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Home My WebLink AboutOctober 1, 2011 to September 30, 2012 Annual BudgetCITY OF FRIENDSWOOD, TEXAS ADOPTED BUDGET 2011-12 CITY OF FRIENDSWOOD, TEXAS ADOPTED ANNUAL BUDGET October 1, 2011 - September 30, 2012 Mayor David J. H. Smith Mayor Pro-Tem Jim Hill Council Members Michael E. Barker .......................................................................... Position 1 Billy Enochs .................................................................................. Position 2 Patrick J. McGinnis, M.D. ................................................................. Position 4 John Scott .................................................................................... Position 5 Deirdre Carey Brown...................................................................... Position 6 Budget Team Roger C. Roecker ........................................................................ City Manager Cindy S. Edge ...............................................Director of Administrative Services Terry Byrd .................................................................................. Fire Marshal Karen Capps.............................................. Economic Development Coordinator Nick Haby ........................................................... Assistant to the City Manager Kazem Hamidian ............................................................. Public Works Director Katina R. Hampton ............................ Deputy Director of Administrative Services Morad Kabiri .................................................. Community Development Director Melinda Welsh .......................................................................... City Secretary Mary Perroni .......................................................................... Library Director James Toney ....................................................... Community Services Director Jennifer Walker ......................................................................Budget Manager Robert B. Wieners ........................................................................ Police Chief The following notice is required by Texas House Bill (H.B.) 3195: This adopted budget will raise more total property taxes than last year’s budget by an estimated $278,586 or 2%, and of that amount $281,652 is tax revenue to be raised from estimated new property added to the roll this year. 7KH *RYHUQPHQW )LQDQFH 2IILFHUV $VVRFLDWLRQ RI WKH 8QLWHG 6WDWHV DQG &DQDGD *)2$ SUHVHQWHGD'LVWLQJXLVKHG%XGJHW3UHVHQWDWLRQ$ZDUGWRWKHCity of Friendswood. Texas IRULWVDQQXDOEXGJHWIRUWKHILVFDO\HDUEHJLQQLQJOctober 1, 2010,QRUGHUWRUHFHLYH WKLV DZDUG D JRYHUQPHQWDO XQLW PXVW SXEOLVK D EXGJHW GRFXPHQWWKDW PHHWV SURJUDP FULWHULD DV D SROLF\ GRFXPHQW DV DQ RSHUDWLRQV JXLGH DV D ILQDQFLDO SODQ DQG DV D FRPPXQLFDWLRQVGHYLFH 7KLVDZDUGLVYDOLGIRUDSHULRGRIRQH\HDURQO\:HEHOLHYHRXUFXUUHQWEXGJHWFRQWLQXHV WRFRQIRUPWRSURJUDPUHTXLUHPHQWVDQGZHDUHVXEPLWWLQJLWWR*)2$WRGHWHUPLQHLWV HOLJLELOLW\IRUDQRWKHUDZDUG Guide to Use of the Budget 7KHSULPDU\SXUSRVHRIWKLVGRFXPHQWLVWRSODQERWKWKHRSHUDWLQJDQGFDSLWDOLPSURYHPHQW H[SHQGLWXUHVLQDFFRUGDQFHZLWKWKHSROLFLHVRIWKH&LW\RI)ULHQGVZRRG%\DGRSWLRQRIWKLV EXGJHWWKH&LW\&RXQFLOHVWDEOLVKHVWKHOHYHORIVHUYLFHVWREHSURYLGHGWKHDPRXQWRIWD[HVDQG XWLOLW\UDWHVWREHFKDUJHGDQGWKHYDULRXVSURJUDPVDQGDFWLYLWLHVWREHSURYLGHG 7KHIntroduction section LQFOXGHVWKH&LW\0DQDJHU¶VEXGJHWPHVVDJHZLWKUHYHQXHDQGIXQG EDODQFHWUHQGFKDUWVDQGJUDSKV&LW\&RXQFLOPLVVLRQVWDWHPHQWDQGVWUDWHJLFJRDOVEXGJHW FDOHQGDULQIRUPDWLRQRQWKH&LW\RI)ULHQGVZRRGILVFDO\HDUIDFWVKHHWDQGWKH&LW\¶V 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sectionSURYLGHVWKHUHYHQXHVH[SHQGLWXUHVDQGSURSRVHGHQGLQJIXQG EDODQFHIRUWKH&LW\¶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epartmental Budgets.(DFKGHSDUWPHQWLQFOXGHVGHSDUWPHQW QDUUDWLYHJRDOVREMHFWLYHVDQGPHDVXUHVGHSDUWPHQWVXPPDU\ZLWKGHSDUWPHQWWRWDOV DFURVVDOOIXQGVDQGDQRUJDQL]DWLRQDOFKDUWGHSLFWLQJWKHGHSDUWPHQWVWUXFWXUH7KHJHQHUDO OHGJHUDFFRXQWQXPEHUVHJPHQWIRUIXQGGHSDUWPHQWDQGGLYLVLRQDFFRXQWVDUHLQFOXGHGIRU FURVVUHIHUHQFHWRWKHGHWDLOGLYLVLRQEXGJHWV 7KHQH[WVHFWLRQLVUHVHUYHGIRUWKHCapital Improvement Program&XUUHQWO\WKH&LW\¶V &DSLWDO,PSURYHPHQW3ODQLVEHLQJUHYLHZHGE\WKH&RPPXQLW\'HYHORSPHQW'HSDUWPHQWDQG &LW\GHSDUWPHQWDO'LUHFWRUV7KHDGRSWHGEXGJHWGRFXPHQWLQFOXGHVDYDLODEOHLQIRUPDWLRQIRU ILVFDO\HDUE\IXQGDQGSURMHFWDVZHOODVGHWDLOE\REMHFWDFFRXQW$OVRLQFOXGHGLQWKH VHFWLRQDUHWKHSURSRVHGSURMHFWVIRU\HDUVWKURXJK,QVRPHLQVWDQFHVPDMRU PDLQWHQDQFHDQGUHSDLULWHPVDUHLQFOXGHGDVSURMHFWV 7KHWD[DQGUHYHQXHDebt Service VHFWLRQFRQWDLQVVXPPDU\VFKHGXOHVDQGSD\PHQWVFKHGXOHV IRUHDFKERQGLVVXHRIWKH&LW\ 7KHAppendices FRQWDLQV VHYHUDO VFKHGXOHV 7KHVH LQFOXGH WKH 2UGLQDQFHV DQG 3ROLFLHV GHSDUWPHQWDOGHFLVLRQSDFNDJHUHFRPPHQGDWLRQVSHUVRQQHOVFKHGXOHGHWDLOUHYHQXHVFKHGXOHV E\IXQGDQGDFFRXQWHOHPHQWREMHFWDQGJORVVDU\RIEXGJHWWHUPLQRORJ\DQGDFURQ\PV Table of Contents INTRODUCTION City Manager’s Adopted Budget Message ....................................................... 8 Changes to the FY12 Proposed Budget ........................................................ 10 Specific Uses of Fund Balance in FY12 Budget .............................................. 12 City Manager’s Proposed Budget Message .................................................... 13 Vision & Mission Statement and Strategic Goals............................................ 26 Budget Calendar ....................................................................................... 28 Information on the City of Friendswood ....................................................... 29 Fiscal Year Fact Sheet ............................................................................... 34 Organization Chart .................................................................................... 35 SUMMARY SCHEDULES Revenue and Expenditure Graphs ............................................................... 36 Budget Summary ...................................................................................... 37 Revenues and Expenditures by Fund ........................................................... 38 Estimated Ad Valorem Tax Collections - Current Roll ..................................... 39 Tax Rate Comparison ................................................................................ 40 Tax Debt Service to Maturity ...................................................................... 41 Revenue Debt Service to Maturity ............................................................... 42 Sales Tax Revenue Comparison .................................................................. 43 FUND SCHEDULES Fund Schedules ........................................................................................ 44 Fund Flowchart ......................................................................................... 46 General Fund ........................................................................................... 47 Special Revenue Funds .............................................................................. 49 Police Investigation Fund ................................................................. 50 Fire/EMS Donation Fund ................................................................... 51 Economic Development Administration Grant Fund .............................. 52 TDRA Disaster Recovery Grant Fund .................................................. 53 Court Security/Technology Fund........................................................ 54 Sidewalk Installation Fund ................................................................ 55 Park Land Dedication Fund ............................................................... 56 Tax Debt Service Fund .............................................................................. 57 Capital Project Funds ................................................................................ 59 General Obligation Construction Funds ............................................... 60 1776 Park Trust Fund ................................................................................ 63 Enterprise Funds ...................................................................................... 65 Water and Sewer Operation Fund ...................................................... 66 2006 Water and Sewer Bond Construction Fund .................................. 67 2009 Water and Sewer Bond Construction Fund .................................. 68 Water and Sewer CIP/Impact Fee Funds ............................................ 69 Water CIP/Impact Fee Fund ...................................................... 70 Sewer CIP/Impact Fee Fund ...................................................... 71 Water and Sewer Revenue Debt Service Fund ..................................... 72 Vehicle Replacement Fund ......................................................................... 74 DEPARTMENTAL BUDGETS Mayor and Council .................................................................................... 76 City Secretary .......................................................................................... 80 City Manager............................................................................................ 91 Administrative Services ........................................................................... 100 Police .................................................................................................... 123 Friendswood Volunteer Fire Department .................................................... 139 Table of Contents Fire Marshal ........................................................................................... 145 Community Development ........................................................................ 154 Public Works .......................................................................................... 170 Library Services ...................................................................................... 184 Community Services ............................................................................... 192 CAPITAL IMPROVEMENT PROGRAM Capital Improvements Program (CIP Summary) ......................................... 216 Capital Improvement Program Focus ......................................................... 218 Proposed CIP Funding Uses Chart ............................................................. 219 Capital Improvement Program Impact on Operating Budget ......................... 219 Capital Improvement Program Funding ..................................................... 220 Proposed CIP Funding Sources Chart ......................................................... 221 Significant Routine & Non-Routine Capital Expenditures ............................... 221 Project Budget Summary by Fund ............................................................. 223 General Fund Projects Schedule................................................................ 224 G.O. Bonds Projects Schedule .................................................................. 226 EDA Grant Fund Projects Schedule ............................................................ 228 TDRA Grant Fund Projects Schedule .......................................................... 229 Park Land Dedication Fund Projects Schedule ............................................. 230 Water and Sewer Operation Fund Projects Schedule .................................... 231 Water and Sewer Bond Projects Schedule .................................................. 233 Excerpts from the Proposed 2012-2016 Capital Improvement Plan General Obligation Projects Description ............................................ 236 Utility Services Projects Description ................................................. 239 General Obligation Projects beyond Five Year Plan ............................. 248 Water & Sewer Revenue Projects beyond Five Year Plan..................... 249 Completed CIP Projects Listing ........................................................ 250 DEBT SERVICE Summary of Debt Service Funds ............................................................... 252 Tax Debt Service Fund ............................................................................ 253 Summary Schedule of Tax Debt Service to Maturity .................................... 255 2003 Permanent Improvement Bonds .............................................. 255 2005 General Obligation Bonds ....................................................... 256 2010 General Obligation Bonds ....................................................... 256 Capital Leases ........................................................................................ 257 Water and Sewer Debt Service Fund ......................................................... 258 Summary Schedule of Water and Sewer Revenue Debt Service to Maturity .... 260 2001 W/S Revenue Bonds (Refinanced as 2010B G.O. Bonds) ............ 260 2006 W/S Revenue Bonds .............................................................. 261 2006 W/S Refund Bonds ................................................................ 261 2009 W/S Revenue Bonds .............................................................. 262 APPENDICES Appendix A: Budget Ordinance and Tax Ordinance .................................... 264 Appendix B: Personnel Schedule ............................................................. 271 Appendix C: Decision Packages and Forces at Work ................................... 273 Appendix D: Revenue Schedules by Fund ................................................. 278 Appendix E: General and Administrative Transfers .................................... 289 Appendix F: Charter Budget Provisions .................................................... 292 Appendix G: Financial Management Policy ................................................ 296 Appendix H: Glossary............................................................................. 306 November 21, 2011 Honorable Mayor and City Council: We hereby submit the adopted budget for Fiscal Year 2011-2012 in accordance with City Charter requirements. Attached is a schedule of the changes to the proposed budget document submitted to you on August 1, 2011. The most significant changes in the proposed budget came from Council and the budget team’s combined efforts in reducing the City’s operational budget by $164,738. Included in this revision are changes made by Mayor and Council that reduced their operating budget accounts in special events, contract services, travel reimbursements, and operating services totaling $76,790. Budget team contributions reduced departmental expenditures for a combined total of $87,948. Some of the changes were derived from reducing the budget for contract services in the City Secretary Municipal Clerk division, the City Manager Administration and Economic Development divisions, and the Community Development’s Engineering division. The Staff’s ongoing efforts to search out areas in which efficiencies and collaboration with other entities can reduce costs resulted in a $50,000 reduction to the fuel budget decision package. This was done by negotiating a contract with the school districts to utilize their fueling stations and cooperative purchasing agreements. The Police Department reduced personnel costs in the Patrol division by $8,600. Also, the Public Works Department reduced their operating services account in the Street and Sidewalk operations and the Drainage operations divisions by $2,579. Despite these reductions in the operating budget, current service levels to the citizens will be maintained. Other changes included in the adopted budget are: the addition of employee merit of $135,000 in the General Fund and $15,748 in the Water and Sewer Fund; $125,000 for street maintenance; and $50,464 was added to the Mayor and Council’s operating budget for legal services. Building permit fees were increased and are estimated to generate an additional $40,000 in revenue. The change in fees will partially offset existing personnel costs for services already being rendered. Additional revenue in the amount of $23,476 will come by the internal transfer from the Water and Sewer Fund to the General Fund. Each fund is budgeted to operate independently; however there are shared costs for administration and operating services. These services were reviewed and revised to better reflect the shared costs between funds and the inter-fund transfer was adjusted accordingly. The adopted budget includes a reduction in property tax revenue of $2,479. This reflects the difference between the adoption of the actual effective tax rate of $0.5902 versus the $0.5913 as estimated by 8 9 Original Proposed FY12 Revenue Estimate (General Fund) $21,401,023 Changes to Revenue: 7D[/HY\5HGXFWLRQ(IIHFWLYH7D[5DWH(VWLPDWHWR $GGLWLRQDO5HYHQXHIURPQHZ%XLOGLQJ3HUPLW)HHV $GGLWLRQDO,QWHUQDO7UDQVIHUIURP:DWHUDQG6HZHU)XQG Total Changes to Funding Available $60,997 Adopted Proposed FY12 Revenue Estimate $21,462,020 Original Proposed FY12 Expenditure Estimate (General Fund) $21,316,294 Changes to Expenditures: (PSOR\HH0HULW 0D\RU &RXQFLOLQFUHDVHIRU/HJDO6HUYLFHV 6WUHHW0DLQWHQDQFH 0 &&6SHFLDOHYHQWV 0 &&&RQWUDFW6HUYLFHV 0 &&7UDYHO5HLPEXUVHPHQWV 0 &&2SHUDWLQJ6HUYLFHV &62&RQWUDFW6HUYLFHV &02&RQWUDFW6HUYLFHV &02('&RQWUDFW6HUYLFHV 3ROLFH$GPLQLVWUDWLRQ6DODU\VDYLQJV &''&RQWUDFW6HUYLFHV 3XEOLF:RUNV2SHUDWLQJ6HUYLFHV 5HGXFHG)XHO'HFLVLRQ3DFNDJH 'HSDUWPHQWDOEDVHEXGJHWFRUUHFWLRQV Total Changes to Expenditures $145,726 Adopted Proposed FY12 Expenditure Estimates $21,462,020 Use of Fund Balance (General Fund) $0 Total Use of Fund Balance (General Fund) $0 Changes to the FY12 Proposed Budget 10 Changes to the FY12 Proposed Budget Water and Sewer Fund Changes to Expenditures: (PSOR\HH0HULW $GGLWLRQDO,QWHUQDO7UDQVIHUWR*HQHUDO)XQG Total Changes to Water and Sewer Fund Budget 39,224 Police Investigation Fund Changes to Revenue: ,QFUHDVHLQ)HGHUDO*RYHUQPHQW5HYHQXH Changes to Expenditures: 266,3XEOLF6DIHW\6RIWZDUH/HDVH<HDU Total Changes to Police Investigation Fund Budget $27,602 11 2011-12 ADOPTED BUDGET REVENUES Taxes $19,578,498 Charges for Services 9,691,516 Permits and Licenses 633,519 Fines 988,020 Intergovernmental Revenues 220,430 Interest 159,912 Vehicle Lease Reimbursements 318,767 Miscellaneous Receipts 771,990 TOTAL REVENUES $32,362,652 Fund Balance Used or (Carried Forward) General Fund 0 Police Investigation Fund 27,452 Court Security/Technology Fund (29,102) Parkland Dedication Fund (16,200) Tax Debt Service Fund 90,697 2010 GO Bond Fund 3,146,785 1776 Park Trust Fund (150) Water & Sewer Operations Fund 927,886 2009 Water and Sewer Bond Fund 1,554,900 Water Impact Fees (59,533) Sewer Impact Fees 43,100 Water and Sewer Revenue Debt Service (3,500) Vehicle Replacement Plan Fund (119,756) $5,562,579 Total Resources Available $37,925,231 EXPENDITURES General Government 5,004,762 Public Safety 10,153,625 Community Development 1,501,228 Public Works 6,968,993 Community Services 3,638,258 Vehicle Replacement Fund 200,361 Capital Improvements 5,133,047 Debt Service 5,324,957 TOTAL EXPENDITURES $37,925,231 REVENUES OVER (UNDER) EXPENDITURES 0 BEGINNING FUND BALANCE $24,693,787 ENDING FUND BALANCE $19,131,208 With the specific uses of fund balance in fiscal year 2011-2012, the adopted budget is balanced. 12 August 1, 2011 Honorable Mayor and City Council: We hereby submit the proposed budget for Fiscal Year 2011 – 2012 in accordance with City Charter requirements. When the Fiscal Year 2010-11 budget was presented to City Council exactly one year ago, we could not have predicted the extremely positive local and national recognition that we received during that budget cycle. Friendswood was named number five on the top ten list of best towns for families by Family Circle magazine. The publication cited our low crime rate, affordable homes, quality schools, financial stability, access to health care, green space, and volunteerism. In addition, for the second straight year, we received the State Comptroller’s Gold Leadership Circle Award, recognizing the City for implementing financial transparency and providing clear, consistent pictures of our expenditures. These are the latest in a series of recognitions that Friendswood has received in the last few years, including Business Week Magazine’s “Best Affordable Suburb in Texas” in 2009 and one of CNN/Money Magazine’s Best Places to live in the Country in 2007 and 2009. We are confident that this next fiscal year will bring more welcome surprises to our community as well. As in prior years and as is also mandated by City Charter, a balanced budget is delivered to the Mayor and City Council based on Staff’s projections of the revenue and expenditures needed to meet existing and anticipated service level requirements. City Staff has spent several months in the preparation of the proposed budget and we look forward to discussions with Council during upcoming budget work sessions on the information presented within this document. At the Special Council Session held on June 20, the Multi-Year Financial Plan was presented and its relationship to the annual budget was explained. In upcoming budget work sessions, Staff will provide greater detail on the key components of the proposed budget, including revenue and expenditure budget “drivers” and departmental decision packages. We appreciate the time Council has already spent with Staff discussing the MYFP and the next budget. We believe that this investment in time helps us incorporate both perspectives into a budget that best meets the City’s needs. The last few years have been economically challenging to both public and private organizations alike. Friendswood has not escaped those difficulties. And while Friendswood has not been as negatively impacted financially as many other cities and businesses across the country, we have had to work around many fiscal challenges to make sure that we continue to provide the level of services and programs Friendswood residents and businesses have come to expect. This year’s proposed budget does not eliminate or reduce any specific program or service. 13 7KLVGRFXPHQWLVLQWHQGHGWRSURYLGHDEXGJHWDU\RYHUYLHZRIWKH&LW\¶VRSHUDWLRQV DQGRIIHUUHFRPPHQGHGDFWLRQSODQVDQGRSWLRQV7KHSURSRVHGRSHUDWLQJEXGJHWLV FRPSOLDQWZLWKWKH&LW\&KDUWHUDVLWGLUHFWVWKH&LW\0DQDJHUWR ³Keep the Council advised of the financial condition and future needs of the City and make such recommendations as may seem to him advisable.”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¶VERQGUDWLQJ8SRQLVVXLQJWKHZDWHUDQGVHZHUUHYHQXHERQGVWKH&LW\¶V ERQG UDWLQJ IURP 6WDQGDUG 3RRU¶V ZDV XSJUDGHG IURP $ WR $$7KLVUDWLQJ XSJUDGH LV WHVWLPRQ\ WR WKH &LW\¶V ILQDQFLDO VWHZDUGVKLS DQG ZLOOUHVXOWLQLQWHUHVW VDYLQJVRYHUWKHOLIHRIWKHVHERQGV $VDUHVXOWRIWKH)HGHUDO&HQVXV)ULHQGVZRRG¶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¶V ³SDQKDQGOH´ DUHD JUDQWIXQGHG JHQHUDWRUV DW RXU FULWLFDOIDFLOLWLHV&LW\JUDQWIXQGHGLPSURYHPHQWVWR)LUH6WDWLRQ1XPEHU7KUHHDQG WKH *DOYHVWRQ &RXQW\ %RQGIXQGHG6XQQ\YLHZ 6N\YLHZ DQG 0HORG\/DQH URDG LPSURYHPHQWV,QDGGLWLRQJUDQWIXQGHG+9$&LPSURYHPHQWVDUHFXUUHQWO\EHLQJ LQVWDOOHGLQ&LW\+DOODQGWKH3XEOLF/LEUDU\ 14 Key Budget Objectives x 'HOLYHUH[LVWLQJSXEOLFVHUYLFHVDWWKHVHUYLFHOHYHOPDQGDWHGE\&LW\&RXQFLO x 3URWHFWDQGSURPRWHWKH&LW\¶VKXPDQLQIUDVWUXFWXUHLQWKHGHOLYHU\RI&LW\ VHUYLFHVZLWKFRPSHWLWLYHSD\DQGEHQHILWV x 0D[LPL]HDOWHUQDWLYHUHYHQXHVWUHDPVWRVXSSOHPHQWSURSHUW\WD[UHYHQXH x .HHSWKHFRVWIRUWKHGHOLYHU\RISXEOLFVHUYLFHVDVFRPSHWLWLYHHIIHFWLYHDQG HIILFLHQWDVSRVVLEOH The charts on the following pages compare the adopted budgets for fiscal years 2008 – 2011 to the proposed budget. Property Taxes 7KH&LW\¶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ax Rate ,QWD[\HDUILVFDO\HDUEDVHGRQSUHOLPLQDU\HVWLPDWHVZHSURMHFWHG RXUYDOXHDWELOOLRQ7KHDFWXDOYDOXHVIRUWD[\HDUDUHELOOLRQ 7KLVKDVUHVXOWHGLQWD[OHY\WKDWLVJUHDWHUWKDQZHEXGJHWHG7KLVDPRXQWHTXDWHV WR DSSUR[LPDWHO\ LQ UHYHQXH DERYH ZKDW ZH RULJLQDOO\ SURMHFWHG 7KH SURSRVHG EXGJHW IRU ILVFDO \HDU WD[ \HDU LV EDVHG RQ SURMHFWHG YDOXHVRIELOOLRQ:KLOHWKLVLVDQLQFUHDVHIURPRXUEXGJHWHGSURSHUW\ YDOXHHVWLPDWHLWLVDGHFUHDVHRIPLOOLRQIURPFHUWLILHGSURSHUW\YDOXHV $2,000,000,000 $2,050,000,000 $2,100,000,000 $2,150,000,000 $2,200,000,000 $2,250,000,000 $2,300,000,000 $2,350,000,000 $2,400,000,000 FY08 FY09 FY10 FY11 FY12 Net Taxable Value 7KHWD[OHY\LVWKHQHWWD[DEOHYDOXHPXOWLSOLHGE\WKHWD[UDWH7KHOHY\EHFRPHVRXU UHYHQXHSURMHFWLRQ)RUWKHWD[\HDUZHSURMHFWUHYHQXHVRIPLOOLRQ7KLVLV DSSUR[LPDWHO\PRUHWKDQEXGJHWHGLQ2IWKLVQHZLPSURYHPHQWVLQ DFFRXQWIRU $11,000,000 $11,500,000 $12,000,000 $12,500,000 $13,000,000 $13,500,000 $14,000,000 FY08 FY09 FY10 FY11 FY12 Total Tax Levy 16 General Fund )ROORZLQJSURSHUW\WD[LVWKHVHFRQGODUJHVWUHYHQXHVRXUFHLQWKH*HQHUDO )XQG 6DOHV7D[:HKDYHDKLVWRU\RIPRGHUDWHDQQXDOJURZWKLQWKLVUHYHQXHVRXUFH 6DOHVWD[UHYHQXHLVPRUHYRODWLOHUHYHQXHGXHWRIUHTXHQWFKDQJHVLQWKHHFRQRPLF HQYLURQPHQW)DLOLQJWRDFNQRZOHGJHWKHYRODWLOLW\LQKHUHQWLQVDOHVWD[UHYHQXHKDV FDXVHGPDQ\FLWLHVWUHPHQGRXVEXGJHWGLIILFXOWLHV:LWKWKLVLQPLQGQH[W\HDU¶V EXGJHWSURMHFWLRQLVHVWLPDWHGWREHEDVHGRQWKHHVWLPDWHGUHYHQXHIRU WKHFXUUHQW\HDU $3,600,000 $3,700,000 $3,800,000 $3,900,000 $4,000,000 FY08 FY09 FY10 FY11 FY12 Sales Tax Revenue Year Sales Tax )< )< )< )< )< )UDQFKLVH )HH DQG 5LJKWRI:D\ $FFHVV UHYHQXH LV IRUHFDVWHG WRH[FHHG EXGJHWHVWLPDWHVE\DSSUR[LPDWHO\&RQVHUYDWLYHO\SURMHFWLRQVIRU DUHHVWLPDWHGDWZKLFKLVSHUFHQWDERYHWKHEXGJHW $0 $500,000 $1,000,000 $1,500,000 $2,000,000 FY08 FY09 FY10 Franchise Reve FY11 FY12 nue Year Franchise )< )< )< )< )< 5HYHQXHIURP%XLOGLQJ/LFHQVHV3HUPLWVDQG3ODQ&KHFN)HHVLVODUJHO\EDVHGRQ UHVLGHQWLDOEXLOGLQJSHUPLWV'XHWRWKHHFRQRP\DQGKRPHEXLOGLQJPDUNHWRXU HVWLPDWHVIRUILVFDOUHSUHVHQWHGYHU\FRQVHUYDWLYHEXLOGLQJVWDUWV$FWXDO H[SHULHQFH SURYHG EHWWHU WKDQ DQWLFLSDWHG 7KLV WUHQG LV H[SHFWHG WR FRQWLQXH PRGHVWO\LQWKHUHIRUHSURMHFWHGUHYHQXHLQWKLV\HDU¶VEXGJHWLV XSDOPRVWSHUFHQWIURPWKHFXUUHQW\HDU¶VEXGJHW 17 Year Revenues )< )< )< )< )<$0 $200,000 $400,000 $600,000 FY08 FY09 FY Licenses and Perm 10 FY11 FY12 its Revenue 0XQLFLSDO &RXUW ILQHV DQG IRUIHLWXUHV DUH DQRWKHU VLJQLILFDQW JHQHUDO IXQG UHYHQXH VRXUFH )LVFDO \HDU UHYHQXH LV H[SHFWHG WR EH DSSUR[LPDWHO\ ZKLFKLVOHVVWKDQZKDWZHSURMHFWHGLQWKHFXUUHQWEXGJHW'XULQJWKH EXGJHW SURFHVV ZH ZLOO H[SODLQ WKH LPSDFWV RQ WKH UHYHQXHV DQG VXEVHTXHQW FROOHFWLRQUDWHV 6LQFH$SULORIHIIRUWVE\WKH&LW\¶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ear Revenues )< )< )< )< )< $800,000 $900,000 $1,000,000 $1,100,000 $1,200,000 FY08 FY Cour 09 FY10 FY11 FY12 t Fines & Fees 3ULRUWRILVFDO\HDULQWHUHVWLQFRPHZDVDVLJQLILFDQWJHQHUDOIXQGUHYHQXH VRXUFH6LQFHWKDWWLPHFKDQJHVLQWKHHFRQRP\DQGLQWHUHVWUDWHVKDYHFDXVHG LQYHVWPHQWHDUQLQJVWRGUDVWLFDOO\GHFOLQHE\PRUHWKDQSHUFHQW%HLQJPLQGIXORI WKLVFRQWLQXLQJWUHQGZHDUHSURMHFWLQJLQWHUHVWUHYHQXHRILQILVFDO\HDU 7KLVLVDQLQFUHDVHRIDERXWRYHUWKHEXGJHWIRUDQG VOLJKWO\OHVVWKDQ\HDUHQGUHYHQXHHVWLPDWHRI,QYHVWPHQWVDUH PDQDJHGDFFRUGLQJWRWKH&LW\¶V,QYHVWPHQW3ROLF\ZLWKWKHRYHUVLJKWRIWKH&LW\¶V ,QYHVWPHQW&RPPLWWHH 18 Year Revenues )< )< )< )< )< $0 $100,000 $200,000 $300,000 $400,000 $500,000 FY08 FY09 Interest Re FY10 FY11 FY12 venue Water and Sewer Fund &RPSDUHGWRWKHWZRSUHYLRXV\HDUVH[WUHPHGURXJKWFRQGLWLRQVWKLV\HDUKDYHOHG WRPRUHZDWHUFRQVXPSWLRQ$VDUHVXOWZDWHUDQGVHZHUUHYHQXHHVWLPDWHVIRU ILVFDO\HDUDUHH[SHFWHGWRH[FHHGEXGJHWSURMHFWLRQV :DWHU UHYHQXH LQFOXGHG LQ WKH SURSRVHG EXGJHW LV DQ LQFUHDVH RI RU SHUFHQW IURP ILVFDO \HDU EXGJHW 6HZHUUHYHQXH LV SURSRVHGDWRUSHUFHQWPRUHWKDQWKHEXGJHWIRU7KH ZDWHU DQG VHZHU IXQGV¶ UDWH VWUXFWXUH ELOOLQJ PHWKRGRORJ\ DQG SURMHFWHG IXWXUH UDWHVZLOOEHGLVFXVVHGZLWKWKH&RXQFLODWDIXWXUHEXGJHWZRUNVHVVLRQ Water and Sewer Revenues $1,500,000 $2,500,000 $3,500,000 $4,500,000 $5,500,000 $6,500,000 FY08 FY09 FY10 FY11 FY12 :DWHU 6HZHU Year Water Sewer )< )< )< )< )< Expenditures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¶V SURSRVHG H[SHQGLWXUH EXGJHW UHIOHFWV DQ LQFUHDVH RI DSSUR[LPDWHO\ SHUFHQWIURP WKH DGRSWHG EXGJHW LQ :HSUHVHQWWKLVEXGJHWNQRZLQJWKDW)ULHQGVZRRGPXVWUHPDLQHIILFLHQW FRPSHWLWLYHDQGDSSHDOLQJLQDQHQYLURQPHQWZKHUHUHVLGHQWVDQGEXVLQHVVHVKDYHD FKRLFHRQZKHUHWROLYHZRUNDQGVSHQGWKHLUPRQH\$VDWHDP&LW\6WDIIFRQWLQXHV WRSURYLGHVHUYLFHVWKDWKHOSPDNH)ULHQGVZRRGDJUHDWSODFHIRUSHRSOHWR³OLYH ZRUNSOD\DQGZRUVKLS´ 19 Infrastructure is one of the most important assets to maintain in a community. Infrastructure not only includes the physical streets, drainage, parks, facilities, and water and sewer improvements, it also encompasses the City’s “human infrastructure” – its employees. With resources perhaps more limited than ever, continuing to support our service providers is an ongoing challenge. While City Council and Staff recognize the need to maintain our pay plan structure and compensate the employees who strive daily to provide the City services expected by our citizens, this year’s budget estimate is very lean. Therefore, the proposed budget, as in previous years, does not include cost of living adjustments (COLA) or “across the board” pay increases. In addition, funding for merit increases for Staff is not built into this proposed budget. This comes after two straight years of ratcheting down the City’s merit increases to lower percentages than provided in previous years. Instead we have allocated a portion of our limited resources to partially restoring TMRS benefits. This will be discussed in greater detail below. The pay plan management issue remains an item of concern to be discussed with Council in an upcoming workshop. City and Volunteer Fire Department Retirement Benefits A major decision point for Staff was addressing the changes in the City’s Texas Municipal Retirement System (TMRS) retirement benefit contribution rate. In 2007, the State’s actuarial experience indicated that contributions to the retirement plan were not fully funding the plan. The plan was restructured and Cities were allowed to “phase-in” the fully-funded rate over an eight-year period. During last year’s budget process, the decision was made to reduce the annual annuity increase for current and future retirees from 70 to 30 percent. The percent of increase is based on the Consumer Price Index (CPI). Since CPI was very low at the time, it had a nominal impact on our retirees, and this reduction was presented to Staff and Council as a one year reduction. The decision to reduce our phase-in rate was made in anticipation of restructuring legislation that was presented in the 2011 legislative session, and eventually approved by the legislature. This was good news for our plan, because our “phase-in” rate was then eliminated. Our contribution rate became 13.60 percent compared to last year’s rate of 15.74 percent and the projected fully-funded rate of 19.14 percent. After the changes, Staff reviewed the issue this year and collectively agreed that the City’s cost to return to the 70 percent of CPI rate was not attainable given current budget constraints. However, Staff felt it was important to make some progress and move back to the 50 percent level. This results in an additional budgetary impact of $169,500. Next year, Staff will once again evaluate the City’s ability to possibly fund a 70 percent of CPI COLA for our retirees. A related issue was the pension increase requested by the Friendswood Volunteer Fire Department. For the past several years, decision packages have been presented, but not funded for the pension increase. The proposed budget includes $14,400 for the pension cost increase, which was the FVFD’s highest rated request. Health Insurance Prior to requesting proposals for employee healthcare coverage, the City’s Interlocal partnership with the cities of Webster and Dickinson received an estimated 19 percent rate increase. Bidding the cooperative’s insurance coverage and subsequent negotiations resulted in the Cities changing insurance providers. The good news is there will be no increase in the cost of our employee group health insurance coverage, while the level of benefits remains comparable to the current plans. The proposed budget has been prepared using existing plan options and current 2011 healthcare premium rates. Workers Compensation One of the most important ways that our employees can help save taxpayer dollars is by performing their jobs safely. We have many employees who work “out in the field” and encounter potential dangers on a daily basis. The City’s participation in the TML-Intergovernmental Risk Pool and the employees’ ongoing emphasis on safety in the workplace continues to pay off. Our history of work-related injuries remains low resulting in a very favorable experience modifier. The Pool’s experience has also been good. The combination of both has resulted in the City’s workers’ compensation rate remaining low. You may recall that over the past 15 years we have received a total of $337,675 in equity returns (premium refunds) from the TML- IRP as a result of both ours and the pools good experience. No New Staff Positions No new full-time or part-time positions are included in the budget. One of the most important emphases that we continue to place on ourselves as a staff is the need to find ways to create efficiencies in the way we conduct our day to day operations. Staff members are taking on more responsibilities as new mandates, projects and requests are brought our way, and we feel that we are meeting the physical, technical and financial needs of our community without increasing the numbers of our workforce at this time. This has been one of our greatest accomplishments and continues to be one of the greatest challenges facing our Staff as Friendswood grows. Street Improvements Again this year, a conscientious approach has been taken with other expenditures included in this year’s proposed budget. Street improvements: Due to funding limitations and competing demands for 2011- 12 resources, no additional funding for major street improvements is included in the proposed budget. Street improvements continue to be an area of importance, as this decision package was the highest rated by Staff, following those identified as “forces at work.” However, the funding available was relatively insignificant and would have made little impact in actual street improvements. This same difficulty occurred last year when the current budget was being deliberated. Council discussed the possibility of appropriating funds from General Fund Balance that is available for capital improvements. We are suggesting that this issue be seriously revisited during our budget work sessions, and a decision regarding this funding source for street improvements be made and, if approved, included in the 2011-12 budget. On a larger scale, we believe we need to revisit the City’s Street Pavement Master Plan and discuss funding options, including the possibility of a future bond election for street improvements. The last available General Obligation bonds were issued in 2010 to reconstruct a major portion of Blackhawk Boulevard. This project is currently being designed. Forces at Work The proposed budget includes the following expenditure increases for Forces at Work. x Fuel (in impacted departments)-$102,728 (General Fund). We are trying to mitigate this impact by researching other alternatives to our current fuel suppliers. We will report our progress in upcoming budget workshops. x Electricity (in impacted departments)-$6,308 (General Fund) and $49,388 (W/S Fund) x Operating services and supplies for the new Animal Control facility, such as electricity, telephone, janitorial, natural gas, pest control, landscaping maintenance, etc. – $26,100 x Galveston County - Radio Service fees (Police Department & Fire Marshal) - $3,744 x Blackhawk WWTP operational costs increase - $128,575 (W/S Fund) x City of Houston – Purchased Water rate increase - $123,092 (W/S Fund) x Water Analysis (TCEQ Mandated) - $18,439 (W/S Fund) Other Decision Packages Community Services programs enhance the quality of life of our citizens. Included in the budget for 2011-12 are funds for the following Community Services programs: x Adult sports programs (Offset by an associated fee increase) - $ 2,000 x New Zumba program (Offset with an associated fee increase) - $10,600 x Concerts in the Park - $1,209 x Resurfacing of the of the tennis and basketball courts at Stevenson Park (Park Land Dedication Fund) - $35,000 The proposed budget includes several items in the Administrative Services Department. Many of these items will be utilized by other departments throughout the city and will benefit both the City’s internal and external customers. x Warrant Round-up (Overtime and program costs) - $9,000 x Teen Court overtime (Court Clerks & Security Personnel) - $4,537 (General Fund) and $2,174 (Court Security/Technology Fund) x Municipal Court Prosecutors(Additional Hours) - $5,000 x Multi-function copier (Animal Control Facility) - $7,500 x Utility bill printing service - $13,872 (W/S Fund) x Utility payment processing equipment & software - $15,975 (W/S Fund) Other items included in the proposed budget include: x Phase-in of expected loss of Emergency Management Planning Grant funds used to operate the Fire Marshal/Emergency Management department- $18,000 x Extended maintenance agreement for digital in-car video/ALPR (Police) - $8,600 x Mowing tractor (Public Works) - $35,000 x Replacement backhoe (Public Works) - $65,000 (W/S Fund) x Air compressor (Public Works) - $15,000 (W/S Fund) x Portable sewer camera (Public Works) - $10,000 (W/S Fund) 22 Friendswood Volunteer Fire Department We are moving into our eighth contract year with the Friendswood Volunteer Fire Department (FVFD) to provide fire and emergency management services to the City. Included in this budget is an increase to the FVFD contract adding $14,400 to fund the department’s request for an increase to their pension. As a part of the contract, the City continues to pay a fee of $10 per run to the FVFD Equipment Replacement Fund (the same fund used to collect the voluntary donations from City utility bills) to assist in the replacement of capital equipment. This fee is projected to be approximately $28,000 for 2010-11 and is expected to be $30,000 in 2011-12. The proposed budget includes Fire/EMS donations revenue of $241,000. The following items are included in the budget for the FVFD using this funding source. x Annual debt service for a fire truck purchased in 2008-09 - $61,901. x The following equipment purchases are proposed to be funded by a combination of 2011-12 projected donations, run fees described above and other FVFD resources. o Fire Engine 22 – estimated at $67,000 (first year payment of 8-year financing). The total estimated cost is $464,270. o Brush Truck and Squad Truck at Station Number Two – estimated at $120,000. Vehicle Replacement Plan Since establishing the Vehicle Replacement Plan in 1999, the City’s fleet has been greatly improved and assists City Staff in performing efficiently. We are now entering the 13th year of our Vehicle Replacement Fund (VRF). This fund allows us to “finance” our vehicle purchases internally. The VRF purchases all City vehicles that cost less than $50,000 and “leases” them to the City departments. These “lease” payments allow the VRF to purchase replacements for the departments’ vehicles according to the Vehicle Replacement Plan schedule. The current plan calls for four Police Department units, one Community Services truck, and two Community Development trucks to be replaced in 2011-2012. The Vehicle Replacement Fund has been an excellent method to fund our future City vehicles and has proven to be beneficial in several ways. x The City fleet is refreshed as needed to provide proper employee resources. x It allows the City to “finance” its fleet purchases internally, thus saving the cost of borrowing externally. x It ensures adequate funding is available for fleet replacement. x The annual budgetary impact is stabilized. A more consistent funding requirement is established, eliminating the extreme highs and lows from one budget to the next. 23 Fund Balance The City has made tremendous progress in developing healthy financial reserves. As a result of conservative budgeting and responsible stewardship on the part of the Staff and City Council, it is projected that the General Fund balance will approach $5.7 million by the end of the current fiscal year. According to the financial policies, “additional undesignated funds in excess of the 90-day emergency reserve will be allowed to accumulate in a fund designated for future General Fund capital improvements.” Based on the budget for 2011-12, we expect to fully fund the emergency reserve amount of $5.2 million with approximately $475,000 remaining for capital improvements. The City’s discipline and adherence to our financial policies has allowed the City to commit additional undesignated funds to a number of projects. (Do we need the following detail? If so, disregard the deletion.)In addition to the adopted projects in the 2010-11 budget, funds were available for Council to approve several other expenditures throughout the year. These included $150,000 for the rehabilitation of Fire Station Number Three, $24,300 for the City Hall Access Control System and $13,695 for blood pressure monitors. Also, Council’s commitments of $52,220 allowed the City to receive grant funds for several capital projects and equipment. These include the City Hall protective window coverings, Senior Program bus, and City Hall and Library emergency generators. Use of these matching funds allowed the City to multiply the $52,000 more than 4.25 times and receive almost $225,000 from sources outside of the City. The Water and Sewer and General Funds are each budgeted to operate independently. Water and Sewer Fund retained earnings are estimated to reach $10.1 million at year end 2010-11. The City’s 90-day emergency reserve balance will be fully funded at $2.1 million. When water and sewer rates were reduced in October 2009, a periodic draw down of the retained earnings (working capital) balance was incorporated in the rate structure. Therefore, a portion of the undesignated $8.0 million is already being used to provide lower rates to the City’s utility customers. The remaining working capital funds above the 90-day emergency reserve are available for future Water and Sewer capital improvements. Conclusion As economic challenges continue to emerge for our nation and City, greater strain is placed on our current resources. The City’s employees are being asked to do more while also finding innovative ways to deliver service more efficiently. Balancing the needs of our employees, while continuing to seek innovative ways to provide the excellent service our citizens expect is an ongoing exercise. That said this Staff takes great pride in being part of an organization dedicated to serving the citizens of Friendswood. We make decisions and work daily to accomplish our goals by embracing our motto, “Friendswood on TRAQ”, which is an acronym for the City Staff’s core values: Trust, Respect, Accountability and Quality. As previously mentioned in this letter, our budget process is a cooperative one that requires teamwork by our Staff. The efforts of the entire budget team are greatly appreciated; however, we especially want to thank the Administrative Services Staff, led by Department Director, Cindy Edge, and supported by Katina Hampton and Jennifer Walker, for their many hours of hard work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ision & Mission Statements, Guiding Principles, Council Philosophy, and Strategic Goals $GRSWHGE\5HVROXWLRQ Vision Statement 7RJHWKHUZHEXLOGRXUIXWXUHLQDIULHQGO\SODFHWROLYHZRUNSOD\OHDUQDQGZRUVKLS City of Friendswood Mission Statement ,WLVWKHPLVVLRQRIWKH&RXQFLODQGVWDIIRIWKH&LW\RI)ULHQGVZRRGWRSURYLGHWKHKLJKHVW OHYHORIVHUYLFHWRRXUFLWL]HQVDWWKHJUHDWHVWYDOXH Guiding Principles :H%HOLHYH7KDW9LVLRQDU\3ODQQLQJLV(VVHQWLDO :H%HOLHYH7KDW3URDFWLYH5HVSRQVLYH(IIHFWLYH/HDGHUVKLSLV(VVHQWLDO :H%HOLHYH7KDW2QJRLQJ,QWHUDFWLYH&RPPXQLFDWLRQLV(VVHQWLDO Council Philosophy 7RDFWLQWKHEHVWLQWHUHVWRIWKHFLWL]HQV 7RFRQVLVWHQWO\GHPRQVWUDWHUHVSHFWWRWKHVWDII 7RLQYHVWRXUUHVRXUFHVHIIHFWLYHO\IRURXUIXWXUH 7RKDQGOHRXUGLVDJUHHPHQWVFRQIOLFWVLQDUHVSHFWIXOPDQQHUWKDWNHHSVRXULPDJH SRVLWLYHZLWKWKHSXEOLFDQGHDFKRWKHU Strategic Goals &RPPXQLFDWLRQ %XLOGDQGH[SDQGH[WHUQDOSDUWQHUVKLSV %HWWHUHGXFDWHDQGLQIRUPRXUFLWL]HQVWRLQFUHDVHRZQHUVKLSDQGLQYROYHPHQWLQ FLW\JRYHUQPHQW 8WLOL]HFRQIOLFWLVVXHUHVROXWLRQSURFHVVHV (FRQRPLF'HYHORSPHQW %XLOGDQGH[SDQGH[WHUQDOSDUWQHUVKLSV ([SDQGH[LVWLQJYLVLRQ 6\VWHPL]HUHJLRQDOGHWHQWLRQ (GXFDWHDQGLQIRUPFLWL]HQVWRLQFUHDVHRZQHUVKLSLQ(FRQRPLF'HYHORSPHQW 5HVHDUFKHFRQRPLFYLDELOLW\EHIRUHDQGDIWHU 3UHVHUYDWLRQ %XLOGDQGH[SDQGH[WHUQDOSDUWQHUVKLSV 6KDSHIXWXUHJURZWKWRSUHVHUYH)ULHQGVZRRG¶VGLVWLQFWLYHQHVVDQGTXDOLW\RIOLIH 3UHVHUYHDQGPDLQWDLQLQIUDVWUXFWXUH 3DUWQHUVKLSV %XLOGDQGH[SDQGH[WHUQDOSDUWQHUVKLSV 5HPRYHDQ\GLVWLQFWLRQRIFLWL]HQVKLSEDVHGXSRQFRXQW\ORFDWLRQ 3XEOLF6DIHW\ %XLOGDQGH[SDQGH[WHUQDOSDUWQHUVKLSV (QVXUHDVDIHHQYLURQPHQW 26 2UJDQL]DWLRQDO'HYHORSPHQW /HDGHUVKLS o &RPPXQLFDWH FOHDU PHVVDJHV WR FLWL]HQV DQG HPSOR\HHV DERXWRXU YDOXHVDQGZK\ZHDUHGRLQJZKDWZHDUHGRLQJ o %XLOGWHDPLGHQWLW\ZLWKERDUGVHPSOR\HHVFRXQFLODQGYROXQWHHUV 9DOXHV o &RPPXQLFDWH75$4DVWKHFRUHYDOXHVWRYROXQWHHUVFLWL]HQVFRXQFLO DQGDOOHPSOR\HHV o &RQWLQXHWRIRFXVRQLVVXHV²QRWSHRSOH 3HUVRQQHO o 'HYHORSDSODQIRUVWDIILQJOHYHOVWKDWUHVXOWLQTXDOLW\FLW\VHUYLFHVDQG WKHDFFRPSOLVKPHQWRIRXUPLVVLRQVWDWHPHQW o 3URYLGHWUDLQLQJDQGGHYHORSPHQWIRU&LW\HPSOR\HHVWRPHHWFXUUHQW DQGIXWXUHVWDIIOHDGHUVKLSQHHGV 3URFHVVDQG3ODQQLQJ o &RQWLQXHVWUDWHJLFSODQQLQJSURFHVVWRPHHWIXWXUHQHHGV o &RQWLQXHWRGHYHORSSODQVWRLQFUHDVHFRPPXQLW\LQYROYHPHQW WKURXJKRXWWKH&LW\ Strategic Goal Matrix 'HSDUWPHQWDOPLVVLRQDQGJRDOVZKLFKFRUUHODWHZLWKD&LW\JRDODUHLQGLFDWHGEHORZLQEOXHMayor & Council City Secretary's Office City Manager's Office Administrative Services Office Police Dept. Friendswood Volunteer Fire Dept. Fire Marshal's Office Community Development Dept. Public Works Community Services 1) Communication 2) Economic Dev. 3) Preservation 4) Partnerships 5) Public Safety 6) Organizational Dev. 27 Budget Calendar Month Activity Responsible Party January 2011 Review Multi-Year Financial Plan City Mgr. & Dept. Directors Review Non-property tax revenue & rate structure Admin Services February Budget Kickoff - Update Departmental Narratives, Goals, & Org Charts Dept. Directors or Designee February 7 & 8 Training in H.T.E. Payroll budget module Admin Services March 1 & 2 Training in H.T.E. GMBA budget module Admin Services March 14 Departmental budget training in H.T.E. GMBA budget module Dept. Directors, Director’s Designee, Budget Manager Distributed budget instructions & materials to Department Directors Budget Manager April Budget Team meetings begin Budget Team* April 29 Departmental Narratives, Goals, & Org Charts due to Budget Office Budget Team* May “Forces at Work” decision packages are reviewed & submitted Admin Services May 31 Departmental base budgets & decision packages submitted to Budget Office Dept. Directors or Designee June Review Decision packages & align with Proposed Budget Admin Services June 30 Review of revenue projections & preliminary budget priorities Admin Services & Budget Team* July 1 Preparation of Proposed Budget begins Admin Services July 11 Discuss budget process with Council Identify budget priorities & decision packages City Council & Budget Team* July Receive Certified Property Tax values from Galveston Central Appraisal District. Proposed Property Tax Rate is adjusted Galveston Central Appraisal District Admin Services August 1 Proposed budget is delivered to Council Admin Services Receive Certified Property Tax values from Harris County Appraisal District. Proposed Property Tax Rate is adjusted. Harris County Appraisal District Admin Services Aug 8, 15, & 22 City Council work session on budget City Council & Budget Team* August 31 Publication of public hearing on budget Admin Services/Muni Clerk September 12 Public hearing held on budget. City Council work session on proposed budget City Council & Budget Team* October 3 First & Final reading of ordinances adopting budget & effective tax rate City Council & Budget Team* *Refer to page 2 for list of the Budget Team Members 28 Information on the City of Friendswood, Texas Form of Government The City of Friendswood, Texas was incorporated on October 15, 1960. The charter provided for a Mayor-Council form of city government. The charter was amended on October 16, 1971 to provide for a City Council-City Manager form of city government. The Mayor and six Council members are elected from the City at large to serve three-year terms. A charter amendment was approved May 4, 1992, to extend terms to three years from two years to be phased in over a three-year period beginning in 1993. A three-term limitation was also approved in 1992. The City Council is the principal legislative body of the City. The City Manager is appointed by a majority vote of the City Council and is responsible to the Council for the administration of all the affairs of the City including the appointment and removal of department directors and employees, supervision and control of all City departments and preparation of the annual budget. The Mayor presides at meetings of the City Council. Location Friendswood is conveniently located between Houston and Galveston, just 20 miles southeast of Houston - the nation’s fourth largest city in southern Harris and northern Galveston Counties. The city is in the middle of the Houston bio-corridor, including the world-renowned Texas Medical Center in Houston and the University of Texas Medical Branch in Galveston. The City covers 21 square miles and shares boundaries with Pearland, Alvin and League City. Three State farm-to-market roads give Friendswood easy access to the surrounding areas: FM 518 winds north to south from Pearland to League City; FM 2351 west from I-45 to the Brazoria/Galveston county line; and FM 528 west from I-45 to Alvin. Friendswood enjoys easy air transportation access to Hobby Airport, George Bush Intercontinental Airport, Ellington Field, and Pearland Regional Airport. 29 Friendswood was named #5 on the list of 10 best towns for families in the United States, in the August 2011 edition of Family Circle Magazine. Friendswood is the only town in Texas to receive this designation. In 2007 and 2009, Money Magazine named Friendswood one of the Top 100 Best Places to Live in the United States. Also in 2009, Friendswood was recognized as one of BusinessWeek Magazines’ Best Affordable Suburbs in the U.S. Cities making the list have the best combination of economic opportunity, quality schools, public safety, leisure activities, diversity, and health care options. Friendswood continues to be noticed as a great place to live. Demographics The City’s 2000 census was 29,037. As of June 2011, the population is estimated to be 36,915. Friendswood is known for its highly educated workforce with more than 48 percent of residents employed in executive, professional, and managerial positions and a total civilian labor force of over 18,000. The average household income is estimated to surpass $100,000. Income levels mirror educational attainment and Friendswood residents reflect an educationally accomplished profile with 92 percent of adult residents that possess a high school diploma and 52 percent earned college degrees from bachelor’s to professional and doctoral levels. Businesses and residents are drawn to Friendswood’s extraordinary demographics, superior quality of life, and its luscious natural green environment. 0 5000 10000 15000 20000 25000 30000 35000 40000 2000 2002 2004 2006 2008 2010 Population City services are provided by a staff of 214.07 full-time equivalent employees. The City’s police protection is provided by 58 sworn officers. The City’s fire protection is contracted with the Friendswood Volunteer Fire Department with a volunteer staff of 104 and 40 part-time paid staff working from four City-owned and equipped fire stations. The City’s Public Works department maintains 156 miles of paved streets, 1.168 miles of unpaved streets, 95.5 miles of storm sewer and 166 miles of water lines and sewer mains with 38 employees. The City has eight parks, one swimming pool, and four tennis courts on 200 acres. The Friendswood Public Library is a premier library in the area servicing an average of over 585 patrons per day with a circulation of 356,767 in 2010 and over 21,164 youth and young adult attended programs during 2010. The City is served by two school districts; Friendswood Independent School District and Clear Creek Independent School District. 30 Economic Outlook The Friendswood/Bay Area Houston’s upscale suburban landscape includes thirteen cities: Friendswood, Clear Lakes Shores, Dickinson, El Lago, Houston, Kemah, La Porte, League City, Nassau Bay, Pasadena, Seabrook, Taylor Lake Village, and Webster. The estimated population for the area exceeds 452,000 with a strong work force of 224,000. The Friendswood/Bay Area regional economy is home to more than 14,200 business establishments. The area’s anchor industries are aerospace and specialty chemicals, each with an annual economic impact of $1 billion. The third industry combines a diverse set of high technology clusters including: bio-pharmaceutical, bio-technology, integrated computer systems, software development, and technical services. The fourth industry recreation and tourism, combines cruise lines and boating, which draws much of its patronage from outside the area. Aerospace The Friendswood/Bay Area Houston region is home to NASA – Johnson Space Center and over 55 aerospace contractors and subcontractors. NASA-JSC employs approximately 3,000 federal employees and more than 12,000 contractors, about 8 percent of the region’s work force. The end of the NASA space shuttle program will have a likely; but currently undetermined impact on this segment of the area’s workforce. High Technology Clusters Technology sub-industries like bio-pharmaceuticals, bio- technology, computing hardware and software, information storage and retrieval, measurement and controlling devices command a significant and growing presence in Bay Area Houston with more than two times the national average activity. There are approximately 2,900 people employed in Bay Area Houston’s bio sector. Specialty Chemical Products Another large and relatively stable business cluster is the petrochemical refining and specialty chemical industry. One of the nation’s largest privately developed industrial facilities, Bayport, is home to approximately 65 operating specialty chemical plants employing 9,000 to 10,000 workers. Expansions at the Port of Houston, Bayport Industrial District, and widening of the Panama Canal will help support the long term economic growth of this sector. 31 Recreation and Tourism The fourth economic sector combines boating, recreation, and tourism on Texas’ Gulf Coast. About 24 marinas provide 8,000 boat slips of all sizes and dockage facilities for the power and sail boating enthusiast. The area offers amusement parks, like Space Center Houston, and the Kemah Boardwalk, as well as ecotourism, upscale shopping and fine dining and regional sports. Each year, four million tourists from all 50 U.S. states and many foreign countries visit Bay Area Houston. Issues Impacting the City During fiscal year 2010 – 2011, several street and utilities capital improvement projects have been completed or are in progress. Currently underway are the street reconstruction of Melody Lane, Sunnyview and Skyview projects, FM 2351/Beamer Road utility improvements, the Second Take Point Phase II (water storage facility) and the construction of the new Animal Control Facility to replace the City’s existing one. All projects are expected to be completed by the end the first quarter of fiscal year 2011 – 2012. Completed projects include the FM 518 drainage improvements and the rehabilitation of Water Plant #2. Friendswood, like other municipalities, continues to experience the effects of the country’s economic downturn. This has affected the City’s budget development process again this year. The City has maintained its current levels of service although some revenue streams, such as intergovernmental resources, have dropped. The City’s largest revenue resource, property taxes, is monitored carefully to detect significant changes. Preliminary property valuations are showing a greater decline than seen in 2010; however, property tax revenue from new construction in the City helps to soften the impact of declining values this year. Over the last year, fuel cost has greatly impacted several departmental budgets; mainly those that operate 24 hours per day. In fiscal year 2011 - 2012, fuel budgets have been increased in the departments most heavily impacted. The City currently utilizes a fuel card program that provides discounted prices at commercial fueling stations. Alternative fuel source options, such as cost sharing partnerships or a fuel purchase agreement between the City and other local entities, are being explored at this time. Additionally, reinstating the City’s Texas Municipal Retirement System (TMRS) annual annuity increase for retirees (from 30% to 50% of CPI change) will impact the budget by increasing the City’s TMRS contribution rate by almost 2% this year. The Municipal Retirement System’s retirement funds underwent a restructuring as a result of Texas Senate Bill 350, which helped to lessen the impact of this change. Although health care cost are rising and the effects of the federal healthcare reform is yet to be determined, negotiations during this year’s health insurance RFP (request for proposal) by the interlocal partnership with Friendswood, Webster and Dickinson proved beneficial; resulting in no significant changes to health care plan options or premium costs for to the City or its employees. Due to the volatility of some its revenue sources, the City has and continues to apply for federal and state grant funding for various projects and operational costs. Information on the results of these efforts will be monitored closely in fiscal year 2011-2012. 32 Planning for the Future In 1998, the City achieved a significant goal with the development of Vision 2020, the community’s strategic initiative for Friendswood to the year 2020. This plan, developed with active citizen input, has been the foundation for our goals, Comprehensive Plan, Capital Improvement Plan and annual budget. Since its development, City Council and staff has worked to keep the plan updated to consider the City’s ever changing needs. By working together to implement these plans, the City Council and staff will ensure the citizens’ vision for 2020 can, in fact, become reality. The City also uses other Master Plans, such as the Parks and Open Spaces Master Plan, the Pavement Master Plan, Utilities Master Plan and the Multi Year Financial Plan to aid Council, Committees, Boards and Staff with outlining the City’s future development and financial needs. 33 Fiscal Year Fact Sheet Net Assessed Property Valuation (estimated as of 9/12/11) $2,362,929,430 Tax Rate per $100 Valuation $0.5902 Square Miles approx. 