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Home My WebLink AboutOctober 1, 2008 to September 30, 2009 Annual Budget0 L P� 7- Adopted Annual Budget CITY OF FRIENDSWOOD, TX Fiscal Year October 1, 2008 - September 30, 2009 Mayor David J. H. Smith Mayor Pro -Tern Andy Rivera Council Members Michael E. Barker.......................................................................... Position 1 JimBarr...................................................................................... Position 2 JimHill....................................................................................... Position 3 LeslieReid................................................................................... Position 4 BillHolbert.................................................................................. Position 5 Budget Team Roger C. Roecker...............................................................................Interim City Manager Cindy S. Edge..............................................Interim Director of Administrative Services Terry Byrd................................................................................. Fire Marshal Karen Capps ............................................. Economic Development Coordinator Nick Haby..........................................................Assistant to the City Manager Kazem Hamidian........................................................... Public Works Director Katina R. Hampton ............................................................... Budget Manager Morad Kabiri ..................................................Interim Community Development Director Deloris McKenzie..................................................................... City Secretary MaryPerroni..................................................................................................Library Director James Toney ..................................................... Community Services Director Robert B. Wieners ....................................................................... Police Chief The following notice is required by Texas House Bill (H.B.) 3195: This budget will raise more total property taxes than last year's budget by $694,211 or 5%, and of that amount $289,850 is tax revenue to be raised from new property added to the roll this year. GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRFSVNTPD TO City of Friendswood Texas For the Fiscal Year Beginning October 1, 2007 g- Pmsident - Ka utive Director The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to City of Friendswood Texas for its annual budget for the fiscal beginning October 1, 2007. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. Table of Contents INTRODUCTION CityManager's Memo.................................................................................1 Summary of Changes to the Proposed Budget .............. ..............2 ................... TransmittalLetter......................................................................................3 Guideto Budget........................................................................................13 Mission Statement and Strategic Goals.........................................................14 BudgetCalendar.......................................................................................16 Information on the City of Friendswood .................. ................17 ...................... Fiscal Year Facts Sheet..............................................................................20 OrganizationChart.................................................................................... 21 SUMMARY SCHEDULES Revenue and Expenditure Graph.................................................................22 BudgetSummary......................................................................................23 Revenues and Expenditures by Fund............................................................24 Estimated Ad Valorem Tax Collections - Current Roll......................................25 Tax Rate Comparison.................................................................................26 Tax Debt Service to Maturity.......................................................................27 Revenue Debt Service to Maturity................................................................28 Sales Tax Revenue Comparison...................................................................29 FUND SCHEDULES Fund Schedules Narrative..........................................................................30 FundFlowchart.......................................................................................................................32 GeneralFund............................................................................................ 33 Special Revenue Funds..............................................................................35 Police Investigation Fund....................................................................36 Fire/EMS Donation Fund.....................................................................37 Parkland Dedication Fund....................................................................38 Park Playground Equipment Fund.........................................................39 Court Security/Technology Fund..........................................................40 Tax Debt Service Fund...............................................................................41 Capital Project Funds.................................................................................43 General Obligation Construction Fund...................................................44 1776 Park Trust Fund...............................................................................46 EnterpriseFunds.......................................................................................48 Water and Sewer Operation Fund.........................................................49 2006 Water and Sewer Bond Construction Fund .....................................50 Water and Sewer CIP/Impact Fee Funds ............................................... 51 Water CIP/Impact Fee Fund ......................................................... 52 Sewer CIP/Impact Fee Fund.........................................................53 Water and Sewer Revenue Debt Service Fund ........................... .............54 Vehicle Replacement Fund.......................................................................... 56 DEPARTMENTAL BUDGETS Mayorand Council.....................................................................................58 Table of Contents CitySecretary...........................................................................................62 CityManager............................................................................................ 73 Administrative Services..............................................................................82 Police.......................................................................................................105 Friendswood Volunteer Fire Department ............. ...............120 ........................... FireMarshal............................................................................................126 CommunityDevelopment...........................................................................136 PublicWorks............................................................................................149 CommunityServices..................................................................................163 CAPITAL IMPROVEMENT PROGRAM Capital Improvements Program (CIP Summary)...........................................190 Capital Improvement Program Focus and Operating Impact ...........................191 Capital Improvements Program Funding......................................................191 Proposed CIP Funding Sources & Uses Charts...............................................192 Significant Routine & Non -Routine Capital Expenditures.................................193 Project Budget Summary by Fund...............................................................194 General Fund & GO Bonds Projects.............................................................195 Water and Sewer Operation Fund & W/S Bond Projects Schedule....................197 General Fund & GO Bonds Projects & Account Listings...................................199 Water and Sewer Operation & W/S Bond Projects & Account Listings...............206 Excerpts from the 2009 - 2013 Capital Improvement Plan GeneralFund................................................................................211 Water and Sewer Fund...................................................................224 DEBT SERVICE Summary of Debt Service Funds..............................................................241 Tax Debt Service Fund...........................................................................242 Summary Schedule of Tax Debt Service to Maturity...................................244 2005 General Obligation Bonds........................................................245 2005 Refund Bonds...............................................................................245 CapitalLeases...................................................................................................................245 Water and Sewer Revenue Debt Service Fund...........................................246 Summary Schedule of Water and Sewer Revenue Debt Service to Maturity ...248 1999 Water and Sewer Revenue Bonds.............................................249 2000 Water and Sewer Revenue Bonds............................................249 2001 Water and Sewer Revenue Bonds.............................................249 2006 Water and Sewer Revenue Bonds.............................................250 2006 Water and Sewer Refund Bonds...............................................250 Estimated 2008 Water and Sewer Revenue Bonds..............................251 APPENDICES Appendix A: Budget Ordinance and Tax Ordinance.....................................252 Appendix B: Personnel Schedule..............................................................258 Appendix C: Decision Packages and Forces at Work...................................260 Appendix D: Revenue Schedule...............................................................268 Appendix E: General and Administrative Transfers.....................................279 Appendix F: Charter Budget Provisions.....................................................282 Appendix G: Financial Management Policy................................................286 Appendix H: Glossary/Abbreviations & Acronyms ...................................... 296 September 22, 2008 Honorable Mayor and City Council: Submitted herewith is the approved budget for the fiscal year 2008-09. Attached is a schedule of the changes to the proposed budget document that was submitted to you on August 1, 2008. The most significant change from the proposed budget is a reduction in personnel expenditures. Approximately, $89,518 will be saved from administrative vacancies in the City Manager's Office, Administrative Services and the Community Development Department. The positions' responsibilities are currently being covered by staff performing on an interim basis. An additional budget savings of $83,924 will be achieved by a proposed Peace Officer position being filled in January 2009 without purchasing a new vehicle, vehicle supplies and equipment. Filling the position at 75% of the .fiscal year will not negatively impact the current service levels of the Police Department. Other changes from the proposed budget include additional revenue anticipated from an insurance equity return of $16,963 from the Texas Municipal League -Intergovernmental Risk Pool and alarm permit fees of $30,000. As a result of these changes, 9 of the previously unfunded decision package items and contracted services for grant writing are included in the adopted budget. As you are aware, the revenues included in the budget are best estimates at this time. However, if unanticipated revenue sources become available daring the fiscal year, your authorization to appropriate the funds will allow additional decision package items to be funded through budget amendment after budget adoption. Another change from the proposed budget is in the Fire/EMS Donation Fund. The estimated ending fund balance of the Fire/EMS Donation Fund at year end 2008 is $36,988. In the proposed budget, payments from the City to the Friendswood Volunteer Fire Department (FVFD) for Fire and EMS services was inadvertently omitted, resulting in an overstatement of the Fire/EMS fund balance of approximately $105,765. The adopted budget document reflects these payments that will be used by the FVFD for equipment purchases and operational expenses. As a result, the fund balance of the Fire/EMS Donation Fund at year end 2009 is estimated to remain at $36,988. Also included in this document is the completed Capital Improvements Program section. This section of the budget includes a summary of the CIP plan, in draft format, from the proposed CIP document which will be formally presented to City Council for approval in the near future. The final budget document reflects all changes made during the budget process and is offered for your reference throughout the year. In closing, this letter would not be complete without acknowledging your contributions to the development of this year's budget. Council's guidance and commitment to the City of Friendswood and its citizens allowed us to successfully achieve your goals for the budget process. Respectfully, Roger C. Roecker, Interim City Manager CITY MANAGER'S OFFICE 910 S. FRIENDSWOOD DR. FRIENDSWOOD, TX 77546 281-996-3250 PHONE 281-482-3722 FAX Changes to the FY09 Proposed Budget Additional Revenue: Alarm Permit Fees Texas Municipal League Insurance Equity Return Total Changes to Expenditures: PD Patrol: Full Time Police Officer (25% salary and benefits savings - no new car) Administrative Personnel Vacancies ASO Risk Mgt.: AED Equipment Maintenance PD Animal Control: Increase Animal Control Personnel (0.5 to 1 FTE) + Truck CS Parks Ops: Baker Road Soccer Field Improvements CS Parks Ops: Baker Road Soccer Field Ongoing Maintenance CMO Admin.: Audio Visual Equipment for City Council Chamber CSO Election Services: Additional Election Expenditures FVFD: Lifepack12 Digital Radio Modems (5 units) PW Streets: Concrete Pumping Machine ASO Finance: Harris County Appraisal District Fee M & CC: Grant Writing Services (11 Months of $65,000 Contract Effective 9/01/2008) Total Additional Funded Decision Packages Debt Service Fund Expenditure Reduction: Street Sweeper will not be purchased in FY 2008-09 Park Dedication Fund Expenditure Reduction: Automatic Lighting of Sports Fields (Centennial Park) - Council approved funding in FY08 Fire/EMS Donation Fund Expenditure Increase: Payments to FVFD of donations given for Fire and EMS services $30,000 16,963 $46,963 ($83,924) (89,518) $4,650 46,691 30,000 20,000 10,000 15,000 4,500 10,000 21,500 59,583 $48,482 $46,195 $6,500 $105,765 July 31, 2008 Honorable Mayor and City Council: We hereby submit the proposed budget for FY08-09 in accordance with City Charter req u i rements. While the method for developing this budget has been similar to previous years, my role in its development has changed. The time demands of my role as Interim City Manager have removed me from my normal role of steering the budget process. As a result, Cindy Edge, Deputy Director of Administrative Services has taken the lead in serving the department as director in my "absence," as well as guiding the budget development. We are delivering this document to you with a presentation to follow that will summarize the budget's key benefits and drivers. The presentation is intended to provide an operational overview and provide recommended action plans and options. Additionally, the budget overview presentation and proposed operating budget is consistent with the City Charter directing the City Manager to: "Keep the Council advised of the financial condition and future needs of the City and make such recommendations as may seem to him advisable. " As has been mentioned in previous years, our budget process is different from most cities' processes. It is a very collaborative effort requiring the senior staff to work together and take a city-wide view of the needs and available resources. With this in mind, the group then uses a prioritization process that allocates these resources throughout the City. This process is one that requires trust, respect and cooperation from all participants. As always, our budget team has proven to be capable and has risen to the challenge again this year. The group has worked over the past several months to develop a budget that focuses on the future and meets the needs of the growing community. The budget was reviewed and adjusted by the City Manager and is now presented to City Council for deliberation. Mayor and Council are provided options in the form of operational and strategic decision packages based on a recommended funding level not exceeding 3% over the effective 0&M tax rate to balance expenses with revenues. As they wish, Mayor and Council can add or remove decision package items, provided a balanced budget results. CITY MANAGER'S OFFICE 910 S. FRIENDSWOOD DR. FRIFNDSWOOD, Tx 77546 281-996-3250 PHONE 281-482-3722 FAX Additional operating revenues are projected to total $1,114,002, or 3.8%, over the current year budget. This results in more operating/ongoing revenues. Of these additional revenues, the typical homeowner with a homestead exemption will contribute additional ad valorem revenues of $468,566, or 42% of the total additional funds. Of this increase, $289,850 or 62% is attributable to new construction (commercial and residential). $177,716 or 38% is coming from a proposed increase of 3% over the effective tax rate. Additional detail to this resource and the others that comprise the balance of the growth in revenue are detailed further in this letter. As in prior years, the budget document includes the development of performance measures. Our goal in doing so is to continue to provide better information and exhibit how well the needs of our citizens and customers are being met. Because of the additional effort and other improvements to the budget, the City is honored to have received its fifth consecutive Government Finance Officers Association Distinguished Budget Presentation Award for the FY07-08 document. Several years ago the City Council made a very important financial decision. The decision was to develop a budget and operate the City based on current revenues, or funds generated in the current fiscal year. The result is that any revenues exceeding the budgeted amount and any budgeted expenditures not made in the fiscal year, are added to fund balance. This practice leaves the City better prepared, financially, in the event of any catastrophic occurrence and also accumulates funding for future capital projects. This policy supports funding ongoing revenues with ongoing sources and one-time revenues with one-time expenditures. A second benefit of this decision was the impact on the City's bond rating. The City's bond rating from Standard & Poor's was upgraded from A to A+ for our last general obligation (G.O.) bond issue in 2005. Moody's maintained its Al rating for this bond issue. This was the second of three G.O. bond issues that were approved by the citizens in 2003. The third and final bond issue is pending issuance until specific project assignment has been determined. Friendswood's population continues to grow and is currently estimated to be 35,500. Growth is expected to accelerate somewhat this year with the continued development of several new subdivisions (West Ranch, in particular). The effect of this growth will be continued increasing demands on City services. Identifying new revenue streams, especially in the General Fund, will become increasingly important, if not inevitable. Key Budget Objectives • Deliver existing public services at the service level mandated by City Council • Protect and promote the city's human infrastructure in the delivery of City services with adequate pay and compensation for merit performance and professionalism • Address infrastructure issues associated primarily with drainage and capital improvements that are needed to protect and improve quality of life and attract economic development that has the potential to diversify the tax base • Maximize alternative revenue streams to supplement property tax revenue 4 • Keeping the cost for the delivery of public services as competitive, effective and efficient as possible General Fund The City's largest single source of revenue continues to be property taxes. The proposed budget includes staff's projection of the estimated effective tax rate plus 3 percent, $.5797. This rate consists of a maintenance and operations (M&O) tax rate of $.5097 and an I&S (debt service) tax rate of $.0700. Galveston Central Appraisal District's preliminary property values totaling $2,242,178,295 (and $57,491,751 under review) were used in building our 2008-09 revenue estimates. Certified values from Galveston County Central Appraisal District have since been received, while certified values from Harris County Central Appraisal District are not expected until late August 2008. Upon receipt of certified numbers from Harris County, we will adjust our property tax revenue and report this to Council in an upcoming work session. Net Taxable Value $2,400,000,000 $2,200,000,000 $2,000,000,000 $1,800,000,000 $1,600,000,000 $1,400,000,000 $1,200,000,000 $1,000,000,000 $800,000,000 FY05 FY06 FY07 FY08 FY09 Tax Rate 0.6600 0.6400 0.6200 0.6000 0.5800 0.5600 0.5400 0.5200 $13,500,000 $13,000,000 $12,500,000 $12,000,000 $11,500,000 $11,000,000 $10,500,000 $10,000,000 $9,500,000 $9,000,000 $8,500,000 FY05 FY06 FY07 FY08 FY09 Sales Tax Revenue $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 Tax Levy FY05 FY06 FY07 FY08 FY09 Year FY05 FY06 FY07 FY08 FY09 Year FY05 FY06 FY07 FY08 FY09 Tax Rate 0.6385 0.6040 0.5821 0.5764 0.5797 Sales Tax $3,199,136 $3,252,990 $3,359,100 $3,750,000 $3,750,000 FY05 FY06 FY07 FY08 FY09 The second largest source of revenue in the General Fund is Sales Tax. We are anticipating no change in this revenue stream from the 2007-08 budget of $3,750,000. Our reasoning for this conservative projection is the acknowledgment that sales tax volatility has caused many cities tremendous budget difficulties. 0 Historically, the sales tax revenue has grown annually, but based on projections for 2007-08 we are not increasing the proposed budget for sales tax revenue. Franchise Fee and Right -of -Way Access revenue is estimated to increase by approximately $134,700 from FY08. This 11.1% increase over last year's budget is attributed to increased cable franchisee and municipal right of way access fees, as well as population growth. Year Franchise Franchise Taxes FY05 $1,176,461 $1,400,000 FY06 $1,171,334 $1,350,000 $1,300,000 FY07 $1,158,800 $1,250,000 FY08 $1,211,000 $1,200,000 FY09 $1,345,700 $1,150,000 $1,100,000 $1,050,000 FY05 FY06 FY07 FY08 FY09 Revenue from Building Licenses, Permits and Plan Check Fees is predominantly based on residential building permits. With the decline in new home starts, we are conservatively estimating 2008-09 revenue to be $488,343 ($19,196 less than last year's budget). Permit Revenues Year Revenues $520,000 FY05 $498,988 $500,000 FY06 $469,681 $480,00o FY07 $506,200 $460,000 FY08 $507,539 $40,000 FY05 FY06 FY07 FY08 FY09 FY09 $488,343 Municipal Court fines and fees are another major source of general fund revenue. For the first time in more than 6 years, the number of citations processed by the Court has decreased by 11.2% from 15,000 in 2005-06 to 13,272 in 2007-08. With increased police presence in 2007-08, this trend is not expected to continue. Therefore, 2008-09 court revenues are projected at $1,080,000, approximately $1,300 less than last year's budget. The FY09 Proposed Budget also includes the Court Technology/Court Security Fund which contains revenue derived from the court security and court technology fees. These funds can only be used for specific projects related to court security and technology. Three decision packages that meet this requirement have been included in this year's budget. They are Court Warrant Officer support from off -duty police staff, Interactive Voice Response System (IVRS) equipment and visual aid equipment for the courtroom lobby. Court Fines & Fees Year Revenues $1,300,000 FY05 $716,800 $1,100,000 FY06 $829,605 $900,000 FY07 $853,470 FY08 $1,078,700 $700,000 FY09 $1,080,000 $500,000 FY05 FY06 FY07 FY08 FY09 Interest income is the last significant general fund revenue source. Rising interest rates experienced in 2007-08 appear to be approaching their peak. Historic lows experienced in the past are not expected for the upcoming year. Because of this trend, we have cautiously projected interest revenue of $484,045 to be constant from 2007-08 to 2008-09. Interest Year Revenues FY05 $97,070 $500oo,000 $,000 FY06 $209,900 $400,000 FY07 $249,072 $300,000 E FY08 $483,871 $200,000 FY09 $484,045 $100,000 $0 FY05 FY06 FY07 FY08 FY09 Water and Sewer Fund Although 2007-08 has not been as "wet" a year as 2006 - 2007, water consumption remains lower than normal for Southeast Texas. We currently expect to meet our budget projections for 2007-08. The revenues for 2008-09 are based on water consumption consistent with trend history. In previous years, we alerted Council of the upcoming need to adjust the water and sewer rates. The proposed revenue estimates in this budget include water and sewer rate adjustments. The rates and rate structure will be reviewed with Council in detail. The 2008-09 estimated water revenues are $4,711,712. This is a $473,543 (11.0%) increase from the current year budget of $4,238,169. Sewer revenue is budgeted at $3,832,042, a 10.0% increase from the FY08 budget. These are the first proposed increases in water rates since 2002 and since 2006 for sewer. In addition to increasing water and sewer operating costs, the primary reasons for the adjustments are debt service from the 2006 water and sewer revenue bond issue and the water and sewer bond issue proposed for later this year. Year Water Sewer Water and Sewer Revenues FY05 $4,324,850 $3,417,741 FY06 $4,472,190 $3,594,973 00,00 $4,500,000 FY07 $4,586,000 $3,611,500 $3,,500,000 FY08 $4,238,169 $3,461,956 $2500,000 FY09 $4,711,712 $3,832,042 $1,5,soo,000 � FY05 FY06 FY07 FY08 FY09 ❑ Water ❑ Sewer Expenditures The proposed budget continues to emphasize the importance of meeting the demands of growth while maintaining the City's quality of life. Our responsibility, as directed by City Council's Vision Statement, is to provide a safe place for people to "live, work, play and worship." The City's infrastructure is the key to its continued progress. By infrastructure, we not only refer to the physical streets, drainage, parks, facilities, and water and sewer improvements, we also focus on the City's human infrastructure - its employees. In addition to the existing work programs, the following items are incorporated in the proposed budget. The City is a service organization, and as such, the City's service providers, or Personnel, are the most important part of the City's infrastructure. To address the need to preserve and protect this "Human Infrastructure," a compensation and classification study was completed in FY08. The compensation and classification study and subsequent pay plan adjustment provides internal equity among the employees and keeps our city competitive with other municipalities. To maintain and solidify our new pay plan structure, the FY09 proposed budget includes 3% annual merit funding of $168,172 in the General Fund and $21,535 in the Water and Sewer Fund. No Cost Of Living Adjustments (COLA) or "across the board" pay increases are included. This budget proposes four full-time positions and increases one part-time position to a full-time position. You will see that Staff has emphasized the City's physical infrastructure, namely, drainage and water and sewer operations, and public safety in its decision package prioritization. Two full-time Public Works positions, one full- time Police position and one full-time Community Development position are included in the proposed budget. The full-time Police position is included in the budget to maintain the 1.5 officers per 1,000 population staffing level. The budget also includes transition of a part-time Animal Control Officer to a full-time position. The amounts below include salaries, benefits and any additional equipment required for the new employees. • 1 - Drainage Equipment Operator - $43,745 • 1 - Peace Officer (75%), including personnel supplies and equipment - $65,016 • 1 - Water Operations Maintenance Worker - $41,200 1 - Storm Water Mgmt./FISD Bond Projects Support Coordinator - $99,442 • Increase Animal Control Officer from 0.5 to 1 FTE, including vehicle and equipment - $46,691 • Salary adjustments for Municipal Court judges and prosecutors - $5,000 • Minimum wage increases for Stevenson Park Pool seasonal employees - $11,200 • Minimum wage increases for Summer Day Camp seasonal employees - $4,095 • Overtime wage adjustments for Police and Fire Marshal departments - $28,000 • Overtime for off -duty Police staff to support the Court Warrant Officer - $49,099 • Savings from administrative personnel vacancies - ($89,518) Street improvements have again received a high level of importance in this year's budget. However, competing demands for FY09 resources have resulted in a decrease in the proposed budget for concrete and asphalt street repairs and sidewalk improvements from $800,000 to $700,000. The City completed a Street Pavement Master Plan during the last fiscal year. The Plan included an evaluation of street conditions and all future projects were prioritized. These projects will be reflected in the City's capital improvement plan. Parks are a distinguishable characteristic of Friendswood. The FY09 Proposed Budget includes funds to maintain the City's parks and other Community Services programs, including: • Phase 3 of the fully accessible playground at Stevenson Park - $31,250 • Multi -purpose field lighting @ Centennial Park - $155,500 • Expansion of the Summer Day Camp program (with associated fee increase) - $7,800 • Telephone system upgrade for City Hall, Library, Public Works and Activities Building - (Capital Lease with a 3 year amortization) - $30,111 • Public Safety Building utilities & facility and equipment maintenance-$48,300 • Fire Station #4 utilities, facility and equipment maintenance - $19,300 • Automatic doors for the Activities Building - $2,650 • Reception area enclosure for the Activities Building - $2,250 • Expansion of the Senior program services - $5,000 • A/C unit replacement (City Hall) - $20,000 • Baker Road soccer field improvements - $30,000 • Baker Road soccer field on -going maintenance - $20,000 The proposed budget also includes several items budgeted in the Administrative Services Department. Several of these items will be utilized by other departments throughout the City. • Cellular air time connection for Police mobile data terminals to OSSI - $15,600 • OSSI software maintenance increase - $8,946 • Data circuit for Police department connection to OSSI software - $12,000 • Library reference printing software (Print Quest) annual support - $400 • Library imaging system annual support - $2,500 • Laserfiche software annual support (City Secretary) - $4,039 • Galveston Central Appraisal District fee increase - $30,379 • Annual external audit services fee increase - $4,000 • Interactive Voice Response System (Municipal Court) - $48,000 • Visual aid equipment (Municipal Court) - $27,461 • Computer system Storage Area Network replacement - $45,000 • Harris County Appraisal District fee increase - $21,500 • AED equipment maintenance - $4,650 The budget also proposes the following items for the Police Department: • Radio communication T-1 line - $3,600 • Voice recorder maintenance - $5,682 • Radio console maintenance - $2,400 • DEA Analyst - $5,500 • Crime Victim Liaison (portion not funded by grant) - $12,064 • FISD & CCISD school zone patrol increase (reimbursed by schools) - $14,106 Other items proposed in the budget include: • Records storage rental for the City Secretary's Office - $3,240 • Postage increase for Administrative Services and City Manager's Office - $2,000 • Dickinson Bayou watershed improvements (City's portion of the inter -local agreement) - $13,945 • Gradall for Public Works - Drainage (Capital Lease with a 5 year amortization) - $46,195 • Assistant Fire Marshal training, travel reimbursement, memberships - $750 • Assistant Fire Marshal safety gear - $2,400 • Assistant Fire Marshal radio equipment - $8,000 • Audio visual equipment for City Council Chamber - $10,000 • Additional election expenditures - $15,000 • Concrete pumping machine - $10,000 • Grant writing services (11 months) - $59,583 Water and Sewer - Significant additions to the water and sewer fund include: • Postage for Utility Billing - $8,667 • Water conservation plan - $25,000 • Annual external audit services fee increase - $3,000 • City of Houston raw water recovery fee increase - $11,693 • Pick-up truck with vehicle supplies & equipment for Public Works - $23,280 • Sewer rehabilitation program - $300,000 • Eagle Lakes lift station upgrade - $30,000 • GIS Enhancements for Utility System - $15,000 • Credit card processing fee increase for Utility Billing - $2,100 Budgets across all City departments have been greatly impacted with the cost of fuel reaching all-time highs. To help recognize this impact, the general fund has been increased by $97,350. The water and sewer fund has also been increased, in the amount of $28,257. This is a 47.65% increase from FY08. The Budget office will continue to monitor the price of fuel to ensure service delivery is not impacted during the upcoming year. A second City-wide impact on our budget is the increased cost of electricity. We have included $65,219 in General Fund to recognize the growth in the cost of this essential resource. Another impact on the FY09 budget is a 12% increase in health insurance cost. The estimated cost of $46,458 and $5,162, have been included in the General Fund and the Water/Sewer Fund, respectively. An extremely significant change in the City's relationship with the Friendswood Volunteer Fire Department (FVFD) began in FY04-05. We are now going into the fifth year of a contract that was established with FVFD to provide fire and emergency management services to the City. The prior contract was approved in 1981 and did not anticipate the level of technology, the liability that exists today or the size of the operation of both the city and the FVFD. The contract includes the following features: • All paid staff is under the supervision and authority of the FVFD. • All equipment is under the maintenance and operation of the FVFD. • All facilities (with the exception of major repair items) are under the maintenance and operation of the FVFD. • All insurance coverage is the responsibility of the FVFD with incentives and disincentives depending on experience. • Performance measures and reporting requirements for firefighting and ambulance responses are in place calling for specific response times, and manpower requirements for each response. • Performance measures and reporting requirements for maintenance and operation of equipment are in place calling for specific maintenance guidelines. • Performance measures and reporting requirements for training of manpower, both fire and EMS, are in place. • The City covers the costs of providing these services. • The City pays a fee of $10 per run to the Equipment Replacement Fund (the same fund the voluntary donations from the City utility bill go to) to assist in the replacement of capital equipment. This fee is projected to be approximately $26,200 for 2008-09. In addition, the following items included in the FY09 Proposed Budget are requests from the FVFD. • Contract increase for fuel cost - $15,305 • Lifepack12 Digital Radio Modems - $4,500 • The following debt payments are funded from Fire/EMS Donations. We have budgeted $187,517 in revenue from this source for 2008-09. o Annual debt service for the 100' aerial platform truck - $80,572. o Annual debt service for a new fire truck - approximately $62,000. • The following equipment purchases are funded by a combination of 2008-09 projected donations and FVFD resources. 