feet Diamond Lane, 400 Feet Riverside Court, 400 Feet Royal Court, 1000 Feet Merriman Court, 300 Feet Total Water Improvements 91-92Budget Year 92-93Budget Year 93-94 Budget Year 94-95Budget Year 95-96Budget Year Total ------------------------------------------------------- 11,700 11,700 11,700 35,100 100,000 100,000 100,000 300,000 5,000 5,000 5,000 5,000 5,000 25,000 25,000 25,000 2,875 2,875 4,025 4,025 4,025 4,025 5,750 5,750 5,750 5,750 4,025 4,025 3,680 3,680 3,680 3,680 2,875 2,875 4,600 4,600 4,600 4,600 8,798 8,798 4,025 4,025 ------------------------------------------------------ 559,859 215,408 131,700 120,000 20,000 1,046,967 )> z z C )> r OJ C CJ G) m -I () .,, I U1 :D -w DETAIL CAPITAL IMPROVEMENTS FIVE YEAR PLAN PUBLIC WORKS (continued) Sewer Improvements FM 528 10" Force Main from Sun Meadow Lift Station to Tower Estates and 8" Force Main from San Joachim Lift Station to Sun Meadow Lift Station South Friendswood Interceptor Project: Gravity Sewer System Lift Station Force Main Existing System Connections Non-Construction Costs & Contingencies Infiltration & Inflow Analysis Replace Kingsbury 8" Sewer Line, 500 Feet Lift Station Rehabilitation: 507 Old Course 5165 Belmont 506 East Castle Harbour Replace 24" Coward Creek Sewer Line Sewer System Service Taps Replace Arena Park Lift Station with an 8" Gravity Sewer Line Total Sewer Improvements Total Public Works Improvements 91-92Budget Year 160,000 126,500 83,960 30,000 18,000 15,000 5,000 4,140 92-93Budget Year 1,248,843 242,599 416,208 200,000 333,340 83,960 18,000 18,000 15,000 5,000 442,600 2,580,950 1,475,873 3,146,358 93-94Budget Year 83,960 15,000 5,000 103,960 550,660 94-95Budget Year 83,960 15,000 5,000 95-96Budget Year 15,000 5,000 ---------- 103,960 20,000 538,960 355,000 Total 160,000 \l> z 1,248,843 C 242,599 416,208 OJ 200,000 C 459,840 335,840 m 30,000 -I 18,000 18,000 18,000 75,000 25,000 4,140 --------- 3,251,470 6,066,851 () 0 "Tl "Tl I tn :0 -,,. 0 0 0 0 DETAIL CAPITAL IMPROVEMENTS FIVE YEAR PLAN 91-92 92-93 93-94 94-95 95-96Budget Budget Budget Budget Budget Year Year Year Year Year Total ------------------------------------------------------- PUBLIC WORKS (continued) Equipment Street Operations Sand Spreader Tractor Shop Air Compressor Street Sweeper Half Ton Truck Dump Truck Grading/Construction Equipment Total Street Equipment Water and Sewer Equipment Pickup Truck Water Meters and Boxes Air Compressor and Jack Hammer Mini-Excavator Shop Equipment Fences Miscellaneous Equipment Total Water and Sewer Equipment Total Public Works Equipment Total Public Works Improvements and Equipment 4,200 12,000 1,200 12,000 30,000 5,000 ------------------ 17,400 47,000 11,233 13,500 15,000 15,000 8,000 18,000 1,000 1,000 1,900 ------------------ 38,133 46,500 55,533 93,500 1,531,406 3,239,858 50,000 12,000 5,000 67,000 13,500 15,000 28,500 95,500 646,160 12,000 12,000 60,000 5,000 5,000 ------------------ 77,000 17,000 14,000 15,000 15,000 15,000 1,000 1,000 ------------------ 31,000 30,000 108,000 47,000 4,200 12,000 1,200 50,000 48,000 90,000 20,000 --------- 225,400 67,233 75,000 8,000 18,000 1,000 2,000 2,900 --------- 174,133 399,533 646,960 402,000 6,466,384 )> z z C )> r Cl C I 0 =i -< 0 "Tl "Tl (J1 U1 m 0 (/) 0 0 DETAIL CAPITAL IMPROVEMENTS FIVE YEAR PLAN PUBLIC SAFETY ------- Fire Equipment Firefighting Division Fire Apparatus Replacements Fire Personnel Vehicle Replacement Special Equipment -Air Pack Upgrades Fire Services Equipment Replacements Safety Equipment Replacements Radio Equipment Replacements Fire Department Fire Training Building Total Firefighting Division Emergency Medical Services Division Ambulance/EMS Apparatus Replacements EMS Personnel Vehicle Replacement Total EMS Division Administration/Communications Radio System Upgrade Total Fire Equipment Fire Marshal Equipment Radio Equipment Replacement Total Fire Marshal Equipment 91-92 92-93 93-94 94-95 95-96Budget Budget Budget Budget Budget Year Year Year Year Year Total ------------------------------------------------------- Encumbrance 18,000 12,000 16,000 9,500 4,200 ----------- 13,500 10,500 16,000 9,500 8,000 70,000 59,700 127,500 70,000 13,500 13,500 300,000 85,000 11,000 16,000 16,000 16,000 9,500 9,500 9,500 5,000 5,000 5,000 --------- 341,500 115,500 30,500 80,000 43,500 --------------------------------------------- 83,500 13,500 0 80,000 43,500 50,050 ------------------------------ 143,200 141,000 341,500 195,500 1,100 ------------------------------------ 1,100 0 0 0 74,000 0 385,000 31,500 33',500 80,000 47,500 27,200 70,000 --- 674,700 193,500 27,000 --------- 220,500 50,050 895,200 1,100 1,100 )> z z )> r C 0 m -I DETAIL CAPITAL IMPROVEMENTS FIVE YEAR PLAN 91-92 92-93 93-94 94-95 95-96Budget Budget Budget Budget BudgetYear Year Year Year Year Total ---------------------------------------------- PUBLIC SAFETY (continued) ------------- Pol ice Equipment Administration 01 Replace Closed Circuit TV Equipment 2,800 2,800 -I -< Patrol )> 0 Patrol Vehicle Replacements 67,500 98,000 45,000 77,500 80,000 368,000 z .,, Radio Equi pment Re placements 7,500 6,000 6,000 6,000 6,000 31,500 C .,, '-" Radar Equipment 2,500 2,500 3,000 3,000 11,000 )> :xi r "' Special Equipment for Vehicles 1,500 1,500 2,000 2,000 7,000 CD z ------------------------------------------------------C 0 Total Patrol 75,000 108,000 55,000 88,500 91,000 417,500 0 en (i) � m 0 Special Operations 0 Radio Equipment Replacements 3,650 2,000 2,000 2,000 2,000 11,650 Replace Cameras and Equipment 4,990 4,990 --------- - - ------------------------------------------- Total Special Operations 8,640 2,000 2,000 2,000 2,000 16,640 Communication Radio Equipment 25,000 25,000 Emergency Management Audio and Video Equipment 1,500 1,500 Radio Equipment 5,000 5,000 --------- ----- ---------------------------------------- Total Emergency Management 1,500 5,000 0 0 0 6,500 DETAIL CAPITAL IMPROVEMENTS FIVE YEAR PLAN 91-92 92-93 93-94 94-95 95-96Budget Budget Budget Budget Budget Year Year Year Year Year Total ------------------ ------------------------------------- PUBLIC SAFETY (continued) ------------- Animal Control Pickup Truck Replacement 12,000 12,000 (') ------------------------------------------------------ -I Total Police Eq uipment 87,940 115,000 57,000 90,500 105,000 455,440 z .,, z .,, en C � Total Public Safety Equipment 232,240 256,000 398,500 286,000 179,000 1,351,740 )> _, r m CD z C C1 C1 (I) Gl � COMMUNITY SERVICES � ------------------ C1 Park Improvements Stevenson Park Improvements 141,000 141,000 141,000 141,000 141,000 705,000 Renwick Park Improvements: Parking Lot 55,000 55,000 Lighting 17,000 17,000 Playground Equipment 5,000 5,000 Arena Park Improvements: Playground Equipment 4,000 4,000 Leavesley Park Improvements: Picnic Tables 600 600 Playground Equipment 3,500 3,500 3,500 3,500 14,000 1776 Park Improvements 18,331 18,331 --------------------------- Total Park Improvements 217,600 162,831 144,500 149,500 144,500 818,931 DETAIL CAPITAL IMPROVEMENTS FIVE YEAR PLAN 91-92 92-93 93-94 94-95 95-96Budget Budget Budget Budget BudgetYear Year Year Year Year Total ------------------------------------------------------- COMMUNITY SERVICES (continued) ------------------ Stevenso n Park Pool Improvements Re-Coat Swimming Pool 20,000 20,000 0 Picnic Tables 1,000 1,000 -I Pool Furniture 2,000 2,000 2,000 6,000 ------------------------------------------------------)> 0 Total Pool Improvements 21,000 2,000 2,000 2,000 0 27,000 z ""Tl z ""Tl (.}1 C :::0 Park Operatio ns Equipment )> co Mowing Equipment 4,500 1,500 9,000 1,500 4,500 21,000 CD z Tractor Equ ipment 11,000 11,000 C 0 0 (/J Pickup Truck 15,000 15,000 G) � Irrigation Equipment (FM 2351) 3,500 3,500 3,500 10,500 m 0 0 --------------------------------------------- 0 Total Parks Equipment 4,500 1,500 38,500 5,000 8,000 57,500 Total Parks and Recreation Improvements and Equipment 243,100 166,331 185,000 156,500 152,500 903,431 Library Improvements Public Typewriter 600 600 Public Personal Comp uter 4,000 4,000 Public CD ROM Station 5,000 5,000 Shelving 1,300 1,300 Furniture for New Addition 20,000 20,000 ------------------------------------------------------ Total Library Improvements 600 4,000 5,000 1,300 20,000 30,900 Total Community Services 243,700 170,331 190,000 157,800 172,500 934,331 -< 0 "Tl "Tl (J1 :!! "" CJ (/) :1: 0 01 DETAIL CAPITAL IMPROVEMENTS FIVE YEAR PLAN COMMUNITY DEVELOPMENT --------------------- Engineering Pickup Truck Inspection Pickup Truck Total Community Development GENERAL GOVERNMENT ------------ City Secretary Records Storage Equipment Total City Secretary City Manager Vehicle Total City Manager Finance Administration/Accounting Desk and Chair 91-92 92-93 93-94 94-95 95-96 Budget Budget Budget Budget Budget Year Year Year Year Year Total ------------------------------------------------- 11,233 11,233 13,000 13,000 ------------------------------------------------ 11,233 5,000 5,000 0 650 0 13,000 ------------------ 0 0 20,000 0 0 --------------------------- 20,000 0 0 0 24,233 5,000 --------- 0 5,000 20,000 --------- 0 20,000 650 )> z z C )> r CD C CJ G> m -l 0 0 ""Tl ""Tl I en :JJ • ->--moz 0 DETAIL CAPITAL IMPROVEMENTS FIVE YEAR PLAN GENERAL GOVERNMENT Finance (continued) Data Processing (continued) City Hall Computer System Hardware: Communication Hardware, AS/400-S/36 City Manager Portable PC City Secretary Display Station Replace Finance PC and give Public Works Existing PC Replace PC Printer Hand-Held Meter Reader Device Fire Marshal PC Software: Vehicle/Equipment Maintenance FireProgram Inspection Installation and Training: Agenda Indexing Project Accounting Cash Management-Investments Cash Management-Cash Flow Analysis Water and Sewer System Management Inventory Control Centralized Cash Receipts Parks and Recreation Facility Management Special Permits Records Management Computer System 91-92 92-93 93-94 94-95 95-96Budget Budget Budget Budget Budget Year Year Year Year Year Total ------------------------------------ ------------------- 1,500 3,500 1,400 2,500 900 7,060 2,677 1,040 1,040 3,000 3,000 5,000 5,000 3,500 5,000 5,000 5,000 5,000 25,000 50,000 1,500 3,500 1,400 2,500 900 3,000 3,000 7,060 2,677 1,040 1,040 5,000 5,000 3,500 5,000 5,000 5,000 5,000 75,000 )> z z OJ G) C) 0 ,, I en:D . -...,m..., 0 DETAIL CAPITAL IMPROVEMENTS FIVE YEAR PLAN 91-92 92-93 93-94 94-95 95-96Budget Budget Budget Budget Budget Year Year Year Year Year Total ------------------------------------------------- GENERAL GOVERNMENT Finance (continued) (continued) Data Processing (continued) Municipal Court Computer System Modem for SETCIC Membership Police Computer System Display Stations Communication Software, S/36-AS/400 Move S/36 from City Hall Annex to Police Station Mobile Data Terminal Mobile Data Terminal Radio Fire Department Application Library Computer System Software License for three Terminals Sixteen Port Card Public Access Terminals Staff Terminals Port V-Mark License Elite Software License for Additional Terminals Modem Rack 12K-R Modems for Dial-In Ports 12K Modems (At School Sites) Installation and Training 2,200 2,800 3,850 1,500 3,081 3,000 500 1,690 3,135 1,584 4,180 3,960 6,000 2,508 2,090 1,980 1,210 3,960 3,960 400 6,000 2,200 2,800 3,850 1,500 6,000 21,000 500 30,000 30,000 3,081 1,690 5,643 1,584 6,270 5,940 1,210 3,960 3,960 400 ' I� r C m -I 0 0 .,, I enJJ ->-' m N z 0 0 DETAIL CAPITAL IMPROVEMENTS FIVE YEAR PLAN GENERAL GOVERNMENT Finance (continued) (continued) Data Processing (continued) Engineering Computer System CAD Workstation PC, PC Network, and Intergraph Software Municipal Mapping (GIS) Total Data Processing Total Finance Equipment Total General Government FACILITY IMPROVEMENTS Police Improvements: Building Renovation Air Conditioner Total Police Building 91-92 Budget Year 92-93 Budget Year 93-94Budget Year 94-95 Budget Year 95-96Budget Year Total ------------------------------------------------- 14,000 25,000 30,000------------------------------------ 49,048 49,698 54,698 6,000 5,000 42,549 42,549 62,549 87,108 86,000 87,108 86,000 87,108 86,000 15,000 51,000 51,000 51,000 14,000 70,000 --------- 315,705 316,355 341,355 6,000 5,000 ------------------------------------------------------ 11,000 0 0 0 0 11,000 )> z z )> 18 0 --1 -< 0 "Tl "Tl (.J1 m w z 0 (/) 0 0 0 DETAIL CAPITAL IMPROVEMENTS FIVE YEAR PLAN FACILITY IMPROVEMENTS (continued) --------------------- Fire Station Improvements: Station ill: Carpet Replacement Air Conditioner Replacement Paint Fire Station Electrical Repairs Upstairs Dorm Rooms Station ifr2: Emergency Generator Electric Garage Openers Electrical Repairs Station i/3: Carpet Replacement Electric Garage Openers Electrical Repairs New Station i/4: Total Fire station Buildings City Hall Annex Improvements: Utility Billing Drive-Thru Drop Box Insulation Total City Hall Annex Building Library Improvements: Library Addition Parking Lot Total Library Building 91-92 92-93 93-94 94-95 95-96Budget Budget Budget Budget Budget Year Year Year Year Year --------------------------------------- 6,000 5,000 5,000 3,400 25,000 10,000 3,250 3,300 3,500 3,250 3,300 1,500,000 --------------------------------------------- 6,000 40,000 25,000 0 1,500,000 4,000 4,600 --------------------------------------------- 8,600 0 0 97,440 182,280 3,000 ---------------------------- 0 100,440 182,280 0 0 84,000 306,740 2,000 13,500 --- 86,000 320,240 Total 6,000 5,000 5,000 )> 3,400 z z 25,000 C r 10,000 3,250 C 0 3,300 m --1 3,500 3,250 3,300 1,500,000 --------- 1,571,000 4,000 4,600 --------- 8,600 670,460 18,500 --------- 688,960 0 0 "Tl "Tl I en :Il • -,... m ,. 