21 Population, Estimated as of 6/01/11 36,915 Staffing FY11 FY12 Full-time employees (FTE) 201.00 201.00 Part-time employees (FTE) 13.07 13.07 Total employees 214.07 214.07 Number of Utility Customers as of 7/01/11 Water 12,154 12,475 Sewer 11,324 11,561 Utility Rates - (Billed Bi-monthly) Monthly Water Rates Single-family, single-business, or construction in progress: First 3,000 gallons per month $15.50 Above 3,000 gallons, per 1,000 gallons $ 2.90 Trailers, apartments, condominiums, multi-family, multi-business, or commercial units, including, but not limited to, strip centers, professional office buildings and shopping centers: First 3,000 gallons per month $10.00 Above 3,000 gallons, per 1,000 gallons $ 2.90 Lawn and landscape sprinkler irrigation systems, where water passing through the meter is used for no other purpose: First 3,000 gallons per month $ 7.75 Above 3,000 gallons, per 1,000 gallons $ 2.90 Monthly Sewer Rates Single-family, single-business units, or construction in progress: First 3,000 gallons, based on 100% water consumption: $15.00 Above first 3,000 gallons sewer charges capped at 15,000 gallons, based on 70% water consumption: $ 2.90 Trailers, apartments, condominiums, multi-family, multi-business, or commercial units, including, but not limited to, strip centers, professional office buildings and shopping centers: First 3,000 gallons, based on 100% water consumption: $ 9.50 Above 3,000 gallons, based on 70% water consumption: $ 2.90 Lawn and landscape sprinkler irrigation systems, where water passing through the meter is used for no other purpose: No Charge Current Monthly Sanitation Rate $12.99 + tax (Includes curbside recycling fee) 34 CITY OF FRIENDSWOOD, TEXAS Organization Chart 2011-12 Community Development x Administration x Planning x Inspections/Code Enforcement x Engineering x Projects Citizens of Friendswood City Attorney Municipal Judge Mayor and City Council City Secretary x Administration x Records Management x Elections City Manager x Administration x Economic Development Boards, Committees, and Commissions Administrative Services x Finance x Utility Billing x Municipal Court x HR/Risk Management x Information Technology Police Department x Administration x Communications x Patrol x Criminal Investigations x Animal Control Fire Marshal x Administration x Emergency Management x Investigations/Inspections Public Works x Administration x Streets/Sidewalks x Drainage Operations x Water Operations x Sewer Operations Community Services x Administration x Recreation Programs x Park Operations x Facility Operations Library Services x Friendswood Public Library 35 * Fund balance and retained earnings used in several funds for operational expenses in FY12. Property Taxes $14,072,215 43% Sales Tax $3,965,020 12% Franchise Tax $1,511,334 5% Mixed Drink $29,929 0% Licenses & Permits $633,519 2% Intergovernmental Revenues $220,430 1% Charges for Services $9,691,516 30% Fines $988,020 3% Interest $159,912 1% VRF Reimbursements $318,767 1%Miscellaneous Receipts $771,990 2% FY12 Adopted Budget Revenue (all funds) General Government $4,935,250 13% Public Safety $10,166,936 27% Community Services $3,649,863 10% Vehicle Replacement Fund $200,361 0% Capital Improvements $5,162,785 14% Debt Service $5,324,957 14% Community Dev & Public Works $8,485,079 22% FY12 Adopted Budget Expenditures (all funds) 36 )< $FWXDO )< 2ULJLQDO %XGJHW )< $PHQGHG %XGJHW )< <7' )< <HDU(QG (VWLPDWH )< $GRSWHG %XGJHW REVENUES 7D[HV 3HUPLWVDQG/LFHQVHV ,QWHUJRYHUQPHQWDO5HYHQXHV &KDUJHVIRU6HUYLFHV )LQHV ,QWHUHVW 95)5HLPEXUVHPHQWV 0LVFHOODQHRXV5HFHLSWV Total Revenues $34,559,285 $33,239,000 $33,788,778 $30,839,863 $40,944,573 $32,362,652 EXPENDITURES *HQHUDO*RYHUQPHQW 3XEOLF6DIHW\ &RPPXQLW\'HYHORSPHQW DQG3XEOLF:RUNV &RPPXQLW\6HUYLFHV 9HKLFOH5HSODFHPHQW)XQG &DSLWDO,PSURYHPHQWV 'HEW6HUYLFH Total Expenditures $36,936,066 $37,608,617 $48,179,907 $25,682,785 $52,523,492 $37,925,231 ** **** *** Totals exclude fund balance, reserves and interfund transfers. $PHQGHGEXGJHWLQFOXGHVSULRU\HDUHQFXPEUDQFHV 1HWLQFRPHUHIOHFWVXVHRIIXQGEDODQFHRUUHWDLQHGHDUQLQJVIRURSHUDWLRQDOH[SHQGLWXUHVLQWKHIROORZLQJIXQGV 7D['HEW6HUYLFH)XQG:DWHU 6HZHU2SHUDWLRQ)XQG6HZHU&,3,PSDFW)HH)XQG DQG:DWHU 6HZHU%RQGV&RQVWUXFWLRQ)XQGV <HDUHQGH[SHQGLWXUHHVWLPDWHUHIOHFWVWKHGHSOHWLRQRIVHYHUDOFDSLWDOLPSURYHPHQWIXQGVDQGGHEWVHUYLFHSD\PHQWV UHODWHGWRWKHUHILQDQFLQJRI:DWHU6HZHU5HYHQXHERQGV Budget Summary Fund Summary (All Funds) 37 )< $FWXDO )< 2ULJLQDO %XGJHW )< $PHQGHG %XGJHW )< <7' )< <HDU(QG (VWLPDWH )< $GRSWHG %XGJHW REVENUES *HQHUDO)XQG 3ROLFH,QYHVWLJDWLRQ)XQG )LUH(06'RQDWLRQ)XQG ('$*UDQW)XQG 7'5$*UDQW)XQG &RXUW6HFXULW\7HFKQRORJ\)XQG 6LGHZDON,QVWDOODWLRQ)XQG 3DUN/DQG'HGLFDWLRQ)XQG 7D['HEW6HUYLFH)XQG *2%RQG&RQVWUXFWLRQ)XQGV 9HKLFOH5HSODFHPHQW)XQG :DWHU 6HZHU)XQG :DWHU 6HZHU%RQG&RQVWUXFWLRQ)XQG :DWHU 6HZHU%RQG&RQVWUXFWLRQ)XQG :DWHU 6HZHU&,3,PSDFW)HH)XQGV :DWHU 6HZHU5HYHQXH'HEW6HUYLFH)XQG 3DUN7UXVW)XQG Total Revenues $34,559,285 $33,239,000 $33,788,778 $30,839,863 $40,944,573 $32,362,652 EXPENDITURES *HQHUDO)XQG 3ROLFH,QYHVWLJDWLRQ)XQG )LUH(06'RQDWLRQ)XQG ('$*UDQW)XQG 7'5$*UDQW)XQG &RXUW6HFXULW\7HFKQRORJ\)XQG 6LGHZDON,QVWDOODWLRQ)XQG 3DUN/DQG'HGLFDWLRQ)XQG 7D['HEW6HUYLFH)XQG *2%RQG&RQVWUXFWLRQ)XQGV 9HKLFOH5HSODFHPHQW)XQG :DWHU 6HZHU)XQG :DWHU 6HZHU%RQG&RQVWUXFWLRQ)XQG :DWHU 6HZHU%RQG&RQVWUXFWLRQ)XQG :DWHUDQG6HZHU&,3,PSDFW)HH)XQGV :DWHU 6HZHU5HYHQXH'HEW6HUYLFH)XQG Total Expenditures $36,936,066 $37,608,617 $48,179,907 $25,682,785 $52,523,492 $37,925,231 ** **** *** Totals exclude fund balance, reserves and interfund transfers. $PHQGHGEXGJHWLQFOXGHVSULRU\HDUHQFXPEUDQFHV 1HWLQFRPHUHIOHFWVXVHRIIXQGEDODQFHRUUHWDLQHGHDUQLQJVIRURSHUDWLRQDOH[SHQGLWXUHVLQWKHIROORZLQJIXQGV 7D['HEW6HUYLFH)XQG:DWHU 6HZHU2SHUDWLRQ)XQG6HZHU&,3,PSDFW)HH)XQG DQG:DWHU 6HZHU%RQGV&RQVWUXFWLRQ)XQGV <HDUHQGH[SHQGLWXUHHVWLPDWHUHIOHFWVWKHGHSOHWLRQRIVHYHUDOFDSLWDOLPSURYHPHQWIXQGVDQGGHEWVHUYLFHSD\PHQWV UHODWHGWRWKHUHILQDQFLQJRI:DWHU6HZHU5HYHQXHERQGV Revenues and Expenditures by Fund 38 Net Assessed Value, estimated as of September 12, 2011 $2,362,929,430 Divided by 100 100 Rate Base $23,629,294 Tax Rate 0.5902 0.5870 -$0.0032 Estimated Total Tax Levy $13,947,215 Estimated Collection Rate 100% Adjusted Tax Collections, 2011-12 $13,947,215 Percent Total Increase Fiscal Taxable Over Year Tax Assessed Homestead Tax Total Prior Ending Year Value Exemption Rate Tax Levy Year 2001-02 2001 $1,388,238,684 20% $0.6385 $8,863,904 12.1% 2002-03 2002 $1,510,166,528 20% $0.6385 $9,642,413 8.8% 2003-04 2003 $1,689,163,292 20% $0.6385 $10,785,308 11.9% 2004-05 2004 $1,757,469,314 20% $0.6385 $11,221,442 4.0% 2005-06 2005 $1,840,094,487 20% $0.6040 $11,114,170 -1.0% 2006-07 2006 $2,011,630,820 20% $0.5821 $11,708,758 5.3% 2007-08 2007 $2,134,576,240 20% $0.5764 $12,303,697 5.1% 2008-09 2008 $2,242,178,295 20% $0.5797 $12,998,473 5.6% 2009-10 2009 $2,271,459,062 20% $0.5797 $13,167,648 1.3% 2010-11 2010 $2,336,118,472 20% $0.5851 $13,668,629 3.8% 2011-12 2011 $2,362,929,430 20% $0.5902 $13,947,215 2.0% ESTIMATED AD VALOREM TAX COLLECTIONS - CURRENT ROLL TAXABLE VALUE AND LEVY COMPARISON )LVFDO <HDU 7D[<HDU *HQHUDO )XQG 'HEW 6HUYLFH)XQG 7RWDO 7D[5DWH 0.0 0.1 0.2 0.3 0.4 0.5 0.6 0.7 Tax Rate Comparison General Fund Debt Service Fund 40 YEAR PRINCIPAL INTEREST TOTAL 2012 987,667 748,535 1,736,202 2013 1,022,987 691,721 1,714,708 2014 961,663 652,588 1,614,251 2015 996,456 614,434 1,610,890 2016 993,751 574,434 1,568,185 2017 970,000 533,784 1,503,784 2018 1,010,000 493,587 1,503,587 2019 1,050,000 452,149 1,502,149 2020 1,095,000 408,654 1,503,654 2021 1,140,000 362,154 1,502,154 2022 1,190,000 313,371 1,503,371 2023 1,240,000 262,224 1,502,224 2024 1,295,000 208,540 1,503,540 2025 1,350,000 152,227 1,502,227 2026 1,410,000 93,162 1,503,162 2027 135,000 60,226 195,226 2028 140,000 54,726 194,726 2029 145,000 49,026 194,026 2030 150,000 43,126 193,126 2031 160,000 36,926 196,926 2032 165,000 29,807 194,807 2033 175,000 21,732 196,732 2034 180,000 13,301 193,301 2035 190,000 4,513 194,513 Total 18,152,524 6,874,945 25,027,469 - 0.5 1.0 1.5 2.0 MillionsTax Debt Service To Maturity PRINCIPAL INTEREST 41 YEAR PRINCIPAL INTEREST TOTAL 2012 1,555,000 1,731,490 3,286,490 2013 1,600,000 1,683,104 3,283,104 2014 1,655,000 1,629,106 3,284,106 2015 1,710,000 1,572,921 3,282,921 2016 1,765,000 1,514,584 3,279,584 2017 1,835,000 1,450,071 3,285,071 2018 1,905,000 1,379,706 3,284,706 2019 1,975,000 1,305,959 3,280,959 2020 2,060,000 1,221,485 3,281,485 2021 2,155,000 1,125,736 3,280,736 2022 1,760,000 1,034,102 2,794,102 2023 1,845,000 946,809 2,791,809 2024 1,940,000 854,831 2,794,831 2025 2,035,000 757,836 2,792,836 2026 2,135,000 659,651 2,794,651 2027 2,235,000 556,123 2,791,123 2028 2,350,000 442,855 2,792,855 2029 2,465,000 327,625 2,792,625 2030 2,580,000 210,763 2,790,763 2031 700,000 133,500 833,500 2032 735,000 97,625 832,625 2033 775,000 59,875 834,875 2034 810,000 20,250 830,250 Total 40,580,000 20,716,005 61,296,005 - 0.5 1.0 1.5 2.0 2.5 3.0 3.5 MillionsRevenue Debt Service To Maturity PRINCIPAL INTEREST 42 )< 0RQWKRI )< )< )< )< $GRSWHG 5HFHLSW $FWXDO $FWXDO $FWXDO (VWLPDWH %XGJHW 'HFHPEHU -DQXDU\ )HEUXDU\ 0DUFK $SULO 0D\ -XQH -XO\ $XJXVW 6HSWHPEHU 2FWREHU 1RYHPEHU Total $3,904,403 $3,767,526 $3,855,785 $3,965,018 $3,965,020 Sales Tax Revenue Comparison FY08 through FY12 43 Fund Schedules A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. Fund accounting is used by state and local governments to control and manage money for particular purposes and to ensure finance-related legal requirements. The City uses two fund types – governmental and proprietary. The City’s audited financial statements include all funds noted in the budget document and classify them by major and non-major funds. Governmental Funds The City maintains several governmental funds. All governmental funds are budgeted and are presented separately. Each fund schedule includes revenues and expenditures for FY10 actual; FY11 Original and Amended budgets as well as year-to-date actual through June; and the FY12 Adopted Budget. The General Fund and Capital Projects Fund are considered to be major funds. The other funds are non-major funds. The funds and a short description are listed below. Additional detail information about each fund is presented prior to each fund schedule. General Fund The General Fund is a governmental fund used to account for the resources used to finance the fundamental operations of the City. It is the basic fund of the City and covers all activities for which a separate fund has not been established. Governmental activities include most of the City’s basic services, (general government, public safety, community development and public works and community services.) Special Revenue Funds Special Revenue Funds are governmental funds used to account for the proceeds of specific revenue sources that are legally restricted to financing specific purposes. There are six Special Revenue Funds. Police Investigation Fund Fire/EMS Donation Fund Economic Development Administration Grant Fund TDRA Disaster Recovery Fund Court Security/Technology Fund Sidewalk Installation Fund Park Land Dedication Fund Tax Debt Service Fund The Tax Debt Service Fund is a governmental fund used to account for property taxes levied for payment of principal and interest on general long-term debt of the City. Capital Project Funds The Capital Project Funds are governmental funds used to account for proceeds of the sale of Permanent Improvement Bonds. 1776 Park Trust Fund This fund was established in fiscal year 1979-80 to account for 1776 Park assets held by the City in a trustee capacity. The 1776 Park land was donated to the City, along with $10,000. The funds are invested and the interest earned is used to maintain and/or make improvements to the park. Proprietary Funds The City maintains two types of proprietary funds. The City uses the Enterprise fund for water and sewer operations. The enterprise fund reports the same functions presented as business-type activities. The second proprietary fund is the Internal Service Fund. This fund is used to account for fleet management services. The funds and a short description are listed below. Additional detail information about each fund is presented prior to each fund schedule. Enterprise Fund The Enterprise Fund is used to budget for the acquisition, operation and maintenance of governmental facilities and services that are entirely or predominantly self-supporting by user charges. The business-type activities of the Enterprise Fund include the City’s water and sewer system. The Enterprise Fund is maintained in seven separate funds in the City’s accounting system, but presented as one Enterprise Fund in the Comprehensive Annual Financial Report. However, the City budgets each of the seven components as separate Water and Sewer funds. The budgeted Water and Sewer Funds include: Water and Sewer Operation Fund 2006 Water and Sewer Bond Construction Fund 2009 Water and Sewer Bond Construction Fund Water CIP/Impact Fee Fund Sewer CIP/Impact Fee Fund Water and Sewer Revenue Debt Service Fund Internal Service Fund This internal service fund was established in fiscal year 2001-02 and is used to account for acquisition and replacement of City vehicles costing less than $50,000. The budgeted Internal Service fund includes: Vehicle Replacement Fund The following table correlates the City’s fund uses by functioning unit. FUND DEPARTMENT M/CC CSO CMO ASO PD FVFD FMO CDD PW CS General Operating Police Investigation Fire/EMS Donations Park Land Dedication Economic Development TX Dept. Rural Affairs Court Security/Technology Sidewalk Installation Tax Debt Service 1776 Park Trust Water & Sewer Operating Water & Sewer Bonds Water CIP/Impact Fees Sewer CIP/Impact Fees Water & Sewer Tax Debt Vehicle Replacement M/CC – Mayor and City Council FVFD – Friendswood Volunteer Fire Dept. CSO – City Secretary’s Office FMO – Fire Marshal’s Office CMO – City Manager’s Office CDD – Community Development Dept. ASO – Administrative Services Office PW – Public Works PD – Police Department CS – Community Services Fund Flowchart General Fund Modified Accrual Basis of Accounting/ Budgeting Debt Service Fund (Taxes) Modified Accrual Basis of Accounting/ Budgeting 1776 Park Trust Fund Accrual Basis of Accounting/ Budgeting Departments General Government Public Safety Community Development Public Works Community Services Special Revenue Funds Police Investigation Fire/EMS Donations Park Land Dedication Sidewalk Installation EDA Grant TDRA Grant Court/Security/ Technology Capital Project Funds General Obligations Modified Accrual Basis of Accounting/ Budgeting Governmental Funds Proprietary Fund Accrual Basis of Accounting/ Budgeting Enterprise Funds Water & Sewer Operations 2006 Water & Sewer Bond Construction Fund Water CIP/Impact Fee Fund Sewer CIP/Impact Fee Fund Water & Sewer Revenue Debt Service Fund Internal Service Fund Vehicle Replacement Fund General Fund The General Fund accounts for the resources used to finance the fundamental operations of the City. It is the basic fund of the City and covers all activities for which a separate fund has not been established. The basis of budgeting for the General Fund is modified accrual and is the same as the basis of accounting used in the Comprehensive Annual Financial Report. The principal sources of revenue of the General Fund include property taxes, sales and use taxes, franchise taxes, fines and forfeitures, permits and fees, and charges for services. Expenditures include general government, public safety, community development, public works and community services. )< $FWXDO )< 2ULJLQDO %XGJHW )< $PHQGHG %XGJHW )< <7' )< <HDU(QG (VWLPDWH )< $GRSWHG %XGJHW REVENUES 3URSHUW\7D[ 6DOHV7D[ )UDQFKLVH 0L[HG'ULQN /LFHQVHVDQG3HUPLWV ,QWHUJRYHUQPHQWDO5HYHQXH &KDUJHVIRU6HUYLFHV )LQHVDQG)RUIHLWXUHV ,QWHUHVW(DUQHG 2WKHU $VVHW'LVSRVLWLRQ Total Revenues $21,492,540 $19,623,529 $19,767,878 $17,227,061 $21,887,393 $20,310,355 EXPENDITURES 0D\RU &RXQFLO &LW\6HFUHWDU\ &LW\0DQDJHU $GPLQLVWUDWLYH6HUYLFHV 3ROLFH )ULHQGVZRRG9ROXQWHHU)LUH'HSW )LUH0DUVKDO &RPPXQLW\'HYHORSPHQW 3XEOLF:RUNV /LEUDU\6HUYLFHV &RPPXQLW\6HUYLFHV ,QWHUHVWDQGILVFDOFKDUJHV $20,680,911 $20,792,181 $21,295,399 $14,531,004 $21,286,450 $21,302,020 6WUHHWV 'UDLQDJH 3DUNV )DFLOLW\ Total Improvements Total Expenditures 2SHUDWLQJ7UDQVIHUV,Q 2SHUDWLQJ7UDQVIHUV2XW 8VHRI)XQG%DODQFH ,QFUHDVH'HFUHDVHLQ)XQG%DODQFH Beginning Fund Balance Ending Fund Balance $9,130,272 $6,855,169 $4,694,063 $12,031,816 $6,853,857 $6,853,857 ** 3URMHFWHGIXQGEDODQFHDW6HSWHPEHULVPLOOLRQLVGHVLJQDWHGDQGUHVHUYHG 8QGHVLJQDWHGIXQGEDODQFHLVPLOOLRQZKLFKLQFOXGHVDGD\RSHUDWLQJUHVHUYHRIPLOOLRQ DVVHWIRUWKLQWKH&LW\ VILQDQFLDOSROLFLHV7KHUHVHUYHLVGHVLJQHGWRSURWHFWWKH&LW\ VFUHGLWZRUWKLQHVVDVZHOODV LWVILQDQFLDOSRVLWLRQIURPXQIRUHVHHDEOHHPHUJHQFLHV 7KHSROLFLHVVWDWHWKDWDGGLWLRQDOXQGHVLJQDWHGIXQGVZLOOEHDOORZHGWRDFFXPXODWHLQDIXQGGHVLJQDWHGIRU IXWXUH*HQHUDO)XQGFDSLWDOLPSURYHPHQWV General Fund (001) Fund Summary Total Operations 48 Special Revenue Funds These funds are used to account for the proceeds of specific revenue sources that are legally restricted to financing specific purposes. The basis of budgeting for all Special Revenue Funds is the modified accrual method and is the same as the basis of accounting used in the Comprehensive Annual Financial Report. The following describes the various types of Special Revenue Funds used by the City: Police Investigation Fund This fund is used to account for revenues that are restricted to police investigation expenditures. Fire/EMS Donation Fund This fund is used to account for revenues that are restricted for Fire/EMS capital outlays and debt repayments. The principal sources of revenues are donations received from residents and proceeds from the sale of capital equipment. The revenues are used to purchase fire trucks, ambulances and other capital equipment for four fire stations and Friendswood volunteer fire fighting and emergency medical services personnel. Economic Development Administration This fund is used to account for receipts from the U.S. Department of Commerce EDA Grant to support the FM 2351/Beamer Road utility improvements project. The City received a $2 million grant in fiscal year 2008-2009 for the project. As expenditures are incurred, the City will submit reimbursement requests to the U.S. Department of Commerce. The fund will be closed out at the completion of the project. TDRA Disaster Recovery Fund This fund is used to account for receipts from the Texas Department of Rural Affairs to provide backup emergency power to a number of critical city facilities and for partial funding of fire station renovations. Grant funds will be used to purchase natural gas generators to 30+ utility facilities (lift stations, water plants, etc.) and two fire stations. Grant funding will also be used to partially fund renovations at Fire Station #3 which was heavily damaged during Hurricane Ike. The City received a $2.55 million grant in fiscal year 2009-2010 for the projects. The fund will be closed out at the completion of the projects. Court Security/Technology Fund In 1999, the State Legislature authorized a Court Technology and Court Security Fee for Municipal Court fines. Those who pay citations at the Friendswood Municipal Court contribute to these fees. The fees can be used to fund court related security and technology projects. Park Land Dedication Fund This fund is used to account for receipts from developers to build or enhance neighborhood and community parks. The receipts remain in the fund until such time as the Community Services department submits a decision package during the budget preparation process to use the funds for specific park projects or submits a request to the City Manager and City Council for a supplemental appropriation. Sidewalk Installation Fund This fund is used to account for receipts from developers to install sidewalks in neighborhood developments. The fund will be closed out at the completion of the project(s). FY10 Actual FY11 Original Budget FY11 Amended Budget FY11 YTD 6/30/11 FY11 Year End Estimate FY12 Adopted Budget REVENUES Federal Government $84,562 $42,231 $42,231 $5,906 $7,875 $5,640 State Government 8,784 5,260 5,260 25,294 25,294 0 Miscellaneous Receipts 7,369 0 0 0 0 0 Interest 267 150 150 122 163 150 Total Revenues $100,982 $47,641 $47,641 $31,322 $33,331 $5,790 EXPENDITURES Public Safety Police Criminal Investigations $90,687 $47,641 $47,641 $38,641 $38,641 $33,242 Total Expenditures $90,687 $47,641 $47,641 $38,641 $38,641 $33,242 Increase (Decrease) in Fund Balance $10,295 $0 $0 ($7,319)($5,310)($27,452) Beginning Fund Balance $22,467 $32,762 $32,762 $32,762 $32,762 $27,452 Ending Fund Balance $32,762 $32,762 $32,762 $25,443 $27,452 $0 * Fund balance uses in FY 12 includes the fourth of five Sungard-OSSI Public Safety software lease payments. Fund Summary Police Investigation Funds (101 & 102) 50 )< $FWXDO )< 2ULJLQDO %XGJHW )< $PHQGHG %XGJHW )< <7' )< <HDU(QG (VWLPDWH )< $GRSWHG %XGJHW REVENUES 'RQDWLRQV ,QWHUHVW 5HLPEXUVHPHQWV $VVHW'LVSRVLWLRQ $239,806 $251,309 $251,309 $188,089 $251,300 $241,000 EXPENDITURES 3XEOLF6DIHW\ 'HEW6HUYLFH Total Expenditures $230,871 $251,309 $251,309 $152,031 $251,300 $241,000 ,QFUHDVH'HFUHDVHLQ)XQG%DODQFH Beginning Fund Balance Ending Fund Balance $52,801 $52,801 $52,801 $88,859 $52,801 $52,801 *'RQDWHGIXQGVDUHGLVEXUVHGWRWKH)ULHQGVZRRG9ROXQWHHU)LUH'HSDUWPHQWRQDTXDUWHUO\EDVLV )XQGVDUHXVHGWRSXUFKDVHFDSLWDOHTXLSPHQWSULPDULO\IOHHW Fire/EMS Donation Fund (131) Total Revenues Fund Summary 51 )< $FWXDO )< 2ULJLQDO %XGJHW )< $PHQGHG %XGJHW )< <7' )< <HDU(QG (VWLPDWH )< $GRSWHG %XGJHW REVENUES *UDQW5HYHQXH ,QWHUHVW(DUQHG Total Revenues $221,464 $1,736,226 $1,736,226 $664,489 $1,736,673 $0 Other Financing Sources 7UDQVIHUV,QRU2XW Total Other Financing Sources $0 $0 $0 $0 $0 $0 Total Revenue & Financing Sources $221,464 $1,736,226 $1,736,226 $664,489 $1,736,673 $0 EXPENDITURES Capital Improvements 3XEOLF:RUNV :DWHU 6HZHU Total Expenditures $284,636 $2,514,000 $2,579,825 $822,706 $2,528,451 $0 ,QFUHDVH'HFUHDVHLQ)XQG%DODQFH Beginning Fund Balance Ending Fund Balance $791,778 $14,004 ($51,821) $633,561 $0 $0 )XQGFUHDWHGLQ)<WRUHFRUGUHYHQXHDQGH[SHQGLWXUHVUHODWHGWRWKH(FRQRPLF'HYHORSPHQW$GPLQLVWUDWLRQ JUDQWUHFHLYHGE\WKH&LW\IRUWKH)0%HDPHU5RDGXWLOLW\LPSURYHPHQWVSURMHFW 7KHIXQGZLOOEHFORVHGRXWDWFRPSOHWLRQRIWKHSURMHFW Economic Development Administration Grant Fund (140) Fund Summary 52 FY10 Actual FY11 Original Budget FY11 Amended Budget FY11 YTD 6/30/11 FY11 Year End Estimate FY12 Adopted Budget REVENUES Grant Revenue $210,795 $0 $0 $0 $0 $0 Interest Earned 0 0 0 0 0 0 Total Revenues $210,795 $0 $0 $0 $0 $0 Other Financing Sources Transfers In or Out $0 $0 $1,495,557 $0 $1,495,557 $0 Total Other Financing Sources $0 $0 $1,495,557 $0 $1,495,557 $0 Total Revenue & Financing Sources $210,795 $0 $1,495,557 $0 $1,495,557 $0 EXPENDITURES Capital Improvements Public Safety Emergency Management $210,795 $0 $1,495,557 $0 $1,495,557 $0 Total Expenditures $210,795 $0 $1,495,557 $0 $1,495,557 $0 Increase (Decrease) in Fund Balance $0 $0 $0 $0 $0 $0 Beginning Fund Balance $0 $0 $0 $0 $0 $0 Ending Fund Balance $0 $0 $0 $0 $0 $0 * Fund created in FY10 to record revenue and expenditures related to the TDRA Disaster Recovery Grant, received by the City for back-up generators installed at several City facilities and Fire Station #3 renovations. The fund will be closed out at completion of the projects. TDRA Disaster Recovery Grant (142) Fund Summary 53 )< $FWXDO )< 2ULJLQDO %XGJHW )< $PHQGHG %XGJHW )< <7' )< <HDU(QG (VWLPDWH )< $GRSWHG %XGJHW REVENUES &RXUW7HFKQRORJ\)HH &RXUW6HFXULW\)HHV Total Revenues $38,439 $39,000 $39,000 $29,869 $39,825 $36,000 EXPENDITURES &RXUW7HFKQRORJ\3URMHFWV &RXUW6HFXULW\3URMHFWV Total Expenditures $61,966 $5,400 $6,200 $4,732 $5,915 $6,898 2SHUDWLQJ7UDQVIHUV2XW ,QFUHDVH'HFUHDVHLQ)XQG%DODQFH Beginning Fund Balance Ending Fund Balance $230,612 $264,212 $263,412 $255,749 $264,522 $293,624 7KHLQFUHDVHLQIXQGEDODQFHLQWKH&RXUW7HFKQRORJ\)XQGLVGXHWRWKHIROORZLQJ 0LQLPDOFRXUWVHFXULW\H[SHQVHVDQWLFLSDWHGIRU)<DQGQRHTXLSPHQWSXUFKDVHV VFKHGXOHGIRU)< $VRIWKHIXQGEDODQFHHTXLW\VKDUHRIWKH&RXUW6HFXULW\&RXUW7HFKQRORJ\)XQGLVDSSUR[LPDWHO\ &RXUW6HFXULW\LV &RXUW7HFKQRORJ\LV Court Security/Technology Fund (150) Fund Summary 54 )< $FWXDO )< 2ULJLQDO %XGJHW )< $PHQGHG %XGJHW )< <7' )< <HDU(QG (VWLPDWH )< $GRSWHG %XGJHW REVENUES 5HYHQXH ,QWHUHVW(DUQHG Total Revenues $0 $0 $0 $6,758 $6,761 $0 Other Financing Sources 7UDQVIHUV,QRU2XW Total Other Financing Sources $0 $0 $0 $0 $0 $0 Total Revenue & Financing Sources $0 $0 $0 $6,758 $6,761 $0 EXPENDITURES Capital Improvements Total Expenditures $0 $0 $0 $0 $0 $0 ,QFUHDVH'HFUHDVHLQ)XQG%DODQFH Beginning Fund Balance Ending Fund Balance $0 $0 $0 $6,758 $6,761 $6,761 )XQGFUHDWHGLQ)<WRUHFRUGUHYHQXHDQGH[SHQGLWXUHVUHODWHGWRWKHVLGHZDONGHYHORSPHQWLQ)ULHQGVZRRGVXEGLYLVLRQV 7KHIXQGZLOOEHFORVHGRXWDWFRPSOHWLRQRIWKHSURMHFW Sidewalk Installation Fund (160) Fund Summary 55 )< $FWXDO )< 2ULJLQDO %XGJHW )< $PHQGHG %XGJHW )< <7' )< <HDU(QG (VWLPDWH )< $GRSWHG %XGJHW REVENUES 1HLJKERUKRRG3DUNV)HHV &RPPXQLW\3DUNV)HHV 2WKHU3URJUDP)HHV ,QWHUHVW(DUQHG $40,822 $50,000 $50,000 $38,065 $50,753 $51,200 EXPENDITURES 2SHUDWLQJ7UDQVIHUV2XW &DSLWDO,PSURYHPHQWV $50,000 $50,000 $57,000 $7,000 $57,000 $35,000 ,QFUHDVH'HFUHDVHLQ)XQG%DODQFH Beginning Fund Balance Ending Fund Balance $293,452 $293,452 $286,452 $324,517 $287,205 $303,405 * 7KH3DUN/DQG'HGLFDWLRQ)XQGEDODQFHXVHVIRU)<FDSLWDOLPSURYHPHQWSURMHFWVLQFOXGHWKHIROORZLQJ 2SHUDWLQJ7UDQVIHUIURP3DUN/DQG'HGLFDWLRQ)XQGWRWKH*HQHUDO)XQGIRU 6WHYHQVRQ3DUN%DVNHWEDOODQG7HQQLV&RXUWUHVXUIDFLQJSURMHFW $VRIWKHIXQGEDODQFHHTXLW\VKDUHRIWKH3DUN/DQG'HGLFDWLRQ)XQGLVDSSUR[LPDWHO\ &RPPXQLW\3DUNV 1HLJKERUKRRG3DUNV Fund Summary Park Land Dedication Fund (164) Total Revenues Total Expenditures 56 Tax Debt Service Fund 7KH7D['HEW6HUYLFH)XQGLVXVHGWRDFFRXQWIRUSURSHUW\WD[HVOHYLHGIRUSD\PHQWRI SULQFLSDODQGLQWHUHVWRQDOOJHQHUDOORQJWHUPGHEWRIWKH&LW\7KHEDVLVRIEXGJHWLQJIRUWKH 7D['HEW6HUYLFH)XQGLVWKHPRGLILHGDFFUXDOPHWKRGDQGLVWKHVDPHDVWKHEDVLVRI DFFRXQWLQJUHSRUWHGLQWKH&RPSUHKHQVLYH$QQXDO)LQDQFLDO5HSRUW Debt Limits 7KH&LW\DQGYDULRXVRWKHUSROLWLFDOVXEGLYLVLRQVRIJRYHUQPHQW ZKLFKRYHUODSDOORUDSRUWLRQ RIWKH&LW\DUHHPSRZHUHGWRLQFXUGHEWWREHSDLGIURPUHYHQXHVUDLVHGRUWREHUDLVHGE\ WD[DWLRQDJDLQVWDOORUDSRUWLRQRISURSHUW\ZLWKLQWKH&LW\$UWLFOH;,6HFWLRQRIWKH7H[DV &RQVWLWXWLRQ SURYLGHV IRU DQ RYHUDOO OLPLWDWLRQ IRU +RPH 5XOH&LWLHV RI SHU DVVHVVHGYDOXDWLRQ 7KH$WWRUQH\*HQHUDORI7H[DVIROORZVDSROLF\ZLWKUHVSHFWWR+RPH5XOH&LWLHVZKLFKKDYHD OLPLWDWLRQRIDSSURYLQJDGYDORUHPWD[ERQGVRQO\WRWKHH[WHQWWKDWDOORIVXFKFLW\¶VDG YDORUHPWD[GHEWFDQEHVHUYLFHGE\DGHEWVHUYLFHWD[UDWHRIDWFROOHFWLRQRU SHURIQHWDVVHVVHGYDOXHDWFROOHFWLRQUDWH 7KLV\HDU¶VDGRSWHGEXGJHWUHIOHFWVDGHEWVHUYLFHUDWHRISHURIQHWDVVHVVHG YDOXHDWFROOHFWLRQZKLFKZLOO\LHOGDSSUR[LPDWHO\RQDQHVWLPDWHGQHW DVVHVVHGWD[EDVHGRI 7KH WRWDO HVWLPDWHG JHQHUDO REOLJDWLRQ WD[ GHEW SUHVHQWHG LQ WKLV \HDU¶V EXGJHW LV 7KLVDPRXQWLVOHVVWKDQWKHGHEWOLPLWRIVWLSXODWHGE\WKH7H[DV $WWRUQH\*HQHUDO¶V2IILFHDQGWKH+RPH5XOH&LWLHVGHEWOLPLWRIEDVHGRQWKH &LW\¶VHVWLPDWHGQHWDVVHVVHGWD[EDVH 57 )< $FWXDO )< 2ULJLQDO %XGJHW )< $PHQGHG %XGJHW )< <7' )< <HDU(QG (VWLPDWH )< $GRSWHG %XGJHW REVENUES $G9DORUHP7D[HV 'HOLTXHQW3URSHUW\7D[HV ,QWHUHVW $1,890,119 $1,557,532 $1,526,635 $1,528,892 $1,529,772 $1,646,607 EXPENDITURES 'HEW6HUYLFH 3ULQFLSDO ,QWHUHVW )LVFDO$JHQW)HHV %RQG,VVXDQFH&RVWV Total Expenditures $2,278,253 $1,533,111 $1,909,496 $1,534,946 $1,909,496 $2,345,779 OTHER FINANCING SOURCES (USES) %RQG3URFHHGV 2SHUDWLQJ7UDQVIHUV 3D\PHQWVWR(VFURZ$JHQW Total Other Financing Sources (Uses) $0 $0 $487,396 $5,882,395 Beginning Fund Balance Ending Fund Balance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ax Debt Service Fund (201) Fund Summary ,QFUHDVH'HFUHDVHLQ)XQG%DODQFH Total Revenues 58 Capital Project Fund The Capital Project Fund is used to account for proceeds on the sale of Permanent Improvement Bonds. The bonds, in the amount of $20,085,000, were approved by voter election on February 1, 2003 to fund improvements for: Public Safety Facilities $ 7,380,000 Drainage 5,575,000 Streets and Thoroughfares 4,055,000 Centennial Park 3,075,000 Total $20,085,000 The basis of budgeting for the Capital Projects Fund is the modified accrual method and is the same as the basis of accounting used in the Comprehensive Annual Financial Report. )< $FWXDO )< 2ULJLQDO %XGJHW )< $PHQGHG %XGJHW )< <7' )< <HDU(QG (VWLPDWH )< $GRSWHG %XGJHW Revenues ,QWHUHVW(DUQHG %RQG3URFHHGV Total Revenues $0$0$0$0$0$0 Other Financing Sources 7UDQVIHUV,QRU2XW Total Other Financing Sources $0$0$0$0$0$0 Total Revenue & Finance Sources $0$0$0$0$0$0 Expenditures Capital Improvements 3XEOLF:RUNV 6WUHHWV 'UDLQDJH 3DUNV &HQWHQQLDO3DUN )DFLOLWLHV 1HZ)LUH6WDWLRQ 3XEOLF6DIHW\)DFLOLWLHV Total Expenditures $0 $0 $0 $0 $0 $0 2003 General Obligation Funds (250) Fund Summary 60 )< $FWXDO )< 2ULJLQDO %XGJHW )< $PHQGHG %XGJHW )< <7' )< <HDU(QG (VWLPDWH )< $GRSWHG %XGJHW Revenues ,QWHUHVW(DUQHG %RQG3URFHHGV 2WKHU Total Revenues $50,948 $0 $0 $0 $0 $0 Other Financing Sources 7UDQVIHUV,QRU2XW Total Other Financing Sources ($377,548) $0 $0 $0 $0 $0 Total Revenue & Finance Sources ($326,600) $0 $0 $0 $0 $0 Expenditures Capital Improvements 3XEOLF:RUNV 6WUHHWV 'UDLQDJH 3DUNV &HQWHQQLDO3DUN )DFLOLWLHV 1HZ)LUH6WDWLRQ 3XEOLF6DIHW\)DFLOLWLHV Total Expenditures $0 $0 $0 $0 $0 $0 2005 General Obligation Funds (251) Fund Summary 61 )< $FWXDO )< 2ULJLQDO %XGJHW )< $PHQGHG %XGJHW )< <7' )< <HDU(QG (VWLPDWH )< $GRSWHG %XGJHW Revenues ,QWHUHVW(DUQHG %RQG3URFHHGV 2WKHU Total Revenues $0 $0 $430,476 $3,581,245 $3,581,245 $0 Other Financing Sources 7UDQVIHUVRXW Total Other Financing Sources $0 $0 ($92,261) ($92,261) ($92,261) $0 Total Revenue & Finance Sources $0 $0 $338,215 $3,488,984 $3,488,984 $0 Expenditures Capital Improvements 3XEOLF:RUNV 6WUHHWV 'UDLQDJH 3DUNV &HQWHQQLDO3DUN )DFLOLWLHV 1HZ)LUH6WDWLRQ 3XEOLF6DIHW\)DFLOLWLHV Total Expenditures $0 $0 $338,215 $227,517 $338,215 $3,146,785 2010 General Obligation Funds (252) Fund Summary 62 1776 Park Trust Fund 7KLVIXQGZDVHVWDEOLVKHGLQILVFDO\HDUWRDFFRXQWIRU3DUNDVVHWVKHOG E\WKH&LW\LQDWUXVWHHFDSDFLW\7KH3DUNODQGZDVGRQDWHGWRWKH&LW\DORQJ ZLWK7KHIXQGVDUHLQYHVWHGDQGWKHLQWHUHVWHDUQHGLVXVHGWRPDLQWDLQWKH SDUN 7KH3DUN7UXVW)XQGEDVLVRIDFFRXQWLQJLVDFFUXDO7KHEDVLVRIEXGJHWLQJLV DFFUXDOZLWKWKHIROORZLQJH[FHSWLRQV x &DSLWDOHTXLSPHQWDQGLPSURYHPHQWVDUHEXGJHWHGDVDQH[SHQVHDQG UHFODVVLILHGIRUUHSRUWLQJSXUSRVHV x 'HSUHFLDWLRQLVQRWEXGJHWHG 63 )< $FWXDO )< 2ULJLQDO %XGJHW )< $PHQGHG %XGJHW )< <7' )< <HDU(QG (VWLPDWH )< $GRSWHG %XGJHW OTHER FINANCING SOURCES $213 $175 $175 $95 $127 $150 NON-OPERATING EXPENSES $0 $0 $0 $0 $0 $0 ,QFUHDVH'HFUHDVHLQ)XQG%DODQFH Beginning Fund Balance Ending Fund Balance $30,720 $30,895 $30,895 $30,815 $30,847 $30,997 Total Expenditures 3DUN,PSURYHPHQWV 1776 Park Trust Fund (701) Fund Summary ,QWHUHVW(DUQHG Total Other Financing Sources 64 Enterprise Funds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ater and Sewer Operation Fund 7KH:DWHUDQG6HZHU2SHUDWLRQ)XQGLVXVHGWREXGJHWLQFRPHDQGH[SHQVHVGLUHFWO\UHODWHG WRRSHUDWLRQVRIWKHZDWHUDQGVHZHUV\VWHP7KHEDVLVRIEXGJHWLQJLVWKHDFFUXDOEDVLVZLWK WKHIROORZLQJH[FHSWLRQV &DSLWDO HTXLSPHQW DQG LPSURYHPHQWV DUH EXGJHWHG DV DQ H[SHQVH DQG UHFODVVLILHGIRUUHSRUWLQJSXUSRVHV 'HSUHFLDWLRQLVQRWEXGJHWHG ,QWHUIXQGWUDQVIHUVEHWZHHQWKH(QWHUSULVH)XQGVDUHEXGJHWHGDVLQFRPHDQG H[SHQVHDQGUHFODVVLILHGIRUUHSRUWLQJSXUSRVHV Water and Sewer Bond Construction Funds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otal Non Operating ($3,693,177) ($4,202,820) ($4,439,437) ($2,875,157) ($4,434,637) ($4,342,505) Net Income 853,946 (446,422) (730,483) 477,413 1,114,901 (927,886) Beginning Retained Earnings Ending Retained Earnings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¶UDWHVWUXFWXUHELOOLQJPHWKRGRORJ\DQGSURMHFWHGIXWXUHUDWHVZLOOEHGLVFXVVHGZLWKWKH &RPSDUHGWRWKHWZRSUHYLRXV\HDUVH[WUHPHGUDXJKWFRQGLWLRQVWKLV\HDUKDYHOHGWRPRUHZDWHUFRQVXPSWLRQ$VDUHVXOWZDWHUDQG Water and Sewer Operation Fund (401) Fund Summary Total Revenues Operating Income Total Expenditures 66 )< $FWXDO )< 2ULJLQDO %XGJHW )< $PHQGHG %XGJHW )< <7' )< <HDU(QG (VWLPDWH )< $GRSWHG %XGJHW NON-OPERATING REVENUES ,QWHUHVW(DUQHG 7UDQIHUVIURP:65HY'HEW 0LVFHOODQHRXV $18,052 $7,000 $7,000 $2,840 $3,787 $0 CAPITAL FINANCING ACTIVITIES Capital Improvements 3XEOLF:RUNV 'LVWULEXWLRQ6\VWHP,PSUY &ROOHFWLRQ6\VWHP,PSUY $1,111,847 $1,794,364 $1,798,298 $0 $1,896,593 $0 NON-OPERATING EXPENSES 2SHUDWLQJ7UDQVIHUV2XW Total Non-Operating Expenses $0 $0 $0 $0 $0 $0 Net Income Beginning Retained Earnings Ending Retained Earnings $1,892,806 $105,442 $101,508 $1,895,646 ($0)($0) * :DWHU 6HZHU%RQG&RQVWUXFWLRQ)XQGUHWDLQHGHDUQLQJVGHSOHWHGLQ)<WRFRPSOHWH ZDWHUDQGVHZHUFDSLWDOLPSURYHPHQWSURMHFWVIXQGHGE\WKHZDWHU VHZHUUHYHQXHERQGLVVXDQFH Total Revenues 2006 Water and Sewer Bond Construction Fund (418) Fund Summary Total Expenditures 67 )< $FWXDO )< 2ULJLQDO %XGJHW )< $PHQGHG %XGJHW )< <7' )< <HDU(QG (VWLPDWH )< $GRSWHG %XGJHW NON-OPERATING REVENUES ,QWHUHVW(DUQHG 7UDQIHUVIURP:65HY'HEW 0LVFHOODQHRXV $16,922 $16,500 $16,500 $8,764 $11,685 $1,100 CAPITAL FINANCING ACTIVITIES Capital Improvements 3XEOLF:RUNV 'LVWULEXWLRQ6\VWHP,PSUY &ROOHFWLRQ6\VWHP,PSUY $329,620 $1,040,000 $5,862,279 $1,604,948 $4,783,707 $1,556,000 NON-OPERATING EXPENSES 2SHUDWLQJ7UDQVIHUV2XW Total Non-Operating Expenses $0 $0 $0 $0 $0 $0 Net Income Beginning Retained Earnings Ending Retained Earnings $6,326,922 $5,303,422 $481,143 $4,730,738 $1,554,900 $0 * :DWHU 6HZHU%RQG&RQVWUXFWLRQ)XQGUHWDLQHGHDUQLQJVH[SHFWHGWREHGHSOHWHGLQ)<GXHWRDQWLFLSDWHG FRPSOHWLRQRIWKHZDWHUDQGVHZHUFDSLWDOLPSURYHPHQWSURMHFWVIXQGHGE\WKHZDWHU VHZHUUHYHQXHERQGLVVXH Total Revenues 2009 Water and Sewer Bond Construction Fund (419) Fund Summary Total Expenditures 68 Water and Sewer CIP/Impact Fee Funds 7KH:DWHUDQG6HZHU&,3,PSDFW)HH)XQGVDUHXVHGWRDFFRXQWIRULPSDFWIHHVDVVHVVHGDQG FROOHFWHGRQQHZGHYHORSPHQW7KHLPSDFWIHHVDUHWUDQVIHUUHGWRWKH:DWHUDQG6HZHU 5HYHQXH'HEW6HUYLFH)XQGWRPDNHSULQFLSDODQGLQWHUHVWSD\PHQWVRQWKHZDWHUDQGVHZHU UHYHQXHGHEWLVVXHGWRFRQVWUXFWQHZZDWHUV\VWHPLPSURYHPHQWV7KHEDVLVRIEXGJHWLQJ DOVRXVHVWKHDFFUXDOEDVLVZLWKWKHIROORZLQJH[FHSWLRQV ,QWHUIXQGWUDQVIHUVEHWZHHQWKH(QWHUSULVH)XQGVDUHEXGJHWHGDVLQFRPHDQG H[SHQVHDQGUHFODVVLILHGIRUUHSRUWLQJSXUSRVHV Water CIP/Impact Fee Fund 7KH:DWHU&,3,PSDFW)HH)XQGLVXVHGWRDFFRXQWIRULPSDFWIHHVDVVHVVHGDQGFROOHFWHGRQ QHZGHYHORSPHQW7KHLPSDFWIHHVDUHWUDQVIHUUHGWRWKH:DWHUDQG6HZHU5HYHQXH'HEW 6HUYLFH)XQGWRPDNHSULQFLSDODQGLQWHUHVWSD\PHQWVRQWKH:DWHU5HYHQXH'HEWLVVXHGWR FRQVWUXFWQHZZDWHUV\VWHPLPSURYHPHQWV Sewer CIP/Impact Fee Fund 7KH6HZHU&,3,PSDFW)HH)XQGLVXVHGWRDFFRXQWIRULPSDFWIHHVDVVHVVHGDQGFROOHFWHGRQ QHZGHYHORSPHQW7KHLPSDFWIHHVDUHWUDQVIHUUHGWRWKH:DWHUDQG6HZHU5HYHQXH'HEW 6HUYLFH)XQGWRPDNHSULQFLSDODQGLQWHUHVWSD\PHQWVRQWKH6HZHU5HYHQXH'HEWLVVXHGWR FRQVWUXFWQHZVHZHUV\VWHPLPSURYHPHQWV 69 )< $FWXDO )< 2ULJLQDO %XGJHW )< $PHQGHG %XGJHW )< <7' )< <HDU(QG (VWLPDWH )< $GRSWHG %XGJHW NON-OPERATING REVENUES ,PSDFW)HHV ,QWHUHVW 0LVFHOODQHRXV Total Non-Operating Revenues $297,619 $277,850 $277,850 $262,377 $279,465 $309,533 NON-OPERATING EXPENSES 2SHUDWLQJ7UDQVIHUV2XW Total Non-Operating Expenses $0 $200,000 $200,000 $150,000 $200,000 $250,000 Net Income Beginning Retained Earnings Ending Retained Earnings $351,222 $429,072 $429,072 $463,599 $430,687 $490,220 * ([SHFWHGLQFUHDVHRIWR5HWDLQHG(DUQLQJVGXHWRLQFUHDVHGLPSDFWIHHUHYHQXH ,QFUHDVHLQWUDQVIHUWRZDWHUDQGVHZHUUHYHQXHGHEWVHUYLFHIXQG)<WRVXSSRUW UHYHQXHERQGVLVVXHG Water CIP/Impact Fee Fund (480) Fund Summary 70 )< $FWXDO )< 2ULJLQDO %XGJHW )< $PHQGHG %XGJHW )< <7' )< <HDU(QG (VWLPDWH )< $GRSWHG %XGJHW NON-OPERATING REVENUES ,PSDFW)HHV ,QWHUHVW 0LVFHOODQHRXV 2SHUDWLQJ7UDQVIHUV,Q Total Revenues $202,452 $196,580 $196,580 $173,690 $199,775 $206,900 NON-OPERATING EXPENSES 2SHUDWLQJ7UDQVIHUV2XW Total Expenditures $0 $200,000 $200,000 $150,000 $200,000 $250,000 Net Income Beginning Retained Earnings Ending Retained Earnings $242,376 $238,956 $238,956 $266,066 $242,151 $199,051 * ([SHFWHGGHFUHDVHRIWR5HWDLQHG(DUQLQJVGXHWR ,QFUHDVHLQWUDQVIHUWRZDWHUDQGVHZHUUHYHQXHGHEWVHUYLFHIXQG)<WRVXSSRUW UHYHQXHERQGVLVVXHG Sewer CIP/Impact Fee Fund (580) Fund Summary 71 Water and Sewer Revenue Debt Service Fund The Water and Sewer Revenue Debt Service Fund is used to account for payment of principal and interest on all enterprise fund long-term debt of the City. The basis of budgeting uses the accrual basis with the following exceptions: Debt Principal payments are budgeted as an expense and reclassified for reporting purposes Bond issuance costs are budgeted for the full amount in the year of the bond sale and reclassified for reporting purposes Interfund transfers between the Enterprise Funds are budgeted as income and expense and reclassified for reporting purposes 72 )< $FWXDO )< 2ULJLQDO %XGJHW )< $PHQGHG %XGJHW )< <7' )< <HDU(QG (VWLPDWH )< $GRSWHG %XGJHW NON-OPERATING REVENUES ,QWHUHVW 2SHUDWLQJ7UDQVIHUV,Q Total Revenues $3,261,369 $3,069,189 $3,069,189 $7,702,107 $8,469,476 $3,292,340 NON-OPERATING EXPENSES 'HEW6HUYLFH 3ULQFLSDO ,QWHUHVW )LVFDO$JHQW)HHV ,VVXDQFH&RVWV 2SHUDWLQJ7UDQVIHU2XW Total Expenditures $3,101,769 $3,348,189 $3,348,189 $2,275,973 $8,748,189 $3,288,840 Net Income Beginning Retained Earnings Ending Retained Earnings $572,237 $293,237 $293,237 $5,998,371 $293,524 $297,024 **** 5HWDLQHGHDUQLQJVLQWKH:DWHUDQG6HZHU'HEW6HUYLFH)XQGH[SHFWHGWRLQFUHDVHE\GXHWRLQWHUHVWHDUQLQJV 7UDQVIHUWR7D['HEW6HUYLFHIXQGWRSD\SULQFLSDOLQWHUHVWDQGILVFDODJHQWIHHVRQUHILQDQFLQJRI:DWHU 6HZHU 5HYHQXH%RQGVDV*HQHUDO2EOLJDWLRQ%RQGV'HEW6HUYLFHSD\PHQWVRIWKHUHILQDQFHGERQGVDUHEHLQJIXQGHGE\ZDWHUDQG VHZHUUHYHQXH Water and Sewer Revenue Debt Service Fund (490) Fund Summary 73 Vehicle Replacement Fund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otal Revenues $328,019 $320,658 $321,486 $261,347 $342,179 $320,117 OPERATING EXPENSES 9HKLFOH5HSODFHPHQW3ODQ 9HKLFOH(TXLSPHQW Total Expenditures $361,871 $308,820 $596,052 $333,334 $596,052 $200,361 Operating Income Beginning Retained Earnings Ending Retained Earnings $1,083,135 $1,094,973 $808,569 $1,011,148 $829,262 $949,018 * 953IXQGEDODQFHLVEHLQJLQFUHDVHGE\LQ)< 7KHQHWYDOXHRIWKHDVVHWVLQFOXGHGLQWKHUHWDLQLQJHDUQLQJVEDODQFHLVDERXW 7KLV\HDU VSURSRVHGEXGJHWLQFOXGHVWKHIROORZLQJYHKLFOHUHSODFHPHQWV 3ROLFH'HSDUWPHQWYHKLFOHV&RPPXQLW\6HUYLFHWUXFNDQG&RPPXQLW\'HYHORSPHQWWUXFNV 7KLV\HDU VDGRSWHG95)EXGJHWLVH[SHFWHGWREHLQFUHDVHGGXHWRXQHQFXPEHUFDSLWDOFDUU\IRUZDUG IRUYHKLFOHVVFKHGXOHGEXWQRWUHSODFHGLQ)<3DWUROYHKLFOHV Vehicle Replacement Fund (301) Fund Summary 75 Mayor and Council Mission Statement It is the mission of the Council and staff of the City of Friendswood to provide the highest level of service to our citizens at the greatest value. Current Operations The Mayor and City Councilmembers serve as the elected representatives of the citizens of Friendswood. The Council establishes programs, policies and priorities for safe, efficient and equitable operation of the City. The most significant programs are set during the annual budget review process. The Mayor and Councilmembers are volunteers who serve without compensation. Principal budget appropriations in this portion of the budget are associated with education and efforts to promote Friendswood interests. The city’s legal services are expensed through the Mayor and Council operating budget. Highlights of the Budget Decision Packages (Funded) Legal Services Ongoing Cost $50,464 Departmental Goals and Measures Goal 1 (correlates with City Goal: 1-Communication) The goal of Mayor and Council is to conduct meetings according to State law, to discuss and make decisions regarding the operation of the City. Objective A: Council Meetings Measure FY09 Actual FY10 Actual FY 11 Projection FY12 Forecast Meetings Held 38 30 33 33 Action Items 113 115 118 118 Consent Items 77 63 70 70 Executive Sessions Items 52 14 25 25 Public Hearings Items 36 23 30 30 76 MAYOR AND COUNCIL DEPARTMENT SUMMARY EXPENDITURE BY DIVISION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from DIVISION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 MAYOR AND COUNCIL $306,009 $294,428 $299,928 $151,568 $293,280 $268,102 -8.9% DEPARTMENT TOTAL $306,009 $294,428 $299,928 $151,568 $293,280 $268,102 -8.9% EXPENDITURE BY CLASSIFICATION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from CLASSIFICATION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 SALARIES AND BENEFITS $0 $299 $299 $0 $299 $299 0.0% SUPPLIES 3,293 3,421 3,321 2,064 2,853 3,421 0.0% MAINTENANCE 0 0 0 0 0 0 0.0% SERVICES* 302,716 290,708 296,308 149,504 290,128 264,382 -9.1% CAPITAL OUTLAY 0000000.0% DEPARTMENT TOTAL $306,009 $294,428 $299,928 $151,568 $293,280 $268,102 -9.1% PERSONNEL SUMMARY BY DIVISION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from DIVISION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 MAYOR AND COUNCIL 0.0 0.0 0.0 0.0 0.0 0.0 0.0% DEPARTMENT TOTAL 0.0 0.0 0.0 0.0 0.0 0.0 0.0% * Legal services base budget is $188,542. 77 Mayor and Council Citizens of Friendswood Mayor and Council City Secretary City Attorney Municipal Judge City Manager Boards, Committees and Commissions 78 MAYOR AND COUNCIL GOVERNING BODY 001-0101-411 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 48-40 WORKERS COMP INSURANCE $0 $299 $299 $0 $299 $299 * PERSONNEL $0 $299 $299 $0 $299 $299 51-00 OFFICE SUPPLIES 711 735 735 187 350 735 54-00 OPERATING SUPPLIES 2,582 2,686 2,586 1,877 2,503 2,686 58-00 OPERATING EQUIPMENT<$5000 0 0 0 0 0 0 * SUPPLIES $3,293 $3,421 $3,321 $2,064 $2,853 $3,421 71-10 LEGAL SERVICES $176,012 $188,542 $173,544 $86,447 $188,542 $239,006 71-19 OTHER LEGAL SERVICES 22,853 0 14,998 12,997 17,329 0 71-90 OTHER PROFESSIONAL SERVICES 65,000 65,000 65,000 37,500 65,000 0 74-00 OPERATING SERVICES 979 4,441 5,165 1,047 1,396 2,000 74-01 POSTAL / COURIER SERVICES 0 0 0 0 0 0 75-10 TRAINING 17,506 1,818 6,594 4,016 5,354 1,818 75-20 TRAVEL REIMBURSEMENTS 3,313 6,662 6,662 1,215 1,620 3,313 75-30 MEMBERSHIPS 7,873 7,774 7,874 4,022 7,874 7,774 75-40 PUBLICATIONS 0 0 0 0 0 0 78-00 CONTRACT SERVICES 5,000 0 5,417 0 0 0 79-10 COMMUNITY EVENTS/PROGRAMS 4,180 16,471 11,054 2,260 3,013 10,471 * SERVICES $302,716 $290,708 $296,308 $149,504 $290,128 $264,382 88-00 CAPITAL EQUIPMENT $0 $0 $0 $0 $0 $0 * CAPITAL $0 $0 $0 $0 $0 $0 ** MAYOR AND COUNCIL $306,009 $294,428 $299,928 $151,568 $293,280 $268,102 79 City Secretary _____________________________________________________________ Mission Statement The City Secretary’s office provides a conduit of information regarding the operation of the City of Friendswood to the citizens of Friendswood, elected officials, City Staff, and other interested parties in accordance with State law, the charter of the City of Friendswood and other rules and regulations as adopted. Current Operations Municipal Clerk The department of the City Secretary is staffed by five employees. The City Secretary reports directly to the Mayor and City Council. Services provided by the City Secretary’s office focus on administrative, public relations, records (internal and external), elections and providing information to the citizens of Friendswood, elected officials and City Staff. The City Secretary’s office provides information, as requested, regarding operation of the City to the community as a whole, including the Mayor, Councilmembers, City Staff, citizens and interested parties; maintains custody of all municipal records; administers the Records Management Program; and, recommends rules and regulations to be adopted by ordinance to protect the safety and security of the municipal records. Additionally, the City Secretary’s office attends and records the minutes of all official meetings of Council, attests to all instruments requiring execution, conducts and coordinates the City election, and provides election services to other entities. These activities also include coordinating the appointments of boards, committees and commissions, providing staff support for certain committees and related Council activities, publishing official notices of the City, issuing certain licenses and permits, coordinating updates to the Friendswood Code of Ordinances, and performing other duties and responsibilities that may be required. Election Services The City Secretary’s office conducts all City elections as called for in accordance with Texas Municipal Laws and Charter provisions of the City of Friendswood, in addition to conducting a joint election with Galveston County Consolidated Drainage District and providing for election services to Friendswood Independent School District on a contractual basis. Records Management Program According to Chapter 1248, Acts of the 71st Legislature, a Records Management Program is required. This program provides for an efficient, economical and effective control over the creation, distribution, organization, maintenance, use, and disposition of all City records through a comprehensive system of integrated procedures for the management of records or their ultimate disposition in accordance with State law. A centralized Records Storage Center has been established and a Records Management Program has been developed and implemented. Accordingly, records from all departments, allowed by law to be destroyed, are reviewed annually or bi-annually, as needed, and scheduled for destruction. This process provides record storage space for ongoing implementation of the retention schedule. 80 City Secretary _____________________________________________________________ A systematic computerized scanning and indexing of all records of City Council meetings and other records is ongoing and provides for efficient retrieval and search capabilities that provides information to the Mayor and Council, all departments, and all citizens on an as- needed basis and is available on the City’s website for round-the-clock access. This provides for a searchable index of the official City records and City minutes in hard copy and/or in electronic format. This needed information is easily accessible to City Officials, City Staff and citizens. Highlights of the Budget Election Services The City Secretary’s office conducts all City elections as called for in accordance with Texas Municipal Laws and Charter provisions of the City of Friendswood, in addition to conducting a joint election with Galveston County Consolidated Drainage District (GCCDD) and providing for election services to Friendswood Independent School District (FISD) on a contractual basis. This budget year we anticipate conducting a general election for the City and Galveston County Consolidated Drainage District. Records Management Program A records storage area is part of the Public Safety Building that houses Police, Municipal Court and Fire Marshal/Emergency Operations Center records. Discussions have been ongoing regarding projecting and planning for a second records storage center to replace the existing records storage center for the City Manager’s office, Administrative Services, Community Services, Public Works, Community Development, Library, and City Secretary’s office. An architectural study was conducted in FY 2006-07 for building a new records management facility. This study provided the needed information to move this process into the CIP for future consideration regarding building a facility to house records from all departments. Discussion has been ongoing by Council to determine funding options for a records center facility. Most of the City’s records are stored at an off-site storage facility that is climate controlled and is built to withstand 120 MPH winds. In addition to managing the records manually, the City Secretary’s office uses the Laserfiche Records Management Module to enhance the Records Management Program electronically. With the Records Management Edition, records policies are enforced regardless of records’ format, location or content. It also automates life cycle management from document creation to final disposition, runs reports detailing where records are in their life cycle and which records are eligible for transfer, accession or destruction, logs all system activity, providing an audit trail that can be used to prove adherence to the Records Management Plan and compliance regulations, ensures the future accessibility of archived records with storage, safeguards records with comprehensive access controls, supports compliance with the Texas State Library Retention Schedule, regulations, and also reduces litigation risks associated with expired and outdated records. In a past year’s budget, Council approved the Freedom of Information Act (FOIA) Systems software to assist with implementing the Texas Public Information Act. With the volume of open records requests the City receives, this system manages the process by handling and automating all aspects of the open records process, saving valuable Staff time with improved oversight and reporting. This web based system has streamlined the open 81 City Secretary _____________________________________________________________ records process by coordinating, with the City Secretary’s Records Division oversight and management, with all City departments throughout the life of a request from start to finish. The goal to make requests for public information an automated, streamlined process for both citizens and staff is now achieved through the implementation of the FOIA system. A current objective is to connect the City Secretary’s office information to the City Attorney’s office through FOIA in order to further streamline the process and to reduce response time. Records and Laserfiche Program This ongoing program will continue the scanning of all records of City Council meetings and other documents as well as to continue the program for citywide access to all permanent documents (i.e. minutes, ordinances, resolutions, contracts, deeds, easements, and vehicle titles). This program allows additional electronic capability for all departments to search, access and retrieve all permanent records and to continue to scan all documents as approved by Council and make available to City Staff for search, retrieval and printing capabilities. This process eliminates the need for hard copies to be produced and stored by numerous departments. The Laserfiche program will continue as a permanent service of the City Secretary’s office, with the expansion of records provided as technology allows. In 2009, the City Secretary’s office implemented Laserfiche Weblink so citizens and the general public would be able to access the City’s records from the City’s website. Laserfiche Weblink publishes select documents in a Laserfiche repository to the Internet in read-only format. This project has been very successful and continues to provide easy access for the public to review the City’s documents that are commonly requested through the Public Information Act. Departmental Goals and Measures Goal 1 (correlates with City Goal: 1-Communication) Provide accurate and impartial general and special elections to the voters of the City of Friendswood for the City and the Galveston County Consolidated Drainage District. Also, provide staff support and election services to the Friendswood Independent School District for general and special elections. Objective A: Election Services Measure FY09 Actual FY10 Actual FY 11 Projection FY12 Forecast Elections Held 2 2 2 2 Trend: All elections were achieved without challenges. No irregularities were determined at any election. The electronic election equipment has increased the efficiency of the election process. 82 City Secretary _____________________________________________________________ Goal 2 (correlates with City Goal: 1-Communication) This program will provide for an efficient, economical and effective control over the creation, distribution, organization, maintenance, use, and disposition of all City records through a comprehensive system of integrated procedures for the management of records and/or ultimate disposition in accordance with State law. Objective A: Records Management Program - Provides City information to requestors timely, efficiently and according to State law. Measure FY09 FY10 FY11 Projection FY12 Forecast Open Records Requests 1,700 1,390 1,400 1,400 Pages Provided to Public 10,000 8,736 9,000 9,000 Attorney General Opinions 40 34 34 38 Trend: Measures of a successful Records Management Program were achieved. Records Coordinators are trained in use of the policies of the program with updated training as necessary. The program consists of managing the Records Centers, the records retention program, the open records program and coordination with all departments on all aspects of records management. Goal 3 (correlates with City Goal: 6-Organizational Development) Continue the ongoing Laserfiche scanning program of all minutes and approved documents of the City. Continue enhancement of programs for citywide access to minutes, ordinances, resolutions, contracts, deeds, easements, vehicle titles, and all permanent documents, etc. Continue providing electronic capability for search, access and retrieval of all permanent records for use by department users, and provide continued Laserfiche training as needed for those users. Objective A: The Laserfiche program has provided invaluable research on many levels and has saved many hours of research and retrieval time. It is extremely important to preserve City data in a systematic computerized manner in order that we do not lose these historical records of action taken by City Council. Measure FY09 Actual FY10 Actual FY 11 Projection FY12 Forecast Scanning & Laserfiche Documents Yes Yes Yes Yes Trend: The project has been achieved in a comprehensive subject matter in folders in electronic format. This project will continue to be an ongoing process to provide information sharing. 83 City Secretary _____________________________________________________________ Goal 4 (correlates with City Goal: 1-Communication) To provide information electronically to the elected officials, citizens of Friendswood and City Staff. Objective A: Posting all agenda and minutes of City Council Meetings and Commission, Committee and Board Meetings on the City’s website, open records requests form available on the website, voting and election information and results on the website, volunteer committee forms and paperless agenda packets. Measure FY09 Actual FY10 Actual FY 11 Projection FY12 Forecast Continued development of use of electronic media Yes Yes Yes Yes Trend: Effectively utilize the electronic opportunities to provide for greater communication with the public, elected officials, City Staff and City Attorney. Goal 5 (correlates with City Goal: 6-Organizational Development) To provide for the processing of various documents as administered by the City Secretary’s office. Objective A: Processing documents. Measure FY09 Actual FY10 Actual FY 11 Projection FY12 Forecast Alcohol permits 34 35 35 39 Bids Administered 17 12 20 20 Contracts 112 72 65 70 Copies made 99,500 107,413 110,500 110,500 Liens-filed/released 4 2 3 2 Notices posted- Council/Committees/Boards/Commissions 118 135 138 138 Indexes of Records 40 41 41 41 Ordinances Prepared 28 45 40 40 Ordinances, Bids, Notices published 82 88 90 90 Resolutions Prepared 71 45 30 30 Trend: Achieved the administration of all documents as required by Council action, ordinance, and resolution or as administratively necessary. 84 City Secretary _____________________________________________________________ Goal 6 (correlates with City Goal: 1-Communication) To provide Council meeting notices for all meetings held. To provide the public with information regarding the administration of the City that will be discussed. Objective A: Provide support and information to Council and citizens in preparing and attending Council meetings. Measure FY09 Actual FY10 Actual FY 11 Projection FY12 Forecast Executive Sessions 52 14 25 25 Public Hearings 36 23 30 30 Regular Meetings 22 23 23 23 Special Meetings 16 7 10 10 Pages of minutes 199 210 215 215 Special Sessions/Work Sessions 51 36 40 40 Trend: All meetings held by Council have met the Open Meetings Act requirements. All meetings, as per the Open Meetings Act, are open to the public, except when there is a necessity to meet in Executive Session (closed to the public) under the provisions of Section 551, Texas Government Code, to discuss only very specific topics as allowed by law. 85 CITY SECRETARY'S OFFICE DEPARTMENT SUMMARY EXPENDITURE BY DIVISION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from DIVISION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 MUNICIPAL CLERK $279,395 $281,058 $281,058 $190,847 $281,905 $283,133 0.7% ELECTION SERVICES 33,466 16,517 16,517 6,916 7,036 19,782 19.8% RECORDS MANAGEMENT 100,875 125,641 125,641 76,743 120,301 125,028 -0.5% DEPARTMENT TOTAL $413,736 $423,216 $423,216 $274,506 $409,242 $427,943 1.1% EXPENDITURE BY CLASSIFICATION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from CLASSIFICATION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 SALARIES AND BENEFITS $355,038 $349,977 $349,977 $245,787 $354,401 $366,704 4.8% SUPPLIES 25,838 12,826 12,826 4,151 6,511 12,826 0.0% MAINTENANCE 0 140 140 0 0 140 0.0% SERVICES 32,860 60,273 60,273 24,568 48,330 48,273 -19.9% CAPITAL OUTLAY 0000000.0% DEPARTMENT TOTAL $413,736 $423,216 $423,216 $274,506 $409,242 $427,943 1.1% PERSONNEL SUMMARY BY DIVISION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from DIVISION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 MUNICIPAL CLERK 3.0 3.0 3.0 3.0 3.0 3.0 0.0% ELECTION SERVICES 0.2 0.2 0.2 0.2 0.2 0.2 0.0% RECORDS MANAGEMENT 2.0 2.0 2.0 2.0 2.0 2.0 0.0% DEPARTMENT TOTAL 5.2 5.2 5.2 5.2 5.2 5.2 0.0% 86 City Secretary’s Office City Secretary’s Office Municipal Clerk Election Services Records Management 87 CITY SECRETARY MUNICIPAL CLERK 001-0201-411 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $158,922 $167,962 $167,957 $116,465 $169,417 $177,321 41-30 OVERTIME PAY 9,957 5,559 5,559 4,370 5,827 5,559 41-31 HOLIDAY HRS WORKED 0 0 0 0 0 0 41-41 MERIT PAY 0 0 0 0 0 0 41-42 STAFF MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 2,515 1,110 1,115 1,115 1,115 1,290 41-44 VEHICLE ALLOWANCE 4,748 5,400 5,400 3,836 5,400 5,400 41-45 INCENTIVE-CERTIFICATE PAY 1,860 1,200 1,200 1,075 1,450 1,980 41-49 CELL PHONE ALLOWANCE 1,670 1,440 1,440 1,650 2,265 2,460 41-90 ACCRUED PAYROLL 13,659 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 14,324 13,983 13,983 9,427 13,837 14,662 47-20 TMRS RETIREMENT 28,686 28,511 28,511 19,996 28,511 30,289 48-10 HEALTH/DENTAL INSURANCE 13,208 17,585 17,585 13,279 17,705 17,705 48-20 LIFE INSURANCE 441 382 382 352 469 483 48-30 DISABILITY INSURANCE 823 482 482 362 483 505 48-40 WORKERS COMP INSURANCE 254 180 180 139 186 200 48-50 EAP SERVICES 158 162 162 131 175 175 48-90 FLEX PLAN ADMINISTRATION 152 123 123 96 129 125 * PERSONNEL $251,377 $244,079 $244,079 $172,293 $246,969 $258,154 51-00 OFFICE SUPPLIES $4,145 $4,528 $4,528 $2,120 $4,025 $4,528 54-00 OPERATING SUPPLIES 335 550 550 71 370 550 58-00 OPERATING EQUIPMENT<$5000 0 345 345 0 0 345 * SUPPLIES $4,480 $5,423 $5,423 $2,191 $4,395 $5,423 68-00 EQUIPMENT MAINTENANCE $0 $0 $0 $0 $0 $0 * MAINTENANCE $0 $0 $0 $0 $0 $0 73-50 SURETY BONDS $0 $75 $75 $71 $71 $75 74-00 OPERATING SERVICES 232 4,765 4,681 215 3,287 4,765 74-01 POSTAL / COURIER SERVICES 1,321 2,120 2,120 536 1,214 2,120 74-11 PROFESSIONAL/CODE SERVICE 0 12,000 0 0 0 0 74-91 ADVERTISING/PUBLIC NOTICE 3,842 2,822 2,822 1,936 3,322 2,822 74-97 RECRUITMENT ADVERSTISING 360 0 0 0 0 0 75-10 TRAINING 2,064 4,204 4,204 3,012 4,204 4,204 75-20 TRAVEL REIMBURSEMENTS 3,273 4,479 4,479 2,151 3,268 4,479 75-30 MEMBERSHIPS 968 1,091 1,091 358 1,091 1,091 75-40 PUBLICATIONS 0 0 0 0 0 0 78-00 CONTRACT SERVICES 11,478 0 12,084 8,084 14,084 0 78-30 RENTAL 0 0 0 0 0 0 * SERVICES $23,538 $31,556 $31,556 $16,363 $30,541 $19,556 88-00 CAPITAL EQUIPMENT $0 $0 $0 $0 $0 $0 * CAPITAL $0$0$0$0$0$0 ** MUNICIPAL CLERK $279,395 $281,058 $281,058 $190,847 $281,905 $283,133 88 CITY SECRETARY ELECTION SERVICES 001-0202-414 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $2,109 $0 $0 $1,276 $1,296 $0 41-30 OVERTIME PAY 411 1,184 1,184 0 0 1,184 42-20 PART-TIME WAGES (TMRS EXEMPT) 7,675 1,996 1,996 2,985 2,985 5,000 47-10 SOCIAL SECURITY/MEDICARE 306 274 274 94 126 473 47-20 TMRS RETIREMENT 381 453 453 205 273 184 48-40 WORKERS COMP INSURANCE 1 2 2 1 1 8 48-50 EAP SERVICES 0 0 0 0 0 325 * PERSONNEL $10,883 $3,909 $3,909 $4,561 $4,681 $7,174 54-00 OPERATING SUPPLIES $7,861 $6,355 $6,355 $1,957 $1,957 $6,355 58-00 OPERATING EQUIPMENT<$5000 13,142 122 122 0 0 122 * SUPPLIES $21,003 $6,477 $6,477 $1,957 $1,957 $6,477 67-00 COMPUTER EQUIP MAINT $0 $140 $140 $0 $0 $140 * MAINTENANCE $0 $140 $140 $0 $0 $140 74-00 OPERATING SERVICES $0 $0 $0 $0 $0 $0 74-01 POSTAL / COURIER SERVICES 119 100 100 90 90 100 74-91 ADVERTISING/PUBLIC NOTICE 96 212 212 81 81 212 75-10 TRAINING 0 116 200 200 200 116 75-20 TRAVEL REIMBURSEMENTS 0 222 138 27 27 222 75-30 MEMBERSHIPS 0 0 0 0 0 0 75-40 PUBLICATIONS 0 0 0 0 0 0 78-00 CONTRACT SERVICES 1,365 3,527 3,527 0 0 3,527 78-30 RENTAL 0 1,814 1,814 0 0 1,814 * SERVICES $1,580 $5,991 $5,991 $398 $398 $5,991 ** ELECTION SERVICES $33,466 $16,517 $16,517 $6,916 $7,036 $19,782 89 CITY SECRETARY RECORDS MANAGEMENT 001-0203-419 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $65,371 $66,003 $66,003 $45,095 $66,111 $67,467 41-30 OVERTIME PAY 2,384 4,440 4,440 1,544 3,958 4,440 41-31 HOLIDAY HRS WORKED 0 0 0 0 0 0 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 360 140 140 0 0 165 41-45 INCENTIVE-CERTIFICATE PAY 1,850 1,500 1,500 900 1,500 1,200 41-90 ACCRUED PAYROLL 540 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 4,748 5,523 5,523 3,292 5,523 5,605 47-20 TMRS RETIREMENT 10,495 11,250 11,250 7,399 11,388 11,439 48-10 HEALTH/DENTAL INSURANCE 6,188 12,506 12,506 10,220 13,627 10,400 48-20 LIFE INSURANCE 193 151 151 139 185 188 48-30 DISABILITY INSURANCE 352 191 191 141 188 195 48-40 WORKERS COMP INSURANCE 937373526978 48-50 EAP SERVICES 124 108 108 87 117 117 48-90 FLEX PLAN ADMINISTRATION 80 104 104 64 85 82 * PERSONNEL $92,778 $101,989 $101,989 $68,933 $102,751 $101,376 51-00 OFFICE SUPPLIES $331 $329 $329 $3 $4 $329 54-00 OPERATING SUPPLIES 24 109 109 0 50 109 58-00 OPERATING EQUIPMENT<$5000 0 488 488 0 105 488 * SUPPLIES $355 $926 $926 $3 $159 $926 74-00 OPERATING SERVICES $0 $9,027 $9,027 $0 $3,500 $9,027 74-01 POSTAL / COURIER SERVICES 0 0 0 0 0 0 74-11 PROFESSIONAL/CODE SERVICE 3,552 8,641 8,641 3,852 8,962 8,641 75-10 TRAINING 60 74 120 120 120 74 75-20 TRAVEL REIMBURSEMENTS 530 631 585 91 530 631 75-30 MEMBERSHIPS 0 74 74 0 0 74 75-40 PUBLICATIONS 0 0 0 0 0 0 78-00 CONTRACT SERVICES 3,600 4,279 4,279 3,744 4,279 4,279 * SERVICES $7,742 $22,726 $22,726 $7,807 $17,391 $22,726 ** RECORDS MANAGEMENT $100,875 $125,641 $125,641 $76,743 $120,301 $125,028 90 City Manager Mission Statement The City Manager provides for the general administration of the City carrying out the City Council’s policies and objectives. All City programs, services, and operations are directed and coordinated by the City Manager. The City Manager’s Office is represented by two divisions: Administration and Economic Development. There are five full-time employees and one part-time employee in the department. Current Operations Administration – This division encompasses the City Manager’s core administrative and oversight functions; as well as communication management and organizational development and planning. Division staff provides wide-ranging administrative support activities for the City Manager including: policy research, program analysis, Council agenda development, departmental records coordination, project administration, general public information, and management of citizen requests for service. Economic Development – In order to provide Friendswood a more stable economic future by expanding the city’s commercial tax base, this division is responsible for developing and administering programs to retain and attract businesses that are compatible with our community’s vision and values. The Economic Development Coordinator administers programs to assist with business prospect recruitment, marketing and retention. The Coordinator also serves as liaison between City staff, business leaders, and economic development organizations. Staff support for the City’s Community and Economic Development Committee (CEDC) is also provided by this division. Highlights of the Budget The FY 2011-12 Budget continues to fund important citywide communications programs, including the Focus on Friendswood newsletter as well as the City’s Public-Educational- Governmental (PEG) access channel. The Focus on Friendswood newsletter contains valuable City news, events, and announcements that is mailed to residents quarterly. This year will mark the sixth year that the City’s PEG channel is utilized, and FY 2012 will be the fifth full year that City Council and Board, Commission and Committee meetings will be televised on the channel. It will also mark the fourth year that the City’s upgraded multi- camera system is operational in the City Council chamber and the third year that an upgraded audio system is also utilized in the City Council chamber. This is the first year that new strategically placed televisions will be broadcasting the PEG channel in public areas within City Hall, thereby increasing our communication infrastructure with the community. The goal of the PEG channel is to communicate with residents about City related programs, meetings, services, events, job postings, and emergency information. In correlation with each department, the City Manager's Office’s activities are intended to achieve the City's overall strategic goals. Fiscal Year 2010 achievements are mentioned within each department's section. 91 City Manager In addition, the City has a history of placing an emphasis on developing and mentoring our most important piece of infrastructure – our Staff. The City Manager’s Office places great importance in the growth, development and leadership skills of our employees, and to that end, this is the fifth straight year that we have budgeted funds for Staff development services. The City’s Economic Development office generates news releases, media information and contacts, printed materials, direct mail campaigns, and a special electronic newsletter. The Economic Development Office also sponsors an annual broker/developer workshop focused on the benefits of doing business in Friendswood. This event is attended by approximately 50 Houston area real estate brokers, developers, and bank representatives. The Economic Development Coordinator participates in regional, state, and national site visits, tradeshows, and conferences to promote commercial development to the city. To maximize our resources, the City continues to participate in regional economic development partnerships that advocate and pursue issues that are important for retaining and strengthening the economic base and business climate of our area. These partnerships include membership in the Friendswood Chamber of Commerce, Galveston County Economic Alliance and the Bay Area Houston Economic Partnership. Decision Packages (Unfunded) Assistant City Manager On-going Cost Departmental Goals and Measures Goal 1 (correlates with City Goals: 1-Communication & 6-Organizational Development) Provide professional management and leadership that support the success of the organization. Objective A: Conduct strategic planning activities. Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast Long-Range Planning Sessions Conducted with City Council1 4 2 2 1 Long-Range Planning Projects by Staff Not Tracked 2 2 2 Senior Staff development initiatives Not Tracked 1 2 2 1-Meetings based on Council requests 92 City Manager Objective B: Ensure that departmental work plans are supportive of City Council goals. Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast Departmental work plans that include elements which directly or indirectly support Council goals 6 6 7 7 Goal 2 (correlates with City Goals: 1-Communication & 4-Partnerships) Deliver responsive, quality customer service to the City Council, citizens, and other agencies. Objective A: Provide information, assistance, and project support to the Mayor and City Council members. Measure FY09 Actual FY10 Actual FY 11 Projection FY12 Forecast Agenda Preparation (# of City Council agenda items) 505 381 450 450 Council meetings attended 38 30 33 33 Objective B: Prepare information on City services, events, and policies for outside agencies as requested. Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast Number of information requests completed for other agencies 12 12 20 20 Goal 3 (correlates with City Goal: 1-Communication) Support vital community connections with our citizens, neighborhood and civic associations, and news media. Objective A: Promote interaction and collaboration with Friendswood citizens and civic associations. 