HomeMy WebLinkAboutOctober 1, 2010 to September 30, 2011 Annual Budget22001100––22001111
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Adopted Annual Budget
CITY OF FRIENDSWOOD, TX
Fiscal Year
October 1, 2010 - September 30, 2011
__________________________________________________________________________________________________
Mayor
David J. H. Smith
Mayor Pro-Tem
Jim Hill
Council Members
Michael E. Barker .......................................................................... Position 1
Jim Barr ...................................................................................... Position 2
Patrick J. McGinnis, MD.................................................................. Position 4
Bill Holbert................................................................................... Position 5
Deirdre Carey Brown ..................................................................... Position 6
Budget Team
Roger C. Roecker…………………………………………….……………………………………City Manager
Cindy S. Edge…………………………………………………….Director of Administrative Services
Terry Byrd……………………………………………………………………………………………….Fire Marshal
Karen Capps…………………………………………………….Economic Development Coordinator
Nick Haby …………………….…………………………………………….Assistant to the City Manager
Kazem Hamidian……………………………………………………………………..Public Works Director
Katina R. Hampton…..…………………..……..Deputy Director of Administrative Services
Morad Kabiri………..…………………….……………………….Community Development Director
Melinda Welsh…..……….……………………………………………….……………………..City Secretary
Mary Perroni………………………………………….………………………………………….Library Director
James Toney………………………………….…………………………..Community Services Director
Jennifer Walker………….…………..……………………………………………………...Budget Manager
Robert B. Wieners ……………………………………….……………….…………………………Police Chief
The following notice is required by Texas House Bill (H.B.) 3195:
This budget will raise more total property taxes
than last year’s budget by an estimated
$500,981 or 3.8%, and of that amount
$225,262 is tax revenue to be raised from
estimated new property added to the roll this
year.
The Government Finance Officers Association of the United States and Canada (GFOA)
presented a Distinguished Budget Presentation Award to the City of Friendswood, Texas for its
annual budget for the fiscal year beginning October 1, 2009. In order to receive this award, a
governmental unit must publish a budget document that meets program criteria as a policy
document, as an operations guide, as a financial plan, and as a communications device.
This award is valid for a period of one year only. We believe our current budget continues to
conform to program requirements, and we are submitting it to GFOA to determine its eligibility
for another award.
Guide to Use of the Budget
The primary purpose of this document is to plan both the operating and capital improvement
expenditures in accordance with the policies of the City of Friendswood. By adoption of this
budget, the City Council establishes the level of services to be provided, the amount of taxes and
utility rates to be charged and the various programs and activities to be provided.
The Introduction section includes the City Manager’s budget message with revenue and fund
balance trend charts and graphs; City Council mission statement and strategic goals; budget
calendar; information on the City of Friendswood; fiscal year fact sheet; and the City’s
organizational chart.
The Summary section includes summary schedules of all funds formatted to include FY09
actual; FY10 original budget; FY10 amended budget; year to date 6/30/10 actual expenditures;
year-end estimate for FY10; and FY11 budget data. This section includes budgeted revenues and
expenditures, designed to provide readers with a broad overview of the City’s budget. Pie charts
and a budget summary schedule lead off this section and depict all revenues by classification and
expenditures by functions, including governmental and business related activities. Governmental
activities include most of the City’s basic services (general government, public safety, community
development, public works and community services). Business-type activities include the City’s
water and sewer system. An overview of revenues and expenditures by fund is included.
Additional schedules presented in this section are estimated tax valuations, tax levy and tax rate,
including graphs; sales tax revenue comparison; tax and revenue debt service summary
schedules; governmental grants and service fees schedule; and inter-fund transfers schedule.
The Fund Schedule section provides the revenues, expenditures and proposed ending fund
balance for the City’s six governmental funds as well as enterprise funds. Governmental funds
include General Fund, Police Investigation Fund, Fire/EMS Donation Fund, Park Land Dedication
Fund, Tax Debt Service Fund and General Obligation Bond Construction Funds. Enterprise funds
include Water and Sewer Operation Fund, Water and Sewer CIP/Impact Fee Funds, and Water
and Sewer Revenue Debt Service Fund. Additional funds are Vehicle Replacement Fund, 1776
Park Trust Fund, Economic Development Administration Grant Fund, and Court
Technology/Security Fund. A description of each fund precedes the fund schedules and includes
the basis of budgeting.
The next section is entitled Departmental Budgets. Each department includes: (1) department
narrative, goals, objectives and measures; (2) department summary with department totals
across all funds and an organizational chart depicting the department structure. The general
ledger account number segment for fund, department and division accounts are included for
cross-reference to the detail division budgets.
The next section is reserved for the Capital Improvement Program. Currently, the City’s
Capital Improvement Plan is being reviewed by the Community Development Department and
City departmental Directors. The adopted budget document includes available information for
fiscal year 2010-11 by fund and project as well as detail by object account. Also included in the
section are the proposed projects for years 2011 through 2015. In some instances, major
maintenance and repair items are included as projects.
The tax and revenue Debt Service section contains summary schedules and payment schedules
for each bond issue of the City.
The Appendices contains several schedules. These include the Ordinances and Policies,
departmental decision package recommendations, personnel schedule, detail revenue schedules
by fund and account element/object and glossary of budget terminology and acronyms.
Table of Contents
INTRODUCTION
City Manager’s Adopted Budget Message ..................................................... 1
Changes to the FY11 Proposed Budget......................................................... 2
City Manager’s Proposed Budget Message .................................................... 3
Vision & Mission Statement and Strategic Goals...........................................12
Budget Calendar......................................................................................14
Information on the City of Friendswood ......................................................15
Fiscal Year Fact Sheet ..............................................................................19
Organization Chart ..................................................................................20
SUMMARY SCHEDULES
Revenue and Expenditure Graphs ..............................................................21
Budget Summary ....................................................................................22
Revenues and Expenditures by Fund ..........................................................23
Estimated Ad Valorem Tax Collections - Current Roll.....................................24
Tax Rate Comparison...............................................................................25
Tax Debt Service to Maturity.....................................................................26
Revenue Debt Service to Maturity..............................................................27
Sales Tax Revenue Comparison .................................................................28
FUND SCHEDULES
Fund Schedules.......................................................................................29
Fund Flowchart .......................................................................................31
General Fund..........................................................................................32
Special Revenue Funds.............................................................................34
Police Investigation Fund.................................................................35
Fire/EMS Donation Fund..................................................................36
Economic Development Administration Grant Fund..............................37
Court Security/Technology Fund .......................................................38
Park Land Dedication Fund ..............................................................39
Tax Debt Service Fund .............................................................................40
Capital Project Funds ...............................................................................42
General Obligation Construction Funds ..............................................43
1776 Park Trust Fund ...............................................................................45
Enterprise Funds .....................................................................................47
Water and Sewer Operation Fund .....................................................48
2006 Water and Sewer Bond Construction Fund..................................49
2009 Water and Sewer Bond Construction Fund..................................50
Water and Sewer CIP/Impact Fee Funds............................................51
Water CIP/Impact Fee Fund .....................................................52
Sewer CIP/Impact Fee Fund .....................................................53
Water and Sewer Revenue Debt Service Fund ....................................54
Vehicle Replacement Fund ........................................................................56
DEPARTMENTAL BUDGETS
Mayor and Council...................................................................................59
City Secretary.........................................................................................63
City Manager ..........................................................................................74
Administrative Services ............................................................................83
Police...................................................................................................106
Table of Contents
Friendswood Volunteer Fire Department ...................................................121
Fire Marshal..........................................................................................127
Community Development .......................................................................137
Public Works.........................................................................................150
Library Services ....................................................................................163
Community Services ..............................................................................171
CAPITAL IMPROVEMENT PROGRAM
Capital Improvements Program (CIP Summary).........................................195
Capital Improvement Program Focus and Operating Impact.........................196
Proposed CIP Funding Uses Chart ............................................................196
Capital Improvements Program Funding ...................................................197
Proposed CIP Funding Sources Chart........................................................197
Capital Improvement Program Operating Impact........................................198
Significant Routine & Non-Routine Capital Expenditures ..............................198
Project Budget Summary by Fund............................................................200
General Fund & GO Bonds Projects Schedule .............................................201
EDA Grant Fund Projects Schedule...........................................................203
Water and Sewer Operation Fund & W/S Bond Projects Schedule..................204
General Fund & GO Bonds Summary & Account Listings..............................206
EDA Grant Fund Summary & Account Listing .............................................208
Water and Sewer Operation & W/S Bond Projects & Account Listings ............215
Excerpts from the Proposed 2011-2015 Capital Improvement Plan
General Obligation Projects............................................................222
Utility Services Projects.................................................................226
General Obligation Projects beyond Five Year Plan ............................235
Water & Sewer Revenue Projects beyond Five Year Plan ....................236
DEBT SERVICE
Summary of Debt Service Funds..............................................................237
Tax Debt Service Fund ...........................................................................238
Summary Schedule of Tax Debt Service to Maturity....................................240
2003 Permanent Improvement Bonds .............................................240
2005 General Obligation Bonds ......................................................241
Capital Leases.......................................................................................241
Water and Sewer Revenue Debt Service Fund............................................242
Summary Schedule of Water and Sewer Revenue Debt Service to Maturity....244
2001 Water and Sewer Revenue Bonds ...........................................244
2006 Water and Sewer Revenue Bonds ...........................................245
2006 Water and Sewer Refund Bonds .............................................245
2009 Water and Sewer Revenue Bonds ...........................................246
APPENDICES
Appendix A: Budget Ordinance and Tax Ordiance......................................247
Appendix B: Personnel Schedule ............................................................254
Appendix C: Decision Packages and Forces at Work ..................................256
Appendix D: Revenue Schedules by Fund.................................................261
Appendix E: General and Administrative Transfers....................................271
Appendix F: Charter Budget Provisions ...................................................274
Appendix G: Financial Management Policy................................................278
Appendix H: Glossary ...........................................................................288
October 26, 2010
Honorable Mayor and City Council:
Submitted herewith is the approved budget for the fiscal year 2010-11. Attached is a schedule of
the changes to the proposed budget document submitted to you on July 30, 2010.
The most significant change to the proposed budget was shifting two funded decision packages, the
street maintenance program and Activity Building floor repairs, utilizing undesignated General Fund
balance reserves rather than operating funds. This revision reallocates the $235,200 included in the
proposed budget for these items to be used to fund five of the previously unfunded decision package
items in the FY11 adopted budget. The additional decision packages consist of a Teen Court
program totaling $14,500, a municipal clerk consultant contract for $12,000, funding of $21,600 for
FVFD medic shift stipends and $9,804 for part-time firefighter and EMS personnel pay increases and
$56,280 for a Peace Officer position to be filled in March 2011. The Peace Officer position approved
for mid-year hire includes salary and benefits, as well as related supplies, services, and maintenance
expenses. Filling the position at mid-year will not have a negative effect on current service levels of
the Police Department.
Also included in the adopted budget with undesignated general fund reserves being the source of
funding are City Hall window improvements to prevent water leaks and a Parks Department mower.
Library parking lot improvements are included in the adopted budget using Library Board reserves.
Another significant change from the proposed budget is the addition of employee merit totaling
$149,995; $135,000 is included in the General Fund and $14,995 is in the Water and Sewer Fund.
The adopted budget reflects a reduction in property tax revenue of $27,655 due to adoption of the
actual effective tax rate of $0.5851 versus $0.5870 as estimated by staff in the proposed budget.
As you are aware, the revenues included in the budget are best estimates at this time. However, if
unanticipated revenue sources become available during the fiscal year, your authorization to
appropriate the funds through budget amendments after budget adoption will allow funding of
additional decision package items.
We have also included the completed Capital Improvements Program section in the budget
document. This section of the budget includes a summary of the CIP plan, in draft format, from the
proposed CIP document. We will be formally presenting this to the Council for approval in the near
future.
The final budget document reflects all changes made during the budget process and is offered for
your reference throughout the year.
In closing, this letter would not be complete without acknowledging your contributions to the
development of this year’s budget. Council’s guidance and commitment to the City of Friendswood
and its citizens allowed us to successfully achieve your goals for the budget process.
Respectfully,
Roger C. Roecker
City Manager
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Original Proposed FY11 Revenue General Fund Revenue Estimate $20,799,815
Changes to Revenue:
Tax Levy Reduction (Effective Tax Rate Estimate .5870 to .5851) ($27,655)
Forest Bend Volunteer Fire Department Contract for Police Dispatch Services 12,000
Reduce Intergovernmental Revenue - PD Grants (will appropriate funds upon receipt) (17,000)
Total Changes to Funding Available ($32,655)
Adopted Proposed FY11 Revenue Estimate $20,767,160
Original Proposed FY11 General Fund Expenditure Estimate $20,799,815
Changes to Expenditures:
Police Department/Communications Division Overtime (Forest Bend Contract) $12,000
Winter Pool Closure Savings (8,000)
Un-appropriated balance (in ASO Department)(53,818)
Street Maintenance (200,000)
Activity Building Floor Replacement (35,200)
Employee Merit 135,000
New Patrol Officer (Mid-year)56,280
Increase Fire/EMS Pay 9,804
Increase Volunteer Medic Shift Stipends 21,600
Teen Court 14,500
Municipal Clerk Consultant Contract 12,000
Total Changes to Expenditures ($35,834)
Adopted Proposed FY11 Expenditure Estimates $20,763,981
Use of Fund Balance (General Fund):
Street Maintenance $100,000
Activity Building Floor Replacement 35,200
City Hall Window Repair 37,000
Mower 6,000
Appropriate Library Fund Reserves for Library Parking Lot 25,000
Total Use of Fund Balance (General Fund)$203,200
Water and Sewer Fund Expenditure Increase
Employee Merit $14,995
Changes to the FY11 Proposed Budget
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July 30, 2010
Honorable Mayor and City Council:
In accordance with City Charter requirements, presented herewith is Friendswood’s
proposed budget for Fiscal Year 2010 – 2011.
As in previous years, a balanced budget is delivered to the Mayor and City Council
based on Staff’s projections of the necessary revenue and expenditures to meet
existing and anticipated service level requirements. It is the result of several months
of preparation by City Staff and we look forward to discussions with Council during
upcoming budget work sessions on the information presented within this document.
We appreciated the opportunity to discuss the Multi-Year Financial Plan at the City
Council and Staff retreat that was held on July 24th. The development of this
strategic plan will help us make tough decisions in the upcoming years. As we
discussed, the annual budget and Multi-Year Financial Plan are interrelated. During
the budget work sessions, Staff will provide greater detail on the key components of
the budget, including revenue and expenditure budget “drivers” and departmental
decision packages. In the future, Staff hopes to schedule work sessions with Council
prior to delivery of the proposed budget as we believe this results in a proposed
budget that incorporates both Council’s and Staff’s perspective on the City’s needs.
This document is intended to provide a budgetary operational overview and offer
recommended action plans and options. In addition, the proposed operating budget
is consistent with the City Charter, as it directs the City Manager to:
“Keep the Council advised of the financial condition and future needs
of the City and make such recommendations as may seem to him
advisable.”
Our budget process continues to be a collaborative effort of senior Staff working
together to take a City-wide view of the needs and available resources. With this as
their charge, the team uses a prioritization process to allocate financial resources
throughout the City. The constraints of this budget proposed a unique set of
challenges for staff. The process requires cooperation, respect and trust from all
members. Once again this year, our budget team has proven its capabilities and
professionalism in the process.
Staff developed the proposed budget based on the projected effective tax rate. The
Mayor and Council are provided options in the form of operational and strategic
decision packages. At their discretion, provided the budget remains balanced, the
Mayor and Council may add or remove decision package items.
This year’s budget document includes the ongoing development of performance
measures. In doing so, information is presented on how well City services meet the
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needs of our citizens and customers. Consistent improvements to our budget
document have resulted in the City earning its seventh consecutive Government
Finance Officers Association Distinguished Budget Presentation Award in fiscal year
2009-2010.
Several years ago the City Council made a very important financial decision. This
was to develop a budget and operate the City based on current revenues, or funds
generated in the current fiscal year. The result is that any revenues exceeding the
budgeted amount and any budgeted expenditures not made in the fiscal year, are
added to fund balance. This practice leaves the City better prepared, financially, in
the event of any catastrophic occurrence while also accumulating funding for future
capital projects. This policy supports funding ongoing programs with ongoing
revenue sources and matching one-time revenues with one-time expenditures.
A second benefit of this decision was the impact on the City’s bond rating. The City’s
bond rating from Standard & Poor’s was upgraded from A+ to AA- for the water and
sewer revenue bonds issued in August 2009. The rating upgrade will result in
savings in interest expenses over the life of these bonds.
In 2009-2010, Friendswood’s population continued a modest growth and is currently
estimated to be 37,980. Consistent growth is expected this year and Staff is hopeful
that development in several new subdivisions will continue and accelerate in the near
future. As the City’s revenue sources hold at current levels or possibly decline,
demands on City services are expected to continue as population growth occurs. The
need to identify alternative revenue sources, especially in the General Fund, is
becoming increasingly important.
The City will continue to seek and take advantage of any available federal, state and
local grant revenue opportunities. In fiscal year 2009-10, the City received more
grant funding than in any one year in the City’s history, including:
x A $2.55 million Texas Department of Rural Affairs disaster recovery grant
which makes improvements to Fire Station #3 as well as natural gas
generators for Fire Stations 1 and 2 and natural gas generators for Surface
Water Station #1, Water Well #2 and 33 of Friendswood’s 35 Lift Stations.
x A $2 million grant from the Economic Development Administration for the
installation of water and sewer infrastructure in the City’s ‘panhandle’ area,
near FM 2351 and Beamer Road.
x An $86,365 grant from the State Energy Conservation Office for new air
conditioning units at City Hall and the Public Library.
Key Budget Objectives
x Deliver existing public services at the service level mandated by City Council
x Protect and promote the City’s human infrastructure in the delivery of City
services with competitive pay and compensation based on merit
x Maximize alternative revenue streams to supplement property tax revenue
x Keep the cost for the delivery of public services as competitive, effective and
efficient as possible
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Property Taxes
Again this year, the City’s largest single revenue source is property taxes.
Preliminary property values from Galveston County Central Appraisal District and
from Harris County Appraisal District totaling $2,332,913,265 were used in our
2010-2011 revenue estimates. Certified values are expected to be received from
Galveston Central Appraisal District and Harris County Appraisal District by the end
of August. Upon receipt of certified numbers, our property tax revenue projections
will be discussed with Council in upcoming work sessions and adjusted accordingly.
The preliminary values indicate a slight decline in values in both counties.
The proposed budget includes Staff’s projection of the estimated effective tax rate,
$0.5870. This rate consists of a maintenance and operation (M&O) tax rate of
$0.5217 and an Interest and Sinking (I&S) tax rate of $0.0653. The revenues
related to maintenance and operations are included in the General Fund. The
Interest and Sinking revenues (also known as debt service) are included in the Tax
Debt Service Fund.
The effective tax rate generates the same tax levy for the same properties from one
year to the next. If values go up overall, the effective rate decreases. If values go
down, the effective rate increases.
0.5821
0.5764 0.5797 0.5797
0.5870
0.5200
0.5300
0.5400
0.5500
0.5600
0.5700
0.5800
0.5900
FY07 FY08 FY09 FY10 FY11
Tax Rate
In tax year 2009 (2009-10 fiscal year), based on preliminary estimates, we projected
our value at $2.271 million. The actual values for this tax year are $2.345 million.
This has resulted in tax levy that is greater than we budgeted. This amount is
equivalent to approximately $325,000 in revenue. The proposed budget is based on
projected values of $2.332 million.
$1,850,000,000
$1,900,000,000
$1,950,000,000
$2,000,000,000
$2,050,000,000
$2,100,000,000
$2,150,000,000
$2,200,000,000
$2,250,000,000
$2,300,000,000
$2,350,000,000
FY07 FY08 FY09 FY10 FY11
Net Taxable Value
The tax levy is the net taxable value multiplied by the tax rate. The levy becomes our
revenue projection. For the 2010 tax year, we project revenues of $13.6 million. The
increase from the prior year includes the recognition of the additional values discussed
previously ($325,000) and levy for new construction ($269,648).
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$10,500,000
$11,000,000
$11,500,000
$12,000,000
$12,500,000
$13,000,000
$13,500,000
$14,000,000
FY07 FY08 FY09 FY10 FY11
Total Tax Levy
General Fund
The largest revenue source in the General Fund is property taxes. This year’s
proposed budget includes property tax revenue of $12,270,575 in the General Fund.
The second largest source of revenue in the General Fund is Sales Tax. Historically,
the sales tax revenue grew annually. However, based on year to date collections,
the current economic environment and acknowledgment that sales tax volatility has
caused many cities tremendous budget difficulties, the current year end and next
year’s budget projection is $3,748,428. The projected revenue is near 2008-09
levels.
$3,000,000
$3,200,000
$3,400,000
$3,600,000
$3,800,000
$4,000,000
FY07 FY08 FY09 FY10 FY11
Sales Tax Revenue
Year Sales Tax
FY07 $3,359,100
FY08 $3,750,000
FY09 $3,750,000
FY10 $3,923,944
FY11 $3,748,428
Franchise Fee and Right-of-Way Access revenue is forecasted to exceed 2009-10
budget estimates by approximately $54,300 or 4%. Projections for 2010-2011 are
expected to be at the same collection level as 2009-10.
$0
$500,000
$1,000,000
$1,500,000
FY07 FY08 FY09 FY10 FY11
Franchise RevenueYearFranchise
FY07 $1,158,800
FY08 $1,211,000
FY09 $1,345,700
FY10 $1,350,440
FY11 $1,404,742
Revenue from Building Licenses, Permits and Plan Check Fees is largely based on
residential building permits. Due to the economy and home building market, our
estimates for fiscal 2009-10 represented very conservative building starts.
Fortunately, our actual experience is better than anticipated. This trend is expected
to continue in 2010-2011, therefore, projected revenue in this year’s budget is
$496,222; up 79.5% from the current year’s budget.
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$0
$200,000
$400,000
$600,000
FY07 FY08 FY09 FY10 FY11
Licenses and Permits RevenueYearRevenues
FY07 $506,200
FY08 $507,539
FY09 $488,343
FY10 $276,506
FY11 $496,222
Municipal Court fines and forfeitures are another significant general fund revenue
source. Fiscal year 2009-10 revenue is expected to be approximately $1,062,000
which is less than the adopted budget. During the budget process, we will explain
the impacts on the revenues and subsequent collection rates.
Efforts by the City’s contracted collection agency, since April of 2008, have proven
beneficial in recovering delinquent balances. In addition, the City participated in the
state-wide warrant round-up in March of 2010 in efforts to collect outstanding
balances. The Proposed Budget for 2010-2011 also includes the Court
Technology/Court Security Fund which contains revenue derived from the court
security and court technology fees. These funds can only be used for specific
projects related to court security and technology. This year’s proposed budget
includes funding of $5,400 for Court building security expenses.
$0
$500,000
$1,000,000
$1,500,000
FY07 FY08 FY09 FY10 FY11
Court Fines & FeesYearRevenues
FY07 $853,470
FY08 $1,078,700
FY09 $1,080,000
FY10 $1,125,051
FY11 $1,047,212
Prior to fiscal year 2007-2008, interest income was a significant general fund
revenue source. Since that time, changes in the economy and interest rates have
caused a drastic decline in investment earnings over the past three years. Similar
trends are expected for fiscal year 2010-2011. As a result, the revenue estimate for
the proposed budget is $100,000 or 16% less than the current year’s budget and
4.7% less than current year end projections. With the oversight of the Investment
Committee, investments are managed according to the City’s Investment Policy.
Year Revenues
FY07 $249,072
FY08 $483,871
FY09 $484,045
FY10 $119,150
FY11 $100,000 $0
$100,000
$200,000
$300,000
$400,000
$500,000
FY07 FY08 FY09 FY10 FY11
Interest Revenue
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Water and Sewer Fund
Compared to the two previous years, increased rainfall is resulting in less water
consumption. As a result, water and sewer revenue projections for fiscal year 2009-
2010 are not expected to meet budget projections. Budgetary shortfalls will be
covered with the fund’s working capital and a reduction of direct operating expenses.
The projections for 2010-11 reflect this reduced consumption projection. The 2010-
11 estimated water revenues are $5,015,000.This is a decrease of $350,040 or 6.5%
from the current year’s budget. Sewer revenue is budgeted at $3,815,000 or 3.1%
less than the budget for 2009-2010. The water and sewer funds’ rate structure,
billing methodology, and projected future rates will be discussed with the Mayor and
Council at a future budget work session.
Water and Sewer Revenues
$1,500,000
$2,500,000
$3,500,000
$4,500,000
$5,500,000
$6,500,000
FY07 FY08 FY09 FY10 FY11
Water Sewer
Year Water Sewer
FY07 $4,586,000 $3,611,500
FY08 $4,238,169 $3,461,956
FY09 $4,711,712 $3,832,042
FY10 $5,365,040 $3,937,341
FY11 $5,015,000 $3,815,000
Expenditures
City Staff began planning for Fiscal Year 2011 by recognizing the challenges facing
our local, regional and national economies. Many city budgets across the State of
Texas are seeing a number of cutbacks in light of decreasing revenues. This year,
City Staff is presenting a budget that we believe will maintain the level of services
that we currently provide, while still finding ways to decrease our operating budget
by more than $126,000.
Our responsibility, as directed by City Council’s Vision Statement, is to provide a safe
place for people to “live, work, play and worship.” The key to the City’s continued
progress is its infrastructure. By infrastructure, we refer to the physical streets,
drainage, parks, facilities, and water and sewer improvements as well as the City’s
human infrastructure – its employees. With resources, perhaps, more limited than
ever, adding to the existing work programs has been a challenge to incorporate in
this year’s proposed budget.
The City is a service organization, and as such, the City’s service providers, or
personnel, are the most important part of the City’s infrastructure. To address the
need to preserve and protect this “Human Infrastructure,” a compensation and
classification study was completed in fiscal year 2007-2008. The compensation and
classification study and subsequent pay plan adjustment has provided internal equity
among the employees and keeps our City competitive with other municipalities.
While City Council and Staff recognize the need to maintain our pay plan structure
and compensate the employees who strive daily to provide the City services
expected by our citizens, this year’s budget estimate is very lean. Therefore, the
proposed budget, as in previous years, does not include cost of living adjustments
(COLA) or “across the board” pay increases. However, the remaining unappropriated
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funds in this proposed budget ($53,818) have been set aside as a partial source of
funding for employee merit increases. This pay plan management issue remains an
item for further discussion with Council in an upcoming workshop.
There were significant funding challenges related to our employees. After an
exceptional year last year (with no increase), our health insurance premiums will rise
by 9%. Through its inter-local partnership with the cities of Webster and Dickinson,
the City was able to lower this increase from the initial percentage of 17% to 9%. In
addition, we were challenged with an increase in Texas Municipal Retirement System
(TMRS) contribution rate. We will discuss these issues in greater detail during a
future work session.
On the cost reduction side, changing long-term disability insurance providers will
result in a decrease to the City’s total expense of about $15,837 or 50%. Employee
safety in recent history has also resulted a workers’ compensation rate decrease and
estimated savings of about $15,823 in this year’s proposed budget.
In addition, Staff reviewed departmental budgets to determine areas of historical
spending and savings trends to reduce base budget projections by approximately
$126,813.
No new full-time or part-time positions are included in the budget.
A conscientious approach has been taken with other expenditures included in this
year’s proposed budget.
Street improvements continue to be an area of importance in the year’s budget.
However, competing demands for 2010-2011 resources have resulted in a proposed
budget for concrete and asphalt street repairs and sidewalk improvements of
$200,000 for the second consecutive year. The City completed a Street Pavement
Master Plan in fiscal year 2007-08. The Plan included an evaluation of street
conditions and all future projects were prioritized. These projects will be reflected in
the City’s capital improvement plan. We are currently making plans for almost $3.5
million in street improvements with General Obligation bonds that were authorized
several years ago, but have not been issued.
Community Services Programs, Parks and Facilities enhance the quality of life in
Friendswood. Included in the budget for 2010-2011 are funds for the following
Community Services programs:
x Summer Day Camp program expansion (with associated fee increase) - $7,800
x Activity Building floor replacement - $35,200
x A contingency for facility and equipment maintenance - $20,000
x Phase 5 of the fully accessible playground at Stevenson Park (Park Land
Dedication Fund fee supported) - $50,000
The proposed budget also includes the following expenditure increases:
x Fuel (in impacted departments) - $25,000
x Legal services (based on historical expenditure trends) - $50,000
The budget also proposes the following items through tax debt service funding:
x Computer network refresh - $330,750 (3 year capital lease)
x Senior Program bus - $84,140 (3 year capital lease)
9
As the City goes into its seventh contract year with the Friendswood Volunteer Fire
Department (FVFD) to provide fire and emergency management services to the City,
limited funding resources do not allow for an adjustment to the contract amount for
2010-2011. The City continues to pay a fee of $10 per run to the FVFD Equipment
Replacement Fund (the same fund used to collect the voluntary donations from City
utility bills) to assist in the replacement of capital equipment. This fee is projected to
be approximately $27,800 for 2009-2010 and the same for 2010-2011.
The proposed budget includes Fire/EMS donations revenue of $251,209. The
following items are included in the budget for the FVFD using this funding source.
x Annual debt service for a fire truck purchased in 2008-09
x The following equipment purchases are proposed to be funded by a combination
of 2010-2011 projected donations and FVFD resources.
o Medic car (unit 43) - $31,000
o Replace Engine 22 - $62,000 (first year payment of 8-year capital
lease)
Since establishing the Vehicle Replacement Plan in 1999, the City’s fleet has been
greatly improved and assists City Staff in performing efficiently. We are now
entering the twelfth year of our Vehicle Replacement Fund (VRF). This fund allows
us to “finance” our vehicle purchases internally. The VRF purchases all City vehicles
that cost less than $50,000 and “leases” them to the City departments. These
“lease” payments allow the VRF to purchase replacements for the departments’
vehicles according to the Vehicle Replacement Plan schedule. The current plan calls
for twelve Police Patrol units, one Police Animal Control truck, one Fire Marshal truck,
one Municipal Court vehicle, one Community Service truck, four Public Works trucks
and one Community Development truck to be replaced in 2010-2011.
The Vehicle Replacement Fund has been an excellent method to fund our future City
vehicles and has proven to be beneficial in several ways.
x The City fleet is refreshed as needed to provide proper employee resources.
x It allows the City to “finance” its fleet purchases internally, thus saving the cost
of borrowing externally.
x It ensures adequate funding is available for fleet replacement.
x The annual budgetary impact is stabilized. A more consistent funding
requirement is established, eliminating the extreme highs and lows from one
budget to the next.
Fund Balance
The City has made tremendous progress in developing healthy financial reserves. As
a result of conservative budgeting and responsible stewardship on the part of the
Staff and City Council, it is projected that the General Fund balance will approach
$7.05 million by the end of the current fiscal year. According to the financial
policies, “additional undesignated funds in excess of the 90-day emergency reserve
will be allowed to accumulate in a fund designated for future General Fund capital
improvements.” Based on the budget for 2010-2011, we expect to fully fund the
emergency reserve amount of $5.1 million with almost $1.7 million remaining for
capital improvements.
The City’s discipline and adherence to our financial policies has allowed the City to
commit additional undesignated funds to a number of projects. In fiscal year 2009-
10, Council’s commitments include $1 million for a new animal control facility,
$270,000 for the Stadium Lane on-street parking project, and $701,191 for the
City’s portion of the FM 518 drainage improvements project cost sharing agreement
10
with Galveston County. Council has also committed $1 million to help fund the
Harris County Mud Gully detention project. The $1.7 million balance is after these
commitments.
The Water and Sewer and General Funds are each budgeted to operate
independently, within their own financial means. Approximately $906,000 of
working capital was set aside for the City’s cost share match on the FM 2351/Beamer
Road infrastructure project. Water and Sewer Fund retained earnings are estimated
to reach $7.97 million at year end 2009-2010. The City’s 90-day emergency reserve
will be fully funded at $1.3 million. When rates were reduced in October 2009, a
periodic draw down of the retained earnings (working capital) balance was
incorporated in the rate structure. Therefore a portion of the undesignated $6.67
million is used in the rate plan and the remainder will be available for future Water
and Sewer capital improvements.
Conclusion
As economic challenges continue to emerge for our nation and City, greater strain is
placed on our current resources. We are faced with the needs to continue supporting
current service levels as well as address short and long-term initiatives. Focusing on
the City’s Multi-Year Financial Plan will help us develop solutions to meet the long-
term expectations. As a Staff, we make decisions and work daily to accomplish our
goals by embracing our motto, “Friendswood on TRAQ”, which is an acronym for
the City Staff’s core values: Trust,Respect,Accountability and Quality.
As previously mentioned in this letter, our budget process is a cooperative one that
requires teamwork by our Staff. The efforts of the entire budget team are greatly
appreciated; however, we especially want to thank the Administrative Services Staff,
led by Department Director, Cindy Edge, and supported by Katina Hampton and
Jennifer Walker, for their many hours of hard work. We take great pride in being
part of a Staff dedicated to serving the citizens of Friendswood. It is our pleasure to
present this budget to Council and we are prepared to discuss its details with you.
We also look forward to its adoption and implementation in the upcoming year.
Respectfully,
Roger C. Roecker
City Manager
11
Vision & Mission Statements, Guiding Principles, Council Philosophy,
and Strategic Goals
Adopted by Resolution
Vision Statement
Together we build our future in a friendly place to live, work, play, learn and worship.
City of Friendswood Mission Statement
It is the mission of the Council and staff of the City of Friendswood to provide the highest
level of service to our citizens at the greatest value.
Guiding Principles
We Believe That Visionary Planning is Essential.
We Believe That Proactive, Responsive, Effective Leadership is Essential.
We Believe That Ongoing Interactive Communication is Essential.
Council Philosophy
To act in the best interest of the citizens
To consistently demonstrate respect to the staff
To invest our resources effectively for our future
To handle our disagreements/conflicts in a respectful manner that keeps our image
positive with the public and each other
Strategic Goals
1. Communication
Build and expand external partnerships
Better educate and inform our citizens to increase ownership and involvement in
city government
Utilize conflict/issue resolution processes
2. Economic Development
Build and expand external partnerships
Expand existing vision
Systemize regional detention
Educate and inform citizens to increase ownership in Economic Development.
Research economic viability before and after 2020
3. Preservation
Build and expand external partnerships
Shape future growth to preserve Friendswood’s distinctiveness and quality of life
Preserve and maintain infrastructure
4. Partnerships
Build and expand external partnerships
Remove any distinction of citizenship based upon county location
5.Public Safety
Build and expand external partnerships
Ensure a safe environment
12
6. Organizational Development
Leadership
o Communicate clear messages to citizens and employees about our
values and why we are doing what we are doing
o Build team identity with boards, employees, council, and volunteers
Values
o Communicate TRAQ as the core values to volunteers, citizens, council
and all employees
o Continue to focus on issues—not people
Personnel
o Develop a plan for staffing levels that result in quality city services and
the accomplishment of our mission statement
o Provide training and development for City employees to meet current
and future staff leadership needs
Process and Planning
o Continue strategic planning process to meet future needs
o Continue to develop plans to increase community involvement
throughout the City
Strategic Goal Matrix
Departmental mission and goals which correlate with a City goal are indicated below in blue. Mayor & Council City Secretary's Office City Manager's Office Administrative Services Office Police Dept. Friendswood Volunteer Fire Dept. Fire Marshal's Office Community Development Dept. Public Works Community Services 1) Communication
2) Economic Dev.
3) Preservation
4) Partnerships
5) Public Safety
6) Organizational Dev.
13
Budget Calendar
April 26, 2010 Budget materials and instructions to department directors
June 2010 Revenue projections and review preliminary budget priorities
June 2010 Review of departmental budgets and rate structures
July 2010 Preparation of Proposed Budget
July 24, 2010 Discuss budget process with Council and identify budget priorities
July 30, 2010 Proposed Budget delivered to Council
August 02, 2010 Deliver notice of public hearing on budget to newspaper
August 04, 2010 Post 72 hr. meeting notice of 8/09 work session and
Publication of public hearing on the budget
August 09, 2010 Council work session on the budget
August 11, 2010 Post 72 hr. meeting notice of 8/16 work session
August 16, 2010 Public hearing on the budget and
Council work session on the budget
August 18, 2010 Post 72 hr. meeting notice of 8/23 work session
August 23, 2010 Council work session on the budget
September 08, 2010 Post 72 hr. meeting notice of 9/13 work session
September 13, 2010 Council work session on the budget
September 20, 2010 Deliver effective and rollback tax rate notice to newspaper
September 22, 2010 Publication of effective and rollback tax rates
September 27, 2010 Post ordinances for budget and tax rate
September 29, 2010 Post 72 hr. meeting notice to adopt on 10/04 (budget and tax rate)
October 04, 2010 First & final reading of ordinances adopting budget and tax rate
14
Information on the City of Friendswood
Form of Government
The City of Friendswood, Texas was incorporated on October 15, 1960. The charter provided for
a Mayor-Council form of city government. The charter was amended on October 16, 1971 to
provide for a City Council-City Manager form of city government.
The Mayor and six Council members are elected from the City at large to serve three-year terms.
A charter amendment was approved May 4, 1992, to extend terms to three years from two years
to be phased in over a three-year period beginning in 1993. A three-term limitation was also
approved in 1992.
The City Council is the principal legislative body of the City. The City Manager is appointed by a
majority vote of the City Council and is responsible to the Council for the administration of all the
affairs of the City including the appointment and removal of department directors and employees,
supervision and control of all City departments and preparation of the annual budget. The Mayor
presides at meetings of the City Council.
Location
Friendswood is conveniently located between Houston and Galveston, just 20 miles southeast of
Houston - the nation’s fourth largest city in southern Harris and northern Galveston Counties.
The city is in the middle of the Houston bio-corridor, including the world-renowned Texas Medical
Center in Houston and the University of Texas Medical Branch in Galveston.
The City covers 22.7 square miles and shares boundaries with Pearland, Alvin and League City.
Three State farm-to-market roads give Friendswood easy access to the surrounding areas: FM
518 winds north to south from Pearland to League City; FM 2351 west from I45 to the
Brazoria/Galveston county line; and FM 528 west from I45 to Alvin. Friendswood enjoys easy air
transportation access to Hobby Airport, George Bush Intercontinental Airport, Ellington Field, and
Pearland Regional Airport.
In 2007 and 2009, Money Magazine named Friendswood one of the Top 100 Best Places to Live in
the United States. And in 2009, Friendswood was recognized as one of BusinessWeek Magazines’
Best Affordable Suburbs in the U.S. Cities making the list have the best combination of economic
opportunity, quality schools, public safety, leisure activities, diversity and health care options.
Demographics
The City’s 2000 census was 29,037. As of June 2010, the population is estimated to be 37,980.
Friendswood is known for its highly educated workforce with more than 48 percent of residents
employed in executive, professional, and managerial positions. The average household income is
estimated to surpass $105,000. Income levels mirror educational attainment and Friendswood
residents reflect an educationally accomplished profile with 92 percent of adult residents that
possess a high school diploma and 52 percent earned college degrees from bachelor’s to
professional and doctoral levels. Businesses and residents are drawn to Friendswood’s
extraordinary demographics, superior quality of life, and its luscious natural green environment.
15
0
5000
10000
15000
20000
25000
30000
35000
40000
2000 2002 2004 2006 2008 2010
Population
City services are provided by a staff of 213.07 full-time equivalent employees. The City’s police
protection is provided by 56 sworn officers. The City’s fire protection is contracted with the
Friendswood Volunteer Fire Department with a volunteer staff of 106 and 32 part-time paid staff
working from four City-owned and equipped fire stations. The City’s Public Works department
maintains 155 miles of paved streets, 1.168 miles of unpaved streets, 94.5 miles of storm sewer
and 165 miles of water lines and sewer mains with 38 employees. The City has eight parks, one
swimming pool and four tennis courts on 189 acres. The Friendswood Public Library is a premier
library in the area servicing an average of over 596 patrons per day with a circulation of 350,892
in 2009 and over 17,670 youth attended programs during 2009. The City is served by two school
districts; Friendswood Independent School District and Clear Creek Independent School District.
Economic Outlook
The Friendswood/Bay Area Houston’s upscale suburban landscape includes thirteen cities:
Friendswood, Clear Lakes Shores, Dickinson, El Lago, Houston, Kemah, La Porte, League City,
Nassau Bay, Pasadena, Seabrook, Taylor Lake Village and Webster. The estimated population for
the area exceeds 450,000 with a strong work force of 236,000.
The Friendswood/Bay Area regional economy is home to more than 14,780 business
establishments. The area’s anchor industries are aerospace and specialty chemicals, each with an
annual economic impact of $1 billion. The third industry combines a diverse set of high
technology clusters including: bio-pharmaceutical, bio-technology, integrated computer systems,
software development and technical services. The fourth industry recreation and tourism,
combines cruise lines and boating, which draws much of its patronage from outside the area.
Aerospace
The Friendswood/Bay Area Houston region is home to NASA – Johnson
Space Center and over 50 aerospace contractors and subcontractors.
NASA-JSC employs approximately 3,000 federal employees and more
than 14,000 contractors, about 8 percent of the region’s work force.
16
High Technology Clusters
Technology sub-industries like bio-pharmaceuticals, bio-technology,
computing hardware and software, information storage and retrieval,
measurement and controlling devices command a significant and
growing presence in Bay Area Houston with more than two times the
national average activity. There are approximately 2,900 people
employed in Bay Area Houston’s bio sector.
Specialty Chemical Products
Another large and relatively stable business cluster is the
petrochemical refining and specialty chemical industry. One of the
nation’s largest privately developed industrial facilities, Bayport, is
home to approximately 65 operating specialty chemical plants
employing 9,000 to 10,000 workers. Expansions at the Port of
Houston, Bayport Industrial District, and widening of the Panama Canal
will help support the long term economic growth of this sector.
Recreation and Tourism
The fourth economic sector combines boating, recreation, and tourism
on Texas’ Gulf Coast. About 24 marinas provide 8,000 boat slips of all
sizes and dockage facilities for the power and sail boating enthusiast.
The area offers amusement parks, like Space Center Houston, and the
Kemah Boardwalk, as well as ecotourism, upscale shopping and fine
dining and regional sports. Each year, four million tourists from all 50
U.S. states and many foreign countries visit Bay Area Houston.
Issues Impacting the City
In fiscal year 2009-2010, work began on projects included in the 2008 Galveston County general
obligation bond election. Friendswood has received about 50% of the funding reimbursement for
the FM 518 drainage improvements project. The City’s financial commitment to this project is
$1,078,191. Other projects included in the 2008 Galveston County G.O. Bond election total about
$7.5 million and are expected to commence within the next 5 years. Work is also underway on
the FM 2351/Beamer Road utility improvement project which is being substantially funded
through an Economic Development Administration grant totaling $2 million. The City’s
17
contribution to this project is approximately $906,000. Completion of this project will encourage
growth in the northern panhandle section of the City which will likely result in property and sales
tax revenue generation. In August 2009, the City issued revenue bonds totaling, $12.3 million to
fund water and sewer system projects. In fiscal year 2009-2010, utility improvement projects
including rehabilitation of water plants 2, 5 and 6 began. Other projects included in the bond
issue are projected to begin within the next 5 years.
Plans are also underway for design and construction of a new animal control facility to replace the
City’s existing facility. The new facility has a possible expected completion date of late fiscal year
2010-2011.
The effects of the country’s economic downturn have become more evident in Friendswood’s
budget development process this year. Several revenue sources, including sales tax and
investment earnings have been affected. Although the City has experienced a reasonable amount
of residential property growth, commercial property growth has slowed and preliminary property
valuations are showing a slight decline in 2010. This will have an affect on our largest revenue
source; property taxes.
As a result, efforts have increased to seek new revenue streams. The City has and continues to
apply for federal and state grant funding for various projects and operational costs. Information
on the results of these efforts will be monitored closely in fiscal year 2010-2011.
Planning for the Future
In 1998, the City achieved a significant goal with the development of Vision 2020, the
community’s strategic initiative for Friendswood to the year 2020. This plan, developed with
active citizen input, has been the foundation for our goals, Comprehensive Plan, Capital
Improvement Plan and annual budget. Since its development, City Council and staff has worked
to keep the plan updated to consider the City’s ever changing needs. By working together to
implement these plans, the City Council and staff will ensure the citizens’ vision for 2020 can, in
fact, become reality.
18
Fiscal Year Fact Sheet
Net Assessed Property Valuation (estimated as of 9/3/10) $2,336,118,472
Tax Rate per $100 Valuation $0.5851
Square Miles approx. 23
Population, Estimated as of 6/01/10 37,980
Staffing
FY10 FY11
Full-time employees (FTE) 200.00 201.00
Part-time employees (FTE) 13.07 13.07
Total employees 213.07 214.07
Number of Utility Customers as of 6/03/10
Water 11,999 12,154
Sewer 11,212 11,324
Utility Rates - (Billed Bi-monthly)
Monthly Water Rates
Single-family, single-business, or construction in progress:
First 3,000 gallons per month $15.50
Above 3,000 gallons, per 1,000 gallons $ 2.90
Trailers, apartments, condominiums, multi-family, multi-business, or commercial units, including,
but not limited to, strip centers, professional office buildings and shopping centers:
First 3,000 gallons per month $10.00
Above 3,000 gallons, per 1,000 gallons $ 2.90
Lawn and landscape sprinkler irrigation systems, where water passing through the meter is used
for no other purpose:
First 3,000 gallons per month $ 7.75
Above 3,000 gallons, per 1,000 gallons $ 2.90
Monthly Sewer Rates
Single-family, single-business units, or construction in progress:
First 3,000 gallons, based on 100% water consumption: $15.00
Above 3,000 gallons, based on 70% water consumption: $ 2.90
Trailers, apartments, condominiums, multi-family, multi-business, or commercial units, including,
but not limited to, strip centers, professional office buildings and shopping centers:
First 3,000 gallons, based on 100% water consumption: $ 9.50
Above 3,000 gallons, based on 70% water consumption: $ 2.90
Lawn and landscape sprinkler irrigation systems, where water passing through the meter is used
for no other purpose: No Charge
Monthly Sanitation Rate $12.99 + tax (Includes curbside recycling fee)
19
CITY OF FRIENDSWOOD
Organization Chart
Community Development
x Administration
x Planning
x Inspections/Code
Enforcement
x Engineering
Citizens of
Friendswood
City Attorney
Municipal Judge
Mayor and City
Council
City Secretary
x Administration
x Records Management
x Elections
City Manager
x Administration
x Economic Development
x Public Information
Boards, Committees
and Commissions
Administrative Services
x Finance
x Utility Billing
x Municipal Court
x HR/Risk Management
x Information Technology
Police Department
x Staff Services
x Patrol
x Criminal Investigations
x Animal Control
x Records and Communications
Fire Marshal
x Administration
x Emergency Management
x Investigations/Inspections
Public Works
x Administration
x Streets/Sidewalks
x Drainage Operations
x Water Operations
x Sewer Operations
Community Services
x Park Operations
x Building Operations
x Recreation Programs
Library Services
x Friendswood Public
Library
20
Property Taxes $13,793,639 General Government $4,824,810
Sales Tax $3,748,428 Public Safety $9,955,413
Franchise $1,404,742 Community Services $3,588,302
Mixed Drink $28,859 Vehicle Replacement Fund $308,820
Permits & Licenses $496,222 Capital Improvements $5,823,364
Intergovernmental Revenues $1,875,148 Debt Service $4,943,201
Charges for Services $9,509,102 Community Dev & Public Works $7,994,708
Fines $1,086,212
Interest $165,094 $37,438,618
VRF Reimbursements $318,825
Miscellaneous Receipts $815,729
Total $33,242,000
* Fund balance and retained earnings used in several funds for operational expenses in FY11.
FY11 Adopted Budget Revenue
(all funds)
Charges for Services
$9,509,102
29%
Fines
$1,086,212
3%
Interest
$165,094
0%
VRF Reimbursements
$318,825
1%Miscellaneous Receipts
$815,729
2%
Franchise
$1,404,742
4%
Permits & Licenses
$496,222
1%
Mixed Drink
$28,859
0%
Intergovernmental
Revenues
$1,875,148
6%
Sales Tax
$3,748,428
11%
Property Taxes
$13,793,639
42%
FY11 Adopted Budget Expenditures
(all funds)
Vehicle Replacement Fund
$308,820
1%
Community Services
$3,588,302
10%
Capital Improvements
$5,823,364
16%
General Government
$4,824,810
13%
Community Dev &
Public Works
$7,994,708
21%
Debt Service $4,943,201
13%
Public Safety $9,955,413
26%
21
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
REVENUES
Taxes $18,763,998 $18,766,213 $18,766,213 $16,345,165 $18,770,012 $18,975,668
Permits and Licenses 641,467 276,506 276,506 369,806 489,600 496,222
Intergovernmental Revenues 5,779,507 162,133 1,871,243 1,289,512 2,291,247 1,875,148
Charges for Services 11,898,465 9,805,809 9,805,809 6,014,020 9,353,406 9,509,102
Fines 1,143,102 1,172,151 1,172,151 817,710 1,100,740 1,086,212
Interest 294,829 230,350 230,350 99,577 179,710 165,094
VRF Reimbursements 318,825 317,051 317,051 236,225 317,051 318,825
Miscellaneous Receipts 1,977,468 776,600 799,037 711,669 837,331 815,729
Total Revenues $40,817,661 $31,506,813 $33,238,360 $25,883,684 $33,339,097 $33,242,000
EXPENDITURES
General Government $4,556,599 $4,842,845 $4,871,024 $3,252,070 $4,853,141 $4,824,810
Public Safety 15,568,462 9,490,598 9,790,046 7,450,140 9,863,456 9,955,413
Community Development
and Public Works 7,048,954 7,968,079 8,013,788 5,049,065 7,689,665 7,994,708
Community Services 3,477,525 3,542,990 3,643,958 2,447,579 3,659,434 3,588,302
Vehicle Replacement Fund 16,967 471,630 680,510 322,816 391,916 308,820
Capital Improvements 8,473,060 6,538,000 6,930,882 3,490,691 8,174,446 5,823,364
Debt Service 4,637,724 4,817,832 4,817,832 3,262,710 4,552,400 4,943,201
Total Expenditures $43,779,291 $37,671,974 $38,748,040 $25,275,071 $39,184,458 $37,438,618
** ***
Totals exclude fund balance, reserves and interfund transfers.
** Amended budget includes prior year encumbrances.
*** Net income reflects use of fund balance or retained earnings for operational expenditures in the following funds:
General Fund, EDA Grant Fund, Water & Sewer Operation Fund, Sewer CIP/Impact Fee Fund and
2006 and 2009 Water & Sewer Bonds Construction Funds
Budget Summary
Fund Summary
(All Funds)
22
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
REVENUES
General Fund $26,277,835 $18,968,014 $20,697,311 $17,185,490 $21,018,924 $19,623,529
Police Investigation Fund 15,218 33,200 33,200 52,087 52,123 47,641
Fire/EMS Donation Fund 235,224 242,600 242,600 180,783 242,063 251,309
Park Land Dedication Fund 163,327 60,400 60,400 36,242 48,323 50,000
EDA Grant Fund 0 0 0 210,971 260,775 1,739,226
Court Security/Technology Fund 46,773 47,100 47,100 28,582 38,109 39,000
Tax Debt Service Fund 1,651,137 1,902,167 1,902,167 1,854,639 1,873,980 1,557,532
GO Bond Construction Funds 2,681 0 0 699 699 0
Vehicle Replacement Fund 328,531 322,451 322,451 237,600 318,884 320,658
Water & Sewer Fund 11,745,960 9,610,381 9,612,631 5,680,616 8,960,773 9,114,000
2006 Water & Sewer Bond
Construction Fund 24,644 0 0 5,246 6,995 7,000
2009 Water & Sewer Bond
Construction Fund 5,543 0 0 12,205 16,273 16,500
Water & Sewer CIP/Impact Fee
Funds 314,705 314,900 314,900 397,266 499,499 474,430
Water & Sewer Revenue Debt
Service Fund 5,646 5,000 5,000 1,149 1,532 1,000
1776 Park Trust Fund 437 600 600 109 145 175
Total Revenues $40,817,661 $31,506,813 $33,238,360 $25,883,684 $33,339,097 $33,242,000
EXPENDITURES
General Fund $27,754,163 $20,438,171 $24,220,589 $16,384,477 $25,348,167 $20,967,181
Police Investigation Fund 5,400 38,745 38,745 38,641 38,641 47,641
Fire/EMS Donation Fund 235,667 242,000 242,000 189,546 232,094 251,309
Park Land Dedication Fund 18,135 0 7,435 0 7,435 0
EDA Grant Fund 45,050 0 340,950 271,150 347,700 2,514,000
Court Security/Technology Fund 34,711 27,461 81,786 28,335 68,490 5,400
Tax Debt Service Fund 1,400,489 2,551,417 2,551,417 1,966,294 2,285,984 1,533,111
GO Bond Construction Funds 215,783 0 0 0 0 0
Vehicle Replacement Fund 16,967 471,630 680,510 322,816 391,916 308,820
Water & Sewer Fund 5,253,308 5,710,035 5,705,565 3,552,044 5,564,878 5,628,603
2006 Water & Sewer Bond
Construction Fund 5,640,825 0 1,399,678 1,075,020 1,419,788 1,794,364
2009 Water & Sewer Bond
Construction Fund 0 5,988,000 1,274,850 212,233 1,274,850 1,040,000
Water and Sewer CIP/Impact Fee
Fund 248,424 0 0 0 0 0
Water & Sewer Revenue
Debt Service Funds 3,158,793 2,204,515 2,204,515 1,234,515 2,204,515 3,348,189
Total Expenditures $44,027,715 $37,671,974 $38,748,040 $25,275,071 $39,184,458 $37,438,618
** ***
Totals exclude fund balance, reserves and interfund transfers.
** Amended budget includes prior year encumbrances.
*** Net income reflects use of fund balance or retained earnings for operational expenditures in the following funds:
General Fund, EDA Grant Fund, Water & Sewer Operation Fund, Sewer CIP/Impact Fee Fund and
2006 and 2009 Water & Sewer Bonds Construction Funds
Revenues and Expenditures by Fund
23
Net Assessed Value, estimated as of September 3, 2010 $2,336,118,472
Divided by 100 100
Rate Base $23,361,185
Tax Rate 0.5851 0.5870
$0.0019
Estimated Total Tax Levy $13,668,629
Estimated Collection Rate 100%
Adjusted Tax Collections, 2010-11 $13,668,629
Percent
Total Increase
Fiscal Taxable Over
Year Tax Assessed Homestead Tax Total Prior
Ending Year Value Exemption Rate Tax Levy Year
1999-00 1999 $1,133,824,245 20% $0.6385 $7,239,468 15.1%
2000-01 2000 $1,238,337,688 20% $0.6385 $7,906,786 9.2%
2001-02 2001 $1,388,238,684 20% $0.6385 $8,863,904 12.1%
2002-03 2002 $1,510,166,528 20% $0.6385 $9,642,413 8.8%
2003-04 2003 $1,689,163,292 20% $0.6385 $10,785,308 11.9%
2004-05 2004 $1,757,469,314 20% $0.6385 $11,221,442 4.0%
2005-06 2005 $1,840,094,487 20% $0.6040 $11,114,170 -1.0%
2006-07 2006 $2,011,630,820 20% $0.5821
$11,708,758 5.3%
2007-08 2007 $2,134,576,240 20% $0.5764
$12,303,697 5.1%
2008-09 2008 $2,242,178,295 20% $0.5797
$12,998,473 5.6%
2009-10 2009 $2,271,459,062 20% $0.5797
$13,167,648 1.3%
2010-11 2010 $2,336,118,472 20% $0.5851
$13,668,629 3.8%
ESTIMATED AD VALOREM TAX COLLECTIONS - CURRENT ROLL
TAXABLE VALUE AND LEVY COMPARISON
24
Fiscal
Year Tax Year
General
Fund
Debt
Service Fund
Total
Tax Rate
2000-01 2000 $0.5547 $0.0838 $0.6385
2001-02 2001 $0.5547 $0.0838 $0.6385
2002-03 2002 $0.5547 $0.0838 $0.6385
2003-04 2003 $0.5547 $0.0838 $0.6385
2004-05 2004 $0.5547 $0.0838 $0.6385
2005-06 2005 $0.5243 $0.0797 $0.6040
2006-07 2006 $0.5120 $0.0701 $0.5821
2007-08 2007 $0.5016 $0.0748 $0.5764
2008-09 2008 $0.5097 $0.0700 $0.5797
2009-10 2009 $0.4997 $0.0800 $0.5797
2010-11 2010 $0.5198 $0.0653 $0.5851
Tax Rate Comparison
0.0
0.1
0.2
0.3
0.4
0.5
0.6
0.7
20002001200220032004200520062007200820092010General
Fund
Debt
Service Fund
25
YEAR PRINCIPAL INTEREST TOTAL
2011 884,599 647,912 1,532,511
2012 925,042 606,981 1,532,023
2013 954,288 567,581 1,521,869
2014 856,456 526,420 1,382,875
2015 848,751 490,228 1,338,979
2016 815,000 454,347 1,269,347
2017 850,000 419,808 1,269,808
2018 885,000 383,286 1,268,286
2019 920,000 345,673 1,265,673
2020 960,000 306,828 1,266,828
2021 1,000,000 265,828 1,265,828
2022 1,045,000 222,745 1,267,745
2023 1,100,000 177,298 1,277,298
2024 1,140,000 129,514 1,269,514
2025 1,195,000 79,401 1,274,401
2026 1,240,000 26,836 1,266,836
Total 15,619,136 5,650,684 21,269,820
Tax Debt Service to Maturity
0.0
0.2
0.4
0.6
0.8
1.0
1.2
1.4
1.6
1.8
20 1 1 20 1 3 20 1 5 2 0 1 7 20 1 9 20 2 1 20 2 3 20 2 5Millions
PRINCIPAL INTEREST
26
YEAR PRINCIPAL INTEREST TOTAL
2011 1,440,000 1,904,689 3,344,689
2012 1,500,000 1,844,388 3,344,388
2013 1,560,000 1,783,356 3,343,356
2014 1,625,000 1,717,793 3,342,793
2015 1,695,000 1,648,874 3,343,874
2016 1,765,000 1,576,345 3,341,345
2017 1,845,000 1,498,976 3,343,976
2018 1,925,000 1,417,136 3,342,136
2019 2,010,000 1,330,614 3,340,614
2020 2,105,000 1,235,315 3,340,315
2021 2,210,000 1,130,576 3,340,576
2022 1,760,000 1,034,102 2,794,102
2023 1,845,000 946,809 2,791,809
2024 1,940,000 854,831 2,794,831
2025 2,035,000 757,836 2,792,836
2026 2,135,000 659,651 2,794,651
2027 2,235,000 556,123 2,791,123
2028 2,350,000 442,855 2,792,855
2029 2,465,000 327,626 2,792,626
2030 2,580,000 210,762 2,790,762
2031 700,000 133,500 833,500
2032 735,000 97,625 832,625
2033 775,000 59,875 834,875
2034 810,000 20,250 830,250
Total 42,045,000 23,189,906 65,234,906
Revenue Debt Service To Maturity
-
0.5
1.0
1.5
2.0
2.5
3.0
3.5
4.0
201120122013201420152016201720182019202020212022202320242025202620272028202920302031203220332034MillionsPRINCIPAL INTEREST
27
FY11
Month of FY07 FY08 FY09 FY10 Adopted
Receipt Actual Actual Actual Estimate Budget
December 276,877 250,722 298,303 260,495 265,764
January 267,543 264,013 255,853 234,223 256,767
February 449,317 439,442 464,418 410,108 431,444
March 276,848 252,870 286,124 263,868 265,764
April 277,662 245,673 252,281 238,361 266,513
May 394,827 370,119 395,728 421,258 378,966
June 282,667 279,300 282,894 283,722 271,386
July 293,728 264,371 255,228 273,342 281,882
August 413,843 406,077 425,494 425,494 397,334
September 263,060 311,949 283,275 255,228 252,642
October 284,512 248,913 258,538 283,275 273,261
November 423,519 434,077 413,858 399,054 406,705
Total $3,904,403 $3,767,526 $3,871,994 $3,748,428 $3,748,428
Sales Tax Revenue Comparison
FY07 through FY11
28
Fund Schedules
A fund is a grouping of related accounts that is used to maintain control over resources that have
been segregated for specific activities or objectives. Fund accounting is used by state and local
governments to control and manage money for particular purposes and to ensure finance-related
legal requirements. The City uses two fund types – governmental and proprietary. The City’s
audited financial statements include all funds noted in the budget document and classify them by
major and non-major funds.
Governmental Funds
The City maintains several governmental funds. All governmental funds are budgeted and are
presented separately. Each fund schedule includes revenues and expenditures for FY09 actual;
FY10 Original and Amended budgets as well as year-to-date actual thru June; and the FY11
Proposed Budget. The General Fund and Capital Projects Fund are considered to be major funds.
The other funds are non-major funds. The funds and a short description are listed below.
Additional detail information about each fund is presented prior to each fund schedule.
General Fund
The General Fund is a governmental fund used to account for the resources used to finance the
fundamental operations of the City. It is the basic fund of the City and covers all activities for
which a separate fund has not been established. Governmental activities include most of the
City’s basic services, (general government, public safety, community development and public
works and community services.)
Special Revenue Funds
Special Revenue Funds are governmental funds used to account for the proceeds of specific
revenue sources that are legally restricted to financing specific purposes. There are five Special
Revenue Funds.
Police Investigation Fund
Fire/EMS Donation Fund
Park Land Dedication Fund
Economic Development Administration Grant Fund
Court Security/Technology Fund
Tax Debt Service Fund
The Tax Debt Service Fund is a governmental fund used to account for property taxes levied for
payment of principal and interest on general long-term debt of the City.
Capital Project Funds
The Capital Project Funds are governmental funds used to account for proceeds of the sale of
Texas Permanent Improvement Bonds.
1776 Park Trust Fund
This fund was established in fiscal year 1979-80 to account for 1776 Park assets held by the City in a
trustee capacity. The 1776 Park land was donated to the City, along with $10,000. The funds are
invested and the interest earned is used to maintain and/or make improvements to the park.
Proprietary Funds
The City maintains two types of proprietary funds. The City uses the Enterprise fund for water
and sewer operations. The enterprise fund reports the same functions presented as business-type
activities. The second proprietary fund is the Internal Service Fund. This fund is used to account
for fleet management services. The funds and a short description are listed below. Additional
detail information about each fund is presented prior to each fund schedule.
Enterprise Fund
The Enterprise Fund is used to budget for the acquisition, operation and maintenance of
governmental facilities and services that are entirely or predominantly self-supporting by user
charges. The business-type activities of the Enterprise Fund include the City’s water and sewer
system. The Enterprise Fund is maintained in seven separate funds in the City’s accounting
system but presented as one Enterprise Fund in the Comprehensive Annual Financial Report.
However, the City budgets each of the seven components as separate Water and Sewer funds.
The budgeted Water and Sewer Funds include:
Water and Sewer Operation Fund
2006 Water and Sewer Bond Construction Fund
2009 Water and Sewer Bond Construction Fund
Water CIP/Impact Fee Fund
Sewer CIP/Impact Fee Fund
Water and Sewer Revenue Debt Service Fund
Internal Service Fund
This internal service fund was established in fiscal year 2001-02 and is used to account for acquisition
and replacement of City vehicles costing less than $50,000. The budgeted Internal Service fund
includes:
Vehicle Replacement Fund
The following table correlates the City’s fund uses by functioning unit.
FUND DEPARTMENT
M/CC CSO CMO ASO PD FVFD FMO CDD PW CS
General Operating
Police Investigation
Fire/EMS Donations
Park Land Dedication
Economic Development
Court Security/Technology
Tax Debt Service
1776 Park Trust
Water & Sewer Operating
Water & Sewer Bonds
Water CIP/Impact Fees
Sewer CIP/Impact Fees
Water & Sewer Tax Debt
Vehicle Replacement
M/CC – Mayor and City Council FVFD – Friendswood Volunteer Fire Dept.
CSO – City Secretary’s Office FMO – Fire Marshal’s Office
CMO – City Manager’s Office CDD – Community Development Dept.
ASO – Administrative Services Office PW – Public Works
PD – Police Department CS – Community Services
Fund Flowchart
General Fund
Modified Accrual
Basis of Accounting
Debt Service Fund
(Taxes)
Modified Accrual
Basis of Accounting
1776 Park Trust
Fund
Accrual
Basis of
Accounting
Departments
General Government
Public Safety
Community Development
Public Works
Community Services
Special Revenue
Funds
Police Investigation
Fire/EMS Donations
Park Land Dedication
Park Playground
Donations
Court/Security/
Technology
Capital Project
Funds
General Obligations
Modified Accrual
Basis of Accounting
Governmental Funds
Proprietary Fund
Accrual
Basis of Accounting
Enterprise Funds
Water & Sewer Operations
2006 Water & Sewer Bond
Construction Fund
Water CIP/Impact Fee Fund
Sewer CIP/Impact Fee Fund
Water & Sewer Revenue Debt
Service Fund
Internal Service Fund
Vehicle Replacement Fund
General Fund
The General Fund accounts for the resources used to finance the fundamental operations of
the City. It is the basic fund of the City and covers all activities for which a separate fund
has not been established. The basis of budgeting for the General Fund is modified accrual
and is the same as the basis of accounting used in the Comprehensive Annual Financial
Report. The principal sources of revenue of the General Fund include property taxes, sales
and use taxes, franchise taxes, fines and forfeitures, permits and fees, and charges for
services. Expenditures include general government, public safety, community
development, public works and community services.
32
FY 09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
REVENUES
Property Tax $11,881,805 $11,599,912 $11,599,912 $11,606,629 $11,699,912 $12,242,920
Sales Tax 3,871,995 3,923,944 3,923,944 2,108,110 3,748,428 3,748,428
Franchise 1,363,221 1,350,440 1,350,440 761,937 1,427,135 1,404,742
Mixed Drink 28,859 24,750 24,750 18,960 27,370 28,859
Licenses and Permits 641,467 276,506 276,506 369,806 489,600 496,222
Intergovernmental Revenue 5,779,507 162,133 1,871,243 1,078,541 2,030,472 135,922
Charges for Services 165,848 189,528 189,528 156,755 197,872 205,672
Fines and Forfeitures 1,096,329 1,125,051 1,125,051 789,128 1,062,631 1,047,212
Interest Earned 119,164 119,150 119,150 43,121 104,952 100,000
Other 1,329,640 196,600 216,787 235,503 213,552 213,552
Asset Disposition 0 0 0 17,000 17,000 0
Total Revenues $26,277,835 $18,968,014 $20,697,311 $17,185,490 $21,018,924 $19,623,529
EXPENDITURES
Mayor & Council $324,832 $264,928 $272,756 $164,960 $313,059 $294,428
City Secretary 394,862 442,852 456,061 307,984 397,272 423,216
City Manager 819,385 806,244 850,614 565,750 847,272 844,127
Administrative Services 2,688,103 2,947,439 2,955,211 1,927,743 2,905,577 2,885,194
Police 7,373,522 7,410,936 7,466,676 5,720,231 7,563,067 7,857,463
Friendswood Volunteer Fire Dept 2,035,438 1,228,643 1,228,643 920,815 1,227,753 1,218,047
Fire Marshal 5,962,166 604,713 794,096 614,473 795,312 637,454
Community Development 945,066 1,189,746 1,216,466 845,050 1,199,368 1,311,851
Public Works 1,552,873 1,749,680 1,751,294 1,247,248 1,728,239 1,732,099
Library Services 917,792 932,135 949,230 682,467 940,273 969,426
Community Services 2,559,733 2,610,855 2,694,728 1,765,112 2,719,161 2,618,876
$25,573,772 $20,188,171 $20,635,775 $14,761,833 $20,636,353 $20,792,181
Streets $1,276,237 $200,000 $318,572 $27,524 $695,572 $100,000
Drainage 369,657 0 2,822,016 1,474,667 2,822,016 0
Parks 57,244 50,000 158,005 120,453 158,005 50,000
Facility 477,253 0 286,221 0 1,036,221 25,000
Total Improvements $2,180,391 $250,000 $3,584,814 $1,622,644 $4,711,814 $175,000
Total Expenditures $27,754,163 $20,438,171 $24,220,589 $16,384,477 $25,348,167 $20,967,181
Operating Transfers In $1,188,405 $1,102,198 $1,102,198 $872,390 $1,512,439 $1,143,631
Operating Transfers Out ($54,752) $0 $0 $0 $0 $0
Increase (Decrease) in Fund Balance ($342,675)($367,959)($2,421,080)$1,673,403 ($2,816,804)($200,021)
Beginning Fund Balance $10,214,669 $9,871,994 $9,871,994 $9,871,994 $9,871,994 $7,055,190
Ending Fund Balance $9,871,994 $9,504,035 $7,450,914 $11,545,397 $7,055,190 $6,855,169
**
** Projected fund balance at September 30, 2010 is $7.06 million. $247,243 is designated and reserved.
Undesignated fund balance is $6.86 million, which includes a 90-day operating reserve of $5.1 million,
as set forth in the City's financial policies. The reserve is designed "to protect the City's creditworthiness as well as
its financial position from unforeseeable emergencies."
The policies state that "additional undesignated funds will be allowed to accumulate in a fund designated for
future General Fund capital improvements."