10 o Replacement vehicle for Asst. Chief (unit 800) - $40,000 o Replacement vehicle for Asst. Chief (unit 802) - $40,000 o Medic car - $31,000 o Boat #4 replacement - $25,000 o Replacement vehicle (Squad 4) - $40,000 o Ambulance rehab (#48) - $50,000 o Replacement of 2 thermal imagers - $11,000 Since establishing the Vehicle Replacement Plan in 1999, the City's fleet has been greatly improved and assists City Staff in performing efficiently. We are now entering the sixth year of our Vehicle Replacement Fund (VRF). This fund allows us to "finance" our vehicle purchases internally. The VRF purchases all City vehicles that cost less than $50,000 and "leases" them to the City departments. These "lease" payments allow the VRF to purchase replacements for the departments' vehicles according to the Vehicle Replacement Plan schedule. The current plan calls for seven police patrol units, one fire marshal car, one community development truck and one public works truck to be replaced in 2008-09. The Vehicle Replacement Fund has been an excellent method to fund our future City vehicles and has proven to be beneficial in several ways. • The City fleet is refreshed as needed to provide proper employee resources. • It allows the City to "finance" its fleet purchases internally, thus saving the cost of borrowing externally. • It ensures adequate funding is available for fleet replacement. • The annual budgetary impact is stabilized. A more consistent funding requirement is established, eliminating the extreme highs and lows from one budget to the next. Fund Balance The City has made tremendous progress in developing healthy financial reserves. As a result of conservative budgeting and responsible stewardship on the part of the staff and City Council, it is projected that the General Fund balance will approach $10.8 million by the end of this fiscal year. According to the financial policies the "additional undesignated funds in excess of the 90-day emergency reserve will be allowed to accumulate in a fund designated for future General Fund capital improvements." Based on the budget for 2008-09, we expect to fully fund the emergency reserve amount of $5.11 million with $5.43 remaining for capital improvements. Once again, the Water and Sewer and General Funds are each budgeted to operate independently, within their own financial means. As planned, in 2007-08, we utilized $3.5 million of working capital to acquire additional capacity in the Southeast Water Purification Plant in lieu of issuing additional revenue debt. Water and Sewer Fund retained earnings is estimated to reach $4.09 million at year-end 2007-08. The City's 90-day emergency reserve will be fully funded at $2.21 million, with $1.88 million available for future Water and Sewer capital improvements. 11 Conclusion This is a challenging time for our City. Economic forces are placing a strain on our current resources. We are currently supporting our current service levels, but we have many short and long-term issues to address. Continued development of the Multi -Year Financial Plan will help us develop solutions to meet the long-term issues. As a staff, it is our goal to make our decisions and accomplish our goals by embracing our motto, "Friendswood on TRAQ", which is an acronym for the City staffs core values: Trust, Respect, Accountability and Quality. As we mentioned earlier in this letter, our budget process is one that involves great cooperation and teamwork by our Staff. However, we would be remiss if we did not recognize the many hours of hard work performed by the Administrative Services staff. We are proud to be a part of a Staff dedicated to serving the citizens of Friendswood and appreciate the opportunity to present this budget to Council. We are ready to discuss the budget with you and look forward to its adoption. Respectfully, 6�' & �jt'- Roger C. Roecker Interim City Manager 12 Guide to Use of the Budget The primary purpose of this document is to plan both the operating and capital improvement expenditures in accordance with the policies of the City of Friendswood. By adoption of this budget, the City Council establishes the level of services to be provided, the amount of taxes and utility rates to be charged and the various programs and activities to be provided. The Introduction section includes the City Manager's budget message with revenue and fund balance trend charts and graphs; City Council mission statement and strategic goals; fiscal year fact sheet; budget calendar; and information on the City of Friendswood. The Summary Schedule section includes summary schedules for FY07 actual; FY08 original budget; FY08 amended budget; year to date 6/30/08 actual expenditures; year-end estimate for FY08; and FY09 budget data. This section includes budgeted revenues and expenditures, designed to provide readers with a broad overview of the City's budget. Pie charts and a budget summary schedule lead off this section and depict all revenues by classification and expenditures by functions, including governmental and business related activities. Governmental activities include most of the City's basic services (general government, public safety, community development, public works and community services). Business -type activities include the City's water and sewer system. Included is an overview of revenues and expenditures by fund. Additional schedules presented in this section are estimated tax valuations, tax levy and tax rate, including graphs; sales tax revenue comparison; tax and revenue debt service summary schedules; governmental grants and service fees schedule; and inter -fund transfers schedule. The Fund Summary schedule provides the revenues, expenditures and proposed ending fund balance for the City's six governmental funds as well as enterprise funds. Governmental funds include General Fund, Police Investigation Fund, Fire/EMS Donation Fund, Park Land Dedication Fund, Tax Debt Service Fund and General Obligation Bond Construction Funds. Enterprise funds include Water and Sewer Operation Fund, Water and Sewer CIP/Impact Fee Funds, and Water and Sewer Revenue Debt Service Fund. Additional funds are Vehicle Replacement Fund, 1776 Park Trust Fund, Playground Fund, and Court Technology/Security Fund. A description of each fund precedes the fund schedules and includes the basis of budgeting. The next section is entitled Departmental Budgets. Each department includes: (1) department narrative, goals, objectives and measures; (2) department summary with department totals across all funds and an organizational chart depicting the department structure. The general ledger account number segment for fund, department and division accounts are included for cross-reference to the detail division budgets. The next section is reserved for the Capital Improvement Program. Currently, the City's Capital Improvement Plan is being reviewed by the Community Development Department and City departmental Directors. The adopted budget document will include available information from the Capital Improvement Program for the upcoming budget year by fund and project as well as the detail by object account. In some instances, major maintenance and repair items will be included as projects. The tax and revenue Debt Service section contains summary schedules and payment schedules for each bond issue. The Appendices contains several schedules. These include the Ordinances and Policies, departmental decision package recommendations, personnel schedule, detail revenue schedules by fund and account element/object and glossary of budget terminology and acronyms. 13 Vision & Mission Statements, Guiding Principles, Council Philosophy, and Strategic Goals Adopted by Resolution Vision Statement Together we build our future in a friendly place to live, work, play, learn and worship. City of Friendswood Mission Statement It is the mission of the Council and staff of the City of Friendswood to provide the highest level of service to our citizens at the greatest value. Guiding Principles ■ We Believe That Visionary Planning is Essential. • We Believe That Proactive, Responsive, Effective Leadership is Essential. ■ We Believe That Ongoing Interactive Communication is Essential. Council Philosophy ■ To act in the best interest of the citizens ■ To consistently demonstrate respect to the staff ■ To invest our resources effectively for our future ■ To handle our disagreements/conflicts in a respectful manner that keeps our image positive with the public and each other Strategic Goals 1. Communication ■ Build and expand external partnerships ■ Better educate and inform our citizens to increase ownership and involvement in city government ■ Utilize conflict/issue resolution processes 2. Economic Development ■ Build and expand external partnerships ■ Expand existing vision • Systemize regional detention ■ Educate and inform citizens to increase ownership in Economic Development. ■ Research economic viability before and after 2020 3. Preservation ■ Build and expand external partnerships ■ Shape future growth to preserve Friendswood's distinctiveness and quality of life ■ Preserve and maintain infrastructure 4. Partnerships ■ Build and expand external partnerships ■ Remove any distinction of citizenship based upon county location 5. Public Safety ■ Build and expand external partnerships ■ Ensure a safe environment 14 6. Organizational Development ■ Leadership o Communicate clear messages to citizens and employees about our values and why we are doing what we are doing o Build team identity with boards, employees, council, and volunteers ■ Values o Communicate TRAQ as the core values to volunteers, citizens, council and all employees o Continue to focus on issues —not people ■ Personnel o Develop a plan for staffing levels that result in quality city services and the accomplishment of our mission statement o Provide training and development for City employees to meet current and future staff leadership needs ■ Process and Planning o Continue strategic planning process to meet future needs o Continue to develop plans to increase community involvement throughout the City Strategic Goal Matrix Departmental mission and goals which correlate with a City goal are indicated below in blue. U a a� N CL N � O O U) a� IL L C U � _O U_ U W O L CU C O 00 p =n N > Q o ♦�� VJ 06 o U) CU -aa� U) U N M g E v E CU 2 U '' U Q O a u_ ii O U 7 a O U 0 0 OX FX7 OX 0 OX OX 7X� OX 1) Communication © O m® D O D= O= 2) Economic Development OX OX EX] 3) Preservation Q 0 0 OX OX 0 EX] 4) Partnerships ® 0 0 © F EX OX OX EX OX 5) Public Safety ® ® T�_XT D Organizational X X X X X Development 15 Budget Calendar April 2008 Review proposed budget calendar May 3, 2008 Budget materials and instructions to department directors May 2008 Review preliminary budget priorities May 2008 Review compensation and benefits plan May 2008 Departments develop Proposed Budget and submit to Finance June 2008 Review of departmental budgets and rate structures Identify budget priorities July 2008 Prepare Proposed Budget July 31, 2008 Proposed Budget delivered to Council August 4, 2008 Council work session Deliver effective and rollback rate notice to newspaper August 6, 2008 Publication of effective and rollback tax rates August 15, 2008 Post 72 hr. notice of meeting on 8/18 to discuss the tax rate August 18, 2008 Council work session (take record vote to propose 2008 tax rate and schedule public hearings for 8/26 and 9/15) August 19, 2008 Deliver notice of public hearings (8/26 and 9/15) to newspaper (Reporter to publish on 8/20); Post notice on the PEG Channel and City's website August 20, 2008 Publication of Notice of Public Hearing on Tax Increase (15t publication) August 22, 2008 Post 72 hr. notice of Vt public hearing (on 8/26) August 26, 2008 1st public hearing on tax rate September 12, 2008 Post 72 hr. notice of 2nd public hearing (on 9/15) September 12, 2008 Deliver Notice of Tax Revenue Increase (2"d publication) to newspaper (Daily News to publish on 9/16); Post notice on the PEG Channel and City's website September 15, 2008 2nd public hearing on tax rate September 16, 2008 Publication of Notice of Tax Revenue Increase (2"d publication) September 19, 2008 Post 72 hr. notice of meeting (9/22) to vote (budget, tax rate and tax increase) September 22, 2008 First and final reading of ordinances for: Council adoption of Tax Rate and Tax Increase Council adoption of Fiscal Year 2008-09 Budget 16 Information on the City of Friendswood Form of Government The City of Friendswood, Texas was incorporated on October 15, 1960. The charter provided for a Mayor -Council form of city government. The charter was amended on October 16, 1971 to provide for a City Council -City Manager form of city government. The Mayor and six Council members are elected from the City at large to serve three-year terms. A charter amendment was approved May 4, 1992, to extend terms to three years from two years to be phased in over a three-year period beginning in 1993. A three -term limitation was also approved in 1992. The City Council is the principal legislative body of the City. The City Manager is appointed by a majority vote of the City Council and is responsible to the Council for the administration of all the affairs of the City including the appointment and removal of department directors and employees, supervision and control of all City departments and preparation of the annual budget. The Mayor presides at meetings of the City Council. Location Friendswood is conveniently located between Houston and Galveston, just 20 miles southeast of downtown Houston in southern Harris and northern Galveston Counties. The city is in the middle of the Houston bio-corridor, including the world-renowned Texas Medical Center in Houston and the University of Texas Medical Branch in Galveston. The City covers 22.7 square miles and shares boundaries with Pearland, Alvin and League City. Three State farm -to -market roads give Friendswood easy access to the surrounding areas: FM 518 winds north to south from Pearland to League City; FM 2351 west from I45 to the Brazoria/Galveston county line; and FM 528 west from I45 to Alvin. Friendswood enjoys easy air transportation access to Hobby Airport, George Bush Intercontinental Airport, Ellington Field, and Clover Field. In July 2007, Friendswood was ranked number 51 on Money Magazines' top 100 places to live in the United States. Cities making the list have the best combination of economic opportunity, good schools, safe streets, things to do, and real sense of community. Demographics The City's 2000 census was 29,037. As of June 2008, the population is estimated to be 35,500. Friendswood is known for its highly educated workforce with more than 48 percent of residents employed in executive, professional, and managerial positions. The average household income is estimated at $117,000 - the highest for cities in Harris, Galveston, and Brazoria counties. Businesses and residents are drawn to Friendswood's extraordinary demographics, superior quality of life, and its luscious natural green environment. 17 40000 35000 30000 25000 20000 15000 10000 5000 2000 2002 2004 2006 2008 2010 ❑ Population City services are provided by a staff of 213.60 fulltime equivalent employees. The City's police protection is provided by 56 sworn officers. The City's fire protection is contracted with the Friendswood Volunteer Fire Department with a volunteer staff of 106 and 32 part-time paid staff working from four City -owned and equipped fire stations. The City's Public Works department maintains 155 miles of paved streets, 1.168 miles of unpaved streets, 94.5 miles of storm sewer and 165 miles of water and sewer mains with 35 employees. The City has eight parks, one swimming pool and four tennis courts on 189 acres. The Friendswood Public Library is a premier library in the area servicing an average of over 502 patrons per day with a circulation of 308,718 in 2007 and over 19,792 youth attended programs during 2007. The City is served by two school districts; Friendswood Independent School District and Clear Creek Independent School District. Economic Outlook The Friendswood/Bay Area Houston economy is comprised of well over 12,000 business establishments. The population of the service area, defined by parts of Harris and Galveston counties and nine municipalities including Friendswood, southeast Houston, Kemah, La Porte, League City, Nassau Bay, Pasadena, Seabrook, and Webster is approximately 350,000. The Friendswood/Bay Area regional economy has become more diverse featuring aerospace, biotechnology, chemical products, recreation, and tourism. Aerospace The Friendswood/Bay Area Houston region is home to NASA - Johnson Space Center and its numerous aerospace contractors. The service area represents 92 percent of all aerospace jobs in metropolitan Houston, even though it accounts for just 4.5 percent of total Houston Jobs. Biotechnology Bioscience and biotechnology represent a strong technology cluster for Bay Area Houston with more than two times the national average activity. There are approximately 2,900 people employed in Bay Area Houston's bio sector. There is a concentrated representation of medical device, biometrics and basic bio-research operations in the area. 18 Chemical Products Another large and relatively stable business cluster is the petrochemical refining and specialty chemical industry. One of the nation's largest privately developed industrial facilities, Bayport, is home to approximately 65 operating specialty chemical plants employing 9,000 to 10,000 workers. Recreation and Tourism The fourth economic sector combines boating, recreation, and tourism on Texas' Gulf Coast. About 24 marinas provide 8,000 boat slips of all sizes and dockage facilities for the power and sail boating enthusiast. The area offers amusement parks, like Space Center Houston, and the Kemah Boardwalk, as well as ecotourism, upscale shopping and fine seafood restaurants. Conservative estimates reveal that 2-3 million tourists visit Bay Area Houston annually. Issues Impacting the City Rising energy and healthcare costs have resulted in departmental budget increases of almost $200,000. The spending trends in these areas will be closely monitored in 2009 to determine the need for future budgetary increases. The City and nearby communities continue to deal with the recovery efforts from Hurricane Ike. Costs for preparation, security during and after the event, debris clean-up and other related expenses incurred by the City in fiscal year 2008 and are expected to be reimbursed by FEMA during fiscal year 2009. Also as a result of Hurricane Ike's devastation, the outcome of a general obligation bond issue, slated for the Galveston County November 2008 election, is uncertain. If the bond issue does not pass, several of the City's 2009 capital improvements projects will require alternative funding or will have to be postponed. The country's economic downturn is affecting the City's investments in terms of securities, held by the City, being called as maturity dates occur. Keeping the City's investments diversified will help to offset significant drops in the securities market. Fortunately, the City of Friendswood has not been as affected as other parts of the country by the home foreclosure crisis; however, this is a trend that is of concern for the City because our largest revenue source is property tax based. As a result of the issues currently impacting the City, alternative revenue sources must be sought. In an effort to address this initiative, the City has included contracted grant writing services in this year's budget to explore new income options. Planning for the Future In 1998, the City achieved a significant goal with the development of Vision 2020, the community's strategic initiative for Friendswood to the year 2020. This plan, developed with active citizen input, has been the foundation for our goals, Comprehensive Plan, Capital Improvement Plan and annual budget. By working together to implement these plans, the City Council and staff will ensure the citizens' vision for 2020 can, in fact, become reality. 19 Net Assessed Property Valuation Tax Rate per $100 Valuation Square Miles Population, Estimated as of 6/01/08 Staffing Full-time employees (FTE) Part-time employees Total employees Number of Utility Customers as of 7/01/08 Water Sewer Utility Rates - (Billed Bi-monthly) Monthly Water Rates Single-family, single -business, or construction in progress: First 3,000 gallons per month Above 3,000 gallons, per 1,000 gallons Fiscal Year Fact Sheet $2,242,178,295 $0.5797 approx. 23 35,500 FY08 FY09 198.00 202.75 15.60 14.60 213.60 217.35 11,622 11,871 10,823 11,077 $14.00 $ 2.75 Trailers, apartments, condominiums, multi -family, multi -business, or commercial units, including, but not limited to, strip centers, professional office buildings and shopping centers: First 3,000 gallons per month $ 9.50 Above 3,000 gallons, per 1,000 gallons $ 2.75 Lawn and landscape sprinkler irrigation systems, where water passing through the meter is used for no other purpose: First 3,000 gallons per month $ 8.25 Above 3,000 gallons, per 1,000 gallons $ 2.75 Monthly Sewer Rates Single-family, single -business units, or construction in progress: First 3,000 gallons, based on 100% water consumption: $14.00 Above 3,000 gallons, based on 80% water consumption: $ 2.75 Trailers, apartments, condominiums, multi -family, multi -business, or commercial units, including, but not limited to, strip centers, professional office buildings and shopping centers: First 3,000 gallons, based on 100% water consumption: $ 9.50 Above 3,000 gallons, based on 80% water consumption: $ 2.75 Lawn and landscape sprinkler irrigation systems, where water passing through the meter is used for no other purpose: No Charge Monthly Sanitation Rate $12.13 + tax (Includes curbside recycling fee) 20 Citizens of Friendswood City Attorney CITY OF FRIENDSWOOD Mayor and City City Secretary • Administration Council • Records Management Municipal Judge • Elections City Manager • Administration • Economic Development • Public Information Administrative Services • Finance • Utility Billing • Municipal Court • HR/Risk Management • Infnrmatinn Tarhnnlnrry Fire Marshal • Administration • Emergency Management • Investigations/Inspections Public Works • Administration • Streets/Sidewalks • Drainage Operations • Water Operations • Sewer Operations Library Services • Friendswood Public Library Boards, Committees and Commissions Police Department • Staff Services • Patrol • Criminal Investigations • Animal Control • Records and Communications Community Development • Administration • Planning • Inspections/Code Enforcement • Engineering Community Services • Park Operations • Building Operations • Recreation Programs 21 This page intentionally left blank FY09 Budgeted Revenue (all funds) VRF Reimbursements Interest 1 Miscellaneous Receipts 2% � 2% Fines 4% Charges for Services 30% Intergovernmental Revenues 1% Sales Tax Permits and Licenses 12% 2% Franchise Mixed Drink 4% 0% Community Dev and Public Work 25% Debt Service 16% Capital Improvements 4% Vehicle Replacement Fund 1% Property Taxes 42% FY09 Budgeted Expenditures (all funds) Government 15% Public Safety 28% 22 Budget Summary Fund Summary (All Funds) FY08 FY08 FY08 FY08 FY09 FY07 Original Amended Actual Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget REVENUES Taxes $16,961,817 $17,277,697 $17,277,697 $15,475,064 $17,368,098 $18,115,774 Permits and Licenses 720,235 484,339 484,339 430,415 503,211 463,829 Intergovernmental Revenues 248,701 209,286 244,791 162,330 288,347 220,311 Charges for Services 7,819,502 8,583,555 8,583,555 5,343,675 8,257,843 9,167,482 Fines 1,274,870 1,184,699 1,184,699 908,391 1,166,094 1,182,300 Interest 2,296,174 709,054 709,054 979,999 1,195,425 665,056 VRF Reimbursements 309,861 317,051 317,051 237,488 317,051 317,051 Miscellaneous Receipts 1,782,058 550,052 553,297 651,363 772,336 676,297 Total Revenues $31,413,218 $29,315,733 $29,354,483 $24,188,725 $29,868,405 $30,808,1AE EXPENDITURES General Government $6,249,408 $4,911,324 $4,479,205 $3,157,623 $4,256,532 $4,739,508 Public Safety 7,535,579 7,970,290 8,502,991 6,482,573 8,526,753 9,202,663 Community Development and Public Works 6,476,760 7,221,784 7,478,635 4,800,689 6,459,909 7,817,171 Community Services 2,991,892 3,081,877 3,249,204 2,429,112 3,386,323 3,411,319 Vehicle Replacement Fund 179,953 229,230 229,230 233,069 233,069 281,034 Capital Improvements 12,196,633 1,534,826 7,809,777 14,728,847 15,887,883 1,199,445 Debt Service 3,831,112 4,229,770 4,029,614 2,793,526 3 906 454 5,066,232 Total Expenditures ' $39,461,1W $29,179,W $35,778,W ** $34,625,4 $31,717,3 *** ** Amended budget includes surface water purchase from the City of Houston and prior year encumbrances. *** The net income reflects use of fund balance for operational expenditures in various funds. 23 Revenues and Expenditures by Fund FY07 Actual FY08 Original Budget FY08 Amended Budget FY08 Actual 6/30/08 FY08 Year End Estimate FY09 Adopted Budget REVENUES General Fund $19,636,452 $18,266,442 $18,305,192 $16,094,180 $18,615,173 $19,213,045 Police Investigation Fund 19,700 150 150 12,669 12,861 34,010 Fire/EMS Donation Fund 231,478 142,252 142,252 178,455 187,517 187,517 Park Land Dedication Fund 124,979 55,000 55,000 53,586 57,632 60,584 Playground Equipment Fund 6,204 0 0 50 67 0 Court Security/Technology Fund 69,563 66,000 66,000 40,734 54,312 58,100 Tax Debt Service Fund 1,534,911 1,647,730 1,647,730 1,639,058 1,671,442 1,643,237 GO Bond Construction Funds 248,683 0 0 83,717 111,623 0 Vehicle Replacement Fund 295,006 317,051 317,051 248,919 332,092 320,991 Water & Sewer Fund 7,518,565 8,097,525 8,097,525 5,083,075 7,950,650 8,838,734 2006 Water & Sewer Bond Construction Fund 887,464 0 0 260,719 260,719 0 Water & Sewer CIP/Impact Fee Funds 843,660 717,875 717,875 462,702 574,203 430,850 Water & Sewer Revenue Debt Service Fund 7,443 7,000 7,000 40,999 49,994 20,000 1776 Park Trust Fund 1,424 675 675 774 1,032 1,032 Total Revenues ' $31,425,532 $29,317,700 $29,356,450 $24,199,637 $29,879,317 $30,808,100 EXPENDITURES General Fund $19,920,730 $19,252,177 $20,090,693 $14,242,509 $19,674,586 $20,450,549 Police Investigation Fund 42,091 0 3,277 9,572 9,572 38,742 Fire/EMS Donation Fund 227,996 142,252 142,252 173,785 193,928 187,517 Court Security/Technology Fund 46,936 0 0 26,728 26,728 78,930 Tax Debt Service Fund 1,316,988 1,773,968 1,773,968 1,331,920 1,711,488 2,345,696 GO Bond Construction Funds 2,109,426 0 1,920,053 2,939,952 2,939,952 0 Vehicle Replacement Fund 179,953 229,230 229,230 233,069 233,069 281,034 Water& Sewer Fund 5,711,062 5,467,924 9,352,015 7,080,044 8,488,195 5,696,120 2006 Water & Sewer Bond Construction Fund 7,472,603 0 153,774 7,186,683 7,265,012 0 Water & Sewer Revenue Debt Service Funds 2,433,552 2,313,550 2,113,394 1,401,177 2,114,394 2,638,784 Total Expenditures _ $39,461,337 $29,179,101M, $35,778,65� $34,625,439 qR42,656,923 $31,717,372 Totals exclude fund balance, reserves and interfund transfers. ** Amended budget includes surface water purchase from the City of Houston and prior year encumbrances *** Net income reflects the use of fund balance for operational expenditures in various funds. 