93 City Manager Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast Association meetings attended by Staff 10 12 12 15 Notices, bulletins, or other informational media provided to Associations 18 18 18 18 Specific citizen inquiries/complaints addressed (walk-ins, phone calls, email) 190 200 1,7281 1,750 1-FY 2009 and FY 2010 were estimates. FY 2011 projection is based on actual counts taken at mid-year. Objective B: Enhance communication with local news media by proactively sharing timely, accurate information about City services, initiatives, and issues. Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast Releases, advisories, or tip sheets prepared 197 170 178 175 City-related news articles written1 607 575 616 600 Annual page views on the City’s website 238,423 698,240 660,000 680,000 1-New measure added for FY 2011 Trend: Top pages visited for FY 2009 were job listings and employment information. Top pages visited for FY 2010 were job listings and Community Service events. Objective C: Actively distribute information and gather feedback about City policies, services, and events. Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast Focus on Friendswood quarterly newsletter editions mailed1 69,300 69,400 69,500 69,600 City Meetings Broadcast on PEG channel 49 38 37 40 Community videos produced2 -- -- 2 10 1-Prior budgets reported number of quarterly newsletters produced 2-New measure added for FY 2012 Trend: Focus on Friendswood newsletter mailings have consistently increased annually. In FY 2011, a new agreement with a video production company has created the new Community video measure. Goal 4 (correlates with City Goals: 2-Economic Development & 4-Partnerships) To advance an economic development program that upholds community values, builds on investments made in the community, and supports the expectations of the City’s level of service. 94 City Manager Objective A: Identify and recruit businesses interested in relocating to, expanding in, or starting a new business in the City of Friendswood by continuing to strengthen and build relationships with brokers, developers, site selection consultants, and the regional economic development network. Measure FY 09 Actual FY 10 Actual FY 11 Projection FY 12 Forecast Chamber & Regional Partnership meetings attended 28 39 40 40 Trade Shows attended 3 3 4 5 Quarterly Electronic Newsletter distribution to potential business prospects, developers, and brokers 1,005 1,022 1,025 1,025 Annual page views on City’s website of the Business Section 9,540 16,290 16,750 17,000 Attendees at Annual Broker & Developer Day event hosted by CEDC 52 49 50 50 Objective B: Provide support and information to the CEDC in preparing and attending committee meetings and carrying out their initiatives. Measure FY 09 Actual FY 10 Actual FY 11 Projection FY 12 Forecast CEDC meetings attended 12 11 15 14 Number of Discussion Items 41 46 55 50 95 CITY MANAGER'S OFFICE DEPARTMENT SUMMARY EXPENDITURE BY DIVISION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from DIVISION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 ADMINISTRATION $552,203 $586,100 $619,191 $420,414 $610,545 $603,089 2.9% ECONOMIC DEVELOPMENT 224,617 258,027 276,724 165,371 219,663 253,337 -1.8% DEPARTMENT TOTAL $776,820 $844,127 $895,915 $585,785 $830,208 $856,426 1.5% EXPENDITURE BY CLASSIFICATION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from CLASSIFICATION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 SALARIES AND BENEFITS $604,373 $619,652 $621,112 $441,526 $622,253 $643,911 3.9% SUPPLIES 14,586 25,623 41,212 19,444 28,561 19,494 -23.9% MAINTENANCE 0 0 0 0 0 0 0.0% SERVICES 157,861 198,852 233,591 124,815 179,394 193,021 -2.9% CAPITAL OUTLAY 0000000.0% DEPARTMENT TOTAL $776,820 $844,127 $895,915 $585,785 $830,208 $856,426 1.5% PERSONNEL SUMMARY BY DIVISION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from DIVISION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 ADMINISTRATION 4.5 4.5 4.5 4.5 4.5 4.5 0.0% ECONOMIC DEVELOPMENT 1.0 1.0 1.0 1.0 1.0 1.0 0.0% DEPARTMENT TOTAL 5.5 5.5 5.5 5.5 5.5 5.5 0.0% 96 City Manager’s Office City Manager Administrative Services Fire Marshal/ Emergency Management Community Development Public Works Community Services Police Administration Economic Development Library 97 CITY MANAGER ADMINISTRATION 001-0301-413 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $320,386 $326,358 $326,358 $227,882 $326,843 $337,788 41-30 OVERTIME PAY 4,651 4,938 4,938 3,380 4,938 4,938 41-31 HOLIDAY HRS WORKED 0 0 0 0 0 0 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 2,690 2,950 2,950 2,930 2,930 3,190 41-44 VEHICLE ALLOWANCE 10,845 10,800 10,800 7,673 10,800 10,800 41-45 INCENTIVE-CERTIFICATE PAY 6,525 6,000 6,000 4,725 6,300 6,600 41-49 CELL PHONE ALLOWANCE 2,481 2,460 2,460 1,650 2,460 2,460 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 42-20 PART-TIME WAGES (TMRS EXEMPT) 10,788 13,987 13,987 10,702 14,270 14,165 42-41 MERIT PAY 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 23,318 27,985 27,985 16,378 21,838 24,338 47-20 TMRS RETIREMENT 51,943 54,895 54,895 38,795 53,727 57,106 48-10 HEALTH/DENTAL INSURANCE 31,125 29,732 29,732 27,555 36,740 39,422 48-20 LIFE INSURANCE 877 734 734 677 903 919 48-21 TERM LIFE INSURANCE 1,308 0 1,460 1,095 1,460 1,460 48-30 DISABILITY INSURANCE 1,505 925 925 697 929 960 48-40 WORKERS COMP INSURANCE 477 340 340 284 379 391 48-50 EAP SERVICES 265 271 271 219 292 292 48-90 FLEX PLAN ADMINISTRATION 285 293 293 256 342 329 * PERSONNEL $469,469 $482,668 $484,128 $344,898 $485,151 $505,158 51-00 OFFICE SUPPLIES $2,130 $4,803 $4,708 $1,554 $4,708 $4,802 54-00 OPERATING SUPPLIES 1,142 1,367 1,767 1,103 1,471 1,367 58-00 OPERATING EQUIPMENT<$5000 3,878 0 13,000 10,651 13,000 0 * SUPPLIES $7,150 $6,170 $19,475 $13,308 $19,179 $6,169 73-50 SURETY BONDS $150 $0 $0 $0 $0 $0 74-00 OPERATING SERVICES 269 2,650 18,650 2,331 13,669 2,650 74-01 POSTAL / COURIER SERVICES 418 1,000 1,000 489 651 1,000 74-21 FRIENDSWOOD NEWSLETTER 36,306 40,000 38,540 26,294 38,540 40,000 74-92 SPECIAL EVENTS 505 1,089 1,089 22 322 1,089 75-10 TRAINING 19,371 4,039 8,131 6,238 8,317 4,039 75-20 TRAVEL REIMBURSEMENTS 4,852 7,738 7,338 1,763 4,351 7,738 75-30 MEMBERSHIPS 1,653 2,862 2,862 1,672 2,229 2,862 75-40 PUBLICATIONS 126 300 394 393 524 300 76-12 TELEPHONE/COMMUNICATIONS 84 84 84 84 112 84 78-00 CONTRACT SERVICES 11,850 37,500 37,500 22,922 37,500 32,000 * SERVICES $75,584 $97,262 $115,588 $62,208 $106,215 $91,762 86-00 FURNITURE AND FIXTURES $0 $0 $0 $0 $0 $0 88-00 CAPITAL EQUIPMENT 0 0 0 0 0 0 * CAPITAL $0 $0 $0 $0 $0 $0 ** ADMINISTRATION $552,203 $586,100 $619,191 $420,414 $610,545 $603,089 98 CITY MANAGER ECONOMIC DEVELOPMENT 001-0303-419 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $94,986 $96,096 $96,096 $67,065 $96,096 $98,048 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 620 685 685 680 680 745 41-44 VEHICLE ALLOWANCE 5,423 5,400 5,400 3,836 5,400 5,400 41-45 INCENTIVE-CERTIFICATE PAY 1,800 1,800 1,800 1,350 1,800 1,800 41-49 CELL PHONE ALLOWANCE 1,029 1,140 1,140 684 1,140 1,020 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 7,728 7,848 7,848 5,467 7,848 6,891 47-20 TMRS RETIREMENT 15,469 16,013 16,013 11,453 16,013 16,707 48-10 HEALTH/DENTAL INSURANCE 6,847 7,347 7,347 5,548 7,398 7,398 48-20 LIFE INSURANCE 258 214 214 199 265 270 48-30 DISABILITY INSURANCE 524 270 270 205 274 283 48-40 WORKERS COMP INSURANCE 139 98 98 81 108 111 48-50 EAP SERVICES 60 54 54 44 58 58 48-90 FLEX PLAN ADMINISTRATION 21 19 19 16 22 22 * PERSONNEL $134,904 $136,984 $136,984 $96,628 $137,102 $138,753 51-00 OFFICE SUPPLIES $0 $0 $5,000 $315 $620 $4,000 54-00 OPERATING SUPPLIES 7,436 19,453 16,737 5,821 8,762 9,325 * SUPPLIES $7,436 $19,453 $21,737 $6,136 $9,382 $13,325 74-00 OPERATING SERVICES $578 $4,742 $4,742 $45 $60 $11,800 74-01 POSTAL / COURIER SERVICES 607 530 530 86 114 1,000 74-91 ADVERTISING/PUBLIC NOTICE 4,111 8,480 8,480 4,350 7,300 8,450 75-10 TRAINING 1,258 2,771 2,771 1,880 2,507 2,090 75-20 TRAVEL REIMBURSEMENTS 1,889 5,621 5,621 1,484 1,978 3,599 75-30 MEMBERSHIPS 1,765 1,814 2,030 1,820 2,030 1,720 78-00 CONTRACT SERVICES 42,069 77,632 77,632 36,745 42,993 72,600 79-21 PRGM 380 ECON DEV GRANTS 30,000 0 16,197 16,197 16,197 0 * SERVICES $82,277 $101,590 $118,003 $62,607 $73,179 $101,259 88-00 CAPITAL EQUIPMENT $0 $0 $0 $0 $0 $0 CAPITAL $0$0$0$0$0$0 ** ECONOMIC DEVELOPMENT $224,617 $258,027 $276,724 $165,371 $219,663 $253,337 99 Administrative Services Mission Statement The Administrative Services Department is responsible for providing superior administrative and financial support services to our citizens and City employees. Customer service to both our external and internal customers is emphasized and provided through a very diverse set of programs: Finance, Utility Billing/Customer Service, Human Resources/Risk Management, Municipal Court Administration, and Information Technology Services. Current Operations Finance, comprised of the Accounting and Fiscal Operations divisions, is responsible for the day to day operations of all financial activities including accounts payable, payroll, revenue collection, debt management, purchasing, financial and grant reporting and adherence to accounting standards, Charter requirements and State law. With oversight from the City’s Investment Committee and in accordance with the City’s Investment Policy, the Director of Administrative Services invests the City’s financial resources. Finance staff prepares the City’s annual budget and working with external auditors, performs the annual audit and prepares the Comprehensive Annual Financial Report. Through collaborative efforts between Accounting, Utility Billing, and emergency response personnel, Administrative Services is responsible for the Alarm Permit/Fines Program initiated in fiscal year 2009-10. Utility Billing/Customer Service personnel provide billing, collection, and customer information services for 12,475 accounts. This includes processing approximately 74,000 bills and payments annually, as well as handling an average of 25,500 phone calls and walk- in customers annually. This area faces daily challenges as its 3 staff members apply the City’s ordinance and/or resolution billing and collection policies while meeting customer expectations. Our goal in the Utility Billing Office is to apply equitable and quality service to all City utility customers. Municipal Court’s function is to bring a fair and impartial conclusion to all misdemeanor cases filed in the City. The Court Office is responsible for maintaining accurate records of all court cases filed and disposed of in the City, as well as processing payments and serving warrants. The Municipal Court is currently staffed by 11, including the Presiding Judge, the Associate Judge, and 2 Prosecutors. With the exception of holidays, the Municipal Court holds court each Wednesday at 6:30 p.m. and at 8:30 a.m. on the second and last Wednesday of the month at the City’s Public Safety Building. Current activity level indicates we will process approximately 8,500 Class C Misdemeanors during 2011-12. Semi-monthly daytime court settings, in addition to the weekly evening court setting, help minimize the delay in setting court dates. The goal for the Municipal Court is to handle violations in accordance with State Law, City Ordinance and policies set by the municipal judge and to see that every person is treated fairly and equally, and to manage court operations efficiently. The Human Resources/Risk Management division is responsible for all human resource and risk management functions, which includes but not limited to personnel recruitment and retention, compensation, EEO compliance, employee benefits, training and development, new employee orientation, employee safety, unemployment claims, liability and property insurance claims, personnel policy interpretation and updates. The City’s proactive stance on work related injuries has resulted in not only the reduction of work related injuries but 100 Administrative Services also the severity of the injuries. The training provided by the Safety Officer and the support received from the City Administration, heightens the employee safety awareness. The results also carry over to safety awareness away from work resulting in few sick days being used and increasing productivity. Human Resources implemented the mandated changes to the federal regulations for ADA, COBRA FMLA and health care which includes informing employees of the changes. The mission of the Information Technology (IT) division is to provide reliable computer systems and timely and efficient systems support to all departments by maximizing all technology related resources, maintaining a current standard of hardware and software, and provide technical guidance and planning for future systems direction and support. IT Services operates and maintains the City’s computer hardware and software, and assists staff in hardware and software usage and training. The computer systems include two IBM iSeries systems. One is located in City Hall and processes the software for finance, accounting, land management, building permits, utility billing, work orders, fleet management, and Municipal Court. The second is located at the Public Safety Building and hosts the Police Department’s former Crimes and Computer Aided Dispatch software. The Public Safety iSeries is no longer active and currently serves to host historical data until a total data conversion is completed. The City network includes fiber optic cable and data communications equipment connecting all City buildings to servers, a firewall, and a Storage Area Network (SAN) located at City Hall, a server at the Public Safety Building, a server at Public Works, and two servers at the Library. These servers provide for e-mail, file storage, on-line services, and various other applications. The 3 member IT staff supports over 40 different applications and software interfaces, a standard set of desktop office applications, and all new technology items installed in the Public Safety Building. IT provides support for the operation of the City’s cable TV channel and the on-demand web streaming of City Council meetings. The City’s web site is also managed by the IT Staff. IT currently supports E-Gov applications for Utility Bill inquiry and payment, Court case inquiry and payment, Building Permit inquiry and inspection scheduling. In fiscal year 2007-08, the IT department implemented an upgrade to the software utilized by the Police Department and Friendswood Volunteer Fire Department by migrating to the OSSI software. The system interconnects with surrounding agencies and allows our citizens access to open records information, online availability of accident reports and names of jail occupants. The most significant feature of this system is the increased information and capabilities available to the officer in the field. 101 Administrative Services Fiscal Year 2010 – 11 Accomplishments Finance Government Finance Officers Association Excellence in Financial Reporting Award: The City received the award for the 22nd consecutive year. Government Finance Officers Association Distinguished Budget Presentation Award: The City received the award for the 7th consecutive year. Once adopted, the fiscal year 2011 – 12 budget document will be submitted for consideration. Municipal Court Warrant Round-up: The Municipal Court, Police Department, and Fire Marshal’s Office participated in the state-wide warrant clearing program. During this year’s round-up, Municipal Court staff cleared 309 warrants with face value of $120,581.48. Teen Court: The Municipal Court operates the program which allows juvenile offenders to assume responsibility for their actions through involvement in the judicial process. Interactive Voice Response System: The Municipal Court, with assistance from the City’s Information Technology staff, began implementation of IVR to its telephone system. The electronic feature will provide defendants with 24 hour access to their citation information and Municipal Court location and business hours. Questys Imaging System: The imaging equipment and software system allows Court Clerks to scan all case related documents for permanent electronic record of case files. Information Technology New Website: In fiscal year 2010-2011, the City’s website was redesigned and moved to an off-site host server. Besides providing an updated look and feel, the new host provides a more redundant and resilient service. In an emergency situation where the City could loose Internet service, this site will stay operational allowing continued communications and alerts to be posted. The off-site hosting has the added benefit of allowing updates from any location with Internet access. Technology Refresh: The Desktop computers and software used by City Staff were refreshed in the 2010-2011. The desktop hardware was upgraded to current “environmentally green” technology with a five year onsite warranty. All new hardware is Energy Star qualified, new PCs are EPEAT Gold level compliant, and new LED monitors are EPEAT Silver level compliant. Software was upgraded to current versions to better facilitate the exchange of information with external organizations. PEG Channel Equipment and Service Upgrades: Last year the PEG Channel media player was upgraded to add the ability to stream content to AT&T U-verse customers in addition to the existing feed to Comcast customers. This year the system was configured and a link established with AT&T U-verse to begin transmitting content via their channel 99 PEG menu. Working with the City Manager’s Office, new equipment was also purchased and installed to show the PEG channel on multiple displays in City Hall during normal business hours. The equipment will later be set up to show City Council meeting live in City Hall and broadcast live to Cable/U-verse customers. Live with new Firewall and new VPN: Last year a new firewall was purchased to support and protect the City’s access to the Internet. This year, the configuration and 102 Administrative Services implementation of the new firewall was completed. The new firewall includes extended protection from Web based threats and the ability to perform advanced content filtering. Access Control System: IT assisted with installation and conversion of one of the City’s Access Control Systems to updated equipment and software. This will enable facilities staff to better manage and control access to certain City facilities. Upgraded SAN: The Storage Area Network (SAN) was upgraded to improve performance and increase redundancy. The increase in performance directly improved the quality and reliability of the system’s periodic backups and helped decrease the time window required to perform backup jobs. This also removed the largest single point of (potential) failure in the system. Highlights of Budget Decision Packages (Funded) Court – Fuel Ongoing Cost $183 Court – Warrant Round-up Ongoing Cost $9,000 Court – Teen Court (Clerk overtime) Ongoing Cost $4,537 Court - Teen Court (Officer overtime) (Court Security & Tech Fund Supported) Ongoing Cost $2,174 Court – Prosecutor Pool Ongoing Cost $5,000 IT – Multi-function copier for Animal Control Facility One-time Cost Ongoing Cost $5,500 $2,000 Utility Bill Print Service (Water and Sewer Fund Supported) Ongoing Cost $10,372 UB Payment Processing Equipment and Software (Water and Sewer Fund Supported) One-time Cost Ongoing Cost $13,195 $2,780 Departmental Goals and Measures Goal 1 (correlates with City Goals: 1-Communication & 6-Organizational Development) Provide accurate and timely financial information to the Council, City Manager, Staff, Citizens of Friendswood and others interested in the City’s finances. Objective A: Prepare and release financial statements to the Council, City Manager, and Staff on a monthly basis. Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast Release monthly financial statement by the 15th of the following month. 90% 100% 100% 100% Trend: The process of preparing and distributing the report continues to be fine- tuned. Statements from the investment pools and bank are obtained electronically to reduce the delay in receiving the information necessary to complete cash reconciliation. Monthly financial reports are also being distributed electronically; eliminating the need to make manual copies and time spent in delivering the documents. 103 Administrative Services Objective B: Prepare timely and accurate annual financial report after audit is complete. Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast Annual financial report meets criteria established by the Government Finance Officers Association and receives GFOA award for excellence in financial reporting. Yes Yes Yes Yes Trend: This certification was achieved for the 22nd consecutive year with the 2009-10 CAFR document and staff intends to continue this tradition. Goal 2 (correlates with City Goal: 2-Economic Development) The City shall maintain the fund balance and retained earnings of the various operating funds at levels sufficient to protect the City’s creditworthiness, as well as its financial position from unforeseeable emergencies. Objective A: The City shall strive to maintain the General Fund undesignated fund balance at a minimum of 90 days of current year budgeted expenditures. Any undesignated funds after the fiscal year-end audit will be allowed to accumulate to build this 90-day reserve. City financial policies state that fund balance in excess of 25% (90 days) will be reserved for future capital improvements. Measure (Days) FY09 Actual FY10 Actual FY11 Projection FY12 Forecast Fund balance will cover at least 25% (90 days) of current year budgeted expenditures. 130 days 140 days 155 days 105 days Trend: The estimated fund balance for 2010-11 is $6.9 million. The 90-day operating reserve target is $5.2 million. Other designations total $206,096; leaving $1.5 million available for future projects. Goal 3 (Correlates with City Goals: 1-Communication, 2-Economic Development & 6-Organizational Development) Objective A: Effective Budget Administration As prescribed by City Charter, 100% delivery of the proposed budget by August 1st and adoption of the annual budget by September 15th (or as soon thereafter as possible) Measure FY09 Actual FY10 Actual FY11 Actual FY12 Forecast Delivery of Proposed Budget per City Charter requirements 100% (07/31/08) 100% (07/31/09) 100% (07/30/10) 100% (08/01/11) Adopt annual budget by Sept. 15th (or as soon thereafter as possible) 93% (09/22/08) 80% (10/05/09)* 81% (10/04/10)* 89% (09/25/11) *October budget adoption occurred to coincide with the City’s property tax rates adoption. 104 Administrative Services Objective B: Accurate forecasting of General Fund revenue estimates and expenditure budget Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast General Fund amended budget revenue projections met or exceeded 111.7%* Bgt: $19.5M Act: $23.4M 126.2%* Bgt: $20.6M Act: $27.5M 102.7% Bgt: $22.4M Act: $23.0M 100.0% Bgt: $21.5M Act: $21.5M 100% of General Fund departments at or below amended budget estimates 60%** 50%** 70% 90% FEMA reimbursements for Hurricane Ike included in FY09 actual amounts. Revenue budgets in those years were not adjusted accordingly. ** Hurricane Ike related expenditures included in FY09. Goal 4 (correlates with City Goals: 5-Public Safety & 6-Organizational Development) Municipal Court’s main goal is to handle violations in accordance with State Law, City Ordinance and policies set by the municipal judge, to see that every person is treated fairly and equally, and to manage court operations efficiently. Objective A: Monitor Municipal Court clearance ratios to ensure efficiency of staff in timely disposition of incoming caseload and to prevent case backlogs. Case Clearance Ratio = # of outgoing cases / # of incoming cases Measure: Annual Case Clearance Ratio of 95% or greater 97.2%97.9%94.5%90.1% 0.0% 50.0% 100.0% 150.0% FY09 FY10 FY11 PROJECTION FY12 FORECAST Trend: For the past two years, the established measure of annual case clearance ratio has been met. However, fiscal year 2010-11 clearance ratio dipped due to a shift in the types of violations occurring in Friendswood with more cases being processed at the county court level. While these types of violations are likely to continue in fiscal year 2011-12, the case clearance ratio is expected to increase with more concentrated efforts to issue and process City Ordinance Class C Misdemeanor citations. Timely filing of Fail to Appear or Violate Promise to Appear charges and adding warrants into SETCIC will continue to help Municipal Court meet its case clearance ratio benchmark. 105 Administrative Services Objective B: Monitor the average cost per case and cost per disposed case to improve court operations. This measure forges a direct connection between how budgeted dollars are spent and divisional accomplishments. Measure Cost Per Case < $75 Cost Per Disposed Case < $70 $62 $83 $69 $61 $67 $72 $74 $68 $- $20 $40 $60 $80 $100 FY09 FY10 FY11 PROJECTION FY12 FORECAST Cost Per Case Filed Cost Per Disposed Case Trend: This performance measure has been enhanced to reflect the Municipal Court’s cost per case filed as well as its cost per disposed case. Both have trended upward over the past two years; growing by an average of 12% and 17%, respectively. The increase in fiscal year 2010-11 is linked to increase in Municipal Court costs and the types of violations occurring in Friendswood resulting in the cases being tried in the county court systems. While these types of violations are likely to continue in the future, it is expected that some efforts will be concentrated on issuing and processing City Ordinance Class C misdemeanor citations in fiscal year 2011-12. Timely filing of Fail to Appear or Violate Promise to Appear charges and adding warrants into SETCIC will continue to help Municipal Court meet its cost per case and cost per disposed case target. Objective C: To increase the number of warrants cleared by 100% or more annually. Collection of outstanding court fines and fees ensures compliance with court orders and judgments. Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast To clear a minimum of 100% of all outstanding warrants annually. 103% * 102% * 109% * 105% * *Amounts higher than 100% represent cleared warrants older than the current year measured Trend: Since tracking this measure commenced in fiscal year 2006-07, the Municipal Court has exceeded 100% clearance of warrants issued. Annual participation in the state-wide warrant round-up has proven successful and is likely to increase the results of this performance measure. Two Court Clerks are designated to assist the court’s Warrant Officer in processing warrants. Municipal Court staff issues a list of outstanding warrants to Police Department Dispatchers for data entry into SETCIC. Once a warrant is in SETCIC, a defendant with outstanding Friendswood warrants is subject to arrest by agencies in the surrounding area. These cases are also entered into OMNIBASE, the Failure to Appear Program for the State of 106 Administrative Services Texas. In addition to Municipal Court staff pursuing outstanding warrants, cases are also submitted to the City’s contracted collections agency, Perdue, Brandon, Fielder, Collins, and Mott to further pursue outstanding warrants. Goal 5 (correlates with City Goals: 1-Communication & 6-Organizational Development) Provide efficient and reliable services to the users of the City’s Information Technology systems. Objective A: Provide reliable computer systems for the users by reducing unscheduled down time and minimizing scheduled down time. Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast Maximize system, network, and server availability during normal business hours 99% 99% 99.9% 99.9% Maximize all systems availability 24/7 (new metric – no historical data) -N/A- -N/A- Est. 95% 96% Trend: During regular business hours the AS/400 up-time was 100%; File & Print servers’ up-time was 99.9%; E-mail up-time was 99.9%; Internet up-time was 99.9%. Objective B: Provide prompt response to computer system problems. Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast Response time to priority 1 call for service - during normal business hours Avg.< 30 Minutes Avg. < 30 Minutes Avg. < 30 Minutes Avg. < 30 Minutes Resolve priority 1 problems or enlist contract assistance promptly - during normal business hours Avg. < 1 Hour Avg. < 1 Hour Avg. < 1 Hour Avg. < 1 Hour Response time to priority 1 calls for service - after normal business hours (new metric – no historical data) Avg. < 1 Hour Avg. < 1 Hour Resolve priority 1 problems or enlist outside assistance - after normal business hours (new metric – no historical data) Avg. < 3 Hours Avg. < 3 Hours x Calls are rated Priority 1 when the user needs immediate attention and cannot perform normal duties. Examples include the user’s computer being inoperable, user being unable to print to any printer or not being able to access the network or certain network resources. Users will communicate directly with IT staff via telephone, cell phone or in person. x Priority 2 problems are those that do not require immediate attention. Users will communicate these problems to the IT staff via E-mail or voice mail. The response time will be estimated and communicated back to the user. 107 Administrative Services Priority 3 issues will be new initiatives, such as software installations. Users will communicate their needs to the IT division via E-mail. Requests will then be approved, scheduled and a response communicated back to the user. Goal 6 (correlates with City Goals: 5-Public Safety & 6-Organizational Development) The City’s employees are its greatest resource and as such, it is imperative that we provide them a safe workplace. Objective A: Provide training and safety programs annually, to educate the City’s workforce in best practices to reduce or avoid workplace injuries and illnesses. Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast Provide safety meetings to CDD/PW and Community Services employees. 15 15 17 17 Provide safety programs to other employees 10 11 10 12 The Safety and Training program has developed into an effective program and has gained acceptance and the respect of the City’s employees. We plan to continue development by maintaining an interactive safety and training program that allows all employees to request relevant training. If a requested training subject is deemed necessary and practical, the Safety and Training Coordinator will develop the program or seek external training resources. The Safety and Training Coordinator will investigate injuries and accidents to determine what action can be taken to prevent future injuries. Objective B: Conduct routine safety inspections on city facilities to determine safety risk and make recommendations for elimination of identified risk. Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast Inspect all city facilities (per year) 1 1 1 1 Observe safety habits of work crews Weekly Weekly Weekly Weekly Meet with maintenance personnel (per year) 12 Meetings 12 Meetings 12 Meetings 12 Meetings Assist with emergency management & fire drills in city facilities (per year) 1 1 1 1 The Safety & Training Coordinator conducts annual inspections of all facilities and job sites to detect unsafe acts or unsafe work conditions. Corrective action(s) will be initiated as needed. In addition, work sites will be checked each week or more often to ensure proper safety precautions are being utilized. 108 Administrative Services Objective C: Establish and maintain an effective safety and health program to reduce the number and severity of work-related injuries and illnesses. Measure (due to injuries or illness) FY09 Actual FY10 Actual FY11 Projection FY12 Forecast Number of lost workdays 30 0 0 0 Number of work-related reportable incidents 7 4 7 5 Trend: In FY 2009, the city experienced 1 work injuries that resulted in 30 days of lost time. In FY 2010 we have had 4 reportable injuries and 0 lost work days. Each injury accident is investigated and whenever possible corrective action is taken to minimize the factors that contributed to the accident/injuries. Goal 7 (correlates with City Goal: 6-Organizational Development) Provide support to the City’s staff and employees through the efficient administration of the human resources program. Objective A: Develop clear procedures to assist staff in recruiting and hiring new employees. Improve the new employee orientation process as recommended by the employee focus teams formed during the citywide Organizational Needs Inventory process. Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast Number of New Employee Orientation sessions conducted 12 12 10 11 The procedures for the HR staff to follow when hiring new employees continue to be reviewed and refined from recruitment advertising through the New Employee Orientation. The Employee Orientation Program covers the required new hire documentation and introduces the new employee to the City. The program has been designed to make new employees aware of the available benefits and the city’s expectations of them. Objective B: The purpose of employment application activity is to provide an applicant selection and hiring process to city management. This activity provides critical indirect support to all core services and is administratively necessary for maintaining a city workforce. Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast Job applications processed manually 853 874 600 500 Jobs posted on the City’s official web site 27 21 20 20 Ads placed in the City’s official newspaper 60 11 10 10 Ads placed with other sources (TML, Colleges, Professional Publications, etc.) 12 13 15 15 Trend: The number of applications received in response to job ads has been very strong. The City has expanded its recruitment efforts to include job ads being placed 109 Administrative Services on the City’s web site and TV channel. Job ads are also placed on Group Builder. We have expanded our web ad presents by placing positions on the Texas Municipal Human Resource Association, Strategic Government Resources and other appropriate web sites. Goal 8 (correlates with City Goal: 6-Organizational Development) Maintain the total compensation program to provide the City’s management with market sensitive pay and benefits packages which will attract, retain, and motivate employees. Objective A: The purpose is to provide equitable salary structure and classify positions to enable city management to make pay decisions. Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast Number of positions reviewed for classification All Full-Time Positions All Full-Time Positions 40% 40% Number of Specific position salary surveys conducted 10 12 15 15 City salary surveys completed by July 30 of each year 100% 100% 100% 100% With its compensation strategy, the City seeks to attract and retain competent employees. A major component of that strategy is to measure the comparable wages of similar jobs through salary surveys. To judge the market demand an annual salary survey is conducted to measure wage growth compared to benchmark positions within the City pay plan. In addition to the annual City salary survey, Human Resources conduct a number of salary surveys for individual positions. These individual position salary surveys are conducted on positions that demonstrate unique market forces that may influence wages. 110 ADMINISTRATIVE SERVICES DEPARTMENT SUMMARY EXPENDITURE BY DIVISION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from DIVISION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 FINANCE $710,456 $750,966 $750,968 $508,243 $751,956 $771,988 2.8% OTHER FUNCTIONS 170,591 214,478 214,478 152,443 214,478 214,478 0.0% MUNICIPAL COURT 560,854 582,891 582,891 405,115 581,938 624,632 7.2% HUMAN RESOURCES 362,157 394,326 395,394 240,255 380,068 394,757 0.1% INSURANCE (GF) 130,704 134,100 134,100 118,217 134,100 134,100 0.0% RISK MANAGEMENT (GF) 94,024 111,138 112,547 70,382 109,053 117,270 5.5% INFORMATION TECHNOLOGY 635,491 697,295 723,619 521,741 703,021 716,166 2.7% UTILITY BILLING (W/S) 266,812 270,790 270,790 180,743 274,262 302,333 11.6% INSURANCE (W/S) 90,437 91,800 91,800 78,804 86,235 91,800 0.0% RISK MANAGEMENT (W/S) 4,294 15,255 15,255 10,289 15,870 15,255 0.0% DEPARTMENT TOTAL $3,025,820 $3,263,039 $3,291,842 $2,286,232 $3,250,981 $3,382,779 3.7% EXPENDITURE BY CLASSIFICATION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from CLASSIFICATION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 SALARIES AND BENEFITS $1,969,696 $2,045,507 $2,043,307 $1,416,696 $2,049,277 $2,129,002 4.1% SUPPLIES 51,693 77,458 85,380 31,490 65,173 79,156 2.2% MAINTENANCE 63,456 73,462 73,851 46,870 73,593 70,967 -3.4% SERVICES 905,292 1,037,730 1,060,422 790,615 1,034,056 1,059,272 2.1% CAPITAL OUTLAY 13,495 0 0 0 0 21,500 100.0% OTHER 22,188 28,882 28,882 561 28,882 22,882 -20.8% DEPARTMENT TOTAL $3,025,820 $3,263,039 $3,291,842 $2,286,232 $3,250,981 $3,382,779 3.7% PERSONNEL SUMMARY BY DIVISION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from DIVISION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 FINANCE 8.5 8.5 8.5 8.5 8.5 8.5 0.0% MUNICIPAL COURT 7.7 7.7 7.7 7.7 7.7 7.7 0.0% HUMAN RESOURCES 4.0 4.0 4.0 4.0 4.0 4.0 0.0% RISK MANAGEMENT (GF) 1.0 1.0 1.0 1.0 1.0 1.0 0.0% INFORMATION TECHNOLOGY 3.0 3.0 3.0 3.0 3.0 3.0 0.0% UTILITY BILLING (W/S) 3.0 3.0 3.0 3.0 3.0 3.0 0.0% RISK MANAGEMENT (W/S) 0.0 0.0 0.0 0.0 0.0 0.0 0.0% DEPARTMENT TOTAL 27.2 27.2 27.2 27.2 27.2 27.2 0.0% GF-General , W/S-Water and Sewer Fund 111 Administrative Services Information TechnologyFinanceMunicipal Court Utility Billing Other Administrative Functions Human Resources Risk Management Insurance Risk Management Safety Administrative Services 112 ADMINISTRATIVE SERVICES FINANCE 001-0401-415 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $471,573 $491,910 $489,794 $328,921 $489,794 $503,938 41-20 PART-TIME WAGES 5,712 13,364 13,364 10,567 14,089 13,640 41-30 OVERTIME PAY 1,975 1,317 1,317 886 1,781 1,317 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 3,096 3,380 3,380 3,235 3,235 3,485 41-44 VEHICLE ALLOWANCE 0 0 0 0 0 0 41-45 INCENTIVE-CERTIFICATE PAY 8,750 9,600 10,400 7,300 10,400 11,400 41-49 CELL PHONE ALLOWANCE 1,150 1,140 1,140 765 1,140 1,140 41-90 ACCRUED PAYROLL 783 0 2,116 2,115 2,115 0 47-10 SOCIAL SECURITY/MEDICARE 36,807 39,745 39,745 26,005 38,673 39,158 47-20 TMRS RETIREMENT 72,946 78,984 78,984 55,032 78,984 83,514 48-10 HEALTH/DENTAL INSURANCE 33,111 37,282 37,282 25,975 37,633 39,713 48-20 LIFE INSURANCE 1,285 1,113 1,113 978 1,305 1,383 48-30 DISABILITY INSURANCE 2,521 1,403 1,403 1,008 1,403 1,442 48-40 WORKERS COMP INSURANCE 655 509 509 389 509 553 48-50 EAP SERVICES 476 486 486 369 486 525 48-90 FLEX PLAN ADMINISTRATION 292 370 370 330 370 415 * PERSONNEL $641,132 $680,603 $681,403 $463,875 $681,917 $701,623 51-00 OFFICE SUPPLIES $3,042 $4,118 $4,120 $1,961 $4,120 $4,120 54-00 OPERATING SUPPLIES 1,764 1,957 1,957 1,921 2,562 1,957 58-00 OPERATING EQUIPMENT<$5000 0 515 515 0 0 515 * SUPPLIES $4,806 $6,590 $6,592 $3,882 $6,682 $6,592 68-00 EQUIPMENT MAINTENANCE $0 $0 $0 $0 $0 $0 * MAINTENANCE $0 $0 $0 $0 $0 $0 71-20 AUDIT SERVICES $23,002 $29,096 $29,096 $24,680 $29,096 $29,096 71-40 CONSULTING SERVICES 17,616 15,770 15,770 5,300 15,770 15,770 74-00 OPERATING SERVICES 6,178 4,006 4,006 1,711 4,006 4,006 74-01 POSTAL / COURIER SERVICES 2,999 2,850 2,850 2,197 2,929 2,850 74-91 ADVERTISING/PUBLIC NOTICE 0 0 0 0 0 0 74-97 RECRUITMENT ADVERTISING 345 500 500 0 0 500 75-10 TRAINING 5,488 4,923 5,923 5,135 6,847 4,923 75-20 TRAVEL REIMBURSEMENTS 3,716 4,980 3,180 729 3,180 4,980 75-30 MEMBERSHIPS 920 1,030 1,030 385 1,030 1,030 78-00 CONTRACT SERVICES 470 618 618 450 600 618 98-30 PROVISION FOR UNCOLL A/R 3,784 0 0 -101 -101 0 * SERVICES $64,518 $63,773 $62,973 $40,486 $63,357 $63,773 ** FINANCE $710,456 $750,966 $750,968 $508,243 $751,956 $771,988 113 ADMINISTRATIVE SERVICES OTHER ADMINISTRATIVE FUNCTIONS 001-0406-415 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 74-31 TAX APPRAISAL SERVICES $105,767 $143,728 $143,328 $106,413 $143,328 $143,328 74-32 TAX COLLECTION SERVICES 7,208 7,725 7,725 3,632 7,725 7,725 74-33 PROPERTY TAX REFUND 52,816 58,025 58,025 39,790 58,025 58,025 74-35 COUNTY TAX OFFICE IN CH 4,800 5,000 5,000 2,208 5,000 5,000 74-91 ADVERTISING/PUBLIC NOTICE 0 0 400 400 400 400 * SERVICES $170,591 $214,478 $214,478 $152,443 $214,478 $214,478 98-71 PROPERTY TAX REFUNDS $0 $0 $0 $0 $0 $0 * OTHER FINANCING USES $0 $0 $0 $0 $0 $0 ** OTHER ADMIN FUNCTIONS $170,591 $214,478 $214,478 $152,443 $214,478 $214,478 114 ADMINISTRATIVE SERVICES MUNICIPAL COURT 001-0409-415 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $268,455 $271,533 $271,533 $191,148 $271,864 $279,637 41-20 PART-TIME WAGES 0 0 0 184 246 0 41-30 OVERTIME PAY 9,364 10,002 10,002 7,545 10,060 19,002 41-31 HOLIDAY HRS WORKED 0 0 0 0 0 0 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 2,810 3,265 3,265 3,225 3,745 3,685 41-45 INCENTIVE-CERTIFICATE PAY 9,765 10,200 10,200 7,985 10,200 11,640 41-49 CELL PHONE ALLOWANCE 424 420 420 287 420 420 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 42-20 PART-TIME WAGES 112,637 103,581 103,581 77,358 103,144 113,380 47-10 SOCIAL SECURITY/MEDICARE 29,901 29,304 29,304 21,193 30,257 31,822 47-20 TMRS RETIREMENT 43,296 45,474 45,474 32,755 46,174 47,993 48-10 HEALTH/DENTAL INSURANCE 37,161 39,918 39,918 33,918 45,225 45,277 48-20 LIFE INSURANCE 740 613 613 579 772 781 48-30 DISABILITY INSURANCE 1,538 773 773 592 790 814 48-40 WORKERS COMP INSURANCE 1,253 800 800 723 965 959 48-50 EAP SERVICES 518 702 702 492 656 642 48-90 FLEX PLAN ADMINISTRATION 145 251 251 115 158 151 * PERSONNEL $518,007 $516,836 $516,836 $378,099 $524,676 $556,203 51-00 OFFICE SUPPLIES $6,390 $10,034 $10,034 $4,534 $9,046 $9,910 52-00 PERSONNEL SUPPLIES 72 506 506 0 506 1,120 53-00 VEHICLE SUPPLIES 0 170 170 120 170 170 53-01 FUEL 1,094 1,056 1,056 495 1,056 3,633 54-00 OPERATING SUPPLIES 1,728 10,607 10,607 1,690 7,253 6,400 58-00 OPERATING EQUIPMENT<$5000 3,284 1,556 1,556 0 1,500 2,800 * SUPPLIES $12,568 $23,929 $23,929 $6,839 $19,531 $24,033 63-00 VEHICLE MAINTENANCE $0 $1,480 $1,480 $848 $1,480 $1,480 68-00 EQUIPMENT MAINTENANCE 0 0 0 0 0 0 * MAINTENANCE $0 $1,480 $1,480 $848 $1,480 $1,480 73-11 VEHICLE INSURANCE $479 $805 $805 $279 $573 $805 73-22 LAW ENFORCEMENT 573 1,152 1,152 573 1,152 1,152 73-50 SURETY BONDS 71 150 150 0 150 355 74-00 OPERATING SERVICES 3,990 6,785 6,785 361 4,281 4,500 74-01 POSTAL / COURIER SERVICES 3,289 6,027 6,027 2,616 4,488 5,727 74-97 RECRUITMENT ADVERTISING 0 109 109 0 0 109 75-10 TRAINING 1,220 1,965 1,965 1,221 1,965 2,150 75-20 TRAVEL REIMBURSEMENTS 3,195 4,735 4,735 2,191 4,735 5,900 75-30 MEMBERSHIPS 240 253 253 240 320 240 75-40 PUBLICATIONS 36 36 36 36 48 36 76-12 TELEPHONE/COMMUNICATIONS 84 284 284 84 284 84 78-00 CONTRACT SERVICES 17,052 18,255 18,255 11,728 18,255 21,768 78-30 RENTAL 50 90 90 0 0 90 78-31 VEHICLE LEASE-INTERNAL 0 0 0 0 0 0 * SERVICES $30,279 $40,646 $40,646 $19,329 $36,251 $42,916 86-00 FURNITURE AND FIXTURES $0 $0 $0 $0 $0 $0 88-00 CAPITAL EQUIPMENT 0 0 0 0 0 0 * CAPITAL $0 $0 $0 $0 $0 $0 ** MUNICIPAL COURT $560,854 $582,891 $582,891 $405,115 $581,938 $624,632 115 ADMINISTRATIVE SERVICES HUMAN RESOURCES 001-0410-415 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $189,036 $205,648 $205,648 $139,873 $203,997 $207,897 41-30 OVERTIME PAY 2,559 2,573 2,573 769 1,073 2,573 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 1,475 1,340 1,340 1,295 1,295 1,580 41-45 INCENTIVE-CERTIFICATE PAY 2,700 2,400 2,400 1,800 2,400 3,000 41-48 PAY PLAN ADJUSTMENTS 0 0 0 0 0 0 41-49 CELL PHONE ALLOWANCE 1,150 1,140 1,140 765 1,140 1,140 41-90 ACCRUED PAYROLL 543 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 14,356 16,117 16,117 10,292 15,593 15,680 47-20 TMRS RETIREMENT 29,374 32,864 32,864 22,486 33,575 33,751 48-10 HEALTH/DENTAL INSURANCE 24,762 33,132 33,132 22,299 29,732 29,732 48-20 LIFE INSURANCE 524 460 460 422 563 577 48-30 DISABILITY INSURANCE 1,063 580 580 435 580 600 48-40 WORKERS COMP INSURANCE 262 212 212 159 212 225 48-50 EAP SERVICES 224 216 216 175 233 233 48-80 UNEMPLOYMENT COMPENSATION 28,760 25,000 22,000 2,074 22,850 25,000 48-90 FLEX PLAN ADMINISTRATION 267 143 143 208 278 268 * PERSONNEL $297,055 $321,825 $318,825 $203,052 $313,521 $322,256 51-00 OFFICE SUPPLIES $1,813 $3,605 $3,605 $789 $1,052 $3,000 52-00 PERSONNEL SUPPLIES 366 1,597 1,597 654 872 1,500 52-21 5 STAR FUNCTION SUPPLIES 2,116 2,121 2,121 568 2,121 1,250 52-23 STAFF DEV PROG SUPPLIES 106 2,545 2,545 0 500 500 54-00 OPERATING SUPPLIES 3,164 4,242 4,242 1,766 4,155 2,500 58-00 OPERATING EQUIPMENT<$5000 65 955 955 0 0 4,805 * SUPPLIES $7,630 $15,065 $15,065 $3,777 $8,700 $13,555 71-40 CONSULTING SERVICES $0 $2,651 $2,651 $0 $2,651 $2,500 71-90 OTHER PROFESSIONAL SERVCS 0 0 0 0 0 0 72-12 MEDICAL EXAMINATIONS 5,902 6,802 6,802 4,556 6,074 6,500 72-20 PERSONNEL EVENTS/PROGRAMS 6,191 9,015 9,015 3,880 6,873 7,136 72-21 5 STAR FUNCTION/SERVICES 9,227 9,227 9,227 7,941 10,588 9,100 72-23 STAFF DEV PROG SERVICES 7,930 3,199 7,099 6,202 8,269 7,000 74-00 OPERATING SERVICES 4,442 7,241 7,241 1,327 7,241 12,110 74-01 POSTAL / COURIER SERVICES 130 371 371 157 371 375 74-91 ADVERTISING/PUBLIC NOTICE 0 265 265 0 0 275 74-96 CRIMINAL HISTORY SERVICES 1,217 4,226 2,226 672 2,226 2,000 74-97 RECRUITMENT ADVERTISING 871 3,182 3,182 250 500 500 75-10 TRAINING 2,204 2,863 2,863 622 1,729 2,000 75-20 TRAVEL REIMBURSEMENTS 3,515 2,651 2,651 592 1,689 3,500 75-30 MEMBERSHIPS 580 743 743 530 707 700 76-12 TELEPHONE/COMMUNICATIONS 168 0 168 168 224 250 78-00 CONTRACT SERVICES 15,095 5,000 7,000 6,529 8,705 5,000 * SERVICES $57,472 $57,436 $61,504 $33,426 $57,847 $58,946 ** HUMAN RESOURCES $362,157 $394,326 $395,394 $240,255 $380,068 $394,757 116 ADMINISTRATIVE SERVICES INSURANCE 001-0411-415 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 73-13 MOBILE EQUIPMENT $2,210 $2,300 $2,300 $2,030 $2,300 $2,300 73-21 GENERAL LIABILITY 8,813 13,000 11,212 7,514 11,212 12,000 73-23 PUBLIC OFFICIAL 15,521 16,000 16,000 13,858 16,000 15,000 73-24 CRIME & ACCIDENT COVERAGE 2,012 2,000 2,022 1,813 2,022 2,200 73-31 WINDSTORM 67,127 65,000 63,278 54,349 63,278 64,000 73-32 REAL & PERSONAL PROPERTY 27,295 30,000 31,766 31,251 31,766 32,000 73-33 FLOOD 687 700 581 461 581 600 73-50 SURETY BONDS 889 900 1,019 1,019 1,019 1,100 73-80 PRIOR YEAR INSURANCE 6,150 1,200 5,922 5,922 5,922 4,900 73-90 INSURANCE ADMINISTRATION 0 3,000 0 0 0 0 * SERVICES $130,704 $134,100 $134,100 $118,217 $134,100 $134,100 ** INSURANCE $130,704 $134,100 $134,100 $118,217 $134,100 $134,100 117 ADMINISTRATIVE SERVICES RISK MANAGEMENT 001-0412-415 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $56,877 $56,946 $56,946 $39,670 $56,946 $60,013 41-30 OVERTIME PAY 83 2,573 2,552 83 2,552 2,573 41-31 HOLIDAY HRS WORKED 0 0 21 21 28 0 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 460 525 525 520 520 585 41-44 VEHICLE ALLOWANCE 5,423 5,400 5,400 3,836 5,400 5,400 41-45 INCENTIVE-CERTIFICATE PAY 2,100 2,100 2,100 1,575 2,100 3,900 41-49 CELL PHONE ALLOWANCE 1,150 1,140 1,140 765 1,140 1,140 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 4,684 5,263 5,263 3,470 5,263 5,634 47-20 TMRS RETIREMENT 9,844 10,719 10,719 7,233 10,719 11,492 48-10 HEALTH/DENTAL INSURANCE 0 0 0 0 0 0 48-20 LIFE INSURANCE 158 129 129 120 160 166 48-30 DISABILITY INSURANCE 327 163 163 124 166 172 48-40 WORKERS COMP INSURANCE 88 62 62 51 68 76 48-50 EAP SERVICES 60 54 54 44 58 58 48-80 UNEMPLOYMENT COMPENSATION 000000 48-90 FLEX PLAN ADMINISTRATION 88 85 85 64 85 82 * PERSONNEL $81,342 $85,159 $85,159 $57,576 $85,205 $91,291 51-00 OFFICE SUPPLIES $52 $557 $557 $0 $300 $300 54-00 OPERATING SUPPLIES 4,335 7,438 9,915 5,930 9,915 5,750 58-00 OPERATING EQUIPMENT<$5000 185 1,443 1,443 0 0 5,829 * SUPPLIES $4,572 $9,438 $11,915 $5,930 $10,215 $11,879 68-00 EQUIPMENT MAINTENANCE $0 $0 $0 $0 $0 $0 * MAINTENANCE $0 $0 $0 $0 $0 $0 72-20 PERSONNEL EVENTS/PROGRAMS $7,182 $7,423 $7,423 $6,302 $8,402 $4,500 74-00 OPERATING SERVICES 133 7,210 6,142 111 3,148 2,500 74-94 PERMITS & INSPECTION FEES 57 159 159 0 159 200 75-10 TRAINING 445 1,007 1,007 150 1,007 3,500 75-20 TRAVEL REIMBURSEMENTS 55 424 424 313 517 3,000 75-30 MEMBERSHIPS 238 318 318 0 400 400 * SERVICES $8,110 $16,541 $15,473 $6,876 $13,633 $14,100 ** RISK MANAGEMENT $94,024 $111,138 $112,547 $70,382 $109,053 $117,270 118 ADMINISTRATIVE SERVICES INFORMATION TECHNOLOGY 001-0416-419 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $208,940 $210,079 $210,079 $147,146 $210,079 $217,786 41-30 OVERTIME PAY 4,084 4,545 4,305 5,369 7,159 4,545 41-31 HOLIDAY HRS WORKED 0 0 240 240 420 0 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 1,810 2,005 2,005 1,990 1,990 2,185 41-45 INCENTIVE-CERTIFICATE PAY 2,100 2,100 2,100 1,575 2,100 2,100 41-49 CELL PHONE ALLOWANCE 2,094 1,980 1,980 1,981 2,776 3,180 47-10 SOCIAL SECURITY/MEDICARE 16,222 16,696 16,696 11,705 16,696 16,785 47-20 TMRS RETIREMENT 32,618 34,045 34,045 24,633 34,045 35,876 48-10 HEALTH/DENTAL INSURANCE 20,548 22,110 22,110 16,701 22,110 22,268 48-20 LIFE INSURANCE 571 472 472 441 588 599 48-30 DISABILITY INSURANCE 1,177 595 595 453 605 625 48-40 WORKERS COMP INSURANCE 528 395 395 314 419 429 48-50 EAP SERVICES 180 162 162 131 175 175 48-90 FLEX PLAN ADMINISTRATION 130 123 123 96 129 125 * PERSONNEL $291,002 $295,307 $295,307 $212,775 $299,291 $306,678 54-00 OPERATING SUPPLIES $1,335 $1,700 $1,700 $395 $1,327 $1,150 57-00 COMPUTER SUPPLIES 2,715 9,811 9,811 393 2,525 2,630 58-00 OPERATING EQUIPMENT<$5000 11,913 4,120 7,715 4,033 7,715 5,450 * SUPPLIES $15,963 $15,631 $19,226 $4,821 $11,567 $9,230 67-00 COMPUTER EQUIP MAINT $63,456 $71,724 $72,113 $46,022 $72,113 $68,830 * MAINTENANCE $63,456 $71,724 $72,113 $46,022 $72,113 $68,830 74-00 OPERATING SERVICES $249 $0 $500 $500 $500 $0 74-01 POSTAL / COURIER SERVICES 0 0 0 44 59 0 75-10 TRAINING 4,890 9,311 9,311 9,285 12,379 8,595 75-20 TRAVEL REIMBURSEMENTS 0 3,100 3,100 53 771 930 75-30 MEMBERSHIPS 195 0 0 0 0 0 77-10 SOFTWARE LICENSE FEES 1,500 0 0 0 0 0 77-20 SOFTWARE SUPPORT SRV 192,297 206,071 206,071 204,310 206,071 222,025 77-23 SOFTWARE SUBSCRIPTION SRV 0 309 309 0 0 0 77-30 INTERNET SERVICES 30,748 30,105 30,105 22,635 32,680 33,078 77-50 COMPUTER HARDWARE SUPPORT 420 860 860 0 0 0 78-00 CONTRACT SERVICES 2,961 25,750 47,590 21,296 47,590 23,400 78-30 RENTAL 18,315 39,127 39,127 0 20,000 21,900 * SERVICES $251,575 $314,633 $336,973 $258,123 $320,050 $309,928 88-00 CAPITAL EQUIPMENT $13,495 $0 $0 $0 $0 $21,500 * CAPITAL $13,495 $0 $0 $0 $0 $21,500 ** INFORMATION TECHNOLOGY $635,491 $697,295 $723,619 $521,741 $703,021 $716,166 119 ADMINISTRATIVE SERVICES UTILITY BILLING 401-0401-415 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $103,664 $105,286 $105,286 $73,577 $104,903 $108,996 41-30 OVERTIME PAY 521 3,072 3,072 918 2,500 3,072 41-41 MERIT PAY 000000 41-43 LONGEVITY PAY 935 1,130 1,130 1,115 1,115 1,310 41-45 INCENTIVE-CERTIFICATE PAY 900 900 900 675 675 900 41-90 ACCRUED PAYROLL 1,81300000 47-10 SOCIAL SECURITY/MEDICARE 7,811 8,380 8,380 5,612 8,380 8,742 47-20 TMRS RETIREMENT 15,787 17,085 17,085 11,870 17,085 17,841 48-10 HEALTH/DENTAL INSURANCE 8,463 9,058 9,058 6,839 9,058 9,119 48-20 LIFE INSURANCE 286 237 237 222 296 301 48-30 DISABILITY INSURANCE 594 298 298 228 304 312 48-40 WORKERS COMP INSURANCE 142 111 111 83 111 118 48-50 EAP SERVICES 180 162 162 131 175 175 48-90 FLEX PLAN ADMINISTRATION 62 58 58 49 65 65 * PERSONNEL $141,158 $145,777 $145,777 $101,319 $144,667 $150,951 51-00 OFFICE SUPPLIES $1,076 $1,236 $1,236 $758 $1,011 $1,100 54-00 OPERATING SUPPLIES 4,632 4,378 5,378 4,575 5,378 5,301 58-00 OPERATING EQUIPMENT<$5000 381 103 103 0 0 3,598 * SUPPLIES $6,089 $5,717 $6,717 $5,333 $6,389 $9,999 68-00 EQUIPMENT MAINTENANCE $0 $258 $258 $0 $0 $657 * MAINTENANCE $0 $258 $258 $0 $0 $657 71-20 AUDIT SERVICES $20,498 $20,498 $20,498 $17,150 $20,498 $20,498 74-00 OPERATING SERVICES 8,940 13,287 12,287 590 6,872 7,287 74-01 POSTAL / COURIER SERVICES 35,690 34,760 34,760 27,360 36,480 35,274 75-10 TRAINING 220 412 412 30 40 412 75-20 TRAVEL REIMBURSEMENTS 204 221 221 103 137 221 77-10 SOFTWARE LICENSE FEE 000009,560 78-00 CONTRACT SERVICES 31,825 20,978 20,978 28,297 30,297 44,592 * SERVICES $97,377 $90,156 $89,156 $73,530 $94,324 $117,844 98-10 DEPRECIATION EXPENSE $0$0$0$0$0$0 98-30 PROVISION FOR UNCOLL A/R 22,188 28,882 28,882 561 28,882 22,882 * OTHER FINANCING USES $22,188 $28,882 $28,882 $561 $28,882 $22,882 ** UTILITY BILLING $266,812 $270,790 $270,790 $180,743 $274,262 $302,333 120 ADMINISTRATIVE SERVICES INSURANCE (WATER AND SEWER FUND) 401-0411-415 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 73-13 MOBILE EQUIPMENT $1,474 $1,500 $1,500 $1,353 $1,500 $4,000 73-21 GENERAL LIABILITY 5,875 7,500 7,500 5,010 7,500 11,000 73-23 PUBLIC OFFICIAL 10,347 11,000 11,000 9,238 11,000 11,000 73-24 CRIME & ACCIDENT COVERAGE 1,226 1,500 1,500 1,092 1,500 1,500 73-31 WINDSTORM 43,682 33,300 33,300 36,235 36,235 35,800 73-32 REAL & PERSONAL PROPERTY 27,833 28,000 28,000 25,569 28,000 28,000 73-33 FLOOD 0 9,000 9,000 307 500 500 * SERVICES $90,437 $91,800 $91,800 $78,804 $86,235 $91,800 ** INSURANCE $90,437 $91,800 $91,800 $78,804 $86,235 $91,800 121 ADMINISTRATIVE SERVICES RISK MANAGEMENT (WATER AND SEWER FUND) 401-0412-415 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 51-00 OFFICE SUPPLIES $0 $341 $341 $0 $341 $500 52-00 PERSONNEL SUPPLIES 0 0 0 0 0 250 54-00 OPERATING SUPPLIES 65 129 977 848 1,130 500 58-00 OPERATING EQUIPMENT<$5000 0 618 618 60 618 2,618 * SUPPLIES $65 $1,088 $1,936 $908 $2,089 $3,868 72-20 PERSONNEL EVENTS/PROGRAMS $3,234 $4,120 $4,120 $2,879 $4,120 $3,000 74-00 OPERATING SERVICES 0 6,180 5,332 4,784 6,379 4,029 75-10 TRAINING 582 1,858 1,858 650 1,858 1,850 75-20 TRAVEL REIMBURSEMENTS 0 1,545 1,545 848 1,131 2,156 75-30 MEMBERSHIPS 413 464 464 220 293 352 * SERVICES $4,229 $14,167 $13,319 $9,381 $13,781 $11,387 ** RISK MANAGEMENT $4,294 $15,255 $15,255 $10,289 $15,870 $15,255 122 Police Mission Statement The Friendswood Police Department is organized, equipped, and trained to provide responsive service in a community-police partnership. The Department focuses all available resources to promote community safety, suppress crime, ensure the safe, orderly movement of traffic, and protect the constitutional rights of all persons. Fiscal Year 2010 – 11 Accomplishments In-car digital video cameras installed in all marked patrol cars in the fleet. They replaced the VHS cameras that have become obsolete. Additionally, all officers assigned to the patrol division are now equipped with digital pocket recorders. The recorders along with the PUMA management system provide a streamlined user interface for downloading, searching, and retrieving recordings. The server for the digital in-car cameras was funded by the Edward Byrne Memorial Justice Assistance Grant (JAG) program. The in-car cameras and digital voice recorders were funded through the American Recovery and Reinvestment Act grant. An Automated License Plate Recognition system was installed and deployed on one of the marked patrol cars. This equipment was funded through a 2009 emergency management grant. Progress was made toward the building of a new Animal Control Shelter. A site was selected and a preliminary design developed. The newly created Animal Control Advisory Committee is overseeing the project, providing citizen input into the design of the facility. Achieved full implementation of Computer Aided Dispatching with installation of Mobile Data Terminals in Animal Control vehicles. Current Operations The purpose of intelligence-led community policing is to provide rapid police services, criminal investigations, and collaborative problem solving initiatives for the community. x First Response-This activity is mandated by Art. 2.13, Code of Criminal Procedure. Provides emergency response to 9-1-1 calls, enforce traffic and criminal laws and address problems related to order maintenance and quality of life. Provide preventative patrol and police services designed to respond to calls for service and to suppress criminal activity. x Traffic Enforcement-Mandated by Ch. 543 of the Transportation Code. The purpose is to investigate accidents, analyze collisions, target enforcement efforts and coordinate multiple agencies to facilitate traffic management in order to improve traffic safety. Included in this category is the Commercial Vehicle Inspection program. x Detain and House Prisoners-Detain prisoners in locked cells while awaiting a magistrate or transfer to another jail facility. Fingerprint and photograph prisoners. Inventory, secure and store prisoners’ personal property until release or transfer. Document activities including monitoring meals, intake and release of prisoners, secure all fines and bonds collected from prisoners and deposit to Municipal Court. 123 Police x Animal Control-Mandated by Ch 10, Friendswood Code of Ordinances. The primary function and intent of the animal control division is protection of the health, safety and welfare of the citizens of the City by controlling the animal population and establishing uniform rules and regulations for the control and eradication of rabies. x Organized Crime-This activity is mandated by Art. 2.13, CCP; Ch. 481, Health and Safety Code; Ch. 61, CCP. This functional area investigates the possession, manufacture, and illegal sale of controlled substances, gang related crime and gathers and disseminates information regarding criminal activity to the patrol division. Work with other law enforcement in an undercover capacity, working in a multi-agency task force setting. Criminal Investigations The purpose of investigations is to provide investigative support that requires a particularly high level of expertise. This service is provided to police officers, victims, external members of the criminal justice agencies, and the public, in order to protect victims and the public. x Centralized Investigations-This is a core activity mandated by Art. 2.13, CCP. The Department has pooled its investigative resources into one division that conducts criminal investigations (homicide, robbery, child abuse, family violence, deviant crimes, forgery and other financial crimes, juvenile investigations and auto theft); sex offender registration and recovery of stolen property. x Forensic Services-These services are critical to the police investigator and to the successful prosecution of criminal cases. It includes fingerprint identification, crime laboratory, evidence control, crime scene investigation, and photography and evidence collection. x Victim Services-This activity is mandated by Ch. 56, CCP. Provide for assistance to crime victims and provide community education and referral programs related to crime victim issues. Operations Support Operations support provides intake and processing of police calls for service. It provides fleet, equipment and facility maintenance services so that police services can be delivered effectively. Also provided are information resources, as well as administrative and fiscal support to police department employees so they can perform their jobs safely and efficiently. In addition, ethical, professional direction and training is provided to employees so that they can perform their duties according to guiding principles. Specialized critical incident management is also included in this functional area. x Communications-Mandated by Ch. 77, Health and Safety Code. Serve as primary call taker for all emergency calls for Police, Fire, and EMS. Take call information and dispatch units to calls for service. Input information into the computer aided dispatch system. Receive and send information such as driver license checks, vehicle registrations, and officer location to the field units as necessary. x Emergency Services-Includes the specially trained and equipped teams of officers for tactical and hostage negotiations support. These highly trained officers are responsible for formulating and executing action plans to manage critical incidents. 124 Police x Community Partnerships-Assist in crime prevention and problem solving, work with residents and businesses to solve problems that lead to crime, community liaison to improve communication and understanding of police operations. Programs in the category include the school resource officers and Drug Abuse Resistance Education. x Administration-Manage all police programs to optimize efficiency and provide effective delivery of services. Manage budget for the department, ensuring that the department is fiscally responsible. Maintain open communication with other department and governmental agencies. Coordinate investigation of internal and external complaints of alleged police personnel misconduct of both sworn offices and civilians. Manage records and provide reports of misconduct and ensuing investigations, as well as City administrative issues. Coordinate special projects and plan for the future growth of department in size and service. Coordinate, manage, and research all existing and new grants available for the department. Prepare and submit grant preapproval requests to City Council prior to applying for grants. x Recruitment and Training – Program seeks qualified police officer applicants, conducts initial screening interviews to determine if basic requirements are satisfied, tests applicants for basic skills, compatible behavior traits and conducts background investigations. Trains and monitors employees so that the department has highly qualified and competent staff members to meet the expectations of the public. x Internal Affairs-Activity is mandated by Sec. 143.312, Local Government Code. Includes investigation of potential policy violations in a timely manner and provides information to the public so they will have trust and confidence in internal affairs investigations. x Public Information-Coordinate and provide departmental information to the public including press releases, releases of suspect descriptions, crime alerts, and interact with the public at community events. Provide copies of recorded events in response to public information or court requests. x Vehicle and Equipment Maintenance-Provide maintenance and support of City vehicles and equipment for the department to ensure dependable transportation and operations. Manage fleet and all equipment used for police services on a 24 hour, seven day a week schedule. x Field Support Unit – Identify and target organized criminal activity and groups committing offenses that display specific patterns. Use a flexible operating schedule to adapt to the needs of the department and the community in response to known or suspected criminal activity. Provide targeted enforcement in neighborhoods and other areas affected by crime to suppress criminal activity and improve safety for residents. Use specialized investigative techniques and equipment to address known or suspected criminal activity. 