0 0 DETAIL CAPITAL IMPROVEMENTS FIVE YEAR PLAN FACILITY IMPROVEMENTS (continued) City Hall Improvements: Carpeting and Ceiling Tiles Public Works Improvements: Roof Maintenance Building Renovation Building Expansion Total Public Works Building Total Facility Improvements Sub-Total Five Year Plan 91-92Budget Year 92-93Budget Year 93-94Budget Year 94-95Budget Year 95-96Budget Year Total ------------------------------------------------------- 5,000 4,000 3,500 50,000 7,500 50,000 38,100 190,440 --------------------------- 0 0 0 207,280 86,000 1,820,240 5,000 4,000 3,500 50,000 57,500 2,342,060 2,111,377 3,919,178 1,542,048 1,262,760 2,624,740 11,460,103 ► z z C ► I� () -I -< 0 '"Tl '"Tl (ft :::0 -I-' m tn z CJ en ::E 0 0 CJ DETAIL CAPITAL IMPROVEMENTS FIVE YEAR PLAN Encumbered 1990-1991 Projects Fire Truck Software Modifications -Inspection Software License -Mobile Data Terminals Software Modifications -Crimes Irrigation Equipment Total General Fund Relocate Water Line -FM 2351 Shadwell Water Line Whittier Oak Lift Station Relocate Sewer Line -FM 2351 8" Sewer Line-Dawn to W. Heritage Annalea Lift Station Improvements Total Water and Sewer Construction Fund 1988 Street Improvement Program Relocate Utility Pipelines -FM 2351 Drainage Master Plan Sun Meadow Diversionary Outfall Dickinson Bayou Watershed-Phase I Total Capital Projects Fund Total Projected Encumbrances Total Five Year Plan 91-92Budget Year 92-93Budget Year 93-94Budget Year 94-95Budget Year 95-96Budget Year Total ------------------------------------------------------- 215,238 215,238 2,200 2,200 4,870 4,870 1,500 1,500 3,500 3,500 ------------------ 227,308 227,308 327,711 327,711 7,800 7,800 7,000 7,000 6,950 6,950 4,090 4,090 3,000 3,000 --------- 356,551 356,551 35,511 35,511 53,000 53,000 30,000 30,000 57,840 57,840 1,610 1,610 ------------------ 177,961 177,961 761,820 761,820 2,873,197 3,919,178 1,542,048 1,262,760 2,624,740 12,221,923 l> z z C l> r CD C CJ G) m -I ANNUAL BUDGET Form l.3C CAPITAL IMPROVEMENTS PROGRAM SUMMARY TITLE: FISCAL YEAR 1991-1992 CAPITAL IMPROVEMENTS SUMMARY BY FUND ITEM 89-90ACTUAL General Government Construction Funds Capital Projects 13,940 57,646 71,586 Capital Facility Sub-Total Enterprise Construction Funds Water and Sewer 82,034 Surface Water 699,240 Central Service Area 186 Sub-Total 781,460 Total 853,046 5.16 90-91AMENDED BUDGET 1,010,992 48,395 1,059,387 1,104,779 333,156 47,908 1,485,843 2,545,230 CITY OF FRIENDSWOOD Pa51e 1 of 1 90-91FORECAST 864,573 48,893 913,466 775,910 62,779 35,402 874,091 1;787,557 91-92PROPOSED 669,414 38,100 707,514 616,521 247,738 126,500 990,759 1,698,273 Form 1. 3F FISCAL YEAR 1991-1992 PROJECT Street Improvements Drainage Improvements Park Improvements Total ANNUAL BUDGET CAPITAL IMPROVEMENTS fl]ND SUMMARY FUND CAPITAL PROJECTS FUND 89-90ACTUAL 10,540 3,400 0 13,940 5.17 90-91 AMENDED BUDGET 685,732 265,199 60,061 1,010,992 CITY OF FRIENDSWOOD Pa_g_e 1 of 8 90-91 FORECAST 685,732 118,780 60,061 864,573 91-92 PROPOSED 297,000 176,414 196,000 669,414 ANNUAL BUDGET Form 2.3F CAPITAL IMPROVEMENTS PROGRAM SUMMARY Page 2 of 8 FISCAL YEAR FUND 1991-1992 CAPITAL PROJECTS FUND PROJECT DESCRIPTION Street Improvement Program Leisure Lane South Clear Creek Drive Royal Court -867 Feet Fairdale -2,192 Feet Forest View -1,638 Feet Linkwood -515 Feet Diamond Lane -244 Feet Spreading Oaks Undesignated Streets Total Street Repairs Clearview Quaker Castlewood Undesignated Streets Total Sidewalks Whispering Pines from Blackhawk to FM 518 to Stevenson Park )NO) 24 27 42 43 44 45 46 51 01 47 48 49 01 01 FM 2351 Pipeline Relocations Exxon, U.S.A. 50 Exxon Pipeline Company 50 Total Total Street Improvements 89-90 ACTUAL 0 0 1,946 4,919 3,675 0 0 0 0-- 10 L540 0 0 0 0 0 0 0 0 0 10,540 5.18 PROGRAM/ACTIVITY STREET IMPROVEMENTS 90-91AMENDED BUDGET 90-91 FORECAST 20,101 15,410 216 547 408 0 0 0 582,895 619,577 1,560 5,280 6,315 0 13,155 0 33,000 20,000 53,000 685,732 20,101 15,410 3,500 5,116 4,427 291 3,796 0 564,611 617,252 1,560 5,280 6,315 0 13,155 0 33,000 20,000 53,000 685,732 CITY OF FRIENDSWOOD FUND DEPT 50 32 91-92PROPOSED 0 0 0 0 0 0 0 0 227,500 227,500 0 0 0 15,000 15,000 54,500 0 0 0 297,000 I ' ANNUAL BUDGET Form 2.5F DECISION UNIT Page 3 of 8 NEW OPERATION --CAPITAL FISCAL YEAR FUND PROGRAM/ACTIVITY FUND DEPT FROG 1991-1992 CAPITAL PROJECTS FUND PUBLIC WORKS 50 32 01 STREET IMPROVEMENTS PURPOSE/OBJECTIVE OF THIS REQUEST: Continue the pay-as-you-go street improvement program started in fiscal year 1984-85 by overlaying streets with hot mix asphalt. Continue the program begun in fiscal year 1990-91 to repair failures. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Overlay eight miles of streets with Hot Mix Asphalt. Repair(�) of failures. ALTERNATIVE WAYS--WHY REJECTED: None. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Streets will further deteriorate. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? City crews will repair failures. Contract out the Hot Mix Asphalt overlay. OBJECT CODE 8710 8711 8710 ACCOUNT DESCRIPTION Street Improvements Street Improvements-Repairs Reduced to AMOUNT FOR 1991-1992 300,000 15,000 227,500 5.19 RECAP I PERSONNEL ... •:,:_ _______ _ I SUPPLIES ....• :,:_ _______ _ \MAINTENANCE .• ________ _I SERVICES ...•• "'----------\CAPITAL .•••.. �$----"2'-"4�2.,_, 5�0�0:.._ ___ _ I TOTAL ...... �$.......!2'-"4�2.,_, 5�0�0:.._ ___ _ CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.5 DECISION UNIT Page 4 of 8 X NEW OPERATION --_X_ CAPITAL FISCAL YEAR FUND PROGRAM/ACTIVITY PUBLIC WORKS FUND DEPT PROG 1991-1992 CAPITAL PROJECTS FUND 50 32 STREET IMPROVEMENTS PURPOSE/OBJECTIVE OF THIS REQUEST: Concrete Sidewalk CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Construct a six foot wide concrete sidewalk on Whispering Pines and FM 518 fromBlackhawk to Stevenson Park Reduced to three feet wide. ALTERNATIVE WAYS--WHY REJECTED: Continue without a sidewalk. This was rejected because of safety to pedestrians. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Pedestrians will continue to walk in the street ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Contract project : 1. 222 cubic yards of excavation 2.36,000 square feet of concrete OBJECT 2.00 CY $ 444 2.00 SF 72,000 CODE ACCOUNT DESCRIPTION AMOUNT FOR 1991-1992 l RECAP 01 8 7 40 Sidewalk Improvements 8740 Increased to 72,444 72,500 I PERSONNEL ... ·"--------­I SUPPLIES ••.•• �-------­I MAINTE NANCE.·�-------­I SERVICES ..... "--------­I CAPITAL •••..• �$ �7�2�,�50�0�---- 5.20 I TOTAL ..•..• �$_7_2�,_s_o_o ____ _ CITY OF FRIENDSWOOD i ' ANNUAL BUDGET Form 2.3F CAPITAL IMPROVEMENTS PROGRAM SUMMARY Pa£1.e 5 of 8 FISCAL YEAR FUND 1991-1992 CAPITAL PROJECTS FUND PROJECT I DESCRIPTION I NO I Drainage Master Plan 02 Clover Acres Drainage 11 Low Water Bridge Crossing-Chigger Creek at Windwood 12 Sun Meadow Diversionary outfall 13 Dickinson Bayou Watershed Drainage Plan 33 Total 89-90ACTUAL 0 3,400 0 0 0 3,400 5.21 PROGRAM/ACTIVITY DRAINAGE IMPROVEMENTS 90-91AMENDED BUDGET 30,000 146,414 27,175 60,000 1,610 265,199 90-91FORECAST 30,000 0 27,175 60,000 ......l,_ 6 0 5 118,780 CITY OF FRIENDSWOOD FUND DEPT 50 33 91-92PROPOSED 30,000 146,414 0 0 0 176,414 ANNUAL BUDGET Form 2.3F CAPITAL IMPRQVEMENTS PROGRAM SUMMARY Pa51e 6 of 8 FISCAL YEAR FUND 1991-1992 CAPITAL PROJECTS FUND PROJECT DESCRIPTION Stevenson Park Master Plan Land Park Improvements Sub-Total Renwick Park Improvements Parking Lot Sub-Total Total Park Improvements INOI 10 10 13 89-90 ACTUAL 0 0 0 0 0 0 5.22 PROGRAM/ACTIVITY PARK IMPROVEMENTS 90-91 AMENDED BUDGET 60,061 0 60,061 0 0 60,061 90-91FORECAST 60,061 0 60,061 0 0 60,061 CITY OF FRIENDSWOOD FUND DEPT 50 62 91-92 PROPOSED 0 141,000 141,000 55,000 55,000 196,000 ANNUAL BUDGET Form 2.5F DECISION UNIT Page 7 of 8 X NEW OPERATION --_X_ CAPITAL FISCAL YEAR FUND PROGRAM/ACTIVITY PARKS AND RECREATION PARK IMPROVEMENTS STEVENSON PARK FUND DEPT PROG 1991-1992 CAPITAL PROJECTS FUND 50 62 PURPOSE/OBJECTIVE OF THIS REQUEST: Implement the first phase of the Stevenson Park Master Plan as approved by City Council at the June 17, 1991 City Council Meeting. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Complete one-half mile paved jogging trail around Stevenson Park. Complete paved parking along Shadwell Road. Install handicapped accessible playground equipment. Contract all aspects of proposed work. Galveston County Beach and Parks Board will provide all construction documents and provide one field professional as a construction consultant. ALT ERNATIVE WAYS--WHY REJECTED: 1)Complete entire project in one phase; To costly a project to complete in aone year time period.2)Complete Master Plan in 5 phases approach instead of 3 phase 10 approach; Would extend project in total time and inhibit future park needs asdirected by the community. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: l}Would send the wrong message to the Parks and Recreation Board.2)Continue to provide inadequate parking facilities to users of Stevenson Park. 3)Continue to provide inadequate playground facilities at Stevenson Park. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? All materials and equipment would be provided by contractor as approved by the City and specified in bid document. OBJECT AMOUNT FOR I CODE ACCOUNT DESCRIPTION 1991-1992 I RECAP 8170 Parking Lot (Shadwell) 125,000 I PERSONNEL .••. 8874 Playground 25,000 I SUPPLIES •..•• 8741 Jogging Trail 85,000 I MAINTENANCE .. 235,000 I SERVICES ..•.. I CAPITAL ...... ll!!._, 000 Changed to a five year program as follows: TOTAL ...... ll!!._,000 8150 Park Improvements 141,000 Specific projects to be decided at a later date. I 5.23 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.SF DECISION UNIT Page 8 of 8 X NEW OPERATION X CAPITAL -- FISCAL YEAR FUND PROGRAM/ACTIVITY PARKS AND RECREATION PARK OPERATIONS RENWICK PARK FUND DEPT PROG 1991-1992 CAPITAL PROJECTS FUND 50 62 PURPOSE/OBJECTIVE OF THIS REQUEST: To provide adequate parking facilities for Renwick Park Sports Complex. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Stabilize existing limestone base and surface area by grading service, compaction of new material and addition of emulsion top layer. ALTERNATIVE WAYS--WHY REJECTED: Pave existing surface area. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Complaints from area homeowners of blowing dust and debris. Complaints from park users of unsafe facilities. Possible cost for personal injury or vehicle damage. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? City crews will perform all maintenance. OBJECT CODE ACCOUNT DESCRIPTION AMOUNT FOR 1991-1992 RECAP 13 \PERSONNEL .... '!'-, _______ _ \SUPPLIES •... ·---------8170 Parking Lot City Council increased to 6,500 55,000 5.24 \MAINTENANCE.•,:_ _______ _ \SERVICES ..... '!'---=,-------\CAPITAL ...... $ 55,000 \TOTAL...... $ 55,000 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.3F CAPITAL IM PROVEMENTS PROGRAM SUMMARY FISCAL YEAR FUND 1991-1992 CAPITAL FACILITY FUND PROJECT \ DESCRIPTION \NO\ Building Improvements Police 21 Fire Station Number One 31 City Hall Annex 40 Library 61 City Hall 71 Public Works 72 Total PROGRAM/ACTIVITY BUILDING IMPROVEMENTS 89-90ACTUAL 38,833 0 5,693 0 13,120 0 57,646 5.25 90-91AMENDED BUDGET 20,139 0 0 5,412 22,844 0 48,395 CITY OF FRIENDSWOOD Pa.9.e 1 of 11 90-91 FORECAST 24,946 0 0 5,312 18,635 0 48,893 FUND DEPT 51 77 91-92PROPOSED 11,000 6,000 8,600 0 5,000 7,500 38,100 ANNUAL BUDGET Form 2.3F CAPITAL IMPROVEMENTS PROGRAM SUMMARY FISCAL YEAR FUND 1991-1992 CAPITAL FACILITY FUND PROJECT Holding Facility Building Renovation Air Conditioning Improvements Total PROGRAM/ACTIVITY BUILDING IMPROVEMENTS POLICE 89-90ACTUAL 38,833 0 0 38,833 5.26 90-91 AMENDED BUDGET 20,139 0 0 20,139 CITY OF FRIENDSWOOD Pa.9.e 2 of 11 FUND DEPT PROG 90-91FORECAST 24,946 0 0 24,946 51 77 21 91-92PROPOSED 0 6,000 5,000 11,000 ANNUAL BUDGET Form 2.5F DECISION UNIT Page 3 of 11 NEW OPERATION X CAPITAL -- FISCAL YEAR FUND PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 CAPITAL FACILITY FUND BUILDING IMPROVEME NT S 51 77 POLICE PURPOSE /OBJECTIVE OF THI S REQUEST: This project is to expense the following in phases in order to effectively locate equipment and personnel within the police department. The relocation of the System 36-D computer will be the first item that must be accomplished. The other phases are in order as not to interrupt the operations any more than necessary. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: To provide working space for the computer system management upon arrival of the additional System/36 computer from the City Finance department. Also to relocate staff offices and equipment rooms to provide reasonable access by citizens and visitors to the police department. Also to locate personnel within their area of responsibility. ALTERNATIVE WAYS--WHY REJECTED: Continue to operate in the present manner and attempt to cram an additional computer into existing space. Also to make access to staff personnel by visitors available without having to pass areas such as the dark room and officer preparation areas as well as to locate the Administrative Staff closer to the front of the Police department. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: To have major equipment located in an environment not conducive to longevity of the equipment and to continue to have staff located away from the area of responsibility such as the Sergeants located at one end of the building and the holding cells at the other end. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Remodeling construction of the following: a.Computer room/kitchen/phone roomb.Sergeants office/old booking room/old darkroomc.Old sergeants office/records/squad room/support services officesd.New darkroom/lab/staff offices relocation OBJECT CODE ACCOUNT DESCRIPTION AMOUNT FOR 1991-1992 1 RECAP 21 I PERSONNEL ... ''!'---------I SUPPLIES ..••• ,,_ _______ _8140 8140 Building Renovation Reduced to 25,000 6,000 5.27 I MAINTENANCE.''!'--------­I SERVICES .... '"---------1 CAPITAL •..••. :,:,$__,6�,-"o-"'oo"------ I TOTAL ...... $"---=6c..r""OO"-'O:;.._ ____ _ CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.3F FISCAL YEAR FUND CAPITAL IMPROVEMENTS PROGRAM SUMMARY --PROGRAM/ACTIVITY 1991-1992 CAPITAL FACILITY FUND PROJECT Building Renovation Carpeting BUILDING IMPROVEMENTS FIRE STATION NUMBER ONE 89-90ACTUAL 90-91AMENDED BUDGET 0 90-91FORECAST Pa.9.e 4 of 11 FUND DEPT PROG 0 51 77 33 91-92PROPOSED Total 0 0 __ o __ o 6,000 6,000 5.28 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.3F CAPITAL IMPROVEMENTS PROGRAM SUMMARY FISCAL YEAR FUND 1991-1992 CAPITAL FACILITY FUND PROJECT Building Fire Alarm System Building Renovation Insulation Driveway Utility Billing Drive-Thru Drop Box Total PROGRAM/ACTIVITY BUILDING IMPROVEMENTS CITY HALL ANNEX 89-90ACTUAL 5,693 0 0 5,693 5.29 90-91AMENDED BUDGET 0 0 0 __ o CITY OF FRIENDSWOOD 90-91FORECAST Page 5 of 11 FUND DEPT PROG 0 0 0 0 51 77 40 91-92PROPOSED 0 4,600 4,000 8,600 ANNUAL BUDGET Form 2.SF DECISION UNIT Page 6 of NEW OPERATION _x_ CAPITAL FISCAL YEAR FUND PROGRAM/ACTIVITY FUND DEPT 1991-1992 CAPITAL FACILITY FUND BUILDING IMPROVEMENTS 51 77 CITY HALL ANNEX PURPOSE/OBJECTIVE OF THIS REQUEST: Install drive through lane adjacent to City Hall Annex to provide convenient drop site for all utility billing needs. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Current set-up allows walk-in or mail in service only. New system would provide all residents a more convenient drop off service. ALTERNATIVE WAYS--WHY REJECTED: Current operation; does not provide most convenient way of service to residents. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: 1)Citizens complaints. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? l}Contract all work to be performed.2)City will purchase one steel self contained drop box. OBJECT CODE ACCOUNT DESCRIPTION AMOUNT FOR 1991-1992 l RECAP 11 PROG 40 8172 Driveway 3,500 4,000 I PERSONNEL •.. ·-;--------­\ SUPPLIES .•.•• �-------- 8172 Increased to 5.30 !MAINTE NANCE.•-;----------1 SERVICES .... ·"---------­I CAPITAL ..•.•• $ 4,000 I ��------- 1 TOTAL ...... "'$---'4"'"1""00""0"------ CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.3F CAPITAL IMPROVEMENTS PROGRAM SUMMARY FISCAL YEAR FUND 1991-1992 CAPITAL FACILITY FUND PROJECT Site Improvements Parking Lot Total PROGRAM/ACTIVITY BUILDING IMPROVEMENTS LIBRARY 89-90 ACTUAL 0 __ o 5.31 90-91 AMENDED BUDGET 5,412 5,412 CITY OF FRIENDSWOOD Pa.9.e 7 of 11 90-91FORECAST 5,312 5,312 FUND DEPT PROG 51 77 61 91-92PROPOSED -- -- ANNUAL BUDGET Form 2.3F CAPITAL IMPROVEMENTS PROGRAM SUMMARY FISCAL YEAR FUND 1991-1992 CAPITAL FACILITY FUND PROJECT Building Renovation Remodel Offices Carpeting Total PROGRAM/ACTIVITY BUILDING IMPROVEMENTS CITY HALL 89-90ACTUAL 13,120 0 13,120 5.32 90-91 AMENDED BUDGET 22,844 0 22,844 CITY OF FRIENDSWOOD Page 8 of 11 FUND DEPT PROG 90-91 FORECAST 18,635 0 18,635 51 77 71 91-92 PROPOSED 0 5,000 5,000 ANNUAL BUDGET Form 2.3F CAPITAL IMPROVEMENTS PROGRAM SUMMARY FISCAL YEAR FUND 1991-1992 CAPITAL FACILITY FUND PROJECT Building Renovation Remodel Offices Roof Renovation Total PROGRAM/ACTIVITY BUILDING IMPROVEMENTS PUBLIC WORKS 89-90ACTUAL 0 0 __ o 5.33 90-91AMENDED BUDGET CITY OF FRIENDSWOOD 0 0 0 90-91FORECAST Pa.9.e 9 of 11 0 0 FUND DEPT PROG 51 77 72 91-92PROPOSED 3,500 4,000 --7,500 Form 2.5F X NEW OPERATION -- ANNUAL BUDGET DECISION UNIT Page 10 of 11 _X_ CAPITAL FISCAL YEAR FUND 1991-1992 . CAPITAL FACILITY FUND PROGRAM/ACTIVITY PUBLIC WORKS FUND DEPT PROG 51 77 72 PURPOSE/OBJECTIVE OF THIS REQUEST: Renovate existing storage space in engineering office to provide for additional storage space. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Provide storage facility for engineering maps, files and supplies. ALTERNATIVE WAYS--WHY REJECTED: Leave storage area in existing form; inability to adequately store files, maps and supplies for Engineering Department. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: 1)Inability to access maps, files and supplies as needed. 2)Lack of adequate storage facilities for Engineering Department. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? All work will be performed by City personnel; paint, lumber and hardware need to accomplish project. OBJECT CODE 8140 ACCOUNT DESCRIPTION Public Works Renovation AMOUNT FOR 1991-1992 3 ,500 5.3 4 1 RECAP \ PERSONNEL .... "--------­\SUPPLIES •.... "--------­\MAINTENANCE •. '!---------­\ SERVICES •.... "--------­\CAPITAL .•.••• :i:.$.......::3:..tr.;;;5"'-00=------- \ TOTAL ••.... '"-$ .......::3:.tr..:c5.::.0 0=------- CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.SF DECISI ON UNIT Page 11 of 11 _X_ NEW OPERATION _X_ CAPITAL FISCAL YEAR FUND 1991-1992 CAPITAL FACILITY FUND PROGRAM/ACTIVITY PUBLIC WORKS FUND DEPT PROG 51 77 72 PURPOSE/OBJECTIVE OF THIS REQUEST: Provide adequate roofing for the Public Works Building. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Patch worn area and replace wood shakes where needed. Replace worn flashing. ALTERNATIVE WAYS--WHY REJECTED: Replace entire roof; project would be cost prohibited. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Possible weather damage to inside structure and materials. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Contract all work to be performed. OBJECT CODE ACCOUNT DESCRIPTION 8141 Roofing AMOUNT FOR 1991-1992 4,000 5.35 l RECAP I PERSONNEL .... "---------\ SUPPLIES .... '!/'---------\MAINTE NANCE. '"--------­\SERVICE S ..... '!'-$__:4,.,,c::0,;:.00"------\ CAPITAL .•.... .,_ _______ _ \ TOTAL ...... :r..$ .....:,4,.,_,,;:.00,:_:0::__ ____ _ CITY OF FRIENDSWOOD Form 1.3F FISCAL YEAR 1991-1992 PROJECT Water Improvements Sewer Improvements Total ANNUAL BUDGET CAPITAL IMPROVEMENTS FUND SUMMARY FUND WATER AND SEWER CONSTRUCTION FUND 89-90 ACTUAL 52,446 29,588 82,034 5.36 90-91 AMENDED BUDGET 624,885 479,894 1 r 104,779 CITY OF FRIENDSWOOD Page 1 of 18 90-91FORECAST 457,391 318,519 775 r 910 91-92PROPOSED 300,421 316,100 616,521 ANNUAL BUDGET Form 2.3F CAPITAL IMPROVEMENTS PROGRAM SUMMARY Pase 2 of 18 FISCAL YEAR FUND PROGRAM/ACTIVITY FUND DEPT 1991-1992 WATER AND SEWER CONSTRUCTION FUND WATER IMPROVEMENTS 41 41 I I 90-91PROJECT I 89-90 I AMENDED I 90-91 I 91-92DESCRIPTION INOI ACTUAL I BUDGET I -FORECAST I PROPOSED New Water Lines Wilderness Trails 06 0 34,293 34,293 0 FM 528: Fire Station #2 to Tower Estates 30 14,026 45,606 0 45,606 Sunset to Fire Station #2 46 0 134,237 14,508 232,737 Cowarts Creek across Castlewood 32 12,824 0 0 0 Windsong 33 0 0 0 10,408 Shadwell 50 0 7,800 7,800 0 Spreading Oaks/Sedora 55 0 0 0 ___§_,_ 6 7 0 Total 26,850 221,936 56,601 295,421 Relocate/Upgrade Existing Water Lines FM 2351: 1i Harris County 37 0 50,800 50,800 0 Galveston County 39 0 244,828 244,828 0 Clear Creek 42 2,000 40,083 40,083 0 Leisure Lane 38 0 15,000 15,000 0 Murphy Lane 43 15,656 0 0 0 Falling Leaf 51 0 7,200 6,074 0 Fairdale 52 0 19,900 17,129 0 Forrest View 53 0 9,900 �638 0 Total 17,656 387,711 383,552 0 Fire Hydrant Improvements 35 7,940 10,288 ...lQ.,288 0 Water Well Improvements Well #2: Control Panel Box 54 0 4,950 4,950 0 Total 0 4,950 __i,_950 0 Water System Service Taps 61 0 0 2,000 -2..t.OOO Total Water Improvements 52,446 624,885 457,391 300,421 5.37 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.5F DECISION UNIT _X_ NEW OPERATION X CAPITAL Page 3 of 18 FISCAL YEAR FUND PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 WATER AND SEWER CONSTRUCTION FUND PUBLIC WORKS 41 41 33WATER IMPROVEMENTS PURPOSE/OBJECTIVE OF THIS REQUEST: Tie in existing dead end water mains on Windsong. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Eliminates dead ends, loop water system, reduction in flushing, increase in water quality. ALTERNATIVE WAYS--WHY REJECTED: Contract work out. Rejected -the cost would be prohibitive. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Customer complaints, time and water loss for flushing, low water pressure problems. ADDITIONAL EQUIPMENT OR PERSONNEL RE QUIRED? 