Based on directive by City Council, a use of undesignated fund balance in amount of $178,200 is included in the General Fund
for street maintenance, Activity Building floor repairs, City Hall window replacements and a mower as well as a
designation of $25,000 will also be used from the General Fund Balance reserves for Libraryparking lot improvements.
Prior to the above mentioned fund balance uses, the General Fund reflected an increase of $3,179 to undesignated fund balance.
General Fund (001)
Fund Summary
Total Operations
33
Special Revenue Funds
These funds are used to account for the proceeds of specific revenue sources that are legally
restricted to financing specific purposes. The basis of budgeting for all Special Revenue Funds is
the modified accrual method and is the same as the basis of accounting used in the
Comprehensive Annual Financial Report. The following describes the various types of Special
Revenue Funds used by the City:
Police Investigation Fund
This fund is used to account for revenues that are restricted to police investigation expenditures.
Fire/EMS Donation Fund
This fund is used to account for revenues that are restricted for Fire/EMS capital outlays and debt
repayments. The principal sources of revenues are donations received from residents and
proceeds from the sale of capital equipment. The revenues are used to purchase fire trucks,
ambulances and other equipment for four fire stations and Friendswood volunteer fire fighting
and emergency medical services personnel.
Economic Development Administration
This fund is used to account for receipts from the U.S. Department of Commerce EDA Grant to
support the FM 2351/Beamer Road utility improvements project. The City received a $2 million
grant in fiscal year 2008-2009 for the project. As expenditures are incurred, the City will submit
reimbursement requests to the U.S. Department of Commerce. The fund will be closed out at
the completion of the project.
Court Security/Technology Fund
In 1999, the State Legislature authorized a Court Technology and Court Security Fee for
Municipal Court fines. Those who pay citations at the Friendswood Municipal Court contribute to
these fees. The fees can be used to fund court related security and technology projects.
Park Land Dedication Fund
This fund is used to account for receipts from developers to build or enhance neighborhood and
community parks. The receipts remain in the fund until such time as the Community Services
department submits a decision package during the budget preparation process to use the funds
for specific park projects or submits a request to the City Manager and City Council for a
supplemental appropriation.
34
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
REVENUES
Federal Government $5,580 $24,400 $24,400 $39,353 $39,353 $42,231
State Government 9,216 8,300 8,300 5,257 5,257 5,260
Miscellaneous Receipts 175 0 0 7,369 7,369 0
Interest 247 500 500 108 144 150
Total Revenues $15,218 $33,200 $33,200 $52,087 $52,123 $47,641
EXPENDITURES
Public Safety
Police
Criminal Investigations $5,400 $38,745 $38,745 $38,641 $38,641 $47,641
Total Expenditures $5,400 $38,745 $38,745 $38,641 $38,641 $47,641
Increase (Decrease) in Fund Balance $9,818 ($5,545) ($5,545) $13,446 $13,482 $0
Beginning Fund Balance $12,649 $22,467 $22,467 $22,467 $22,467 $35,949
Ending Fund Balance $22,467 $16,922 $16,922 $35,913 $35,949 $35,949
*
* Police Investigation Fund balance uses include the following:
OSSI software maintenance agreement - $33,241
Drug Enforcement Agent (partial funding) - $5,400
Police Investigations operational expenses - $9,000
Fund Summary
Police Investigation Funds (101 & 102)
35
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
REVENUES
Donations $234,711 $242,000 $242,000 $180,736 $242,000 $251,209
Interest 513 600 600 47 63 100
Reimbursements 000000
Asset Disposition 0 0 0 0 0 0
$235,224 $242,600 $242,600 $180,783 $242,063 $251,309
EXPENDITURES
Public Safety $157,225 $180,100 $180,100 $127,645 $170,193 $189,408
Debt Service 78,442 61,900 61,900 61,901 61,901 61,901
Total Expenditures $235,667 $242,000 $242,000 $189,546 $232,094 $251,309
Increase (Decrease) in Fund Balance ($443) $600 $600 ($8,763) $9,968 $0
Beginning Fund Balance $44,309 $43,866 $43,866 $43,866 $43,866 $53,834
Ending Fund Balance $43,866 $44,466 $44,466 $35,103 $53,834 $53,834
*Donated funds are disbursed to the Friendswood Volunteer Fire Department on a quarterly basis.
Funds are used to purchase capital equipment; primarily fleet.
Fire/EMS Donation Fund (131)
Total Revenues
Fund Summary
36
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
REVENUES
Grant Revenue $0 $0 $0 $210,971 $260,775 $1,739,226
Interest Earned 00000 0
Total Revenues $0 $0 $0 $210,971 $260,775 $1,739,226
Other Financing Sources
Transfers In or Out $900,000 $0 $0 $0 $6,750 $0
Total Other Financing Sources $900,000 $0 $0 $0 $6,750 $0
Total Revenue & Financing Sources $900,000 $0 $0 $210,971 $267,525 $1,739,226
EXPENDITURES
Capital Improvements
Public Works
Water & Sewer $45,050 $0 $340,950 $271,150 $347,700 $2,514,000
Total Expenditures $45,050 $0 $340,950 $271,150 $347,700 $2,514,000
Increase (Decrease) in Fund Balance $854,950 $0 ($340,950) ($60,179) ($80,176) ($774,775)
Beginning Fund Balance $0 $854,950 $854,950 $854,950 $854,950 $774,775
Ending Fund Balance $854,950 $854,950 $514,000 $794,771 $774,775 $0
* Fund created in FY09 to record revenue and expenditures related to the Economic Development Administration
grant received by the City for the FM 2351/Beamer Road utility improvements project.
The fund will be closed out at completion of the project.
Economic Development Administration Grant Fund (140)
Fund Summary
37
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
REVENUES
Court Technology Fee $26,718 $27,000 $27,000 $18,254 $24,339 $25,000
Court Security Fees 20,055 20,100 20,100 10,328 13,771 14,000
Total Revenues $46,773 $47,100 $47,100 $28,582 $38,109 $39,000
EXPENDITURES
Court Technology Projects $4,814 $27,461 $81,786 $24,345 $63,170 $0
Court Security Projects 29,897 0 0 3,990 5,320 5,400
Total Expenditures $34,711 $27,461 $81,786 $28,335 $68,490 $5,400
Operating Transfers Out $0$0$0$0$0$0
Increase (Decrease) in Fund Balance $12,062 $19,639 ($34,686) $247 ($30,381) $33,600
Beginning Fund Balance $242,077 $254,139 $254,139 $254,139 $254,139 $223,758
Ending Fund Balance $254,139 $273,778 $219,453 $254,386 $223,758 $257,358
*
* The 15% increase in fund balance in the Court/Technology Fund is due to the following:
Minimal court security expenses anticipated for FY11 and no equipment purchases
scheduled for FY11
As of 7/29/10, the fund balance equity share of the Court Security/Court Technology Fund is approximately:
Court Security - 66.5%
Court Technology - 34.5%
Court Security/Technology Fund (150)
Fund Summary
38
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
REVENUES
Neighborhood Parks Fees $99,182 $0 $0 $0 $0 $0
Community Parks Fees 59,100 54,300 54,300 35,100 46,800 48,477
Other Program Fees 0 0 0 0 0 0
Interest Earned 5,045 6,100 6,100 1,142 1,523 1,523
$163,327 $60,400 $60,400 $36,242 $48,323 $50,000
EXPENDITURES
Operating Transfers Out 186,750 50,000 50,000 50,000 50,000 50,000
Capital Improvements 18,135 0 7,435 0 7,435 0
$204,885 $50,000 $57,435 $50,000 $57,435 $50,000
Increase (Decrease) in Fund Balance ($41,558) $10,400 $2,965 ($13,758) ($9,112) $0
Beginning Fund Balance $344,188 $302,630 $302,630 $302,630 $302,630 $293,518
Ending Fund Balance $302,630 $313,030 $305,595 $288,872 $293,518 $293,518
*
* The Park Land Dedication Fund balance uses for FY11 capital improvement projects include the following:
Operating Transfer from Park Land Dedication Fund to the General Fund for
Stevenson Park Playground Renovation - Phase V
As of 7/29/10, the fund balance equity share of the Park Land Dedication Fund is approximately:
Community Parks - 33.2%
Neighborhood Parks - 66.8%
Fund Summary
Park Land Dedication Fund (164)
Total Revenues
Total Expenditures
39
Tax Debt Service Fund
The Tax Debt Service Fund is used to account for property taxes levied for payment of
principal and interest on all general long-term debt of the City. The basis of budgeting for the
Tax Debt Service Fund is the modified accrual method and is the same as the basis of
accounting reported in the Comprehensive Annual Financial Report.
Debt Limits
The City and various other political subdivisions of government which overlap all or a portion of
the City are empowered to incur debt to be paid from revenues raised or to be raised by
taxation against all or a portion of property within the City. Article XI, Section 5 of the Texas
Constitution, provides for an overall limitation for Home Rule Cities of $2.50 per $100 assessed
valuation.
The Attorney General of Texas follows a policy, with respect to Home Rule Cities which have a
$2.50 limitation of approving ad valorem tax bonds only to the extent that all of such city’s ad
valorem tax debt can be serviced by a debt service tax rate of $1.50 at 90% collection, or
$1.35 per $100 of net assessed value at 100% collection rate.
This year’s adopted budget reflects a debt service rate of $0.0653 per $100 of net assessed
value at 100% collection; which will yield approximately $1,525,719; on an estimated net
assessed tax based of $2,336,118,472.
The total estimated general obligation tax debt presented in this year’s budget is $21,269,820.
This amount is less than the debt limit of $31,537,600 stipulated by the Texas Attorney
General’s Office and the Home Rule Cities debt limit of $58,402,963 based on the City’s
estimated net assessed tax base.
40
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
REVENUES
Ad Valorem Taxes $1,618,118 $1,817,167 $1,817,167 $1,849,529 $1,817,167 $1,525,719
Deliquent Property Taxes 0 50,000 50,000 0 50,000 25,000
Interest 33,019 35,000 35,000 5,110 6,813 6,813
$1,651,137 $1,902,167 $1,902,167 $1,854,639 $1,873,980 $1,557,532
EXPENDITURES
Debt Service
Principal $716,676 $1,631,455 $1,631,455 $1,601,468 $1,601,469 $884,599
Interest 683,213 919,362 919,362 364,526 683,915 647,912
Fiscal Agent Fees 600 600 600 300 600 600
Bond Issuance Costs 000000
Total Expenditures $1,400,489 $2,551,417 $2,551,417 $1,966,294 $2,285,984 $1,533,111
Operating Transfers Out $1,372,468 $0 $0 $0 $0 $0
($1,121,820) ($649,250) ($649,250) ($111,655) ($412,004) $24,421
Beginning Fund Balance $2,104,376 $982,556 $982,556 $982,556 $982,556 $570,552
Ending Fund Balance $982,556 $333,306 $333,306 $870,901 $570,552 $594,973
*
* Tax debt service fund balance is estimated to increase by 4.2% in FY11.
Debt service payment in this fund include:
-Ongoing General Obligation Bonds and tax debt supported capital expenditures
purchased FY09 (Public Works gradall and telephone system upgrade for City facilities)
-Proposed purchases for FY11 (Computer network refresh and Senior Program bus)
The City plans to issue GO Bonds, authorized by voters in 2003, in the 1st Quarter of 2010-11.
Any interest payments due in 2010-11 will be funded from fund balance.
Tax Debt Service Fund (201)
Fund Summary
Increase (Decrease) in Fund
Balance
Total Revenues
41
Capital Project Fund
The Capital Project Fund is used to account for proceeds on the sale of Texas Permanent
Improvement Bonds. The bonds, in the amount of $20,085,000, were approved by voter
election on February 1, 2003 to fund improvements for:
Public Safety Facilities $ 7,380,000
Drainage 5,575,000
Streets and Thoroughfares 4,055,000
Centennial Park 3,075,000
Total $20,085,000
The basis of budgeting for the Capital Projects Fund is the modified accrual method and is
the same as the basis of accounting used in the Comprehensive Annual Financial Report.
42
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
Revenues
Interest Earned $0$0$0$0$0$0
Bond Proceeds 000000
Total Revenues $0$0$0$0$0$0
Other Financing Sources
Transfers In or Out $11,201 $0 $0 $0 $0 $0
Total Other Financing Sources $11,201 $0 $0 $0 $0 $0
Total Revenue & Finance Sources $11,201 $0 $0 $0 $0 $0
Expenditures
Capital Improvements
Public Works
Streets & Drainage $0 $0 $0 $0 $0 $0
Parks
Centennial Park 0 0 0 0 0 0
Facilities
New Fire Station #4 654 0 0 0 0 0
Public Safety Facilities 0 0 0 0 0 0
Total Expenditures $654 $0 $0 $0 $0 $0
2003 General Obligation Funds (250)
Fund Summary
43
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
Revenues
Interest Earned $2,681 $0 $0 $699 $699 $0
Bond Proceeds 000000
Other 000000
Total Revenues $2,681 $0 $0 $699 $699 $0
Other Financing Sources
Transfers In or Out ($11,201) $0 $0 $0 ($377,000) $0
Total Other Financing Sources ($11,201) $0 $0 $0 ($377,000) $0
Total Revenue & Finance Sources ($8,520) $0 $0 $699 ($376,301) $0
Expenditures
Capital Improvements
Public Works
Streets & Drainage $183,967 $0 $0 $0 $0 $0
Parks
Centennial Park 0 0 0 0 0 0
Facilities
New Fire Station #4 31,162 0 0 0 0 0
Public Safety Facilities 000000
Total Expenditures $215,129 $0 $0 $0 $0 $0
2005 General Obligation Funds (251)
Fund Summary
44
1776 Park Trust Fund
This fund was established in fiscal year 1979-80 to account for 1776 Park assets held
by the City in a trustee capacity. The 1776 Park land was donated to the City, along
with $10,000. The funds are invested and the interest earned is used to maintain the
park.
The 1776 Park Trust Fund basis of accounting is accrual. The basis of budgeting is
accrual with the following exceptions:
x Capital equipment and improvements are budgeted as an expense and
reclassified for reporting purposes.
x Depreciation is not budgeted.
45
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
OTHER FINANCING SOURCES
$437 $600 $600 $109 $145 $175
$437 $600 $600 $109 $145 $175
NON-OPERATING EXPENSES
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
Increase (Decrease) in Fund Balance $437 $600 $600 $109 $145 $175
Beginning Fund Balance $30,070 $30,507 $30,507 $30,507 $30,507 $30,652
Ending Fund Balance $30,507 $31,107 $31,107 $30,616 $30,652 $30,827
Total Expenditures
1776 Park Improvements
1776 Park Trust Fund (701)
Fund Summary
Interest Earned
Total Other Financing Sources
46
Enterprise Funds
The Enterprise Funds are used to budget for the acquisition, operation and maintenance of
governmental facilities and services that are entirely or predominantly self-supporting by user
charges. The operations of the water and sewer system are budgeted in several funds but are
accounted for in one Enterprise Fund in the Comprehensive Annual Financial Report to reflect
the results of operations similar to private enterprise.
The accrual basis of accounting is used for reporting purposes in the Comprehensive Annual
Financial Report, whereby revenues are recognized in the period in which they are earned and
expenses are recognized in the period in which they are incurred. The basis of budgeting also
uses the accrual basis with the following exceptions:
Capital equipment and improvements are budgeted as an expense and
reclassified for reporting purposes.
Depreciation is not budgeted
Debt Principal payments are budgeted as an expense and reclassified for
reporting purposes
Bond issuance costs are budgeted for the full amount in the year of the bond
sale and reclassified for reporting purposes
Interfund transfers between the Enterprise Funds are budgeted as income and
expense and reclassified for reporting purposes
The budgeted Enterprise Funds include:
Water and Sewer Operation Fund
Water CIP/Impact Fee Fund
Sewer CIP/Impact Fee Fund
Water and Sewer Revenue Debt Service Fund
Water and Sewer Operation Fund
The Water and Sewer Operation Fund is used to budget income and expenses directly related
to operations of the water and sewer system The basis of budgeting is the accrual basis with
the following exceptions:
Capital equipment and improvements are budgeted as an expense and
reclassified for reporting purposes
Depreciation is not budgeted
Interfund transfers between the Enterprise Funds are budgeted as income and
expense and reclassified for reporting purposes
Water and Sewer Bond Construction Funds
The Water and Sewer Bond Construction Funds are used to account for proceeds on the
sale of water and sewer revenue bonds for system improvements. The basis of budgeting
uses the accrual basis with the following exceptions:
Capital equipment and improvements are budgeted as an expense and
reclassified for reporting purposes.
Depreciation is not budgeted.
Interfund transfers between the Enterprise Funds are budgeted as income and
expense and reclassified for reporting purposes.
47
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
OPERATING REVENUES
Water Revenues $6,425,180 $5,365,040 $5,365,040 $3,047,315 $4,852,614 $5,015,000
Sewer Revenues 4,993,836 3,937,341 3,937,341 2,413,834 3,804,671 3,815,000
Administrative Fees 232,737 216,000 216,000 155,579 217,400 216,500
Sale of Water Meters 37,695 35,000 35,000 25,185 35,000 35,000
Miscellaneous Receipts 13,790 0 2,250 2,587 5,600 3,500
Interest 000000
$11,703,238 $9,553,381 $9,555,631 $5,644,500 $8,915,285 $9,085,000
OPERATING EXPENSES
Administrative Services $329,417 $381,382 $336,382 $285,633 $389,961 $377,845
Community Development 292,483 267,407 267,535 88,004 141,698 160,046
Public Works Administration 54,714 55,395 56,412 44,734 60,293 62,915
Water Operations 1,971,807 2,147,499 2,160,197 1,094,485 2,087,801 2,153,885
Sewer Operations 2,067,780 2,390,682 2,393,714 1,621,893 2,314,173 2,410,414
Utility Customer Service 164,231 167,670 168,170 107,651 158,093 163,498
Public Works - Total 4,258,532 4,761,246 4,778,493 2,868,763 4,620,360 4,790,712
$4,880,432 $5,410,035 $5,382,410 $3,242,400 $5,152,019 $5,328,603
6,822,806 4,143,346 4,173,221 2,402,100 3,763,266 3,756,397
NON-OPERATING
REVENUES (EXPENSES)
Interest Earned $91,400 $57,000 $57,000 $28,116 $37,488 $29,000
Gain on sale of capital assets (48,678)0 0 8,000 8,000 0
Rental Revenue 000000
Capital Improvements (372,876)(300,000)(323,155)(309,644)(412,859)(300,000)
Operating Transfers In/(Out)(3,488,964)(3,256,212)(3,256,212)(2,569,660)(3,256,212)(3,761,820)
Reserves (Phase In) 0 (170,000) (170,000) 0 (170,000) (170,000)
Total Non Operating ($3,819,118) ($3,669,212) ($3,692,367) ($2,843,188) ($3,793,583) ($4,202,820)
Net Income 3,003,688 474,134 480,854 (441,088)(30,317)(446,423)
Beginning Retained Earnings $4,997,608 $8,001,296 $8,001,296 $8,001,296 $8,001,296 $7,970,979
Ending Retained Earnings $8,001,296 $8,475,430 $8,482,150 $7,560,208 $7,970,979 $7,524,556
*
**The projected retained earnings at September 30, 2010 is $7.97 million. Changes in the amount of debt borrowed
and cash reserve requirements phase in has resulted in retained earnings balance that is greater than anticipated. The balance
includes a 90-day operating reserve of $1.3 million, as set forth in the City's financial policies. The reserve is designed "to protect
the City utility fund's creditworthiness as well as its financial position from unforeseeable emergencies." The policies state
"additional undesignated funds will be allowed to accumulate in a fund designated for future utility/operating
capital improvements."
Water and Sewer Operation Fund (401)
Fund Summary
Total Revenues
Operating Income
Total Expenditures
48
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
NON-OPERATING REVENUES
Interest Earned $24,644 $0 $0 $5,246 $6,995 $7,000
Tranfers from WS Rev Debt 5,502,000 0 0 0 0 0
Miscellaneous 0 0 0 0 0 0
$5,526,644 $0 $0 $5,246 $6,995 $7,000
CAPITAL FINANCING ACTIVITIES
Capital Improvements
Public Works $0 $0 $0 $0 $0 $0
Distribution System Imprv 1,542,587 0 73,184 71,700 92,844 1,594,364
Collection System Imprv 4,098,238 0 1,326,494 1,003,320 1,326,944 200,000
$5,640,825 $0 $1,399,678 $1,075,020 $1,419,788 $1,794,364
NON-OPERATING EXPENSES
Operating Transfers Out $0$0$0$0 $0 $0
Total Non-Operating Expenses $0$0$0$0 $0 $0
Net Income ($114,181)$0 ($1,399,678)($1,069,774)($1,412,793)($1,787,364)
Beginning Retained Earnings $3,314,338 $3,200,157 $0 $3,200,157 $3,200,157 $1,787,364
Ending Retained Earnings $3,200,157 $3,200,157 ($1,399,678)$2,130,383 $1,787,364 ($0)
*
* Water & Sewer Bond Construction Fund retained earnings depleted in FY11 to complete
water and sewer capital improvement projects funded by the 2006 water & sewer revenue bond issuance.
Total Revenues
2006 Water and Sewer Bond Construction Fund (418)
Fund Summary
Total Expenditures
49
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
NON-OPERATING REVENUES
Interest Earned $5,543 $0 $0 $12,205 $16,273 $16,500
Tranfers from WS Rev Debt 12,057,557 0 539,850 0 1,274,850 0
Miscellaneous 0 0 0 0 0 0
$12,063,100 $0 $539,850 $12,205 $1,291,123 $16,500
CAPITAL FINANCING ACTIVITIES
Capital Improvements
Public Works $0 $0 $0 $0 $0 $0
Distribution System Imprv 0 4,399,000 539,850 212,233 539,850 1,040,000
Collection System Imprv 0 1,589,000 735,000 0 735,000 0
$0 $5,988,000 $1,274,850 $212,233 $1,274,850 $1,040,000
NON-OPERATING EXPENSES
Operating Transfers Out $5,423,481 $0 $0 $0 $0 $0
Total Non-Operating Expenses $5,423,481 $0 $0 $0 $0 $0
Net Income $6,639,619 ($5,988,000)($735,000)($200,028)$16,273 ($1,023,500)
Beginning Retained Earnings $0 $6,639,619 $0 $6,639,619 $6,639,619 $6,655,892
Ending Retained Earnings $6,639,619 $651,619 ($735,000)$6,439,591 $6,655,892 $5,632,392
*
* Water & Sewer Bond Construction Fund retained earnings expected to decrease in FY11 due to anticipated
completion of the water and sewer capital improvement project (Water Plants #5 and #6 rehab) funded by the
2009 water & sewer revenue bond issuance.
Total Revenues
2009 Water and Sewer Bond Construction Fund (419)
Fund Summary
Total Expenditures
50
Water and Sewer CIP/Impact Fee Funds
The Water and Sewer CIP/Impact Fee Funds are used to account for impact fees assessed and
collected on new development. The impact fees are transferred to the Water and Sewer
Revenue Debt Service Fund to make principal and interest payments on the water and sewer
revenue debt issued to construct new water system improvements. The basis of budgeting
also uses the accrual basis with the following exceptions:
Interfund transfers between the Enterprise Funds are budgeted as income and
expense and reclassified for reporting purposes
Water CIP/Impact Fee Fund
The Water CIP/Impact Fee Fund is used to account for impact fees assessed and collected on
new development. The impact fees are transferred to the Water and Sewer Revenue Debt
Service Fund to make principal and interest payments on the Water Revenue Debt issued to
construct new water system improvements.
Sewer CIP/Impact Fee Fund
The Sewer CIP/Impact Fee Fund is used to account for impact fees assessed and collected on
new development. The impact fees are transferred to the Water and Sewer Revenue Debt
Service Fund to make principal and interest payments on the Sewer Revenue Debt issued to
construct new sewer system improvements.
51
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
NON-OPERATING REVENUES
Impact Fees $194,790 $184,900 $184,900 $234,866 $299,581 $277,350
Interest 596 500 500 674 750 500
Miscellaneous 0000 0
Total Non-Operating Revenues $195,386 $185,400 $185,400 $235,540 $300,331 $277,850
NON-OPERATING EXPENSES
Operating Transfers Out $151,724 $0 $0 $0 $0 $200,000
Total Non-Operating Expenses $151,724 $0 $0 $0 $0 $200,000
Net Income $43,662 $185,400 $185,400 $235,540 $300,331 $77,850
Beginning Retained Earnings $9,941 $53,603 $53,603 $53,603 $53,603 $353,934
Ending Retained Earnings $53,603 $239,003 $239,003 $289,143 $353,934 $431,784
*
* Expected increase of 22% to Retained Earnings due to increased impact fee revenue.
Transfer to water and sewer debt service fund, suspended in FY10, is reinstated in FY11 to support
2009 revenue bonds issued.
Water CIP/Impact Fee Fund (480)
Fund Summary
52
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
NON-OPERATING REVENUES
Impact Fees $118,811 $129,000 $129,000 $161,250 $198,668 $196,080
Interest 508 500 500 476 500 500
Miscellaneous 0 0 0 0 0 0
Operating Transfers In 000000
Total Revenues $119,319 $129,500 $129,500 $161,726 $199,168 $196,580
NON-OPERATING EXPENSES
Operating Transfers Out $96,700 $0 $0 $0 $0 $200,000
Total Expenditures $96,700 $0 $0 $0 $0 $200,000
Net Income $22,619 $129,500 $129,500 $161,726 $199,168 ($3,420)
Beginning Retained Earnings $17,305 $39,924 $39,924 $39,924 $39,924 $239,092
Ending Retained Earnings $39,924 $169,424 $169,424 $201,650 $239,092 $235,672
*
* Expected decrease of 1.4% to Retained Earnings due to:
Transfer to water and sewer debt service fund, suspended in FY10, is reinstated in FY11 to support
2009 revenue bonds issued.
Sewer CIP/Impact Fee Fund (580)
Fund Summary
53
Water and Sewer Revenue Debt Service Fund
The Water and Sewer Revenue Debt Service Fund is used to account for payment of
principal and interest on all enterprise fund general long-term debt of the City. The
basis of budgeting uses the accrual basis with the following exceptions:
Debt Principal payments are budgeted as an expense and reclassified for
reporting purposes
Bond issuance costs are budgeted for the full amount in the year of the
bond sale and reclassified for reporting purposes
Interfund transfers between the Enterprise Funds are budgeted as income
and expense and reclassified for reporting purposes
54
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
NON-OPERATING REVENUES
Interest $5,646 $5,000 $5,000 $1,149 $1,532 $1,000
Operating Transfers In 3,111,414 2,374,515 2,374,515 1,780,511 2,374,515 3,068,189
Total Revenues $3,117,060 $2,379,515 $2,379,515 $1,781,660 $2,376,047 $3,069,189
NON-OPERATING EXPENSES
Debt Service
Principal $1,587,468 $215,000 $215,000 $215,000 $215,000 $1,440,000
Interest 1,568,525 1,986,015 1,986,015 1,018,215 1,986,015 1,904,689
Fiscal Agent Fees 2,800 3,500 3,500 1,300 3,500 3,500
Issuance Costs 0 0 0 0 0 0
Total Expenditures $3,158,793 $2,204,515 $2,204,515 $1,234,515 $2,204,515 $3,348,189
Net Income ($41,733) $175,000 $175,000 $547,145 $171,532 ($279,000)
Beginning Retained Earnings $454,370 $412,637 $412,637 $412,637 $412,637 $584,169
Ending Retained Earnings $412,637 $587,637 $587,637 $959,782 $584,169 $305,169
*
* Retained earnings in the Water and Sewer Debt Service fund expected to decrease by 47.8% due to principal payments
on 2009 water and sewer bonds.
Water and Sewer Revenue Debt Service Fund (490)
Fund Summary
55
Vehicle Replacement Fund
This internal service fund was established in fiscal year 2001-02 with startup funds, in the
amount of $120,188, from the General Fund which were repaid in fiscal years 2002-03 and
2003-04. Ownership of all City vehicles was transferred from the departments to the Vehicle
Replacement Fund with the following exclusions:
1. Vehicles purchased for use by the Friendswood Volunteer Fire Department
2. Vehicles costing in excess of $50,000.
Criteria used to determine the replacement schedule is vehicle type, usage type, average
annual mileage and maintenance costs. Replacement schedule is as follows:
Life Vehicle Types
3 Police Patrol Vehicles
8 Police Non-Patrol
10 Cars, Light Trucks, SUVs
15 Heavy Duty Trucks, Vans, Coaches
The Vehicle Replacement Fund basis of budgeting is accrual basis with the following
exceptions:
Capital equipment and improvements are budgeted as an expense and
reclassified for reporting purposes.
Depreciation is not budgeted
Interfund transfers between the Enterprise Funds are budgeted as income and
expense and reclassified for reporting purposes
56
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
OPERATING REVENUES
Department Lease Revenues $318,825 $317,051 $317,051 $236,225 $317,051 $318,825
Transfers from other funds 63,02100000
Asset Disposition 4,32000000
Insurance Reimbursements 000000
Interest 5,386 5,400 5,400 1,375 1,833 1,833
Total Revenues $391,552 $322,451 $322,451 $237,600 $318,884 $320,658
OPERATING EXPENSES
Vehicle Replacement Plan
Vehicle Equipment $16,967 $471,630 $680,510 $322,816 $391,916 $308,820
Total Expenditures $16,967 $471,630 $680,510 $322,816 $391,916 $308,820
Operating Income $374,585 ($149,179)($358,059)($85,216)($73,032)$11,838
Beginning Retained Earnings $910,034 $1,284,619 $1,284,619 $1,284,619 $1,284,619 $1,211,587
Ending Retained Earnings $1,284,619 $1,135,440 $926,560 $1,199,403 $1,211,587 $1,223,425
*
* VRP fund balance is being increased by 0.98% in FY11.
* The net value of the assets included in the retaining earnings balance is about $606,387.
* This year's adopted budget includes the following vehicle replacements:
6 Patrol vehicles, 1 Fire Marshal truck, 1 Community Service truck and 2 Public Works trucks
*This year's adopted VRF budget is expected to be increased due to unencumber capital carryforward
for vehicles scheduled but not replaced in FY10 (4 Patrol vehicles and 1 Animal Control truck).
Vehicle Replacement Fund (301)
Fund Summary
57
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58
Mayor and Council
Mission Statement
It is the mission of the Council and staff of the City of Friendswood to provide the highest
level of service to our citizens at the greatest value.
Current Operations
The Mayor and City Councilmembers serve as the elected representatives of the citizens of
Friendswood. The Council establishes programs, policies and priorities for safe, efficient and
equitable operation of the City. The most significant programs are set during the annual
budget review process.
The Mayor and Councilmembers are volunteers who serve without compensation. Principal
budget appropriations in this portion of the budget are associated with education and efforts
to promote Friendswood interests.
Highlights of the Budget
Decision Packages (Funded)
Legal Services Ongoing $50,000
Departmental Goals and Measures
Goal 1 (correlates with City Goal 1)
The goal of Mayor and Council is to conduct meetings according to State law, to discuss and
make decisions regarding the operation of the City.
Objective A:
Council Meetings
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Meetings Held 37 38 38 38
Action Items 112 113 115 115
Consent Items 87 77 80 80
Executive Sessions Items 60 52 30 30
Public Hearings Items 54 36 40 40
59
Division
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
Mayor and Council 324,832 264,928 272,756 164,960 313,059 294,428 11.1%
Department Total $324,832 $264,928 $272,756 $164,960 $313,059 $294,428 11.1%
Classification
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
Salaries and Benefits 0 299 299 0 299 299 0.0%
Supplies 2,989 5,611 3,421 2,674 3,565 3,421 -39.0%
Maintenance 0000000.0%
Services 321,843 259,018 269,036 162,286 309,195 290,708 12.2%
Capital Outlay 0000000.0%
Department Total $324,832 $264,928 $272,756 $164,960 $313,059 $294,428 11.1%
Division
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
Mayor and Council 0.0 0.0 0.0 0.0 0.0 0.0 0.0%
Department Total 0.0 0.0 0.0 0.0 0.0 0.0 0.0%
PERSONNEL SUMMARY BY DIVISION
Mayor and Council
Department Summary
EXPENDITURE BY DIVISION
EXPENDITURE BY CLASSIFICATION
60
Mayor and Council
Citizens of Friendswood
Mayor and Council
City
Secretary
City
Attorney
Municipal
Judge
City
Manager
Boards, Committees
and
Commissions
61
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
48-40 WORKERS COMP INSURANCE $0 $299 $299 $0 $299 $299
Subtotal of PERSONNEL $0 $299 $299 $0 $299 $299
51-00 OFFICE SUPPLIES $456 $735 $735 $609 $812 $735
54-00 OPERATING SUPPLIES 2,455 2,686 2,686 2,065 2,753 2,686
58-00 OPERATING EQUIPMENT <$5,000 78 2,190 0 0 0 0
Subtotal of SUPPLIES $2,989 $5,611 $3,421 $2,674 $3,565 $3,421
71-10 LEGAL SERVICES $194,609 $138,542 $138,542 $72,583 $138,542 $188,542
71-19 OTHER LEGAL SERVICES 27,528 0 0 14,325 50,000 0
71-90 OTHER PROFESSIONAL SERVICES 67,327 65,000 65,000 54,167 65,000 65,000
73-22 LAW ENFORCEMENT INSURANCE 0 0 0 0 0 0
73-50 SURETY BONDS 0 0 0 0 0 0
74-00 OPERATING SERVICES 881 4,441 4,441 433 577 4,441
74-01 POSTAL/COURIER SERVICES 0 0 0 0 423 0
75-10 TRAINING 16,484 19,318 27,146 4,512 27,416 1,818
75-20 TRAVEL REIMBURSEMENTS 5,470 6,662 6,662 3,313 4,417 6,662
75-30 MEMBERSHIPS 7,880 4,562 7,774 7,773 7,773 7,774
75-40 PUBLICATIONS 0 0 0 0 0 0
78-00 CONTRACT SERVICES 0 0 0 1,000 4,000 0
79-10 COMMUNITY EVENTS/PROGRAMS 1,664 20,493 19,471 4,180 11,046 16,471
Subtotal of SERVICES $321,843 $259,018 $269,036 $162,286 $309,195 $290,708
88-00 CAPITAL EQUIPMENT $0 $0 $0 $0 $0 $0
Subtotal of CAPITAL $0 $0 $0 $0 $0 $0
98-90 BALANCE SHEET SUSPENSE $0 $0 $0 $0 $0 $0
Subtotal of OTHER $0 $0 $0 $0 $0 $0
Total for MAYOR AND COUNCIL $324,832 $264,928 $272,756 $164,960 $313,059 $294,428
Mayor and Council
001-0101-411
62
City Secretary
_____________________________________________________________
Mission Statement
The City Secretary’s office provides a conduit of information regarding the operation of the
City of Friendswood to the citizens of Friendswood, elected officials, Staff and other
interested parties in accordance with State law, charter of the City of Friendswood and other
rules and regulations as adopted.
Current Operations
Municipal Clerk
The City Secretary’s Department is staffed by five employees. The City Secretary reports
directly to the Mayor and City Council.
Services provided by the City Secretary’s office focus on administrative, public relations,
records (internal and external), elections and providing information to citizens of
Friendswood, elected officials and City Staff. The City Secretary’s Department provides
information, as requested, regarding operation of the City to the community as a whole,
including the Mayor, Councilmembers, City Staff, citizens and interested parties; maintains
custody of all municipal records; administers the Records Management Program; and,
recommends rules and regulations to be adopted by ordinance to protect the safety and
security of the municipal records. Additionally, the City Secretary’s Department attends and
records the minutes of all official meetings of Council, attests to all instruments requiring
execution, conducts and coordinates the City election, and provides election services to
other entities. These activities also include coordinating the appointments of boards,
committees and commissions, providing staff support for certain committees and related
council activities, publishing official notices of the City, issuing certain licenses and permits,
coordinating updates to the Friendswood Code of Ordinances, and performing other duties
and responsibilities that may be required.
Election Services
The City Secretary’s office conducts all City elections as called for in accordance with Texas
Municipal Laws and Charter provisions of the City of Friendswood, in addition to conducting
a joint election with Galveston County Consolidated Drainage District and providing for
election services to Friendswood Independent School District on a contractual basis.
Records Management Program
According to Chapter 1248, Acts of the 71st Legislature, a Records Management Program is
required. This program provides for an efficient, economical and effective control over the
creation, distribution, organization, maintenance, use, and disposition of all City records
through a comprehensive system of integrated procedures for the management of records
or their ultimate disposition in accordance with state law.
A centralized Records Storage Center has been established and a Records Management
Program has been developed and implemented. Accordingly, records from all departments,
allowed by law to be destroyed, are reviewed annually or bi-annually, as needed, and
scheduled for destruction. This process provides record storage space for ongoing
implementation of the retention schedule.
63
City Secretary
_____________________________________________________________
A systematic computerized scanning and indexing of all records of City Council meetings
and other records is ongoing and provides for efficient retrieval and search capabilities that
provides information to the Mayor and Council, all departments, and all citizens on an as
needed basis and is available on the City’s website for round the clock access. This provides
for a searchable index of the official City records and City minutes in hard copy and/or in
electronic format. This needed information is easily accessible to City Officials, City Staff
and citizens.
Highlights of the Budget
Election Services
The City Secretary’s office conducts all City elections as called for in accordance with Texas
Municipal Laws and Charter provisions of the City of Friendswood, in addition to conducting
a joint election with Galveston County Consolidated Drainage District (GCCDD) and
providing for election services to Friendswood Independent School District (FISD) on a
contractual basis. This budget year we anticipate conducting a general election for the City
and Galveston County Consolidated Drainage District and provide election services for FISD
School Board elections.
Records Management Program
A records storage area is part of the Public Safety Building that houses Police, Municipal
Court and Fire Marshal/Emergency Operations Center Records. Discussions have been
ongoing regarding projecting and planning for a second records storage center to replace
the existing records storage center for the City Manager’s office, Administrative Services,
Community Services, Public Works, Community Development, Library, and City Secretary’s
office. An architectural study was conducted in FY 2006-07 for building a new records
management facility. This study provided the needed information to move this process into
the CIP for future consideration regarding building a facility to house records from all
departments. Discussion has been ongoing by Council to determine funding options for a
records center facility. Most of the City’s records are stored at an off-site storage facility
that is climate controlled and is built to withstand 120 MPH winds. Other City records are
housed at the Public Safety Building.
In addition to managing the records manually, the City Secretary’s office uses the Laserfiche
Records Management Module to enhance the Records Management Program electronically.
With the Records Management Edition, records policies are enforced regardless of records’
format, location or content, also automates life cycle management from document creation
to final disposition, runs reports detailing where records are in their life cycle and which
records are eligible for transfer, accession or destruction, logs all system activity, providing
an audit trail that can be used to prove adherence to the Records Management Plan and
compliance regulations, ensures the future accessibility of archived records with storage,
safeguards records with comprehensive access controls, supports compliance with the Texas
State Library Retention Schedule, regulations, and also reduces litigation risks associated
with expired and outdated records.
In the FY 2007-08 budget, Council approved the Freedom of Information Act (FOIA)
Systems software to assist with implementing the Texas Public Information Act. With the
City’s ever-increasing volume of open records requests this system will manage the process
64
City Secretary
_____________________________________________________________
by handling and automating all aspects of the open records process, saving valuable staff
time with improved oversight and reporting. This web based system will streamline the
open records process by coordinating, with the City Secretary’s Records Division oversight
and management, with City departments throughout the life of the request from start to
finish. The goal is to evolve from a labor intensive, manual process to an efficient
automated process.
Records and Laserfiche Program
The ongoing program is to continue the scanning of all records of City Council meetings and
other documents as well as to continue the program for citywide access to all permanent
documents (i.e. minutes, ordinances, resolutions, contracts, deeds, easements and vehicle
titles). This program allows additional electronic capability for all departments to search,
access and retrieve all permanent records and to continue to scan all documents as
approved by Council and make available to City Staff for search, retrieval and printing
capabilities. This process eliminates numbers of hard copies being produced and stored by
numerous departments. This program is an ongoing project to provide that Council
approved documents be scanned into Laserfiche and become available to anyone needing
this information.
In 2009, the City Secretary’s office implemented Laserfiche Weblink so citizens and the
general public would be able to access the City’s records from the City’s website. Laserfiche
Weblink publishes select documents in a Laserfiche repository to the Internet in read-only
format. This project has been very successful and continues to provide easy access for the
public to review the City’s documents that are commonly requested through the Public
Information Act.
Decision Packages (Funded)
Municipal Clerk Consultant Contract One-time Cost $12,000
Departmental Goals and Measures
Goal 1 (correlates with City Goal 1)
Provide accurate and impartial general and special elections to the voters of the City of
Friendswood for the City and the Galveston County Consolidated Drainage District.
Provide staff support and election services to the Friendswood Independent School District
for general and special elections.
65
City Secretary
_____________________________________________________________
Objective A:
Election Services
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Elections 4 2 3 2
Trend: All elections were achieved without challenges. No irregularities were
determined at any election. The electronic election equipment has increased the
efficiency of the election process.
Goal 2 (correlates with City Goal 1)
This program will provide for an efficient, economical and effective control over the creation,
distribution, organization, maintenance, use, and disposition of all City records through a
comprehensive system of integrated procedures for the management of records and/or
ultimate disposition in accordance with State law.
Objective A:
Records Management Program - To provide City information to requestors timely, efficiently
and according to State law
City Records Requested (Annually)
39
40
38
1,730
1,700
1,670
1,626
10,500
10,000
9,443
10,81137FY07
FY08
FY09
FY10
Open Records Requests Pages Provided to Public Attorney General Opinions
Trend: Measures of a successful records management program were achieved.
The adoption and implementation of the City of Friendswood open records
policy was accomplished. Records Coordinators are trained in use of the policy
with updated training as necessary. The program consists of managing the
Records Centers, the records retention program, the open records program and
coordination with all departments on all aspects of records management.
66
City Secretary
_____________________________________________________________
Goal 3 (correlates with City Goal 6)
Continue the ongoing Laserfiche scanning program of all minutes and documents of the
City. Continue enhancement of programs for citywide access to minutes, ordinances,
resolutions, contracts, deeds, easements, vehicle titles, and all permanent documents, etc.
Continue providing electronic capability for search, access and retrieval of all permanent
records for use by department users, and provide continued Laserfiche training for those
users.
Objective A:
The Laserfiche program has provided invaluable research on many levels and has saved
many hours of research and retrieval time. It is extremely important to preserve City data
in a systematic computerized manner in order that we do not lose these historical records of
action taken by City Council.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Scanning & Laserfiche Documents Yes Yes Yes Yes
Trend: The project has been achieved in a comprehensive subject matter in folders
in electronic format. This project will continue to be an ongoing process to provide
information sharing.
Goal 4 (correlates with City Goal 1)
To provide information electronically to the elected officials, citizens of Friendswood and City
Staff.
Objective A:
Posting all agenda and minutes of City Council Meetings and Commission, Committee and
Board Meetings on the City’s website, open records requests form available on the website,
voting and election information and results on the website, volunteer committee forms and
paperless agenda packets.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Continued development of use of electronic
media Yes Yes Yes Yes
Trend: Effectively utilize the electronic opportunities to provide for greater
communication with the public, elected officials, City Staff and City
Attorney.
67
City Secretary
_____________________________________________________________
Goal 5 (correlates with City Goal 6)
To provide for the processing of various documents as administered by the City Secretary’s
office
Objective A:
Processing documents
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Alcohol permits 30 34 38 40
Bids Administered 12 17 16 18
Contracts 150 112 125 140
Copies made 113,371 99,500 100,000 105,000
Liens-filed 0 0 5 5
Notices posted-Council 42 41 43 45
Notices posted-others 118 67 85 90
Indexes of Records 40 40 41 41
Ordinances 48 28 30 35
Ordinances, Bids, Notices published 82 82 58 75
Resolutions 103 71 75 80
Trend: Achieved the administration of all documents as required by Council action,
ordinance, and resolution or as administratively necessary.
Goal 6 (correlates with City Goal 1)
To provide Council meeting notices for all meetings held. To provide the public with
information regarding the administration of the City that will be discussed.
Objective A:
Provide support and information to Council and citizens in preparing and attending Council
meetings.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Executive Sessions held 27 52 30 30
Public Hearings 48 36 38 38
Regular Meetings 23 22 23 23
Special Meetings 14 16 15 15
Pages of minutes 225 199 225 230
Special Sessions/Work Sessions 81 51 82 85
Trend: All meetings held by Council have met the Open Meetings Act
requirements. All meetings, as per the Open Meetings Act, are open to the
public, except when there is a necessity to meet in Executive Session
(closed to the public) under the provisions of Section 551, Texas
Government Code, to discuss only very specific topics as allowed by law.
68
Division
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
Municipal Clerk 288,920 310,440 310,511 202,819 265,947 281,058 -9.5%
Election Services 9,603 18,212 31,350 32,373 33,955 16,517 -9.3%
Records Management 96,341 114,200 114,200 72,794 97,370 125,641 10.0%
Department Total $394,864 $442,852 $456,061 $307,986 $397,272 $423,216 -4.4%
Classification
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
Salaries and Benefits 354,511 379,613 379,613 255,312 333,643 349,977 -7.8%
Supplies 6,638 11,826 27,507 23,788 24,728 12,826 8.5%
Maintenance 0 140 140 0 0 140 0.0%
Services 33,715 51,273 48,801 28,886 38,901 60,273 17.6%
Capital Outlay 0000000.0%
Department Total $394,864 $442,852 $456,061 $307,986 $397,272 $423,216 -4.4%
Division
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
Municipal Clerk 3.0 3.0 3.0 3.0 3.0 3.0 0.0%
Election Services 0.2 0.2 0.2 0.2 0.2 0.2 0.0%
Records Management 2.0 2.0 2.0 2.0 2.0 2.0 0.0%
Department Total 5.2 5.2 5.2 5.2 5.2 5.2 0.0%
PERSONNEL SUMMARY BY DIVISION
City Secretary's Office
Department Summary
EXPENDITURE BY DIVISION
EXPENDITURE BY CLASSIFICATION
69
City Secretary’s Office
City Secretary’s Office
Municipal Clerk Election Services Records
Management
70
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $188,213 $201,417 $201,417 $109,097 $145,463 $167,962
41-30 OVERTIME PAY 5,834 5,559 5,559 8,265 11,020 5,559
41-41 MERIT PAY 000000
41-43 LONGEVITY PAY 2,075 2,270 2,270 2,515 3,353 1,110
41-44 VEHICLE ALLOWANCE 5,434 5,400 5,400 3,184 4,245 5,400
41-45 INCENTIVE-CERTIFICATE PAY 2,780 2,820 2,820 1,560 2,080 1,200
41-49 CELL PHONE ALLOWANCE 1,105 1,020 1,020 1,116 1,488 1,440
41-90 ACCRUED PAYROLL 0 0 0 13,659 13,659 0
47-10 SOCIAL SECURITY/MEDICARE 15,411 16,459 16,459 10,330 13,773 13,983
47-20 TMRS RETIREMENT FUND 28,258 32,476 32,476 20,482 27,309 28,511
48-10 HEALTH/DENTAL INSURANCE 14,320 16,081 16,081 9,111 12,148 17,585
48-20 LIFE INSURANCE 515 436 436 326 435 382
48-30 DISABILITY INSURANCE 1,078 895 895 682 909 482
48-40 WORKERS COMP INSURANCE 304 271 271 183 244 180
48-50 EAP SERVICES 172 171 171 117 156 162
48-90 FLEX PLAN ADMINISTRATION 199 186 186 120 160 123
Subtotal of PERSONNEL $265,698 $285,461 $285,461 $180,747 $236,443 $244,079
51-00 OFFICE SUPPLIES $2,482 $4,528 $4,599 $2,431 $3,241 $4,528
54-00 OPERATING SUPPLIES 247 550 550 35 47 550
58-00 OPERATING EQUIPMENT <$5,000 0 345 345 0 0 345
Subtotal of SUPPLIES $2,729 $5,423 $5,494 $2,466 $3,288 $5,423
68-00 EQUIPMENT MAINTENANCE $0 $0 $0 $0 $0 $0
Subtotal of MAINTENANCE $0 $0 $0 $0 $0 $0
73-50 SURETY BONDS $71 $75 $75 $0 $75 $75
74-00 OPERATING SERVICES 793 4,765 4,765 232 309 4,765
74-01 POSTAL/COURIER SERVICES 2,021 2,120 2,120 791 1,055 2,120
74-11 PROFESSIONAL/CODE SERVICE 0 0 0 0 0 12,000
74-91 ADVERTISING/PUBLIC NOTICE 3,057 2,822 2,822 1,995 2,660 2,822
74-97 RECRUITMENT ADVERTISING 000000
75-10 TRAINING 3,090 4,204 4,204 1,750 2,333 4,204
75-20 TRAVEL REIMBURSEMENTS 6,396 4,479 4,479 2,942 3,923 4,479
75-30 MEMBERSHIPS 1,373 1,091 1,091 418 557 1,091
78-00 CONTRACT SERVICES 3,692 0 0 11,478 15,304 0
78-30 RENTAL 000000
Subtotal of SERVICES $20,493 $19,556 $19,556 $19,606 $26,216 $31,556
88-00 CAPITAL EQUIPMENT $0 $0 $0 $0 $0 $0
Subtotal of CAPITAL $0$0$0$0$0$0
Total for MUNICIPAL CLERK $288,920 $310,440 $310,511 $202,819 $265,947 $281,058
City Secretary's Office
Municipal Clerk
001-0201-411
71
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $1,983 $0 $0 $2,109 $2,812 $0
41-30 OVERTIME PAY 528 1,184 1,184 411 548 1,184
42-20 PART-TIME WAGES 940 1,996 1,996 6,660 6,660 1,996
47-10 SOCIAL SECURITY/MEDICARE 128 243 243 306 408 274
47-20 TMRS RETIREMENT FUND 244 179 179 381 508 453
48-40 WORKERS COMP INSURANCE 1 2 2 1 1 2
Subtotal of PERSONNEL $3,824 $3,604 $3,604 $9,868 $10,937 $3,909
54-00 OPERATING SUPPLIES $3,598 $5,355 $7,827 $7,825 $7,825 $6,355
58-00 OPERATING EQUIPMENT <$5,000 0 122 13,260 13,142 13,142 122
Subtotal of SUPPLIES $3,598 $5,477 $21,087 $20,967 $20,967 $6,477
67-00 COMPUTER EQUIP MAINT $0 $140 $140 $0 $0 $140
Subtotal of MAINTENANCE $0 $140 $140 $0 $0 $140
74-00 OPERATING SERVICES $9 $0 $0 $0 $0 $0
74-01 POSTAL/COURIER SERVICES 73 0 100 77 103 100
74-91 ADVERTISING/PUBLIC NOTICE 664 212 212 96 128 212
75-10 TRAINING 95 116 116 0 0 116
75-20 TRAVEL REIMBURSEMENTS 0 222 222 0 0 222
78-00 CONTRACT SERVICES 1,340 3,527 3,527 1,365 1,820 3,527
78-30 RENTAL 0 4,914 2,342 0 0 1,814
Subtotal of SERVICES $2,181 $8,991 $6,519 $1,538 $2,051 $5,991
Total for ELECTION SERVICES $9,603 $18,212 $31,350 $32,373 $33,955 $16,517
City Secretary's Office
Election Services
001-0202-414
72
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $60,670 $61,729 $61,729 $44,846 $59,795 $66,003
41-30 OVERTIME PAY 1,719 4,440 4,440 1,915 2,553 4,440
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 145 290 290 280 373 140
41-45 INCENTIVE-CERTIFICATE PAY 1,600 1,500 1,500 1,500 2,000 1,500
41-90 ACCRUED PAYROLL 0 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 4,445 5,177 5,177 3,234 4,312 5,523
47-20 TMRS RETIREMENT FUND 8,823 10,215 10,215 7,155 9,540 11,250
48-10 HEALTH/DENTAL INSURANCE 6,765 6,543 6,543 5,119 6,825 12,506
48-20 LIFE INSURANCE 169 135 135 139 185 151
48-30 DISABILITY INSURANCE 352 278 278 287 383 191
48-40 WORKERS COMP INSURANCE 95 88 88 64 85 73
48-50 EAP SERVICES 113 114 114 92 123 108
48-90 FLEX PLAN ADMINISTRATION 93 39 39 66 88 104
Subtotal of PERSONNEL $84,989 $90,548 $90,548 $64,697 $86,263 $101,989
51-00 OFFICE SUPPLIES $311 $329 $329 $331 $441 $329
54-00 OPERATING SUPPLIES 0 109 109 24 32 109
58-00 OPERATING EQUIPMENT <$5,000 0 488 488 0 0 488
Subtotal of SUPPLIES $311 $926 $926 $355 $473 $926
74-00 OPERATING SERVICES $1,269 $9,027 $9,027 $0 $0 $9,027
74-11 PROFESSIONAL/CODE SVC 6,127 8,641 8,641 3,552 5,047 8,641
75-10 TRAINING 45 74 74 60 80 74
75-20 TRAVEL REIMBURSEMENTS 0 631 631 530 707 631
75-30 MEMBERSHIPS 0 74 74 0 0 74
78-00 CONTRACT SERVICES 3,600 4,279 4,279 3,600 4,800 4,279
Subtotal of SERVICES $11,041 $22,726 $22,726 $7,742 $10,634 $22,726
86-00 FURNITURE AND FIXTURES $0 $0 $0 $0 $0 $0
Subtotal of CAPITAL $0 $0 $0 $0 $0 $0
Total for RECORDS MANAGEMENT $96,341 $114,200 $114,200 $72,794 $97,370 $125,641
City Secretary's Office
Records Management
001-0203-419
73
City Manager
Mission Statement
The City Manager provides for the general administration of the City carrying out the City
Council’s policies and objectives. All City programs, services, and operations are directed
and coordinated by the City Manager. The City Manager’s Office is represented by two
divisions: Administration and Economic Development. There are five full-time employees
and one part-time employee in the department.
Current Operations
Administration – This division encompasses the City Manager’s core administrative and
oversight functions; as well as communication management and organizational development
and planning. Division staff provides wide-ranging administrative support activities for the
City Manager including: policy research, program analysis, Council agenda development,
departmental records coordination, project administration, general public information, and
citizen comment and complaint management.
Economic Development – In order to provide Friendswood a more stable economic future
by expanding the city’s commercial tax base, this division is responsible for developing and
administering programs to retain and attract businesses that are compatible with our
community’s vision and values.
The Economic Development Coordinator administers programs to assist with business
prospect recruitment, marketing and retention. The Coordinator also serves as liaison
between City staff, business leaders, and economic development organizations.
Staff support for the City’s Community and Economic Development Committee (CEDC) is
also provided by this division.
Highlights of the Budget
The FY 2010-11 Adopted Budget continues to fund important citywide communications
programs, including the Focus on Friendswood newsletter as well as the City’s Public-
Educational-Governmental (PEG) access channel. The Focus on Friendswood newsletter
contains valuable City news, events, and announcements and is mailed to residents
quarterly. This year will mark the fifth year that the City’s PEG channel is utilized, and FY 11
will be the fourth full year that City Council and Board, Commission and Committee
meetings will be televised on the channel. It will also mark the third full year that the City’s
upgraded multi-camera system is operational in the City Council chamber and the second
full year that an upgraded audio system is utilized in the City Council chamber. The goal of
the PEG channel is to communicate with residents about City related programs, meetings,
services, events, job postings, and emergency information.
The City’s Economic Development office generates news releases, media information and
contacts, printed materials, direct mail campaigns, and a special electronic newsletter. The
Economic Development Office also sponsors an annual broker/developer workshop focused
on the benefits of doing business in Friendswood. This event is attended by approximately
50 Houston area real estate brokers, developers, and bank representatives. The Economic
Development Coordinator participates in regional, state, and national site visits, tradeshows,
and conferences to promote commercial development to the city.
74
City Manager
To maximize our resources, the City continues to participate in regional economic
development partnerships that advocate and pursue issues that are important for retaining
and strengthening the economic base and business climate of our area. These partnerships
include membership in the Friendswood Chamber of Commerce, Galveston County Economic
Alliance and the Bay Area Houston Economic Partnership.
Decision Packages (Unfunded)
Citizen Survey One-time Cost $12,000
Departmental Goals and Measures
Goal 1 (correlates with City Goals 1 & 6)
Provide professional management and leadership that support the success of the
organization.
Objective A:
Conduct strategic planning activities
Measure
FY08
Actual1
FY09
Actual
FY10
Projection
FY11
Forecast
Long-Range Planning Sessions
Conducted with City Council 6 4 2 2
Long-Range Planning Projects
by Staff
Not
Tracked
Not
Tracked 2 2
Senior Staff development initiatives2
Not
Tracked
Not
Tracked 1 1
1-FY 08 actual has been adjusted based on recount
2-New measure added in FY 11
Objective B:
Ensure that departmental work plans are supportive of City Council goals.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Departmental work plans that
include elements that directly or
indirectly support Council goals 6 6 6 6
75
City Manager
Goal 2 (correlates with City Goal 1)
Deliver responsive, quality customer service to the City Council, citizens, and other
agencies.
Objective A:
Provide information, assistance and project support to the Mayor and City Council members.
Measure
FY08
Actual1
FY09
Actual
FY 0
Projection
FY11
Forecast
Agenda Preparation
(# of agenda items) 570 505 407 500
Council meetings attended 42 41 30 35
1-FY 08 actual has been adjusted based on recount
Objective B:
Prepare information on City services, events and policies for outside agencies as requested.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Information requests completed for
other agencies 12 12 12 12
Goal 3 (correlates with City Goal 1)
Support vital community connections with our citizens, neighborhood and civic associations,
and news media.
Objective A:
Promote interaction and collaboration with Friendswood citizens and civic associations.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Association meetings attended by
Staff 12 10 12 12
Notices, bulletins, or other
informational media provided to
associations 18 18 18 18
Specific citizen inquiries/complaints
addressed 190 190 200 210
76
City Manager
Objective B:
Enhance communication with local news media by proactively sharing timely, accurate
information about City services, initiatives, and issues.
Measure
FY08
Actual1
FY09
Actual
FY10
Projection
FY11
Forecast
Releases, advisories, or tip sheets
prepared 164 197 170 175
City-related news articles written2 540 607 575 580
Annual unique page views on the
City’s website3
Not
tracked 238,423 490,928 500,000
1-FY 08 actual has been adjusted based on recount
2-New measure added for FY 2011
3-Formally performed on a monthly basis
Objective C:
Actively distribute information and gather feedback about City policies, services and events.
Measure
FY08
Actual1
FY09
Actual
FY10
Projection
FY11
Forecast
Surveys and “straw polls” conducted -- -- -- --
Focus on Friendswood newsletter
editions 4 4 4 4
City Meetings Broadcast on PEG
channel 33 49 38 40
1-FY 08 actual has been adjusted based on recount
Goal 4 (correlates with City Goals 2 & 4)
To advance an economic development program that upholds community values, builds on
investments made in the community, and supports the expectations of the City’s level of
service.
Objective A:
Identify and recruit businesses interested in relocating to, expanding in, or starting a new
business in the City of Friendswood by continuing to strengthen and build relationships with
brokers, developers, site selection consultants, and the regional economic development
network.
77
City Manager
Economic Development Networking
(events attended annually)
8 91033455544410 9 88
2 4 4
4750 5050
200
210
140
168
16
0
100
200
300
FY08 Actual FY09 Actual FY10 Projection FY11 Forecast
Regional Partnership Meetings
Trade Shows
Target Industry Meetings
Electronic Newsletters (1)
Meetings with brokers, developers and prospects
Business prospect information distribution
Local business retention visits
1-Formally referred to as Articles and Press Releases (Marketing)
Objective B:
Educate and inform community on the purpose and benefit of the Economic Development
Program.
Measure
FY 08
Actual
FY 09
Actual
FY 10
Projection
FY 11
Forecast
Speeches at area association
meetings 2 3 3 3
Articles, presentations, or other
notices produced 2 2 4 3
Objective C:
Provide support to CEDC Initiatives
Measure
FY 08
Actual
FY 09
Actual
FY 10
Projection
FY 11
Forecast
CEDC meetings attended 12 12 11 11
78
Division
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
Administration 542,652 557,316 569,944 391,908 569,088 586,099 5.2%
Economic Development 276,733 248,928 280,670 173,842 278,184 258,028 3.7%
Department Total $819,385 $806,244 $850,614 $565,750 $847,272 $844,127 4.7%
Classification
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
Salaries and Benefits 577,324 569,539 569,539 424,302 564,849 619,652 8.8%
Supplies 14,970 25,422 26,428 11,285 27,223 25,623 0.8%
Maintenance 0000000.0%
Services 217,039 211,283 254,647 130,163 255,200 198,852 -5.9%
Capital Outlay 10,052000000.0%
Department Total $819,385 $806,244 $850,614 $565,750 $847,272 $844,127 4.7%
Division
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
Administration 4.5 4.5 4.5 4.5 4.5 4.5 0.0%
Legal 0.0 0.0 0.0 0.0 0.0 0.0 0.0%
Economic Development 1.0 1.0 1.0 1.0 1.0 1.0 0.0%
Department Total 5.5 5.5 5.5 5.5 5.5 5.5 0.0%
PERSONNEL SUMMARY BY DIVISION
City Manager's Office
Department Summary
EXPENDITURE BY DIVISION
EXPENDITURE BY CLASSIFICATION
79
City Manager’s Office
City Manager
Administrative
Services
Fire Marshal/
Emergency
Management
Community
Development
Public
Works
Community
Services
Police
Administration Economic
Development
Library
80
001-0301-413
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $310,077 $302,960 $302,960 $222,417 $296,556 $326,358
41-20 PART-TIME WAGES 000000
41-30 OVERTIME PAY 4,399 4,938 4,938 2,727 3,636 4,938
41-41 MERIT PAY 000000
41-43 LONGEVITY PAY 2,395 2,845 2,845 2,690 2,690 2,950
41-44 VEHICLE ALLOWANCE 10,868 11,400 11,400 7,718 10,291 10,800
41-45 INCENTIVE-CERTIFICATE PAY 6,150 3,900 3,900 4,950 6,600 6,000
41-49 CELL PHONE ALLOWANCE 2,480 2,460 2,460 1,671 2,228 2,460
41-90 ACCRUED PAYROLL 000000
42-20 PART-TIME WAGES (TMRS EXEMPT) 11,241 10,884 10,884 8,522 11,363 13,987
47-10 SOCIAL SECURITY/MEDICARE 22,668 25,499 25,499 16,097 21,463 27,985
47-20 TMRS RETIREMENT FUND 46,282 48,672 48,672 35,855 47,807 54,895
47-31 ANNUAL 457 CONTRIBUTION 000000
48-10 HEALTH/DENTAL INSURANCE 28,593 25,216 25,216 23,343 31,124 29,732
48-20 LIFE INSURANCE 833 653 653 656 875 734
48-21 TERM LIFE INSURANCE 90 0 0 943 1,257 0
48-30 DISABILITY INSURANCE 1,737 1,342 1,342 1,369 1,825 925
48-40 WORKERS COMP INSURANCE 517 402 402 335 447 340
48-50 EAP SERVICES 226 342 342 196 261 271
48-90 FLEX PLAN ADMINISTRATION 284 141 141 215 287 293
Subtotal of PERSONNEL $448,840 $441,654 $441,654 $329,704 $438,709 $482,668
51-00 OFFICE SUPPLIES $3,118 $4,802 $4,802 $1,281 $2,500 $4,802
52-00 PERSONNEL SUPPLIES 0 0 0 0 0 0
54-00 OPERATING SUPPLIES 905 1,167 1,667 1,038 1,667 1,367
58-00 OPERATING EQUIPMENT <$5,000 0 0 0 3,878 3,878 0
Subtotal of SUPPLIES $4,023 $5,969 $6,469 $6,197 $8,045 $6,169
71-60 EXECUTIVE SEARCH SERVICES $0 $0 $0 $0 $0 $0
73-50 SURETY BONDS 0 0 0 150 150 0
74-00 OPERATING SERVICES 1,799 2,650 2,650 249 2,650 2,650
74-01 POSTAL/COURIER SERVICES 594 1,000 1,000 371 1,000 1,000
74-21 FRIENDSWOOD NEWSLETTER 35,843 44,520 52,020 29,153 52,020 40,000
74-92 SPECIAL EVENTS 1,684 1,589 1,089 0 1,452 1,089
74-97 RECRUITMENT ADVERTISING 000000
75-10 TRAINING 18,732 21,539 25,167 13,332 25,167 4,039
75-20 TRAVEL REIMBURSEMENTS 8,252 7,738 7,738 4,085 7,738 7,738
75-30 MEMBERSHIPS 1,520 2,862 2,862 1,533 2,862 2,862
75-40 PUBLICATIONS 2290000300
76-12 TELEPHONE/COMMUNICATIONS 84 0 84 84 84 84
78-00 CONTRACT SERVICES 11,000 27,795 29,211 7,050 29,211 37,500
Subtotal of SERVICES $79,737 $109,693 $121,821 $56,007 $122,334 $97,262
86-00 FURNITURE AND FIXTURES $0 $0 $0 $0 $0 $0
88-00 CAPITAL EQUIPMENT 10,052 0 0 0 0 0
Subtotal of CAPITAL $10,052 $0 $0 $0 $0 $0
Total for ADMINISTRATION $542,652 $557,316 $569,944 $391,908 $569,088 $586,099
City Manager's Office
Administration
81
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $90,730 $89,500 $89,500 $66,072 $88,096 $96,096
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 560 625 625 620 620 685
41-44 VEHICLE ALLOWANCE 5,434 5,400 5,400 3,859 5,145 5,400
41-45 INCENTIVE-CERTIFICATE PAY 1,800 1,800 1,800 1,350 1,800 1,800
41-49 CELL PHONE ALLOWANCE 1,033 1,140 1,140 693 1,140 1,140
41-90 ACCRUED PAYROLL 0 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 7,398 7,486 7,486 5,400 7,200 7,848
47-20 TMRS RETIREMENT FUND 13,696 14,771 14,771 10,714 14,285 16,013
48-10 HEALTH/DENTAL INSURANCE 6,847 6,307 6,307 5,135 6,847 7,347
48-20 LIFE INSURANCE 246 196 196 193 257 214
48-30 DISABILITY INSURANCE 516 402 402 403 537 270
48-40 WORKERS COMP INSURANCE 148 118 118 98 131 98
48-50 EAP SERVICES 57 57 57 46 61 54
48-90 FLEX PLAN ADMINISTRATION 19 83 83 15 20 19
Subtotal of PERSONNEL $128,484 $127,885 $127,885 $94,598 $126,140 $136,984
51-00 OFFICE SUPPLIES $0 $0 $0 $0 $0 $0
54-00 OPERATING SUPPLIES 10,947 19,453 19,959 5,088 19,178 19,454
58-00 OPERATING EQUIPMENT <$5,000 0 0 0 0 0 0
Subtotal of SUPPLIES $10,947 $19,453 $19,959 $5,088 $19,178 $19,454
74-00 OPERATING SERVICES $1,536 $4,742 $4,742 $547 $4,742 $4,742
74-01 POSTAL/COURIER SERVICES 589 530 530 311 570 530
74-91 ADVERTISING/PUBLIC NOTICE 8,351 8,480 9,716 2,836 9,716 8,480
74-92 SPECIAL EVENTS 0 0 0 0 0 0
75-10 TRAINING 1,045 2,771 2,771 1,158 2,771 2,771
75-20 TRAVEL REIMBURSEMENTS 1,616 5,621 5,621 1,810 5,621 5,621
75-30 MEMBERSHIPS 2,250 1,814 1,814 1,205 1,814 1,814
75-40 PUBLICATIONS 0 0 0 0 0 0
78-00 CONTRACT SERVICES 82,918 77,632 77,632 36,289 77,632 77,632
79-21 PROG 380 ECON DEV GRANTS 38,997 0 30,000 30,000 30,000 0
Subtotal of SERVICES $137,302 $101,590 $132,826 $74,156 $132,866 $101,590
Total for ECONOMIC DEVELOPMENT $276,733 $248,928 $280,670 $173,842 $278,184 $258,028
City Manager's Office
Economic Development
001-0303-419
82
Administrative Services
Mission Statement
The Administrative Services Department is responsible for providing superior administrative
and financial support services to our citizens and City employees. Customer service to both
our external and internal customers is emphasized and provided through a very diverse set
of programs: Finance, Utility Billing/Customer Service, Human Resources/Risk
Management, Municipal Court Administration and Information Technology Services.
Current Operations
Finance services include accounting, payroll, budget, and cash management. Investment
of the City’s financial resources is accomplished by the Director of Administrative Services
with oversight from the City’s Investment Committee.
The Finance staff is responsible for the day to day operations of all financial activities
including accounts payable, payroll, revenue collection, debt management, purchasing,
financial and grant reporting and adherence to accounting standards, Charter requirements
and State law.
The Finance staff is also responsible for preparing the City’s annual budget, working with
the external auditors to perform the annual audit and prepare the Comprehensive Annual
Financial Report. The City has received the Award for Excellence in Financial Reporting from
the Government Finance Officers Association, the premier, national, municipal finance
organization, for 21 consecutive years. For the seventh consecutive year, the City was
awarded the Distinguished Budget Presentation Award from the Government Finance
Officers Association. The guidelines for this program assess how well an entity’s budget
serves as a policy document, a financial plan, an operational plan and a communications
device.