125 Police Highlights of the Budget Continuation of Mandated Services and Commitment to Public Safety The Fiscal Year 2011-2012 budget for the FPD includes requirements to maintain current operations without additional positions. An officer was approved in the 2010-2011 budget bring the full authorized sworn strength to 58 officers. The Crime Victim Liaison position has been partially funded by a federal Victims of Crime Act grant managed by the Governor's office for the past 11 years. An application for continuation funding for another year had been requested. If the grant is awarded, total funding will be $50,400. Capital Replacement The budget contains critical equipment (both capital and non-capital items). The budget includes funding for replacement vehicles from the Vehicle Replacement Fund. Based on annual mileage of 25,000 per vehicle, there will be a need to replace three marked patrol vehicles and one investigative staff vehicles; at time of replacement each vehicle will have over 100,000 miles. As part of the Vehicle Replacement Fund, the department replaces emergency light and sound equipment, speed measuring devices, in-car video cameras and mobile data terminals in marked patrol cars every six to eight years; making this equipment last through two vehicle lifecycles. With Ford's decision to discontinue making the Crown Victoria Police Interceptor, a Department focus group studied the alternatives and decided upon the Chevrolet Tahoe. The K-9 and DOT program already use Chevrolet Tahoe. The Department now has a fleet of seven. So far, the Tahoe has proven to be a suitable replacement for the Ford Police Interceptors. Alternative Revenue Streams The Friendswood Police Department actively seeks grant funding to maintain and improve service levels to the Friendswood community. Grant funding enables the Police Department to finance programs and services that benefit the Friendswood community. Current programs and partnerships include the Victims of Crime Act Grant, LEOSE Training Allocation, Department of Justice Bulletproof Vest Partnership Act, Texas Comptroller Tobacco grant, sub grantee for the Harris County Medical Examiner's Cold Case DNA grant, 50/50 cost sharing with Clear Creek Independent School District for five school crossing guards, the Texas Department of Public Safety Commercial Vehicle Inspection program, and partnership with the FBI Safe Streets Task Force. The Department has recently joined with the Houston area High Intensity Drug Trafficking Area task force and will continue partnership with the Friendswood Independent School District for a school resource officer and school zone coverage and security fees. To what extent the partnership with school districts will be is still dependent upon struggling budgets and priorities. 126 Police Decision Packages (Funded) Communications – Electricity Increase Ongoing Cost $268 Galveston County Monthly Radio Airtime Service Fee Increase Ongoing Cost $3,408 Admin – Fuel Increase Ongoing Cost $1,687 Patrol – Fuel Increase Ongoing Cost $36,433 Patrol DOT – Fuel Increase Ongoing Cost $1,608 CID – Fuel Increase Ongoing Cost $7,373 Animal Control – Fuel Increase Ongoing Cost $1,923 Extended Maintenance Agreement for Digital In-Car Video/ALPR/PUMA database and client software Ongoing Cost $8,600 Departmental Goals and Measures Goal 1 (correlates with City Goals: 5-Public Safety & 6-Organizational Development) Use Intelligence-Led Policing to increase efficiency in service delivery Objectives: Reduce the average response time to emergency and urgent calls by 15 seconds Increase the percent of crimes cleared by 2% Reduce the Part II crime rate by 1%. Part II crimes include the following crime categories: simple assault, curfew offenses and loitering, embezzlement, forgery and counterfeiting, disorderly conduct, driving under the influence, drug offenses, fraud, gambling, liquor offenses, offenses against the family, prostitution, public drunkenness, runaways, sex offenses, stolen property, vandalism, vagrancy and weapons offenses. Measures FY09 FY10 FY11 FY12 Actual Actual Projection Forecast Crime – Rate/1,000 population 13.38 11.4 11.63 11.86 Part II crime rate/1,000 population 35.88 35.41 34.41 34.41 Total number of arrests 1,794 2,002 2,042 2,083 Number of narcotic arrests 319 400 408 416 No. cases investigated by detectives 820 855 872 890 Average detective caseload 75 71 72 74 Department clearance rate 61.15% 59.05% 61% 61% Number of police calls for service 16,210 14,475 14,765 15,060 Average Response Time (min:sec) 0:08:03 0:08:26 0:08:11 0:08:09 Number of minutes from request to arrival at crime scene – Priority 1 0:03:26 0:04:12 0:03:57 0:03:55 127 Police Trend: Area economic stability, proposed site development and thoroughfare concerns will influence response times and crime. Friendswood continues to enjoy a low overall crime rate especially in comparison to adjacent communities. The impact of the Department's work is visible in the increased number of narcotic-related arrests. Goal 2 (correlates with City Goals: 5-Public Safety & 6-Organizational Development) Provide quality police services to our community. Objectives: Maintain ratio of 1.5 officers per 1,000 residents Continue to recruit and train quality personnel at all levels. Respond proactively to community concerns. Seek programs to maintain or improve current service levels Measures FY09 FY10 FY11 FY12 Actual Actual Projection Forecast Sworn officers to residents ratio* 57 / 36,338 57 / 36,770 58 / 36,915 58 / 37,400 No. citizen complaints investigated 40 37 38 38 Percentage of citizen complaints exonerated or unfounded 90% 84% 90% 92% No. of victims served 716 527 553 564 Estimated funding saved through grant-funded programs $56,504 $242,665 $100,885 $100,000 * The city’s population numbers were adjusted after the results of the 2010 Census Trend: The commitment to full staffing has assisted in the reduction of violent and property crime rates and is a contributing factor in the fulfillment of the city’s vision to maintain one of the lowest crime rates in Texas. Recruitment activities, the personnel function and professional standards are monitored to ensure alignment with organizational values. The department seeks grant-funded programs to continue mandated services such as the Victim Assistance Program and to update equipment and outfit officers with the technological tools necessary to combat crime. Goal 3 (correlates with City Goal: 5-Public Safety) Improve traffic safety. Objectives: Continue to use traffic accident statistics to analyze hazardous intersections and roadways in order to direct enforcement action. Analyze statistical data gathered on types of traffic infractions issued and locations to direct future enforcement actions and programs. 128 Police Measures FY09 FY10 FY11 FY12 Actual Actual Projection Forecast Traffic fatalities 3 1 1 1 Injury accidents 105 113 115 118 Non-injury accidents 351 308 302 296 Percent increase/decrease in auto accidents from previous year -5% -8% -2% -2% Speed-related accidents 109 127 130 132 Alcohol/Drug-related accidents 12 15 15 16 Number of DWI arrests 264 279 285 290 Number of Citations Issued for Speeding 2,311 1,965 2,000 2,013 Number of Commercial Motor Vehicle citations 186 178 183 192 Trend: The most frequently identified traffic safety concerns are speed over the posted limits, speeding trucks, and risks to children playing. The department uses radar traffic enforcement, a citizen radar loan program, and a commercial vehicle roadside inspection program to address traffic safety issues. Problem-oriented patrols are deployed using citizen input of trouble locations. Goal 4 (correlates with City Goals: 5-Public Safety & 6-Organizational Development) Actively involve residents and the business community in crime prevention and promoting community safety awareness. Objectives: Continue the effective use of volunteers to enhance service to the community. Involve members of the public to aid the police department in its crime fighting efforts. Record, disseminate, and preserve all offense, accident and arrest reports generated by the police department. Coordinate the recordkeeping archives of the police department and work with the city secretary’s office in records management of police records so that information is provided to the public and the media that is accurate, relevant, and informative. Measures FY09 FY10 FY11 FY12 Actual Actual Projection Forecast Police Volunteers (includes Animal Shelter volunteers) 5 10 11 12 Media information provided 141 147 150 153 Number of open records requests processed 756 556 567 578 Number of incident reports 2,086 2,235 2,280 2,325 129 Police Trend: The Department has implemented strategies and outreach efforts to educate members of the community about their role in public safety while continually evaluating personnel and programs for their effectiveness in meeting community expectations and demand for services. Communication is vital to achieving quality public safety and the department utilizes appropriate venues to inform citizens of crime trends and news as well as getting citizens involved in department projects through programs such as animal control volunteers and victim advocate volunteers. Goal 5 (correlates with City Goals: 5-Public Safety & 6-Organizational Development) Improve the quality of Animal Control services Objectives: Identify and solve humane problems, using authority, experience and knowledge to focus on problem resolution Proper and timely reporting, investigation, quarantine and testing of animals Measures FY09 FY10 FY11 FY12 Actual Actual Projection Forecast Number of animals impounded 962 915 933 952 Number of Animal Control calls for service 2259 1877 1915 1953 Trend: The Department has implemented strategies and outreach efforts to educate members of the community about their role as responsible pet owners. Plans to build and upgrade to a new animal shelter are underway with a project completion date late in FY 2011. The new shelter will be able to house a greater number of animals, provide areas for the animal shelter volunteers, and broaden the adoption program. 130 POLICE DEPARTMENT SUMMARY EXPENDITURE BY DIVISION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from DIVISION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 ADMINISTRATION $695,144 $720,286 $721,640 $504,957 $762,241 $722,860 0.4% COMMUNICATIONS 941,360 933,233 933,732 681,804 961,206 948,614 1.6% PATROL 4,609,448 4,536,246 4,532,241 3,141,170 4,653,803 4,721,310 4.1% PATROL DOT 111,941 99,864 101,464 68,401 100,400 105,034 5.2% CRIMINAL INVESTIGATIONS 1,327,736 1,292,757 1,304,715 953,464 1,332,438 1,333,491 3.2% ANIMAL CONTROL 196,578 275,077 286,785 157,764 279,635 272,187 -1.1% DEPARTMENT TOTAL $7,882,207 $7,857,463 $7,880,577 $5,507,560 $8,089,723 $8,103,496 3.1% EXPENDITURE BY CLASSIFICATION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from CLASSIFICATION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 SALARIES AND BENEFITS $6,798,099 $6,907,596 $6,918,206 $4,897,683 $7,099,537 $7,088,254 2.6% SUPPLIES 337,705 341,531 335,151 196,812 428,170 381,972 11.8% MAINTENANCE 154,136 137,766 148,979 99,333 143,560 155,104 12.6% SERVICES 417,475 429,158 436,437 313,255 417,820 446,695 4.1% CAPITAL OUTLAY 174,792 41,412 41,804 477 636 31,471 -24.0% DEPARTMENT TOTAL $7,882,207 $7,857,463 $7,880,577 $5,507,560 $8,089,723 $8,103,496 3.1% PERSONNEL SUMMARY BY DIVISION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from DIVISION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 ADMINISTRATION 5.0 5.0 5.0 5.0 5.0 5.0 0.0% COMMUNICATIONS 13.6 13.6 13.6 13.6 13.6 13.6 0.0% PATROL 43.8 44.8 44.8 44.8 44.8 44.8 0.0% PATROL DOT 1.0 1.0 1.0 1.0 1.0 1.0 0.0% CRIMINAL INVESTIGATIONS 12.0 12.0 12.0 12.0 12.0 12.0 0.0% ANIMAL CONTROL 4.0 4.0 4.0 4.0 4.0 4.0 0.0% DEPARTMENT TOTAL 79.4 80.4 80.4 80.4 80.4 80.4 0.0% 131 Police Police Administration Patrol Operations Criminal Investigations Patrol D.O.T. Program Animal Control Records and Communications Police Investigation Fund 132 POLICE ADMINISTRATION 001-2101-421 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $463,686 $469,219 $469,219 $331,414 $469,219 $482,775 41-30 OVERTIME PAY 8,082 4,771 4,771 8,442 10,256 4,771 41-31 HOLIDAY HRS WORKED 0 0 0 0 0 0 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 6,050 6,440 6,440 6,345 6,345 4,545 41-45 INCENTIVE-CERTIFICATE PAY 11,850 10,500 10,500 9,225 12,300 8,700 41-49 CELL PHONE ALLOWANCE 2,844 2,820 2,820 1,922 2,820 2,400 41-90 ACCRUED PAYROLL 0 0 0 0 42,985 0 47-10 SOCIAL SECURITY/MEDICARE 35,892 37,397 37,397 25,767 34,356 33,410 47-20 TMRS RETIREMENT 73,280 76,278 76,278 55,591 74,121 78,560 48-10 HEALTH/DENTAL INSURANCE 25,486 27,335 27,335 20,645 27,526 27,526 48-20 LIFE INSURANCE 1,277 1,059 1,059 980 1,307 1,325 48-30 DISABILITY INSURANCE 2,458 1,335 1,335 1,012 1,349 1,386 48-40 WORKERS COMP INSURANCE 5,695 4,006 4,006 3,166 4,221 4,261 48-50 EAP SERVICES 301 270 270 219 292 292 48-90 FLEX PLAN ADMINISTRATION 171 162 162 129 172 169 * PERSONNEL $637,072 $641,592 $641,592 $464,857 $687,269 $650,120 51-00 OFFICE SUPPLIES $14,007 $18,683 $18,683 $7,892 $13,526 $18,683 52-00 PERSONNEL SUPPLIES 543 5,094 3,626 829 3,105 5,094 53-00 VEHICLE SUPPLIES 0 944 944 3 944 944 53-01 FUEL 7,718 5,531 5,531 3,788 8,031 7,218 54-00 OPERATING SUPPLIES 3,299 5,375 5,375 486 5,375 5,375 58-00 OPERATING EQUIPMENT<$5000 4,495 5,686 5,186 723 5,186 5,686 * SUPPLIES $30,062 $41,313 $39,345 $13,721 $36,167 $43,000 63-00 VEHICLE MAINTENANCE $4,502 $3,591 $3,591 $894 $4,391 $3,591 66-00 FACILITY MAINTENANCE 1,286 1,286 1,286 265 1,286 1,286 68-00 EQUIPMENT MAINTENANCE 421 849 849 119 849 849 * MAINTENANCE $6,209 $5,726 $5,726 $1,278 $6,526 $5,726 71-40 CONSULTING SERVICES $0 $2,378 $6,200 $6,100 $6,100 $2,178 73-11 VEHICLE INSURANCE 2,168 850 850 1,211 1,615 850 73-22 LAW ENFORCEMENT 1,718 3,620 3,620 1,718 2,290 3,620 74-00 OPERATING SERVICES 2,858 2,316 2,316 1,104 2,316 2,316 74-01 POSTAL / COURIER SERVICES 1,181 1,188 1,188 755 1,007 1,188 75-10 TRAINING 183 2,223 1,723 576 768 2,223 75-20 TRAVEL REIMBURSEMENTS 85 1,510 1,510 293 391 1,510 75-30 MEMBERSHIPS 875 1,030 1,030 420 560 1,030 78-30 RENTAL 83 2,442 2,442 2,349 3,132 2,442 78-31 VEHICLE LEASE-INTERNAL 12,650 14,098 14,098 10,575 14,100 6,657 * SERVICES $21,801 $31,655 $34,977 $25,101 $32,279 $24,014 ** ADMINISTRATION $695,144 $720,286 $721,640 $504,957 $762,241 $722,860 133 POLICE COMMUNICATIONS 001-2110-421 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $565,676 $576,963 $576,963 $396,944 $576,963 $586,361 41-30 OVERTIME PAY 64,493 44,003 44,003 49,917 66,556 44,003 41-31 HOLIDAY HRS WORKED 17,498 0 0 15,792 21,057 0 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 7,361 8,200 8,200 7,944 7,944 7,840 41-45 INCENTIVE-CERTIFICATE PAY 22,180 23,700 23,700 16,450 23,700 23,220 41-49 CELL PHONE ALLOWANCE 1,997 1,980 1,980 1,188 1,980 1,560 41-90 ACCRUED PAYROLL 2,982 0 0 1,966 1,966 0 42-20 PART-TIME WAGES (TMRS EXEMPT) 13,935 23,333 23,333 7,455 13,935 22,995 47-10 SOCIAL SECURITY/MEDICARE 51,931 50,612 50,612 36,785 50,612 52,482 47-20 TMRS RETIREMENT 101,386 101,933 101,933 76,234 101,933 103,534 48-10 HEALTH/DENTAL INSURANCE 52,132 56,442 56,442 44,096 58,795 59,252 48-20 LIFE INSURANCE 1,572 1,301 1,301 1,184 1,301 1,609 48-30 DISABILITY INSURANCE 3,240 1,641 1,641 1,221 1,628 1,688 48-40 WORKERS COMP INSURANCE 867 627 627 509 678 1,130 48-50 EAP SERVICES 906 864 864 632 842 875 48-90 FLEX PLAN ADMINISTRATION 334 421 421 448 597 584 * PERSONNEL $908,490 $892,020 $892,020 $658,765 $930,487 $907,133 51-00 OFFICE SUPPLIES $25 $0 $0 $0 $0 $0 52-00 PERSONNEL SUPPLIES 2,787 2,700 2,700 233 311 2,700 53-01 FUEL 0 0 0 7 9 0 54-00 OPERATING SUPPLIES 779 1,746 1,746 1,256 1,674 1,319 58-00 OPERATING EQUIPMENT<$5000 655 1,703 1,703 0 0 1,703 * SUPPLIES $4,246 $6,149 $6,149 $1,496 $1,994 $5,722 63-00 VEHICLE MAINTENANCE $0 $0 $0 $0 $0 $0 68-00 EQUIPMENT MAINTENANCE 13,554 17,764 18,263 9,653 12,870 17,764 * MAINTENANCE $13,554 $17,764 $18,263 $9,653 $12,870 $17,764 73-50 SURETY BONDS $213 $350 $350 $0 $0 $350 74-00 OPERATING SERVICES 296 448 448 398 531 875 74-01 POSTAL / COURIER SERVICES 66 303 303 22 30 303 74-97 RECRUITMENT ADVERSTING 0 528 528 0 0 528 75-10 TRAINING 4,567 4,638 4,638 3,293 4,391 4,638 75-20 TRAVEL REIMBURSEMENTS 3,120 3,327 3,327 2,055 2,741 3,327 75-30 MEMBERSHIPS 546 698 698 559 745 698 75-40 PUBLICATIONS 24 25 25 0 0 25 76-11 ELECTRICITY 1,810 1,688 1,688 1,449 1,932 1,956 76-12 TELEPHONE/COMMUNICATIONS 4,146 4,200 4,200 3,988 5,317 4,200 78-00 CONTRACT SERVICES 282 623 623 126 168 623 78-30 RENTAL 0 472 472 0 0 472 * SERVICES $15,070 $17,300 $17,300 $11,890 $15,855 $17,995 ** COMMUNICATIONS $941,360 $933,233 $933,732 $681,804 $961,206 $948,614 134 POLICE PATROL 001-2120-421 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $2,181,275 $2,243,436 $2,243,436 $1,526,344 $2,243,436 $2,305,696 41-20 PART-TIME WAGES 26,725 57,905 57,905 16,772 30,363 57,905 41-30 OVERTIME PAY 379,291 402,439 402,439 255,550 420,733 402,439 41-31 HOLIDAY HRS WORKED 80,708 0 0 73,937 98,583 0 41-41 MERIT PAY 000000 41-43 LONGEVITY PAY 16,492 17,455 17,455 17,002 17,002 19,475 41-45 INCENTIVE-CERTIFICATE PAY 69,275 69,600 69,600 54,200 54,200 79,800 41-49 CELL PHONE ALLOWANCE 4,914 5,460 5,460 3,157 5,460 4,620 41-90 ACCRUED PAYROLL 2,031 0 0 2,304 3,072 0 42-20 PART-TIME WAGES (TMRS EXEMPT) 61,815 51,969 51,969 49,691 59,969 63,377 47-10 SOCIAL SECURITY/MEDICARE 206,146 215,209 215,209 144,958 215,209 224,638 47-20 TMRS RETIREMENT 410,416 421,895 421,895 303,173 421,895 449,495 48-10 HEALTH/DENTAL INSURANCE 302,848 350,876 350,876 250,512 350,876 352,066 48-20 LIFE INSURANCE 6,094 5,066 5,066 4,646 6,195 6,425 48-30 DISABILITY INSURANCE 12,510 6,426 6,426 4,778 6,371 6,684 48-40 WORKERS COMP INSURANCE 34,779 25,544 25,544 19,097 25,462 28,730 48-50 EAP SERVICES 2,846 2,730 2,730 2,094 2,793 2,974 48-90 FLEX PLAN ADMINISTRATION 1,116 1,192 1,192 917 1,222 1,232 * PERSONNEL $3,799,281 $3,877,202 $3,877,202 $2,729,132 $3,962,841 $4,005,556 51-00 OFFICE SUPPLIES $57 $365 $365 $25 $365 $365 52-00 PERSONNEL SUPPLIES 27,526 38,896 33,374 6,335 33,374 36,896 53-00 VEHICLE SUPPLIES 1,427 4,608 4,008 144 4,008 2,508 53-01 FUEL 130,939 119,456 119,456 80,215 219,456 155,889 54-00 OPERATING SUPPLIES 31,333 37,522 37,597 20,878 27,837 37,522 58-00 OPERATING EQUIPMENT<$5000 33,428 34,396 33,840 13,563 18,084 30,340 * SUPPLIES $224,710 $235,243 $228,640 $121,160 $303,124 $263,520 63-00 VEHICLE MAINTENANCE $94,528 $74,412 $77,748 $55,422 $73,897 $81,000 64-00 OPERATING MAINTENANCE 875 2,120 2,120 298 397 2,120 68-00 EQUIPMENT MAINTENANCE 20,510 21,424 21,424 20,843 27,791 30,024 * MAINTENANCE $115,913 $97,956 $101,292 $76,563 $102,085 $113,144 72-12 MEDICAL EXAMINATIONS $0 $800 $800 $0 $0 $400 73-11 VEHICLE INSURANCE 15,273 10,576 10,576 8,201 10,935 10,576 73-22 LAW ENFORCEMENT 17,750 18,214 18,214 17,389 23,185 18,214 73-40 ANIMAL MORTALITY INS 650 690 690 650 867 690 74-00 OPERATING SERVICES 7,039 5,812 7,397 5,026 6,701 7,397 74-01 POSTAL / COURIER SERVICES 951 1,115 1,115 752 1,002 1,115 74-97 RECRUITMENT ADVERSTING 0 1,011 1,011 0 0 511 74-98 JUDGMENTS & DAMAGE CLAIM 1,000 1,000 1,000 1,000 1,333 1,000 75-10 TRAINING 16,136 15,537 15,037 7,312 9,750 15,037 75-20 TRAVEL REIMBURSEMENTS 6,531 6,166 6,166 1,572 2,096 6,166 75-30 MEMBERSHIPS 427 802 802 385 513 802 76-12 TELEPHONE/COMMUNICATIONS 28,540 28,157 30,213 25,634 34,179 33,621 78-30 RENTAL 732 0 0 0 0 0 78-31 VEHICLE LEASE-INTERNAL 199,723 194,553 194,553 145,917 194,556 212,090 * SERVICES $294,752 $284,433 $287,574 $213,838 $285,117 $307,619 83-00 VEHICLES $19,848 $12,860 $13,252 $477 $636 $10,000 88-00 CAPITAL EQUIPMENT 154,944 28,552 24,281 0 0 21,471 * CAPITAL $174,792 $41,412 $37,533 $477 $636 $31,471 ** PATROL $4,609,448 $4,536,246 $4,532,241 $3,141,170 $4,653,803 $4,721,310 135 POLICE PATROL DOT 001-2125-421 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $51,199 $52,393 $52,393 $36,405 $52,393 $53,447 41-30 OVERTIME PAY 2,536 4,177 4,177 2,158 2,878 4,177 41-31 HOLIDAY HRS WORKED 1,822 0 0 0 0 0 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 380 445 445 440 440 505 41-45 INCENTIVE-CERTIFICATE PAY 1,200 1,200 1,200 900 1,200 1,200 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 3,991 4,324 4,324 2,675 3,567 4,538 47-20 TMRS RETIREMENT 8,469 8,806 8,806 6,200 8,266 9,263 48-10 HEALTH/DENTAL INSURANCE 10,530 12,506 12,506 8,923 11,897 12,593 48-20 LIFE INSURANCE 128 117 117 104 138 149 48-30 DISABILITY INSURANCE 259 147 147 106 141 154 48-40 WORKERS COMP INSURANCE 720 537 537 395 526 581 48-50 EAP SERVICES 54 54 54 41 55 58 48-90 FLEX PLAN ADMINISTRATION 19 19 19 15 20 22 * PERSONNEL $81,307 $84,725 $84,725 $58,362 $81,521 $86,687 51-00 OFFICE SUPPLIES $0 $0 $0 $0 $0 $0 52-00 PERSONNEL SUPPLIES 40 495 295 0 0 295 53-00 VEHICLE SUPPLIES 29 515 215 62 82 215 53-01 FUEL 4,483 5,271 5,271 3,645 7,860 6,879 54-00 OPERATING SUPPLIES 25 103 103 69 93 103 58-00 OPERATING EQUIPMENT<$5000 20,568 515 1,015 531 1,015 1,015 * SUPPLIES $25,145 $6,899 $6,899 $4,307 $9,050 $8,507 63-00 VEHICLE MAINTENANCE $518 $904 $2,004 $535 $2,004 $2,004 68-00 EQUIPMENT MAINTENANCE 458 0 0 0 0 0 * MAINTENANCE $976 $904 $2,004 $535 $2,004 $2,004 73-11 VEHICLE INSURANCE $580 $627 $627 $338 $627 $627 74-00 OPERATING SERVICES 0 345 345 0 345 345 75-10 TRAINING 74 206 706 500 706 706 75-20 TRAVEL REIMBURSEMENTS 51 515 515 135 515 515 76-12 TELEPHONE/COMMUNICATIONS 559 565 565 417 556 565 78-31 VEHICLE LEASE-INTERNAL 3,249 5,078 5,078 3,807 5,076 5,078 * SERVICES $4,513 $7,336 $7,836 $5,197 $7,825 $7,836 ** PATROL-DOT PROGRAM $111,941 $99,864 $101,464 $68,401 $100,400 $105,034 136 POLICE CRIMINAL INVESTIGATIONS 001-2130-421 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $737,293 $753,975 $753,975 $525,819 $753,975 $773,794 41-30 OVERTIME PAY 101,884 52,028 62,638 57,704 76,939 52,028 41-31 HOLIDAY HRS WORKED 1,721 0 0 0 0 0 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 5,835 6,680 6,680 6,550 8,733 7,340 41-45 INCENTIVE-CERTIFICATE PAY 30,375 31,200 31,200 23,225 31,200 31,800 41-49 CELL PHONE ALLOWANCE 5,687 5,640 5,640 3,849 5,640 5,640 41-50 CLOTHING ALLOWANCE 9,430 9,200 9,200 5,045 6,727 9,200 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 64,971 65,218 65,218 45,087 65,218 66,682 47-20 TMRS RETIREMENT 132,783 133,041 133,041 96,788 133,041 137,356 48-10 HEALTH/DENTAL INSURANCE 98,063 101,511 101,511 80,405 107,206 108,783 48-20 LIFE INSURANCE 2,037 1,702 1,702 1,566 2,087 2,125 48-30 DISABILITY INSURANCE 4,210 2,146 2,146 1,614 2,152 2,212 48-40 WORKERS COMP INSURANCE 10,666 7,375 7,375 5,818 7,757 8,098 48-50 EAP SERVICES 721 648 648 525 700 700 48-90 FLEX PLAN ADMINISTRATION 227 232 232 178 238 238 * PERSONNEL $1,205,903 $1,170,596 $1,181,206 $854,173 $1,201,613 $1,205,996 51-00 OFFICE SUPPLIES $0 $0 $0 $0 $0 $0 52-00 PERSONNEL SUPPLIES 585 1,311 1,311 1,095 1,460 1,311 53-00 VEHICLE SUPPLIES 0 80 80 15 20 80 53-01 FUEL 31,184 24,174 24,174 34,982 46,642 31,547 54-00 OPERATING SUPPLIES 4,762 4,992 4,992 3,813 5,083 4,992 58-00 OPERATING EQUIPMENT<$5000 2,987 4,787 4,787 1,950 2,600 4,787 * SUPPLIES $39,518 $35,344 $35,344 $41,855 $55,805 $42,717 63-00 VEHICLE MAINTENANCE $16,207 $11,441 $14,041 $9,662 $12,883 $12,491 64-00 OPERATING MAINTENANCE 65 783 783 106 141 783 68-00 EQUIPMENT MAINTENANCE 424 819 819 750 1,000 819 * MAINTENANCE $16,696 $13,043 $15,643 $10,518 $14,024 $14,093 73-11 VEHICLE INSURANCE $8,080 $7,320 $7,320 $4,150 $5,533 $7,320 73-22 LAW ENFORCEMENT 6,298 6,737 6,737 6,298 6,737 6,737 73-50 SURETY BONDS 71 71 71 0 0 71 74-00 OPERATING SERVICES 13,343 14,543 15,547 11,265 15,021 14,199 74-01 POSTAL / COURIER SERVICES 761 968 968 465 620 968 74-50 GRANT MATCHING 0 1,050 550 0 0 0 74-98 JUDGMENTS & DAMAGE CLAIM 0 0 500 500 667 0 75-10 TRAINING 7,753 7,779 6,779 2,333 3,110 7,779 75-20 TRAVEL REIMBURSEMENTS 4,142 5,714 4,114 423 564 5,714 75-30 MEMBERSHIPS 970 1,105 1,105 640 853 1,105 76-12 TELEPHONE/COMMUNICATIONS 2,656 1,971 2,315 1,779 2,371 2,315 77-30 INTERNET SERVICES-AIR CARDS 1,083 1,200 1,200 75 200 1,200 78-30 RENTAL 264 0 0 0 0 0 78-31 VEHICLE LEASE-INTERNAL 20,198 25,316 25,316 18,990 25,320 23,277 * SERVICES $65,619 $73,774 $72,522 $46,918 $60,996 $70,685 ** CRIMINAL INVESTIGATIONS $1,327,736 $1,292,757 $1,304,715 $953,464 $1,332,438 $1,333,491 137 POLICE ANIMAL CONTROL 001-2150-441 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $98,428 $154,014 $154,014 $76,481 $149,014 $154,479 41-30 OVERTIME PAY 17,361 5,052 5,052 11,412 16,716 5,052 41-31 HOLIDAY HRS WORKED 2,033 0 0 1,654 2,206 0 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 671 730 730 715 715 910 41-45 INCENTIVE-CERTIFICATE PAY 1,260 960 960 1,695 1,695 3,060 41-49 CELL PHONE ALLOWANCE 424 420 420 282 420 420 41-90 ACCRUED PAYROLL 501 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 8,634 12,199 12,199 6,440 8,587 12,541 47-20 TMRS RETIREMENT 17,915 24,872 24,872 14,369 22,658 25,592 48-10 HEALTH/DENTAL INSURANCE 16,625 40,601 40,601 17,830 31,773 27,949 48-20 LIFE INSURANCE 273 350 350 228 304 417 48-30 DISABILITY INSURANCE 571 441 441 241 322 443 48-40 WORKERS COMP INSURANCE 1,096 1,463 1,463 839 1,119 1,519 48-50 EAP SERVICES 139 216 216 117 156 233 48-90 FLEX PLAN ADMINISTRATION 115 143 143 91 121 147 * PERSONNEL $166,046 $241,461 $241,461 $132,394 $235,806 $232,762 51-00 OFFICE SUPPLIES $0 $0 $0 $0 $0 $0 52-00 PERSONNEL SUPPLIES 0 830 1,298 791 1,055 830 53-00 VEHICLE SUPPLIES 0 104 104 3 3 104 53-01 FUEL 5,288 6,306 6,306 4,067 7,422 8,229 54-00 OPERATING SUPPLIES 6,444 6,624 7,464 6,046 8,061 6,624 54-95 CHEMICALS 429 429 429 364 486 429 58-00 OPERATING EQUIPMENT<$5000 1,863 2,290 3,173 3,002 5,003 2,290 * SUPPLIES $14,024 $16,583 $18,774 $14,273 $22,030 $18,506 63-00 VEHICLE MAINTENANCE $788 $2,373 $6,051 $786 $6,051 $2,373 68-00 EQUIPMENT MAINTENANCE 0 0 0 0 0 0 * MAINTENANCE $788 $2,373 $6,051 $786 $6,051 $2,373 72-12 MEDICAL EXAMINATIONS $0 $0 $200 $200 $267 $200 73-11 VEHICLE INSURANCE 1,099 1,315 1,315 467 1,315 1,315 74-00 OPERATING SERVICES 1,270 1,593 3,250 1,998 3,250 2,550 74-97 RECRUITMENT ADVERTISING 150 300 100 0 0 300 74-98 JUDGMENTS & DAMAGE CLAIM 404 0 0 0 0 0 75-10 TRAINING 375 1,166 1,466 890 1,187 1,466 75-20 TRAVEL REIMBURSEMENTS 547 985 985 695 926 985 75-30 MEMBERSHIPS 100 139 150 150 150 150 76-12 TELEPHONE/COMMUNICATIONS 2,379 2,833 2,833 1,546 2,833 2,833 76-13 NATURAL GAS 406 450 50 0 0 450 78-00 CONTRACT SERVICES 0 65 65 0 0 65 78-30 RENTAL 132 0 0 0 0 0 78-31 VEHICLE LEASE-INTERNAL 8,858 5,814 5,814 4,365 5,820 8,232 * SERVICES $15,720 $14,660 $16,228 $10,311 $15,748 $18,546 83-00 VEHICLES $0 $0 $0 $0 $0 $0 88-00 CAPITAL EQUIPMENT 0 0 4,271 0 0 0 * CAPITAL $0 $0 $4,271 $0 $0 $0 ** ANIMAL CONTROL $196,578 $275,077 $286,785 $157,764 $279,635 $272,187 138 Volunteer Fire Department Mission Statement It is the mission of the Friendswood Volunteer Fire Department to: x Provide efficient and effective emergency fire & rescue services x Provide efficient and effective advanced emergency medical care x Provide education in all areas of life safety including but not limited to fire prevention, injury prevention, child safety & CPR training To meet this mission the Friendswood Volunteer Fire Department shall: x Provide its members with up to date equipment x Provide its members with the necessary training in order to be able to provide professional service in a safe and effective manner x Provide significant monetary savings to the city and citizens of Friendswood through the use of highly skilled and dedicated volunteers We live by our Slogan of: Neighbors Serving Neighbors And we are happy to be: Celebrating over 60 Years of Service Current Operations The Friendswood Volunteer Fire Department, Inc. (FVFD) is a 501(c) (3) non-profit corporation that was created in 1951 and is dedicated to the protection of life and property by providing fire suppression, rescue, EMS services, hazardous material response, and public education on fire and injury prevention to the citizens of Friendswood. The 104 dedicated volunteers of the FVFD provide organization, administration, public education, and maintenance, training, and volunteer manpower. These volunteers are supplemented by a small staff of part-time paid personnel who help provide services during the normal workdays. The City provides the Fire Department with Fire and EMS vehicles and other required capital equipment, four fire stations, dispatch services and an operating budget that provides the necessary funds for management and operation of the Department. The City and the FVFD signed a contract for services which was effective beginning October 1, 2004. Operations and management of the part-time crew and full-time employees successfully transitioned to the FVFD in October of 2004. The FVFD will be responsible for administering one full-time paid fire captain, one full time paramedic, one full time clerk and one part-time clerk and a pool of part-time firefighters, paramedics, and emergency medical technicians. This contract also establishes performance standards and reporting requirements for the services we provide to the city. The use of volunteers saves the City an estimated $5.5 million dollars ($5,500,000) annually in salaries over what it would cost to provide a city of this size with a minimal level 139 Volunteer Fire Department of services with a full paid department. Approximately 50,000 man-hours are provided by volunteers performing fire suppression, rescue, EMS services, administration and management, and providing public education to the citizens of Friendswood. This is not taking into account the countless hours spent standing-by on-call in town ready to respond to an emergency. The FVFD has two operational divisions, the Fire and EMS Divisions. A third division, the Administrative Division manages the administrative affairs of the department primarily related to financial matters and payroll, personnel management, recruitment issues, and facilities management. The Administrative Division is also responsible for public relations, which are beneficial to the fund raising and public awareness efforts of the department. The Fire Division consists of 57 members who provide emergency fire suppression services and rescue services as well as related non-emergency functions such as public education of fire prevention, personnel training and equipment maintenance. These volunteers respond from three stations within the city. Fire service personnel participate in the “State Fireman’s & Fire Marshal’s Association” and/or the “Texas Commission on Fire Protection” certification programs. The FVFD also has contracts to provide fire and rescue service to portions of both un-incorporated Harris and Galveston counties. The Fire Division has been very successful in acquiring several grants this past year that will enhance the programs offered by the Division and improve firefighter safety. With the addition of the new Fire Station #4 the Fire Division has seen a substantial growth in the membership number to provide staffing for the new station. During the past year the Fire Division has provided over 8,000 hours of training to their volunteer membership. 200 400 600 800 1000 1200 1400 1600 1800 2000 2200 2400 2600 2800 3000 Total Emergency Calls for Service EMS/Rescue Fire Total Calls Note: Fire Department Responses to Auto accidents are included in the EMS/Rescue numbers 140 Volunteer Fire Department The EMS Division consists of 46 volunteers providing emergency medical care and transport to the residents of the City. These members staff three Advanced Life Support ambulances and four first responder vehicles as well as a supervisor’s vehicle. All EMS services are provided in accordance with Texas Department of Health (TDH) requirements for emergency medical providers. All personnel are certified through the TDH, which requires a minimum 160 hours training for an EMT and up to 1,204 hours of training for a Paramedic, followed by required continuing education. In addition to the training and emergency medical care, these volunteers are also very active in providing equipment maintenance and preparedness as well as public education on injury prevention and basic first aid. The EMS Division also has several unique and award winning programs in place that are supported by this budget as well as grants and donations. These programs include our Kid Care Program, the Children’s Immunization Program, and the FVFD Safety Clown Troupe. The EMS Division was awarded the State of Texas’s top honor being named the Outstanding Volunteer EMS Provider of the Year in 2001 in recognition of the high standards of the program and services provided to the citizens of Friendswood. The EMS Division was again awarded this recognition in 2007, becoming one of the few EMS Providers in the State to have won more than once. In November of 2003, Lisa Camp, our EMS Chief was awarded the State of Texas Outstanding EMS Administrators’ Award. In 2005-06, Lisa Camp was selected as a “Hometown Hero” and was asked to throw out the first pitch at a Houston Astros' game. The Friendswood VFD EMS was also recognized by the Greater Houston EMS Council as the Outstanding Public Education Provider for EMS in 2006-07. Assistant Chief Kris Kern was recognized as the Houston area’s “EMS Educator of the Year” in 2007. In early 2011, Friendswood EMS was awarded the U.S. Congressional Fire Service Institute and Medic- Alert Foundation’s “National Excellence in Fire-Service Based EMS for 2010”. EMS Chief Lisa Camp was presented the award on behalf of the Department in Washington, D.C in April of 2011. A local presentation was made in Friendswood this past May, 2011. Highlights of the Budget Decision Package Operational Requests / Forces at work Additional funding is requested to cover the following decision package requests. These requests include forces-at-work (FAW), Capital Funding from City Capital Funds, and supplemental funding requests (those capital requests funded by the Fire/EMS Water Donation Fund are listed separately below). These requests are submitted in a priority order as ranked by the FVFD and approved by the FVFD membership: Decision Packages (Funded) Increased contribution to Volunteer Fireman’s State Pension Fund Ongoing Cost $14,400 141 Volunteer Fire Department Decision Packages (Unfunded) Increase cost of Medical Supplies Ongoing Cost $25,000 800 MHz Annual Rate Increase –Galveston 911 Ongoing Costs $4,000 Fire Vehicle Maintenance Cost Increase Ongoing Cost $10,000 Communication Access Costs – Cell Phone Data Cards Ongoing Costs $3,000 Replacement Fire Bunker Gear Ongoing Costs $10,000 Increase Training Funds for Fire Division Ongoing Cost $8,000 Building Maintenance Increase Ongoing Costs $8,000 Fuel Cost Increases Ongoing Costs $9,500 Replace Carpet Fire Station #1 One-Time Cost $9,000 Capital Equipment: In our 15-year capital equipment plan which was presented to Council in FY 09, we have the following capital equipment and vehicles identified for purchase this fiscal year using funding provided through the Fire /EMS Fund Water Bill Donation Fund account managed by the FVFD. A copy of the 15 year plan is available by request from FVFD. Replace Brush Truck 22 One-Time Cost $120,000 Capital Improvement Plan: In the Capital Improvement Plan we have the following items identified: Add Temporary Modular Office Building at Station #1 One-Time Cost $95,000 New Headquarters Fire Station: New 17,500 sq foot Headquarters Fire Station (# 5) to replace Fire Station #1, Design Engineering One-Time Cost $300,000 New 17,500 sq foot Headquarters Fire Station (# 5) to replace Station #1, Construction Funds One-Time Cost $3,500,000 Total Request for the City’s CIP Plan One-Time Cost $3,895,000 142 FRIENDSWOOD VOLUNTEER FIRE DEPARTMENT DEPARTMENT SUMMARY EXPENDITURE BY DIVISION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from DIVISION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 FVFD $1,217,979 $1,218,047 $1,233,314 $925,229 $1,232,315 $1,222,458 0.4% DEPARTMENT TOTAL $1,217,979 $1,218,047 $1,233,314 $925,229 $1,232,315 $1,222,458 0.4% EXPENDITURE BY CLASSIFICATION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from CLASSIFICATION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 SALARIES AND BENEFITS $0 $0 $0 $0 $0 $0 0.0% SUPPLIES 0 0 13,695 13,695 13,695 0 0.0% MAINTENANCE 0000000.0% SERVICES 1,217,979 1,218,047 1,206,048 911,534 1,206,048 1,222,458 0.4% CAPITAL OUTLAY 0 0 13,571 0 12,572 0 0.0% DEPARTMENT TOTAL $1,217,979 $1,218,047 $1,233,314 $925,229 $1,232,315 $1,222,458 0.4% PERSONNEL SUMMARY BY DIVISION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from DIVISION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 FVFD 0.0 0.0 0.0 0.0 0.0 0.0 0.0% DEPARTMENT TOTAL 0.0 0.0 0.0 0.0 0.0 0.0 0.0% 143 FRIENDSWOOD VOLUNTEER FIRE DEPARTMENT ADMINISTRATION 001-2201-422 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 58-00 OPERATING EQUIPMENT<$5000 $0 $0 $13,695 $13,695 $13,695 $0 * SUPPLIES $0 $0 $13,695 $13,695 $13,695 $0 74-00 OPERATING SERVICES $0 $0 $0 $0 $0 $0 74-98 JUDGMENTS & DAMAGE CLAIM 000000 76-12 TELEPHONE/COMMUNICATIONS 20500000 78-61 FIRE/EMS SERVICES 1,188,654 1,178,058 1,178,058 883,544 1,178,058 1,192,458 78-62 FIRE/EMS SERVICE RUNS 29,120 27,800 27,990 27,990 27,990 30,000 79-10 COMMUNITY EVENTS/PROGRAMS 000000 79-80 GRANT MATCH - OPERATIONS 012,1890000 * SERVICES $1,217,979 $1,218,047 $1,206,048 $911,534 $1,206,048 $1,222,458 88-00 CAPITAL EQUIPMENT $0 $0 $13,571 $0 $12,572 $0 * CAPITAL $0 $0 $13,571 $0 $12,572 $0 ** FIRE ADMINISTRATION-FVFD $1,217,979 $1,218,047 $1,233,314 $925,229 $1,232,315 $1,222,458 144 Fire Marshal Mission Statement It is the mission of the Friendswood Fire Marshal’s Office and the Office of Emergency Management to provide the highest quality of services to the people who live, work and visit the City of Friendswood. Fiscal Year 2010 – 11 Accomplishments x Inspected all commercial businesses, institutions, foster homes, nursing homes, and apartment complexes within the city to ensure compliance with fire and life safety codes, for a total of 1,445 inspections. x Adoption of the 2009 International Fire Code (IFC) and 2009 National Fire Protection Association (NFPA) 2009 Life Safety 101 were accomplished with Resolution R2010-13 (April 19, 2010). x Maintained the City of Friendswood Emergency Management plans at the highest level (Advanced) recognized by the State of Texas. x Obtained grant funding for the conversion of the Police Department Mobile Communications Trailer. Additional grant projects include an Automated License Plate Recognition system for the Police Department, the installation of a back-up generator at City Hall, and to update computers and audio/video components in the Emergency Operations Center (EOC) for improved interoperability. x Worked in conjunction with H-GAC and Galveston County to negotiate an allocation of $2.55 million dollars in grant funding for capital projects (generators for water / lift stations / Fire Stations #1, #2, #3, and repairs to Fire Station #3). Current Operations Fire Marshal’s Office The Fire Marshal’s Office has the primary responsibility of responding to fires, hazardous materials incidents, and environmental incidents. The Fire Marshal’s Office investigates fires for origin and cause. The Fire Marshal’s Office is responsible for filing the appropriate criminal charges that may arise from an investigation. Fire prevention activities provided by the Fire Marshal’s Office include business/commercial inspections, review of new building plans, and design approval of fire alarm and sprinkler systems. Fire safety public education programs are presented year-around by request from the public. The Fire Marshal’s Office also monitors fire lane violations, illegal use of fireworks, life safety violations, and issues citations as warranted. The Fire Marshal’s Office coordinates with pipeline companies to maintain current mapping of pipeline locations and company contact information. The Fire Marshal, Deputy Director, and two (2) Assistant Fire Marshals are state certified peace officers, arson investigators, fire inspectors, and instructors. The part-time inspectors are state certified fire inspectors. 145 Fire Marshal Office of Emergency Management The Office of Emergency Management (OEM) is responsible for the emergency preparedness program of the city. The Fire Marshal is the Emergency Management Coordinator. The Office of Emergency Management is responsible for maintaining and implementing the city’s Emergency Operation Plan (EOP). The EOP and 22 supplemental Annexes, including all additional planning documents, meet all State and Federal requirements. The OEM coordinated the review and mandatory 5-year update of the FEMA approved City of Friendswood Hazard Analysis and Mitigation Plan (Local Mitigation Plan–LMP). The emergency management program addresses citizen and business preparedness through public education outreach programs. The OEM ensures city staff members are trained in emergency management operations and response procedures. Utilizing an all hazards approach, the OEM strives to improve the city’s public safety response capabilities through planning efforts and coordination with Harris and Galveston Counties. The Fire Marshal’s Office maintains the Emergency Operations Center (EOC) to enable quick activation to support any emergency or non-emergency operation. Highlights of the Budget In the past, both the Fire Marshal and Emergency Management's base budgets were supplemented by the Emergency Management Performance Grant (EMPG). Partial advanced funding for FY12 has been requested since the EMPG funding for FY11 has been delayed due to a failure to pass the federal budget. The EMPG award totaled $51,423 for the past four years and we anticipate an allocation of this amount again this year. This funding assists with operational costs. Decision Packages (Funded) Emergency Management Performance Grant Ongoing cost $18,000 Departmental Goals and Measures Goal 1 (correlates with City Goals: 1-Communication, 4-Partnerships, 5-Public Safety, & 6-Organizational Development) Promote Public Safety and the well being of the citizens, business community and institutions in the City of Friendswood. Statistically, fire prevention and fire inspection programs significantly minimize fire losses within a community. Objective A: Conduct thorough annual fire prevention inspections in all facilities (commercial businesses, apartment complexes, schools, city facilities, day care facilities, foster homes, and nursing homes) within the city to reduce the number of fire code violations, life safety hazards, and the number of fires. 146 Fire Marshal Trend: There are approximately 800 businesses/facilities that need to be inspected per year. Fluctuations reflected in the total numbers are dependent upon the number of business/facility openings and/or closings during each fiscal year. Additional inspections or follow-ups are required to ensure compliance with the fire and life safety codes. Objective B: Instruct, educate, and inform the public in aspects of fire safety and prevention, along with emergency preparedness training through awareness and educational programs. Trend: Public outreach programs in fire prevention are presented by the Fire Marshal’s Office to citizens, business community, school district staff, and city employees. Educational and training programs have been shown to lead to fewer structure fires. The Insurance Services Office (ISO) considers the number of programs presented as part of their rating system. Public outreach programs in emergency preparedness assist residents and facility owners/operators to prepare themselves and their properties to alleviate major damages and loss of life as a result of an emergency and/or disaster situation. Measure FY09 Actual FY10 Actual FY11 Projection FY 12 Forecast Total presentations conducted 28 22 25 25 Number of attendees 1,282 1,291 500 1,200 Total staff hours 40 37 50 40 147 Fire Marshal Objective C: Review or update all required and mandated emergency operations plans and annexes, and all additional planning documents. The EOP and 22 Supplemental Annexes are reviewed and updated within a five-year cycle per FEMA and Texas Department of Emergency Management guidelines. The city is currently rated at the “Advanced” level of “Assessment of Planning Preparedness”, a status which has been maintained since first utilized by the Texas Department of Emergency Management in 2001. Trend: The city’s emergency management plans and the planning process improve the city’s readiness for, response to, and recovery from emergencies or disasters. The emergency planning program enhances the city’s response capabilities to protect citizens and preserve our critical infrastructure. This allowed the city to qualify for federal reimbursement of expenditures during the response to and recovery from Hurricane Ike. The review and update of the City’s Hazard Analysis and Mitigation Plan (Local Mitigation Plan-LMP) was completed, with FEMA approval received in October 2009. The City Council adopted the Local Mitigation Plan (LMP) November 2, 2009, with Resolution R2009-61. The development and maintenance of this plan is coordinated through a committee comprised of city staff members from the City Manager’s Office, Community Development, Community Services, Public Works, Fire Marshal’s Office, Emergency Management, Mayor, and community stakeholders. The adoption of the LMP is mandatory to obtain reimbursement for emergency and/or disaster recovery assistance through FEMA, and to pursue grant funding for mitigation programs to enhance protection efforts for city facilities and critical infrastructure. Goal 2 (correlates with City Goals: 1-Communication, 4-Partnerships, 5-Public Safety, & 6-Organizational Development) Facilitate a more productive partnership with developers, contractors and new businesses to support successful development for the citizens and the city. Objective A: Provide continuing contribution for the Design Criteria Manual as well as participation in Design Review Committee meetings to address developer and contractor questions during the conceptual stages of the development process. Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast Annual total of DRC meetings attended. 47 35 40 45 Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast EOP and Supplemental Annexes Reviews Conducted and Submitted 10 4 6 5 148 Fire Marshal Trend: The Fire Marshal’s Office and other departments meet with potential builders/developers to address issues regarding their projects that are important for a successful project. The process of site plan reviews has been reduced with the introduction of group site plan reviews. Developers and contractors who participate in the Design Review Committee (DRC) process require fewer follow- up inspections in order to complete new construction and remodeling projects. Objective B: Conduct and complete submitted plan reviews as received from Community Development. The Fire Marshal’s Office strives to ensure that commercial buildings are constructed to meet the requirements of the city’s fire and life safety codes. The review process is also an aspect to maintain and/or improve the ISO fire insurance rating. Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast Annual total of Commercial Plans reviewed. 172 150 140 150 Goal 3 (correlates with City Goal: 6-Organizational Development) To ensure the Fire Marshal’s Office provides essential training for its employees. Objective A: Meet and maintain state and federal mandated continuing education training requirements. Trend: Mandatory training requirements vary by course length, by established training cycles (i.e.: 1 year, 2 year, 4 year), new requirements, unfunded mandates, and availability. Employees of the Fire Marshal’s Office and the Office of Emergency Management continue to attend training sessions, seminars, and symposiums to meet standards and maintain certifications as set forth by the Texas Commission on Law Enforcement Officer Standards and Education (TCLEOSE), Texas Commission on Fire Protection, Insurance Services Office (ISO), Texas Governor’s Division of Emergency Management (TDEM), the Federal Emergency Management Agency (FEMA), and the Department of Homeland Security. Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast Annual total hours of staff training attended 260 391 204 230 149 FIRE MARSHAL DEPARTMENT SUMMARY EXPENDITURE BY DIVISION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from DIVISION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 ADMINISTRATION $501,165 $506,234 $509,110 $352,517 $509,010 $551,191 8.9% EMERGENCY MANAGEMENT 343,377 131,220 296,388 211,777 293,237 137,482 4.8% DEPARTMENT TOTAL $844,542 $637,454 $805,498 $564,294 $802,247 $688,673 8.0% EXPENDITURE BY CLASSIFICATION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from CLASSIFICATION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 SALARIES AND BENEFITS $537,179 $528,781 $528,781 $375,020 $542,547 $562,375 6.4% SUPPLIES 81,316 34,288 32,513 6,648 11,380 38,782 13.1% MAINTENANCE 2,524 4,957 5,457 2,831 5,309 6,694 35.0% SERVICES 43,447 69,428 72,404 37,219 52,910 80,822 16.4% CAPITAL OUTLAY 180,076 0 166,343 142,576 190,101 0 0.0% DEPARTMENT TOTAL $844,542 $637,454 $805,498 $564,294 $802,247 $688,673 8.0% PERSONNEL SUMMARY BY DIVISION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from DIVISION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 ADMINISTRATION 4.8 4.8 4.8 4.8 4.8 4.8 0.0% EMERGENCY MANAGEMENT 1.3 1.3 1.3 1.3 1.3 1.3 0.0% DEPARTMENT TOTAL 6.1 6.1 6.1 6.1 6.1 6.1 0.0% 150 Fire Marshal/Emergency Management Fire Marshal Administration Emergency Management Fire Marshal’s Office 151 FIRE MARSHAL'S OFFICE ADMINISTRATION 001-2501-422 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $302,472 $307,361 $307,361 $210,683 $307,910 $314,693 41-30 OVERTIME PAY 14,831 15,310 15,310 8,187 14,687 16,310 41-31 HOLIDAY HRS WORKED 437 0 0 0 0 0 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 1,845 2,105 2,105 2,085 2,085 2,345 41-44 VEHICLE ALLOWANCE 5,423 5,400 5,400 3,836 5,400 5,400 41-45 INCENTIVE-CERTIFICATE PAY 9,000 9,000 9,000 6,750 9,000 9,000 41-49 CELL PHONE ALLOWANCE 4,840 4,800 4,800 3,220 4,800 4,260 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 42-20 PART-TIME WAGES (TMRS EXEMPT) 25,727 11,869 11,869 15,658 20,878 26,503 47-10 SOCIAL SECURITY/MEDICARE 26,291 27,174 27,174 17,751 27,174 27,691 47-20 TMRS RETIREMENT 50,434 53,579 53,579 36,474 53,579 54,878 48-10 HEALTH/DENTAL INSURANCE 25,365 27,320 27,320 20,235 27,320 27,347 48-20 LIFE INSURANCE 834 698 698 629 838 864 48-30 DISABILITY INSURANCE 1,655 880 880 649 866 901 48-40 WORKERS COMP INSURANCE 4,027 2,628 2,628 2,438 3,251 3,499 48-50 EAP SERVICES 514 540 540 381 508 579 48-90 FLEX PLAN ADMINISTRATION 218 324 324 159 212 208 * PERSONNEL $473,913 $468,988 $468,988 $329,135 $478,508 $494,478 51-00 OFFICE SUPPLIES $1,110 $1,268 $1,268 $621 $826 $1,268 52-00 PERSONNEL SUPPLIES 4,241 2,571 2,571 0 0 2,571 53-00 VEHICLE SUPPLIES 332 512 512 0 0 506 53-01 FUEL 5,364 4,880 4,880 2,718 4,380 5,080 54-00 OPERATING SUPPLIES 3,179 3,269 3,269 937 1,250 3,769 58-00 OPERATING EQUIPMENT<$5000 0 0 0 0 0 4,300 * SUPPLIES $14,226 $12,500 $12,500 $4,276 $6,456 $17,494 63-00 VEHICLE MAINTENANCE $1,138 $2,009 $2,009 $1,474 $1,965 $2,346 68-00 EQUIPMENT MAINTENANCE 109 464 964 645 860 964 * MAINTENANCE $1,247 $2,473 $2,973 $2,119 $2,825 $3,310 73-11 VEHICLE INSURANCE $519 $2,296 $2,296 $202 $269 $2,296 73-22 LAW ENFORCEMENT 2,290 2,438 2,438 2,290 2,438 2,438 73-50 SURETY BONDS 0 0 75 0 0 0 74-00 OPERATING SERVICES 395 440 440 145 193 2,840 74-01 POSTAL/COURIER SERVICES 159 264 264 50 66 264 74-94 PERMITS/INSPECTION/TESTNG 235 264 264 210 280 770 74-97 RECRUITMENT ADVERSTISING 0 84 84 0 0 84 75-10 TRAINING 842 453 2,754 2,582 2,754 3,254 75-20 TRAVEL REIMBURSEMENTS 1,426 2,051 2,051 1,679 2,239 3,551 75-30 MEMBERSHIPS 580 737 737 370 370 465 76-12 TELEPHONE/COMMUNICATIONS 0 0 0 0 0 1,400 78-00 CONTRACT SERVICES 0 0 0 0 0 3,500 78-30 RENTAL 66 637 637 0 0 150 78-31 VEHICLE LEASE-INTERNAL 5,267 12,609 12,609 9,459 12,612 14,897 * SERVICES $11,779 $22,273 $24,649 $16,987 $21,221 $35,909 83-00 VEHICLE EQUIPMENT $0 $0 $0 $0 $0 $0 * CAPITAL $0 $0 $0 $0 $0 $0 ** ADMINISTRATION $501,165 $506,234 $509,110 $352,517 $509,010 $551,191 152 FIRE MARSHAL'S OFFICE EMERGENCY MANAGEMENT 001-2510-422 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $34,399 $34,162 $34,162 $24,117 $34,156 $35,798 41-30 OVERTIME PAY 789 817 817 919 1,226 1,442 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 505 575 575 565 565 635 41-45 INCENTIVE-CERTIFICATE PAY 2,100 2,100 2,100 1,575 2,100 2,100 41-49 CELL PHONE ALLOWANCE 424 420 420 282 420 540 41-90 ACCRUED PAYROLL 000000 42-20 PART-TIME WAGES (TMRS EXEMPT) 14,799 11,558 11,558 10,927 15,569 16,417 47-10 SOCIAL SECURITY/MEDICARE 4,056 3,822 3,822 2,936 3,915 4,307 47-20 TMRS RETIREMENT 5,688 5,978 5,978 4,272 5,696 6,251 48-10 HEALTH/DENTAL INSURANCE 000000 48-20 LIFE INSURANCE 97 78 78 72 97 99 48-30 DISABILITY INSURANCE 198 99 99 75 100 103 48-40 WORKERS COMP INSURANCE 70 37 37 42 56 66 48-50 EAP SERVICES 120 108 108 87 117 117 48-90 FLEX PLAN ADMINISTRATION 21 39 39 16 22 22 * PERSONNEL $63,266 $59,793 $59,793 $45,885 $64,039 $67,897 51-00 OFFICE SUPPLIES $437 $1,053 $1,053 $401 $535 $1,053 52-00 PERSONNEL SUPPLIES 3,258 0 0 0 0 2,500 53-00 VEHICLE SUPPLIES 0 464 464 0 0 364 53-01 FUEL 2,530 3,814 3,814 0 0 3,814 54-00 OPERATING SUPPLIES 7,042 2,981 2,981 915 2,981 5,681 58-00 OPERATING EQUIPMENT<$5000 53,823 13,476 11,701 1,056 1,408 7,876 * SUPPLIES $67,090 $21,788 $20,013 $2,372 $4,924 $21,288 63-00 VEHICLE MAINTENANCE $824 $1,659 $1,659 $188 $1,659 $1,659 68-00 EQUIPMENT MAINTENANCE 453 825 825 524 825 1,725 * MAINTENANCE $1,277 $2,484 $2,484 $712 $2,484 $3,384 73-11 VEHICLE INSURANCE $0 $0 $0 $0 $0 $0 74-00 OPERATING SERVICES 19,222 24,980 24,980 12,951 21,980 20,723 75-10 TRAINING 1,506 1,102 1,102 538 717 1,102 75-20 TRAVEL REIMBURSEMENTS 3,235 4,186 2,628 2,003 2,671 1,819 75-30 MEMBERSHIPS 493 637 637 218 291 518 76-12 TELEPHONE/COMMUNICATIONS 1,712 1,828 2,053 1,822 2,430 3,746 78-00 CONTRACT SERVICES 4,300 5,300 7,000 1,700 2,267 6,300 78-30 RENTAL 1,200 822 1,280 1,000 1,333 2,630 78-41 ENVIRONMENTAL CLEAN UP 0 8,300 8,075 0 0 8,075 * SERVICES $31,668 $47,155 $47,755 $20,232 $31,689 $44,913 84-00 CAPITAL OPERATING EQUIP $168,289 $0 $166,343 $142,576 $190,101 $0 88-00 CAPITAL EQUIPMENT 11,787 0 0 0 0 0 * CAPITAL $180,076 $0 $166,343 $142,576 $190,101 $0 ** EMERGENCY MANAGEMENT $343,377 $131,220 $296,388 $211,777 $293,237 $137,482 153 Community Development Mission Statement Community Development consists of several divisions including Building Permits and Inspections; Code Enforcement; Planning and Zoning; Capital Projects; Engineering; and Storm Water Management. Together, the department strives to ensure that all developers, builders and residents within the City comply with city ordinances, as well as any State requirements, in order to maintain the safety and quality of life that so many Friendswood citizens value and appreciate. Our staff provides advanced planning and outstanding services in order to help improve mobility, drainage and utility systems, safe buildings and a clean environment. Fiscal Year 2010-11 Accomplishments x CDD staff members received Quarterly Five Star Spirit Awards for three consecutive quarters x Planning Division hosted a tour for the P&Z Commissioners to familiarize them with the City facilities and operations x Capital Projects managed approximately $10 million of new utility infrastructure installation x A brochure was created for the Storm Water Coordinator to distribute which helps explain the storm water program and the responsibilities of contractors doing construction x Code Enforcement improved communication with Home Owners Associations by conducting a presentation regarding rules of compliance for Code Enforcement x Engineering completed the first in-house design and construction plan for the parking project on Stadium Lane and improvements to the Library parking lot Current Operations Building Permits & Inspections The building division is responsible for reviewing plans and issuing permits for building, electrical, plumbing and mechanical work and inspecting the work as it is completed. Inspectors take on a great responsibility in enforcing building code standards adopted by City Council and those set forth by the State. Code Enforcement & Storm Water Management Code Enforcement personnel investigates complaints concerning the possibility of unlawful work done without proper permits, licenses, occupancy, land use violations, substandard and dangerous buildings complaints, sign violations and high grass and weed complaints. Storm water management is a program designed to reduce the amount of pollutants discharged from cities and urbanized areas into creeks and streams. The City of Friendswood’s program has been developed in accordance with the guidelines set forth by Texas Commission on Environmental Quality. Community Development Planning & Zoning The Planning & Zoning division ensures that the Subdivision Ordinance and Zoning Ordinance adopted by the City are enforced. Development Review Committee meetings hosted by the department provide owners and developers with valuable information regarding the steps to develop or build on their properties. This division also works with the Planning and Zoning Commission and oversees the platting and zone change processes. Capital Projects & Engineering Capital Projects staff oversees the construction of many projects throughout the City. The projects are either city sponsored or privately sponsored. Most projects require inspections by project managers on a regular basis to confirm that new construction of public infrastructure within City rights-of-way is compliant with the ordinances and policies. Engineering staff oversees the review of drainage and underground utility plans, as well as maintaining a close working relationship with Galveston County Consolidated Drainage District to improve storm water drainage throughout the City. Decision Packages (Funded) Code Enforcement – Fuel Increase Ongoing Cost $1,148 Department Goals and Measures Goal 1 (correlates to City Goals: 1-Communication, 2-Economic Development, 3- Preservation, 4-Partnerships, 5- Public Safety, & 6- Organizational Development) The Planning & Zoning division schedules and facilitates Development Review Committee (DRC) meetings to achieve this goal. Representatives from the following City departments attend DRC meetings: Planning, Engineering, Building, Community Services, Economic Development, Fire Marshal’s Office, and the Police Department. Outside agency representatives from Galveston County Consolidated Drainage District and Galveston County Health District also attend. Objective A: Build and maintain working relationships with developers and builders, as well as provide thorough information to individuals building a single development. Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast DRC Meetings Scheduled 72 64 65 67 Trend: The number of DRC meetings is dictated solely by the economy and building activity taking place throughout the City. It is helpful to have these meetings before a development ever begins both for the property owner and for the City. The property owner is made aware of the processes they are Community Development going to be required to go through (zone change, platting, etc.), and City staff is made aware of upcoming projects. Staff provides a great deal of information to the citizen/developer at these meetings, which is intended to cut down on review times and a citizen/developer having to contact each department individually. Goal 2 (correlates with City Goals: 1-Communication & 6-Organizational Development) Improve communication to citizens and developers by providing and distributing information in as many formats as possible. x Community Development News – a quarterly departmental newsletter that highlights current topics, permits issued reports, updates on CIP projects, ordinance changes/updates and pictures of current development; currently emailed to 1193 recipients four times per year x Meeting with Home Owners Associations – the City’s Code Enforcement Officer conducted a presentation regarding rules of compliance for code enforcement x Pre-Construction Meetings – required prior to any contractor starting construction on a job site for a new commercial building; the general contractor and all subcontractors are required to attend x Regular Updates to Web Site – Capital Projects posts regular updates regarding road closures and traffic concerns on the City’s web site in order to keep citizens informed x P&Z Agenda Packets – on the day of a P&Z meeting, similar to City Council’s agenda packets, the P&Z Agenda Packets are now made available on the City’s web site x Notification Policy – citizens will have the option to sign up and receive e-mail notifications regarding changes to Permitted Use Table (located in Appendix C, Zoning Ordinance) and other development related issues; staff will also provide an informational flyer to include in Utility Billing’s new customer packets and to distribute as a one-time mail out to all citizens Trend: The quarterly newsletter has been underway since January 2009 and has received positive feedback. The Notification Policy was just approved by City Council in May 2011 and is still being initiated. Community Development Goal 3 (correlates with City Goal: 6-Organizational Development) Educated and informed employees have a broader knowledge base and with the wide variety of certifications, staff becomes more versatile and better able to assist citizens and perform their job duties. Objective A: Continue employees’ education and obtain certifications and licenses through professional development. Measure FY09 Actual FY10 Actual FY 11 Estimate FY12 Forecast State Plumbing Inspector 3 3 4 4 Plumbing Inspector 3 3 4 4 Commercial Plumbing Inspector 1 1 1 1 IECC Certified 1 1 1 1 Building/Plumbing Combination Inspector 2 2 2 2 Commercial Building Inspector 1 1 1 1 Electrical Inspector 2 2 2 2 Building Inspector 4 4 4 4 Mechanical Inspector 2 2 2 2 Certified Floodplain Manager (CFM) 3 3 4 5 Code Enforcement 4 5 5 6 Advanced Code Enforcement 1 1 1 1 Engineer in Training (EIT) 1 1 1 1 Certified Permit Technician 2 2 1 2 American Institute of Certified Planners (AICP) 1 1 1 3 Professional Engineer (PE) 1 1 1 1 Leadership in Energy and Environmental Design Accredited Professional (LEED AP) 0 1 1 2 Certified Secretary 0 1 1 1 Construction Safety Certification 1 1 1 1 Excavation & Shoring Certification 1 1 1 1 Trend: Several employees are currently working toward additional certifications. Changes in staff may affect these numbers for next year. Community Development Goal 4 (correlates with City Goals: 1-Communication, 2-Economic Development, 3- Preservation, 5-Public Safety, & 6-Organizational Development) It is a goal of the Community Development Department to process applications for all types of work which requires inspections and to ensure that citizens abide by the building codes and ordinances adopted by City Council or as required by the State of Texas or any other agency. Objective A: Building Permits & Inspections Number of inspections performed by building inspectors, as well as the number of permits issued. Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast Total Inspections 8,744 8,747 7,656 7,300 New Residential Permits Issued 211 92 151 175 New Commercial Permits Issued 8 19 4 10 Commercial Addition/Alteration Permits Issued 44 34 25 30 Trend: Due to the downturn in the economy, the number of inspections and commercial permits are lower for 2011. Objective B: Planning and Zoning Number of Plats, Commercial Site Plans and Zone Changes processed by the Planning and Zoning Division. Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast Preliminary Plats 6 13 2 5 Final Plats 13 16 11 10 Commercial Site Plans 8 11 4 5 Zone Changes 11 7 7 7 Trend: When existing lots are required to be platted due to being subdivided, they may qualify for the Short Form Final plat process, which explains why there are only 2 preliminary plats versus 11 final plats. Also, the Planning and Zoning Commission and City Council approved the Certificate of Platting Exemption ordinance in 2008, which does not require a property to be platted if it meets certain criteria, which may explain the decrease in the number of final plats. Objective C: Engineering Below is a table detailing the applications processed by the Engineering Division. Development Permits are typically issued to property owners clearing undeveloped land, ROW permits are for work taking place in any City Right-of-Ways and an Attachment #4 is a drainage calculation usually for homeowners with existing homes adding impervious cover to their property. These also go to GCCDD for final approval. Community Development Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast Construction Plan Review n/a 94* 52 50 Development Permits; ROW Permits & Attachment #4s 89 36 58 50 *partial year – March to September Trend: The number of these reviews and permits will vary greatly. There is no concrete basis to justify why one year is more or less. Goal 5 (correlates to Ciy Goals: 1-Communication, 2-Economic Development, 3- Preservation, 4-Partnerships, 5- Public Safety, & 6- Organizational Development) Continue to oversee the 5-year Capital Improvements Program and monitor infrastructure projects that are currently in process. Capital Improvement Projects in Process City Animal Control Facility TDRA Natural Gas Emergency Generators (pictured left) Melody Lane Reconstruction Sunnyview Ave/ Skyview Terrace Rehabilitation Utility Service to FM 2351/Beamer Rd. Surface Water Plant #2 Phase 2, System Upgrades Water Plant #6 Rehabilitation Water Plant #5 Replacement Surface Water Plant #2 Phase 1, Ground Storage Tank Addition (pictured right) Fire Station #3 Renovations Trend: The Projects Division keeps citizens updated on these projects by periodically posting updates on the City’s web site. These new projects will help support new development in Friendswood, and in the case of the Utility Service extension taking place along FM 2351 to Beamer Road, will hopefully spur new development in the panhandle area. The Melody Lane Reconstruction project is a partnership in that it is being funded by Galveston County and the City is helping with the project management. COMMUNITY DEVELOPMENT DEPARTMENT SUMMARY EXPENDITURE BY DIVISION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from DIVISION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 ADMINISTRATION $340,697 $353,593 $353,593 $245,032 $351,435 $358,523 1.4% PLANNING AND ZONING 141,308 145,441 162,941 117,531 160,441 161,760 11.2% INSPECTION 376,665 392,077 392,077 261,073 380,369 397,921 1.5% CODE ENFORCEMENT 60,775 79,089 75,763 43,660 63,784 83,671 5.8% ENGINEERING (GF) 54,065 72,169 73,189 48,711 70,539 73,403 1.7% CAPITAL PROJECTS (GF) 235,387 269,482 271,788 190,874 270,700 273,213 1.4% ENGINEERING (W/S) 55,473 76,603 76,603 44,398 75,551 77,644 1.4% CAPITAL PROJECTS (W/S) 82,581 83,442 83,442 58,599 82,843 86,240 3.4% DEPARTMENT TOTAL $1,346,951 $1,471,896 $1,489,396 $1,009,878 $1,455,662 $1,512,375 2.8% EXPENDITURE BY CLASSIFICATION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from CLASSIFICATION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 SALARIES AND BENEFITS $1,261,341 $1,331,570 $1,336,044 $939,004 $1,329,998 $1,374,017 3.2% SUPPLIES 20,632 25,742 26,239 14,947 29,865 28,409 10.4% MAINTENANCE 1,021 2,546 2,546 1,271 2,546 2,546 0.0% SERVICES 63,957 112,038 124,567 54,656 93,253 107,403 -4.1% CAPITAL OUTLAY 0000000.0% DEPARTMENT TOTAL $1,346,951 $1,471,896 $1,489,396 $1,009,878 $1,455,662 $1,512,375 2.8% PERSONNEL SUMMARY BY DIVISION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from DIVISION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 ADMINISTRATION 3.0 3.0 3.0 3.0 3.0 3.0 0.0% PLANNING AND ZONING 2.0 2.0 2.0 2.0 2.0 2.0 0.0% INSPECTION 5.7 5.7 5.7 5.7 5.7 5.7 0.0% CODE ENFORCEMENT 1.0 1.0 1.0 1.0 1.0 1.0 0.0% ENGINEERING (GF) 1.0 1.0 1.0 1.0 1.0 1.0 0.0% CAPITAL PROJECTS (GF) 2.0 2.0 2.0 2.0 2.0 2.0 0.0% ENGINEERING (W/S) 1.0 1.0 1.0 1.0 1.0 1.0 0.0% CAPITAL PROJECTS (W/S) 2.0 2.0 2.0 2.0 2.0 2.0 0.0% DEPARTMENT TOTAL 17.7 17.7 17.7 17.7 17.7 17.7 0.0% GF-General , W/S-Water and Sewer Fund 160 Community Development Administration Engineering Building Inspection Planning and Zoning Projects General Fund Water and Sewer Fund Code Enforcement Storm Water Community Development 161 COMMUNITY DEVELOPMENT ADMINISTRATION 001-3501-419 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $233,642 $234,496 $234,496 $165,562 $234,496 $241,989 41-30 OVERTIME PAY 330 500 500 511 682 500 41-41 MERIT PAY 000000 41-43 LONGEVITY PAY 1,085 1,280 1,280 1,265 1,265 1,460 41-44 VEHICLE ALLOWANCE 10,845 10,800 10,800 7,673 10,800 10,800 41-45 INCENTIVE-CERTIFICATE PAY 2,250 3,300 3,300 1,125 3,300 1,500 41-49 CELL PHONE ALLOWANCE 2,481 2,460 2,460 1,650 2,460 2,460 41-90 ACCRUED PAYROLL 000000 47-10 SOCIAL SECURITY/MEDICARE 18,001 19,170 19,170 12,446 19,170 16,752 47-20 TMRS RETIREMENT 37,319 39,113 39,113 27,668 39,113 40,157 48-10 HEALTH/DENTAL INSURANCE 24,278 26,087 26,087 19,703 26,270 26,270 48-20 LIFE INSURANCE 640 531 531 489 653 671 48-30 DISABILITY INSURANCE 1,259 669 669 504 673 698 48-40 WORKERS COMP INSURANCE 474 321 321 279 372 385 48-50 EAP SERVICES 180 162 162 131 175 175 48-90 FLEX PLAN ADMINISTRATION 130 123 123 96 129 125 * PERSONNEL $332,914 $339,012 $339,012 $239,102 $339,558 $343,942 51-00 OFFICE SUPPLIES $4,291 $6,000 $6,000 $3,099 $6,000 $6,000 54-00 OPERATING SUPPLIES 150 318 318 158 318 318 * SUPPLIES $4,441 $6,318 $6,318 $3,257 $6,318 $6,318 74-00 OPERATING SERVICES $349 $530 $530 $334 $530 $530 74-01 POSTAL / COURIER SERVICES 1,231 1,500 1,500 191 1,500 1,500 74-97 RECRUITMENT ADVERSTING 520 0 0 0 0 0 75-10 TRAINING 350 1,589 1,589 451 1,589 1,589 75-20 TRAVEL REIMBURSEMENTS 0 1,061 1,061 818 1,061 1,061 75-30 MEMBERSHIPS 892 933 933 879 879 933 78-00 CONTRACT SERVICES 0 2,650 2,650 0 0 2,650 * SERVICES $3,342 $8,263 $8,263 $2,673 $5,559 $8,263 ** COMMUNITY DEV ADMIN $340,697 $353,593 $353,593 $245,032 $351,435 $358,523 162 COMMUNITY DEVELOPMENT PLANNING AND ZONING 001-3502-419 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $99,901 $96,730 $96,730 $71,879 $100,030 $106,114 41-30 OVERTIME PAY 0 1,500 1,500 0 0 1,500 41-41 MERIT PAY 000000 41-43 LONGEVITY PAY 345 475 475 465 465 595 41-45 INCENTIVE-CERTIFICATE PAY 3,125 3,300 3,300 2,250 3,300 6,900 41-90 ACCRUED PAYROLL 000000 47-10 SOCIAL SECURITY/MEDICARE 7,778 7,809 7,809 5,616 7,809 8,807 47-20 TMRS RETIREMENT 15,396 15,921 15,921 11,605 15,921 17,971 48-10 HEALTH/DENTAL INSURANCE 5,732 6,102 6,102 4,603 6,137 6,137 48-20 LIFE INSURANCE 279 220 220 216 288 293 48-30 DISABILITY INSURANCE 571 277 277 221 295 304 48-40 WORKERS COMP INSURANCE 138 102 102 82 109 120 48-50 EAP SERVICES 120 108 108 87 117 117 48-90 FLEX PLAN ADMINISTRATION 41 38 38 32 43 43 * PERSONNEL $133,426 $132,582 $132,582 $97,056 $134,514 $148,901 54-00 OPERATING SUPPLIES $691 $1,585 $1,585 $308 $1,585 $1,585 * SUPPLIES $691 $1,585 $1,585 $308 $1,585 $1,585 74-00 OPERATING SERVICES $22 $312 $17,812 $12,418 $14,512 $312 74-98 JUDGMENTS & DAMAGE CLAIM 1,000 1,000 1,000 0 0 1,000 75-10 TRAINING 2,566 5,300 5,267 3,187 5,267 5,300 75-20 TRAVEL REIMBURSEMENTS 2,892 3,985 4,018 4,017 4,018 3,985 75-30 MEMBERSHIPS 711 677 677 545 545 677 * SERVICES $7,191 $11,274 $28,774 $20,167 $24,342 $11,274 ** PLANNING AND ZONING $141,308 $145,441 $162,941 $117,531 $160,441 $161,760 163 COMMUNITY DEVELOPMENT INSPECTION 001-3528-424 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $243,380 $251,792 $251,792 $166,735 $240,735 $246,827 41-30 OVERTIME PAY 3,308 3,830 3,830 1,707 2,276 3,830 41-31 HOLIDAY HRS WORKED 39000000 41-41 MERIT PAY 000000 41-43 LONGEVITY PAY 1,228 1,618 1,618 1,095 1,095 1,175 41-45 INCENTIVE-CERTIFICATE PAY 5,610 5,610 5,610 3,933 5,610 5,010 41-49 CELL PHONE ALLOWANCE 1,972 1,620 1,620 1,338 1,620 1,998 41-90 ACCRUED PAYROLL 0 0 0 765 1,020 0 47-10 SOCIAL SECURITY/MEDICARE 18,375 20,025 20,025 12,497 20,025 21,519 47-20 TMRS RETIREMENT 38,104 39,221 39,221 27,392 39,221 38,256 48-10 HEALTH/DENTAL INSURANCE 32,497 33,689 33,689 28,303 38,689 44,498 48-20 LIFE INSURANCE 687 567 567 494 659 667 48-30 DISABILITY INSURANCE 1,413 685 685 518 691 709 48-40 WORKERS COMP INSURANCE 697 510 510 379 505 533 48-50 EAP SERVICES 343 308 308 235 313 332 48-90 FLEX PLAN ADMINISTRATION 118 110 110 129 172 184 * PERSONNEL $348,122 $359,585 $359,585 $245,520 $352,631 $365,538 52-00 PERSONNEL SUPPLIES $253 $593 $593 $447 $597 $1,000 53-00 VEHICLE SUPPLIES 128 264 264 135 264 264 53-01 FUEL 8,302 7,524 7,524 4,177 7,524 7,524 54-00 OPERATING SUPPLIES 900 1,080 1,080 1,020 1,361 1,080 58-00 OPERATING EQUIPMENT<$5000 480 582 582 0 582 582 * SUPPLIES $10,063 $10,043 $10,043 $5,779 $10,328 $10,450 63-00 VEHICLE MAINTENANCE $737 $1,167 $1,167 $847 $1,167 $1,167 * MAINTENANCE $737 $1,167 $1,167 $847 $1,167 $1,167 73-11 VEHICLE INSURANCE $1,784 $1,573 $1,573 $1,041 $1,573 $1,573 74-00 OPERATING SERVICES 260 1,589 1,589 0 1,589 1,589 74-97 RECRUITMENT ADVERSTING 150 0 0 0 0 0 75-10 TRAINING 1,411 2,650 2,650 960 2,650 2,650 75-20 TRAVEL REIMBURSEMENTS 710 2,689 2,689 957 2,689 2,689 75-30 MEMBERSHIPS 526 693 693 650 650 693 77-10 SOFTWARE LICENSE FEES 8,63000000 78-00 CONTRACT SERVICES 0 5,000 5,000 0 0 4,593 78-31 VEHICLE LEASE-INTERNAL 4,272 7,088 7,088 5,319 7,092 6,979 * SERVICES $17,743 $21,282 $21,282 $8,927 $16,243 $20,766 ** INSPECTION $376,665 $392,077 $392,077 $261,073 $380,369 $397,921 164 COMMUNITY DEVELOPMENT CODE ENFORCEMENT 001-3528-429 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $38,555 $38,845 $38,845 $27,748 $38,845 $40,776 41-30 OVERTIME PAY 956 500 500 542 722 500 41-41 MERIT PAY 000000 41-43 LONGEVITY PAY 0 95 95 90 90 155 41-45 INCENTIVE-CERTIFICATE PAY 175 300 300 225 300 300 41-49 CELL PHONE ALLOWANCE 545 540 540 362 540 540 41-90 ACCRUED PAYROLL 000000 47-10 SOCIAL SECURITY/MEDICARE 2,794 3,087 3,087 1,992 3,087 3,233 47-20 TMRS RETIREMENT 5,992 6,302 6,302 4,507 6,302 6,599 48-10 HEALTH/DENTAL INSURANCE 6,493 6,993 6,993 5,283 7,044 7,044 48-20 LIFE INSURANCE 108 89 89 83 110 113 48-30 DISABILITY INSURANCE 223 112 112 85 113 117 48-40 WORKERS COMP INSURANCE 130 94 94 73 97 101 48-50 EAP SERVICES 60 54 54 44 58 58 48-90 FLEX PLAN ADMINISTRATION 26 19 19 16 22 22 * PERSONNEL $56,057 $57,030 $57,030 $41,050 $57,330 $59,558 52-00 PERSONNEL SUPPLIES $0 $0 $200 $200 $267 $200 53-00 VEHICLE SUPPLIES 000000 53-01 FUEL 388 0 694 1,122 3,196 2,254 54-00 OPERATING SUPPLIES 137 222 222 0 222 222 58-00 OPERATING EQUIPMENT<$5000 000000 * SUPPLIES $525 $222 $1,116 $1,322 $3,685 $2,676 73-11 VEHICLE INSURANCE $0$0$0$0$0$0 74-00 OPERATING SERVICES 106 1,052 1,052 0 1,052 1,052 74-41 CODE ENFORCEMENT SERVICES 106 4,238 4,138 0 0 4,138 75-10 TRAINING 000000 75-20 TRAVEL REIMBURSEMENTS 000000 78-31 VEHICLE LEASE-INTERNAL 1,786 1,547 1,547 1,161 1,548 1,347 78-42 STORM WATER MANAGEMENT 2,195 15,000 10,880 127 169 14,900 * SERVICES $4,193 $21,837 $17,617 $1,288 $2,769 $21,437 ** CODE ENFORCEMENT $60,775 $79,089 $75,763 $43,660 $63,784 $83,671 165 COMMUNITY DEVELOPMENT ENGINEERING (GENERAL FUND) 001-3531-431 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $32,975 $44,726 $44,726 $30,877 $44,726 $45,819 41-30 OVERTIME PAY 0 500 500 0 0 500 41-41 MERIT PAY 000000 41-43 LONGEVITY PAY 239 55 55 0 0 115 41-45 INCENTIVE-CERTIFICATE PAY 475 0 600 450 600 900 41-49 CELL PHONE ALLOWANCE 348 0 420 282 420 420 41-90 ACCRUED PAYROLL 000000 47-10 SOCIAL SECURITY/MEDICARE 2,544 3,469 3,469 2,382 3,469 3,653 47-20 TMRS RETIREMENT 5,172 7,083 7,083 4,920 7,083 7,454 48-10 HEALTH/DENTAL INSURANCE 4,264 5,044 5,044 3,653 5,044 4,438 48-20 LIFE INSURANCE 113 101 101 93 125 127 48-30 DISABILITY INSURANCE 193 128 128 96 128 131 48-40 WORKERS COMP INSURANCE 858888658793 48-50 EAP SERVICES 55 54 54 44 58 58 48-90 FLEX PLAN ADMINISTRATION 19 19 19 16 22 22 * PERSONNEL $46,482 $61,267 $62,287 $42,878 $61,762 $63,730 52-00 PERSONNEL SUPPLIES $245 $318 $318 $0 $318 $318 53-00 VEHICLE SUPPLIES 0 0 0 0 0 0 53-01 FUEL 0 0 0 0 0 0 54-00 OPERATING SUPPLIES 369 637 1,137 917 1,137 1,137 58-00 OPERATING EQUIPMENT<$5000 854 212 212 0 212 212 * SUPPLIES $1,468 $1,167 $1,667 $917 $1,667 $1,667 63-00 VEHICLE MAINTENANCE $40 $530 $530 $90 $530 $530 * MAINTENANCE $40 $530 $530 $90 $530 $530 73-11 VEHICLE INSURANCE $0$0$0$0$0$0 74-00 OPERATING SERVICES 623 849 849 527 849 849 74-97 RECRUITMENT ADVERTISING 65000000 75-10 TRAINING 420 1,273 1,273 384 512 1,000 75-20 TRAVEL REIMBURSEMENTS 0 530 530 25 33 530 75-30 MEMBERSHIPS 229 318 318 184 245 750 78-00 CONTRACT SERVICES 2,545 4,688 4,188 2,545 3,393 3,000 78-31 VEHICLE LEASE-INTERNAL 1,608 1,547 1,547 1,161 1,548 1,347 * SERVICES $6,075 $9,205 $8,705 $4,826 $6,580 $7,476 ** ENGINEERING $54,065 $72,169 $73,189 $48,711 $70,539 $73,403 166 COMMUNITY DEVELOPMENT CAPITAL PROJECTS (GENERAL FUND) 001-3770-431 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $150,856 $168,936 $168,936 $119,052 $168,936 $172,893 41-30 OVERTIME PAY 3,212 0 3,000 1,794 2,392 0 41-41 MERIT PAY 000000 41-43 LONGEVITY PAY 635 815 815 755 755 995 41-44 VEHICLE ALLOWANCE 5,389 5,400 5,400 3,836 5,400 5,400 41-45 INCENTIVE-CERTIFICATE PAY 4,800 5,400 5,400 4,050 5,400 6,000 41-49 CELL PHONE ALLOWANCE 2,347 2,520 2,520 1,691 2,520 2,520 41-90 ACCRUED PAYROLL 000000 47-10 SOCIAL SECURITY/MEDICARE 11,743 14,010 14,010 9,125 14,010 14,372 47-20 TMRS RETIREMENT 25,014 28,585 28,585 20,413 28,585 29,321 48-10 HEALTH/DENTAL INSURANCE 25,736 32,769 32,769 24,753 33,005 33,005 48-20 LIFE INSURANCE 415 382 382 350 467 472 48-30 DISABILITY INSURANCE 837 481 481 361 481 493 48-40 WORKERS COMP INSURANCE 540 400 400 328 437 444 48-50 EAP SERVICES 161 162 162 131 175 175 48-90 FLEX PLAN ADMINISTRATION 41 58 58 32 43 43 * PERSONNEL $231,726 $259,918 $262,918 $186,671 $262,606 $266,133 52-00 PERSONNEL SUPPLIES $134 $354 $354 $297 $396 $354 53-00 VEHICLE SUPPLIES 0 122 122 0 122 122 53-01 FUEL 0 1,848 1,154 0 1,154 1,154 54-00 OPERATING SUPPLIES 318 468 468 364 485 468 58-00 OPERATING EQUIPMENT<$5000 0 205 205 0 205 205 * SUPPLIES $452 $2,997 $2,303 $661 $2,362 $2,303 63-00 VEHICLE MAINTENANCE $244 $637 $637 $334 $637 $637 * MAINTENANCE $244 $637 $637 $334 $637 $637 73-11 VEHICLE INSURANCE $0 $510 $510 $40 $53 $510 74-00 OPERATING SERVICES 0 53 53 0 0 53 74-97 RECRUITMENT ADVERTISING 325 325 325 0 0 325 75-10 TRAINING 675 1,086 1,086 747 1,086 1,086 75-20 TRAVEL REIMBURSEMENTS 0 387 387 0 387 387 75-30 MEMBERSHIPS 111 133 133 0 133 250 78-00 CONTRACT SERVICES 0 212 212 0 212 212 78-31 VEHICLE LEASE-INTERNAL 1,854 3,224 3,224 2,421 3,224 1,317 * SERVICES $2,965 $5,930 $5,930 $3,208 $5,095 $4,140 ** CIP ADMINISTRATION $235,387 $269,482 $271,788 $190,874 $270,700 $273,213 167 COMMUNITY DEVELOPMENT ENGINEERING (W/S) 401-3531-434 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $24,035 $32,026 $32,026 $22,108 $31,026 $32,645 41-30 OVERTIME PAY 307 0 146 289 385 0 41-41 MERIT PAY 000000 41-43 LONGEVITY PAY 0 70 175 175 175 240 41-45 INCENTIVE-CERTIFICATE PAY 450 600 600 450 600 600 41-49 CELL PHONE ALLOWANCE 348 420 420 282 420 420 41-90 ACCRUED PAYROLL 1,407 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 1,891 2,533 2,533 1,744 2,326 2,593 47-20 TMRS RETIREMENT 3,824 5,169 5,169 3,627 5,036 5,294 48-10 HEALTH/DENTAL INSURANCE 3,523 5,045 5,045 3,810 5,080 5,080 48-20 LIFE INSURANCE 667272679091 48-30 DISABILITY INSURANCE 137 91 91 68 91 93 48-40 WORKERS COMP INSURANCE 626262486466 48-50 EAP SERVICES 46 54 54 44 58 58 48-90 FLEX PLAN ADMINISTRATION 16 19 19 16 22 22 * PERSONNEL $36,112 $46,161 $46,412 $32,728 $45,373 $47,202 51-00 OFFICE SUPPLIES $42 $42 $42 $0 $42 $42 * SUPPLIES $42 $42 $42 $0 $42 $42 63-00 VEHICLE MAINTENANCE $0$0$0$0$0$0 64-00 OPERATING MAINTENANCE 000000 68-00 EQUIPMENT MAINTENANCE 000000 * MAINTENANCE $0$0$0$0$0$0 71-30 ENGINEERING SERVICES $19,319 $30,136 $30,136 $11,670 $30,136 $30,136 75-10 TRAINING 000000 75-20 TRAVEL REIMBURSEMENTS 0 264 13 0 0 264 75-30 MEMBERSHIPS 000000 * SERVICES $19,319 $30,400 $30,149 $11,670 $30,136 $30,400 ** ENGINEERING $55,473 $76,603 $76,603 $44,398 $75,551 $77,644 168 COMMUNITY DEVELOPMENT CIP ADMINISTRATION 401-3770-434 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $53,899 $54,521 $54,521 $38,551 $54,521 $56,694 41-30 OVERTIME PAY 3,075 3,500 3,500 2,438 3,500 3,500 41-31 HOLIDAY HRS WORKED 000000 41-41 MERIT PAY 000000 41-43 LONGEVITY PAY 220 285 285 280 280 345 41-44 VEHICLE ALLOWANCE 000000 41-45 INCENTIVE-CERTIFICATE PAY 2,400 2,400 2,400 1,800 2,400 2,400 41-49 CELL PHONE ALLOWANCE 545 540 540 362 540 540 41-90 ACCRUED PAYROLL 1,89100000 47-10 SOCIAL SECURITY/MEDICARE 4,576 4,691 4,691 3,262 4,691 4,872 47-20 TMRS RETIREMENT 8,961 9,559 9,559 6,757 9,559 9,910 48-10 HEALTH/DENTAL INSURANCE 203 0 203 152 203 203 48-20 LIFE INSURANCE 149 124 124 114 151 155 48-30 DISABILITY INSURANCE 312 156 156 117 157 162 48-40 WORKERS COMP INSURANCE 190 166 166 106 142 152 48-50 EAP SERVICES 60 54 54 44 58 58 48-90 FLEX PLAN ADMINISTRATION 21 19 19 16 22 22 * PERSONNEL $76,502 $76,015 $76,218 $53,999 $76,224 $79,013 52-00 PERSONNEL SUPPLIES $0 $122 $122 $0 $0 $122 53-00 VEHICLE SUPPLIES 0 212 212 0 0 212 53-01 FUEL 2,950 2,558 2,558 2,703 3,605 2,558 54-00 OPERATING SUPPLIES 0 476 273 0 273 476 * SUPPLIES $2,950 $3,368 $3,165 $2,703 $3,878 $3,368 63-00 VEHICLE MAINTENANCE $0 $212 $212 $0 $212 $212 * MAINTENANCE $0 $212 $212 $0 $212 $212 73-11 VEHICLE INSURANCE $1,308 $849 $849 $763 $1,017 $849 74-00 OPERATING SERVICES 0 794 794 0 0 794 74-01 POSTAL / COURIER SERVICES 0 30 30 0 0 30 75-10 TRAINING 0 264 264 0 0 264 75-20 TRAVEL REIMBURSEMENTS 0 264 264 0 0 264 75-30 MEMBERSHIPS 69 129 129 0 0 129 78-31 VEHICLE LEASE-INTERNAL 1,752 1,517 1,517 1,134 1,512 1,317 * SERVICES $3,129 $3,847 $3,847 $1,897 $2,529 $3,647 ** CIP ADMINISTRATION $82,581 $83,442 $83,442 $58,599 $82,843 $86,240 169 Public Works Mission Statement The Public Works Department makes every effort to improve the quality of life by providing advance planning and outstanding services that improve drainage and utility systems for all citizens, businesses, and visitors. Fiscal Year 2010 – 11 Accomplishments The following streets were overlaid by our contractor: x Deepwood Drive x Shadwell x Colt Drive x W. Shadowbend x E. Viejo The following were accomplished by our staff: x 161,500 street joints and cracks in streets were sealed x 6,836 linear feet of sidewalks were raised x 440 linear feet of sidewalks were removed and replaced x 513 linear feet of curb replacement x 81,898 square feet of streets were raised x 309 signs installed x 25 street banners were hung x 218 fire hydrants painted x 283 water meters changed out x 448 bacteriological samples were collected The following were completed through the Sewer Rehab Project: x 6,547 linear feet of cleaning and TV inspection of sanitary sewer lines x 6,889 linear feet of Cured in Place Pipe, CIPP Liner for sanitary sewer lines Current Operations Current operations emphasize long-range planning practices and programs that cover a variety of activities within the Department, such as: x Concrete Street Repair and Asphalt Overlay Programs x Sanitary Sewer Rehabilitation Program Highlights of the Budget Street Maintenance Program This is the seventh year of this program. This program is intended to be an on-going maintenance project to repair and reconstruct existing concrete streets, sidewalks, curbs, sealing and asphalt overlays. Sanitary Sewer Rehabilitation Program This program will begin its tenth year and is the City’s primary effort to reduce the amount of infiltration and inflow (I&I) into the collection system. Through this program, a portion of the entire wastewater collection system is cleaned and inspected by camera. Damaged sections are 170 Public Works located and a suitable method is selected for the repair. Included in this year’s budget is $300,000 for this program. Mowing Tractor The public works is responsible for the maintenance and the upkeep of the roadside ditches and drainage easements. These areas are mowed monthly for six cycles. The City uses a slope mower that was purchased three years ago and a new tractor in fiscal year 2009. Public Works is requesting another mowing tractor to be added to its fleet this budget year. Meter Change out Program This program is to replace the old and the dead meters. New meters provide accurate reading that will account correct water usage. It reduces the loss of revenue and the unaccounted water. This program will also assist in complying with the water conservation plan. Water Wise Program Water Wise Program is to educate students about water conservation. The City of Friendswood through an inter-local agreement with Harris-Galveston Coastal Subsidence District sponsors a water conservation program known as "Learning to Be Water Wise & Energy Efficient". The City has sponsored the Bales Intermediate and Windsong Intermediate and will continue to do so. Decision Packages (Funded) General Fund: Mowing Tractor One-Time Cost $35,000 Street Maintenance One-Time Cost $125,000 Electricity Increase for Streets division Ongoing Cost $3,000 Water and Sewer Fund: City of Houston Restated & Amended Cost Sharing Agreement Blackhawk Wastewater Treatment Plant Operations Ongoing Cost $128,575 Purchased Water (Rate Increase) Ongoing Cost $123,092 Water Analysis TCEQ Mandated Ongoing Cost $18,439 Increase in Electricity Water Operations Ongoing Cost $49,388 Replace existing 1992 Ford Backhoe One-Time Cost $65,000 Air Compressor One-Time Cost $15,000 Portable Sewer Camera One-Time Cost $10,000 171 Public Works Departmental Goals and Measures Goal 1 (correlates with City Goal: 6-Organizational Development) A goal of the Department is to improve customer satisfaction within the Public Works divisions. To accomplish this goal, the Department implements a number of maintenance programs along with a set of proactive performance measures that establish better accountability to the stakeholders serviced by the Department. Objective A: Complete Water & Sewer work orders within an average of 2 working days or less, and achieve this objective at least 90% of the time. Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast Number of Water & Sewer Work Orders 2,287 2,376 2,150 2,200 Average Time to Complete Water & Sewer Work Orders (days) 1.06 1.05 1.05 1.05 Percentage of Water & Sewer Work Orders Completed Within 2 Working Days 99% 99% 99% 99% Trends: The Public Works Department begins its seventh year of implementing several long-range maintenance programs. The success of these programs is testimony to the hard work of the employees of the division and to the success of the performance measures detailed above. All measures were completed within the targets for each. Goal 2 (correlates with City Goals: 1-Communication & 3-Preservation) Another goal of the department is to improve the average response time to complete street and drainage work orders. To accomplish this goal, the Department is implementing a number of maintenance programs along with a set of proactive performance measures that establish better accountability to the stakeholders serviced by the Department. Objective A: Complete Street & Drainage work orders within an average of 10 working days or less, and achieve this objective at least 80% of the time. Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast Number of work orders 707 594 610 650 Average number of days work orders completed 5.0 4.3 5.0 5.0 Percentage of work orders completed 89% 89% 90% 90% 172 Public Works Trends: The Public Works Department begins its eighth year of implementing several long-range maintenance programs. The success of these programs is testimony to the hard work of the employees of the division and to the success of the performance measures detailed above. Closer scrutiny of the last 8 years indicates that the average time to respond to a Streets and Drainage work order has been reduced considerably. The systematic, proactive maintenance program for the City’s infrastructure has led to this success. Goal 3 (correlates with City Goals: 1-Communication, 3-Preservation, & 6- Organizational Development) Another goal of the Department is to assure the water demands are met according to the Subsidence District mandates. Objective A: Manage and operate the water facilities in a manner that meets the 80-20 % rule. Trends: Harris-Galveston coastal Subsidence District requires 80% of the City’s total water usage is purchased surface water. The City has managed to meet this requirement since its conception in 2001. It has been and will be a goal to meet it again this year and years to come. Prior to this mandate the City experienced ranges between 60-70%. As the population continues to grow, the need for water will grow as well. The City has purchased additional surface water in order to meet future demands. Total Surface Water Purchased (Annually) 95% 99% 98% 99% 80%80% 80%80% 0% 50% 100% 150% FY09 Actual FY10 Actual FY11 Projection FY12 Forecast % of Surface Water Purchased (annually)Required % 173 PUBLIC WORKS DEPARTMENT SUMMARY EXPENDITURE BY DIVISION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from DIVISION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 ADMINISTRATION (GF) $214,073 $215,555 $215,555 $152,608 $215,074 $222,858 3.4% STREETS/SIDEWALK OPERATIONS 1,142,039 1,153,898 1,154,024 767,515 1,127,490 1,129,303 -2.1% DRAINAGE OPERATIONS 364,956 351,346 348,446 226,955 351,188 396,834 12.9% SANITATION (GF) 11,250 11,300 14,200 7,100 14,200 14,200 25.7% ADMINISTRATION (W/S) 60,506 62,915 62,915 47,562 64,298 66,693 6.0% WATER OPERATIONS (W&S) 1,858,318 2,153,886 2,315,685 1,406,051 2,316,259 2,570,847 19.4% SEWER OPERATIONS (W/S) 2,335,146 2,410,413 2,296,058 1,512,824 2,328,779 2,413,836 0.1% CUSTOMER SERVICE (W/S) 152,953 163,498 163,498 109,287 156,758 158,133 -3.3% DEPARTMENT TOTAL $6,139,241 $6,522,811 $6,570,381 $4,229,902 $6,574,046 $6,972,704 6.9% EXPENDITURE BY CLASSIFICATION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from CLASSIFICATION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 SALARIES AND BENEFITS $2,196,475 $2,272,423 $2,272,423 $1,611,181 $2,316,435 $2,273,197 0.0% SUPPLIES 211,417 305,528 294,377 156,374 244,804 313,058 2.5% MAINTENANCE 292,061 469,439 508,605 246,491 518,843 468,729 -0.2% SERVICES 3,315,762 3,383,426 3,371,606 2,123,012 3,371,919 3,700,725 9.4% CAPITAL OUTLAY 30,534 0 31,375 31,352 31,352 125,000 0.0% OTHER 92,992 91,995 91,995 61,492 90,693 91,995 0.0% DEPARTMENT TOTAL $6,139,241 $6,522,811 $6,570,381 $4,229,902 $6,574,046 $6,972,704 6.9% PERSONNEL SUMMARY BY DIVISION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from DIVISION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 ADMINISTRATION (GF) 2.0 2.0 2.0 2.0 2.0 2.0 0.0% STREETS/SIDEWALK OPERATIONS 8.0 8.0 8.0 8.0 8.0 8.0 0.0% DRAINAGE OPERATIONS 7.0 7.0 7.0 7.0 7.0 7.0 0.0% ADMINISTRATION (W/S) 1.0 1.0 1.0 1.0 1.0 1.0 0.0% WATER OPERATIONS (W&S) 10.3 10.3 10.3 10.3 10.3 10.3 0.0% SEWER OPERATIONS (W/S) 8.0 8.0 8.0 8.0 8.0 8.0 0.0% CUSTOMER SERVICE (W/S) 2.0 2.0 2.0 2.0 2.0 2.0 0.0% DEPARTMENT TOTAL 38.3 38.3 38.3 38.3 38.3 38.3 0.0% GF-General , W/S-Water and Sewer Fund 174 Public Works Utility System Maintenance and Operations AdministrationStreet & Drainage Operations Distribution & Collection System Maintenance Water & Wastewater Operations Street & Sidewalk Operations Drainage Operations Sanitation Operations Customer Service Public Works 175 PUBLIC WORKS ADMINISTRATION (GENERAL FUND) 001-3401-431 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $151,990 $150,122 $150,122 $106,870 $150,122 $157,617 41-30 OVERTIME PAY 809 1,000 1,000 599 798 1,000 41-41 MERIT PAY 000000 41-43 LONGEVITY PAY 1,985 2,120 2,120 2,105 2,105 2,245 41-44 VEHICLE ALLOWANCE 5,423 5,400 5,400 3,836 5,400 5,400 41-45 INCENTIVE-CERTIFICATE PAY 300 300 300 225 300 300 41-49 CELL PHONE ALLOWANCE 1,331 1,320 1,320 886 1,320 1,320 41-90 ACCRUED PAYROLL 000000 47-10 SOCIAL SECURITY/MEDICARE 10,894 12,266 12,266 7,447 12,266 10,527 47-20 TMRS RETIREMENT 24,086 25,013 25,013 17,814 25,013 26,210 48-10 HEALTH/DENTAL INSURANCE 12,456 13,322 13,322 10,057 13,322 13,409 48-20 LIFE INSURANCE 417 342 342 319 426 433 48-30 DISABILITY INSURANCE 800 431 431 329 438 453 48-40 WORKERS COMP INSURANCE 215 157 157 126 168 173 48-50 EAP SERVICES 120 108 108 87 117 117 48-90 FLEX PLAN ADMINISTRATION 109 104 104 80 107 104 * PERSONNEL $210,935 $212,005 $212,005 $150,780 $211,902 $219,308 51-00 OFFICE SUPPLIES $844 $1,273 $1,273 $413 $551 $1,273 52-00 PERSONNEL SUPPLIES 31 210 210 0 210 210 54-00 OPERATING SUPPLIES 133 318 138 44 138 138 58-00 OPERATING EQUIPMENT<$5000 000000 * SUPPLIES $1,008 $1,801 $1,621 $457 $899 $1,621 68-00 EQUIPMENT MAINTENANCE $0$0$0$0$0$0 * MAINTENANCE $0$0$0$0$0$0 74-00 OPERATING SERVICES 249 249 100 0 100 100 74-01 POSTAL / COURIER SERVICES 267 79 228 96 228 228 75-10 TRAINING 514 597 562 238 562 562 75-20 TRAVEL REIMBURSEMENTS 388 230 410 408 544 410 75-30 MEMBERSHIPS 712 594 629 629 839 629 * SERVICES $2,130 $1,749 $1,929 $1,371 $2,273 $1,929 ** ADMINISTRATION $214,073 $215,555 $215,555 $152,608 $215,074 $222,858 176 PUBLIC WORKS STREETS/SIDEWALK OPERATIONS 001-3610-431 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $328,631 $346,935 $346,926 $231,654 $320,926 $326,177 41-30 OVERTIME PAY 8,921 10,179 10,179 9,675 12,899 10,179 41-31 HOLIDAY HRS WORKED 000000 41-41 MERIT PAY 000000 41-43 LONGEVITY PAY 6,895 7,595 7,595 7,545 7,545 7,835 41-45 INCENTIVE-CERTIFICATE PAY 300 300 300 225 300 300 41-49 CELL PHONE ALLOWANCE 1,392 1,380 1,380 926 1,380 1,380 41-90 ACCRUED PAYROLL 0099120 47-10 SOCIAL SECURITY/MEDICARE 25,166 27,667 27,667 18,234 26,667 26,464 47-20 TMRS RETIREMENT 51,536 56,434 56,434 38,795 56,434 53,998 48-10 HEALTH/DENTAL INSURANCE 52,714 64,091 64,091 39,458 52,610 51,045 48-20 LIFE INSURANCE 916 779 779 700 933 903 48-30 DISABILITY INSURANCE 1,723 982 982 718 957 936 48-40 WORKERS COMP INSURANCE 10,464 8,131 8,131 5,700 7,601 7,570 48-50 EAP SERVICES 577 540 540 423 564 525 48-90 FLEX PLAN ADMINISTRATION 266 259 259 204 273 255 * PERSONNEL $489,501 $525,272 $525,272 $354,266 $489,101 $487,567 51-00 OFFICE SUPPLIES $106 $264 $264 $199 $265 $264 52-00 PERSONNEL SUPPLIES 6,595 7,348 7,348 5,382 7,177 7,348 53-00 VEHICLE SUPPLIES 000000 53-01 FUEL 22,790 21,920 21,920 21,154 28,205 21,920 54-00 OPERATING SUPPLIES 3,416 2,703 2,703 2,347 3,129 2,703 54-74 SIGN MATERIALS 28,714 31,178 31,304 23,351 31,134 31,178 56-00 FACILITY SUPPLIES 204 361 361 138 184 361 58-00 OPERATING EQUIPMENT<$5000 5,451 6,206 6,206 3,199 4,266 6,206 * SUPPLIES $67,276 $69,980 $70,106 $55,770 $74,360 $69,980 63-00 VEHICLE MAINTENANCE $7,300 $13,654 $13,654 $6,264 $13,654 $13,654 65-10 STREET MAINTENANCE 68,228 71,505 71,505 39,971 71,505 71,505 65-15 BRIDGE MAINTENANCE 901 2,561 2,561 735 2,561 2,561 65-17 TRAFFIC LIGHT MAINTENANCE 203 318 318 0 0 318 65-20 SIDEWALK MAINTENANCE 3,105 9,050 9,050 4,185 9,050 9,050 68-00 EQUIPMENT MAINTENANCE 12,300 19,081 19,081 7,573 19,081 19,081 68-71 CONSTRUCTION EQUIP MAINT 1,257 3,181 3,181 3,051 4,068 3,181 * MAINTENANCE $93,294 $119,350 $119,350 $61,779 $119,919 $119,350 73-11 VEHICLE INSURANCE $4,688 $4,987 $4,987 $2,686 $3,581 $4,987 74-00 OPERATING SERVICES 107 1,908 1,908 91 1,908 500 74-97 RECRUITMENT ADVERSTISING 0 318 318 0 0 318 75-10 TRAINING 41 297 297 0 0 297 75-20 TRAVEL REIMBURSEMENTS 18 111 111 9 12 111 75-30 MEMBERSHIPS 126 232 232 119 159 232 76-11 ELECTRICITY 475,676 420,204 420,204 285,110 428,204 437,600 76-25 SAFETY SERVICES 354 356 356 267 356 356 78-00 CONTRACT SERVICES 885 1,216 1,216 458 610 1,216 78-30 RENTAL 0 767 767 282 376 767 78-31 VEHICLE LEASE-INTERNAL 10,073 8,900 8,900 6,678 8,904 6,022 * SERVICES $491,968 $439,296 $439,296 $295,700 $444,110 $452,406 ** STREET/SIDEWALK OPERATION $1,142,039 $1,153,898 $1,154,024 $767,515 $1,127,490 $1,129,303 177 PUBLIC WORKS DRAINAGE OPERATIONS 001-3620-431 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $188,709 $193,000 $193,000 $133,144 $193,000 $197,795 41-30 OVERTIME PAY 8,086 6,138 6,138 8,031 10,708 6,138 41-31 HOLIDAY HRS WORKED 000000 41-41 MERIT PAY 000000 41-43 LONGEVITY PAY 5,365 5,710 5,710 5,665 5,665 5,990 41-45 INCENTIVE-CERTIFICATE PAY 1,200 1,200 1,200 900 1,200 1,200 41-49 CELL PHONE ALLOWANCE 545 540 540 362 540 540 41-90 ACCRUED PAYROLL 000000 47-10 SOCIAL SECURITY/MEDICARE 14,952 15,810 15,810 10,643 15,810 16,192 47-20 TMRS RETIREMENT 30,349 32,243 32,243 23,035 32,243 33,045 48-10 HEALTH/DENTAL INSURANCE 29,596 32,247 32,247 29,330 32,247 39,107 48-20 LIFE INSURANCE 526 437 437 403 537 544 48-30 DISABILITY INSURANCE 1,085 551 551 413 551 564 48-40 WORKERS COMP INSURANCE 5,065 3,761 3,761 2,815 3,954 4,005 48-50 EAP SERVICES 300 270 270 219 292 292 48-90 FLEX PLAN ADMINISTRATION 103 97 97 81 108 108 * PERSONNEL $285,881 $292,004 $292,004 $215,041 $296,855 $305,520 52-00 PERSONNEL SUPPLIES $3,142 $3,811 $3,811 $2,610 $3,811 $3,811 53-01 FUEL 000000 54-00 OPERATING SUPPLIES 27 794 794 416 794 794 58-00 OPERATING EQUIPMENT<$5000 1,875 2,120 4,830 2,875 3,833 4,830 * SUPPLIES $5,044 $6,725 $9,435 $5,901 $8,438 $9,435 65-30 DRAINAGE MAINTENANCE $39,016 $46,639 $41,029 $3,526 $41,029 $41,029 * MAINTENANCE $39,016 $46,639 $41,029 $3,526 $41,029 $41,029 73-11 VEHICLE INSURANCE $0$0$0$0$0$0 74-00 OPERATING SERVICES 91 1,671 1,671 91 1,671 500 74-98 JUDGMENTS & DAMAGE CLAIM 352 352 352 0 0 352 75-30 MEMBERSHIPS 126 126 126 119 159 126 78-30 RENTAL 0 794 794 0 0 794 78-31 VEHICLE LEASE-INTERNAL 3,912 3,035 3,035 2,277 3,036 4,078 * SERVICES $4,481 $5,978 $5,978 $2,487 $4,866 $5,850 84-00 CAPITAL OPERATING EQUIP $28,920 $0 $0 $0 $0 $35,000 88-00 CAPITAL EQUIPMENT 1,61400000 * CAPITAL $30,534 $0 $0 $0 $0 $35,000 ** DRAINAGE OPERATIONS $364,956 $351,346 $348,446 $226,955 $351,188 $396,834 178 PUBLIC WORKS SANITATION (GENERAL FUND) 001-3630-432 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 78-43 HHW AGREEMENT W PEARLAND $11,250 $11,300 $14,200 $7,100 $14,200 $14,200 * SERVICES $11,250 $11,300 $14,200 $7,100 $14,200 $14,200 ** SANITATION OPERATIONS $11,250 $11,300 $14,200 $7,100 $14,200 $14,200 179 PUBLIC WORKS ADMINISTRATION (WATER AND SEWER) 401-3601-434 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $35,653 $36,393 $36,393 $25,243 $36,393 $37,365 41-30 OVERTIME PAY 290 1,000 1,000 345 461 1,000 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 405 475 475 465 465 535 41-45 INCENTIVE-CERTIFICATE PAY 1,500 1,200 1,200 1,125 1,200 1,500 41-90 ACCRUED PAYROLL 116 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 2,848 2,998 2,998 1,918 2,998 3,090 47-20 TMRS RETIREMENT 5,635 6,098 6,098 4,229 6,098 6,307 48-10 HEALTH/DENTAL INSURANCE 4,697 5,044 5,044 5,367 7,157 7,157 48-20 LIFE INSURANCE 98 82 82 76 101 102 48-30 DISABILITY INSURANCE 206 104 104 78 104 107 48-40 WORKERS COMP INSURANCE 503939304041 48-50 EAP SERVICES 60 54 54 44 58 58 48-90 FLEX PLAN ADMINISTRATION 21 19 19 16 22 22 * PERSONNEL $51,579 $53,506 $53,506 $38,936 $55,097 $57,284 51-00 OFFICE SUPPLIES $192 $558 $558 $150 $558 $558 52-00 PERSONNEL SUPPLIES 0 24 24 0 24 24 53-00 VEHICLE SUPPLIES 0 0 0 0 0 0 53-01 FUEL 0 0 0 0 0 0 54-00 OPERATING SUPPLIES 109 143 143 0 143 143 54-77 WATER CONSERVE LITERATURE 1,529 1,589 1,589 1,529 1,529 1,589 * SUPPLIES $1,830 $2,314 $2,314 $1,679 $2,254 $2,314 63-00 VEHICLE MAINTENANCE $0 $0 $0 $0 $0 $0 * MAINTENANCE $0 $0 $0 $0 $0 $0 73-11 VEHICLE INSURANCE $798 $500 $500 $466 $466 $500 74-22 CONSUMER CONFIDENCE RPT 6,224 6,595 6,595 6,481 6,481 6,595 75-10 TRAINING 55 0 0 0 0 0 75-20 TRAVEL REIMBURSEMENTS 20 0 0 0 0 0 * SERVICES $7,097 $7,095 $7,095 $6,947 $6,947 $7,095 ** PUBLIC WORKS ADMIN $60,506 $62,915 $62,915 $47,562 $64,298 $66,693 180 PUBLIC WORKS WATER OPERATIONS (WATER AND SEWER FUND) 401-3642-434 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $316,694 $319,525 $352,964 $238,117 $352,964 $382,847 41-30 OVERTIME PAY 38,855 45,858 45,784 48,130 59,173 45,858 41-31 HOLIDAY HRS WORKED 290 0 74 746 995 0 41-41 MERIT PAY 000000 41-43 LONGEVITY PAY 5,647 5,867 6,342 5,705 6,342 6,315 41-45 INCENTIVE-CERTIFICATE PAY 1,990 1,890 2,190 2,543 3,390 3,390 41-49 CELL PHONE ALLOWANCE 708 540 960 671 960 1,302 41-90 ACCRUED PAYROLL 3,260 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 25,979 28,519 31,169 20,989 38,169 33,642 47-20 TMRS RETIREMENT 54,145 60,617 66,282 46,067 71,282 70,803 48-10 HEALTH/DENTAL INSURANCE 56,429 64,143 71,137 49,679 71,137 79,914 48-20 LIFE INSURANCE 890 722 799 680 907 1,057 48-30 DISABILITY INSURANCE 1,825 1,349 1,500 771 1,500 1,094 48-40 WORKERS COMP INSURANCE 4,922 3,982 4,328 2,885 4,328 4,389 48-50 EAP SERVICES 513 448 502 397 529 601 48-90 FLEX PLAN ADMINISTRATION 305 226 245 243 324 344 * PERSONNEL $512,452 $533,686 $584,276 $417,623 $612,000 $631,556 51-00 OFFICE SUPPLIES $253 $264 $264 $74 $99 $264 52-00 PERSONNEL SUPPLIES 5,084 6,829 6,829 3,771 5,028 6,829 53-00 VEHICLE SUPPLIES 0 750 750 0 0 750 53-01 FUEL 24,324 48,991 48,991 23,155 38,873 48,991 54-00 OPERATING SUPPLIES 7,171 10,568 10,568 4,543 10,568 10,568 54-75 WATER METERS & BOXES 27,754 50,545 50,907 28,227 37,635 50,545 54-76 WATER METERS-REPL PROGRAM 18,126 30,000 15,831 831 1,107 30,000 54-95 CHEMICALS 3,037 15,476 15,476 1,364 15,476 15,476 56-00 FACILITY SUPPLIES 282 1,112 1,112 0 500 1,112 58-00 OPERATING EQUIPMENT<$5000 8,872 5,300 5,300 1,427 5,300 10,300 * SUPPLIES $94,903 $169,835 $156,028 $63,392 $114,586 $174,835 63-00 VEHICLE MAINTENANCE $4,210 $9,406 $9,406 $5,073 $9,406 $9,406 65-41 DISTRIBUTION LINE MAINT 47,352 105,189 150,930 73,044 170,738 105,189 65-42 WATER WELL MAINTENANCE 12 78 78 87 116 78 65-43 WATER PLANT MAINTENANCE 31,752 38,824 41,724 34,438 45,918 43,824 65-46 FIRE HYDRANT MAINTENANCE 3,504 38,820 23,820 8,079 13,772 38,820 65-47 WATER METER MAINTENANCE 2,102 6,784 6,784 1,881 6,784 6,784 68-00 EQUIPMENT MAINTENANCE 4,048 3,126 3,126 1,947 3,126 3,126 68-71 CONSTRUCTION EQUIP MAINT 1,831 5,937 5,937 4,130 5,937 5,937 * MAINTENANCE $94,811 $208,164 $241,805 $128,679 $255,797 $213,164 71-40 CONSULTING SERVICES $32,387 $60,000 $45,000 $18,629 $45,000 $45,000 73-11 VEHICLE INSURANCE 1,672 1,065 1,065 1,038 1,065 1,065 74-00 OPERATING SERVICES 15,810 30,791 30,791 15,713 30,791 49,230 74-71 PURCHASED WATER 802,772 924,908 924,908 500,914 924,908 1,048,000 74-94 PERMITS & INSPECTION FEES 30,978 31,678 31,678 31,296 31,678 36,678 74-97 RECRUITMENT ADVERSTISING 0 200 200 0 0 200 74-98 JUDGMENTS & DAMAGE CLAIM 519 519 519 0 0 519 75-10 TRAINING 2,945 4,398 4,398 1,878 2,504 4,398 75-20 TRAVEL REIMBURSEMENTS 420 925 925 759 1,012 925 75-30 MEMBERSHIPS 1,068 1,488 1,488 916 1,488 1,488 76-11 ELECTRICITY 161,749 67,328 142,328 114,387 152,516 168,000 76-12 TELEPHONE/COMMUNICATIONS 851 1,481 1,481 572 763 1,481 76-13 NATURAL GAS 826 2,066 2,066 0 0 2,066 76-25 SAFETY SERVICES 117 117 117 88 117 117 78-30 RENTAL 136 1,204 1,204 325 433 1,204 78-31 VEHICLE LEASE-INTERNAL 7,955 16,708 16,708 12,528 13,596 13,596 78-40 POLLUTION CONTROL & ABATE 17,750 19,132 19,132 13,845 18,460 19,132 * SERVICES $1,077,955 $1,164,008 $1,224,008 $712,888 $1,224,331 $1,393,099 84-00 CAPITAL OPERATING EQUIP $0 $0 $31,375 $31,352 $31,352 $80,000 * CAPITAL $0 $0 $31,375 $31,352 $31,352 $80,000 93-42 95 CITY OF HOUSTON BONDS $78,197 $78,193 $78,193 $52,117 $78,193 $78,193 * OTHER FINANCING USES $78,197 $78,193 $78,193 $52,117 $78,193 $78,193 ** WATER OPERATIONS $1,858,318 $2,153,886 $2,315,685 $1,406,051 $2,316,259 $2,570,847 181 PUBLIC WORKS SEWER OPERATION (WATER AND SEWER FUND) 401-3647-433 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $342,837 $355,437 $321,998 $219,156 $321,998 $299,600 41-30 OVERTIME PAY 42,595 30,843 29,253 30,556 60,741 30,843 41-31 HOLIDAY HRS WORKED 2,355 0 1,590 1,667 2,223 0 41-41 MERIT PAY 000000 41-43 LONGEVITY PAY 4,695 5,210 4,735 4,645 4,645 5,095 41-45 INCENTIVE-CERTIFICATE PAY 3,300 3,300 3,000 2,250 3,300 3,000 41-49 CELL PHONE ALLOWANCE 545 1,380 960 362 960 540 41-90 ACCRUED PAYROLL 1,39800000 47-10 SOCIAL SECURITY/MEDICARE 28,747 30,029 27,379 18,710 30,379 25,947 47-20 TMRS RETIREMENT 58,968 63,997 58,332 40,231 60,332 52,853 48-10 HEALTH/DENTAL INSURANCE 61,790 62,873 55,879 45,858 61,144 56,414 48-20 LIFE INSURANCE 957 802 725 705 940 831 48-30 DISABILITY INSURANCE 1,950 1,535 1,384 649 865 860 48-40 WORKERS COMP INSURANCE 5,188 4,267 3,921 2,624 3,498 3,453 48-50 EAP SERVICES 592 540 486 394 525 467 48-90 FLEX PLAN ADMINISTRATION 203 193 174 146 194 173 * PERSONNEL $556,120 $560,406 $509,816 $367,953 $551,744 $480,076 52-00 PERSONNEL SUPPLIES $6,521 $7,330 $7,330 $5,435 $7,247 $7,330 53-00 VEHICLE SUPPLIES 000000 53-01 FUEL 27,663 39,284 39,284 20,340 32,120 39,284 54-00 OPERATING SUPPLIES 3,196 3,086 3,086 1,270 1,693 3,086 56-00 FACILITY SUPPLIES 19 368 368 0 368 368 58-00 OPERATING EQUIPMENT<$5000 2,013 2,120 2,120 467 622 2,120 * SUPPLIES $39,412 $52,188 $52,188 $27,512 $42,050 $52,188 62-40 FENCE MAINTENANCE $0 $1,061 $1,061 $0 $0 $1,061 63-00 VEHICLE MAINTENANCE 2,261 4,770 4,770 357 2,475 4,770 65-51 COLLECTION LINE MAINTAINED 12,579 26,182 26,082 7,117 26,082 26,082 65-52 LIFT STATION MAINTENANCE 46,605 52,689 63,924 41,194 63,924 52,689 68-00 EQUIPMENT MAINTENANCE 3,260 7,897 7,897 2,549 7,897 7,897 68-71 CONSTRUCTION EQUIP MAINT 4 1,167 1,167 180 240 1,167 * MAINTENANCE $64,709 $93,766 $104,901 $51,397 $100,618 $93,666 73-11 VEHICLE INSURANCE $2,624 $3,037 $3,037 $1,440 $1,440 $3,037 74-00 OPERATING SERVICES 271 488 588 565 753 588 74-73 BLACKHAWK WW OPERATIONS 1,500,029 1,467,425 1,467,425 949,871 1,467,425 1,596,000 74-98 JUDGMENTS & DAMAGE CLAIM 50000000 75-10 TRAINING 1,804 3,393 3,393 1,677 2,236 3,393 75-20 TRAVEL REIMBURSEMENTS 847 790 790 600 800 790 75-30 MEMBERSHIPS 324 746 746 386 515 746 76-11 ELECTRICITY 137,608 202,284 127,284 94,715 141,287 151,000 76-12 TELEPHONE/COMMUNICATIONS 235 388 388 144 193 388 76-25 SAFETY SERVICES 117 117 117 88 117 117 78-30 RENTAL 0 2,120 2,120 0 0 2,120 78-31 VEHICLE LEASE-INTERNAL 15,751 9,463 9,463 7,101 7,101 5,925 * SERVICES $1,660,110 $1,690,251 $1,615,351 $1,056,587 $1,621,867 $1,764,104 84-00 CAPITAL OPERATING EQUIP $0 $0 $0 $0 $0 $10,000 * CAPITAL $0 $0 $0 $0 $0 $10,000 90-61 BLACKHAWK WWTP OPER RESRV $14,795 $13,802 $13,802 $9,375 $12,500 $13,802 * OTHER FINANCING USES $14,795 $13,802 $13,802 $9,375 $12,500 $13,802 ** SEWER OPERATIONS $2,335,146 $2,410,413 $2,296,058 $1,512,824 $2,328,779 $2,413,836 182 PUBLIC WORKS CUSTOMER SERVICE (WATER AND SEWER FUND) 401-3648-434 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $60,338 $61,539 $61,539 $42,517 $61,539 $62,865 41-30 OVERTIME PAY 1,886 2,000 2,000 4,169 5,559 2,000 41-31 HOLIDAY HRS WORKED 0 0 0 72 96 0 41-41 MERIT PAY 000000 41-43 LONGEVITY PAY 1,325 1,455 1,455 1,445 1,445 1,575 41-45 INCENTIVE-CERTIFICATE PAY 300 300 300 225 300 300 41-49 CELL PHONE ALLOWANCE 847 840 840 564 840 840 41-90 ACCRUED PAYROLL -41800000 47-10 SOCIAL SECURITY/MEDICARE 4,575 5,064 5,064 3,528 5,564 5,169 47-20 TMRS RETIREMENT 9,627 10,322 10,322 7,624 10,322 10,551 48-10 HEALTH/DENTAL INSURANCE 9,956 12,506 12,506 5,548 12,506 7,398 48-20 LIFE INSURANCE 168 139 139 129 172 174 48-30 DISABILITY INSURANCE 346 175 175 132 176 179 48-40 WORKERS COMP INSURANCE 896 1,057 1,057 510 1,057 675 48-50 EAP SERVICES 120 108 108 87 117 117 48-90 FLEX PLAN ADMINISTRATION 41 39 39 32 43 43 * PERSONNEL $90,007 $95,544 $95,544 $66,582 $99,736 $91,886 51-00 OFFICE SUPPLIES $0 $286 $286 $0 $0 $286 52-00 PERSONNEL SUPPLIES 1,037 1,273 1,273 988 1,317 1,273 53-00 VEHICLE SUPPLIES 000000 53-01 FUEL 000000 54-00 OPERATING SUPPLIES 716 744 744 490 653 744 54-75 WATER METERS & BOXES 000000 58-00 OPERATING EQUIPMENT<$5000 191 382 382 185 247 382 * SUPPLIES $1,944 $2,685 $2,685 $1,663 $2,217 $2,685 63-00 VEHICLE MAINTENANCE $231 $1,520 $1,520 $1,110 $1,480 $1,520 * MAINTENANCE $231 $1,520 $1,520 $1,110 $1,480 $1,520 73-11 VEHICLE INSURANCE $0$0$0$0$0$0 74-00 OPERATING SERVICES 183 1,315 1,315 193 257 1,315 75-10 TRAINING 0 264 264 250 333 264 75-20 TRAVEL REIMBURSEMENTS 0 84 84 0 84 84 78-00 CONTRACT SERVICES 56,651 60,379 60,379 38,211 50,947 60,379 78-31 VEHICLE LEASE-INTERNAL 3,937 1,707 1,707 1,278 1,704 0 * SERVICES $60,771 $63,749 $63,749 $39,932 $53,325 $62,042 ** UTILITY CUSTOMER SERVICE $152,953 $163,498 $163,498 $109,287 $156,758 $158,133 183 Library Services Mission Statement The mission of the Friendswood Public Library is to provide all persons in the community confidential access to materials that can improve their minds, and also to provide an environment in which individuals may freely pursue intellectual, educational, and recreational interests through diverse services and resources in a variety of formats. Fiscal year 2010 – 11 Accomplishments x The Library received grant funding from Lone Star for the tenth consecutive year. x The Library began offering the Overdrive service to the community which allows downloading of audiobooks and e-books from remote locations. Current Operations The Friendswood Public Library serves as an informational, educational, and recreational resource to all citizens of Friendswood. Currently the library collection consists of over 95,000 items and 132 magazine and newspaper subscriptions. The collection also includes popular and educational videos, compact discs, audiobooks and electronic resources. Adult services staff serve the community through reference services online, by email, in- person and by phone. The Library also provides internet computers, access to word processing and spreadsheet software, and a fee based printing service. Classes are offered in basic computer skills, basic word processing and use of electronic resources. Electronic resources include full text articles from over 1,200 periodicals and reference works, an auto repair database, online foreign language courses, and an online guide to fiction and nonfiction literature. Adult educational and cultural programs are provided throughout the year. Beginning in 2010 the library began offering a service allowing citizens to download best selling audiobooks, eBooks, and videos 24/7 to their PC, tablet, or smart phone at home, in the office or from anywhere in the world. Children’s services include toddler and preschool ages. Story times are offered three times per week and outreach story times are provided at area preschool and child care facilities. Special programs for children and young adults are offered throughout the year with a special emphasis on summer reading for children of all ages. After school programs are offered biweekly during the school year for upper elementary and junior high age children and a Saturday family story time is offered monthly. The library’s major purpose is to encourage a love of reading, to promote lifelong learning and to provide a community space for the exchange of ideas and access to information. Highlights of Budget The library staff in conjunction with the Library Board updated the library’s long-range plan in fiscal year 2007. The library’s goals and objectives are an extension of that plan. The long range plan is currently being rewritten with input from the community. Library Services Departmental Goals and Measures Goal 1 (correlates with City Goals: 1-Communication, 3-Preservation, 4- Partnerships, & 6-Organizational Development) Provide quality materials and programs to all library users. Objective A: Provide quality materials and programs to children of all ages. Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast Check out of Juvenile Materials (all formats) 116,762 117,516 120,000 125,000 Attendance at Library Juvenile and Young Adult Programs* 19,781 21,164 22,000 22,500 Number of Juvenile and Young Adult Programs* 631 617 625 625 Number Joined Reading Clubs 2,209 2,134 2,300 2,350 *Annual reporting to the State revised the age ranges. Young adults are now included. FY 09 actual was revised from previous numbers reported. Objective B: Provide broad resources including new books, audio books, other electronic media, Internet access, and educational and cultural programs to all residents of Friendswood. Measure FY 09 Actual FY 10 Actual FY 11 Projection FY 12 Forecast Residents Visiting the Library 175,714 173,110 175,000 176,000 Daily Average 596 585 600 625 Check out of Materials 350,892 356,787 360,000 370,000 Patrons using electronic resources/yearly 83,480 77,307 80,000 85,000 Number of Items Added to Collection 9,517 9,152 9,000 9,000 Number of Adult Programs/Attendance* 85/1,695 98/1,817 100/2,000 110/2,100 *Annual reporting to the State revised the age ranges. Young adults are now included. FY 09 actual was revised from previous numbers reported. Trend: Following current trends, the library is in the process of reallocating materials funds to obtain additional items in electronic formats. Library Services Goal 2 (correlates with City Goals: 1-Communication & 6-Organizational Development) Continue to maintain a professional, well-trained staff. Objective A: Ensure that all library staff members receive training in customer service, technology, and library-related skills. Annual Library Training Activity 256 219 250 280 48 50 50 45 FY09 Actual FY10 Actual FY11 Projection FY12 Forecast Training Hours Number of Employees Participating in Training Activities Trend: The Houston Area Library System, the Galveston County Library System, the Texas Library Association, and the Texas State Library offer various libraries related training at minimal or no cost. Library employees are encouraged to participate in these trainings based on required job skills. Library employees are also encouraged to participate in State and Local library professional organizations in order to keep abreast of “best practices” and technological advances in library service. Since many training activities are now being offered as webinars and online training, beginning in FY 11 all library employees are required to complete at least one training exercise per year. Library Services Goal 3 (correlates with City Goals: 1-Communication, 4-Preservation, & 6- Organizational Development) Inform the public about the library’s programs and services. Objective A: Provide a monthly newsletter to all library patrons detailing library programs and services. Publicize library activities through local newspapers, library web page, handouts at local schools and daycares, monthly newspaper column, brochures, booklists, onsite banners, City newsletters, social media resources and City reader board. Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast Communication to Public Using Basic Public Relations and Marketing Tools Yes Yes Yes Yes Trend: The library staff is always looking for additional ways to publicize library services to the citizens of Friendswood using various public relations and marketing tools. The library publishes a monthly newsletter available in-house and on-line. The library has also added a link on the library’s website to the newsletter. The library has also implemented NextReads Reader’s Advisory service which sends out monthly newsletters on various genres and subjects. This year the library monthly newsletter was added as an available subscription and also the library “Hot List” of upcoming titles. In addition, the library has utilized the City’s Group Builder and Calendar software to publicize and highlight various library programs, materials and activities. The library will continue to provide information to area schools and educators through participation in the new teacher’s luncheon and fliers distributed to students and teachers. The library published an annual report for fiscal year 2009-10 which was distributed to the public. In FY 09 the library set up a Twitter account and is now “tweeting” library events, programs, services, etc. The library will also “claim” the library’s Facebook Place page for use in teaching classes in the use of Facebook. LIBRARY SERVICES DEPARTMENT SUMMARY EXPENDITURE BY DIVISION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from DIVISION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 ADMINISTRATION $947,832 $926,047 $940,808 $666,001 $939,950 $982,684 6.1% LIBRARY BOARD 31,254 43,379 46,413 10,826 43,120 43,379 0.0% DEPARTMENT TOTAL $979,086 $969,426 $987,221 $676,827 $983,070 $1,026,063 5.8% EXPENDITURE BY CLASSIFICATION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from CLASSIFICATION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 SALARIES AND BENEFITS $793,386 $784,733 $784,733 $574,343 $803,850 $841,370 7.2% SUPPLIES 167,373 156,761 169,743 92,409 150,936 156,261 -0.3% MAINTENANCE 290 2,575 2,575 290 290 2,575 0.0% SERVICES 18,037 25,357 30,170 9,785 27,994 25,857 2.0% CAPITAL OUTLAY 0000000.0% DEPARTMENT TOTAL $979,086 $969,426 $987,221 $676,827 $983,070 $1,026,063 5.8% PERSONNEL SUMMARY BY DIVISION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from DIVISION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 ADMINISTRATION 14.7 14.7 14.7 14.7 14.7 14.7 0.0% LIBRARY BOARD 0.0 0.0 0.0 0.0 0.0 0.0 0.0% DEPARTMENT TOTAL 14.7 14.7 14.7 14.7 14.7 14.7 0.0% 188 Library Services Library Services Library Administration Library Board 189 LIBRARY SERVICES ADMINISTRATION 001-6310-459 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $436,671 $443,738 $443,738 $331,220 $474,738 $489,502 41-20 PART-TIME WAGES (TMRS) 60,467 103,054 103,054 53,882 83,054 90,153 41-30 OVERTIME PAY 3,021 855 733 1,945 2,593 855 41-31 HOLIDAY HRS WORKED 164 0 122 228 304 0 41-41 MERIT PAY 000000 41-43 LONGEVITY PAY 5,320 7,325 7,325 5,920 5,920 6,585 41-45 INCENTIVE-CERTIFICATE PAY 9,000 9,900 9,900 7,425 9,900 9,900 41-49 CELL PHONE ALLOWANCE 605 600 600 403 600 600 41-90 ACCRUED PAYROLL 000000 42-20 PART-TIME WAGES (TMRS EXEMPT) 81,087 31,488 31,488 20,550 22,121 23,629 47-10 SOCIAL SECURITY/MEDICARE 44,139 45,660 45,660 30,822 45,660 47,319 47-20 TMRS RETIREMENT 84,046 79,332 79,332 62,396 85,194 93,319 48-10 HEALTH/DENTAL INSURANCE 62,243 58,642 58,642 55,710 68,642 74,280 48-20 LIFE INSURANCE 1,479 1,002 1,002 1,131 1,508 1,543 48-30 DISABILITY INSURANCE 3,092 1,263 1,263 1,166 1,555 1,605 48-40 WORKERS COMP INSURANCE 775 447 447 452 603 628 48-50 EAP SERVICES 939 975 975 787 1,050 1,050 48-90 FLEX PLAN ADMINISTRATION 338 452 452 306 408 402 * PERSONNEL $793,386 $784,733 $784,733 $574,343 $803,850 $841,370 51-00 OFFICE SUPPLIES $2,798 $2,950 $2,950 $1,106 $2,950 $2,950 54-00 OPERATING SUPPLIES 12,932 13,414 13,414 6,738 13,064 13,414 54-82 BOOKS 93,729 86,920 95,986 56,349 79,986 88,585 54-83 PERIODICALS 1,843 2,565 2,565 761 2,065 900 54-84 VIDEOS 6,538 4,336 8,996 5,046 8,996 6,336 54-85 AUDIO BOOKS 17,566 15,115 16,150 10,618 14,150 13,115 54-87 CD 483 515 515 0 515 515 54-88 ELECTRONIC RESOURCES 5,360 5,686 5,686 4,512 5,686 5,686 58-00 OPERATING EQUIPMENT<$5000 4,438 618 618 15 618 618 * SUPPLIES $145,687 $132,119 $146,880 $85,145 $128,030 $132,119 64-00 OPERATING MAINTENANCE $290 $412 $412 $290 $290 $412 68-00 EQUIPMENT MAINTENANCE 0 206 206 0 0 206 * MAINTENANCE $290 $618 $618 $290 $290 $618 74-00 OPERATING SERVICES $0 $72 $72 $65 $72 $72 74-01 POSTAL / COURIER SERVICES 2,490 2,060 2,060 1,625 2,060 2,060 74-97 RECRUITMENT ADVERTISING 0 515 515 0 0 515 75-10 TRAINING 1,153 1,566 1,400 1,340 1,340 1,501 75-20 TRAVEL REIMBURSEMENTS 1,894 1,514 1,514 1,432 1,432 1,514 75-30 MEMBERSHIPS 1,140 1,045 1,211 1,110 1,110 1,110 79-10 COMMUNITY EVENTS/PROGRAMS 1,792 1,805 1,805 651 1,766 1,805 * SERVICES $8,469 $8,577 $8,577 $6,223 $7,780 $8,577 87-20 PERSONAL COMPUTERS $0$0$0$0$0$0 88-00 CAPITAL EQUIPMENT 000000 * CAPITAL $0$0$0$0$0$0 ** LIBRARY ADMINISTRATION $947,832 $926,047 $940,808 $666,001 $939,950 $982,684 190 LIBRARY SERVICES LIBRARY BOARD 001-6319-459 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 51-00 OFFICE SUPPLIES $32 $515 $515 $0 $515 $515 51-10 COPY MACHINE SUPPLIES 0 1,545 1,545 0 0 545 54-00 OPERATING SUPPLIES 553 206 206 0 206 206 54-82 BOOKS 2,007 6,102 7,788 1,685 7,788 6,102 54-84 VIDEOS 2,958 2,575 2,690 2,459 3,778 3,075 54-85 AUDIO BOOKS 2,939 3,090 3,228 138 3,228 3,090 54-87 CD 0 515 515 0 515 515 54-88 ELECTRONIC RESOURCES 2,387 4,120 4,120 1,800 4,620 4,120 58-00 OPERATING EQUIPMENT<$5000 10,810 5,974 2,256 1,182 2,256 5,974 * SUPPLIES $21,686 $24,642 $22,863 $7,264 $22,906 $24,142 64-00 OPERATING MAINTENANCE $0 $206 $206 $0 $0 $206 68-00 EQUIPMENT MAINTENANCE 0 1,236 1,236 0 0 1,236 68-10 COPY MACHINE MAINTENANCE 0 515 515 0 0 515 * MAINTENANCE $0 $1,957 $1,957 $0 $0 $1,957 71-40 CONSULTING SERVICES $799 $5,150 $0 $0 $0 $5,150 74-00 OPERATING SERVICES 0 515 515 129 515 515 75-10 TRAINING 0 1,087 1,087 0 0 500 75-20 TRAVEL REIMBURSEMENTS 2,154 1,607 1,607 1,315 1,315 2,194 78-00 CONTRACT SERVICES 360 5,331 5,331 0 5,331 5,331 79-10 COMMUNITY EVENTS/PROGRAMS 6,255 3,090 13,053 2,118 13,053 3,590 * SERVICES $9,568 $16,780 $21,593 $3,562 $20,214 $17,280 ** LIBRARY BOARD $31,254 $43,379 $46,413 $10,826 $43,120 $43,379 191 Community Services Mission Statement The mission of the Community Services Department is to provide the highest level of services and programs to the citizens at the greatest value, in a manner that warrants the highest degree of public confidence in our integrity and efficiency. Fiscal Year 2010-11 Accomplishments Installed phase 4 of the fully accessible playground at Stevenson Park Increase overall participation by 10% involving adult and youth special events and programs Worked with the local Boys Scout Troops as they completed several Eagle Scout Beautification Projects which helped benefit the parks and city facilities Introduced the new recreational program Zumba Current Operations The Community Services Department is comprised of Park Operations, Building Operations, Senior Activity Program, Recreation Programs, and Special Events. Community Services Department’s goal is to provide quality programs and facilities that the entire family can enjoy and utilize. Park Operations The City of Friendswood currently maintains approximately 200 acres of parkland throughout the City. Parks Operations maintains Centennial Park, Friendswood Sportspark, Leavesley Park, Old City Park, Renwick Park, Stevenson Park Multi-purpose Complex and 1776 Park. The maintenance schedule provides for mowing of Renwick Park, Old City Park, Moore Road and 1776 Park on a biweekly basis. Stevenson Park is mowed on a weekly basis. All parks are cleaned by staff on Friday, Saturday, Sunday and Monday while Renwick Park is cleaned 6 days per week and Centennial Park 6 days per week by contracted Janitorial services. Parks staff maintains all irrigation systems in parks, around city buildings and the medians on Friendswood Drive. Maintenance items such as plumbing repairs, electrical repairs, landscape maintenance, field layout and striping, tree trimming and removal, fence and gate repairs, field lighting maintenance and repairs and softball infield maintenance are some of the major tasks also preformed by the Parks staff. The set up and daily labor for special events such as The 4th of July Celebration, Memorial Day Celebration, Spring Sparkle, Fall Haul, Youth Sports Day, Kid Fish, Concerts in the Park, Movie in the Park and many other special events are also part of the Parks Operations schedule. Community Services Facility Operations The Community Services Department is responsible for the maintenance and upkeep of the City Hall building, the Public Safety building, Friendswood Public Library, the Activities building, the Public Works building, and Fire Stations 1, 2, 3, and 4. Maintenance and upkeep of all City facilities are done on a scheduled basis. Special projects and other maintenance requests are performed on a work order priority system. Janitorial services are accomplished through contract services. Building Operations shares the same staff as Parks Operations. All work order requests for anything from moving boxes, to setting up chairs and tables, to major HVAC repairs are handled by this same staff. As the City grows and more facilities are built, the amount of work order requests steadily increases. The staff is being cross trained to handle a wide variety of tasks. Recreation Programs The goal is to provide fun and safe recreational programs/events for citizens of all ages. The objective is to focus on recreational activities that impact both need and interest of the community. Recreational programs include the Senior Activity Program, Summer Day Camp, Sesquicentennial Swimming Pool, Adult Sport Leagues, Youth Events and Fitness Classes. The Community Services Department does not plan or organize youth sports programs; however, the department does serve as a liaison between the citizens of Friendswood and the Friendswood Area Swim Team, Friendswood Mustangs, Friendswood Colts, Friendswood Broncos, Friendswood Girls Softball Association, Friendswood Little League, Friendswood Youth Lacrosse and the Space City Soccer Club. Highlights of the Budget Centennial Park All facilities and services are open and available to the public. New amenities for public use include the lighting of one existing soccer field, a new all weather surfacing four lane track for walking/jogging and four tennis courts. Existing facilities include a half-mile jogging trail, the Evelyn B. Newman Amphitheatre, two restroom/concession/picnic pavilions, playground, two international size soccer fields, two lighted multipurpose fields and one lighted football field. Recreation Programs x Continue Concert-In-The Park Series with 8 concerts from May through June x Continue Movies –In-The Park Series with 6 movies from July through August x Plan and Program the 117th Annual Fourth of July Celebration x Plan and Program the Ninth Annual Kidfish competition x Plan and Program the 4th Annual Santa in the Park x Plan and Program the youth competition events, such as MLB Pitch, Hit & Run, NFL Punt, Pass & Kick, and Hershey Track and Field Event x Plan and Program the Holiday Hustle Fun Run and Walk x Plan and program a variety of recreational programs for adults and senior citizens Community Services Decision Packages (Funded) 1776 Park Electricity Increase Ongoing Cost $872 Facility Operations at Stations Electricity Increase Ongoing Cost $2,168 Increase Animal Control Facility Building Operating expenses Ongoing Cost $26,100 Fuel increase for Park Operations Ongoing Cost $2,372 Adult Sports Ongoing Cost $2,000 Zumba program Ongoing Cost $10,600 Concert in the Park Events cost increase Ongoing Cost $1,209 Resurface Tennis and Basketball Courts (Park Land Dedication Fund Supported) One-time Cost $35,000 Decision Packages (Unfunded) Increase for Fun Run Event Expenditures Ongoing Cost $8,000 Departmental Goals and Measures Goal 1 (correlates with City Goals: 3-Preservation, 5-Public Safety, & 6- Organizational Development) Create a Master Project Schedule outlining all Parks and Building Maintenance special projects including detailed cost estimates and target timelines. Objective A: Provide a systematic schedule for all Parks and Building Maintenance Projects that outlines a specific time table, and costs associated with each project. Measure FY 09 Actual FY 10 Actual FY 11 Projection FY 12 Forecast Special Projects requested 8 9 10 10 Trend: Special Projects are requested on a regular basis without funding appropriations and without advanced planning. A special projects schedule will allow the Community Services Department to plan, program, fund and complete special projects thus ultimately eliminating the need for Special Projects. Community Services Goal 2 (correlates with City Goals: 1-Communication, 3-Preservation, 5-Public Safety, & 6-Organizational Development) Complete all Parks and Building Maintenance work orders with a two-day turn-around time so that citizens, departments and employees will come to expect a normal amount of time for a work order to be completed. Objective A: Complete all routine Parks Maintenance Work orders with a two-day turn-a-round. Measure FY09 Actual FY10 Actual FY11 Projection FY12 Forecast Parks Maintenance Work Orders 120 130 150 170 Trend: Parks Maintenance work orders have increased slightly since FY 2007- 08 and will continue to increase in FY11-12. From FY09 to FY10, the number of parks maintenance work orders completed in a 2-day turn-around will increase by 15%. Objective B: Complete all routine Building Maintenance work orders with a two-day turn-a-round. Measure FY 09 Actual FY 10 Actual FY 11 Projection FY 12 Forecast Building Maintenance