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HomeMy WebLinkAboutFourth of July Steering Committee Minutes 2022-02-23CITY OF FRIENDSWOOD FOURTH OF JULY STEERING COMMITTEE MEETING MINUTES WEDNESDAY, February 23, 2022 — 6:OOPM MINUTES OF A REGULAR MEETING OF THE FRIENDSWOOD FOURTH OF JULY STEERING COMMITTEE THAT WAS HELD ON WEDNESDAY, FEBRUARY 23, 2022, IN THE SECOND FLOOR CONFERENCE ROOM AT FRIENDSWOOD CITY HALL LOCATED AT 910 S. FRIENDSWOOD DRIVE, FRIENDSWOOD, TEXAS, WITH THE FOLLOWING PRESENT CONSTITUTING A QUORUM: CHAIR BARBARA BLANCHARD COMMITTEE MEMBER RUFINO RAMIREZ COMMITTEE MEMBER CHRIS SCARPA COMMITTEE MEMBER TONY SCARPA COMMITTEE MEMBER, TOMMY MCDONALD DAY CHAIR MICHELLE BJACEK COMMITTEE MEMBER STEFANIE KARACOSTAS COMMITTEE MEMBER TERRY MCKEE COMMITTEE MEMBER KATHY MOLINARO COMMITTEE MEMBER LARRY SIMS COUNCIL MEMBER JOHN SCOTT JAMES TONEY, DIRECTOR OF PARKS AND RECREATION KIMBERLY RAMIREZ, ASSISTANT TO THE DIRECTOR OF PARKS AND RECREATION NATALIE MAYFIELD, RECREATION ASSISTANT 1. Call to Order Chairperson Blanchard called the meeting to order at 6:01 PM. 2. Communications from the Public N/A 3. Minutes A. Consider approving the minutes of the Fourth of July Steering Committee meeting held on October 20, 2021. Chris motioned to approve the minutes from the October 20, 2021, meeting, seconded by Kathy, and approved unanimously. 4. Discussion and take possible action regarding tasks, duties, schedules, and/or assignments related to the Fourth of July event and program to include, but not limited to: A. Breakfast Catherine informed the committee Chick-fil-A will provide the breakfast. B. Parade theme and grand marshal Toney confirmed that we will be having a parade this year. Stephanie requested we make phone numbers a required field on the applications for the event this year. C. Day Program Kim contacted the amusement ride vendor. All amusement rides, excluding moon walks, will be included. There will not be a train this year as the previously used vendor has since retired. There will be two rock walls, 2 trampolines, a tropical playland, a sports challenge, and more. Kim stated Nancy has made some changes to the booth application, primarily in it's format. D. Evening Program Rufino stated everything is on track. Hotel rooms still need to be booked for the band. The band playing this year will be the "Party Crashers." Toney reminded the committee that it is an 8-9-piece band, which might require a larger stage. It could be upwards of $9000 for this larger configuration. Chris inquired how many food vendors would be allowed at the evening program. It was discussed that additional vendors will be added this year to help alleviate long lines. Toney stated we will check to see how much space is available before determining the exact number of vendors. Kim stated that Mayor and Council do not wish to be on stage during the event his year. She suggested a video or group photo could be taken in advanced in lieu of them speaking on stage. Barbara proposed that the tee shirt color theme for the year be changed to navy blue polos. The committee discussed the pros and cons of wearing a polo vs. a tee shirt. After the discussion Kim went on to show the committee video footage of the band "Party Crashers" upon their request. Kim went on to propose we increase the vendor booth application fee. Barbara motioned to increase the fee to $120. Stephanie seconded the motion, and it was unanimously approved. Barbara brought up discussing everyone's roles during the event. One of the event's judges is no longer available and a replacement will need to be selected. Breakfast — Lindsay & TBD Day Program — Michelle, Nancy, Terry, & Chris Evening Program — Tony & Rufino Kim brought up that the next month's meeting was scheduled to take place during Spring Break. The committee agreed to hold the next meeting during the last week of the month instead. 5. Adjournment Kathy motioned to adjourn the meeting. Stephanie seconded the motion, and it was unanimously agreed upon. The meeting came to an end at 6:35pm.