During fiscal year 2009-10, Administrative Services staff continued with implementation of
the Alarm Permit Program. The day to day operations are a collaborative effort between
Accounting and Utility Billing staff. Staff has been working to finalize recording and
reporting the City’s Public Assistance claims to FEMA for Hurricane Ike.
Utility Billing/Customer Service personnel provide billing, collection and customer
information services for 12,138 accounts. This includes processing approximately 73,000
bills and payments annually, as well as handling an average of 25,000 phone calls and walk-
in customers annually. This area faces daily challenges as they deal with customers and
apply the City’s billing and collection policies that are set by City ordinance or resolution.
Their goal is to apply equitable, quality service to all City utility customers.
Municipal Court’s function is to bring a fair and impartial conclusion to all misdemeanor
cases filed in the City. The Court Office is responsible for maintaining accurate records of all
court cases filed and disposed of in the City, as well as processing payments and serving
warrants. With the exception of holidays, the Municipal Court holds court each Wednesday
at 6:30 p.m. and at 8:30 a.m. on the second and last Wednesday of the month at the City’s
Public Safety Building. Current activity level indicates we will process approximately 8,500
Class C Misdemeanors during 2009-10. Semi-monthly daytime court settings, in addition to
the weekly evening court setting, help minimize the delay in setting court dates.
The goal for the Municipal Court is to handle violations in accordance with State Law, City
Ordinance and policies set by the municipal judge, to see that every person is treated fairly
and equally, and to manage court operations efficiently.
83
Administrative Services
The Human Resources/Risk Management division is responsible for all human resource
and risk management functions, which includes but not limited to personnel recruitment and
retention, compensation, EEO compliance, employee benefits, training and development,
new employee orientation, employee safety, unemployment claims, liability and property
insurance claims, personnel policy interpretation and updates. The City has continued to
benefit from the proactive stance on work related injuries. With the training provided by
the Safety Officer and the support received from the City Administration, the number of lost
time injuries has continued to drop which has resulted in lower workers compensation
insurance experience modifier which results in a savings for the City. The Employee’s
Wellness Committee hosted several programs to promote a healthier lifestyle. Human
Resources implemented the mandated changes to the federal regulations for ADA, COBRA
FMLA and health care which includes informing employees of the changes.
The mission of the Information Technology division is to provide reliable computer
systems and timely and efficient systems support to all departments by maximizing all
technology related resources, maintaining a current standard of hardware and software, and
provide technical guidance and planning for future systems direction and support.
Information Technology Services operates and maintains the City’s computer hardware and
software, and assists staff in hardware and software usage and training. The computer
systems include two IBM iSeries systems. One is located in City Hall and processes the
software for finance, accounting, land management, building permits, utility billing, work
orders, fleet management and Municipal Court. The second is located at the Public Safety
Building and hosts the Police Department’s former Crimes and Computer Aided Dispatch
software. The Public Safety iSeries is no longer active and currently serves to host historical
data until a complete data conversion is completed. The City network includes fiber optic
cable and data communications equipment connecting all City buildings to servers, a firewall
and a Storage Area Network (SAN) located at City Hall, a server at the Public Safety
Building, a server at Public Works, and two servers at the Library. These servers provide for
e-mail, file storage, web site, on-line services and various other applications. The IT staff
supports over 40 different applications and software interfaces, a standard set of desktop
office applications, and all new technology items installed in the Public Safety Building. IT
provides support for the operation of the City’s cable TV channel and more recently the on-
demand web streaming of City Council meetings. The City’s web site is also managed by the
IT Staff. IT currently supports E-Gov applications for Utility Bill inquiry and payment,
Court case inquiry and payment, Building Permit inquiry and inspection scheduling.
In fiscal year 2007-08, the IT department implemented an upgrade to the software utilized
by the Police Department and Friendswood Volunteer Fire Department by migrating to the
OSSI software. The system interconnects with surrounding agencies and allows our citizens
access to open records information, online availability of accident reports and names of jail
occupants. The most significant feature of this system is the increased information and
capabilities available to the officer in the field.
84
Administrative Services
Highlights of Budget
Decision Packages (Funded)
Computer Refresh Project -Annual Payment
(Funded by Tax Debt Service-Financed over 3 yrs) Ongoing Cost $110,250
Court – Teen Court
Ongoing Cost
One-time Cost
$13,000
$1,500
Decision Packages (Unfunded)
Court – Warrant Round-up Ongoing Cost $11,500
Departmental Goals and Measures
Goal 1 (correlates with City Goals 1 & 6)
Provide accurate and timely financial information to the Council, City Manager, Staff,
Citizens of Friendswood and others interested in the City’s finances.
Objective A:
Prepare and release financial statements to the Council, City Manager and Staff on a
monthly basis.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Release monthly financial statement
by the 15th of the following month. 90% 90% 100% 100%
Trend: The process of preparing and distributing the report continues to be
fine-tuned. Statements from the investment pools and bank are obtained
electronically to reduce the delay in receiving the information necessary to
complete cash reconciliation. Monthly financial reports are also being
distributed electronically; eliminating the need to make manual copies and
time spent in delivering the documents.
Objective B:
Prepare timely and accurate annual financial report after audit is complete.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Annual financial report meets criteria
established by the Government
Finance Officers Association
and receives GFOA award for
excellence in financial reporting.
Yes Yes Yes Yes
Trend: This certification was achieved for the 21st consecutive year with the
2008-09 CAFR document and staff intends to continue this tradition.
Goal 2 (correlates with City Goal 2)
The City shall maintain the fund balance and retained earnings of the various operating
funds at levels sufficient to protect the City’s creditworthiness, as well as its financial
position from unforeseeable emergencies.
85
Administrative Services
Objective A:
The City shall strive to maintain the General Fund undesignated fund balance at a minimum
of 90 days of current year budgeted expenditures. Any undesignated funds after the fiscal
year-end audit will be allowed to accumulate to build this 90-day reserve. City financial
policies state that fund balance in excess of 25% (90 days) will be reserved for future
capital improvements.
Measure (Days)
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Fund balance will cover at least 90
days (25%) of current year budgeted
expenditures. 151 130 98 107
Trend: The estimated fund balance for 2009-10 is $7.06 million. The 90-day
operating reserve target is $5.1 million. Other designations total $247,243;
leaving $1.76 million available for future projects.
Goal 3 (correlates with City Goals 1, 2, & 6)
Administer the budget efficiently to provide timely information to City Council and staff.
Objective A:
Prepare the proposed budget on or before August 1.
Measure
FY08
Actual
FY09
Actual
FY10
Actual
FY11
Forecast
Proposed budget delivered to Mayor
and Council 08/01/07 07/31/08 07/31/09 07/30/10
Objective B:
Deliver adopted budget by the beginning of the fiscal year, October 1.
Measure
FY08
Actual
FY09
Actual
FY10
Actual
FY11
Forecast
Adopted budget delivered to City
Council and Staff 10/03/07 11/05/08 11/20/09 10/01/10
86
Administrative Services
Objective C:
Report budget changes, regularly, through the budget amendment process at least three
times per fiscal year.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Prepare Budget Amendment I by
December 31 01/14/08 01/26/09 12/07/09 12/31/10
Prepare Budget Amendment II by
April 30 07/21/08 06/15/09 01/04/10 04/30/11
Prepare Budget Amendment III by
October 31 12/01/08 12/07/09 02/22/10 10/31/11
Goal 4 (correlates with City Goals 5 & 6)
The goal for the Municipal Court is to handle violations in accordance with State Law, City
Ordinance and policies set by the municipal judge, to see that every person is treated fairly
and equally, and to manage court operations efficiently.
Objective A:
Monitor Municipal Court clearance ratios to ensure efficiency of staff in timely case
disposition and prevention of case backlogs.
The case clearance ratio is determined as a percentage of the number of outgoing cases
compared to the number of incoming cases and measures whether the court is keeping up
with its incoming caseload. This prevents a growing backlog of cases awaiting disposition.
Measure: Annual Clearance Ratio of 98% or greater
100%
100%
99%103%
FY08 Actual FY09 Actual FY10 Projection FY11 Forecast
*Ratios higher than 100% represent cases older than the years measured
Trend: The Municipal Court has implemented new procedures and programs to
assist in processing its cases. Fail to Appear or Violate Promise to Appear
charges are filed the day following a missed court appearance. A bond is
required to be posted by a defendant to reschedule a court appearance. The
court is submitting new warrants to the Police Department to be added onto the
PD warrant list, then into SETCIC in a timely manner. As a result of this
program, the number of arrests has increased, clearing more cases than in
previous years. The court began utilizing a collection agency to locate
outstanding warrants in April 2008. The court has cleared over 4,500 cases as a
result of the work completed by the collection agency.
87
Administrative Services
Objective B:
Cost per Disposed Case - Monitor the average cost of processing a single case to improve
court operations, which forges a direct connection between how budgeted dollars are spent
and divisional accomplishments.
Measure: Cost Per Disposed Case less than $55
$51.58
$62.00
$69.74
$51.46
$0.00 $10.00 $20.00 $30.00 $40.00 $50.00 $60.00 $70.00 $80.00
FY08 Actual
FY09 Actual
FY10 Projection
FY11 Forecast
Trend: The Municipal Court currently has 11 staff members, which includes
the Presiding Judge, the Associate Judge and 2 prosecutors. The salary
adjustment given to all city employees in January 2008 contributes directly to
the significant increase in the cost per disposed case. The warrant officer is
on the road each day to assist in transporting defendants from one
jurisdiction to Friendswood, as well as trying to locate our local warrants.
Since the move to the Public Safety Building, a staff member must make at
least one trip to City Hall, the post office or the bank each day, increasing the
mileage expense. Travel expense to and from training seminars will also
increase as attendance is required for the court staff to maintain certification.
The judges and prosecutors must also complete continuing education hours.
The number of citations filed with the Municipal Court has declined from the
15,000 citations written in 2006 to 13,272 citations issued in fiscal year 2007,
9,639 citations issued in fiscal year 2008, and 9,242 in fiscal year 2009. The
Friendswood Police Department is utilizing automatic citation writers, enabling
the Municipal Court to electronically download the citations into the court
system. Approximately 20% of the citations are entered electronically and
80% require manual entry. New printers were replaced in 2008 to enable
police officers to print an electronic citation in less than a minute. However,
the percentage of how tickets are entered into the system remains
unchanged. Currently, the court, police department and the IT Department
are working to convert the software used for e-citations to OSSI software,
which should be completed by the end of the fiscal year. The citation writers
should eliminate the need for manual data entry and allow Municipal Court
staff to fully utilize the technology available.
The Municipal Court and the IT Department are working to add an Interactive
Voice Response line to our phone system. The IVR line will allow defendants
to access the court system 24 hours a day, 7 days a week, to retrieve
information regarding their citation. The information available will include
location, business hours, the balance due, and payment due date, the next
court date and the status of a case.
88
Administrative Services
Objective C:
Increase the number of cleared warrants; collect outstanding court fines and fees to ensure
compliance with court orders and judgments.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
To clear a minimum of 100% of all
outstanding warrants annually. 108% * 103% * 109% * 109% *
*Amounts higher than 100% represent cleared warrants older than the current year measured
Trend: The Municipal Court designates two clerks to assist the warrant officer
in processing warrants. The dispatchers in the Police Department receive a
list of new outstanding warrants, which are then entered into SETCIC. Once a
warrant is in SETCIC, a defendant with outstanding Friendswood warrants is
subject to arrest by agencies in the surrounding area. These cases are also
entered into OMNIBASE, the Failure to Appear Program for the State of Texas.
Due to the level of outstanding revenues owed to the state from court fines
and fees, the legislature has made collections a priority for courts. The
current legislation requires all cities with a population of 100,000 to develop
collection programs. The legislation requires the cities use both outside
collection resources as well as develop in-house programs. In April 2008, the
City contracted with Perdue, Brandon, Fielder, Collins and Mott to collect the
court’s outstanding warrants. The court submits cases to the collection
agency twice a month, 60 days from the date the warrant was issued. Since
April 2008, the court has submitted over 9100 cases and has cleared almost
4500 cases as a direct result of the work completed by Perdue, Brandon,
Fielder, Collins and Mott.
FY 2010 was the first year the Municipal Court, the Police Department and the
Fire Marshal’s Office participated in the State-wide Warrant Round-up. The
court was open for extended hours on Wednesday, March 3, 2010, Saturday,
March 6, 2010 and Wednesday March 10, 2010. The Round-up, conducted
from February 19, 2010 thru March 15, 2010, was announced through news
conferences around the state and through the City of Friendswood’s website.
During the Round-Up, 388 warrants, with a face value of $152,234.33, were
cleared, with the actual amount collected of $87,591.36.
Goal 5 (correlates with City Goals 1 & 6)
Provide efficient and reliable services to the users of the City’s Information Technology
systems.
Objective A:
Provide reliable computer systems for the users by reducing unscheduled down time.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Maximize system, network, and server
availability during users’ normal work
hours 99% 99% 99.9% 99.9%
Trend: During regular business hours the AS/400 up-time was 100%; File &
Print servers’ up-time was 99.9%; E-mail up-time was 99.9%; Internet up-
time was 99.9%.
89
Administrative Services
Objective B:
Provide prompt response to computer system problems
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Respond promptly to priority 1 call for
service
Avg.
< 30
Minutes
Avg.
< 30
Minutes
Avg.
< 30
Minutes
Avg.
< 30
Minutes
Resolve priority 1 problems or enlist
contract assistance promptly
Avg. < 1
Hour
Avg. < 1
Hour
Avg. < 1
Hour
Avg. < 1
Hour
Trend: Calls are rated Priority 1 calls when the user needs immediate
attention and cannot perform normal duties. Examples include the user’s
computer being inoperable, user being unable to print to any printer or not
being able to access the network or certain network resources. Users will
communicate directly with IT staff via telephone, cell phone or in person.
Priority 2 problems are those that do not require immediate attention.
Users will communicate these problems to the IT staff via E-mail or voice
mail. The response time will be estimated and communicated back to the
user. Priority 3 issues will be new initiatives, such as software installations.
Users will communicate their needs to the IT division via E-mail. Requests
will then be approved, scheduled and a response communicated back to the
user.
Goal 6 (correlates with City Goals 5 & 6)
The City’s employees are its greatest resource and as such, it is imperative that we provide
them a safe workplace.
Objective A:
Provide training and safety programs annually, to educate the City’s workforce in best
practices to reduce or avoid workplace injuries and illnesses.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Provide safety meetings to CDD/PW and
Community Services employees. 15 15 16 16
Provide safety programs to other
employees 10 10 12 12
Trend: The Safety and Training program has developed into an effective
program and has gained acceptance and the respect of the City’s employees.
We plan to continue development by maintaining an interactive safety and
training program that allows all employees to request relevant training. If a
requested training subject is deemed necessary and practical, the Safety and
Training Coordinator will develop the program or seek external training
resources. The City formed a Safety Committee in January 2005 with the
purpose of acting as a liaison to their respective departments and assisting in
communications and training. The Safety Committee will investigate all
incidents that result in a reportable injury. The purpose of the investigation is
to determine what action can be taken to prevent future injuries.
90
Administrative Services
Objective B:
Conduct routine safety inspections on city facilities to determine safety risk and make
recommendations for elimination of identified risk.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Inspect all city facilities 1 per year 1 per year 1 per year 1 per year
Observe safety habits of work crews Weekly Weekly Weekly Weekly
Meet with maintenance personnel as
needed
12
Meetings
per year
12
Meetings
per year
12
Meetings
per year
12
Meetings
per year
Assist with emergency management &
fire drills in city facilities 1 per year 1 per year 1 per year 1 per year
Trend: The Safety & Training Coordinator conducts annual inspections of all
facilities and job sites to detect unsafe acts or unsafe work conditions.
Corrective action(s) will be initiated as needed. In addition, work sites will be
checked each week or more often to ensure proper safety precautions are
being utilized.
Objective C:
Establish and maintain an effective safety and health program to reduce the number and
severity of work-related injuries and illnesses.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
# Lost workdays due to injuries
or illness 19 30 0 0
# Work-related injury/illness
reportable incidents 9 7 5 5
Trend: In FY 2009, the city experienced 1 work injuries that resulted in 30
days of lost time. In FY 2010 we have had 4 reportable injuries and 0 lost
work days. Each injury accident is investigated and whenever possible
corrective action is taken to minimize the factors that contributed to the
accident/injuries.
Goal 7 (correlates with City Goal 6)
Provide support to the City’s staff and employees through the efficient administration of the
human resources program.
Objective A:
Develop clear procedures to assist staff in recruiting and hiring new employees. Improve
the new employee orientation process as recommended by the employee focus teams
formed during the citywide Organizational Needs Inventory process.
91
Administrative Services
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Develop procedures for HR staff
to follow when hiring new
employees
(from recruitment advertising
through the New Employee
Orientation)
Reviewed
and refine
the process
Continued
Review/
refinement
Continue to
Review/
Refinement
Continue to
Review/
Refinement
Conduct monthly New Employee
Orientation sessions that cover
the required new hire
documentation and introduces
the new employee to the City 12 12 10 11
Trend: The Employee Orientation Program continues to be modified to meet
the needs expressed by the focus team and address concerns of staff. The
program has been designed to make new employees aware of the available
benefits and the city’s expectations of them.
Objective B:
The purpose of employment application activity is to provide an applicant selection and
hiring process to city management. This activity provides critical indirect support to all core
services and is administratively necessary for maintaining a city workforce.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Job applications processed manually 705 853 549 600
The number of jobs posted on the City’s official
web site 26 27 16 17
The number of ads placed in the City’s official
newspaper 111 60 27 50
Number of ads placed with other sources (TML,
Colleges, Professional Publications, etc.) 10 12 10 12
Trend: The number of applications received in response to job ads has been
very strong. The City has expanded its recruitment efforts to include job ads
being placed on the City’s web site and TV channel. Job ads are also placed
on Group Builder.
92
Administrative Services
Goal 8 (correlates with City Goal 6)
Maintain the total compensation program to provide the City’s management with market
sensitive pay and benefits packages which will attract, retain, and motivate employees.
Objective A:
The purpose is to provide equitable salary structure and classify positions to enable city
management to make pay decisions.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Number of positions reviewed
for classification
All
Full-Time
Positions
All
Full-Time
Positions 40% 40%
City salary survey conducted
Completed
07/30/08
Completed
07/30/09
Completed
by 07/30/10
Target by
7/30/11
Specific position salary surveys
conducted 10 10 12 15
Trend: The Classification and Pay Plan Committee delivers an essential service
to the City’s management. The committee plays an integral part in the
compensation strategy through its evaluation of positions by use of a
standardized tool. The evaluations allow the committee to classify the
positions for placement into a salary grade. With its compensation strategy,
the City seeks to attract and retain competent employees.
A major component of that strategy is to measure the comparable wages of
similar jobs through salary surveys. To judge the market demand an annual
salary survey is conducted to measure wage growth compared to benchmark
positions within the City pay plan. In addition to the annual City salary survey
Human Resources conducts a number of salary surveys for individual
positions. These individual position salary surveys are conducted on positions
that demonstrate unique market forces that may influence wages.
93
Division
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
Finance 621,144 795,017 799,593 495,478 774,288 750,968 -5.5%
Other Functions 212,288 214,478 214,478 120,591 214,478 214,478 0.0%
Municipal Court 565,646 554,746 554,746 389,214 557,513 582,891 5.1%
Human Resources 364,641 392,419 392,419 251,539 359,471 394,324 0.5%
Insurance (GF)131,329 154,696 154,696 108,755 150,548 134,100 -13.3%
Risk Management (GF)99,653 110,714 113,910 73,496 109,193 111,138 0.4%
Information Technology 693,402 725,369 725,369 488,670 740,086 697,295 -3.9%
Utility Billing(W/S)1,649,908 261,680 261,680 200,708 265,589 270,790 3.5%
Insurance (W/S)84,723 104,447 104,447 81,661 108,967 91,800 -12.1%
Risk Management (W/S)6,255 15,255 15,255 3,952 15,405 15,255 0.0%
Department Total $4,428,989 $3,328,821 $3,336,593 $2,214,064 $3,295,538 $3,263,039 -2.0%
Classification
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
Salaries and Benefits 1,850,449 2,000,682 2,000,682 1,362,422 1,986,515 2,045,505 2.2%
Supplies 50,315 88,609 91,595 29,991 72,901 77,460 -12.6%
Maintenance 68,361 73,462 73,462 44,333 71,724 73,462 0.0%
Services 937,453 1,114,641 1,119,427 754,352 1,112,971 1,037,730 -6.9%
Capital Outlay 44,980 22,545 22,545 0 22,545 0 -100.0%
Other 1,477,431 28,882 28,882 22,966 28,882 28,882 0.0%
Department Total $4,428,989 $3,328,821 $3,336,593 $2,214,064 $3,295,538 $3,263,039 -2.0%
Division
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
Finance 8.5 8.5 8.5 8.5 8.5 8.5 0.0%
Municipal Court 7.7 7.7 7.7 7.7 7.7 7.7 0.0%
Human Resources 4.0 4.0 4.0 4.0 4.0 4.0 0.0%
Risk Management (GF)1.0 1.0 1.0 1.0 1.0 1.0 0.0%
Information Technology 3.0 3.0 3.0 3.0 3.0 3.0 0.0%
Utility Billing(W/S)3.0 3.0 3.0 3.0 3.0 3.0 0.0%
Risk Management (W/S)0.0 0.0 0.0 0.0 0.0 0.0 0.0%
Department Total 27.2 27.2 27.2 27.2 27.2 27.2 0.0%
GF-General Fund, W/S-Water and Sewer Fund
PERSONNEL SUMMARY BY DIVISION
Administrative Services
Department Summary
EXPENDITURE BY DIVISION
EXPENDITURE BY CLASSIFICATION
94
Administrative
Services
Information
Technology Finance Municipal
Court
Utility
Billing
Other
Administrative
Functions
Human
Resources
Risk
Management
Insurance
Risk
Management
Safety
Administrative Services
95
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $408,361 $522,353 $522,353 $322,529 $507,353 $491,910
41-20 PART-TIME WAGES 0 0 13,780 5,227 8,469 13,364
41-30 OVERTIME PAY 3,343 1,317 1,317 1,814 3,219 1,317
41-43 LONGEVITY PAY 2,600 4,305 4,305 3,096 4,305 3,380
41-44 VEHICLE ALLOWANCE 0 5,400 5,400 0 0 0
41-45 INCENTIVE-CERTIFICATE PAY 6,450 9,600 9,600 6,350 9,600 9,600
41-49 CELL PHONE ALLOWANCE 81 1,440 1,440 774 1,032 1,140
41-90 ACCRUED PAYROLL 0 0 0 783 783 0
42-20 PART-TIME WAGES (TMRS EXEMPT) 12,829 13,780 0 0 0 0
42-41 MERIT PAY 0 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 32,488 42,402 42,402 25,431 42,402 39,745
47-20 TMRS RETIREMENT FUND 58,349 81,587 81,587 49,756 81,587 78,984
48-10 HEALTH/DENTAL INSURANCE 32,026 37,778 37,778 24,441 37,778 37,282
48-20 LIFE INSURANCE 1,111 1,142 1,142 964 1,285 1,113
48-30 DISABILITY INSURANCE 2,305 2,343 2,343 1,984 2,645 1,403
48-40 WORKERS COMP INSURANCE 648 692 692 452 603 509
48-50 EAP SERVICES 456 513 513 372 496 486
48-90 FLEX PLAN ADMINISTRATION 253 0 0 244 325 370
Subtotal of PERSONNEL $561,300 $724,652 $724,652 $444,217 $701,883 $680,603
51-00 OFFICE SUPPLIES $2,002 $4,120 $4,120 $2,210 $3,697 $4,120
54-00 OPERATING SUPPLIES 2,251 1,957 1,957 1,763 2,351 1,957
58-00 OPERATING EQUIPMENT <$5,000 0 515 515 0 0 515
Subtotal of SUPPLIES $4,253 $6,592 $6,592 $3,973 $6,047 $6,592
63-00 VEHICLE MAINTENANCE $0 $0 $0 $0 $0 $0
68-00 EQUIPMENT MAINTENANCE 0 0 0 0 0 0
Subtotal of MAINTENANCE $0 $0 $0 $0 $0 $0
71-20 AUDIT SERVICES $27,967 $29,096 $29,096 $19,125 $19,125 $29,096
71-40 CONSULTING SERVICES 1,244 9,270 20,346 8,576 20,346 15,770
73-50 SURETY BONDS 0 0 0 0 0 0
74-00 OPERATING SERVICES 10,907 10,506 4,006 4,807 6,409 4,006
74-01 POSTAL/COURIER SERVICES 2,542 2,850 2,850 2,072 2,763 2,850
74-91 ADVERTISING/PUBLIC NOTICE 0 0 0 0 0 0
74-97 RECRUITMENT ADVERTISING 96 0 500 345 460 500
75-10 TRAINING 3,575 4,923 4,923 4,831 6,441 4,923
75-20 TRAVEL REIMBURSEMENTS 4,059 5,480 4,980 2,970 3,960 4,980
75-30 MEMBERSHIPS 810 1,030 1,030 385 1,030 1,030
75-40 PUBLICATIONS 0 0 0 0 0 0
76-12 TELEPHONE/COMMUNICATIONS 0 0 0 0 0 0
78-00 CONTRACT SERVICES 323 618 618 273 618 618
78-30 RENTAL 0 0 0 0 0 0
98-30 PROVISION FOR A/R UNCOLLECTED 4,068 0 0 3,904 5,205 0
Subtotal of SERVICES $55,591 $63,773 $68,349 $47,288 $66,358 $63,773
Total for FINANCE $621,144 $795,017 $799,593 $495,478 $774,288 $750,968
Administrative Services
Finance
001-0401-415
96
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
73-50 SURETY BONDS $0 $0 $0 $0 $0 $0
74-00 OPERATING SERVICES 0 5,000 0 0 0 0
74-01 POSTAL/COURIER SERVICES 0 0 0 0 0 0
74-31 TAX APPRAISAL SERVICES 138,692 143,728 143,728 77,722 143,728 143,728
74-32 TAX COLLECTION SERVICES 6,424 7,725 7,725 3,447 7,725 7,725
74-33 PROPERTY TAX REFUND 0 58,025 58,025 37,214 58,025 58,025
74-35 COUNTY TAX OFFICE IN CH 864 0 5,000 2,208 5,000 5,000
74-91 ADVERTISING/PUBLIC NOTICE 344 0 0 0 0 0
75-40 PUBLICATIONS 0 0 0 0 0 0
Subtotal of SERVICES $146,324 $214,478 $214,478 $120,591 $214,478 $214,478
74-01 POSTAL AND COURIER $0 $0 $0 $0 $0 $0
98-71 PROPERTY TAX REFUNDS 65,964 0 0 0 0 0
Subtotal of OTHER $65,964 $0 $0 $0 $0 $0
Total for OTHER ADMIN FUNCTIONS $212,288 $214,478 $214,478 $120,591 $214,478 $214,478
Administrative Services
Other Administrative Functions
001-0406-415
97
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $261,253 $264,819 $264,819 $185,578 $264,819 $271,533
41-20 PART-TIME WAGES 0 0 0 0 0 12,000
41-30 OVERTIME PAY 9,596 7,502 7,502 7,705 10,273 10,002
41-43 LONGEVITY PAY 2,335 2,845 2,845 2,810 2,810 3,265
41-45 INCENTIVE-CERTIFICATE PAY 8,735 8,760 8,760 7,095 8,760 10,200
41-49 CELL PHONE ALLOWANCE 420 420 420 291 388 420
41-90 ACCRUED PAYROLL 0 0 0 0 0 0
42-20 PART-TIME WAGES (TMRS EXEMPT) 106,975 92,525 92,525 75,109 100,145 91,581
42-25 FIXED RATE PAY 0 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 28,793 28,110 28,110 20,629 27,505 29,304
47-20 TMRS RETIREMENT FUND 38,842 42,254 42,254 30,012 40,016 45,474
48-10 HEALTH/DENTAL INSURANCE 36,951 33,961 33,961 27,870 37,160 39,918
48-20 LIFE INSURANCE 723 573 573 553 737 613
48-30 DISABILITY INSURANCE 1,504 1,177 1,177 1,151 1,535 773
48-40 WORKERS COMP INSURANCE 1,414 1,041 1,041 876 1,168 800
48-50 EAP SERVICES 399 741 741 366 488 702
48-90 FLEX PLAN ADMINISTRATION 135 104 104 107 143 251
Subtotal of PERSONNEL $498,075 $484,832 $484,832 $360,152 $495,948 $516,836
51-00 OFFICE SUPPLIES $7,514 $15,034 $15,034 $4,727 $13,303 $10,034
52-00 PERSONNEL SUPPLIES 52 506 506 72 496 506
53-00 VEHICLE SUPPLIES 0 170 170 0 0 170
53-01 FUEL 752 1,056 1,056 684 1,056 1,056
54-00 OPERATING SUPPLIES 5,710 10,817 10,607 1,695 7,260 10,607
58-00 OPERATING EQUIPMENT <$5,000 0 56 56 0 0 1,556
Subtotal of SUPPLIES $14,028 $27,639 $27,429 $7,178 $22,115 $23,929
63-00 VEHICLE MAINTENANCE $0 $1,480 $1,480 $0 $0 $1,480
68-00 EQUIPMENT MAINTENANCE 0 0 0 0 0 0
Subtotal of MAINTENANCE $0 $1,480 $1,480 $0 $0 $1,480
72-12 MEDICAL EXAMINATIONS $0 $0 $0 $0 $0 $0
73-11 VEHICLE INSURANCE 479 805 805 319 525 805
73-22 LAW ENFORCEMENT INSURANCE 553 1,152 1,152 573 964 1,152
73-50 SURETY BONDS 0 150 150 71 71 150
74-00 OPERATING SERVICES 206 6,785 6,785 3,361 4,481 6,785
74-01 POSTAL/COURIER SERVICES 2,890 5,727 5,727 2,431 5,241 6,027
74-97 RECRUITMENT ADVERTISING 0 109 109 0 0 109
75-10 TRAINING 2,005 1,965 1,965 1,190 1,787 1,965
75-20 TRAVEL REIMBURSEMENTS 3,916 4,735 4,735 3,106 4,641 4,735
75-30 MEMBERSHIPS 240 253 253 240 240 253
75-40 PUBLICATIONS 0 0 36 36 48 36
76-12 TELEPHONE/COMMUNICATIONS 84 0 84 84 84 284
78-00 CONTRACT SERVICES 39,248 13,710 13,710 10,423 15,897 18,255
78-30 RENTAL 63 0 90 50 67 90
78-31 VEHICLE LEASE-INTERNAL 3,859 3,859 3,859 0 3,859 0
Subtotal of SERVICES $53,543 $39,250 $39,460 $21,884 $37,906 $40,646
86-00 FURNITURE AND FIXTURES $0 $0 $0 $0 $0 $0
88-00 CAPITAL EQUIPMENT 0 1,545 1,545 0 1,545 0
Subtotal of CAPITAL $0 $1,545 $1,545 $0 $1,545 $0
Total for MUNICIPAL COURT $565,646 $554,746 $554,746 $389,214 $557,513 $582,891
Administrative Services
Municipal Court
001-0409-412
98
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $192,593 $196,408 $196,408 $131,109 $186,812 $205,648
41-30 OVERTIME PAY 3,913 2,573 2,573 2,490 3,320 2,573
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 1,240 1,500 1,500 1,475 1,554 1,340
41-45 INCENTIVE-CERTIFICATE PAY 3,200 3,000 3,000 2,100 2,833 2,400
41-48 PAY PLAN ADJUSTMENTS 0 0 0 0 0 0
41-49 CELL PHONE ALLOWANCE 1,154 1,140 1,140 774 1,032 1,140
41-90 ACCRUED PAYROLL 0 0 0 543 724 0
47-10 SOCIAL SECURITY/MEDICARE 14,607 15,323 15,323 10,079 13,439 16,117
47-20 TMRS RETIREMENT FUND 27,806 30,235 30,235 20,405 27,207 32,862
48-10 HEALTH/DENTAL INSURANCE 29,065 27,812 27,812 18,512 24,683 33,132
48-20 LIFE INSURANCE 533 423 423 385 513 460
48-30 DISABILITY INSURANCE 1,106 868 868 803 1,071 580
48-40 WORKERS COMP INSURANCE 302 259 259 184 245 212
48-50 EAP SERVICES 228 228 228 169 225 216
48-80 UNEMPLOYMENT COMPENSATION 17,717 10,000 10,000 14,134 18,845 25,000
48-90 FLEX PLAN ADMINISTRATION 147 0 0 107 143 143
Subtotal of PERSONNEL $293,611 $289,769 $289,769 $203,269 $282,645 $321,823
51-00 OFFICE SUPPLIES $2,913 $3,605 $3,605 $1,131 $2,858 $3,605
52-00 PERSONNEL SUPPLIES 574 1,597 1,597 228 1,304 1,597
52-21 5 STAR FUNCTION SUPPLIES 1,753 2,121 2,121 1,718 2,121 2,121
52-23 STAFF DEV PROG SUPPLIES 573 2,545 2,545 106 2,141 2,545
54-00 OPERATING SUPPLIES 3,808 4,242 4,242 3,156 4,208 4,242
58-00 OPERATING EQUIPMENT <$5,000 537 955 955 65 687 955
Subtotal of SUPPLIES $10,158 $15,065 $15,065 $6,404 $13,319 $15,065
71-40 CONSULTING SERVICES $0 $2,651 $2,651 $0 $0 $2,651
71-90 OTHER PROFESSIONAL SERVICE 0 0 0 0 0 0
72-12 MEDICAL EXAMINATIONS 6,166 5,302 5,302 5,421 5,228 6,802
72-13 DRUG TESTING SERVICES 196 0 0 0 0 0
72-20 PERSONNEL EVENTS/PROGRAMS 6,832 9,015 9,015 5,856 9,808 9,015
72-21 5 STAR FUNCTION SERVICES 9,538 9,227 9,227 8,904 9,372 9,227
72-23 STAFF DEVELOPMENT PROGRAM 7,693 19,699 19,699 7,848 12,464 3,199
74-00 OPERATING SERVICES 4,799 7,241 7,241 0 0 7,241
74-01 POSTAL/COURIER SERVICES 213 371 371 91 256 371
74-91 ADVERTISING/PUBLIC NOTICE 0 265 265 0 0 265
74-96 CRIMINAL HISTORY SERVICES 853 4,226 4,226 905 1,207 4,226
74-97 RECRUITMENT ADVERTISING 96 3,182 3,182 631 1,841 3,182
75-10 TRAINING 4,544 2,863 2,863 1,850 2,717 2,863
75-20 TRAVEL REIMBURSEMENTS 3,763 2,651 2,651 2,924 3,200 2,651
75-30 MEMBERSHIPS 755 743 743 470 627 743
76-12 TELEPHONE/COMMUNICATIONS 168 0 0 168 224 0
77-10 SOFTWARE LICENSE FEE 5,500 0 0 0 0 0
78-00 CONTRACT SERVICES 9,756 20,149 20,149 6,798 16,564 5,000
Subtotal of SERVICES $60,872 $87,585 $87,585 $41,866 $63,507 $57,436
Total for HUMAN RESOURCES $364,641 $392,419 $392,419 $251,539 $359,471 $394,324
Administrative Services
Human Resources
001-0410-415
99
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
73-13 MOBILE EQUIPMENT $1,492 $1,597 $1,597 $2,210 $2,210 $2,300
73-21 GENERAL LIABILITY 9,969 11,198 11,198 8,813 8,813 13,000
73-23 PUBLIC OFFICIAL 15,826 14,787 14,787 15,521 15,521 16,000
73-24 CRIME & ACCIDENT COVERAGE 1,263 2,186 2,186 2,012 2,012 2,000
73-31 WINDSTORM (GALV CITY) 70,374 96,060 96,060 51,328 92,060 65,000
73-32 REAL & PERSONAL PROPERTY 30,792 18,378 18,378 27,295 27,295 30,000
73-33 FLOOD 653 7,049 7,049 687 687 700
73-50 SURETY BONDS 960 2,380 2,380 889 889 900
73-80 PRIOR YEAR INSURANCE 0 1,061 1,061 0 1,061 1,200
73-90 INSURANCE ADMINISTRATION 0 0 0 0 0 3,000
Subtotal of SERVICES $131,329 $154,696 $154,696 $108,755 $150,548 $134,100
Total for INSURANCE $131,329 $154,696 $154,696 $108,755 $150,548 $134,100
Administrative Services
Insurance (General Fund)
001-0411-415
100
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $55,364 $57,105 $57,105 $38,882 $57,105 $56,946
41-30 OVERTIME PAY 2,271 2,573 2,573 0 2,573 2,573
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 400 465 465 460 460 525
41-44 VEHICLE ALLOWANCE 5,434 5,400 5,400 3,859 5,400 5,400
41-45 INCENTIVE-CERTIFICATION PAY 2,100 2,100 2,100 1,575 2,100 2,100
41-49 CELL PHONE ALLOWANCE 1,154 1,140 1,140 774 1,140 1,140
41-90 ACCRUED PAYROLL 0 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 4,980 5,193 5,193 3,212 5,193 5,263
47-20 TMRS RETIREMENT FUND 9,180 10,246 10,246 6,719 10,246 10,719
48-10 HEALTH/DENTAL INSURANCE 0 0 0 0 0 0
48-20 LIFE INSURANCE 154 124 124 118 157 129
48-30 DISABILITY INSURANCE 319 254 254 244 325 163
48-40 WORKERS COMP INSURANCE 99 78 78 61 81 62
48-50 EAP SERVICES 57 57 57 46 61 54
48-80 UNEMPLOYMENT COMPENSATION 0 0 0 0 0 0
48-90 FLEX PLAN ADMINISTRATION 89 0 0 67 89 85
Subtotal of PERSONNEL $81,601 $84,735 $84,735 $56,017 $84,932 $85,159
51-00 OFFICE SUPPLIES $18 $557 $557 $52 $269 $557
52-00 PERSONNEL SUPPLIES 0 0 0 0 0 0
54-00 OPERATING SUPPLIES 6,920 7,438 10,634 3,411 7,048 7,438
58-00 OPERATING EQUIPMENT <$5,000 604 1,443 1,443 185 247 1,443
Subtotal of SUPPLIES $7,542 $9,438 $12,634 $3,648 $7,564 $9,438
71-20 AUDIT SERVICES $1,000 $0 $0 $0 $0 $0
72-20 PERSONNEL EVENTS/PROGRAMS 8,053 7,423 7,423 6,886 9,181 7,423
73-80 PRIOR YEAR INSURANCE 0 0 0 6,150 6,150 0
74-00 OPERATING SERVICES 9 7,210 7,210 0 0 7,210
74-94 PERMITS/INSPECTION/TESTING 150 159 159 57 57 159
75-10 TRAINING 570 1,007 1,007 445 593 1,007
75-20 TRAVEL REIMBURSEMENTS 562 424 424 55 398 424
75-30 MEMBERSHIPS 166 318 318 238 317 318
Subtotal of SERVICES $10,510 $16,541 $16,541 $13,831 $16,697 $16,541
Total for RISK MANAGEMENT $99,653 $110,714 $113,910 $73,496 $109,193 $111,138
Administrative Services
Risk Management (General Fund)
001-0412-415
101
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $203,991 $201,574 $201,574 $143,417 $206,223 $210,079
41-30 OVERTIME PAY 8,852 4,547 4,547 2,850 8,265 4,545
41-31 HOLIDAY HRS WORKED 183 0 0 0 0 0
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 1,630 1,825 1,825 1,810 1,810 2,005
41-45 INCENTIVE-CERTIFICATE PAY 2,100 2,100 2,100 1,575 2,100 2,100
41-49 CELL PHONE ALLOWANCE 2,005 1,980 1,980 1,345 1,980 1,980
41-90 ACCRUED PAYROLL 0 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 16,211 15,870 15,870 11,173 14,897 16,696
47-20 TMRS RETIREMENT FUND 30,103 31,315 31,315 22,271 29,695 34,045
48-10 HEALTH/DENTAL INSURANCE 20,548 18,844 18,844 15,411 20,548 22,110
48-20 LIFE INSURANCE 551 433 433 428 571 472
48-30 DISABILITY INSURANCE 1,147 890 890 891 1,188 595
48-40 WORKERS COMP INSURANCE 586 478 478 363 484 395
48-50 EAP SERVICES 171 171 171 139 185 162
48-90 FLEX PLAN ADMINISTRATION 128 0 0 97 129 123
Subtotal of PERSONNEL $288,206 $280,027 $280,027 $201,770 $288,075 $295,307
51-00 OFFICE SUPPLIES $0 $0 $0 $0 $0 $0
52-00 PERSONNEL SUPPLIES 1,586 0 0 0 0 0
54-00 OPERATING SUPPLIES 0 1,700 1,700 1,140 1,700 1,700
57-00 COMPUTER SUPPLIES 3,917 9,811 9,811 520 3,693 9,811
58-00 OPERATING EQUIPMENT <$5,000 2,712 11,559 11,559 2,119 10,825 4,120
Subtotal of SUPPLIES $8,215 $23,070 $23,070 $3,779 $16,219 $15,631
67-00 COMPUTER EQUIP MAINT $68,361 $71,724 $71,724 $44,333 $71,724 $71,724
Subtotal of MAINTENANCE $68,361 $71,724 $71,724 $44,333 $71,724 $71,724
71-30 ENGINEERING SERVICES $0 $0 $0 $0 $0 $0
74-00 OPERATING SERVICES 267 0 0 249 332 0
74-01 POSTAL/COURIER SERVICES 0 0 0 0 0 0
74-97 RECRUITMENT ADVERTISING 0 0 0 0 0 0
75-10 TRAINING 2,092 9,311 9,311 4,890 8,520 9,311
75-20 TRAVEL REIMBURSEMENTS 1,136 3,100 3,100 0 2,000 3,100
75-30 MEMBERSHIPS 0 0 0 195 195 0
76-12 TELEPHONE/COMMUNICATIONS 0 0 0 0 0 0
77-10 SOFTWARE LICENSE FEES 16,087 7,415 7,415 0 7,415 0
77-20 SOFTWARE SUPPORT SERVICES 186,739 206,071 206,071 188,509 216,345 206,071
77-23 SOFTWARE SUBSCRIPTION SRV 90 309 309 0 0 309
77-30 INTERNET SERVICES 31,703 30,105 30,105 23,493 35,324 30,105
77-50 COMPUTER HARDWARE SUPPORT 0 860 860 420 560 860
78-00 CONTRACT SERVICES 5,480 33,250 33,250 2,717 33,250 25,750
78-30 RENTAL 40,046 39,127 39,127 18,315 39,127 39,127
Subtotal of SERVICES $283,640 $329,548 $329,548 $238,788 $343,068 $314,633
87-10 COMPUTER SYSTEMS $0 $0 $0 $0 $0 $0
88-00 CAPITAL EQUIPMENT 44,980 21,000 21,000 0 21,000 0
Subtotal of CAPITAL $44,980 $21,000 $21,000 $0 $21,000 $0
Total for INFORMATION TECHNOLOGY $693,402 $725,369 $725,369 $488,670 $740,086 $697,295
Administrative Services
Information Technology
001-0416-419
102
401-0401-415
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $94,997 $94,268 $94,268 $71,459 $99,279 $105,286
41-30 OVERTIME PAY 1,015 3,072 3,072 397 529 3,072
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 755 950 950 935 950 1,130
41-44 VEHICLE ALLOWANCE 0 0 0 0 0 0
41-45 INCENTIVE-CERTIFICATION PAY 900 900 900 675 900 900
41-49 CELL PHONE ALLOWANCE 0 0 0 0 0 0
41-90 ACCRUED PAYROLL 930 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 7,338 7,480 7,480 5,407 7,209 8,380
47-20 TMRS RETIREMENT FUND 13,437 14,760 14,760 10,835 14,447 17,085
48-10 HEALTH/DENTAL INSURANCE 7,107 14,314 14,314 6,347 8,463 9,058
48-20 LIFE INSURANCE 261 204 204 214 285 237
48-30 DISABILITY INSURANCE 542 420 420 444 592 298
48-40 WORKERS COMP INSURANCE 145 128 128 99 132 111
48-50 EAP SERVICES 171 171 171 139 185 162
48-90 FLEX PLAN ADMINISTRATION 58 0 0 46 61 58
Subtotal of PERSONNEL $127,656 $136,667 $136,667 $96,997 $133,033 $145,777
51-00 OFFICE SUPPLIES $1,038 $1,236 $1,236 $796 $1,061 $1,236
54-00 OPERATING SUPPLIES 4,642 4,378 4,378 4,148 5,531 4,378
58-00 OPERATING EQUIPMENT <$5,000 0 103 103 0 0 103
Subtotal of SUPPLIES $5,680 $5,717 $5,717 $4,944 $6,592 $5,717
68-00 EQUIPMENT MAINTENANCE $0 $258 $258 $0 $0 $258
Subtotal of MAINTENANCE $0 $258 $258 $0 $0 $258
71-20 AUDIT SERVICES $19,433 $20,498 $20,498 $18,375 $18,375 $20,498
74-00 OPERATING SERVICES 11,948 13,287 13,287 7,455 12,040 13,287
74-01 POSTAL/COURIER SERVICES 39,196 34,760 34,760 26,933 35,911 34,760
74-97 RECRUITMENT ADVERTISING 48 0 0 0 0 0
75-10 TRAINING 234 412 412 220 293 412
75-20 TRAVEL REIMBURSEMENTS 199 221 221 79 145 221
78-00 CONTRACT SERVICES 34,047 20,978 20,978 22,739 30,319 20,978
Subtotal of SERVICES $105,105 $90,156 $90,156 $75,801 97,083 $90,156
98-10 DEPRECIATION EXPENSE $1,390,674 $0 $0 $0 $0 $0
98-30 PROVISION FOR UNCOLL A/R 20,793 28,882 28,882 22,966 28,882 28,882
Subtotal of OTHER FINANCING USES $1,411,467 $28,882 $28,882 $22,966 $28,882 $28,882
Total for UTILITY BILLING $1,649,908 $261,680 $261,680 $200,708 $265,589 $270,790
Administrative Services
Utility Billing
103
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
73-13 MOBILE EQUIPMENT $1,124 $854 $854 $1,474 $2,210 $1,500
73-21 GENERAL LIABILITY 6,646 7,465 7,465 5,875 8,813 7,500
73-23 PUBLIC OFFICIAL 10,551 9,552 9,552 10,347 15,521 11,000
73-24 CRIME & ACCIDENT COVERAGE 1,436 1,651 1,651 1,226 2,012 1,500
73-31 WINDSTORM (GALV CITY) 38,540 64,040 64,040 34,219 43,682 33,300
73-32 REAL & PERSONAL PROPERTY 26,426 11,989 11,989 27,833 27,833 28,000
73-33 FLOOD 0 8,896 8,896 687 8,896 9,000
Subtotal of SERVICES $84,723 $104,447 $104,447 $81,661 $108,967 $91,800
Total for INSURANCE (W/S Fund)$84,723 $104,447 $104,447 $81,661 $108,967 $91,800
Administrative Services
Insurance (Water and Sewer Fund)
401-0411-415
104
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
51-00 OFFICE SUPPLIES $0 $341 $341 $0 $341 $341
52-00 PERSONNEL SUPPLIES 0 0 0 0 0 0
54-00 OPERATING SUPPLIES 0 129 129 65 87 129
58-00 OPERATING EQUIPMENT <$5,000 439 618 618 0 618 618
Subtotal of SUPPLIES $439 $1,088 $1,088 $65 $1,046 $1,088
72-20 PERSONNEL EVENTS/PROGRAMS $4,140 $4,120 $4,120 $3,234 $4,312 $4,120
74-00 OPERATING SERVICES 252 6,180 6,180 0 6,180 6,180
75-10 TRAINING 0 1,858 1,858 240 1,858 1,858
75-20 TRAVEL REIMBURSEMENTS 1,225 1,545 1,545 0 1,545 1,545
75-30 MEMBERSHIPS 199 464 464 413 464 464
Subtotal of SERVICES $5,816 $14,167 $14,167 $3,887 $14,359 $14,167
Total for RISK MANAGEMENT $6,255 $15,255 $15,255 $3,952 $15,405 $15,255
Administrative Services
Risk Management (Water and Sewer Fund)
401-0412-415
105
Police
Mission Statement
The Friendswood Police Department is organized, equipped and trained to provide responsive
service in a community-police partnership. The Department focuses all available resources to
promote community safety, suppress crime, ensure the safe, orderly movement of traffic, and
protect the constitutional rights of all persons.
Current Operations
Operations
The purpose of intelligence-led community policing is to provide rapid police services, criminal
investigations and collaborative problem solving initiatives for the community.
x First Response-This activity is mandated by Art. 2.13, Code of Criminal Procedure.
Provides emergency response to 9-1-1 calls, enforce traffic and criminal laws and address
problems related to order maintenance and quality of life. Provide preventative patrol and
police services designed to respond to calls for service and to suppress criminal activity.
x Traffic Enforcement-Mandated by Ch. 543 of the Transportation Code. The purpose is to
investigate accidents, analyze collisions, target enforcement efforts and coordinate
multiple agencies to facilitate traffic management in order to improve traffic safety.
Programs in the category include the Commercial Vehicle Inspection program and the
Texas Department of Transportation Selective Traffic Enforcement program.
x Detain and House Prisoners-Detain prisoners in locked cells while awaiting magistration or
transfer to another jail facility. Fingerprint and photograph prisoners. Inventory, secure
and store prisoners’ personal property until release or transfer. Document activities
including monitoring meals, intake and release of prisoners, secure all fines and bonds
collected from prisoners and deposit to Municipal Court.
x Animal Control-Mandated by Ch 10, Friendswood Code of Ordinances. The primary
function and intent of the animal control division is protection of the health, safety and
welfare of the citizens of the City by controlling the animal population and establishing
uniform rules and regulations for the control and eradication of rabies.
x Organized Crime-This activity is mandated by Art. 2.13, CCP; Ch. 481, Health and Safety
Code; Ch. 61, CCP. This functional area investigates the possession, manufacture, and
illegal sale of controlled substances, gang related crime and gathers and disseminates
information regarding criminal activity to the patrol division. Work with other law
enforcement in an undercover capacity, working in a multi-agency task force setting.
106
Police
Criminal Investigations
The purpose of investigations is to provide investigative support that requires a particularly high
level of expertise. This service is provided to police officers, victims, external members of the
criminal justice agencies, and the public, in order to protect victims and the public.
x Centralized Investigations-This is a core activity mandated by Art. 2.13, CCP. The
Department has pooled its investigative resources into one division that conducts criminal
investigations (homicide, robbery, child abuse, family violence, deviant crimes, forgery
and other financial crimes, juvenile investigations and auto theft); sex offender
registration and recovery of stolen property.
x Forensic Services-These services are critical to the police investigator and to the successful
prosecution of criminal cases. It includes fingerprint identification, crime laboratory,
evidence control, crime scene investigation, photography and evidence collection.
x Victim Services-This activity is mandated by Ch. 56, CCP. Provide for assistance to crime
victims and provide community education and referral programs related to crime victim
issues.
Operations Support
Provides intake and processing of police calls for service. It provides fleet, equipment and facility
maintenance services so that police services can be delivered effectively. Also provided are
information resources, as well as administrative and fiscal support to police department
employees so they can perform their jobs safely and effectively. In addition, ethical, professional
direction and training is provided to employees so that they can perform their duties according to
guiding principles. Specialized critical incident management is also included in this functional
area.
x Communications-Mandated by Ch. 77, Health and Safety Code. Serve as primary call
taker for all emergency calls for Police, Fire, and EMS. Take call information and dispatch
units to calls for service. Input information into the computer aided dispatch system.
Receive and send information such as driver license checks, vehicle registrations, and
officer location to the field units as necessary.
x Emergency Services-Includes the specially trained and equipped teams of officers for
tactical and hostage negotiations support. These highly trained officers are responsible for
formulating and executing action plans to manage critical incidents.
x Community Partnerships-Assist in crime prevention and problem solving, work with
residents and businesses to solve problems that lead to crime, community liaison to
improve communication and understanding of police operations. Programs in the category
include the school resource officers and Drug Abuse Resistance Education.
x Administration-Manage all police programs to optimize efficiency and provide effective
delivery of services. Manage budget for the department, ensuring that the department is
fiscally responsible. Maintain open communication with other department and
governmental agencies. Coordinate investigation of internal and external complaints of
alleged police personnel misconduct of both sworn offices and civilians. Manage records
and provide reports of misconduct and ensuing investigations, as well as City
107
Police
administrative issues. Coordinate special projects and plant for the future growth of
department in size and service. Coordinate, manage and research all existing and new
grants available for the department. Prepare and submit grant preapproval requests prior
to applying for grants.
x Recruiting and Training-Program recruits police officer applicants, conducts initial
screening interviews to determine if basic requirements are satisfied, tests applicants for
basic skills, compatible behavior traits and conducts background investigations. Trains
and monitors employees so that the department has highly qualified and competent staff
members to meet the expectations of the public.
x Internal Affairs-Activity is mandated by Sec. 143.312, Local Government Code. Includes
investigation of potential policy violations in a timely manner and provides information to
the public so they will have trust and confidence in internal affairs investigations.
x Public Information-Coordinate and provide departmental information to the public
including press releases, releases of suspect descriptions, crime alerts, and interact with
the public at community events. Provide copies of recorded events in response to public
information or court requests.
x Vehicle and Equipment Maintenance-Provide maintenance and support of City vehicles and
equipment for the department to ensure dependable transportation and operations.
Manage fleet and all equipment used for police services on a 24 hour, seven day a week
schedule.
x Field Support Unit was formed as a hybrid of the Patrol Division and Criminal
Investigations Division with the following goals:
- Identify and target organized criminal activity groups committing offenses following a
specific pattern that impact the City and department.
- Use a flexible operating schedule to adapt to the needs of the department and the
community in response to known or suspected criminal activity.
- Provide targeted enforcement in neighborhoods and other areas affected by crime to
suppress criminal activity and improve safety for residents
- Use specialized investigative techniques and equipment to adapt to address known or
suspected criminal activity.
The unit consists of three patrol division officers, a criminal investigations detective and the
investigator assigned to the Drug Enforcement Administration task force. The unit is supervised
by the Criminal Investigations Division Sergeant and commanded by the Assistant Patrol Division
Commander.
Continuation of Mandated Services and Commitment to Public Safety
The Crime Victim Assistance Program has requested funding for an eleventh year by a federal
grant through the Governor’s Office. If the grant is awarded, total funding will be in the amount
of $48,000.
108
Police
Capital Replacement and Additional Equipment
The budget contains critical equipment (both capital and non capital items). The budget includes
funding for replacement vehicles from the Vehicle Replacement Fund. Based on annual mileage
of 25,000 per vehicle, there will be a need to replace five marked patrol vehicles and one
investigative staff vehicle; at time of replacement each vehicle will have approximately 100,000
miles. In addition, one animal control vehicle, scheduled for replacement last year, will be
replaced. As part of the Vehicle Replacement Fund, the department replaces emergency light and
sound equipment, speed measuring devices, in-car video cameras and mobile data terminals in
marked patrol cars every six to eight years; making this equipment last through two vehicle
lifecycles.
This year, however, the Department will be challenged to find a suitable replacement for the
discontinued Ford Police Interceptors that make up the majority of the police fleet. A focus group
will study options available and make a recommendation.
Alternative Revenue Streams
Victims of Crime Act Grant, LEOSE Training Allocation, and Bulletproof Vest Partnership Act,
50/50 cost sharing with Friendswood Independent School District for two school resource officers,
Friendswood Independent School District school zone coverage and security fees, 50/50 cost
sharing with Clear Creek Independent School District for five school crossing guards, Texas
Department of Public Safety Commercial Vehicle Inspection program, partnership with the Drug
Enforcement Administration-Galveston Resident Office Task Force and the FBI Safe Streets Task
Force.
Other Committed Costs
The narcotics seizure fund will continue to support payments for the OSSI computer upgrade.
Therefore, shared costs of a crime analyst assigned to the Drug Enforcement Agency Resident
Office will continue to be paid by the General fund.
Highlights of the Budget
Decision Packages (Funded)
Fuel Ongoing $16,500
Mid-Year Full-time Patrol Officer
Ongoing Cost
One-time Cost
$49,880
$6,400
Dispatch Overtime
(Funded by Forest Bend VFD) One-time Cost $12,000
Decision Packages (Unfunded)
Full-time Patrol Officer
Ongoing Cost
One-time Cost
$91,170
$6,400
Patrol Overtime Funding Ongoing Cost $20,000
109
Police
Departmental Goals and Measures
Goal 1 (correlates with City Goals 5 & 6)
Provide quality police services to our community.
Objectives:
Achieve full staffing levels.
Continue to recruit and train quality personnel at all levels.
Maintain emergency response time of less than 5 minutes.
Meet increased workload by increasing staff in patrol by one officer.
Respond proactively to community concerns.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Sworn peace officers per 1,000 residents 1.5 1.5 1.5 1.5
Minority Representation on force 25% 25% 25% 25%
Emergency Response Time 0:03:56 0:03:26 0:04:02 0:05:00
Total Part I UCR Index Crime 530 505 471 518
Crimes per 1,000 residents 14.32 13.38 14.72 15.45
Arrests related to drug activity 267 319 403 423
Trend: The commitment to full staffing has assisted in the reduction of violent
and property crime rates and is a contributing factor in the fulfillment of the city’s
vision to maintain one of the lowest crime rates in Texas. Recruitment activities,
the personnel function and professional standards are monitored to ensure
alignment with organizational values. Initial Field Support Unit activities have
increased the narcotics-related arrests. Area economic stability, proposed site
development and thoroughfare concerns will impact response times and crime.
Goal 2 (correlates with City Goal 5)
Continue to improve the safety of our streets and efficient movement of vehicles.
Objectives:
Continue to use traffic accident statistics to analyze hazardous intersections and roadways in
order to direct enforcement action.
Analyze statistical data gathered on types of traffic infractions issued and locations to direct
future enforcement actions and programs.
110
Police
Annual Traffic Infractions
1
3
0
0
396
277
290
18
12
25
272
209
227
101
85
105
106
351
76
72
109
136
26
238
0 100 200 300 400 500
FY 08 Actual
FY 09 Actual
FY 10 Projection
FY11 Forecast
Fatal Accidents Injury Accidents Non-Injury Accidents
Speed Related Accidents Alcohol Related Accidents DWI Arrests
Trend: The most frequently identified traffic safety concerns are speed over the
posted limits, speeding trucks and risks to children playing. The department uses
radar traffic enforcement, a citizen radar loan program and a commercial vehicle
roadside inspection program to address traffic safety issues. Problem-oriented
patrols are deployed using citizen input of trouble locations.
Goal 3 (correlates with City Goals 5 & 6)
Actively involve residents and the business community in crime prevention and promoting
community safety awareness.
Objectives:
Continue the effective use of volunteers to enhance service to the community.
Involve members of the public to aid the police department in its crime fighting efforts.
Record, disseminate and preserve all offense, accident and arrest reports generated by the
police department.
Coordinate the recordkeeping archives of the police department and work with the city
secretary’s office in records management of police records so that information is provided to
the public and the media that is accurate, relevant and informative.
111
Police
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Number of Incident Reports 2274 2086 2200 2230
Number of open records requests
processed 1018 756 634 600
Number of press releases 147 141 176 180
Trend: The Department has implemented strategies and outreach efforts to
educate members of the community about their role in public safety while
continually evaluating personnel and programs for their effectiveness in meeting
community expectations and demand for services. Implementation of the Police-
2-Citizen internet based accident report and incident retrieval system has
decreased the number of open records requests processed by staff.
112
Division
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
Administration 647,933 693,944 689,715 524,509 700,846 720,286 3.8%
Communications 914,262 891,808 892,136 663,325 881,980 933,233 4.6%
Patrol 4,219,642 4,223,043 4,280,802 3,355,433 4,413,521 4,536,246 7.4%
Patrol Dot 93,818 110,047 110,047 85,127 113,376 99,864 -9.3%
Criminal Investigations 1,275,100 1,229,003 1,230,177 947,766 1,261,743 1,292,757 5.2%
Animal Control 222,767 263,091 263,799 144,071 191,601 275,077 4.6%
Department Total $7,373,522 $7,410,936 $7,466,676 $5,720,231 $7,563,067 $7,857,463 6.0%
Classification
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
Salaries and Benefits 6,476,761 6,473,680 6,475,330 4,859,513 6,428,031 6,907,596 6.7%
Supplies 296,133 338,308 343,093 233,495 311,327 341,531 1.0%
Maintenance 147,997 140,580 150,894 98,626 131,501 137,766 -2.0%
Services 451,567 416,956 293,204 351,723 468,694 429,158 2.9%
Capital Outlay 1,064 41,412 204,155 176,874 223,514 41,412 0.0%
Department Total $7,373,522 $7,410,936 $7,466,676 $5,720,231 $7,563,067 $7,857,463 6.0%
Division
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
Administration 5.00 5.00 5.00 5.00 5.00 5.00 0.0%
Communications 13.60 13.60 13.60 13.60 13.60 13.60 0.0%
Patrol 43.80 43.80 43.80 43.80 43.80 44.80 2.3%
Patrol Dot 1.00 1.00 1.00 1.00 1.00 1.00 0.0%
Criminal Investigations 12.00 12.00 12.00 12.00 12.00 12.00 0.0%
Animal Control 4.00 4.00 4.00 4.00 4.00 4.00 0.0%
Department Total 79.40 79.40 79.40 79.40 79.40 80.40 1.3%
PERSONNEL SUMMARY BY DIVISION
Police
Department Summary
EXPENDITURE BY DIVISION
EXPENDITURE BY CLASSIFICATION
113
Police
Police
Staff
Services
Patrol
Operations
Criminal
Investigations
Field Support Unit
Emergency Services Unit
Patrol
D.O.T.