Work Orders 375 380 425 450 Trend: The number of Building Maintenance work orders has increased yearly since 04-05; however, the time to complete the tasks has been reduced with a maximum of two days completion time for routine work order. With the completion of the new Public Safety Building and the New Fire Station shortly after, work orders will increase for the first few years of operation. Goal 3 (correlates with City Goal: 3-Preservation) Fund and implement a comprehensive turf management plan for all athletic fields and park turf areas. Objective A: Fertilize all athletic fields 4 times per year, slice cut and top dress once per year, aerify monthly, and apply herbicides and insecticides one per year. Other park turf and building lawn areas to be fertilized 2 times each year aerified annually and apply herbicide and insecticide once per year. All irrigated turf will be watered and mowed on a weekly schedule. Community Services Goal 4 (correlates with City Goals: 1-Communication, 3-Preservation, 4- Partnerships, 5-Public Safety, & 6-Organizational Development) Provide fun and safe recreational programs/events for citizens of all ages. Objective A: Continue to offer the existing programs and events while developing new programs as the demand or interest increases. Measure (per year) FY 09 Actual FY 10 Actual FY 11 Projection FY 12 Forecast Number of program activities offered through the Recreation Division 80 86 90 95 Trend: The above numbers show a steady increase in the number of activities offered by the Recreation Division per year. These programs are provided to meet the needs of the community and its citizens. The Recreation Division has been able to increase the adult programs by adding Adult Soccer and Zumba fitness classes. Objective B: Continue to upgrade current technology (Rec Trac) and offer program registration payments through the internet (Web Trac) to provide better customer service to recreation program participants. Measure FY 09 Actual FY 10 Actual FY 11 Projection FY 12 Forecast Percentage of programs within the Recreation Division using Web Trac for registration purposes 10% 14% 17% 25% Trend: Utilizing Rec Trac software for the activity/program registration process has enabled the department to save time and money. The process has enabled the division to offer departmental receipts thus shorting the wait time for participants when they sign-up. With a new website layout to be developed by the IT department in 2011, we hope to give citizens more of an ease to find our online based registration. Measure FY 09 Actual FY 10 Actual FY 11 Projection FY 12 Forecast Number of times fields are fertilized 2 2 3 4 Number of times fields are aerified and top dressed 2 2 4 6 Number of times building lawns are fertilized 2 1 1 2 Number of times herbicides and insecticides are applied 2 2 2 2 Community Services Goal 5 (correlates with City Goals: 1-Communication, 3-Preservation, 4- Partnerships, & 6-Organizational Development) Present a fun, safe environment that provides senior citizens with unique activities that offer wellness for the mind and body. Objective A: Increase enrollment by providing fun, innovative activities that appeals to senior citizens regardless of age, background, or income. Average monthly attendance to the Senior Activity Center programs will increase by 10% from FY11 to FY12. Trend: The program has seen a slight decrease in the number of participants since 2009 due to the addition of the Non-Friendswood Resident fee for participants living outside the city limits of Friendswood. We plan to increase the program’s monthly attendance by adding fresh, first-rate activities to the senior citizen program. We provide them with informative speakers, educational seminars, volunteer instructors, and a variety of options. Objective B: Increase the amount of activities, programs, and events offered to the senior citizen population. Goal 6 (correlates with City Goals: 3-Preservation, 4-Partnerships, 5-Public Safety, & 6-Organizational Development) Maintain existing programs and services at the Friendswood City Pool. Objective A: Increase attendance at the city pool by providing clean, safe, and fun interactive equipment for all users. Measure FY 09 Actual FY 10 Actual FY 11 Projection FY 12 Forecast Number of yearly visits to the Sesquicentennial Swimming Pool 9,874 10,518 9,000 9,000 Measure FY 09 Actual FY 10 Actual FY 11 Projection FY 12 Forecast Senior Citizen Program Attendance (Monthly Average) 1,416 1,301 1,359 1,495 Measure FY 09 Actual FY 10 Actual FY 11 Projection FY 12 Forecast Number of Programs, Activities and Events offered by the Friendswood Senior Citizen Program (Yearly Average) 81 105 120 135 Community Services Trend: The aquatic environment is continually changing and the city pool is in need of several additions to keep up with current trends. The Community Services Department is looking into the cost to purchase an interactive water playground as well as a new pool design. The traditional square pool is no longer attracting the crowds as it has in the past and changes are needed to the existing facility to keep up with current trends. The addition of the Friendswood High School Natatorium will decrease our forecast for FY 2011 and 2012 with the pool being closed from October through April. COMMUNITY SERVICES DEPARTMENT SUMMARY EXPENDITURE BY DIVISION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from DIVISION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 ADMINISTRATION $255,410 $263,512 $264,300 $194,607 $270,274 $275,117 4.4% RECREATION PROGRAMS 591,677 554,927 697,137 332,721 665,903 606,117 9.2% PARKS OPERATIONS 927,693 1,032,721 1,021,224 723,137 1,013,422 1,031,142 -0.2% FACILITY OPERATIONS 775,166 767,715 811,496 517,313 791,932 711,424 -7.3% DEPARTMENT TOTAL $2,549,946 $2,618,875 $2,794,157 $1,767,778 $2,741,531 $2,623,800 0.2% EXPENDITURE BY CLASSIFICATION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from CLASSIFICATION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 SALARIES AND BENEFITS $930,639 $961,805 $963,338 $610,271 $961,228 $1,012,761 5.3% SUPPLIES 146,297 157,840 155,046 89,141 142,789 156,000 -1.2% MAINTENANCE 252,151 297,942 352,902 221,778 347,292 237,449 -20.3% SERVICES 1,129,334 1,195,288 1,171,242 802,430 1,138,593 1,217,590 1.9% CAPITAL OUTLAY 91,525 6,000 151,629 44,158 151,629 0 -100.0% DEPARTMENT TOTAL $2,549,946 $2,618,875 $2,794,157 $1,767,778 $2,741,531 $2,623,800 0.2% PERSONNEL SUMMARY BY DIVISION FY11 FY11 FY11 FY11 FY12 % Change in FY10 Original Amended YTD Year End Adopted Budget from DIVISION Actual Budget Budget 6/30/2011 Estimate Budget FY11 to FY12 ADMINISTRATION 3.0 3.0 3.0 3.0 3.0 3.0 0.0% RECREATION PROGRAMS 7.9 7.9 7.9 7.9 7.9 7.9 0.0% PARKS OPERATIONS 8.0 8.0 8.0 8.0 8.0 8.0 0.0% FACILITY OPERATIONS 0.0 0.0 0.0 0.0 0.0 0.0 0.0% DEPARTMENT TOTAL 18.9 18.9 18.9 18.9 18.9 18.9 0.0% 199 Community Services Facility Operations Administration Community Activities Park Operations Friendswood Sports Park Lake Friendswood Renwick Park Stevenson Park Activity Building City Hall Public Works Fire Stations 1, 2, 3 & 4 Keep Friendswood Beautiful July 4th Tropical Storm Allison Buyout Properties Centennial Park Old City Park Leavesley Park 1776 Memorial Park Senior Programs Stevenson Park Pool Summer Day Camp Library Public Safety Adult Activity Programs Community Services 200 COMMUNITY SERVICES ADMINISTRATION 001-6401-451 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $163,571 $168,505 $168,505 $118,447 $168,505 $176,137 41-30 OVERTIME PAY 3,299 1,238 1,238 3,146 4,194 1,238 41-31 HOLIDAY HRS WORKED 0 0 28 109 146 0 41-41 MERIT PAY 000000 41-43 LONGEVITY PAY 660 855 827 780 780 1,035 41-44 VEHICLE ALLOWANCE 5,423 5,400 5,400 3,836 5,400 5,400 41-49 CELL PHONE ALLOWANCE 1,150 1,140 1,140 765 1,140 1,140 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 12,662 13,556 13,556 9,218 13,556 12,770 47-20 TMRS RETIREMENT 25,810 27,647 27,647 19,779 27,647 28,874 48-10 HEALTH/DENTAL INSURANCE 12,803 15,884 15,884 12,439 16,586 15,164 48-20 LIFE INSURANCE 450 383 383 356 474 483 48-30 DISABILITY INSURANCE 895 482 482 366 488 504 48-40 WORKERS COMP INSURANCE 229 1,327 1,327 138 184 192 48-50 EAP SERVICES 171 162 162 131 175 175 48-90 FLEX PLAN ADMINISTRATION 115 123 123 96 129 125 * PERSONNEL $227,238 $236,702 $236,702 $169,606 $239,404 $243,237 51-00 OFFICE SUPPLIES $2,570 $2,732 $2,732 $1,609 $2,732 $4,155 54-00 OPERATING SUPPLIES 818 1,057 2,076 1,061 2,487 1,620 * SUPPLIES $3,388 $3,789 $4,808 $2,670 $5,219 $5,775 74-00 OPERATING SERVICES $0 $1,063 $908 $148 $908 $500 74-01 POSTAL / COURIER SERVICES 2,414 0 500 2,522 3,362 0 74-97 RECRUITMENT ADVERSTISING 32500000 75-10 TRAINING 569 642 1,019 1,018 1,018 1,641 75-20 TRAVEL REIMBURSEMENTS 1,455 1,399 1,810 1,688 1,810 3,245 75-30 MEMBERSHIPS 448 363 518 518 518 1,165 78-00 CONTRACT SERVICES 19,573 19,554 18,035 16,437 18,035 19,554 * SERVICES $24,784 $23,021 $22,790 $22,331 $25,651 $26,105 86-00 FURNITURE AND FIXTURES $0 $0 $0 $0 $0 $0 88-00 CAPITAL EQUIPMENT 000000 * CAPITAL $0$0$0$0$0$0 ** COMM SERVICES ADMIN $255,410 $263,512 $264,300 $194,607 $270,274 $275,117 201 COMMUNITY SERVICES RECREATION PROGRAMS ADMINISTRATION 001-6420-452 FY11 FY11 FY11 FY11 FY12 FY10 Original YTD YTD Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $51,632 $52,618 $52,618 $37,045 $52,618 $54,112 41-31 HOLIDAY HRS WORKED 36 0 0 113 151 0 41-41 MERIT PAY 000000 41-43 LONGEVITY PAY 150 215 215 210 210 275 41-44 VEHICLE ALLOWANCE 5,423 5,400 5,400 3,836 5,400 5,400 41-45 INCENTIVE-CERTIFICATE PAY 600 600 600 450 600 600 41-49 CELL PHONE ALLOWANCE 1,150 1,140 1,140 765 1,140 1,140 41-90 ACCRUED PAYROLL 000000 42-20 PART-TIME WAGES (TMRS EXEMPT) 4,667 4,307 4,307 3,230 4,307 4,430 47-10 SOCIAL SECURITY/MEDICARE 4,608 5,002 5,002 3,218 5,002 5,046 47-20 TMRS RETIREMENT 8,784 9,609 9,609 6,536 9,609 9,606 48-10 HEALTH/DENTAL INSURANCE 7,942 8,537 8,537 7,674 10,782 12,275 48-20 LIFE INSURANCE 143 120 120 110 147 149 48-30 DISABILITY INSURANCE 285 151 151 112 150 156 48-40 WORKERS COMP INSURANCE 137 55 55 81 107 107 48-50 EAP SERVICES 60 270 270 44 58 58 48-90 FLEX PLAN ADMINISTRATION 21 97 97 16 22 22 * PERSONNEL $85,638 $88,121 $88,121 $63,440 $90,303 $93,376 51-00 OFFICE SUPPLIES $167 $185 $185 $112 $185 $0 54-00 OPERATING SUPPLIES 4,101 4,234 14,778 7,528 14,778 17,778 * SUPPLIES $4,268 $4,419 $14,963 $7,640 $14,963 $17,778 68-00 EQUIPMENT MAINTENANCE $0$0$0$0$0$0 * MAINTENANCE $0$0$0$0$0$0 74-00 OPERATING SERVICES 5,727 7,950 7,950 7,709 7,950 7,950 74-01 POSTAL / COURIER SERVICES 0 0 2,000 1,602 2,000 0 75-10 TRAINING 455 637 293 273 273 0 75-20 TRAVEL REIMBURSEMENTS 701 1,002 558 485 485 0 75-30 MEMBERSHIPS 330 531 531 0 0 0 78-00 CONTRACT SERVICES 0 0 2,880 2,410 2,880 11,400 79-10 COMMUNITY EVENTS/PROGRAMS 25,299 15,792 23,792 21,488 23,792 25,001 * SERVICES $32,512 $25,912 $38,004 $33,967 $37,380 $44,351 84-00 CAPITAL OPERATING EQUIP $0$0$0$0$0$0 * CAPITAL $0$0$0$0$0$0 ** RECREATION PROGRAM ADMIN $122,418 $118,452 $141,088 $105,047 $142,646 $155,505 202 COMMUNITY SERVICES JULY 4th 001-6422-452 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 41-30 OVERTIME PAY $15,179 $12,375 $12,375 $0 $13,840 $12,375 41-31 HOLIDAY HRS WORKED 000000 47-10 SOCIAL SECURITY/MEDICARE 1,120 953 953 0 1,006 947 47-20 TMRS RETIREMENT 2,241 1,931 1,931 0 2,142 1,932 48-20 LIFE INSURANCE 0 0 0 0 55 0 48-30 DISABILITY INSURANCE 0 0 0 0 58 0 48-40 WORKERS COMP INSURANCE 0 123 123 0 0 144 * PERSONNEL $18,540 $15,382 $15,382 $0 $17,101 $15,398 51-00 OFFICE SUPPLIES $197 $329 $329 $137 $266 $329 52-00 PERSONNEL SUPPLIES 491330000 53-00 VEHICLE SUPPLIES 0 79 0 0 0 0 54-00 OPERATING SUPPLIES 3,085 3,181 3,806 726 2,619 3,181 * SUPPLIES $3,331 $3,722 $4,135 $863 $2,885 $3,510 74-81 TRANSPORTATION SERVICES $4,908 $6,890 $5,429 $0 $4,548 $5,809 78-00 CONTRACT SERVICES 2,645 2,650 2,930 2,680 2,930 1,500 78-30 RENTAL 10,703 11,757 12,260 12,260 12,260 12,260 79-10 COMMUNITY EVENTS/PROGRAMS 31,950 22,260 24,200 24,200 24,000 24,200 * SERVICES $50,206 $43,557 $44,819 $39,140 $43,738 $43,769 ** JULY 4TH PROGRAM $72,077 $62,661 $64,336 $40,003 $63,724 $62,677 ` 203 COMMUNITY SERVICES SUMMER DAY CAMP 001-6423-452 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 42-22 SEASONAL WAGES $49,373 $50,336 $50,336 $8,248 $42,336 $50,336 47-10 SOCIAL SECURITY/MEDICARE 3,777 4,134 4,134 631 4,134 3,851 48-40 WORKERS COMP INSURANCE 617 705 705 82 705 502 48-50 EAP SERVICES 0000058 * PERSONNEL $53,767 $55,175 $55,175 $8,961 $47,175 $54,747 52-00 PERSONNEL SUPPLIES $1,908 $1,908 $2,168 $2,168 $2,891 $2,208 54-00 OPERATING SUPPLIES 4,270 7,510 7,250 1,727 5,200 7,010 * SUPPLIES $6,178 $9,418 $9,418 $3,895 $8,091 $9,218 74-00 OPERATING SERVICES $342 $489 $489 $0 $489 $489 74-81 TRANSPORTATION SERVICES 5,833 6,180 6,180 1,001 6,180 6,180 74-97 RECRUITMENT ADVERSTISING 300 338 338 0 0 338 75-20 TRAVEL REIMBURSEMENTS 0 414 414 218 414 414 76-12 TELEPHONE/COMMUNICATIONS 00000200 79-10 COMMUNITY EVENTS/PROGRAMS 8,353 12,516 12,516 5,167 12,516 12,516 * SERVICES $14,828 $19,937 $19,937 $6,386 $19,599 $20,137 ** SUMMER DAY CAMP PROGRAM $74,773 $84,530 $84,530 $19,242 $74,865 $84,102 204 COMMUNITY SERVICES KEEP FRIENDSWOOD BEAUTIFUL 001-6424-458 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted ACCOUNT DESCRIPTION Actual Budget Budget 6/30/2011 Estimate Budget 51-00 OFFICE SUPPLIES $40 $111 $111 $28 $37 $50 52-00 PERSONNEL SUPPLIES 158 849 637 53 637 637 54-00 OPERATING SUPPLIES 6,515 8,071 8,357 8,064 8,357 4,680 * SUPPLIES $6,713 $9,031 $9,105 $8,145 $9,031 $5,367 62-10 LANDSCAPING $5,673 $12,774 $13,995 $13,478 $13,995 $13,995 * MAINTENANCE $5,673 $12,774 $13,995 $13,478 $13,995 $13,995 74-00 OPERATING SERVICES 3,187 3,862 3,962 2,767 3,962 3,962 74-01 POSTAL / COURIER SERVICES 5400000 75-10 TRAINING 425 293 505 505 505 505 75-20 TRAVEL REIMBURSEMENTS 634 468 668 0 668 668 75-30 MEMBERSHIPS 90 159 159 90 159 90 79-22 KFB BEAUTIFICATION GRANTS 2,00000002,000 * SERVICES $6,390 $4,782 $5,294 $3,362 $5,294 $7,225 84-00 CAPITAL OPERATING EQUIP $34,998 $0 $14,111 $13,440 $14,111 $0 * CAPITAL $34,998 $0 $14,111 $13,440 $14,111 $0 ** KEEP FRWD BEAUTIFUL $53,774 $26,587 $42,505 $38,425 $42,431 $26,587 205 COMMUNITY SERVICES STEVENSON PARK POOL 001-6428-452 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/2011 Estimate Budget 41-31 HOLIDAY HRS WORKED $268 $0 $7 $7 $9 $0 42-22 SEASONAL WAGES 49,222 63,427 60,146 9,913 50,146 60,528 42-41 MERIT PAY 000000 47-10 SOCIAL SECURITY/MEDICARE 3,786 5,816 5,816 759 5,816 4,631 48-40 WORKERS COMP INSURANCE 617 492 492 99 492 605 48-50 EAP SERVICES 000000 * PERSONNEL $53,893 $69,735 $66,461 $10,778 $56,463 $65,764 51-00 OFFICE SUPPLIES $139 $244 $244 $19 $25 $244 52-00 PERSONNEL SUPPLIES 1,002 1,061 1,325 1,321 1,761 1,311 54-00 OPERATING SUPPLIES 1,921 2,247 2,247 1,743 2,324 2,247 54-95 CHEMICALS 6,608 7,262 7,262 4,661 7,262 7,262 56-00 FACILITY SUPPLIES 0 170 170 0 170 170 56-20 JANITORIAL SUPPLIES 269 504 504 0 504 504 58-00 OPERATING EQUIPMENT<$5000 99 3,711 2,947 485 2,947 3,461 * SUPPLIES $10,038 $15,199 $14,699 $8,229 $14,993 $15,199 62-10 LANDSCAPING $116 $129 $129 $0 $0 $129 65-61 SWIMMING POOL MAINTENANCE 1,385 6,593 6,593 1,679 6,593 6,593 66-00 FACILITY MAINTENANCE 2,147 5,250 4,675 1,028 4,675 5,250 68-00 EQUIPMENT MAINTENANCE 2700000 * MAINTENANCE $3,675 $11,972 $11,397 $2,707 $11,268 $11,972 74-00 OPERATING SERVICES $50 $0 $575 $0 $519 $0 74-97 RECRUITMENT ADVERSTISING 300 338 338 0 0 338 76-11 ELECTRICITY 17,872 14,491 14,491 13,131 17,509 19,517 76-12 TELEPHONE/COMMUNICATIONS 386 712 712 0 0 712 76-13 NATURAL GAS 16,743 7,346 2,870 482 792 2,870 76-20 JANITORIAL SERVICES 0 1,500 0 0 0 1,500 78-00 CONTRACT SERVICES 9,740 1,740 6,216 4,661 6,215 6,216 * SERVICES $45,091 $26,127 $25,202 $18,274 $25,035 $31,153 84-00 CAPITAL OPERATING EQUIP $0$0$0$0$0$0 * CAPITAL $0$0$0$0$0$0 ** STEVENSON PARK POOL $112,697 $123,033 $117,759 $39,988 $107,759 $124,088 206 COMMUNITY SERVICES SENIOR PROGRAMS 001-6429-452 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $67,990 $73,248 $70,933 $43,800 $63,933 $79,591 41-20 PART-TIME WAGES 17,89015,0970000 41-30 OVERTIME PAY 2,091 872 872 2,177 2,177 872 41-41 MERIT PAY 000000 41-43 LONGEVITY PAY 385 515 515 511 511 510 41-90 ACCRUED PAYROLL 0 0 625 624 624 0 42-20 PART-TIME WAGES (TMRS EXEMPT) 0 0 19,597 14,431 19,241 12,072 47-10 SOCIAL SECURITY/MEDICARE 6,629 6,879 7,060 4,572 7,060 7,117 47-20 TMRS RETIREMENT 10,532 11,604 11,729 7,260 11,729 12,682 48-10 HEALTH/DENTAL INSURANCE 8,498 9,976 10,011 6,365 9,888 16,947 48-20 LIFE INSURANCE 194 167 178 135 180 224 48-30 DISABILITY INSURANCE 368 210 292 138 184 230 48-40 WORKERS COMP INSURANCE 1,201 730 758 767 1,023 988 48-50 EAP SERVICES 140 162 162 117 156 175 48-90 FLEX PLAN ADMINISTRATION 40 58 60 27 36 104 * PERSONNEL $115,958 $119,518 $122,792 $80,924 $116,742 $131,512 51-00 OFFICE SUPPLIES $988 $1,118 $1,618 $924 $1,618 $2,618 53-00 VEHICLE SUPPLIES 0 0 0 0 0 0 53-01 FUEL 2,741 3,200 3,200 1,511 3,200 3,200 54-00 OPERATING SUPPLIES 3,139 6,828 6,271 3,366 6,271 6,828 58-00 OPERATING EQUIPMENT<$5000 9,715 212 513 512 512 611 * SUPPLIES $16,583 $11,358 $11,602 $6,313 $11,601 $13,257 63-00 VEHICLE MAINTENANCE $2,641 $4,518 $1,317 $896 $1,317 $2,418 * MAINTENANCE $2,641 $4,518 $1,317 $896 $1,317 $2,418 73-11 VEHICLE INSURANCE 527 778 778 461 615 778 74-00 OPERATING SERVICES 000000 74-01 POSTAL / COURIER SERVICES 0 0 4,000 0 0 0 74-92 SPECIAL EVENTS 28800000 74-97 RECRUITMENT ADVERSTISING 35000000 74-98 JUDGMENTS & DAMAGE CLAIM 1,00000000 75-10 TRAINING 736 2,345 1,345 0 0 2,345 75-20 TRAVEL REIMBURSEMENTS 610 509 509 0 0 509 75-30 MEMBERSHIPS 0 81 81 80 80 81 76-12 TELEPHONE/COMMUNICATIONS 100 372 372 0 0 372 78-00 CONTRACT SERVICES 6,220 185 443 443 443 386 79-10 COMMUNITY EVENTS/PROGRAMS 10,925 0 3,932 899 3,932 1,500 * SERVICES $20,756 $4,270 $11,460 $1,883 $5,070 $5,971 84-00 CAPITAL OPERATING EQUIP $0 $0 $99,748 $0 $99,748 $0 * CAPITAL $0 $0 $99,748 $0 $99,748 $0 ** SENIOR ACTIVITY CENTER $155,938 $139,664 $246,919 $90,016 $234,478 $153,158 207 COMMUNITY SERVICES PARKS ADMINISTRATION 001-6430-456 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/2011 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $241,803 $257,745 $257,745 $175,769 $257,745 $268,315 41-30 OVERTIME PAY 14,458 7,734 7,734 5,998 9,997 7,734 41-31 HOLIDAY HRS WORKED 857 0 0 238 317 0 41-41 MERIT PAY 000000 41-43 LONGEVITY PAY 855 1,470 1,803 1,803 1,878 1,930 41-45 INCENTIVE-CERTIFICATE PAY 300 300 1,500 1,125 1,125 1,500 41-49 CELL PHONE ALLOWANCE 1,770 2,520 2,520 1,409 2,520 2,100 41-90 ACCRUED PAYROLL 1,69000000 47-10 SOCIAL SECURITY/MEDICARE 18,805 20,517 20,517 13,015 20,517 21,544 47-20 TMRS RETIREMENT 39,021 41,848 41,848 28,984 41,848 43,960 48-10 HEALTH/DENTAL INSURANCE 50,147 40,884 40,884 44,756 53,473 56,717 48-20 LIFE INSURANCE 679 585 585 533 711 740 48-30 DISABILITY INSURANCE 1,385 738 738 545 726 771 48-40 WORKERS COMP INSURANCE 3,201 2,245 2,245 1,921 2,561 2,776 48-50 EAP SERVICES 472 432 432 340 454 467 48-90 FLEX PLAN ADMINISTRATION 162 154 154 126 168 173 * PERSONNEL $375,605 $377,172 $378,705 $276,562 $394,040 $408,727 51-00 OFFICE SUPPLIES $236 $237 $237 $157 $209 $0 52-00 PERSONNEL SUPPLIES 5,206 5,277 5,577 4,258 5,677 6,277 53-00 VEHICLE SUPPLIES 106 106 106 24 32 106 53-01 FUEL 9,619 8,564 8,564 6,689 9,564 10,936 54-00 OPERATING SUPPLIES 2,529 2,642 2,642 1,396 2,642 4,642 54-95 CHEMICALS 3,103 4,950 3,117 0 0 3,000 56-20 JANITORIAL SUPPLIES 6,197 6,261 6,261 5,644 6,261 8,380 58-00 OPERATING EQUIPMENT<$5000 4,312 4,455 7,626 1,281 7,626 4,455 * SUPPLIES $31,308 $32,492 $34,130 $19,449 $32,011 $37,796 63-00 VEHICLE MAINTENANCE $3,253 $3,560 $3,560 $1,519 $3,560 $3,560 66-00 FACILITY MAINTENANCE 19400000 68-00 EQUIPMENT MAINTENANCE 3,900 4,532 4,532 1,256 4,532 4,532 * MAINTENANCE $7,347 $8,092 $8,092 $2,775 $8,092 $8,092 73-11 VEHICLE INSURANCE $1,952 $2,286 $2,286 $1,005 $1,340 $2,286 74-00 OPERATING SERVICES 1,325 4,500 4,500 0 0 4,500 75-10 TRAINING 503 362 362 305 362 0 75-20 TRAVEL REIMBURSEMENTS 828 844 844 516 516 0 75-30 MEMBERSHIPS 258 165 165 110 165 0 76-25 SAFETY SERVICES 592 0 000650 76-80 MOWING SERVICES 112,051 123,000 110,125 82,721 110,295 130,000 78-30 RENTAL 2,040 2,385 2,385 1,700 2,267 1,000 78-31 VEHICLE LEASE-INTERNAL 12,121 6,621 6,621 4,968 6,624 6,608 * SERVICES $131,670 $140,163 $127,288 $91,325 $121,569 $145,044 83-00 VEHICLE EQUIPMENT $0$0$0$0$0$0 84-00 CAPITAL OPERATING EQUIP 0 6,000 8,470 8,470 8,470 0 88-00 CAPITAL EQUIPMENT 8,165 0 0 0 0 0 * CAPITAL $8,165 $6,000 $8,470 $8,470 $8,470 $0 ** PARKS ADMINISTRATION $554,095 $563,919 $556,685 $398,581 $564,182 $599,659 208 COMMUNITY SERVICES STEVENSON PARK 001-6431-456 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/2011 Estimate Budget 54-00 OPERATING SUPPLIES $163 $46 $46 $30 $141 $46 56-00 FACILITY SUPPLIES 2,844 2,817 2,817 45 2,817 2,817 58-00 OPERATING EQUIPMENT<$5000 211 0 4,260 4,260 4,260 0 * SUPPLIES $3,218 $2,863 $7,123 $4,335 $7,218 $2,863 62-10 LANDSCAPING $8,268 $8,258 $6,649 $6,162 $6,649 $8,682 66-00 FACILITY MAINTENANCE 4,866 5,036 5,036 1,722 5,036 5,036 68-00 EQUIPMENT MAINTENANCE 380 530 370 16 370 530 * MAINTENANCE $13,514 $13,824 $12,055 $7,900 $12,055 $14,248 76-11 ELECTRICITY $6,201 $10,090 $10,090 $4,710 $6,810 $7,000 78-30 RENTAL 0 424 424 0 0 0 * SERVICES $6,201 $10,514 $10,514 $4,710 $6,810 $7,000 ** STEVENSON PARK $22,933 $27,201 $29,692 $16,945 $26,083 $24,111 COMMUNITY SERVICES 1776 PARK 001-6432-456 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/2011 Estimate Budget 62-10 LANDSCAPING $233 $318 $318 $0 $0 $318 62-40 FENCE MAINTENANCE 0 0 0000 * MAINTENANCE $233 $318 $318 $0 $0 $318 76-11 ELECTRICITY $816 $128 $128 $661 $1,081 $1,672 * SERVICES $816 $128 $128 $661 $1,081 $1,672 ** 1776 MEMORIAL PARK $1,049 $446 $446 $661 $1,081 $1,990 COMMUNITY SERVICES RENWICK PARK 001-6433-453 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/2011 Estimate Budget 54-00 OPERATING SUPPLIES $9$0$0$0$0$0 * SUPPLIES $9$0$0$0$0$0 62-10 LANDSCAPING 971 1,273 1,273 409 1,273 1,273 62-20 LIGHTING MAINTENANCE 9,167 11,448 10,478 3,124 10,478 8,978 62-40 FENCE MAINTENANCE 0 1,187 1,187 0 0 1,187 66-00 FACILITY MAINTENANCE 433 6,361 4,373 2,377 6,361 6,589 * MAINTENANCE $10,571 $20,269 $17,311 $5,910 $18,112 $18,027 76-11 ELECTRICITY $14,075 $37,201 $32,201 $11,038 $15,717 $16,000 76-20 JANITORIAL SERVICES 0 0 7,140 5,950 7,140 7,140 78-00 CONTRACT SERVICES 6,455 13,886 4,914 0 0 5,000 * SERVICES $20,530 $51,087 $44,255 $16,988 $22,857 $28,140 ** RENWICK PARK $31,110 $71,356 $61,566 $22,898 $40,969 $46,167 209 COMMUNITY SERVICES LEAVESLEY PARK 001-6434-455 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/2011 Estimate Budget 54-00 OPERATING SUPPLIES $115 $106 $106 $63 $84 $0 58-00 OPERATING EQUIPMENT<$5000 435 1,273 1,273 247 329 409 * SUPPLIES $550 $1,379 $1,379 $310 $413 $409 62-10 LANDSCAPING $47 $398 $398 $392 $398 $450 62-20 LIGHTING MAINTENANCE 0 424 424 207 424 241 66-00 FACILITY MAINTENANCE 3,994 4,452 4,452 538 3,717 4,558 * MAINTENANCE $4,041 $5,274 $5,274 $1,137 $4,539 $5,249 76-11 ELECTRICITY $10,780 $9,370 $9,370 $7,307 $11,743 $11,500 76-12 TELEPHONE/COMMUNICATIONS 0 688 688 0 0 0 76-20 JANITORIAL SERVICES 4,872 5,390 5,390 4,080 5,390 4,950 76-25 SAFETY SERVICES 1,703 0 2,332 1,355 2,332 2,332 76-30 PEST CONTROL SERVICES 200 318 318 155 318 215 78-00 CONTRACT SERVICES 0 106 106 0 0 0 * SERVICES $17,555 $15,872 $18,204 $12,897 $19,783 $18,997 88-00 CAPITAL EQUIPMENT $0$0$0$0$0$0 * CAPITAL $0$0$0$0$0$0 ** LEAVESLEY PARK $22,146 $22,525 $24,857 $14,344 $24,735 $24,655 COMMUNITY SERVICES OLD CITY PARK 001-6435-456 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/2011 Estimate Budget 54-00 OPERATING SUPPLIES $6 $106 $106 $0 $0 $106 56-00 FACILITY SUPPLIES 0 106 106 0 0 106 * SUPPLIES $6 $212 $212 $0 $0 $212 62-10 LANDSCAPING $75 $637 $637 $0 $0 $100 62-20 LIGHTING MAINTENANCE 0 1,167 1,167 0 0 200 62-40 FENCE MAINTENANCE 0 106 106 0 0 106 64-00 OPERATING MAINTENANCE 0 264 264 0 0 264 66-00 FACILITY MAINTENANCE 433 2,650 2,650 452 603 600 * MAINTENANCE $508 $4,824 $4,824 $452 $603 $1,270 76-11 ELECTRICITY $5,235 $7,533 $7,533 $4,065 $7,533 $6,000 * SERVICES $5,235 $7,533 $7,533 $4,065 $7,533 $6,000 ** OLD CITY PARK $5,749 $12,569 $12,569 $4,517 $8,136 $7,482 210 COMMUNITY SERVICES CENTENNIAL PARK 001-6436-453 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/2011 Estimate Budget 54-00 OPERATING SUPPLIES $8,625 $10,175 $3,322 $1,545 $3,322 $7,175 54-95 CHEMICALS 5,011 17,458 6,558 3,536 5,214 6,658 56-20 JANITORIAL SUPPLIES 0 424 381 150 200 0 * SUPPLIES $13,636 $28,057 $10,261 $5,231 $8,736 $13,833 62-10 LANDSCAPING $2,964 $3,711 $7,907 $7,907 $7,907 $4,711 62-20 LIGHTING MAINTENANCE 355 370 22,270 21,804 21,804 5,370 64-00 OPERATING MAINTENANCE 5,222 5,300 8,900 8,466 8,900 7,300 66-00 FACILITY MAINTENANCE 4,087 4,589 17,199 15,445 17,199 7,589 * MAINTENANCE $12,628 $13,970 $56,276 $53,622 $55,810 $24,970 76-11 ELECTRICITY $55,590 $46,830 $46,830 $46,036 $61,381 $65,000 76-20 JANITORIAL SERVICES 0 0 7,140 5,950 7,140 7,140 76-80 MOWING SERVICES 60,974 66,886 62,986 45,730 62,986 63,286 78-00 CONTRACT SERVICES 3,25900000 * SERVICES $119,823 $113,716 $116,956 $97,716 $131,507 $135,426 ** CENTENNIAL PARK $146,087 $155,743 $183,493 $156,569 $196,053 $174,229 COMMUNITY SERVICES LAKE FRIENDSWOOD 001-6437-454 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/2011 Estimate Budget 76-80 MOWING SERVICES $585 $637 $637 $0 $0 $637 * SERVICES $585 $637 $637 $0 $0 $637 ** LAKE FRIENDSWOOD $585 $637 $637 $0 $0 $637 211 COMMUNITY SERVICES FRIENDSWOOD SPORTS PARK 001-6438-453 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/2011 Estimate Budget 54-00 OPERATING SUPPLIES $15,097 $15,388 $3,844 $3,755 $3,844 $5,844 54-95 PESTICIDES/CHEMICALS 465 530 530 0 0 530 * SUPPLIES $15,562 $15,918 $4,374 $3,755 $3,844 $6,374 62-10 LANDSCAPING $2,600 $2,650 $2,980 $2,980 $2,980 $2,650 62-20 LIGHTING MAINTENANCE 1,922 2,239 739 0 0 2,239 64-00 OPERATING MAINTENANCE 4,637 6,539 5,899 5,095 6,794 6,539 66-00 FACILITY MAINTENANCE 6,310 6,361 13,733 13,729 16,305 6,920 * MAINTENANCE $15,469 $17,789 $23,351 $21,804 $26,079 $18,348 74-01 POSTAL / COURIER SERVICES $10 $0 $0 $0 $0 $0 76-11 ELECTRICITY 37,072 42,456 42,456 29,977 42,456 42,456 76-12 TELEPHONE/COMMUNICATIONS 0 849 0 0 0 0 76-13 NATURAL GAS 313 530 530 316 421 530 76-20 JANITORIAL SERVICES 0 6,300 7,140 5,950 7,140 7,140 76-80 MOWING SERVICES 12,600 18,020 14,020 9,935 14,020 14,000 78-00 CONTRACT SERVICES 15,700 8,539 559 160 213 5,440 * SERVICES $65,695 $76,694 $64,705 $46,338 $64,250 $69,566 88-00 CAPITAL EQUIPMENT $6,148 $0 $5,000 $5,000 $5,000 $0 * CAPITAL $6,148 $0 $5,000 $5,000 $5,000 $0 ** FRIENDSWOOD SPORTS PARK $102,874 $110,401 $97,430 $76,897 $99,173 $94,288 COMMUNITY SERVICES ALLISON BUYOUTS 001-6440-456 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/2011 Estimate Budget 76-80 MOWING SERVICES $39,715 $63,685 $49,610 $29,175 $49,610 $53,685 76-90 HOA MAINTENANCE FEES 1,350 4,239 4,239 2,550 3,400 4,239 * SERVICES $41,065 $67,924 $53,849 $31,725 $53,010 $57,924 ** ALLISON BUY OUT PROPERTIES $41,065 $67,924 $53,849 $31,725 $53,010 $57,924 212 COMMUNITY SERVICES FACILITY OPERATIONS (GENERAL GOVERNMENT) 001-6460-419 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/2011 Estimate Budget 51-00 OFFICE SUPPLIES $608 $2,650 $1,640 $679 $906 $1,000 54-00 OPERATING SUPPLIES 13,519 2,968 6,198 4,910 6,546 8,089 56-00 FACILITY SUPPLIES 3,333 5,513 5,513 2,212 2,949 5,513 56-20 JANITORIAL SUPPLIES 1,491 1,695 1,695 1,024 1,695 0 58-00 OPERATING EQUIPMENT<$5000 1,780 1,061 6,314 5,253 6,314 1,061 * SUPPLIES $20,731 $13,887 $21,360 $14,078 $18,410 $15,663 62-10 LANDSCAPING $2,007 $2,019 $2,019 $2,002 $2,019 $2,500 62-20 LIGHTING MAINTENANCE 419 424 424 72 96 0 62-30 PARKING LOT MAINTENANCE 5,885 0 17,736 9,053 12,070 0 65-12 PARKING LOT MAINT 8,43900000 66-00 FACILITY MAINTENANCE 105,234 57,610 51,883 35,825 51,883 59,034 66-10 BUILDING RENOVATIONS 0 72,200 75,211 37,421 75,211 0 68-00 EQUIPMENT MAINTENANCE 7,114 8,635 8,635 5,666 8,635 8,635 * MAINTENANCE $129,098 $140,888 $155,908 $90,039 $149,914 $70,169 74-00 OPERATING SERVICES $950 $488 $488 $450 $488 $0 76-11 ELECTRICITY 132,606 163,028 163,028 77,619 153,028 140,000 76-12 TELEPHONE/COMMUNICATIONS 113,622 112,271 112,271 91,473 113,271 112,271 76-13 NATURAL GAS 1,908 2,014 2,014 1,202 2,014 2,014 76-20 JANITORIAL SERVICES 50,944 72,080 56,459 40,667 56,459 62,000 76-25 SAFETY SERVICES 1,689 0 3,158 1,261 3,158 3,300 76-30 PEST CONTROL SERVICES 1,200 1,377 1,377 945 1,377 1,400 78-00 CONTRACT SERVICES 30,690 31,818 31,818 19,432 31,818 33,000 78-30 RENTAL 4,020 2,214 4,020 3,015 4,020 4,020 * SERVICES $337,629 $385,290 $374,633 $236,064 $365,633 $358,005 84-00 CAPITAL OPERATING EQUIP $9,775 $0 $24,300 $17,248 $24,300 $0 88-00 CAPITAL EQUIPMENT 32,439 0 0 0 0 0 * CAPITAL $42,214 $0 $24,300 $17,248 $24,300 $0 ** FACILITY OPERATIONS $529,672 $540,065 $576,201 $357,429 $558,257 $443,837 213 COMMUNITY SERVICES FACILITY OPERATIONS (PUBLIC SAFETY BUILDING) 001-6460-421 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/2011 Estimate Budget 54-00 OPERATING SUPPLIES $6,066 $2,120 $3,720 $3,007 $3,720 $3,120 56-00 FACILITY SUPPLIES 2,306 3,181 2,962 1,213 1,618 3,181 58-00 OPERATING EQUIPMENT<$5000 2,394 0 0 0 0 0 * SUPPLIES $10,766 $5,301 $6,682 $4,220 $5,338 $6,301 62-10 LANDSCAPING $6,703 $530 $530 $270 $360 $530 66-00 FACILITY MAINTENANCE 26,316 25,276 23,882 15,688 26,882 24,276 68-00 EQUIPMENT MAINTENANCE 2,990 3,610 5,449 2,032 5,449 3,154 * MAINTENANCE $36,009 $29,416 $29,861 $17,990 $32,691 $27,960 76-11 ELECTRICITY $86,511 $86,973 $86,973 $61,055 $86,973 $91,500 76-12 TELEPHONE/COMMUNICATIONS 16,440 4,770 4,770 10,614 14,652 10,770 76-20 JANITORIAL SERVICES 29,181 30,381 30,381 23,950 28,740 29,740 76-25 SAFETY SERVICES 3,291 0 3,405 2,344 3,405 3,300 76-30 PEST CONTROL SERVICES 5,650 1,273 1,273 725 967 853 76-80 MOWING SERVICES 0 7,000 7,000 0 0 7,000 78-00 CONTRACT SERVICES 4,882 0 1,494 0 0 0 78-30 RENTAL 1,104 1,695 1,695 828 1,104 1,695 * SERVICES $147,059 $132,092 $136,991 $99,516 $135,841 $144,858 ** FACILITY OPERATIONS (PSB) $193,834 $166,809 $173,534 $121,726 $173,870 $179,119 COMMUNITY SERVICES FACILITY OPERATIONS (FIRE STATIONS) 001-6460-422 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/2011 Estimate Budget 66-00 FACILITY MAINTENANCE $2,817 $1,801 $1,801 $953 $1,801 $1,801 68-00 EQUIPMENT MAINTENANCE 1,291 3,000 3,000 1,291 3,000 3,000 * MAINTENANCE $4,108 $4,801 $4,801 $2,244 $4,801 $4,801 76-11 ELECTRICITY $34,850 $36,204 $36,204 $29,977 $36,204 $41,640 76-12 TELEPHONE/COMMUNICATIONS 1,682 3,200 3,200 2,732 3,200 3,200 76-13 NATURAL GAS SERVICES 2,557 1,407 1,407 1,048 1,407 1,407 76-30 PEST CONTROL SERVICES 1,120 1,313 1,313 785 1,313 1,313 * SERVICES $40,209 $42,124 $42,124 $34,542 $42,124 $47,560 ** FACILITY OPERATIONS (FS) $44,317 $46,925 $46,925 $36,786 $46,925 $52,361 COMMUNITY SERVICES FACILITY OPERATIONS (ANIMAL CONTROL) 001-6460-441 FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/2011 Estimate Budget 54-00 OPERATING SUPPLIES $0 $0 $0 $0 $0 $800 56-00 FACILITY SUPPLIES 12 795 795 8 36 1,245 56-20 JANITORIAL SUPPLIES 0 0 0 0 0 400 * SUPPLIES $12 $795 $795 $8 $36 $2,445 62-10 LANDSCAPING $0 $106 $106 $0 $0 $1,300 66-00 FACILITY MAINTENANCE 6,636 9,107 8,016 824 8,016 13,812 68-00 EQUIPMENT MAINTENANCE 0 0 0 0 0 500 * MAINTENANCE $6,636 $9,213 $8,122 $824 $8,016 $15,612 76-11 ELECTRICITY $0 $3,908 $3,908 $0 $3,908 $5,000 76-12 TELEPHONE/COMMUNICATIONS 0 0 0 0 0 5,400 76-13 NATURAL GAS 0 0 0 0 0 400 76-20 JANITORIAL SERVICES 0 0 0 0 0 6,000 76-25 SAFETY SERVICES 695 0 920 540 920 800 76-30 PEST CONTROL SERVICES 0 0 0 0 0 450 78-00 CONTRACT SERVICES 0 0 1,091 0 0 0 * SERVICES $695 $3,908 $5,919 $540 $4,828 $18,050 ** FACILITY OPERATIONS (AC) $7,343 $13,916 $14,836 $1,372 $12,880 $36,107 214 This page is intentionally blank. 215 Capital Improvement Program _____________________________________________________________ Capital Improvements Program (CIP) Summary The Capital Improvements Program (CIP) is a five-year planning tool used to identify the City of Friendswood’s capital expenditure needs. The plan outlines capital improvements costs and potential funding sources. In addition to information taken from the City’s CIP plan, this section of the budget document, will provide estimates for future operating expenses (if any) related to each capital improvement project identified. The City’s capital improvements program consists of a capital budget which includes projected expenditures for the current fiscal year. Capital expenditures, tangible assets or projects with estimated cost of at least $5,000 with a useful life of at least five (5) years, are part of the capital budget. The second part of the City’s CIP is the capital program which consists of anticipated capital expenditures to be purchased or projects to be completed in the future; beyond the current fiscal year. The CIP categorizes and accounts for key capital requirements related to expenditures excluded from the capital outlay of the departmental operating budgets. Our City’s CIP includes significantly costly, non-routine projects with multiple year life expectancies. These tangible items or projects become fixed assets for the City. Examples include: ¾Building construction, additions or renovations (Ex. – Public Safety Building) ¾Park Improvements (Ex. - hiking/biking trails, lighting) ¾Major repairs or construction of streets (Ex. – Friendswood Link extension) ¾Water and sewer improvements (Ex. - Water Plant #2 Rehabilitation) ¾Drainage improvements (Ex. – Mud Gulley detention & conveyance) ¾Major equipment replacements/purchases (Ex. – Fire trucks, Computer Refresh) Upon approval by City Council and funding source confirmation, the projects proposed in the CIP for the current fiscal year will commence. The remaining unfunded projects in the future years of the plan will be included in the operating budget, annually, as City Council determines continued relevance of the projects and approves funding sources. The City utilizes General Obligation Bonds, Revenue Bonds and undesignated fund balance reserves to support its Capital Improvements Program. The proposed projects included in this section of the operating budget document are grouped by funding source and sorted by estimated year of the project’s completion. The CIP plan, a document published separately of the City’s operating budget, is currently waiting City Council review and approval. Therefore, the information presented in this section of our budget document is in draft format. It reflects the capital improvements identified, to date, for inclusion in the City’s future capital budget and the capital program. Capital Improvement Program _____________________________________________________________ Developing the Capital Improvements Program (CIP) The goals and objectives of City Council and the City’s financial policies set the framework for building the annual capital improvement plan. Additionally, the following factors are considered in our CIP development and implementation: ¾Financial debt capacity (How much can the City borrow for improvements?) ¾Community development opportunities (Is new residential/commercial building expected in the City?) ¾Land availability (Is the City nearing its build-out capacity?) ¾Staffing resources (Can existing staff levels accommodate the CIP projects?) ¾Stakeholder Input (Staff, Citizens, Committees, Boards and Commissions) ¾Direction from City Council The capital improvements proposed in the CIP directly impact the City’s other strategic and long-term planning tools. Our Multi Year Financial Plan (MYFP) is a five year projection of operational expenses, property values, tax rate estimates, outstanding debt and anticipated new one-time or ongoing programs. CIP capital improvements cost estimates are noted in the MYFP’s anticipated new one-time or on-going programs. The City’s Master Plans, such as the Parks and Open Space Master Plan, Streets Master Plan and Utility Drainage Master Plan also help to determine capital improvement needs and priorities. Take the Parks and Open Space Master Plan for example. The plan’s timeframe is one to ten years and provides guidelines for Parks and Facility improvements as our City’s population grows. Based on National Recreation and Parks Association Standards, our Plan recommends 100 acres of park land space per 1,000 residents. The City currently has 200 acres park land. At build-out population is estimated to be 57,400. To meet the Parks and Open Space Master Plan standard, 574 acres of park land will be needed. As our population grows toward build-out, park land acquisition will become more of a priority in the City’s CIP. The City also has a Pavement Master Plan that determines street construction and major repair projects for inclusion in the CIP. Population growth and life cycles of existing streets are driving factors in the prioritizing Pavement Master Plan capital improvements. During the ongoing development of the CIP, stakeholders examine the relationship between the capital improvements identified and goals outlined in City’s Vision 2020 plan. This plan was implemented in 1997 with foresight of the City’s build-out projected for the year 2020. Vision 2020 calls for: ¾Developing Tax Base (improve tax base mix) ¾Improved Infrastructure (water, sewer) ¾Retaining Values (quality of life) ¾Maintaining Quality of Schools ¾Improved Drainage ¾Maintaining High Level of Public Service ¾Being a Whole Life Community (homes, jobs, amenities) ¾Incorporating Vision 2020 in the Master Plan ¾Attracting a College/University ¾Development of a City Civic Center ¾Maintaining Visual Image (prevent undesirable land uses) ¾Transportation Improvement ¾Additional Parks and Recreational Development ¾Being Sensitive to the Environment Capital Improvement Program _____________________________________________________________ In stakeholder discussions this year, City Council recommended the tentative calendar below for addressing the needs identified in the CIP. Capital Improvement Program Focus The main goal of City’s Capital Improvement Program is to preserve the existing quality of life for Friendswood citizens as the community develops by proactively approaching anticipated needs of the City, forecasting improvement projects and securing financial resources. According to the proposed plan, “the program is also intended to depict financial challenges of the City’s growth and maintenance of infrastructure that characterize the City’s future and the associated funding requirements to meet these objectives.” As previously stated, population growth is a major driver for our CIP development and implementation. The 2000 census, reported Friendswood’s population at 29,037. Projected population for fiscal year 2011 – 2012 is 37,400; a 28.8% increase in 12 years. By our community’s complete build-out in 10 to 20 years, the population is expected to be at approximately 57,400. As a result of this anticipated growth and its subsequent impact, the CIP focuses on utility infrastructure improvements for the next five years. Immediate need and disaster recovery grant funding awarded to the City by the Texas Department of Rural Affairs have allowed for facilities improvements in this year’s capital budget (year one of the CIP). These improvements include renovations to our Fire Station #3 and installation of natural gas generators at 37 of the City’s facilities (lift stations, water plants and fire stations). As will be shown in further portions of this document, 69% of the CIP funding uses are proposed drainage and utility improvement projects. Proposed streets improvements make up 21% of the program and facilities improvements total 10%. Minimal parks improvements are included in the 5 year window of the plan. Beyond the next five years, the proposed CIP’s focus will shift from utility infrastructure improvements to streets and facilities improvements when the composition of the plan will be 36% and 64%, respectively. FY11-12 Timeframe Phase Activity July August Public Education ¾Proposed CIP project listing, details posted on City’s PEG channel & Website ¾Funding Options detailed on the City’s PEG channel & Website September October Town Hall Meetings ¾Residents, Council appointed Boards, Committees, Commissions provide input on proposed CIP projects November December City Council Meetings/Workshops ¾City Council discussions/feedback on input received at Town Hall Meetings January February March April CIP Approval ¾City Council approval of CIP project prioritization ¾City Council direction on funding sources to pursue Capital Improvement Program _____________________________________________________________ CIP Impact on the Operating Budget The Capital Improvement Program has a direct effect on the City’s operating budget. During the annual budget process, ongoing costs for repairs, maintenance, operational expenditures and in some cases, new personnel cost resulting from capital improvements are addressed. Also addressed by City Council and staff throughout each fiscal year, is the impact on the operating budget resulting from matching grants portions of capital projects, capital lease purchases of equipment and undesignated fund balance appropriations for capital improvements. For example, the following estimated maintenance and operating costs for capital improvements are included in the proposed operating budget for fiscal year 2011 – 2012. ¾Operational supplies cost – approximately $0.33 to $0.97 per sq. ft. ¾Facilities electricity cost – approximately $3.19 to $3.24 per sq. ft. ¾Building maintenance cost – approximately $0.97 to $1.00 per sq. ft. ¾Janitorial services cost – approximately $0.95 to $1.09 per sq. ft. ¾Water, sewer & storm water line cleaning/maintenance – approximately $1,646 per mile ¾Wastewater Treatment – approximately $1.14 per 1,000 gallons Facilities Improvements $2,576,265 10% Street Improvements $5,363,215 21% Parks & Recreation Improvements $35,000 0% Water Improvements $11,828,300 46% Sewer Improvements $5,020,653 19% Drainage Improvements $1,000,000 4% Proposed CIP Funding Uses Fiscal Years 2012 - 2016 $25,823,443 Capital Improvement Program _____________________________________________________________ Due to the nature of some of the projects in the CIP and the timeframe in which capital improvements will be completed or acquired, quantifying or estimating this impact is challenging. As explained in the City’s CIP, costs of the projects included in the plan are determined at current dollars. Then, an inflationary factor is added to surmise future project cost for the planned date of completion. The inflationary factor is supported by the Houston Chapter of Associated General Contractors, the U.S. Department of Labor and Engineering News Report. The overall impact of the facility, street, drainage, water and sewer Capital Improvements Program projects will be positive for the City upon completion because upgraded or new infrastructure results in lower on-going maintenance costs for the City. However, useful life cycles of infrastructure will remain a factor. Therefore, replacement needs are continuous and often offset the maintenance savings from new infrastructure. Staff takes special care in timing CIP projects that may require debt service support to maintain the City’s property tax rate at a level that will not burden its citizens. As a result, the City’s capital improvement program includes proposed unfunded projects totaling $84.9 million; $54.2 is general obligation funds supported and $30.7 million supported by service revenue. As previously stated, projects will be included in the capital budget, annually, as their continued relevance and funding sources are approved by City Council. Debt level limits and revenue projections are critical in this process because CIP projects funded by property tax supported debt have an indirect impact on the operating budget through resulting principal and interest payment requirements. Capital Improvements Program Funding The CIP sights funding as the greatest challenge for the plan due to the aggressive nature of our City’s plan and increasing construction costs partly resulting from recent hurricanes affecting the Gulf Coast. This challenge means the City has to utilize a variety of sources for funding capital expenditures. In the past, the City has issued General Obligation Bonds, Certificates of Obligation and Revenue Bonds to support the Capital Improvements Plan. The proposed CIP plan includes $3,485,000 in General Obligations Bonds funding issued in 2005 for street improvement projects slated for completion in the next 3 years. Other funding sources such as state and federal grants, donations, inter-local agreements, capital leases and undesignated fund balance reserves have been utilized to pay for capital expenditures. The City anticipates continuing the use of these funding sources to support the capital improvements program in the future. In fiscal year 2009, the City issued water and sewer revenue bonds totaling $12.1 million to complete water and sewer capital improvements. This year’s CIP includes two of those projects totaling $4.9 million. Capital Improvement Program _____________________________________________________________ Significant Routine and Significant Non-Routine Capital Expenditures The Water and Sewer Fund capital improvements program includes one significant routine capital expenditure which is the annual sewer line maintenance and cleaning. The adopted budget allots $300,000 for this ongoing expense. The City’s capital improvements program includes one general fund significant routine capital expenditure which is asphalt and concrete streets improvements program. The amount has varied from year to year dependent upon general operating funding availability. The adopted budget for fiscal year 2011 – 2012, includes $125,000 for this capital expenditure. The CIP proposes $500,000 for each fiscal year 2013 through 2016. The City’s recommended significant non-routine capital expenditures for the next five years of the CIP plan, totaling $110.7 million, will be detailed in further parts of this section of the budget document. The following tables summarize the CIP plan expenditures by project year and category. Schedules follow which provide proposed project names, accounting project identification numbers (if assigned), budget estimates and operating budget impact (if any). Undesignated General Fund Balance Supported $3,195,193 12% Park Land Dedication Fund Supported $35,000 0% General Fund Operating Budget Supported $125,000 1% General Obligation Bonds Supported $3,238,215 13% Grant Funds Supported $2,381,072 9% Water & Sewer Working Capital Supported $1,500,000 6% Water & Sewer Revenue Bonds Supported $15,348,953 59% Proposed CIP Funding Sources Fiscal Years 2012 - 2016 $25,823,433 Capital Improvement Program _____________________________________________________________ Proposed Utility Funds 2012 2013 2014 2015 2016 Total 5 Year Plan Sewer Improvements Estimated Cost Authorized Funds Supplemental Funding $ 3,820,653 $ 300,000 $ 3,520,653 $ 300,000 $ 300,000 $ 0 $ 300,000 $ 300,000 $ 0 $ 300,000 $ 300,000 $ 0 $ 300,000 $ 300,000 $ 0 $ 5,020,653 $ 1,500,000 $ 3,520,653 Water Improvements Estimated Cost Authorized Funds Supplemental Funding $ 7,337,300 $ 5,574,000 $ 1,763,300 $ 0 $ 0 $ 0 $ 372,000 $ 0 $ 372,000 $ 4,119,000 $ 0 $ 4,119,000 $ 0 $ 0 $ 0 $11,828,300 $ 5,574,000 $ 6,254,300 Total Utility Funds Estimated Cost Authorized Funds Supplemental Funding $ 11,157,953 $ 5,874,000 $ 5,283,953 $ 300,000 $ 300,000 $ 0 $ 672,000 $ 300,000 $ 372,000 $ 4,419,000 $ 300,000 $ 4,119,000 $ 300,000 $ 300,000 $ 0 $16,848,953 $ 7,074,000 $ 9,774,953 Proposed General Obligations Funds 2012 2013 2014 2015 2016 Total 5 Year Plan Drainage Estimated Cost Authorized Funds Supplemental Funding $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 1,000,000 $ 1,000,000 $ 0 $ 0 $ 0 $ 0 $ 1,000,000 $ 1,000,000 $ 0 Facilities Estimated Cost Authorized Funds Supplemental Funding $ 2,576,265 $ 2,576,265 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 2,576,265 $ 2,576,265 $ 0 Parks Estimated Cost Authorized Funds Supplemental Funding $ 35,000 $ 35,000 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Streets Estimated Cost Authorized Funds Supplemental Funding $ 3,271,785 $ 3,271,785 $ 0 $ 500,000 $ 0 $ 500,000 $ 500,000 $ 0 $ 500,000 $ 591,430 $ 91,430 $ 500,000 $ 500,000 $ 0 $ 500,000 $ 5,363,215 $ 3,363,215 $ 2,000,000 Total G.O. Funds Estimated Cost Authorized Funds Supplemental Funding $ 5,883,050 $ 5,883,050 $ 0 $ 500,000 $ 0 $ 500,000 $ 500,000 $ 0 $ 500,000 $ 1,591,430 $ 1,091,430 $ 500,000 $ 500,000 $ 0 $ 500,000 $ 8,974,480 $ 6,974,480 $ 2,000,000 FY10 Actual FY11 Original Budget FY11 Amended Budget FY11 YTD 6/30/11 FY11 Year End Estimate FY12 Adopted Budget $3,066,338 $175,000 $2,555,934 $614,736 $2,524,604 $160,000 Economic Development Administration Grant Fund 284,636 2,514,000 2,579,825 822,707 2,579,825 0 Texas Department of Rural Affairs Grant Fund 210,796 0 1,495,557 0 1,495,557 502,703 Park Land Dedication Fund 0 0 7,000 7,000 7,000 0 0 0 338,215 227,517 338,215 3,146,785 300,000 300,000 542,467 86,659 542,467 300,000 2006 Water and Sewer 1,111,847 1,794,364 1,798,298 0 1,896,593 0 329,620 1,040,000 5,862,279 1,604,948 4,783,707 1,556,000 Water and Sewer Funding to be Determined 0 0 0 0 0 4,936,093 $5,303,237 $5,823,364 $15,179,575 $3,363,567 $14,167,968 $10,601,581 Capital Projects Construction Funds General Fund Project Summary by Fund General Obligation Water and Sewer Fund Construction Fund 2009 Water and Sewer Construction Fund Asphalt Overlay Program $254,694 $50,000 $83,355 $0 $83,355 $62,500 $250,000 $250,000 $250,000 $250,000 Concrete Repairs 0 50,000 50,000 0 50,000 62,500 250,000 250,000 250,000 250,000 Friendswood Link Road 27,523000000000 Stadium Lane Parking 42,601 0 237,012 236,367 237,012 0 0 0 0 0 STREET PROJECTS $324,818 $100,000 $370,367 $236,367 $370,367 $125,000 $500,000 $500,000 $500,000 $500,000 Cowards Creek Drainage $0 $0 $58,150 $58,150 $58,150 $0 $0 $0 $0 $0 Prairie Wilde Drainage 0000000000 Dickinson Bayou Drainage 0 0 13,945 0 13,945 0 0 0 0 0 Mud Gully Detention & Conveyance 0 0 0 0 0 0 0 0 1,000,000 0 FM 518 (Downtown) Drainage 2,552,538 0 197,383 79,233 197,383 0 0 0 0 0 DRAINAGE PROJECTS $2,552,538 $0 $269,478 $137,383 $269,478 $0 $0 $0 $1,000,000 $0 Centennial Park Ph II & III $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Centennial Park Field Lighting 97,953 0 10,052 0 0 0 0 0 0 0 Stevenson Park Playground Renovation 44,999 50,000 55,001 0 50,000 0 0 0 0 0 Stevenson Park Tennis&Basketball Courts 0 0 0 0 0 35,0000000 Renwick Lighting 0000000000 PARKS PROJECTS $142,952 $50,000 $65,053 $0 $50,000 $35,000 $0 $0 $0 $0 Animal Control Facility$34,025 $0 $965,975 $218,058 $965,975 $0 $0 $0 $0 $0 Fire Station #4 0 0 16,2770000000 Property Exchange FS #3 & HOA 0000000000 Fire Truck Equipment 0 0 464,270 0 464,27000000 Library Parking Lot Improvements 0 25,000 54,703 0 54,70300000 Fire Station #3 Modification 12,005 0 349,811 22,928 349,811 0 0 0 0 0 FACILITY PROJECTS $46,030 $25,000 $1,851,036 $240,986 $1,834,759 $0 $0 $0 $0 $0 GENERAL FUND PROJECTS $3,066,338 $175,000 $2,555,934 $614,736 $2,524,604 $160,000 $500,000 $500,000 $1,500,000 $500,000 FY16 Proposed Budget Capital Improvement Plan FY11-12 Budget General Fund FY10 ActualProject Name FY12 Adopted Budget FY13 Proposed Budget FY11 Original Budget FY11 Amended Budget FY15 Proposed Budget FY14 Proposed Budget FY11 Year End Estimate FY11 YTD 6/30/11 General Fund (001) Capital Improvement Projects Account Listing FY10 Actual FY11 Original Budget FY11 Amended Budget FY11 YTD 6/30/11 FY11 Year End Estimate FY12 Adopted Budget 81-20 Buildings $0$0$0$0$0$0 81-40 Building Renovations 000000 82-30 Parking/Driveways 000000 88-00 Capital Equipment 000000 85-96 Surveying 000000 General Government Total $0$0$0$0$0$0 58-00 Operating Equipment <$5000 $0 $0 $0 $0 $0 $0 66-00 Facility Maintenance 000000 74-00 Operating Services 000000 78-00 Contract Services 000000 81-10 Land 000000 81-11 Easements And Row 000000 81-20 Buildings 0 0 877,581 152,200 877,581 0 85-81 Preliminary Study 34,025 0 83,955 64,898 83,955 0 85-82 Design Engineering 12,005 0 27,795 22,928 27,795 0 85-83 Architectural Services 000000 85-91 Construction Contracted 0 0 322,016 0 322,016 0 85-97 Soil/Concrete Testing 0 0 4,439 960 4,439 0 88-00 Capital Equipment 0 0 480,547 0 464,270 0 Public Safety Total $46,030 $0 $1,796,333 $240,986 $1,780,056 $0 65-10 Street Maintenance $254,694 $50,000 $50,000 $0 $50,000 $62,500 71-30 Engineering Services 000000 81-11 Easements And Row 16,500 0 0 0 0 0 85-10 Street & Sidewalk Improv 000000 85-11 Concrete Streets 000000 85-12 Asphalt Streets 0 50,000 83,355 0 83,355 62,500 85-19 Other Street Improvements 17200000 85-30 Drainage Improvements 2,394,184 0 197,952 67,857 197,952 0 85-81 Preliminary Engineering 12,523 0 2,000 0 2,000 0 85-82 Design Engineering 156,854 0 11,376 11,376 11,376 0 85-84 Constr Administration 000000 85-91 Construction (Contracted)42,237 0 231,204 231,434 231,434 0 85-96 Surveying 000000 85-97 Construction Testing 192 0 5,808 4,933 5,578 0 85-98 Misc Construction Costs 0 0 58,150 58,150 58,150 0 85-99 Geotechnical Services 000000 88-00 Capital Equipment 000000 Public Works Total $2,877,356 $100,000 $639,845 $373,750 $639,845 $125,000 58-00 Operating Equipment < $5000 $0 $0 $0 $0 $0 $0 82-20 Lighting 97,953 0 10,052 0 0 0 82-30 Other Property Imprvmnts/Parking 0 25,000 54,703 0 54,703 0 85-60 Parks Improvements 0000035,000 85-83 Architectural Services 000000 85-96 Surveying 000000 82-40 Fence 000000 85-85 Construction Inspection 000000 85-91 Construction (Contracted)000000 88-00 Capital Equipment 44,999 50,000 55,001 0 50,000 0 Culture & Recreation Total $142,952 $75,000 $119,756 $0 $104,703 $35,000 81-10 Land $0 $0 $0 $0 $0 $0 81-12 Environmental Assess 000000 81-13 Appraisals 000000 81-15 Storm Water Detention 000000 85-96 Surveying 000000 Financial Admin Total $0$0$0$0$0$0 GENERAL FUND PROJECTS $3,066,338 $175,000 $2,555,934 $614,736 $2,524,604 $160,000 Capital Improvement Plan FY11-12 Budget Proposed General Obligation Projects Projects to be determined (FY12) $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Shadowbend: Woodlawn to Sunset 0000000000 Brittany Bay Blvd. 0000000000 Friendswood Link Road 0000000000 Melody Lane 0000000000 Shadowbend: Woodlawn to Sunset 0000000000 West Winding Way 0000000000 West Spreading Oaks 0000000000 Skyview Avenue 0 0 0 0 0 0 0 0 0 0 Sunnyview Avenue 0000000000 Pavement Master Plan Phase I 0 0 338,215 227,517 338,215 0 0 0 0 0 Blackhawk Boulevard 0 0 0 0 0 2,407,406 0 0 0 0 Oak Vista Drive 0 0 0 0 0 557,814 0 0 0 0 Wandering Trail 0 0 0 0 0 181,565 0 0 82,663 0 Other Street Improvements (as needed) 0 0 0 0 0 0 0 0 8,767 0 STREET PROJECTS $0 $0 $338,215 $227,517 $338,215 $3,146,785 $0 $0 $91,430 $0 Annalea Whitehall Drain Phase II - IV $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Clover Acres Drainage 0000000000 Coward Creek Watershed 0000000000 Glennshannon Drainage 0 0 0 0 0 0 0 0 0 0 Mission Estates Outfall 0000000000 Praire Wilde Drainage 0000000000 Sun Meadow Drainage Phase II - V 0000000000 West Edgewood Drainage Outfall 0000000000 Woodlawn Drainage 0000000000 Library Expansion Project-Drawings 0000000000 Baker Road Detention 0000000000 Shadowbend Drainage Phase II 0000000000 Shadowbend Drainage Phase III 0000000000 Melody Lane Drainage 0000000000 FM 518 Drainage Improvements 0 0 0 0 0 0 0 0 0 0 Mud Gully Detention & Conveyance 0000000000 Southern Panhandle Reg. Detention 0 0 0 0 0 0 0 0 0 0 Northern Panhandle Reg. Detention 0 0 0 0 0 0 0 0 0 0 DRAINAGE PROJECTS $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Centennial Park Ph II & III $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Friendswood Sports Park Land Acq. 0000000000 PARKS PROJECTS $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Fire Station #4 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Public Safety Bldg Ph I 0000000000 Animal Control Building 0 0 0 0 0 0 0 0 0 0 Library Expansion 0000000000 City Hall Parking Lot Expansion 0000000000 Civic Center 0000000000 Records Retention Center 0000000000 FACILITY PROJECTS $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 GENERAL OBLIGATION FUND PROJECTS $0 $0 $338,215 $227,517 $338,215 $3,146,785 $0 $0 $91,430 $0 Source for Future Years: Proposed Draft of the Capital Improvement Program Manual FY16 Proposed Budget FY13 Proposed Budget FY14 Proposed Budget FY11 YTD 6/30/11Project Name FY12 Adopted Budget FY15 Proposed Budget FY10 Actual FY11 Year End Estimate FY11 Original Budget FY11 Amended Budget General Obligation Bonds Fund (250 - 252) Capital Improvement Projects Account Listing FY10 Actual FY11 Original Budget FY11 Amended Budget FY11 YTD 6/30/11 FY11 Year End Estimate FY12 Adopted Budget 58-00 Operating Equipment <$5000 $0 $0 $0 $0 $0 $0 66-00 Facility Maintenance 000000 74-00 Operating Services 000000 78-00 Contract Services 0 0 0 0 0 0 81-10 Land 0 0 0 0 0 0 81-11 Easements And Row 0 0 0 0 0 0 81-20 Buildings 000000 85-81 Preliminary Study 000000 85-82 Design Engineering 000000 85-83 Architectural Services 0 0 0 0 0 0 85-91 Construction Contracted 0 0 0 0 0 0 85-97 Soil/Concrete Testing 000000 88-00 Capital Equipment 000000 Public Safety Total $0$0$0$0$0$0 65-10 Street Maintenance $0 $0 $0 $0 $0 $0 71-30 Engineering Services 000000 81-11 Easements And Row 0 0 0 0 0 0 85-10 Street & Sidewalk Improv 000000 85-11 Concrete Streets 0 0 0 0 0 0 85-12 Asphalt Streets 000000 85-19 Other Street Improvements 000000 85-30 Drainage Improvements 000000 85-81 Preliminary Engineering 000000 85-82 Design Engineering 0 0 338,215 227,517 338,215 0 85-84 Constr Administration 0 0 0 0 0 0 85-91 Construction (Contracted)0 0 0 0 0 3,146,785 85-96 Surveying 000000 85-97 Construction Testing 000000 85-98 Misc Construction Costs 0 0 0 0 0 0 85-99 Geotechnical Services 0 0 0 0 0 0 88-00 Capital Equipment 000000 Public Works Total $0 $0 $338,215 $227,517 $338,215 $3,146,785 58-00 Operating Equipment < $5000 $0 $0 $0 $0 $0 $0 82-20 Lighting 000000 82-30 Other Property Imprvmnts/Parking 000000 85-60 Parks Improvements 000000 85-83 Architectural Services 0 0 0 0 0 0 85-96 Surveying 000000 82-40 Fence 0 0 0 0 0 0 85-85 Construction Inspection 000000 85-91 Construction (Contracted)000000 88-00 Capital Equipment 000000 Culture & Recreation Total $0$0$0$0$0$0 GENERAL OBLIGATION FUND PROJECTS $0 $0 $338,215 $227,517 $338,215 $3,146,785 Capital Improvement Plan FY11-12 Budget Economic Development Administration Grant Fund Fund 140 FM 2351/Beamer Rd. Water Imprvmnts $142,319 $1,257,000 $1,289,913 $411,354 $1,289,913 $0 $0 $0 $0 $0 DISTRIBUTION PROJECTS $142,319 $1,257,000 $1,289,913 $411,354 $1,289,913 $0 $0 $0 $0 $0 FM 2351/Beamer Rd. Sewer Imprvmnts 142,319 1,257,000 1,289,913 411,354 1,289,913 0 0 0 0 0 COLLECTION PROJECTS $142,319 $1,257,000 $1,289,913 $411,354 $1,289,913 $0 $0 $0 $0 $0 EDA GRANT FUND PROJECTS $284,637 $2,514,000 $2,579,825 $822,707 $2,579,825 $0 $0 $0 $0 $0 Economic Development Grant Fund (140) Capital Improvement Projects Account Listing FY10 Actual FY11 Original Budget FY11 Amended Budget FY11 YTD 6/30/11 FY11 Year End Estimate FY12 Adopted Budget 81-11 Easements And Row $0 $0 $0 $0 $0 $0 85-10 Street & Sidewalk Improv 0 0 0 0 0 0 85-11 Concrete Streets 0 0 0 0 0 0 85-12 Asphalt Streets 0 0 0 0 0 0 85-19 Other Street Improvements 0 0 0 0 0 0 85-30 Drainage Improvements 0 0 0 0 0 0 85-81 Preliminary Engineering 192,125 0 35,775 21,080 35,775 0 85-82 Design Engineering 0 0 0 0 0 0 85-84 Constr Administration 0 0 0 0 0 0 85-91 Construction (Contracted) 0 2,514,000 2,514,000 800,038 2,514,000 0 85-96 Surveying 83,380 0 120 120 120 0 85-97 Soil/Concrete Testing 1,561 0 29,500 1,469 29,500 0 85-98 Misc Construction Costs 0 0 0 0 0 0 85-99 Geotechnical Services 7,570 0 430 0 430 0 88-00 Capital Equipment 0 0 0 0 0 0 PUBLIC WORKS IMPROVEMENTS $284,636 $2,514,000 $2,579,825 $822,707 $2,579,825 $0 EDA GRANT FUND PROJECTS $284,636 $2,514,000 $2,579,825 $822,707 $2,579,825 $0 Project Name FY13 Proposed Budget FY15 Proposed Budget FY11 Year End Estimate FY14 Proposed Budget FY11 YTD 6/30/11 FY16 Proposed Budget FY12 Adopted Budget FY10 Actual FY11 Original Budget FY11 Amended Budget Capital Improvement Plan FY11-12 Budget Texas Department of Rural Affairs Grant Fund Fund 142 Fire Station #3 Renovations $0$0$0$0$0$0$0$0$0$0 Natural Gas Emergency Generators 210,796 0 1,495,557 0 1,495,557 502,703 0 0 0 0 FACILITIES PROJECTS $210,796 $0 $1,495,557 $0 $1,495,557 $502,703 $0 $0 $0 $0 TDRA GRANT FUND PROJECTS $210,796 $0 $1,495,557 $0 $1,495,557 $502,703 $0 $0 $0 $0 Texas Department of Rural Affairs Grant Fund (142) Capital Improvement Projects Account Listing FY10 Actual FY11 Original Budget FY11 Amended Budget FY11 YTD 6/30/11 FY11 Year End Estimate FY12 Adopted Budget 78-00 Contract Services $49,500 $0 $0 $0 $0 $0 84-00 Capital Operating Equipment 0 0 1,495,557 0 1,495,557 502,703 81-11 Easements And Row 0 0 0 0 0 0 85-10 Street & Sidewalk Improv 0 0 0 0 0 0 85-11 Concrete Streets 0 0 0 0 0 0 85-12 Asphalt Streets 0 0 0 0 0 0 85-19 Other Street Improvements 0 0 0 0 0 0 85-30 Drainage Improvements 0 0 0 0 0 0 85-81 Preliminary Engineering 0 0 0 0 0 0 85-82 Design Engineering 161,296 0 0 0 0 0 85-84 Constr Administration 0 0 0 0 0 0 85-91 Construction (Contracted) 0 0 0 0 0 0 85-96 Surveying 0 0 0 0 0 0 85-97 Soil/Concrete Testing 0 0 0 0 0 0 85-98 Misc Construction Costs 0 0 0 0 0 0 85-99 Geotechnical Services 0 0 0 0 0 0 88-00 Capital Equipment 0 0 0 0 0 0 Public Works Total $210,796 $0 $1,495,557 $0 $1,495,557 $502,703 TDRA GRANT FUND PROJECTS $210,796 $0 $1,495,557 $0 $1,495,557 $502,703 FY16 Proposed Budget FY12 Adopted Budget FY10 Actual FY11 Original Budget FY11 Amended BudgetProject Name FY13 Proposed Budget FY15 Proposed Budget FY11 Year End Estimate FY14 Proposed Budget FY11 YTD 6/30/11 Capital Improvement Plan FY11-12 Budget Park Land Dedication Fund Fund 164 Centennial Park Improvements $0 $0 $7,000 $7,000 $7,000 $0 $0 $0 $0 $0 Stevenson Park Improvements 0000000000 PARKS & RECREATION PROJECTS $0 $0 $7,000 $7,000 $7,000 $0 $0 $0 $0 $0 PARK LAND DEDICATION FUND PROJECTS $0 $0 $7,000 $7,000 $7,000 $0 $0 $0 $0 $0 Park Land Dedication Fund (164) Capital Improvement Projects Account Listing FY10 Actual FY11 Original Budget FY11 Amended Budget FY11 YTD 6/30/11 FY11 Year End Estimate FY12 Adopted Budget 82-20 Lighting $0 $0 $0 $0 $0 $0 82-40 Fencing 0 0 7,000 7,000 7,000 0 81-11 Easements And Row 000000 85-81 Preliminary Engineering 000000 85-82 Design Engineering 000000 85-84 Constr Administration 000000 85-91 Construction (Contracted) 000000 85-96 Surveying 0 0 0 0 0 0 85-97 Soil/Concrete Testing 000000 85-98 Misc Construction Costs 000000 85-99 Geotechnical Services 000000 88-00 Capital Equipment 000000 Parks & Recreation Total $0 $0 $7,000 $7,000 $7,000 $0 PARK LAND DEDICATION FUND PROJECTS $0 $0 $7,000 $7,000 $7,000 $0 FY16 Proposed Budget FY12 Adopted Budget FY10 Actual FY11 Original Budget FY11 Amended BudgetProject Name FY13 Proposed Budget FY15 Proposed Budget FY11 Year End Estimate FY14 Proposed Budget FY11 YTD 6/30/11 Capital Improvement Plan FY11-12 Budget Water and Sewer Fund Fund 401 Fire Hydrant Spacing Program $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Neighborhood Waterline Replacement 0000000000 Water Meter Change Out Program 0000000000 Water Plant #5 Rehab 0000000000 Water Plant #6 Rehab 0000000000 Mandale Rd. Waterline Extension 0000000000 Surface Water Purchase (COH)0000000000 DISTRIBUTION PROJECTS $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Sewer Line Maint & Cleaning 300,000 300,000 300,000 54,052 300,000 300,000 300,000 300,000 300,000 300,000 Sewer Line PSB 0000000000 Utility Master Plan 0000000000 Software Support Services (GIS)0000000000 Blackhawk WWTP Rehab 0 0 209,860 