8 11 C-900 PVC Pipe 8 11 X 6" MJ Tee 6" MJ Valves 4.5 ' Bury Fire Hydrants Miscellaneous Materials Boring OBJECT CODE ACCOUNT DESCRIPTION 8985 Materials 8987 Contract Services 1,100 Ft 2 Each 2 Each 2 Each AMOUNT FOR 1991-1992 7,8 5 5 1,000 5.38 @ @ @ @ $5 Ft $90 Each $175 Each $550 Each $5,500 180 350 1,100 72 5 1,000 RECAP I PERSONNEL •.. ·-c--$ _______ _ J SUPPLIES .••.• ,._ _______ _ I MAINTENANCE .• �--------1 SERVICES ..... -t----.....,...,-----1 CAPITAL ........ $_----"8.,_, 8""'5""'5'------ J TOTAL ...... �$-�8�,8�5�5 ____ _ CITY OF FRIENDSWOOD i ! - cl311//'\ ,8 - - -'--¢I -····-·---·-- 81 JO t, ef>Ed 61:"S clJl\//'\ ,8 Ul 0 -----------iO-l 0 � :JNDSGNI/'\ ·o"'□"D Vi r7 cJ s·,: uuo.,r I i I , I : ' : ' I , ' \ I I I , I ov·s i \ ! • '. 82£ N.:I ' I 0 � 'I 0 �31\1/'\ ,,Zl C/J ·-------y-· ........ (ti ' R. .::: I. ' t::l I� V, � D I. z I� i G'1 � c"f,. ;(ti � � I 1 '· � � I • �- � CJ', ?0 0 I .;; � ;;:;:t; >-e fTl Al X D 0 H ·oCl C: H fTl G'1 t:::J (ti � I OJ I ' (ti I � I� J> t.l) I� si: ;i:o s afit1d S'C: Ul:W.!l • I ' . I ' 1, I , I I : I . ' ; I i I i '. I I I •, I I I : i I , i I ' \ ' �---'" -·----·----·· 0 � 0 S,>1\/D '.lNJa\/3eldS iJJ ro R. � � � � �- � lo-..; � 'i 0 � CTI/\ \/U ro � 81 JO L el'>Bd - \() Ul C) ' ·--- w Ul C) ' - t t ---,· , - , < ( -•-""'"� --------· -u fTl ;;o 0 H V) -0 V) fTl 0 -i t;J V) 0 fTl Cl ;;o I I I 5•� UI.XO.!l f I I ANNUAL BUDGET Form 2.5F DECISION UNIT Page 8-of 18 NEW OPERATION x CAPITAL FISCAL YEAR FUND PROGRAM/ACTIVITY FUND DEPT FROG 1991-1992 WATER AND SEWER CONSTRUCTION FUND PUBLIC WORKS 41 WATER IMPROVEMENTS PURPOSE/OBJECTIVE OF THIS REQUEST: Distribution line extensions. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Provide water service to citizens as requested. 41 Extend first 100 ft. of water mains and/or cross state highway as requested (city ordinance). ALTERNATIVE WAYS--WHY REJECTED: No alternatives. Rejected because we are obligated to furnish the first 100 ft. of lines (city ordinance). IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Not able to provide services to citizens, if requested. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Materials. OBJECT CODE ACCOUNT DESCRIPTION AMOUNT FOR 1991-1992 l RECAP 61 I PERSONNEL ... •:,:_ ; _______ _ 8985 Materials 5,000 5.43 I SUPPLIES .... ·---------\ MAINTENANCE .. :,:_ _______ _ I SERVICES .... •:,:_ _______ _ I CAPITAL ..... •i--------- I TOTAL ...... $ 5,000 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.3F CAPITAL IMPROVEMENTS PROGRAM SUMMARY Pa_g_e 9 of 18 FISCAL YEAR FUND 1991-1992 WATER AND SEWER CONSTRUCTION FUND PROJECT I DESCRIPTION )NO) New Sewer Lines Murphy Lane FM :528: Sun Meadow Lift Station to Tower Estates Lift Station 8" Gravity Line at Arena Park Total 43 46 58 89-90ACTUAL 2,058 0 0 2,058 Relocate/Upgrade Existing Kingsbury Easement, 8" 24" Cowart's Creek Line FM 518: Sewer Lines 60 0 10,277 04 Whispering Pines to League City 34 FM 2351: Harris County 37 Galveston County 39 811 Line in Easement Behind Houses from Dawn to West Heritage 48 Total Manhole Rehabilitation Lift Station Improvements Whittier Oaks Analea 35 02 55 56 FM 2351 at Imperial Sun Meadow: 507 Old Course 59 Total Sewer System Service Taps Infiltration and Inflow Analysis Total Sewer Improvements 61 62 3,089 0 600 0 13,966 5,166 0 0 2,713 0 2,713 5,685 0 29,588 5.44 PROGRAM/ACTIVITY SEWER IMPROVEMENTS 90-91AMENDED BUDGET 90-91FORECAST 0 160,000 0 160,000 0 12,000 3,386 6,950 266,514 4,400 293,250 16,584 7,000 3,000 60 0 10,060 0 0 479,894 0 0 0 0 0 12,197 874 6,950 266,514 4,400 290,935 16,584 7,000 3,000 1,000 0 11,000 0 0 318,519 CITY OF FRIENDSWOOD FUND DEPT 41 43 91-92PROPOSED 0 160,000 4,140 164,140 30,000 15,000 0 0 0 0 45,000 0 0 0 0 1a,ooo 18,000 5,000 83,960 316,100 ' , ANNUAL BUDGET Form 2.5 DECISION UNIT _X_ NEW OPERATION FISCAL YEAR FUND X CAPITAL -- PROGRAM/ACTIVITY 1991-1992 WATER AND SEWER CONSTRUCTION FUND SEWER IMPROVEMENTS PURPOSE/OBJECTIVE OF THIS REQUEST: Eliminate Arena Park Lift Station. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Install 700' of 8" SDR 35 pipe and one manhole. ALTERNATIVE WAYS--WHY REJECTED: Contract out the labor. Expensive. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Continuous lift station maintenance and paying for electricity. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? 8" SDR 35 Pipe 8' Manhole, Ring & Cover Miscellaneous Materials Boring 15% Contingency OBJECT CODE ACCOUNT DESCRIPTION 700 Ft 1 Each AMOUNT FOR 1991-1992 @ $2 .10 Ft @ $60 0 Each Page 10 ·of 18 FUND DEPT PROG 41 $1,4 70 600 53 0 1,000 540 RECAP 43 58 I PERSONNEL •.. •,:_ _______ _8985 8989 8998 Materials Contract Services 15% Contingency 2,600 1,0 00 540 5.45 I SUPPLIE S ..... ,,--------­I MAINTENAN CE •• "---------\ SERVICES ..... "---------i CAPITAL ...... $"---"4.L., 1=-4=..cO'------ I TOTAL .•...• �$-�4.L.f=-14�0'------ CITY OF FRIENDSWOOD tn..."' EXISTING ?ROPDSED BRAIRMEAD □'w' 12' SE'w'ER § J> ,0 fTlzJ> --0 J> :;u 7' (D > (/) r7 � r7 ,0 t- 700' Proposed 8" Sanitary Sewer Line To Eliminate Lift Station 6 � "' tn � H l'llg 0zH 8 �I8 'd Jl (1) ,_, ,_, 0 H, ,_,ro I :i'orm 2 .5 X NEW OPERATION ANNUAL BUDGET DECISION UNIT X CAPITAL --Page 12 of 18 ('' ISCAL YEAR FUND 1991-1992 WATER AND SEWER CONSTRUCTION FUND PROGRAM/ACTIVITY SEWER IMPROVEMENTS FUND DEPT PROG 41 43 60 , i'URPOSE/OBJECTIVE OF THIS REQUEST: Sewer line repair. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Replace five hundred feet of deteriorated 8" sewer line in easement behind houses (from Kingsbury three hundred feet to northwest and one hundred forty feet on Kingsbury toward Castle Lake and sixty feet in opposite direction) by Insituform or open cut. Line is over ten feet deep and requires well point if open cut, based on point repair done a few years ago. Need to TV this line and take appropriate action. ALTERNATIVE WAYS--WHY REJECTED: None. Rejected because of continuous sewage stoppages. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: High risk of being fined by TWC due to line failure causing sewage overflow and bypass, health hazards. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Contract out 500' at $53.05/ft -includes: OBJECT CODE 8987 8999 Clean lines at $1.75/ft ; 875.00 TV inspection at $1.30/ft ; 650.00 Insituform at $50/ft ; 25,000.00 ACCOUNT DESCRIPTION Contract Services Contingency AMOUNT FOR 1991-1992 26,525 3,475 5.47 I l RECAP I PERSONNEL ... ·'f-'---------1 SUPPLIES ..•.• ,,_ _______ _\MAINTENANCE •. --------­\ SERVICES •.... '!'---c-,--=-----\ CAPITAL ..•... $ 30,000 \ TOTAL ...... $ 30,000 CITY OF FRIENDSWOOD 8t'S -->+, '/,,> � -->> '<',.11 � 't, 0 0 l§J (t) R. C"') 0 ;t;,"t,,,"5 I'.-. ,:,'<> ro {fl C":) r;:-:, • 0 � "" '>'0,, "'-'<?t"'i r;:-:, • l � (t) -r.,, '?<l'i ''b, .Pb � 'J,4 °"' ... r;:-:, • � ,,.0 v ">"' ,;,."' i / 4' I,, i -·-_,,. ... ., _, _______ _ 81 JO £1 af>ed 5' 1: Ul:W,i! I 1 Form 2.SF X NEW OPERATION ANNUAL BUDGET DECISION UNIT X CAPITAL --Page 14 of 18 FISCAL YEAR FUND PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 WATER AND SEWER CONSTRUCTION FUND SEWER IMPROVEMENTS 41 43 04 PURPOSE/OBJECTIVE OF THIS REQUEST: Continue project begun in fiscal year 1989-90 to replace the 24 inch fiberglass trunk line along Cowart's Creek from Deepwood to Greenbriar. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Replace approximately 400 feet of 24 inch fiberglass line with 2411 PVC pipe. ALTERNATIVE WAYS--WHY REJECTED: None. 1 IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Trunk line will further deteriorate. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? OBJECT CODE ACCOUNT DESCRIPTION 8985 Materials AMOUNT FOR 1991-1992 15,000 5 .49 l RECAP I PERSO NNEL .•. "'!'--------­I SUPPLIES .... ""---------­\MAINTENANCE. "'f---------1 SERVICES .... "'!'----------1 CAPITAL ..•••. "'-$--'1'-"5.L, .::.00::..;0::.._ ___ _ I TOTAL ..•... �$--=lcc5.L1 -'-00"-0'------ CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.5 DECISION UNIT Page 15 of 18 X NEW OPERATION X CAPITAL FISCAL YEAR FUND PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 WATER AND SEWER CONSTRUCTION FUND SEWER IMPROVEMENTS PURPOSE/OBJECTIVE OF THIS REQUEST: Lift Station Rehabilitation. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: 41 Upgrade deteriorating lift station at 507 Old Course. (Photos attached) ALTERNATIVE WAYS--WHY REJECTED: Contract work out. Rejected because cost would be prohibitive. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Continuous repairs, health hazard and very dangerous. 43 Located in the backyard. Resident is very concerned and wants corrections made as soon as possible. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Materials (pumps, motor, control box, pipes & fittings). OBJECT CODE ACCOUNT DESCRIPTION AMOUNT FOR 1991-1992 l RECAP 59 8985 Materials 15,652 2,348 I PERSONN EL ••.. "'--------­I SUPPLIES •.... �--------I MAINTENANCE .. ._ _______ _8998 15% Contingency 5.50 I SERVICES .... •:,:_ _______ _ \CAPITAL ...... $ 18,000 I TOTAL ...... $ 18,000 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.5 DECISION UNIT ATTACHMENT Page 16 of 18 OLO CO'-> f<...5E:. L.5 #°) ·3WE.TWELL CLO COURSE l-S#9 e ELEc.TJZ., cA L. OLD C00RSE. LS# 9 5.51 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 2.5 DECISION UNIT Page 17 of 18 NEW OPERATION x CAPITAL FISCAL YEAR FUND PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 WATER AND SEWER CONSTRUCTION FUND SEWER IMPROVEMENTS PURPOSE/OBJECTIVE OF THIS REQUEST: Collection line extensions. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Provide sewer service to citizens as requested. 41 43 Extend first 100 ft. of sewer mains and/or cross state highway as requested (city ordinance). ALTERNATIVE WAYS--WHY REJECTED: No alternatives. Rejected because we are obligated to furnish the first 100 ft. of lines (city ordinance). IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Not able to provide services to citizens, if requested. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Materials. OBJECT CODE ACCOUNT DESCRIPTION AMOUNT FOR 1991-1992 l RECAP 61 !PERSONNEL ..•. ..._ _______ _8620 Collection Lines 5,000 5.52 !SUPPLIES ..... �-------­ ! MAINTENANCE .. �--------1 SERVICES ..... ..._ _______ _ !CAPITAL ...... $ 5,000 I TOTAL .....• $ 5,000 CITY OF FRIENDSWOOD / ! ,, , ANNUAL BUDGET Form 2.5 DECISION UNIT Page 18 of 18 X NEW OPERATION FISCAL YEAR FUND 1991-1992 WATER AND SEWER CONSTRUCTION FUND PURPOSE/OBJECTIVE OF THIS REQUEST: X CAPITAL PROGRAM/ACTIVITY SEWER IMPROVEMENTS FUND DEPT PROG 41 43 01 Begin four year collection system evaluation, infiltration/inflow study. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Reduce citywide I/I problem -identify the sources and make corrections. Smoke test the collection lines over the next four years. Approximately 80 miles (422,400 feet) of sewer lines are in our collection system. ALTERNATIVE WAYS--WHY REJECTED: No alternatives. Rejected because I/I problem costs over $100,000 per year for treatment, wear and repair of pumps, power consumption, high electrical bills. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Reduction in system capacity -system surcharging causing manholes to overflow, customer complaints, health hazard, contaminating creek water and possible fines by TWC and EPA. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Contract work out. Smoke test@ 35ft and manhole inspections@ $35 ea per year 20 miles@ 5280 = 105,600 ft * $.35 = $36,960 OBJECT CODE 8987 8987 8628 8985 200 manholes@ $35 = $7,000 TV & Line Cleaning= $15,000 ACCOUNT DESCRIPTION AMOUNT FOR 1991-1992 Smoke testing & MH inspection Manhole Inspection Cleaning Lines & TV Inspection Materials 36,960 7,000 15,000 25,000 5.53 Materials = $25,000 l RECAP I PERSONNEL ... •i_ _______ _ I SUPPLIE S ..•.. "'---------1 MAINTENANCE •. "--------­I SERVICES ...•• 'f-----,--,----!CAPITAL ...... $ 83,960 I TOTAL .