Program Investigations
Police
Investigation
Fund
Animal
Control
Records
And
Communications
114
001-2101-421
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $392,165 $453,026 $453,026 $323,532 $431,376 $469,219
41-30 OVERTIME PAY 10,819 4,771 4,771 5,276 7,035 4,771
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 4,980 6,140 6,140 6,050 8,067 6,440
41-45 INCENTIVE-CERTIFICATE PAY 8,775 10,500 10,500 8,775 11,700 10,500
41-49 CELL PHONE ALLOWANCE 2,500 2,820 2,820 1,945 2,593 2,820
41-90 ACCRUED PAYROLL 0 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 30,301 35,788 35,788 24,835 33,113 37,397
47-20 TMRS RETIREMENT FUND 57,694 70,617 70,617 50,931 67,908 76,278
48-10 HEALTH/DENTAL INSURANCE 25,265 26,814 26,814 19,124 27,000 27,335
48-20 LIFE INSURANCE 1,078 980 980 954 1,272 1,059
48-30 DISABILITY INSURANCE 2,251 2,014 2,014 1,993 2,657 1,335
48-40 WORKERS COMP INSURANCE 5,561 5,243 5,243 4,008 5,344 4,006
48-50 EAP SERVICES 242 285 285 231 308 270
48-90 FLEX PLAN ADMINISTRATION 88 199 199 128 171 162
Subtotal of PERSONNEL $541,719 $619,197 $619,197 $447,782 $598,544 $641,592
51-00 OFFICE SUPPLIES $12,666 $18,684 $18,684 $9,179 $12,239 $18,683
52-00 PERSONNEL SUPPLIES 747 5,094 5,094 461 615 5,094
53-00 VEHICLE SUPPLIES 10 944 944 0 0 944
53-01 FUEL 4,990 3,031 3,031 5,112 6,816 5,531
54-00 OPERATING SUPPLIES 2,787 4,451 5,806 1,921 2,561 5,375
58-00 OPERATING EQUIPMENT <$5,000 7,637 3,896 5,686 4,435 5,913 5,686
Subtotal of SUPPLIES $28,837 $36,100 $39,245 $21,108 $28,144 $41,313
63-00 VEHICLE MAINTENANCE $6,300 $2,591 $3,591 $4,334 $5,779 $3,591
66-00 FACILITY MAINTENANCE 0 0 1,286 1,286 1,715 1,286
68-00 EQUIPMENT MAINTENANCE 8,593 849 849 421 561 849
Subtotal of MAINTENANCE $14,893 $3,440 $5,726 $6,041 $8,055 $5,726
71-40 CONSULTING SERVICES $0 $2,378 $2,378 $0 $0 $2,378
73-11 VEHICLE INSURANCE 2,010 850 850 1,445 1,927 850
73-22 LAW ENFORCEMENT INSURANCE 1,659 3,620 3,620 1,718 2,291 3,620
74-00 OPERATING SERVICES 5,711 2,316 2,316 2,438 3,251 2,316
74-01 POSTAL/COURIER SERVICES 1,220 1,188 1,188 970 1,293 1,188
74-97 RECRUITMENT ADVERTISING 1,027 0 0 0 0 0
74-98 JUDGMENTS & DAMAGE CLAIM 0 0 0 0 0 0
75-10 TRAINING 1,865 2,223 2,223 75 100 2,223
75-20 TRAVEL REIMBURSEMENTS 350 1,510 1,510 85 113 1,510
75-30 MEMBERSHIPS 1,339 1,030 1,030 35 47 1,030
75-40 PUBLICATIONS 35 0 0 0 0 0
76-12 TELEPHONE/COMMUNICATIONS 0 0 0 0 0 0
77-10 SOFTWARE LICENSE FEES 33,241 0 0 33,241 44,321 0
78-30 RENTAL 1,377 7,442 2,442 83 111 2,442
78-31 VEHICLE LEASE-INTERNAL 12,650 12,650 7,990 9,488 12,651 14,098
Subtotal of SERVICES $62,484 $35,207 $25,547 $49,578 $66,104 $31,655
Total for ADMINISTRATION $647,933 $693,944 $689,715 $524,509 $700,846 $720,286
Police
Administration
115
001-2110-421
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $534,779 $559,855 $559,855 $367,189 489,585 $576,963
41-30 OVERTIME PAY 49,393 32,003 32,003 44,551 59,401 44,003
41-31 HOLIDAY HOURS WORKED 19,611 0 0 14,769 19,692 0
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 6,605 9,385 9,385 7,361 7,361 8,200
41-45 INCENTIVE-CERTIFICATE PAY 20,685 21,660 21,660 16,380 21,840 23,700
41-49 CELL PHONE ALLOWANCE 2,005 1,980 1,980 1,345 1,793 1,980
41-90 ACCRUED PAYROLL 0 0 0 2,982 3,976 0
42-20 PART-TIME WAGES (TMRS EXEMPT) 42,914 23,184 23,184 33,959 45,279 23,333
42-41 MERIT PAY 0 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 50,556 48,921 48,921 36,450 48,600 50,612
47-20 TMRS RETIREMENT FUND 91,561 93,031 93,031 70,518 94,024 101,933
48-10 HEALTH/DENTAL INSURANCE 51,711 55,179 55,179 39,006 52,008 56,442
48-20 LIFE INSURANCE 1,538 1,214 1,214 1,175 1,567 1,301
48-30 DISABILITY INSURANCE 3,190 2,495 2,495 2,433 3,244 1,641
48-40 WORKERS COMP INSURANCE 963 776 776 608 811 627
48-50 EAP SERVICES 912 912 912 699 932 864
48-90 FLEX PLAN ADMINISTRATION 251 0 0 248 331 421
Subtotal of PERSONNEL $876,674 $850,595 $850,595 $639,673 $850,444 $892,020
51-00 OFFICE SUPPLIES $2,005 $0 $0 $25 $33 $0
52-00 PERSONNEL SUPPLIES 2,460 2,700 3,028 1,043 1,391 2,700
54-00 OPERATING SUPPLIES 1,176 1,746 1,746 657 876 1,746
58-00 OPERATING EQUIPMENT <$5,000 1,368 1,703 1,703 345 460 1,703
58-01 EMERGENCY - EQUIPMENT 0 0 0 0 0 0
Subtotal of SUPPLIES $7,009 $6,149 $6,477 $2,070 $2,760 $6,149
68-00 EQUIPMENT MAINTENANCE $16,318 $17,764 $17,764 $10,875 $14,500 $17,764
Subtotal of MAINTENANCE $16,318 $17,764 $17,764 $10,875 $14,500 $17,764
73-50 SURETY BONDS $355 $350 $350 $71 $95 $350
74-00 OPERATING SERVICES 59 348 348 296 395 448
74-01 POSTAL/COURIER SERVICES 345 103 103 66 88 303
74-97 RECRUITMENT ADVERTISING 0 528 528 0 0 528
75-10 TRAINING 3,673 4,638 4,638 2,253 3,004 4,638
75-20 TRAVEL REIMBURSEMENTS 3,889 3,327 3,327 2,058 2,744 3,327
75-30 MEMBERSHIPS 756 698 698 477 636 698
75-40 PUBLICATIONS 0 0 0 24 32 25
76-11 ELECTRICITY 1,405 1,168 1,168 1,364 1,819 1,688
76-12 TELEPHONE/ COMMUNICATIONS 3,600 4,200 4,200 4,017 5,356 4,200
78-00 CONTRACT SERVICES 132 1,468 1,468 81 108 623
78-30 RENTAL 47 472 472 0 0 472
Subtotal of SERVICES $14,261 $17,300 $17,300 $10,707 $14,276 $17,300
Total for COMMUNICATIONS $914,262 $891,808 $892,136 $663,325 $881,980 $933,233
Police
Communications
116
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $2,103,333 $2,127,115 $2,127,115 $1,529,803 $2,039,737 $2,243,436
41-20 PART-TIME WAGES 28,864 57,905 57,905 12,411 16,548 57,905
41-30 OVERTIME PAY 334,674 378,537 380,187 292,899 387,532 402,439
41-31 HOLIDAY HOURS WORKED 98,003 0 0 68,148 90,864 0
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 14,145 18,935 18,935 16,415 16,415 17,455
41-45 INCENTIVE-CERTIFICATE PAY 64,875 68,400 68,400 51,700 65,033 69,600
41-49 CELL PHONE ALLOWANCE 5,296 5,460 5,460 3,451 4,601 5,460
41-50 CLOTHING ALLOWANCE 0 0 0 0 0 0
41-90 ACCRUED PAYROLL 0 0 0 213 284 0
42-20 PART-TIME WAGES (TMRS EXEMPT) 60,121 51,774 51,774 51,975 69,300 51,969
42-41 MERIT PAY 0 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 200,652 195,809 195,809 148,108 189,977 215,209
47-20 TMRS RETIREMENT FUND 367,360 369,815 369,815 290,914 374,885 421,895
48-10 HEALTH/DENTAL INSURANCE 291,341 259,555 259,555 225,606 287,808 350,876
48-20 LIFE INSURANCE 5,906 4,606 4,606 4,554 5,572 5,066
48-30 DISABILITY INSURANCE 12,296 9,464 9,464 9,485 12,447 6,426
48-40 WORKERS COMP INSURANCE 39,929 31,581 31,581 24,773 31,531 25,544
48-50 EAP SERVICES 2,711 2,793 2,793 2,181 2,908 2,730
48-90 FLEX PLAN ADMINISTRATION 1,005 1,470 1,470 836 1,115 1,192
Subtotal of PERSONNEL $3,630,511 $3,583,219 $3,584,869 $2,733,472 $3,596,558 $3,877,202
51-00 OFFICE SUPPLIES $199 $0 $0 $0 $0 $365
52-00 PERSONNEL SUPPLIES 13,648 36,046 39,616 20,605 27,473 38,896
53-00 VEHICLE SUPPLIES 843 3,108 2,108 1,313 1,751 4,608
53-01 FUEL 100,622 109,456 109,456 83,877 111,836 119,456
54-00 OPERATING SUPPLIES 42,655 30,522 39,686 20,388 27,184 37,522
55-01 EMERGENCY - MATERIALS 38,846 0 0 0 0 0
58-00 OPERATING EQUIPMENT <$5,000 0 32,571 29,971 23,742 31,656 34,396
Subtotal of SUPPLIES $196,813 $211,703 $220,837 $149,925 $199,900 $235,243
63-00 VEHICLE MAINTENANCE $85,394 $64,412 $88,540 $64,459 $85,945 $74,412
64-00 OPERATING MAINTENANCE 1,163 2,120 2,120 875 1,167 2,120
68-00 EQUIPMENT MAINTENANCE 16,841 37,024 21,424 2,577 3,436 21,424
Subtotal of MAINTENANCE $103,398 $103,556 $112,084 $67,911 $90,548 $97,956
72-12 MEDICAL EXAMINATIONS $0 $400 $400 $0 $0 $800
73-11 VEHICLE INSURANCE 11,757 10,576 10,576 10,182 13,576 10,576
73-22 LAW ENFORCEMENT INS 17,147 17,564 17,564 17,750 23,667 18,214
73-40 ANIMAL MORTALITY INS 650 690 690 650 867 690
74-00 OPERATING SERVICES 6,625 5,812 5,964 4,844 6,459 5,812
74-01 POSTAL/COURIER SERVICES 1,280 515 1,115 665 887 1,115
74-97 RECRUITMENT ADVERTISING 3,650 511 511 0 0 1,011
74-98 JUDGMENTS & DAMAGE CLAIM 1,730 0 1,000 1,000 1,333 1,000
75-10 TRAINING 11,785 15,037 20,037 13,400 17,867 15,537
75-20 TRAVEL REIMBURSEMENTS 6,307 5,466 5,466 3,832 5,109 6,166
75-30 MEMBERSHIPS 363 802 802 387 516 802
75-40 PUBLICATIONS 52 0 0 0 0 0
76-12 PHONE/COMMUNICATIONS 26,720 26,057 28,157 24,062 32,083 28,157
77-10 SOFTWARE LICENSE FEES 0 0 0 0 0 0
77-30 INTERNET SERVICES-AIR CARDS 0 0 0
78-30 RENTAL 1,131 0 0 687 916 0
78-31 VEHICLE LEASE-INTERNAL 199,723 199,723 66,575 149,792 199,723 194,553
Subtotal of SERVICES $288,920 $283,153 $158,857 $227,251 $303,001 $284,433
83-00 VEHICLE EQUIPMENT $0 $12,860 $32,708 $19,848 $26,464 $12,860
88-00 CAPITAL EQUIPMENT 0 28,552 171,447 157,026 197,050 28,552
Subtotal of CAPITAL $0 $41,412 $204,155 $176,874 $223,514 $41,412
Total for PATROL $4,219,642 $4,223,043 $4,280,802 $3,355,433 $4,413,521 $4,536,246
Police
Patrol
001-2120-421
117
001-2125-421
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $49,175 $49,128 $49,128 $35,677 $47,569 $52,393
41-30 OVERTIME PAY 4,287 4,177 4,177 1,778 2,371 4,177
41-31 HOLIDAY HOURS WORKED 2,651 0 0 1,822 2,429 0
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 320 385 385 380 380 445
41-45 INCENTIVE PAY 600 600 600 900 1,200 1,200
41-91 ACCRUED PAYROLL 0 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 4,018 4,098 4,098 2,839 3,785 4,324
47-20 TMRS RETIREMENT FUND 7,862 8,086 8,086 5,948 7,931 8,806
48-10 HEALTH/DENTAL INSURANCE 10,332 10,695 10,695 7,685 10,247 12,506
48-20 LIFE INSURANCE 127 107 107 93 124 117
48-30 DISABILITY INSURANCE 266 221 221 194 259 147
48-40 WORKERS COMP INSURANCE 845 705 705 503 671 537
48-50 EAP SERVICES 53 57 57 41 55 54
48-90 FLEX PLAN ADMINISTRATION 18 19 19 13 17 19
Subtotal of PERSONNEL $80,554 $78,278 $78,278 $57,873 $77,037 $84,725
51-00 OFFICE SUPPLIES $0 $0 $0 $0 $0 $0
52-00 PERSONNEL SUPPLIES 367 495 495 40 53 495
53-00 VEHICLE SUPPLIES 54 515 515 29 39 515
53-01 FUEL 4,935 5,271 5,271 2,981 3,975 5,271
54-00 OPERATING SUPPLIES 263 103 103 25 33 103
58-00 OPERATING EQUIPMENT <$5,000 3,574 18,974 18,974 20,568 27,424 515
Subtotal of SUPPLIES $9,193 $25,358 $25,358 $23,643 $31,524 $6,899
63-00 VEHICLE MAINTENANCE $31 $904 $904 $2 $3 $904
68-00 EQUIPMENT MAINTENANCE 0 0 0 238 317 0
Subtotal of MAINTENANCE $31 $904 $904 $240 $320 $904
73-11 VEHICLE INSURANCE $48 $627 $627 $387 $516 $627
73-22 LAW ENFORCEMENT 0 0 0 0 0 0
74-00 OPERATING SERVICES 80 345 345 0 0 345
74-01 POSTAL/COURIER SERVICES 0 0 0 0 0 0
75-10 TRAINING 0 206 206 75 100 206
75-20 TRAVEL REIMBURSEMENTS 626 515 515 51 68 515
75-40 PUBLICATIONS 0 0 0 0 0 0
76-12 TELEPHONE/COMMUNICATIONS 37 565 565 421 561 565
78-31 VEHICLE LEASE-INTERNAL 3,249 3,249 3,249 2,437 3,249 5,078
Subtotal of SERVICES $4,040 $5,507 $5,507 $3,371 $4,495 $7,336
Total for PATROL-DOT PROGRAM $93,818 $110,047 $110,047 $85,127 $113,376 $99,864
Police
Patrol DOT
118
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $708,375 $726,480 $726,480 $515,441 $687,255 $753,975
41-30 OVERTIME PAY 110,587 52,028 52,028 78,906 105,208 52,028
41-31 HOLIDAY HOURS WORKED 2,063 0 0 1,721 2,295 0
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 5,115 5,960 5,960 5,835 5,835 6,680
41-45 INCENTIVE-CERTIFICATE PAY 28,875 29,400 29,400 22,650 30,200 31,200
41-49 CELL PHONE ALLOWANCE 5,344 5,640 5,640 3,896 5,195 5,640
41-50 CLOTHING ALLOWANCE 8,795 9,200 9,200 5,275 7,033 9,200
41-90 ACCRUED PAYROLL 0 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 63,608 62,306 62,306 46,108 61,477 65,218
47-20 TMRS RETIREMENT FUND 119,593 122,943 122,943 93,466 124,621 133,041
48-10 HEALTH/DENTAL INSURANCE 88,337 86,486 86,486 74,047 98,729 101,511
48-20 LIFE INSURANCE 1,969 1,574 1,574 1,523 2,031 1,702
48-30 DISABILITY INSURANCE 4,096 3,233 3,233 3,168 4,224 2,146
48-40 WORKERS COMP INSURANCE 12,170 9,705 9,705 7,526 10,035 7,375
48-50 EAP SERVICES 679 684 684 555 740 648
48-90 FLEX PLAN ADMINISTRATION 216 321 321 168 224 232
Subtotal of PERSONNEL $1,159,822 $1,115,960 $1,115,960 $860,285 $1,145,102 $1,170,596
51-00 OFFICE SUPPLIES $19 $0 $0 $0 $0 $0
52-00 PERSONNEL SUPPLIES 2,425 1,311 1,311 457 609 1,311
53-00 VEHICLE SUPPLIES 424 1,080 1,080 0 0 80
53-01 FUEL 20,381 29,674 20,174 19,546 26,061 24,174
54-00 OPERATING SUPPLIES 4,756 4,992 6,166 3,529 4,705 4,992
58-00 OPERATING EQUIPMENT <$5,000 7,676 5,558 5,558 2,405 3,207 4,787
Subtotal of SUPPLIES $35,681 $42,615 $34,289 $25,937 $34,583 $35,344
63-00 VEHICLE MAINTENANCE $10,492 $10,441 $10,441 $12,539 $16,719 $11,441
64-00 OPERATING MAINTENANCE 0 1,283 783 65 87 783
68-00 EQUIPMENT MAINTENANCE 870 819 819 424 565 819
Subtotal of MAINTENANCE $11,362 $12,543 $12,043 $13,028 $17,371 $13,043
73-11 VEHICLE INSURANCE $8,275 $7,320 $7,320 $5,522 $7,363 $7,320
73-22 LAW ENFORCEMENT INSURANCE 6,084 6,737 6,737 6,298 8,397 6,737
73-50 SURETY BONDS 0 0 0 71 95 71
74-00 OPERATING SERVICES 13,757 5,043 14,543 10,872 14,496 14,543
74-01 POSTAL/COURIER SERVICES 961 668 968 509 679 968
74-50 GRANT MATCHING 0 1,050 1,050 0 0 1,050
74-91 ADVERTISING/PUBLIC NOTICE 0 0 0 0 0 0
74-98 JUDGMENTS & DAMAGE CLAIM 0 0 0 0 0 0
75-10 TRAINING 9,130 6,279 6,279 5,134 6,845 7,779
75-20 TRAVEL REIMBURSEMENTS 6,993 8,181 7,214 2,210 2,947 5,714
75-30 MEMBERSHIPS 690 438 1,105 905 1,207 1,105
75-40 PUBLICATIONS 52 0 0 0 0 0
76-12 TELEPHONE/ COMMUNICATIONS 1,516 771 1,271 905 1,207 1,971
77-30 INTERNET SERVICES-AIR CARDS 0 1,200 1,200 677 903 1,200
78-30 RENTAL 579 0 0 264 352 0
78-31 VEHICLE LEASE-INTERNAL 20,198 20,198 20,198 15,149 20,199 25,316
Subtotal of SERVICES $68,235 $57,885 $67,885 $48,516 $64,688 $73,774
Total for CRIMINAL INVESTIGATIONS $1,275,100 $1,229,003 $1,230,177 $947,766 $1,261,743 $1,292,757
Police
Criminal Investigations Division
001-2130-421
119
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $116,346 $150,076 $150,076 $71,347 $95,129 $154,014
41-30 OVERTIME PAY 14,597 5,052 5,052 11,563 15,417 5,052
41-31 HOLIDAY HOURS WORKED 2,499 0 0 1,503 2,004 0
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 475 685 685 671 671 730
41-45 INCENTIVE-CERTIFICATE PAY 1,260 960 960 945 1,260 960
41-49 CELL PHONE ALLOWANCE 425 420 420 285 380 420
41-90 ACCRUED PAYROLL 0 0 0 501 668 0
42-20 PART-TIME WAGES (TMRS EXEMPT) 0 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 9,705 11,797 11,797 6,198 8,264 12,199
47-20 TMRS RETIREMENT FUND 18,663 23,278 23,278 12,765 17,020 24,872
48-10 HEALTH/DENTAL INSURANCE 20,920 31,316 31,316 13,002 17,336 40,601
48-20 LIFE INSURANCE 324 326 326 212 283 350
48-30 DISABILITY INSURANCE 674 669 669 443 591 441
48-40 WORKERS COMP INSURANCE 1,294 1,502 1,502 793 1,057 1,463
48-50 EAP SERVICES 171 228 228 112 149 216
48-90 FLEX PLAN ADMINISTRATION 128 122 122 88 117 143
Subtotal of PERSONNEL $187,481 $226,431 $226,431 $120,428 $160,347 $241,461
51-00 OFFICE SUPPLIES $507 $0 $0 $0 $0 $0
52-00 PERSONNEL SUPPLIES 717 1,330 830 0 0 830
53-00 VEHICLE SUPPLIES 16 104 104 0 0 104
53-01 FUEL 4,859 8,263 5,902 3,512 4,683 6,306
54-00 OPERATING SUPPLIES 7,802 4,984 6,624 5,009 6,679 6,624
54-95 CHEMICALS 622 412 429 428 571 429
58-00 OPERATING EQUIPMENT <$5,000 4,077 1,290 2,998 1,863 2,484 2,290
Subtotal of SUPPLIES $18,600 $16,383 $16,887 $10,812 $14,416 $16,583
63-00 VEHICLE MAINTENANCE $1,995 $2,373 $2,373 $531 $708 $2,373
68-00 EQUIPMENT MAINTENANCE 0 0 0 0 0 0
Subtotal of MAINTENANCE $1,995 $2,373 $2,373 $531 $708 $2,373
73-11 VEHICLE INSURANCE $1,159 $1,315 $1,315 $773 $1,031 $1,315
74-00 OPERATING SERVICES 1,283 2,563 1,593 905 1,207 1,593
74-01 POSTAL/COURIER SERVICES 0 0 0 0 0 0
74-97 RECRUITMENT ADVERTISING 0 0 300 150 200 300
74-98 JUDGMENTS & DAMAGE CLAIM 0 0 404 404 404 0
75-10 TRAINING 535 1,166 1,166 375 500 1,166
75-20 TRAVEL REIMBURSEMENTS 1,199 785 985 547 729 985
75-30 MEMBERSHIPS 150 139 139 100 133 139
75-40 PUBLICATIONS 0 0 0 0 0 0
76-12 TELEPHONE/ COMMUNICATIONS 0 2,513 2,833 1,864 2,485 2,833
76-13 NATURAL GAS 301 0 450 406 406 450
78-00 CONTRACT SERVICES 0 565 65 0 0 65
78-30 RENTAL 142 0 0 132 176 0
78-31 VEHICLE LEASE-INTERNAL 8,858 8,858 8,858 6,644 8,859 5,814
Subtotal of SERVICES $13,627 $17,904 $18,108 $12,300 $16,130 $14,660
83-00 VEHICLE EQUIPMENT $1,064 $0 $0 $0 $0 $0
88-00 CAPITAL EQUIPMENT 0 0 0 0 0 0
Subtotal of CAPITAL $1,064 $0 $0 $0 $0 $0
Total for ANIMAL CONTROL $222,767 $263,091 $263,799 $144,071 $191,601 $275,077
Police
Animal Control
001-2150-441
120
Volunteer Fire Department
Mission Statement
It is the mission of the Friendswood Volunteer Fire Department to:
x Provide efficient and effective emergency fire & rescue services
x Provide efficient and effective advanced emergency medical care
x Provide education in all areas of life safety including but not limited to fire prevention,
injury prevention, child safety & CPR training
To meet this mission the Friendswood Volunteer Fire Department shall:
x Provide its members with up to date equipment
x Provide its members with the necessary training in order to be able to provide professional
service in a safe and effective manner
x Provide significant monetary savings to the city and citizens of Friendswood through the
use of highly skilled and dedicated volunteers
We live by our Slogan of:
Neighbors Serving Neighbors
And we are happy to be:
Celebrating over 59 Years of Service
Current Operations
The Friendswood Volunteer Fire Department, Inc. (FVFD) is a 501(c) (3) non-profit corporation
that was created in 1951 and is dedicated to the protection of life and property by providing fire
suppression, rescue, EMS services, hazardous material response, and public education on fire and
injury prevention to the citizens of Friendswood. The 109 dedicated volunteers of the FVFD
provide organization, administration, public education, and maintenance, training and volunteer
manpower. These volunteers are supplemented by a small staff of part-time paid personnel who
help provide services during the normal workdays. The City provides the Fire Department with
Fire and EMS vehicles and other required capital equipment, four fire stations, dispatch services
and an operating budget that provides the necessary funds for management and operation of the
Department. The City and the FVFD signed a contract for services which was effective beginning
October 1, 2004. Operations and management of the part-time crew and full-time employees
successfully transitioned to the FVFD in October of 2004. All payroll processing and all Accounts
Payable functions also transitioned to the Department in October 2004. The FVFD will be
responsible for administering one full-time paid fire captain, one full time paramedic, one full time
clerk and one part-time clerk and a pool of part-time firefighters, paramedics, and emergency
medical technicians. This contract also establishes performance standards and reporting
requirements for the services we provide to the city.
The use of volunteers saves the City an estimated 5.5 million dollars ($5,500,000) annually in
salaries over what it would cost to provide a city of this size with a minimal level of services with
121
Volunteer Fire Department
a full paid department. Approximately 50,000 man-hours are provided by volunteers performing
fire suppression, rescue, EMS services and public education to the citizens of Friendswood. This is
not taking into account the countless hours spent on call in town ready to respond to an
emergency.
The FVFD has two operational divisions, the Fire and EMS Divisions. A third division, the
Administrative Division manages the administrative affairs of the department primarily related
to financial matters and payroll, personnel management, recruitment issues, and facilities
management. The Administrative Division is also responsible for public relations, which are
beneficial to the fund raising and public awareness efforts of the department.
The Fire Division consists of 63 members who provide emergency fire suppression services and
rescue services as well as related non-emergency functions such as public education of fire
prevention, personnel training and equipment maintenance. These volunteers respond from three
stations within the city. Fire service personnel participate in the “State Fireman’s & Fire Marshal’s
Association” and/or the “Texas Commission on Fire Protection” certification programs. The FVFD
also has contracts to provide fire and rescue service to portions of both un-incorporated Harris
and Galveston counties. The Fire Division has been very successful in acquiring several grants
this past year that will enhance the programs offered by the Division and improve firefighter
safety. With the addition of the new Fire Station #4 the Fire Division has seen a substantial
growth in the membership number to provide staffing for the new station.
The EMS Division consists of 49 volunteers providing emergency medical care and transport to
the residents of the City. These members staff three Advanced Life Support ambulances and four
first responder vehicles as well as a supervisor’s vehicle. All EMS services are provided in
accordance with Texas Department of Health (TDH) requirements for emergency medical
providers. All personnel are certified through the TDH, which requires a minimum 160 hours
training for an EMT and up to 1,204 hours of training for a Paramedic, followed by required
continuing education.
Total Emergency Calls for Service
200
400
600
800
1000
1200
1400
1600
1800
2000
2200
2400
2600
2800
30001992199419961998200020022004200620082010
EMS/Rescue
Fire
Total Calls
Note: Fire Department
Responses to Auto
accidents are included
in the EMS/Rescue
numbers
122
Volunteer Fire Department
In addition to the training and emergency medical care, these volunteers are also very active in
providing equipment maintenance and preparedness as well as public education on injury
prevention and basic first aid. The EMS Division also has several unique and award winning
programs in place that are supported by this budget as well as grants and donations. These
programs include our Kid Care Program, the Children’s Immunization Program, and the FVFD
Safety Clown Troupe. The EMS Division was awarded the State of Texas’s top honor being
named the Outstanding Volunteer EMS Provider of the Year in 2001 in recognition of the high
standards of the program and services provided to the citizens of Friendswood. The EMS
Division was again awarded this recognition in 2007, becoming one of the few EMS Divisions in
the State to have won more than once.
In November of 2003, Lisa Camp, our EMS Chief was awarded the State of Texas Outstanding
EMS Administrators’ Award. In 2005-06, Lisa Camp was selected as a “Hometown Hero” and
was asked to throw out the first pitch at a Houston Astros' game. The Friendswood VFD EMS
was also recognized by the Greater Houston EMS Council as the Outstanding Public Education
Provider for EMS in 2006-07. Assistant Chief Kris Kern was recognized as the Houston area’s
“EMS Educator of the Year” in 2007.
Highlights of the Budget
Decision Package Operational Requests / Forces at work
Additional funding is requested to cover the following decision package requests. These
requests include forces-at-work (FAW), Capital Funding from City Capital Funds, and
supplemental funding requests (those capital requests funded by the Fire/EMS Water Donation
Fund are listed separately below). These requests are submitted in a priority order as ranked
by the FVFD and approved by the FVFD membership:
Decision Packages (Funded)
Increase Firefighter/EMS Pay Ongoing Cost $9,804
Stipends for Volunteer Medics Ongoing Cost $21,600
Decision Packages (Unfunded)
Increase cost of Medical Supplies Ongoing Cost $10,000
Fire Vehicle Maintenance Cost
Increase Ongoing Cost $9,000
Increase contribution to Volunteer Fireman’s
Pension Fund Ongoing Cost $14,400
Increase Training Funds for Fire
Division Ongoing Cost $7,000
123
Volunteer Fire Department
Capital Equipment Requests
In our 15-year capital equipment plan which was presented to Council in FY 09, we have the
following capital equipment and vehicles identified for purchase this fiscal year using funding
provided through the Fire /EMS Fund Water Bill Donation account managed by the FVFD. A
copy of the 15 year plan is available by request from FVFD.
Replace Engine #22 (8 year Lease-purchase) $62,000
Replace Medic Car (unit 43) $31,000
Total Request from Fire and EMS Fund $93,000
Capital Improvement Plan Requests:
In the City’s Capital Improvement Plan we have the following items identified:
Replace Carpet at Fire Station #1 $6,500
Replace electrical panel & wiring
(Fire Station #2) – GRANT FUNDED $88,000
Repair hurricane damage & renovate
(Fire Station #3) GRANT FUNDED $386,000
New Headquarters Fire Station # 5 to replace
Fire Station #1, Design Engineering $300,000
New Headquarters Fire Station # 5 to replace
Station #1, Construction Funds $3,500,000
Total Request for the City’s CIP Plan $4,280,500
124
Division
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
FVFD 2,035,438 1,228,643 1,228,643 920,815 1,227,753 1,218,047 -0.9%
Department Total $2,035,438 $1,228,643 $1,228,643 $920,815 $1,227,753 $1,218,047 -0.9%
Classification
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
Salaries and Benefits 0000000.0%
Supplies 0000000.0%
Maintenance 0000000.0%
Services 2,035,438 1,228,643 1,228,643 920,815 1,227,753 1,218,047 -0.9%
Capital Outlay 0 0 0 0 0 0 0.0%
Department Total $2,035,438 $1,228,643 $1,228,643 $920,815 $1,227,753 $1,218,047 -0.9%
Division
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
FVFD 0.0 0.0 0.0 0.0 0.0 0.0 0.0%
Department Total 0.0 0.0 0.0 0.0 0.0 0.0 0.0%
PERSONNEL SUMMARY BY DIVISION
Friendswood Volunteer Fire Department
Department Summary
EXPENDITURE BY DIVISION
EXPENDITURE BY CLASSIFICATION
125
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
58-00 OPERATING EQUIPMENT < $5000 $0 $0 $0 $0 $0 $0
Subtotal of SUPPLIES $0 $0 $0 $0 $0 $0
74-00 OPERATING SERVICES $0 $0 $0 $0 $0 $0
74-98 JUDGMENTS & DAMAGE CLAIM 0 0 0 0 0 0
76-12 TELEPHONE/ COMMUNICATIONS 2,319 0 0 204 272 0
78-61 FIRE/EMS SERVICES 1,131,349 1,188,654 1,188,654 891,491 1,198,361 1,178,058
78-62 EMS SERVICE RUNS 27,770 27,800 27,800 29,120 29,120 27,800
79-10 COMMUNITY EVENTS/ PROGRAMS 0 0 0 0 0 0
79-80 GRANT MATCH - OPERATIONS 0 12,189 12,189 0 0 12,189
88-00 CAPITAL EQUIPMENT 874,000 0 0 0 0 0
Subtotal of SERVICES $2,035,438 $1,228,643 $1,228,643 $920,815 $1,227,753 $1,218,047
Total for FVFD $2,035,438 $1,228,643 $1,228,643 $920,815 $1,227,753 $1,218,047
Friendswood Volunteer Fire Department
Administration
001-2201-422
126
Fire Marshal
Mission Statement
It is the mission of the Friendswood Fire Marshal’s Office and the Office of Emergency
Management to provide the highest quality services to the people who live, work and visit the
City of Friendswood.
Current Operations
The Fire Marshal manages two programs: The Fire Marshal’s Office and the Office of
Emergency Management.
The Fire Marshal’s Office (FMO) personnel consist of the Fire Marshal, 1 Deputy Director,
2 Assistant Fire Marshals, 1 Administrative Assistant, 1 part-time Deputy Emergency
Management Coordinator and a pool of 5 part-time inspectors. The Fire Marshal’s staff is on
24-hour call out, 7 days a week.
The Fire Marshal’s Office has the primary responsibility of responding to fires and
hazardous incidents within the city. All fires are investigated for origin and cause. The Fire
Marshal’s Office is responsible for the filing of appropriate criminal charges that may arise
from an investigation. The Fire Marshal, Deputy Director, and Assistant Fire Marshals are
state certified arson investigators and state certified peace officers.
Fire Prevention activities by the Fire Marshal’s Office include business inspections, review of
new building plans, and the design approval of fire alarm and sprinkler systems. In addition,
inspections of day care facilities, group homes, nursing homes and foster homes are
conducted. Public Education for Fire Safety Programs are presented year-round to the public
on request. The Fire Marshal, Deputy Director, 2 Assistant Fire Marshals and the part-time
inspectors are state certified Fire Inspectors. The Fire Marshal, Deputy Director, 2 Assistant
Fire Marshals and a pool of 5 part-time inspectors are funded from this account.
The Office of Emergency Management is responsible for the Disaster Preparedness
Program of the City. The Fire Marshal is the Emergency Management Coordinator. The focus
of the Office of Emergency Management is on public education, training of city staff in
emergency operations, creating, maintaining and implementing the city’s Emergency
Response Plans. By using an all hazards approach, the Office of Emergency Management
strives to improve the city’s public safety response capabilities through planning efforts and
coordination with Harris County and Galveston County. The Fire Marshal’s Office maintains the
Emergency Operations Center so that it can be quickly activated to support any emergency or
non-emergency operation. All planning documents and emergency management plans are
maintained to meet all state requirements. The City of Friendswood Emergency Management
Plan and Annexes meet the “Advanced” emergency management requirements of the State of
Texas. The Office of Emergency Management coordinated the review and update of the FEMA
approved City of Friendswood Hazard Analysis and Mitigation Plan.
The Administrative Assistant’s position and 1 part-time Deputy Emergency Management
Coordinator are funded from this account.
127
Fire Marshal
Highlights of the Budget
In the past, both the Fire Marshal and Emergency Management's base budgets were
supplemented by the Emergency Management Performance Grant (EMPG), which were
utilized to off-set expenses provided by this program. Advanced funding for FY 11 has been
requested since the EMPG funding for FY10 was approved by the state in late FY 10. The
EMPG funds totaled $51,423 last year and we anticipate receiving at least this amount again
this year. This grant funding provides approximately 55% total of operation and maintenance
budget costs.
Decision Packages (Funded)
Fuel Ongoing Cost $2,500
Decision Packages (UnFunded)
Advanced EMPG Funding Ongoing Cost $51,423
Departmental Goals and Measures
Goal 1 (linked to City Goals 1, 4, 5 & 6)
Promote Public Safety and the well being of the citizens, the local business community and
local institutions in the City of Friendswood.
Objective A:
Conduct thorough annual fire prevention inspections in all commercial businesses and
institutions within the city to reduce the number of fire code violations and life safety hazards.
Fire Prevention Inspections
1520 1450 14001376
300
800
1300
1800
FY08 Actual FY09 Actual FY10 Projection FY11 Forecast
# of Inspections Conducted (annually)
Trend: A total of 1,520 inspections were conducted in 2009, an increase of 144
compared to 1,376 inspections conducted in 2008. The projection for 2010 is
expected to be around 1,450 inspections. Annual inspections continue to be
completed every year and since follow-up inspections have decreased, our
128
Fire Marshal
proposed forecast is expected to be 1,400 for 2011. Compliance with the
annual inspections is requiring less follow-up inspections; therefore, resulting in
a decrease in total inspections.
Objective B:
Instruct, educate and inform the public and city employees in aspects of fire safety and
prevention, as well as emergency preparedness through training and education programs.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Annual total programs conducted 50 28 30 25
Total number of people attending
programs 1,535 1,282 1,500 1,500
Total number of hours for programs 138 104.5 65 50
Trend: The Fire Marshal’s Office continues to receive requests to conduct
Emergency Preparedness and Fire Preventions Presentations to civic groups,
HOA’s, and Faith-Based organizations within the city. Increased training courses
and hours have been noticed since 2008 due to FEMA requirements of the
National Incident Management System (NIMS) training for the majority of city
employees.
Objective C:
Keep abreast of the most current techniques in emergency management and their direct
application to individual city departments.
Trend: The Emergency Management Plan Annexes for the city are reviewed
annually to ensure appropriate application continually meets individual city
department’s needs and capabilities. The annexes are updated as needed and/or
every five years to appropriately adjust to meet needs as they change. Feedback
and discussion from annual exercises and specific meetings has reaffirmed
appropriate application and content.
Goal 2 (linked to City Goals 1, 4, 5 & 6)
Facilitate a more productive partnership with developers, contractors and new businesses to
support successful development for the citizens and the city.
Objective A:
Provide continuing contribution for the Design Criteria Manual as well as participation at the
Design Review Committee meetings to address developer and contractor questions during the
conceptual stages of the development process.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Annual total of DRC meetings
attended. 69 47 52 55
129
Fire Marshal
Trend: The number of Design Review Criteria meetings continues to grow as
the Community Development Department and other departments that are
involved promote the program. The lengthy process of individual site plan
reviews has been greatly reduced with the introduction of group site plan
reviews. Due to the close nature of the two programs, group site plan reviews
have made a seamless merger with Design Review Criteria meetings, and
statistics for the two now fall under this objective.
An obvious distinction has been noted by the inspectors of the Fire Marshal’s
Office between developers and contractors who choose to go through the DRC
process and those who do not. Developers and contractors who go through the
DRC process tend to have a better grasp of city requirements and need less
follow-up inspections to complete new construction and remodeling projects.
Objective B:
Continue a timely review of Commercial Plan Reviews and reduce the number of plans
required to be re-submitted by addressing applicable issues during group site plan reviews
and DRC meetings.
Measure FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Annual total of Commercial Plans
reviewed.162 172 150 160
Trend: Each city department previously reviewed site plans and preliminary
plans individually, causing a time delay in coordination of comments and
duplication of work. Group site plan reviews and DRC meetings are improving
coordination and communication between departments and the design to
construction transition.
Goal 3 (linked to City Goal 6)
Apply the most current standards in emergency management, law enforcement, and fire
protection.
Objective A:
Attend training sessions, seminars and symposiums in related and required fields to maintain
required proficiency in regulated areas.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Annual total hours of training attended 614 260* 400 400
* FY09 actual decline due to Ike Recovery
Trend: Full time employees of the Fire Marshal’s Office/Office of Emergency
Management continue to meet or exceed the minimum training standards set
forth by the Texas Commission on Law Enforcement Officer Standards and
Education (TCLEOSE), the Texas Commission on Fire Protection, Insurance
Services Office (ISO), Governor’s Division of Emergency Management (GDEM),
and Federal Emergency Management Agency (FEMA).
130
Division
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Base
Budget
% Change in
Budget from
FY10 to FY11
Administration 506,937 473,693 474,535 348,681 463,594 503,735 6.9%
Fire Administration 104 0 0 0 0 0 0.0%
Emergency Management 105,030 131,020 319,561 265,793 295,718 131,219 0.2%
Tropical Storms/Hurricanes 5,350,095000000.0%
Department Total $5,962,166 $604,713 $794,096 $614,474 $759,312 $634,954 5.4%
Classification
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Base
Budget
% Change in
Budget from
FY10 to FY11
Salaries and Benefits 548,992 505,880 505,880 371,383 494,909 528,781 4.5%
Supplies 37,389 20,404 32,241 19,749 25,118 31,787 68.0%
Maintenance 3,795 7,457 4,504 1,579 2,105 4,957 -33.5%
Services 5,365,978 70,972 69,267 34,524 46,012 69,429 -2.2%
Capital Outlay 6,012 0 182,204 187,239 191,168 0 0.0%
Department Total $5,962,166 $604,713 $794,096 $614,474 $759,312 $634,954 5.4%
Division
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Base
Budget
% Change in
Budget from
FY10 to FY11
Administration 4.8 4.8 4.8 4.8 4.8 4.8 0.0%
Fire Administration 0.0 0.0 0.0 0.0 0.0 0.0 0.0%
Emergency Management 1.3 1.3 1.3 1.3 1.3 1.3 0.0%
Tropical Storms/Hurricanes 0.0 0.0 0.0 0.0 0.0 0.0 0.0%
Department Total 6.1 6.1 6.1 6.1 6.1 6.1 0.0%
PERSONNEL SUMMARY BY DIVISION
Fire Marshal's Office
Department Summary
EXPENDITURE BY DIVISION
EXPENDITURE BY CLASSIFICATION
131
Fire Marshal/Emergency
Management
Fire Marshal
Administration
Emergency
Management
Fire Marshal’s Office
132
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $290,694 $299,661 $299,661 $209,837 $279,783 $307,361
41-30 OVERTIME PAY 22,934 15,310 15,310 8,763 11,684 15,310
41-31 HOLIDAY HOURS WORKED 0 0 0 437 843 0
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 1,550 2,930 2,930 1,845 1,845 2,105
41-44 VEHICLE ALLOWANCE 5,434 5,400 5,400 3,859 5,400 5,400
41-45 INCENTIVE-CERTIFICATE PAY 8,750 9,000 9,000 6,750 9,000 9,000
41-49 CELL PHONE ALLOWANCE 4,860 4,800 4,800 3,260 4,347 4,800
41-90 ACCRUED PAYROLL 0 0 0 0 0 0
42-20 PART-TIME WAGES (TMRS EXEMPT) 29,764 9,652 9,652 16,624 22,165 11,869
42-41 MERIT PAY 0 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 26,371 26,162 26,162 17,852 23,803 27,174
47-20 TMRS RETIREMENT FUND 45,927 50,165 50,165 34,609 46,145 53,579
48-10 HEALTH/DENTAL INSURANCE 25,340 17,062 17,062 19,013 25,351 27,320
48-20 LIFE INSURANCE 803 649 649 623 831 698
48-30 DISABILITY INSURANCE 1,680 1,333 1,333 1,300 1,733 880
48-40 WORKERS COMP INSURANCE 5,056 3,471 3,471 2,626 3,501 2,628
48-50 EAP SERVICES 512 570 570 390 520 540
48-90 FLEX PLAN ADMINISTRATION 147 122 122 163 217 324
Subtotal of PERSONNEL $469,822 $446,287 $446,287 $327,951 $437,168 $468,988
51-00 OFFICE SUPPLIES $1,233 $1,568 $1,268 $820 $1,093 $1,268
52-00 PERSONNEL SUPPLIES 3,140 2,571 2,571 2,221 2,571 2,571
53-00 VEHICLE SUPPLIES 6 212 512 332 443 512
53-01 FUEL 4,383 2,380 2,380 3,347 4,463 4,880
54-00 OPERATING SUPPLIES 1,696 2,385 3,269 3,070 3,269 3,269
58-00 OPERATING EQUIPMENT <$5,000 8,353 0 0 0 0 0
Subtotal of SUPPLIES $18,811 $9,116 $10,000 $9,790 $11,839 $12,500
63-00 VEHICLE MAINTENANCE $1,944 $2,009 $2,009 $1,127 $1,503 $2,009
68-00 EQUIPMENT MAINTENANCE 93 464 464 0 0 464
Subtotal of MAINTENANCE $2,037 $2,473 $2,473 $1,127 $1,503 $2,473
73-11 VEHICLE INSURANCE $2,468 $2,296 $2,296 $404 $539 $2,296
73-22 LAW ENFORCEMENT INSURANCE 2,213 2,439 2,439 2,290 3,053 2,438
74-00 OPERATING SERVICES 507 440 440 395 527 440
74-01 POSTAL/COURIER SERVICES 182 264 264 145 193 264
74-94 PERMITS/INSPECTION/TESTING 170 264 264 225 300 264
74-97 RECRUITMENT ADVERTISING 0 84 84 0 0 84
75-10 TRAINING 781 454 954 442 589 454
75-20 TRAVEL REIMBURSEMENTS 2,273 2,051 2,393 1,426 1,901 2,051
75-30 MEMBERSHIPS 570 737 737 470 627 737
76-12 TELEPHONE/COMMUNICATIONS 1,260 884 0 0 0 0
78-30 RENTAL 576 637 637 66 88 637
78-31 VEHICLE LEASE-INTERNAL 5,267 5,267 5,267 3,950 5,267 12,609
Subtotal of SERVICES $16,267 $15,817 $15,775 $9,813 $13,084 $22,274
83-00 VEHICLE EQUIPMENT $0 $0 $0 $0 $0 $0
Subtotal of CAPITAL $0 $0 $0 $0 $0 $0
Total for ADMINISTRATION $506,937 $473,693 $474,535 $348,681 $463,594 $506,235
Fire Marshal's Office
Administration
001-2501-422
133
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
42-20 PART-TIME WAGES (TMRS EXEMPT) $0 $0 $0 $0 $0 $0
42-25 FIXED RATE PAY 0 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 0 0 0 0 0 0
48-40 WORKERS COMP INSURANCE 0 0 0 0 0 0
Subtotal of PERSONNEL $0 $0 $0 $0 $0 $0
74-94 PERMITS/INSPECTION/TESTING $8 $0 $0 $0 $0 $0
74-97 RECRUITMENT ADVERTISING 96 0 0 0 0 0
Subtotal of SERVICES $104 $0 $0 $0 $0 $0
Total for FIRE ADMINISTRATION $104 $0 $0 $0 $0 $0
Fire Marshal's Office
Fire Administration
001-2503-422
134
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $33,411 $34,381 $34,381 $23,747 $31,663 $34,162
41-30 OVERTIME PAY 1,401 817 817 588 784 817
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 450 670 670 505 505 575
41-45 INCENTIVE-CERTIFICATE PAY 2,100 2,100 2,100 1,575 2,100 2,100
41-49 CELL PHONE ALLOWANCE 425 420 420 285 380 420
41-90 ACCRUED PAYROLL 0 0 0 0 0 0
42-20 PART-TIME WAGES (TMRS EXEMPT) 15,332 11,300 11,300 9,639 12,852 11,558
47-10 SOCIAL SECURITY/MEDICARE 4,064 3,774 3,774 2,780 3,707 3,822
47-20 TMRS RETIREMENT FUND 5,176 5,742 5,742 3,937 5,249 5,978
48-10 HEALTH/DENTAL INSURANCE 0 0 0 0 0 0
48-20 LIFE INSURANCE 93 75 75 72 96 78
48-30 DISABILITY INSURANCE 193 154 154 148 197 99
48-40 WORKERS COMP INSURANCE 79 46 46 48 64 37
48-50 EAP SERVICES 114 114 114 93 124 108
48-90 FLEX PLAN ADMINISTRATION 19 0 0 15 20 39
Subtotal of PERSONNEL $62,857 $59,593 $59,593 $43,432 $57,741 $59,793
51-00 OFFICE SUPPLIES $760 $1,053 $1,053 $261 $348 $1,052
52-00 PERSONNEL SUPPLIES 0 0 0 3,258 4,344 0
53-00 VEHICLE SUPPLIES 0 464 464 0 0 464
53-01 FUEL 3,282 3,814 3,814 0 0 3,814
54-00 OPERATING SUPPLIES 2,071 2,981 2,981 3,979 5,305 2,981
58-00 OPERATING EQUIPMENT <$5,000 12,285 2,976 13,929 2,461 3,281 13,476
Subtotal of SUPPLIES $18,398 $11,288 $22,241 $9,959 $13,279 $21,787
63-00 VEHICLE MAINTENANCE $819 $1,659 $1,659 $80 $107 $1,659
68-00 EQUIPMENT MAINTENANCE 939 3,325 372 372 496 825
Subtotal of MAINTENANCE $1,758 $4,984 $2,031 $452 $603 $2,484
73-11 VEHICLE INSURANCE $849 $0 $0 $0 $0 $0
74-00 OPERATING SERVICES 3,817 32,980 31,317 17,422 23,229 24,980
75-10 TRAINING 927 1,102 1,602 991 1,321 1,102
75-20 TRAVEL REIMBURSEMENTS 1,880 1,886 5,686 3,219 4,292 4,186
75-30 MEMBERSHIPS 488 637 637 493 657 637
76-11 ELECTRICITY 77 0 0 0 0 0
76-12 TELEPHONE/COMMUNICATIONS 488 1,828 1,828 1,586 2,115 1,828
78-00 CONTRACT SERVICES 3,734 5,300 5,300 0 0 5,300
78-30 RENTAL 1,366 822 822 1,000 1,313 822
78-41 ENVIRONMENTAL CLEAN UP 2,379 10,600 6,300 0 0 8,300
Subtotal of SERVICES $16,005 $55,155 $53,492 $24,711 $32,928 $47,155
84-00 CAPITAL OPERATING EQUIPMENT $6,012 $0 $170,417 $175,452 $175,452 $0
86-00 GARAGE/CARPORT 000000
88-00 CAPITAL EQUIPMENT 0 0 11,787 11,787 15,716 0
Subtotal of CAPITAL $6,012 $0 $182,204 $187,239 $191,168 $0
Total for EMERGENCY MANAGEMENT $105,030 $131,020 $319,561 $265,793 $295,718 $131,219
Fire Marshal's Office
Emergency Management
001-2510-422
135
001-2513-422
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $11,485 $0 $0 $0 $0 $0
41-30 OVERTIME PAY 1,242 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 969 0 0 0 0 0
47-20 TMRS RETIREMENT 1,753 0 0 0 0 0
48-10 HEALTH/DENTAL INSURANCE 667 0 0 0 0 0
48-20 LIFE INSURANCE 19 0 0 0 0 0
48-30 DISABILITY INSURANCE 40 0 0 0 0 0
48-40 WORKERS COMP INSURANCE 129 0 0 0 0 0
48-50 EAP SERVICES 5 0 0 0 0 0
48-90 FLEX PLAN ADMINISTRATION 4 0 0 0 0 0
Subtotal of PERSONNEL $16,313 $0 $0 $0 $0 $0
53-01 FUEL $180 $0 $0 $0 $0 $0
55-01 EMERGENCY - MATERIALS 0 0 0 0 0 0
58-01 EMERGENCY - EQUIPMENT 0 0 0 0 0 0
Subtotal of SUPPLIES $180 $0 $0 $0 $0 $0
78-00 CONTRACT SERVICES $5,325,182 $0 $0 $0 $0 $0
79-71 EMERGENCY - SERVICES 8,420 0 0 0 0 0
Subtotal of SERVICES $5,333,602 $0 $0 $0 $0 $0
Total for TS OR HURRICANE $5,350,095 $0 $0 $0 $0 $0
Fire Marshal's Office
Tropical Storms/Hurricanes
136
Community Development
Mission Statement
The Department of Community Development strives to enhance the quality of life and contribute
to the overall development of the City by providing advanced planning and outstanding services
that improve mobility, drainage and utility systems for all citizens, businesses and visitors.
Current Operations
Current operations emphasize long-range planning practices and programs that cover a variety of
activities within the Department, such as:
x Provide Technical Support to the City Council, Planning & Zoning Commission,
Construction Board of Adjustment, Zoning Board of Adjustment, and other City
Deptments
x Provide Engineering Support for Drainage, Utilities, and Traffic Issues
x Provide Floodplain Management Support
x Implement the Overall 5-year Capital Improvements Program
x Implement Geographic Information System
Departmental Goals and Measures
Goal 1 (linked to City Goals 1, 2, 3, 5 & 6)
A goal of the Community Development Department is to improve customer satisfaction. To
accomplish this goal, the Department has implemented a set of proactive performance measures
that establish accountability to the stakeholders that utilize different services of the Department.
Objective A:
The first objective is to issue residential permits within an average of 10 working days or less.
Further, the staff strives to achieve this objective at least 80% of the time.
Measure
FY08
Actual
FY09
Actual
FY10
Estimate
FY11
Forecast
New Residential Building Permits
(each) 212 150 75 125
Average Residential Permit
Review Time (working days) 10 10 10 10
Percentage of Residential Permits
Issued Within 10 Working Days 80% 90% 95% 90%
137
Community Development
Objective B:
For the commercial permitting process, the objective is to issue permits within an average of 10
working days or less, with the staff achieving this objective at least 80% of the time.
Commercial Building Permits Review Time
65
10
80%
60
10
80%
25
10
80%
25
10
80%
0255075
New Commerical Bld'g
Permits
Avg. Commercial
Permit Review Time
(working days)
% of Commercial
Permits Issued
(w/in 10 working
days)
FY 08 Actual FY09 Actual FY10 Projection FY11 Forecast
Trends: The trend in residential permitting has been a declining workload with a higher
percentage of the permits being issued within the targeted time frame. On the
commercial side, it appears the workload is leveling off and the staff is focusing on
improving the average permitting time. Overall, this division has responded well to
changes made over the last 5 years.
Goal 2 (linked to City Goals 2, 3, 4, 5 & 6)
Another goal of the Department is to implement the City’s Capital Improvement Program through
a timely deliberate process that focuses maximum effort on economy of design and value
engineering to produce projects that address multiple goals.
Objective A:
The first objective is to implement the projects in a timely fashion in order to bring the intended
benefits to the citizens as quickly as possible. This involves, in some cases, coordinating the
City’s own projects with those of independent developers. The table below identifies the type,
number and status of projects for the 2009-2010 fiscal year.
138
Community Development
Project Type Phase of Completion
Project Category
Prelim
Eng
Final
Eng Const’ Complete Cost
Water Improvements 4 $0
Sewer Improvements 2 $5,147,059
Facilities 2 $0
Drainage 1 $2,989,901
Streets & Thoroughfares 1 $0
Parks $0
Objective B:
The second objective is to implement all projects in the most cost effective manner possible. This
process begins in the engineering design phases and proceeds through construction and
commissioning of the finished infrastructure. The table below identifies the number and cost of
Change Orders issued for projects in each category for the 2009-2010 project list.
Project Type Change Order Number and Dollar Amount
Project Category
Org
Cost
Add
CO’s
Deduct
CO’s
Net
CO’s Total Cost CO %
Water Improvements 0%
Sewer Improvements $5,135,386 $16,173 $25 $13,673 $5,147,059 0.31%
Facilities 0%
Drainage $2,989,901 $0 $0 $0 $2,989,901 0%
Streets & Thoroughfares 0%
Parks 0%
139
Division
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
Administration 189,858 332,672 331,672 239,623 319,416 353,593 6.3%
Planning 138,194 140,937 159,437 100,375 153,316 145,441 3.2%
Inspection 365,078 387,682 396,902 268,957 374,959 392,077 1.1%
Code Enforcement 32,774 94,474 94,474 42,628 70,487 79,089 -16.3%
Engineering(GF)61,844 73,256 73,256 34,454 68,609 72,169 -1.5%
Projects (GF)157,318 160,725 160,725 159,013 212,581 269,482 67.7%
Engineering(W/S)79,772 81,123 82,205 32,525 67,507 76,603 -5.6%
Projects (W/S)212,713 186,284 185,330 55,479 74,191 83,442 -55.2%
Department Total $1,237,551 $1,457,153 $1,484,001 $933,054 $1,341,066 $1,471,896 1.0%
Classification
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
Salaries and Benefits 1,129,122 1,296,890 1,296,890 868,630 1,218,731 1,331,570 2.7%
Supplies 19,406 31,651 29,127 12,885 17,230 25,742 -18.7%
Maintenance 1,783 2,546 2,546 860 1,347 2,546 0.0%
Services 87,240 126,066 155,438 50,679 103,758 112,038 -11.1%
Capital Outlay 0000000.0%
Department Total $1,237,551 $1,457,153 $1,484,001 $933,054 $1,341,066 $1,471,896 1.0%
Division
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
Administration 3.0 3.0 3.0 3.0 3.0 3.0 0.0%
Planning 2.0 2.0 2.0 2.0 2.0 2.0 0.0%
Inspection 5.7 5.7 5.7 5.7 5.7 5.7 0.0%
Code Enforcement 1.0 1.0 1.0 1.0 1.0 1.0 0.0%
Engineering(GF)1.0 1.0 1.0 1.0 1.0 1.0 0.0%
Projects (GF)2.0 2.0 2.0 2.0 2.0 2.0 0.0%
Engineering(W/S)1.0 1.0 1.0 1.0 1.0 1.0 0.0%
Projects (W/S)2.0 2.0 2.0 2.0 2.0 2.0 0.0%
Department Total 17.7 17.7 17.7 17.7 17.7 17.7 0.0%
GF-General Fund, W/S-Water and Sewer Fund
PERSONNEL SUMMARY BY DIVISION
Community Development
Department Summary
EXPENDITURE BY DIVISION
EXPENDITURE BY CLASSIFICATION
140
Community
Development
Administration
Engineering Building
Inspection
Planning
and
Zoning
Projects
General
Fund
Water
and
Sewer Fund
Code
Enforcement
Storm
Water
Community Development
141
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $125,470 $219,602 $219,602 $162,672 $216,896 $234,496
41-30 OVERTIME PAY 589 500 500 165 500 500
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 845 1,100 1,100 1,085 1,085 1,280
41-44 VEHICLE ALLOWANCE 5,850 10,800 10,800 7,718 10,291 10,800
41-45 INCENTIVE-CERTIFICATE PAY 1,650 1,500 1,500 1,875 2,500 3,300
41-49 CELL PHONE ALLOWANCE 1,248 1,860 1,860 1,671 2,228 2,460
41-50 HOUSING ALLOWANCE 0 0 0 0 0 0
41-90 ACCRUED PAYROLL 0 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 9,922 17,680 17,680 12,503 16,671 19,170
47-20 TMRS RETIREMENT FUND 18,673 34,886 34,886 25,844 34,459 39,113
47-31 ANNUAL 457B CONTRIBUTION 0 0 0 0 0 0
48-10 HEALTH/DENTAL INSURANCE 13,608 22,303 22,303 18,208 24,277 26,087
48-20 LIFE INSURANCE 343 474 474 479 639 531
48-30 DISABILITY INSURANCE 719 973 973 1,002 1,336 669
48-40 WORKERS COMP INSURANCE 216 381 381 332 443 321
48-50 EAP SERVICES 119 171 171 139 185 162
48-90 FLEX PLAN ADMINISTRATION 110 103 103 97 129 123
Subtotal of PERSONNEL $179,362 $312,333 $312,333 $233,790 $311,638 $339,012
51-00 OFFICE SUPPLIES $7,286 $9,381 $9,381 $2,410 $3,213 $6,000
54-00 OPERATING SUPPLIES 271 318 318 150 200 318
Subtotal of SUPPLIES $7,557 $9,699 $9,699 $2,560 $3,413 $6,318
74-00 OPERATING SERVICES $536 $530 $530 $349 $465 $530
74-01 POSTAL/COURIER SERVICES 263 0 1,500 1,161 1,548 1,500
74-97 RECRUITMENT ADVERTISING 200 1,377 1,377 520 693 0
75-10 TRAINING 690 1,589 1,589 350 467 1,589
75-20 TRAVEL REIMBURSEMENTS 960 1,061 1,061 0 0 1,061
75-30 MEMBERSHIPS 290 933 933 893 1,191 933
78-00 CONTRACT SERVICES 0 5,150 2,650 0 0 2,650
Subtotal of SERVICES $2,939 $10,640 $9,640 $3,273 $4,364 $8,263
Total for COMMUNITY DEV ADMIN $189,858 $332,672 $331,672 $239,623 $319,416 $353,593
Community Development
Administration
001-3501-419
142
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $96,977 $95,419 $95,419 $69,111 $92,148 $96,730
41-30 OVERTIME PAY 757 1,500 1,500 0 1,500 1,500
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 225 355 355 345 345 475
41-45 INCENTIVE-CERTIFICATE PAY 2,250 3,000 3,000 2,375 3,167 3,300
41-90 ACCRUED PAYROLL 0 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 7,532 7,532 7,532 5,402 7,203 7,809
47-20 TMRS RETIREMENT FUND 13,793 14,862 14,862 10,599 14,132 15,921
48-10 HEALTH/DENTAL INSURANCE 5,754 5,427 5,427 4,293 5,724 6,102
48-20 LIFE INSURANCE 267 206 206 209 279 220
48-30 DISABILITY INSURANCE 559 423 423 434 579 277
48-40 WORKERS COMP INSURANCE 150 127 127 96 128 102
48-50 EAP SERVICES 114 114 114 93 124 108
48-90 FLEX PLAN ADMINISTRATION 39 103 103 31 41 38
Subtotal of PERSONNEL $128,417 $129,068 $129,068 $92,988 $125,369 $132,582
51-00 OFFICE SUPPLIES $32 $0 $0 $0 $0 $0
54-00 OPERATING SUPPLIES 385 1,589 1,589 631 841 1,585
Subtotal of SUPPLIES $417 $1,589 $1,589 $631 $841 $1,585
73-50 SURETY BONDS $0 $0 $0 $0 $0 $0
74-00 OPERATING SERVICES 125 318 17,818 22 17,818 312
74-01 POSTAL/COURIER SERVICES 90 0 0 0 0 0
74-98 JUDGMENTS & DAMAGE CLAIMS 0 0 1,000 1,000 1,333 1,000
75-10 TRAINING 4,450 5,300 5,300 2,566 3,421 5,300
75-20 TRAVEL REIMBURSEMENTS 4,260 3,985 3,985 2,892 3,856 3,985
75-30 MEMBERSHIPS 435 677 677 276 677 677
Subtotal of SERVICES $9,360 $10,280 $28,780 $6,756 $27,106 $11,274
Total for PLANNING & ZONING $138,194 $140,937 $159,437 $100,375 $153,316 $145,441
Community Development
Planning and Zoning
001-3502-419
143
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $229,111 $241,103 $241,103 $169,646 $240,695 $251,792
41-30 OVERTIME PAY 4,004 3,830 3,830 2,610 3,980 3,830
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 876 1,332 1,332 1,228 1,228 1,618
41-44 VEHICLE ALLOWANCE 0 0 0 0 0 0
41-45 INCENTIVE-CERTIFICATE PAY 5,050 5,310 5,310 4,208 5,611 5,610
41-49 CELL PHONE ALLOWANCE 1,982 1,620 1,620 1,357 1,809 1,620
41-90 ACCRUED PAYROLL 146 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 16,861 19,076 19,076 12,846 17,128 20,025
47-20 TMRS RETIREMENT FUND 33,198 37,641 37,641 26,417 35,223 39,221
48-10 HEALTH/DENTAL INSURANCE 42,069 43,807 43,807 24,646 32,861 33,689
48-20 LIFE INSURANCE 647 522 522 513 684 567
48-30 DISABILITY INSURANCE 1,325 1,072 1,072 1,063 1,417 685
48-40 WORKERS COMP INSURANCE 784 663 663 488 651 510
48-50 EAP SERVICES 318 325 325 264 352 308
48-90 FLEX PLAN ADMINISTRATION 108 223 223 87 116 110
Subtotal of PERSONNEL $336,479 $356,524 $356,524 $245,373 $341,755 $359,585
51-00 OFFICE SUPPLIES $84 $0 $0 $0 $0 $0
52-00 PERSONNEL SUPPLIES 42 185 593 253 337 593
53-00 VEHICLE SUPPLIES 250 264 264 128 221 264
53-01 FUEL 5,570 7,524 7,524 5,263 7,017 7,524
54-00 OPERATING SUPPLIES 1,169 1,080 1,080 874 1,165 1,080
58-00 OPERATING EQUIPMENT <$5,000 157 582 582 480 640 582
Subtotal of SUPPLIES $7,272 $9,635 $10,043 $6,998 $9,381 $10,043
63-00 VEHICLE MAINTENANCE $446 $1,167 $1,167 $656 $1,075 $1,167
Subtotal of MAINTENANCE $446 $1,167 $1,167 $656 $1,075 $1,167
73-11 VEHICLE INSURANCE $2,009 $1,573 $1,573 $1,189 $1,585 $1,573
74-00 OPERATING SERVICES 798 1,589 1,589 260 847 1,589
74-01 POSTAL/COURIER SERVICES 34 0 0 0 0 0
74-97 RECRUITMENT ADVERTISING 0 0 0 0 0 0
74-98 JUDGMENTS & DAMAGE CLAIM 1,500 0 0 0 0 0
74-99 PRIOR YEAR REVENUE REFUND 4,198 0 0 0 0 0
75-10 TRAINING 3,477 2,650 2,650 1,411 2,890 2,650
75-20 TRAVEL REIMBURSEMENTS 2,004 2,889 2,689 710 947 2,689
75-30 MEMBERSHIPS 639 493 693 526 701 693
77-10 SOFTWARE LICENSE FEE 0 0 9,220 8,630 11,507 0
78-00 CONTRACT SERVICES 1,950 6,890 6,482 0 0 5,000
78-31 VEHICLE LEASE-INTERNAL 4,272 4,272 4,272 3,204 4,272 7,088
Subtotal of SERVICES $20,881 $20,356 $29,168 $15,930 $22,749 $21,282
83-00 VEHICLE EQUIPMENT $0 $0 $0 $0 $0 $0
Subtotal of CAPITAL $0 $0 $0 $0 $0 $0
Total for INSPECTIONS $365,078 $387,682 $396,902 $268,957 $374,959 $392,077
Community Development
Inspection
001-3528-424
144
001-3528-429
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $20,266 $38,923 $38,923 $26,863 $46,817 $38,845
41-30 OVERTIME PAY 426 500 500 783 1,044 500
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 0 0 0 0 0 95
41-45 INCENTIVE-CERTIFICATE PAY 50 0 0 100 233 300
41-49 CELL PHONE ALLOWANCE 277 540 540 367 539 540
41-90 ACCRUED PAYROLL 0 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 1,497 3,023 3,023 1,949 3,599 3,087
47-20 TMRS RETIREMENT FUND 2,885 5,966 5,966 4,149 6,532 6,302
48-10 HEALTH/DENTAL INSURANCE 2,947 5,951 5,951 4,870 6,993 6,993
48-20 LIFE INSURANCE 65 85 85 81 108 89
48-30 DISABILITY INSURANCE 135 174 174 167 223 112
48-40 WORKERS COMP INSURANCE 82 128 128 91 121 94
48-50 EAP SERVICES 33 57 57 46 61 54
48-90 FLEX PLAN ADMINISTRATION 35 19 19 21 28 19
Subtotal of PERSONNEL $28,698 $55,366 $55,366 $39,487 $66,299 $57,030
51-00 OFFICE SUPPLIES $0 $0 $0 $0 $0 $0
53-00 VEHICLE SUPPLIES 0 0 0 0 0 0
54-00 OPERATING SUPPLIES 164 222 222 90 120 222
58-00 OPERATING EQUIPMENT<$5000 937 0 0 0 0 0
Subtotal of SUPPLIES $1,101 $222 $222 $90 $120 $222
74-00 OPERATING SERVICES $39 $1,061 $1,061 $106 $141 $1,052
74-41 CODE ENFORCEMENT SERVICES 1,150 4,239 4,239 106 141 4,238
75-10 TRAINING 0 0 0 0 0 0
75-20 TRAVEL REIMBURSEMENTS 0 0 0 0 0 0
78-31 VEHICLE LEASE-INTERNAL 1,786 1,786 1,786 1,339 1,785 1,547
78-42 STORM WATER MANAGEMENT 0 31,800 31,800 1,500 2,000 15,000
Subtotal of SERVICES $2,975 $38,886 $38,886 $3,051 $4,068 $21,837
Total for CODE ENFORCEMENT $32,774 $94,474 $94,474 $42,628 $70,487 $79,089
Community Development
Code Enforcement
145
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $36,349 $45,239 $45,239 $19,525 $44,033 $44,726
41-30 OVERTIME PAY 0 500 500 0 0 500
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 270 335 335 239 239 55
41-45 INCENTIVE-CERTIFICATE PAY 300 300 300 325 433 0
41-49 CELL PHONE ALLOWANCE 0 0 0 210 280 0
41-90 ACCRUED PAYROLL 0 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 2,773 3,516 3,516 1,516 3,421 3,469
47-20 TMRS RETIREMENT FUND 5,075 6,938 6,938 3,082 5,859 7,083
48-10 HEALTH/DENTAL INSURANCE 4,697 4,318 4,318 3,090 4,120 5,044
48-20 LIFE INSURANCE 126 99 99 82 109 101
48-30 DISABILITY INSURANCE 262 203 203 150 200 128
48-40 WORKERS COMP INSURANCE 106 113 113 51 68 88
48-50 EAP SERVICES 57 57 57 42 56 54
48-90 FLEX PLAN ADMINISTRATION 19 19 19 14 19 19
Subtotal of PERSONNEL $50,034 $61,637 $61,637 $28,326 $58,838 $61,267
51-00 OFFICE SUPPLIES $0 $0 $0 $0 $0 $0
52-00 PERSONNEL SUPPLIES 0 318 318 245 327 318
54-00 OPERATING SUPPLIES 52 637 637 170 227 637
58-00 OPERATING EQUIPMENT <$5,000 0 212 212 0 0 212
Subtotal of SUPPLIES $52 $1,167 $1,167 $415 $553 $1,167
63-00 VEHICLE MAINTENANCE $141 $530 $530 $40 $53 $530
Subtotal of MAINTENANCE $141 $530 $530 $40 $53 $530
71-30 ENGINEERING SERVICES $5,623 $0 $0 $0 $0 $0
71-33 JOINT MOBILITY STUDY 0 0 0 0 0 0
73-11 VEHICLE INSURANCE 0 0 0 0 0 0
74-00 OPERATING SERVICES 75 849 849 623 831 849
74-01 POSTAL/COURIER SERVICES 18 6 6 0 0 0
74-97 RECRUITMENT ADVERTISING 298 38 650 650 867 0
75-10 TRAINING 1,273 1,273 1,273 420 1,160 1,273
75-20 TRAVEL REIMBURSEMENTS 92 530 530 0 0 530
75-30 MEMBERSHIPS 85 318 318 229 305 318
78-00 CONTRACT SERVICES 2,545 5,300 4,688 2,545 4,393 4,688
78-31 VEHICLE LEASE-INTERNAL 1,608 1,608 1,608 1,206 1,608 1,547
Subtotal of SERVICES $11,617 $9,922 $9,922 $5,673 $9,164 $9,205
Total for ENGINEERING $61,844 $73,256 $73,256 $34,454 $68,609 $72,169
Community Development
Engineering (General Fund)
001-3531-431
146
001-3770-431
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $99,712 $104,160 $104,160 $99,929 $133,239 $168,936
41-30 OVERTIME PAY 4,338 0 0 2,527 4,369 0
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 515 645 645 635 635 815
41-44 VEHICLE ALLOWANCE 0 0 0 3,825 5,100 5,400
41-45 INCENTIVE-CERTIFICATE PAY 3,600 3,600 3,600 3,450 4,600 5,400
41-49 CELL PHONE ALLOWANCE 1,397 1,380 1,380 1,517 2,023 2,520
41-90 ACCRUED PAYROLL 0 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 7,577 8,245 8,245 7,854 10,472 14,010
47-20 TMRS RETIREMENT FUND 15,076 16,270 16,270 16,594 22,125 28,585
48-10 HEALTH/DENTAL INSURANCE 18,802 17,057 17,057 18,125 24,167 32,769
48-20 LIFE INSURANCE 280 225 225 300 400 382
48-30 DISABILITY INSURANCE 583 462 462 627 836 481
48-40 WORKERS COMP INSURANCE 417 334 334 361 481 400
48-50 EAP SERVICES 114 114 114 120 160 162
48-90 FLEX PLAN ADMINISTRATION 39 39 39 31 41 58
Subtotal of PERSONNEL $152,450 $152,531 $152,531 $155,895 $208,648 $259,918
51-00 OFFICE SUPPLIES $0 $0 $0 $0 $0 $0
52-00 PERSONNEL SUPPLIES 0 0 354 134 179 354
53-00 VEHICLE SUPPLIES 72 122 122 0 0 122
53-01 FUEL 0 1,848 1,848 0 0 1,848
54-00 OPERATING SUPPLIES 515 822 468 318 424 468
58-00 OPERATING EQUIPMENT <$5,000 0 530 205 0 0 205
Subtotal of SUPPLIES $587 $3,322 $2,997 $452 $603 $2,997
63-00 VEHICLE MAINTENANCE $1,196 $637 $637 $164 $219 $637
68-00 EQUIPMENT MAINTENANCE 0 0 0 0 0 0
Subtotal of MAINTENANCE $1,196 $637 $637 $164 $219 $637
73-11 VEHICLE INSURANCE $0 $510 $510 $0 $0 $510
74-00 OPERATING SERVICES 18 53 53 0 0 53
74-01 POSTAL/COURIER SERVICES 0 0 0 0 0 0
74-97 RECRUITMENT ADVERTISING 0 0 325 325 433 325
75-10 TRAINING 1,086 1,086 1,086 675 675 1,086
75-20 TRAVEL REIMBURSEMENTS 0 387 387 0 0 387
75-30 MEMBERSHIPS 127 133 133 111 148 133
76-12 TELEPHONE/COMMUNICATIONS 0 0 0 0 0 0
78-00 CONTRACT SERVICES 0 212 212 0 0 212
78-31 VEHICLE LEASE-INTERNAL 1,854 1,854 1,854 1,391 1,855 3,224
Subtotal of SERVICES $3,085 $4,235 $4,560 $2,502 $3,111 $5,930
Total for PROJECTS $157,318 $160,725 $160,725 $159,013 $212,581 $269,482
Community Development
Capital Projects (General Fund)
147
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $33,609 $38,301 $38,301 $14,414 $27,219 $32,026
41-30 OVERTIME PAY 1,728 0 0 241 321 0
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 230 185 185 0 0 70
41-45 INCENTIVE-CERTIFICATE PAY 0 0 0 300 450 600
41-49 CELL PHONE ALLOWANCE 0 0 0 210 315 420
41-90 ACCRUED PAYROLL (969) 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 2,673 2,872 2,872 1,140 1,728 2,533
47-20 TMRS RETIREMENT FUND 4,936 5,667 5,667 2,307 3,435 5,169
48-10 HEALTH/DENTAL INSURANCE 4,305 4,318 4,318 2,348 3,522 5,045
48-20 LIFE INSURANCE 95 82 82 44 65 72
48-30 DISABILITY INSURANCE 196 169 169 91 137 91
48-40 WORKERS COMP INSURANCE 100 93 93 38 61 62
48-50 EAP SERVICES 52 57 57 32 46 54
48-90 FLEX PLAN ADMINISTRATION 82 19 19 10 16 19
Subtotal of PERSONNEL $47,037 $51,763 $51,763 $21,175 $37,315 $46,161
51-00 OFFICE SUPPLIES $387 $1,695 $42 $42 $56 $42
53-00 VEHICLE SUPPLIES 0 0 0 0 0 0
54-00 OPERATING SUPPLIES 0 0 0 0 0 0
Subtotal of SUPPLIES $387 $1,695 $42 $42 $56 $42
63-00 VEHICLE MAINTENANCE $0 $0 $0 $0 $0 $0
Subtotal of MAINTENANCE $0 $0 $0 $0 $0 $0
71-30 ENGINEERING SERVICES $32,348 $27,401 $30,136 $11,308 $30,136 $30,136
71-34 GIS IMPLEMENTATION PLAN 0 0 0 0 0 0
73-11 VEHICLE INSURANCE 0 0 0 0 0 0
75-20 TRAVEL REIMBURSEMENTS 0 264 264 0 0 264
78-31 VEHICLE LEASE-INTERNAL 0 0 0 0 0 0
Subtotal of SERVICES $32,348 $27,665 $30,400 $11,308 $30,136 $30,400
Total for ENGINEERING $79,772 $81,123 $82,205 $32,525 $67,507 $76,603
Community Development
Engineering (Water and Sewer Fund)
401-3531-434
148
401-3770-434
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $145,785 $122,675 $122,675 $37,469 $49,959 $54,521
41-30 OVERTIME PAY 1,798 3,500 3,500 1,741 2,321 3,500
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 220 225 225 220 220 285
41-44 VEHICLE ALLOWANCE 5,018 5,400 5,400 0 0 0
41-45 INCENTIVE-CERTIFICATE PAY 3,950 2,400 2,400 1,800 2,400 2,400
41-49 CELL PHONE ALLOWANCE 1,790 960 960 367 502 540
41-90 ACCRUED PAYROLL 2,199 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 11,664 10,273 10,273 3,166 4,221 4,691
47-20 TMRS RETIREMENT FUND 21,814 20,272 20,272 6,141 8,322 9,559
48-10 HEALTH/DENTAL INSURANCE 10,670 10,695 10,695 152 203 0
48-20 LIFE INSURANCE 394 268 268 112 149 124
48-30 DISABILITY INSURANCE 824 551 551 234 312 156
48-40 WORKERS COMP INSURANCE 373 316 316 133 177 166
48-50 EAP SERVICES 109 114 114 46 61 54
48-90 FLEX PLAN ADMINISTRATION 37 19 19 15 20 19
Subtotal of PERSONNEL $206,645 $177,668 $177,668 $51,596 $68,868 $76,015
51-00 OFFICE SUPPLIES $20 $424 $0 $0 $0 $0
52-00 PERSONNEL SUPPLIES 0 122 122 0 0 122
53-00 VEHICLE SUPPLIES 215 212 212 0 0 212
53-01 FUEL 1,633 2,558 2,558 1,697 2,263 2,558
54-00 OPERATING SUPPLIES 165 476 476 0 0 476
58-00 OPERATING EQUIPMENT <$5,000 0 530 0 0 0 0
Subtotal of SUPPLIES $2,033 $4,322 $3,368 $1,697 $2,263 $3,368
63-00 VEHICLE MAINTENANCE $0 $212 $212 $0 $0 $212
68-00 EQUIPMENT MAINTENANCE 0 0 0 0 0 0
Subtotal of MAINTENANCE $0 $212 $212 $0 $0 $212
73-11 VEHICLE INSURANCE $1,506 $349 $849 $872 $1,308 $849
74-00 OPERATING SERVICES 413 794 794 0 0 794
74-01 POSTAL/COURIER SERVICES 0 530 30 0 0 30
74-97 RECRUITMENT ADVERTISING 00000 0
75-10 TRAINING 264 264 264 0 0 264
75-20 TRAVEL REIMBURSEMENTS 35 264 264 0 0 264
75-30 MEMBERSHIPS 65 129 129 0 0 129
78-00 CONTRACT SERVICES 00000 0
78-30 RENTAL 0 0 0 0 0 0
78-31 VEHICLE LEASE-INTERNAL 1,752 1,752 1,752 1,314 1,752 1,517
Subtotal of SERVICES $4,035 $4,082 $4,082 $2,186 $3,060 $3,847
Total for PROJECTS $212,713 $186,284 $185,330 $55,479 $74,191 $83,442
Community Development
Capital Projects (Water and Sewer Fund)
149
Public Works
Mission Statement
The Public Works Department makes every effort to improve the quality of life by providing
advance planning and outstanding services that improve drainage and utility systems for all
citizens, businesses and visitors.