24 ESTIMATED AD VALOREM TAX COLLECTIONS - CURRENT ROLL Net Assessed Value, estimated as of July 7, 2008 Divided by 100 Rate Base Tax Rate Estimated Total Tax Levy Estimated Collection Rate Adjusted Tax Collections, 2008-09 $2,242,178,295 100 $22,421,783 0.5797 $12,998,473 100% $12,998,473 TAXABLE VALUE AND LEVY COMPARISON Percent Total Increase Fiscal Taxable Over Year Tax Assessed Homestead Tax Total Prior Ending Year Value Exemption Rate Tax Levy Year 1998-99 1998 $1,027,271,860 20% $0.6125 $6,292,040 6.9% 1999-00 1999 $1,133,824,245 20% $0.6385 $7,239,468 15.1% 2000-01 2000 $1,238,337,688 20% $0.6385 $7,906,786 9.2% 2001-02 2001 $1,388,238,684 20% $0.6385 $8,863,904 12.1% 2002-03 2002 $1,510,166,528 20% $0.6385 $9,642,413 8.8% 2003-04 2003 $1,689,163,292 20% $0.6385 $10,785,308 11.9% 2004-05 2004 $1,757,469,314 20% $0.6385 $11,221,442 4.0% 2005-06 2005 $1,840,094,487 20% $0.6040 $11,114,170 -1.0% 2006-07 2006 $2,011,630,820 20% $0.5821 $11,708,758 5.3% 2007-08 2007 $2,134,576,240 20% $0.5764 $12,303,697 5.1% 2008-09 2008 $2,242,178,295 20% $0.5797 $12,998,473 5.6% 25 Tax Rate Comparison 0.7 0.6 0.5 0.4 0.3 0.2 0.1 0.0 ' u I I I I I I I I I I I I I I I I I I I I I I I 0Z o0 0o ON ❑ General ❑ Debt Fund Service Fund Fiscal Year Tax Year General Fund Debt Service Fund Total Tax Rate 1998-99 1998 $0.5610 $0.0515 $0.6125 1999-00 1999 $0.5542 $0.0843 $0.6385 2000-01 2000 $0.5547 $0.0838 $0.6385 2001-02 2001 $0.5547 $0.0838 $0.6385 2002-03 2002 $0.5547 $0.0838 $0.6385 2003-04 2003 $0.5547 $0.0838 $0.6385 2004-05 2004 $0.5547 $0.0838 $0.6385 2005-06 2005 $0.5243 $0.0797 $0.6040 2006-07 2006 $0.5120 $0.0701 $0.5821 2007-08 2007 $0.5016 $0.0748 $0.5764 2008-09 2008 $0.5097 $0.0700 $0.5797 26 3.0 2.5 2.0 1.5 1.0 0.5 0.0 Tax Debt Service to Maturity ❑ PRINCIPAL ❑ INTEREST FYE PRINCIPAL INTEREST TOTAL 2009 1,755,162 774,115 2,529,277 2010 1,840,000 696,366 2,536,366 2011 1,012,466 634,834 1,647,300 2012 995,960 593,498 1,589,458 2013 1,020,542 556,680 1,577,222 2014 878,360 518,229 1,396,589 2015 908,360 487,068 1,395,428 2016 938,360 454,347 1,392,707 2017 850,000 419,808 1,269,808 2018 885,000 383,286 1,268,286 2019 920,000 345,673 1,265,673 2020 960,000 306,828 1,266,828 2021 1,000,000 265,828 1,265,828 2022 1,045,000 222,745 1,267,745 2023 1,100, 000 177,298 1,277,298 2024 1,140, 000 129,514 1,269,514 2025 1,195,000 79,401 1,274,401 2026 /111. 1,240,000 26,836 1,266,836 Total 19,684,210 7,072,354 26,756,564 27 4.0 3.5 3.0 y c 2.5 2 2.0 1.5 1.0 0.5 Revenue Debt Service To Maturity O°' NO N^ Nti Nb N�, �<' �O �� O �°' do tiN -I, ti' tip` ti< ti6 tiA do do ,O ❑ PRINCIPAL ❑ INTEREST FYE PRINCIPAL INTEREST TOTAL 2009 430,000 2,204,784 2,634,784 2010 440,000 2,180,859 2,620,859 2011 1,370,000 2,135,119 3,505,119 2012 1,435,000 2,069,142 3,504,142 2013 1,500,000 2,003,527 3,503,527 2014 1,570,000 1,934,497 3,504,497 2015 1,640,000 1,862,559 3,502,559 2016 1,715,000 1,787,549 3,502,549 2017 1,795,000 1,708,275 3,503,275 2018 1,885,000 1,624,109 3,509,109 2019 1,970,000 1,534,812 3,504,812 2020 2,070,000 1,436,624 3,506,624 2021 2,175,000 1,329,190 3,504,190 2022 2,290,000 1,215,469 3,505,469 2023 2,410,000 1,095,394 3,505,394 2024 2,535,000 969,056 3,504,056 2025 2,670,000 836,069 3,506,069 2026 2,805,000 700,107 3,505,107 2027 2,950,000 556,982 3,506,982 2028 3,105,000 402,257 3,507,257 2029 3,260,000 244,125 3,504,125 2030 3,420,000 82,666 3,502,666 Total 45,440,000 29,913,171 75,353,171 28 Sales Tax Revenue Comparison FYO5 through FYO9 FY09 Month of FY05 FY06 F07 FY08 Proposed Receipt Actual Actual Actual Estimate Budget December 222,578 248,033 276,877 250,722 265,875 January 214,129 241,256 267,543 264,013 256,875 February 390,944 415,238 449,317 439,442 431,625 March 230,268 248,550 276,848 252,870 265,875 April 192,020 234,450 277,662 245,673 266,625 May 317,902 371,578 394,827 370,119 379,125 June 197,273 241,320 282,667 279,300 271,500 July 226,112 263,469 293,728 276,809 282,000 August 365,640 410,327 413,843 390,006 397,500 September 236,116 282,859 263,060 247,908 252,750 October 252,230 295,009 284,512 268,124 273,375 November 353,924 406,608 423,519 401,920 406,875 Total $3,199,136 $3,658,697 $3,904,403 $3,686,905 $3,750,000 29 Fund Schedules A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. Fund accounting is used by state and local governments to control and manage money for particular purposes and to ensure finance -related legal requirements. The City uses two fund types - governmental and proprietary. The City's audited financial statements include all funds noted in the budget document and classify them by major and non -major funds. Governmental Funds The City maintains several governmental funds. All governmental funds are budgeted and are presented separately. Each fund schedule includes revenues and expenditures for FY07 actual; FY08 Original and Amended budgets as well as year-to-date actual thru June; and the FY09 Proposed Budget. The General Fund and Capital Projects Fund are considered to be major funds. The other funds are non -major funds. The funds and a short description are listed below. Additional detail information about each fund is presented prior to each fund schedule. General Fund The General Fund is a governmental fund used to account for the resources used to finance the fundamental operations of the City. It is the basic fund of the City and covers all activities for which a separate fund has not been established. Governmental activities include most of the City's basic services, (general government, public safety, community development and public works and community services.) Special Revenue Funds Special Revenue Funds are governmental funds used to account for the proceeds of specific revenue sources that are legally restricted to financing specific purposes. There are five Special Revenue Funds. Police Investigation Fund Fire/EMS Donation Fund Parkland Dedication Fund Park Playground Equipment Fund Court Security/Technology Fund Tax Debt Service Fund The Tax Debt Service Fund is a governmental fund used to account for property taxes levied for payment of principal and interest on general long-term debt of the City. Capital Project Funds The Capital Project Funds are governmental funds used to account for proceeds of the sale of Texas Permanent Improvement Bonds. 1776 Park Trust Fund This fund was established in fiscal year 1979-80 to account for 1776 Park assets held by the City in a trustee capacity. The 1776 Park land was donated to the City, along with $10,000. The funds are invested and the interest earned is used to maintain and/or make improvements to the park. Proprietary Funds The City maintains two types of proprietary funds. The City uses the Enterprise fund for water and sewer operations. The enterprise fund reports the same functions presented as business -type activities. The second proprietary fund is the Internal Service Fund. This fund is used to account for fleet management services. The funds and a short description are listed below. Additional detail information about each fund is presented prior to each fund schedule. 30 Enterprise Fund The Enterprise Fund is used to budget for the acquisition, operation and maintenance of governmental facilities and services that are entirely or predominantly self-supporting by user charges. The business -type activities of the Enterprise Fund include the City's water and sewer system. The Enterprise Fund is maintained in seven separate funds in the City's accounting system but presented as one Enterprise Fund in the Comprehensive Annual Financial Report. However, the City budgets each of the seven components as separate Water and Sewer funds. The budgeted Water and Sewer Funds include: Water and Sewer Operation Fund 2006 Water and Sewer Bond Construction Fund Water CIP/Impact Fee Fund Sewer CIP/Impact Fee Fund Water and Sewer Revenue Debt Service Fund Internal Service Fund This internal service fund was established in fiscal year 2001-02 and is used to account for acquisition and replacement of City vehicles costing less than $50,000. The budgeted Internal Service fund includes: Vehicle Replacement Fund The following table correlates the City's fund uses by functioning unit. FUND DEPARTMENT M/CC CSO CMO ASO PD FVFD FMO CDD PW CS General Operating Police Investigation Fire/EMS Donations Parkland Dedication Park Playground Equip. Court Security/Technology Tax Debt Service 1776 Park Trust Water & Sewer Operating Water & Sewer Bonds Water CIP/Impact Fees Sewer CIP/Impact Fees Water & Sewer Tax Debt Vehicle Replacement M/CC - Mayor & City Council CSO - City Secretary's Office CMO - City Manager's Office ASO - Administrative Services Office PD - Police Department FVFD - Friendswood Volunteer Fire Dept. FMO - Fire Marshal's Office CDD - Community Development Dept. PW - Public Works CS - Community Services 31 Governmental Funds 1776 Park Trust Debt Service Fund General Fund Fund (Taxes) Modified Accrual Accrual Modified Accrual Basis of Accounting Basis of Basis of Accounting Accounting Departments General Government Public Safety Community Development Public Works Community Services Proprietary Fund Accrual Basis of Accounting Special Revenue Funds Police Investigation Fire/EMS Donations Parkland Dedication Park Playground Donations Court/Security/ Technology Enterprise Internal Service Fund Water & Sewer Operations Fleet Management Services 2006 Water & Sewer Bond Construction Fund Water CIP/Impact Fee Fund Sewer CIP/Impact Fee Fund Water & Sewer Revenue Debt Service Fund Fund Flowchart Capital Project Funds General Obligations Modified Accrual Basis of Accounting 32 General Fund The General Fund accounts for the resources used to finance the fundamental operations of the City. It is the basic fund of the City and covers all activities for which a separate fund has not been established. The basis of budgeting for the General Fund is modified accrual and is the same as the basis of accounting used in the Comprehensive Annual Financial Report. The principal sources of revenue of the General Fund include property taxes, sales and use taxes, franchise taxes, fines and forfeitures, permits and fees, and charges for services. Expenditures include general government, public safety, community development, public works and community services. 33 General Fund (001) Fund Summary FY08 FY08 FY08 FY08 FY09 FY 07 Original Amended Actual Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget REVENUES Property Tax $10,376,848 $10,705,967 $10,705,967 $10,672,361 $10,705,967 $11,428,949 Sales Tax 3,904,436 3,750,000 3,750,000 2,527,459 3,686,905 3,750,000 Franchise 1,239,167 1,211,000 1,211,000 673,234 1,345,375 1,345,700 Mixed Drink 16,186 13,000 13,000 18,236 32,121 21,600 Licenses and Permits 720,235 484,339 484,339 430,415 503,211 463,829 Intergovernmental Revenue 248,701 209,286 244,791 162,330 288,347 220,311 Charges for Services 183,127 168,680 168,680 143,843 196,166 194,878 Fines and Forfeitures 1,205,307 1,118,699 1,118,699 867,657 1,111,782 1,124,200 Interest Earned 684,258 483,871 483,871 363,124 484,045 456,088 Other 272,245 121,600 124,845 210,428 236,161 207,490 Asset Disposition 785,942 0 0 25,093 25,093 0 Total Revenues $19,636,452 $18,266,44= $18,305,192 $16,094,180 $18,615,173 $19,213,045� EXPENDITURES Mayor & Council $170,277 $177,124 $192,980 $158,232 $214,620 $242,011 City Secretary 360,655 409,603 429,195 284,734 394,947 440,431 City Manager 648,653 725,650 770f277 700,070 958,083 791,418 Administrative Services 3,419,686 3,232,301 2,741,583 1,788,842 2,387,889 2,883,973 Police 5,833,406 6,383,684 6,761,374 4,788,967 6,676,053 7,240,398 Friendswood Volunteer Fire Dept 996,392 1,116,443 1,193,849 1,174,099 1,184,603 1,169,741 Fire Marshal 469,330 470,163 544,491 369,851 516,441 569,087 Community Development 913,490 1,045,341 1,083,647 714,297 949,802 1,128,160 Public Works 1,693,205 1,560,991 1,658,143 1,148,491 1,592,906 1,704,566 Community Services 2,991,892 3,081,877 3,249,204 2,429,112 3,386,323 3,411,319 Total Operations $18,203,&M $18,624,743 $13,556169 7 $19,581,104 Streets $1,450,250 $1,015,000 $1,273,305 $652,006 $1,269,341 $700,000 Drainage 0 0 0 0 0 13,945 Parks 90,199 0 6,570 0 0 155,500 Facility 883,295 34,000 186,075 33,808 143,577 0 Total Improvements $2,423,744 $1,049,000 $1,465,950 $685,814 $1,412,919 $869,445 Total Expenditures $19,920,730 $19,252,177 $20,090,693 $14,242,509 $19,674,586 $20,450,549 Operating Transfers In 875,616 986,016 992,586 746,082 992,586 1,237,504 Operating Transfers Out (350,688) 0 0 (5,000) 0 0 Increase (Decrease) in Fund Balance $240,650 $281 ($792,915) $2,592,753 ($66,827) $0 Beginning Fund Balance $10,287,475 $10,528,125 $10,528,125 $10,528,125 $10,528,125 $10,461,298 Ending Fund Balance ** ** Projected fund balance at September 30, 2009 is $10.5 million. $266,243 is designated and reserved. Undesignated fund balance is $10.5 million, which includes a 90-day operating reserve of $5.1 million, as set forth in the City's financial policies. The reserve is designed "to protect the City's creditworthiness as well as its financial position from unforeseeable emergencies." The policies state that "additional undesignated funds will be allowed to accumulate in a fund designated for future General Fund capital improvements." 34 Special Revenue Funds These funds are used to account for the proceeds of specific revenue sources that are legally restricted to financing specific purposes. The basis of budgeting for all Special Revenue Funds is the modified accrual method and is the same as the basis of accounting used in the Comprehensive Annual Financial Report. The following describes the various types of Special Revenue Funds used by the City: Police Investigation Fund This fund is used to account for revenues that are restricted to police investigation expenditures. Fire/EMS Donation Fund This fund is used to account for revenues that are restricted for Fire/EMS capital outlays and debt repayments. The principal sources of revenues are donations received from residents and proceeds from the sale of capital equipment. The revenues are used to purchase fire trucks, ambulances and other equipment for three fire stations and Friendswood volunteer fire fighting and emergency medical services personnel. Parkland Dedication Fund This fund is used to account for receipts from developers to build or enhance neighborhood and community parks. The receipts remain in the fund until such time as the Community Services department submits a supplemental request during the budget preparation process to use the funds for specific park projects or submits a request to the City Manager and City Council for a supplemental appropriation. Park Playground Fund This fund is used to account for receipts from donations to construct a new playground at Stevenson Park. The proposed playground is estimated to cost over $300,000. The receipts will accumulate in the fund until such time as the Community Services department submits a supplemental request during the budget preparation process or submits a request to the City Manager and City Council for a supplemental appropriation to construct the playground. Court Security/Technology Fund In 1999, the State Legislature authorized a Court Technology and Court Security Fee for Municipal Court fines. Those who pay citations at the Friendswood Municipal Court contribute to these fees. The fees can be used to fund court related security and technology projects. 35 Police Investigation Funds (101 & 102) Fund Summary FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget REVENUES Federal Government $4,747 $0 $0 $2,760 $2,760 $33,242 State Government 9,177 - - 9,333 9,333 - Miscellaneous Receipts 5,000 - - - - - Interest 776 150 150 576 768 768 Total Revenues $19,700 $150 $150 $12,669 $12,861 $34,010 EXPENDITURES Public Safety Police Criminal Investigations $42,091 $0 $3,277 $9,572 $9,572 $38,742 Total Expenditures $42,091 - $3,277 $9,572 $9,572 $38,742 Increase (Decrease)in Fund Balance (22,391) 150 (3,127) 3,097 3,289 (4,732) Beginning Fund Balance $36,107 $13,716 $13,716 $13,716 $13,716 $17,005 Ending Fund Balance $13,716 $13,866 $10,589 $16,813 $17,005 $12,273 * Decrease in Police Investigation Fund balance of 35.9% mainly due to ongoing maintenance of OSSI software implemented in FY 2007-08. 36 Fire/EMS Donation Fund (131) Fund Summary FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget REVENUES Donations $229,939 $141,052 $141,052 $177,756 $186,585 $186,585 Interest 1,539 1,200 1,200 699 932 932 Reimbursements - - - - - - Asset Disposition - - - - - - Total Revenues $231,478 $142,252 $142,252 $178,455 $187,517 $187,517 EXPENDITURES Public Safety $147,424 $0 $0 $113,356 $113,356 $105,765 Debt Service 80,572 142,252 142,252 60,429 80,572 81,752 Total Expenditures $227,996 $142,252 $142,252 $173,785 $193,928 $187,517 Increase (Decrease)in Fund Balance 3,482 - - 4,670 (6,411) - Beginning Fund Balance $39,917 $43,399 $43,399 $43,399 $43,399 $36,988 Ending Fund Balance $43,399 $43,399 $43,399 $48,069 $36,988 $36,988 37 Parkland Dedication Fund (164) Fund Summary FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget REVENUES Neighborhood Parks Fees $32,744 $0 $0 $1,248 $1,248 $0 Community Parks Fees 81,300 50,000 50,000 44,400 45,800 50,000 Other Program Fees 105 - - - - InterestEarned 10,830 $5,000 $5,000 7,938 10,584 10,584 Total Revenues $124,979 $55,000 $55,000 $53,586 $57,632 $60,584 EXPENDITURES Operating Transfers Out $0 $0 $6,570 $6,570 $6,570 $186,750 Capital Improvements - - - - - - Total Expenditures $0 $0 $6,570 $6,570 $6,570 $186,750 Increase(Decrease)in Fund Balance 124,979 55,000 48,430 47,016 51,062 (126,166) Beginning Fund Balance $157,733 $282,712 $282,712 $282,712 $282,712 $333,774 Ending Fund Balance $282,712 $337,712 $331,142 $329,728 $333,774 $207,608 * The Parkland Dedication Fund balance will be reduced by 44.6% as a result of the following capital improvement projects: Sports Field Lighting at Centennial Park Stevenson Park Playground Renovation - Phase III 38 Park Playground Equipment Fund (165) Fund Summary FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget REVENUES Donations $6,066 $0 $0 $0 $0 $0 Interest Earned 138 $0 $0 50 67 0 Total Revenues $6,204 $0 $0 $50 $67 $0 EXPENDITURES Operating Transfers Out $7,590 $0 $0 $0 $0 $0 Total Expenditures $7,590 $0 $0 $0 $0 $0 Increase (Decrease) in Fund Balance (1,386) 0 0 50 67 0 Beginning Fund Balance 1,524 138 138 138 138 205 Ending Fund Balance $138 $138 $138 $188 $205 $205 39 REVENUES Court Technology Fee Court Security Fees Total Revenues EXPENDITURES Court Technology Projects Court Security Projects Total Expenditures Operating Transfers Out Increase (Decrease) in Fund Balance Court Security/Technology Fund (150) Fund Summary FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget $39,756 $38,000 $38,000 $23,279 $31,039 $33,200 29,807 28,000 28,000 17,455 23,273 $24,900 $69,563 $66,000 $66,000 $40,734 $54,312 $58,100 $45,648 $0 $0 $21,181 $21,181 $75,461 1,288 0 0 5,547 5,547 3,469 $46,936 $0 $0 $26,728 $26,728 $78,930 $0 $0 $0 $0 $0 $49,099 $22,627 $66,000 $66,000 $14,006 $27,584 ($69,929) Beginning Fund Balance $196,199 $218,826 $218,826 $218,826 $218,826 $246,410 Ending Fund Balance $218,826 $284,826 $284,826 $232,832 $246,410 $176,481 * The 28.4% decrease in fund balance in the Court/Technology Fund is due to the following uses: Operational Expenses: Court support for warrant officer (overtime for off -duty Police and Fire Marshal personnel) Capital Improvements: Interactive Voice Response System Courtroom Lobby visual aid equipment 40 Tax Debt Service Fund The Tax Debt Service Fund is used to account for property taxes levied for payment of principal and interest on all general long-term debt of the City. The basis of budgeting for the Tax Debt Service Fund is the modified accrual method and is the same as the basis of accounting reported in the Comprehensive Annual Financial Report. Debt Limits The City and various other political subdivisions of government which overlap all or a portion of the City are empowered to incur debt to be paid from revenues raised or to be raised by taxation against all or a portion of property within the City. Article XI, Section 5 of the Texas Constitution, provides for an overall limitation for Home Rule Cities of $2.50 per $100 assessed valuation. The Attorney General of Texas follows a policy, with respect to Home Rule Cities which have a $2.50 limitation of approving ad valorem tax bonds only to the extent that all of such city's ad valorem tax debt can be serviced by a debt service tax rate of $1.50 at 90% collection, or $1.35 per $100 of net assessed value at 100% collection rate. This year's budget reflects a debt service rate of $0.0700 per $100 of net assessed value at 100% collection; which will yield approximately $1,569,525; on an estimated net assessed tax based of $2,242,178,295. The total estimated general obligation tax debt presented in this year's budget is $25,716,669. This amount is less than the debt limit of $30,269,407 stipulated by the Texas Attorney General's Office and the Home Rule Cities debt limit of $56,054,455 based on the City's estimated net assessed tax base. 41 Tax Debt Service Fund (201) Fund Summary FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget REVENUES Ad Valorem Taxes $1,425,180 $1,597,730 $1,597,730 $1,583,774 $1,597,730 1,569,525 Interest 109,731 50,000 50,000 55,284 73,712 73,712 Total Revenues $1,534,911 $1,647,730 $1,647,730 $1,639,058 $1,671,442 $1,643,237 EXPENDITURES Debt Service Principal $585,496 $972,269 $972,269 $929,555 $929,555 Interest $730,392 800,599 800,599 402,065 781,633 Fiscal Agent Fees 1,100 1,100 1,100 300 300 Bond Issuance Costs 0 0 0 0 0 Total Expenditures $1,316,988 $1,773,968 $1,773,968 $1,331,920 $1,711,488 Operating Transfers Out 0 0 0 0 0 Increase (Decrease)in Fund Balance 217,923 (126,238) (126,238) 307,138 (40,046) Beginning Fund Balance $1,595,397 $1,813,320 $1,813,320 $1,813,320 $1,813,320 Ending Fund Balance $1,813,320 $1,687,082 $1,687,082 $2,120,458 $1,773,274 * Tax debt service fund balance will be reduced by 39.6% as a result of ongoing debt service payments on the 2003 and 2005 General Obligation Bonds and tax debt supported capital expenditures included in this year's budget (Public Works gradall and telephone system upgrade for City facilities). 1,595,081 750,015 600 0 $2,345,696 0 (702,459) $1,773,274 $1,070,815 42 Capital Project Fund The Capital Project Fund is used to account for proceeds on the sale of Texas Permanent Improvement Bonds. The bonds, in the amount of $20,085,000, were approved by voter election on February 1, 2003 to fund improvements for: Public Safety Facilities $ 7,380,000 Drainage 5,575,000 Streets and Thoroughfares 4,055,000 Centennial Park 3,075,000 Total $20,085,000 The basis of budgeting for the Capital Projects Fund is the modified accrual method and is the same as the basis of accounting used in the Comprehensive Annual Financial Report. 43 2003 General Obligation Funds (250) Fund Summary FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget Revenues Interest Earned $17,723 $0 $0 $3,704 $4,939 $0 Bond Proceeds 0 0 0 0 0 0 Total Revenues $17,723 $0 $0 $3,704 $4,939 $0 Other Financing Sources Transfers In or Out 350,688 0 0 0 0 0 Total Other Financing Sources $350,688 $0 $0 $0 $0 $0 Total Revenue & Finance Sources $368,411 $0 $0 $3,704 $4,939 $0 Expenditures Capital Improvements Public Works Streets & Drainage $29,890 $0 $7,360 $151,466 $151,466 $0 Parks Centennial Park 15,002 0 0 0 0 0 Facilities New Fire Station #4 12,290 0 24,268 19,267 19,267 0 Public Safety Facilities 473,730 0 23,687 45,241 45,241 0 Total Expenditures $530,912 $0 $55,315 $215,974 $215,974 $0 44 2005 General Obligation Funds (251) Fund Summary FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget Revenues Interest Earned $228,417 $0 $0 $80,013 $106,684 $0 Bond Proceeds 0 0 0 0 0 0 Other 2,543 0 0 0 0 0 Total Revenues $230,960 $0 $0 $80,013 $106,684 $0 Other Financing Sources Transfers In or Out $0 $0 $0 $0 $0 $0 Total Other Financing Sources $0 $0 $0 $0 $0 $0 Total Revenue & Finance Sources $230r960 $0 $O $80,013 $106,684 $0 Expenditures Capital Improvements Public Works Streets & Drainage $211,851 $0 $208,977 $1,344,548 $1,344,548 $0 Parks Centennial Park 0 0 0 0 0 0 Facilities New Fire Station #4 0 0 1,648,600 1,356,727 1,356,727 0 Public Safety Facilities 1,366,663 0 7,161 22,703 22,703 0 Total Expenditures $1,578,514 $0 $1,864,738 $2,723,978 $2,723,978 $0 45 1776 Park Trust Fund This fund was established in fiscal year 1979-80 to account for 1776 Park assets held by the City in a trustee capacity. The 1776 Park land was donated to the City, along with $10,000. The funds are invested and the interest earned is used to maintain the park. The 1776 Park Trust Fund basis of accounting is accrual. The basis of budgeting is accrual with the following exceptions: • Capital equipment and improvements are budgeted as an expense and reclassified for reporting purposes. • Depreciation is not budgeted. 46 1776 Park Trust Fund (701) Fund Summary FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget OTHER FINANCING SOURCES Interest Earned $1,424 $675 $675 $774 $1,032 $1,032 Total Other Financing Sources $1,424 $675 $675 $774 $1,032 $1,032 NON -OPERATING EXPENSES 1776 Park Improvements $0 $0 $0 $0 $0 $0 Total Expenditures $0 $0 $0 $0 $0 $0 Increase (Decrease) in Fund Balance 1,424 675 675 774 1,032 1,032 Beginning Fund Balance 27,477 28,901 28,901 28,901 28,901 29,933 Ending Fund Balance $28,901 $29,576 $29,576 $29,675 $29,933 $30,965 47 Enterprise Funds The Enterprise Funds are used to budget for the acquisition, operation and maintenance of governmental facilities and services that are entirely or predominantly self-supporting by user charges. The operations of the water and sewer system are budgeted in several funds but are accounted for in one Enterprise Fund in the Comprehensive Annual Financial Report to reflect the results of operations similar to private enterprise. The accrual basis of accounting is used for reporting purposes in the Comprehensive Annual Financial Report, whereby revenues are recognized in the period in which they are earned and expenses are recognized in the period in which they are incurred. The basis of budgeting also uses the accrual basis with the following exceptions: ■ Capital equipment and improvements are budgeted as an expense and reclassified for reporting purposes. ■ Depreciation is not budgeted ■ Debt Principal payments are budgeted as an expense and reclassified for reporting purposes • Bond issuance costs are budgeted for the full amount in the year of the bond sale and reclassified for reporting purposes ■ Interfund transfers between the Enterprise Funds are budgeted as income and expense and reclassified for reporting purposes The budgeted Enterprise Funds include: Water and Sewer Operation Fund Water CIP/Impact Fee Fund Sewer CIP/Impact Fee Fund Water and Sewer Revenue Debt Service Fund Water and Sewer Operation Fund The Water and Sewer Operation Fund is used to budget income and expenses directly related to operations of the water and sewer system The basis of budgeting is the accrual basis with the following exceptions: ■ Capital equipment and improvements are budgeted as an expense and reclassified for reporting purposes ■ Depreciation is not budgeted ■ Interfund transfers between the Enterprise Funds are budgeted as income and expense and reclassified for reporting purposes Water and Sewer Bond Construction Funds The Water and Sewer Bond Construction Funds are used to account for proceeds on the sale of water and sewer revenue bonds for system improvements. The basis of budgeting uses the accrual basis with the following exceptions: ■ Capital equipment and improvements are budgeted as an expense and reclassified for reporting purposes. ■ Depreciation is not budgeted. ■ Interfund transfers between the Enterprise Funds are budgeted as income and expense and reclassified for reporting purposes. 48 Water and Sewer Operation Fund (401) Fund Summary FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget OPERATING REVENUES Water Revenues $3,714,280 $4,238,169 $4,238,169 $2,605,222 $4,133,279 $4,711,712 Sewer Revenues 3,087,267 3,461,956 3,461,956 2,134,311 3,356,598 3,832,042 Administrative Fees 327,855 187,400 187,400 147,230 219,746 168,980 Sale of Water Meters 55,810 50,000 50,000 33,115 40,950 30,000 Miscellaneous Receipts 0 0 0 0 0 0 Interest 0 0 0 0 0 0 Total Revenues $7,185,212 $7,937,525 $7,937,525 $4,919,878 $7,750,573 $8,742,734 OPERATING EXPENSES Administrative Services $1,650,137 $366,646 $345,170 $225,745 $300,993 $381,675 Community Development 217,201 249,421 $328,181 193,123 257,497 301,141 Public Works Public Works Administration $44,813 $47,467 $50,711 $37,314 $49,752 53,397 Water Operations $1,538,023 $1,912,503 $1,939,766 $1,120,001 $1,493,335 2,161,407 Sewer Operations $1,920,570 $2,245,226 $2,256,158 $1,470,802 $1,961,069 2,297,949 Utility Customer Service $149,458 $160,835 $162,029 $116,661 $155,548 170,551 Public Works - Total $3,652,864 $4,366,031 $4,408,664 $2,744,778 $3,659,704 4,683,304 Total Expenditures Operating Income 1,665,010 $2,955,427 2,855,510 1,756,232 3,532,378 3,376,614 NON -OPERATING REVENUES(EXPENSES) Interest Earned $333,353 $160,000 $160,000 $163,197 $199,027 $96,000 Gain on sale of capital assets $4,182 0 0 0 0 0 Rental Revenue 0 0 0 0 1,050 0 Capital Improvements (190,860) (485,826) (4,270,000) (3,916,398) (4,270,000) (330,000) Operating Transfers In/(Out) (2,406,039) (2,611,003) (2,606,003) (1,953,252) (2,548,797) (3,141,589) Reserves 0 0 0 0 0 0 Total Non Operating ($2,259,364) ($2,936,829) ($6,716,003) ($5,706,453) ($6,618,720) ($3,375,589) Net Income (594,354) 18,598 (3,860,493) (3,950,221) (3,086,342) 1,025 Beginning Retained Earnings $7,719,287 $7,124,933 $7,124,933 $7,124,933 $7,124,933 $4,038,591 Ending Retained Earnings $7,124,933 $7,143,531 $3,264,440 $3,174,712 $4,038,591 $4,039,616 * * The projected retained earnings at September 30, 2009 is $4.09 million. This includes a 90-day operating reserve of $2.21 million, as set forth in the City's financial policies. The reserve is designed "to protect the City utility fund's creditworthiness as well as its financial position from unforeseeable emergencies." The policies state "additional undesignated funds will be allowed to accumulate in a fund designated for future utility/operating capital improvements." 49 2006 Water and Sewer Bond Construction Fund (418) Fund Summary FY 08 FY 08 FY08 FY 08 FY09 FY 07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget NON -OPERATING REVENUES Interest Earned $887,464 $0 $0 $258,844 $258,844 $0 Tranfers from WS Rev Debt 0 0 0 0 0 0 Miscellaneous 0 0 0 1,875 1,875 0 Total Revenues $887,464 $0 $0 $260,719 $260F719 $0 CAPITAL FINANCING ACTIVITIES Capital Improvements Public Works Distribution System Impry $7,322,397 $0 $98,622 $6,336,981 $6,404,660 $0 Collection System Impry 150,206 0 55,152 849,702 860,352 0 Total Expenditures $7,472,603 $0 $153,774 $7,186,683 $7,265,012 $0 NON -OPERATING EXPENSES Operating Transfers Out $0 $0 $0 $417,450 $417,450 $0 Total Non -Operating Expenses $0 $0 $0 $417,450 $417,450 $0 Net Income ($6,585,139) $0 ($153,774) ($7,343,414) ($7,421,743) $0 Beginning Retained Earnings $16,938,219 $10,353,080 $10,353,080 $10,353,080 $10,353,080 $2,931,337 Ending Retained Earnings $10,353,080 $10,353,080 $10,199,306 $3,009,666 $2,931,337 $2,931,337 50 Water and Sewer CIP/Impact Fee Funds The Water and Sewer CIP/Impact Fee Funds are used to account for impact fees assessed and collected on new development. The impact fees are transferred to the Water and Sewer Revenue Debt Service Fund to make principal and interest payments on the water and sewer revenue debt issued to construct new water system improvements. The basis of budgeting also uses the accrual basis with the following exceptions: ■ Interfund transfers between the Enterprise Funds are budgeted as income and expense and reclassified for reporting purposes Water CIP/Impact Fee Fund The Water CIP/Impact Fee Fund is used to account for impact fees assessed and collected on new development. The impact fees are transferred to the Water and Sewer Revenue Debt Service Fund to make principal and interest payments on the Water Revenue Debt issued to construct new water system improvements. Sewer CIP/Impact Fee Fund The Sewer CIP/Impact Fee Fund is used to account for impact fees assessed and collected on new development. The impact fees are transferred to the Water and Sewer Revenue Debt Service Fund to make principal and interest payments on the Sewer Revenue Debt issued to construct new sewer system improvements. 