•.... $ 83,960 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 1. 3F CAPITAL IMPROVEMENTS FUND SUMMARY FUND FISCAL YEAR 1991-1992 SURFACE WATER CONSTRUCTION FUND PROJECT I DESCRIPTION !NO! Surface Water Conversion Booster Pumping Station and Ground Storage 16 18" Transmission Line from MUD 55 to Blackhawk Pumping Station 17 Water Plant Modifications 20 Surface Water Telemetry 18 Sub-total Transmission Line Modifications Blackhawk 02 FM 528 Water Line -Cowarts Creek on Sunset 31 FM 528 Sunset to Fire Station #2 46 El Dorado Water Line 56 Clover Ridge Water Line 63 Undesignated 19 Sub-total Total Water Improvements 89-90 ACTUAL 383,154 493 161,956 125,922 671,525 0 27, 715 0 0 0 0 27,715 699,240 5.54 90-91 AMENDED BUDGET 18,546 5,846 0 39,304 63,696 0 0 80,000 0 0 189,460 269,460 333,156 CITY OF FRIENDSWOOD Pa_g_e 1 of 7 90-91FORECAST 8,762 0 0 -22...692 38,454 24,325 0 0 0 0 0 24,325 62,779 91-92PROPOSED 4,932 5,846 0 0 --12.,_778 18,611 0 143,461 52,118 22,770 0 236,960 247,738 i I Form 2.5F _X_ NEW OPERATION FISCAL YEAR FUND ANNUAL BUDGET DECISION UNIT X CAPITAL 1991-1992 SURFACE WATER CONSTRUCTION FUND PROGRAM/ACTIVITY WATER IMPROVEMENTS Page 2 of 7 FUND DEPT PROG 42 41 56 I I ·1 ) PURPOSE/OBJECTIVE OF THIS REQUEST: ' ! i I I Provide water and fire hydrants for consumption and fire protection. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Install seven thousand feet of 8 11 PVC (C-900) pipe and seven fire hydrants to El Dorado Subdivision. ALT ERNATIVE WAYS--WHY REJECTED: Contract work out. Rejected -the cost would be prohibitive. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: The residents have been asking for city water and wanting fire hydrants for fire protection for the last few years. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? 8" C-900 Pipe 7,000 Ft @ $5 Ft $35,000 Fire Hydrants 7 Each @ $550 Each 3,850 MJ Crosses 2 Each @ $140 Each 280 811 x 611 MJ Tees 5 Each @ $90 Each 450 6" MJ Valves 7 Each @ $175 Each 1,260 8 11 MJ Valves 6 Each @ $270 Each 1,620 811 MJ 90 Degree Bends 3 Each @ $70 Each 210 8 11 MJ 45 Degree Bends 6 Each @ $65 Each 390 Valve Boxes 13 Each @ $20 Each 260 Miscellaneous Materials 1,000 Boring 1,000 15% Contingency 6,798 OBJECT AMOUNT FOR I CODE ACCOUNT DESCRIPTION 1991-1992 I RECAP I 8985 Materials 45,320 I PERSONNEL .••• 8987 Contract Se rvices 1,000 \SUPPLIES .•••. 8999 15% Contingency 6,798 I MAINTENANCE •• I SERVICES ••••• \CAPITAL •.•... $ 52,118 I TOTAL •.•••. $ 52,118 5.55CITY OF FRIENDSWOOD 9S"S ------------------, ____ , ______________ _ L JO £ 0DBd r C z t:J � r J> 3N\/7 DIT\/�DIT73 ---�-- -6r l- - -- - - - - - -+:r--�:.Uv'/1 .s A -{ ;­T z s . G UIJ:Oi[ ii ' I ANNUAL BUDGET Form 2.5 DECISION UNIT Page 4 of 7 X NEW OPERATION FISCAL YEAR FUND 1991-1992 SURFACE WATER CONSTRUCTION FUND PURPOSE/OBJECTIVE OF THIS REQUEST: X CAPITAL PROGRAM/ACTIVITY WATER IMPROVEMENMTS FUND DEPT PROG 42 41 63 Provide water and fire hydrants for consumption and fire protection. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Install three thousand five hundred feet of PVC (C-900) pipe and five fire hydrants to Clover Ridge Subdivision. ALTERNATIVE WAYS--WHY REJECTED: Contract work out. Rejected -the cost would be prohibitive. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: The residents have been asking for city water and wanting fire hydrants for fire protection for the last few years. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? 8 11 SDR 18 C-900 PVC Pipe 6 11 SDR 18 C-900 PVC Pipe 4.5' Bury Fire Hydrants811 x 6 11 MJ Crosses 8 11 x 6 11 MJ Tee 6 11 MJ Tees 6" MJ Valves -Open Left 8" MJ Valves -Open Left 8" MJ Plug Valve Boxes -Tyler Type "A" 3/4" x 4 11 Eye bolt/Nut 3/4" All-threaded Rod 8 11 x 6 11 Reducer Miscellaneous Materials Boring 15% Contingency OBJECT CODE 8985 8987 8999 ACCOUNT DESCRIPTION Materials Contract Services 15% Contingency 700 Ft 2,800 Ft 5 Each 1 Each 1 Each 5 Each 8 Each 1 Each 1 Each 9 Each 40 Each 100 Ft 1 Each AMOUNT FOR 1991-1992 17,800 2,000 2,970 5.57 @ @ @ @ @ @ @ @ @ @ @ @ @ $5 $3 $550 $130 $125 $75 $175 $275 $35 $20 $1.50 $1 $40 I Ft Ft Each Each Each Each Each Each Each Each Each Ft Each 3,500 8,400. 2,750 130 125 375 1,400 275 35 180 60 100 40 430 2,000 2,970 l RECAP I PERSONNEL ... •:,:_ $ _______ _ . I SUPPLIES .•.. ·'!'---------I MAINTENANCE. ·"--------­I SERVICES ..... "'------'----\CAPITAL .....• $ 22,770 I TOTAL ...... $ 22,770 CITY OF FRIENDSWOOD I ◊-jI '" I <"T] ,,:,: -I w U1 � ·◊0JiI I I L JO S af>Bd ()'\ _, ____ +:::-1 o ' CT73U1S31'1 "'' ( ,, '" 'G:1 �31VA ,9 3N\il JUSmJ !'> 8S'S '<'4 I'; cf <\) ,_. n w r rn .i,. □ 0 <' fT1 ;o ◊'G:11;o - G1 fT1 ;1 � j . I {) 1¥1 ";:U L\lt'\ �:? \\-+ I-' w c:, �--·-·-··-------0 ' :,: fT1 l> t:J ,:: r � __ 1\;\¢ -j p � s·c: uu:o,,i 'I I ii I \ r, ANNUAL BUDGET Form 2.5 DECISION UNIT Page 6 of 7 X NEW OPERATION _X_ CAPITAL FISCAL YEAR 1991-1992 FUND PROGRAM/ACTIVITY WATER IMPROVEMENMTS FUND DEPT PROG SURFACE WATER CONSTRUCTION FUND 42 41 PURPOSE/OBJECTIVE OF THIS REQUEST: Provide a continuious 12" water main on Blackhawk Boulevard from FM 528 to FM 2351 to im prove distribution of surface water throughout the system. CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Install 12" PVC pipe from: Towns Forest to Friendswood Link Road, two hundred feet; Centenial to Abercreek, three hundred seventy feet; and Abercreek to FM 2351 five hundred eighty feet. ALTERNATIVE WAYS--WHY REJECTED: Contract work out. Rejected -the cost would be prohibitive. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Surface water will not go through one continuious water main from the Blackhawk Booster Pumping Station to FM 2351. More ground water will be used. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? 12" PVC Pipe Valves Tees Miscellaneous Materials OBJECT CODE ACCOUNT DESCRIPTION 1,150 Ft 6 Each 6 Each AMOUNT FOR 1991-1992 @ $10 Ft $11,500 @ $500 Each 3,000 @ $400 Each 2;400 1,711 RECAP 02 8985 Materials 18,611 I PERSONNEL ... •'!'-'-------­\ SUPPLIES •.... --------­\MAINTENANCE .. "--------­!SERVICES .•... "'---------\CAPITAL .....• $ 18 1 611 I TOTAL ...... $ 18,611 5.59 CITY OF FRIENDSWOOD (Jl O' 0 - 12' \./ATER--1 rG> � 1 580' J>'-I I I r'1 I t7J 1--- - ru > � 1370' J> -I r7 7J -j5� <l: �,� . J> <l: -I I ___J r'1 o:i ;u �, fl,) I ""' �1 J> 1200' -I r7 :;o FM 2351 EXISTING PROPOSED ABERCREEK CENTENIAL FRIENDS\./DDD LINK T □w'NS FOREST s Proposed Water Main Improvements Iv I: ' "".I' 0 I ti "' u, � 0 H"' H g c:: !Z H 8 � � � !Z 8 "" � CD _, 0 H, _, Form 2.3F FISCAL YEAR FUND ANNUAL BUDGET CAPITAL IMPROVEMENTS PROGRAM SUMMARY Pa�e 1 of 3 PROGRAM/ACTIVITY FUND DEPT '/ 1991-1992 CENTRAL SERVICE AREA CONSTRUCTION FUND SEWER IMPROVEMENTS 43 43 , I ! PROJECT I DESCRIPTION I N O I 89-90ACTUAL 90-91AMENDED BUDGET South Friendswood Sewer Improvements Engineering 01 Preliminary Engineering 186 47,908 Design and Construction Engineering 0 0 Total Engineering 186 47,908 Construction Segment E: Lift Station and 24 11 Force Main 05 0 0 Segment D: 36" Gravity Main 06 0 0 Segment C: 36" Sewer Line 07 0 0 Segment B: 30" Sewer Line 08 0 0 Segment A: 12 11 Force Main 09 0 0 Total Construction 0 0 Total 186 47,908 5.61 CITY OF FRIENDSWOOD 90-91FORECAST 35,402 0 35,402 0 0 0 0 0 0 35,402 91-92PROPOSED 0 126,500 126,500 0 0 0 0 0 0 126,500 ANNUAL BUDGET Form 2.5.DECISION UNIT Page 2 X NEW OPERATION X CAPITAL FISCAL YEAR FUND PRO GRAM/ACTIVITY FUND DEPT 1991-1992 CENTRAL SERVICE AREA SEWER IMPROVEMENTS CONSTRUCTION FUND SEGMENT E 43 43 PURPOSE/OBJECTIVE OF THIS REQUEST: Provide adequate Sanitary Sewer Capacity for future growth with a pay-as-you-go policy for Capitol improvements. PHASE 1: of Construction of a force main from the Blackhawk Regional Wastewater Treatment Plant to a lift station located at Oak Drive in Polly Ranch. Construction of the lift station in Polly Ranch. These improvements are identified in the CIP/Impact Fee Study as Segment E in the Central Service Area (CSA). CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Use impact fees to pay for construction. Poly ranch could be tied in to the proposed lift station. ALTERNATIVE WAYS--WHY REJECTED: Continue present operation. This was rejected because the city would not be prepared for economic development and future growth. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Inadequate sanitary sewer capacity for future growth. Falcon Ridge II & III and Eagle Lakes II & III will use the remaining main line capacity for that area. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Contract out the construction. OBJECT AMOUNT FOR I CODE ACCOUNT DESCRIPTION 1991-1992 RECAP 8622 24" Force Main Collection Line 336,000 I PERSONNEL .... $ 8623 Clear Creek Crossing 47,000 \SUPPLIES ..... 8670 Lift Station Improvements 350,000 I MAINTENANCE .. 8913 Design Engineering 51,017 I SERVICES •.... 8920 Construction Engineering 36,943 I CAPITAL ...... i 103L730 Moved to Project Number 01 and Reduced to: I TOTAL ..... ,i 103L730 8910 Engineering Services 103,730 I 5.62 CITY OF FRIENDSWOOD 3 PROG 05 ANNUAL BUDGET Form 2.5. DECISION UNIT Page 3 of 3 X NEW OPERATION X CAPITAL FISCAL YEAR FUND PROGRAM/ACTIVITY FUND DEPT PROG 1991-1992 CENTRAL SERVICE AREA SEWER IMPROVEMENTS CONSTRUCTION FUND SEGMENT D 43 43 PURPOSE/OBJECTIVE OF THIS REQUEST: Provide adequate Sanitary Sewer Capacity for future growth with a pay-as-you-go policy for Capitol improvements. PHASE II: Cons truction of a 36" gravity main from the proposed lift station at Oak Drive to FM 518. This improvement is identified in the CIP/Impact Fee study as Segment D 06 , i in the Central Service Area (CSA). i i I : i i ! I , I l CHANGES/IMPROVEMENTS FROM CURRENT OPERATIONS: Eagle Lakes I, II & III could be tied in to the proposed gravity line. ALTERNATIVE WAYS--WHY REJECTED: Continue present operations. This was rejected because the city would not be prepared for economic development and future growth. IMPACT OR CONSEQUENCES OF NOT FUNDING REQUEST: Inadequate sanitary sewer capacity for future growth. Falcon Ridge II & III and Eagle Lakes II & III will use the remaining main line capacity for that area. ADDITIONAL EQUIPMENT OR PERSONNEL REQUIRED? Contract out the construction. OBJECT AMOUNT FOR CODE ACCOUNT DESCRIPTION 1991-1992 --- 8620 Collection Lines 160,800 8913 Design Engineering 11,192 8920 Construction Engineering 8,104 Moved to Project Number 01 and Reduced to: 8910 Engineering Services 22,770 5.63 1 RECAP \PERSONNEL .... :,:_ _______ _I SUPPLIES ...• •,:._ _______ _ \MAINTENANCE .. :,:_ _______ _I SERVICES ..•• •i---------\ CAPITAL ...•.. $ 22,770 \ TOTAL ..••.. $ 22,770 CITY OF FRIENDSWOOD ANNUAL BUDGET (This page intentionally left blank.) 