Current Operations
Current operations emphasize long-range planning practices and programs that cover a variety of
activities within the Department, such as:
x Concrete Street Repair and Asphalt Overlay Programs
x Sanitary Sewer Rehabilitation Program
Highlights of Budget
Street Maintenance Program
This is the seventh year of this program. This program is intended to be an on-going maintenance
project to repair and reconstruct existing concrete streets, sidewalks, curbs, sealing and asphalt
overlays.
Sanitary Sewer Rehabilitation Program
This program will begin its ninth year and is the City’s primary effort to reduce the amount of
infiltration and inflow (I&I) into the collection system. Through this program, a portion of the
entire wastewater collection system is cleaned and inspected by camera. Damaged sections are
located and a suitable method is selected for the repair. Included in this year’s budget is
$300,000 for this program.
Mowing Tractor
The public works is responsible for the maintenance and the upkeep of the roadside ditches and
drainage easements. These areas are mowed monthly for six cycles. The City uses a slope mower
that was purchased three years ago and a new tractor last year. Public Works is requesting
another tractor to be added to its fleet.
Meter Change out Program
This program is to replace the old and the dead meters. New meters provide accurate reading
that will account correct water usage. It reduces the loss of revenue and the unaccounted water.
This program will also assist in complying with the water conservation plan.
Water Wise Program
Water Wise Program is to educate students about water conservation. The City of Friendswood
through an inter-local agreement with Harris-Galveston Coastal Subsidence District sponsors a
water conservation program known as "Learning to Be Water Wise & Energy Efficient". The City
has sponsored the Bales Intermediate and Windsong Intermediate and will continue to do so.
150
Public Works
Decision Packages (Funded)
Fuel Ongoing Cost $6,000
Street Maintenance (undesignated Fund Balance) One-Time Costs $100,000
Decision Packages (Unfunded)
Mowing tractor One-time Cost $35,000
Departmental Goals and Measures
Goal 1 (correlates with City Goal 6)
A goal of the Department is to improve customer satisfaction within the Public Works divisions.
To accomplish this goal, the Department is implementing a number of maintenance programs
along with a set of proactive performance measures that establish better accountability to the
stakeholders serviced by the Department.
Objective A:
The first objective of the Public Works Department is to complete Water & Sewer work orders
within an average of 2 working days or less, and achieve this objective at least 90% of the time.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Water & Sewer Work Orders (each) 1,823 2,287 2,050 1,950
Average Time to Complete
Water & Sewer Work Orders (days) 1.05 1.06 1.06 1.05
Percentage of Water & Sewer Work
Orders Completed
Within 2 Working Days 99% 99% 99% 99%
Trends: The Public Works Department begins its sixth year of implementing
several long-range maintenance programs. The success of these programs is
testimony to the hard work of the employees of the division and to the success of
the performance measures detailed above. All measures were completed within
the targets for each.
Goal 2 (correlates with City Goals 1 & 3)
The second goal of the Public Works Department is to complete Streets & Drainage work orders
within an average of 10 working days or less, and achieve this objective at least 80% of the time.
Objective A:
To accomplish this goal, the Department is implementing a number of maintenance programs
along with a set of proactive performance measures that establish better accountability to the
stakeholders serviced by the Department.
151
Public Works
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Streets & Drainage Work
Orders (each) 536 707 620 550
Average Time to Complete
Street & Drainage Work
Orders (days) 3.79 5.0 5.0 5.0
Percentage of Street &
Drainage Work Orders
Completed within 10 Working
Days 91% 90% 90% 90%
Trends: The Public Works Department begins its seventh year of implementing
several long-range maintenance programs. The success of these programs is
testimony to the hard work of the employees of the division and to the success of
the performance measures detailed above. Closer scrutiny of the last 7 years
indicates that the average time to respond to a Streets and Drainage work order
has been reduced considerably. The systematic, proactive maintenance program
for the City’s infrastructure has led to this success.
Goal 3 (correlates with City Goals 1, 3 & 6)
Another goal of the Department is to assure the water demands are met according to the
Subsidence District mandates.
Objective A:
Manage and operate the water facilities in a manner that meets the 80-20 % rule.
Trends: Harris-Galveston coastal Subsidence District requires 80% of the City’s
total water usage is purchased surface water. The City has managed to meet this
requirement since its conception in 2001. It has been and will be a goal to meet it
again this year and years to come. Prior to this mandate the City experienced
ranges between 60-70%. As the population continues to grow, the need for water
will grow as well. The City has purchased additional surface water in order to meet
future demands.
Total Surface Water Purchased
(Annually)
95%
99% 98%
99%
80%80% 80%80%
0%
50%
100%
150%
FY08 Actual FY09 Actual FY10 Projection FY11 Forecast
% of Surface Water Purchased (annually)Required %
152
Division
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
Administration (GF)204,591 206,845 207,049 149,993 207,389 215,555 4.2%
Streets/Sidewalks 1,016,771 1,154,181 1,155,579 813,968 1,120,482 1,153,898 0.0%
Drainage Operations 322,136 377,354 377,366 277,662 389,069 351,346 -6.9%
Sanitation 9,375 11,300 11,300 5,625 11,300 11,300 0.0%
Administration (W/S)54,713 55,395 56,415 44,734 60,293 62,915 13.6%
Water Operations (W/S)1,971,808 2,147,499 2,160,197 1,094,485 2,087,801 2,153,885 0.3%
Sewer Operations (W/S)2,067,782 2,390,682 2,393,714 1,621,894 2,314,173 2,410,414 0.8%
Utility Customer Svc. (W/S)164,233 167,670 168,170 107,651 158,093 163,498 -2.5%
Department Total $5,811,409 $6,510,926 $6,529,790 $4,116,012 $6,348,598 $6,522,811 0.2%
Classification
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
Salaries and Benefits 2,190,330 2,191,454 2,191,454 1,557,265 2,223,704 2,272,423 3.7%
Supplies 193,677 297,069 301,607 144,861 225,960 305,527 2.8%
Maintenance 345,318 480,602 491,053 208,107 408,823 469,439 -2.3%
Services 2,980,519 3,368,506 3,374,461 2,125,615 3,357,059 3,372,127 0.1%
Capital Outlay 10,000 70,000 67,920 28,920 38,560 0 -100.0%
Other 91,565 103,295 103,295 51,244 94,493 103,295 0.0%
Department Total $5,811,409 $6,510,926 $6,529,790 $4,116,012 $6,348,598 $6,522,811 0.2%
Division
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
Administration (GF)2.0 2.0 2.0 2.0 2.0 2.0 0.0%
Streets/Sidewalks 8.0 8.0 8.0 8.0 8.0 8.0 0.0%
Drainage Operations 7.0 7.0 7.0 7.0 7.0 7.0 0.0%
Administration (W/S)1.0 1.0 1.0 1.0 1.0 1.0 0.0%
Water Operations 10.3 10.3 10.3 10.3 10.3 10.3 0.0%
Sewer Operations 8.0 8.0 8.0 8.0 8.0 8.0 0.0%
Customer Service 2.0 2.0 2.0 2.0 2.0 2.0 0.0%
Department Total 38.3 38.3 38.3 38.3 38.3 38.3 0.0%
GF-General Fund, W/S-Water and Sewer Fund
PERSONNEL SUMMARY BY DIVISION
Public Works
Department Summary
EXPENDITURE BY DIVISION
EXPENDITURE BY CLASSIFICATION
153
Public Works
Utility System
Maintenance and
Operations
Administration Street & Drainage
Operations
Distribution &
Collection System
Maintenance
Water & Wastewater
Operations
Street & Sidewalk
Operations
Drainage
Operations
Sanitation
Operations Customer
Service
Public Works
154
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $146,641 $145,584 $145,584 $105,148 $145,584 $150,122
41-30 OVERTIME PAY 752 1,000 1,000 578 771 1,000
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 1,865 2,000 2,000 1,985 1,985 2,120
41-44 VEHICLE ALLOWANCE 5,434 5,400 5,400 3,859 5,400 5,400
41-45 INCENTIVE-CERTIFICATE PAY 225 300 300 225 300 300
41-49 CELL PHONE ALLOWANCE 1,089 1,320 1,320 897 1,320 1,320
41-90 ACCRUED PAYROLL 0 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 10,602 11,761 11,761 7,328 11,761 12,266
47-20 TMRS RETIREMENT FUND 21,458 23,207 23,207 16,611 23,207 25,013
48-10 HEALTH/DENTAL INSURANCE 12,456 11,551 11,551 9,342 11,551 13,322
48-20 LIFE INSURANCE 399 316 316 311 415 342
48-30 DISABILITY INSURANCE 832 650 650 648 864 431
48-40 WORKERS COMP INSURANCE 234 193 193 150 200 157
48-50 EAP SERVICES 114 114 114 93 124 108
48-90 FLEX PLAN ADMINISTRATION 108 103 103 82 109 104
Subtotal of PERSONNEL $202,209 $203,499 $203,499 $147,257 $203,591 $212,005
51-00 OFFICE SUPPLIES $858 $1,273 $1,273 $667 $889 $1,273
52-00 PERSONNEL SUPPLIES 0 210 210 31 41 210
54-00 OPERATING SUPPLIES 245 318 318 46 211 318
58-00 OPERATING EQUIPMENT <$5,000 0 0 0 0 0 0
Subtotal of SUPPLIES $1,103 $1,801 $1,801 $744 $1,142 $1,801
68-00 EQUIPMENT MAINTENANCE $0 $0 $0 $0 $0 $0
Subtotal of MAINTENANCE $0 $0 $0 $0 $0 $0
73-50 SURETY BONDS $0 $0 $0 $0 $0 $0
74-00 OPERATING SERVICES 225 106 249 244 325 249
74-01 POSTAL/COURIER SERVICES 61 79 79 252 336 79
74-94 PERMITS & INSPECTION FEES 0 0 0 0 0 0
74-97 RECRUITMENT ADVERTISING 0 0 0 0 0 0
75-10 TRAINING 115 398 597 514 685 597
75-20 TRAVEL REIMBURSEMENTS 0 624 230 388 517 230
75-30 MEMBERSHIPS 878 338 594 594 792 594
76-12 TELEPHONE/ COMMUNICATIONS 0 0 0 0 0 0
76-16 REFUSE SERVICES 0 0 0 0 0 0
78-00 CONTRACT SERVICES 0 0 0 0 0 0
Subtotal of SERVICES $1,279 $1,545 $1,749 $1,992 $2,656 $1,749
Total for ADMINISTRATION $204,591 $206,845 $207,049 $149,993 $207,389 $215,555
Public Works
Administration (General Fund)
001-3401-431
155
001-3610-431
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $289,363 $338,109 $338,109 $224,565 $338,109 $346,935
41-30 OVERTIME PAY 9,845 10,180 10,180 6,845 10,180 10,179
41-43 LONGEVITY PAY 6,510 7,000 7,000 6,895 6,895 7,595
41-45 INCENTIVE-CERTIFICATE PAY 300 300 300 225 300 300
41-49 CELL PHONE ALLOWANCE 1,306 1,380 1,380 937 1,380 1,380
41-90 ACCRUED PAYROLL 0 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 22,042 26,986 26,986 17,370 26,986 27,667
47-20 TMRS RETIREMENT FUND 42,281 53,250 53,250 35,312 53,250 56,434
48-10 HEALTH/DENTAL INSURANCE 51,891 58,492 58,492 39,314 52,419 64,091
48-20 LIFE INSURANCE 801 735 735 677 903 779
48-30 DISABILITY INSURANCE 1,667 1,509 1,509 1,404 1,872 982
48-40 WORKERS COMP INSURANCE 10,551 10,908 10,908 7,225 9,633 8,131
48-50 EAP SERVICES 483 570 570 439 585 540
48-90 FLEX PLAN ADMINISTRATION 181 282 282 196 261 259
Subtotal of PERSONNEL $437,221 $509,701 $509,701 $341,404 $502,773 $525,272
51-00 OFFICE SUPPLIES $244 $264 $264 $106 $141 $264
52-00 PERSONNEL SUPPLIES 6,185 6,073 7,348 5,057 6,743 7,348
53-00 VEHICLE SUPPLIES 0 0 0 0 0 0
53-01 FUEL 17,066 15,920 15,920 16,541 22,055 21,920
54-00 OPERATING SUPPLIES 5,869 2,702 4,782 2,320 3,093 2,703
54-74 SIGN MATERIALS 31,603 31,178 31,178 19,054 31,178 31,178
54-95 CHEMICALS 0 0 0 0 0 0
56-00 FACILITY SUPPLIES 260 1,061 361 65 87 361
58-00 OPERATING EQUIPMENT <$5,000 13,753 6,206 6,206 4,943 6,591 6,206
Subtotal of SUPPLIES $74,980 $63,404 $66,059 $48,086 $69,887 $69,980
63-00 VEHICLE MAINTENANCE $15,209 $13,654 $13,654 $4,602 $6,136 $13,654
65-10 STREET MAINTENANCE 45,125 85,118 83,505 52,054 83,505 71,505
65-11 CONCRETE STREET MAINT 0 0 0 0 0 0
65-12 ASPHALT STREET MAINT 0 0 0 0 0 0
65-15 BRIDGE MAINTENANCE 345 1,061 1,061 901 1,201 2,561
65-17 TRAFFIC LIGHT MAINTENANCE 499 318 318 75 100 318
65-20 SIDEWALK MAINTENANCE 8,443 18,550 18,550 2,611 3,481 9,050
65-30 DRAINAGE MAINTENANCE 0 0 0 0 0 0
68-00 EQUIPMENT MAINTENANCE 11,999 19,081 19,081 11,450 15,267 19,081
68-71 CONSTRUCTION EQUIP MAINT 0 3,181 3,181 0 0 3,181
Subtotal of MAINTENANCE $81,620 $140,963 $139,350 $71,693 $109,690 $119,350
73-11 VEHICLE INSURANCE $4,953 $4,987 $4,987 $3,186 $4,248 $4,987
74-00 OPERATING SERVICES 307 1,908 1,908 97 129 1,908
74-97 RECRUITMENT ADVERTISING 390 318 318 0 0 318
75-10 TRAINING 0 400 297 0 0 297
75-20 TRAVEL REIMBURSEMENTS 9 111 111 18 24 111
75-30 MEMBERSHIPS 123 129 232 126 126 232
76-11 ELECTRICITY 394,420 420,204 420,204 340,651 421,994 420,204
76-25 SAFETY SERVICES 362 0 356 267 356 356
78-00 CONTRACT SERVICES 2,256 1,216 1,216 885 1,180 1,216
78-30 RENTAL 57 767 767 0 0 767
78-31 VEHICLE LEASE-INTERNAL 10,073 10,073 10,073 7,555 10,073 8,900
79-71 EMERGENCY - SERVICES 0 0 0 0 0 0
Subtotal of SERVICES $412,950 $440,113 $440,469 $352,785 $438,131 $439,296
85-10 STREET & SIDEWALK IMPROVEMENTS $0 $0 $0 $0 $0 $0
88-00 CAPITAL EQUIPMENT 10,000 0 0 0 0 0
Subtotal of CAPITAL $10,000 $0 $0 $0 $0 $0
Total for STREET/SIDEWALK OPERATION $1,016,771 $1,154,181 $1,155,579 $813,968 $1,120,482 $1,153,898
Public Works
Streets/Sidewalk Operations
156
001-3620-431
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $201,504 $189,654 $189,654 $131,232 $189,654 $193,000
41-30 OVERTIME PAY 10,479 6,138 6,138 5,516 9,855 6,138
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 5,065 5,410 5,410 5,365 5,365 5,710
41-45 INCENTIVE-CERTIFICATE PAY 1,200 1,200 1,200 900 1,200 1,200
41-49 CELL PHONE ALLOWANCE 547 540 540 367 540 540
41-90 ACCRUED PAYROLL 0 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 16,066 15,248 15,248 10,500 15,248 15,810
47-20 TMRS RETIREMENT FUND 30,092 30,087 30,087 21,113 30,087 32,243
48-10 HEALTH/DENTAL INSURANCE 32,708 27,548 27,548 22,230 29,640 32,247
48-20 LIFE INSURANCE 573 409 409 394 525 437
48-30 DISABILITY INSURANCE 1,167 841 841 818 1,091 551
48-40 WORKERS COMP INSURANCE 6,539 5,010 5,010 3,555 5,010 3,761
48-50 EAP SERVICES 326 285 285 231 308 270
48-90 FLEX PLAN ADMINISTRATION 110 243 243 76 101 97
Subtotal of PERSONNEL $306,376 $282,613 $282,613 $202,297 $288,624 $292,004
52-00 PERSONNEL SUPPLIES $3,031 $3,811 $3,811 $2,465 $3,287 $3,811
53-01 FUEL 0 0 0 0 0 0
54-00 OPERATING SUPPLIES 193 794 794 27 36 794
54-95 CHEMICALS 0 0 0 0 0 0
58-00 OPERATING EQUIPMENT <$5,000 1 2,120 2,120 1,875 2,500 2,120
Subtotal of SUPPLIES $3,225 $6,725 $6,725 $4,367 $5,823 $6,725
65-30 DRAINAGE MAINTENANCE $1,458 $46,639 $48,253 $38,575 $51,433 $46,639
Subtotal of MAINTENANCE $1,458 $46,639 $48,253 $38,575 $51,433 $46,639
71-35 DRAINAGE MASTER PLAN $6,879 $0 $0 $0 $0 $0
74-00 OPERATING SERVICES 163 1,671 1,671 91 121 1,671
74-98 JUDGMENTS & DAMAGE CLAIMS 0 0 352 352 469 352
75-10 TRAINING 0 0 0 0 0 0
75-30 MEMBERSHIPS 123 0 126 126 126 126
78-00 CONTRACT SERVICES 0 0 0 0 0 0
78-30 RENTAL 0 794 794 0 0 794
78-31 VEHICLE LEASE-INTERNAL 3,912 3,912 3,912 2,934 3,912 3,035
Subtotal of SERVICES $11,077 $6,377 $6,855 $3,503 $4,629 $5,978
84-00 CAPITAL OPERATING EQUIPMENT $0 $35,000 $32,920 $28,920 $38,560 $0
88-00 CAPITAL EQUIPMENT 0 0 0 0 0 0
Subtotal of CAPITAL $0 $35,000 $32,920 $28,920 $38,560 $0
Total for DRAINAGE OPERATIONS $322,136 $377,354 $377,366 $277,662 $389,069 $351,346
Public Works
Drainage Operations
157
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
78-43 HHW AGREEMENT W PEARLAND $9,375 $11,300 $11,300 $5,625 $11,300 $11,300
98-30 PROVISION FOR UNCOLL A/R 0 0 0 0 0 0
Subtotal of OTHER $9,375 $11,300 $11,300 $5,625 $11,300 $11,300
Total for SANITATION OPERATIONS $9,375 $11,300 $11,300 $5,625 $11,300 $11,300
Public Works
Sanitation (General Fund)
001-3630-432
158
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $34,579 $35,514 $35,514 $24,690 $35,514 $36,393
41-30 OVERTIME PAY 569 1,000 1,000 249 332 1,000
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 345 415 415 405 405 475
41-44 VEHICLE ALLOWANCE 0 0 0 0 0 0
41-45 INCENTIVE-CERTIFICATE PAY 1,500 1,200 1,200 1,125 1,500 1,200
41-49 CELL PHONE ALLOWANCE 0 0 0 0 0 0
41-90 ACCRUED PAYROLL 651 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 2,829 2,865 2,865 1,996 2,865 2,998
47-20 TMRS RETIREMENT FUND 5,090 5,653 5,653 3,905 5,653 6,098
48-10 HEALTH/DENTAL INSURANCE 0 0 0 3,523 4,697 5,044
48-20 LIFE INSURANCE 96 77 77 74 99 82
48-30 DISABILITY INSURANCE 199 157 157 154 205 104
48-40 WORKERS COMP INSURANCE 55 48 48 35 47 39
48-50 EAP SERVICES 57 57 57 46 61 54
48-90 FLEX PLAN ADMINISTRATION 19 0 0 15 20 19
Subtotal of PERSONNEL $45,989 $46,986 $46,986 $36,217 $51,398 $53,506
51-00 OFFICE SUPPLIES $537 $558 $558 $157 $309 $558
52-00 PERSONNEL SUPPLIES 0 24 24 0 0 24
54-00 OPERATING SUPPLIES 60 143 143 0 0 143
54-77 WATER CONSERVE LITERATURE 1,413 1,589 1,589 1,529 1,529 1,589
Subtotal of SUPPLIES $2,010 $2,314 $2,314 $1,686 $1,838 $2,314
73-11 VEHICLE INSURANCE $798 $0 $500 $532 $732 $500
74-00 OPERATING SERVICES 0 0 0 0 0 0
74-01 POSTAL/COURIER SERVICES 0 0 0 0 0 0
74-22 CONSUMER CONFIDENCE RPT 5,916 6,095 6,595 6,224 6,224 6,595
75-10 TRAINING 0 0 0 55 73 0
75-20 TRAVEL REIMBURSEMENTS 0 0 20 20 27 0
75-30 MEMBERSHIPS 0 0 0 0 0 0
78-30 RENTAL 0 0 0 0 0 0
79-12 WATER CONSERVATION PROGRAM 0 0 0 0 0 0
Subtotal of SERVICES $6,714 $6,095 $7,115 $6,831 $7,056 $7,095
Total for PUBLIC WORKS ADMIN $54,713 $55,395 $56,415 $44,734 $60,293 $62,915
Public Works
Administration (Water and Sewer Fund)
401-3601-434
159
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $335,850 $315,581 $315,581 $227,937 $315,581 $319,525
41-30 OVERTIME PAY 56,640 45,858 45,858 29,972 45,858 45,858
41-31 HOLIDAY HOURS WORKED 0 0 0 192 1,639 0
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 6,611 6,304 6,304 5,317 5,317 5,867
41-45 INCENTIVE-CERTIFICATE PAY 2,975 3,090 3,090 1,418 1,891 1,890
41-46 SALARY ADJUSTMENT 0 0 0 0 0 0
41-49 CELL PHONE ALLOWANCE 728 540 540 477 652 540
41-90 ACCRUED PAYROLL 7,658 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 29,286 27,964 27,964 18,931 27,964 28,519
47-20 TMRS RETIREMENT FUND 56,048 55,180 55,180 39,069 55,180 60,617
48-10 HEALTH/DENTAL INSURANCE 60,942 51,011 51,011 43,170 57,560 64,143
48-20 LIFE INSURANCE 944 681 681 684 912 722
48-30 DISABILITY INSURANCE 1,946 1,400 1,400 1,413 1,884 1,349
48-40 WORKERS COMP INSURANCE 6,203 5,345 5,345 3,634 4,845 3,982
48-50 EAP SERVICES 537 473 473 408 544 448
48-90 FLEX PLAN ADMINISTRATION 316 323 323 231 308 226
Subtotal of PERSONNEL $566,684 $513,750 $513,750 $372,853 $520,135 $533,686
51-00 OFFICE SUPPLIES $249 $264 $264 $212 $283 $264
52-00 PERSONNEL SUPPLIES 5,059 6,829 6,829 3,779 5,270 6,828
53-00 VEHICLE SUPPLIES 0 750 750 0 0 750
53-01 FUEL 23,542 48,991 48,991 15,159 30,212 48,991
54-00 OPERATING SUPPLIES 11,603 10,568 10,568 4,054 5,405 10,568
54-75 WATER METERS & BOXES 25,006 50,545 50,545 24,465 37,620 50,545
54-76 WATER METER REPLACEMENT 0 30,000 30,000 9,100 12,133 30,000
54-78 FIRE HYDRANT PROGRAM 0 0 0 0 0 0
54-95 PESTICIDES/CHEMICALS 6,383 15,476 15,476 490 5,653 15,476
56-00 FACILITY SUPPLIES 0 1,112 1,112 18 24 1,112
58-00 OPERATING EQUIPMENT <$5,000 3,347 5,300 5,300 3,689 4,919 5,300
Subtotal of SUPPLIES $75,189 $169,835 $169,835 $60,966 $101,519 $169,834
63-00 VEHICLE MAINTENANCE $6,577 $9,406 $9,406 $3,436 $6,581 $9,406
65-41 DISTRIBUTION LINE MAINT 92,726 96,989 105,189 35,370 105,189 105,189
65-42 WATER WELL MAINTENANCE 0 0 78 0 78 78
65-43 WATER PLANT MAINTENANCE 52,986 38,902 38,824 18,654 38,824 38,824
65-46 FIRE HYDRANT MAINTENANCE 18,864 36,570 38,820 2,059 15,375 38,820
65-47 WATER METER MAINTENANCE 963 6,784 6,784 135 1,404 6,784
65-51 COLLECTION LINE MAINTENANCE 0 0 0 0 0 0
65-52 LIFT STATION MAINTENANCE 0 0 0 0 0 0
68-00 EQUIPMENT MAINTENANCE 4,051 3,126 3,126 1,991 3,781 3,126
68-71 CONSTRUCTION EQUIP MAINT 0 5,937 5,937 0 0 5,937
Subtotal of MAINTENANCE $176,167 $197,714 $208,164 $61,645 $171,232 $208,164
71-40 CONSULTING SERVICES $14,088 $60,000 $60,000 $23,431 $39,000 $60,000
73-11 VEHICLE INSURANCE 29,016 0 1,065 1,140 1,520 1,065
74-00 OPERATING SERVICES 15,218 31,291 30,791 10,669 30,791 30,791
74-71 PURCHASED WATER 801,099 949,756 924,908 349,315 912,795 924,908
74-92 SPECIAL EVENTS 0 0 0 0 0 0
74-94 PERMITS & INSPECTION FEES 10,369 10,600 31,678 30,978 31,678 31,678
74-97 RECRUITMENT ADVERTISING 1,000 0 200 0 0 200
74-98 JUDGMENTS & DAMAGE CLAIM 0 0 519 519 692 519
75-10 TRAINING 2,577 4,398 4,398 2,115 2,820 4,398
75-20 TRAVEL REIMBURSEMENTS 98 925 925 420 560 925
75-30 MEMBERSHIPS 1,228 418 1,488 1,018 1,018 1,488
76-11 ELECTRICITY 171,199 67,328 67,328 117,399 166,532 67,328
76-12 TELEPHONE/COMMUNICATIONS 889 0 1,481 567 756 1,481
76-13 NATURAL GAS 2,824 0 2,066 826 1,101 2,066
76-25 SAFETY SERVICES 119 0 117 88 140 117
78-00 CONTRACT SERVICES 0 0 0 0 0 0
78-30 RENTAL 72 1,204 1,204 76 231 1,204
78-31 VEHICLE LEASE-INTERNAL 7,955 7,955 7,955 5,966 7,955 16,708
78-40 POLLUTION CONTROL & ABATE 17,750 19,132 19,132 8,875 19,132 19,132
Subtotal of SERVICES $1,075,501 $1,153,007 $1,155,255 $553,402 $1,216,721 $1,164,008
83-00 VEHICLE EQUIPMENT $0 $0 $0 $0 $0 $0
84-00 OPERATING EQUIPMENT 0 35,000 35,000 0 0 0
88-00 CAPITAL EQUIPMENT 0 0 0 0 0 0
Subtotal of CAPITAL $0 $35,000 $35,000 $0 $0 $0
93-42 95 CITY OF HOUSTON BONDS $78,267 $78,193 $78,193 $45,619 $78,193 $78,193
Subtotal of OTHER $78,267 $78,193 $78,193 $45,619 $78,193 $78,193
Total for WATER OPERATIONS $1,971,808 $2,147,499 $2,160,197 $1,094,485 $2,087,801 $2,153,885
Public Works
Water Operations (Water and Sewer Fund)
401-3642-434
160
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $316,664 $343,672 $343,672 $236,192 $343,672 $355,437
41-30 OVERTIME PAY 53,156 30,843 30,843 32,514 51,352 30,843
41-31 HOLIDAY HOURS WORKED 879 0 0 1,991 2,792 0
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 3,760 4,680 4,680 4,695 4,695 5,210
41-45 INCENTIVE-CERTIFICATE PAY 2,700 3,300 3,300 2,475 3,300 3,300
41-49 CELL PHONE ALLOWANCE 547 1,380 1,380 367 502 1,380
41-90 ACCRUED PAYROLL 8,047 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 27,139 29,071 29,071 20,183 29,071 30,029
47-20 TMRS RETIREMENT FUND 52,052 57,362 57,362 41,006 57,362 63,997
48-10 HEALTH/DENTAL INSURANCE 59,065 58,014 58,014 46,079 61,439 62,873
48-20 LIFE INSURANCE 875 748 748 713 951 802
48-30 DISABILITY INSURANCE 1,808 1,536 1,536 1,474 1,965 1,535
48-40 WORKERS COMP INSURANCE 5,585 5,627 5,627 3,629 5,627 4,267
48-50 EAP SERVICES 527 570 570 453 604 540
48-90 FLEX PLAN ADMINISTRATION 177 116 116 149 203 193
Subtotal of PERSONNEL $532,981 $536,919 $536,919 $391,920 $563,535 $560,406
51-00 OFFICE SUPPLIES $0 $0 $0 $0 $0 $0
52-00 PERSONNEL SUPPLIES 6,459 5,947 7,330 5,188 7,305 7,330
53-00 VEHICLE SUPPLIES 0 0 0 0 0 0
53-01 FUEL 24,385 39,284 39,284 18,465 30,872 39,284
54-00 OPERATING SUPPLIES 2,844 2,586 3,086 2,516 3,355 3,086
56-00 FACILITY SUPPLIES 0 868 368 19 25 368
58-00 OPERATING EQUIPMENT <$5,000 1,877 2,120 2,120 1,494 2,120 2,120
Subtotal of SUPPLIES $35,565 $50,805 $52,188 $27,682 $43,677 $52,188
62-40 FENCE MAINTENANCE $0 $1,061 $1,061 $0 $0 $1,061
63-00 VEHICLE MAINTENANCE 4,483 4,770 4,770 782 2,043 4,770
65-51 COLLECTION LINE MAINTENANCE 7,138 26,182 26,182 2,822 8,097 26,182
65-52 LIFT STATION MAINTENANCE 65,880 52,689 52,689 31,526 60,689 52,689
68-00 EQUIPMENT MAINTENANCE 5,859 7,897 7,897 866 5,174 7,897
68-71 CONSTRUCTION EQUIP MAINT 0 1,167 1,167 0 0 1,167
Subtotal of MAINTENANCE $83,360 $93,766 $93,766 $35,996 $76,003 $93,766
73-11 VEHICLE INSURANCE $2,632 $3,037 $3,037 $1,741 $2,684 $3,037
74-00 OPERATING SERVICES 543 488 488 271 361 488
74-73 BLACKHAWK WW OPERATIONS 1,291,806 1,467,425 1,467,425 1,056,699 1,467,425 1,467,425
74-97 RECRUITMENT ADVERTISING 512 0 0 0 0 0
74-98 JUDGMENTS & DAMAGE CLAIM 0 0 500 500 500 0
75-10 TRAINING 937 3,393 3,393 1,307 1,743 3,393
75-20 TRAVEL REIMBURSEMENTS 87 790 790 847 1,129 790
75-30 MEMBERSHIPS 148 102 746 324 432 746
76-11 ELECTRICITY 99,118 202,284 202,284 92,544 135,600 202,284
76-12 TELEPHONE/ COMMUNICATIONS 300 0 388 162 216 388
76-25 SAFETY SERVICES 119 0 117 88 117 118
78-00 CONTRACT SERVICES 0 0 0 0 0 0
78-30 RENTAL 0 2,120 2,120 0 0 2,120
78-31 VEHICLE LEASE-INTERNAL 15,751 15,751 15,751 11,813 15,751 9,463
Subtotal of SERVICES $1,411,953 $1,695,390 $1,697,039 $1,166,296 $1,625,958 $1,690,252
84-00 CAPITAL OPERATING EQUIP $0 $0 $0 $0 $0 $0
Subtotal of CAPITAL $0 $0 $0 $0 $0 $0
90-61 BLACKHAWK WWTP OPER RESRV $3,923 $13,802 $13,802 $0 $5,000 $13,802
Subtotal of OTHER $3,923 $13,802 $13,802 $0 $5,000 $13,802
Total for SEWER OPERATIONS $2,067,782 $2,390,682 $2,393,714 $1,621,894 $2,314,173 $2,410,414
Public Works
Sewer Operation (Water and Sewer Fund)
401-3647-433
161
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $59,198 $60,098 $60,098 $41,863 $59,817 $61,539
41-30 OVERTIME PAY 5,583 2,000 2,000 1,568 5,091 2,000
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 1,425 1,335 1,335 1,325 1,325 1,455
41-45 INCENTIVE-CERTIFICATE PAY 300 300 300 225 300 300
41-49 CELL PHONE ALLOWANCE 816 840 840 571 761 840
41-90 ACCRUED PAYROLL 2,282 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 4,704 4,863 4,863 3,183 4,244 5,064
47-20 TMRS RETIREMENT FUND 9,255 9,595 9,595 6,715 8,953 10,322
48-10 HEALTH/DENTAL INSURANCE 13,597 17,002 17,002 8,730 11,640 12,506
48-20 LIFE INSURANCE 170 130 130 126 168 139
48-30 DISABILITY INSURANCE 347 267 267 258 344 175
48-40 WORKERS COMP INSURANCE 1,040 1,403 1,403 629 839 1,057
48-50 EAP SERVICES 114 114 114 93 124 108
48-90 FLEX PLAN ADMINISTRATION 39 39 39 31 41 39
Subtotal of PERSONNEL $98,870 $97,986 $97,986 $65,317 $93,648 $95,544
51-00 OFFICE SUPPLIES $29 $286 $286 $0 $0 $286
52-00 PERSONNEL SUPPLIES 1,065 1,273 1,273 790 1,273 1,272
53-01 FUEL 34 0 0 0 0 0
54-00 OPERATING SUPPLIES 349 244 744 525 700 745
54-75 WATER METERS & BOXES 0 0 0 0 0 0
58-00 OPERATING EQUIPMENT <$5,000 128 382 382 15 100 382
Subtotal of SUPPLIES $1,605 $2,185 $2,685 $1,330 $2,073 $2,685
63-00 VEHICLE MAINTENANCE $2,713 $1,520 $1,520 $198 $464 $1,520
Subtotal of MAINTENANCE $2,713 $1,520 $1,520 $198 $464 $1,520
73-11 VEHICLE INSURANCE $0 $0 $0 $0 $0 $0
74-00 OPERATING SERVICES 200 1,315 1,315 182 243 1,315
74-97 RECRUITMENT ADVERTISING 0 0 0 0 0 0
75-10 TRAINING 781 264 264 0 0 264
75-20 TRAVEL REIMBURSEMENTS 0 84 84 0 0 84
78-00 CONTRACT SERVICES 56,127 60,379 60,379 37,671 57,728 60,379
78-30 RENTAL 0 0 0 0 0 0
78-31 VEHICLE LEASE-INTERNAL 3,937 3,937 3,937 2,953 3,937 1,707
Subtotal of SERVICES $61,045 $65,979 $65,979 $40,806 $61,908 $63,749
Total for UTILITY CUSTOMER SERVICE $164,233 $167,670 $168,170 $107,651 $158,093 $163,498
Public Works
Customer Service (Water and Sewer Fund)
401-3648-434
162
Library Services
Mission Statement
The mission of the Friendswood Public Library is to provide all persons in the community
confidential access to materials that can improve their minds, and also to provide an environment
in which individuals may freely pursue intellectual, educational, and recreational interests through
diverse services and resources in a variety of formats.
Current Operations
The Friendswood Public Library serves as an informational, educational, and recreational resource
to all citizens of Friendswood. Currently the library collection consists of over 90,000 items and
140 magazine and newspaper subscriptions. The collection also includes popular and educational
videos, compact discs, audiobooks and electronic resources.
Adult services staff serve the community through reference services online, by email, in-person
and by phone. The Library also provides internet computers, access to word processing and
spreadsheet software, and a fee based printing service. Classes are offered in basic computer
skills, basic word processing and use of electronic resources. Electronic resources include full text
articles from over 1,200 periodicals and reference works, an auto repair database, online foreign
language courses, and an online guide to fiction and nonfiction literature. Adult educational and
cultural programs are provided throughout the year. Beginning in 2010 the library began offering
a service allowing citizens to download best selling audiobooks, eBooks, and videos 24/7 to their
PC and PDA at home, in the office or from anywhere in the world.
Children’s services include toddler and preschool Storytimes offered three times per week and
outreach Storytimes provided at area preschool and child care facilities. Special programs for
children and young adults are offered throughout the year with a special emphasis on summer
reading for children of all ages. After school programs are offered biweekly during the school
year for upper elementary and junior high age children and a Saturday family story time is
offered monthly.
The library’s major purpose is to encourage a love of reading, to promote lifelong learning and to
provide a community space for the exchange of ideas and access to information.
Highlights of Budget
The library staff in conjunction with the Library Board updated the library’s long-range plan in
fiscal year 2007. The library’s goals and objectives are an extension of that plan.
Library Parking Lot improvements are budgeted for FY11 through Library Board Reserves.
Decision Packages (Unfunded)
Children’s Library Associate
(additional hours from 0.72 to 0.75 FTE)Ongoing Cost $11,484
163
Library Services
Goal 1 (Correlates with City Goals 1, 3, 4 & 6)
Provide quality materials and programs to all library users.
Objective A:
Provide quality materials and programs to children of all ages.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Check out of Juvenile Materials 105,308 116,762 120,000 125,000
Attendance at Library Juvenile and Young
Adult Programs 18,858 17,671 18,000 18,000
Number of Juvenile and Young Adult
Programs 581 509 515 550
Number Joined Reading Clubs 2,602 2,209 2,500 2,750
Trend: The library seeks to encourage reading and literacy in children of all
ages through the provision of quality informational, educational, and
recreational materials. The library also provides quality programs to encourage
reading and literacy, including outreach programs to area daycares and
preschools.
The library also continues to cooperate with all area schools to ensure that the
library collection meets the curriculum needs of local students. Due to its close
proximity to the local junior high and an increase in reading assignments for
junior high age children, the library is providing additional services for young
adults.
Objective B:
Provide broad resources including new books, audio books, other electronic media, Internet
access and educational and cultural programs to all residents of Friendswood.
Measure
FY 08
Actual
FY 09
Actual
FY 10
Projection
FY 11
Forecast
Residents Visiting the Library 161,941 175,714 180,000 185,000
Daily Average 543 596 600 625
Check out of Materials 323,330 350,892 360,000 370,000
Patrons using electronic resources/yearly 79,413 83,480 87,000 90,000
Number of Items Added to Collection 8,662 9,517 9,000 9,000
Number of Adult Programs/Attendance 105/793 207/3,805 200/3,000 200/3,000
164
Library Services
Trend: As the population of the community increases, use of the library continues to
increase especially in circulation of library materials. Due to space constraints and
the increase in cost of library materials, the library is unable to greatly increase its
collection size. The library has begun to provide additional programming and cultural
activities for adults. The library also offers an emergent literacy program for parents
and caregivers.
Goal 2 (correlates with City Goals 1 & 6)
Continue to maintain a professional, well-trained staff.
Objective A:
Ensure that all library staff members receive training in customer service, technology, and library-
related skills.
Annual Library Training Activity
362
256 280 280
45 48 45 45
FY08 Actual FY09 Actual FY10 Projection FY11 Forecast
Training Hours
Number of
Employees
Participating in
Training
Activities
Trend: The Houston Area Library System, the Galveston County Library System, the Texas
Library Association and the Texas State Library offer various library related training at
minimal or no cost. Library employees are encouraged to participate in these trainings based
on required job skills. Library employees are also encouraged to participate in State and
Local library professional organizations in order to keep abreast of “best practices” and
technological advances in library service.
The Library Board has approved a five-year staffing plan in order to accomplish the goals in
the library’s long-range plan. The library will also investigate options to provide recognition
for employee excellence. Some of the increase in training activity is due to library staff
participating in required Emergency Management training. Since many training activities are
now being offered as webinars and online training, beginning in FY 11 all library employees
will be required to complete at least one training exercise per year.
165
Library Services
Goal 3 (correlates with City Goals 1, 4 & 6)
Inform the public about the library’s programs and services.
Objective A:
Provide a monthly newsletter to all library patrons detailing library programs and services.
Publicize library activities through local newspapers, library web page, handouts at local schools
and daycares, monthly newspaper column, brochures, booklists, onsite banners, City newsletters
and City reader board.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Communication to Public Using Basic
Public Relations and Marketing Tools Yes Yes Yes Yes
Trend: The library staff is always looking for additional ways to publicize library
services to the citizens of Friendswood using various public relations and
marketing tools. The library publishes a monthly newsletter available in-house
and on-line. The library has also added a link on the library’s website to the
newsletter.
The library has also implemented NextReads Reader’s Advisory service which
sends out monthly newsletters on various genres and subjects. This year the
library monthly newsletter was added as an available subscription and also the
library “Hot List” of upcoming titles. In addition, the library has utilized the
City’s Group Builder and Calendar software to publicize and highlight various
library programs, materials and activities.
The library will continue to provide information to area schools and educators
through participation in the new teacher’s luncheon and fliers distributed to
students and teachers. The library published an annual report for fiscal year
2008-09 which was distributed to the public. In FY 09 the library set up a
Twitter account and is now “tweeting” library events, programs, services, etc.
166
Division
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
Library Administration 890,477 888,756 905,851 670,477 899,002 926,048 4.2%
Library Board 27,314 43,379 43,379 11,990 41,271 43,378 0.0%
Department Total $917,791 $932,135 $949,230 $682,467 $940,273 $969,426 4.0%
Classification
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
Salaries and Benefits 741,774 747,443 747,443 552,984 740,259 784,734 5.0%
Supplies 159,558 156,760 174,261 116,605 175,992 156,761 0.0%
Maintenance 220 2,575 2,575 290 387 2,575 0.0%
Services 16,239 25,357 24,951 12,588 23,635 25,356 0.0%
Capital Outlay 0000000.0%
Department Total $917,791 $932,135 $949,230 $682,467 $940,273 $969,426 4.0%
Division
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
Library Administration 14.5 14.7 14.7 14.7 14.7 14.7 0.0%
Library Board 0.0 0.0 0.0 0.0 0.0 0.0 0.0%
Department Total 14.5 14.7 14.7 14.7 14.7 14.7 0.0%
PERSONNEL SUMMARY BY DIVISION
Library Services
Department Summary
EXPENDITURE BY DIVISION
EXPENDITURE BY CLASSIFICATION
167
Library Services
Library
Services
Library
Administration
Library
Board
168
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $422,090 $425,857 $425,857 $302,585 $403,447 $443,738
41-20 PART-TIME WAGES 56,590 42,949 42,949 41,889 55,852 103,892
41-30 OVERTIME PAY 2,727 855 855 2,273 3,031 855
41-31 HOLIDAY HOURS WORKED 113 0 0 144 192 0
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 4,675 10,040 10,040 5,320 10,040 7,325
41-45 INCENTIVE-CERTIFICATE PAY 6,875 7,500 7,500 6,525 8,700 9,900
41-49 CELL PHONE ALLOWANCE 193 0 0 408 544 600
41-90 ACCRUED PAYROLL 0 0 0 0 0 0
42-20 PART-TIME WAGES (TMRS EXEMPT) 71,124 93,694 93,696 55,048 73,397 30,651
42-41 MERIT PAY 0 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 42,002 43,993 43,993 30,694 40,925 45,660
47-20 TMRS RETIREMENT FUND 73,764 67,894 67,892 57,911 77,215 79,332
48-10 HEALTH/DENTAL INSURANCE 55,275 49,860 49,860 45,300 60,400 58,642
48-20 LIFE INSURANCE 1,428 924 924 1,105 1,473 1,002
48-30 DISABILITY INSURANCE 2,968 1,899 1,899 2,303 3,071 1,263
48-40 WORKERS COMP INSURANCE 831 548 548 538 717 447
48-50 EAP SERVICES 798 1,026 1,026 690 920 975
48-90 FLEX PLAN ADMINISTRATION 321 404 404 251 335 452
Subtotal of PERSONNEL $741,774 $747,443 $747,443 $552,984 $740,259 $784,734
51-00 OFFICE SUPPLIES $2,053 $2,950 $2,950 $1,224 $1,632 $2,950
54-00 OPERATING SUPPLIES 13,233 13,413 13,413 10,251 13,668 13,414
54-81 CIRCULATION MATERIALS 0 0 0 0 0 0
54-82 BOOKS 91,472 86,920 95,015 70,488 93,984 86,920
54-83 PERIODICALS 761 2,565 2,565 359 2,565 2,565
54-84 VIDEOS 4,974 4,001 5,836 4,797 6,396 4,336
54-85 AUDIO BOOKS 20,597 15,450 19,115 13,933 18,577 15,115
54-86 CD ROMS 0 0 0 0 0 0
54-87 CD 1,011 515 1,015 474 632 515
54-88 ELECTRONIC RESOURCES 5,672 5,686 5,686 4,843 6,457 5,686
58-00 OPERATING EQUIPMENT <$5,000 341 618 3,618 4,438 5,917 618
Subtotal of SUPPLIES $140,114 $132,118 $149,213 $110,807 $149,829 $132,119
64-00 OPERATING MAINTENANCE $220 $412 $412 $290 $387 $412
68-00 EQUIPMENT MAINTENANCE 0 206 206 0 0 206
Subtotal of MAINTENANCE $220 $618 $618 $290 $387 $618
74-00 OPERATING SERVICES $224 $72 $72 $0 $0 $72
74-01 POSTAL/COURIER SERVICES 2,550 2,060 2,060 1,719 2,292 2,060
74-97 RECRUITMENT ADVERTISING 96 515 515 0 0 515
75-10 TRAINING 1,230 1,566 1,566 1,153 1,537 1,566
75-20 TRAVEL REIMBURSEMENTS 1,480 1,514 1,514 1,479 1,972 1,514
75-30 MEMBERSHIPS 1,040 1,045 1,045 1,140 1,520 1,045
75-40 PUBLICATIONS 0 0 0
78-00 CONTRACT SERVICES 000000
79-10 COMMUNITY EVENTS/PROGRAMS 1,749 1,805 1,805 905 1,207 1,805
Subtotal of SERVICES $8,369 $8,577 $8,577 $6,396 $8,528 $8,577
87-20 PERSONAL COMPUTERS $0 $0 $0 $0 $0 $0
88-00 CAPITAL EQUIPMENT 000000
Subtotal of CAPITAL $0 $0 $0 $0 $0 $0
Total for LIBRARY $890,477 $888,756 $905,851 $670,477 $899,002 $926,048
Library Services
Administration
001-6310-459
169
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
51-00 OFFICE SUPPLIES $0 $515 $515 $0 $0 $515
51-10 COPY MACHINE SUPPLIES 0 1,545 1,545 0 0 1,545
54-00 OPERATING SUPPLIES 0 206 612 78 104 206
54-81 CIRCULATION MATERIALS 0 0 0 0 0 0
54-82 BOOKS 5,262 6,102 6,102 0 6,023 6,102
54-84 VIDEOS 2,273 2,575 2,575 1,904 2,539 2,575
54-85 AUDIO BOOKS 2,089 3,090 3,090 971 3,895 3,090
54-87 CD 423 515 515 0 510 515
54-88 ELECTRONIC RESOURCES 0 4,120 4,120 2,387 6,983 4,120
58-00 OPERATING EQUIPMENT <$5,000 9,397 5,974 5,974 458 6,111 5,974
Subtotal of SUPPLIES $19,444 $24,642 $25,048 $5,798 $26,164 $24,642
64-00 OPERATING MAINTENANCE $0 $206 $206 $0 $0 $206
68-00 EQUIPMENT MAINTENANCE 0 1,236 1,236 0 0 1,236
68-10 COPY MACHINE MAINTENANCE 0 515 515 0 0 515
Subtotal of MAINTENANCE $0 $1,957 $1,957 $0 $0 $1,957
71-40 CONSULTING SERVICES $0 $5,150 $5,150 $0 $0 $4,350
74-00 OPERATING SERVICES 0 515 515 0 0 1,315
75-10 TRAINING 0 1,087 511 0 1,000 1,086
75-20 TRAVEL REIMBURSEMENTS 1,003 1,607 2,183 1,906 3,541 1,607
77-10 SOFTWARE LICENSE FEES 0 0 0 0 0 0
77-20 SOFTWARE SUPPORT SERVICES 0 0 0 0 0 0
78-00 CONTRACT SERVICES 0 5,331 4,925 360 5,331 5,331
79-10 COMMUNITY EVENTS/PROGRAMS 6,867 3,090 3,090 3,926 5,235 3,090
Subtotal of SERVICES $7,870 $16,780 $16,374 $6,192 $15,107 $16,779
85-83 ARCHITECTURAL SERVICES $0 $0 $0 $0 $0 $0
Subtotal of CAPITAL $0 $0 $0 $0 $0 $0
Total for LIBRARY BOARD $27,314 $43,379 $43,379 $11,990 $41,271 $43,378
Library Services
Library Board
001-6319-459
170
Community Services
Current Operations
The Community Services Department is comprised of Park Operations, Building Operations,
Senior Activity Program, Recreation Programs and Special Events.
Community Services Department’s goal is to provide quality programs and facilities that the
entire family can enjoy and utilize. The mission of the Department is to provide the highest level
of services and programs to the citizens at the greatest value, in a manner that warrants the
highest degree of public confidence in our integrity and efficiency.
Park Operations
The City of Friendswood currently maintains approximately 250 acres of parkland throughout the
City. Parks Operations maintains Centennial Park, Friendswood Sportspark, Leavesley Park, Old
City Park, and Renwick Park, Stevenson Park, Multi-purpose Complex, 1776 Park and Tropical
Storm Allison buy-out properties.
The maintenance schedule provides for mowing of Renwick Park, Old City Park, Moore Road and
1776 Park on a biweekly basis. Stevenson Park is mowed on a weekly basis. All parks are cleaned
by staff on Friday, Saturday, Sunday and Monday while Renwick Park is cleaned 6 days per week
and Centennial Park 6 days per week by contracted Janitorial services. Parks staff maintains all
irrigation systems in parks, around city buildings and the medians on Friendswood Drive.
Maintenance items such as plumbing repairs, electrical repairs, landscape maintenance, field
layout and striping, tree trimming and removal, fence and gate repairs, field lighting maintenance
and repairs and softball infield maintenance are some of the major tasks also preformed by the
Parks staff.
The set up and daily labor for special events such as The 4th of July Celebration, Memorial Day
Celebration, Spring Sparkle, Fall Haul, Youth Sports Day, Kid Fish, Concerts in the Park, Movie in
the Park and many other special events are also part of the Parks Operations schedule.
Building Operations
The Community Services Department is responsible for the maintenance and upkeep of the City
Hall, Public Safety Building, Friendswood Public Library, Activities Building, Public Works Building,
Fire Stations 1, 2, 3, and 4. Maintenance and upkeep of all City facilities are done on a scheduled
basis. Special projects and other maintenance requests are performed on a work order priority
system. Janitorial services are accomplished through contract services.
Building Operations shares the same staff as Parks Operations. All work requests for anything
from moving boxes, to setting up chairs and tables, to major HVAC repairs are handled by this
same staff. As the City grows and more facilities are built, the amount of work requests steadily
increases. The staff is being cross trained to handle a wide variety of tasks.
171
Community Services
Recreation Programs
The goal is to provide fun and safe recreational programs/events for citizens of all ages. The
objective is to focus on recreational activities that impact both need and interest of the
community. Recreational programs include the Senior Activity Program, Summer Day Camp,
Sesquicentennial Swimming Pool, adult sport leagues, youth events and fitness classes.
The Community Services Department does not provide youth sports programs; however, the
department does serve as a liaison between the citizens of Friendswood and the Friendswood
Area Swim Team, Friendswood Mustangs, Friendswood Colts, Friendswood Broncos, Friendswood
Girls Softball Association, Friendswood Little League, Friendswood Youth Lacrosse and the Space
City Soccer Club.
Park and Building Operations
Highlights of the Budget
Centennial Park
All facilities and services are open and available to the public. New amenities for public use
include the lighting of one existing soccer field, a new all weather surfacing four lane track for
walking/jogging and four tennis courts. Existing facilities include a half-mile jogging trail, the
Evelyn B. Newman Amphitheatre, two restroom/concession/picnic pavilions, playground, two
international size soccer fields, two lighted multipurpose fields and one lighted football field.
Recreation Programs
x Continue Concert-In-The Park Series with 8 concerts from May through June
x Continue Movies –In-The Park Series with 6 movies from July through August
x Plan and Program the 116th Annual Fourth of July Celebration
x Plan and Program the Eighth Annual Kidfish competition
x Plan and Program the 3rd Annual Santa in the Park
x Plan and Program the many youth competition events, such as MLB Pitch, Hit & Run, MLS
Dribble, Pass & Score, NFL Punt, Pass & Kick, and Jr. Olympic Skills Competitions.
x Plan and Program the Holiday Hustle Fun Run and Walk and donate the proceeds to the
Laura Recovery Center.
x Plan and program a variety of recreational programs for adults and senior citizens.
172
Community Services
Decision Packages (Funded)
Facility and Equipment Maintenance Contingency Ongoing Cost $20,000
Activity Building Floor
(Undesignated Fund Balance supported) One-time Cost $35,200
City Hall Windows Repair
(Undesignated Fund Balance supported) One-time Cost $37,000
Parks Administration Mower
(Undesignated Fund Balance supported) One-time Cost $6,000
Summer Day Camp Operational cost increase
(fee base supported) Ongoing Cost $7,800
Senior Program Bus
(Tax Debt Service Fund) One-time Cost $84,140
Stevenson Park Playground
(Park Land Dedication Fund Supported) One-time Cost $50,000
Library Parking Lot
(Library Board Reserves Funded) One-time Cost $25,000
Decision Packages (Unfunded)
Portable PA System One-time Cost $3,800
Library A/C Units (Grant Funded) One-time Cost $30,000
Departmental Goals and Measures
Goal 1 (correlates with City Goals 3, 5 & 6)
Create a Master Project Schedule outlining all Parks and Building Maintenance special projects
including detailed cost estimates and target timelines.
Objective A
Provide a systematic schedule for all Parks and Building Maintenance Projects that outlines a
specific time table, and costs associated with each project.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Special Projects 8 9 10 10
Trend: Special Projects are requested on a regular basis without funding
appropriations and without advanced planning. A special projects schedule will
allow the Community Services Department to plan, program, fund and
complete special projects thus ultimately eliminating the need for Special
Projects.
173
Community Services
Goal 2 (correlates with City Goals 1, 3, 5 & 6)
Complete all routine Parks Maintenance Work Orders with a two-day turn-a-round.
Objective A:
Complete all Parks Maintenance Work Orders with a two-day turn-around time so that citizens,
departments and employees will come to expect a normal amount of time for a Work Order to be
completed. From FY 09 to FY 10, the number of parks maintenance work orders completed in a
2-day turn-around will increase by 15%.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Parks Maintenance Work Orders 120 130 140 160
Trend: Parks Maintenance Work Orders have increased slightly since FY07-08
and will continue to increase in FY10-11
Goal 3 (correlates with City Goals 1, 3, 4, 5 & 6)
Complete all routine Building Maintenance Work Orders with a two-day turn-a-round.
Objective A:
Complete all routine Building Maintenance Work Orders with a two-day turn-a-round.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Building Maintenance Work Orders 375 380 400 425
Trend: The number of Building Maintenance Work Orders has increased yearly
since 04-05; however, the time to complete the tasks has been reduced with a
maximum of two days completion time for routine work order. With the
completion of the new Public Safety Building and the New Fire Station shortly
after, Work Orders will increase for the first few years of operation.
Goal 4 (Correlates with City Goal 3)
To fund and implement a comprehensive turf management plan for all athletic fields and park turf
areas.
Objective A:
Fertilize all athletic fields 4 times per year, slice cut and top dress once per year, aerify monthly
and apply herbicides and insecticides one per year. Other park turf and building lawn areas to be
fertilized 2 times each year, aerified annually and apply herbicide and insecticide once per year.
All irrigated turf will be watered and mowed on a weekly schedule.
174
Community Services
Goal 5 (correlates with City Goals 1, 3, 4, 5 & 6)
To provide fun and safe recreational programs/events for citizens of all ages.
Objective A:
To continue to offer the existing programs and events while developing new programs as the
demand or interest increases.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Number of program activities offered
through the Recreation Division per year 73 80 85 92
Trend: The above numbers show a steady increase in the number of
activities offered by the Recreation Division. These programs are provided
to meet the needs of the community and its citizens. To meet some of
these needs, we plan to implement sand volleyball programs at Stevenson
Park. With the addition of Centennial Park, the Recreation Division also
intends to expand the current offerings, such as incorporating a variety of
adult soccer programs.
Objective B:
Continue to upgrade current technology (Rec Trac) and offer program registration payments
through the internet (Web Trac) to provide better customer service to recreation program
participants.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Percentage of programs within the
Recreation Division using Web Trac
for registration purposes 5% 10% 20% 30%
Trend: Utilizing Rec Trac software for the activity/program registration process
has enabled the department to save time and money. The process has enabled
the division to offer departmental receipts thus shorting the wait time for
participants when they sign-up. With the addition of online registration, we will
have our registration process more convenient for the citizens and staff.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Number of times fields are fertilized
per year 2 2 2 2
Number of times fields are aerified and
top dressed 2 2 2 2
Number of times building lawns are
fertilized 2 1 1 1
Number of times herbicides and
insecticides are applied 2 2 2 2
175
Community Services
Goal 6 (correlates with City Goals 1, 3, 4 & 6)
To present a fun, safe environment that provides senior citizens with unique activities that offer
wellness for the mind and body.
Objective A:
To increase enrollment by providing fun, innovative activities that appeals to senior citizens
regardless of age, background or income. Average monthly attendance to the Senior Activity
Center programs will increase by 12% from FY10 to FY11.
1,181
1,233
1,456
1,630
0 500 1000 1500 2000
Average
Monthly
Attendance
Senior Program Participation
(annually)
FY11 Forecast
FY10 Projection
FY09 Actual
FY08 Actual
Trend: The increase has been achieved by adding fresh, first-rate activities to the
senior citizen program. We provide them with informative speakers, educational
seminars, volunteer instructors, and a variety of options.
Objective B:
To increase the amount of activities, programs, and events offered to the senior citizen
population.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Programs, Activities and Events offered by the
Friendswood Senior Citizen Program–Yearly Avg 69 81 90 100
176
Community Services
Objective C:
To increase the amount of quality trips offered to the senior citizen population.
Trend: The increase of quality activities, programs, events and trips has
allowed us to adapt to the ever-changing needs of the senior citizen
population by providing ways to enrich their quality of life.
Goal 7 (correlates with City Goals 3, 4, 5 & 6)
Maintain existing programs and services at the Friendswood City Pool.
Objective A:
Increase attendance at the city pool by providing clean, safe and fun interactive equipment for all
users.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Sesquicentennial Swimming Pool
(Number of visits) 9,595 9,874 10,000 10,000
Trend: The aquatic environment is continually changing and the city pool is in
need of several additions to keep up with current trends. The Community
Services Department is looking into the cost to purchase an interactive water
playground. The traditional square pool is no longer attracting the crowds as it
has in the past and changes are needed to the existing facility to keep up with
current trends. The addition of the Friendswood High School Natatorium will
decrease our forecast for FY 2011 with the pool being closed from October
through April.