51 Water CIP/Impact Fee Fund (480) Fund Summary FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget NON -OPERATING REVENUES Impact Fees $552,464 $473,000 $473,000 $304,612 $378,400 $283,800 Interest 4,681 1,967 1,967 1,546 1,546 1,000 Miscellaneous 1,359 - - - - - Total Non -Operating Revenues $558,504 $474,967 $474,967 $306,158 $379,946 $284,800 NON -OPERATING EXPENSES Operating Transfers Out $570,000 $465,417 $370,817 $317,758 $370,817 $283,800 Total Non -Operating Expenses $570,000 $465,417 $370,817 $317,758 $370,817 $283,800 Net Income ($11,496) $9,550 $104,150 ($11,600) $9,129 $1,000 Beginning Retained Earnings $23,055 $11,559 $11,559 $11,559 $11,559 $20,688 Ending Retained Earnings $11,559 $21,109 $115,709 ($41) $20,688 $21,688 52 Sewer CIP/Impact Fee Fund (580) Fund Summary FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget NON -OPERATING REVENUES Impact Fees $282,364 $241,750 $241,750 $155,687 $193,400 $145,050 Interest 2,702 1,158 1,158 857 857 1,000 Miscellaneous 90 - - - - - Operating Transfers In - - - - Total Revenues $2uyT5WWWW2,939E11W2,908 57� NON -OPERATING EXPENSES Operating Transfers Out $290,000 $233,046 $184,696 $169,725 $184,696 $145,050 Total Expenditures $290,000 $ $145,050 Net Income ($4,844) $9,862 $58,212 ($13,181) $9,561 $1,000 Beginning Retained Earnings $18,002 $13,158 $13,158 $13,158 $13,158 $22,719 Ending Retained Earnings $13,158 $23,020 $71,370 ($23) $22,719 $23,719 53 Water and Sewer Revenue Debt Service Fund The Water and Sewer Revenue Debt Service Fund is used to account for payment of principal and interest on all enterprise fund general long-term debt of the City. The basis of budgeting uses the accrual basis with the following exceptions: Debt Principal payments are budgeted as an expense and reclassified for reporting purposes Bond issuance costs are budgeted for the full amount in the year of the bond sale and reclassified for reporting purposes Interfund transfers between the Enterprise Funds are budgeted as income and expense and reclassified for reporting purposes 54 Water and Sewer Revenue Debt Service Fund (490) Fund Summary FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget NON -OPERATING REVENUES Interest $7,443 $7,000 $7,000 $40,999 $49,994 $20,000 Operating Transfers In 2,390,423 2,323,450 2,123,294 2,123,673 2,123,294 2,568,784 Total Revenues $2,397,866 2 NON -OPERATING EXPENSES Debt Service Principal $850,000 $670,000 $670,000 $670,000 $670,000 $430,000 Interest 1,576,230 1,641,050 1,440,894 728,377 1,440,894 2,204,784 Fiscal Agent Fees 7,322 2,500 2,500 2,800 3,500 4,000 Issuance Costs - - - - - Total Expenditures $2,433,552 $2,313,550 $2,113,394 � $2,114,394 $2,638,784 Net Income ($35,686) $16,900 $16,900 $763,495 $58,894 ($50,000) Beginning Retained Earnings $47,348 $11,662 $11,662 $11,662 $11,662 $70,556 Ending Retained Earnings $28,5620 $20,556 * A 70.9% reduction in the fund balance in the Water and Sewer Revenue Debt Service Fund is a result of ongoing debt service payments for the 2001 water & sewer revenue bonds, water & sewer bonds issued in 2006 and 2006 water & sewer refund bonds issued. The budget also includes bond payments for the estimated 2008 issuance of water & sewer bonds approved in 2005. 55 Vehicle Replacement Fund This internal service fund was established in fiscal year 2001-02 with startup funds, in the amount of $120,188, from the General Fund which were repaid in fiscal years 2002-03 and 2003-04. Ownership of all City vehicles was transferred from the departments to the Vehicle Replacement Fund with the following exclusions: 1. Vehicles purchased for use by the Friendswood Volunteer Fire Department 2. Vehicles costing in excess of $50,000. Criteria used to determine the replacement schedule is vehicle type, usage type, average annual mileage and maintenance costs. Replacement schedule is as follows: Life Vehicle Types 3 Police Patrol Vehicles 8 Police Non -Patrol 10 Cars Light Trucks SUVs 15 Heavy Duty Trucks, Vans, Coaches The Vehicle Replacement Fund basis of budgeting is accrual basis with the following exceptions: ■ Capital equipment and improvements are budgeted as an expense and reclassified for reporting purposes. • Depreciation is not budgeted ■ Interfund transfers between the Enterprise Funds are budgeted as income and expense and reclassified for reporting purposes 56 Vehicle Replacement Fund (301) Fund Summary FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget OPERATING REVENUES Department Lease Revenues $309,861 $317,051 $317,051 $237,488 $317,051 $317,051 Asset Disposition (23,872) 0 0 0 3,610 0 Insurance Reimbursements 0 0 0 7,491 7,491 0 Interest 9,017 0 0 3,940 3,940 3,940 Total Revenues $295,006 $317,051 $317,051 $248,919 $332,092 $320,991 OPERATING EXPENSES Vehicle Replacement Plan Vehicle Equipment $179,953 $229,230 $229,230 $233,069 $233,069 $281,034 Total Expenditures $179,953 $229,230 $229,230 $233,069 $233,069 $281,034 Operating Income $115,053 $87,821 $87,821 $15,850 $99,023 $39,957 Beginning Retained Earnings $703,048 $818,101 $818,101 $818,101 $818,101 $917,124 Ending Retained Earnings $818,101 $905,922 $905,922 $833,951 $917,124 $957,081 57 Mayor and Council Mission Statement It is the mission of the Council and staff of the City of Friendswood to provide the highest level of service to our citizens at the greatest value. Current Operations The Mayor and City Councilmembers serve as the elected representatives of the citizens of Friendswood. The Council establishes programs, policies and priorities for safe, efficient and equitable operation of the City. The most significant programs are set during the annual budget review process. The Mayor and Councilmembers are volunteers who serve without compensation. Principal budget appropriations in this portion of the budget are associated with education and efforts to promote Friendswood interests. Highlight of the Budget As an initiative to seek alternative revenue sources for the City's future operations and capital improvement projects, this year's budget includes a decision package for grant writing services. The Riveron Law Firm will act as Special Counsel to City in the areas of project development consulting and legal services for strategic funding plans. Departmental Goals and Measures Goal 1 (correlates with City Goal 1) The goal of Mayor and Council is to conduct meetings according to State law, to discuss and make decisions regarding the operation of the City. Objective A: Council Meetings Measure FY06 Actual FY07 Actual FY08 Projection FY08 Forecast Meetings Held 44 46 54 54 Action Items 110 115 108 108 Consent Items 103 110 92 92 Executive Sessions 20 20 44 44 Public Hearings 23 24 42 42 58 Mayor and Council Department Summary EXPENDITURE BY DIVISION FY08 FY08 FY08 FY08 FY09 % Changein FY07 Original Amended YTD Year End Adopted Budget from Division Actual Budget Budget 6/30/08 Estimate Budget FY08 to FY09 Mayor and Council 170,277 177,124 192,980 160,965 214,620 242,011 25.4% Department Total $170,277 $177,124 $192,980 $160,965 $214,620 $242,011 25.4% EXPENDITURE BY CLASSIFICATION FY08 FY08 FY08 FY08 FY09 % Changein FY07 Original Amended YTD Year End Adopted Budget from Classification Actual Budget Budget 6/30/08 Estimate Budget FY08 to FY09 Salaries and Benefits 0 299 299 0 0 299 0.0% Supplies 4,064 5,448 5,448 3,240 4,320 5,611 3.0% Maintenance 0 0 0 0 0 0 0 Services 166,213 171,377 187,233 157,725 210,300 236,101 26.1% Capital Outlay 0 0 0 0 0 0 0.0% Department Total $170,277 $177,124 $192,980 $160,965 $214,620 $242,011 25.4% PERSONNEL SUMMARY BY DIVISION FY08 FY08 FY08 FY08 FY09 % Changein FY07 Original Amended YTD Year End Adopted Budget from Division Actual Budget Budget 6/30/08 Estimate Budget FY08 to FY09 Mayor and Council 0.0 0.0 0.0 0.0 0.0 0.0 0.0% Department Total 0.0 0.0 0.0 0.0 0.0 0.0 0.0% 59 Mayor and Council m Mayor and Council 001-0101-411 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 48-40 WORKERS COMP INSURANCE $0 $299 $299 $0 $0 $299 Subtotal of PERSONNEL $0 $299 $299 $0 $0 $299 51-00 OFFICE SUPPLIES $200 $714 $714 $462 $616 $735 54-00 OPERATING SUPPLIES 3,864 2,608 2,608 2,778 3,704 2,686 58-00 OPERATING EQUIPMENT <$5,000 0 2,126 2,126 0 0 2,190 Subtotal of SUPPLIES $4,064 $5,448 $5,448 $3,240 $4,320 $5,611 71-10 LEGAL SERVICES $111,690 $134,507 $150,363 $132,469 $176,625 $138,542 71-19 OTHER LEGAL SERVICES 27,705 0 0 0 0 0 71-90 OTHER PROFESSIONAL SERVICES 0 0 0 0 0 59,583 73-22 LAW ENFORCEMENT INSURANCE 0 0 0 0 0 0 73-50 SURETY BONDS 0 0 0 0 0 0 74-00 OPERATING SERVICES 915 4,312 4,312 1,018 1,357 4,441 74-01 POSTAL AND COURIER SERVICES 162 0 0 34 45 0 75-10 TRAINING 2,523 1,765 1,765 1,455 1,940 1,818 75-20 TRAVEL REIMBURSEMENTS 4,913 6,468 6,468 5,917 7,889 6,662 75-30 MEMBERSHIPS 7,494 4,429 4,429 7,563 10,084 4,562 75-40 PUBLICATIONS 0 0 0 0 0 0 78-00 CONTRACT SERVICES 0 0 0 0 0 0 79-10 COMMUNITY EVENTS/PROGRAMS 10,811 19,896 19,896 9,269 12,359 20,493 Subtotal of SERVICES $166,213 $171,377 $187,233 $157,725 $210,300 $236,101 88-00 CAPITAL EQUIPMENT $0 $0 $0 $0 $0 $0 Subtotal of CAPITAL $0 $0 $0 $0 $0 $0 98-90 BALANCE SHEET SUSPENSE $0 $0 $0 $0 $0 $0 Subtotal of OTHER $0 $0 $0 $0 $0 $0 Totals for MAYOR AND COUNCIL $170,277 $177,124 $192,980 $160,965 $214,620 $242,011 61 City Secretary Mission Statement The City Secretary's office provides a conduit of information regarding the operation of the City of Friendswood to citizens of Friendswood, elected officials, staff and the public in accordance with State law, charter of the City of Friendswood and other rules and regulations as adopted. Current Operations Municipal Clerk The City Secretary's Department is staffed by five employees. The City Secretary reports directly to the Mayor and City Council. Services provided by the City Secretary's office focus on administrative, public relations, records (internal and external), elections and providing information to citizens of Friendswood, elected officials and staff. The City Secretary's Department provides information, as requested, regarding operation of the city to the community as a whole, including the Mayor, Council members, city staff, citizens and interested parties; maintains custody of all municipal records; administers the records management program; and, recommends rules and regulations to be adopted by ordinances to protect the safety and security of the municipal records. Additionally, the City Secretary's Department attends and records the minutes of all official meetings of Council, attests to all instruments requiring execution, conducts and coordinates the city election, and provides election services to other entities. These activities also include coordinating the appointments of boards, committees and commissions, providing staff support for certain committees and related council activities, publishing official notices of the city, issuing certain licenses and permits, coordinating updates to the Friendswood Code of Ordinances, and performing other duties and responsibilities that may be required. Election Services The City Secretary's office conducts all city elections as called for in accordance with Texas Municipal Laws and Charter provisions of the City of Friendswood, in addition to conducting a joint election with Galveston County Consolidated Drainage District and providing for election services to Friendswood Independent School District on a contractual basis. Records Management Program According to Chapter 1248, Acts of the 715t Legislature, a Records Management Program is required. This program provides for an efficient, economical and effective control over the creation, distribution, organization, maintenance, use, and disposition of all city records through a comprehensive system of integrated procedures for the management of records or their ultimate disposition in accordance with state law. A centralized Records Storage Center has been established and a Records Management Program has been developed and implemented. Accordingly, records from all departments, allowed by law to be destroyed, are reviewed annually or bi-annually, as needed, and scheduled for destruction. This process provides record storage space for ongoing implementation of the retention schedule. 62 City Secretary A systematic computerized scanning and indexing of all records of City Council meetings and other records has been implemented which provides for efficient retrieval capabilities that will provide information to the Mayor and Council, all departments, and all citizens on an as needed basis. This will provide for a comprehensive subject matter index of all official records and City Minutes in hard copy and/or in electronic format. The needed information will be easily accessible to City Officials, City Staff and citizens. Highlights of the Budget Election Services The City Secretary's office conducts all city elections as called for in accordance with Texas Municipal Laws and Charter provisions of the City of Friendswood, in addition to conducting a joint election with Galveston County Consolidated Drainage District (GCCDD) and providing for election services to Friendswood Independent School District (FISD) on a contractual basis. We anticipate conducting a general election for the City and provide election services for FISD School Board elections. Funds were included in the 2007-08 budget to provide for backup equipment for one Judge's Controller Booth and for one eScan which were purchased. In anticipation of a bond election slated for November 2008, funds are included in the 2008-09 budget for additional staffing needs, supplies and postage. Records Management Program A records storage area is part of the Public Safety Building that will house Police, Municipal Court and Fire Marshal/Emergency Operations Center Records. Discussions have been ongoing regarding projecting and planning for a second records storage center to replace the existing records storage center for the City Manager's office, Administrative Services, Community Services, Public Works, Community Development, Library, and City Secretary's office. An architectural study was conducted in 2006/2007 for building a new records management facility. This study provided the needed information to move this process into the CIP for future consideration regarding building a facility to house records from all Departments. Due to the destruction of the Records Annex all records have been moved from the Records Annex to an off -site storage facility that is climate controlled and is built to withstand 120 MPH winds and to the new Public Safety Building. Additional funds are budgeted for 2008-09 to accurately budget for offsite records storage. In last year's budget, Council approved the Laserfiche Records Management Module to enhance the Records Management Program. With the Records Management Edition, records policies are enforced regardless of records' format, location or content, automate life cycle management from document creation to final disposition, run reports detailing where records are in their life cycle and which records are eligible for transfer, accession or destruction, log all system activity, providing an audit trail that can be used to prove adherence to the records management plan and compliance regulations, ensure the future accessibility of archived records with storage, safeguard records with comprehensive access controls, support compliance with Texas State Library Retention Schedule, regulations, reduce litigation risks associated with expired and outdated records. 63 City Secretary Records and Laserfiche Program Continue the ongoing scanning program of all records of City Council Meetings and other documents. Continue developing programs for citywide access to all permanent documents i.e. minutes, ordinances, resolutions, contracts, deeds, easements and vehicle titles. Implement additional electronic capability for all departments to search, access and retrieve all permanent records. Continue to scan all documents as approved by Council and make available to City Staff for search, retrieval and printing capabilities. This process eliminates numbers of hard copies being produced and stored by numerous departments. This program is an ongoing project to provide that all other documents will be scanned into Laserfiche and become available to anyone needing this information. This Department, in a cooperative effort with the Planning and Zoning Commission, completed the scanning in of all past minutes of the Commission and are kept up-to-date as minutes are approved. In last year's budget, Council approved for the City Secretary's office to add Laserfiche Weblink so citizens and the general public would be able to access the city's records from the City's website. Laserfiche Weblink publishes select documents in a Laserfiche repository to the Internet in read-only form. This project is to provide easy access for the public to review the City's documents that are commonly requested through the Public Information Act. Departmental Goals and Measures Goal 1 (correlates with City Goal 1) Provide accurate and impartial general and special elections to the voters of the City of Friendswood for the City and the Galveston County Consolidated Drainage District. Provide staff support and election services to the Friendswood Independent School District for general and special elections. Objective A: Election Services Measure FY06 Actual FY07 Actual FY08 Projection FY09 Forecast Elections 2 3 3 4 Trend: All elections were achieved without challenges. No irregularities were determined at any election. The new electronic election equipment has increased the efficiency of the election process. Goal 2 (correlates with City Goal 1) This program will provide for an efficient, economical and effective control over the creation, distribution, organization, maintenance, use, and disposition of all city records through a comprehensive system of integrated procedures for the management of records and/or ultimate disposition in accordance with state law. 64 City Secretary Objective A: Records Management Program - To provide city information to requestors timely, efficiently and according to the State law and increase the number of open records requests by 1% and information requests processed by 5% annually City Records Requested (Annually) FY09 10,500 ■ Attorney General 1.730 Opinions FY08 ,7 FY07 10,000 Pages Provided to Public 1,670 94 Open Records FY06 10,811 1 Requests 1,626 Trend: Measures of a successful records management program were achieved. The adoption and implementation of the City of Friendswood open records policy was accomplished. Records Coordinators will be trained in use of the policy with updated training as necessary. The program consists of managing the Records Centers, the records retention program, the open records program and coordination with all departments on all aspects of records management. Goal 3 (correlates with City Goal 6) Continue the ongoing Laserfiche and indexing program of all minutes and documents of the City. Continue developing programs for citywide access to minutes, ordinances, resolutions, contracts, deeds, easements, and vehicle titles, all permanent documents, etc. Provide electronic capability for search, access and retrieval of all permanent records for use by department users, continue to provide installation of the Laserfiche software on department users systems and provide continued training for those users. Objective A: The indexing and Laserfiche program have provided invaluable research on many levels and has saved many hours of research and retrieval time. It is extremely important to preserve City data in a systematic computerized manner in order that we do not lose these historical records of action taken by City Council. Measure FY06 Actual FY07 Actual FY08 Projection FY09 Forecast Indexing & Laserfiched Documents Yes Yes Yes Yes Trend: The project has been achieved in a comprehensive subject matter index, both in hard and/or electronic format. This project will be an ongoing process to continue to provide information sharing. 65 City Secretary Goal 4 (correlates with City Goal 1) To provide information electronically to the elected officials, citizens of Friendswood and City staff Objective A: Posting all agenda and minutes of Council Meetings and Committee and Board Meetings on the City website, open records requests form available on the website, voting and election information and results on the website, paperless agenda packets, providing agenda CD's for press, e-mailing agendas to subdivision Homeowner's Associations & subscribers, and index of minutes. FY06 FY07 FY08 FY09 Measure Actual Actual Projection Forecast Continued development of use of Yes Yes Yes Yes electronic media Trend: Effectively utilize the electronic opportunities to provide for greater communication with the public, elected officials, City Staff and City Attorney. Goal 5 (correlates with City Goal 6) To provide for the processing of various documents as administered by the City Secretary's office Objective A: Processing documents Measure FY06 Actual FY07 Actual FY08 Projection FY09 Forecast Alcohol permits 28 47 45 45 Bids Administered 21 17 20 20 Contracts 89 89 89 89 Copies made 331,268 335,029 350,000 350,000 Liens -filed 4 13 13 13 Noticesposted-Council 46 41 42 43 Noticesposted-others 139 133 135 137 Indexes of Records 38 38 41 41 Ordinances 28 21 23 25 Ordinances, Bids, Notices published 73 88 90 92 Resolutions 32 43 60 60 Trend: Achieved the administration of all documents as required by Council action, ordinance, and resolution or as administratively necessary. Goal 6 (correlates with City Goal 1) To provide Council meeting notices for all meetings held. To provide the public with information regarding the administration of the City that will be discussed. m City Secretary Objective A: Provide support and information to Council and citizens in preparing and attending Council meetings. Measure FY06 Actual FY07 Actual FY08 Projection FY09 Forecast Executive Sessions held 20 38 44 44 Public Hearings 23 20 42 42 Regular Meetings 24 24 24 24 Special Meetings 15 15 16 16 Pages of minutes 188 233 240 247 Special Sessions/Works Sessions 89 76 92 92 Trend: All meetings held by Council requirements. All meetings by the Open except when there is a necessity to mee public) under the provisions of Section 55 only very specific topics as allowed by law. have met the Open Meetings Act Meetings Act are open to the public, in Executive Session (closed to the Texas Government Code, to discuss 67 Division Municipal Clerk Election Services Records Management Department Total Classification Salaries and Benefits Supplies Maintenance Services Capital Outlay Department Total Division Municipal Clerk Election Services Records Management Department Total FY07 Actual 249,680 21,573 89,402 $360,655 FY07 Actual 304,213 21,447 0 24,041 10,954 $360,655 FY07 Actual 3.0 0.0 2.0 5.0 FY08 FY08 FY08 Original Amended YTD Budget Budget 6/30/08 257,131 269,579 203,491 21,049 20,029 25,800 131,423 139,587 68,855 $409,603 $429,195 $298,146 FY08 FY08 FY08 Original Amended YTD Budget Budget 6/30/08 317,211 333,563 255,772 17,857 18,877 16,555 0 0 0 74,535 76,755 25,819 0 0 0 $409,603 $429,195 $298,146 FY08 FY08 Original Amended FY08 YTD Budget Budget 6/30/08 3.0 3.0 3.0 0.2 0.2 0.2 2.0 2.0 2.0 5.2 5.2 5.2 City Secretary's Office Department Summary EXPENDITURE BY DIVISION FY08 FY09 % Change in Year End Adopted Budget from Estimate Budget FY08 to FY09 271,321 286,994 6.5% 31,819 33,196 65.7% 91,807 120,241 -13.9% $394,947 $440,431 2.6% EXPENDITURE BY CLASSIFICATION FY08 FY09 % Change in Year End Adopted Budget from Estimate Budget FY08 to FY09 338,448 366,467 9.9% 22,073 17,126 -9.3% 0 140 0.0% 34,426 56,698 -26.1% 0 0 0.0% $394,947 $440,431 2.6% PERSONNEL SUMMARY BY DIVISION FY08 FY09 % Change in Year End Adopted Budget from Estimate Budget FY08 to FY09 3.0 3.0 0.0% 0.2 0.2 0.0% 2.0 2.0 0.0% 5.2 5.2 0.0% m City Secretary's Office m City Secretary's Office Municipal Clerk 001-0201-411 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $156,330 $162,192 $173,569 $130,811 $174,415 $185,819 41-30 OVERTIME PAY 7,588 5,559 5,559 7,664 10,219 5,559 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 1,720 1,910 1,910 1,900 2,533 2,090 41-44 VEHICLE ALLOWANCE 3,675 3,600 3,600 2,775 3,700 5,400 41-45 INCENTIVE -CERTIFICATE PAY 975 2,100 1,875 900 1,200 1,800 41-49 CELL PHONE ALLOWANCE 1,063 1,020 1,020 808 1,077 1,020 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 12,319 13,216 14,346 10,540 14,053 15,117 47-20 TMRS RETIREMENT FUND 22,479 22,908 24,642 19,234 25,645 27,270 48-10 HEALTH/DENTAL INSURANCE 20,037 18,006 16,081 11,029 14,705 16,081 48-20 LIFE INSURANCE 419 349 382 349 465 400 48-30 DISABILITY INSURANCE 704 717 785 594 792 821 48-40 WORKERS COMP INSURANCE 291 345 601 244 325 281 48-50 EAP SERVICES 179 171 171 128 171 171 48-90 FLEX PLAN ADMINISTRATION 194 186 186 177 236 186 Subtotal of PERSONNEL $227,973 $232,279 $244,727 $187,153 $249,537 $262,015 51-00 OFFICE SUPPLIES $2,830 $4,396 $4,396 $2,974 $3,965 $4,528 54-00 OPERATING SUPPLIES 127 1,134 1,134 87 116 550 58-00 OPERATING EQUIPMENT <$5,000 2,783 335 335 0 0 345 Subtotal of SUPPLIES $5,740 $5,865 $5,865 $3,061 $4,081 $5,423 68-00 EQUIPMENT MAINTENANCE $0 $0 $0 $0 $0 $0 Subtotal of MAINTENANCE $0 $0 $0 $0 $0 $0 73-50 SURETY BONDS $0 $73 $73 $71 $95 75 74-00 OPERATING SERVICES 1,054 4,626 4,626 341 455 4,765 74-01 POSTAL AND COURIER SERVICES 1,763 2,058 2,058 1,773 2,364 2,120 74-11 PROFESSIONAL/CODE SERVICE 0 0 0 0 0 0 74-91 ADVERTISING/PUBLIC NOTICE 2,868 2,740 2,740 0 0 2,822 74-97 RECRUITMENT ADVERSTING 72 0 0 36 48 0 75-10 TRAINING 2,520 4,082 4,082 1,793 2,391 4,204 75-20 TRAVEL REIMBURSEMENTS 2,635 4,349 4,349 2,785 3,713 4,479 75-30 MEMBERSHIPS 1,071 1,059 1,059 588 784 1,091 78-00 CONTRACT SERVICES 3,984 0 0 5,890 7,853 0 78-30 RENTAL 0 0 0 0 0 0 Subtotal of SERVICES $15,967 $18,987 $18,987 $13,277 $17,703 $19,556 88-00 CAPITAL EQUIPMENT 0 0 0 0 $0 0 Subtotal of CAPITAL $0 $0 $0 $0 $0 $0 Totals for MUNICIPAL CLERK $249,680 $257,131 $269,579 $203,491 $271,321 $286,994 70 City Secretary's Office Election Services 001-0202-414 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $1,382 $0 $0 $3,665 $3,665 $0 41-30 OVERTIME PAY 0 1,184 1,184 0 0 1,184 42-20 PART-TIME WAGES 1,533 0 0 3,075 3,075 6,271 47-10 SOCIAL SECURITY/MEDICARE 102 243 243 505 505 243 47-20 TMRS RETIREMENT FUND 184 157 157 493 493 163 48-40 WORKERS COMP INSURANCE 2 2 2 6 6 2 Subtotal of PERSONNEL $3,203 $1,586 $1,586 $7,744 $7,744 $7,863 54-00 OPERATING SUPPLIES $5,035 $5,199 $5,199 $7,177 $9,569 $10,655 58-00 OPERATING EQUIPMENT <$5,000 9,894 5,534 5,534 5,999 7,999 122 Subtotal of SUPPLIES $14,929 $10,733 $10,733 $13,176 $17,568 $10,777 67-00 COMPUTER EQUIP MAINT $0 $0 $0 $0 $0 $140 Subtotal of MAINTENANCE $0 $0 $0 $0 $0 $140 74-01 POSTAL/COURIER SERVICES $124 $0 $0 $160 $213 $271 74-91 ADVERTISING/PUBLIC NOTICE 71 206 206 0 0 212 75-10 TRAINING 138 113 113 95 127 116 75-20 TRAVEL REIMBURSEMENTS 469 216 216 155 207 222 78-00 CONTRACT SERVICES 1,995 3,424 2,404 4,470 5,960 8,681 78-30 RENTAL 644 4,771 4,771 0 0 4,914 Subtotal of SERVICES $3,441 $8,730 $7,710 $4,880 $6,507 $14,416 Totals for ELECTION SERVICES $21,573 $21,049 $20,029 $25,800 $31,819 $33,196 71 City Secretary's Office Records Management 001-0203-419 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $48,922 $53,561 $57,795 $39,529 $52,705 $60,023 41-30 OVERTIME PAY 1,320 4,440 4,440 3,262 4,349 4,440 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 95 90 90 85 113 150 41-45INCENTIVE-CERTIFICATE PAY 325 300 300 175 233 300 41-90 ACCRUED PAYROLL 0 0 0 876 1,168 0 47-10 SOCIAL SECURITY/MEDICARE 3,560 4,424 4,786 3,183 4,244 4,918 47-20 TMRS RETIREMENT FUND 6,650 7,668 8,304 5,834 7,779 8,871 48-10 HEALTH/DENTAL INSURANCE 11,559 12,232 10,861 7,406 9,875 17,239 48-20 LIFE INSURANCE 140 117 128 115 153 131 48-30 DISABILITY INSURANCE 222 240 262 188 251 268 48-40 WORKERS COMP INSURANCE 87 121 131 72 96 96 48-50 EAP SERVICES 118 114 114 86 115 114 48-90 FLEX PLAN ADMINISTRATION 39 39 39 64 85 39 Subtotal of PERSONNEL $73,037 $83,346 $87,250 $60,875 $81,167 $96,589 51-00 OFFICE SUPPLIES $778 $319 $319 $115 $153 $329 54-00 OPERATING SUPPLIES 0 106 106 16 21 109 58-00 OPERATING EQUIPMENT <$5,000 0 834 1,854 187 249 488 Subtotal of SUPPLIES $778 $1,259 $2,279 $318 $424 $926 74-00 OPERATING SERVICES $1,595 $8,764 $8,764 $2,071 $2,761 $9,027 74-11 PROFESSIONAL/CODE SVC 2,535 36,288 36,288 1,680 2,240 8,641 75-10 TRAINING 100 72 72 120 160 74 75-20 TRAVEL REIMBURSEMENTS 243 613 613 551 735 631 75-30 MEMBERSHIPS 0 72 72 0 0 74 78-00 CONTRACT SERVICES 160 1,009 4,249 3,240 4,320 4,279 Subtotal of SERVICES $4,633 $46,818 $50,058 $7,662 $10,216 $22,726 86-00 FURNITURE AND FIXTURES $10,954 $0 $0 $0 $0 $0 Subtotal of CAPITAL $10,954 $0 $0 $0 $0 $0 Totals for RECORDS MANAGEMENT $89,402 $131,423 $139,587 $68,855 $91,807 $120,241 72 City Manager's Office Mission Statement The City Manager provides for the general administration of the City carrying out the City Council's policies and objectives. All City programs, services, and operations are directed and coordinated by the City Manager. The City Manager's Office is represented by two divisions: Administration and Economic Development. There are five full-time employees and one part-time employee in the department. Current Operations Administration — This division encompasses the City Manager's core administrative and oversight functions; as well as communication management and organizational development and planning. Division staff provides wide-ranging administrative support activities for the City Manager including: policy research, program analysis, Council agenda development, departmental records coordination, project administration, general public information, and citizen comment and complaint management. Economic Development — In order to provide Friendswood a more stable economic future by expanding the city's commercial tax base, this division is responsible for developing and administering programs to retain and attract businesses that are compatible with our community's vision and values. The Economic Development Coordinator administers programs to assist with business prospect recruitment, marketing and retention. The Coordinator also serves as liaison between City staff, business leaders, and economic development organizations. Staff support for the City's Community and Economic Development Committee (CEDC) is also provided by this division. Highlights of the Budget The FY 2008-09 Proposed Budget continues to fund important citywide communications programs, including the Focus on Friendswood newsletter as well as the City's Public - Educational -Governmental (PEG) access channel. The Focus on Friendswood newsletter contains valuable City news, events, and announcements and is mailed to residents quarterly. This year will mark the third year that the City's new PEG channel is utilized, and the second full year that City Council meetings will be televised on the channel. It will also mark the first full year that the City's upgraded multi -camera system is operational in the City Council chamber. The goal of the channel is to communicate with residents about City related programs, meetings, services, events, job postings, and emergency information. Since 2003, the City's Economic Development office has contracted with a professional marketing firm to assist with a comprehensive communication campaign. They generate news releases, media information and contacts, printed materials, direct mail campaigns, and a special electronic newsletter. The Economic Development Office also sponsors an annual broker/developer workshop focused on the benefits of doing business in Friendswood. This event is attended by approximately 50 Houston area real estate brokers, developers, and bank representatives. The Economic Development Coordinator participates in regional, state, and national site visits, tradeshows, and conferences to promote commercial development to the city. 73 City Manager's Office To maximize our resources, the City continues to participate in regional economic development partnerships that advocate and pursue issues that are important for retaining and strengthening the economic base and business climate of our area. These partnerships include membership in the Friendswood Chamber of Commerce, Galveston County Economic Alliance and the Bay Area Houston Economic Partnership. DEPARTMENTAL GOALS AND MEASURES Goal 1(correlates with City Goals 1 & 6) Provide professional management and leadership that support the success of the organization. Objective A: Conduct strategic planning activities Measure FY06 Actual FY07 Actual FY08 Projection FY09 Forecast Long -Range Planning Sessions Conducted with 1 2 2 City Council Long -Ranging Planning Meetings with Senior Staff 5 4 5 4 Objective B: Ensure that departmental work plans are supportive of City Council goals. Measure FY06 Actual FY07 Actual FY08 Projection FY09 Forecast Departmental work plans that include elements that directly or indirectly 6 6 6 6 support Council goals. Goal 2 (correlates with City Goal 1) Deliver responsive, quality customer service to the City Council, citizens, and other agencies. Objective A: Provide information, assistance and project support to the Mayor and City Council members. Measure FY06 FY07 FY08 FY09 Actual Actual Projection Forecast Agenda Preparation Number of 360 370 360 360 Items Council meetings attended 36 36 36 36 74 City Manager's Office Objective B: Prepare information on City services, events and policies for outside agencies as requested. Measure FY06 FY07 FY08 FY09 Actual Actual Projection Forecast Information requests completed for other agencies. 