0 209,86000000 Stadium Lane Parking Sewer Line 0 0 32,607 32,607 32,60700000 Eagle Lake Lift Station Improvement 0000000000 San Joaquin Lift Station Improvements 0000000000 COLLECTION PROJECTS $300,000 $300,000 $542,467 $86,659 $542,467 $300,000 $300,000 $300,000 $300,000 $300,000 WATER & SEWER FUND PROJECTS $300,000 $300,000 $542,467 $86,659 $542,467 $300,000 $300,000 $300,000 $300,000 $300,000 FY16 Proposed Budget FY12 Adopted Budget FY10 Actual FY11 Original Budget FY11 Amended BudgetProject Name FY13 Proposed Budget FY15 Proposed Budget FY11 Year End Estimate FY14 Proposed Budget FY11 YTD 6/30/11 Water and Sewer Fund (401) Capital Improvement Projects Account Listing FY10 Actual FY11 Original Budget FY11 Amended Budget FY11 YTD 6/30/11 FY11 Year End Estimate FY12 Adopted Budget 54-76 Water Meters-Repl Program $0 $0 $0 $0 $0 $0 54-78 Fire Hydrant Program 0 0 0 0 0 0 85-41 Distribution Lines 0 0 0 0 0 0 85-81 Preliminary Engineering 0 0 0 0 0 0 85-82 Design Engineering 0 0 0 0 0 0 85-85 Construction Inspection 0 0 0 0 0 0 85-96 Surveying 0 0 0 0 0 0 85-99 Geotechnical Services 0 0 0 0 0 0 Water (Distribution System) $0 $0 $0 $0 $0 $0 65-51 Collection Line Maintenance $300,000 $300,000 $300,000 $54,052 $300,000 $300,000 71-30 Engineering Services 0 0 0 0 0 0 65-52 Lift Station Maintenance 0 0 0 0 0 0 77-20 Software Support Services 0 0 0 0 0 0 85-51 Collection Lines 0 0 0 0 0 0 85-81 Preliminary Engineering 0 0 0 0 0 0 85-82 Design Engineering 0 0 209,860 0 209,860 0 85-91 Construction (Contracted) 0 0 32,607 32,607 32,607 0 Sewer (Collection System) $300,000 $300,000 $542,467 $86,659 $542,467 $300,000 WATER & SEWER PROJECTS $300,000 $300,000 $542,467 $86,659 $542,467 $300,000 Capital Improvement Plan FY11-12 Budget Proposed Water and Sewer Bond Projects Bay Area Blvd Waterline $0$0$0$0$0$0$0$0$0$0 Blackhawk Waterline 0000000000 16" Waterline Sunset to Sun Meadow 71,699000000000 Water Plant #2 Rehabilitation 0 1,040,000 1,500,482 715,969 1,500,482 00000 Water Plant #5 Rehabilitation 329,620 1,040,000 4,374,152 96,327 3,393,875 00000 Water Plant #6 Rehabilitation 0 554,364 1,582,009 792,652 1,582,009 00000 Water Plant #7 Rehabilitation 0000000000 Deepwood Force Main 0000000000 Beamer Road Water Line 0000000000 42" Water Main Replacement 0000000000 COH Raw Water System Buy-In 0000000000 Second Take Point Phase II 000001,556,000 0000 Water Plant #2 Rehabilitation 0 000000000 East FM 528 Water Line 0000000000 Surface Water Station #2 0000000000 Viejo Drive (E & W) Water Line Loop 0000000000 Water Distribution Replacement & Upgrades 0000000000 Second Elevated Water Storage Tank Rehab 0000000000 Water Plant #3 Rehabilitation 0000000000 Water Plant #4 Rehabilitation 0000000000 Water Plant #1 Rehabilitation 0 0 00000000 DISTRIBUTION PROJECTS $401,319 $2,634,364 $7,456,643 $1,604,948 $6,476,366 $1,556,000 $0 $0 $0 $0 Deepwood Force Main $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Deepwood LS Expansion 1,040,148 200,000 203,934 0 203,934 0 0 0 0 0 Sunmeadow LS #8 Replacement 0 0 0 0000000 South Friendswood Force Main Div 0000000000 Beamer Road Sanitary Sewer 0000000000 El Dorado/Lundy Lane Sanitary Sewer 0000000000 Blackhawk WWTP Rehab 0000000000 Lift Station #3 Replacement 0000000000 Lift Station #6 Replacement 0000000000 COLLECTION SYSTEM PROJECTS $1,040,148 $200,000 $203,934 $0 $203,934 $0 $0 $0 $0 $0 WATER & SEWER FUND PROJECTS $1,441,467 $2,834,364 $7,660,577 $1,604,948 $6,680,300 $1,556,000 $0 $0 $0 $0 Source for Future Years: Proposed Draft of the Capital Improvement Program Manual Some projects may be funded from Water & Sewer Fund working capital. FY16 Proposed BudgetProject Name FY11 YTD 6/30/11 FY13 Proposed Budget FY15 Proposed Budget FY14 Proposed Budget FY11 Year End Estimate FY12 Adopted Budget FY11 Original Budget FY11 Amended Budget FY10 Actual 81-11 Water Rights $0 $0 $0 $0 $0 $0 81-13 Appraisals 0 0 0 0 0 0 85-41 Distribution Lines 0 0 0 0 0 0 85-43 Water Purification Plants 0 0 0 0 0 0 85-81 Preliminary Engineering 0 0 0 0 0 0 85-82 Design Engineering 0 0 0 0 0 0 85-84 Constr Administration 0 0 0 0 0 0 85-91 Construction (Contracted)71,699 1,594,364 1,594,364 0 1,692,659 0 85-96 Surveying 0 0 0 0 0 0 85-97 Soil/Concrete Testing 0 0 0 0 0 0 85-99 Geotechnical Services 0 0 0 0 0 0 Water (Distribution System) $71,699 $1,594,364 $1,594,364 $0 $1,692,659 $0 81-11 Easements And Row $0 $0 $0 $0 $0 $0 81-13 Appraisals 0 0 0 0 0 0 85-51 Collection Lines 0 0 0 0 0 0 85-52 Lift Station Improvemt 0 0 0 0 0 0 85-81 Preliminary Engineering 0 0 0 0 0 0 85-82 Design Engineering 0 0 3,922 0 3,922 0 85-84 Constr Administration 0 0 0 0 0 0 85-91 Construction (Contracted)1,040,148 200,000 200,000 0 200,000 0 85-96 Surveying 0 0 12 0 12 0 85-97 Soil/Concrete Testing 0 0 0 0 0 0 85-99 Geotechnical Services 0 0 0 0 0 0 Sewer (Collection System) $1,040,148 $200,000 $203,934 $0 $203,934 $0 2006 W/S BOND PROJECTS $1,111,847 $1,794,364 $1,798,298 $0 $1,896,593 $0 81-11 Water Rights $0 $0 $0 $0 $0 $0 81-13 Appraisals 0 0 0 0 0 0 85-41 Distribution Lines 0 0 0 0 0 0 85-43 Water Purification Plants 0 0 0 0 0 0 85-81 Preliminary Engineering 0 0 0 0 0 0 85-82 Design Engineering 0 0 139,870 40,928 139,870 0 85-84 Constr Administration 0 0 0 0 0 0 85-91 Construction (Contracted)329,620 1,040,000 5,658,034 1,543,957 4,579,462 1,556,000 85-96 Surveying 0 0 0 0 0 0 85-97 Soil/Concrete Testing 0 0 63,275 19,006 63,275 0 85-99 Geotechnical Services 0 0 1,100 1,057 1,100 0 WATER (DISTRIBUTION SYSTEM) $329,620 $1,040,000 $5,862,279 $1,604,948 $4,783,707 $1,556,000 81-11 Easements And Row $0 $0 $0 $0 $0 $0 81-13 Appraisals 0 0 0 0 0 0 85-51 Collection Lines 0 0 0 0 0 0 85-52 Lift Station Improvemt 0 0 0 0 0 0 85-81 Preliminary Engineering 0 0 0 0 0 0 85-82 Design Engineering 0 0 0 0 0 0 85-84 Constr Administration 0 0 0 0 0 0 85-91 Construction (Contracted)0 0 0 0 0 0 85-96 Surveying 0 0 0 0 0 0 85-97 Soil/Concrete Testing 0 0 0 0 0 0 85-99 Geotechnical Services 0 0 0 0 0 0 SEWER (COLLECTION SYSTEM)$0 $0 $0 $0 $0 $0 2009 W/S BOND PROJECTS $329,620 $1,040,000 $5,862,279 $1,604,948 $4,783,707 $1,556,000 FY11 Year End Estimate FY12 Adopted Budget FY12 Adopted Budget 2009 Water and Sewer Bond Construction Fund (419) Capital Improvement Projects Account Listing FY10 Actual FY11 Original Budget FY11 Amended Budget FY11 YTD 6/30/11 2006 Water and Sewer Bond Construction Fund (418) Capital Improvement Projects Account Listing FY10 Actual FY11 Original Budget FY11 Amended Budget FY11 YTD 6/30/11 FY11 Year End Estimate Capital Improvement Plan FY11-12 Budget Water and Sewer Fund (Funding to be Determined) 42" Water Main Replacement $0 $0 $0 $0 $0 $0 $0 $0 $2,291,000 $0 Water Plant #7 Rehabilitation 000001,625,3000000 Second Elevated Water Storage Tank Rehab 0000000372,00000 East FM 528 Water Line 000000001,828,000 0 Water Plant #6 Rehab 0000000000 Mandale Rd. Waterline Extension 0000000000 Surface Water Purchase (COH)0000000000 DISTRIBUTION PROJECTS $0 $0 $0 $0 $0 $1,625,300 $0 $372,000 $4,119,000 $0 Lift Station #3 Replacement 00000735,0000000 Lift Station #6 Replacement 00000356,0000000 Blackhawk WWTP Rehab 000002,219,7930000 Software Support Services (GIS)0000000000 Stadium Lane Parking Sewer Line 0000000000 Eagle Lake Lift Station Improvement 0000000000 San Joaquin Lift Station Improvements 0000000000 COLLECTION PROJECTS $0 $0 $0 $0 $0 $3,310,793 $0 $0 $0 $0 WATER & SEWER PROJECTS (FUNDING TBD)$0 $0 $0 $0 $0 $4,936,093 $0 $372,000 $4,119,000 $0 Project Name FY13 Proposed Budget FY15 Proposed Budget FY11 Year End Estimate FY14 Proposed Budget FY11 YTD 6/30/11 FY16 Proposed Budget FY12 Adopted Budget FY10 Actual FY11 Original Budget FY11 Amended Budget Capital Improvement Program _____________________________________________________________ GENERAL OBLIGATION PROJECTS (Planned for FY12 – FY16) Capital Improvement Program _____________________________________________________________ Project Name: Natural Gas Emergency Generators Project Information Project Type: Emergency Services Year Planned: 2012 Subtype: Critical Facilities Budget: $2,209,056 Funding Source: TX Dept. Rural Affairs Grant Description: The proposed improvements provide natural gas generators to 30+ utility facilities (lift stations, water plants, etc.) and two fire stations. Justification: As a result of Hurricane Ike, the City pursued and obtained a Disaster Recovery Grant from the Texas Department of Rural Affairs. The proposed improvements provide much needed backup emergency power to a number of critical city facilities. Operating Cost: Natural gas to power the generators for periodic testing will be minimal (less $1,000 annually). Natural gas used during an emergency event is expected to be reimbursed by FEMA and thus, would not impact the operating budget. Estimated future cost of $70K each for the generators will be the City’s responsibility at the end of their useful life in 15 – 20 years. Project Name: Fire Station #3 Renovation Project Information Project Type: Emergency Services Year Planned: 2012 Subtype: Critical Facilities Budget: $367,209 Funding Source: TX Dept. Rural Affairs Grant and Undesignated General Fund Reserves Description: The proposed improvements include roof replacement, window and door hardening, mold remediation, sheet rock and flooring replacement, natural gas generator installing and bay areas extension. Justification: As a result of Hurricane Ike, the City pursued and obtained a Disaster Recovery Grant from the Texas Department of Rural Affairs. The proposed improvements restore all operational functions of the facility and provide much needed backup emergency power. Operating Cost: No additional maintenance and operating cost will result as this improvement is renovation to an existing facility. The generator replacement, at an estimated future cost of $70K will be the City’s responsibility at the end of its useful life in 15 – 20 years. Capital Improvement Program _____________________________________________________________ Project Name: Street Rehab – Blackhawk Blvd., Wandering Trails, & Oak Vista Project Information Project Type: Thoroughfare Year Planned: 2012 - 2015 Subtype: Construction Budget: $3,238,215 Funding Source: 2005 General Obligation Bonds Description: Blackhawk Boulevard, Wandering Trails, and Oak Vista Street have been identified in the City’s Pavement Management Master Plan as needing replacement. The proposed improvements will consist of replacing the damaged roadways and upgrading / improving the storm sewer systems and water / sanitary sewer systems within the boundaries of these roadways. The limits of each section include: (1) Blackhawk Blvd from Friendswood Link Rd to Thursa Ln; (2) Wandering Trail from Geneva Drive to Kingsmill Rd; and (3) Oak Vista from Magnolia to Spreading Oaks. Justification: As identified in the Master Plan, replacing these roadways will help reduce on-going reducing operation & maintenance costs for both the City and motorists. Operating Cost: Annual estimated street maintenance cost is $3,181 per mile. This project involves 0.89 total miles. Upon completion, this project’s annual maintenance cost would be approximately $2,831. Project Name: Mud Gully Detention and Conveyance Project Information Project Type: Drainage Year Planned: 2015 Subtype: Construction Budget: $1,000,000 Funding Source: Undesignated General Fund Reserves Description: The City of Friendswood, in participation with the Galveston County Consolidated Drainage District, Harris County Flood Control District, Harris County, and Galveston County will undertake the Mud Gully Detention and Channel Improvements. This will include 120-Acre Detention Basin providing 1,550 acre-feet of detention capacity and approximately 1 mile of conveyance improvements. Justification: The above improvements would drop the surface elevation of Clear Creek and the Mud Gully, and provide benefits to over 700 structures that are within the 100-year flood plain. This is a component of the Clear Creek Federal Flood Control project which is being re- evaluated by the U.S. Army Corps of Engineers. Operating Cost: This project will not result in operational cost for the City. Capital Improvement Program _____________________________________________________________ UTILITY SERVICES PROJECTS (Planned for FY12 – FY16) Capital Improvement Program _____________________________________________________________ Project Name: Second Take Point Phase II Project Information Project Type: Utility Year Planned: 2012 Subtype: Water Distribution Improvements Budget: $1,556,000 Funding Source: 2009 Water & Sewer Revenue Bonds Description: The improvements proposed in Phase II of the second take point is the construction of (1) a one million gallon concrete storage tank; (2) an additional pumping unit; (3) electrical upgrades; (4) control system modifications; (5) additional yard piping; (6) a modification to the existing storage tank fill devices with controls; (7) an addition of a second storage tank fill devices with controls; (8) replacement of flow measurement unit; (9) improvements to the building ventilation/air conditioning system; and (10) relocation and modification of Supervisory Control and Data Acquisition system (SCADA) and the addition of one variable speed pump capable of delivering 4,000 GPM. Justification: The completion of the Phase II of the second take point will allow the increased operations of this site in accordance to The Ground Water Reduction Plan. Operating Cost: Maintenance and operational cost for this capital improvement includes periodic service of the pumping unit and additional electricity at an average approximate cost of $3,500 to $5,000 per year. Capital Improvement Program _____________________________________________________________ Project Name: Water Plant #5 Replacement Project Information Project Type: Utility Year Planned: 2012 Subtype: Water Distribution Improvements Budget: $3,277,000 Funding Source: 2009 Water & Sewer Revenue Bonds Description: This rehabilitation will include the replacement of control room, chemical room, conversion of pumps, and ground storage tank as necessary. Replacement of the elevated storage tank will be necessary. Additionally, the project scope will include the replacing of all valves and piping as necessary. The existing cyclone fence will be replaced with 8 feet cedar wood. The existing ground storage tank is made of steel with a capacity of 210,000 gallons. The ground storage tank should be replaced with a 500,000-gallon capacity unit. The control room is in need of modification to eliminate water damage due to rainfall intrusion. Justification: This site contains the one million gallon elevated storage tank. The existing ground storage tank leaks from the bottom plates and requires extensive repairs. The ground storage tank is 32 years old and is in need of replacement, possibly with a new 500,000-gallon unit. The existing control room facility is extremely small and floods easily. Existing controls are aging to the point of needing total replacement. Correcting this will require modification of this building and the surrounding area. The vertical turbine pumps should also be replaced within this project with horizontal units to improve operation efficiency. Operating Cost: No additional maintenance and operational cost are associated with this capital improvement as it is a replacement for an existing water plant. Capital Improvement Program _____________________________________________________________ Project Name: Lift Station #3 Replacement Project Information Project Type: Utility Year Planned: 2012 Subtype: Lift Station Improvements Budget: $735,000 Funding Source: Not yet identified Description: This project would replace the existing lift station that serves the Annalea-Kingspark- Whitehall area. A new wet well would be poured, new pumps and controls for the lift station would be installed and new fencing will be erected. Justification: The existing lift station at Annalea/Kingspark/Whitehall has reached the end of its useful life span and is in need of replacement. Current estimates indicate that this system will be severely taxed and incapable of handling even normal combined flows in the next few years. Operating Cost: No additional maintenance and operational cost are associated with this capital improvement as it is a replacement for an existing lift station. Project Name: Lift Station #6 Replacement Project Information Project Type: Utility Year Planned: 2012 Subtype: Lift Station Improvements Budget: $356,000 Funding Source: Not yet identified Description: This project would replace the existing lift station that serves the Regency Estates area. A new wet well would be poured, new pumps and controls for the lift station would be installed, and new fencing erected. Justification: The existing lift station at Regency Estates has reached the end of its useful life span and is in need of replacement. Current estimates indicate that this system will be severely taxed and incapable of handling even normal combined flows in the next few years. Operating Cost: No additional maintenance and operational cost are associated with this capital improvement as it is a replacement for an existing lift station. Capital Improvement Program _____________________________________________________________ Project Name: Water Plant #7 Replacement Project Information Project Type: Utility Year Planned: 2012 Subtype: Water Distribution Improvements Budget: $1,625,300 Funding Source: Not yet identified Description: The rehabilitation will include the replacement of control room, chemical room, conversion of pumps, and ground storage tank as necessary. Replace all valves and piping as necessary. The existing cyclone fence will be replaced with 8 feet cedar wood. The existing tanks are made of galvanized steel with a capacity of 210,000 gallons and 63,000 respectably and may require replacement with one half-million gallon tank. Final recommendation for project will come out of a Preliminary Engineering Report. Recondition existing generator set. Justification: This well site is in need of a new control room. The existing room is too small for safety when performing electrical repair work and no longer meets National Electric Codes (NEC). The existing switchgear is at the end of its usable life. The room also floods when there is any rainfall. A new control room/chemical room will eliminate this situation. A replacement of the existing vertical turbine pumps with horizontal units would provide a more efficient operation. The ground storage tanks should be replaced as necessary with half million gallon ground storage as dictated by the last ground storage tank inspection. At this time the replacement of all needed piping and accessories should be done. The existing automatic transfer switch at the site was hit by lightening and partially destroyed. A new switch would enable this site to automatically transfer power when needed. Reconditioning the existing generator set including increasing the diesel tank capacity would make this emergency power system more reliable. Operating Cost: No additional maintenance and operational cost are associated with this capital improvement as it is a replacement for an existing water plant. Capital Improvement Program _____________________________________________________________ Project Name: Water Plant #2 Replacement Project Information Project Type: Utility Year Planned: 2012 Subtype: Water Distribution Improvements Budget: $879,000 Funding Source: Not yet identified Description: The rehabilitation of Plant #2 will include the replacement of control room, chemical room, conversion of pumps and the probable replacement of the ground storage tank as necessary and replacement of all valves and piping as necessary. The existing cyclone fence will be replaced with an 8 foot cedar wood fence. Justification: This well site is in need of a new control room. The existing controls are located outside and are showing the effects of that environment. The tank is 41 years old and made from galvanized steel with a capacity of only 210,000 gallons and is in need of total rehabilitation. The vertical turbine pumps will be replaced with horizontal units to provide more efficient operation. Operating Cost: No additional maintenance and operational cost are associated with this capital improvement as it is a replacement for an existing water plant. Capital Improvement Program _____________________________________________________________ Project Name: Blackhawk Wastewater Treatment Plant Rehab Project Information Project Type: Utility Year Planned: 2012 Subtype: Wastewater Treatment Improvements Budget: $2,429,653 Funding Source: Not yet identified Description: This project consists of the rehabilitation of (1) the head works structure; (2) mechanical bar screens; (3) aeration blowers, piping and valves; (4) fine bubble diffusers; (5) media filters; and (6) UV disinfectant system. Justification: The Blackhawk Wastewater Treatment Facility is a facility owned and operated by the Gulf Coast Waste Disposal Authority. In 2010, the GCWDA commissioned an assessment of the facility and identified areas needing repair. Friendswood is the majority capacity owner within the plant. Operating Cost: Current operational cost No additional maintenance and operational cost are anticipated with this capital improvement. Minimal short-term savings may occur. Project Name: Second Elevated Water Storage Tank Rehabilitation Project Information Project Type: Utility Year Planned: 2014 Subtype: Water Plant Improvements Budget: $372,000 Funding Source: Not yet identified Description: The rehabilitation of the existing elevated storage tank will include the sand blasting and painting of the storage tank and some minor repairs to pumping equipment. Justification: A preventive maintenance program would prolong the life of the facilities. The ground storage needs to be painted every 10 to 12 years to assure its integrity and usefulness. Operating Cost: No additional maintenance and operational cost are associated with this capital improvement as it is a rehab to an existing water storage tank. Approximate future cost of repeating this rehab in 10 to 12 years is $484K. Capital Improvement Program _____________________________________________________________ Project Name: East FM 528 Water Line Project Information Project Type: Utility Year Planned: 2015 Subtype: Water Distribution Improvements Budget: $1,828,000 Funding Source: Not yet identified Description: This project consists of the installation of 2,850 linear feet of fourteen-inch waterline that would extend water service to the East Service Area, and then loop the line back into the existing system by installing 6,600 linear feet of twelve-inch waterline down to Bay Area Boulevard. Justification: The Water Distribution System is stretched thin when it gets beyond Bay Area Boulevard, south of FM 528. There are also not enough loops back to sustain pressure in this area. This will give potable water to the eastern most area of the City and loop the FM 528 line to the Bay Area Boulevard line. Operating Cost: This capital improvement project involves adding a total of 9,450 linear feet (or 1.8 miles) to the City’s existing waterlines. Based on current waterline maintenance cost of approximately $1,646 per mile, additional annual operating maintenance cost for this project will be about $2,900 to $3,000. Capital Improvement Program _____________________________________________________________ Project Name: 42 Inch Water Main Replacement Project Information Project Type: Utility Year Planned: 2015 Subtype: Water Distribution Improvements Budget: $2,291,000 Funding Source: Not yet identified Description: This is a co-participation project with the City of Houston and other participants in the upgrade of the main north / south surface water transmission pipeline from the Southeast Water Purification Plant along State Highway 3. Texas Department of Transportation plans to widen State Highway 3 and it will be necessary to remove the existing pipeline from the State right-of-way in preparation for that project. This presents an opportunity to up-size this transmission line when it is removed from the easement. The removal / construction project will be managed by the City of Houston and Participant’s cost share will be based on a pro-rata use according to their distribution allocation. Friendswood’s distribution allocation from this line is balanced by its distribution allocation from the 36-inch line on Beamer. Replacement and movement of the 42-inch line to a location outside of the Highway 3 ROW is planned for completion by 2015 in order for Texas Department of Transportation (TxDOT) project to proceed on schedule. Justification: The City of Friendswood is a participant in the operation and maintenance of the 42 inch Water Line. That pro-rata participation is reduced by its participation in the Beamer Road 36 inch transmission line. The City is dependent on these as the source of surface water required to meet the Ground Water Reduction Plan as established in 2001, and to meet growing population requirements through build-out. Operating Cost: The City is currently charged $0.64 per gallon for surface water received through this waterline. Completion of this capital improvement project will not result in any additional water to the City; therefore no additional operating costs are expected. Capital Improvement Program _____________________________________________________________ Capital Improvements Program - General Government Projects Beyond 5-Year CIP PROJECT Estimated Cost Other Funds Other Funding Source Library* $5,571,000 $0 Records Retention Center $465,000 $0 Civic Center* $435,000 $0 Imperial Estates Park $200,000 $0 Lake Friendswood $611,514 $305,757 Possible Grant Funding Pavement Management Master Plan - Future Phases $6,000,000 $0 Brittany Bay Blvd Phase 1 (East of FM 528) $4,970,000 $4,970,000 Development Contribution Friendswood Link Rd Phase 2 $4,634,252 $0 FM 518 Drainage Improvements Phase 2 $2,747,000 $0 New Fire Station $2,500,000 $0 Old City Park $598,000 $0 Annalea/Whitehall Drainage Improvements $862,000 $0 Friendswood Sportspark Phase 2 $750,000 $0 Parkland Acquisition $3,000,000 $0 Brittany Bay Blvd Phase 2 (West of FM 528) $7,000,000 $0 Shadowbend Drainage Improvements Ph. II $416,000 $0 Sunmeadow Drainage Improvements $3,140,000 $0 W. Edgewood (FM 2351) Drainage Outfall - - Wegner Ditch $3,600,000 $0 Public Safety Building Phase 2 $2,982,000 $0 Public Works Building Renovation $1,362,000 $0 San Joaquin Pkwy Reconstruction $565,000 $0 Fire Dept Training Field Upgrades $784,000 $0 Parks Maintenance Building Phase 1 $250,000 $0 Parks Maintenance Building Phase 2 $750,000 $0 Total Estimates $54,192,766 $5,275,757 *Cost estimate varies if build new Library/convert old to Civic Center Capital Improvement Program _____________________________________________________________ Capital Improvements Program – Water & Sewer Projects Beyond 5-Year CIP PROJECT Estimated Cost Other Funds Other Funding Source Automated Meter Reading System $3,000,000 $0 Beamer Road Sanitary Sewer Future Phases $3,049,000 $0 Beamer Road Water Line Future Phases $1,483,000 $0 Blackhawk Treatment Plant Capacity $8,395,000 $0 El Dorado - Lundy Lane Sanitary Sewer $2,837,000 $0 FM 528 - Falcon Ridge to Windsong Sanitary Sewer $706,000 $0 FM 528 - Lundy Lane to Tower Estates Sanitary Sewer $1,109,000 $0 San Joaquin Estates Water Line Replacement $1,423,000 $0 SCADA System Upgrade $200,000 $0 South Friendswood Service Area Water Loop $715,000 $0 Water Distribution Replacement and Upgrades $5,000,000 $0 Water Plant #1 Rehabilitation $299,000 $0 Water Plant #3 Rehabilitation $154,000 $0 Water Plant #4 Rehabilitation $154,000 $0 Windsong Sanitary Sewer $2,152,000 $0 Total Estimates $30,676,000 $0 Capital Improvement Program _____________________________________________________________ Completed CIP Projects since CIP Program Inception Water and Sewer Utilities Blackhawk FM 2351 Waterline E. Heritage 8” Sanitary Sewer 16” Waterline (Melody to Sunset) Autumn Creek Sewer Line Additional Water Purchase 2nd Surface Water Take Point & System Loop Moore/Mandale Waterline Loop Bay Area Blvd Waterline WWTP Waterline Loop 8” Longwood Park Water & Sewer Water Plant #3 Rehab Water Plant #4 Rehab Water Plant #1 Rehab San Joaquin Estates Sewer Second Elevated Tank Sun Meadow Lift Station South Friendswood Force Main Blackhawk Waterline 16” Transmission Waterline (Sunset to WW#4) Street & Parking Lot Paving Sunset Drive Friendswood Link Road Extension Additional City Hall Parking Activity Building Parking Storm Drainage Sunmeadow Drainage Annalea/Whitehall/Kings Park Drainage Clover Acres Drainage Glenshannon Drainage Woodlawn Streets and Drainage City Facilities Public Safety Building Fire Station #4 Public Works Security Gate Public Works Wash Bay Library Land Acquisition Public Works Vehicle Storage Building Municipal Court Renovations City Parks & Recreation Centennial Park Phase I & II Friendswood Sports Park Jogging Trail Stevenson Park This page is intentionally blank. 251 Summary of Debt Service Funds FY 10 Actual FY 11 Original Budget FY 11 Amended Budget FY 11 YTD 6/30/11 FY 11 Year End Estimate FY 12 Adopted Budget General Obligation Bonds $2,168,608 $1,282,406 $1,689,688 $1,340,299 $1,689,688 $1,517,494 Certificates of Obligations $0 $0 $0 $0 $0 $0 Refunding Bonds $426,987 $1,040,597 $1,175,846 $1,132,291 $1,420,303 $1,661,825 Revenue Bonds $1,802,928 $2,307,593 $2,307,593 $1,385,485 $2,041,640 $1,627,015 Other Tax Debt $109,645 $250,705 $219,808 $194,647 $219,808 $219,810 Total $4,508,168 $4,881,301 $5,392,935 $4,052,722 $5,371,439 $5,026,144 Debt Service Funds Overview Debt Limits The total estimated general obligation tax debt presented in this year’s proposed budget is $25,027,469. This amount is less than the debt limit of $31,899,548 stipulated by the Texas Attorney General’s Office and the Home Rule Cities debt limit of $59,073,237 based on the City’s estimated net assessed tax base. The Tax Debt Service Fund is used to account for property taxes levied for payment of principal and interest on all general long-term debt of the City. The basis of budgeting for the Tax Debt Service Fund is the modified accrual method and is the same as the basis of accounting reported in the Comprehensive Annual Financial Report. The City and various other political subdivisions of government which overlap all or a portion of the City are empowered to incur debt to be paid from revenues raised or to be raised by taxation against all or a portion of property within the City. Article XI, Section 5 of the Texas Constitution, provides for an overall limitation for Home Rule Cities of $2.50 per $100 assessed valuation. The Attorney General of Texas follows a policy, with respect to Home Rule Cities which have a $2.50 limitation of approving ad valorem tax bonds only to the extent that all of such city’s ad valorem tax debt can be serviced by a debt service tax rate of $1.50 at 90% collection, or $1.35 per $100 of net assessed value at 100% collection rate. This year’s proposed budget reflects an estimated debt service rate of $0.0684 per $100 of net assessed value at 100% collection; which will yield approximately $1,614,607; on an estimated net assessed tax based of $2,362,929,430. In FY 2010-11, the City refinanced its 2001 Series Water & Sewer Revenue Bonds as Series 2010B General Obligation Bonds. Debt service payments on the Series 2010B Bonds will be supported by the Water & Sewer Fund through annual transfers to the Tax Debt Service Fund over the entire life of the bonds. This refinancing strategy did not alter the maturity date of the outstanding debt and resulted in a significant rate difference that will lower the interest amount due over the life of the bonds. 252 Tax Debt Service Fund FY 10 Actual FY 11 Original Budget FY 11 Amended Budget FY 11 YTD 6/30/11 FY 11 Year End Estimate FY 12 Adopted Budget General Obligation Bonds Principal $1,510,000 $675,000 $750,000 $750,000 $750,000 $800,000 Interest 658,008 606,806 711,577 387,722 711,577 716,394 Issuance Cost 0 0 225,461 200,227 225,461 0 Paying Agent Fees 600 600 2,650 2,350 2,650 1,100 Total $2,168,608 $1,282,406 $1,689,688 $1,340,299 $1,689,688 $1,517,494 Revenue Bonds Principal $0 $0 $0 $0 $0 $0 Interest 000000 Issuance Cost 000000 Paying Agent Fees 000000 Total $0 $0 $0 $0 $0 $0 Refunding Bonds Principal $0 $0 $0 $0 $0 $0 Interest 000000 Issuance Cost 000000 Paying Agent Fees 000000 Total $0 $0 $0 $0 $0 $0 Other Tax Debt Principal $91,468 $205,454 $178,764 $168,602 $178,764 $187,668 Interest 18,177 45,251 41,044 26,045 41,044 32,142 Issuance Cost 000000 Paying Agent Fees 000000 Total $109,645 $250,705 $219,808 $194,647 $219,808 $219,810 Certificates of Obligation Principal $0 $0 $0 $0 $0 $0 Interest 000000 Issuance Cost 000000 Paying Agent Fees 000000 Total $0 $0 $0 $0 $0 $0 Total Tax Debt Service Fund $2,278,253 $1,533,111 $1,909,496 $1,534,946 $1,909,496 $1,737,304 253 93-11 PRINCIPAL - 2003 GO BONDS $295,000 $310,000 $310,000 $310,000 $310,000 $330,000 93-12 PRINCIPAL - 2005 GO BONDS 350,000 365,000 365,000 365,000 365,000 375,000 93-13 PRINCIPAL - 2010 GO BONDS 0 0 75,000 75,000 75,000 95,000 BOND AND GO PRINCIPAL $645,000 $675,000 $750,000 $750,000 $750,000 $800,000 93-70 PRINCIPAL - 10 COMPUTER REFRESH $0 $95,163 $95,163 $0 $95,163 $99,921 93-71 PRINCIPAL - 10 SENIOR PROGRAM BUS 0 26,690 0 0 0 $0 93-96 PRINCIPAL - 08 FIRE TRUCK 55,260 50,051 50,051 50,051 50,051 52,532 93-97 PRINCIPAL - 09 GRADALL 36,208 33,550 33,550 33,551 33,550 35,215 OTHER DEBT PRINCIPAL $91,468 $205,454 $178,764 $83,602 $178,764 $187,668 93-11 INTEREST - 2003 GO BONDS $330,495 $313,858 $313,858 $161,191 $313,858 $299,558 93-12 INTEREST - 2005 GO BONDS 308,589 292,948 292,948 150,466 292,948 276,761 93-13 INTEREST - 2010 GO BONDS 0 0 104,771 36,100 104,771 140,075 BOND AND GO INTEREST $639,084 $606,806 $711,577 $347,757 $711,577 $716,394 93-70 INTEREST - 10 COMPUTER REFRESH $0 $15,000 $15,000 $0 $15,000 $10,242 93-71 INTEREST - 10 SENIOR PROGRAM BUS 0 4,207 0 0 0 0 93-96 INTEREST - 08 FIRE TRUCK 11,651 16,860 16,860 16,861 16,861 14,380 93-97 INTEREST - 09 GRADALL 6,526 9,184 9,184 9,184 9,184 7,520 OTHER DEBT INTEREST $18,177 $45,251 $41,044 $26,045 $41,045 $32,142 93-11 FISCAL FEES - 03 GO BONDS $300 $300 $300 $0 $300 $300 93-12 FISCAL FEES - 05 GO BONDS 300 300 300 300 300 300 93-13 FISCAL FEES - 10 GO BONDS 0 0 0 500 500 500 FISCAL AGENT FEES $600 $600 $600 $800 $1,100 $1,100 93-13 ISSUE COSTS - 10 GO BONDS $0 $0 $91,761 $84,939 $91,761 $0 95-10 ISSUE COSTS - OTHER FINANCING USES 0 0 129,943 129,943 129,943 0 ISSUE COSTS $0 $0 $221,704 $214,882 $221,704 $0 Total for TAX DEBT SERVICE FUND $1,394,329 $1,533,111 $1,903,689 $1,423,086 $1,904,190 $1,737,304 Debt Service Tax Debt Service Fund Account Listing FY 10 Actual FY 11 Original Budget FY 11 Amended Budget FY 11 YTD 6/30/11 FY 11 Year End Estimate FY 12 Adopted Budget 254 YEAR PRINCIPAL INTEREST TOTAL 2012 987,667 748,535 1,736,202 2013 1,022,987 691,721 1,714,708 2014 961,663 652,588 1,614,251 2015 996,456 614,434 1,610,890 2016 993,751 574,434 1,568,185 2017 970,000 533,784 1,503,784 2018 1,010,000 493,587 1,503,587 2019 1,050,000 452,149 1,502,149 2020 1,095,000 408,654 1,503,654 2021 1,140,000 362,154 1,502,154 2022 1,190,000 313,371 1,503,371 2023 1,240,000 262,224 1,502,224 2024 1,295,000 208,540 1,503,540 2025 1,350,000 152,227 1,502,227 2026 1,410,000 93,162 1,503,162 2027 135,000 60,226 195,226 2028 140,000 54,726 194,726 2029 145,000 49,026 194,026 2030 150,000 43,126 193,126 2031 160,000 36,926 196,926 2032 165,000 29,807 194,807 2033 175,000 21,732 196,732 2034 180,000 13,301 193,301 2035 190,000 4,513 194,513 TOTAL 18,152,524 6,874,945 25,027,469 YEAR PRINCIPAL INTEREST TOTAL 2012 330,000 299,558 629,558 2013 345,000 287,745 632,745 2014 365,000 275,046 640,046 2015 385,000 261,166 646,166 2016 410,000 246,055 656,055 2017 430,000 229,563 659,563 2018 455,000 211,635 666,635 2019 480,000 192,228 672,228 2020 510,000 171,183 681,183 2021 535,000 148,715 683,715 2022 565,000 125,065 690,065 2023 600,000 100,018 700,018 2024 635,000 73,465 708,465 2025 670,000 45,240 715,240 2026 705,000 15,334 720,334 TOTAL $7,420,000 $2,682,014 $10,102,014 Tax Debt Service Fund Summary Schedule of Tax Debt Service to Maturity Schedule of 2003 Permanent Improvement Bonds 255 Tax Debt Service Fund YEAR PRINCIPAL INTEREST TOTAL 2012 375,000 276,761 651,761 2013 385,000 260,136 645,136 2014 390,000 243,183 633,183 2015 400,000 225,901 625,901 2016 405,000 208,292 613,292 2017 420,000 190,245 610,245 2018 430,000 171,651 601,651 2019 440,000 153,445 593,445 2020 450,000 135,645 585,645 2021 465,000 117,113 582,113 2022 480,000 97,680 577,680 2023 500,000 77,280 577,280 2024 505,000 56,049 561,049 2025 525,000 34,161 559,161 2026 535,000 11,503 546,503 TOTAL $6,705,000 $2,259,043 $8,964,043 YEAR PRINCIPAL INTEREST TOTAL 2012 95,000 140,075 235,075 2013 100,000 123,476 223,476 2014 110,000 121,376 231,376 2015 110,000 119,176 229,176 2016 115,000 116,926 231,926 2017 120,000 113,976 233,976 2018 125,000 110,301 235,301 2019 130,000 106,476 236,476 2020 135,000 101,826 236,826 2021 140,000 96,326 236,326 2022 145,000 90,626 235,626 2023 140,000 84,926 224,926 2024 155,000 79,026 234,026 2025 155,000 72,826 227,826 2026 170,000 66,326 236,326 2027 135,000 60,226 195,226 2028 140,000 54,726 194,726 2029 145,000 49,026 194,026 2030 150,000 43,126 193,126 2031 160,000 36,926 196,926 2032 165,000 29,807 194,807 2033 175,000 21,732 196,732 2034 180,000 13,301 193,301 2035 190,000 4,513 194,513 TOTAL 3,385,000 1,857,047 5,242,047 Schedule of 2005 General Obligation Bonds By Maturity Date Schedule of 2010 General Obligation Bonds By Maturity Date 256 Tax Debt Service Fund YEAR PRINCIPAL INTEREST TOTAL 2012 187,667 32,142 219,809 2013 192,987 20,364 213,351 2014 96,663 12,983 109,646 2015 101,456 8,191 109,646 2016 63,751 3,161 66,912 TOTAL $642,524 $76,841 $719,365 Estimated Obligations Under Capital Leases 257 Water and Sewer Debt Service Fund FY 10 Actual FY 11 Original Budget FY 11 Amended Budget FY 11 YTD 6/30/11 FY 11 Year End Estimate FY 12 Adopted Budget Revenue Bonds Principal $110,000 $705,000 $705,000 $705,000 $705,000 $310,000 Interest 1,691,128 1,600,093 1,600,093 680,185 1,335,840 1,316,215 Issuance Cost 0 0 0 0 0 0 Paying Agent Fees 1,800 2,500 2,500 300 800 800 Total $1,802,928 $2,307,593 $2,307,593 $1,385,485 $2,041,640 $1,627,015 Refunding Bonds Principal $105,000 $735,000 $735,000 $820,000 $820,000 $1,245,000 Interest 321,987 304,597 304,597 195,453 465,054 415,275 Issuance Cost 0 0 133,699 115,288 133,699 0 Paying Agent Fees 0 1,000 2,550 1,550 1,550 1,550 Total $426,987 $1,040,597 $1,175,846 $1,132,291 $1,420,303 $1,661,825 Other Tax Debt Principal $0 $0 $0 $0 $0 $0 Interest 0 0 0 0 0 0 Issuance Cost 0 0 0 0 0 0 Paying Agent Fees 0 0 0 0 0 0 Total $0 $0 $0 $0 $0 $0 Certificates of Obligation Principal $0 $0 $0 $0 $0 $0 Interest 0 0 0 0 0 0 Issuance Cost 0 0 0 0 0 0 Paying Agent Fees 0 0 0 0 0 0 Total $0 $0 $0 $0 $0 $0 Total Water and Sewer Debt Service Fund $2,229,915 $3,348,190 $3,483,439 $2,517,776 $3,461,943 $3,288,840 258 93-14 PRINCIPAL - 10 REFUND GO BONDS (W/S) $0 $0 $0 $85,000 $85,000 $465,000 93-43 PRINCIPAL - 99 W/S BONDS 0 0 0 0 0 0 93-44 PRINCIPAL - 00 W/S BONDS 60,000 0 0 0 0 0 93-45 PRINCIPAL - 01 W/S BONDS 50,000 400,000 400,000 400,000 400,000 0 93-53 PRINCIPAL - 09 W/S BONDS 0 305,000 305,000 305,000 305,000 310,000 93-66 PRINCIPAL - 06 REFUND BONDS 105,000 735,000 735,000 735,000 735,000 780,000 BOND PRINCIPAL $215,000 $1,440,000 $1,440,000 $1,525,000 $1,525,000 $1,555,000 93-14 INTEREST - 10 REFUND GO BONDS (W/S) $0 $0 $0 $39,965 $160,457 $141,925 93-43 INTEREST - 99 W/S BONDS 17,830 0 0 0 0 0 93-44 INTEREST - 00 W/S BONDS 21,246 0 0 0 0 0 93-45 INTEREST - 01 W/S BONDS 293,907 276,953 276,953 12,700 12,700 0 93-49 INTEREST - 06 W/S BONDS 799,813 790,875 790,875 399,827 790,875 790,875 93-50 INTEREST - 05 W/S BONDS 15,853 0 0 0 0 0 93-53 INTEREST - 09 W/S BONDS 542,479 532,265 532,265 267,658 532,265 525,340 93-66 INTEREST - 06 REFUND BONDS 321,987 304,597 304,597 155,488 304,597 273,350 BOND INTEREST $2,013,115 $1,904,690 $1,904,690 $875,638 $1,800,894 $1,731,490 93-14 FISCAL FEES - 10 REFUND GO BONDS (W/S) $0 $0 $1,550 $1,550 $1,550 $1,550 93-44 FISCAL FEES - 00 W/S BONDS 0 1,000 1,000 0 0 0 93-45 FISCAL FEES - 01 W/S BONDS 1,000 1,000 1,000 0 0 0 93-49 FISCAL FEES - 06 W/S BONDS 300 500 500 300 300 300 93-53 FISCAL FEES - 09 W/S BONDS 500 0 0 0 500 500 93-64 FISCAL FEES - 06 W/S REFUND 0 1,000 1,000 0 0 0 FISCAL AGENT FEES $1,800 $3,500 $5,050 $1,850 $2,350 $2,350 93-14 ISSUE COSTS - 10 REFUND GO BONDS (W/S)$0 $0 $133,699 $115,288 $133,699 $0 95-10 ISSUE COSTS - OTHER FINANCING USES 0 0 0 0 0 0 ISSUE COSTS $0 $0 $133,699 $115,288 $133,699 $0 Total for W/S DEBT FUND $2,229,915 $3,348,190 $3,483,439 $2,517,776 $3,461,943 $3,288,840 Debt Service Water and Sewer Fund Account Listing FY 10 Actual FY 11 Original Budget FY 11 Amended Budget FY 11 YTD 6/30/11 FY 11 Year End Estimate FY 12 Adopted Budget 259 WASTE WASTE WASTE WATER WATER WATER WATER WATER WATER YEAR PRINCIPAL PRINCIPAL INTEREST INTEREST TOTAL TOTAL TOTAL 2012 1,391,200 163,800 1,378,687 352,804 2,769,887 516,604 3,286,490 2013 1,432,000 168,000 1,337,143 345,960 2,769,143 513,960 3,283,104 2014 1,479,650 175,350 1,290,227 338,879 2,769,877 514,229 3,284,106 2015 1,529,400 180,600 1,241,271 331,650 2,770,671 512,250 3,282,921 2016 1,579,150 185,850 1,190,263 324,321 2,769,413 510,171 3,279,584 2017 1,640,750 194,250 1,133,449 316,622 2,774,199 510,872 3,285,071 2018 1,702,350 202,650 1,071,246 308,460 2,773,596 511,110 3,284,706 2019 1,766,050 208,950 1,006,119 299,840 2,772,169 508,790 3,280,959 2020 1,670,000 390,000 935,835 285,650 2,605,835 675,650 3,281,485 2021 1,745,000 410,000 860,086 265,650 2,605,086 675,650 3,280,736 2022 1,280,000 480,000 790,702 243,400 2,070,702 723,400 2,794,102 2023 1,340,000 505,000 728,034 218,775 2,068,034 723,775 2,791,809 2024 1,410,000 530,000 661,931 192,900 2,071,931 722,900 2,794,831 2025 1,475,000 560,000 592,186 165,650 2,067,186 725,650 2,792,836 2026 1,550,000 585,000 521,163 138,488 2,071,163 723,488 2,794,651 2027 1,620,000 615,000 446,173 109,950 2,066,173 724,950 2,791,123 2028 1,705,000 645,000 364,405 78,450 2,069,405 723,450 2,792,855 2029 1,790,000 675,000 280,488 47,138 2,070,488 722,138 2,792,625 2030 1,870,000 710,000 194,788 15,975 2,064,788 725,975 2,790,763 2031 700,000 - 133,500 - 833,500 - 833,500 2032 735,000 - 97,625 - 832,625 - 832,625 2033 775,000 - 59,875 - 834,875 - 834,875 2034 810,000 - 20,250 - 830,250 - 830,250 TOTAL 32,995,550$ 7,584,450$ 16,335,445$ 4,380,560$ 49,330,995$ 11,965,010$ 61,296,005$ 100% WASTE WASTE WASTE WATER WATER WATER WATER WATER WATER YEAR PRINCIPAL PRINCIPAL INTEREST INTEREST TOTAL TOTAL TOTAL 2012 465,000 - 141,925 - 606,925 - 606,925 2013 480,000 - 134,800 - 614,800 614,800 2014 490,000 - 125,100 - 615,100 - 615,100 2015 505,000 - 115,150 - 620,150 - 620,150 2016 525,000 - 104,850 - 629,850 - 629,850 2017 540,000 - 91,500 - 631,500 - 631,500 2018 560,000 - 75,000 - 635,000 - 635,000 2019 580,000 - 57,900 - 637,900 - 637,900 2020 605,000 - 37,100 - 642,100 - 642,100 2021 625,000 - 12,500 - 637,500 - 637,500 TOTAL 5,375,000$ -$ 895,825$ -$ 6,270,825$ -$ 6,270,825$ WATER AND WASTEWATER REVENUE DEBT SERVICE SUMMARY SCHEDULE OF REVENUE DEBT SERVICE TO MATURITY SCHEDULE OF 2001 WATERWORKS AND WASTEWATER SYSTEM (REFINANCED AS SERIES 2010B GENERAL OBLIGATION BONDS) DEBT SUPPORTED BY WATERWORKS AND SEWER SYSTEM REVENUE BONDS BY MATURITY DATE 260 WATER AND WASTEWATER REVENUE DEBT SERVICE WASTE WASTE WASTE WATER WATER WATER WATER WATER WATER YEAR PRINCIPAL PRINCIPAL INTEREST INTEREST TOTAL TOTAL TOTAL 2012 - - 495,475 295,400 495,475 295,400 790,875 2013 - - 495,475 295,400 495,475 295,400 790,875 2014 - - 495,475 295,400 495,475 295,400 790,875 2015 - - 495,475 295,400 495,475 295,400 790,875 2016 - - 495,475 295,400 495,475 295,400 790,875 2017 - - 495,475 295,400 495,475 295,400 790,875 2018 - - 495,475 295,400 495,475 295,400 790,875 2019 - - 495,475 295,400 495,475 295,400 790,875 2020 655,000 390,000 479,100 285,650 1,134,100 675,650 1,809,750 2021 685,000 410,000 445,600 265,650 1,130,600 675,650 1,806,250 2022 805,000 480,000 408,350 243,400 1,213,350 723,400 1,936,750 2023 850,000 505,000 366,975 218,775 1,216,975 723,775 1,940,750 2024 890,000 530,000 323,475 192,900 1,213,475 722,900 1,936,375 2025 935,000 560,000 277,850 165,650 1,212,850 725,650 1,938,500 2026 985,000 585,000 232,313 138,488 1,217,313 723,488 1,940,800 2027 1,030,000 615,000 184,400 109,950 1,214,400 724,950 1,939,350 2028 1,085,000 645,000 131,525 78,450 1,216,525 723,450 1,939,975 2029 1,135,000 675,000 78,863 47,138 1,213,863 722,138 1,936,000 2030 1,185,000 710,000 26,663 15,975 1,211,663 725,975 1,937,638 TOTAL 10,240,000$ 6,105,000$ 6,918,913$ 4,125,225$ 17,158,913$ 10,230,225$ 27,389,138$ 79% 21% WASTE WASTE WASTE WATER WATER WATER WATER WATER WATER YEAR PRINCIPAL PRINCIPAL INTEREST INTEREST TOTAL TOTAL TOTAL 2012 616,200 163,800 215,947 57,404 832,147 221,204 1,053,350 2013 632,000 168,000 190,202 50,560 822,202 218,560 1,040,763 2014 659,650 175,350 163,562 43,479 823,212 218,829 1,042,041 2015 679,400 180,600 136,369 36,250 815,769 216,850 1,032,619 2016 699,150 185,850 108,798 28,921 807,948 214,771 1,022,719 2017 730,750 194,250 79,834 21,222 810,584 215,472 1,026,056 2018 762,350 202,650 49,131 13,060 811,481 215,710 1,027,191 2019 786,050 208,950 16,704 4,440 802,754 213,390 1,016,144 TOTAL 5,565,550$ 1,479,450$ 960,546$ 255,335$ 6,526,096$ 1,734,785$ 8,260,881$ SCHEDULE OF 2006 REFUND BONDS BY MATURITY DATE SCHEDULE OF 2006 WATER & WASTEWATER BONDS BY MATURITY DATE 261 WATER AND WASTEWATER REVENUE DEBT SERVICE WASTE WASTE WASTE WATER WATER WATER WATER WATER WATER YEAR PRINCIPAL PRINCIPAL INTEREST INTEREST TOTAL TOTAL TOTAL 2012 310,000 - 525,340 - 835,340 - 835,340 2013 320,000 - 516,666 - 836,666 - 836,666 2014 330,000 - 506,090 - 836,090 - 836,090 2015 345,000 - 494,278 - 839,278 - 839,278 2016 355,000 - 481,140 - 836,140 - 836,140 2017 370,000 - 466,640 - 836,640 - 836,640 2018 380,000 - 451,640 - 831,640 - 831,640 2019 400,000 - 436,040 - 836,040 - 836,040 2020 410,000 - 419,635 - 829,635 - 829,635 2021 435,000 - 401,986 - 836,986 - 836,986 2022 475,000 - 382,352 - 857,352 - 857,352 2023 490,000 - 361,059 - 851,059 - 851,059 2024 520,000 - 338,456 - 858,456 - 858,456 2025 540,000 - 314,336 - 854,336 - 854,336 2026 565,000 - 288,851 - 853,851 - 853,851 2027 590,000 - 261,773 - 851,773 - 851,773 2028 620,000 - 232,880 - 852,880 - 852,880 2029 655,000 - 201,625 - 856,625 - 856,625 2030 685,000 - 168,125 - 853,125 - 853,125 2031 700,000 - 133,500 - 833,500 - 833,500 2032 735,000 - 97,625 - 832,625 - 832,625 2033 775,000 - 59,875 - 834,875 - 834,875 2034 810,000 - 20,250 - 830,250 - 830,250 TOTAL 11,815,000$-$ 7,560,161$ -$ 19,375,161$-$ 19,375,161$ SCHEDULE OF 2009 WATERWORKS & WASTEWATER BONDS 262 This page is intentionally blank. 263 Appendix A Budget and Tax Ordinances 264 265 266 267 268 269 270 Appendix B Personnel Schedule 271 FY10 Budget FY11 Budget FY12 Base Budget FY12 FAW/DP FY12 Adopted Budget 3.20 3.20 3.20 0.00 3.20 2.00 2.00 2.00 0.00 2.00 5.20 5.20 5.20 0.00 5.20 4.50 4.50 4.50 0.00 4.50 1.00 1.00 1.00 0.00 1.00 5.50 5.50 5.50 0.00 5.50 8.50 8.50 8.50 0.00 8.50 3.00 3.00 3.00 0.00 3.00 7.70 7.70 7.70 0.00 7.70 4.00 4.00 4.00 0.00 4.00 1.00 1.00 1.00 0.00 1.00 0.00 0.00 0.00 0.00 0.00 3.00 3.00 3.00 0.00 3.00 Total Administrative Services 27.20 27.20 27.20 0.00 27.20 5.00 5.00 5.00 0.00 5.00 13.60 13.60 13.60 0.00 13.60 43.80 44.80 44.80 0.00 44.80 1.00 1.00 1.00 0.00 1.00 12.00 12.00 12.00 0.00 12.00 4.00 4.00 4.00 0.00 4.00 Total Police 79.40 80.40 80.40 0.00 80.40 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4.80 4.80 4.80 0.00 4.80 1.30 1.30 1.30 0.00 1.30 6.10 6.10 6.10 0.00 6.10 3.00 3.00 3.00 0.00 3.00 2.00 2.00 2.00 0.00 2.00 1.00 1.00 1.00 0.00 1.00 1.00 1.00 1.00 0.00 1.00 5.70 5.70 5.70 0.00 5.70 1.00 1.00 1.00 0.00 1.00 2.00 2.00 2.00 0.00 2.00 2.00 2.00 2.00 0.00 2.00 17.70 17.70 17.70 0.00 17.70 2.00 2.00 2.00 0.00 2.00 1.00 1.00 1.00 0.00 1.00 8.00 8.00 8.00 0.00 8.00 6.00 6.00 6.00 0.00 6.00 10.30 10.30 10.30 0.00 10.30 9.00 9.00 9.00 0.00 9.00 2.00 2.00 2.00 0.00 2.00 38.30 38.30 38.30 0.00 38.30 Administration 14.72 14.72 14.72 0.00 14.72 Total Library 14.72 14.72 14.72 0.00 14.72 3.00 3.00 3.00 0.00 3.00 8.00 8.00 8.00 0.00 8.00 7.95 7.95 7.95 0.00 7.95 0.00 0.00 0.00 0.00 0.00 18.95 18.95 18.95 0.00 18.95 213.07 214.07 214.07 0.00 214.07 Personnel By Department Three Year Comparison Administration Total FVFD Total City Manager Municipal Clerk Records Management Total City Secretary Administration Economic Development DOT Patrol Criminal Investigations Engineering - General Fund Finance - Water and Sewer Fund Municipal Court Human Resources Risk Management - General Fund Risk Management - Water and Sewer Fund Information Technology Administration Administration Planning and Zoning Emergency Management Total Fire Marshal Finance - General Fund Fire City Administration Animal Control Communications Patrol Projects - General Fund Projects - Water and Sewer Funds Total Community Development Engineering - Water and Sewer Funds Inspection Code Enforcement Administration - General Fund Recreation Programs Administration - Water and Sewer Fund Street Operations Drainage Operations Parks Operations Water Operations Sewer Operations Total Personnel Administration Utility Customer Service Total Public Works Facility Operations Total Community Services 272 Appendix C Decision Packages and Forces at Work 273 Decision Packages Included in the FY12 Adopted Budget 274 FY 2011-12 DECISION PACKAGES (included in the Adopted Budget) GENERAL FUND OUTSIDE ONE TIME ONGOING REVENUE NET DEPT DESCRIPTION COST COST TOTAL SOURCES TOTAL PD-Communications Electricity $0 $268 $268 $0 $268 PW-Streets Electricity $0 $3,000 $3,000 $0 $3,000 CS-1776 Park Electricity $0 $872 $872 $0 $872 CS-Facility Ops (Stations)Electricity $0 $2,168 $2,168 $0 $2,168 PD-Patrol Galveston County Radio Service $0 $3,408 $3,408 $0 $3,408 FM-Emergency Mgmt Galveston County Radio Service $0 $336 $336 $0 $336 PD-Animal Control Operating Expense Increase for New Facility $0 $26,100 $26,100 $0 $26,100 ASO-Court Fuel $0 $183 $183 $0 $183 PD-Admin Fuel $0 $1,687 $1,687 $0 $1,687 PD-Patrol Fuel $0 $36,433 $36,433 $0 $36,433 PD-Patrol DOT Fuel $0 $1,608 $1,608 $0 $1,608 PD-CID Fuel $0 $7,373 $7,373 $0 $7,373 PD-Animal Control Fuel $0 $1,923 $1,923 $0 $1,923 CDD-Code Enforcement Fuel $0 $1,148 $1,148 $0 $1,148 CS-Parks Ops Fuel $0 $2,372 $2,372 $0 $2,372 M&CC Legal Services $0 $50,464 $50,464 $0 $50,464 Forces at Work Total $0 $139,343 $139,343 $0 $139,343 CS-Recreation Prgm Adult Sports $0 $2,000 $2,000 $2,000 $0 CS-Recreation Prgm Zumba Program $0 $10,600 $10,600 $10,600 $0 Grant/Other Source Funding Total $0 $12,600 $12,600 $12,600 $0 FM-Admin & Emer Mgmt Operating Expenses $0 $18,000 $18,000 $0 $18,000 PW-Drainage Ops Mowing Tractor $35,000 $0 $35,000 $0 $35,000 PD-Patrol Extended Maintance Agreement $0 $8,600 $8,600 $0 $8,600 ASO-Court Warrant Round-up $0 $9,000 $9,000 $0 $9,000 CS-Recreation Prgm Concert in the Park $0 $1,209 $1,209 $0 $1,209 ASO-Court Teen Court Overtime (Clerk) $0 $4,537 $4,537 $0 $4,537 ASO-Court Prosecutor Pool $0 $5,000 $5,000 $0 $5,000 ASO-IT Multi-function Copier for Animal Control $5,500 $2,000 $7,500 $0 $7,500 FVFD Volunteers Fireman's Pension Increase $0 $14,400 $14,400 $0 $14,400 PW-Streets Street Maintenance $125,000 $0 $125,000 $0 $125,000 City Wide Employee Merit $0 $135,000 $135,000 $0 $135,000 Decision Package Total $165,500 $197,746 $363,246 $0 $363,246 GENERAL FUND TOTAL $165,500 $349,689 $515,189 $12,600 $502,589 COURT SECURITY / TECHNOLOGY FUND OUTSIDE ONE TIME ONGOING REVENUE NET DEPT DESCRIPTION COST COST TOTAL SOURCES TOTAL ASO-Court Teen Court Overtime $0 $2,174 $2,174 $0 $2,174 COURT SECURITY / TECHNOLOGY FUND TOTAL $0 $2,174 $2,174 $0 $2,174 PARK LAND DEDICATION FUND OUTSIDE ONE TIME ONGOING REVENUE NET DEPT DESCRIPTION COST COST TOTAL SOURCES TOTAL CS-Stevenson Park Resurface Tennis & Basketball Courts $35,000 $0 $35,000 $0 $35,000 PARK LAND DEDICATION FUND TOTAL $35,000 $0 $35,000 $0 $35,000 WATER & SEWER FUND OUTSIDE ONE TIME ONGOING REVENUE NET DEPT DESCRIPTION COST COST TOTAL SOURCES TOTAL PW- City of Houston Restated & Amended Cost Sharing Agrmt $0 $0 $0 PW-Sewer Ops Blackhawk WWTP Operational Costs Increase $0 $128,575 $128,575 $0 $128,575 PW-Water Ops Purchased Water (Rate Increase) $0 $123,092 $123,092 $0 $123,092 PW-Water Ops Water Analysis TCEQ Mandated $0 $18,439 $18,439 $0 $18,439 PW-Water Ops Electricty (Water/Sewer Fund) $0 $49,388 $49,388 $0 $49,388 Forces at Work Total $0 $319,494 $319,494 $0 $319,494 PW-Water Ops Replace existing 1992 Ford Backhoe $65,000 $0 $65,000 $0 $65,000 PW-Water Ops Air Compressor $15,000 $0 $15,000 $0 $15,000 PW-Sewer Ops Portable Sewer Camera $10,000 $0 $10,000 $0 $10,000 ASO-Utility Billing Utility Bill Printing Service $0 $13,872 $13,872 $3,500 $10,372 ASO-Utility Billing UB Payment Processing Equipment & Software $13,195 $2,780 $15,975 $0 $15,975 Citywide Employee Merit $0 $15,000 $15,000 $0 $15,000 Decision Package Total $103,195 $31,652 $134,847 $3,500 $131,347 WATER & SEWER FUND TOTAL $103,195 $351,146 $454,341 $3,500 $450,841 275 Decision Packages Not Included in the FY12 Adopted Budget 276 FY 2011-12 DECISION PACKAGES (not included in the Adopted Budget) GENERAL FUND OUTSIDE ONE TIME ONGOING REVENUE NET DEPT DESCRIPTION COST COST TOTAL SOURCES TOTAL CS-Recreation Prg Fun Run Event Expenses $0 $8,000 $8,000 $0 $8,000 CMO-Admin Assistant City Manager $0 FVFD Medical Supplies & Drugs Costs Increase $0 $25,000 $25,000 $0 $25,000 FVFD Galveston County Radio Service Fee Increase $0 $4,000 $4,000 $0 $4,000 FVFD Vehicle Maintenance Costs Increase $0 $10,000 $10,000 $0 $10,000 FVFD Cell Service for MDT's Cardiac Monitors Costs Increase $0 $3,000 $3,000 $0 $3,000 FVFD Replace Fire Bunker Gear $0 $10,000 $10,000 $0 $10,000 FVFD Training Costs Increase $0 $8,000 $8,000 $0 $8,000 FVFD Station #4 Building Maintenance Costs Increase $0 $8,000 $8,000 $0 $8,000 FVFD Fuel Increase $0 $9,500 $9,500 $0 $9,500 FVFD Carpet Replacement at Station #1 $0 $9,000 $9,000 $0 $9,000 FVFD New Fire Station Headquarter $300,000 $0 $300,000 $0 $300,000 FVFD New Fire Station (Construction)$3,500,000 $0 $3,500,000 $0 $3,500,000 FVFD Modular Building for Storage at Fire Station # 1 $95,000 $0 $95,000 $0 $95,000 UNFUNDED DECISION PACKAGES TOTAL (General Fund) $3,895,000 $94,500 $3,989,500 $0 $3,989,500 277 Appendix D Revenue Schedule 278 Revenue Schedule General Fund (001) FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Proposed Account Description Actual Budget Budget 06/30/11 Estimate Budget Current Property Taxes $11,554,454 $12,142,920 $12,142,920 $12,152,894 $12,142,920 $12,332,608 Delinquent Property Taxes $141,068 $100,000 $100,000 $0 $100,000 $100,000 P & I - Property Taxes 134,204 0 0 0 0 0 Sales Tax 3,855,785 3,748,428 3,748,428 2,223,341 3,965,018 3,965,020 TNMPCO Franchise 488,830 480,583 480,583 199,298 489,671 497,016 Centerpoint (HL&P) Franchise 145,299 144,457 144,457 64,110 142,698 144,838 Municipal Row Access Fees 178,405 187,970 187,970 103,642 181,000 183,715 Entex Franchise 116,011 116,011 116,011 148,307 148,307 150,532 TCI/AOL Franchise 299,467 296,562 296,562 147,506 299,632 304,126 Video Service Franchise 165,673 133,821 133,821 94,005 183,928 186,687 Peg Channel Franchise Fees 70,829 0 29,000 48,303 96,740 0 IESI Franchise 46,280 45,338 45,338 32,279 43,764 44,420 Mixed Drink Tax 26,235 28,859 28,859 21,001 29,058 29,929 Taxes $17,222,540 $17,424,949 $17,453,949 $15,234,686 $17,822,736 $17,938,891 Wrecker Permits $90 $0 $0 $0 $0 $0 Alcoholic Beverage Permit 4,857 4,385 4,385 5,817 6,727 6,727 Noise Ordinance Permit 130 135 135 140 140 135 Animal Establishment Permit 10 15 15 10 15 15 Pipeline Permits 900 450 450 300 450 450 Well Drill Permit 0 0 0 500 500 0 Building Permits 244,730 227,932 227,932 223,147 306,363 316,068 Electric Permits 29,232 34,134 34,134 25,688 36,594 37,652 Plumbing Permits 24,453 27,454 27,454 21,466 30,611 31,020 Air Conditioning Permits 16,997 18,032 18,032 13,847 21,278 21,213 Plan Inspection Fees 117,174 137,622 137,622 106,764 146,683 150,725 Re Inspection Fees 625 473 473 200 782 701 Sign Permits 2,380 2,310 2,310 1,525 2,205 2,205 Alarm Permits 61,038 36,720 36,720 37,445 45,665 45,665 Banner Permit Fee 625 750 750 475 713 713 Animal Licenses 2,216 2,247 2,247 1,823 2,397 2,397 Electrical Licenses 220 330 330 0 0 0 Contractor's Licenses 3,100 0 0 15,600 14,600 14,600 Metricom Agreement 3,233 3,233 3,233 3,233 3,233 3,233 Licences and Permits $512,010 $496,222 $496,222 $457,980 $618,956 $633,519 Federal Government $2,623 $0 $0 $0 $0 $0 FBI Grants 11,244 5,100 10,564 7,485 11,350 0 Bureau Of Justice Grants 31,481 15,768 15,768 695 695 0 FEMA Grants 0 0 7,623 10,641 10,641 0 Homeland Security Grants 122,225 0 0 0 0 0 State Government 1,285 0 0 0 1,496,385 0 Tx State Library Grants 17,095 0 14,097 14,097 14,097 0 Criminal Justice Division 203,307 42,500 42,500 26,557 42,500 50,400 Law Enforcement Training 5,226 3,829 3,829 5,108 5,108 4,252 Emergency Mgmt Division 51,42300000 TXDOT Grants 34,01400000 Hazard Mitigation Grant 49,737 0 46,843 46,843 46,843 0 Local Governments 2,000 12,000 12,000 0 0 12,000 Local Government - Harris Co. 7,500 0 0 87 87 0 Houston HIDTA Task Force 0 0 5,146 6,748 9,675 0 Local Governments - Galveston Co. 1,474,430 0 0 25,569 25,569 0 FVFD 0 0 1,572 1,573 1,573 0 Bayou Vista 1,553 0 0 1,555 1,555 0 Friendswood ISD 95,633 44,056 44,056 102,873 137,164 137,873 Clear Creek ISD 15,657 12,669 12,669 15,905 15,905 15,905 Intergovernmental Revenue $2,126,432 $135,922 $216,667 $265,736 $1,819,147 $220,430 Platt Fees $21,300 $21,003 $21,003 $5,200 $6,900 $6,900 Rezoning Fees 1,200 450 450 900 1,350 1,350 Board Of Adjustment Fees 100 150 150 100 150 150 Zoning Compliance Cert 5,688 3,395 3,395 2,110 3,090 3,090 Bid Spec Documents 3,000 120 120 4,015 5,468 5,468 Animal Cntrl/Shelter Fees 6,991 7,444 7,444 6,590 8,255 8,255 Swimming Pool Fees 10,261 18,530 18,530 3,978 12,000 12,000 Sports Complex Fees 22,836 16,670 16,670 14,555 15,700 15,800 Old City Park Fees 550 510 510 450 560 570 Pavilion Fees 4,176 3,320 3,320 2,500 4,000 4,200 279 Revenue Schedule General Fund (001) FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Proposed Account Description Actual Budget Budget 06/30/11 Estimate Budget Gazebo Fees $875 $1,040 $1,040 $1,185 $1,185 $1,000 Leavesley Park Fees 19,791 19,060 19,060 17,522 19,000 19,250 Activity Building Fees 0 1,350 1,350 0 0 0 Non-Res Activity Bldg Fees 1,575 0 1,475 1,475 1,475 1,500 League Fees-Adult Softball 26,815 19,270 19,270 27,160 27,160 24,000 Summer Day Camp 58,471 71,870 71,870 48,621 69,500 69,500 Aerobic Class Fees 3,594 2,120 6,000 23,312 23,312 21,000 Other Program Fees 5,572 3,660 3,660 3,218 3,800 4,000 July 4th Booth Fees 2,460 2,330 2,330 2,694 2,694 1,500 Fun Run Receipts/Donation 11,382 10,380 10,380 16,158 16,158 16,300 July 4th Sponsorship Fee 0 3,000 3,000 0 0 500 Charges for Services $206,636 $205,672 $211,027 $181,743 $221,757 $216,333 Court Fines And Fees $732,432 $742,285 $742,285 $527,130 $697,991 $687,521 Court Adm Fee (DDC)11,966 12,166 12,166 8,814 11,825 11,647 Warrantless Arrest (AF)25,817 25,471 25,471 19,425 25,776 25,389 Court Warrantless Arrest Fee (CAP)85,928 92,947 92,947 59,267 83,673 82,418 Child Safety Fee (CS)8,561 10,574 10,574 3,887 4,920 4,846 Court Traffic Fee (TFC)10,333 10,419 10,419 7,778 10,359 10,204 Harris Co. Child Safety 8,735 8,581 8,581 6,992 8,921 8,787 Court Administrative Fees 2,634 2,890 2,890 1,679 2,333 2,298 Court 10% TP 4,004 4,310 4,310 2,588 3,564 3,511 Court 40% TP 16,004 17,200 17,200 10,369 14,280 14,066 Jury Fee $3 344003 State Traffic 5,117 5,219 5,219 3,708 4,889 4,815 City's 10% CJF 181515182424 Cons Court Cost 37,665 40,862 40,862 25,281 37,992 37,353 State DOT Court Fine 11,128 10,676 10,676 8,828 11,292 11,123 Court Collection Receipts 0 12,093 12,093 0 0 0 Expunge Case Revenue 30 44 44 30 45 44 City's Fee 0 0 0 300 315 310 Teen Court Program 0 0 0 300 315 310 Library 44,313 42,662 42,662 30,597 40,722 40,111 False Alarms 13,775 8,794 8,794 5,650 7,350 7,240 Fines $1,018,463 $1,047,212 $1,047,212 $722,641 $966,586 $952,020 Investments $47,752 $27,066 $27,066 $26,112 $50,350 $49,846 Texpool 3,784 3,493 3,493 1,528 2,125 2,104 Lone Star Investment Pool 4,583 4,136 4,136 2,419 3,263 3,230 MBIA 5,071 5,056 5,056 2,548 3,066 3,035 Checking Accounts 14,104 16,854 16,854 4,053 5,709 5,652 Liens 255 367 367 0 0 0 Marking Investment To Market 3,04000000 Interest Revenues $78,589 $56,972 $56,972 $36,660 $64,513 $63,867 Miscellaneous Receipts $8,365 $0 $3,114 $4,510 $6,767 $6,767 Administrative Fees 817 0 0 525 686 686 Refuse Administrative Fee 150,946 133,700 133,700 118,366 133,700 156,768 Miscellaneous Receipts 1,091 2,461 2,461 246 369 369 False Alarm Appeals 5000000 Late Fee-Alarm Permit 70 0 0 40 40 40 Return Check Fee 280 500 500 335 428 428 Reimbursements 2,183 0 1,348 5,109 5,109 4,614 Insurance 6,335 0 8,327 8,327 8,327 7,919 PY Insurance Reimbursements 36,875 39,632 39,632 37,007 37,007 17,473 Prior Period Expenditures 0 0 0 89,931 89,931 0 Documents 2,277 3,185 3,185 1,260 1,260 2,318 Vending Proceeds 2,567 3,819 3,819 1,015 1,637 1,667 Concession Stand Agreemnt 901 255 255 470 570 570 Donations 40,585 30,000 46,460 30,607 37,431 37,431 A/C Shelter Construction 0 0 0 300 300 900 Mowing Vacant Lots 21500000 Tower Rental Fee 50,973 43,028 43,028 27,254 47,823 47,345 Miscellaneous Receipts $304,530 $256,580 $285,829 $325,302 $371,385 $285,295 280 Revenue Schedule General Fund (001) FY11 FY11 FY11 FY11 FY12 FY10 Original Amended Actual Year End Proposed Account Description Actual Budget Budget 06/30/11 Estimate Budget Transfer from Police Investigation Fund $33,241 $0 $0 $0 $0 $0 Transfer from Court Security Fund 000000 Transfer from Park Dedication Fund 50,000 50,000 50,000 0 50,000 35,000 Transfer from Hazard Mitigation Fund 000000 Transfer from Tax Debt Service Fund 000000 Transfer from Playground Fund 000000 Transfer from Capital Projects Fund 377,548 0 0 0 0 0 Transfer from W/S Operations Fund 1,052,198 1,093,631 1,093,631 820,223 1,093,631 1,116,665 Sale of Fixed Assets 23,340 0 0 2,313 2,313 0 Sale of City Property 000000 Capital Leases 000000 Use of Fund Balance 000000 Other Financing Sources $1,536,327 $1,143,631 $1,143,631 $822,536 $1,145,944 $1,151,665 GENERAL FUND TOTAL $23,005,527 $20,767,160 $20,911,509 $18,047,284 $23,031,024 $21,462,020 281 Revenue Schedule Police Investigation Fund (Federal - 101) FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Proposed Account Description Actual Budget Budget 6/30/11 Estimate Budget Seized Revenues-Federal $84,563 $42,231 $42,231 $5,907 $7,875 $5,640 Seized Revenues-County 0000 0 0 Insurance 7,369 0 0 0 0 0 Intergovernmental Revenue $91,932 $42,231 $42,231 $5,907 $7,875 $5,640 Investments $57 $12 $12 $0 $0 $0 Texpool 3110 0 0 Lone Star Investment Pool 6 3 3 0 0 0 MBIA 4330 0 0 Checking Accounts 13 7 7 0 0 0 Interest Revenues $83 $26 $26 $0 $0 $0 Police Investigation Fund (Federal) $92,015 $42,257 $42,257 $5,907 $7,875 $5,640 Revenue Schedule Police Investigation Fund (State - 102) FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Proposed Account Description Actual Budget Budget 6/30/11 Estimate Budget Seized Revenues-State $0 $0 $0 $9,238 $9,238 $0 Seized Revenues-County 8,784 5,260 5,260 16,056 16,056 0 Intergovernmental Revenues $8,784 $5,260 $5,260 $25,294 $25,294 $0 Investments $118 $59 $59 $84 $113 $85 Texpool $9 $8 $8 $5 $7 $8 Lone Star Investment Pool 1299911 9 MBIA 12 12 12 9 12 12 Checking Accounts 33363614 19 36 Interest Revenues $184 $124 $124 $121 $162 $150 Police Investigation