Measure
FY08
Actual
FY09
Actual
FY10
Projection
FY11
Forecast
Trips offered by the Friendswood Senior Citizen
Program – Yearly Average 55 55 58 63
177
Division
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
Administration 206,637 252,586 255,586 183,727 265,724 263,513 4.3%
Recreation Programs 558,991 581,390 605,514 349,645 648,151 554,927 -4.6%
Parks Operations 1,088,861 1,033,992 1,029,776 685,512 972,808 1,032,721 -0.1%
Facility Operations 705,244 742,887 806,852 546,228 832,478 767,715 3.3%
Department Total $2,559,733 $2,610,855 $2,697,728 $1,765,112 $2,719,161 $2,618,876 0.3%
Classification
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
Salaries and Benefits 841,738 949,037 949,037 590,137 976,877 961,805 1.3%
Supplies 137,210 142,697 152,040 105,655 154,851 157,841 10.6%
Maintenance 318,780 221,333 248,246 126,143 226,526 297,942 34.6%
Services 1,222,755 1,199,788 1,218,931 859,134 1,225,955 1,195,288 -0.4%
Capital Outlay 39,250 98,000 129,474 84,043 134,952 6,000 -93.9%
Department Total $2,559,733 $2,610,855 $2,697,728 $1,765,112 $2,719,161 $2,618,876 0.3%
Division
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
% Change in
Budget from
FY10 to FY11
Administration 2.0 3.0 3.0 3.0 3.0 3.0 0.0%
Recreation Programs 7.7 7.9 7.9 7.9 7.9 7.9 0.0%
Parks Operations 8.0 8.0 8.0 8.0 8.0 8.0 0.0%
Facility Operations 0.0 0.0 0.0 0.0 0.0 0.0 0.0%
Department Total 17.7 18.9 18.9 18.9 18.9 18.9 0.0%
PERSONNEL SUMMARY BY DIVISION
Community Services
Department Summary
EXPENDITURE BY DIVISION
EXPENDITURE BY CLASSIFICATION
178
Community
Services
Facility
OperationsAdministrationCommunity
Activities
Park
Operations
Friendswood
Sports Park
Lake
Friendswood
Renwick
Park
Stevenson
Park
Activity
Building
City Hall
Public
Works
Fire
Stations
1, 2, 3 & 4
Keep
Friendswood
Beautiful
July 4th
Tropical Storm
Allison Buyout
Properties
Centennial
Park
Old City Park
Leavesley Park
1776 Memorial
Park
Senior
Programs
Stevenson
Park Pool
Summer Day
Camp Library
Public
Safety
Adult
Activity
Programs
Community Services
179
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $131,170 $162,599 $162,599 $111,794 $162,599 $168,505
41-30 OVERTIME PAY 2,506 1,238 1,238 2,531 3,375 1,238
41-31 HOLIDAY HOURS WORKED 143 0 0 0 0 0
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 540 675 675 660 660 855
41-44 VEHICLE ALLOWANCE 5,434 5,400 5,400 3,859 5,145 5,400
41-45 INCENTIVE-CERTIFICATE PAY 0 0 0 0 0 0
41-49 CELL PHONE ALLOWANCE 1,154 1,140 1,140 774 1,032 1,140
41-90 ACCRUED PAYROLL 0 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 10,456 12,866 12,866 8,680 12,866 13,556
47-20 TMRS RETIREMENT FUND 19,395 25,046 25,046 17,523 25,046 27,647
48-10 HEALTH/DENTAL INSURANCE 6,847 17,022 17,022 9,106 17,022 15,884
48-20 LIFE INSURANCE 358 357 357 333 444 383
48-30 DISABILITY INSURANCE 746 730 730 692 923 482
48-40 WORKERS COMP INSURANCE 210 1,298 1,298 156 1,298 1,327
48-50 EAP SERVICES 113 174 174 129 172 162
48-90 FLEX PLAN ADMINISTRATION 107 231 231 82 231 123
Subtotal of PERSONNEL $179,179 $228,776 $228,776 $156,319 $230,813 $236,702
51-00 OFFICE SUPPLIES $1,589 $3,232 $2,732 $2,369 $3,159 $2,733
54-00 OPERATING SUPPLIES 966 557 1,057 818 1,091 1,057
58-00 OPERATING EQUIPMENT>$5,000 0 0 0 0 0 0
Subtotal of SUPPLIES $2,555 $3,789 $3,789 $3,187 $4,250 $3,790
74-00 OPERATING SERVICES $487 $1,063 $1,063 $2,374 $3,165 $1,063
74-01 POSTAL/COURIER SERVICES 4,990 0 0 325 433 0
74-97 RECRUITMENT ADVERTISING 0 0 0 0 0 0
75-10 TRAINING 525 642 642 569 759 642
75-20 TRAVEL REIMBURSEMENTS 909 1,399 1,399 1,455 1,940 1,399
75-30 MEMBERSHIPS 220 363 363 448 597 363
78-00 CONTRACT SERVICES 17,772 16,554 19,554 19,050 23,767 19,554
Subtotal of SERVICES $24,903 $20,021 $23,021 $24,221 $30,662 $23,021
Totals for COMM. SERVICES ADMIN $206,637 $252,586 $255,586 $183,727 $265,724 $263,513
Community Services
Administration
001-6401-451
180
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $50,184 $49,386 $49,386 $35,690 $49,386 $52,618
41-30 OVERTIME PAY 87 0 0 0 0 0
41-31 HOLIDAY HOURS WORKED 32 0 0 36 48 0
41-41 MERIT PAY 0 0 0 0 0 0
41-43 LONGEVITY PAY 90 155 155 150 150 215
41-44 VEHICLE ALLOWANCE 5,389 5,400 5,400 3,859 5,400 5,400
41-45 INCENTIVE-CERTIFICATE PAY 525 600 600 450 600 600
41-49 CELL PHONE ALLOWANCE 1,154 1,140 1,140 774 1,140 1,140
41-90 ACCRUED PAYROLL 0 0 0 0 0 0
42-20 PART-TIME WAGES (TMRS EXEMPT) 3,108 4,376 4,376 3,256 4,376 4,307
42-22 SEASONAL WAGES 0 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 4,555 4,677 4,677 3,197 4,677 5,002
47-20 TMRS RETIREMENT FUND 7,892 8,568 8,568 6,042 8,568 9,609
48-10 HEALTH/DENTAL INSURANCE 5,103 4,473 4,473 5,956 7,941 8,537
48-20 LIFE INSURANCE 136 107 107 106 141 120
48-30 DISABILITY INSURANCE 283 219 219 221 295 151
48-40 WORKERS COMP INSURANCE 132 606 606 95 127 55
48-50 EAP SERVICES 57 285 285 46 61 270
48-90 FLEX PLAN ADMINISTRATION 19 19 19 15 20 97
Subtotal of PERSONNEL $78,746 $80,011 $80,011 $59,893 $82,930 $88,121
51-00 OFFICE SUPPLIES $270 $185 $185 $167 $223 $185
54-00 OPERATING SUPPLIES 3,902 4,234 4,234 3,219 4,292 4,234
58-00 OPERATING EQUIPMENT <$5,000 399 0 0 0 0 0
Subtotal of SUPPLIES $4,571 $4,419 $4,419 $3,386 $4,515 $4,419
74-00 OPERATING SERVICES $7,618 $7,950 $7,950 $5,727 $7,636 $7,950
74-01 POSTAL/COURIER SERVICES 375 0 0 0 0 0
74-97 RECRUITMENT ADVERTISING 0 0 0 0 0 0
75-10 TRAINING 210 637 415 455 607 637
75-20 TRAVEL REIMBURSEMENTS 994 1,002 1,002 531 708 1,002
75-30 MEMBERSHIPS 280 531 273 250 333 531
75-40 PUBLICATIONS 0 0 0 0 0 0
78-00 CONTRACT SERVICES 0 0 0 0 0 0
79-10 COMMUNITY EVENTS/PROGRAMS 32,648 15,792 22,792 22,734 30,312 15,792
Subtotal of SERVICES $42,125 $25,912 $32,432 $29,697 $39,596 $25,912
84-00 CAPITAL OPERATING EQUIPMENT $8,000 $0 $0 $0 $0 $0
Subtotal of CAPITAL $8,000 $0 $0 $0 $0 $0
Total for RECREATION PROGRAM ADMIN $133,442 $110,342 $116,862 $92,976 $127,041 $118,452
Community Services
Recreation Programs Administration
001-6420-452
181
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-30 OVERTIME PAY $10,619 $12,375 $12,375 $0 $12,375 $12,375
47-10 SOCIAL SECURITY/MEDICARE 776 947 947 0 947 953
47-20 TMRS RETIREMENT 1,465 1,868 1,868 0 1,868 1,931
48-20 LIFE INSURANCE 000000
48-30 DISABILITY INSURANCE 000000
48-40 WORKERS COMP INSURANCE 0 155 155 0 0 123
Subtotal of PERSONNEL $12,860 $15,345 $15,345 $0 $15,190 $15,382
51-00 OFFICE SUPPLIES $630 $329 $329 $23 $31 $329
52-00 PERSONNEL SUPPLIES 0 133 133 49 65 133
53-00 VEHICLE SUPPLIES 246 79 79 0 0 79
54-00 OPERATING SUPPLIES 5,573 3,181 3,181 1,890 2,520 3,181
Subtotal of SUPPLIES $6,449 $3,722 $3,722 $1,962 $2,616 $3,722
74-01 POSTAL/COURIER SERVICES $91 $0 $0 $0 $0 $0
74-81 TRANSPORTATION SERVICES 5,102 6,890 6,890 0 4,908 6,890
76-16 REFUSE SERVICES 175 0 0 0 0 0
78-00 CONTRACT SERVICES 6,204 2,650 2,650 0 2,547 2,650
78-30 RENTAL 11,420 11,757 11,757 9,080 12,107 11,757
79-10 COMMUNITY EVENTS/PROGRAMS 30,800 22,260 22,260 31,950 31,950 22,260
Subtotal of SERVICES $53,792 $43,557 $43,557 $41,030 $51,512 $43,557
Total for JULY 4TH PROGRAM $73,101 $62,624 $62,624 $42,992 $69,318 $62,661
Community Services
July 4th
001-6422-452
182
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
42-22 SEASONAL WAGES $50,514 $53,693 $53,693 $8,671 $53,693 $50,336
47-10 SOCIAL SECURITY/MEDICARE 3,864 3,662 3,662 663 3,662 4,134
48-40 WORKERS COMP INSURANCE 714 1,124 1,124 108 1,124 705
Subtotal of PERSONNEL $55,092 $58,479 $58,479 $9,442 $58,479 $55,175
52-00 PERSONNEL SUPPLIES $1,775 $1,908 $1,908 $1,908 $2,544 $1,908
54-00 OPERATING SUPPLIES 4,140 3,710 3,710 2,280 4,040 7,510
58-00 OPERATING EQUIPMENT 0 0 0 0 0 0
Subtotal of SUPPLIES $5,915 $5,618 $5,618 $4,188 $6,584 $9,418
74-00 OPERATING SERVICES $43 $489 $489 $240 $720 $489
74-81 TRANSPORTATION SERVICES 5,419 6,180 6,180 0 6,050 6,180
74-97 RECRUITMENT ADVERTISING 0 338 338 300 400 338
75-20 TRAVEL REIMBURSEMENTS 307 414 414 0 325 414
76-12 TELEPHONE COMMUNICATIONS 460 0 0 0 0 0
79-10 COMMUNITY EVENTS/PROGRAMS 5,754 5,516 5,516 6,230 8,307 12,516
Subtotal of SERVICES $11,983 $12,937 $12,937 $6,770 $15,802 $19,937
Total for SUMMER DAY CAMP PROGRAM $72,990 $77,034 $77,034 $20,400 $80,865 $84,530
Community Services
Summer Day Camp
001-6423-452
183
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
51-00 OFFICE SUPPLIES $72 $111 $111 $0 $0 $111
52-00 PERSONNEL SUPPLIES 0 849 849 129 172 849
54-00 OPERATING SUPPLIES 3,893 1,703 8,071 5,278 7,037 8,071
58-00 OPERATING EQUIPMENT < $5,000 690 0 0 0 0 0
Subtotal of SUPPLIES $4,655 $2,663 $9,031 $5,407 $7,209 $9,031
62-10 LANDSCAPING $10,655 $12,774 $5,874 $2,415 $5,874 $12,774
Subtotal of MAINTENANCE $10,655 $12,774 $5,874 $2,415 $5,874 $12,774
74-00 OPERATING SERVICES $2,814 $2,862 $3,862 $2,429 $3,239 $3,862
74-01 POSTAL/COURIER SERVICES 11 0 0 54 72 0
75-10 TRAINING 285 293 293 425 567 293
75-20 TRAVEL REIMBURSEMENTS 0 468 468 291 388 468
75-30 MEMBERSHIPS 5 159 159 90 275 159
79-22 CAB BEAUTIFICATION GRANTS 2,000 0 0 0 0 0
Subtotal of SERVICES $5,115 $3,782 $4,782 $3,289 $4,540 $4,782
84-00 CAPITAL OPERATING EQUIPMENT $0 $40,500 $40,500 $11,667 $40,500 $0
88-00 CAPITAL EQUIPMENT 0 0 0 0 0 0
Subtotal of CAPITAL $0 $40,500 $40,500 $11,667 $40,500 $0
Total for COMM. APPEARANCE BOARD $20,425 $59,719 $60,187 $22,778 $58,124 $26,587
Community Services
Keep Friendswood Beautiful
001-6424-458
184
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-30 OVERTIME PAY $64 $0 $0 $0 $0 $0
41-31 HOLIDAY HOURS WORKED 801 0 0 268 357 0
42-22 SEASONAL WAGES 46,234 69,992 69,992 12,811 69,992 63,427
47-10 SOCIAL SECURITY/MEDICARE 3,603 5,354 5,354 1,001 5,354 5,816
48-40 WORKERS COMP INSURANCE 664 513 513 162 513 492
Subtotal of PERSONNEL $51,366 $75,859 $75,859 $14,242 $76,216 $69,735
51-00 OFFICE SUPPLIES $142 $244 $244 $0 $0 $244
52-00 PERSONNEL SUPPLIES 896 1,061 1,061 1,003 1,337 1,061
53-00 VEHICLE SUPPLIES 0 0 0 0 0 0
54-00 OPERATING SUPPLIES 2,185 2,247 2,247 1,147 2,247 2,247
54-95 PESTICIDES/CHEMICAL SUPPLIES 6,817 7,262 7,262 4,661 7,262 7,262
56-00 FACILITY SUPPLIES 0 170 170 0 0 170
56-20 JANITORIAL SUPPLIES 272 504 504 269 609 504
58-00 OPERATING EQUIPMENT <$5,000 2,558 3,711 3,711 0 700 3,711
Subtotal of SUPPLIES $12,870 $15,199 $15,199 $7,080 $12,155 $15,199
62-10 LANDSCAPING $10 $129 $129 $116 $155 $129
65-61 SWIMMING POOL MAINTENANCE 4,267 6,593 6,593 1,385 4,847 6,593
66-00 FACILITY MAINTENANCE 3,919 5,250 5,250 2,131 4,841 5,250
68-00 EQUIPMENT MAINTENANCE 0 0 0 27 36 0
Subtotal of MAINTENANCE $8,196 $11,972 $11,972 $3,659 $9,879 $11,972
74-00 OPERATING SERVICES $0 $0 $0 $50 $67 $0
74-97 RECRUITMENT ADVERTISING 0 338 338 300 400 338
76-11 ELECTRICITY 17,484 14,491 14,491 12,962 17,283 14,491
76-12 TELEPHONE /COMMUNICATIONS 620 712 712 386 515 712
76-13 NATURAL GAS 13,235 7,346 7,346 16,777 17,077 7,346
76-20 JANITORIAL SERVICES 0 0 1,500 0 0 1,500
78-00 CONTRACT SERVICES 6,422 1,740 2,290 8,186 10,915 1,740
78-30 RENTAL 0 0 0 0 0 0
Subtotal of SERVICES $37,761 $24,627 $26,677 $38,661 $46,256 $26,127
Total for STEVENSON PARK POOL $110,193 $127,657 $129,707 $63,642 $144,506 $123,033
Community Services
Stevenson Park Pool
001-6428-452
185
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $59,977 $78,061 $78,061 $46,162 $78,061 $73,248
41-20 PART-TIME WAGES 16,868 20,671 20,671 12,330 20,671 15,097
41-30 OVERTIME PAY 2,784 873 873 1,687 2,749 872
41-43 LONGEVITY PAY 417 460 460 385 385 515
41-90 ACCRUED PAYROLL 199 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 5,939 7,959 7,959 4,544 7,959 6,879
47-20 TMRS RETIREMENT FUND 8,698 11,983 11,983 7,150 11,983 11,604
48-10 HEALTH/DENTAL INSURANCE 9,720 4,107 4,107 6,178 8,237 9,976
48-20 LIFE INSURANCE 157 170 170 144 192 167
48-30 DISABILITY INSURANCE 325 350 350 283 377 210
48-40 WORKERS COMP INSURANCE 1,252 980 980 820 1,093 730
48-50 EAP SERVICES 86 171 171 98 131 162
48-90 FLEX PLAN ADMINISTRATION 29 83 83 29 39 58
Subtotal of PERSONNEL $106,451 $125,868 $125,868 $79,810 $131,878 $119,518
51-00 OFFICE SUPPLIES $720 $1,118 $1,118 $320 $1,118 $1,118
53-00 VEHICLE SUPPLIES 163 0 0 0 0 0
53-01 FUEL 2,939 3,200 3,200 1,819 2,425 3,200
54-00 OPERATING SUPPLIES 7,057 6,828 4,828 2,704 3,605 6,828
58-00 OPERATING EQUIPMENT <$5,000 2,763 212 212 1,624 2,165 212
Subtotal of SUPPLIES $13,642 $11,358 $9,358 $6,467 $9,314 $11,358
63-00 VEHICLE MAINTENANCE $3,421 $2,518 $5,840 $2,473 $3,297 $4,518
66-00 FACILITY MAINTENANCE 2,400 0 0 0 0 0
Subtotal of MAINTENANCE $5,821 $2,518 $5,840 $2,473 $3,297 $4,518
73-11 VEHICLE INSURANCE $593 $778 $778 $264 $352 $778
74-00 OPERATING SERVICES 146 0 0 0 0 0
74-92 SPECIAL EVENTS 530 0 0 0 0 0
74-97 RECRUITMENT ADVERTISING 330 0 0 350 467 0
74-98 JUDGMENTS & DAMAGE CLAIM 0 0 0 1,000 1,000 0
75-10 TRAINING 737 2,345 2,345 400 533 2,345
75-20 TRAVEL REIMBURSEMENTS 520 509 509 610 813 509
75-30 MEMBERSHIPS 80 81 81 0 0 81
76-12 TELEPHONE/COMMUNICATIONS 310 372 372 100 133 372
78-00 CONTRACT SERVICES 5,382 185 185 5,057 6,743 185
79-10 COMMUNITY EVENTS/PROGRAMS 14,298 0 13,764 10,326 13,768 0
Subtotal of SERVICES $22,926 $4,270 $18,034 $18,107 $23,809 $4,270
84-00 CAPITAL OPERATING EQUIPMENT $0 $0 $0 $0 $0 $0
Subtotal of CAPITAL $0 $0 $0 $0 $0 $0
Total for SENIOR PROGRAMS $148,840 $144,014 $159,100 $106,857 $168,298 $139,664
Community Services
Senior Programs
001-6429-452
186
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
41-10 FULLTIME SALARIES & WAGES $235,963 $251,710 $251,710 $176,080 $251,710 $257,745
41-30 OVERTIME PAY 14,794 7,734 7,734 7,666 10,221 7,734
41-31 HOLIDAY HOURS WORKED 1,493 0 0 840 1,120 0
41-41 MERIT PAY 0 0 0 0
41-43 LONGEVITY PAY 1,093 965 965 855 855 1,470
41-45 INCENTIVE-CERTIFICATE PAY 100 0 0 225 300 300
41-49 CELL PHONE ALLOWANCE 1,414 1,920 1,920 1,269 1,920 2,520
41-90 ACCRUED PAYROLL 2,117 0 0 0 0 0
47-10 SOCIAL SECURITY/MEDICARE 18,795 19,753 19,753 13,470 19,753 20,517
47-20 TMRS RETIREMENT FUND 35,517 38,977 38,977 27,640 38,977 41,848
48-10 HEALTH/DENTAL INSURANCE 40,221 38,576 38,576 37,989 50,652 40,884
48-20 LIFE INSURANCE 662 545 545 526 701 585
48-30 DISABILITY INSURANCE 1,359 1,119 1,119 1,094 1,459 738
48-40 WORKERS COMP INSURANCE 3,946 2,745 2,745 2,285 3,047 2,245
48-50 EAP SERVICES 425 456 456 370 493 432
48-90 FLEX PLAN ADMINISTRATION 145 199 199 122 163 154
Subtotal of PERSONNEL $358,044 $364,699 $364,699 $270,431 $381,371 $377,172
51-00 OFFICE SUPPLIES $181 $37 $237 $234 $312 $237
52-00 PERSONNEL SUPPLIES 5,526 1,777 5,277 3,937 5,249 5,277
53-00 VEHICLE SUPPLIES 56 106 106 24 32 106
53-01 FUEL 8,492 8,564 8,564 6,186 8,248 8,564
54-00 OPERATING SUPPLIES 3,025 1,242 2,642 1,184 2,579 2,642
54-95 HAZARDOUS MATERIALS 3,160 3,975 4,950 2,790 4,720 4,950
56-00 FACILITY SUPPLIES 0 0 0 0 0 0
56-20 JANITORIAL SUPPLIES 6,306 3,561 6,261 6,157 8,209 6,261
58-00 OPERATING EQUIPMENT <$5,000 6,979 10,255 4,455 4,287 5,716 4,455
Subtotal of SUPPLIES $33,725 $29,517 $32,492 $24,799 $35,065 $32,492
62-10 LANDSCAPING $48 $0 $0 $0 $0 $0
62-20 LIGHTING MAINTENANCE 403 0 0 0 0 0
63-00 VEHICLE MAINTENANCE 6,167 2,060 3,560 2,899 3,865 3,560
66-00 FACILITY MAINTENANCE 26 20,000 0 194 194 0
68-00 EQUIPMENT MAINTENANCE 9,516 4,532 4,532 2,832 3,776 4,532
Subtotal of MAINTENANCE $16,160 $26,592 $8,092 $5,925 $7,835 $8,092
73-11 VEHICLE INSURANCE $1,842 $2,286 $2,286 $1,149 $1,532 $2,286
74-00 OPERATING SERVICES 120 4,500 4,500 0 0 4,500
74-01 POSTAL/COURIER SERVICES 0 0 0 0 0 0
74-97 RECRUITMENT ADVERTISING 836 0 0 0 0 0
74-98 JUDGMENTS & DAMAGE CLAIM 500 0 0 0 0 0
75-10 TRAINING 276 362 584 503 671 362
75-20 TRAVEL REIMBURSEMENTS 1,793 844 844 828 1,104 844
75-30 MEMBERSHIPS 104 165 423 258 344 165
76-12 TELEPHONE/COMMUNICATIONS 0 0 0 0 0 0
76-25 SAFETY SERVICES 592 0 0 415 553 0
76-80 MOWING SERVICES 108,810 106,000 123,500 82,784 123,500 123,000
78-00 CONTRACT SERVICES 28,518 0 0 0 0 0
78-30 RENTAL 2,040 2,385 2,385 2,040 2,720 2,385
78-31 VEHICLE LEASE-INTERNAL 9,340 9,340 9,340 9,091 12,121 6,621
Subtotal of SERVICES $154,771 $125,882 $143,862 $97,068 $142,545 $140,163
84-00 CAPITAL OPERATING EQUIPMENT $0 $0 $0 $0 $0 $6,000
88-00 CAPITAL EQUIPMENT 0 8,500 8,500 8,165 10,887 0
Subtotal of CAPITAL $0 $8,500 $8,500 $8,165 $10,887 $6,000
Total for PARKS ADMINISTRATION $562,700 $555,190 $557,645 $406,388 $577,704 $563,919
Community Services
Parks Administration
001-6430-456
187
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
54-00 OPERATING SUPPLIES $13 $743 $46 $163 $217 $46
56-00 FACILITY SUPPLIES 182 2,120 2,817 2,805 3,740 2,817
58-00 OPERATING EQUIPMENT < $5000 0 0 0 0 0 0
Subtotal of SUPPLIES $195 $2,863 $2,863 $2,968 $3,957 $2,863
62-10 LANDSCAPING $1,327 $2,258 $6,258 $6,233 $8,311 $8,258
62-20 LIGHTING MAINTENANCE 799 0 0 0 0 0
64-00 OPERATING MAINTENANCE 3 0 0 0 0 0
66-00 FACILITY MAINTENANCE 17,856 5,036 5,036 4,624 6,165 5,036
68-00 EQUIPMENT MAINTENANCE 481 530 530 380 507 530
Subtotal of MAINTENANCE $20,466 $7,824 $11,824 $11,237 $14,983 $13,824
74-00 OPERATING SERVICES $0 $0 $0 $0 $0 $0
76-11 ELECTRICITY 6,871 17,590 13,065 4,979 6,639 10,090
78-00 CONTRACT SERVICES 4,316 0 0 0 0 0
78-30 RENTAL 0 424 424 0 0 424
Subtotal of SERVICES $11,187 $18,014 $13,489 $4,979 $6,639 $10,514
84-00 CAPITAL OPERATING EQUIPMENT $31,250 $0 $0 $0 $0 $0
SUBTOTAL FOR CAPITAL $31,250 $0 $0 $0 $0 $0
Total for STEVENSON PARK $63,098 $28,701 $28,176 $19,184 $25,579 $27,201
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
62-10 LANDSCAPING $39 $318 $318 $233 $311 $318
Subtotal of MAINTENANCE $39 $318 $318 $233 $311 $318
76-11 ELECTRICITY $644 $128 $128 $600 $800 $128
78-00 CONTRACT SERVICES 0 0 0 0 0 0
Subtotal of SERVICES $644 $128 $128 $600 $800 $128
Total for 1776 MEMORIAL PARK $683 $446 $446 $833 $1,111 $446
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/09
FY10
Year End
Estimate
FY11
Adopted
Budget
62-10 LANDSCAPING $108 $1,273 $1,273 $171 $228 $1,273
62-20 LIGHTING MAINTENANCE 14,790 11,448 11,448 8,868 11,824 11,448
62-40 FENCE MAINTENANCE 5,717 1,187 1,187 0 0 1,187
64-00 OPERATING MAINTENANCE 0 0 0 0 0 0
66-00 FACILITY MAINTENANCE 30,626 6,361 6,361 389 519 6,361
Subtotal of MAINTENANCE $51,241 $20,269 $20,269 $9,428 $12,571 $20,269
76-11 ELECTRICITY $21,083 $44,201 $37,201 $10,742 $14,323 $37,201
78-00 CONTRACT SERVICES 20,069 13,886 13,886 4,670 6,227 13,886
Subtotal of SERVICES $41,152 $58,087 $51,087 $15,412 $20,549 $51,087
88-00 CAPITAL EQUIPMENT $0 $0 $0 $0 $0 $0
Subtotal of CAPITAL $0 $0 $0 $0 $0 $0
Total for RENWICK PARK $92,393 $78,356 $71,356 $24,840 $33,120 $71,356
Community Services
Renwick Park
001-6433-453
001-6432-456
Community Services
1776 Park
Community Services
Stevenson Park
001-6431-456
188
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
54-00 OPERATING SUPPLIES $2 $106 $106 $0 $106 $106
56-00 FACILITY SUPPLIES 1400000
58-00 OPERATING EQUIPMENT 0 1,273 1,273 0 1,273 1,273
Subtotal of SUPPLIES $16 $1,379 $1,379 $0 $1,379 $1,379
62-10 LANDSCAPING $0 $398 $398 $47 $398 $398
62-20 LIGHTING MAINTENANCE 0 424 424 0 0 424
62-40 FENCE MAINTENANCE 9 0 0 0 0 0
66-00 FACILITY MAINTENANCE 1,783 4,452 4,452 751 4,452 4,452
Subtotal of MAINTENANCE $1,792 $5,274 $5,274 $798 $4,850 $5,274
76-11 ELECTRICITY $10,340 $9,370 $9,837 $7,378 $9,837 $9,370
76-12 TELEPHONE/ COMMUNICATIONS (70) 688 688 0 0 688
76-20 JANITORIAL SERVICES 4,800 6,890 5,390 3,648 5,390 5,390
76-25 SAFETY SERVICES 1,858 0 0 1,251 1,668 0
76-30 PEST CONTROL SERVICES 207 318 318 150 200 318
78-00 CONTRACT SERVICES 0 106 106 0 0 106
Subtotal of SERVICES $17,135 $17,372 $16,339 $12,427 $17,095 $15,872
88-00 CAPITAL EQUIPMENT $0 $0 $0 $0 $0 $0
Subtotal CAPITAL EQUIPMENT $0 $0 $0 $0 $0 $0
Total for LEAVESLEY PARK $18,943 $24,025 $22,992 $13,225 $23,324 $22,525
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
54-00 OPERATING SUPPLIES $640 $106 $106 $0 $0 $106
56-00 FACILITY SUPPLIES 0 106 106 0 0 106
Subtotal of SUPPLIES $640 $212 $212 $0 $0 $212
62-10 LANDSCAPING $15 $637 $637 $75 $637 $637
62-20 LIGHTING MAINTENANCE 33 1,167 1,167 0 0 1,167
62-40 FENCE MAINTENANCE 12 106 106 0 0 106
64-00 OPERATING MAINTENANCE 0 264 264 0 0 264
66-00 FACILITY MAINTENANCE 4,091 2,650 2,650 345 2,650 2,650
Subtotal of MAINTENANCE $4,151 $4,824 $4,824 $420 $3,287 $4,824
74-01 POSTAL/ COURIER SERVICES $0 $0 $0 $0 $0 $0
76-11 ELECTRICITY 3,698 7,533 7,533 3,914 7,533 7,533
Subtotal of SERVICES $3,698 $7,533 $7,533 $3,914 $7,533 $7,533
Total for OLD CITY PARK $8,489 $12,569 $12,569 $4,334 $10,820 $12,569
Community Services
Old City Park
001-6435-456
Community Services
Leavesley Park
001-6434-455
189
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
54-00 OPERATING SUPPLIES $6,754 $10,175 $10,175 $8,043 $10,724 $10,175
54-95 CHEMICALS 7,785 20,458 17,458 5,011 6,681 17,458
56-20 JANITORIAL SUPPLIES 0 424 424 0 0 424
58-00 OPERATING EQUIPMENT 0 0 0 0 0 0
Subtotal of SUPPLIES $14,539 $31,057 $28,057 $13,054 $17,405 $28,057
62-10 LANDSCAPING $2,686 $3,711 $3,711 $831 $1,108 $3,711
62-20 LIGHTING MAINTENANCE 4,329 370 370 248 331 370
64-00 OPERATING MAINTENANCE 4,492 5,300 5,300 2,584 3,445 5,300
66-00 FACILITY MAINTENANCE 3,004 1,589 4,589 3,729 4,972 4,589
Subtotal of MAINTENANCE $14,511 $10,970 $13,970 $7,392 $9,856 $13,970
76-11 ELECTRICITY $43,227 $46,830 $46,830 $38,852 $51,803 $46,830
76-80 MOWING SERVICES 61,499 66,886 66,886 45,730 60,973 66,886
78-00 CONTRACT SERVICES 3,119 0 0 3,259 4,345 0
78-30 RENTAL 1,051 0 0 0 0 0
Subtotal of SERVICES $108,896 $113,716 $113,716 $87,841 $117,121 $113,716
88-00 CAPITAL EQUIPMENT $0 $0 $0 $0 $0 $0
Subtotal of CAPITAL $0 $0 $0 $0 $0 $0
001-6436-456
64-00 OPERATING MAINTENANCE $0 $0 $0 $0 $0 $0
66-00 FACILITY MAINTENANCE 0 0 0 0 0 0
Subtotal for MAINTENANCE $0 $0 $0 $0 $0 $0
76-11 ELECTRICITY $0 $0 $0 $0 $0 $0
78-00 CONTRACT SERVICES 0 0 0 0 0 0
Subtotal of SERVICES $0 $0 $0 $0 $0 $0
Total for CENTENNIAL PARK $137,946 $155,743 $155,743 $108,287 $144,383 $155,743
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
76-80 MOWING SERVICES $750 $637 $637 $585 $780 $637
Subtotal of SERVICES $750 $637 $637 $585 $780 $637
Total for LAKE FRIENDSWOOD $750 $637 $637 $585 $780 $637
Community Services
Lake Friendswood
001-6437-454
Community Services
Centennial Park
001-6436-453
190
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
54-00 OPERATING SUPPLIES $7,774 $10,388 $15,388 $9,697 $15,388 $15,388
54-95 PESTICIDES/CHEMICALS 0 530 530 265 353 530
56-20 JANITORIAL SUPPLIES 0 0 0 0 0 0
58-00 OPERATING EQUIPMENT <$5,000 5,486 0 0 0 0 0
Subtotal of SUPPLIES $13,260 $10,918 $15,918 $9,962 $15,741 $15,918
62-10 LANDSCAPING $3,319 $2,650 $2,650 $2,600 $3,467 $2,650
62-20 LIGHTING MAINTENANCE 7,800 4,239 4,239 1,100 1,100 2,239
64-00 OPERATING MAINTENANCE 7,942 9,539 6,539 3,993 5,324 6,539
65-67 SPORTS FIELD MAINTENANCE 2,240 0 0 0 0 0
66-00 FACILITY MAINTENANCE 60,410 6,361 6,361 3,862 5,149 6,361
Subtotal of MAINTENANCE $81,711 $22,789 $19,789 $11,555 $15,040 $17,789
76-11 ELECTRICITY $33,998 $42,456 $42,456 $28,434 $42,456 $42,456
76-12 TELEPHONE/ COMMUNICATIONS 0 849 849 0 0 849
76-13 NATURAL GAS 253 530 530 237 316 530
76-20 JANITORIAL SERVICES 0 0 6,300 0 0 6,300
76-80 MOWING SERVICES 12,600 18,020 18,020 9,450 18,020 18,020
78-00 CONTRACT SERVICES 19,904 14,839 8,539 12,130 16,173 8,539
Subtotal of SERVICES $66,755 $76,694 $76,694 $50,251 $76,965 $76,694
88-00 CAPITAL EQUIPMENT $0 $0 $0 $6,148 $6,148 $0
Subtotal CAPITAL EQUIPMENT $0 $0 $0 $6,148 $6,148 $0
Total for FRIENDSWOOD SPORTS PARK $161,726 $110,401 $112,401 $77,916 $113,895 $110,401
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
76-80 MOWING SERVICES $40,183 $63,685 $63,572 $28,570 $38,093 $63,685
76-90 HOA MAINTENANCE FEES 1,950 4,239 4,239 1,350 4,000 4,239
79-71 EMERGENCY - SERVICES 0 0 0 0 0 0
Subtotal of SERVICES $42,133 $67,924 $67,811 $29,920 $42,093 $67,924
Total for ALLISON BUY OUT PROPERTIES $42,133 $67,924 $67,811 $29,920 $42,093 $67,924
Community Services
Allison Buyouts
001-6440-456
Community Services
Friendswood Sports Park
001-6438-453
191
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
51-00 OFFICE SUPPLIES $971 $2,650 $2,650 $572 $2,650 $2,650
54-00 OPERATING SUPPLIES 10,973 2,968 2,968 11,251 15,001 2,968
56-00 FACILITY SUPPLIES 311 5,513 5,513 2,271 4,874 5,513
56-20 JANITORIAL SUPPLIES 1,475 1,695 1,695 1,077 1,436 1,695
58-00 OPERATING EQUIPMENT <$5,000 5,752 1,061 1,061 1,118 1,491 1,061
Subtotal of SUPPLIES $19,482 $13,887 $13,887 $16,289 $25,452 $13,887
62-10 LANDSCAPING $3,648 $2,019 $2,019 $982 $2,019 $2,019
62-20 LIGHTING MAINTENANCE 20 424 424 0 0 424
62-30 PARKING LOT MAINTENANCE 0 7,250 15,689 8,439 15,689 0
66-00 FACILITY MAINTENANCE 39,341 37,249 62,926 23,931 62,926 57,610
66-10 BUILDING RENOVATIONS 0 0 0 0 0 72,200
68-00 EQUIPMENT MAINTENANCE 13,284 4,935 8,635 6,292 8,389 8,635
Subtotal of MAINTENANCE $56,293 $51,877 $89,693 $39,644 $89,023 $140,888
74-00 OPERATING SERVICES $808 $488 $488 $830 $1,107 $488
74-01 POSTAL/COURIER SERVICES 0 0 0 0 0 0
76-11 ELECTRICITY 170,794 163,028 163,028 105,774 163,028 163,028
76-12 TELEPHONE/COMMUNICATIONS 118,833 114,771 112,271 84,150 112,200 112,271
76-13 NATURAL GAS 735 2,014 2,014 1,690 2,253 2,014
76-20 JANITORIAL SERVICES 59,900 72,080 72,080 38,418 72,080 72,080
76-25 SAFETY SERVICES 4,913 0 0 762 1,016 0
76-30 PEST CONTROL SERVICES 1,674 1,377 1,377 900 1,200 1,377
76-80 MOWING SERVICES 0 0 0 0 0 0
78-00 CONTRACT SERVICES 33,890 26,818 31,818 24,926 33,235 31,818
78-30 RENTAL 4,020 8,214 2,214 3,015 4,020 2,214
78-31 VEHICLE LEASE-INTERNAL 2,781 2,781 2,781 0 0 0
Subtotal of SERVICES $398,348 $391,571 $388,071 $260,465 $390,139 $385,290
84-00 CAPITAL OPERATING EQUIPMENT $0 $0 $2,500 $9,775 $13,033 $0
86-00 FURNITURE AND FIXTURES 0 0 0 0 0 0
88-00 CAPITAL EQUIPMENT 0 49,000 77,974 48,288 64,384 0
Subtotal of CAPITAL $0 $49,000 $80,474 $58,063 $77,417 $0
Total for FACILITY OPERATIONS $474,123 $506,335 $572,125 $374,461 $582,031 $540,065
Community Services
Facility Operations (General Government)
001-6460-419
192
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
51-00 OFFICE SUPPLIES $4,632 $0 $0 $0 $0 $0
54-00 OPERATING SUPPLIES 0 2,120 2,120 4,803 6,404 2,120
56-00 FACILITY SUPPLIES 64 3,181 3,181 2,103 2,804 3,181
56-20 JANITORIAL SUPPLIES 0 0 0 0 0 0
58-00 OPERATING EQUIPMENT <$5,000 0 0 0 0 0 0
Subtotal of SUPPLIES $4,696 $5,301 $5,301 $6,906 $9,208 $5,301
62-10 LANDSCAPING $6,845 $530 $530 $4,235 $8,647 $530
66-00 FACILITY MAINTENANCE 27,359 28,276 28,276 16,510 25,777 25,276
68-00 EQUIPMENT MAINTENANCE 4,223 610 3,610 2,625 3,500 3,610
Subtotal of MAINTENANCE $38,427 $29,416 $32,416 $23,370 $37,924 $29,416
76-11 ELECTRICITY $88,715 $86,973 $86,973 $61,680 $86,973 $86,973
76-12 TELEPHONE/ COMMUNICATIONS 6,627 4,770 4,770 12,444 16,592 4,770
76-13 NATURAL GAS 0 0 0 0 0 0
76-20 JANITORIAL SERVICES 30,000 34,381 30,381 21,870 30,381 30,381
76-25 SAFETY SERVICES 3,264 0 0 2,383 3,250 0
76-30 PEST CONTROL SERVICES 232 1,273 1,273 3,900 7,350 1,273
76-80 MOWING SERVICES 0 0 7,000 0 0 7,000
78-00 CONTRACT SERVICES 5,054 0 0 3,724 5,000 0
78-30 RENTAL 1,104 1,695 1,695 552 1,104 1,695
Subtotal of SERVICES $134,996 $129,092 $132,092 $106,553 $150,650 $132,092
Total for FACILITY OPERATIONS $178,119 $163,809 $169,809 $136,829 $197,782 $166,809
66-00 FACILITY MAINTENANCE $275 $1,801 $1,801 $97 $1,801 $1,801
68-00 EQUIPMENT MAINTENANCE 2,991 3,000 3,000 861 1,148 3,000
Subtotal of MAINTENANCE $3,266 $4,801 $4,801 $958 $2,949 $4,801
76-11 ELECTRICITY $36,362 $48,204 $36,204 $24,001 $36,204 $36,204
76-12 TELEPHONE/COMMUNICATIONS 1,797 3,200 3,200 559 745 3,200
76-13 NATURAL GAS 3,740 1,407 1,407 1,457 1,943 1,407
76-30 PEST CONTROL SERVICES 1,052 1,313 1,313 840 1,120 1,313
Subtotal of SERVICES $42,951 $54,124 $42,124 $26,857 $40,012 $42,124
Total for FACILITY OPERATIONS $46,217 $58,925 $46,925 $27,815 $42,961 $46,925
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
56-00 FACILITY SUPPLIES $0 $795 $795 $0 $0 $795
Subtotal of SUPPLIES $0 $795 $795 $0 $0 $795
62-10 LANDSCAPING $0 $106 $106 $0 $0 $106
66-00 FACILITY MAINTENANCE 6,051 9,009 13,184 6,636 8,848 9,107
Subtotal of MAINTENANCE $6,051 $9,115 $13,290 $6,636 $8,848 $9,213
76-11 ELECTRICITY $0 $3,908 $3,908 $0 $0 $3,908
76-25 SAFETY SERVICES 734 0 0 487 856 0
76-30 PEST CONTROL SERVICES 0 0 0 0 0 0
Subtotal of SERVICES $734 $3,908 $3,908 $487 $856 $3,908
Total for FACILITY OPERATIONS $6,785 $13,818 $17,993 $7,123 $9,704 $13,916
Community Services
Facility Operations (Animal Control)
001-6460-441
001-6460-422
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/09
FY10
Year End
Estimate
Community Services
Facility Operations (Public Safety Building)
001-6460-421
FY11
Adopted
Budget
Community Services
Facility Operations (Fire Stations)
193
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194
Capital Improvement Program
_____________________________________________________________
Capital Improvements Program (CIP) Summary
The Capital Improvements Program (CIP) is the five-year strategic planning tool used in
determining the City of Friendswood’s capital expenditures. Developing the plan requires
careful review of the City’s financial debt capacity, community development opportunities as
well as the City’s land availability, and staffing resources needed to complete projects. Staff
recommendations, input from citizens, Committees, Boards and Commissions and direction
from City Council are also key factors in the CIP development and implementation.
The CIP stakeholders use the goals outlined in City’s strategic community development
Vision 2020 plan when considering projects to add or delete from the CIP. Vision 2020 calls
for:
o Developing Tax Base (improve tax base mix)
o Improved Infrastructure (water, sewer)
o Retaining Values (quality of life)
o Maintaining Quality of Schools
o Improved Drainage
o Maintaining High Level of Public Service
o Being a Whole Life Community (homes, jobs, amenities)
o Incorporating Vision 2020 in the Master Plan
o Attracting College/University
o Development of a City Civic Center
o Maintaining Visual Image (prevent undesirable land uses)
o Transportation Improvement
o Additional Parks and Recreational Development
o Being Sensitive to the Environment
The City’s capital improvements program consists of a capital budget (projected
expenditures for the current fiscal year). This includes capital expenditures; tangible assets
or projects with estimated cost of at least $5,000 with a useful life of at least five (5) years.
The second part of the City’s CIP is the capital program which consists of anticipated capital
expenditures to be purchased or projects to be completed in the future; beyond the current
fiscal year. The CIP categorizes and accounts for key capital requirements related to
expenditures excluded from the capital outlay of the departmental operating budgets. Our
City’s CIP includes significantly costly, non-routine projects with multiple year life
expectancies. These tangible items or projects become fixed assets for the City. Examples
include additions, renovations or construction of buildings, major repairs or construction of
streets, major equipment replacements or purchases, water and sewer or drainage
improvements.
Upon approval by Council and funding source confirmation, the projects proposed in the CIP
for the current fiscal year will commence. The unfunded projects in the future years of the
plan will be included in the operating budget, annually, as Council determines continued
relevance of the projects and approves funding sources. The City utilizes General Obligation
Bonds, Water and Sewer Revenue Bonds and undesignated fund balance reserves to
support its Capital Improvements Program. The proposed projects included in this section
of the operating budget document are grouped by funding source and sorted by estimated
year of the project’s completion.
The CIP plan, a document published separately of the City’s operating budget, is presently
being updated for City Council review and approval. Therefore, the information included in
195
Capital Improvement Program
_____________________________________________________________
this section of our budget document reflects staff’s recommendations for this year’s capital
budget and the capital improvement program in draft format.
Capital Improvement Program Focus
The main goal of City’s Capital Improvement Program is to preserve the existing quality of
life for Friendswood citizens as the community develops through a proactive approach in
anticipating the City’s needs, forecasting improvement projects and securing financial
resources. According to the proposed plan, “the program is also intended to depict
financial challenges of the City’s growth and maintenance of infrastructure that characterize
the City’s future and the associated funding requirements to meet these objectives.”
Population growth is a major driver for our CIP development and implementation. The 2000
census, reported Friendswood’s population at 29,037. In June 2010, our estimated
population was 37,980; a 30.8% increase in 10 years. By our community’s complete build-
out in 10 to 20 years, the population is expected to be at approximately 57,400.
As a result of this anticipated growth and its subsequent impact, the CIP focuses on utility
infrastructure improvements for the next five years. As will be shown in further portions of
this document, 67% of the CIP funding uses over the next 5 years are proposed drainage
and utility improvement projects. Proposed streets improvements make up the other 33%
of the program. Facilities improvements over the next 5 years of the plan total $25,000.
Beyond the next five years, the proposed CIP’s focus shifts from utility infrastructure
improvements to streets improvements when the composition of the plan will reflect
approximately $29 million or 24.2% and $63.1 million or 52.5%; respectively. Also in the
years beyond 2015, the proposed CIP includes about $7.1 million for parks improvements,
$10.2 million for drainage improvements and $10.7 million for facilities improvements.
Proposed CIP Funding Uses
Fiscal Years 2011 - 2015
$32,536,739
Water Improvements
$15,149,375
47%
Street Improvements
$10,670,000
33%
Parks & Recreation
$50,000
0%
Government Facilities
$25,000
0%
Drainage
Improvements
$1,000,000
3%Sewer Improvements
$5,642,364
17%
196
Capital Improvement Program
_____________________________________________________________
Capital Improvements Program Funding
Staff takes special care in timing CIP projects that may require debt service support to
maintain the City’s property tax rate and water and sewer utility rates at levels that will not
burden its citizens. As a result, the City’s capital improvement program includes proposed
unfunded projects totaling $144.5 million; $102.6 in general obligation funds supported and
$41.9 million utility funds supported. As previously stated, projects will be included in the
capital budget, annually, as their continued relevance and funding sources are approved by
City Council. Debt level limits and revenue forecasts are critical in this process because CIP
projects funded by property tax supported debt have an indirect impact on the operating
budget through resulting principal and interest payment requirements.
Due to the aggressive nature of our City’s plan and increasing construction costs, funding is
cited as the greatest challenge for the plan. Overcoming this challenge will require the City
to utilize a variety of funding sources for capital expenditures. In the past, General
Obligation Bonds, Certificates of Obligation and Revenue Bonds have been issued to support
the Capital Improvements Plan. The proposed CIP plan includes $3,485,000 in General
Obligations Bonds funding authorized in 2005 which are expected to be issued in fiscal year
2010-11 for projects to be completed within the next five years. Historically, capital
expenditures have also been funded through federal, state and local grants, donations,
inter-local agreements and undesignated fund balances. The City anticipates continued use
of these funding sources, as available, to support the capital improvements program in the
future.
Water and sewer revenue bonds totaling $12.1 million were issued in August 2009 to
support utilities improvement projects included in the CIP plan. Also, in November 2008, a
general obligations bond issuance was passed by Galveston County. The City’s portion of
the funding is approximately, $11.4 million. These bond proceeds will be used to complete
a $6 million drainage project, three street improvement projects and other projects as
funding availability allows.
Proposed CIP Funding Sources
Fiscal Years 2011-2015
$32,536,739
Water & Sewer
Revenue Bonds
Supported
$16,777,739
51%
Undesignated General
Fund Balance
Supported
$3,375,000
10%
Water & Sewer
Working Capital
Supported
$1,500,000
5%
Grant Funds
Supported
$2,514,000
8%
General Obligation
Bonds Supported
$8,370,000
26%
197
Capital Improvement Program
_____________________________________________________________
Capital Improvements Program Operating Impact
The impact of the street, drainage, water and sewer Capital Improvements Program
projects will be positive for the City. Upgraded or new infrastructure results in lower on-
going maintenance costs for the City. However, useful life cycles of infrastructure will
remain a factor. Therefore, replacement needs are on-going and often offset the
maintenance savings from new infrastructure. Operational and/or monetary impact to City
cannot be determined at this time.
The FM 2351/Beamer Road utility infrastructure project included in the CIP plan will allow
for commercial development in the northern panhandle portion of the City. With the
majority of the project being funded through an Economic Development Administration
grant totaling $2 million, the City’s portion of the project cost is minimized. Increased
property tax, sales tax and utility charges for service revenues are expected to be
generated from the development of the area. Although currently undetermined, any
additional revenue gained will help to support the City’s ongoing operational and
maintenance costs and also fund future capital expenditures. The pavement master plan
project included in the City’s CIP plan will identify and prioritize street improvement needs;
as well as help to estimate financial resources needed beyond the initial 5 years of the plan.
Other than initial costs, the remaining projects included in the first 5 years of the City’s CIP
program are not expected to have tangible impact on the City’s operational budget.
The facilities and parks projects included in the CIP program beyond fiscal year 2014-2015,
will have an operational impact. However, the future cost of additional supplies,
maintenance, utilities, service contracts and possible personnel cannot be determined
presently.
Significant Routine and Significant Non-Routine Capital Expenditures
The City’s capital improvements program includes three general fund significant routine
capital expenditures which are the asphalt and concrete streets improvements program,
library parking lot improvements and the final phase of the Stevenson Park playground
equipment renovation. The amounts have varied from year to year dependent upon general
operating funding availability. The year’s operating budget includes $175,000 for these
capital expenditures. The City’s capital improvements program also includes one significant
routine capital expenditures of $300,000 in this year’s water and sewer operations fund
budget which is the annual sewer line maintenance and cleaning.
The City’s recommended significant non-routine capital expenditures for the next five years
of the CIP plan, totaling $32.14 million, will be further detailed in this section of the budget
document. The tables below summarize the CIP plan expenditures by project year and
category. Schedules follow which provide proposed project names, accounting project
identification numbers (if assigned), and budget estimates.
198
Capital Improvement Program
_____________________________________________________________
Proposed General
Fund/ G.O. Bonds
Funds
2011 2012 2013 2014 2015
Total 5
Year Plan
Drainage
Estimated Cost
Potential Funds
Supplemental Funding
$ 1,000,000
$ 1,000,000
$ 0
$ 1,000,000
$ 1,000,000
$ 0
Facilities
Estimated Cost
Potential Funds
Supplemental Funding
$ 25,000
$ 25,000
$ 0
$ 25,000
$ 25,000
$ 0
Parks
Estimated Cost
Potential Funds
Supplemental Funding
$ 50,000
$ 50,000
$ 0
$ 50,000
$ 50,000
$ 0
Streets
Estimated Cost
Potential Funds
Supplemental Funding
$ 3,985,000
$ 3,585,000
$ 400,000
$ 800,000
$ 0
$ 800,000
$ 800,000
$ 0
$ 800,000
$ 800,000
$ 0
$ 800,000
$ 4,285,000
$ 0
$ 4,285,000
$ 10,670,000
$ 3,585,000
$ 7,085,000
Total General Fund/G.O.
Bonds Funds
Estimated Cost
Potential Funds
Supplemental Funding
$ 4,060,000
$ 3,660,000
$ 400,000
$ 800,000
$ 0
$ 800,000
$ 800,000
$ 0
$ 800,000
$ 800,000
$ 0
$ 800,000
$ 5,285,000
$ 1,000,000
$ 4,285,000
$ 11,745,000
$ 4,660,000
$ 7,085,000
Proposed Water/Sewer
Fund & W/S Bonds
Funds
2011 2012 2013 2014 2015
Total 5
Year Plan
Sewer Improvements
Estimated Cost
Potential Funds
Supplemental Funding
$ 3,351,364
$ 3,351,364
$ 0
$ 300,000
$ 0
$ 300,000
$ 1,391,000
$ 0
$ 1,391,000
$ 372,000
$ 0
$ 372,000
$ 4,119,000
$ 0
$ 4,119,000
$ 9,533,364
$ 3,351,364
$ 6,182,000
Water Improvements
Estimated Cost
Potential Funds
Supplemental Funding
$ 5,844,125
$ 2,297,000
$ 3,547,125
$ 4,814,250
$ 2,309,950
$ 2,504,300
$ 300,000
$ 0
$ 300,000
$ 300,000
$ 0
$ 300,000
$11,258,375
$ 4,606,950
$ 6,651,425
Total Water/Sewer Fund
& W/S Bonds Funds
Estimated Cost
Potential Funds
Supplemental Funding
$ 9,195,489
$ 5,648,364
$ 3,547,125
$ 5,114,250
$ 2,309,950
$ 2,804,300
$ 1,391,000
$ 0
$ 1,391,000
$ 672,000
$ 0
$ 672,000
$ 4,419,000
$ 0
$ 4,419,000
$20,791,739
$ 7,958,314
$12,833,425
199
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
$2,180,395 $250,000 $3,584,814 $1,622,644 $4,711,814 $175,000
Economic Development
Administration Grant Fund 45,050 0 340,950 271,150 347,700 2,514,000
215,783 0 0 0 0 0
0 25,007,000 0 0 0 3,885,000
372,877 300,000 323,155 309,644 412,589 300,000
2006 Water and Sewer
5,640,825 0 1,399,678 1,075,020 1,419,788 1,794,364
0 5,988,000 1,274,850 212,233 1,274,850 1,040,000
Water and Sewer
Funding to be Determined 0 9,590,000 0 0 0 3,547,125
$8,454,930 $41,135,000 $6,923,447 $3,490,691 $8,166,741 $13,255,489
Construction Fund
2009 Water and Sewer
Construction Fund
Water and Sewer Fund
General Obligation
Funding to be Determined
Capital Projects
Construction Funds
General Fund
Project Summary by Fund
General Obligation
200
Asphalt Overlay Program ST4007 $413,670 $100,000 $291,049 $291,049 $50,000 $300,000 $300,000 $300,000 $300,000Brittany Bay Blvd ST0017 23,00400000000Concrete Repairs ST7001 505,270 100,000 0 0 50,000 500,000 500,000 500,000 500,000Friendswood Link Road ST0018 74,832 0 27,523 27,523 0 0 0 0 0Laura Leigh Street Repair ST8001000000000FM 528 Traffic Signal ST8002000000000FY09 Gradall (Heavy Equipment) EQ0002 259,46000000000Pavement Master Plan000000000Stadium Lane Parking ST0206 0 0 0 377,00000000STREET PROJECTS $1,276,236 $200,000 $318,572 $695,572 $100,000 $800,000 $800,000 $800,000 $800,000Cowards Creek Drainage G01020 $28,057 $0 $58,150 $58,150 $0 $0 $0 $0 $0Prairie Wilde Drainage DR0207000000000Dickinson Bayou Drainage DR0003 0 0 13,945 13,945 0 0 0 0 0FM 518 (Downtown) Drainage DR0208 341,600 0 2,749,921 2,749,92100000DRAINAGE PROJECTS $369,657 $0 $2,822,016 $2,822,016 $0 $0 $0 $0 $0Centennial Park Ph II & III PK0021 $9,750 $0 $0 $0 $0 $0 $0 $0 $0Centennial Park Field Lighting 47,495 0 108,005 108,005 0 0 0 0 0Stevenson Park Playground Renovation 050,00050,00050,00050,0000000Renwick Lighting PK0061000000000PARKS PROJECTS $57,245 $50,000 $158,005 $158,005 $50,000 $0 $0 $0 $0Animal Control Facility 8AC441 $0 $0 $250,000 $1,000,000 $0 $0 $0 $0 $0Fire Station #4 FFS00034,834016,27716,27700000Property Exchange FS #3 & HOA 83,45000000000PSB Construction FFS000000000000PSB Operating Equipment FFS000000000000PSB Capital Equipment FFS000000000000PSB Operating Services FFS000 0 0 0 0 0 0 0 0 0City Hall Parking Lot PKLOT 254,71600000000City Facilities Phone System Upgrade EQ0003 89,14200000000Library Expansion Project-DrawingsFLB00115,11100000000Library Parking Lot Improvements 0 0 0 0 25,000 0 0 0 0Fire Station #3 Modification 8F3422 0 0 19,944 19,944 0 0 0 0 0FACILITY PROJECTS $477,253 $0 $286,221 $1,036,221 $25,000 $0 $0 $0 $0GENERAL FUND PROJECTS $2,180,391 $250,000 $3,584,814 $4,711,814 $175,000 $800,000 $800,000 $800,000 $800,000FY15ProposedBudgetCapital Improvement PlanFY10-11 BudgetGeneral FundProjectNumberFY09ActualProject NameFY11AdoptedBudgetFY12ProposedBudgetFY10OriginalBudgetFY10AmendedBudgetFY14ProposedBudgetFY13ProposedBudgetFY10Estimate201
Capital Improvement PlanFY10-11 BudgetProposed General Obligation ProjectsProjects to be determined (FY09) $0 $0 $0 $0 $0 $0 $0 $0$0Shadowbend: Woodlawn to Sunset ST0204 0 0 0 0 0 0 0 00Brittany Bay Blvd. ST0017 0 0 0 0 0 0 0 00Friendswood Link Road ST0018 0 0 0 0 0 0 0 00Melody Lane ST0203 0 4,200,000 0 0 400,000 0 0 00Shadowbend: Woodlawn to Sunset ST0202 0 0 0 0 0 0 0 00West Winding Way ST0205 0 0 0 0 0 0 0 00West Spreading Oaks ST0201 0 0 0 0 0 0 0 00Skyview Avenue 0 600,000 0 0 0 0 0 00Sunnyview Avenue 0 600,000 0 0 0 0 0 00Pavement Master Plan Phase I 0 6,000,000 0 0 0 0 0 03,485,000Blackhawk Boulevard 0 0 0 0 2,407,406 0 0 00Oak Vista Drive 0 0 0 0 557,814 0 0 00Wandering Trail 0 0 0 0 264,228 0 0 00Other Street Improvements (as needed) 0 0 0 0 255,552 0 0 00STREET PROJECTS $0 $11,400,000 $0 $0 $3,885,000 $0 $0 $0 $3,485,000Annalea Whitehall Drain Phase II - IV $0 $0 $0 $0 $0 $0 $0 $0$0Clover Acres Drainage DR0205 165,695 0 0 0 0 0 0 00Coward Creek Watershed G00120 17,382 0 0 0 0 0 0 00Glennshannon Drainage DR0204 890 0 0 0 0 0 0 00Mission Estates Outfall 0 00000000Praire Wilde Drainage DR0207 0 0 0 0 0 0 0 00Sun Meadow Drainage Phase II - V 0 00000000West Edgewood Drainage Outfall 0 0 0 0 0 0 0 00Woodlawn Drainage DR0202 0 0 0 0 0 0 0 00Library Expansion Project-Drawings 0 5,571,000 0 0 0 0 0 00Baker Road Detention 0 0 0 0 0 0 0 00Shadowbend Drainage Phase II 0 00000000Shadowbend Drainage Phase III 0 0 0 0 0 0 0 00Melody Lane Drainage 0 0 0 0 0 0 0 00FM 518 Drainage Improvements 0 5,571,000 0 0 0 0 0 00Mud Gully Detention & Conveyance 0 1,000,000 0 0 0 0 0 01,000,000Southern Panhandle Reg. Detention 0 00000000Northern Panhandle Reg. Detention 0 00000000DRAINAGE PROJECTS $183,967 $12,142,000 $0 $0 $0 $0 $0 $0 $1,000,000Centennial Park Ph II & III PK0021 $0 $0 $0 $0 $0 $0 $0 $0$0Friendswood Sports Park Land Acq. 0 0 0 0 0 0 0 00PARKS PROJECTS $0 $0 $0 $0 $0 $0 $0 $0 $0Fire Station #4 FFS000 $31,816 $0 $0 $0 $0 $0 $0 $0$0Public Safety Bldg Ph I FPS001 0 0 0 0 0 0 0 00Animal Control Building 779827 0 1,000,000 0 0 0 0 0 00Library Expansion FLB0010 00000000City Hall Parking Lot Expansion PKLOT 0 00000000Civic Center 0 00000000Records Retention Center 0 465,000 0 0 0 0 0 00FACILITY PROJECTS $31,816 $1,465,000 $0 $0 $0 $0 $0 $0 $0GO BONDS FUND PROJECTS $215,783 $25,007,000 $0 $0 $3,885,000 $0 $0 $0 $4,485,000Source for Future Years: Proposed Draft of the 2010-2015 Capital Improvement ProgramFY15ProposedBudgetFY12ProposedBudgetFY13ProposedBudgetProject NameFY11ProposedBudgetFY14ProposedBudgetFY09ActualFY10EstimateProjectNumberFY10OriginalBudgetFY10AmendedBudget202
Capital Improvement PlanFY10-11 BudgetEconomic Development Administration Grant FundFM 2351/Beamer Rd. Water Imprvmnts EDAW09 $22,525 $0 $170,475 $173,850 $1,257,000 $0 $0 $0 $0DISTRIBUTION PROJECTS $22,525 $0 $170,475 $173,850 $1,257,000 $0 $0 $0 $0FM 2351/Beamer Rd. Sewer Imprvmnts EDAS09 22,525 0 170,475 173,850 1,257,000 0 0 0 0COLLECTION PROJECTS $22,525 $0 $170,475 $173,850 $1,257,000 $0 $0 $0 $0EDA GRANT FUND IMPROVEMENTS $45,050 $0 $340,950 $347,700 $2,514,000 $0 $0 $0 $0FY15ProposedBudgetFY11AdoptedBudgetProjectNumberFY09ActualFY10OriginalBudgetFY10AmendedBudgetProject NameFY12ProposedBudgetFY14ProposedBudgetFY10EstimateFY13ProposedBudget203
Capital Improvement PlanFY10-11 BudgetWater and Sewer FundFire Hydrant Spacing Program UW0035 ($190) $0 $0 $0 $0 $0 $0 $0 $0Neighborhood Waterline Replacement UW0400 0 00000000Water Meter Change Out Program UW0003 6,86800000000Water Plant #5 Rehab UW0018 0 00000000Water Plant #6 Rehab UW0019 0 00000000Mandale Rd. Waterline Extension PK0350 0 0 23,155 23,15500000Surface Water Purchase (COH) UW0030 0 00000000DISTRIBUTION PROJECTS $6,678 $0 $23,155 $23,155 $0 $0 $0 $0 $0Sewer Line Maint & Cleaning US0017 299,913 300,000 300,000 389,704 300,000 300,000 300,000 300,000 300,000Sewer Line PSB US0036 0 00000000Utility Master Plan 8UTMST 49,500 0 0 0 0 0 0 0 0Software Support Services (GIS) 000000000Eagle Lake Lift Station ImprovementUSL03016,78500000000San Joaquin Lift Station Improvements US0025 0 00000000COLLECTION PROJECTS $366,198 $300,000 $300,000 $389,704 $300,000 $300,000 $300,000 $300,000 $300,000WATER & SEWER FUND PROJECTS $372,876 $300,000 $323,155 $412,859 $300,000 $300,000 $300,000 $300,000 $300,000Project NameFY12ProposedBudgetFY14ProposedBudgetFY10EstimateFY13ProposedBudgetFY15ProposedBudgetFY11AdoptedBudgetProjectNumberFY09ActualFY10OriginalBudgetFY10AmendedBudget204
Capital Improvement PlanFY10-11 BudgetProposed Water and Sewer Bond ProjectsBay Area Blvd WaterlineUW0007$0 $0 $0 $0 $0 $0 $0 $0 $0Blackhawk WaterlineUW00120 0000000016" Waterline Sunset to Sun MeadowUW00371,542,587 0 73,184 92,84400000Water Plant #2 Rehabilitation 00000879,000 0 0 0Water Plant #5 RehabilitationUW00180 3,025,000 313,200 313,200 1,040,000 2,309,950 0 0 0Water Plant #6 RehabilitationUW00190 963,000 130,850 130,850 47,1250000Water Plant #7 RehabilitationUW00260 00001,625,300000Deepwood Force MainUS00070 00000000Beamer Road Water LineUW00320 641,000 0 00000042" Water Main Replacement 0 2,467,0000000002,291,000COH Raw Water System Buy-InUW05100 0 0 0 3,500,0000000Second Take Point Phase II 0 00000000Water Plant #2 RehabilitationUW00170 1,006,000 95,800 95,80000000East FM 528 Water Line 000000001,828,000Surface Water Station #2 0 0 735,000 735,000 0 0 0 0 0Viejo Drive (E & W) Water Line Loop 0 00000000Water Distribution Replacement & Upgrades 0 5,000,0000000000Second Elevated Water Storage Tank Rehab 0 0 0 0 0 0 0 372,000 0Water Plant #3 Rehabilitation 0 0 0 0 00000Water Plant #4 Rehabilitation 0 0 0 0 00000Water Plant #1 Rehabilitation 0 0 0 0 00000DISTRIBUTION PROJECTS $1,542,587 $13,102,000 $1,348,034 $1,367,694 $4,587,125 $4,814,250 $0 $372,000 $4,119,000Deepwood Force Main US0007 $2,203,896 $0 $259,916 $260,366 $0 $0 $0 $0 $0Deepwood LS Expansion US0008 1,423,189 0 1,066,578 1,066,578 1,794,364 0 0 0 0Sunmeadow LS #8 Replacement US0023 464,69100000000South Friendswood Force Main Div 6,462 00000000Beamer Road Sanitary Sewer US0022 0 2,476,000 0000000El Dorado/Lundy Lane Sanitary Sewer 0 00000000Lift Station #3 Replacement 0 0 0 0 0 0 735,000 0 0Lift Station #6 Replacement 0 0 0 0 0 0 356,000 0 0COLLECTION SYSTEM PROJECTS $4,098,238 $2,476,000 $1,326,494 $1,326,944 $1,794,364 $0 $1,091,000 $0 $0WATER & SEWER FUND PROJECTS $5,640,825 $15,578,000 $2,674,528 $2,694,638 $6,381,489 $4,814,250 $1,091,000 $372,000 $4,119,000Source for Future Years: Proposed Draft of the 2010-2015 Capital Improvement ProgramFY15ProposedBudgetProject NameFY12ProposedBudgetFY14ProposedBudgetFY13ProposedBudgetFY10EstimateFY11ProposedBudgetProjectNumberFY10OriginalBudgetFY10AmendedBudgetFY09Actual205
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
Asphalt Overlay Program $413,672 $100,000 $291,049 $0 $291,049 $50,000
Brittany Bay Blvd 23,004 0 0 0 0 0
Concrete Repairs 505,272 100,000 0 0 0 50,000
Friendswood Link Road 74,832 0 27,523 27,523 27,523 0
Prairie Wilde Drainage 000000
Sun Meadow Drainage 000000
Downtown (Fm 518) Drainage 341,600 0 2,749,921 1,474,668 2,749,921 0
Laura Leigh Street Repair 000000
FM 528 Traffic Signal 000000
Cowards Creek Drainage 28,057 0 58,150 0 58,150 0
Pavement Master Plan 000000
Public Works Gradall Equipment 259,460 0 0 0 0 0
Stadium Lane On-Street Parking 0000377,000 0
Dickinson Bayou Drainage 0 0 13,945 0 13,945 0
Total Street & Drainage Projects $1,645,897 $200,000 $3,140,588 $1,502,191 $3,517,588 $100,000
Centennial Park Improvements $0 $0 $0 $0 $0 $0
Centennial Park Field Lighting 47,495 0 108,005 97,953 108,005 0
Centennial Park Phase II 9,750 0 0 0 0 0
Stevenson Park Renovations-Phase IV 0 50,000 50,000 22,500 50,000 50,000
Renwick Lighting 0 0 0 0 0 0
Total Parks Projects $57,245 $50,000 $158,005 $120,453 $158,005 $50,000
Animal Control Facility $0 $0 $250,000 $0 $1,000,000 $0
Fire Station #4 34,834 0 16,277 0 16,277 0
Property Exchange Fs#3 & Hoa 83,450 0 0 0 0 0
PSB Construction 0 0 0 0 0 0
PSB Operating Equipment 0 0 0 0 0 0
PSB Capital Equipment 000000
PSB Operating Services 000000
City Hall Parking Lot 254,716 0 0 0 0 0
Library Expansion Project -Drawings 15,111 0 0 0 0 0
City Hall Telephone System Upgrade 89,142 0 0 0 0 0
Fire Station #3 Modification 0 0 19,944 0 19,944 0
Library Parking Lot Improvements 0000025,000
Total Facility Projects $477,253 $0 $286,221 $0 $1,036,221 $25,000
Total General Fund Projects $2,180,395 $250,000 $3,584,814 $1,622,644 $4,711,814 $175,000
Project Listing
General Fund
Capital Improvement Projects
206
81-20 Buildings $0 $0 $0 $0 $0 $0
81-40 Building Renovations 0 0 0 0 0 0
82-30 Parking/Driveways 254,716 0 0 0 0 0
88-00 Capital Equipment 89,142 0 0 0 0 0
85-96 Surveying 0 0 0 0 0 0
General Government Total $343,858 $0 $0 $0 $0 $0
58-00 Operating Equipment <$5000 $34,834 $0 $0 $0 $0 $0
66-00 Facility Maintenance 0 0 19,944 0 19,944 0
74-00 Operating Services 0 0 0 0 0 0
78-00 Contract Services 0 0 0 0 0 0
81-10 Land 82,000 0 0 0 0 0
81-11 Easements And Row 1,200 0 0 0 0 0
81-20 Buildings 0 0 0 0 0 0
85-81 Preliminary Study 0 0 250,000 0 1,000,000 0
85-83 Architectural Services 0 0 0 0 0 0
85-91 Construction Contracted 0 0 0 0 0 0
88-00 Capital Equipment 259,460 0 0 0 0 0
Public Safety Total $377,494 $0 $269,944 $0 $1,019,944 $0
65-10 Street Maintenance $918,943 $100,000 $100,000 $0 $289,179 $50,000
71-30 Engineering Services 0 0 0 0 0 0
81-11 Easements And Row 18,000 0 16,500 16,500 16,500 0
85-10 Street & Sidewalk Improv 0 0 0 0 0 0
85-11 Concrete Streets 0 0 0 0 0 0
85-12 Asphalt Streets 0 100,000 191,049 0 1,870 50,000
85-30 Drainage Improvements 0 0 2,592,136 1,339,065 2,592,136 0
85-81 Preliminary Engineering 192,422 0 14,523 12,523 14,523 0
85-82 Design Engineering 96,365 0 168,230 134,102 168,230 0
85-84 Constr Administration 0 0 0 0 0 0
85-91 Construction (Contracted) 0 0 0 0 377,000 0
85-96 Surveying 50,850 0 0 0 0 0
85-98 Misc Construction Costs 28,057 0 58,150 0 58,150 0
85-99 Geotechnical Services 81,799 0 0 0 0 0
88-00 Capital Equipment 0 0 16,277 0 16,277 0
Public Works Total $1,386,436 $200,000 $3,156,865 $1,502,190 $3,533,865 $100,000
58-00 Operating Equipment < $5000 $0 $0 $0 $0 $0 $0
82-20 Lighting 47,495 0 108,005 97,953 108,005 0
82-30 Other Property Imprvmnts/Parking 0 0 0 0 0 25,000
85-60 Parks Improvements 9,750 0 0 0 0 0
85-83 Architectural Services 9,591 0 0 0 0 0
85-96 Surveying 5,520 0 0 0 0 0
82-40 Fence 0 0 0 0 0 0
85-85 Construction Inspection 0 0 0 0 0 0
85-91 Construction (Contracted) 0 0 0 0 0 0
88-00 Capital Equipment 0 50,000 50,000 22,501 50,000 50,000
Culture & Recreation Total $72,356 $50,000 $158,005 $120,454 $158,005 $75,000
81-10 Land $0$0$0$0$0$0
81-12 Environmental Assess 0 0 0 0 0 0
81-13 Appraisals 250 0 0 0 0 0
81-15 Storm Water Detention 0 0 0 0 0 0
85-96 Surveying 0 0 0 0 0 0
Financial Admin Total $250 $0 $0 $0 $0 $0
GENERAL FUND TOTAL $2,180,394 $250,000 $3,584,814 $1,622,644 $4,711,814 $175,000
General Fund
FY11
Adopted
Budget
Capital Improvement Projects
Account Listing
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
207
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
FM 2351/Beamer Rd Water/Sewer $45,050 $0 $340,950 $271,150 $347,700 $2,514,000
Total Streets & Drainage Projects $45,050 $0 $340,950 $271,150 $347,700 $2,514,000
$45,050 $0 $340,950 $271,150 $347,700 $2,514,000
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
Parks Improvements $18,135 $0 $7,435 $0 $7,435 $0
Total Parks Improvements Projects $18,135 $0 $7,435 $0 $7,435 $0
$18,135 $0 $7,435 $0 $7,435 $0
Economic Development Administration Grant Fund
Capital Improvement Schedule
Project Listing
E.D.A. Grant Fund
Total
Park Land Dedication Fund
Capital Improvement Schedule
Project Listing
Total
Park Land Dedication Fund
208
81-11 Easements And Rows $0 $0 $0 $0 $0 $0
81-13 Appraisals 0 0 0 0 0 0
85-11 Concrete Streets 0 0 0 0 0 0
85-30 Drainage Improvements 0 0 0 0 0 0
85-81 Preliminary Engineering 45,050 0 219,950 180,200 226,820 0
85-82 Design Engineering 0 0 0 0 0 0
85-87 Soil/Concrete Testing 0 0 0 0 0 0
85-91 Construction (Contracted)0 0 0 0 0 2,514,000
85-96 Surveying 0 0 83,500 83,380 83,380 0
85-97 Soil/Concrete Testing 0 0 29,500 0 29,500 0
85-98 Misc Construction Costs 0 0 8,000 7,570 8,000 0
85-99 Geotechnical Services 0 0 0 0 0 0
Public Works Total $45,050 $0 $340,950 $271,150 $347,700 $2,514,000
EDA GRANT FUND TOTAL $45,050 $0 $340,950 $271,150 $347,700 $2,514,000
82-20 Lighting $0 $0 $0 $0 $0 $0
82-40 Fence Improvements 0 0 0 0 0 0
85-60 Parks Improvements 18,135 0 7,435 0 7,435 0
Parks Improvements Total $18,135 $0 $7,435 $0 $7,435 $0
PARK LAND DEDICATION FUND TOTAL $18,135 $0 $7,435 $0 $7,435 $0
Economic Development Administration Grant Fund
Capital Improvement Projects
Account Listing
FY09
Actual
FY10
Original
Budget
FY11
Adopted
Budget
Park Land Dedication Fund
Capital Improvement Projects
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
Account Listing
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
209
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
Clover Acres Drainage $165,695 $0 $0 $0 $0 $0
Coward Creek Watershed 17,382 0 0 0 0 0
Glenshannon Drainage 890 0 0 0 0 0
Mission Estates Outfall 0 0 0 0 0 0
Shadowbend: Woodlawn To Sunset 0 0 0 0 0 0
Sun Meadow Drainage 0 0 0 0 0 0
Friendswood Link Road 0 0 0 0 0 0
Woodlawn Drainage 0 0 0 0 0 0
Total Streets & Drainage Projects $183,967 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
$0 $0 $0 $0 $0 $0
Fire Station #4 $31,816 $0 $0 $0 $0 $0
Public Safety Building 0 0 0 0 0 0
Total Facilities Projects $31,816 $0 $0 $0 $0 $0
$215,783 $0 $0 $0 $0 $0
Obligation Bond Funds
Centennial Park
Total Parks Projects
Total General
General Obligation Bonds
Capital Improvement Schedule
Project Listing
210
58-00 Operating Equip $0 $0 $0 $0 $0 $0
77-10 Software License Fee 000000
78-00 Contract Services 000000
81-00 Land And Buildings 0 0 0 0 0 0
81-10 Land 000000
81-15 Storm Water Detention 0 0 0 0 0 0
84-00 Capital Operating Equipment 0 0 0 0 0 0
85-81 Preliminary Study 0 0 0 0 0 0
85-82 Design Engineering 0 0 0 0 0 0
85-83 Architectural Services 654 0 0 0 0 0
85-84 Constr Administration 0 0 0 0 0 0
85-86 Surveying 0 0 0 0 0 0
85-87 Soil/Concrete Testing 0 0 0 0 0 0
85-91 Construction (Contracted)0 0 0 0 0 0
85-96 Surveying 0 0 0 0 0 0
85-98 Misc Construction Costs 0 0 0 0 0 0
85-99 Geotechnical Services 0 0 0 0 0 0
88-00 Capital Equipment 0 0 0 0 0 0
Public Safety Total $654 $0 $0 $0 $0 $0
81-11 Easements And Rows $0 $0 $0 $0 $0 $0
81-13 Appraisals 0 0 0 0 0 0
85-11 Concrete Streets 0 0 0 0 0 0
85-30 Drainage Improvements 0 0 0 0 0 0
85-81 Preliminary Engineering 0 0 0 0 0 0
85-82 Design Engineering 0 0 0 0 0 0
85-87 Soil/Concrete Testing 0 0 0 0 0 0
85-96 Surveying 0 0 0 0 0 0
85-98 Misc Construction Costs 0 0 0 0 0 0
Public Works Total $0 $0 $0 $0 $0 $0
85-60 Parks Improvments $0 $0 $0 $0 $0 $0
85-83 Architectural Services 0 0 0 0 0 0
85-87 Soil/Concrete Testing 0 0 0 0 0 0
85-91 Construction (Contracted)0 0 0 0 0 0
85-98 Misc Construction Costs 0 0 0 0 0 0
Culture & Recreation Total $0 $0 $0 $0 $0 $0
2003 GO BOND CONSTR TTL $654 $0 $0 $0 $0 $0
2003 General Obligation Bond
Capital Improvement Projects
Account Listing
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
211
58-00 Operating Equip < $5,000 $1,098 $0 $0 $0 $0 $0
78-00 Contract Services 0 0 0 0 0 0
85-81 Preliminary Eng 0 0 0 0 0 0
85-83 Architectural 0 0 0 0 0 0
85-84 Contruction Admin 0 0 0 0 0 0
85-91 Construction (Contracted)10,081 0 0 0 0 0
85-86 Surveying 0 0 0 0 0 0
85-98 Misc Construction Costs 0 0 0 0 0 0
88-00 Capital Equipment 19,983 0 0 0 0 0
Public Safety Total $31,162 $0 $0 $0 $0 $0
78-00 Contract Services $0 $0 $0 $0 $0 $0
81-11 Easements & Row 0 0 0 0 0 0
81-13 Appraisal Services 0 0 0 0 0 0
81-15 Storm Water Detention 0 0 0 0 0 0
81-19 Structure Removal 0 0 0 0 0 0
85-30 Drainage Improvements 890 0 0 0 0 0
85-81 Preliminary Engineering 0 0 0 0 0 0
85-82 Design Engineering 0 0 0 0 0 0
85-84 Constr Administration 0 0 0 0 0 0
85-87 Soil/Concrete Testing 0 0 0 0 0 0
85-91 Construction (Contracted)165,695 0 0 0 0 0
85-96 Surveying 0 0 0 0 0 0
85-98 Misc Construction Costs 17,382 0 0 0 0 0
Public Works Total $183,967 $0 $0 $0 $0 $0
2005 GO BOND CONSTR TTL $215,129 $0 $0 $0 $0 $0
2005 General Obligation Bond
Capital Improvement Projects
Account Listing
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
212
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
F.M. 518 Drainage Improvements (Ph. 1) $0 $4,985,000 $0 $0 $0 $0
Total Drainage Projects $0 $4,985,000 $0 $0 $0 $0
City Hall Parking Lot Expansion $0$0$0$0$0$0
Total Facilities Projects $0 $0 $0 $0 $0 $0
Melody Lane Street Reconstruction $0 $4,200,000 $0 $0 $0 $0
Skyview Avenue 0 600,000 0 0 0 0
Sunnyview Avenue 0 600,000 0 0 0 0
Pavement Mgt. Master Plan (Phase I) 0 0 0 0 0 0
Blackhawk Boulevard 0 0 0 0 0 2,407,406
Oak Vista Drive 00000557,814
Wandering Trail 00000264,228
Other Streets (as needed) 0 0 0 0 0 255,552
Total Streets Projects $0 $5,400,000 $0 $0 $0 $3,485,000
$0 $10,385,000 $0 $0 $0 $3,485,000
Obligation Bond Funds
Total General
General Obligation Bonds
Capital Improvement Schedule
Proposed Projects to be Considered
Authorized/Unissued GO Bonds
213
General Obligation
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
Sun Meadow Drainage Phase II - V $0$0$0$0$0$0
FM 518 Drainage 0 586,000 0 0 0 0
Mud Gully Detention and Conveyance 0 1,000,000 0 0 0 0
Shadowbend Drainage Phase II 000000
Shadowbend Drainage Phase III 0 0 0 0 0 0
Annalea Whitehall Drain Phase II - V 000000
Mission Estates Outfall 000000
Melody Lane Drainage Improvements 0 0 0 0 0 0
Southern Panhandle Regional Detention 000000
Northern Panhandle Regional Detention 000000
Baker Road Detention 0 0 0 0 0 0
Total Drainage Projects $0 $1,586,000 $0 $0 $0 $0
Civic Center $0 $0 $0 $0 $0 $0
Animal Control Building Phase I 0 1,000,000 0000
Library Expansion 0 5,571,000 0 0 0 0
Records Retention Center 0 465,000 0000
Public Safety Building Phase II 000000
City Hall Parking Lot Expansion 0 0 0 0 0 0
Total Facilities Projects $0 $7,036,000 $0 $0 $0 $0
Friendswood Sports Park Land Acquisition $0 $0 $0 $0 $0 $0
Total Parks Projects $0 $0 $0 $0 $0 $0
Friendswood Link Road $0 $0 $0 $0 $0 $0
Melody Lane 00000400,000
West Spreading Oaks 000000
Pavement Mgt. Master Plan Phase I 0 6,000,000 0 0 0 0
Brittany Bay Boulevard Phase I 0 0 0 0 0 0
Total Streets Projects $0 $6,000,000 $0 $0 $0 $400,000
$0 $14,622,000 $0 $0 $0 $400,000
Capital Improvement Schedule
Project Listing
Funding to be Determined
Obligation Projects
Total General
214
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
Fire Hydrant Spacing Program ($190) $0 $0 $0 $0 $0
Neighborhood Waterline Replace 000000
Water Meter Change Out Program 6,86800000
Water Plant #5 Rehab 000000
Water Plant #6 Rehab 000000
Mandale Rd Waterline Extension 0 0 23,155 23,155 23,155 0
Surface Water Purchase (COH) 0 0 0 0 0 0
Stadium Lane Water Line Extension 0 0 0 0 33,159 0
$6,678 $0 $23,155 $23,155 $56,314 $0
Sewer Line And Maintenance Cleaning $299,914 $300,000 $300,000 $286,489 $356,275 $300,000
San Joaquin Lift Station Improvement 000000
Eagle Lake Lift Station Improvement 16,785 0 0 0 0 0
Software Support Services (GIS) 0 0 0 0 0 0
Utility Master Plan 49,500 0 0 0 0 0
Sewer Line PSB Property 000000
$366,199 $300,000 $300,000 $286,489 $356,275 $300,000
Total Water And Sewer Fund $372,877 $300,000 $323,155 $309,644 $412,589 $300,000
Total Collection System
Total Distribution System
Water and Sewer Fund
Capital Improvement Schedule
Project Listing
215
54-76 Water Meters-Repl Program $6,868 $0 $0 $0 $0 $0
54-78 Fire Hydrant Program (190) 0 0 0 0 0
85-41 Distribution Lines 0 0 23,155 23,155 23,155 0
85-81 Preliminary Engineering 0 0 0 0 0 0
85-82 Design Engineering 0 0 0 0 0 0
85-85 Construction Inspection 0 0 0 0 0 0
85-96 Surveying 0 0 0 0 0 0
85-99 Geotechnical Services 0 0 0 0 0 0
Water (Distribution System) Total $6,678 $0 $23,155 $23,155 $23,155 $0
65-51 Collection Line Maintenance $299,913 $300,000 $300,000 $286,489 $389,704 $300,000
71-30 Engineering Services 49,500 0 0 0 0 0
65-52 Lift Station Maintenance 16,785 0 0 0 0 0
77-20 Software Support Services 0 0 0 0 0 0
85-51 Collection Lines 0 0 0 0 0 0
85-81 Preliminary Engineering 0 0 0 0 0 0
85-91 Construction (Contracted) 0 0 0 0 0 0
Sewer (Collection System) Total $366,198 $300,000 $300,000 $286,489 $389,704 $300,000
WATER AND SEWER TOTAL $372,876 $300,000 $323,155 $309,644 $412,859 $300,000
FY11
Adopted
Budget
Water and Sewer Fund
Capital Improvement Projects
Account Listing
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
216
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
$0 $0 $0 $0 $0 $0
000000
1,542,587 0 73,184 71,700 92,844 0
000000
$1,542,587 $0 $73,184 $71,700 $92,844 $0
$2,203,896 $0 $259,916 $219,087 $260,366 $0
1,423,189 0 1,066,578 784,233 1,066,578 1,794,364
464,691 00000
6,462 0 0 0 0 0
$4,098,238 $0 $1,326,494 $1,003,320 $1,326,944 $1,794,364
$5,640,825 $0 $1,399,678 $1,075,020 $1,419,788 $1,794,364Bond Construction Fund
Total Collection System
SM-San Joaquin FM Replacement
Total Water And Sewer
Blackhawk Waterline
16" Waterline Sunset To Sun Meadow
Surface Water Purchase
Water and Sewer Revenue Bond Construction Fund
Sunmeadow LS #8 Replacement
Deepwood Force Main
Deepwood LS Expansion
Capital Improvement Schedule
Project Listing
Bay Area Blvd Waterline
Total Distribution
217
81-11 Water Rights $31,250 $0 $0 $0 $0 $0
81-13 Appraisals 0 0 0 0 0 0
85-41 Distribution Lines 1,506,789 0 56,753 70,253 70,253 0
85-43 Water Purification Plants 0 0 0 0 0 0
85-81 Preliminary Engineering 0 0 0 0 0 0
85-82 Design Engineering 3,888 0 16,431 0 16,431 0
85-84 Constr Administration 0 0 0 0 0 0
85-91 Construction (Contracted)0 0 0 0 0 1,594,364
85-96 Surveying 660 0 0 1,447 6,160 0
85-97 Soil/Concrete Testing 0 0 0 0 0 0
85-98 Misc Construction Costs 0 0 0 0 0 0
85-99 Geotechnical Services 0 0 0 0 0 0
Water (Distribution System) Total $1,542,587 $0 $73,184 $71,700 $92,844 $1,594,364
81-11 Easements And Row $0 $0 $0 $450 $450 $0
81-13 Appraisals 0 0 0 0 0 0
85-51 Collection Lines 0 0 0 0 0 0
85-52 Lift Station Improvemt 9,478 0 240,522 0 240,522 0
85-81 Preliminary Engineering 0 0 0 0 0 0
85-82 Design Engineering 5,661 0 4,475 553 4,475 0
85-84 Constr Administration 1,328 0 0 0 0 0
85-91 Construction (Contracted)4,049,329 0 1,053,571 983,960 1,053,571 200,000
85-96 Surveying 12,109 0 83 0 83 0
85-97 Soil/Concrete Testing 685 0 0 0 0 0
85-98 Misc Construction 9,849 0 13,734 5,358 13,734 0
85-99 Geotechnical Services 9,799 0 14,109 12,999 14,109 0
Sewer (Collection System) Total $4,098,238 $0 $1,326,494 $1,003,320 $1,326,944 $200,000
2006 W/S Bond Total $5,640,825 $0 $1,399,678 $1,075,020 $1,419,788 $1,794,364
FY10
Year End
Estimate
FY11
Adopted
Budget
2006 Water and Sewer Bond Construction Fund
Capital Improvement Projects
Account Listing
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
218
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
$0 $0 $95,800 $28,018 $95,800 $0
0 3,025,000 313,200 81,840 313,200 1,040,000
Water Plant #6 Rehabilitation 0 963,000 130,850 102,375 130,850 0
Deepwood Force Main 000000
Deepwood Lift Station 000000
Beamer Road Water Line 0 411,000 0000
Second Take Point Phase II 0 0 735,000 0 735,000 0
$0 $4,399,000 $1,274,850 $212,233 $1,274,850 $1,040,000
Beamer Road Sanitary Sewer $0 $1,589,000 $0 $0 $0 $0
$0 $1,589,000 $0 $0 $0 $0
$0 $5,988,000 $1,274,850 $212,233 $1,274,850 $1,040,000
Total Proposed Water And Sewer
Bond Construction Fund
Total Collection System
Water Plant #2 Rehabilitation
Total Distribution
Water Plant #5 Rehabilitation
Water and Sewer Revenue Bond Construction Fund
Capital Improvement Schedule
Project Listing
2009 Water & Wastewater Bond Issue
219
81-11 Water Rights $0 $0 $0 $0 $0 $0
81-13 Appraisals 0 0 0 0 0 0
85-41 Distribution Lines 0 411,000 0 0 0 0
85-43 Water Purification Plants 0 3,988,000 0 0 0 0
85-81 Preliminary Engineering 0 0 0 0 0 0
85-82 Design Engineering 0 0 226,650 130,393 226,650 0
85-84 Constr Administration 0 0 0 0 0 0
85-91 Construction (Contracted)0 0 313,200 81,840 313,200 1,040,000
85-96 Surveying 0 0 0 0 0 0
85-97 Soil/Concrete Testing 0 0 0 0 0 0
85-98 Misc Construction Costs 0 0 0 0 0 0
85-99 Geotechnical Services 0 0 0 0 0 0
Water (Distribution System) Total $0 $4,399,000 $539,850 $212,233 $539,850 $1,040,000
81-11 Easements And Row $0 $0 $0 $0 $0 $0
81-13 Appraisals 0 0 0 0 0 0
85-51 Collection Lines 0 1,589,000 0 0 0 0
85-52 Lift Station Improvemt 0 0 0 0 0 0
85-81 Preliminary Engineering 0 0 0 0 0 0
85-82 Design Engineering 0 0 0 0 0 0
85-84 Constr Administration 0 0 0 0 0 0
85-91 Construction (Contracted)0 0 735,000 0 735,000 0
85-96 Surveying 0 0 0 0 0 0
85-97 Soil/Concrete Testing 0 0 0 0 0 0
85-98 Misc Construction 0 0 0 0 0 0
85-99 Geotechnical Services 0 0 0 0 0 0
Sewer (Collection System) Total $0 $1,589,000 $735,000 $0 $735,000 $0
2009 W/S Bond Total $0 $5,988,000 $1,274,850 $212,233 $1,274,850 $1,040,000
FY11
Adopted
Budget
2009 Water and Sewer Bond Construction Fund
Capital Improvement Projects
Account Listing
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
220
Capital Improvement Schedule
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
$0 $1,006,000 $0 $0 $0 $0
000000
0000047,125
000000
Deepwood Force Main 0 0 0 0 0 0
Deepwood Lift Station 0 0 0 0 0 0
Beamer Road Water Line 0 230,000 0000
Second Take Point Phase II 0 0 0 0 0 0
Water Distribution Replacement & Upgrades 0 5,000,000 0 0 0 0
42-inch Water Main Replacement 0 2,467,000 0000
Second Elevated Storage Tank Rehab 000000
COH Raw Water System Buy-In 0 0 0 0 0 3,500,000
$0 $8,703,000 $0 $0 $0 $3,547,125
Beamer Road Sanitary Sewer $0 $887,000 $0 $0 $0 $0
Lift Station #3 Replacement 0 00000
Lift Station #6 Replacement 0 00000
$0 $887,000 $0 $0 $0 $0
$0 $9,590,000 $0 $0 $0 $3,547,125
Water and Sewer Revenue Bond Construction Fund
Project Listing
Funding to be Determined
Total Proposed Water And Sewer
Bond Construction Fund
Total Collection System
Water Plant #2 Replacement
Total Distribution
Water Plant #6 Rehabilitation
Water Plant #5 Rehabilitation
Water Plant #7 Replacement
221
Capital Improvement Program
_____________________________________________________________
Excerpts from the Proposed 2010 – 2015
Capital Improvements Program
General Obligation Projects
222
PROJECT NAME SPONSOR DEPARTMENT
Melody Lane - Street Community Development
COUNCIL GOAL: Improve Transportation
Planning Document: Major Thoroughfare Plan
TYPE: Thoroughfares YEAR PLANNED: 2010
SUBTYPE: Construction PROJECT NUMBER: ST0203
PROJECT DESCRIPTION:
Currently, the roadway exists from F.M. 2351 to northerly City of Friendswood City
Limits and is approximately 6600 feet long. It exists as a 2-lane asphalt road with an
average width of 24 feet and large open ditches located on each side of the right-of-way.