10 12 12 12 Goal 3 (correlates with City Goal 1) Support vital community connections with our citizens, neighborhood and civic associations, and news media. Objective A: Promote interaction and collaboration with Friendswood citizens and civic associations. Measure FY06 FY07 FY08 FY09 Actual Actual Projection Forecast Requests for staff representation at association 12 12 12 10 meetings Meetings attended by Staff 12 12 12 12 Notices, bulletins, or other informational media provided 18 18 18 18 to associations. Specific citizen 150 185 190 190 inquiries/complaints addressed Objective B: Enhance communication with local news media by proactively sharing timely, accurate information about City services, initiatives, and issues. Measure FY06 FY07 FY08 FY09 Actual Actual Projection Forecast Releases, advisories, or tip sheets prepared 150 150 140 140 Objective C: Actively distribute information and gather feedback about City policies, services and events. Measure FY06 FY07 FY08 FY09 Actual Actual Projection Forecast Surveys and "straw polls" conducted Focus on Friendswood newsletter editions 4 3 4 4 City Meetings Broadcast on PEG channel 18 36 48 75 Goal 4 (correlates with To advance an economic investments made in the service. City Manager's Office City Goals 2 & 4) development program that upholds community values, builds on community, and supports the expectations of the City's level of Objective A: Identify and recruit businesses interested in relocating to, expanding in, or starting a new business in the City of Friendswood by continuing to strengthen and build relationships with brokers, developers, site selection consultants, and the regional economic development network. 200 100 0 Economic Development Networking (events attended annually) FY06 Actual FY07 Actual FY08 Projection FY09 Forecast ❑ Regional partnership meetings ■ Trade Shows ❑ Target industry Meetings ❑ Articles, e-newsletters, notices produced (marketing) ■ Meetings with brokers, developers and prospects ❑ Business prospect packets distributed ■ Local business retention visits 76 City Manager's Office Objective B: Educate and inform community on the purpose and benefit of the Economic Development Prog ra m . Measure FY06 FY07 FY08 FY09 Actual Actual Projection Forecast Speeches at area association 6 2 4 4 meetings Articles, presentations, or other notices produced 3 2 2 4 Objective C: Provide support to CEDC Initiatives. Measure FY06 Actual FY07 Actual FY08 Projection FY09 Forecast CEDC meetings attended 12 12 16 14 77 City Manager's Office Department Summary EXPENDITURE BY DIVISION FY08 FY08 FY08 FY08 FY09 % Changein FY07 Original Amended YTD Year End Adopted Budget from Division Actual Budget Budget 6/30/08 Estimate Budget FY08 to FY09 Administration 450,960 500,402 500,839 552,739 727,484 543,765 8.6% Economic Development 197,693 225,248 269,438 172,949 230,599 247,653 -8.1% Department Total $648,653 $725,650 $770,277 $725,688 $958,083 $791,418 2.7% EXPENDITURE BY CLASSIFICATION FY08 FY08 FY08 FY08 FY09 % Changein FY07 Original Amended YTD Year End Adopted Budget from Classification Actual Budget Budget 6/30/08 Estimate Budget FY08 to FY09 Salaries and Benefits 484,673 504,186 497,328 551,181 735,098 562,213 13.0% Supplies 17,504 26,281 26,281 7,372 9,830 25,422 -3.3% Maintenance 0 0 0 0 0 0 0.0% Services 146,476 170,183 219,168 138,060 184,080 193,783 -11.6% Capital Outlay 0 25,000 27,500 29,075 29,075 10,000 0.0% Department Total $648,653 $725,650 $770,277 $725,688 $958,083 $791,418 2.7% PERSONNEL SUMMARY BY DIVISION FY08 FY08 FY08 FY08 FY09 % Changein FY07 Original Amended YTD Year End Adopted Budget from Division Actual Budget Budget 6/30/08 Estimate Budget FY08 to FY09 Administration 4.5 5.0 4.5 4.5 4.5 4.5 0.0% Legal 0.0 0.0 0.0 0.0 0.0 0.0 0.0% Economic Development 1.0 1.0 1.0 1.0 1.0 1.0 0.0% Department Total 5.5 6.0 5.5 5.5 5.5 5.5 0.0% 78 ADMINISTRATIVE SERVICES POLICE CITY MANAGER FIRE MARSHAL/ EMERGENCY MANAGEMENT ADMINISTRATION City Manager's Office COMMUNITY DEVELOPMENT COMMUNITY SERVICES ECONOMIC DEVELOPMENT PUBLIC WORKS LIBRARY 79 City Manager's Office Administration 001-0301-413 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $246,966 $265,432 $269,062 $354,391 $472,521 $303,464 41-20 PART-TIME WAGES 0 0 0 0 0 0 41-30 OVERTIME PAY 5,913 4,938 4,938 4,501 6,001 4,938 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 1,201 1,440 1,234 1,155 1,540 2,410 41-44 VEHICLE ALLOWANCE 7,913 5,700 5,700 5,863 7,817 11,400 41-45 INCENTIVE -CERTIFICATE PAY 1,175 2,400 2,400 1,350 1,800 3,000 41-49 CELL PHONE ALLOWANCE 1,550 1,440 1,440 1,290 1,720 2,040 40-60 MOVING ALLOWANCE 20,000 0 0 0 0 0 41-90 ACCRUED PAYROLL 116 0 0 0 0 0 42-20 PART-TIME WAGES 9,805 27,884 10,884 6,556 8,917 10,884 47-10 SOCIAL SECURITY/MEDICARE 20,032 23,838 22,621 21,065 28,100 25,262 47-20 TMRS RETIREMENT FUND 37,369 36,565 37,767 49,032 65,376 44,069 47-31 ANNUAL 457 CONTRIBUTION 0 0 0 0 0 0 48-10 HEALTH/DENTAL INSURANCE 23,697 23,959 18,994 14,774 19,699 25,216 48-20 LIFE INSURANCE 667 571 592 549 732 650 48-30 DISABILITY INSURANCE 1,127 1,174 1,216 921 1,228 1,336 48-40 WORKERS COMP INSURANCE 506 631 576 389 520 451 48-50 EAP SERVICES 251 342 342 162 216 342 48-90 FLEX PLAN ADMINISTRATION 178 141 141 223 297 141 Subtotal of PERSONNEL $378,466 $396,455 $377,907 $462,221 $616,485 $435,603 51-00 OFFICE SUPPLIES $3,410 $4,662 $4,662 $2,001 $2,668 $4,802 52-00 PERSONNEL SUPPLIES 180 0 0 0 0 0 54-00 OPERATING SUPPLIES 2,889 1,133 1,133 958 1,277 1,167 58-00 OPERATING EQUIPMENT <$5,000 2,047 1,600 1,600 1,564 2,085 0 Subtotal of SUPPLIES $8,526 $7,395 $7,395 $4,523 $6,031 $5,969 71-60 EXECUTIVE SEARCH SERVICES $2,953 $0 $0 $0 $0 $0 74-00 OPERATING SERVICES 822 2,573 2,573 1,157 1,543 2,650 74-01 POSTAL AND COURIER SERVICES 408 0 0 648 864 1,000 74-21 FRIENDSWOOD NEWSLETTER 38,101 43,223 43,223 19,886 26,515 44,520 74-92 SPECIAL EVENTS 312 1,543 1,543 1,440 1,920 1,589 74-97 RECRUITMENT ADVERSTING 36 0 0 36 48 0 75-10 TRAINING 2,769 3,921 3,921 2,721 3,628 4,039 75-20 TRAVEL REIMBURSEMENTS 7,076 7,513 7,513 3,772 5,029 7,738 75-30 MEMBERSHIPS 1,488 2,779 2,779 1,974 2,632 2,862 75-40 PUBLICATIONS 178 0 0 0 0 0 76-12 TELEPHONE/COMMUNICATIONS 0 0 0 169 225 0 78-00 CONTRACT SERVICES 9,825 10,000 26,485 25,117 33,489 27,795 Subtotal of SERVICES $63,968 $71,552 $88,037 $56,920 $75,893 $92,193 86-00 FURNITURE AND FIXTURES $0 $0 $2,500 $2,793 $2,793 $0 88-00 CAPITAL EQUIPMENT 0 25,000 25,000 26,282 26,282 10,000 Subtotal of CAPITAL $0 $25,000 $27,500 $29,075 $29,075 $10,000 Totals for ADMINISTRATION $450,960 $500,402 $500,839 $552,739 $727,484 $543,765 MW City Manager's Office Economic Development 001-0303-419 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $75,321 $75,176 $85,290 $64,269 85,692 $89,696 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 440 505 505 500 667 565 41-44 VEHICLE ALLOWANCE 3,675 3,600 3,600 2,775 3,700 5,400 41-45 INCENTIVE -CERTIFICATE PAY 1,200 2,400 2,400 900 1,200 1,800 41-49 CELL PHONE ALLOWANCE 1,063 1,020 1,020 808 1,077 1,020 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 6,005 6,275 7,100 5,143 6,857 7,472 47-20 TMRS RETIREMENT FUND 10,711 10,876 12,307 9,198 12,264 13,479 48-10 HEALTH/DENTAL INSURANCE 7,042 7,082 6,306 4,730 6,307 6,307 48-20 LIFE INSURANCE 197 164 188 170 227 196 48-30 DISABILITY INSURANCE 333 337 386 289 385 402 48-40 WORKERS COMP INSURANCE 142 156 179 121 161 133 48-50 EAP SERVICES 59 57 57 43 57 57 48-90 FLEX PLAN ADMINISTRATION 19 83 83 14 19 83 Subtotal of PERSONNEL $106,207 $107,731 $119,421 $88,960 $118,613 $126,610 51-00 OFFICE SUPPLIES $491 $0 $0 $0 $0 $0 54-00 OPERATING SUPPLIES 8,300 18,886 18,886 2,849 3,799 19,453 58-00 OPERATING EQUIPMENT 187 0 0 0 0 0 Subtotal of SUPPLIES $8,978 $18,886 $18,886 $2,849 $3,799 $19,453 74-00 OPERATING SERVICES $5,308 $4,604 $4,604 $351 468 $4,742 74-01 POSTAL AND COURIER SERVICES 672 515 515 47 63 530 74-91 ADVERTISING/PUBLIC NOTICE 1,236 8,233 8,233 1,614 2,152 8,480 74-92 SPECIAL EVENTS 213 0 0 0 0 0 75-10 TRAINING 2,470 2,690 2,690 780 1,040 2,771 75-20 TRAVEL REIMBURSEMENTS 2,832 5,457 5,457 791 1,055 5,621 75-30 MEMBERSHIPS 1,690 1,761 1,761 2,505 3,340 1,814 75-40 PUBLICATIONS 75 0 0 0 0 0 78-00 CONTRACT SERVICES 68,012 75,371 107,871 75,052 100,069 77,632 Subtotal of SERVICES $82,508 $98,631 $131,131 $81,140 $108,187 $101,590 Totals for ECONOMIC DEVELOPMENT $197,693 $225,248 $269,438 $172,949 $230,599 $247,653 81 Administrative Services Mission Statement The Administrative Services Department is responsible for providing superior administrative and financial support services to our citizens and City employees. Customer service to both our external and internal customers is emphasized and provided through a very diverse set of programs: Finance, Utility Billing/Customer Service, Human Resources/Risk Management, Municipal Court Administration and Information Technology Services. Current Operations Finance services include accounting, payroll, budget, and cash management. Investment of the City's financial resources is accomplished by the Director of Administrative Services with oversight from the City's Investment Committee. Staff continues to use technological advancements to improve efficiency. During fiscal year 2007-08, staff completed the implementation of an automated time and attendance system. The system provides accurate recording of time worked and leave taken. Implementation replaced a partially manual system and has reduced the amount of time spent city-wide to prepare payroll. Staff completed implementation of GASB Statement 34. The infrastructure for the City's street and drainage systems were added to the annual financial report. Staff is currently adding the information to our fixed asset system. The Finance staff is responsible for preparing the City's annual budget, working with the external auditors to perform the annual audit and prepare the Comprehensive Annual Financial Report. The City has received the Award for Excellence in Financial Reporting from the Government Finance Officers Association, the premier, national, municipal finance organization, for 20 consecutive years. For the fifth consecutive year, the City was awarded the Distinguished Budget Presentation Award from the Government Finance Officers Association. The guidelines for this program assess how well an entity's budget serves as a policy document, a financial plan, an operational plan and a communications device. Utility Billing/Customer Service personnel provide billing, collection and customer information services for 11,871 accounts. This includes processing approximately 71,000 bills and payments annually, as well as handling 25,000 phone calls and walk-in customers in an average year. This area faces daily challenges as they deal with customers and apply the City's billing and collection policies that are set by City ordinance or resolution. Their goal is to apply equitable, quality service to all City utility customers. Municipal Court's function is to bring a fair and impartial conclusion to all misdemeanor cases filed in the City. The Court Office is responsible for maintaining accurate records of all court cases filed and disposed of in the City, as well as processing payments and serving warrants. With the exception of holidays, the Municipal Court holds court each Wednesday at 6:30 p.m. and at 8:30 a.m. on the second and fourth or fifth Wednesdays at the City's Public Safety Building. Current activity level indicates we will process approximately 13,300 Class C Misdemeanors during 2007-08. Semi-monthly daytime court settings, in addition to the weekly evening court setting, help minimize the delay in setting court dates. The goal for the Municipal Court is to handle violations in accordance with State Law, City Ordinance and policies set by the municipal judge, to see that every person is treated fairly and equally, and to manage court operations efficiently. 82 Administrative Services The Human Resources/Risk Management Division is responsible for all human resource and risk management functions, which includes but not limited to personnel recruitment and retention, compensation, EEO compliance, employee benefits, training and development, new employee retention, employee safety, unemployment claims, liability and property claims, personnel policy interpretation and updates. Highlights for the year were the implementation of a new salary schedule for city employees that will assist in recruitment and retention of qualified staff and the updating of key city personnel policies. The Division also implemented a new electronic position classification system. The position classification system measures job duties based on the job description and assist in determining the appropriate pay grade. Risk management has established an employee safety committee to assist in promoting safety in the workplace. The Employee's Wellness Committee hosted several programs to promote a healthier lifestyle. The mission of the Information Technology division is to provide reliable computer systems and timely and efficient systems support to all departments by maximizing all technology related resources, maintain a current standard of hardware and software, and provide technical guidance and planning for future systems direction and support. Information Technology Services operates and maintains the City's computer hardware and software, and assists staff in hardware and software usage and training. The computer systems include two IBM iSeries systems. One is located in City Hall and processes the software for finance, accounting, land management, building permits, utility billing, work orders, fleet management and Municipal Court. The second one is located at the Public Safety Building and hosted the Police Department's former Crimes and Computer Aided Dispatch software. The Public Safety iSeries is no longer active and currently serves to host historical data until a complete data conversion is completed during 2008-09. The City network includes fiber optic cable and data communications equipment connecting all City buildings to six Windows based servers, a firewall and a Storage Area Network (SAN) located at City Hall, one server at the Police Department, and two servers at the Library. These servers provide for e-mail, file storage, web site, on-line services and various other applications. The IT staff supports over 40 different applications and software interfaces, a standard set of desktop office applications, and all new technology items installed in the Public Safety Building. IT also provides support for the operation of the City's cable TV channel and formatting of content. The City's web site is managed by the IT Staff. IT currently supports E-Gov applications for Utility Bill inquiry and payment, Court case inquiry and payment, Building Permit inquiry and inspection scheduling. In fiscal year 2007-08, the IT department implemented an upgrade to the software utilized by the Police Department and Friendswood Volunteer Fire Department by migrating to the OSSI software. The system will interconnect with surrounding police and fire departments to allow our citizens access to open records information, online availability of accident reports and names of jail occupants. The most significant feature of this system will be the increased information and capabilities available to the officer in the field. Highlights of Proposed Budget • IT - OSSI software maintenance, data circuit and air time for mobile data terminal air cards, $36,546 • Finance - Appraisal district fee increase, $30,379 • Municipal Court - Salary adjustment for judge, associate judge and prosecutors, $5,000 • Utility Billing - Postage increase, $8,667 83 Administrative Services Departmental Goals and Measures Goal 1 (correlates with City Goals 1 & 6) Provide accurate and timely financial information to the Council, City Manager, Staff, Citizens of Friendswood and others interested in the City's finances. Objective A: Prepare and release financial statements to the Council, City Manager and Staff on a monthly basis. FY06 FY07 FY08 FY09 Measure Actual Actual Projection Forecast Release monthly financial statement by the 15t" of the following month. 85% 90% 100% 100% Trend: The process of preparing and distributing the report continues to be fine- tuned. Statements from the investment pools and bank are obtained electronically to reduce the delay in receiving the information necessary to complete cash reconciliation. Monthly financial reports are also being distributed electronically; eliminating the need to make manual copies and time spent in delivering the documents. Objective B: Prepare timely and accurate annual financial report after audit is complete. Measure FY06 Actual FY07 Actual FY08 Projection FY09 Forecast Annual financial report meets criteria established by the Government Finance Officers Association and receives GFOA Yes Yes Yes Yes award for excellence in financial reporting. Trend: This certification was achieved for the 20th consecutive year with the 2006-07 CAFR document and staff intends to continue this tradition. Goal 2 (correlates with City Goal 2) The City shall maintain the fund balance and retained earnings of the various operating funds at levels sufficient to protect the City's creditworthiness, as well as its financial position from unforeseeable emergencies. Objective A: The City shall strive to maintain the General Fund undesignated fund balance at a minimum of 90 days of current year budgeted expenditures. Any undesignated funds after the fiscal year-end audit will be allowed to accumulate to build this 90-day reserve. City financial policies state that fund balance in excess of 25% (90 days) will be reserved for future capital improvements. 84 Administrative Services FY06 FY07 FY08 FY09 Measure (Days) Actual Actual Projection Forecast Fund balance will cover at least 90 days (25%) of current year budgeted expenditures. 148 151 154 154 Trend: The estimated fund balance for 2007-08 is $10.5 million. The 90-day operating reserve target is $5.11 million. Other designations total $266,243, leaving $5.12 million available for future projects. Goal 3 (correlates with City Goals 1, 2, & 6) Administer the budget efficiently to provide timely information to City Council and staff. Objective A: Prepare the proposed budget on or before August 1. FY06 FY07 FY08 FY09 Measure Actual Actual Actual Forecast Proposed budget delivered to Mayor and Council 8/1/05 8/1/06 7/31/07 8/1/08 Objective B: Deliver adopted budget by the beginning of the fiscal year, October 1. FY06 FY07 FY08 FY09 Measure Actual Actual Actual Forecast Adopted budget delivered to City Council and Staff 11/30/05 09/25/06 10/03/07 10/01/08 Objective C: Report budget changes, regularly, through the budget amendment process three times per fiscal year. FY06 FY07 FY08 FY09 Measure Actual Actual Projection Forecast Prepare Budget Amendment I by December 31 02/20/06 03/26/07 01/14/08 12/31/08 Prepare Budget Amendment II by 08/14/06 06/18/07 07/21/08 04/30/09 April 30 Prepare Budget Amendment III by October 31 11/01/06 09/10/07 10/31/08 10/31/09 The goal for the Municipal Court is to handle violations in accordance with State Law, City Ordinance and policies set by the municipal judge, to see that every person is treated fairly and equally, and to manage court operations efficiently. 85 Administrative Services Highlights of Proposed Budget • Municipal Court - Annual Salary Increase for Judge, Associate Judge and Prosecutors, $5,000 • Municipal Court (building security fund purchase) - Increase court support for warrant officer (police department and fire marshal's office overtime), $52,568 • Municipal Court (court technology fund purchase) - Interactive Voice Response System, $48,000 • Municipal Court (court technology fund purchase) - Visual Aid Equipment for Court Room, $27,461 Goal 4 (correlates with City Goals 5 & 6) The goal for the Municipal Court is to handle violations in accordance with State Law, City Ordinance and policies set by the municipal judge, to see that every person is treated fairly and equally, and to manage court operations efficiently. Objective A: Monitor Municipal Court clearance ratios to ensure efficiency of staff in timely case disposition and prevention of case backlogs. The case clearance ratio is determined as a percentage of the number of outgoing cases compared to the number of incoming cases and measures whether the court is keeping up with its incoming caseload. This prevents a growing backlog of cases awaiting disposition. Measure: Annual Clearance Ratio of 100%or greater FY06 Actual FY07 Actual FY08 Projection FY09 Forecast *Ratios higher than 100% represent cases older than the years measured. Trend: The Municipal Court has implemented new procedures and programs to assist in processing its cases. Fail to Appear or Violate Promise to Appear charges are filed the day following a missed court appearance. A bond is required to be posted by a defendant to reschedule a court appearance. The court is submitting new warrants to the Police Department to be added onto the PD warrant list, then into SETCIC in a timely manner. As a result of this program, the number of arrests has increased, clearing more cases than in previous years. The court began utilizing a collection agency to locate outstanding warrants in April 2008. The collection program is expected to assist the court in clearing cases. Objective B: Cost per Disposed Case - Monitor the average cost of processing a single case to improve court operations, which forges a direct connection between how budgeted dollars are spent and divisional accomplishments M. Administrative Services Measure: Cost Per Disposed Case less than $45 FY09 Forecast FY08 Projection FY07 Actual FY06 Actual = $40.36 J $39.18 ] $33.19 $31.40 $0.00 $10.00 $20.00 $30.00 $40.00 $50.00 Trend: The Municipal Court currently has 11 staff members, including the Presiding Judge, the Associate Judge and 2 prosecutors. The personnel expenses for the court have increased over the past year due to the addition of another staff member and the new personnel policies. The rising fuel cost is another factor in the increase in court expenses. The warrant officer is on the road each day to assist in transporting defendants from one jurisdiction to Friendswood, as well as trying to locate our local warrants. Since the move to the Public Safety Building, a staff member must make at least one trip to City Hall, the post office or the bank each day, increasing the mileage expense. Travel expense to and from training seminars will also increase over the remainder of the fiscal year 2007-2008 and into fiscal year 2008-2009. The Friendswood Police Department issued just under 8,200 citations for the fiscal year ending 9/30/02. The number of citations issued continued to increase with 11,630 in fiscal year 2003, 13,130 in 2004, 14,330 in fiscal year 2005, and 15,000 for 2006. The number of citations for fiscal year ending 9/30/07 was 13,272, an 11.5% decrease. The Friendswood Police Department is utilizing automatic citation writers, enabling the Municipal Court to electronically download the citations into the court system. Approximately 25% of the citations are entered electronically and 75% require manual entry. Printer issues have delayed full use of the automatic citation writers. The printers are in the process of being replaced, which should be completed before the end of fiscal year 2007-2008. Once this issue is resolved, the citation writers should eliminate the need for the majority of manual data entry and allow Municipal Court staff to fully utilize the technology available. Objective C: Increase the number of cleared warrants, collect outstanding court fines and fees to ensure compliance with court orders and judgments. FY06 FY07 FY08 FY09 Measure Actual Actual Projection Forecast To clear a minimum of 100% of all outstanding warrants annually. 39% 126% * 134% * 150% *Amounts higher than 100% represent cleared warrants older than the current year measured Trend: The Municipal Court now designates two clerks to assist the warrant officer in processing warrants. The dispatchers in the Police Department receive a list of new outstanding warrants, which are then entered into SETCIC. Once a 87 Administrative Services warrant is in SETCIC, a defendant with outstanding Friendswood warrants is subject to arrest by agencies in the surrounding area. These cases are also entered into OMNIBASE, the Failure to Appear Program for the State of Texas. Due to the increase of warrants entered into SETCIC, the number of arrests has increased from approximately 300 in 2005-2006 to over 800 (projected) for 2007-2008. Due to the level of outstanding revenues owed to the state from court fines and fees, the legislature has made collections a priority for courts. The current legislation requires all cities with a population of 100,000 to develop collection programs. The legislation requires the cities use both outside collection resources as well as develop in-house programs. In April 2008, the City contracted with Perdue, Brandon, Fielder, Collins and Mott to collect the court's outstanding warrants. In April, the court submitted cases from 2003 thru 2007 to the collection agency and will continue sending additional warrants 60 days from date warrant was issued. As an indication of the agency's collection rate success for the city, 44 cases were cleared in the first 3 weeks of April. Goal 5 (correlates with City Goals 1 & 6) Provide efficient and reliable services to the users of the City's Information Technology systems. Objective A: Provide reliable computer systems for the users by reducing unscheduled down time. FY06 FY07 FY08 FY09 Measure Actual Actual Projection Forecast Maximize system, network, and server availability during users' 99% 99% 99.9% 99.9% normal work hours Trend: During regular business hours the AS/400 up -time was 100%; File & Print servers' up -time was 99.9%; E-mail up -time was 99.9%; Internet up -time was 99.9%. Objective B: Provide prompt response to computer system problems Measure FY06 Actual FY07 Actual FY08 Projection FY09 Forecast Respond promptly to priority 1 call Avg.< Avg. < Avg. < Avg. < for service 30 30 30 30 Minutes Minutes Minutes Minutes Resolve problem or enlist contract assistance promptly Avg. < Avg. < Avg. < 1 Avg. < 1 1 Hour 1 Hour Hour Hour Trend: Calls are rated Priority 1 calls when the user needs immediate attention and cannot perform normal duties. Examples include the user's computer being inoperable, user being unable to print or not being able to access the network or certain network resources. Users will communicate directly with IT staff via telephone, cell phone or in person. Priority 2 problems are those that do not require M. Administrative Services immediate attention. Users will communicate these problems to the IT staff via E- mail or voice mail. The response time will be estimated and communicated back to the user. Priority 3 issues will be new initiatives, such as software installations. Users will communicate their needs to the IT division via E-mail. Requests will then be approved, scheduled and a response communicated back to the user. Goal 6 (correlates with City Goals 5 & 6) The City's employees are its greatest resource and as such, it is imperative that we provide them a safe workplace. Objective A: Increase training and safety programs provided by 8%, annually, to educate the City's workforce in best practices to reduce or avoid workplace injuries and illnesses FY06 FY07 FY08 FY09 Measure Actual Actual Projection Forecast Provide safety meetings to CDD/PW and Community Services employees. 17 15 15 17 Provide safety programs to other 10 10 10 10 employees Trend: The Safety and Training program has developed into an effective program and has gained acceptance and the respect of the City's employees. We plan to continue development by maintaining an interactive safety and training program that allows all employees to request relevant training. If a requested training subject is deemed necessary and practical, the Safety and Training Coordinator will develop the program or seek external training resources. The City formed a Safety Committee in January 2005 with the purpose of acting as a liaison to their respective departments and assisting in communications and training. The Safety Committee will investigate all incidents that result in a reportable injury. The purpose of the investigation is to determine what action can be taken to prevent future injuries. Objective B: Conduct routine safety inspections on city facilities to determine safety risk and make recommendations for elimination of identified risk. FY06 FY07 FY08 FY09 Measure Actual Actual Projection Forecast Inspect all city facilities 1 per 1 per 1 per 1 per year year year year Observe safety habits of work crews Weekly Weekly Weekly Weekly Meet with maintenance personnel as 12 12 12 12 needed Meetings Meetings Meetings Meetings per year per year per year per year Assist with emergency management & 1 per 1 per 1 per 1 per fire drills in city facilities year year year year .N- 9 Administrative Services Trend: The Safety & Training Coordinator will conduct an annual inspection of all facilities and job sites to detect unsafe acts or unsafe work conditions. Corrective action(s) will be initiated as needed. In addition, work sites will be checked each week to ensure property safety precautions are being utilized. Objective C: Establish and maintain an effective safety and health program to reduce the number and severity of work -related injuries and illnesses. FY06 FY07 FY08 FY09 Measure Actual Actual Pro ection Forecast # Lost workdays due to injuries or illness 19 19 0 0 # Work -related injury/illness reportable incidents 11 5 5 5 Trend: In fiscal year 2008, we have experienced 0 work injuries that resulted in lost time. There have been 5 injuries that are classed as reportable. Each injury accident is investigated and whenever possible corrective action is taken to eliminate the factor that caused the accident. Goal 7 (correlates with City Goal 6) Provide support to the City's staff and employees through the efficient administration of the human resources program. Objective A: Develop clear procedures to assist staff in recruiting and hiring new employees. Improve the new employee orientation process as recommended by the employee focus teams formed during the citywide Organizational Needs Inventory process. Measure FY06 Actual FY07 Actual FY08 Projection FY09 Forecast Develop procedures for HR staff to follow when hiring new employees (from Review and Continued Continued Continued recruitment refine the Review/ Review/ Review/ advertising through process refinement Refinement Refinement the New Employee Orientation) Conduct monthly New Employee Orientation sessions that cover the required new hire 12 12 11 12 documentation and introduces the new employee to the City M Administrative Services Trend: The Employee Orientation Program has been modified to meet the needs expressed by the focus team. The program has been designed to make new employees aware of the available benefits and the city's expectations of them. Objective B: The purpose of employment application activity is to provide an applicant selection and hiring process to city management so they can develop an applicant pool. This activity provides critical indirect support to all core services and is administratively necessary for maintaining a city workforce. FY06 FY07 FY08 FY09 Measure Actual Actual Projection Forecast Job applications processed manually 1000 1200 1440 1728 The number of jobs posted on the City's official web site 40 30 23 30 The number of ads placed in the City's official 65 50 38 45 newspaper Number of ads placed with other sources (TML, Colleges, Professional Publications, etc.) 14 10 12 17 Trend: The number of applications received in response to job ads has been strong. In some skill or education specific positions, recruitment has been difficult. We expect the trend to continue because of high demand for skilled, technical, and professional positions. To address this issue alternative recruitment methods and tools will be implemented to attract the best available employees. Increased recruitment efforts should increase the number of applications received. Goal 8 (correlates with City Goal 6) Maintain the total compensation program to provide the City's management with market sensitive pay and benefits packages which will attract, retain, and motivate employees. Objective A: The purpose is to provide equitable salary structure and classify positions to enable city management to make pay decisions. FY06 FY07 FY08 FY09 Measure Actual Actual Projection Forecast Number of positions reviewed for classification by the 4 6 All Full -Time 5 Classification and Pay Plan Positions Committee City salary survey conducted by Completed Completed Completed Target June 15 06/28/06 06/20/07 07/30/08 09/30/09 Specific position salary surveys 15 10 3 10 conducted 91 Administrative Services Trend: The Classification and Pay Plan Committee delivers an essential service to the City's management. The committee plays an integral part in the compensation strategy through its evaluation of positions by use of a standardized tool. The evaluations allow the committee to classify the positions for placement into a salary grade. With its compensation strategy, the City seeks to attract and retain competent employees. A major component of that strategy is to measure the comparable wages of similar jobs through salary surveys. However, with the expected demand on the job market we may see more difficulty to recruit and hire good employees and we could experience an employee retention issue if we fail to maintain competitive salaries. To judge the market demand an annual salary survey is conducted to measure wage growth compared to benchmark positions within the City pay plan. In addition to the annual City salary survey Human Resources conducts a number of salary surveys for individual positions. These individual position salary surveys are conducted on positions that demonstrate unique market forces that influence wages. The number of individual position salary surveys is likely to rise due to increased market demands for good employees especially in fields requiring technical skills or advanced education. 