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HomeMy WebLinkAboutFourth of July Steering Committee Minutes 2022-04-20CITY OF FRIENDSWOOD FOURTH OF JULY STEERING COMMITTEE MEETING MINUTES WEDNESDAY, APRIL 20, 2022 — 6:OOPM MINUTES OF A REGULAR MEETING OF THE FRIENDSWOOD FOURTH OF JULY STEERING COMMITTEE THAT WAS HELD ON WEDNESDAY, APRIL 20, 2022, IN THE SECOND FLOOR CONFERENCE ROOM AT FRIENDSWOOD CITY HALL LOCATED AT 910 S. FRIENDSWOOD DRIVE, FRIENDSWOOD, TEXAS, WITH THE FOLLOWING PRESENT CONSTITUTING A QUORUM: CHAIR BARBARA BLANCHARD COMMITTEE MEMBER CHRIS SCARPA COMMITTEE MEMBER -ASSISTANT EVENING CHAIR TONY SCARPA COMMITTEE MEMBER - PARADE CO-CHAIR STEPHANIE KARACOSTAS COMMITTEE MEMBER TERRY MCKEE COMMITTEE MEMBER STACY SCARPA COMMITTEE MEMBER MICHELLE BJACEK COMMITTEE MEMBER TERRI CORBETT COMMITTEE MEMBER LINDSEY VAUGN COUNCIL MEMBER JOHN SCOTT JAMES TONEY, DIRECTOR OF PARKS AND RECREATION KIMBERLY RAMIREZ, ASSISTANT TO THE DIRECTOR OF PARKS AND RECREATION MICHAEL BOYETT ASSISTANT DIRECTOR OF PARKS AND RECREATION NATALIE MAYFIELD, RECREATION ASSISTANT 1. Call to Order Barbara called the meeting to order at 5:56pm. 2. Communications from the Public Kimberly stated that FSID will attend the vendor meeting on June grn Kimberly also informed the committee she had applied for the HEB grant and received $5000 from them. 3. Minutes A. Consider approving the minutes of the Fourth of July Steering Committee meeting held on March 30, 2021. Kathy motioned to approve the minutes, seconded by Terri and unanimously approved. 4. BUSINESS ITEMS A. Discuss and take possible action regarding tasks, duties, schedules, and/or assignments associated with the Fourth of July Event Breakfast. Lindsey requested that she come early before the next meeting to discuss/plan the breakfast. Kimberly let her know there is a budget of $500 set aside for decorations, beverages, etc. Kimberly requested that they meet before May 31 st to ensure there's plenty of time. It was decided Barbara, Catherine, and Lindsey meet at 5pm on May 11 th to discuss the breakfast. Kathy motioned that the next 4th of July meeting to be moved from May 18th to May 11th. Seconded by Michelle and unanimously approved. B. Discuss and take possible action regarding tasks, duties, schedules, and/or assignments associated with the Fourth of July Event Parade. Kathy reported that five judges have been secured to judge the parade. Kimberly reported that eight applications have been filled for the parade. Additionally, the permit for the parade was obtained from TexDOT. Michael reported that Toney spoke with the Corvette club. They have agreed to provide vehicles and drive them during the parade. (For Mayor Foreman and the City's council.) Michael reported that the club requested that the rest of the vehicles they provide follow the Mayor and council during the parade. Terry requested that we invite AJ, our contact for the Corvette club to the next meeting. They will provide 7 cars for Mayor and council plus an additional 14 for other dignitaries. C. Discuss and take possible action regarding tasks, duties, schedules, and/or assignments associated with the Fourth of July Event Day Program. Natalie reported that 24 applications have been filled out for booth vendors. 9 are food vendors, 5 are promotional, and the final 9 are Arts & Crafts. Kimberly inquired if the amount of ice that has been requested will be sufficient. It was confirmed that the amount provided should be enough. D. Discuss and take possible action regarding tasks, duties, schedules, and/or assignments associated with the Fourth of July Event Evening Program. Barbara reported that she has been unable to reach out to the trailer vendor but will reach out tomorrow. Kimberly informed the committee about the type of VIP badge that will be used during the evening program. Kimberly also suggested that we park a vehicle at the crossroad at Centennial to prevent people from parking where they should not. Stephanie requested we also create a sign that states "No Entry." It was also suggested that golf carts not be allowed to drop of guests too close to the parking. It was also requested that the flyer be updated to state "No Golf Carts" will be allowed at the event. Three white polos are needed by the committee for the evening program. (Terry, Lindsey and Tony will need a navy polo. Barbara will place the order for the navy polos.) Kimberly reported that the stage, sound, and band are all set. 5. Adjournment Stacy motioned to adjourn the meeting. Kathy seconded and the committee unanimously approved. The meeting was adjourned at 6:30pm.