The Major Thoroughfare Plan (MTP) for the City of Friendswood identifies Melody Lane
as a minor collector. The ultimate cross-section proposed for this street is a 2-lane,
undivided concrete roadway (28-feet wide) with curb and gutter. The section of roadway
between F.M. 2351 and the Woodland Park Drive is proposed as a 40-foot wide, three-
lane concrete street with a continuous left turn lane. The purpose of this wider section
with turn lane is to accommodate the significant number of driveways along that stretch
of the roadway. In addition, the drainage ditches will be improved to underground storm
sewer system.
JUSTIFICATION:
In 2002, the City performed an inventory of existing asphalt roads throughout the City in
an effort to determine which of these roads, based upon their age, existing condition and
traffic load volumes and other factors would warrant conversion to concrete. Melody
Lane, based upon these criteria as well as the additional development along this corridor,
became a prime candidate for the conversion program. The conversion of this street to
concrete will reduce the maintenance costs, the scope of maintenance activity, and the
frequency of maintenance on this highly traveled Collector Street.
FUNDING:
The funding source for this project shall be from the 2008 Galveston County Bond
Election.
Projected Cost In: 2010
Estimated Construction Cost 2,586,000$
Estimated Easement Costs 560,000$
Contingency @ 25.0% 647,000$
Professional Services @ 15.7% 407,000$
Total Project Cost 4,200,000$
223
PROJECT NAME SPONSOR DEPARTMENT
Mud Gully Detention and Conveyance Public Works
COUNCIL GOAL: #5 Improve Drainage
TYPE: Drainage YEAR PLANNED: 2010
SUBTYPE: Construction PROJECT NUMBER: NYA
PROJECT DESCRIPTION:
The City of Friendswood, in participation with the Galveston County Consolidated
Drainage District, Harris County Flood Control District, Harris County, and Galveston
County will undertake the Mud Gully Detention and Channel Improvements. This will
include 120-Acre Detention Basin providing 1,550 acre-feet of detention capacity and
approximately 1 mile of conveyance improvements.
JUSTIFICATION:
The above improvements would drop the surface elevation of Clear Creek and the Mud
Gully and provide benefits to over 700 structures that are within the 100-year flood plain.
This is a component of the Clear Creek Federal Flood Control project which is being re-
evaluated by the U.S. Army Corps of Engineers.
Projected Cost In: 2010
Estimated Construction Cost 31,262,000$
Estimated Easement Costs 30,814,000$
Professional Services @ 17.6% 5,497,000$
Total Project Cost 67,573,000$
City of Friendswood Share 1,000,000$
224
PROJECT NAME SPONSOR DEPARTMENT
Pavement Improvement Master Plan Phase I Public Works
COUNCIL GOAL: #13 Improve Transportation
Planning Document: Pavement Improvement Master Plan
TYPE: Street YEAR PLANNED: 2010
SUBTYPE: Construction PROJECT NUMBER: Not Yet Assigned
PROJECT DESCRIPTION:
The proposed improvements include rehabilitation of twenty (20) streets, compromised
of roughly 33,000 linear feet of new concrete paving and curbs. Each of the roads
identified throughout the City are at various stages in their life cycle.
JUSTIFICATION:
In February of 2008, the consulting firm for the City of Friendswood completed the
inventory and categorization of the roadways inside the city limits. Subsequently, the
Pavement Management Master Plan was presented to the City Council at their March 3,
2008 meeting.
The Pavement Management Master Plan identified twenty-five (25) areas that are in need
of rehabilitation due to unacceptable conditions of the roadway. The suggested projects
are anticipated to be completed over the next five (5) to ten (10) years. The City Council
expressed in constructing six (6) million dollars worth of the Master Pavement Plan for
Phase I.
FUNDING:
The City Council has decided to fund this project using Certificate of Obligation.
Projected Cost In: 2010
Estimated Construction Cost 2,174,660$
Estimated Easement Costs -$
Contingency @ 15.0% 666,000$
Professional Services @ 14.5% 644,333$
Total Project Cost 3,485,000$
225
Capital Improvement Program
_____________________________________________________________
Excerpts from the Proposed 2010 – 2015
Capital Improvements Program
Utility Services Projects
226
PROJECT NAME SPONSOR DEPARTMENT
COH Raw Water System Buy-In Public Works
COUNCIL GOAL: #2 Improve Infrastructure
Planning Document: Ground Water Reduction Plan
TYPE: Utility YEAR PLANNED: 2010
SUBTYPE: Purchase PROJECT NUMBER: UW0501
PROJECT DESCRIPTION:
This is a purchase of raw water capacity from the City of Houston through their
centralization of the Raw Water feed system to the Southeast Water Purification Plant.
The City of Houston has for years operated and maintained their raw water collection and
distribution system used for providing the water supply to treatment facilities
individually. A decision was taken recently to share the costs of operations, maintenance
and improvements out among the municipal customer-participants currently acting as co-
owners in the treatment and transmission facilities.
In order for Houston to continue supplying raw water in future and prevent the sole
burden of the cost being shared only by Houston all future co-participant desire more
capacity are to share the cost. In order to do this fairly, all raw water supplies are group to
create a raw water system with a 240 MGD capacity. Friendswood future purchase (6
MGD) in the upcoming expansion will result in an estimated lump sum payment of $4.2
million dollars due to Houston in 2007-2008.
JUSTIFICATION:
This is a component of the Surface Water supply-treatment-& distribution system that the
City has bought into as an outgrowth of the 2001 Ground Water Reduction Plan. The
City of Houston is sharing out the cost of this system with its co-participants.
Projected Cost In: 2010
Estimated Construction Cost 3,500,000$
Estimated Easement Costs -$
Contingency @ 0.0% -$
Professional Services @ 0.0% -$
Total Project Cost 3,500,000$
227
PROJECT NAME SPONSOR DEPARTMENT
Lift Station #3 Replacement Public Works
COUNCIL GOAL: #2 Improve Infrastructure
Planning Document: None
TYPE: Utility YEAR PLANNED: 2010
SUBTYPE: Water Distribution Improvements PROJECT NUMBER: NYA
PROJECT DESCRIPTION:
The improvement proposed is to construct a new lift station at a new 40 foot square
easement near the existing site and remove the existing lift station. The new 40 foot
square is easement was donated by the New Animal Clinic on the corner of FM 518 and
Maryanne. All new controls and pumps will be installed.
JUSTIFICATION:
The existing lift station has outlived its life expectancy and accessibility to the existing
site is very difficult. Continuous breakdowns of equipment and the integrity of the wet-
well has surpassed the limit of replacement data. This is among one of the oldest lift
stations in the City.
Projected Cost In: 2010
Estimated Construction Cost 525,000$
Estimated Easement Costs -$
Contingency @ 20.0% 105,000$
Professional Services @ 20.0% 105,000$
Total Project Cost 735,000$
228
PROJECT NAME SPONSOR DEPARTMENT
Lift Station #6 Replacement Public Works
COUNCIL GOAL: #2 Improve Infrastructure
Planning Document: None
TYPE: Utility YEAR PLANNED: 2010
SUBTYPE: Water Distribution Improvements PROJECT NUMBER: NYA
PROJECT DESCRIPTION:
The improvement proposed is to construct a new lift station at the existing site and
remove the existing lift station. All new controls and pumps will be installed.
JUSTIFICATION:
The existing lift station has outlived its life expectancy. Continuous breakdowns of
equipment and the integrity of the wet-well has surpassed the limit of replacement data.
This is among one of the oldest lift stations in the City.
Projected Cost In: 2010
Estimated Construction Cost 248,000$
Estimated Easement Costs -$
Contingency @ 20.0% 50,000$
Professional Services @ 23.4% 58,000$
Total Project Cost 356,000$
229
PROJECT NAME SPONSOR DEPARTMENT
Second Elevated Water Storage Tank
Rehabilitation
Public Works
COUNCIL GOAL: #2 Improve Infrastructure
PLANNING DOCUMENT: None
TYPE: Utility YEAR PLANNED: 2010
SUBTYPE: Water Plant Improvements PROJECT NUMBER: NYA
PROJECT DESCRIPTION:
The rehabilitation of the existing elevated storage tank will include the sand
blasting and painting of the storage tank and some minor repairs to pumping
equipment.
JUSTIFICATION:
A preventive maintenance program would prolong the life of the facilities. The
ground storage needs to be painted every 10 to 12 years to assure its integrity and
usefulness.
Projected Cost In: 2010
Estimated Construction Cost 250,000$
Estimated Easement Costs -$
Contingency @ 25.0% 63,000$
Professional Services @ 23.5% 59,000$
Total Project Cost 372,000$
230
PROJECT NAME SPONSOR DEPARTMENT
Water Plant Number Five Replacement Public Works
COUNCIL GOAL: #2 Improve Infrastructure
Planning Document: None
TYPE: Utility YEAR PLANNED: 2010
SUBTYPE: Water Distribution Improvements PROJECT NUMBER: UW0018
PROJECT DESCRIPTION:
This project will include the replacement of control room, chemical room,
conversion of pumps, and ground storage tank. Extensive modifications or
replacement to the elevated storage tank will be necessary. The elevated tank
either should be raised or rebuilt or a new tank constructed. Final
recommendations will come from the PER. Replace all valves and piping as
necessary. The existing cyclone fence will be replaced with 8 feet cedar wood.
The existing ground storage tank is made of steel with a capacity of 210,000
gallons. The ground storage tank should be replaced with a 500,000-gallon
capacity unit. The control room is in need of modification to eliminate water
damage due to rainfall intrusion.
JUSTIFICATION:
This site contains the one million gallon elevated storage tank. Presently, the
existing elevated tank is inefficient in operation due to its relatively low height.
Replacement with a taller tank is one option to be considered. The existing
ground storage tank leaks from the bottom plates and requires extensive repairs.
The ground storage tank is 32 years old and is in need of replacement, possibly
with a new 500,000-gallon unit. The existing control room facility is extremely
small and floods easily. Existing controls are aging to the point of needing total
replacement. Correcting this will require modification of this building and the
surrounding area. The vertical turbine pumps should also be replaced within this
project with horizontal units to improve operation efficiency.
Projected Cost In: 2010
Estimated Construction Cost 2,386,240$
Estimated Easement Costs -$
Contingency @ 20.0% 733,000$
Professional Services @ 14.8% 543,910$
Total Project Cost 3,663,150$
231
PROJECT NAME SPONSOR DEPARTMENT
Water Plant Number Seven Replacement Public Works
COUNCIL GOAL: #2 Improve Infrastructure
Planning Document: None
TYPE: Utility YEAR PLANNED: 2010
SUBTYPE: Water Distribution Improvements PROJECT NUMBER: UW0026
PROJECT DESCRIPTION:
The project will include the replacement of control room, chemical room,
conversion of pumps, and ground storage tank as necessary. Replace all valves
and piping as necessary. The existing cyclone fence will be replaced with 8 feet
cedar wood. The existing tanks are made of galvanized steel with a capacity of
210,000 gallons and 63,000 respectably and may require replacement with one
half-million gallon tank. Final recommendation to come out of PER.
Recondition existing generator set.
JUSTIFICATION:
This well site is in need of a new control room. The existing room is too small for
safety when performing electrical repair work and no longer meets NEC Codes.
The existing switchgear is at the end of its usable life. The room also floods when
there is any rainfall. A new control room/chemical room will eliminate this
situation. A replacement of the existing vertical turbine pumps with horizontal
units would provide a more efficient operation. The ground storage tanks should
be replaced as necessary with half million gallon ground storage as dictated by the
last ground storage tank inspection. At this time the replacement of all needed
piping and accessories should be done. The existing automatic transfer switch at
the site was hit by lightening and partially destroyed. A new switch would enable
this site to automatically transfer power when needed. Reconditioning the
existing generator set including increasing the diesel tank capacity would make
this emergency power system more reliable.
Projected Cost In: 2010
Estimated Construction Cost 1,030,430$
Estimated Easement Costs -$
Contingency @ 20.0% 325,200$
Professional Services @ 16.6% 269,670$
Total Project Cost 1,625,300$
232
PROJECT NAME SPONSOR DEPARTMENT
Water Plant Number Six Replacement Public Works
COUNCIL GOAL: #2 Improve Infrastructure
Planning Document: None
TYPE: Utility YEAR PLANNED: 2010
SUBTYPE: Water Distribution Improvements PROJECT NUMBER: UW0019
PROJECT DESCRIPTION:
The project will include the replacement of control room, chemical room,
conversion of pumps, and half million-gallon ground storage tank. Final
recommendations to come from PER. Replace all valves and piping as necessary.
The existing cyclone fence will be replaced with 8 feet cedar wood. The existing
tank is galvanized steel with a capacity of only 210,000 gallons.
JUSTIFICATION:
The well site is in need of a new control room. The existing controls are located
in an extremely small room and are aging to the point of needing total
replacement. The tank is thirty-two (32) years old and is in need of total
rehabilitation. The vertical turbine pumps will be replaced with horizontal units
to provide more efficient operation. The ground storage tank will be replaced
with a one half million gallon tank to provide more storage capacity.
Projected Cost In: 2010
Estimated Construction Cost 928,500$
Estimated Easement Costs -$
Contingency @ 20.0% 47,225$
Professional Services @ 19.1% 177,020$
Total Project Cost 1,152,750$
233
PROJECT NAME SPONSOR DEPARTMENT
Water Plant Number Two Replacement Public Works
COUNCIL GOAL: #2 Improve Infrastructure
Planning Document: None
TYPE: Utility YEAR PLANNED: 2010
SUBTYPE: Water Distribution Improvements PROJECT NUMBER: UW0017
PROJECT DESCRIPTION:
The replacement of Plant #2 will include the replacement of control room,
chemical room, conversion of pumps and the replacement of the ground storage
tank. Replacement of all valves and piping as necessary. The existing cyclone
fence will be replaced with 8 feet cedar wood.
JUSTIFICATION:
This well site is in need of a new control room. The existing controls are located
outside and are showing the effects of that environment. The tank is 41 years old
and made from galvanized steel with a capacity of only 210,000 gallons and is in
need of total rehabilitation. The vertical turbine pumps will be replaced with
horizontal units to provide more efficient operation.
Projected Cost In: 2010
Estimated Construction Cost 542,160$
Estimated Easement Costs -$
Contingency @ 20.0% 175,800$
Professional Services @ 18.3% 161,040$
Total Project Cost 879,000$
234
Project Fiscal YR
Planned 2010 Dollars Cost in 2015
Annalea/Kingspark/Whitehall Streets 2015 $ 10,029,000 $ 11,969,000
Annalea/Whitehall Drainage Improvements 2015 $ 862,000 $ 862,000
Briarmeadow Drive 2015 $ 1,064,000 $ 1,270,000
Brittany Bay Boulevard Phase I 2015 $ 3,528,800 $ 4,211,400
Brittany Bay Boulevard Phase II 2015 $ 3,500,400 $ 4,178,000
Civic Center Renovation 2015 $ 436,000 $ 517,000
F.M. 518 Drainage Improvements Phase II 2015 $ 2,747,000 $ 3,271,000
Falling Leaf Drive 2015 $ 2,127,000 $ 2,537,000
Fire Department Training Field Upgrades 2015 $ 784,000 $ 937,000
Fire Station #5 2015 $ 1,795,000 $ 2,146,000
Friendswood Link Road Ph II 2015 $ 5,960,000 $ 7,118,000
Friendswood Sportspark, Phase II 2015 $ 5,273,000 $ 6,419,000
Library Expansion 2015 $ 5,571,000 $ 6,649,000
Old City Park 2015 $ 598,000 $ 713,000
Parks Maintenance Building 2015 $ 2,044,000 $ 2,441,000
Public Safety Building, Phase II 2015 $ 2,982,000 $ 3,557,000
Public Works Building Renovation 2015 $ 1,362,000 $ 1,626,000
Records Retention Center 2015 $ 466,000 $ 553,000
San Joaquin Parkway Reconstruction 2015 $ 565,000 $ 735,000
Shadowbend Drainage Improvements 2015 $ 416,000 $ 416,000
Sunmeadow Drainage Improvements 2015 $ 3,140,000 $ 3,140,000
W. Edgewood (FM2351) Drainage Outfall 2015 $ 2,018,000 $ 2,464,000
Wedgewood & Forest Bend Subdivision 2015 $ 18,905,000 $ 29,910,000
West Spreading Oaks 2015 $ 409,000 $ 485,000
Woodlawn Ave. - FM 2351 to Shadowbend 2015 $ 46,088,200 $ 673,000
Total Obligation Fund Projects Beyond 5 Year Plan Estimated $122,670,400 $98,797,400
Projects in Alphabetical Order
2010-2014 CAPITAL IMPROVEMENTS PROGRAM
GENERAL OBLIGATION PROJECTS
BEYOND FIVE YEAR PLAN
Table 5
235
Project Fiscal YR
Planned 2010 Dollars Cost in 2015
Beamer Road Sanitary Sewer Future Phases 2015 $ 3,049,000 $ 3,642,000
Beamer Road Water Line Future Phases 2015 $ 1,483,000 $ 1,770,000
Blackhawk Treatment Plant Capacity 2015 $ 8,395,000 $ 10,019,000
El Dorado/Lundy Lane Sanitary Sewer 2015 $ 2,838,000 $ 3,385,000
FM 528 - Falcon Ridge to Windsong Sanitary Sewer 2015 $ 706,000 $ 842,000
FM 528 - Lundy Lane to Tower Estates Sanitary Sewer 2015 $ 1,109,000 $ 1,325,000
San Joaquin Estates Water Line Replacement 2015 $ 1,423,000 $ 1,697,000
South Friendswood Service Area Water Loop 2015 $ 715,000 $ 851,000
Viejo Drive (E & W) Water Line Loop 2015 $ 1,152,236 $ 1,376,000
Water Distribution Replacement and Upgrades 5 Year Plan 2015 $ 4,000,000 $ 5,000,000
Water Distribution Replacement and Upgrades Beyond 5 Year Plan 2015 $ 5,000,000 $ 5,000,000
Water Plant Number Four Rehabilitation 2015 $ 155,000 $ 185,000
Water Plant Number One Rehabilitation 2015 $ 300,000 $ 357,000
Water Plant Number Three Rehabilitation 2015 $ 155,000 $ 185,000
Windsong Sanitary Sewer 2015 $ 2,152,000 $ 2,568,000
Total Water & Sewer Projects Beyond 5 Year Plan Estimated $32,632,236 $38,202,000
2010-2014 CAPITAL IMPROVEMENTS PROGRAM
WATER & SEWER REVENUE PROJECTS
BEYOND FIVE YEAR PLAN
Table 6
Projects in Alphabetical Order
236
Summary of Debt Service Funds
FY 09
Actual
FY 10
Original
Budget
FY 10
Amended
Budget
FY 10
YTD
6/30/10
FY 10
Year End
Estimate
FY 11
Adopted
Budget
General Obligation Bonds $1,290,243 $1,523,678 $1,523,678 $972,427 $1,284,084 $1,281,806
Certificates of Obligations $0 $0 $0 $0 $0 $0
Refunding Bonds $380,988 $1,222,509 $1,222,509 $1,151,468 $1,222,509 $1,041,197
Revenue Bonds $1,405,935 $1,826,528 $1,826,528 $1,017,269 $1,826,528 $2,307,593
Other Tax Debt $109,646 $143,217 $143,217 $109,646 $117,378 $250,705
Total $3,186,812 $4,715,932 $4,715,932 $3,250,810 $4,450,499 $4,881,301
Debt Service Funds Overview
Debt Limits
The total estimated general obligation tax debt presented in this year’s adopted budget is $21,269,820. This amount is less than the
debt limit of $31,537,600 stipulated by the Texas Attorney General’s Office and the Home Rule Cities debt limit of $58,402.963 based on
the City’s estimated net assessed tax base.
The Tax Debt Service Fund is used to account for property taxes levied for payment of principal and interest on all general long-term
debt of the City. The basis of budgeting for the Tax Debt Service Fund is the modified accrual method and is the same as the basis of
accounting reported in the Comprehensive Annual Financial Report.
The City and various other political subdivisions of government which overlap all or a portion of the City are empowered to incur debt to
be paid from revenues raised or to be raised by taxation against all or a portion of property within the City. Article XI, Section 5 of the
Texas Constitution, provides for an overall limitation for Home Rule Cities of $2.50 per $100 assessed valuation.
The Attorney General of Texas follows a policy, with respect to Home Rule Cities which have a $2.50 limitation of approving ad valorem
tax bonds only to the extent that all of such city’s ad valorem tax debt can be serviced by a debt service tax rate of $1.50 at 90%
collection, or $1.35 per $100 of net assessed value at 100% collection rate.
This year’s adopted budget reflects an estimated debt service rate of $0.0653 per $100 of net assessed value at 100% collection; which
will yield approximately $1,525,719; on an estimated net assessed tax based of $2,336,118,472.
The City plans to issue GO Bonds, authorized by voters in 2003, in the 1st quarter of 2010-11. Any interest payments due in 2010-11
will be funded from fund balance.
237
Tax Debt Service Fund
FY 09
Actual
FY 10
Original
Budget
FY 10
Amended
Budget
FY 10
YTD
6/30/10
FY 10
Year End
Estimate
FY 11
Adopted
Budget
General Obligation Bonds
Principal $620,000 $645,000 $645,000 $645,000 $645,000 $675,000
Interest 670,243 878,678 878,678 327,427 639,084 606,806
Issuance Cost 000000
Paying Agent Fees 0 00000
Total $1,290,243 $1,523,678 $1,523,678 $972,427 $1,284,084 $1,281,806
Revenue Bonds
Principal $0 $0 $0 $0 $0 $0
Interest 000000
Issuance Cost 000000
Paying Agent Fees 0 00000
Total $0 $0 $0 $0 $0 $0
Refunding Bonds
Principal $0 $865,000 $865,000 $865,000 $865,000 $0
Interest 0 18,922 18,922 18,922 18,922 0
Issuance Cost 000000
Paying Agent Fees 600 600 600 300 600 600
Total $600 $884,522 $884,522 $884,222 $884,522 $600
Other Tax Debt
Principal $96,676 $121,456 $121,456 $91,469 $91,469 $209,599
Interest 12,970 21,761 21,761 18,177 25,909 41,106
Issuance Cost 000000
Paying Agent Fees 0 00000
Total $109,646 $143,217 $143,217 $109,646 $117,378 $250,705
Certificates of Obligation
Principal $0 $0 $0 $0 $0 $0
Interest 000000
Issuance Cost 000000
Paying Agent Fees 0 00000
Total $0 $0 $0 $0 $0 $0
Total Tax Debt
Service Fund $1,400,489 $2,551,417 $2,551,417 $1,966,295 $2,285,984 $1,533,111
238
93-11 PRINCIPAL -2003 GO BONDS $325,000 $295,000 $295,000 $295,000 $295,000 $310,000
93-12 PRINCIPAL- 2005 GO BONDS 295,000 350,000 350,000 350,000 350,000 365,000
96-65 PRINCIPAL- 05 REFUND BONDS 865,000 865,000 865,000 865,000 0
BOND AND GO PRINCIPAL $620,000 $1,510,000 $1,510,000 $1,510,000 $1,510,000 $675,000
93-70 PRINCIPAL - 10 COMPUTER REFRESH $0 $0 $0 $0 $0 $95,163
93-71 PRINCIPAL - 10 SENIOR PROGRAM BUS 0 0 0 0 0 $26,690
93-96 PRINCIPAL - 08 FIRE TRUCK 58,658 56,140 56,140 55,260 55,260 50,051
93-97 PRINCIPAL - 09 GRADALL 38,018 38,005 38,005 36,208 36,208 33,550
93-99 PRINCIPAL - CTY PHONE UPGRADE 0 27,311 27,311 0 0 0
OTHER DEBT PRINCIPAL $96,676 $121,456 $121,456 $91,469 $91,469 $205,454
93-11 INTEREST-2003 GO BONDS $347,545 $330,495 $330,495 $169,304 $330,495 $313,858
93-12 INTEREST-2005 GO BONDS 322,698 308,589 308,589 158,123 308,589 292,948
93-13 INTEREST-2009 GO BONDS 0 239,594 239,594 0 0 0
93-65 INTEREST-05 REFUND BONDS 0 18,922 18,922 18,922 18,922 0
BOND AND GO INTEREST $670,243 $897,600 $897,600 $346,348 $658,006 $606,806
93-70 INTEREST - 10 COMPUTER REFRESH $0 $0 $0 $0 $0 $15,000
93-71 INTEREST - 10 SENIOR PROGRAM BUS 0 0 0 0 0 4,207
93-96 INTEREST - 08 FIRE TRUCK 8,253 10,772 10,772 11,651 19,383 16,860
93-97 INTEREST - 09 GRADALL 4,717 8,190 8,190 6,526 6,526 9,184
93-99 INTEREST - CTY PHONE UPGRADE 2,799 2,799 0 0 0
OTHER DEBT INTEREST $12,970 $21,761 $21,761 $18,177 $25,909 $45,251
93-11 FISCAL FEES-03 GO BONDS $0 $300 $300 $0 $300 $300
93-12 FISCAL FEES-05 GO BONDS 300 300 300 300 300 300
93-48 FISCAL FEES-03 GO BONDS 300 0 0 0 0 0
FISCAL AGENT FEES $600 $600 $600 $300 $600 $600
ISSUE COSTS $0 $0 $0 $0 $0 $0
Total for TAX DEBT SERVICE FUND $1,400,489 $2,551,417 $2,551,417 $1,966,294 $2,285,984 $1,533,111
Debt Service
Tax Debt Service Fund
Account Listing
FY 09
Actual
FY 10
Original
Budget
FY 10
Amended
Budget
FY 10
YTD
6/30/10
FY 10
Year End
Estimate
FY 11
Adopted
Budget
239
YEAR PRINCIPAL INTEREST TOTAL
2011 884,599 647,912 1,532,511
2012 925,042 606,981 1,532,023
2013 954,288 567,581 1,521,869
2014 856,456 526,420 1,382,875
2015 848,751 490,228 1,338,979
2016 815,000 454,347 1,269,347
2017 850,000 419,808 1,269,808
2018 885,000 383,286 1,268,286
2019 920,000 345,673 1,265,673
2020 960,000 306,828 1,266,828
2021 1,000,000 265,828 1,265,828
2022 1,045,000 222,745 1,267,745
2023 1,100,000 177,298 1,277,298
2024 1,140,000 129,514 1,269,514
2025 1,195,000 79,401 1,274,401
2026 1,240,000 26,836 1,266,836
TOTAL 15,619,136 $5,650,684 $21,269,820
YEAR PRINCIPAL INTEREST TOTAL
2011 310,000 313,858 623,858
2012 330,000 299,558 629,558
2013 345,000 287,745 632,745
2014 365,000 275,046 640,046
2015 385,000 261,166 646,166
2016 410,000 246,055 656,055
2017 430,000 229,563 659,563
2018 455,000 211,635 666,635
2019 480,000 192,228 672,228
2020 510,000 171,183 681,183
2021 535,000 148,715 683,715
2022 565,000 125,065 690,065
2023 600,000 100,018 700,018
2024 635,000 73,465 708,465
2025 670,000 45,240 715,240
2026 705,000 15,334 720,334
TOTAL $7,730,000 $2,995,871 $10,725,871
Summary Schedule of Tax Debt Service to Maturity
Tax Debt Service Fund
Schedule of 2003 Permanent Improvement Bonds
240
Tax Debt Service Fund
YEAR PRINCIPAL INTEREST TOTAL
2011 365,000 292,948 657,948
2012 375,000 276,761 651,761
2013 385,000 260,136 645,136
2014 390,000 243,183 633,183
2015 400,000 225,901 625,901
2016 405,000 208,292 613,292
2017 420,000 190,245 610,245
2018 430,000 171,651 601,651
2019 440,000 153,445 593,445
2020 450,000 135,645 585,645
2021 465,000 117,113 582,113
2022 480,000 97,680 577,680
2023 500,000 77,280 577,280
2024 505,000 56,049 561,049
2025 525,000 34,161 559,161
2026 535,000 11,503 546,503
TOTAL $7,070,000 $2,551,991 $9,621,991
YEAR PRINCIPAL INTEREST TOTAL
2011 209,599 41,107 250,706
2012 220,042 30,663 250,705
2013 224,288 19,700 243,988
2014 101,456 8,191 109,646
2015 63,751 3,161 66,912
TOTAL $819,136 $102,821 $921,958
Estimated Obligations Under Capital Leases
Schedule of 2005 General Obligation Bonds
By Maturity Date
241
Water and Sewer Debt Service Fund
FY 09
Actual
FY 10
Original
Budget
FY 10
Amended
Budget
FY 10
YTD
6/30/10
FY 10
Year End
Estimate
FY 11
Adopted
Budget
Revenue Bonds
Principal $160,000 $160,000 $160,000 $160,000 $160,000 $705,000
Interest 1,243,135 1,664,028 1,664,028 855,969 1,664,028 1,600,093
Issuance Cost 0 0 0 0 0 0
Paying Agent Fees 2,800 2,500 2,500 1,300 2,500 2,500
Total $1,405,935 $1,826,528 $1,826,528 $1,017,269 $1,826,528 $2,307,593
Refunding Bonds
Principal $55,000 $105,000 $105,000 $105,000 $105,000 $735,000
Interest 325,388 231,987 231,987 162,246 231,987 304,597
Issuance Cost 0 0 0 0 0 0
Paying Agent Fees 0 1,000 1,000 0 1,000 1,000
Total $380,388 $337,987 $337,987 $267,246 $337,987 $1,040,597
Other Tax Debt
Principal $0 $0 $0 $0 $0 $0
Interest 0 0 0 0 0 0
Issuance Cost 0 0 0 0 0 0
Paying Agent Fees 0 0 0 0 0 0
Total $0 $0 $0 $0 $0 $0
Certificates of Obligation
Principal $0 $0 $0 $0 $0 $0
Interest 0 0 0 0 0 0
Issuance Cost 0 0 0 0 0 0
Paying Agent Fees 0 0 0 0 0 0
Total $0 $0 $0 $0 $0 $0
Total Water and Sewer
Debt Service Fund $1,786,323 $2,164,515 $2,164,515 $1,284,515 $2,164,515 $3,348,190
242
92-23 PRINICIPAL-95 CO $0 $0 $0 $0 $0 $0
93-43 PRINICIPAL-99 W/S BONDS 50,000 50,000 50,000 50,000 50,000 0
93-44 PRINICIPAL-00 W/S BONDS 60,000 60,000 60,000 60,000 60,000 0
93-45 PRINCIPAL-01 W/S BONDS 50,000 50,000 50,000 50,000 50,000 400,000
93-53 PRINCIPAL-09 W/S BONDS 0 0 0 0 0 305,000
93-66 PRINICPAL-06 REFUND BONDS 55,000 105,000 105,000 105,000 105,000 735,000
BOND PRINCIPAL $215,000 $265,000 $265,000 $265,000 $265,000 $1,440,000
93-23 INTEREST-95 CO $0 $0 $0 $0 $0 $0
93-43 INTEREST-99 W/S BONDS 3,304 0 0 0 0 0
93-44 INTEREST-00 W/S BONDS 7,487 1,950 1,950 1,950 1,950 0
93-45 INTEREST-01 W/S BONDS 297,157 291,278 291,278 146,451 291,278 276,953
93-49 INTEREST-06 W/S BONDS 799,989 790,875 790,875 395,301 790,875 790,875
93-50 INTEREST-05 W/S BONDS 52,783
93-53 INTEREST-09 W/S BONDS 82,416 579,925 579,925 312,267 579,925 532,265
93-66 INTEREST-06 REFUND BONDS 325,388 231,987 231,987 162,246 231,987 304,597
BOND INTEREST $1,568,523 $1,896,015 $1,896,015 $1,018,215 $1,896,015 $1,904,690
93-44 FISCAL FEES-00 W/S BONDS $1,000 $1,000 $1,000 $0 $1,000 $1,000
93-45 FISCAL FEES-01 W/S 1,000 1,000 1,000 1,000 1,000 1,000
93-49 FISCAL FEES-06 W/S 300 500 500 300 500 500
93-53 FISCAL FEES-09 W/S BONDS 500
93-64 FISCAL FEES-02 W/S REFUND 0 1,000 1,000 0 1,000 1,000
FISCAL AGENT FEES $2,800 $3,500 $3,500 $1,300 $3,500 $3,500
ISSUE COSTS $0 $0 $0 $0 $0 $0
Total for W/S DEBT FUND $1,786,323 $2,164,515 $2,164,515 $1,284,515 $2,164,515 $3,348,190
Debt Service
Water and Sewer Fund
Account Listing
FY 09
Actual
FY 10
Original
Budget
FY 10
Amended
Budget
FY 10
YTD
6/30/10
FY 10
Year End
Estimate
FY 11
Adopted
Budget
243
WASTE WASTE WASTE
WATER WATER WATER WATER WATER WATER
YEAR PRINCIPAL PRINCIPAL INTEREST INTEREST TOTAL TOTAL TOTAL
2011 1,285,650 154,350 1,545,324 359,365 2,830,974 513,715 3,344,689
2012 1,336,200 163,800 1,491,584 352,804 2,827,784 516,604 3,344,388
2013 1,392,000 168,000 1,437,396 345,960 2,829,396 513,960 3,343,356
2014 1,449,650 175,350 1,378,915 338,879 2,828,565 514,229 3,342,793
2015 1,514,400 180,600 1,317,224 331,650 2,831,624 512,250 3,343,874
2016 1,579,150 185,850 1,252,024 324,321 2,831,174 510,171 3,341,345
2017 1,650,750 194,250 1,182,354 316,622 2,833,104 510,872 3,343,976
2018 1,722,350 202,650 1,108,676 308,460 2,831,026 511,110 3,342,136
2019 1,801,050 208,950 1,030,774 299,840 2,831,824 508,790 3,340,614
2020 1,715,000 390,000 949,665 285,650 2,664,665 675,650 3,340,315
2021 1,800,000 410,000 864,926 265,650 2,664,926 675,650 3,340,576
2022 1,280,000 480,000 790,702 243,400 2,070,702 723,400 2,794,102
2023 1,340,000 505,000 728,034 218,775 2,068,034 723,775 2,791,809
2024 1,410,000 530,000 661,931 192,900 2,071,931 722,900 2,794,831
2025 1,475,000 560,000 592,186 165,650 2,067,186 725,650 2,792,836
2026 1,550,000 585,000 521,163 138,488 2,071,163 723,488 2,794,651
2027 1,620,000 615,000 446,173 109,950 2,066,173 724,950 2,791,123
2028 1,705,000 645,000 364,405 78,450 2,069,405 723,450 2,792,855
2029 1,790,000 675,000 280,488 47,138 2,070,488 722,138 2,792,625
2030 1,870,000 710,000 194,788 15,975 2,064,788 725,975 2,790,763
2031 700,000 - 133,500 - 833,500 - 833,500
2032 735,000 - 97,625 - 832,625 - 832,625
2033 775,000 - 59,875 - 834,875 - 834,875
2034 810,000 - 20,250 - 830,250 - 830,250
TOTAL 34,306,200$ 7,738,800$ 18,449,980$ 4,739,925$ 52,756,180$ 12,478,725$ 65,234,905$
100% WASTE WASTE WASTE
WATER WATER WATER WATER WATER WATER
YEAR PRINCIPAL PRINCIPAL INTEREST INTEREST TOTAL TOTAL TOTAL
2011 400,000 - 276,953 - 676,953 - 676,953
2012 410,000 - 254,823 - 664,823 664,823
2013 440,000 - 235,053 - 675,053 - 675,053
2014 460,000 - 213,788 - 673,788 - 673,788
2015 490,000 - 191,103 - 681,103 - 681,103
2016 525,000 - 166,611 - 691,611 - 691,611
2017 550,000 - 140,405 - 690,405 - 690,405
2018 580,000 - 112,430 - 692,430 - 692,430
2019 615,000 - 82,555 - 697,555 - 697,555
2020 650,000 - 50,930 - 700,930 - 700,930
2021 680,000 - 17,340 - 697,340 - 697,340
2022 - - - - - - -
TOTAL 5,800,000$ -$ 1,741,989$-$ 7,541,989$-$ 7,541,989$
WATER AND WASTEWATER REVENUE DEBT SERVICE
SUMMARY SCHEDULE OF REVENUE DEBT SERVICE TO MATURITY
SCHEDULE OF 2001 WATERWORKS AND WASTEWATER SYSTEM
REVENUE BONDS BY MATURITY DATE
244
WATER AND WASTEWATER REVENUE DEBT SERVICE
WASTE WASTE WASTE
WATER WATER WATER WATER WATER WATER
YEAR PRINCIPAL PRINCIPAL INTEREST INTEREST TOTAL TOTAL TOTAL
2011 - - 495,475 295,400 495,475 295,400 790,875
2012 - - 495,475 295,400 495,475 295,400 790,875
2013 - - 495,475 295,400 495,475 295,400 790,875
2014 - - 495,475 295,400 495,475 295,400 790,875
2015 - - 495,475 295,400 495,475 295,400 790,875
2016 - - 495,475 295,400 495,475 295,400 790,875
2017 - - 495,475 295,400 495,475 295,400 790,875
2018 - - 495,475 295,400 495,475 295,400 790,875
2019 - - 495,475 295,400 495,475 295,400 790,875
2020 655,000 390,000 479,100 285,650 1,134,100 675,650 1,809,750
2021 685,000 410,000 445,600 265,650 1,130,600 675,650 1,806,250
2022 805,000 480,000 408,350 243,400 1,213,350 723,400 1,936,750
2023 850,000 505,000 366,975 218,775 1,216,975 723,775 1,940,750
2024 890,000 530,000 323,475 192,900 1,213,475 722,900 1,936,375
2025 935,000 560,000 277,850 165,650 1,212,850 725,650 1,938,500
2026 985,000 585,000 232,313 138,488 1,217,313 723,488 1,940,800
2027 1,030,000 615,000 184,400 109,950 1,214,400 724,950 1,939,350
2028 1,085,000 645,000 131,525 78,450 1,216,525 723,450 1,939,975
2029 1,135,000 675,000 78,863 47,138 1,213,863 722,138 1,936,000
2030 1,185,000 710,000 26,663 15,975 1,211,663 725,975 1,937,638
TOTAL 10,240,000$ 6,105,000$ 7,414,388$ 4,420,625$ 17,654,388$ 10,525,625$ 28,180,013$
79% 21%
WASTE WASTE WASTE
WATER WATER WATER WATER WATER WATER
YEAR PRINCIPAL PRINCIPAL INTEREST INTEREST TOTAL TOTAL TOTAL
2011 580,650 154,350 240,632 63,965 821,282 218,315 1,039,597
2012 616,200 163,800 215,947 57,404 832,147 221,204 1,053,350
2013 632,000 168,000 190,202 50,560 822,202 218,560 1,040,763
2014 659,650 175,350 163,562 43,479 823,212 218,829 1,042,041
2015 679,400 180,600 136,369 36,250 815,769 216,850 1,032,619
2016 699,150 185,850 108,798 28,921 807,948 214,771 1,022,719
2017 730,750 194,250 79,834 21,222 810,584 215,472 1,026,056
2018 762,350 202,650 49,131 13,060 811,481 215,710 1,027,191
2019 786,050 208,950 16,704 4,440 802,754 213,390 1,016,144
TOTAL 6,146,200$ 1,633,800$ 1,201,178$ 319,300$ 7,347,378$ 1,953,100$ 9,300,478$
SCHEDULE OF 2006 REFUND BONDS BY MATURITY DATE
SCHEDULE OF 2006 WATER & WASTEWATER BONDS BY MATURITY DATE
245
WATER AND WASTEWATER REVENUE DEBT SERVICE
WASTE WASTE WASTE
WATER WATER WATER WATER WATER WATER
YEAR PRINCIPAL PRINCIPAL INTEREST INTEREST TOTAL TOTAL TOTAL
2011 305,000 - 532,265 - 837,265 - 837,265
2012 310,000 - 525,340 - 835,340 - 835,340
2013 320,000 - 516,666 - 836,666 - 836,666
2014 330,000 - 506,090 - 836,090 - 836,090
2015 345,000 - 494,278 - 839,278 - 839,278
2016 355,000 - 481,140 - 836,140 - 836,140
2017 370,000 - 466,640 - 836,640 - 836,640
2018 380,000 - 451,640 - 831,640 - 831,640
2019 400,000 - 436,040 - 836,040 - 836,040
2020 410,000 - 419,635 - 829,635 - 829,635
2021 435,000 - 401,986 - 836,986 - 836,986
2022 475,000 - 382,352 - 857,352 - 857,352
2023 490,000 - 361,059 - 851,059 - 851,059
2024 520,000 - 338,456 - 858,456 - 858,456
2025 540,000 - 314,336 - 854,336 - 854,336
2026 565,000 - 288,851 - 853,851 - 853,851
2027 590,000 - 261,773 - 851,773 - 851,773
2028 620,000 - 232,880 - 852,880 - 852,880
2029 655,000 - 201,625 - 856,625 - 856,625
2030 685,000 - 168,125 - 853,125 - 853,125
2031 700,000 - 133,500 - 833,500 - 833,500
2032 735,000 - 97,625 - 832,625 - 832,625
2033 775,000 - 59,875 - 834,875 - 834,875
2034 810,000 - 20,250 - 830,250 - 830,250
TOTAL 12,120,000$ -$ 8,092,426$-$ 20,212,426$-$ 20,212,426$
ESTIMATED SCHEDULE OF 2009 WATERWORKS & WASTEWATER BONDS
246
Appendix A
Budget and Tax Ordinances
247
248
249
250
251
252
253
Appendix B
Personnel Schedule
254
FY09
Budget
FY10
Budget
FY11
Base
Budget
FY11
FAW/DP
FY11
Adopted
Budget
5.00 4.50 4.50 0.00 4.50
1.00 1.00 1.00 0.00 1.00
6.00 5.50 5.50 0.00 5.50
3.20 3.20 3.20 0.00 3.20
2.00 2.00 2.00 0.00 2.00
5.20 5.20 5.20 0.00 5.20
8.50 8.50 8.50 0.00 8.50
3.00 3.00 3.00 0.00 3.00
7.70 7.70 7.70 0.00 7.70
4.00 4.00 4.00 0.00 4.00
1.00 1.00 1.00 0.00 1.00
0.00 0.00 0.00 0.00 0.00
3.00 3.00 3.00 0.00 3.00
Total Administrative Services 27.20 27.20 27.20 0.00 27.20
5.00 5.00 5.00 0.00 5.00
13.60 13.60 13.60 0.00 13.60
44.80 43.80 43.80 1.00 44.80
1.00 1.00 1.00 0.00 1.00
11.00 12.00 12.00 0.00 12.00
4.00 4.00 4.00 0.00 4.00
Total Police 79.40 79.40 79.40 1.00 80.40
4.80 4.80 4.80 0.00 4.80
1.30 1.30 1.30 0.00 1.30
6.10 6.10 6.10 0.00 6.10
0.00 0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00 0.00
3.00 3.00 3.00 0.00 3.00
2.00 2.00 2.00 0.00 2.00
1.00 1.00 1.00 0.00 1.00
1.00 1.00 1.00 0.00 1.00
5.70 5.70 5.70 0.00 5.70
1.00 1.00 1.00 0.00 1.00
2.00 2.00 2.00 0.00 2.00
2.00 2.00 2.00 0.00 2.00
17.70 17.70 17.70 0.00 17.70
2.00 2.00 2.00 0.00 2.00
1.00 1.00 1.00 0.00 1.00
8.00 8.00 8.00 0.00 8.00
7.00 6.00 6.00 0.00 6.00
10.30 10.30 10.30 0.00 10.30
8.00 9.00 9.00 0.00 9.00
2.00 2.00 2.00 0.00 2.00
38.30 38.30 38.30 0.00 38.30
Administration 14.50 14.72 14.72 0.00 14.72
Total Library 14.50 14.72 14.72 0.00 14.72
2.00 3.00 3.00 0.00 3.00
8.00 8.00 8.00 0.00 8.00
7.70 7.95 7.95 0.00 7.95
0.00 0.00 0.00 0.00 0.00
17.70 18.95 18.95 0.00 18.95
212.10 213.07 213.07 1.00 214.07Total Personnel
Administration
Utility Customer Service
Total Public Works
Facility Operations
Total Community Services
Administration - General Fund
Recreation Programs
Administration - Water and Sewer Fund
Street Operations
Drainage Operations
Parks Operations
Water Operations
Sewer Operations
Projects - General Fund
Projects - Water and Sewer Funds
Total Community Development
Engineering - Water and Sewer Funds
Inspection
Code Enforcement
Administration
Planning and Zoning
Emergency Management
Total Fire Marshal
Finance - General Fund
Fire City Administration
Animal Control
Communications
Patrol
DOT Patrol
Criminal Investigations
Engineering - General Fund
Finance - Water and Sewer Fund
Municipal Court
Human Resources
Risk Management - General Fund
Risk Management - Water and Sewer Fund
Information Technology
Administration
Administration
Total FVFD
Total City Manager
Municipal Clerk
Records Management
Total City Secretary
Administration
Economic Development
Personnel By Department
Three Year Comparison
255
Appendix C
Decision Packages and Forces at Work
256
Decision Packages Included in the FY11
Adopted Budget
257
FY 2010-11 DECISION PACKAGES
(included in the Adopted Budget)
GENERAL FUND
OUTSIDE
ONE TIME ONGOING REVENUE NET
DEPT DESCRIPTION COST COST TOTAL SOURCES TOTAL
PD-Admin Fuel $0 $2,500 $2,500 $0 $2,500
PD-Patrol Fuel $0 $10,000 $10,000 $0 $10,000
PD-CID Fuel $0 $4,000 $4,000 $0 $4,000
FMO-EM Fuel $0 $2,500 $2,500 $0 $2,500
PW-Streets Fuel $0 $6,000 $6,000 $0 $6,000
Mayor & Council Legal Services $0 $50,000 $50,000 $0 $50,000
Forces at Work Total $0 $75,000 $75,000 $0 $75,000
PD-Comm Dispatch Overtime Services (Forest Bend VFD Funded) $12,000 $0 $12,000 $12,000 $0
CS-Recreation Pgr Summer Day Camp Cost Increase $0 $7,800 $7,800 $7,800 $0
Grant/Other Source Funding $12,000 $7,800 $19,800 $19,800 $0
CS-Facility Ops Activity Building Floor Repair $35,200 $0 $35,200 $0 $35,200
CS-Facility Ops City Hall Window Repairs $37,000 $0 $37,000 $0 $37,000
CS-Facility Ops Library Parking Lot Imprv. (Library Bd Reserves) $25,000 $0 $25,000 $0 $25,000
CS-Parks Park Mower $6,000 $0 $6,000 $0 $6,000
PW-Streets Street Maintenance Program $100,000 $0 $100,000 $0 $100,000
Undesignated General Fund Balance $203,200 $0 $203,200 $0 $203,200
Citywide Employee Merit $0 $135,000 $135,000 $0 $135,000
ASO-Court Teen Court $1,500 $13,000 $14,500 $0 $14,500
CSO-Muni Clerk Municipal Clerk Consultant Contract $12,000 $0 $12,000 $0 $12,000
PD-Patrol Mid-Year Peace Officer $6,400 $49,880 $56,280 $0 $56,280
FVFD Firefighter / EMS Pay Increase $0 $9,804 $9,804 $0 $9,804
FVFD Shift Stipends for Volunteer Medics $0 $21,600 $21,600 $0 $21,600
CS-Facility Ops Facility and Equipment Maintenance Contingency $0 $20,000 $20,000 $0 $20,000
Decision Package Total $19,900 $249,284 $269,184 $0 $269,184
GENERAL FUND TOTAL $235,100 $332,084 $567,184 $19,800 $547,384
PARK LAND DEDICATION FUND
ONE TIME ONGOING REVENUE NET
DEPT DESCRIPTION COST COST TOTAL SOURCES TOTAL
CS-Stevenson Park Playground Equipment - Phase V $50,000 $0 $50,000 $0 $50,000
PARK LAND DEDICATION FUND TOTAL $50,000 $0 $50,000 $0 $50,000
TAX DEBT SERVICE FUND
ONE TIME ONGOING REVENUE NET
DEPT DESCRIPTION COST COST TOTAL SOURCES TOTAL
ASO-IT Computer Equipment Refresh (3 year capital lease) $0 $110,250 $110,250 $0 $110,250
CS-Sr. Programs Bus (3 year capital lease) $0 $29,449 $29,449 $0 $29,449
TAX DEBT SERVICE FUND $0 $139,699 $139,699 $0 $139,699
WATER & SEWER FUND
ONE TIME ONGOING REVENUE NET
DEPT DESCRIPTION COST COST TOTAL SOURCES TOTAL
Citywide Employee Merit $0 $14,995 $14,995 $0 $14,995
WATER & SEWER FUND $0 $14,995 $14,995 $0 $14,995
258
Decision Packages Not Included in the FY11
Adopted Budget
259
FY 2010-11 DECISION PACKAGES
(not included in the Adopted Budget)
GENERAL FUND
OUTSIDE
ONE TIME ONGOING REVENUE NET
DEPT DESCRIPTION COST COST TOTAL SOURCES TOTAL
CS-Facility Ops Library A/C Units (3)$30,000 $0 $30,000 $30,000 $0
PW-Drainage Mowing Tractor $35,000 $0 $35,000 $0 $35,000
FM-EM Advanced funding for EMPG $0 $51,423 $51,423 $0 $51,423
ASO-Court Warrant Round-up $0 $11,500 $11,500 $0 $11,500
CS-Recreation Pgr Portable PA System $3,800 $0 $3,800 $0 $3,800
PD-Patrol Patrol Overtime $0 $20,000 $20,000 $0 $20,000
PD-Patrol New Patrol Officer $6,400 $91,770 $98,170 $0 $98,170
Library Children's Library Assoc. Benefits (.72 to .75 FTE)$0 $11,484 $11,484 $0 $11,484
FVFD Increase Medical & Vehicle Supply Costs $0 $10,000 $10,000 $0 $10,000
CMO-Admin Citizen Survey $12,000 $0 $12,000 $0 $12,000
FVFD Increase Vehicle Maintenance Costs $0 $9,000 $9,000 $0 $9,000
FVFD Increase Volunteer Fireman's Pension Fund Contrib.$0 $14,400 $14,400 $0 $14,400
FVFD Increase Firefighter Training Funds $0 $7,000 $7,000 $0 $7,000
FVFD Fire Station #5 Design Engineering $300,000 $0 $300,000 $0 $300,000
Unfunded Decision Packages Total (General Fund) $387,200 $226,577 $613,777 $30,000 $583,777
260
Appendix D
Revenue Schedule
261
Account Description
Current Property Taxes 11,548,592 11,350,481 11,350,481 11,606,629 11,525,481 12,142,920
Delinquent Property Taxes 161,552 249,431 249,431 0 174,431 100,000
P&I Property Taxes 171,662 0 0 0 0 0
Sales Tax 3,871,995 3,923,944 3,923,944 2,108,110 3,748,428 3,748,428
TNMPCO Franchise 471,702 463,100 463,100 198,458 480,583 480,583
Centerpoint (HL&P) Franchise 134,937 132,900 132,900 66,711 144,457 144,457
Municipal Row Access Fee 179,472 181,400 181,400 100,989 187,970 187,970
Entex Franchise 127,342 127,340 127,340 116,011 116,011 116,011
TCI/AOL 292,202 307,700 307,700 147,341 296,562 296,562
Video Service Franchise 115,267 94,600 94,600 75,750 133,821 133,821
PEG Channel Franchise Fee 00022,393 22,393 0
IESI Franchise 42,300 43,400 43,400 34,284 45,338 45,338
Mixed Drink Tax 28,859 24,750 24,750 18,960 27,370 28,859
Taxes $17,145,882 $16,899,046 $16,899,046 $14,495,636 $16,902,845 $17,424,949
Wrecker Permits 60 0 0 0 0 0
Alcoholic Beverage Permit 5,098 6,000 6,000 3,158 4,385 4,385
Peddler Permits 0 0 0 0 0 0
Noise Ordinance Permit 210 275 275 110 135 135
Animal Establishment Permit 60 0 0 10 15 15
License Agree-Sheer Pleas 0 600 600 0 0 0
Pipeline Permits 300 0 0 300 450 450
Building Permits 202,820 120,655 120,655 186,238 248,969 227,932
Electric Permits 26,107 15,230 15,230 22,297 32,045 34,134
Plumbing Permits 20,778 12,468 12,468 18,800 25,506 27,454
Air Conditioning Permits 15,539 7,652 7,652 12,676 19,075 18,032
Plan Inspection Fees 92,379 63,339 63,339 88,850 113,398 137,622
Re Inspection Fees 600 187 187 575 737 473
Sign Permits 2,515 2,900 2,900 1,720 2,310 2,310
Alarm Permits 41,871 36,000 36,000 29,478 36,015 36,720
Banner Permit Fee 575 500 500 500 750 750
Animal Licenses 2,558 3,000 3,000 1,641 2,247 2,247
Electrical Licenses 8,375 7,700 7,700 220 330 330
Contractor's Licenses 11,00000 000
Metricom Agreement 3,233 0 0 3,233 3,233 3,233
Licenses and Permits $434,078 $276,506 $276,506 $369,806 $489,600 $496,222
FBI Grants 12,661 26,000 26,000 8,839 11,147 5,100
Bureau of Justice Grants 6,923 18,550 38,398 28,494 28,494 15,768
FEMA Grants 5,341,23800 000
Homeland Security Grants 0 0 110,438 117,111 117,111 0
TX State Library Grants 13,124 0 17,095 17,095 17,095 0
Criminal Justice Division 41,581 50,000 50,000 169,997 169,997 42,500
Law Enforcement Training 5,375 4,505 5,347 5,226 5,226 3,829
Emergency Mgmt Division 51,42300 000
TXDoT Grants 33,206 0 0 34,014 34,014 0
Hazard Mitigation Grant 0 0 49,737 49,737 49,737 0
Local Governments 002,000 2,000 2,000 0
Local Governments - Harris Co. 0 0 7,500 7,500 7,500 0
Local Governments - Galv. Co. 0 0 1,500,000 561,202 1,500,000 0
FVFD 0 0 0 0 0 0
Bayou Vista 0 0 0 1,369 1,369 0
Friendswood ISD 81,639 48,681 50,331 60,300 71,125 44,056
Forest Bend VFD 000 0012,000
Galveston Co Consol DD 177,940 0 0 0 0 0
Clear Creek ISD 14,397 14,397 14,397 15,657 15,657 12,669
Local - Wal-Mart 1,00000 000
Intergovernmental Revenue $5,780,507 $162,133 $1,871,243 $1,078,541 $2,030,472 $135,922
Platt Fees 14,200 11,400 11,400 16,500 21,003 21,003
Rezoning Fees 3,300 1,000 1,000 1,200 450 450
Board of Adjustment Fees 100 250 250 100 150 150
Zoning Compliance Cert 1,688 1,007 1,007 3,273 3,395 3,395
Bid Spec Documents 4,910 1,465 1,465 900 900 120
Animal Cntrl/Shelter Fees 8,685 5,638 5,638 5,441 7,445 7,444
Tabulation Services 0 2,410 2,410 0 0 0
Mowing Services 0 833 833 0 0 0
Swimming Pool Fees 18,561 15,785 15,785 7,311 18,527 18,530
Sports Complex Fees 18,984 17,090 17,090 19,224 16,674 16,670
Old City Park Fees 575 550 550 500 508 510
Revenue Schedule
General Fund (001)
FY09
Actual
FY10
Adopted
Budget
FY10
Amended
Budget
FY10
Actual
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
262
Account Description
Revenue Schedule
General Fund (001)
FY09
Actual
FY10
Adopted
Budget
FY10
Amended
Budget
FY10
Actual
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
Stevenson Park Fees 0 500 500 0 0 0
Pavilion Fees 4,826 2,650 2,650 3,606 3,317 3,320
Gazebo Fees 1,225 1,000 1,000 750 1,038 1,040
Leavesley Park Fees 19,604 21,400 21,400 15,387 19,064 19,060
Activity Building Fee 01,750 1,750 0 0 0
Non-Res Activity Bld'g Fee 0001,425 1,425 1,350
City Adm Fee-Rec Programs 40 200 200 0 0 0
League Fees-Adult Sftball 26,988 20,030 20,030 19,730 18,412 19,270
Summer Day Camp 58,007 60,890 60,890 42,012 64,070 71,870
Aerobic Class Fees 1,562 2,730 2,730 1,483 2,120 2,120
Library Use Fees 0 0 0 0 0 0
Other Program Fees 2,531 3,000 3,000 4,131 3,659 3,660
July 1 Booth Fee 2,910 1,600 1,600 2,400 2,333 2,330
Fun Run Receipts/Donations 9,635 13,000 13,000 11,382 10,382 10,380
Lifeguard Cert Fees 0 350 350 0 0 0
July 4th Sponsorship 400 3,000 3,000 0 3,000 3,000
Charges for Services $198,731 $189,528 $189,528 $156,755 $197,872 $205,672
Court Fines and Fees 4 0 0 8 0 0
Court Fines and Fees 804,201 765,991 765,991 560,044 754,100 742,285
Court Adm Fee (DDC)13,160 11,510 11,510 9,155 12,351 12,166
Warrntless Arrest (AF)28,648 26,961 26,961 19,390 25,859 25,471
Court Warntlss Arrst Fee (CAP)93,059 100,002 100,002 69,399 94,362 92,947
Child Safety Fee 2,838 2,982 2,982 7,725 10,736 10,574
Court Traffic Fee (TFC)11,756 11,030 11,030 7,899 10,578 10,419
Court Traffic Fee (LEOCE)344 000
Security Fee 0 40 40 0 0 0
Harris Co. Child Safety 8,798 8,635 8,635 6,517 8,712 8,581
Court Adm Fees 3,013 3,168 3,168 2,160 2,934 2,890
Court 10% TP 4,542 4,597 4,597 3,218 4,376 4,310
Court 40% TP 18,141 18,352 18,352 12,840 17,462 17,200
Jury Fee $3 6 4 4 3 5 4
Technology Fund 0 56 56 0 0 0
State Traffic 5,792 5,390 5,390 3,961 5,298 5,219
City's 10% CJF 0 0 0 11 15 15
Cons Court Cost 39,179 43,700 43,700 27,656 41,484 40,862
State DOT Court Fine 16,454 17,650 17,650 8,177 10,839 10,676
Court Collection Receipts 060,739 60,739 8,185 12,278 12,093
Expunge Case Revenue 60 44 44 30 45 44
Library 46,675 44,196 44,196 32,450 42,450 42,662
Mowing Lien Revenues 000 000
False Alarm Fines 575 0 0 10,300 8,747 8,794
Fines $1,096,904 $1,125,051 $1,125,051 $789,128 $1,062,631 $1,047,212
Investments 55,452 58,300 58,300 20,209 28,194 27,066
Texpool 11,983 15,200 15,200 2,776 3,639 3,493
Lone Star Invest Pool 13,792 17,300 17,300 3,258 4,308 4,136
MBIA 12,769 15,900 15,900 3,927 5,267 5,056
Checking Accounts 9,686 11,500 11,500 12,696 17,556 16,854
Liens 631 950 950 255 382 367
Marking Invest to Market 14,85100 000
Interest Revenues $119,164 $119,150 $119,150 $43,121 $59,346 $56,972
Miscellaneous Receipts 8,504 0 0 6,922 10,119 0
National Bicycle Registry 000 000
Administrative Fees 669 0 0 610 813 0
Refuse Administrative Fee 143,991 133,700 133,700 113,335 150,150 133,700
Miscellaneous Receipts 1,751 2,500 2,500 1,091 1,637 2,461
False Alarm Appeals 0 0 0 25 25 0
Return Check Fee 510 500 500 280 383 500
Suspense Account 000 000
Reimbursements 12,924 0 0 822 1,233 0
Insurance 29,786 0 0 6,335 6,335 0
PY Insurance Reimburse 93,921 0 0 36,875 36,875 39,632
Prior Period Expenditures 000 000
Developer Contributions 000 000
Prior Year Revenue 0 0 0 0 0 0
Agenda Subscription 000 000
263
Account Description
Revenue Schedule
General Fund (001)
FY09
Actual
FY10
Adopted
Budget
FY10
Amended
Budget
FY10
Actual
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
Documents 3,185 3,200 3,200 1,526 2,111 3,185
Vending Proceeds 3,819 3,600 3,600 2,052 2,715 3,819
Concession Stand Agreement 375 0 0 780 941 255
Library Copier 000 000
Donations 38,200 20,000 40,187 34,231 0 30,000
Mowing Vacant Lots 2,135 0 0 215 215 0
Tower Rental Fee 29,339 33,100 33,100 30,404 45,606 43,028
Miscellaneous Receipts $369,109 $196,600 $216,787 $235,503 $259,158 $256,580
Transfer from Court Security Fund 000 000
Transfer from Park Dedication Fund 186,750 50,000 50,000 50,000 50,000 50,000
Transfer from Hazard Mitigation Fund 0 0 0 0 0 0
Transfer from Tax Debt Service Fund 0 0 0 0 0 0
Transfer from Police Investigation Fund 0 0 0 33,241 33,241 0
Transfer from Playground Fund 0 0 0 0 0 0
Transfer from 2005 G.O. Bonds Fund 0 0 0 0 377,000 0
Transfer from W/S Oper Fund 1,001,655 1,052,198 1,052,198 789,149 1,052,198 1,093,631
Sale of Fixed Assets 0 0 0 17,000 17,000 0
Sale of City Property 000 000
Capital Leases 1,133,46000 000
Use of Fund Balance 0 367,959 0 0 0 0
Other Financing Sources $2,321,865 $1,470,157 $1,102,198 $889,390 $1,529,439 $1,143,631
GENERAL FUND TOTAL $27,466,240 $20,438,171 $21,799,509 $18,057,880 $22,531,363 $20,767,160
264
Account Description
Seized Revenues - Federal $5,580 $24,400 $24,400 $39,353 $39,353 $42,231
Insurance Reimbursement 0 0 0 7,369 7,369 0
Other 0 0 0 0 0 0
Intergovt'l Revenue $5,580 $24,400 $24,400 $46,722 $46,722 $42,231
Investments $0 $0 $0 $9 $12 $12
Texpool 0 0 0 1 1 1
Lone Star Invest Pool 0 0 0 2 3 3
MBIA 0002 3 3
Checking Accounts 0 0 0 5 7 7
Interest Revenues $0 $0 $0 $19 $25 $25
Police Seizure Federal $5,580 $24,400 $24,400 $46,741 $46,747 $42,256
Account Description
State $1,037 $0 $0 $0 $0 $0
Seized Revenues - County 8,179 8,300 8,300 5,257 5,257 5,260
Other 175 0 0 0 0 0
Intergovernmental Revenues $9,391 $8,300 $8,300 $5,257 $5,257 $5,260
Investments $123 $100 $100 $40 $53 $59
TexPool 30 100 100 6 8 8
Lone Star Invest Pool 33 100 100 7 9 9
MBIA 33 100 100 9 12 12
Checking Accounts 29 100 100 27 36 36
Interest Revenues $248 $500 $500 $89 $119 $125
Police Seizure State $9,639 $8,800 $8,800 $5,346 $5,376 $5,385
Account Description
Investments $279 $300 $300 $23 $32 $40
TexPool 57 100 100 4 $5 15
Lone Star Invest Pool 57 100 100 4 $5 15
MBIA 62 50 50 5 $6 15
Checking Accounts 58 50 50 11 $15 15
Interest Revenues $513 $600 $600 $47 $63 $100
Insurance $0 $0 $0 $0 $0 $0
Donations 234,711 242,000 242,000 180,736 242,000 251,209
Miscellaneous Receipts $234,711 $242,000 $242,000 $180,736 $242,000 $251,209
Sale of Fixed Assets $0 $0 $0 $0 $0 $0
Other Financing Sources $0 $0 $0 $0 $0 $0
Fire/EMS Donation Fund $235,224 $242,600 $242,600 $180,783 $242,063 $251,309
FY11
Adopted
Budget
FY11
Adopted
Budget
Revenue Schedule
Police Seizure Federal (101)
FY09
Actual
FY10
Adopted
Budget
FY10
Amended
Budget
FY10
Actual
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
Revenue Schedule
Police Seizure State (102)
FY09
Actual
FY10
Adopted
Budget
FY10
Amended
Budget
FY10
Actual
6/30/10
FY10
Year End
Estimate
Revenue Schedule
Fire /EMS Donation Fund (131)
FY09
Actual
FY10
Adopted
Budget
FY10
Amended
Budget
FY10
Actual
6/30/10
FY10
Year End
Estimate
265
Account Description
Investments $0 $0 $0 $0 $0 $0
Texpool 0 0 0 0 0 0
Lone Star Invest Pool 0 0 0 0 0 0
MBIA 0000 0 0
Checking Accounts 0 0 0 0 0 0
Interest Revenues $0 $0 $0 $0 $0 $0
EDA Grant Funds $0 $0 $0 $210,971 $260,775 $1,739,226
Transfer from W/S Working Capital 900,000 0 0 0 6,750 0
Miscellaneous Receipts $900,000 $0 $0 $210,971 $267,525 $1,739,226
EDA Grant Fund $900,000 $0 $0 $210,971 $267,525 $1,739,226
Account Description
Court Technology Fees $26,718 $27,000 $27,000 $18,254 $24,339 $25,000
Court Technology Fees $26,718 $27,000 $27,000 $18,254 $24,339 $25,000
Building Security Fees $20,055 $20,100 $20,100 $10,328 $13,771 $14,000
Court Security Fees $20,055 $20,100 $20,100 $10,328 $13,771 $14,000
Court Technology/Security Fund $46,773 $47,100 $47,100 $28,582 $38,109 $39,000
Account Description
Neighborhood Parks Fees $99,182 $0 $0 $0 $0 $0
Community Parks Fees 59,100 54,300 54,300 35,100 46,800 48,477
Miscellaneous Receipts $158,282 $54,300 $54,300 $35,100 $46,800 $48,477
Investments $2,578 $3,100 $3,100 $516 $688 $688
TexPool 606 750 750 78 104 104
Lone Star Invest Pool 660 790 790 92 123 123
MBIA 648 785 785 110 147 147
Checking Accounts 553 675 675 346 461 461
Interest Revenues $5,045 $6,100 $6,100 $1,142 $1,523 $1,523
Park Land Dedication Fund $163,327 $60,400 $60,400 $36,242 $48,323 $50,000
Revenue Schedule
Economic Development Administration Grant Fund (140)
FY09
Actual
FY10
Adopted
Budget
FY10
Amended
Budget
FY10
Actual
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
Park Dedication Fund (164)
FY09
Actual
FY10
Adopted
Budget
FY10
Amended
Budget
FY10
Actual
6/30/10
Revenue Schedule
FY10
Actual
6/30/10
Revenue Schedule
FY10
Year End
Estimate
FY11
Adopted
Budget
Court Technology/Court Security Fund (150)
FY09
Actual
FY10
Adopted
Budget
FY10
Amended
Budget
FY10
Year End
Estimate
FY11
Adopted
Budget
266
Account Description
Current Property Taxes $1,565,336 $1,817,167 $1,817,167 $1,849,529 $1,817,167 $1,525,719
Delinquent Property Taxes 27,132 50,000 50,000 0 50,000 25,000
P & I - Property Taxes 25,651 0 0 0 0 0
Taxes $1,618,119 $1,867,167 $1,867,167 $1,849,529 $1,867,167 $1,550,719
Investments $16,012 $17,912 $17,912 $1,889 $2,519 $2,519
TexPool 3,195 4,169 4,169 337 449 449
Lone Star Invest Pool 3,461 4,481 4,481 401 535 535
MBIA 3,447 4,473 4,473 522 696 696
Checking Accounts 3,156 3,965 3,965 1,961 2,615 2,615
Marking Invest to Market 3,747 0 0 0 0 0
Interest Revenues $33,018 $35,000 $35,000 $5,110 $6,813 $6,813
Tax Debt Service Fund $1,651,137 $1,902,167 $1,902,167 $1,854,639 $1,873,980 $1,557,532
Account Description
Investments $0 $0 $0 $0 $0 $0
TexPool 0 0 0 0 0 0
Lone Star Invest Pool 0 0 0 0 0 0
MBIA 0000 0 0
Checking Accounts 0 0 0 0 0 0
Transfer from Capital Project Fund 11,201 0 0 0 0 0
Interest Revenues $11,201 $0 $0 $0 $0 $0
2003 G.O. Bonds Fund $11,201 $0 $0 $0 $0 $0
Account Description
Investments $0 $0 $0 $0 $0 $0
TexPool 0 0 0 0 0 0
Lone Star Invest Pool 0 0 0 0 0 0
MBIA 000000
MBIA 2005 Bond Fund Int 2,681 0 0 699 699 0
Checking Accounts 0 0 0 0 0 0
Interest Revenues $2,681 $0 $0 $699 $699 $0
Miscellaneous Receipts $0 $0 $0 $0 $0 $0
Bond Proceeds 0 0 0 0 0 0
Premium 000000
Interest Revenues $0 $0 $0 $0 $0 $0
2005 G.O. Bonds Fund $2,681 $0 $0 $699 $699 $0
Revenue Schedule
Tax Debt Service Fund (201)
FY09
Actual
FY10
Adopted
Budget
FY10
Amended
Budget
FY10
Actual
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
Revenue Schedule
2003 General Obligation Bonds Fund (250)
FY10
Year End
Estimate
FY11
Adopted
Budget
FY09
Actual
FY10
Adopted
Budget
FY10
Amended
Budget
FY10
Actual
6/30/10
Revenue Schedule
2005 General Obligation Bonds Fund (251)
FY09
Actual
FY10
Adopted
Budget
FY10
Amended
Budget
FY10
Actual
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
267
Account Description
Investments $226 $400 $400 $48 $64 $94
TexPool 52 50 50 7 9 9
Lone Star Invest Pool 56 50 50 9 12 12
MBIA 56 50 50 11 15 15
Checking Accounts 48 50 50 34 45 45
Interest Revenues $438 $600 $600 $109 $145 $175
1776 Park Trust Fund $438 $600 $600 $109 $145 $175
Account Description
Single Fmly Res $5,104,405 $4,319,635 $4,319,635 $2,445,814 $3,848,382 $4,000,000
Single Commercial 239,973 193,344 193,344 126,097 200,049 200,000
Multi Fmly Res 413,081 364,227 364,227 219,761 348,988 350,000
Multi Commercial 85,663 66,034 66,034 49,817 69,520 70,000
Sprinkler Only 518,443 368,226 368,226 178,145 343,648 350,000
Other 64,235 53,574 53,574 27,681 42,025 45,000
Single Fmly Res 4,324,827 3,593,649 3,593,649 2,067,641 3,268,805 3,275,000
Single Commercial 180,291 149,435 149,435 89,177 135,167 135,000
Multi Fmly Res 364,416 96,874 96,874 191,326 307,554 310,000
Multi Commercial 73,771 52,353 52,353 41,378 57,894 60,000
Other 50,531 45,030 45,030 24,311 35,253 35,000
Charges for Services $11,419,636 $9,302,381 $9,302,381 $5,461,148 $8,657,285 $8,830,000
Investments $38,565 $20,000 $20,000 $12,119 $20,000 $20,000
TexPool 8,070 10,000 10,000 1,983 2,600 3,000
Lone Star Invest Pool 8,802 10,000 10,000 2,350 3,100 3,000
MBIA 8,721 10,000 10,000 2,768 3,800 3,000
Checking Accounts 7,759 7,000 7,000 8,896 10,000 0
Marking Investment to Market 19,483 0 0 0 0 0
Interest Revenues $91,400 $57,000 $57,000 $28,116 $39,500 $29,000
Rents (Forest Bend HOA Bldg.)$0 $0 $0 $0 $0 $0
Miscellaneous Receipts 13,790 0 2,250 2,587 0 0
Disconnect/Reconnect Fee 208,753 195,000 195,000 136,313 199,000 200,000
Disconnect/Reconnect Fee 18,700 16,000 16,000 13,625 18,000 16,000
Tampering Fee 775 500 500 256 400 500
Miscellaneous Receipts 2,444 3,000 3,000 4,136 4,136 2,000
Return Check Fee 2,065 1,500 1,500 1,250 1,464 1,500
Insurance 0 0 0 0 0 0
Water Meters 37,695 35,000 35,000 25,185 27,000 35,000
Reserves 0 0 0 0 0 0
Sale of City Property 0 0 0 8,000 8,000 0
Transfer from General Fund 0 0 0 0 0 0
Miscellaneous Receipts $284,222 $251,000 $253,250 $191,352 $258,000 $255,000
Water and Sewer Fund $11,795,258 $9,610,381 $9,612,631 $5,680,616 $8,954,785 $9,114,000
Revenue Schedule
1776 Park Trust Fund (701)
FY09
Actual
FY10
Adopted
Budget
FY10
Amended
Budget
FY10
Actual
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
Revenue Schedule
Water and Sewer Fund (401)
FY09
Actual
FY10
Adopted
Budget
FY10
Amended
Budget
FY10
Actual