92 Division FY07 Actual Finance 581,315 Other Functions 1,215,128 Municipal Court 441,360 Human Resources 314,583 Insurance (GF) 117,460 Risk Management (GF) 73,734 Information Technology 676,106 Utility Billing (W/S) 1,571,072 Insurance (W/S) 75,813 Risk Management (W/S) 3,254 Department Total �,069,825 Administrative Services Department Summary EXPENDITURE BY DIVISION FY08 FY08 FY08 FY08 FY09 % Changein Original Amended YTD Year End Adopted Budget from Budget Budget 6/30/08 Estimate Budget FY08 to FY09 667,711 728,997 497,061 662,748 724,373 -0.6% 153,009 153,009 147,594 183,174 209,478 36.9% 552,221 595,990 390,524 418,968 570,199 -4.3% 982,042 364,150 231,248 308,331 377,093 3.6% 150,190 150,190 95,296 127,061 154,696 3.0% 91,486 98,936 61,485 81,980 110,109 11.3% 635,642 650,311 454,220 605,627 738,024 13.5% 220,430 228,954 147,820 197,093 261,973 14.4% 101,406 101,406 79,675 106,233 104,447 3.0% 44,810 14,810 3,891 5,188 15,255 3.0% $3,598,947 $3,086,753 $2,108,814 $2,696,403 $3,265,647 EXPENDITURE BY CLASSIFICATION FY08 FY08 FY08 FY08 FY09 % Changein FY07 Original Amended YTD Year End Adopted Budget from Classification Actual Budget Budget 6/30/08 Estimate Budget FY08 to FY09 Salaries and Benefits 1,566,271 2,427,828 1,906,807 1,331,037 1,673,316 1,925,112 1.0% Supplies 75,100 112,693 112,693 58,914 78,551 85,670 -24.0% Maintenance 80,267 80,665 80,665 42,412 56,549 73,112 -9.4% Services 1,844,951 946,261 898,753 629,273 839,031 1,048,301 16.6% Capital Outlay 87,966 1,500 1,500 992 992 46,545 0.0% Other 1,415,270 30,000 86,335 46,186 47,964 86,907 0.7% Division $5,069,825 $3,598,qRFE�6,753 $2,108,814 $2,696,403 $ FY07 Actual Finance 7.4 Municipal Court 6.4 Human Resources 5.0 Risk Management (GF) 0.5 Information Technology 3.0 Utility Billing (W/S) 3.0 Risk Management (W/S) 0.5 GF-General Fund, W/S-Water and Sewer Fund PERSONNEL SUMMARY BY DIVISION FY08 FY08 FY08 FY08 FY09 Original Amended YTD Year End Adopted Budget Budget 6/30/08 Estimate Budget 8.5 8.5 8.5 8.5 8.5 7.7 7.7 7.7 7.7 7.7 4.0 4.0 4.0 4.0 4.0 1.0 1.0 1.0 1.0 1.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 0.0 0.0 0.0 0.0 0.0 27.2 27.2 27.� 27.2 - % Changein Budget from FY08 to FY09 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 93 Administrative Services ministrat Services Utility Billing Human Municipal Information Finance Resources Court Technology Administration Accounting Billing and Personnel City Hall Collections Computer System Risk Payroll Management Reporting Insurance Risk Cash Management Management Safety Budget Payroll Processing Other ministrati Functions Warrants Police Computer System City Network Library Computer System m Administrative Services Finance 001-0401-415 FY07 Actual FY08 Original Budget FY08 Amended Budget FY08 YTD 6/30/08 FY08 Year End Estimate FY09 Adopted Budget 41-10 FULLTIME SALARIES & WAGES $369,686 $432,264 $484,559 $333,202 $444,269 $481,277 41-20 PART-TIME WAGES 0 9,880 0 0 0 0 41-30 OVERTIME PAY 3,294 1,317 1,317 1,754 2,339 1,317 41-43 LONGEVITY PAY 4,053 3,595 3,445 3,230 4,307 3,200 41-44 VEHICLE ALLOWANCE 3,375 3,600 3,600 1,875 2,500 0 41-45 INCENTIVE -CERTIFICATE PAY 1,700 4,200 3,075 2,438 3,251 6,600 41-49 CELL PHONE ALLOWANCE 978 1,020 1,020 553 737 0 41-90 ACCRUED PAYROLL 4,847 0 0 0 0 0 42-20 PART-TIME WAGES 16,125 0 12,493 8,683 11,577 13,364 42-41 MERIT PAY 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 28,389 34,421 38,995 25,625 34,167 38,577 47-20 TMRS RETIREMENT FUND 51,773 58,353 65,934 45,868 61,157 67,747 48-10 HEALTH/DENTAL INSURANCE 38,224 49,486 37,778 24,146 32,195 37,528 48-20 LIFE INSURANCE 973 938 1,066 884 1,179 1,043 48-30 DISABILITY INSURANCE 1,641 1,927 2,190 1,505 2,007 2,143 48-40 WORKERS COMP INSURANCE 699 898 1,020 612 816 713 48-50 EAP SERVICES 419 513 513 325 433 499 48-90 FLEX PLAN ADMINISTRATION 422 0 0 293 391 0 Subtotal of PERSONNEL $526,598 $602,412 $657,005 $450,993 $601,324 $654,008 51-00 OFFICE SUPPLIES $2,729 $3,501 $3,501 $2,832 $3,776 $4,120 54-00 OPERATING SUPPLIES 2,312 1,647 1,647 1,573 2,097 1,957 58-00 OPERATING EQUIPMENT <$5,000 0 515 515 0 0 515 Subtotal of SUPPLIES $5,041 $5,663 $5,663 $4,405 $5,873 $6,592 63-00 VEHICLE MAINTENANCE $0 $0 $0 $0 0 $0 68-00 EQUIPMENT MAINTENANCE 430 129 129 0 0 0 Subtotal of MAINTENANCE $430 $129 $129 $0 $0 $0 71-20 AUDIT SERVICES $21,417 $24,365 $25,958 $16,402 $21,869 $29,096 71-40 CONSULTING SERVICES 2,000 6,692 11,792 5,800 7,733 9,270 73-50 SURETY BONDS 0 0 0 0 0 0 74-00 OPERATING SERVICES 6,404 9,272 9,272 7,763 10,351 10,506 74-01 POSTAL AND COURIER SERVICES 2,245 1,596 1,596 2,128 2,837 2,850 74-91/ADVERTISING/PUBLIC NOTICE 122 0 0 0 0 0 74-97 RECRUITMENT ADVERSTING 506 0 0 72 96 0 75-10 TRAINING 3,202 3,218 3,218 3,409 4,545 4,923 75-20 TRAVEL REIMBURSEMENTS 1,710 3,949 3,949 4,681 6,241 5,480 75-30 MEMBERSHIPS 868 1,560 1,560 875 1,167 1,030 75-40 PUBLICATIONS 0 0 0 89 119 0 76-12 TELEPHONE/COMMUNICATIONS 0 0 0 84 112 78-00 CONTRACT SERVICES 10,772 8,855 8,855 360 480 618 Subtotal of SERVICES $49,246 $59,507 $66,200 $41,663 $55,551 $63,773 Total for FINANCE $581,315 $667,711 $728,997 $497,061 $662,748 $724,373 95 Administrative Services Other Administrative Functions 001-0406-415 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 73-50 SURETY BONDS $0 $0 $0 $0 $0 $0 74-00 OPERATING SERVICES 1,192 0 0 0 0 0 74-01 POSTAL AND COURIER SERVICES 505 0 0 0 0 0 74-31 TAX APPRAISAL SERVICES 83,231 89,174 89,174 89,174 118,899 143,728 74-32 TAX COLLECTION SERVICES 52,691 63,835 7,500 17,380 23,173 7,725 74-33 PROPERTY TAX REFUND 1,050,323 0 0 0 0 0 74-91 ADVERTISING/PUBLIC NOTICE 0 0 0 185 247 0 75-40 PUBLICATIONS 0 0 0 0 0 0 Subtotal of SERVICES $1,187,942 $153,009 $96,674 $106,739 $142,319 $151,453 74-01 POSTAL AND COURIER $4,400 $0 $0 $0 $0 $0 98-71 PROPERTY TAX REFUNDS 22,786 0 56,335 40,855 40,855 58,025 Subtotal of OTHER $27,186 $0 $56,335 $40,855 $40,855 $58,025 Totals for OTHER ADMIN FUNCTIONS $1,215,128 $153,009 $153,009 $147,594 $183,174 $209,478 M Administrative Services Municipal Court 001-0409-412 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $203,276 $241,455 $276,843 $185,531 $247,375 $270,135 41-20 PART-TIME WAGES 43 92,657 0 0 0 0 41-30 OVERTIME PAY 6,916 9,105 9,105 7,855 10,473 7,502 41-43 LONGEVITY PAY 1,700 2,150 2,150 2,060 2,747 7,155 41-45 INCENTIVE -CERTIFICATE PAY 2,700 5,400 5,850 2,900 3,867 7,860 41-49 CELL PHONE ALLOWANCE 438 420 420 333 444 420 41-90 ACCRUED PAYROLL 0 288 288 0 0 0 42-20 PART-TIME WAGES 25,165 20,000 112,657 33,970 0 94,660 42-25 FIXED RATE PAY 58,530 0 0 42,080 0 0 47-10 SOCIAL SECURITY/MEDICARE 21,769 26,416 29,729 20,116 26,821 28,705 47-20 TMRS RETIREMENT FUND 28,235 33,771 39,514 26,394 35,192 39,408 48-10 HEALTH/DENTAL INSURANCE 39,932 48,584 47,004 28,984 38,645 40,085 48-20 LIFE INSURANCE 545 556 650 496 661 578 48-30 DISABILITY INSURANCE 911 1,049 1,243 839 1,119 1,187 48-40 WORKERS COMP INSURANCE 1,436 1,603 1,727 1,206 1,608 1,195 48-50 EAP SERVICES 356 744 787 290 387 741 48-90 FLEX PLAN ADMINISTRATION 97 104 104 84 112 104 Subtotal of PERSONNEL $392,049 $484,302 $528,071 $353,138 $369,451 $499,735 51-00 OFFICE SUPPLIES $7,715 $14,596 $14,596 $7,316 $9,755 $15,034 52-00 PERSONNEL SUPPLIES 695 506 506 20 27 506 53-00 VEHICLE SUPPLIES 0 165 165 0 0 170 53-01 FUEL 1,052 1,066 1,066 747 996 1,606 54-00 OPERATING SUPPLIES 6,467 10,502 10,502 4,231 5,641 10,817 58-00 OPERATING EQUIPMENT <$5,000 940 54 54 592 789 56 Subtotal of SUPPLIES $16,869 $26,889 $26,889 $12,906 $17,208 $28,189 63-00 VEHICLE MAINTENANCE $1,107 $1,437 $1,437 $0 $0 $1,480 68-00 EQUIPMENT MAINTENANCE 0 0 0 0 0 0 Subtotal of MAINTENANCE $1,107 $1,437 $1,437 $0 $0 $1,480 72-12 MEDICAL EXAMINATIONS $0 $0 $0 $0 $0 73-11 VEHICLE INSURANCE 434 782 782 249 332 805 73-22 LAW ENFORCEMENT INSURANCE 437 1,118 1,118 483 644 1,152 73-50 SURETY BONDS 0 146 146 284 379 150 74-00 OPERATING SERVICES 696 6,587 6,587 36 48 6,785 74-01 POSTAL AND COURIER SERVICES 3,858 5,560 5,560 2,728 3,637 5,727 74-97 RECRUITMENT ADVERSTING 0 106 106 180 240 109 75-10 TRAINING 1,446 1,908 1,908 899 1,199 1,965 75-20 TRAVEL REIMBURSEMENTS 1,975 4,597 4,597 2,803 3,737 4,735 75-30 MEMBERSHIPS 200 246 246 200 267 253 76-12 TELEPHONE/COMMUNICATIONS 0 0 0 84 112 0 78-00 CONTRACT SERVICES 20,428 13,311 13,311 12,696 16,928 13,710 78-30 RENTAL 0 0 0 47 63 78-31 VEHICLE LEASE -INTERNAL 1,861 3,732 3,732 2,799 3,732 3,859 Subtotal of SERVICES $31,335 $38,093 $38,093 $23,488 $31,317 $39,250 86-00 FURNITURE AND FIXTURES $0 $0 $0 $0 $0 $0 88-00 CAPITAL EQUIPMENT 0 1,500 1,500 992 992 1,545 Subtotal of CAPITAL $0 $1,500 $1,500 $992 $992 $1,545 Totals for MUNICIPAL COURT $441,360 $552,221 $595,990 $390,524 $418,968 $570,199 97 Administrative Services Human Resources 001-0410-415 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $151,220 $157,254 $180,084 $129,960 $173,280 $193,863 41-30 OVERTIME PAY 2,268 2,573 2,573 2,964 3,952 2,573 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 1,303 1,015 1,015 1,000 1,333 1,195 41-45INCENTIVE-CERTIFICATE PAY 900 1,800 1,800 675 900 1,800 41-48 PAY PLAN ADJUSTMENTS 0 636,000 0 0 0 0 41-49 CELL PHONE ALLOWANCE 438 420 420 333 444 420 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 10,722 12,347 14,221 9,621 12,828 14,859 47-20 TMRS RETIREMENT FUND 20,565 21,402 24,649 17,859 23,812 26,804 48-10 HEALTH/DENTAL INSURANCE 31,570 37,870 27,811 19,885 26,513 31,150 48-20 LIFE INSURANCE 406 342 396 345 460 414 48-30 DISABILITY INSURANCE 681 703 814 583 777 851 48-40 WORKERS COMP INSURANCE 272 332 383 233 311 286 48-50 EAP SERVICES 227 228 228 162 216 228 48-80 UNEMPLOYMENT COMPENSATION 693 10,000 10,000 365 487 0 48-90 FLEX PLAN ADMINISTRATION 199 0 0 122 163 0 Subtotal of PERSONNEL $221,464 $882,286 $264,394 $184,107 $245,476 $274,443 51-00 OFFICE SUPPLIES $2,585 $3,604 $3,604 $2,324 $3,099 $3,605 52-00 PERSONNEL SUPPLIES 865 1,544 1,544 1,318 1,757 1,597 52-21 5 STAR FUNCTION SUPPLIES 1,737 2,059 2,059 4,875 6,500 2,121 52-23 STAFF DEV PROG SUPPLIES 1,381 2,471 2,471 828 1,104 2,545 54-00 OPERATING SUPPLIES 3,603 4,118 4,118 1,842 2,456 4,242 58-00 OPERATING EQUIPMENT <$5,000 5,895 927 927 271 361 955 Subtotal of SUPPLIES $16,066 $14,723 $14,723 $11,458 $15,277 $15,065 71-40 CONSULTING SERVICES $22,500 $2,574 $2,574 $1,926 $2,568 $2,651 71-90 OTHER PROFESSIONAL SERVICE 296 0 0 0 0 0 72-12 MEDICAL EXAMINATIONS 870 5,148 5,148 3,897 5,196 5,302 72-13 DRUG TESTING SERVICES 6,880 0 0 2,618 3,491 0 72-20 PERSONNEL EVENTS/PROGRAMS 6,716 8,752 8,752 4,202 5,603 9,015 72-21 5 STAR FUNCTION SERVICES 7,424 8,958 8,958 5,181 6,908 9,227 72-23 STAFF DEVELOPMENT PROGRAM 5,193 19,125 19,125 5,187 6,916 19,699 74-00 OPERATING SERVICES 0 7,030 7,030 0 0 7,241 74-01 POSTAL AND COURIER SERVICES 368 360 360 95 127 371 74-91 ADVERTISING/PUBLIC NOTICE 0 257 257 0 0 265 74-96 CRIMINAL HISTORY SERVICES 58 4,103 4,103 20 27 4,226 74-97 RECRUITMENT ADVERSTING 45 3,089 3,089 0 0 3,182 75-10 TRAINING 1,747 2,780 2,780 1,323 1,764 2,863 75-20 TRAVEL REIMBURSEMENTS 2,164 2,574 2,574 3,151 4,201 2,651 75-30 MEMBERSHIPS 635 721 721 385 513 743 76-12 TELEPHONE/COMMUNICATIONS 0 0 0 168 224 0 78-00 CONTRACT SERVICES 22,157 19,562 19,562 7,530 10,040 20,149 Subtotal of SERVICES $77,053 $85,033 $85,033 $35,683 $47,577 $87,585 Totals for HUMAN RESOURCES $314,583 $982,042 $364,150 $231,248 $308,331 $377,093 w Administrative Services Insurance (General Fund) 001-0411-415 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 73-13 MOBILE EQUIPMENT $1,460 $1,550 $1,550 $1,826 $2,435 $1,597 73-21 GENERAL LIABILITY 10,242 10,872 10,872 11,126 14,835 11,198 73-23 PUBLIC OFFICIAL 13,525 14,356 14,356 14,655 19,540 14,787 73-24 CRIME & ACCIDENT COVERAGE 1,999 2,122 2,122 1,941 2,588 2,186 73-31 WINDSTORM (GALV CITY) 65,442 93,262 93,262 27,451 36,601 96,060 73-32 REAL & PERSONAL PROPERTY 23,457 17,843 17,843 37,261 49,681 18,378 73-33 FLOOD 246 6,844 6,844 322 429 7,049 73-50 SURETY BONDS 1,089 2,311 2,311 714 952 2,380 73-80 PRIOR YEAR INSURANCE 0 1,030 1,030 0 0 1,061 Subtotal of SERVICES $117,460 $150,190 $150,190 $95,296 $127,061 $154,696 Totals for INSURANCE $117,460 $150,190 $150,190 $95,296 $127,061 $154,696 rw Administrative Services Risk Management (General Fund) 001-0412-415 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $43,808 $45,813 $51,760 $38,056 50,741 $55,208 41-30 OVERTIME PAY 1,245 2,573 2,573 1,121 1,495 2,573 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 280 345 345 340 453 405 41-44 VEHICLE ALLOWANCE 3,525 3,600 3,600 2,775 3,700 5,400 41-45 INCENTIVE -CERTIFICATION PAY 1,150 2,400 2,400 900 1,200 1,800 41-49 CELL PHONE ALLOWANCE 420 420 420 333 444 420 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 3,866 4,146 4,674 3,330 4,440 4,946 47-20 TMRS RETIREMENT FUND 6,634 7,187 8,101 5,782 7,709 8,923 48-10 HEALTH/DENTAL INSURANCE 0 0 0 0 0 0 48-20 LIFE INSURANCE 118 99 114 102 136 119 48-30 DISABILITY INSURANCE 198 203 234 173 231 244 48-40 WORKERS COMP INSURANCE 88 100 115 76 101 85 48-50 EAP SERVICES 59 57 57 43 57 57 48-80 UNEMPLOYMENT COMPENSATION 0 0 0 0 0 0 48-90 FLEX PLAN ADMINISTRATION 0 0 0 0 0 0 Subtotal of PERSONNEL $61,391 $66,943 $74,393 $53,031 $70,708 $80,180 51-00 OFFICE SUPPLIES $183 $541 $541 $292 $389 $557 52-00 PERSONNEL SUPPLIES 255 0 0 0 0 0 54-00 OPERATING SUPPLIES 850 7,221 7,221 1,236 1,648 7,438 58-00 OPERATING EQUIPMENT <$5,000 355 721 721 57 76 5,393 Subtotal of SUPPLIES $1,643 $8,483 $8,483 $1,585 $2,113 $13,388 72-20 PERSONNEL EVENTS/PROGRAMS $9,498 $7,207 $7,207 $4,424 $5,899 $7,423 73-13 MOBILE EQUIPMENT 0 0 0 0 0 0 73-21 GENERAL LIABILITY 0 0 0 0 0 0 73-23 PUBLIC OFFICIAL 0 0 0 0 0 0 73-24 CRIME & ACCIDENT COVERAGE 0 0 0 0 0 0 73-31 WINDSTORM (GALV CTY) 0 0 0 0 0 0 73-32 REAL & PERSONAL PROPERTY 0 0 0 1,710 2,280 0 73-33 FLOOD INSURANCE 0 0 0 0 0 0 73-50 SURETY BONDS 0 0 0 0 0 0 73-80 PRIOR YEAR INSURANCE 0 0 0 0 0 0 73-90 INSURANCE ADMINISTRATION 0 0 0 0 0 0 74-00 OPERATING SERVICES 12 7,000 7,000 0 0 7,210 74-94 PERM ITS/IN SPECTION/TESTNG 150 154 154 0 0 159 75-10 TRAINING 650 978 978 175 233 1,007 75-20 TRAVEL REIMBURSEMENTS 190 412 412 400 533 424 75-30 MEMBERSHIPS 200 309 309 160 213 318 Subtotal of SERVICES $10,700 $16,060 $16,060 $6,869 $9,159 $16,541 Totals for RISK MANAGEMENT $73,734 $91,486 $98,936 $61,485 $81,980 $110,109 100 Administrative Services Information Technology 001-0416-419 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $175,292 $178,373 $191,625 $142,217 $189,623 $203,033 41-30 OVERTIME PAY 15,608 4,545 4,545 11,331 15,108 4,545 41-43 LONGEVITY PAY 1,270 845 845 1,450 1,933 1,025 41-45 INCENTIVE -CERTIFICATE PAY 900 1,800 1,800 675 900 1,800 41-49 CELL PHONE ALLOWANCE 1,438 1,380 1,380 1,343 1,791 1,980 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 14,245 14,080 15,315 11,630 15,507 15,786 47-20 TMRS RETIREMENT FUND 25,531 24,405 26,545 20,853 27,804 28,477 48-10 HEALTH/DENTAL INSURANCE 22,988 22,010 18,843 14,133 18,844 21,106 48-20 LIFE INSURANCE 460 386 422 384 512 433 48-30 DISABILITY INSURANCE 774 793 866 644 859 890 48-40 WORKERS COMP INSURANCE 598 672 745 493 657 540 48-50 EAP SERVICES 178 171 171 128 171 171 48-90 FLEX PLAN ADMINISTRATION 92 0 0 111 148 0 Subtotal of PERSONNEL $259,374 $249,460 $263,102 $205,392 $273,856 $279,786 51-00 OFFICE SUPPLIES $419 $0 $0 $7 $9 $0 52-00 PERSONNEL SUPPLIES 0 0 0 0 0 0 54-00 OPERATING SUPPLIES 2,952 4,015 4,015 383 511 1,700 57-00 COMPUTER SUPPLIES 13,059 17,616 17,616 5,903 7,871 9,811 58-00 OPERATING EQUIPMENT <$5,000 10,076 28,564 28,564 18,595 24,793 4,120 Subtotal of SUPPLIES $26,506 $50,195 $50,195 $24,888 $33,184 $15,631 67-00 COMPUTER EQUIP MAINT $77,436 $78,970 $78,970 $42,162 56,216 $71,374 Subtotal of MAINTENANCE $77,436 $78,970 $78,970 $42,162 $56,216 $71,374 71-30 ENGINEERING SERVICES 4,889 0 1,027 0 $0 $0 74-00 OPERATING SERVICES 376 0 0 225 $300 0 74-01 POSTAL AND COURIER SERVICES 374 0 0 84 $112 0 74-97 RECRUITMENT ADVERSTING 0 0 0 0 $0 0 75-10 TRAINING 1,540 12,803 12,803 9,706 $12,941 9,311 75-20 TRAVEL REIMBURSEMENTS 1,145 4,257 4,257 1,788 $2 384 3,100 75-30 MEMBERSHIPS 0 0 0 0 $0 0 76-12 TELEPHONE/COMMUNICATIONS 0 0 0 0 $0 0 77-10 SOFTWARE LICENSE FEES 1,961 0 0 0 $0 0 77-20 SOFTWARE SUPPORT SERVICES 155,776 168,092 168,092 112,934 $150,579 199,931 77-23 SOFTWARE SUBSCRIPTION SRV 0 309 309 7,000 $9,333 309 77-30 INTERNET SERVICES 8,087 11,840 11,840 5,619 $7 492 48,705 77-50 COMPUTER HARDWARE SUPPORT 17,596 0 0 0 $0 0 78-00 CONTRACT SERVICES 0 24,710 24,710 8,295 $11,060 25,750 78-30 RENTAL 33,080 35,006 35,006 36,127 $48,169 39,127 Subtotal of SERVICES $224,824 $257,017 $258,044 $181,778 $242,371 $326,233 87-10 COMPUTER SYSTEMS ($2,346) $0 $0 $0 0 $0 88-00 CAPITAL EQUIPMENT 90,312 0 0 0 0 45,000 Subtotal of CAPITAL $87,966 $0 $0 $0 $0 $45,000 Totals for INFORMATION TECHNOLOGY $676,106 $635,642 $650,311 $454,220 $605,627 $738,024 101 Administrative Services Utility Billing 401-0401-415 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $81,212 $83,908 $90,208 $65,360 $87,147 $94,718 41-30 OVERTIME PAY 0 3,072 3,072 140 187 3,072 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 750 1,035 1,035 930 1,240 770 41-44 VEHICLE ALLOWANCE 0 0 0 0 0 0 41-45INCENTIVE-CERTIFICATION PAY 300 600 600 213 284 1,980 41-49 CELL PHONE ALLOWANCE 0 0 0 0 0 0 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 6,253 6,653 7,261 5,071 6,761 7,549 47-20 TMRS RETIREMENT FUND 10,799 11,532 12,586 8,850 11,800 13,618 48-10 HEALTH/DENTAL INSURANCE 4,670 4,722 4,107 3,080 4,107 14,314 48-20 LIFE INSURANCE 220 181 198 177 236 204 48-30 DISABILITY INSURANCE 369 372 408 299 399 420 48-40 WORKERS COMP INSURANCE 143 179 196 116 155 144 48-50 EAP SERVICES 178 171 171 126 168 171 48-90 FLEX PLAN ADMINISTRATION 19 0 0 14 19 0 Subtotal of PERSONNEL $104,913 $112,425 $119,842 $84,376 $112,501 $136,960 51-00 OFFICE SUPPLIES $1,282 $618 $618 $881 $1,175 $1,236 54-00 OPERATING SUPPLIES 4,900 4,757 4,757 2,791 3,721 4,378 58-00 OPERATING EQUIPMENT <$5,000 2,050 309 309 0 0 103 Subtotal of SUPPLIES $8,232 $5,684 $5,684 $3,672 $4,896 $5,717 68-00 EQUIPMENT MAINTENANCE $1,294 $129 $129 $250 $333 $258 Subtotal of MAINTENANCE $1,294 $129 $129 $250 $333 $258 71-20 AUDIT SERVICES $14,883 $16,988 $18,095 $11,398 $15,197 $20,498 74-00 OPERATING SERVICES 811 9,742 9,742 8,798 11,731 13,287 74-01 POSTAL/ COURIER SERVICES 29,856 25,333 25,333 18,519 24,692 34,760 74-97 RECRUITMENT ADVERTISING 252 0 0 0 0 0 75-10 TRAINING 0 1,236 1,236 0 0 412 75-20 TRAVEL REIMBURSEMENTS 163 360 360 710 947 221 78-00 CONTRACT SERVICES 18,184 18,533 18,533 14,766 19,688 20,978 Subtotal of SERVICES $64,149 $72,192 $73,299 $54,191 $72,255 $90,156 98-10 DEPRECIATION EXPENSE $1,372,244 $0 $0 $0 $0 $0 98-30 PROVISION FOR UNCOLL A/R 20,240 30,000 30,000 5,331 7,108 28,882 Subtotal of OTHER FINANCING USES $1,392,484 $30,000 $30,000 $5,331 $7,108 $28,882 Totals for UTILITIY BILLING $1,571,072 $220,430 $228,954 $147,820 $197,093 $261,973 102 Administrative Services Insurance (Water and Sewer Fund) 401-0411-415 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 73-13 MOBILE EQUIPMENT $781 $829 $829 $983 $1,311 $854 73-21 GENERAL LIABILITY 6,829 7,248 7,248 7,417 9,889 7,465 73-23 PUBLIC OFFICIAL 8,737 9,274 9,274 9,770 13,027 9,552 73-24 CRIME & ACCIDENT COVERAGE 1,510 1,603 1,603 1,464 1,952 1,651 73-31 WINDSTORM (GALV CITY) 38,484 62,175 62,175 34,759 46,345 64,040 73-32 REAL & PERSONAL PROPERTY 19,103 11,640 11,640 24,960 33,280 11,989 73-33 FLOOD 369 8,637 8,637 322 429 8,896 Subtotal of SERVICES $75,813 $101,406 $101,406 $79,675 $106,233 $104,447 Totals for INSURANCE (W/S Fund) $75,813 $101,406 $101,406 $79,675 $106,233 $104,447 103 Administrative Services Risk Management (Water and Sewer Fund) 401-0412-415 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $199 $0 $0 $0 $0 $0 41-30 OVERTIME PAY 16 0 0 0 0 0 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 0 0 0 0 0 0 41-44 VEHICLE ALLOWANCE 150 0 0 0 0 0 41-45 INCENTIVE -CERTIFICATION PAY 50 0 0 0 0 0 41-48 PAY PLAN ADJUSTMENTS 0 30,000 0 0 0 0 41-49 CELL PHONE ALLOWANCE 18 0 0 0 0 0 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 18 0 0 0 0 0 47-20 TMRS RETIREMENT FUND 31 0 0 0 0 0 48-10 HEALTH/DENTAL INSURANCE 0 0 0 0 0 0 48-20 LIFE INSURANCE 0 0 0 0 0 0 48-30 DISABILITY INSURANCE 0 0 0 0 0 0 48-40 WORKERS COMP INSURANCE 0 0 0 0 0 0 48-50 EAP SERVICES 0 0 0 0 0 0 48-90 FLEX PLAN ADMINISTRATION 0 0 0 0 0 0 Subtotal of PERSONNEL $482 $30,000 $0 $0 $0 $0 51-00 OFFICE SUPPLIES $29 $309 $309 $0 $0 $341 52-00 PERSONNEL SUPPLIES 127 0 0 0 0 0 54-00 OPERATING SUPPLIES 0 129 129 0 0 129 58-00 OPERATING EQUIPMENT <$5,000 587 618 618 0 0 618 Subtotal of SUPPLIES $743 $1,056 $1,056 $0 $0 $1,088 72-20 PERSONNEL EVENTS/PROGRAMS $772 $3,912 $3,912 $2,192 $2,923 $4,120 73-13 MOBILE EQUIPMENT 0 0 0 0 0 0 73-21 GENERAL LIABILITY 0 0 0 0 0 0 73-23 PUBLIC OFFICIAL 0 0 0 0 0 0 73-24 CRIME & ACCIDENT COVERAGE 0 0 0 0 0 0 73-31 WINDSTORM (GALV CITY) 0 0 0 0 0 0 73-32 REAL & PERSONAL PROPERTY 0 0 0 0 0 0 73-33 FLOOD 0 0 0 0 0 0 74-00 OPERATING SERVICES 0 7,000 7,000 0 0 6,180 75-10 TRAINING 1,144 2,368 2,368 977 1,303 1,858 75-20 TRAVEL REIMBURSEMENTS 113 165 165 672 896 1,545 75-30 MEMBERSHIPS 0 309 309 50 67 464 Subtotal of SERVICES $2,029 $13,754 $13,754 $3,891 $5,188 $14,167 Totals for RISK MANAGEMENT $3,254 $44,810 $14,810 $3,891 $5,188 $15,255 104 Police Mission Statement The Friendswood Police Department is organized, equipped and trained to provide responsive service in a community -police partnership. The Department focuses all available resources to promote community safety, suppress crime, ensure the safe, orderly movement of traffic, and protect the constitutional rights of all persons. Current Operations Operations The purpose of the community -oriented policing program is to provide immediate police service, criminal investigations and collaborative problem solving initiatives so the community can feel safe and be safe. • First Response -This activity is mandated by Art. 2.13, Code of Criminal Procedure. Provides emergency response to 9-1-1 calls, enforce traffic and criminal laws and address problems related to order maintenance and quality of life. Provide preventative patrol and police services designed to respond to calls for service and to minimize criminal activity. • Traffic Enforcement -Mandated by Ch. 543 of the Transportation Code. The purpose is to investigate accidents, analyze collisions, target enforcement efforts and coordinate multiple agencies to facilitate traffic management in order to improve traffic safety. Programs in the category include the Commercial Vehicle Inspection program and the Texas Department of Transportation Selective Traffic Enforcement program. • Detain and House Prisoners -Detain prisoners in locked cells while awaiting a judge or transfer to another facility. Fingerprint and photograph prisoners. Inventory, secure and store prisoners' personal property until release or transfer. Document activities including monitoring meals, intake and release of prisoners, secure all fines and bonds collected from prisoners and deposit to Municipal Court. • Animal Control -Mandated by Ch 10, Friendswood Code of Ordinances. The primary function and intent of the animal control division is protection of the health, safety and welfare of the citizens of the City by controlling the animal population and establishing uniform rules and regulations for the control and eradication of rabies. Criminal Investigations The purpose of investigations is to provide investigative support that requires a particularly high level of expertise. This service is provided to police officers, victims, external members of the criminal justice agencies, and the public, in order to protect victims and the public. • Centralized Investigations -This is a core activity mandated by Art. 2.13, CCP. The Department has pooled its investigative resources into one division that conducts criminal investigations (homicide, robbery, child abuse, family violence, deviant crimes, forgery and other financial crimes, juvenile investigations and auto theft); sex offender registration and recovery of stolen property. 105 Police • Organized Crime -This activity is mandated by Art. 2.13, CCP; Ch. 481, Health and Safety Code; Ch. 61, CCP. This functional area investigates the possession, manufacture, and illegal sale of controlled substances, gang related crime and gathers and disseminates information regarding criminal activity to the patrol division. Work with other law enforcement in an undercover capacity, working in a multi -agency task force setting. • Forensic Services -These services are critical to the police investigator and to the successful prosecution of criminal cases. It includes fingerprint identification, crime laboratory, evidence control, crime scene investigation, photography and evidence collection. • Victim Services -This activity is mandated by Ch. 56, CCP. Provide for assistance to crime victims and provide community education and referral programs related to crime victim issues. Operations Support Provides intake and processing of police calls for service. It provides fleet, equipment and facility maintenance services so that police services can be delivered effectively. Also provided are information resources, as well as administrative and fiscal support to police department employees so they can perform their jobs safely and effectively. In addition, ethical, professional direction and training is provided to employees so that they can perform their duties according to guiding principles. Specialized critical incident management is also included in this functional area. • Communications -Mandated by Ch. 77, Health and Safety Code. Serve as primary call taker for all emergency calls for Police, Fire, and EMS. Take call information and dispatch units to calls for service. Input information into the computer aided dispatch system. Receive and send information such as driver license checks, vehicle registrations, and officer location to the field units as necessary. • Special Operations -Includes the specially trained and equipped teams of officers for tactical and hostage negotiations support. These highly trained officers are responsible for formulating and executing action plans to manage critical incidents. • Community Partnerships -Assist in crime prevention and problem solving, work with residents and businesses to solve problems that lead to crime, community liaison to improve communication and understanding of police operations. Programs in the category include the school resource officers and Drug Abuse Resistance Education. • Administration -Manage all police programs to optimize efficiency and provide effective delivery of services. Manage budget for the department, ensuring that the department is fiscally responsible. Maintain open communication with other department and governmental agencies. Coordinate investigation of internal and external complaints of alleged police personnel misconduct of both sworn offices and civilians. Manage records and provide reports of misconduct and ensuing investigations, as well as City administrative issues. Coordinate special projects and plant for the future growth of department in size and service. Coordinate, manage and research all existing and new grants available for the department. Prepare and submit grant preapproval requests prior to applying for grants. 106 Police • Recruiting and Training -Program recruits police officer applicants, conducts initial screening interviews to determine if basic requirements are satisfied, tests applicants for basic skills, compatible behavior traits and conducts background investigations. Trains and monitors employees so that the department has highly qualified and competent staff members to meet the expectations of the public. • Internal Affairs -Activity is mandated by Sec. 143.312, Local Government Code. Includes investigation of potential policy violations in a timely manner and provides information to the public so they will have trust and confidence in internal affairs investigations. • Public Information -Coordinate and provide departmental information to the public including press releases, releases of suspect descriptions, crime alerts, and interact with the public at community events. Provide copies of recorded events in response to public information or court requests. • Vehicle and Equipment Maintenance -Provide maintenance and support of City vehicles and equipment for the department to ensure dependable transportation and operations. Manage fleet and all equipment used for police services on a 24 hour, seven day a week schedule. Highlights of Budget The budget includes the personnel, equipment, and supplies to provide public safety services and achieve the goals and objectives of the department. Maintain Commitment to Public Safety The City has a police service -staffing ratio of 1.5 officers per 1,000 residents. The FY 2009 budget includes $65,015 to add one additional officer sworn police officer to maintain this staffing ratio. This amount includes the necessary equipment and salary for one full time sworn police officer to be hired in January 2009. Regional police academies and local college campuses are being heavily recruited to fill this new position as well as existing vacancies. This sworn position will be deployed to the patrol division to insure adequate staffing for population growth. This officer will be added with the goal of achieving a decrease in response time and an increase in community specific problem solving efforts. The new officer will utilize a patrol unit already in the police department fleet; therefore funding for an additional vehicle in the police fleet is not included in the FY 2009 budget. The assignment template of two officers per marked police vehicle will not be adversely affected by delaying the purchase of a new patrol unit for the new position until a future fiscal year. There is currently a staff of three animal control officers in the Animal Control Division. The FY 2009 budget includes $15,864 to upgrade a part-time position approved in 07-08 to a full-time position. This amount includes the additional salary and fringe benefits for one entry-level full- time animal control officer. Attempts to fill the position as a part-time position have been unsuccessful. The Animal Control Division remains a heavily requested service activity. The request also includes the purchase of a fully outfitted animal control truck, estimated to cost $27,550. 