5.64 CITY OF FRIENDSWOOD ANNUAL BUDGET Form 1.3D DEBT SERVICE FUND SUMMARY SCHEDULE FISCAL YEAR 1991-1992 COMBINED DEBT SERVICE BY FUND ITEM Tax Debt Service Fund Water and Sewer Revenue Debt Service Fund Total Debt Service 89-90 ACTUAL 1,304,597 498,413 1,803,010 6.1 90-91AMENDED BUDGET 1,300,845 576,494 1,877,339 CITY OF FRIENDSWOOD Pa.9.e 1 of 3 90-91 FORECAST 1,302,817 576,494 1,879,311 91-92PROPOSED 1,317,500 575,054 1,892,554 ANNUAL BUDGET Form 2.3D DEBT SERVICE PROGRAM SUMMARY Pa.9.e 2 of 3 FISCAL YEAR FUND 1991-1992 TAX DEBT SERVICE FUND ITEM Tax Bonds Principal Interest Paying Agent Fees Total Tax Bonds Certificates of Obligation Principal Interest Paying Agent Fees Total Certificates of Obligation Other Tax Debt Principal Interest Pearland Contract Total Other Tax Debt I I !PROG! 02 05 06 Total Tax Debt Service PROGRAM/ACTIVITY CURRENT DEBT REQUIREMENTS 89-90 ACTUAL 670,000 556,550 1 767 1,228,317 35,000 15,284 59 50,344 23,326 2,611 6,354 25,937 1,304,597 6.2 90-91AMENDED BUDGET 715,000 514,106 3,000 1,232,106 35,000 12,353 200 47,553 20,192 994 7 000 21,186 1,300,845 CITY OF FRIENDSWOOD 90-91FORECAST 715,000 514,106 2,000 1,231,106 35,000 12,353 200 47,553 23,164 994 9 972 24,158 1,302,817 FUND DEPT 30 81 91-92PROPOSED 790,000 466,088 2 000 1,258,088 40,000 9,212 200 49 412 0 0 10 000 10 000 1,317,500 ANNUAL BUDGET Form 2.3D DEBT SERVICE PROGRAM SUMMARY Page 3 of 3 FISCAL YEAR FUND PROGRAM/ACTIVITY FUND DEPT 1991-1992 WATER AND SEWER REVENUE DEBT SERVICE FUND CURRENT DEBT REQUIREMENTS 49 81 ITEM Revenue Bonds Principal Interest Paying Agent Fees Total Revenue Bonds Certificates of Obligation Principal Interest Paying Agent Fees Total Certificates of Obligation I I I )PROGi 03 05 Total Water and Sewer Revenue Debt Service 89-90ACTUAL 130,000 54,137 865 185,002 0 312,138 1,273 313,411 498,413 _f,_, 3_ 90-91 AMENDED BUDGET 130,000 46,253 1,000 177 ,253 90,000 307,741 1,500 399,241 576,494 CITY OF FRIENDSWOOD 90-91 FORECAST 130,000 46,253 1,200 177,453 90,000 307,741 1,300 399,041 576,494 91-92 PROPOSED 130,000 38,238 -1.,,100 174,338 100,000 299,716 -1.,,000 400,716 575,054 ANNUAL BUDGET (This page intentionally left blank.) CITY OF FRIENDSWOOD ANNUAL BUDGET GENERAL FUND ACCOUNT 89-90 90-91 90-91 91-92NU!iBER ACCOUNT DESCRIPTION ACTUAL BUDGET FORECAST PROPOSED 01-00-00-3011 CASH BALANCE CARRIED FORWARD ,00 4B6 1 280,00 486,280,00 410,848,00 01-00-00-3012 PRIOR YEAR ENCUMBRANCES ,00 54,372,00 54,372,00 ,00 01-00-00-3030 PRIOR YEAR RESERVES .oo 245,00 245,00 3,924,00 01-00-00-3110 CURRENT TAX COLLEC TIONS 3,411,895.52 3,270,264,00 3,321,000,00 3,440,712,00 01-00-00-3160 DELINtlUENT TAX COLLECTIONS 54,304,46 45,000,00 64,000,00 54,000,00 01-00-00-3180 PENALTIES AND INTEREST 40,789,07 20,000.00 41,000,00 34,000,00 01-00-00-3210 SALES TAX REVENUES 689,575,63 650,000,00 730,000,00 735,000,00 01-00-00-3270 MIXED DRINK TAX 751,63 800,00 2,525,00 1,500,00 01-00-00-3365 REFUSE REVENUE-SINGLE FAMILY 576,438,51 583,950,00 607,000,00 700,980,00 01-00-00-3366 REFUSE REVENUES-HULTI-FAHILY 176,45 180,00 200,00 ,00 01-00-00-3375 REFUSE RE VENUE-CODE 6 136,85 100.00 100.00 ,00 01-00-00-3376 REFUSE REVENUE -CONST IN PROB 9,15 .oo .oo .oo 01-00-00-3377 OTHER BILLED REFUSE REVENUES 722,47 600,00 600.00 600,00 01-00-00-3381 GARBAGE ADMINISTRATIVE FEE 17,760,56 17,550,00 10,200.00 21,000.00 01-00-00-3383 RECYCLING REVENUES-NEWSPAPERS ,00 ,00 16,400,00 24,600,00 01-00-00-33B4 RECYCLING REVENUES-GLASS ,00 .oo 4,600,00 6,900,00 01-00-00-3385 RECYCLING REVENUES-MIXED GLASS ,00 ,00 2,100.00 3,100,00 01-00-00-3386 RECYCLING REVENUES-ALUMINUM .oo ,00 17,400,00 26,100,00 01-00-00-3387 RECYCLING REVENUE-PLASTICS ,00 ,00 2,800,00 4,200.00 01-00-00-3388 CUSTOMER REFUSE RECYCLING FEE ,00 ,00 59,200,00 81,300,00 01-00-00-3389 REFUSE RECYCLING ADMIN REVENUE .oo ,00 1,776,00 2,439,00 01-00-00-3411 BUILDING PERMITS 79,885,00 54,000,00 93,200,00 66,100,00 01-00-00-3412 ELECTRICAL PERMITS 28,885,74 19,950,00 34,000,00 27,000,00 01-00-00-3413 PLUMBING PERMITS 20,152,35 14,386,00 27,100,00 19,B00,00 01-00-00-3414 AIR CONDITIONING PERHITS 24,906,05 16,806,00 29,700,00 21,400,00 01-00-00-3419 RE-INSPECTION FEES 325,00 200,00 1,075,00 500,00 01-00-00-3420 SIGN PERMITS 2,055,00 2,000.00 2,000.00 1,800,00 01-00-00-3431 WELL PERMITS s,000.00 315,00 315,00 300,00 01-00-00-3432 MOBILE HOME PERMITS 535,00 50,00 100,00 100,00 01-00-00-3434 WRECKER PERHITS 1,100.00 B50,00 800,00 800,00 01-00-00-3435 ALCOHOLIC BEVERAGE PERHIT 155,00 155,00 248,00 250,00 01-00-00-3436 ANIMAL ESTABLISHMENT PERMIT 90,00 ,00 160,00 100,00 01-00-00-3437 PIPE LINE PERHITS 1,000.00 ,00 .oo ,00 7.1 CITY OF FRIENDSWOOD ANNUAL BUDGET GENERAL FUND ACCOUNT 89-90 90-91 90-91 91-92NUMBER ACCOUNT DESCRIPTION ACTUAL BUDGET FORECAST PROPOSED 01-00-00-3438 PEDDLER PERMITS 181,00 100,00 193,00 150,00 01-00-00-3439 OTHER PERMITS ,00 ,00 103,00 50,00 01-00--00-3449 RETURNED CHECK FEE ,00 ,00 100,00 ,00 01-00-00-3455 JULY 4 BOOTH REGISTRATION FEES 2,170,00 1,500,00 2,445,00 2,000,00 01-00-00-3456 SPORTS COMPLEX FEES 365,00 300,00 325,00 450,00 01-00-00-3457 ARENA PARK FEES ,00 ,00 50,00 100,00 01-00-00-3458 STEVENSON PARK FEES 162,00 1,300,00 785,00 900,00 01-00-00-3459 LEAVESLY PARK FEES 10,070,90 9,500,00 11,000,00 9,500,00 01-00-00-3466 RETURNED CHECK FEE 345,00 ,00 ,00 ,00 01-00-00-3471 RECREATION PROGRAM FEES 934,00 3,000,00 1,372,00 1,400,00 01-00-00-3481 PLATT FEES 3,800,00 2,100.00 3,400,00 3,000,00 01-00-00-3482 REZONING FEES 1,200.00 500,00 700,00 500,00 01-00-00-3483 BOARD OF ADJUSTMENTS 275,00 200,00 275,00 200,00 01-00-00-3484 POUND FEES 3,594,50 3,600,00 4,100,00 3,600,00 01-00-00-3485 PICKUP FEES 2,782,50 3,000,00 2,720,00 3,000,00 01-00-00-3486 AFTER HOURS PICK UP -HUMANE 312,00 200,00 500,00 300,00 01-00-00-34B7 CANOE SAFARI PROGRAM REVENUES 1,747,16 1,B00,00 1,065,00 1,200.00 01-00-00-34B8 LIBRARY FEES 199,00 225,00 130,00 150,00 01-00-00-3491 ELECTRICAL LICENSES 7,880,00 7,730,00 7,550,00 7,700,00 01-00-00-3493 FELINE LICENSE-SPAYED/NEUTER 470,00 325,00 550,00 350,00 01-00-00-3494 FELINE LICENSE-UNALTERED 40,00 ,00 100,00 50,00 01-00-00-3495 CANINE LICENSE-SPAYED/NEUTER 2,175,00 1,350,00 1,900,00 1,500,00 01-00-00-3496 CANINE LICENSE-UNALTERED 3,460,00 3,000,00 3,100,00 3,000,00 01-00-00-3497 LICENSE REPLACEMENT FEE 24,00 ,00 15,00 ,00 01-00-00-3511 ELECTRICAL FRANCHISE-TNPCO 189,733,49 187,000,00 226,879,00 226,000,00 01-00-00-3512 ELECTRICAL FRANCHISE - HL�F'93,662,96 90,000,00 99,095,00 99,000,00 01-00-00-3520 TELEPHONE FRANCHISE 43,784,69 42,000,00 44,262,00 44,000,00 01-00-00-3530 NATURAL GAS FRANCHISE 32,496,97 32,000,00 32,761,00 32,000,00 01-00-00-3540 CABLE TV FRANCHISE 45,203,97 45,000,00 4B,596,00 48,000,00 01-00-00-3550 BANK FRANCHISE FEE 14,180,32 12,400,00 12,400,00 ,00 01-00-00-3601 FINES� FORFEITS 136,622,75 162,181,00 141,150,00 145,000,00 01-00-00-3611 ADMINISTRATIVE FEE 15,194,00 1B,500,00 7,000,00 7,600,00 01-00-00-3621 WARRANTLESS ARREST FEE 11, 770,00 10,000.00 10,000.00 10,000.00 7.2 CITY OF FRIENDSWOOD ANNUAL BUDGET GENERAL FUND ACCOUNT 89-90 90-91 90-91 91-92NUMBER ACCOUNT DESCRIPTION ACTUAL BUDGET FORECAST PROPOSED 01-00-00-3622 STANDARD WARRANT FEE 2,835,00 2,500,00 3,900,00 3,900,00 01-00-00-3623 WARRANT-FTA SPECIAL FEE S60,00 300,00 300,00 300,00 01-00-00-3672 HANGAR DEPOSITS FORFEITS ,00 ,00 225,00 ,00 01-00-00-3771 GALVESTON COUNTY FIRE GRANT 6,000,00 6,000,00 7,000,00 7,000,00 01-00-00-3772 HARRIS COUNTY FIRE GRANT 5,520,00 5,320,00 5,300,00 5,300,00 01-00-00-3773 GALVESTON CTY DRUG TASK FORCE 4,423,56 16,136,00 16,100,00 19,813,00 01-00-00-3792 CLOVER FIELD PROJECT 34,540,00 ,00 ,00 ,00 01-00-00-3793 TABULATION SERVICES 500,00 1,350,00 3,050,00 1,350,00 01-00-00-3811 DONATIONS TO POLICE DEPARTMENT 1,327,00 300,00 602,00 ,00 01-00-00-3813 DONATIONS TO ANIMAL CONTROL 21,48 ,00 ,00 ,00 . i ! 01-00-00-3814 DONATIONS TO PARKS DEPARTMENT 343,50 ,00 290,00 ,00 01-00-00-3816 IIONATIONS TO FOURTH OF JULY 850,00 ,00 150,00 ,00 01-00-00-3818 COMMUNITY APPEARANCE DONATIONS 132,50 1,800,00 ,00 ,00 01-00-00-3819 MISCELLANEOUS DONATIONS 821,58 500,00 177,00 200,00 01-00-00-3830 INTEREST EARNED ON INVESTMENTS 148,739,65 92,865,00 125,000,00 112,325,00 01-00-00-3838 INTEREST-INVESTED IN TEXPOOL ,00 ,00 5,195,00 ,00 01-00-00-3839 INTEREST-NOW CHECKING ACCOUNT 8,901,42 4,380,00 10,000.00 8,500,00 01-00-00-3850 SALE OF CITY PROPERTY 1,800,00 2,598,00 2,930,00 ,00 01-00-00-3851 SALE OF FIXED ASSETS 6,456,00 ,00 5,500,00 ,00 01-00-00-3853 AGENDA SUBSCRIPTIONS 50,00 ,00 100,00 50,00 01-00-00-3859 SALE OF DOCUMENTS 1,972,34 1,600,00 2,000.00 1,600,00 01-00-00-3870 VENDING MACHINE RECEIPTS 1,562,05 ,00 58,00 75,00 01-00-00-3880 EXPENSE REIHBURSEHENTS 1,966,84 ,00 4,028,00 4,000,00 01-00-00-3881 TRAVEL REIMBURSEMENTS ,00 ,00 106,00 ,00 01-00-00-3883 INSURANCE REIMBURSEMENTS 17,105,25 17,187,00 17,569,00 ,00 01-00-00-3884 PRIOR YEAR INSURANCE ADJUSTHNT 3,046,70 ,00 ,00 ,00 01-00-00-3890 MISCELLANEOUS RECEIPTS 13,344,37 4,000,00 6,064,00 4,500,00 01-00-00-3892 RENTAL REVENUE ,00 ,00 815,00 ,00 01-00-00-3893 BICYCLE RAMBLE REGSTRATION FEE ,00 ,00 1,765,00 2,200,00 01-00-00-3896 SUMMER DAY CAMP 21,653,50 22,000,00 27,218,00 28,381,00 01-00-00-3898 MISC ADMINISTRATIVE REVENUES 399,60 ,00 450,00 500,00 01-00-00-3913 TRANS FR PARKS/RECREATION FUND 1,984,00 ,00 ,00 ,00 01-00-00-3915 TRANSFER FROM FINE ARTS FUND 1,060,74 ,00 ,00 ,00 7.3 CITY OF FRIENDSWOOD ANNUAL BUDGET GENERAL FUND Aa:ol.M ACCOUNT DESCRIPTION 01-00-00-3916 TRANSf'ER FROM F"IRE/EHS F1JNJ) 01-00-00-3940 TRANSFER l'ROII WATER/SEWER FUND 01-00-00-3970 TRANSFER FROM CONTINGENCY FUND SUI!TOTAL 01 00 00 PROGRA/1 TOTAL SWIMIIING POOL FUND ACCOUNT NUMBER ACCOUNT DESCRIPTIOll 02-00-00-3011 CASH BALANCE CARRIED FORWARD 02-00-00--3473 POOL SEASON PASS -RESIDENT FAM 02-00-00--3474 POOL SEASON PASS-NONRESIWIT 02-00-00-3475 POOL SESSION RESIDEHT/NONRESID 02-00-00--3476 POOL COOTRACT FEES 02-00-00-3477 POOL SEASON PASS-RES-INDIVID 02-00-00-3478 SWIMMING LESSONS 02-00-00-3479 POOL SEASON PASS-TWElfTY VISIT 02-00-00-3830 INTEREST EARNED ON INVESTMENTS 02-00-00--3838 INTEREST-INVESTED IN TEXPOOL 02-00-00--3839 INTEREST-HOW CHECKING ACCOUNT 02-00-00-3870 VENDING MACHINE RECEIPTS 02-00-00--3890 MISCEI..LANEOUS RECEIPTS 02-00-00-3901 TRANSFER FROM GEHERAL FUND SUBTOTAL 02 00 00 PROGRAM TOTAL POLICE INVESTIGATION FUND ACCOUNT NUHBER ACCOUNT DESCRIPTION 10-00-00-3011 CASH BALANCE CARRIED FORWARD 10-00-00-3717 FEDERAL US MARSHAL GRANT 10-00-00-3830 INTEREST EARNED ON INVESTMENTS 10-00-00-3839 INTEREST-NOW CHECKING ACCOLffl 10-00-00-3890 MISCELLANEOUS RECEIPTS SUBTOTAL 10 00 00 PROGRAM TOTAL 89-90ACTUAL ,00 348,748,00 95,989,00 6,314,139,73 6,314,139,73 89-90 ACTUAL ,00 5,210,00 75,00 5,584,00 832,70 70,00 68,00 525,00 1,283,99 ,00 57,82 1,911,56 76,55 �9,818,00 55,512,62 55,512,62 ---------- 89-90 ACTUAL ,00 ,00 1,124,94 63,06 2,424,00 3,612,00 3,612,00 7.4 90-91BUDGET 35,000,00 1,125,913,00 ,00 7,224,613,00 7,224,613,00 90-91BUDGET 4,329,00 6, 730,00 .oo 4,290,00 200,00 175,00 750,00 305,00 689,00 ,00 27,00 1,500,00 .oo 42,684,00 61,679,00 61,679,00 90-91 BUDGET 11,479,00 ,00 562,00 24,00 .oo 12,065,00 12,065,00 CITY OF FRIENDSWOOD 90-91FORECAST 35,000,00 1,125,913,00 ,00 7,689,922,00 7,689,922,00 9o-91 FORECAST 4,329,00 4,990,00 60,00 4,290,00 400,00 80,00 .oo 620,00 685,00 4,00 40,00 1,700,00 ,00 54,312,00 71,510,00 71,510,00 90-91FORECAST 11,479,00 2""..3,00 363,00 30,00 ,00 12,125,00 12,125,00 91-92PROPOSED ,00 997,040,00 ,00 7,537,0B7,00 7,537,0B7,00 91-92PROPOSED ,00 7,100,00 120,00 4,300,00 1, 720,00 200,00 .oo 700,00 700,00 ,00 40,00 2,000.00 ,00 68,289,00 85,169,00 85,169,00 -------·- 91-92PROPOSED .oo .oo .oo .oo .oo .oo ,00 ANNUAL BUDGET CONTINGENCY FUND ACCOUNT 89-90 90-91 90-91 91-92 NUHBER ACCOUNT DESCRIPTION ACTUAL BUDGET FORECAST PROPOSED 70-00--00--3830 INTEREST EARNED ON INVESTHEIITS 1,836,00 .oo .oo .oo 70-00-00-3839 INTEREST-NOW CHECKING ACCOUNT 14,00 .oo .oo .oo 70-00--00-3901 TRANSFER FROM GENERAL FUND 98,150,00 .oo ,00 .oo SUBTOTAL 100,000.00 .oo .oo ,00 70 00 00 PROORAH TOTAL 100,000.00 ,00 ,00 .oo EMERGENCY OPERATNG RESERVE FND ACCOUNT 89-90 90-91 90-91 91-92 NUMBER ACCOUNT DESCRIPTION ACTUAL BUDGET FORECAST PROPOSED 71-00-00-3011 CASH BALANCE CARRIED FORWARD .oo • 14,377,00 14,377,00 ,00 71-00-00-3830 INTEREST EARNED ON INVESTKENTS 24,943,17 ,00 26,333,00 40,000,00 71-00-00-3838 INTEREST-INVESTED IN TEXPOOL ,00 .oo 5, 773,00 .oo 71-00-00-3839 INTEREST-NOW CHECKING ACCOUNT 1,409,53 .oo 2,168,00 100,00 71-00-00-3901 TRANSFER FROM GENERAL FUND 165,540,00 1B6,658,00 151,349,00 59,900,00 SUBTOTAL 191,892,70 201,035,00 200,000.00 100,000.00 71 00 00 PROORAH TOTAL 191,892,70 201,035,00 200,000,00 100,000.00 HOWING FUND ACCOUNT 89-90 90-91 90-91 91-92 NUMBER ACCOUNT DESCRIPTION AC11JAL BUDGET FORECAST PROPOSED 12-00-00-3011 CASH BALANC£ CARRIED FORWARD .oo 8,113,00 B,113,00 10,292,00 12-00--00-3830 INTEREST EARNED ON INVESTHENTS 586,39 254,00 575,00 500,00 12-00--00-3834 INTEREST ON LIENS 772,07 .oo 1,410,00 1,000.00 12-00--00-3838 INTEREST-INVESTED IN TEXPOOL ,00 .oo 19,00 ,00 12-00-00-3839 INTEREST-NOW C1£CKING ACCOUNT 33,74 11,00 ss.oo 50,00 12-00-00-3860 MOWING VACANT LOTS 3,085,00 2,000.00 2,000.00 2,000.00 12-00--00-3861 HOWING LIEN REVENUES 4,44 8, 75 2,000.00 6,000,00 6,000,00 SUBTOTAL B,925,95 12,37B,OO 18,172,00 19,842,00 12 00 00 PROGRAM TOTAi. 