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
268
Account Description
TexPool $40 $0 $0 $0 $0 $0
Lone Star Invest Pool 50 0 0 0 0 0
MBIA 44000 0 0
MBIA 2006 Rev Bonds 24,465 0 0 5,246 6,995 7,000
Checking Accounts 45 0 0 0 0 0
Interest Revenues $24,644 $0 $0 $5,246 $6,995 $7,000
Developer Contributions $0 $0 $0 $0 $0 $0
Miscellaneous Receipts $0 $0 $0 $0 $0 $0
Transfer from W/S Operating Fund $250,000 $0 $0 $0 $0 $0
Transfer from WS Rev Debt 5,252,000 0 0 0 0 0
Other Financing Sources $5,502,000 $0 $0 $0 $0 $0
2006 W/S Bond Constr Fund $5,526,644 $0 $0 $5,246 $6,995 $7,000
Account Description
TexPool $0 $0 $0 $0 $0 $0
Lone Star Invest Pool 0 0 0 0 0 0
MBIA 2006 Rev Bonds 0 0 0 0 0 0
MBIA 2009 Rev Bonds 5,543 0 0 12,205 16,273 16,500
Checking Accounts 0 0 0 0 0 0
Interest Revenues $5,543 $0 $0 $12,205 $16,273 $16,500
Transfer from WS Rev Debt $12,057,557 $0 $539,850 $0 $1,274,850 $0
Other Financing Sources $12,057,557 $0 $539,850 $0 $1,274,850 $0
2009 W/S Bond Constr Fund $12,063,100 $0 $539,850 $12,205 $1,291,123 $16,500
Account Description
CW Water Impact Fees-2003 $87,720 $0 $0 $1,892 $0 $0
CW Impact Fees 2008 107,070 184,900 184,900 232,974 299,581 277,350
Charges for Services $194,790 $184,900 $184,900 $234,866 $299,581 $277,350
Investments $298 $100 $100 $355 $400 $100
TexPool 74 100 100 42 56 100
Lone Star Invest Pool 69 100 100 49 65 100
MBIA 79 100 100 58 77 100
Checking Accounts 76 100 100 170 151 100
Interest Revenues $596 $500 $500 $674 $750 $500
Miscellaneous Receipts $0 $0 $0 $0 $0 $0
Water CIP/Impact Fee Fund $195,386 $185,400 $185,400 $235,540 $300,331 $277,850
Revenue Schedule
2009 W/S Bond Construction Fund (419)
FY09
Actual
FY10
Adopted
Budget
FY10
Amended
Budget
FY10
Actual
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
Revenue Schedule
2006 W/S Bond Construction Fund (418)
FY09
Actual
FY10
Adopted
Budget
FY10
Amended
Budget
FY10
Actual
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
Revenue Schedule
Water CIP/Impact Fee Fund (480)
FY09
Actual
FY10
Adopted
Budget
FY10
Amended
Budget
FY10
Actual
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
269
Account Description
CW Sewer Impact Fees-2003 $45,279 $0 $0 $0 $0 $0CW ImpactFees 2008 73,532 129,000 129,000 161,250 198,660 196,080
Charges for Services $118,811 $129,000 $129,000 $161,250 $198,660 $196,080
Investments $266 $100 $100 $249 $252 $100
TexPool 61 100 100 30 35 100
Lone Star Invest Pool 60 100 100 35 42 100
MBIA 64 100 100 41 50 100
Checking Accounts 57 100 100 121 121 100
Interest Revenues $508 $500 $500 $476 $500 $500
Miscellaneous Receipts $0 $0 $0 $0 $0 $0
Sewer CIP/Impact Fee Fund $119,319 $129,500 $129,500 $161,726 $199,160 $196,580
Account Description
Investments $3,411 $2,000 $2,000 $581 $775 $600
TexPool 507 1,000 1,000 65 87 100
Lone Star Invest Pool 591 1,000 1,000 68 91 100
MBIA 562 1,000 1,000 103 137 100
Checking Accounts 575 0 0 332 443 100
Interest Revenues $5,646 $5,000 $5,000 $1,149 $1,532 $1,000
Transfer From W/S Fund $1,319,040 $2,374,515 $2,374,515 $1,780,511 $2,374,515 $2,668,189
Transfer From 2006 Bonds Fund 0 0 0 0 0 0
Transfer from Water CIP/Impact Fee Fund 151,725 0 0 0 0 200,000
Transfer from Tax Debt Service 1,372,468 0 0 0 0 0
Transfer from Sewer CIP/Impact Fee Fund 96,700 0 0 0 0 200,000
Transfer from 2009 W/S Bonds Fund 171,481 0 0 0 0 0
Other Financing Sources $3,111,414 $2,374,515 $2,374,515 $1,780,511 $2,374,515 $3,068,189
W/S Revenue Debt Fund $3,117,060 $2,379,515 $2,379,515 $1,781,660 $2,376,047 $3,069,189
Account Description
Investments $3,767 $3,567 $3,567 $724 $965 $965
TexPool 843 982 982 120 160 160
Checking Accounts 776 851 851 531 708 708
Interest Revenues $5,386 $5,400 $5,400 $1,375 $1,833 $1,833
Lease Revenues $318,825 $317,051 $317,051 $236,225 $317,051 $318,825
Insurance 0 0 0 0 0 0
Lease Revenues $318,825 $317,051 $317,051 $236,225 $317,051 $318,825
Transfer from General Fund $44,752 $0 $0 $0 $0 $0
Transfer from W/S Operating Fund 18,269 0 0 0 0 0
Sale of Fixed Assets 4,320 0 0 0 0 0
Other Financing Sources $67,341 $0 $0 $0 $0 $0
Vehicle Replacement Plan $391,552 $322,451 $322,451 $237,600 $318,884 $320,658
Revenue Schedule
Water and Sewer Revenue Debt Fund (490)
FY09
Actual
FY10
Adopted
Budget
FY10
Amended
Budget
FY10
Amended
Budget
FY10
Actual
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
Revenue Schedule
Sewer CIP/Impact Fee Fund (580)
FY09
Actual
FY10
Adopted
Budget
FY10
Amended
Budget
FY10
Actual
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
Vehicle Replacement Fund (301)
FY09
Actual
FY10
Adopted
Budget
FY10
Actual
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
Revenue Schedule
270
Appendix E
General and Administrative Transfers
271
GENERAL FUND
Vehicle Replacement Fund 44,752 000 00
Water and Sewer Operation 0 000 00
Total $44,752 $0 $0 $0 $0 $0
POLICE INVESTIGATION FUND
General Fund 0 0 0 33,241 33,241 0
COURT BLD'G SECURITY/TECHNOLOGY FUND
General Fund 000000
PARK DEDICATION FUND
General Fund 186,750 50,000 50,000 50,000 50,000 50,000
TAX DEBT SERVICE FUND
Water and Sewer Revenue Debt Fund 1,372,468 0 0 0 0 0
2005 G.O. BOND FUND
General Fund 0000377,000 0
WATER AND SEWER OPERATION FUND
General Fund 1,001,655 1,052,198 1,052,198 789,149 1,052,198 1,093,631
EDA Grant Fund 900,000 0 0 0 6,750 0
Vehicle Replacement Fund 18,26900000
2006 WS Bond Fund 250,000 00000
Water and Sewer Revenue Debt Fund 1,319,040 2,374,515 2,374,515 1,780,511 2,374,515 2,668,189
Total 3,488,964$ 3,426,713$ 3,426,713$ 2,569,660$ 3,433,463$ 3,761,820$
WATER AND SEWER REVENUE DEBT FUNDS
2006 WS Bond Fund 5,252,000 00000
2009 WS Bond Fund 12,057,557 0 539,850 0 1,274,850 0
Total $17,309,557 $0 $539,850 $0 $1,274,850 $0
WATER CIP/IMPACT FEE FUND
Water and Sewer Revenue Debt Fund 151,725 0000200,000
SEWER CIP/IMPACT FEE FUND
Water and Sewer Revenue Debt Fund 96,7000000200,000
WATER AND SEWER BOND FUNDS
2006 WS Bond Fund 000000
2009 WS Bond Fund 171,481 00000
Total $171,481 $0 $0 $0 $0 $0
Total Transfers To Other Funds $22,822,397 $3,476,713 $4,016,563 $2,652,901 $5,168,554 $4,211,820
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
Transfers to Other Funds
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
272
GENERAL FUND
Park Dedication Fund 186,750 50,000 50,000 50,000 50,000 50,000
Playground Fund 0 0 0 0 0 0
Police Investigation Fund 0 0 0 33,241 33,241 0
Court Bld'g Security/Technology Fund 0 0 0 0 0 0
2005 G.O. Bond Fund 0 0 0 0 377,000 0
Water and Sewer Operation Fund 1,001,655 1,052,198 1,052,198 789,149 1,052,198 1,093,631
Total $1,188,405 $1,102,198 $1,102,198 $872,390 $1,512,439 $1,143,631
EDA GRANT FUND
Water and Sewer Operation Fund 900,000 0 0 0 6,750 0
Total $900,000 $0 $0 $0 $6,750 $0
VEHICLE REPLACEMENT FUND
General Fund 44,752 0 0 0 0 0
Water and Sewer Operation Fund 18,269 0 0 0 0 0
Total $63,021 $0 $0 $0 $0 $0
WATER AND SEWER REVENUE DEBT FUND
Water and Sewer Operation Fund 1,319,040 2,374,515 2,374,515 1,780,511 2,374,515 2,668,189
Water CIP/Impact Fee Fund 151,725 0 0 0 0 200,000
Sewer CIP/Impact Fee Fund 96,700 0 0 0 0 200,000
Tax Debt Service 1,372,468 0 0 0 0 0
2006 WS Bond Fund 0 0 0 0 0 0
2009 WS Bond Fund 171,481 0 0 0 0 0
Total $3,111,414 $2,374,515 $2,374,515 $1,780,511 $2,374,515 $3,068,189
WATER AND SEWER BOND FUNDS
Water and Sewer Operation Fund 250,000 0 0 0 0 0
Water and Sewer Revenue Debt Service Fund 17,309,557 0 539,850 0 1,274,850 0
Total $17,559,557 $0 $539,850 $0 $1,274,850 $0
Total Transfers From Other Funds $22,822,397 $3,476,713 $4,016,563 $2,652,901 $5,168,554 $4,211,820
FY10
YTD
6/30/10
FY10
Year End
Estimate
FY11
Adopted
Budget
Transfers from Other Funds
FY09
Actual
FY10
Original
Budget
FY10
Amended
Budget
273
Appendix F
Charter Budget Provisions
274
Charter Budget Provisions
Section 8.03 Annual Budget
(A)Content: The budget shall provide a complete financial plan of all city funds and
activities and, except as required by law or this Charter, shall be in such form as the manager
deems desirable or the council may require. A budget message explaining the budget both in
fiscal terms and in terms of the work programs shall be submitted with the budget. It shall
outline the proposed financial policies of the city for the ensuing fiscal year, describe the
important features of the budget, indicate any major changes from the current year in financial
policies, expenditures, and revenues, with reasons for such changes. It shall also summarize the
city’s debt position and include such other material as the manager deems desirable. The budget
shall begin with a clear general summary of its contents; shall show in detail all estimated
income, the proposed property tax levy, and all proposed expenditures, for the ensuring fiscal
year including debt service, and an itemized estimate of the expense of conducting each
department of the city. The proposed budget expenditures shall not exceed the total of estimated
income. The budget shall be so arranged as to show comparative figures for actual and estimated
income and expenditures of the current fiscal year and actual income and expenditures of the
preceding fiscal year, compared to the estimate for the budgeted year. It shall include in
separate sections:
(1) Tax levies, rates, and collections for the proceeding five years.
(2) The amount required for interest on the city’s debts, for sinking fund and for
maturing serial bonds.
(3) The total amount of outstanding city debts, with a schedule of maturities on bond
issues.
(4) Anticipated net surplus or deficit for the ensuing fiscal year of each utility owned or
operated by the city and the proposed method of its disposition, subsidiary budgets for each
such utility giving detailed income and expenditure information shall be attached as appendices
to the budget.
(5) A capital program, which may be revised and extended each year to indicate capital
improvements pending or in process of construction or acquisition, and shall include the following
items which shall be attached as appendices to the budget:
(a) A summary of proposed programs;
(b) A list of all capital improvements which are proposed to be undertaken during
five fiscal years next ensuing, with appropriate supporting information as to the necessity for
such improvements;
(c) Cost estimates, method of financing and recommended time schedules for
each such improvement; and
(d) The estimated annual cost of operating and maintaining the facilities to bed
constructed or acquired.
(6) Such other information as may be required by the council.
(b) Submission: On or before the first day of August of each year, the manager
275
Charter Budget Provisions
shall submit to the council a proposed budget and an accompanying message. The council shall
review the proposed budget and revise as deemed appropriate prior to general circulation for
public hearing.
(c) Public notice and hearing: The council shall post in the city hall and publish in the
official newspaper a general summary of their (its) proposed budget and a notice stating:
(1) The times and places where copies of the message and budget are available for
inspection by the public; and
(2) The time and place, not less than ten nor more than 30 days after such publication,
for a public hearing on the budget.
(d) Amendment before adoption: After the public hearing, the council may adopt the
budget with or without amendment. In amending the budget, it may add or increase programs or
amounts and may delete or decrease any programs or amounts, except expenditures required by
law or for debt services or for estimated cash deficit, provided that no amendment to the budget
shall increase the authorized expenditures to an amount greater than the total of estimated
income plus funds available form prior years.
(e) Adoption: The council shall adopt its annual budget by ordinance, on one reading,
by the 15th day of September or as soon thereafter as practical. If the council fails to adopt an
annual budget before the start of the fiscal year to which it applies, appropriations of the last
budget adopted shall be considered as adopted for the current fiscal year on a month to month,
pro rata basis, until the annual budget is adopted. Adoption of the budget shall require an
affirmative vote of at least a majority of all members of the council. Adoption of the budget shall
constitute appropriations of the amounts specified therein as expenditures from the funds
indicated.
(Res .No. R88-15, & 3, 5-9-1988; Res. No. R2002, & 7, 2-18-2002, election 5-4-
2002)
State law reference – Budgets, V.T.C.A., Local Government Code & 102.001 et.seq
Sec.8.04. Amendments after adoption.
(a) Supplemental appropriations: If during the fiscal year the manager certifies that
there are available for appropriation revenues in excess of those estimated in the budget, the
council by ordinance may make supplemental appropriation for the year up to the amount of such
excess.
(b) Emergency appropriations: To meet a public emergency created by a natural
disaster or manmade calamity affecting life, health, property, or the public peace, the council may
make emergency appropriations, not to exceed ten percent of the current fiscal year’s budgeted
receipts. Such appropriations may be made by emergency ordinance in accordance with the
provisions of this Charter. To the extent that there are no available unappropriated revenues to
meet such appropriations, the council may be such emergency ordinance authorize the issuance
of emergency notes, which may be renewed from time to time.
(c) Reduction of appropriations: If at any time during the fiscal year it appears
probable to the manager that the revenues available will be insufficient to meet the amount
276
Charter Budget Provisions
appropriated, he/she shall report to the council without delay, indicating the estimated amount of
the deficit, any remedial action taken by him and his recommendations as to any other steps to be
taken. The council shall then take such further action as it deems necessary to prevent or
minimize any deficit and for that purpose it may by ordinance reduce one or more appropriations.
(d) Transfer of appropriations: At any time during the fiscal year the manager may
transfer part or all of any unencumbered appropriation balance among programs within a
department, division, or office and, upon written request by the manager, the council may
ordinance transfer part or all of any unencumbered appropriation balance from one department,
office or agency to another.
(e) Limitations: No appropriation for debt service may be reduced or transferred, and
no appropriation may be reduced below any amount required by law to be appropriated or by
more than the amount of the unencumbered balance thereof.
(f) Effective date: The supplemental and emergency appropriations and reduction or
transfer of appropriations authorized by this section may be effective immediately upon adoption
of the ordinance.
(Res. No. R88-15, & 3, 5-9-1988)
State law reference-Budgets, V.T.C.A., Local Government Code $ 102.001 et seq
277
Appendix G
Financial Management Policy
278
Financial Management Policy
Introduction. The City of Friendswood assumes an important responsibility to its citizens and
customers to carefully account for public funds, to manage City finances wisely and to plan for the
adequate funding of services desired by the public.
The main goal of this Policy is to help the City achieve a long-term, stable and positive, financial
condition. The City’s financial management, as directed by this Policy, is based on the foundation
of integrity, prudent stewardship, planning, accountability and full disclosure.
The purpose of the Policy is to provide guidance for planning and directing the City’s daily
financial affairs. This Policy provides a framework in pursuit of the following objectives.
Financial Objectives
Revenues
Design and administer a revenue system that will assure a reliable, equitable and sufficient
revenue stream to support desired City services.
Expenditures
Identify priority services, establish and define appropriate service levels and administer
the expenditure of available resources to assure fiscal stability and the effective and
efficient delivery of these services.
Fund Balance/Retained Earnings
Maintain the fund balance and retained earnings of the various operating funds at levels
sufficient to protect the City’s credit worthiness, as well as its financial position, during
times of emergency.
Capital Expenditures and Improvements
Annually review and monitor the condition of the City’s capital equipment and
infrastructure, setting priorities for its replacement and renovation based on needs,
funding alternatives and availability of resources.
Debt Management
Establish guidelines for debt financing that will provide needed capital equipment and
infrastructure improvements, while minimizing the impact of debt payments on current
and future revenues.
Investments
Invest the City’s operating cash to ensure its safety, provide necessary liquidity and
maximize yield. Return on investment is of least importance compared to the safety and
liquidity objectives.
Intergovernmental Relations
Coordinate efforts with other governmental agencies to achieve common policy objectives,
share the cost of providing governmental services on an equitable basis and support
appropriate favorable legislation at the state and federal levels.
Grants
Aggressively investigate, pursue and effectively administer federal, state and foundation
grants-in-aid, which address the City’s current priorities and policy objectives.
279
Financial Management Policy
Economic Development
Initiate, encourage and participate in economic development efforts to create job
opportunities and strengthen the local economy and tax base.
Fiscal Monitoring
Analyze financial data and prepare reports that reflect the City’s financial performance and
economic condition.
Accounting, Auditing and Financial Reporting
Comply with prevailing federal, state and local statutes and regulations. Conform to
generally accepted accounting principles as promulgated by the Governmental Accounting
Standards Board (GASB), American Institute of Certified Public Accountants (AICPA) and
the Government Finance Officers Association (GFOA).
Internal Control
Maintain an environment to provide management with reasonable assurance that assets
are safeguarded against loss from unauthorized use or disposition.
Risk Management
Prevent and/or reduce financial impact to the City of claims and losses through prevention
and transfer of liability.
Budget
Develop and maintain a balanced budget (defined as a term signifying budgeted
expenditures being offset by budgeted revenues), which presents a clear understanding of
goals, service levels and performance standards. The document shall, to the extent
possible, be “user-friendly” for citizens.
I. Revenues
The City shall use the following guidelines to design and administer a revenue system that will
assure a reliable, equitable and sufficient revenue stream to support desired City services.
Balance and Diversification in Revenue Sources
The City shall strive to maintain a balanced and diversified revenue system to protect the
City from fluctuations in any one source due to changes in economic conditions, which
adversely impact that source.
User Fees
For services that benefit specific users, where possible, the City shall establish and collect
fees to recover the full direct and indirect cost of those services. City staff shall review
user fees on a regular basis to calculate their full cost recovery levels, to compare them to
the current fee structure and to recommend adjustments where necessary.
Property Tax Revenues/Tax Rate
The City shall endeavor to reduce its reliance on property tax revenues by revenue
diversification, implementation and continued use of user fees and economic development.
The City shall also strive to stabilize its tax rate and minimize tax rate increases.
Utility/Enterprise Funds User Fees
Utility rates and enterprise funds user fees shall be set at levels sufficient to cover
operating expenditures, meet debt obligations, provide additional funding for capital
280
Financial Management Policy
improvements and provide adequate levels of working capital. The City shall seek to
eliminate all forms of subsidization to utility/enterprise funds from the General Fund.
Administrative Services Charges
The City shall prepare a cost allocation plan annually to determine the administrative
services charges due the General Fund from enterprise funds for overhead and staff
support. Where appropriate, the enterprise funds shall pay the General Fund for direct
services rendered.
Revenue Estimates for Budgeting
In order to maintain a stable level of services, the City shall use a conservative, objective
and analytical approach when preparing revenue estimates. The process shall include
analysis of probable economic changes and their impacts on revenues, historical collection
rates and trends in revenues. This approach should reduce the likelihood of actual
revenues falling short of budget estimates during the year, which otherwise could result in
mid-year service reductions.
Revenue Collection and Administration
The City shall maintain high collection rates for all revenues by keeping the revenue
system as simple as possible to facilitate payment. In addition, since a revenue source
should exceed the cost of producing it, the City shall strive to control and reduce
administrative costs. The City shall pursue to the full extent allowed by state law all
delinquent taxpayers and others overdue in payments to the City.
II. Expenditures
The City shall use the following guidelines to identify necessary services, establish appropriate
service levels and administer the expenditure of available resources to assure fiscal stability and
the effective and efficient delivery of services.
Current Funding Basis
The City shall operate on a current funding basis. Expenditures shall be budgeted and
controlled so as not to exceed current revenues.
Avoidance of Operating Deficits
The City shall take immediate corrective action, if at any time during the fiscal year,
expenditure and revenue estimates are such that an operating deficit is projected at year-
end.
Maintenance of Capital Assets
Within the resources available each fiscal year, the City shall maintain capital assets and
infrastructure at a sufficient level to protect the City’s investment, to minimize future
replacement and maintenance costs and to continue acceptable service levels.
Periodic Program Reviews
Periodic program review for efficiency and effectiveness shall be performed. Programs not
meeting efficiency or effectiveness objectives shall be brought up to required standards, or
be subject to reduction or elimination. The City shall explore and develop to the extent
possible, service trends and definitions in an effort to establish a “reward/profit sharing”
system.
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Purchasing
The City shall make every effort to maximize any discounts offered by creditors/vendors.
Vendors with balances due the City will have payments due the vendor offset against the
amount due the City. The City will follow state law and the City of Friendswood Purchasing
Manual concerning formal bidding procedures and approval by the City Council. For
purchases where competitive bidding is not required, the City shall obtain the most
favorable terms and pricing possible. Every effort will be made to include minority
business enterprises in the bidding process.
The City Manager, or his designee, shall have the authority to approve and sign contracts
and/or purchases for budgeted goods or services that do not exceed the state law bid
limitation of $25,000. Contracts or purchases for items in excess of the state law bid limit
shall be placed on a Council agenda for action authorizing the Mayor, or his designee’s,
signature.
III. Fund Balance/Retained Earnings
The City shall use the following guidelines to maintain the fund balance and retained earnings of
the various operating funds at levels sufficient to protect the City's creditworthiness as well as its
financial position from unforeseeable emergencies.
General Fund Undesignated Fund Balance
The City shall strive to maintain the General Fund undesignated fund balance at a
minimum of 90 days of current year budgeted expenditures.
Any undesignated funds after the fiscal year-end audit will be allowed to accumulate to
build this 90-day reserve.
After the General Fund has gathered sufficient resources, additional undesignated funds
will be allowed to accumulate in a fund designated for future General Fund capital
improvements.
Retained Earnings of Other Operating Funds
In other operating funds, the City shall strive to maintain a positive retained earnings
position to provide sufficient reserves for emergencies and revenue shortfalls. The
minimum working capital in the Water and Sewer Fund shall be 90 days of current year
budgeted expenditures.
Any undesignated funds after the fiscal year-end audit will be allowed to accumulate to
build this 90-day reserve.
After these funds have gathered sufficient resources, additional undesignated funds will be
allowed to accumulate in a fund designated for future utility/operating fund capital
improvements.
Use of Fund Balance/Retained Earnings
Fund Balance/Retained Earnings may be used in one or a combination of the following
ways:
o Emergencies,
o One-time expenditures that do not increase recurring operating costs;
o Major capital purchases; and
o Start-up expenditures for new programs undertaken at mid-year, provided such
action is considered in the context of multiyear projections of program revenues
and expenditures.
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Should such use reduce the balance below the appropriate level set as the objective for
that fund, the City shall take action necessary to restore the unreserved, undesignated
fund balance to acceptable levels within three years.
IV. Capital Expenditures and Improvements
The City shall annually review and monitor the condition of the City’s capital equipment and
infrastructure, setting priorities for its replacement and renovation based on needs, funding
alternatives and availability of resources.
Capital Improvements Planning Program
The City shall annually review the Capital Improvements Planning Program (CIP), the
current status of the City’s infrastructure, replacement and renovation needs and potential
new projects and update the program as appropriate. All projects, ongoing and proposed,
shall be prioritized based on an analysis of current needs and resource availability. For
every project, all operation, maintenance and replacement costs shall be fully costed. The
CIP shall also present the City’s long-term borrowing plan, debt payment schedules and
other debt outstanding or planned, including general obligation bonds, revenue bonds and
certificates of obligation.
Replacement of City Vehicles
The City shall annually prepare a schedule for the replacement of its vehicles. Within the
resources available each fiscal year, the City shall replace these assets according to this
schedule.
The Vehicle Replacement Fund will purchase all City vehicles that cost less than $50,000.
Departments will then make annual contributions to this fund, based on the life
expectancy of their equipment, to replace the funds used to purchase vehicles.
Vehicles and heavy equipment that cost more than $50,000 may be funded by one of the
capital expenditure financing methods discussed below.
Capital Expenditures Financing
x The City recognizes that there are several methods of financing capital items. It can
budget the funds from current revenues; take the funds from fund balance/retained
earnings, as allowed by the Fund Balance/Retained Earnings Policy; utilize funds from
grants; or it can borrow the money through some form of debt instrument. Debt financing
includes general obligation bonds, revenue bonds, certificates of obligation and capital
lease agreements.
Capitalization Threshold for Tangible Capital Assets
The Government Finance Officers Association (GFOA) recommends that “best practice” guidelines
be followed in establishing capitalization thresholds for tangible capital-type items. Accordingly,
the following criteria shall be established with the adoption of this policy.
x Individual items costing $5,000 or more will be capitalized and depreciated according to
Governmental Accounting Standards Board rules. This amount will be adjusted as changes
are recommended in GFOA’s “best practices” guidelines.
Tangible capital-type items will only be capitalized if they have any estimated useful life of
at least two years following the date of acquisition.
Capitalization thresholds will be applied to individual items rather than to groups of similar
items (e.g., desks and tables).
Adequate control procedures at the department level will be established to ensure
adequate control over noncapitalized tangible items.
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Financial Management Policy
V. Debt Management
The City shall use the following guidelines for debt financing used to provide needed capital
equipment and infrastructure improvements, while minimizing the impact of debt payments on
current and future revenues.
Use of Debt Financing
Debt financing, to include general obligation bonds, revenue bonds, certificates of
obligation and capital lease agreements, shall only be used to acquire capital assets.
Amortization of Debt
Amortization of debt shall be structured in accordance with a multi-year capital
improvement plan. The term of a debt issue will never exceed the useful life of the capital
asset being financed.
Affordability Targets
The City shall use an objective, analytical approach to determine whether it can afford to
assume new debt beyond the amount it retires each year. This process shall compare
generally accepted standards of affordability to the current values for the City. These
standards shall include debt per capita, debt as a percent of taxable value and debt service
payments as a percent of current revenues and current expenditures. The process shall
also examine the direct costs and benefits of the proposed expenditures as determined in
the City’s annual update of the Capital Improvements Planning Program. The decision on
whether or not to assume new debt shall be based on these costs and benefits and on the
City’s ability to afford new debt as determined by the aforementioned standards.
Sale Process
The City shall use a competitive bidding process in the sale of debt unless the nature of
the issue warrants a negotiated bid.
Rating Agencies Presentation
Full disclosure of operations and open lines of communication shall be made available to
the rating agencies. City staff, with assistance of financial advisors, shall prepare the
necessary materials and presentation to the rating agencies.
Continuing Disclosure
The City is committed to continuing disclosure of financial and pertinent credit information
relevant to the City’s outstanding issues.
Debt Refunding
City staff and the financial advisor shall monitor the municipal bond market for
opportunities to obtain interest savings by refunding outstanding debt. A proposed
refunding of debt, for interest cost savings, should provide a present value benefit as a
percent of refunded principal of at least 3%.
VI. Investments
The City’s cash shall be invested in such a manner so as to ensure the absolute safety of principal
and interest, to meet the liquidity needs of the City and to achieve the highest possible yield in
accordance with the City’s Investment Policy. Interest earned from investment shall be
distributed to the City’s funds from which the money was provided.
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Financial Management Policy
VII. Intergovernmental Relations
The City shall coordinate efforts with other governmental agencies to achieve common policy
objectives, share the cost of providing government services on an equitable basis and support
appropriate favorable legislation at the state and federal levels.
Interlocal Cooperation in Delivery of Services
In order to promote the effective and efficient delivery of services, the City shall work with
other local jurisdictions to share on an equitable basis the costs of services, to share
facilities and to develop joint programs to improve service to its citizens.
Legislative Program
The City shall cooperate with other jurisdictions to actively oppose any state or federal
regulation or proposal that mandates additional City programs or services and does not
provide the funding necessary for implementation.
VIII. Grants
The City shall seek to obtain and effectively administer federal, state and foundation grants-in-aid
that address the City’s current and future priorities and policy objectives.
Grant Guidelines
The City shall seek to obtain those grants that are consistent with priority needs and
objectives identified by Council.
Indirect Costs
The City shall recover indirect costs to the maximum amount allowed by the funding
source. The City may waive or reduce indirect costs if doing so will significantly increase
the effectiveness of the grant.
Grant Review
The City shall review all grant submittals requiring an in-kind match requirement to
determine their potential impact on the operating budget, and the extent to which they
meet the City’s policy objectives. If there is a cash match requirement, the source of
funding shall be identified and approved prior to application.
Prior to submission, all grant requests will be reviewed by Administrative Services to
ensure the benefits to the City exceed the administrative costs incurred throughout the life
of the grant.
Grant Program Termination
The City shall terminate grant-funded programs and associated positions as directed by
the City Council when grant funds are no longer available, unless alternate funding is
identified.
IX. Economic Development
The City shall initiate, encourage and participate in economic development efforts to create job
opportunities and strengthen the local economy and tax base.
Commitment to Expansion and Diversification
The City shall encourage and participate in economic development efforts to expand
Friendswood’s economy and tax base, to increase local employment and to invest when
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Financial Management Policy
there is a defined, specific long-term return. These efforts shall not only focus on new
areas, but on established sections of the City where development can generate additional
jobs and other economic benefits.
Tax Abatements
The City of Friendswood is committed to the promotion of quality development in all parts
of the City. On a case-by-case basis, the City will give consideration to providing tax
abatement on the increment in value added to a particular property by a specific
development proposal, which meets the economic goals and objectives of the City.
The tax abatement shall not apply to any portion of the inventory or land value of the
project.
Tax abatement may be offered on improvements to real property owned by the applicant
and/or on new personal property brought to the site by the applicant.
Tax abatement will not be ordinarily considered for projects which would be developed
without such incentives unless it can be demonstrated that higher development standards
or other development and community goals will be achieved through the use of the
abatement.
Increase Non-Residential Share of Tax Base
The City’s economic development program shall seek to expand the non-residential share
of the tax base to decrease the tax burden on residential homeowners.
Coordinate Efforts With Other Jurisdictions
The City’s economic development program shall encourage close cooperation with other
local jurisdictions to promote the economic well being of this area.
X. Fiscal Monitoring
Reports shall be prepared and presented on a regular basis that analyze, evaluate and forecast
the City’s financial performance and economic condition.
Financial Status and Performance Reports
Monthly reports shall be prepared comparing expenditures and revenues to original and
amended budgets, for the month and fiscal year-to-date. Explanatory notes will be
included, as needed.
XI. Accounting, Auditing and Financial Reporting
The City shall comply with prevailing local, state and federal regulations. Its accounting practices
and financial reporting shall conform to generally accepted accounting principles as promulgated
by the Governmental Accounting Standards Board (GASB), American Institute of Certified Public
Accountants (AICPA) and the Government Finance Officers Association (GFOA). The City Council
shall select an independent firm of certified public accountants to perform an annual audit of its
accounting and financial reporting practices.
XII. Internal Control
The Director of Administrative Services is responsible for developing citywide, written guidelines
on accounting, handling of cash and other financial matters. The Director of Administrative
Services will assist Department Directors as needed, in tailoring these guidelines into detailed
written procedures to fit each department’s specific requirements.
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Financial Management Policy
Each Department Director is responsible to ensure that good internal controls are followed
throughout his or her department, that all guidelines on accounting and internal controls are
implemented and that all independent auditor internal control recommendations are addressed.
XIII. Risk Management
The City will utilize a safety program, an employee health program and a risk management
program to prevent and/or reduce the financial impact to the City due to claims and losses.
Transfer of liability for claims through transfer to other entities through insurance and/or by
contract will be utilized where appropriate. Prevention of loss through the safety program and the
employee health program will be employed.
XIV. Operating Budget
The City shall establish an operating budget that shall link revenues and expenditures to City
Council goals, service and performance standards. It will be the City’s goal to obtain the
distinguished Budget Presentation Award from the Government Finance Officers Association.
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Appendix H
Glossary
Abbreviations/Acronyms
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Glossary
ACCRUAL BASIS
The recording of the financial effects on a government of transactions and other events and
circumstances that have cash consequences for the government in the periods in which those
transactions, events and circumstances occur, rather than only in the periods in which cash is
received or paid by the government.
ACTIVITY
A specific and distinguishable service performed by one or more organizational components of a
government to accomplish a function for which the government is responsible. (e.g., police is
an activity within the public safety function).
AD VALOREM TAX
A tax based on value (e.g., a property tax).
AGENCY FUND
A fund normally used to account for assets held by a government as an agent for individuals,
private organizations or other governments and/or other funds. The agency fund also is used to
report the assets and liabilities of Internal Revenue Service Code, Section 457, deferred
compensation plans.
APPROPRIATION
A legal authorization granted by a legislative body to make expenditures and to incur obligations
for specific purposes. An appropriation usually is limited in amount and time it may be
expended.
ASSESSED VALUATION
A valuation set upon real estate or other property by a government as a basis for levying taxes.
BALANCED BUDGET
A budgeting term used to signify budgeted expenditures are offset by budgeted revenues.
In some instances reserves set aside for a specific use could be included to offset budgeted
expenditures; i.e. election equipment reserves set aside in previous fiscal years to replace
outdated equipment in a future fiscal year.
BASIS OF ACCOUNTING
A term used to refer to when revenues, expenditures, expenses, and transfers-and the related
assets and liabilities-are recognized in the accounts and reported in the financial statements.
Specifically, it relates to the timing of the measurements made, regardless of the nature of the
measurement, on either the cash or the accrual method.
CAPITAL EXPENDITURES
Expenditures resulting in the acquisition of or addition to the government's general fixed assets
CAPITAL IMPROVEMENT PROGRAM
(CIP) A term used to refer to a group of related infrastructure improvements planned for the
future. Can be either a five or ten year plan.
CAPITAL LEASE
An agreement that conveys the right to use property, plant or equipment, usually for a stated
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period of time, that meets one or more of the criteria set forth in SFAS No. 13 for lease
capitalization.
CAPITAL PROJECTS FUND
A fund created to account for financial resources to be used for the acquisition or construction of
major capital facilities (other than those financed by proprietary funds and trust funds).
CASH BASIS
A basis of accounting under which transactions are recognized only when cash is received or
disbursed
DEBT SERVICE FUND
A fund established to account for the accumulation of resources for and the payment of general
long-term debt principal and interest (sometimes referred to as a SINKING FUND)
DEBT SERVICE FUND REQUIREMENTS
The resources which must be provided for a debt service fund so that all principal and interest
payments can be made in full and on schedule.
DEBT SERVICE REQUIREMENTS
The amount of money required to pay interest on outstanding debt, serial maturities of principal
for serial bonds and required contributions to accumulate monies for future retirement of term
bonds.
DEFERRED REVENUE
Amounts for which asset recognition criteria have been met, but for which revenue recognition
criteria have not been met. Under the modified accrual basis of accounting, amounts that are
measurable but not available are on example of deferred revenue.
DELINQUENT TAXES
Taxes remaining unpaid on and after the date to which a penalty for nonpayment is attached.
Even though the penalty may be subsequently waived and a portion of the taxes may be abated
or canceled, the unpaid balances continue to be delinquent taxes until abated, canceled, paid or
converted into tax liens.
ENTERPRISE FUND
(1) A fund established to account for operations financed and operated in a manner similar to
private business enterprises (e.g., water, gas and electric utilities; airports; parking garages; or
transit systems). In this case, the governing body intends that costs (i.e., expenses, including
depreciation) of providing goods or services to the general public on a continuing basis be
financed or recovered primarily through user charges. (2) A fund established because the
governing body has decided that periodic determination of revenues earned, expenses incurred
and/or net income is appropriate for capital maintenance, public policy, management control,
accountability or purposes.
EXPENDITURES
Decreases in net financial resources. Expenditures include current operating expenses requiring
the present or future use of net current assets, debt service and capital outlays, and
intergovernmental grants, entitlements and shared revenues.
FISCAL YEAR
A 12-month period to which the annual operating budget applies and at the end of which a
government determines its financial position and the results of its operations. The City’s fiscal
year is October thru September.
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FORCES AT WORK
(FAW) A budget term used to describe supplemental department expenditures as a result of
federal and/or state unfunded mandates or local governmental laws or actions or market
impacts.
FRANCHISE
A special privilege granted by a government, permitting the continued use of public property,
such as city streets, and usually involving the elements of monopoly and regulation.
FUND
A fiscal and accounting entity with a self-balancing set of accounts in which cash and other
financial resources, all related liabilities and residual equities, or balances, and changes therein,
are recorded and segregated to carry on specific activities or attain certain objectives in
accordance with special regulations, restrictions or limitations.
FUND BALANCE
The difference between fund assets and fund liabilities of governmental and similar trust funds
FUND BALANCE-RESERVED FOR DEBT SERVICE
An account used to segregate a portion of fund balance for resources legally restricted to the
payment of general long-term debt principal and interest maturing in future years.
FUND BALANCE-RESERVE FOR ENCUMBRANCES
An account used to segregate a portion of fund balance for expenditures upon vendor
performance.
FUND BALANCE-RESERVE FOR PREPAID ITEMS
An account used to segregate a portion of fund balance to indicate that prepaid items do not
represent expendable amiable financial resources even though they are a component of net
current assets.
FUND TYPE
Any one of seven categories into which all funds are classified in governmental accounting. The
seven fund types are: general, special revenue, debt service, capital projects, enterprise,
internal service, and trust and agency.
GENERAL FUND
(GF) The fund used to account for all financial resources, except those required to be accounted
for in another fund.
GENERAL LONG-TERM DEBT
Long-term debt expected to be repaid from governmental funds.
GENERALLY ACCEPTED ACCOUNTING PRINCIPLES (GAAP)
Uniform minimum standards and guidelines for financial accounting and reporting. They govern
the form and content of the financial statements of an entity. GAAP encompass the
conventions, rules and procedures necessary to define accepted accounting practice at a
particular time. They include not only broad guidelines of general application, but also detailed
practices and procedures. GAAP provide a standard by which to measure financial
presentations. The primary authoritative body on the application of GAAP to state and local
governments is the GASB.
GOVERNMENTAL FUND TYPES
Funds used to account for the acquisition, use and balances of expendable financial resources
and the related current liabilities-except those accounted for in proprietary funds and fiduciary
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funds. In essence, the funds are accounting segregation of financial resources. Expendable
assets are assigned to the particular fund type according to the purposes for which they may or
must be used. Current liabilities are assigned to the fund type from which they are to be paid.
The difference between the assets and liabilities of governmental fund types is referred to as
fund balance. The measurement focus in these fund types is on the determination of financial
position and changes in financial position (sources, used and balances of financial resources),
rather than on net income determination. The statement of revenues, expenditures and
changes in fund balance is the primary governmental fund type operating statement. It may be
supported or supplemented by more detailed schedules of revenues, expenditures, transfers and
other changes in fund balance. Under current GAAP, there are four governmental fund types:
general, special revenue, debt service and capital projects.
IMPACT FEES
Fees charged to developers to cover, in whole or in part, the anticipated cost of improvements
that will be necessary as a result of the development.
INTERFUND TRANSFERS
All inter-fund transactions except loans, quasi-external transactions and reimbursements.
INTERGOVERNMENTAL REVENUES
Revenues from other governments in the forms of grants, entitlements, shared revenues or
payment in lieu of taxes
INTERNAL SERVICE FUND
A fund used to account for the financing of goods or services provided by one department or
agency to other departments or agencies of a government, or to other governments, on a cost-
reimbursement basis.
LEVY
(1) (Verb) to impose taxes, special assessments or service charges for the support of
government activities. (2) (Noun) the total amount of taxes, special assessments or service
charges imposed by a government.
LIABILITIES
Probable future sacrifices of economic benefits, arising from present obligations of a particular
entity to transfer or provide services to other entities in the future as a result of past
transactions or events.
MAINTENANCE
The act of keeping capital assets in a state of good repair. It includes preventative
maintenance, normal periodic repairs; replacement of parts, structural components and so forth
and other activities needed to maintain the asset so that it continues to provide normal services
and achieves its optimum life.
MODIFIED ACCRUAL BASIS
The accrual basis of accounting adapted to the governmental fund-type measurement focus.
Under it, revenues and other financial resources increments (e.g., bond issue proceeds) are
recognized when they become susceptible to accrual that is when they become both
"measurable" and "available to finance expenditures of the current." "Available" means
collectible in the current period or soon enough thereafter to be used to pay liabilities of the
current period. Expenditures are recognized when the fund liability is incurred except for (1)
inventories of materials and supplies that may be considered expenditure either when purchased
or when used, and (2) prepaid insurance and similar items that may be considered expenditures
either when paid for or when consumed. All governmental funds, expendable trust funds and
agency funds are accounted for using the modified accrual basis accounting.
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OBJECT
As used in expenditure classification, applies to the article purchased or the service obtained,
rather than to the purpose for which the article or service was purchased or obtained (e.g.,
personal services, contractual services, materials and supplies).
ORDINANCE
A formal legislative enactment by the governing body of a municipality. If it is not in conflict
with any higher form of law, such as state statute or constitutional provision, it has the full force
and effect of law within the boundaries of the municipality to which it applies. The difference
between and ordinance and a resolution is that the latter requires less legal formality and has a
lower legal status. Ordinarily, the statutes or charter will specify or imply those legislative
actions that must be by ordinance and those that may be by resolution. Revenue-raising
measures, such as the imposition of taxes, special assessments and
service charges, universally require ordinances.
ORGANIZATIONAL-UNIT CLASSIFICATION
(ORG UNIT) Expenditure classification according to responsibility centers within a government's
organizational structure. Classification of expenditures by organizational unit is essential to
fulfilling stewardship responsibility for individual government resources.
PROPRIETARY FUND TYPES
Sometimes referred to as income determination or commercial-type funds, the classification
used to account for a government's ongoing organizations and activities that are similar to those
often found in the private sector (i.e., enterprise and internal service funds). All assets,
liabilities, equities, revenues, expenses and transfers relating to the government's business and
quasi-business activities are accounted for through proprietary funds. The GAAP used are
generally those applicable to similar businesses in the private sector and the measurement focus
is on determination of net income, financial position and changes in financial position. However,
where the GASB has issued pronouncements applicable to those entities and activities, they
should be guided by these pronouncements.
RESERVED
An element of the equity section of the governmental fund balance sheet comprised of three
major fund balance elements: reserved; unreserved, designated; and unreserved,
undesignated. When used in association with the governmental funds, the term “reserved”
should be limited to describing the portion of fund balance that is (1) not available for
appropriation or expenditure and/or (2) is segregated legally for a specific future use. A
common example of the first type of reservation within the governmental funds is “reserved for
inventories.” Another example, “reserved for loans receivable,” represents amounts expected to
be collected in the future. Therefore, this receivable is not available for expenditure or
appropriation at the balance sheet date. In this instance, the loans receivable amount is not
associated with revenue recognition. However, if outstanding receivables (e.g., property taxes)
are related to revenue that is not available, deferred revenue should be reported, not a
reservation of fund balance. . “Reserved for Encumbrances” is a common example of the
second reserve type. This type of reserve is legally earmarked for a specific purpose.
Generally, the reservations are based on third-party restrictions (e.g., contract with vendor).
RETAINED EARNINGS
An equity account reflecting the accumulated earnings of an enterprise or internal service fund
REVENUES
(1) Increases in the net current assets of a governmental fund type from other than
expenditure refunds and residual equity transfers. Also, general long-term debt proceeds and
operating transfers are classified as "other financing sources" rather than as revenues. (2)
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Increases in the net total assets of a proprietary fund type from other than expense refunds,
capital contributions and residual equity transfers. Also, operating transfers in are classified
separately from revenues.
SPECIAL REVENUE FUND
A fund used to account for the proceeds of specific revenue sources (other than expendable
trusts or major capital projects) that are legally restricted to expenditure for specified purposes.
GAAP only requires the use of special revenue funds when legally mandated.
TAX RATE
The amount of tax stated in terms of a unit of the tax base (e.g., 25 mills per dollar of assessed
valuation of taxable property.)
TAX ROLL
The official list showing the amount of taxes levied against each taxpayer or property.
Frequently, the tax roll and the assessment roll are combined, but even in these cases the two
can be distinguished.
TRUST FUNDS
Funds used to account for assets held by a governmental unit in a trustee capacity or as an
agent for individuals, private organizations, other governmental units, and/or other funds.
These include (a) expendable trust funds, (b) nonexpendable trust funds, (c) pension trust
funds, and (d) agency funds.
UNRESERVED
The equity section of the governmental fund balance sheet is comprised of three major fund
balance elements: reserved; unreserved, designated; and unreserved, undesignated. (Also
reference Unreserved, Designated and Unreserved, Undesignated.)
UNRESERVED, DESIGNATED
A designation of unreserved fund balance established by a government to indicate tentative
plans for the use of current financial resources in the future. Examples of designations include
equipment replacement and contingencies. These designations should not cause the
government to report a deficit unreserved, undesignated fund balance. In addition, a
government should not report a deficit unreserved, designated fund balance. In effect, a
government cannot designate resources that are not available for expenditure.
UNRESERVED, UNDESIGNATED
An “unreserved, undesignated fund balance” represents financial resources available to finance
expenditures other than those tentatively planned by the government.
VEHICLE REPLACEMENT PLAN
(VRP) A term used to refer to a plan of vehicle fleet replacements over the next ten years.
(Source:1988 Governmental Accounting, Auditing and Financial Reporting and other City Budgeting Terms)
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ABBREVIATIONS AND ACRONYMS
AED Automated External Defibrillator
AICPA American Institute of Certified Public Accountants
ASO Administrative Services Office
CAFR Comprehensive Annual Financial Report
CCISD Clear Creek Independent School District
CDD Community Development Department
CEDC Community and Economic Development Committee
CIP Capital Improvement Plan
CS Community Services
CSO City Secretary’s Office
EEO Equal Employment Opportunity
EMPG Emergency Management Planning Grant
EMS Emergency Management Service
FEMA Federal Emergency Management Agency
FISD Friendswood Independent School District
FMO Fire Marshal’s Office
FSU
FTE
Field Service Unit
Full Time Equivalent
FVFD Friendswood Volunteer Fire Department
GASB Governmental Accounting Standards Board
GCCDD Galveston County Consolidated Drainage District
GF General Fund
GFOA Governmental Finance Officers Association
GIS Geographic Information System
GPM Gallons Per Minute
I&I Infiltration and inflow
I&S
LEOSE
Interest and Sinking (tax rate used for debt retirement)
Law Enforcement Officer Standards and Education
M&CC Mayor and City Council
M&O Maintenance and Operations (tax rate used for general operations)
PD Police Department
PEG Public Educational Governmental
PSB Public Safety Building
PW Public Works
SAN Storage Area Network
SETCIC Southwest Texas Crime Information Center
VOCA Victims of Crimes Act
VRF Vehicle Replacement Fund
VRP Vehicle Replacement Plan
W&S Water and Sewer
ZZB Zero Based Budgeting (revenues & expenses net to zero)
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