107 Police Continuation of Mandated Services The Crime Victim Assistance Program has requested funding for a tenth year by a federal grant through the Governor's Office. If the grant is awarded, total funding will be in the amount of $45,220. Radio and recording equipment maintenance costs are not sufficient to cover expected increases and additional costs. In addition, a T-1 line has been granted to improve radio system capabilities; this requires a monthly service fee. Budget increases in these areas are necessary due to increased costs experienced by Harris County that has passed these costs to subscribers. The police services field requires mobility and has an ever increasing demand for technology. Capital Replacement and Additional Equipment The budget contains critical equipment (both capital and non capital items). One fully equipped truck for the animal control position is included in this year's budget. The budget also includes funding for replacement vehicles from the Vehicle Replacement Fund. Based on annual mileage of 25,000 per vehicle, there will be a need to replace four marked patrol vehicles and one investigative staff vehicle; at time of replacement each vehicle will have approximately 90,000 miles. As part of the Vehicle Replacement Fund, the department replaces emergency light and sound equipment, speed measuring devices, in -car video cameras and mobile data terminals in marked patrol cars every six to eight years; making this equipment last through two vehicle lifecycles. Alternative Revenue Streams Victims of Crime Act Grant, LEOSE Training Allocation, Texas Department of Transportation Selective Traffic Enforcement Program, and Bulletproof Vest Partnership Act, 50/50 cost sharing with Friendswood Independent School District for two school resource officers, Friendswood Independent School District school zone coverage and security fees, 50/50 cost sharing with Clear Creek Independent School District for five school crossing guards, Texas Department of Public Safety Commercial Vehicle Inspection program, partnership with the Drug Enforcement Administration -Galveston Resident Office Task Force and the FBI Safe Streets Task Force. Other Committed Costs Since the Department's partnership with the Drug Enforcement Task Force began, an analyst has been paid for in a cost -sharing agreement between task force agencies. In the past, the funds needed to pay for the City's portion of the costs to employ the analyst were paid using funds from the narcotics seizure accounts. During 07-08, City Council approved the use of those funds to pay for computer software upgrades for the police department. 108 Police Departmental Goals and Measures Goal 1 (correlates with City Goals 5 & 6) Provide quality police services to our community. Objectives: ■ Achieve full staffing levels. ■ Continue to recruit and train quality personnel at al levels. ■ Maintain emergency response time of less than 5 minutes. ■ Meet increased workload by increasing staff in patrol by one officer. ■ Respond proactively to community concerns. Measure FY06 Actual FY07 Actual FY08 Projection FY09 Forecast Sworn peace officers per 1,000 residents 1.4 1.5 1.5 1.5 Minority Representation on force 20% 27% 25% 25% Emergency Response Time 0:03:46 0:04:20 0:04:05 0:04:00 Total Part I UCR Index Crime 535 569 580 592 Crimes per 1,000 residents 15.29 15.42 15.38 15:35 Arrests related to drug activity 334 376 387 399 Trend: The commitment to full staffing will assist in the reduction of violent and property crime rates and contributes to the fulfillment of the city's vision to maintain one of the lowest crime rates in Texas. Recruitment activities, the personnel function and professional standards are monitored to ensure alignment with organizational values. The Department is participating in a regional drug task force to address drug and drug -related crime within the City and adjacent communities. More recently, a partnership with the FBI Safe Streets Task Force was developed to address large scale investigations including economic and fraud -related crime. Goal 2 (correlates with City Goal 5) Continue to improve the safety of our streets and efficient movement of vehicles. Objectives: • Continue to use traffic accident statistics to analyze hazardous intersections and roadways in order to direct enforcement action. ■ Analyze statistical data gathered on types of traffic infractions issued and locations to direct future enforcement actions and programs. 109 Police Annual Traffic Infractions 0 Fatal Accidents M Injury Accidents El Non -Injury Accidents o Speed Related Accidents M Alcohol Related Accidents O DWI Arrests 384 46 191 FY09 Forecast 286 1 114 324 40 FY08 Projection 172 314 1 109 273 35 FY07 Actual 155 392 105 3 237 ZZ FY06 Actual 170 361 0 --- 0 100 200 300 400 Soo Trend: The most frequently identified traffic safety concerns are speed over the posted limits, speeding trucks and risks to children playing. The department uses radar traffic enforcement, a citizen radar loan program and a commercial vehicle roadside inspection program to address traffic safety issues. Texas Department of Transportation grant funds may be available to conduct concentrated traffic enforcement activities in locations that annually produce the highest incidents of traffic accidents within the City. Goal 3 (correlates with City Goals 5 & 6) Actively involve residents and the business community in crime prevention and promoting community safety awareness. Objectives: ■ Continue the effective use of volunteers to enhance service to the community. ■ Involve members of the public to aid the police department in its crime fighting efforts. ■ Record, disseminate and preserve all offense, accident and arrest reports generated the police department. ■ Coordinate the recordkeeping archives of the police department and work with the city secretary's office in records management of police records so that information is provided to the public and the media that is accurate, relevant and informative. 110 Police Measure FY06 Actual FY07 Actual FY08 Projection FY09 Forecast Number of Incident Reports 2,616 2,577 2,751 2,936 Number of open records requests processed 990 860 747 649 Number of press releases 166 128 99 76 Trend: The Department has implemented strategies and outreach efforts to educate members of the community about their role in public safety while continually evaluating personnel and programs for their effectiveness in meeting community expectations and demand for services. 111 FY08 FY07 Original Division Actual Budget Administration 735,166 767,851 Communications 774,099 779,366 Patrol 3,110,134 3,555,072 Patrol DoT 66,523 71,611 Criminal Investigations 959,282 981,298 Animal Control 188,202 228,486 Department Total $5,833,406 $6,383,684 FY08 Amended Budget 834,740 817,587 3,754,153 77,146 1,038,420 239,328 $6,761,374 FY08 YTD 6/30/08 630,583 622,331 2,760,087 60,382 777,918 155,746 $5,007,047 FY08 FY08 FY08 FY07 Original Amended YTD Classification Actual Budget Budget 6/30/08 Salaries and Benefits 5,051,705 5,475,232 5,838,073 4,354,626 Supplies 326,032 320,286 327,085 215,737 Maintenance 88,353 123,143 112,943 80,266 Services 367,316 379,436 397,686 322,350 Capital Outlay 0 85,587 85,587 34,068 $5,007,047 Police Department Summary EXPENDITURE BY DIVISION FY08 FY09 % Change in Year End Adopted Budget from Estimate Budget FY08 to FY09 840,775 706,481 -15.4% 829,775 875,509 7.1% 3,680,109 4,128,816 10.0% 80,509 93,947 21.8% 1,037,224 1,135,619 9.4% 207,661 300f326 25.5% $6,676,05�7,240,698� 7.1% EXPENDITURE BY CLASSIFICATION FY08 FY09 % Change in Year End Adopted Budget from Estimate Budget FY08 to FY09 5,806,159 6,194,823 6.1% 287,649 415,496 27.0% 107,021 139,563 23.6% 429,800 396,911 -0.2% 45,424 93,905 9.7% $6,676, PERSONNEL SUMMARY BY DIVISION FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Division Actual Budget Budget 6/30/08 Estimate Budget Administration 4.0 8.0 8.0 8.0 8.0 9.0 Communications 13.7 13.6 13.6 13.6 13.6 13.6 Patrol 41.9 46.8 46.8 46.8 46.8 46.8 Patrol DoT 1.0 1.0 1.0 1.0 1.0 1.0 Criminal Investigations 11.0 11.0 11.0 11.0 11.0 11.0 Animal Control 3.0 3.5 3.5 3.5 3.5 4.0 Department Total 74.6 83.9 83.9 83.9 85.4 % Change in Budget from FY08 to FY09 12.5% 0.3% 0.0% 0.0% 0.0% 14.3% 112 Staff Services Patrol Operations Records And Communications Animal Control Police Criminal Investigations Police Patrol Investigations DOT Program Police Investigation Fund 113 Police Administration 001-2101-421 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended Actual Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $470,807 $490,173 $546,832 $409,030 $545,373 $443,812 41-30 OVERTIME PAY 28,026 27,470 27,470 26,658 35,544 18,680 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 5,795 6,310 6,310 6,275 8,367 5,840 41-45 INCENTIVE -CERTIFICATE PAY 2,325 3,600 3,600 6,525 8,700 10,500 41-49 CELL PHONE ALLOWANCE 3,375 3,240 3,240 2,775 3,700 2,820 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 37,636 39,784 44,941 33,668 44,891 36,788 47-20 TMRS RETIREMENT FUND 67,067 68,958 77,896 59,875 79,833 66,362 48-10 HEALTH/DENTAL INSURANCE 52,060 54,433 47,222 33,103 44,137 37,866 48-20 LIFE INSURANCE 1,238 1,055 1,203 1,065 1,420 956 48-30 DISABILITY INSURANCE 2,079 2,167 2,472 1,811 2,415 1,962 48-40 WORKERS COMP INSURANCE 8,574 9,863 11,232 7,529 10,039 6,039 48-50 EAP SERVICES 459 456 456 334 445 285 48-90 FLEX PLAN ADMINISTRATION 199 199 199 166 221 199 Subtotal of PERSONNEL $679,640 $707,708 $773,073 $588,814 $785,085 $632,109 51-00 OFFICE SUPPLIES $2,443 $4,091 $4,091 $2,047 $2,729 $15,150 52-00 PERSONNEL SUPPLIES 952 5,094 5,094 455 607 5,247 53-00 VEHICLE SUPPLIES 794 944 944 13 17 972 53-01 FUEL 3,430 3,120 3,120 2,742 3,656 4,701 54-00 OPERATING SUPPLIES 5,378 4,451 4,451 3,491 4,655 4,585 58-00 OPERATING EQUIPMENT <$5,000 10,419 3,896 5,170 4,518 6,024 4,013 Subtotal of SUPPLIES $23,416 $21,596 $22,870 $13,266 $17,688 $34,668 63-00 VEHICLE MAINTENANCE $2,287 $2,516 $2,516 $4,184 $5,579 $2,591 68-00 EQUIPMENT MAINTENANCE 1,363 824 824 1,261 1,681 849 Subtotal of MAINTENANCE $3,650 $3,340 $3,340 $5,445 $7,260 $3,440 71-40 CONSULTING SERVICES $2,644 $2,378 $2,378 $0 $0 $2,449 73-11 VEHICLE INSURANCE 1,564 850 850 815 1,087 876 73-22 LAW ENFORCEMENT INSURANCE 1,624 3,620 3,620 1,448 1,931 3,729 74-00 OPERATING SERVICES 2,835 2,316 2,316 4,014 5,352 2,385 74-01 POSTAL AND COURIER SERVICES 1,675 1,188 1,188 1,765 2,353 1,224 74-97 RECRUITMENT ADVERSTING 0 0 0 360 480 0 74-98 JUDGMENTS & DAMAGE CLAIM 1,507 0 0 0 0 0 75-10 TRAINING 369 2,223 2,473 1,360 1,813 2,290 75-20 TRAVEL REIMBURSEMENTS 791 1,510 1,510 1,376 1,835 1,555 75-30 MEMBERSHIPS 733 1,030 1,030 35 47 1,061 75-40 PUBLICATIONS 215 0 0 0 0 0 76-12 TELEPHONE/COMMUNICATIONS 19 0 0 0 0 0 78-30 RENTAL 1,834 7,442 7,442 2,395 3,193 7,665 78-31 VEHICLE LEASE -INTERNAL 12,650 12,650 12,650 9,488 12,651 13,030 Subtotal of SERVICES $28,460 $35,207 $35,457 $23,056 $30,741 $36,264 Totals for ADMINISTRATION $735,166 $767,851 $834,740 $630,581 $840,775 $706,481 114 Police Communications 001-2110-421 FY07 Actual FY08 Original Budget FY08 Amended Budget FY08 YTD 6/30/08 FY08 Year End Estimate FY09 Adopted Budget 41-10 FULLTIME SALARIES & WAGES $469,036 $499,713 $524,837 $382,497 $509,996 $548,022 41-30 OVERTIME PAY 45,987 31,381 32,409 36,711 48,948 31,381 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 4,980 6,095 6,095 5,830 7,773 8,425 41-45INCENTIVE-CERTIFICATE PAY 6,075 12,600 11,700 10,425 13,900 20,160 41-49 CELL PHONE ALLOWANCE 1,313 1,260 1,260 1,263 1,684 1,980 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 42-20 PART-TIME WAGES 40,836 22,489 34,381 30,852 41,136 38,148 42-41 MERIT PAY 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 42,197 43,264 46,743 34,915 46,553 48,777 47-20 TMRS RETIREMENT FUND 73,078 72,009 76,463 61,212 81,616 82,725 48-10 HEALTH/DENTAL INSURANCE 60,431 60,604 53,444 36,495 48,660 53,444 48-20 LIFE INSURANCE 1,297 1,079 1,155 1,056 1,408 1,183 48-30 DISABILITY INSURANCE 2,175 2,216 2,372 1,784 2,379 2,430 48-40 WORKERS COMP INSURANCE 948 1,096 1,168 781 1,041 853 48-50 EAP SERVICES 862 912 912 684 912 912 48-90 FLEX PLAN ADMINISTRATION 299 0 0 180 240 0 Subtotal of PERSONNEL $749,514 $754,718 $792,939 $604,685 $806,247 $838,440 51-00 OFFICE SUPPLIES $3,003 $2,664 $2,664 $1,748 $2,331 $2,744 52-00 PERSONNEL SUPPLIES 2,965 2,700 2,700 2,454 3,272 2,781 54-00 OPERATING SUPPLIES 1,735 1,746 1,746 1,482 1,976 1,798 58-00 OPERATING EQUIPMENT <$5,000 5,778 1,703 1,703 1,886 2,515 1,754 58-01 EMERGENCY - EQUIPMENT 0 0 0 0 0 0 Subtotal of SUPPLIES $13,481 $8,813 $8,813 $7,570 $10,093 $9,077 68-00 EQUIPMENT MAINTENANCE $3,540 $3,903 $3,903 $3,090 $4,120 $12,102 Subtotal of MAINTENANCE $3,540 $3,903 $3,903 $3,090 $4,120 $12,102 73-50 SURETY BONDS $142 $319 $319 $71 $95 $361 74-00 OPERATING SERVICES 319 348 348 279 372 358 74-01 POSTAL / COURIER SERVICES 136 103 103 0 0 106 74-97 RECRUITMENT ADVERSTING 0 528 528 0 0 544 75-10 TRAINING 2,450 3,114 3,114 3,204 4,272 4,777 75-20 TRAVEL REIMBURSEMENTS 3,684 2,470 2,470 2,504 3,339 3,427 75-30 MEMBERSHIPS 458 410 410 403 537 719 76-12 TELEPHONE/ COMMUNICATIONS 0 0 0 0 0 3,600 78-00 CONTRACT SERVICES 207 4,168 4,168 415 553 1,512 78-30 RENTAL 168 472 472 110 147 486 Subtotal of SERVICES $7,564 $11,932 $11,932 $6,986 $9,315 $15,890 Totals for COMMUNICATIONS $774,099 $779,366 $817,587 $622,331 $829,775 $875,509 115 Police Patrol 001-2120-421 FY07 Actual FY08 Original Budget FY08 Amended Budget FY08 YTD 6/30/08 FY08 Year End Estimate FY09 Adopted Budget 41-10 FULLTIME SALARIES & WAGES $1,441,561 $1,686,111 $1,874,104 $1,307,931 $1,743,908 $2,148,901 41-20 PART-TIME WAGES 27,849 107,629 11,961 10,299 13,732 11,961 41-30 OVERTIME PAY 315,462 241,522 241,522 308,752 411,669 261,564 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 10,787 12,175 13,360 11,795 15,727 16,215 41-45INCENTIVE-CERTIFICATE PAY 12,400 31,200 28,275 25,050 33,400 60,300 41-49 CELL PHONE ALLOWANCE 4,250 4,080 4,485 3,170 4,227 5,880 41-50 CLOTHING ALLOWANCE 300 800 800 100 133 1,600 41-90 ACCRUED PAYROLL 2,382 736 736 672 896 0 42-20 PART-TIME WAGES 55,733 0 83,970 50,580 67,440 77,113 42-41 MERIT PAY 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 136,231 155,652 175,926 125,363 167,151 191,336 47-20 TMRS RETIREMENT FUND 236,842 255,552 292,106 220,672 294,229 333,094 48-10 HEALTH/DENTAL INSURANCE 263,080 345,127 293,330 187,661 250,215 278,870 48-20 LIFE INSURANCE 3,961 3,622 4,241 3,600 4,800 4,635 48-30 DISABILITY INSURANCE 6,635 7,460 8,740 6,044 8,059 9,536 48-40 WORKERS COMP INSURANCE 32,540 41,871 48,241 29,680 39,573 36,727 48-50 EAP SERVICES 2,153 2,571 2,742 1,833 2,444 2,895 48-90 FLEX PLAN ADMINISTRATION 804 894 894 670 893 1,470 Subtotal ofPERSONNE� $2,552,970 $2,897,002 $3,085,433 $2,293,872 $3,058,4 51-00 OFFICE SUPPLIES $6,025 $4,581 $4,581 $3,208 $4,277 $460 52-00 PERSONNEL SUPPLIES 28,329 33,804 33,804 16,880 22,507 37,060 53-00 VEHICLE SUPPLIES 352 3,108 3,108 3,434 4,579 3,201 53-01 FUEL 104,240 112,011 112,011 83,846 111,795 170,046 54-00 OPERATING SUPPLIES 35,833 30,457 30,607 21,949 29,265 31,436 55-01 EMERGENCY - MATERIALS 0 0 0 0 0 0 58-00 OPERATING EQUIPMENT <$5,000 50,490 32,341 32,341 14,404 19,205 33,541 63-00 VEHICLE MAINTENANCE $60,253 $62,536 $62,536 $46,155 $61,540 $64,412 64-00 OPERATING MAINTENANCE 1,747 2,058 2,058 1,645 2,193 2,120 68-00 EQUIPMENT MAINTENANCE 12,090 35,946 25,446 14,477 19,303 37,024 Subtotal of MAINTENANCE $62,277 $83,036 $103,556� 72-12 MEDICAL EXAMINATIONS $0 $0 $0 $0 $0 $400 73-11 VEHICLE INSURANCE 13,504 10,576 10,576 9,576 12,768 10,893 73-22 LAW ENFORCEMENT INS 13,716 17,564 17,564 14,958 19,944 18,091 73-40 ANIMAL MORTALITY INS 650 690 690 650 867 711 74-00 OPERATING SERVICES 17,601 5,812 5,812 4,983 6,644 5,986 74-01 POSTAL /COURIER SERVICES 958 515 515 1,103 1,471 530 74-97 RECRUITMENT ADVERSTING 3,096 511 511 1,856 2,475 526 74-98 JUDGMENTS & DAMAGE CLAIM 2,000 0 0 1,635 2,180 0 75-10 TRAINING 12,743 14,537 25,037 21,678 28,904 15,473 75-20 TRAVEL REIMBURSEMENTS 3,868 4,911 4,911 8,378 11,171 5,613 75-30 MEMBERSHIPS 534 802 802 275 367 826 75-40 PUBLICATIONS 0 0 0 0 0 0 76-12 PHONE/COMMUNICATIONS 0 0 10,500 10,332 13,776 0 78-30 RENTAL 1,286 0 0 928 1,237 0 78-31 VEHICLE LEASE -INTERNAL 187,849 199,723 199,723 149,792 199,723 205,715 talofSERVICES $255,61M $276,641 � $301,52AD $264,764 83-00 VEHICLE EQUIPMENT $0 $35,535 $35,535 $10,806 $14,408 $13,246 88-00 CAPITAL EQUIPMENT 0 50,052 50,052 23,262 31,016 29,409 btotal of CAP M $85,587 $8 $34,068 $45,424 $42,6 Totals for PATROL $3,110,134 $3,555,072 $3,754,153 $2,760,082 $3,680,109 $4,128,816 116 Police Patrol DOT 001-2125-421 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $39,890 $42,591 $46,678 $34,778 $46,371 $49,235 41-30 OVERTIME PAY 4,417 3,796 3,796 4,235 5,647 3,796 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 210 275 275 270 360 325 41-45INCENTATIVE PAY 0 0 0 250 333 600 41-91 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 3,293 3,521 3,882 2,843 3,791 4,094 47-20 TMRS RETIREMENT FUND 5,844 6,103 6,729 5,245 6,993 7,385 48-10 HEALTH/DENTAL INSURANCE 3,383 344 368 3,590 4,787 10,695 48-20 LIFE INSURANCE 91 92 102 80 107 108 48-30 DISABILITY INSURANCE 153 190 211 137 183 221 48-40 WORKERS COMP INSURANCE 773 1,029 1,135 685 913 826 48-50 EAP SERVICES 50 57 57 37 49 57 48-90 FLEX PLAN ADMINISTRATION 17 19 19 13 17 19 Subtotal of PERSONNEL $58,121 $58,017 $63,252 $52,163 $69,551 $77,361 51-00 OFFICE SUPPLIES $0 $154 $154 $35 $47 $159 52-00 PERSONNEL SUPPLIES 0 495 495 0 0 510 53-00 VEHICLE SUPPLIES 0 515 515 35 47 530 53-01 FUEL 4,066 5,427 5,427 4,910 6,547 8,176 54-00 OPERATING SUPPLIES 43 103 103 57 76 106 58-00 OPERATING EQUIPMENT <$5,000 0 515 515 149 199 530 Subtotal of SUPPLIES 4,109 7,209 7,209 5,186 6,915 10,011 63-00 VEHICLE MAINTENANCE 0 878 878 0 $0 $904 68-00 EQUIPMENT MAINTENANCE 0 0 300 333 444 0 Subtotal of MAINTENANCE 0 878 1,178 333 444 904 73-11 VEHICLE INSURANCE $697 $627 $627 $0 $0 $646 73-22 LAW ENFORCEMENT 0 0 0 0 0 0 74-00 OPERATING SERVICES 0 345 345 0 0 355 74-01 POSTAL AND COURIER SERVICES 0 0 0 0 0 0 75-10 TRAINING 0 206 206 0 0 212 75-20 TRAVEL REIMBURSEMENTS 0 515 515 0 0 530 75-40 PUBLICATIONS 0 565 565 263 351 0 76-12 TELEPHONE/COMMUNICATIONS 347 0 0 0 0 582 78-31 VEHICLE LEASE -INTERNAL 3,249 3,249 3,249 2,437 3,249 3,346 Subtotal of SERVICES $4,293 $5,507 $5,507 $2,700 $3,600 $5,671 Totals for PATROL -DOT PROGRAM $66,523 $71,611 $77,146 $60,382 $80,509 $93,947 117 Police Criminal Investigations Division 001-2130-421 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $505,071 $553,234 $606,949 $406,637 $542,183 $654,588 41-30 OVERTIME PAY 76,485 49,023 49,023 81,204 108,272 49,023 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 5,893 4,685 4,111 4,028 5,371 4,530 41-45INCENTIVE-CERTIFICATE PAY 4,400 9,600 10,500 11,550 15,400 27,300 41-49 CELL PHONE ALLOWANCE 4,350 4,440 4,035 3,260 4,347 5,220 41-50 CLOTHING ALLOWANCE 8,850 8,400 8,400 6,550 8,733 8,400 41-90 ACCRUED PAYROLL 23,912 0 0 4,506 6,008 0 47-10 SOCIAL SECURITY/MEDICARE 45,882 47,243 52,251 37,958 50,611 56,257 47-20 TMRS RETIREMENT FUND 82,407 81,888 90,568 68,843 91,791 101,483 48-10 HEALTH/DENTAL INSURANCE 77,196 89,990 76,646 49,817 66,423 83,024 48-20 LIFE INSURANCE 1,356 1,191 1,335 1,071 1,428 1,410 48-30 DISABILITY INSURANCE 2,281 2,447 2,743 1,818 2,424 2,897 48-40 WORKERS COMP INSURANCE 10,535 12,520 13,948 8,407 11,209 10,257 48-50 EAP SERVICES 608 627 627 413 551 627 48-90 FLEX PLAN ADMINISTRATION 272 321 321 194 259 321 al of PE $849,49M $865,609 $921,457 $686,256 $915,008 $1,005,337 51-00 OFFICE SUPPLIES $3,689 $3,335 $3,335 $2,377 $3,169 $0 52-00 PERSONNEL SUPPLIES 617 1,311 1,311 1,615 2,153 1,350 53-00 VEHICLE SUPPLIES 297 1,080 1,080 0 0 1,112 53-01 FUEL 24,484 30,550 30,550 20,352 27,136 46,025 54-00 OPERATING SUPPLIES 7,735 4,992 4,992 3,115 4,153 5,142 58-00 OPERATING EQUIPMENT <$5,000 10,321 5,558 6,832 4,981 6,641 5,725 rSubtotal of SUPPLIES i $47,143 $46,826 $48,100 $32,440 $43,253 $59,354 63-00 VEHICLE MAINTENANCE $5,370 $10,137 $10,137 $5,758 $7,677 $10,441 64-00 OPERATING MAINTENANCE 0 1,246 1,246 0 0 1,283 68-00 EQUIPMENT MAINTENANCE 238 795 795 497 663 819 Iubtotal of MAINTENANCE $5,608 $12,178 $6,255 $8,340 73-11 VEHICLE INSURANCE $9,341 $7,320 $7,320 $5,460 $7,280 $7,540 73-22 LAW ENFORCEMENT INSURANCE 4,771 6,737 6,737 5,308 7,077 6,939 73-50 SURETY BONDS 0 0 0 0 0 0 74-00 OPERATING SERVICES 7,789 5,043 5,043 3,681 4,908 5,194 74-01 POSTAL/COUIER SERVICES 906 668 668 681 908 688 74-50 GRANT MATCHING 0 0 0 5,250 7,000 1,082 74-91 ADVERTISING/PUBLIC NOTICE 0 1,050 1,050 0 0 0 74-98 JUDGEMENTS & DAMAGE CLAIM 1,198 0 0 500 667 0 75-10 TRAINING 5,468 6,279 6,279 8,831 11,775 6,467 75-20 TRAVEL REIMBURSEMENTS 4,440 8,181 8,181 6,022 8,029 8,426 75-30 MEMBERSHIPS 693 438 438 973 1,297 451 75-40 PUBLICATIONS 0 0 0 0 0 0 76-12 TELEPHONE/ COMMUNICATIONS 612 771 771 559 745 794 78-30 RENTAL 1,617 0 0 553 737 0 78-31 VEHICLE LEASE -INTERNAL 20,198 20,198 20,198 15,149 20,199 20,804 btotal of SERVICES $57,03 $56,685 $52,967 $70,623 $58,3j Totals for CRIMINAL INVESTIGATIONS $959,282 $981,298 $1,038,420 $777,918 $1,037,224 $1,135,619 118 Police Animal Control 001-2150-441 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $97,304 $100,130 $110,493 $79,658 $106,211 $128,731 41-30 OVERTIME PAY 13,698 4,152 4,152 10,597 14,129 5,352 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 495 690 690 675 900 550 41-45INCENTIVE-CERTIFICATE PAY 0 0 0 140 187 480 41-49 CELL PHONE ALLOWANCE 438 420 420 333 444 420 41-90 ACCRUED PAYROLL 0 0 0 103 137 0 42-20 PART-TIME WAGES 0 21,743 21,743 0 0 21,736 47-10 SOCIAL SECURITY/MEDICARE 7,717 9,559 10,521 6,397 8,529 11,490 47-20 TMRS RETIREMENT FUND 14,694 16,522 18,189 12,154 16,205 16,591 48-10 HEALTH/DENTAL INSURANCE 25,445 36,103 32,586 16,926 22,568 44,728 48-20 LIFE INSURANCE 262 259 287 220 293 271 48-30 DISABILITY INSURANCE 435 540 597 378 504 560 48-40 WORKERS COMP INSURANCE 1,238 1,707 1,888 1,009 1,345 1,303 48-50 EAP SERVICES 178 231 231 128 171 288 48-90 FLEX PLAN ADMINISTRATION 58 122 122 111 148 122 Subtotal of PERSONNEL $161,962 $192,178 $201,919 $128,829 $171,772 $232,622 51-00 OFFICE SUPPLIES $439 $697 $697 $219 $292 $718 52-00 PERSONNEL SUPPLIES 410 1,018 1,018 425 567 1,361 53-00 VEHICLE SUPPLIES 0 0 0 0 0 104 53-01 FUEL 6,762 7,555 7,555 5,585 7,447 12,787 54-00 OPERATING SUPPLIES 5,003 4,984 4,984 4,640 6,187 5,134 54-95 CHEMICALS 0 412 412 0 0 424 58-00 OPERATING EQUIPMENT <$5,000 0 4,874 5,975 2,685 3,580 1,316 Subtotal of SUPPLIES $12,614 $19,540 $20,641 $13,554 $18,072 $21,844 63-00 VEHICLE MAINTENANCE $1,465 $2,304 $2,304 $2,840 $3,787 $2,373 68-00 EQUIPMENT MAINTENANCE 0 0 0 26 35 0 Subtotal of MAINTENANCE $1,465 $2,304 $2,304 $2,866 $3,821 $2,373 73-11 VEHICLE INSURANCE $1,460 $1,315 $1,315 $773 $1,031 $1,354 74-00 OPERATING SERVICES 1,207 2,043 2,043 1,191 1,588 2,624 74-01 POSTAL/ COURIER SERVICES 0 0 0 123 164 0 74-97 RECRUITMENT ADVERSTING 36 0 0 217 289 0 75-10 TRAINING 0 646 646 550 733 1,185 75-20 TRAVEL REIMBURSEMENTS 8 785 785 326 435 809 75-30 MEMBERSHIPS 0 139 139 105 140 143 76-12 TELEPHONE/ COMMUNICATIONS 0 113 113 0 0 116 76-13 NATURAL GAS 279 0 0 426 568 0 78-00 CONTRACT SERVICES 0 565 565 0 0 0 78-30 RENTAL 189 0 0 142 189 582 78-31 VEHICLE LEASE -INTERNAL 8,982 8,858 8,858 6,644 8,859 9,124 Subtotal of SERVICES $12,161 $14,464 $14,464 $10,497 $13,996 $15,937 83-00 VEHICLE EQUIPMENT $0 $0 $0 $0 $0 $6,550 88-00 CAPITAL EQUIPMENT 0 0 0 0 0 21,000 Subtotal of CAPITAL $0 $0 $0 $0 $0 $27,550 Totals for ANIMAL CONTROL $188,202 $228,486 $239,328 $155,746 $207,661 $300,326 119 ggTENDSWppD QO1UNTSIR FIRS DIPT Mission Statement It is the mission of the Friendswood Volunteer Fire Department to: • Provide efficient and effective emergency fire & rescue services • Provide efficient and effective advanced emergency medical care • Provide education in all areas of life safety including but not limited to fire prevention, injury prevention, child safety & CPR training To meet this mission the Friendswood Volunteer Fire Department shall: • Provide its members with up to date equipment • Provide its members with the necessary training in order to be able to provide professional service in a safe and effective manner • Provide significant monetary savings to the city and citizens of Friendswood through the use of highly skilled and dedicated volunteers We live by our Slogan of: Neighbors Serving Neighbors And we are happy to be: Celebrating over 57 Years of Service Current Operations The Friendswood Volunteer Fire Department, Inc. (FVFD) is a 501c3 non-profit corporation that was created in 1951 and is dedicated to the protection of life and property by providing fire suppression, rescue, EMS services, hazardous material response, and public education on fire and injury prevention to the citizens of Friendswood. The 104 dedicated volunteers of the FVFD provide organization, administration, public education, and maintenance, training and volunteer manpower. These volunteers are supplemented by a small staff of part-time paid personnel who help provide services during the normal workdays. The City provides the Fire Department with Fire and EMS vehicles and other required capital equipment, three fire stations, dispatch services and an operating budget that provides the necessary funds for management and operation of the Department. The City and the FVFD signed a contract for services which was effective beginning October 1, 2004. Operations and management of the part-time crew and full time employees successfully transitioned to the FVFD in October of 2004. All payroll processing and all Accounts Payable functions also transitioned to the Department in October 2004. The FVFD will be responsible for administering one full-time paid fire captain, one full time paramedic, one full time clerk and one part-time clerk and a pool of part-time firefighters, paramedics, and emergency medical technicians. This new contract also establishes performance standards for the services we provide to the city. The use of volunteers saves the City an estimated 5 million dollars ($5,000,000) annually in salaries over what it would cost to provide a city of this size with a minimal level of services with a full paid department. Approximately 50,000 man-hours are provided by volunteers performing fire suppression, rescue, EMS services and public education to the citizens of Friendswood. This is not taking into account the countless hours spent on call in town ready to respond to an emergency. 120 The FVFD has two operational divisions, Fire and EMS Divisions. A third division, the Administrative Division manages the administrative affairs of the department primarily related to financial matters and payroll, personnel management, recruitment issues, and facilities management. The Administrative Division is also responsible for public relations, which are beneficial to the fund raising and public awareness efforts of the department. The Fire Division consists of 54 members who provide emergency fire suppression services and rescue services as well as related non -emergency functions such as public education of fire prevention, personnel training and equipment maintenance. These volunteers respond from three stations within the city. Fire service personnel participate in the "State Fireman's & Fire Marshal's Association" and/or the "Texas Commission on Fire Protection" certification programs. The FVFD also has contracts to provide fire and rescue service to portions of both un-incorporated Harris and Galveston counties. The Fire Division has been very successful in acquiring several grants this past year that will enhance the programs offered by the Division and improve firefighter safety. The EMS Division consists of 55 volunteers providing emergency medical care and transport to the residents of the City. These members staff three Advanced Life Support ambulances and four first responder vehicles as well as a supervisor's vehicle. All EMS services are provided in accordance with Texas Department of Health (TDH) requirements for emergency medical providers. All personnel are certified through the TDH, which requires a minimum 160 hours training for an EMT and up to 1,204 hours of training for a Paramedic, followed by required continuing education. In addition to the training and emergency medical care, these volunteers are also very active in providing equipment maintenance and preparedness as well as public education on injury prevention and basic first aid. The EMS Division also has several unique and award winning programs in place that are supported by this budget as well as grants and donations. These programs include our Kid Care Program, the Children's Immunization Program, and the FVFD Safety Clown Troupe. The EMS Division was awarded the State of Texas's top honor being named the Outstanding Volunteer EMS Provider of the Year in 2001 in recognition of the high standards of the program and services provided to the citizens of Friendswood. During the EMS Conference in November of 2003, Lisa Camp, our EMS Chief was awarded the State of Texas Outstanding EMS Administrators' Award. In 2005-06, Lisa Camp was selected as a "Hometown Hero" and was asked to throw out the first pitch at a Houston Astros' game. The Friendswood VFD EMS was also recognized by the Greater Houston EMS Council as the Outstanding Public Education Provider for EMS in 2006-07. Assistant Chief Kris Kern was recognized as the Houston area's "EMS Educator of the Year" in 2007. 