8,925,95 12,37B,OO 1B,172,00 19,842,00 7.5 CITY OF FRIENDSWOOD ANNUAL BUDGET PARKS AND RECREATION FUND ACCrulT ACCOUNT DESCRIPTION 13-00-00-3830 INTEREST EARtED ON INVESTMENTS 13-00-00-3839 INTEREST-NOW CHECKING ACCOUNT SUBTOTAL 13 00 00 PROGRAM TOTAL SWIH POOL HEATER DONATION FUND ACCOOO ACCOUNT DESCRIPTION 14-00-00-3011 CASH BALANCE CARRIED FORWARD 14-oo---00--3830 INTEREST EARNED ON INVESTHENTS 14-oo---00--3838 INTEREST-INVESTED IN TEXPOOL 14-00-00-3839 INTEREST-NOW CHECKING ACCOUIIT SUBTOTAL 14 00 00 PROGRAH TOTAL FRIENDSWOOD FINE ARTS COUNCIL ACCOUNT NUHBER 15 00 00 ACCOUNT DESCRIPTION PROORAH TOTAL 7.6 89-90ACTUAL 224,99 15,92 240,91 240,91 89-90ACTUAL ,00 157,61 ,00 9,04 166,65 166,65 89-90ACTUAL.oo CITY OF FRIENDSWOOD 90-91BUDGET ,00 ,00 .oo ,00 90-91 BUDGET 2,052,00 73,00 ,00 4,00 2,129,00 2,129,00 90-91BUDGET .oo 90-91FORECAST .oo ,00 .oo ,00 90-91 FORECAST 2,052,00 147,00 3,00 10,00 2,212,00 2,212.00 90-91FORECAST ,00 91-92PROPOSED ,00 ,00 ,00 ,00 91-92PROPOSED 2,212,00 150,00 ,00 10,00 2,372,00 2,372,00 91-92PROPOSED ,00 ,- ANNUAL BUDGET FIRE/EMS DONATION FOOD ACCOUNT 89-90 90-91 90-91 91-92NUMBER ACCOUNT DESCRIPTION ACTUAL BUDGET FORECAST PROPOSED 16-00-00-3011 CASH � CARRIED FORWARD ,00 23,332,00 23,332,00 11,779,00 16-00-00-3012 PRIOR YEAR ENCUMBRAIICES ,00 9,000,00 9,000,00 ,00 16-00-00-3812 FIRE/EMS DONATIONS 51,793,19 47,000,00 50,000,00 50,000,00 16-00-00-3830 INTER£ST EARNED ON INVESTHENTB 1,119,63 200,00 1,552,00 1,000.00 16-00-00-3838 INlEREST-INVESTED IN TEXPOOL ,00 ,00 48,00 ,00 16-00-00-3839 INTEREST-NOW CHECKING ACCOUNT 66,99 10,00 150,00 100,00 16-00-00-3851 SALE OF FIXED ASSETS ,00 ,00 2,300,00 ,00 16-00-00-3901 TRANS FROM GENERAL FUND ,00 ,00 ,00 50,621,00 SUBTOTAL 52,979,81 79,542,00 86,382,00 113,500,00 16 00 00 PROGRAH TOTAL 52,979,81 79,542,00 86,382,00 113,500,00 GO/TAX DEBT SERVICE FUND ACCOUNT 89-90 90-91 90-91 91-92ACCOUNT DESCRIPTI0/1 ACTUAL BUDGET FORECAST PROPOSED 30-00-00-3011 CASH BALANCE CARRIED FORWARD ,00 57,30B,OO 57,308,00 30,977,00 30-00-00-3110 ct.mNT TAX COlliCTIONS 1,015,257,47 1,197,126,00 1,216,900,00 1,257,313,00 30-00-00-3129 PEARLAND CONTRACT 742,22 742,00 418,00 418,00 30-00-00-3160 lE..INlllJENT TAX COI.LECTIONS 20,179,24 20,000.00 21,825,00 21,000,00 30-00-00-3180 PENAL TIES AND INTEREST 13,964,53 6,439,00 15,200,00 14,000,00 30-00-00-3830 ItmREST EARNED ON INVESl'ttENTS 29,068,73 16,966,00 20,144,00 20,000.00 30-00-00-3838 INTEREST-INVESTED IN TEXPOOI. ,00 .oo 364,00 ,00 30-00--00-3839 INTEREST-NOW Cl£CKING ACCOUNT 1,899,66 935,00 1,635,00 1,500,00 SUBTOTAL 1,081,111,85 1,299,516,00 1,333,794,00 1,345,20B,OO 30 00 00 PROGRAH TOTAL 1,081,111,85 1,299,516,00 1,333,794,00 1,345,208,00 7.7 CITY OF FRIENDSWOOD ANNUAL BUDGET WATER AND SEWER FUND ACCOUNT 89-90 90-91 90-91 91-92NUMBER ACCOUNT DESCRIPTION ACTUAL BUDGET FORECAST f'ROF'OSED 40-00-00-3011 CASH BALANCE CARRIED FORWARD ,00 741,547,00 741,547,00 221,688,00 40-00-00-3012 PRIOR YEAR ENCUMBRANCES ,00 42,834,00 42,834,00 ,00 40-00-00-3315 WATER REVENUE-SINGLE FAMILY 1,996,788,86 1,870,683,00 1,825,185,00 1,883,200,00 40-00-00-3316 WATER REVENUE -HULTI-FAMILY 189,381,06 190,840,00 183,148,00 183,100,00 40-00-00-3317 WATER REVNUE-SINGLE COHHERCIAL 110,884,95 116,094,00 113,670,00 113, 700,00 40-00-00-3318 WATER REVENUE-MULTI-COHHERCIAL 21,357,01 19,538,00 22,552,00 22,600,00 40-00-00-3320 OTHER WATER REVENUES 777,86 682,00 1,139,00 1,100.00 40-00-00-3325 WATER REVENUE -SPRINKLERS 27,648,98 19,766,00 20t502.00 20,500,00 40-00-00-3326 WATER REVENUE -CONST IN f'ROG 18,368,60 13,177,00 23,007,00 23,000,00 40-00-00-3327 OTHER BILLED WATER REVENUES 43,812,77 41,121,00 30,752,00 30,800,00 40-00-00-3335 SEWER REVENUE -SINGLE FAMILY 860,594,22 885,893,00 888,285,00 860,000,00 40-00-00-3336 SEWER REVENUE -MULTI-FAMILY 92,631,88 93,654,00 93,907,00 90,000,00 40-00-00-3337 SEWER REVNUE-SINGLE COMMERCIAL 35,837,36 37,191,00 37,291,00 40,000,00 40-00-00-3338 SEWER REVENUE-MULTI-COMMERCIAL 8,415,66 7,917,00 7,938,00 9,000,00 40-00-00-3347 OTHER BILLED SEWER REVENUES 17,526,00 17,085,00 17,131,00 17,000,00 40-00-00-3440 SALE OF WATER METERS 27,830,00 17,000,00 ,00 ,00 40-00-00-3441 LATE PAYMENT PENALTY FEE .oo ,00 4,000,00 12,000,00 40-00-00-3442 CUT OFF PENALTY FEE ,00 ,00 10,000.00 10,000.00 40-00-00-3449 RETURN CHECK FEE .oo ,00 1,300,00 1,500,00 40-00-00-3465 CUT OFF PENALTY 3,278,04 3,000,00 ,00 ,00 40-00-00�3466 RETURNED CHECK FEE 3,149,89 3,000,00 .oo ,00 40-00-00-3830 INTEREST EARNED ON INVESTMENTS 44,013,62 14,462,00 23,315,00 20,000,00 40-00-00-3838 INTEREST-INVESTED IN TEXPOOL ,00 ,00 750,00 ,00 40-00-00-3839 INTEREST-NOW CHECKING ACCOUNT 3,270,15 1,013,00 3,361,00 3,100,00 40-00-00-3851 SALE OF EQUIPMENT 17,475,00 ,00 ,00 ,00 40-00-00-3854 SALE OF WATER METERS ,00 ,00 25,000,00 25,000,00 40-00-00-3880 EXPENSE REIHBURSEMENTS 145,88 ,00 .oo ,00 40-00-00-3884 PRIOR YEAR INSURANCE ADJUSTMNT 9,840,54 2,944,00 2,945,00 ,00 40-00-00-3890 MISCELLANEOUS RECEIPTS 3,453,05 1,000.00 1,141,00 1,000.00 40-00-00-3892 RENTAL REVENUE 1,050,00 1,050,00 1,050,00 1,050,00 40-00-00-3899 PRIOR YEAR REVENUES ,00 ,00 7,00 ,00 SUBTOTAL 3,537,531,38 4,141,491,00 4,121,757,00 3,589,338,00 40 00 00 PROGRAM TOTAL 3,537,531,38 4,141,491,00 4,121,757,00 3,589,338,00 7.8 CITY OF FRIENDSWOOD ANNUAL BUDGET WIS COOSTRUCTION FUND ACCOUNT 89-90 90-91 90-91 91-92 ACCOUNT DESCRIPTION ACTUAL BUDGET FORECAST PROPOSED 41-00-00-3011 CASH BALANCE CARRIED FORWARD ,00 28,055,00 43,373,00 :n,815,00 41--00-00-3020 PRIOR YEARS CAPITAL PROJECTS ,00 685,099,00 669,781,00 325,335,00 41-00-00-3819 HISCELLANEOUS DONATIONS ,00 .oo .oo 56,504,00 41-00-00-3830 INTEREST EARNED OIi INVESTliEllTS 42,202,31 12,901,00 35,124,00 25,000,00 41-00-00-3838 INTEREST-INVESTED IN TEXPOOL ,00 .oo 6,179,00 .oo 41-00-00-3839 INTEREST-NOW CHECKING ACCOUNT 2,139,44 671,00 3,498,00 1,500,00 41-00-00-3857 SAi.£ OF LAND/EASEIIENTS/ROW ,00 .oo .oo 56,504,00 41-00-00-3940 TRANSFER FROH WATER/SEWER FUND 467,696,24 314,519,00 314,519,00 51,510,00 41-00-00-3948 TRANSFER FROH IMPACT FEE FUND ,00 66,586,00 66,586,00 62,353,00 SUBTOTAL 512,037,99 1,107,831 ,00 1,139,060,00 616,521,00 41 00 00 PROGRAM TOTAL 512,037,99 1,107,831,00 1,139,060,00 616,521,00 SURFACE WATER COIISTRUCTIOII FND BALANCE SHEET/REVENUE ACCOUNTS ACCOUNT 89-90 90-91 90-91 91-92ACCOUNT lnCRIPTION ACTUAL llUDGET FORECAST PROPOSED 42-00-00-3011 CASH BALANCE CARRIED FORWARD .oo .oo 53,969,00 175,859,00 42-00-00-3020 PRIOR YEAR CAPITAL PROJECTS .oo 304,801,00 250,832,00 90,778,00 42-00-00-3830 INTEREST EARNED OIi INVESTHENTS 38,446,74 18,290,00 12,135,00 7,500,00 42-00-00-3833 INTEREST EARNED-t!ONEY MARKET 314,09 .oo 68,00 .oo 42-00-00-3838 INTEREST-INVESTED IN TEXPOOL ,00 ,00 2,348,00 .oo 42-00-00-3839 INTEREST--tlOW CHECKING ACCOUNT 2,774,06 1,284,00 1,258,00 500,00 42-00-00-3890 MISCELLANEOUS RECEIPTS ,00 .oo 25,00 .oo 42-00-00-3948 TRANSFER FROH IHPACT FEE FUND .oo 0, 791.00 0,101.00 742,00 SUBTOTAL 41,534,89 333,156,00 329,416,00 275,379,00 42 00 00 PROGRAH TOTAL 41,534,89 333,156,00 329,416,00 275,379,00 7.9 CITY OF FRIENDSWOOD ANNUAL BUDGET CENTRAL SERVICE AREA CONST FND ACCOUNT 89-90 90-91 90-91 91-92ACCOUNT DESCRIPTION ACTUAL BUDGET FORECAST PROPOSED 43-00-00-3011 CASH BALANCE CARRIED FORWARD ,00 .oo ,00 12,506,00 43-00-00-3948 TRANS FRON IHPACT FEE FUND 185,75 47,908,00 47,908,00 126,247,00 SUBTOTAL 185,75 47,908,00 47,908,00 138, 753,00 43 00 00 PROGRAM TOTAL 185,75 47,908,00 47,908,00 138,753,00 W/S CIP/IHPACT FEE FUND ACCOUNT 89-90 90-91 90--91 91-92NlJKBER ACCOUNT DESCRIPTION ACTUAL BUDGET FORECAST PROPOSED 48-00-00-3011 CASH BALANCE CARRIED FORWARI1 ,00 315,653,00 315,653,00 190,301,00 48-00--00-3511 IHPACT FEE-OHlURFACE WATER 180,541,60 106,200,00 162,815,00 125,807,00 48-00-00-3512 IMPACT FEE-CW-WATER Pl.NT t. LNS 53,379,65 31,399,00 48,131,00 37,193,00 48-00-00-3513 IHPACT FEE-CW-SYS WATER IHPROV 7,820,98 ,00 7,068,00 5,453,00 48-00-00-3524 IMPACT FEE--csA-SEGHENT C-IIATER ,00 .oo 7,984,00 10,472,00 48-00--00-3531 IHPACT FEE-CW-BLACKHAWK WWTP 44,414,49 24,399,00 41,096,00 28,895,00 48-00-00-3532 IMPACT FEE-CSA-SEG!i£NT A-SEWER 16,978,63 19,090,00 49,080,00 59,761,00 48-00-00-3534 IHPACT FEE-CSA-SEGHENT C-SEWER ,00 13,895,00 8,867,00 11,612,00 48-00-00-3591 IMPACT FEE-CIP/IHPACT FEE STDY 2,372,90 700,00 2,160,00 1,652,00 48-00--00-3599 PRIOR YEAR IMPACT FEES ,00 .oo 5,303,00 .oo 48-00-00-3830 INTEREST EARNED ,00 ,00 23, 792,00 20,000.00 48-00-00-3838 IN'IEREST-INVESTED IN TEXPOOL ,00 .oo 645,00 .oo 48-00-00-3839 INTEREST-NOW CHECKING ACCOUNT 10,331,12 ,00 1,968,00 100,00 SUBTOTAL 315,839,37 511,336,00 674,562,00 491,246,00 48 00 00 PROGIW1 TOTAL 315,839,37 511,336,00 674,562,00 491,246,00 W/S REVENUE DEBT SERVICE FUND ACCOI.M" 89-'10 90-91 90--91 91-92NUMBER ACCOUNT DESCRIPTION ACTUAL BUDGET FORECAST PROPOSED 49-00--00-3011 CASH BALANCE CARRIED FORWARD .oo 13,320,00 13,320,00 4,131,00 49-00-00-3830 INTEREST EARNED ON INVESTHENTS 19,693,45 7,385,00 5,279,00 6,000,00 49-00-00-3838 INTEREST-INVESTED IN TEXPOOL ,00 ,00 2,110.00 .oo 49-00-00-3839 INTEREST-NOW CHECKING ACCOUNT 1,203,14 477,00 530,00 300,00 49-00-00-3940 TRANSFER FROM WATER/SEWER FUND 393,750,00 198,400,00 198,400,00 264,924,00 49-00-00-3948 TRANSFER FROM IMPACT FEE FUNI1 ,00 360,986,00 360,986,00 299,699,00 SUBTOTAL 414,646,59 580,568,00 580,625,00 575,054,00 49 00 00 PROGRAM TOTAL 414,646,59 580,568,00 580,625,00 575,054,00 7.10 CITY OF FRIENDSWOOD ANNUAL BUDGET CAPITAL PROJECTS FUND ACCOUNT 89-90 90-91 90-91 91-92NUl1BER ACCOUNT DESCRIPTION ACTUAL BUDGET FORECAST PROPOSED 50-00-00-3011 CASH BALANCE CARRIED FORWARI1 ,00 66,367,00 66,367,00 2,561,00 50-00-00-3012 PRIOR YEAR ENCIJliBRANCES ,00 210,271,00 210,271,00 ,00 50-00-00-3020 PRIOR YEARS CAPITAL PROJECTS ,00 288,289,00 288,289,00 146,414,00 50--00-00-3819 MISCELLANEOUS DONATION 25.00 ,00 ,00 ,00 50-00-00-3830 INTEREST EARNED ON INVESTMENTS 35,581,83 18,452,00 23,000,00 15,000,00 50-00-00-3838 INTEREST-INVESTED IN TEXPOOL ,00 ,00 2,392,00 ,00 50-00-00-3839 INTEREST-NOW CHECKING ACCOUNT 1,994,33 673,00 1,669,00 300,00 50-00-00-3901 TRANSFER FROM GENERAL FUND 239,839,00 444,045,00 438,665,00 505,139,00 50-00-00-3970 TRANSFER FROM CONTINGENCY FUNII 16,000,00 ,00 ,00 ,00 SUBTOTAL 293,440,16 1,028,097,00 1,030,653,00 669,414,00 50 00 00 PROGRAII TOTAL 293,440,16 1,028,097,00 1,030,653,00 669,414,00 CAPITAL FACILITY FUND BALANCE SHEET/REVENUE ACCOUNTS ACCOUNT 89-90 90-91 90-91 91-92NUHBER ACCOUNT DESCRIPTION ACTUAL BUDGET FORECAST PROPOSED 51-00-00-3012 PRIOR YEAR ENCUHBRANCES .oo 21,279,00 21,279,00 ,00 51-00-00-3830 INTEREST EARNED ON INVESTMENTS 5,332,89 .oo 470,00 .oo 51-00-00-3839 INTEREST-NOW MCKING ACCOUNT 212,23 ,00 28,00 .oo 51-00--00-3890 MISCELLANEOUS RECEIPTS 146,00 ,00 ,00 ,00 51-00-00-3901 TRANSFER FROM GENERAL FUND 31,350,00 10,011.00 10,011.00 38,100,00 51-00-00-3950 TRANS FR CAPITAL PROJECT Fl.IND ,00 1 17,105,00 17,105,00 .oo SUBTOTAL 37,041,12 48,395,00 48,893,00 38,100,00 51 00 00 PROGRAM TOTAL 37,041,12 48,395,00 48,893,00 38,100,00 1776 PAAK TRUST FUND ACCOUNT 89-90 90-91 90-91 91-92NUMBER ACCOUNT DESCRIPTION ACTUAL BUDGET FORECAST PROPOSED 72-00-00-3011 CASH BALANCE CARRIED FORWARD .oo 14,833,00 14,833,00 16,681,00 72--00-00-3830 INTEREST EARNED ON INVESTHENTS 1,906,96 944,00 1,500,00 1,600,00 72-00-00-3838 INTEREST-INVESTED IN TEXPOOL .oo .oo 236,00 .oo 72-00-00-3839 INTEREST-NOW CHECKING ACCOUNT 109,26 41,00 112,00 50,00 SUBTOTAL 2,016,22 15,818,00 16,681,00 18,331,00 72 00 00 PROGRAM TOTAL 2,016,22 15,818,00 16,681,00 18,331,00 7.11 CITY OF FRIENDSWOOD I I \I i i ANNUAL BUDGET GLOSSARY ACTIVITY A service performed by a department or division. See PROGRAM. ACCOUNTING SYSTEM The total set of records and procedures which are used to record, classify, and report information on the financial status and operations of an entity. ACCRUAL BASIS The recording of the financial effects on a government of transactions and other events and circumstances that have cash consequences for the government in the periods in which those transactions, events and circumstances occur, rather than only in the periods in which cash is received and paid by the government. The accrual basis of accounting is used for proprietary and nonexpendable trust funds. AMENDED BUDGET After approval by ordinance, the budget may be adjusted by supplemental appropriations, emergency appropriations, reduction of appropriations and transfer of appropriations as prescribed in Section 8.04 of the City Charter. The cumulative effect of the aforementioned adjustments to the original adopted budget is the amended budget. AD VALOREM TAX A tax computed from the assessed valuation of land and improvements. APPROPRIATION An authorization made by the legislative body of a government which permits officials to incur obligations against and to make expenditures of governmental resources. Specific appropriations are usually made at the department level and are granted for a one-year period. APPROPRIATION ORDINANCE The official enactment by the legislative body establishing the legal authority for officials to obligate and expend resources. ASSETS Resources owned or held by a government which have monetary value. 