Fund (State) $8,968 $5,384 $5,384 $25,415 $25,456 $150 Revenue Schedule Fire / EMS Donation Fund (131) FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Proposed Account Description Actual Budget Budget 6/30/11 Estimate Budget Investments $121 $40 $40 $51 $68 $0 Texpool 81515 2 3 0 Lone Star Investment Pool 10 15 15 4 6 0 MBIA 10 15 15 6 7 0 Checking Accounts 19 15 15 5 7 0 Interest Revenues $168 $100 $100 $68 $91 $0 Donations $239,638 $251,209 $251,209 $188,021 $251,209 $241,000 Miscellaneous Receipts $239,638 $251,209 $251,209 $188,021 $251,209 $241,000 Sales of Fixed Assets $0 $0 $0 $0 $0 $0 Other Financing Sources $0 $0 $0 $0 $0 $0 FIRE/EMS Donation Fund $239,806 $251,309 $251,309 $188,089 $251,300 $241,000 282 Revenue Schedule Economic Development Administration Grant Fund (140) FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Proposed Account Description Actual Budget Budget 6/30/11 Estimate Budget Investments $0 $0 $0 $364 $364 $0 Texpool 0 0 0 10 10 0 Lone Star Investment Pool 0 0 0 22 22 0 MBIA 0 0 0 28 28 0 Checking Accounts 0 0 0 23 23 0 Interest Revenues $0 $0 $0 $447 $447 $0 EDA Grant $221,464 $1,736,226 $1,736,226 $664,042 $1,736,226 $0 Transfer from W/S Working Capital 0000 0 0 Miscellanous Reciepts $221,464 $1,736,226 $1,736,226 $664,042 $1,736,226 $0 EDA Grant Fund $221,464 $1,736,226 $1,736,226 $664,489 $1,736,673 $0 Revenue Schedule TDRA Disaster Recovery Grant (142) FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Proposed Account Description Actual Budget Budget 6/30/11 Estimate Budget TDRA Grant Revenue $210,795 $0 $0 $0 $0 $0 Transfer from General Fund 0 0 1,495,557 0 1,495,557 0 Miscellanous Receipts $210,795 $0 $1,495,557 $0 $1,495,557 $0 TDRA Disaster Recovery Grant $210,795 $0 $1,495,557 $0 $1,495,557 $0 Revenue Schedule Court Technology / Court Security Fund (150) FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Proposed Account Description Actual Budget Budget 6/30/11 Estimate Budget Technology Fees $24,203 $25,000 $25,000 $18,016 $24,021 $22,000 Court Technology Fees $24,203 $25,000 $25,000 $18,016 $24,021 $22,000 Bldg Security Fees $14,236 $14,000 $14,000 $11,853 $15,804 $14,000 Court Security Fees $14,236 $14,000 $14,000 $11,853 $15,804 $14,000 Court Technology / Security Fees Fund $38,439 $39,000 $39,000 $29,869 $39,825 $36,000 283 Revenue Schedule Sidewalk Install Fund (160) FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Proposed Account Description Actual Budget Budget 6/30/11 Estimate Budget Investments $0$0$0$8$11 $0 Interest Revenues $0$0$0$8$11 $0 Sidewalk Installation Fees $0 $0 $0 $6,750 $6,750 $0 Sidewalk Installation Fees $0 $0 $0 $6,750 $6,750 $0 Sidewalk Installation Fund $0 $0 $0 $6,758 $6,761 $0 Revenue Schedule Park Land Dedication Fund (164) FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Proposed Account Description Actual Budget Budget 6/30/11 Estimate Budget Neighborhood Parks $0 $0 $0 $1,104 $1,472 $5,000 Community Parks 38,700 48,477 48,477 36,000 48,000 45,000 Miscellaneous Receipts $38,700 $48,477 $48,477 $37,104 $49,472 $50,000 Investments $1,338 $688 $688 $672 $896 $800 Texpool 110 104 104 43 58 105 Lone Star Investment Pool 134 123 123 67 89 125 MBIA 146 147 147 68 91 100 Checking Accounts 394 461 461 111 147 70 Interest Revenues $2,122 $1,523 $1,523 $961 $1,281 $1,200 Park Land Dedication Fund $40,822 $50,000 $50,000 $38,065 $50,753 $51,200 Revenue Schedule Tax Service Debt Fund (201) FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Proposed Account Description Actual Budget Budget 6/30/11 Estimate Budget Current Property Taxes $1,841,089 $1,525,719 $1,494,822 $1,526,251 $1,501,251 $1,614,607 Delinquent Property Taxes 20,945 25,000 25,000 0 25,000 25,000 P & I - Property Taxes 20,053 0 0 0 0 0 Taxes $1,882,087 $1,550,719 $1,519,822 $1,526,251 $1,526,251 $1,639,607 Investments $4,236 $2,519 $2,519 $1,769 $2,358 $2,500 Texpool 413 449 449 115 153 500 Lone Star Investment Pool 499 535 535 178 237 600 MBIA 607 696 696 188 251 700 Checking Accounts 1,972 2,614 2,614 391 522 2,700 Marking Investment To Market 304 0 0 0 0 0 Interest Revenues $8,031 $6,813 $6,813 $2,641 $3,521 $7,000 Transfers from W/S Debt Service Fund $0 $0 $0 $0 $0 $608,475 Transfers from Capital Projects Fund 0 0 92,261 92,261 92,261 0 Bond Proceeds 0 0 265,192 5,460,000 5,460,000 0 Premium 0 0 0 200,191 200,191 0 Other Financing Sources $0 $0 $357,453 $5,752,452 $5,752,452 $608,475 Tax Debt Service Fund $1,890,118 $1,557,532 $1,884,088 $7,281,344 $7,282,224 $2,255,082 284 Revenue Schedule 2005 G.O. Bond Construction Fund (251) FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Proposed Account Description Actual Budget Budget 6/30/11 Estimate Budget MBIA 2005 Bond Fund Int $948 $0 $0 $0 $0 $0 Interest Revenues $948 $0 $0 $0 $0 $0 Miscellaneous Receipts $50,000 $0 $0 $0 $0 $0 Miscellaneous Receipts $50,000 $0 $0 $0 $0 $0 2005 G.O. Bonds Fund $50,948 $0 $0 $0 $0 $0 Revenue Schedule 2010 G.O. Bonds Fund (252) FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Proposed Account Description Actual Budget Budget 6/30/11 Estimate Budget MBIA $0 $0 $0 $3,984 $3,984 $0 Interest Revenues $0 $0 $0 $3,984 $3,984 $0 Bond Proceeds $0 $0 $430,476 $3,460,000 $3,460,000 $0 Premium 000117,261 117,261 0 Other Financing Sources $0 $0 $430,476 $3,577,261 $3,577,261 $0 2010 G.O. Bonds Fund $0 $0 $430,476 $3,581,245 $3,581,245 $0 Revenue Schedule 1776 Park Trust Fund (701) FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Proposed Account Description Actual Budget Budget 6/30/11 Estimate Budget Investments $136 $94 $94 $66 $88 $90 TexPool 11 9 9 4 6 10 Lone Star Investment Pool 13 12 12 7 9 10 MBIA 14 15 15 7 9 10 Checking Accounts 39454511 15 30 Interest Revenues $213 $175 $175 $95 $127 $150 1776 Park Trust Fund $213 $175 $175 $95 $127 $150 285 Revenue Schedule Water and Sewer Fund (401) FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Proposed Account Description Actual Budget Budget 6/30/11 Estimate Budget Single Family Res $4,082,019 $4,000,000 $4,000,000 $3,073,347 $4,943,015 $4,100,000 Single Commercial 204,150 200,000 200,000 131,604 215,502 200,000 Multi Family Res 355,752 350,000 350,000 222,016 358,007 350,000 Multi Commercial 75,574 70,000 70,000 51,961 77,718 70,000 Sprinkler Only 395,265 350,000 350,000 243,268 489,480 350,000 Other 45,072 45,000 45,000 52,212 70,720 50,000 Single Family Res 3,389,983 3,275,000 3,275,000 2,482,686 3,993,955 3,300,000 Single Commercial 141,310 135,000 135,000 89,530 141,663 135,000 Multi Family Res 308,778 310,000 310,000 194,863 312,986 310,000 Multi Commercial 62,706 60,000 60,000 42,622 63,949 60,000 Other 36,750 35,000 35,000 27,998 40,437 35,000 Charges for Services $9,097,359 $8,830,000 $8,830,000 $6,612,107 $10,707,432 $8,960,000 Investments $33,964 $20,000 $20,000 $18,813 $24,000 $24,000 Texpool 2,849 3,000 3,000 1,232 1,500 1,500 Lone Star Investment Pool 3,493 3,000 3,000 1,904 2,500 2,500 MBIA 3,754 3,000 3,000 1,916 2,500 2,500 Checking Accounts 10,215 0 0 3,152 3,300 2,500 Marking Investment To Market 2,735 0 0 0 0 0 Interest Revenues $57,010 $29,000 $29,000 $27,017 $33,800 $33,000 Miscellaneous Receipts $2,585 $0 $0 $0 $0 $0 Disconnect/Reconnect Fee $188,685 $200,000 $200,000 $140,505 $190,000 $190,000 Disconnect/Reconnect Fee 18,290 16,000 16,000 11,950 16,000 16,000 Tampering Fee 440 500 500 290 400 400 Miscellaneous Receipts 4,136 2,000 2,000 5,561 5,561 0 Return Check Fee 1,525 1,500 1,500 925 1,000 1,000 Insurance 0 0 5,850 5,850 5,850 0 Water Meters 32,630 35,000 35,000 29,790 30,000 30,000 Sale of City Property 4,000 0 0 0 0 0 Working Capital 0000 0 0 Miscellaneous Receipts $252,291 $255,000 $260,850 $194,871 $248,811 $237,400 Water and Sewer Fund $9,406,660 $9,114,000 $9,119,850 $6,833,995 $10,990,043 $9,230,400 Revenue Schedule 2006 W/S Bond Construction Fund (418) FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Proposed Account Description Actual Budget Budget 6/30/11 Estimate Budget Texpool $0 $0 $0 $0 $0 $0 Lone Star Investment Pool 0000 00 2006 MBIA W/S Rev Bonds 6,743 7,000 7,000 2,840 3,787 0 Marking Investment To Market 0000 0 0 Interest Revenues $6,743 $7,000 $7,000 $2,840 $3,787 $0 Miscellaneous Receipts $11,309 $0 $0 $0 $0 $0 Miscellaneous Receipts $11,309 $0 $0 $0 $0 $0 2006 W/S Bond Construction Fund $18,052 $7,000 $7,000 $2,840 $3,787 $0 286 Revenue Schedule 2009 W/S Bond Construction Fund (419) FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Proposed Account Description Actual Budget Budget 6/30/11 Estimate Budget Texpool $0 $0 $0 $0 $0 $0 Lone Star Investment Pool 0 0 0 0 0 0 2009 MBIA W/S Rev Bonds 16,922 16,500 16,500 8,764 11,685 1,100 Marking Investment To Market 0000 0 0 Interest Revenues $16,922 $16,500 $16,500 $8,764 $11,685 $1,100 Miscellaneous Receipts $0 $0 $0 $0 $0 $0 Miscellaneous Receipts $0 $0 $0 $0 $0 $0 2009 W/S Bond Construction Fund $16,922 $16,500 $16,500 $8,764 $11,685 $1,100 Revenue Schedule Water CIP/Impact Fee Fund (480) FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Proposed Account Description Actual Budget Budget 6/30/11 Estimate Budget CW Water Impact Fees-2003 $5,676 $0 $0 $0 $0 $0 Bay Area Blvd-2000 Fees 0 0 0 328 328 0 CW Impact Fees-2008 290,207 277,350 277,350 260,709 277,350 308,783 Charges for Services $295,883 $277,350 $277,350 $261,037 $277,678 $308,783 Investments $1,228 $100 $100 $944 $1,259 $150 Texpool 78 100 100 59 80 150 Lone Star Invest Pool 96 100 100 93 123 150 MBIA 99 100 100 95 126 150 Checking Accounts 236 100 100 149 199 150 Interest Revenues $1,737 $500 $500 $1,340 $1,787 $750 Water CIP/Impact Fee Fund $297,620 $277,850 $277,850 $262,377 $279,465 $309,533 Revenue Schedule Sewer CIP/Impact Fee Fund (580) FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Proposed Account Description Actual Budget Budget 6/30/11 Estimate Budget CW Impact Fees-2008 $201,240 $196,080 $196,080 $172,860 $198,668 $206,400 Charges for Services $201,240 $196,080 $196,080 $172,860 $198,668 $206,400 Investments $855 $100 $100 $579 $772 $100 Texpool 55 100 100 38 50 100 Lone Star Invest Pool 67 100 100 58 78 100 MBIA 69 100 100 59 79 100 Checking Accounts 166 100 100 $96 128 100 Interest Revenues $1,212 $500 $500 $830 $1,107 $500 Sewer CIP/Impact Fee Fund $202,452 $196,580 $196,580 $173,690 $199,775 $206,900 287 Revenue Schedule W/S Revenue Debt Fund (490) FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Proposed Account Description Actual Budget Budget 6/30/11 Estimate Budget Investments $2,622 $600 $600 $519 $693 $3,100 Texpool 111 100 100 50 67 100 Lone Star Invest Pool 127 100 100 70 94 100 MBIA 157 100 100 76 100 100 Checking Accounts 416 100 100 250 333 100 Interest Revenues $3,433 $1,000 $1,000 $965 $1,287 $3,500 Trans From W/S Oper Fund $2,374,014 $2,668,189 $2,668,189 $2,001,142 $2,668,189 $2,788,840 Water Cip/Impact Fee Fund 0 200,000 200,000 150,000 200,000 250,000 Tax Debt Service 883,922 0 0 5,400,000 5,400,000 0 Sewer Cip/Impact Fee Fund 0 200,000 200,000 150,000 200,000 250,000 Other Financing Sources $3,257,936 $3,068,189 $3,068,189 $7,701,142 $8,468,189 $3,288,840 W/S Revenue Debt Fund $3,261,369 $3,069,189 $3,069,189 $7,702,107 $8,469,476 $3,292,340 Revenue Schedule Vehicle Replacement Fund (301) FY11 FY11 FY11 FY11 FY12 FY10 Original Amended YTD Year End Proposed Account Description Actual Budget Budget 6/30/11 Estimate Budget Investments $1,921 $965 $965 $764 $1,019 $850 Texpool 165 160 160 53 70 100 Checking Accounts 595 708 708 136 182 400 Interest Revenues $2,681 $1,833 $1,833 $953 $1,271 $1,350 Lease Revenue $314,966 $318,825 $318,825 $239,139 $318,825 $318,767 Lease Revenues $314,966 $318,825 $318,825 $239,139 $318,825 $318,767 Transfer From General Fund $0 $0 $828 $0 $828 $0 Transfer From W/S Operating Fund 0000 0 0 Sale Of Fixed Assets 10,372 0 0 21,255 21,255 0 Other Financing Sources $10,372 $0 $828 $21,255 $22,083 $0 Vehicle Replacement Plan Fund $328,019 $320,658 $321,486 $261,347 $342,179 $320,117 288 Appendix E General and Administrative Transfers 289 GENERAL FUND TDRA GRANT FUND $0 $0 $1,495,557 $0 $1,495,557 $0 VEHICLE REPLACEMENT FUND 0 0 828 0 828 0 WATER/SEWER OPERATION FUND 000000 TOTAL $0 $0 $1,496,385 $0 $1,496,385 $0 POLICE INVESTIGATION FUND GENERAL FUND $33,241 $0 $0 $0 $0 $0 COURT BLD'G SECURITY/TECHNOLOGY FUND GENERAL FUND $0 $0 $0 $0 $0 $0 PARK DEDICATION FUND GENERAL FUND $50,000 $50,000 $50,000 $0 $50,000 $35,000 TAX DEBT SERVICE FUND WATER/SEWER REVENUE DEBT SERVICE FUND $883,922 $0 $0 $5,400,000 $5,400,000 $0 2005 G.O. BOND FUND GENERAL FUND $377,548 $0 $0 $0 $0 $0 2010 G.O. BOND FUND TAX DEBT SERVICE FUND $0 $0 $92,261 $92,261 $92,261 $0 WATER AND SEWER OPERATION FUND GENERAL FUND $1,052,198 $1,093,631 $1,093,631 $820,223 $1,093,631 $1,116,665 EDA GRANT FUND 000000 VEHICLE REPLACEMENT FUND 000000 2006 WATER/SEWER BOND FUND 000000 WATER/SEWER REVENUE DEBT SERVICE FUND 2,374,014 2,668,189 2,668,189 2,001,142 2,668,189 2,788,840 TOTAL 3,426,212$ 3,761,820$ 3,761,820$ 2,821,365$ 3,761,820$ 3,905,505$ WATER AND SEWER REVENUE DEBT FUNDS TAX DEBT SERVICE FUND $0 $0 $0 $0 $0 $608,475 2006 WATER/SEWER BOND FUND 000000 2009 WATER/SEWER BOND FUND 000000 TOTAL $0 $0 $0 $0 $0 $608,475 WATER CIP/IMPACT FEE FUND WATER/SEWER REVENUE DEBT SERVICE FUND $0 $200,000 $200,000 $150,000 $200,000 $250,000 SEWER CIP/IMPACT FEE FUND WATER/SEWER REVENUE DEBT SERVICE FUND $0 $200,000 $200,000 $150,000 $200,000 $250,000 WATER AND SEWER BOND FUNDS 2006 WATER/SEWER BOND FUND $0 $0 $0 $0 $0 $0 2009 WATER/SEWER BOND FUND 000000 TOTAL $0 $0 $0 $0 $0 $0 TOTAL TRANSFERS TO OTHER FUNDS $4,770,923 $4,211,820 $5,800,466 $8,613,626 $11,200,466 $5,048,980 FY11 YTD 6/30/11 FY11 Year End Estimate FY12 Adopted Budget Transfers to Other Funds FY10 Actual FY11 Original Budget FY11 Amended Budget 290 GENERAL FUND PARK LAND DEDICATION FUND $50,000 $50,000 $50,000 $0 $50,000 $35,000 POLICE INVESTIGATION FUND 33,241 0 0 0 0 0 COURT BLD'G SECURITY/TECHNOLOGY FUND 0 0 0 0 0 0 2005 G.O. BOND FUND 377,548 0 0 0 0 0 WATER/SEWER OPERATION FUND 1,052,198 1,093,631 1,093,631 820,223 1,093,631 1,116,665 TOTAL $1,512,987 $1,143,631 $1,143,631 $820,223 $1,143,631 $1,151,665 EDA GRANT FUND WATER/SEWER OPERATION FUND $0 $0 $0 $0 $0 $0 TOTAL $0 $0 $0 $0 $0 $0 TDRA GRANT FUND GENERAL FUND $0 $0 $1,495,557 $0 $1,495,557 $0 TOTAL $0 $0 $1,495,557 $0 $1,495,557 $0 TAX DEBT SERVICE FUND 2010 G.O. BOND FUND $0 $0 $92,261 $92,261 $92,261 $0 WATER/SEWER REVENUE DEBT SERVICE FUND 0 0 0 0 0 608,475 TOTAL $0 $0 $92,261 $92,261 $92,261 $608,475 VEHICLE REPLACEMENT FUND GENERAL FUND $0 $0 $828 $0 $828 $0 WATER/SEWER OPERATION FUND 0 0 0 0 0 0 TOTAL $0 $0 $828 $0 $828 $0 WATER/SEWER REVENUE DEBT SERVICE FUND WATER/SEWER OPERATION FUND $2,374,014 $2,668,189 $2,668,189 $2,001,142 $2,668,189 $2,788,840 WATER CIP/IMPACT FEE FUND 0 200,000 200,000 150,000 200,000 250,000 SEWER CIP/IMPACT FEE FUND 0 200,000 200,000 150,000 200,000 250,000 TAX DEBT SERVICE FUND 883,922 0 0 5,400,000 5,400,000 0 2006 WATER/SEWER BOND FUND 00 00 0 0 2009 WATER/SEWER BOND FUND 0 0 0 0 0 0 TOTAL $3,257,936 $3,068,189 $3,068,189 $7,701,142 $8,468,189 $3,288,840 WATER AND SEWER BOND FUNDS WATER/SEWER OPERATION FUND $0 $0 $0 $0 $0 $0 WATER/SEWER REVENUE DEBT SERVICE FUND 0 0 0 0 0 0 TOTAL $0 $0 $0 $0 $0 $0 TOTAL TRANSFERS FROM OTHER FUNDS $4,770,923 $4,211,820 $5,800,466 $8,613,626 $11,200,466 $5,048,980 FY11 YTD 6/30/11 FY11 Year End Estimate FY12 Adopted Budget Transfers from Other Funds FY10 Actual FY11 Original Budget FY11 Amended Budget 291 Appendix F Charter Budget Provisions 292 Section 8.03 Annual Budget (A) Content: The budget shall provide a complete financial plan of all city funds and activities and, except as required by law or this Charter, shall be in such form as the manager deems desirable or the council may require. A budget message explaining the budget both in fiscal terms and in terms of the work programs shall be submitted with the budget. It shall outline the proposed financial policies of the city for the ensuing fiscal year, describe the important features of the budget, indicate any major changes from the current year in financial policies, expenditures, and revenues, with reasons for such changes. It shall also summarize the city’s debt position and include such other material as the manager deems desirable. The budget shall begin with a clear general summary of its contents; shall show in detail all estimated income, the proposed property tax levy, and all proposed expenditures, for the ensuring fiscal year including debt service, and an itemized estimate of the expense of conducting each department of the city. The proposed budget expenditures shall not exceed the total of estimated income. The budget shall be so arranged as to show comparative figures for actual and estimated income and expenditures of the current fiscal year and actual income and expenditures of the preceding fiscal year, compared to the estimate for the budgeted year. It shall include in separate sections: (1) Tax levies, rates, and collections for the proceeding five years. (2) The amount required for interest on the city’s debts, for sinking fund and for maturing serial bonds. (3) The total amount of outstanding city debts, with a schedule of maturities on bond issues. (4) Anticipated net surplus or deficit for the ensuing fiscal year of each utility owned or operated by the city and the proposed method of its disposition, subsidiary budgets for each such utility giving detailed income and expenditure information shall be attached as appendices to the budget. (5) A capital program, which may be revised and extended each year to indicate capital improvements pending or in process of construction or acquisition, and shall include the following items which shall be attached as appendices to the budget: (a) A summary of proposed programs; (b) A list of all capital improvements which are proposed to be undertaken during five fiscal years next ensuing, with appropriate supporting information as to the necessity for such improvements; (c) Cost estimates, method of financing and recommended time schedules for each such improvement; and (d) The estimated annual cost of operating and maintaining the facilities to bed constructed or acquired. (6) Such other information as may be required by the council. (b) Submission: On or before the first day of August of each year, the manager &KDUWHU%XGJHW3URYLVLRQV shall submit to the council a proposed budget and an accompanying message. The council shall review the proposed budget and revise as deemed appropriate prior to general circulation for public hearing. (c) Public notice and hearing: The council shall post in the city hall and publish in the official newspaper a general summary of their (its) proposed budget and a notice stating: (1) The times and places where copies of the message and budget are available for inspection by the public; and (2) The time and place, not less than ten nor more than 30 days after such publication, for a public hearing on the budget. (d) Amendment before adoption: After the public hearing, the council may adopt the budget with or without amendment. In amending the budget, it may add or increase programs or amounts and may delete or decrease any programs or amounts, except expenditures required by law or for debt services or for estimated cash deficit, provided that no amendment to the budget shall increase the authorized expenditures to an amount greater than the total of estimated income plus funds available form prior years. (e) Adoption: The council shall adopt its annual budget by ordinance, on one reading, by the 15th day of September or as soon thereafter as practical. If the council fails to adopt an annual budget before the start of the fiscal year to which it applies, appropriations of the last budget adopted shall be considered as adopted for the current fiscal year on a month to month, pro rata basis, until the annual budget is adopted. Adoption of the budget shall require an affirmative vote of at least a majority of all members of the council. Adoption of the budget shall constitute appropriations of the amounts specified therein as expenditures from the funds indicated. (Res .No. R88-15, & 3, 5-9-1988; Res. No. R2002, & 7, 2-18-2002, election 5-4- 2002) State law reference – Budgets, V.T.C.A., Local Government Code & 102.001 et.seq Sec.8.04. Amendments after adoption. (a) Supplemental appropriations: If during the fiscal year the manager certifies that there are available for appropriation revenues in excess of those estimated in the budget, the council by ordinance may make supplemental appropriation for the year up to the amount of such excess. (b) Emergency appropriations: To meet a public emergency created by a natural disaster or manmade calamity affecting life, health, property, or the public peace, the council may make emergency appropriations, not to exceed ten percent of the current fiscal year’s budgeted receipts. Such appropriations may be made by emergency ordinance in accordance with the provisions of this Charter. To the extent that there are no available unappropriated revenues to meet such appropriations, the council may be such emergency ordinance authorize the issuance of emergency notes, which may be renewed from time to time. (c) Reduction of appropriations: If at any time during the fiscal year it appears probable to the manager that the revenues available will be insufficient to meet the amount &KDUWHU%XGJHW3URYLVLRQV appropriated, he/she shall report to the council without delay, indicating the estimated amount of the deficit, any remedial action taken by him and his recommendations as to any other steps to be taken. The council shall then take such further action as it deems necessary to prevent or minimize any deficit and for that purpose it may by ordinance reduce one or more appropriations. (d) Transfer of appropriations: At any time during the fiscal year the manager may transfer part or all of any unencumbered appropriation balance among programs within a department, division, or office and, upon written request by the manager, the council may ordinance transfer part or all of any unencumbered appropriation balance from one department, office or agency to another. (e) Limitations: No appropriation for debt service may be reduced or transferred, and no appropriation may be reduced below any amount required by law to be appropriated or by more than the amount of the unencumbered balance thereof. (f) Effective date: The supplemental and emergency appropriations and reduction or transfer of appropriations authorized by this section may be effective immediately upon adoption of the ordinance. (Res. No. R88-15, & 3, 5-9-1988) State law reference-Budgets, V.T.C.A., Local Government Code $ 102.001 et seq &KDUWHU%XGJHW3URYLVLRQV Appendix G Financial Management Policy (With Adopted Revisions) 296 Introduction. The City of Friendswood assumes an important responsibility to its citizens and customers to carefully account for public funds, to manage City finances wisely and to plan for the adequate funding of services desired by the public. The main goal of this Policy is to help the City achieve a long-term, stable and positive, financial condition. The City’s financial management, as directed by this Policy, is based on the foundation of integrity, prudent stewardship, planning, accountability and full disclosure. The purpose of the Policy is to provide guidance for planning and directing the City’s daily financial affairs. This Policy provides a framework in pursuit of the following objectives. Financial Objectives Revenues Design and administer a revenue system that will assure a reliable, equitable and sufficient revenue stream to support desired City services. Expenditures Identify priority services, establish and define appropriate service levels and administer the expenditure of available resources to assure fiscal stability and the effective and efficient delivery of these services. Fund Balance/Retained Earnings Maintain the fund balance and retained earnings of the various operating funds at levels sufficient to protect the City’s credit worthiness, as well as its financial position, during times of emergency. Capital Expenditures and Improvements Annually review and monitor the condition of the City’s capital equipment and infrastructure, setting priorities for its replacement and renovation based on needs, funding alternatives and availability of resources. Debt Management Establish guidelines for debt financing that will provide needed capital equipment and infrastructure improvements, while minimizing the impact of debt payments on current and future revenues. Investments Invest the City’s operating cash to ensure its safety, provide necessary liquidity and maximize yield. Return on investment is of least importance compared to the safety and liquidity objectives. Intergovernmental Relations Coordinate efforts with other governmental agencies to achieve common policy objectives, share the cost of providing governmental services on an equitable basis and support appropriate favorable legislation at the state and federal levels. Grants Aggressively investigate, pursue and effectively administer federal, state and foundation grants-in-aid, which address the City’s current priorities and policy objectives. 297 Economic Development Initiate, encourage and participate in economic development efforts to create job opportunities and strengthen the local economy and tax base. Fiscal Monitoring Analyze financial data and prepare reports that reflect the City’s financial performance and economic condition. Accounting, Auditing and Financial Reporting Comply with prevailing federal, state and local statutes and regulations. Conform to generally accepted accounting principles as promulgated by the Governmental Accounting Standards Board (GASB), American Institute of Certified Public Accountants (AICPA) and the Government Finance Officers Association (GFOA). Internal Control Maintain an environment to provide management with reasonable assurance that assets are safeguarded against loss from unauthorized use or disposition. Risk Management Prevent and/or reduce financial impact to the City of claims and losses through prevention and transfer of liability. Budget Develop and maintain a balanced budget (defined as a term signifying budgeted expenditures being offset by budgeted revenues), which presents a clear understanding of goals, service levels and performance standards. The document shall, to the extent possible, be “user-friendly” for citizens. I. Revenues The City shall use the following guidelines to design and administer a revenue system that will assure a reliable, equitable and sufficient revenue stream to support desired City services. Balance and Diversification in Revenue Sources The City shall strive to maintain a balanced and diversified revenue system to protect the City from fluctuations in any one source due to changes in economic conditions, which adversely impact that source. User Fees For services that benefit specific users, where possible, the City shall establish and collect fees to recover the full direct and indirect cost of those services. City staff shall review user fees on a regular basis to calculate their full cost recovery levels, to compare them to the current fee structure and to recommend adjustments where necessary. Property Tax Revenues/Tax Rate The City shall endeavor to reduce its reliance on property tax revenues by revenue diversification, implementation and continued use of user fees and economic development. The City shall also strive to stabilize its tax rate and minimize tax rate increases. 298 Utility/Enterprise Funds User Fees Utility rates and enterprise funds user fees shall be set at levels sufficient to cover operating expenditures, meet debt obligations, provide additional funding for capital improvements and provide adequate levels of working capital. Administrative Services Charges The City shall prepare a cost allocation plan annually to determine the administrative services charges due the General Fund from enterprise funds for overhead and staff support. Where appropriate, the enterprise funds shall pay the General Fund for direct services rendered. Revenue Estimates for Budgeting In order to maintain a stable level of services, the City shall use a conservative, objective and analytical approach when preparing revenue estimates. The process shall include analysis of probable economic changes and their impacts on revenues, historical collection rates and trends in revenues. This approach should reduce the likelihood of actual revenues falling short of budget estimates during the year, which otherwise could result in mid-year service reductions. Revenue Collection and Administration The City shall maintain high collection rates for all revenues by keeping the revenue system as simple as possible to facilitate payment. In addition, since a revenue source should exceed the cost of producing it, the City shall strive to control and reduce administrative costs. The City shall pursue to the full extent allowed by state law all delinquent taxpayers and others overdue in payments to the City. II. Expenditures The City shall use the following guidelines to identify necessary services, establish appropriate service levels and administer the expenditure of available resources to assure fiscal stability and the effective and efficient delivery of services. Current Funding Basis The City shall operate on a current funding basis. Expenditures shall be budgeted and controlled so as not to exceed current revenues. Avoidance of Operating Deficits The City shall take immediate corrective action, if at any time during the fiscal year, expenditure and revenue estimates are such that an operating deficit is projected at year- end. Maintenance of Capital Assets Within the resources available each fiscal year, the City shall maintain capital assets and infrastructure at a sufficient level to protect the City’s investment, to minimize future replacement and maintenance costs and to continue acceptable service levels. Periodic Program Reviews Periodic program review for efficiency and effectiveness shall be performed. Programs not meeting efficiency or effectiveness objectives shall be brought up to required standards, or be subject to reduction or elimination. 299 Purchasing The City shall make every effort to maximize any discounts offered by creditors/vendors. The City will follow state law and the City of Friendswood Purchasing Manual concerning formal bidding procedures and approval by the City Council. For purchases where competitive bidding is not required, the City shall obtain the most favorable terms and pricing possible. The City Manager, or his designee, shall have the authority to approve and sign contracts and/or purchases for budgeted goods or services that do not exceed the state law bid limitation of $50,000. Contracts or purchases for items in excess of the state law bid limit shall be placed on a Council agenda for action authorizing the Mayor, or his designee’s, signature. III. Fund Balance/Working Capital/Net Assets The City shall use the following guidelines to maintain the fund balance and retained earnings of the various operating funds at levels sufficient to protect the City's creditworthiness as well as its financial position from unforeseeable emergencies. General Fund Unassigned Fund Balance The City shall strive to maintain the General Fund unassigned fund balance at a minimum of 90 days of prior year audited operating expenditures. Any unassigned funds after the fiscal year-end audit will be allowed to accumulate to build this 90-day reserve. After the General Fund has gathered sufficient resources, additional unassigned funds will be allowed to accumulate for future General Fund capital improvements. Unrestricted Net Assets of Other Operating Funds; Water and Sewer Working Capital In other operating funds, the City shall strive to maintain a positive unrestricted net position to provide sufficient reserves for emergencies and revenue shortfalls. The minimum working capital in the Water and Sewer Fund shall be 90 days of prior year audited operating expenses. Any unrestricted funds after the fiscal year-end audit will be allowed to accumulate to build this 90-day reserve. After these funds have gathered sufficient resources, additional unrestricted funds will be allowed to accumulate in working capital for future utility/operating fund capital improvements. Use of Fund Balance/ Working Capital Fund Balance/ Working Capital may be used in one or a combination of the following ways: o Emergencies, o One-time expenditures that do not increase recurring operating costs; o Major capital purchases; and o Start-up expenditures for new programs undertaken at mid-year, provided such action is considered in the context of multiyear projections of program revenues and expenditures. Should such use reduce the balance below the appropriate level set as the objective for that fund, the City shall take action necessary to restore the unassigned fund balance or working capital to acceptable levels within three years. 300 IV. Capital Expenditures and Improvements The City shall annually review and monitor the condition of the City’s capital equipment and infrastructure, setting priorities for its replacement and renovation based on needs, funding alternatives and availability of resources. Capital Improvements Planning Program The City shall annually review the Capital Improvements Planning Program (CIP), the current status of the City’s infrastructure, replacement and renovation needs and potential new projects and update the program as appropriate. All projects, ongoing and proposed, shall be prioritized based on an analysis of current needs and resource availability. For every project, all operation, maintenance and replacement costs shall be fully costed. The CIP shall also present the City’s long-term borrowing plan, debt payment schedules and other debt outstanding or planned, including general obligation bonds, revenue bonds and certificates of obligation. Replacement of City Vehicles The City shall annually prepare a schedule for the replacement of its vehicles. Within the resources available each fiscal year, the City shall replace these assets according to this schedule. The Vehicle Replacement Fund will purchase all City vehicles that cost less than $50,000. Departments will then make annual contributions to this fund, based on the life expectancy of their equipment, to replace the funds used to purchase vehicles. Vehicles and heavy equipment that cost more than $50,000 may be funded by one of the capital expenditure financing methods discussed below. Capital Expenditures Financing x The City recognizes that there are several methods of financing capital items. It can budget the funds from current revenues; take the funds from fund balance/working capital, as allowed by the Fund Balance/working capital Policy; utilize funds from grants; or it can borrow the money through some form of debt instrument. Debt financing includes general obligation bonds, revenue bonds, certificates of obligation and capital lease agreements. Capitalization Threshold for Tangible Capital Assets The Government Finance Officers Association (GFOA) recommends that “best practice” guidelines be followed in establishing capitalization thresholds for tangible capital-type items. Accordingly, the following criteria shall be established with the adoption of this policy. x Individual items costing $5,000 or more will be capitalized and depreciated according to Governmental Accounting Standards Board rules. This amount will be adjusted as changes are recommended in GFOA’s “best practices” guidelines. Tangible capital-type items will only be capitalized if they have any estimated useful life of at least five years following the date of acquisition. Capitalization thresholds will be applied to individual items rather than to groups of similar items (e.g., desks and tables). Adequate control procedures at the department level will be established to ensure adequate control over noncapitalized tangible items. 301 V. Debt Management The City shall use the following guidelines for debt financing used to provide needed capital equipment and infrastructure improvements, while minimizing the impact of debt payments on current and future revenues. Use of Debt Financing Debt financing, to include general obligation bonds, revenue bonds, certificates of obligation and capital lease agreements, shall only be used to acquire capital assets. Amortization of Debt Amortization of debt shall be structured in accordance with a multi-year capital improvement plan. The term of a debt issue will never exceed the useful life of the capital asset being financed. Affordability Targets The City shall use an objective, analytical approach to determine whether it can afford to assume new debt beyond the amount it retires each year. This process shall compare generally accepted standards of affordability to the current values for the City. These standards shall include debt per capita, debt as a percent of taxable value and debt service payments as a percent of current revenues and current expenditures. The process shall also examine the direct costs and benefits of the proposed expenditures as determined in the City’s annual update of the Capital Improvements Planning Program. The decision on whether or not to assume new debt shall be based on these costs and benefits and on the City’s ability to afford new debt as determined by the aforementioned standards. Sale Process The City shall use a competitive bidding process in the sale of debt unless the nature of the issue warrants a negotiated bid. Rating Agencies Presentation Full disclosure of operations and open lines of communication shall be made available to the rating agencies. City staff, with assistance of financial advisors, shall prepare the necessary materials and presentation to the rating agencies. Continuing Disclosure The City is committed to continuing disclosure of financial and pertinent credit information relevant to the City’s outstanding issues. Debt Refunding City staff and the financial advisor shall monitor the municipal bond market for opportunities to obtain interest savings by refunding outstanding debt. A proposed refunding of debt, for interest cost savings, should provide a present value benefit as a percent of refunded principal of at least 3%. VI. Investments The City’s cash shall be invested in such a manner so as to ensure the absolute safety of principal and interest, to meet the liquidity needs of the City and to achieve the highest possible yield in 302 accordance with the City’s Investment Policy. Interest earned from investment shall be distributed to the City’s funds from which the money was provided. VII. Intergovernmental Relations The City shall coordinate efforts with other governmental agencies to achieve common policy objectives, share the cost of providing government services on an equitable basis and support appropriate favorable legislation at the state and federal levels. Interlocal Cooperation in Delivery of Services In order to promote the effective and efficient delivery of services, the City shall work with other local jurisdictions to share on an equitable basis the costs of services, to share facilities and to develop joint programs to improve service to its citizens. Legislative Program The City shall cooperate with other jurisdictions to actively oppose any state or federal regulation or proposal that mandates additional City programs or services and does not provide the funding necessary for implementation. VIII. Grants The City shall seek to obtain and effectively administer federal, state and foundation grants-in-aid that address the City’s current and future priorities and policy objectives. Grant Guidelines The City shall seek to obtain those grants that are consistent with priority needs and objectives identified by Council. Indirect Costs The City shall recover indirect costs to the maximum amount allowed by the funding source. The City may waive or reduce indirect costs if doing so will significantly increase the effectiveness of the grant. Grant Review The City shall review all grant submittals requiring an in-kind match requirement to determine their potential impact on the operating budget, and the extent to which they meet the City’s policy objectives. If there is a cash match requirement, the source of funding shall be identified and approved prior to application. Prior to submission, all grant requests will be reviewed by Administrative Services to ensure the benefits to the City exceed the administrative costs incurred throughout the life of the grant. Grant Program Termination The City shall terminate grant-funded programs and associated positions as directed by the City Council when grant funds are no longer available, unless alternate funding is identified. IX. Economic Development The City shall initiate, encourage and participate in economic development efforts to create job opportunities and strengthen the local economy and tax base. 303 Commitment to Expansion and Diversification The City shall encourage and participate in economic development efforts to expand Friendswood’s economy and tax base, to increase local employment and to invest when there is a defined, specific long-term return. These efforts shall not only focus on new areas, but on established sections of the City where development can generate additional jobs and other economic benefits. Tax Abatements The City of Friendswood is committed to the promotion of quality development in all parts of the City. On a case-by-case basis, the City will give consideration to providing tax abatement on the increment in value added to a particular property by a specific development proposal, which meets the economic goals and objectives of the City. The tax abatement shall not apply to any portion of the inventory or land value of the project. Tax abatement may be offered on improvements to real property owned by the applicant and/or on new personal property brought to the site by the applicant. Tax abatement will not be ordinarily considered for projects which would be developed without such incentives unless it can be demonstrated that higher development standards or other development and community goals will be achieved through the use of the abatement. Increase Non-Residential Share of Tax Base The City’s economic development program shall seek to expand the non-residential share of the tax base to decrease the tax burden on residential homeowners. Coordinate Efforts With Other Jurisdictions The City’s economic development program shall encourage close cooperation with other local jurisdictions to promote the economic well being of this area. X. Fiscal Monitoring Reports shall be prepared and presented on a regular basis that analyze, evaluate and forecast the City’s financial performance and economic condition. Financial Status and Performance Reports Monthly reports shall be prepared comparing expenditures and revenues to original and amended budgets, for the month and fiscal year-to-date. Explanatory notes will be included, as needed. XI. Accounting, Auditing and Financial Reporting The City shall comply with prevailing local, state and federal regulations. Its accounting practices and financial reporting shall conform to generally accepted accounting principles as promulgated by the Governmental Accounting Standards Board (GASB), American Institute of Certified Public Accountants (AICPA) and the Government Finance Officers Association (GFOA). The City Council shall select an independent firm of certified public accountants to perform an annual audit of its accounting and financial reporting practices. 304 XII. Internal Control The Director of Administrative Services is responsible for developing citywide, written guidelines on accounting, handling of cash and other financial matters. The Director of Administrative Services will assist Department Directors as needed, in tailoring these guidelines into detailed written procedures to fit each department’s specific requirements. Each Department Director is responsible to ensure that good internal controls are followed throughout his or her department, that all guidelines on accounting and internal controls are implemented and that all independent auditor internal control recommendations are addressed. XIII. Risk Management The City will utilize a safety program, an employee health program and a risk management program to prevent and/or reduce the financial impact to the City due to claims and losses. Transfer of liability for claims through transfer to other entities through insurance and/or by contract will be utilized where appropriate. Prevention of loss through the safety program and the employee health program will be employed. XIV. Operating Budget The City shall establish an operating budget that shall link revenues and expenditures to City Council goals, service and performance standards. Any transfer of intradepartmental appropriations shall be authorized, in writing, by the City manager. No transfer more than $50,000 shall be authorized by the City Manager without prior approval of the City Council. Written justification shall be attached to each request to the City Manager for a transfer of appropriation and, if authorized, the written justification shall be attached to the City Manager’s written authorization. All applicable bidding and purchasing laws shall be followed. New capital projects or projects not otherwise provided for in the budget shall not be funded through transfers. 305 Appendix H Glossary Abbreviations/Acronyms 306 Glossary ACCRUAL BASIS The recording of the financial effects on a government of transactions and other events and circumstances that have cash consequences for the government in the periods in which those transactions, events and circumstances occur, rather than only in the periods in which cash is received or paid by the government. ACTIVITY A specific and distinguishable service performed by one or more organizational components of a government to accomplish a function for which the government is responsible. (e.g., police is an activity within the public safety function). AD VALOREM TAX A tax based on value (e.g., a property tax). AGENCY FUND A fund normally used to account for assets held by a government as an agent for individuals, private organizations or other governments and/or other funds. The agency fund also is used to report the assets and liabilities of Internal Revenue Service Code, Section 457, deferred compensation plans. APPROPRIATION A legal authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. An appropriation usually is limited in amount and time it may be expended. ASSESSED VALUATION A valuation set upon real estate or other property by a government as a basis for levying taxes. BALANCED BUDGET A budgeting term used to signify budgeted expenditures are offset by budgeted revenues. In some instances reserves set aside for a specific use could be included to offset budgeted expenditures; i.e. election equipment reserves set aside in previous fiscal years to replace outdated equipment in a future fiscal year. BASIS OF ACCOUNTING A term used to refer to when revenues, expenditures, expenses, and transfers-and the related assets and liabilities-are recognized in the accounts and reported in the financial statements. Specifically, it relates to the timing of the measurements made, regardless of the nature of the measurement, on either the cash or the accrual method. CAPITAL EXPENDITURES Expenditures resulting in the acquisition of or addition to the government's general fixed assets CAPITAL IMPROVEMENT PROGRAM (CIP) A term used to refer to a group of related infrastructure improvements planned for the future. Can be either a five or ten year plan. CAPITAL LEASE An agreement that conveys the right to use property, plant or equipment, usually for a stated 307 period of time, that meets one or more of the criteria set forth in SFAS No. 13 for lease capitalization. CAPITAL PROJECTS FUND A fund created to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds and trust funds). CASH BASIS A basis of accounting under which transactions are recognized only when cash is received or disbursed DEBT SERVICE FUND A fund established to account for the accumulation of resources for and the payment of general long-term debt principal and interest (sometimes referred to as a SINKING FUND) DEBT SERVICE FUND REQUIREMENTS The resources which must be provided for a debt service fund so that all principal and interest payments can be made in full and on schedule. DEBT SERVICE REQUIREMENTS The amount of money required to pay interest on outstanding debt, serial maturities of principal for serial bonds and required contributions to accumulate monies for future retirement of term bonds. DEFERRED REVENUE Amounts for which asset recognition criteria have been met, but for which revenue recognition criteria have not been met. Under the modified accrual basis of accounting, amounts that are measurable but not available are on example of deferred revenue. DELINQUENT TAXES Taxes remaining unpaid on and after the date to which a penalty for nonpayment is attached. Even though the penalty may be subsequently waived and a portion of the taxes may be abated or canceled, the unpaid balances continue to be delinquent taxes until abated, canceled, paid or converted into tax liens. ENTERPRISE FUND (1) A fund established to account for operations financed and operated in a manner similar to private business enterprises (e.g., water, gas and electric utilities; airports; parking garages; or transit systems). In this case, the governing body intends that costs (i.e., expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. (2) A fund established because the governing body has decided that periodic determination of revenues earned, expenses incurred and/or net income is appropriate for capital maintenance, public policy, management control, accountability or purposes. EXPENDITURES Decreases in net financial resources. Expenditures include current operating expenses requiring the present or future use of net current assets, debt service and capital outlays, and intergovernmental grants, entitlements and shared revenues. FISCAL YEAR A 12-month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. The City’s fiscal year is October thru September. 308 FORCES AT WORK (FAW) A budget term used to describe supplemental department expenditures as a result of federal and/or state unfunded mandates or local governmental laws or actions or market impacts. FRANCHISE A special privilege granted by a government, permitting the continued use of public property, such as city streets, and usually involving the elements of monopoly and regulation. FUND A fiscal and accounting entity with a self-balancing set of accounts in which cash and other financial resources, all related liabilities and residual equities, or balances, and changes therein, are recorded and segregated to carry on specific activities or attain certain objectives in accordance with special regulations, restrictions or limitations. FUND BALANCE The difference between fund assets and fund liabilities of governmental and similar trust funds FUND BALANCE-RESERVED FOR DEBT SERVICE An account used to segregate a portion of fund balance for resources legally restricted to the payment of general long-term debt principal and interest maturing in future years. FUND BALANCE-RESERVE FOR ENCUMBRANCES An account used to segregate a portion of fund balance for expenditures upon vendor performance. FUND BALANCE-RESERVE FOR PREPAID ITEMS An account used to segregate a portion of fund balance to indicate that prepaid items do not represent expendable amiable financial resources even though they are a component of net current assets. FUND TYPE Any one of seven categories into which all funds are classified in governmental accounting. The seven fund types are: general, special revenue, debt service, capital projects, enterprise, internal service, and trust and agency. GENERAL FUND (GF) The fund used to account for all financial resources, except those required to be accounted for in another fund. GENERAL LONG-TERM DEBT Long-term debt expected to be repaid from governmental funds. GENERALLY ACCEPTED ACCOUNTING PRINCIPLES (GAAP) Uniform minimum standards and guidelines for financial accounting and reporting. They govern the form and content of the financial statements of an entity. GAAP encompass the conventions, rules and procedures necessary to define accepted accounting practice at a particular time. They include not only broad guidelines of general application, but also detailed practices and procedures. GAAP provide a standard by which to measure financial presentations. The primary authoritative body on the application of GAAP to state and local governments is the GASB. GOVERNMENTAL FUND TYPES Funds used to account for the acquisition, use and balances of expendable financial resources and the related current liabilities-except those accounted for in proprietary funds and fiduciary 309 funds. In essence, the funds are accounting segregation of financial resources. Expendable assets are assigned to the particular fund type according to the purposes for which they may or must be used. Current liabilities are assigned to the fund type from which they are to be paid. The difference between the assets and liabilities of governmental fund types is referred to as fund balance. The measurement focus in these fund types is on the determination of financial position and changes in financial position (sources, used and balances of financial resources), rather than on net income determination. The statement of revenues, expenditures and changes in fund balance is the primary governmental fund type operating statement. It may be supported or supplemented by more detailed schedules of revenues, expenditures, transfers and other changes in fund balance. Under current GAAP, there are four governmental fund types: general, special revenue, debt service and capital projects. IMPACT FEES Fees charged to developers to cover, in whole or in part, the anticipated cost of improvements that will be necessary as a result of the development. INTERFUND TRANSFERS All inter-fund transactions except loans, quasi-external transactions and reimbursements. INTERGOVERNMENTAL REVENUES Revenues from other governments in the forms of grants, entitlements, shared revenues or payment in lieu of taxes INTERNAL SERVICE FUND A fund used to account for the financing of goods or services provided by one department or agency to other departments or agencies of a government, or to other governments, on a cost- reimbursement basis. LEVY (1) (Verb) to impose taxes, special assessments or service charges for the support of government activities. (2) (Noun) the total amount of taxes, special assessments or service charges imposed by a government. LIABILITIES Probable future sacrifices of economic benefits, arising from present obligations of a particular entity to transfer or provide services to other entities in the future as a result of past transactions or events. MAINTENANCE The act of keeping capital assets in a state of good repair. It includes preventative maintenance, normal periodic repairs; replacement of parts, structural components and so forth and other activities needed to maintain the asset so that it continues to provide normal services and achieves its optimum life. MODIFIED ACCRUAL BASIS The accrual basis of accounting adapted to the governmental fund-type measurement focus. Under it, revenues and other financial resources increments (e.g., bond issue proceeds) are recognized when they become susceptible to accrual that is when they become both "measurable" and "available to finance expenditures of the current." "Available" means collectible in the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are recognized when the fund liability is incurred except for (1) inventories of materials and supplies that may be considered expenditure either when purchased or when used, and (2) prepaid insurance and similar items that may be considered expenditures either when paid for or when consumed. All governmental funds, expendable trust funds and agency funds are accounted for using the modified accrual basis accounting. 310 OBJECT As used in expenditure classification, applies to the article purchased or the service obtained, rather than to the purpose for which the article or service was purchased or obtained (e.g., personal services, contractual services, materials and supplies). ORDINANCE A formal legislative enactment by the governing body of a municipality. If it is not in conflict with any higher form of law, such as state statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. The difference between and ordinance and a resolution is that the latter requires less legal formality and has a lower legal status. Ordinarily, the statutes or charter will specify or imply those legislative actions that must be by ordinance and those that may be by resolution. Revenue-raising measures, such as the imposition of taxes, special assessments and service charges, universally require ordinances. ORGANIZATIONAL-UNIT CLASSIFICATION (ORG UNIT) Expenditure classification according to responsibility centers within a government's organizational structure. Classification of expenditures by organizational unit is essential to fulfilling stewardship responsibility for individual government resources. PROPRIETARY FUND TYPES Sometimes referred to as income determination or commercial-type funds, the classification used to account for a government's ongoing organizations and activities that are similar to those often found in the private sector (i.e., enterprise and internal service funds). All assets, liabilities, equities, revenues, expenses and transfers relating to the government's business and quasi-business activities are accounted for through proprietary funds. The GAAP used are generally those applicable to similar businesses in the private sector and the measurement focus is on determination of net income, financial position and changes in financial position. However, where the GASB has issued pronouncements applicable to those entities and activities, they should be guided by these pronouncements. RESERVED An element of the equity section of the governmental fund balance sheet comprised of three major fund balance elements: reserved; unreserved, designated; and unreserved, undesignated. When used in association with the governmental funds, the term “reserved” should be limited to describing the portion of fund balance that is (1) not available for appropriation or expenditure and/or (2) is segregated legally for a specific future use. A common example of the first type of reservation within the governmental funds is “reserved for inventories.” Another example, “reserved for loans receivable,” represents amounts expected to be collected in the future. Therefore, this receivable is not available for expenditure or appropriation at the balance sheet date. In this instance, the loans receivable amount is not associated with revenue recognition. However, if outstanding receivables (e.g., property taxes) are related to revenue that is not available, deferred revenue should be reported, not a reservation of fund balance. . “Reserved for Encumbrances” is a common example of the second reserve type. This type of reserve is legally earmarked for a specific purpose. Generally, the reservations are based on third-party restrictions (e.g., contract with vendor). RETAINED EARNINGS An equity account reflecting the accumulated earnings of an enterprise or internal service fund REVENUES (1) Increases in the net current assets of a governmental fund type from other than expenditure refunds and residual equity transfers. Also, general long-term debt proceeds and operating transfers are classified as "other financing sources" rather than as revenues. 311 (2) Increases in the net total assets of a proprietary fund type from other than expense refunds, capital contributions and residual equity transfers. Also, operating transfers in are classified separately from revenues. SPECIAL REVENUE FUND A fund used to account for the proceeds of specific revenue sources (other than expendable trusts or major capital projects) that are legally restricted to expenditure for specified purposes. GAAP only requires the use of special revenue funds when legally mandated. TAX RATE The amount of tax stated in terms of a unit of the tax base (e.g., 25 mills per dollar of assessed valuation of taxable property.) TAX ROLL The official list showing the amount of taxes levied against each taxpayer or property. Frequently, the tax roll and the assessment roll are combined, but even in these cases the two can be distinguished. TRUST FUNDS Funds used to account for assets held by a governmental unit in a trustee capacity or as an agent for individuals, private organizations, other governmental units, and/or other funds. These include (a) expendable trust funds, (b) nonexpendable trust funds, (c) pension trust funds, and (d) agency funds. UNRESERVED The equity section of the governmental fund balance sheet is comprised of three major fund balance elements: reserved; unreserved, designated; and unreserved, undesignated. (Also reference Unreserved, Designated and Unreserved, Undesignated.) UNRESERVED, DESIGNATED A designation of unreserved fund balance established by a government to indicate tentative plans for the use of current financial resources in the future. Examples of designations include equipment replacement and contingencies. These designations should not cause the government to report a deficit unreserved, undesignated fund balance. In addition, a government should not report a deficit unreserved, designated fund balance. In effect, a government cannot designate resources that are not available for expenditure. UNRESERVED, UNDESIGNATED An “unreserved, undesignated fund balance” represents financial resources available to finance expenditures other than those tentatively planned by the government. VEHICLE REPLACEMENT PLAN (VRP) A term used to refer to a plan of vehicle fleet replacements over the next ten years. (Source: 1988 Governmental Accounting, Auditing and Financial Reporting and other City Budgeting Terms) 312 ABBREVIATIONS AND ACRONYMS AED Automated External Defibrillator AICPA American Institute of Certified Public Accountants ASO Administrative Services Office CAFR Comprehensive Annual Financial Report CCISD Clear Creek Independent School District CDD Community Development Department CEDC Community and Economic Development Committee CIP Capital Improvement Plan CS Community Services CSO City Secretary’s Office EEO Equal Employment Opportunity EMPG Emergency Management Planning Grant EMS Emergency Management Service FEMA Federal Emergency Management Agency FISD Friendswood Independent School District FMO Fire Marshal’s Office FSU FTE Field Service Unit Full Time Equivalent FVFD Friendswood Volunteer Fire Department GASB Governmental Accounting Standards Board GCCDD Galveston County Consolidated Drainage District GF General Fund GFOA Governmental Finance Officers Association GIS Geographic Information System GPM Gallons Per Minute I&I Interest Infiltration and inflow I&S LEOSE Interest and Sinking (tax rate used for debt retirement) Law Enforcement Officer Standards and Education M&CC Mayor and City Council M&O Maintenance and Operations (tax rate used for general operations) PD Police Department PEG Public Educational Governmental PSB Public Safety Building PW Public Works SAN Storage Area Network SETCIC Southwest Texas Crime Information Center VOCA Victims of Crimes Act VRF Vehicle Replacement Fund VRP Vehicle Replacement Plan W&S Water and Sewer ZZB Zero Based Budgeting (revenues & expenses net to zero) 313