8.1 CITY OF FRIENDSWOOD ANNUAL BUDGET GLOSSARY BALANCE SHEET The financial statement disclosing the assets, liabilities and equity of an entity at a specified date in conformity with Generally Accepted Accounting Principles. BUDGET The City's financial plan for a specific fiscal year that contains both the estimated revenues to be received during the year and the proposed expenditures to be incurred to achieve stated objectives. BUDGET CALENDAR The schedule of key dates or milestones which a government follows in the preparation and adoption of the budget. BUDGETARY CONTROL The control or management of the organization in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and revenues. BUDGET MANAGER The individual in a specific department who is responsible for compiling budget information, assembling it in the proper format, presenting the information, and administering the department budget during the fiscal year. BUDGET MESSAGE A general discussion of the proposed budget presented in writing as a part of or supplement to the budget document. The budget message explains principal budget issues against the background of financial experience in recent years and presents recommendations made by the City Manager. CAPITAL IMPROVEMENT PROGRAM A plan for capital expenditures to be incurred each year over a fixed period of several future years. CAPITAL OUTLAYS Expenditures for the acquisition of capital assets. 8.2 CITY OF FRIENDSWOOD ANNUAL BUDGET GLOSSARY CAPITALIZATION POLICY The criteria used by the government to determine which outlays will be reported as fixed assets. The City's policy is to record capital expenditures that are greater than or equal to $500 as fixed assets. CAPITAL PROJECT FUNDS Capital project funds are used to account for financial resources to be used for the acquisition or construction of major street, drainage, park and facility improvements. CHART OF ACCOUNTS A structure of accounting codes designed to provide common terminology and classifications for budgeting, accounting and financial reporting. CONTINUING OPERATIONS Objectives of a department or a specific program that are at the same service level as the previous budget period. DEBT SERVICE FUND A fund used to account for the accumulation of resources set aside for payment of interest and principal to holders of the City's general obligation and revenue bonds, the sale of which finances long-term capital improvements such as: streets; drainage; parks; facilities; and, water and wastewater systems. DECISION UNIT A detailed request to appropriate funds to accomplish a specific objective. The request includes the purpose of the objective, justification of need and funding requirements. DEPARTMENT A functional unit of the City containing one or more programs or activities. ENCUMBRANCES Obligations in the form of which are chargeable to an appropriation is reserved. EMPLOYEE purchase orders, contracts or salary commitments appropriation and for which a part of the When paid, the encumbrance is liquidated. A person who receives compensation from the City for performing duties of an appointive office or position. 8.3 CITY OF FRIENDSWOOD ANNUAL BUDGET GLOSSARY ENTERPRISE FUND A fund established to account for the acquisition, operation and maintenance of governmental facilities and services which are entirely or predominantly self-supporting by user charges. The significant characteristic of enterprise funds is that the accounting system must make it possible to show whether the activity is operated at a profit or loss, similar to comparable private enterprises. EXPENDITURES The cost of goods received or services rendered whether cash payments have been made or the expenditure accrued. Expenditures are decreases in net financial resources. Expenditures are recorded in governmental funds, expendable trust funds and agency funds. EXPENDITURE CLASSIFICATION Expenditures classified by object type. For example, personal services, supplies, maintenance, and services. SEE OBJECT CLASSIFICATION. EXPENSES Outflows or other using up of assets or incurrence of liabilities from delivering or producing goods, rendering services or carrying out other activities that constitute the entity's_ ongoing major or central operations. Expenses are recorded in proprietary and nonexpendable trust Funds. FULL-TIME POSITION An employee working at least 40 hours per week and not classified as a temporary position. The position is eligible for all of the City's fringe benefits. SEE TEMPORARY POSITION. FUND A fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities or balances, and changes therein, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. FUND BALANCE The excess of a fund's assets over liabilities. 8.4 CITY OF FRIENDSWOOD ANNUAL BUDGET GLOSSARY GENERAL FUND The fund used to account for all financial resources except those accounted for in another fund. GENERAL OBLIGATION BONDS Bonds backed by the full faith and credit of government. GENERAL OBLIGATION DEBT Interest and principal owed to the holders of the City's general obligation bonds. The debt is supported by revenue provided from real property which is assessed through the taxation power of the local governmental unit. GRANT-FUNDED PROGRAM A program funded by contributions or gifts of cash or other assets from another government. LIABILITY Probable future sacrifices of economic benefits, arising from present obligations of a particular entity to transfer assets or provide services to other entities in the future as a result of past transactions or events. MISSION STATEMENT A clear, concise affirmation of the unique reason or purpose for the existence and efforts of the department. MODIFIED ACCRUAL BASIS The accrual basis of accounting adapted to the governmental fund-type measurement focus. Under it, revenues and other financial resources are recognized when they become susceptible to accrual, that is when they become both "measurable" and "available to finance expenditures of the current period." "Available" means collectible in the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are recognized when the fund liability is incurred except for inventories of material and supplies that may be cons idered expenditures either when purchased or when used; and, prepaid insurance and similar items that may be considered expenditures either when paid for or when consumed. The modified accrual basis of accounting is used for governmental funds, expendable trust funds and agency funds. 8.5 CITY OF FRIENDSWOOD ANNUAL BUDGET GLOSSARY NEW OPERATIONS A request to budget an activity at a level above current service levels in order to achieve an increased or additional objective, including expanded current operations and/or a new approach in delivering current operations. OBJECT As used in expenditure classification, this term applies to the article purchased or service obtained (as distinguished from the results obtained from expenditures). Examples are base salaries and wages, office supplies, building maintenance and contract services. OBJECT CLASS Expenditure classification according to the types of items purchased or services obtained; for example, personal services, supplies, maintenance, and services. SEE EXPENDITURE CLASSIFICATION. OPERATING BUDGET Plans of current expenditures and proposed means of financing them. The annual operating budget is the primary means by which most of the financing, acquisition, spending and service delivery activities of the City are controlled. The use of annual operating budgets is required by State Law. PART-TIME POSITION An employee working less than 40 hours a week and not classified as temporary. The position is ineligible for fringe benefits with one exception. If the position normally requires services from the employee for 1,000 or more hours a year, the employee must become a member of the Texas Municipal Retirement System according to state law; and, therefore, is eligible for the City's matching retirement contribution. SEE TEMPORARY POSITION. PROGRAM Group activities, operations or organizational units directed to attaining specific purposes or objectives. SEE ACTIVITY. PURCHASE ORDER A document issued to authorize a vendor or vendors to deliver specified merchandise or render a specified service for a stated estimated price. 8.6 CITY OF FRIENDSWOOD I ANNUAL BUDGET GLOSSARY REVENUE BONDS Bonds whose principal and interest are payable exclusively from earnings of an enterprise fund. In addition to a pledge of revenues, such bonds sometimes contain a mortgage on the enterprise fund's property. RESERVE An account used to indicate that a portion of fund resources is restricted for a specific purpose, or is not available for appropriation and subsequent spending. REVENUE Increases in the net current assets of a governmental fund type other than expenditure refunds, capital contributions, and residual equity transfers. SEASONAL POSITION An employee working in a temporary position during a specified period of the year. For example, lifeguard and summer day camp instructor work during the summer months. SEE TEMPORARY POSITION. SPECIAL REVENUE FUND A fund used to account for the proceeds of specific revenue sources (other than expendable trusts or major capital projects) that are legally restricted to expenditure for specified purposes. TAX DEBT Obligations payable from ad valorem taxes. SEE GENERAL OBLIGATION BONDS. TAX LEVY The total amount to be raised by general property taxes for intentions specified in the tax levy ordinance, the ordinance through which taxes are levied. TAX RATE A percentage applied to all taxable property to raise general revenues. It is derived by dividing the total tax levy by the taxable net property valuation. TAX ROLL The official list showing the amount of taxes levied against each taxpayer or property. 8.7 CITY OF FRIENDSWOOD ANNUAL BUDGET GLOSSARY TAXES Compulsory charges levied by a governmental unit for the purpose of financing services performed for the common benefit. TEMPORARY POSITION An employee working either full-time or part-time for a specified period of time. For example, temporary records storage clerk and temporary inventory clerk. This position is ineligible for fringe benefits. SEE FULL-TIME POSITION, PART-TIME POSITION AND SEASONAL POSITION. WORKLOAD INDICATOR A specific quantitative measure of work performed within a program or activity. Indicators may also measure results obtained through a program or activity. CITY OF FRIENDSWOOD