2800 2600 Total Emergency Calls for Service 2400 2200 2000 1800 Fire 1600 1400 +EMS 1200 1000 f Total Calls 800 600 400 200 2000 2002 2004 2006 2008 121 Highlights of the Budget Decision Package Operational Requests / Forces at work Additional funding is requested to cover the following decision package requests. These requests include forces -at -work (FAW), Capital Funding from City Capital Funds, and supplemental funding requests (those capital requests funded by the Fire/EMS Water Donation Fund are listed separately below). These requests are submitted in a priority order as ranked by the FVFD and approved by the FVFD membership: Force at Work (Funded) Contract Increase for Fuel Cost Ongoing FAW $15,305 Lifepack12 Digital Radio Modems 5 units One-time Cost $4,500 Decision Packages (Unfunded) Portable Ventilators 3 units One-time Cost $9,129 Increase Volunteer Fireman's Pension Contribution Ongoing Cost $14,100 Per Call Stipend for Volunteers Ongoing Cost $4,000 Capital Equipment Requests In our 15-year capital equipment plan we have the following capital equipment and vehicles identified for purchase this fiscal year using funding provided through the Fire /EMS Fund Water Bill Donation account managed by the FVFD. A copy of the 15 year plan is available by request from FVFD. Replace Unit 800 (Asst. Chief Vehicle) $40,000 Replace Unit 802 (Asst. Chief Vehicle) $40,000 Replace Engine 30 With Engine - 7 Year Lease $61,657 Medic Car 43 $31,000 Boat 4 $25,000 Replace Squad 4 $40,000 Ambulance 48 Rehab $50,000 Replace Thermal Imagers (2) $11,000 Total Request from Fire and EMS/Fund $298,657 122 Capital Improvement Plan Requests (currently unfunded): In the City's Capital Improvement Plan we have the following items identified: Fire Training Field Improvements $200,000 Total Request from City CIP Plan $200,000 123 Friendswood Volunteer Fire Department Department Summary EXPENDITURE BY DIVISION FY08 FY08 FY08 FY08 FY09 % Changein FY07 Original Amended YTD Year End Adopted Budget from Division Actual Budget Budget 6/30/08 Estimate Budget FY08 to FY09 FVFD 996,392 1,116,443 1,193,849 1,174,099 1,184,603 1,169,741 -2.0% Department Total $996,392 $1,116,443 $1,193,849 $1,174,099 $1,184,603 $1,169,741 -2.0% EXPENDITURE BY CLASSIFICATION FY08 FY08 FY08 FY08 FY09 % Changein FY07 Original Amended YTD Year End Adopted Budget from Classification Actual Budget Budget 6/30/08 Estimate Budget FY08 to FY09 Salaries and Benefits 0 0 0 0 0 0 0.0% Supplies 38,165 0 77,406 64,282 64,282 0 0.0% Maintenance 0 0 0 0 0 0 0.0% Services 958,227 1,116,443 1,116,443 1,109,817 1,120, 321 1,169,741 4.8% Capital Outlay 0 0 0 0 0 0 0.0% Department Total $996,392 $1,116,443 $1,193,849 $1,174,099 $1,184,603 $1,169,741 -2.0% PERSONNEL SUMMARY BY DIVISION FY08 FY08 FY08 FY08 FY09 % Changein FY07 Original Amended YTD Year End Adopted Budget from Division Actual Budget Budget 6/30/08 Estimate Budget FY08 to FY09 FVFD 0.0 0.0 0.0 0.0 0.0 0.0 0.0% Department Total 0.0 0.0 0.0 0.0 0.0 0.0 0.0% 124 Friendswood Volunteer Fire Department Administration 001-2201-422 FY07 Actual FY08 Original Budget FY08 Amended Budget FY08 YTD 6/30/08 FY08 Year End Estimate FY09 Adopted Budget 58-00 OPERATING EQUIPMENT < $5000 38,165 0 77,406 64,282 64,282 0 Libtotal VICES $38,165 $0 $77,406 $64,28 74-00 OPERATING SERVICES $0 $0 $0 $0 $0 $0 74-98 JUDGMENTS & DAMAGE CLAIM 0 0 0 2,040 2,040 0 76-12 TELEPHONE/ COMMUNICATIONS 1,878 0 0 1,838 1,838 0 78-61 FIRE/EMS SERVICES 906,909 1,079,169 1,079,169 1,079,169 1,079,169 1,131,349 78-62 EMS SERVICE RUNS 49,440 25,440 25,440 26,770 25,440 26,203 79-80 GRANT MATCH - OPERATIONS 0 11,834 11,834 0 11,834 12,189 Subtotal of SERVICES $958,227 $1,116,443 $1,11 17 $1,120,321 $1,1697, Totals for FVFD $996,392 $1,116,443 $1,193,849 $1,174,099 $1,184,603 $1,169,741 125 Fire Marshal Mission Statement It is the mission of the Friendswood Fire Marshal's Office and the Office of Emergency Management to provide the highest quality services to the people who live, work and visit the City of Friendswood. Current Operations The Fire Marshal manages two programs: The Fire Marshal's Office and the Office of Emergency Management. The Fire Marshal's Office (FMO) personnel consist of the Fire Marshal, 3 Assistant Fire Marshals, 1 Administrative Assistant and a pool of 6 part time employees. The Fire Marshal's staff is on 24-hour call out, 7 days a week. The Fire Marshal's Office has the primary responsibility of responding to fires and hazardous incidents within the City. All fires are investigated for cause and origin. The Fire Marshal's Office is responsible for the filing of appropriate criminal charges that may arise from an investigation. The Fire Marshal and Assistant Fire Marshals are state certified arson investigators and state certified peace officers. Fire Prevention activities by the FMO include business inspections, review of new building plans, and the design approval of fire alarm and sprinkler systems. In addition, inspections of day care facilities, group homes, nursing homes and foster homes are conducted. Fire drills are conducted at all of the schools. Fire Safety and Fire Prevention Programs are presented year round to the public on request. The Fire Marshal's Office coordinates the Fire Prevention activities that are conducted at the schools during Fire Prevention Week each October. The Fire Marshal, Assistant Fire Marshals and the part time inspectors are state certified Fire Inspectors. The Fire Marshal, 3 Assistant Fire Marshals and a pool of 5 part time employees are funded from this account. The Office of Emergency Management is responsible for the Disaster Preparedness Program of the City. The Fire Marshal is the Emergency Management Coordinator. The focus of the Office of Emergency Management is on public education, training of city staff in emergency operations, and maintaining the city's warning systems. By using an all hazards approach, the Office of Emergency Management strives to improve the city's public safety response capabilities through planning efforts and coordination with Harris County and Galveston County. The Fire Marshal's Office maintains the Emergency Operations Center so that it can be quickly activated to support any emergency or non -emergency operation. All planning documents and emergency management plans are maintained to meet all state requirements. The City of Friendswood Emergency Management Plan and Annexes meet the "Advanced" emergency management requirements of the State of Texas. The Administrative Assistant's position (1 FTE) and 1 part-time Deputy Emergency Management Coordinator are funded from this account. 126 Fire Marshal Highlights of the Budget Fire Marshal's Office and Emergency Management: An additional Assistant Fire Marshal's position was approved by City Council and hired in December 2007. To support this position, additional requests for fire safety gear and radio equipment has been requested. Additional Overtime funding is also requested due to the increase in call outs. Departmental Goals And Measures Goal 1 (correlates with City Goals 1, 4, 5 & 6) Promote Public Safety and the well being of the citizens, the local business community and local institutions in the City of Friendswood. Objective A: Conduct thorough annual fire prevention inspections in all commercial businesses and institutions within the city to reduce the number of fire code violations and life safety hazards. 1800 1300 800 300 Fire Prevention Inspections 1500 1300 FY06 Actual FY07 Actual FY08 Projection FY09 Forecast # of Inspections Conducted (annually) Trend: A total of 1300 inspections were conducted in 2007, a significant increase as compared to 430 inspections in 2006. One reason for the increase is due to the Part-time Inspectors, who started on the job in November 2006. This additional staffing was able to concentrate on business fire safety inspections, which allowed the Fire Marshal's Office inspectors to visit every business during the past calendar year. Objective B: Educate and inform the public in aspects of fire safety and prevention as well as emergency preparedness through public education programs. FY06 FY07 FY08 FY09 Measure Actual Actual Projection Forecast Annual total programs conducted. 43 27 24 24 Total number of people attending 3,016 1,413 1,800 2,000 programs. 127 Fire Marshal Trend: The average attendance per class dropped in FY 07 from 70 to 52. Program promotions are expected to bring the average attendance up to 75 per class in FY 08 and to approximately 83 in FY 09. Objective C: Keep abreast of the most current techniques in emergency management and their direct application to individual city departments. Trend: The Emergency Management Plan Annexes for the city are reviewed annually to ensure appropriate application continuously meets individual city department's needs and capabilities. The annexes are updated as needed and / or every five years to adjust appropriately to meet needs as they change. Feedback and discussion from annual exercises and specific meetings has reaffirmed appropriate application and content. Goal 2 (correlates with City Goals 1, 4, 5 & 6) Facilitate a more productive partnership with developers, contractors and new businesses to support successful development for the citizens and the city. Objective A: Provide continuing contribution for the Design Criteria Manual as well as participation at the Design Review Committee meetings to address developer and contractor questions during the conceptual stages of the development process. FY06 FY07 FY08 FY09 Measure Actual Actual Projection Forecast Annual total of DRC meetings attended. 44 68 63 65 Trend: The number of Design Review Criteria meetings continues to grow as the Community Development Department and other departments that are involved promote the program. The lengthy process of individual site plan reviews has been greatly reduced with the introduction to group site plan reviews. Due to the close nature of the two programs, group site plan reviews have made a seamless merger with Design Review Criteria meetings and statistics for the two now fall under this objective. An obvious distinction has been noted by the inspectors of the Fire Marshal's Office between developers and contractors who choose to go through the DRC process and those who do not. Developers and contractors who go through the DRC process tend to have a better grasp of City requirements and need less follow up inspections to complete new construction and remodeling projects. 128 Fire Marshal Objective B: Continue a timely review of Commercial Plan Reviews and reduce the number of plans required to be re -submitted by addressing applicable issues during group site plan reviews and DRC meetings. FY06 FY07 FY08 FY09 Measure Actual Actual Projection Forecast Annual total of Commercial Plans reviewed. 155 181 180 160 Trend: Each city department previously reviewed site plans and preliminary plans individually, causing a time delay in coordination of comments and duplication of work. Group site plan reviews and DRC meetings are improving coordination and communication between departments and the design to construction transition. Goal 3 (correlates with City Goal 6) Apply the most current standards in emergency management, law enforcement, and fire protection. Objective A: Attend training sessions, seminars and symposiums in related and required fields to maintain required proficiency in regulated areas. FY06 FY07 FY08 FY09 Measure Actual Actual Projection Forecast Combined annual total hours of training attended. 441 450 500 525 Trend: Employees of the Fire Marshal's Office/Office of Emergency Management continue to meet or exceed the minimum training standards set forth by the Texas Commission on Officer Standards and Education, the Texas Commission on Fire Protection, Insurance Services Office (ISO), Governor's Division of Emergency Management, and Federal Emergency Management Agency (FEMA). 129 Fire Marshal's Office Department Summary EXPENDITURE BY DIVISION FY08 FY08 FY08 FY08 FY09 % Changein FY07 Original Amended YTD Year End Adopted Budget from Division Actual Budget Budget 6/30/08 Estimate Budget FY08 to FY09 Administration 345,436 376,023 421,797 319,519 426,025 467,554 10.8% Fire Administration 395 0 0 190 0 0 0.0% Emergency Management 120,544 94,140 122,694 67,812 90,416 101,533 -17.2% Tropical Storms/Hurricanes 2,955 0 0 0 0 0 0.0% 4,491 $387,521 $ EXPENDITURE BY CLASSIFICATION FY08 FY08 FY08 FY08 FY09 % Changein FY07 Original Amended YTD Year End Adopted Budget from Classification Actual Budget Budget 6/30/08 Estimate Budget FY08 to FY09 Salaries and Benefits 364,033 401,001 449,079 337,060 449,160 483,803 7.7% Supplies 43,865 20,102 20,102 17,833 23,777 34,025 69.3% Maintenance 6,416 8,865 8,865 6,684 8,912 9,119 2.9% Services 55,016 40,195 66,445 25,944 34,592 42,140 -36.6% Capital Outlay 0 0 0 0 0 0 0.0% Department Total $469,330 ] $470,163 $544,491 $3 516,441 $569,W 4.5% PERSONNEL SUMMARY BY DIVISION FY08 FY08 FY08 FY08 FY09 % Changein FY07 Original Amended YTD Year End Adopted Budget from Division Actual Budget Budget 6/30/08 Estimate Budget FY08 to FY09 Administration 4.5 4.8 4.8 4.8 4.8 4.8 0.0% Fire Administration 0.0 0.0 0.0 0.0 0.0 0.0 0.0% Emergency Management 1.0 1.3 1.3 1.3 1.3 1.3 0.0% Thunderstorm 10/4/04 0.0 0.0 0.0 0.0 0.0 0.0 0.0% Natural Disasters 0.0 0.0 0.0 0.0 0.0 0.0 0.0% epa�rtment Total 6.1 130 Fire Marshal's Office Fire Marshal/Emergency Management Fire Marshal Administration I I I Emergency Management 131 Fire Marshal's Office Administration 001-2501-422 FY07 Actual FY08 Original Budget FY08 Amended Budget FY08 YTD 6/30/08 FY08 Year End Estimate FY09 Adopted Budget 41-10 FULLTIME SALARIES & WAGES $193,619 $193,624 $263,403 $161,073 $214,764 $291,773 41-30 OVERTIME PAY 15,994 8,869 8,869 10,883 14,511 16,869 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 1,190 1,385 1,689 1,370 1,827 2,205 41-44 VEHICLE ALLOWANCE 3,675 3,600 3,600 2,775 3,700 5,400 41-45 INCENTIVE -CERTIFICATE PAY 1,500 3,000 3,000 1,875 2,500 4,200 41-49 CELL PHONE ALLOWANCE 3,625 3,480 5,100 3,525 4,700 5,640 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 42-20 PART-TIME WAGES 31,879 66,074 24,826 48,206 64,275 11,077 42-41 MERIT PAY 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 18,997 21,023 23,597 17,153 22,871 24,715 47-20 TMRS RETIREMENT FUND 27,795 27,678 37,608 27,804 37,072 43,056 48-10 HEALTH/DENTAL INSURANCE 14,417 14,572 15,982 14,901 19,868 17,062 48-20 LIFE INSURANCE 498 414 580 517 689 629 48-30 DISABILITY INSURANCE 838 850 1,191 859 1,145 1,291 48-40 WORKERS COMP INSURANCE 4,284 4,429 5,241 3,619 4,825 3,844 48-50 EAP SERVICES 292 513 599 404 539 627 48-90 FLEX PLAN ADMINISTRATION 126 122 122 105 140 122 Subtotal of PERSONNEL $318,729 $349,633 $395,407 $295,069 $393,425 $428,510 51-00 OFFICE SUPPLIES $1,468 $1,522 $1,522 $1,126 $1,501 $1,568 52-00 PERSONNEL SUPPLIES 2,388 2,496 2,496 557 $743 4,971 53-00 VEHICLE SUPPLIES 0 206 206 5 $7 212 53-01 FUEL 2,813 2,459 2,459 2,493 $3,324 3,618 54-00 OPERATING SUPPLIES 3,714 2,316 2,316 1,439 $1,919 2,385 58-00 OPERATING EQUIPMENT <$5,000 0 0 0 4,430 5,907 8,000 Subtotal of SUPPLIES $10,383 $8,999 $8,999 $10,050 $13,400 $20,754 63-00 VEHICLE MAINTENANCE $2,126 $1,950 $1,950 $2,060 $2,747 $2,009 68-00 EQUIPMENT MAINTENANCE 0 462 462 0 0 464 Subtotal of MAINTENANCE $2,126 $2,412 $2,412 $2,060 $2,747 $2,473 73-11 VEHICLE INSURANCE $1,989 $2,229 $2,229 $1,645 $2,193 $2,296 73-22 LAW ENFORCEMENT INSURANCE 1,772 2,368 2,368 1,930 2,573 2,439 74-00 OPERATING SERVICES 1,711 427 427 138 184 440 74-01 POSTAL AND COURIER SERVICES 62 256 256 98 131 264 74-94 PERMITS/INSPECTION/TESTNG 210 256 256 230 307 264 74-97 RECRUITMENT ADVERSTING 0 82 82 144 192 84 75-10 TRAINING 690 404 404 90 120 454 75-20 TRAVEL REIMBURSEMENTS 1,101 1,749 1,749 2,107 2,809 2,051 75-30 MEMBERSHIPS 525 618 618 485 647 737 76-12 TELEPHONE/COMMUNICATIONS 270 858 858 1,176 1,568 884 78-30 RENTAL 283 618 618 461 615 637 78-31 VEHICLE LEASE -INTERNAL 5,514 5,114 5,114 3,836 5,115 5,267 Subtotal of SERVICES $14,198 $14,979 $14,979 $12,340 $16,453 $15,817 83-00 VEHICLE EQUIPMENT $0 $0 $0 $0 $0 $0 Subtotal of CAPITAL $0 $0 $0 $0 $0 $0 Totals for ADMINISTRATION $345,436 $376,023 $421,797 $319,519 $426,025 $467,554 132 Fire Marshal's Office Fire Administration 001-2503-422 FY08 FY8 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 42-20 PART-TIME WAGES $366 $0 $0 $176 $0 $0 42-25 FIXED RATE PAY 0 $0 0 $13 0 0 47-10 SOCIAL SECURITY/MEDICARE 28 $0 0 $1 0 0 48-40 WORKERS COMP INSURANCE 1 $0 0 $0 0 0 Subtotal of PERSONNEL $395 $0 $0 $190 $0 $0 Totals for FIRE ADMINISTRATION $395 $0 $0 $190 $0 $0 133 Fire Marshal's Office Emergency Management 001-2510-422 FY07 Actual FY08 Original Budget FY08 Amended Budget FY08 YTD 6/30/08 FY08 Year End Estimate FY09 Adopted Budget 41-10 FULLTIME SALARIES & WAGES $29,127 $30,299 $32,134 $23,912 $31,883 $33,330 41-30 OVERTIME PAY 2,093 817 817 758 1,011 817 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 330 395 395 390 520 455 41-45INCENTIVE-CERTIFICATE PAY 300 600 600 225 300 600 41-49 CELL PHONE ALLOWANCE 438 420 420 333 444 420 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 42-20 PART TIME WAGES 5,170 10,906 10,906 9,757 13,009 10,906 47-10 SOCIAL SECURITY/MEDICARE 2,864 3,292 3,464 2,706 3,608 3,525 47-20 TMRS RETIREMENT FUND 4,237 4,260 4,557 3,402 4,536 4,854 48-10 HEALTH/DENTAL INSURANCE 0 0 0 0 0 0 48-20 LIFE INSURANCE 78 66 66 63 84 72 48-30 DISABILITY INSURANCE 131 135 135 108 144 149 48-40 WORKERS COMP INSURANCE 63 64 64 61 81 51 48-50 EAP SERVICES 78 114 114 86 115 114 48-90 FLEX PLAN ADMINISTRATION 0 0 0 0 0 0 Subtotal of PERSONNEL $44,909 $51,368 $53,672 $41,801 $55,735 $55,293 51-00 OFFICE SUPPLIES $1,336 $1,022 $1,022 $525 700 $1,053 52-00 PERSONNEL SUPPLIES 858 0 0 0 0 0 53-00 VEHICLE SUPPLIES 0 450 450 0 0 464 53-01 FUEL 452 3,848 3,848 183 244 5,797 54-00 OPERATING SUPPLIES 3,469 2,894 2,894 2,748 3,664 2,981 58-00 OPERATING EQUIPMENT <$5,000 25,150 2,889 2,889 4,327 5,769 2,976 Subtotal of SUPPLIES $31,265 $11,103 $11,103 $7,783 $10,377 $13,271 63-00 VEHICLE MAINTENANCE $867 $1,611 $1,611 $1,595 2,127 $1,659 68-00 EQUIPMENT MAINTENANCE 3,423 4,842 4,842 3,029 4,039 4,987 Subtotal of MAINTENANCE $4,290 $6,453 $6,453 $4,624 $6,165 $6,646 73-11 VEHICLE INSURANCE $1,706 $0 $0 $969 1,292 0 74-00 OPERATING SERVICES 21,115 2,893 32,893 5,258 7,011 2,980 75-10 TRAINING 735 973 973 1,205 1,607 1,102 75-20 TRAVEL REIMBURSEMENTS 2,848 1,588 1,588 2,017 2,689 1,886 75-30 MEMBERSHIPS 355 618 618 285 380 637 76-11 ELECTRICITY 1,132 1,134 1,134 777 1,036 1,168 76-12 TELEPHONE/COMMUNICATIONS 488 1,775 1,775 360 480 1,828 78-00 CONTRACT SERVICES 10,298 5,146 5,146 1,516 2,021 5,300 78-30 RENTAL 553 798 798 1,217 1,623 822 78-41 ENVIRONMENTAL CLEAN UP 850 10,291 6,541 0 0 10,600 Subtotal of SERVICES $40,080 $25,216 $51,466 $13,604 $18,139 $26,323 86-00 GARAGE/CARPORT $0 $0 $0 $0 0 0 88-00 CAPITAL EQUIPMENT 0 0 0 0 0 0 Subtotal of CAPITAL $0 $0 $0 $0 $0 $0 Totals for EMERGENCY MANAGEMENT $120,544 $94,140 $122,694 $67,812 $90,416 $101,533 134 Fire Marshal's Office Tropical Storms/Hurricanes 001-2513-422 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $0 $0 $0 $0 $0 $0 47-10 SOCIAL SECURITY/MEDICARE 0 0 0 0 0 0 47-20 TMRS RETIREMENT 0 0 0 0 0 0 48-40 WORKERS COMP INSURANCE 0 0 0 0 0 0 Subtotal of PERSONNEL $0 $0 $0 $0 $0 $0 55-01 EMERGENCY - MATERIALS $0 $0 $0 $0 $0 0 53-01 FUEL 2,217 0 0 0 0 0 58-01 EMERGENCY - EQUIPMENT 0 0 0 0 0 0 Subtotal of SUPPLIES $2,217 $0 $0 $0 $0 $0 78-00 CONTRACT SERVICES $738 $0 $0 $0 $0 0 79-71 EMERGENCY - SERVICES 0 0 0 0 0 0 Subtotal of SERVICES $738 $0 $0 $0 $0 $0 TOTAL TS OR HURRICANE $2,955 $0 $0 $0 $0 $0 135 Community Development Mission Statement The Department of Community Development strives to enhance the quality of life and contribute to the overall development of the City by providing advanced planning and outstanding services that improve mobility, drainage and utility systems for all citizens, businesses and visitors. Current Operations Current operations emphasize long-range planning practices and programs that cover a variety of activities within the Department, such as: • Provide Technical Support to the Planning & Zoning Commission, Construction Board of Adjustment, and Zoning Board of Adjustment • Provide Traffic Engineering Support • Provide Floodplain Management Support • Implement the Overall 10-year Capital Improvements Program • Implement Geographic Information System Highlights of the Budget In 2005-2006, the Geographic Information System (GIS) was converted to an Internet -based tool. GIS can now be used by not only Community Development staff, but all departments, and citizens. The next phase of the GIS initiative will electronically tie Site Plans and Building Plans to the corresponding parcel, helping to further streamline the development process. The budgeted amount for this program is $30,000. Departmental Goals and Measures Goal 1 (correlates with City Goals 1, 2, 3, 5 & 6) A goal of the Community Development Department is to improve customer satisfaction. To accomplish this goal, the Department has implemented a set of proactive performance measures that establish accountability to the stakeholders that utilize different services of the Department. Objective A: The first objective is to issue residential permits within an average of 10 working days or less. Further, the staff strives to achieve this objective at least 80% of the time. FY06 FY07 FY08 FY09 Measure Actual Actual Projection Forecast New Residential Building Permits (each) 170 282 212 150 Average Residential Permit Review Time(working days) 6.3 10 10 10 Percentage of Residential Permits Issued Within 10 -Working Days 86% 80% 80% 80% 136 Community Development Objective B: For the commercial permitting process, the objective is to issue permits within an average of 10 working days or less, with the staff achieving this objective at least 80% of the time. of Commercial Permits Issued (w/in 10 working days) Avg. Commercial Permit Review Time (working days) New Commerical Bld'g Permits Commercial Building Permits Review Time ■ FY06 Actual ❑ FY07 Actual ❑ FY08 Projection ❑ FY09 Forecast 0 25 50 75 Trends: The trend in residential permitting has been a declining workload with a higher percentage of the permits being issued within the targeted time frame. On the commercial side, it appears the workload is leveling off and the staff is focusing on improving the average permitting time. Overall, this division has responded well to changes made over the last 5 years. Goal 2 (correlates with City Goals 2, 3, 4, 5 & 6) Another goal of the Department is to implement the City's Capital Improvement Program through a timely deliberate process that focuses maximum effort on economy of design and value engineering to produce projects that address multiple goals. Objective A: The first objective is to implement the projects in a timely fashion in order to bring the intended benefits to the citizens as quickly as possible. This involves, in some cases, coordinating the City's own projects with those of independent developers. The table below identifies the type, number and status of projects for the 2007-08 fiscal year. Project Type Phase of Completion Project Category Prelim Eng Final Eng Const. Complete Cost Water Improvements 2 1 0 1 $2,636,249 Sewer Improvements 3 1 $6,356,368 Facilities 1 1 $10,608,890 Drainage 2 2 $ 2,578,527 Streets & Thorou hfares 0 Parks 0 137 Community Development Objective B: The second objective is to implement all projects in the most cost effective manner possible. This process begins in the engineering design phases and proceeds through construction and commissioning of the finished infrastructure. The table below identifies the number and cost of Change Orders issued for projects in each category for the 2007-2008 project list. Project Type Change Order Number and Dollar Amount Project Category CO #1 CO #2 CO #3 CO #4 Total Cost C O as a % of Job Water Improvements 0 0 0 0 $0 0 Sewer Improvements 0 0 0 0 $0 0 Facilities 2 2 0 0 $43,179.19 0.7% Drainage 1 1 0 0 $8,800.00 1.6% Streets & Thoroughfares 0 0 0 0 $0 0 138 Division Administration Planning Inspection Code Enforcement Engineering (GF) Projects (GF) Engineering (W/S) Projects (W/S) Department Total Classification Salaries and Benefits Supplies Maintenance Services Capital Outlay Department Total Division Administration Planning Inspection Code Enforcement Engineering (GF) Projects (GF) Engineering (W/S) Projects (W/S) Department Total FY08 FY08 FY07 Original Amended Actual Budget Budget 218,431 306,031 318,052 110,922 122,121 131,797 301,646 297,948 314,061 76,751 97,950 98,572 64,647 72,351 71,625 141,093 148,940 149,540 67,111 77,442 134,434 150,093 171,979 193,747 $1,130,694 $1,294,762 $1,411,828 FY08 FY08 FY07 Original Amended Actual Budget Budget 969,880 1,140,579 1,167,772 22,830 29,314 29,564 603 2,472 2,472 137,381 122,397 212,020 0 0 0 $1,130,694 $1,294,762 $1,411,828 Community Development Department Summary EXPENDITURE BY DIVISION FY08 FY08 FY09 % Changein YTD Year End Adopted Budget from 6/30/08 Estimate Budget FY08 to FY09 230,522 260,256 253,848 -20.2% 97,521 130,001 137,817 4.6% 212,160 282,880 404,927 28.9% 46,676 62,235 101,352 2.8% 50,225 66,967 73,165 2.2% 110,597 147,463 157,051 5.0% 66,295 88,393 79,218 -41.1% 136,375 181,833 221,923 14.5% $950,371 $1,220,028 $1,429,301 1.2% EXPENDITURE BY CLASSIFICATION FY08 FY08 FY09 % Changein YTD Year End Adopted Budget from 6/30/08 Estimate Budget FY08 to FY09 834,526 1,112,674 1,249,163 7.0% 16,680 22,240 36,526 23.5% 858 1,144 2,546 3.0% 98,307 83,970 126,066 -40.5% 0 0 15,000 0.0% $950,371 $1,220,028 $1,429,301 1.2% PERSONNEL SUMMARY BY DIVISION FY08 FY08 FY08 FY08 FY09 % Changein FY07 Original Amended YTD Year End Adopted Budget from Actual Budget Budget 6/30/08 Estimate Budget FY08 to FY09 3.0 3.0 3.0 3.0 3.0 3.0 0.0% 2.0 2.0 2.0 2.0 2.0 2.0 0.0% 5.0 5.0 5.0 5.0 5.0 5.7 13.4% 1.0 1.0 1.0 1.0 1.0 1.0 0.0% 1.0 1.0 1.0 1.0 1.0 1.0 0.0% 2.0 2.0 2.0 2.0 2.0 2.0 0.0% 2.0 1.0 1.0 1.0 1.0 1.0 0.0% 1.0 2.0 2.0 2.0 2.0 2.0 0.0% 17.0 17.0 17.0 17.0 17.0 17.7 3.9% GF-General Fund, W/S-Water and Sewer Fund 139 Community Development 140 Community Development Administration 001-3501-419 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $113,460 $204,961 $174,571 $132,604 $176,805 $164,314 41-30 OVERTIME PAY 1,681 500 500 961 1,281 500 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 940 735 735 725 967 855 41-44 VEHICLE ALLOWANCE 3,825 7,200 7,200 4,575 6,100 8,100 41-45 INCENTIVE -CERTIFICATE PAY 1,400 5,100 3,300 1,125 1,500 2,100 41-49 CELL PHONE ALLOWANCE 868 2,280 2,280 1,423 1,897 1,500 41-50 HOUSING ALLOWANCE 0 0 13,500 9,288 12,384 0 41-90 ACCRUED PAYROLL 4,033 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 9,275 16,761 16,997 11,099 14,799 13,376 47-20 TMRS RETIREMENT FUND 16,548 29,052 30,894 18,805 25,073 24,130 47-31 ANNUAL 457B CONTRIBUTION 0 0 1,500 0 0 0 48-10 HEALTH/DENTAL INSURANCE 13,711 25,562 22,313 8,923 11,897 16,955 48-20 LIFE INSURANCE 295 447 447 348 464 356 48-30 DISABILITY INSURANCE 495 919 941 596 795 731 48-40 WORKERS COMP INSURANCE 344 570 587 266 355 347 48-50 EAP SERVICES 124 171 171 114 152 142 48-90 FLEX PLAN ADMINISTRATION 108 103 103 106 141 103 Subtotal of PERSONN $167,107 $294,361 $276,039 $190,958 $254,611 $233,509 51-00 OFFICE SUPPLIES $1,295 $1,030 $1,030 $695 $927 $9,381 54-00 OPERATING SUPPLIES 466 309 559 637 849 318 ISubtot $1,761 $1,339 $1,589 $1,776 $9,699 74-00 OPERATING SERVICES 4,608 515 515 271 $361 530 74-01 POSTAL AND COURIER SERVICES 244 0 0 121 161 0 74-97 RECRUITMENT ADVERSTING 6,617 1,337 1,337 72 96 1,377 75-10 TRAINING 40 1,543 1,543 483 644 1,589 75-20 TRAVEL REIMBURSEMENTS 1,141 1,030 1,030 1,882 2,509 1,061 75-30 MEMBERSHIPS 78-00 CONTRACTED SERVICES Subtotal of SERV Totals for COMMUNITY DEV ADMIN 0 906 906 36,913 5,000 35,093 $49,563 $10,331 $40,424 $218,431 $306,031 $318,052 73 97 933 35,330 0 5,150 $38,232 3,869 $10,640 $230,522 $260,256 $253,848 141 Community Development Planning and Zoning 001-3502-419 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $72,820 $82,809 $90,402 $67,584 $90,112 $96,000 41-30 OVERTIME PAY 1,123 1,500 1,500 0 0 1,500 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 463 85 85 80 80 145 41-45 INCENTIVE -CERTIFICATE PAY 400 600 1,050 675 900 1,200 41-90 ACCRUED PAYROLL 2,087 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 5,768 6,349 7,117 5,126 6,835 7,378 47-20 TMRS RETIREMENT FUND 10,092 11,005 12,337 9,077 12,103 13,309 48-10 HEALTH/DENTAL INSURANCE 7,675 5,978 5,427 4,070 5,427 5,427 48-20 LIFE INSURANCE 204 179 200 181 241 206 48-30 DISABILITY INSURANCE 342 365 408 308 411 423 48-40 WORKERS COMP INSURANCE 133 173 193 119 159 143 48-50 EAP SERVICES 104 114 114 86 115 114 48-90 FLEX PLAN ADMINISTRATION 34 103 103 29 39 103 Subtotal of PERSONNEL $101,245 $109,260 $118,936 $87,335 $116,420 $125,948 51-00 OFFICE SUPPLIES $1,589 $1,337 $1,337 $751 $1,001 $0 54-00 OPERATING SUPPLIES 833 1,543 1,543 295 393 1,589 Subtotal of SUPPLIES $2,422 $2,880 $2,880 $1,046 $1,395 $1,589 73-50 SURETY BONDS $0 $0 $0 $0 $0 $0 74-00 OPERATING SERVICES 835 309 309 12 16 318 74-01 POSTAL / COURIER SERVICES 203 0 0 120 160 0 75-10 TRAINING 3,993 5,146 5,146 6,252 8,336 5,300 75-20 TRAVEL REIMBURSEMENTS 1,579 3,869 3,869 2,321 3,095 3,985 75-30 MEMBERSHIPS 645 657 657 435 580 677 Subtotal of SERVICES $7,255 $9,981 $9,981 $9,140 $12,187 $10,280 Totals for PLANNING & ZONING $110,922 $122,121 $131,797 $97,521 $130,001 $137,817 142 Community Development Inspection 001-3528-424 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $178,062 $177,976 $190,926 $130,352 $173,803 $239,816 41-30 OVERTIME PAY 6,693 3,830 3,830 4,037 5,383 3,830 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 1,030 1,190 935 872 1,163 925 41-44 VEHICLE ALLOWANCE 450 0 0 0 0 0 41-45 INCENTIVE -CERTIFICATE PAY 3,200 6,000 5,775 2,700 3,600 6,000 41-49 CELL PHONE ALLOWANCE 1,778 1,620 1,620 1,148 1,531 2,020 41-90 ACCRUED PAYROLL 1,247 0 0 986 1,315 0 47-10 SOCIAL SECURITY/MEDICARE 13,671 14,247 15,537 9,922 13,229 19,101 47-20 TMRS RETIREMENT FUND 25,242 24,694 26,929 18,611 24,815 34,355 48-10 HEALTH/DENTAL INSURANCE 32,938 32,286 32,223 21,664 28,885 45,959 48-20 LIFE INSURANCE 475 382 420 356 475 529 48-30 DISABILITY INSURANCE 793 785 863 599 799 1,084 48-40 WORKERS COMP INSURANCE 720 796 861 529 705 688 48-50 EAP SERVICES 301 285 285 195 260 325 48-90 FLEX PLAN ADMINISTRATION 167 180 180 72 96 223 Lubtotal of PERSONN $266,767 $264,271 $280,384 $192,043 $256,057 $354,855 51-00 OFFICE SUPPLIES $2,947 $3,138 $3,138 $2,615 $3,487 $0 52-00 PERSONNEL SUPPLIES 1,594 180 180 519 692 185 53-00 VEHICLE SUPPLIES 119 256 256 295 393 264 53-01 FUEL 6,212 7,592 7,592 4,922 6,563 11,438 54-00 OPERATING SUPPLIES 1,046 1,049 1,049 399 532 1,080 58-00 OPERATING EQUIPMENT <$5,000 227 565 565 146 195 582 $12,1�$12,780 $12,780 $8,896 $11,8 W $13,549 al of SUPPLIES IF 63-00 VEHICLE MAINTENANCE $380 $1,133 $1,133 $758 1,011 $1,167 (Subtotal of MAINTENANCE $3E& $1,133 $1,133 $758 $1,011 $1,167 73-11 VEHICLE INSURANCE $2,802 $1,527 $1,527 $1,758 $2,344 $1,573 74-00 OPERATING SERVICES 1,140 1,543 1,543 1,057 1,409 1,589 74-01 POSTAL AND COURIER SERVICES 123 0 0 97 129 0 74-97 RECRUITMENT ADVERSTING 0 0 0 73 97 0 74-99 PRIOR YEAR REVENUE REFUND 0 0 0 0 0 0 75-10 TRAINING 1,605 2,573 2,573 575 767 2,650 75-20 TRAVEL REIMBURSEMENTS 966 2,805 2,805 40 53 2,889 75-30 MEMBERSHIPS 345 479 479 652 869 493 78-00 CONTRACT SERVICES 11,225 6,689 6,689 3,100 4,133 6,890 78-31 VEHICLE LEASE -INTERNAL 4,148 4,148 4,148 3,111 4,148 4,272 Fubtotal of SERVI $20,356 83-00 VEHICLE EQUIPMENT $0 $0 $0 $0 0 $15,000 Subtotal of CAPITA $0 $0 W$1W $0 $15,000 Totals for INSPECTIONS $301,646 $297,948 $314,061 $212,160 $282,880 $404,927 143 Community Development Code Enforcement 001-3528-429 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $40,119 $43,521 $43,377 $32,621 $43,495 $45,259 41-30 OVERTIME PAY 838 500 500 693 924 500 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 60 125 125 120 160 185 41-45INCENTIVE-CERTIFICATE PAY 300 600 600 225 300 600 41-49 CELL PHONE ALLOWANCE 563 540 540 428 571 540 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 3,150 3,357 3,453 2,556 3,408 3,490 47-20 TMRS RETIREMENT FUND 5,496 5,819 5,986 4,527 6,036 6,296 48-10 HEALTH/DENTAL INSURANCE 4,874 4,925 4,318 3,239 4,319 4,836 48-20 LIFE INSURANCE 108 93 96 87 116 96 48-30 DISABILITY INSURANCE 181 190 196 147 196 198 48-40 WORKERS COMP INSURANCE 196 234 241 160 213 168 48-50 EAP SERVICES 59 57 57 43 57 57 48-90 FLEX PLAN ADMINISTRATION 19 19 19 14 19 19 Subtotal of PERSONNEL $55,963 $59,980 $59,508 $44,860 $59,813 $62,244 51-00 OFFICE SUPPLIES $30 $0 $0 $0 0 $0 53-00 VEHICLE SUPPLIES 0 0 0 0 0 0 54-00 OPERATING SUPPLIES 0 216 216 0 0 222 Subtotal of SUPPLIES $30 $216 $216 $0 $0 $222 74-00 OPERATING SERVICES $144 $1,030 $1,030 $165 $220 $1,061 74-41 CODE ENFORCEMENT SERVICES 2,870 4,116 4,116 250 333 4,239 75-10 TRAINING 0 0 0 0 0 0 75-20 TRAVEL REIMBURSEMENTS 170 0 0 0 0 0 78-31 VEHICLE LEASE -INTERNAL 1,734 1,734 1,734 1,301 1,735 1,786 78-42 STORM WATER MANAGEMENT 15,840 30,874 31,968 100 133 31,800 Subtotal of SERVICES $20,758 $37,754 $38,848 $1,816 $2,421 $38,886 Totals for CODE ENFORCEMENT $76,751 $97,950 $98,572 $46,676 $62,235 $101,352 144 Community Development Engineering (General Fund) 001-3531-431 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $42,170 $43,751 $43,551 $33,017 44,023 $45,438 41-30 OVERTIME PAY 0 500 500 0 0 500 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 150 215 215 210 280 275 41-45INCENTIVE-CERTIFICATE PAY 300 600 600 225 300 600 41-49 CELL PHONE ALLOWANCE 0 0 0 0 0 0 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 3,208 3,403 3,433 2,522 3,363 3,534 47-20 TMRS RETIREMENT FUND 5,595 5,898 5,949 4,443 5,924 6,376 48-10 HEALTH/DENTAL INSURANCE 4,874 4,925 4,318 3,239 4,319 4,318 48-20 LIFE INSURANCE 117 95 95 88 117 99 48-30 DISABILITY INSURANCE 195 195 195 149 199 203 48-40 WORKERS COMP INSURANCE 147 175 175 115 153 127 48-50 EAP SERVICES 59 57 57 43 57 57 48-90 FLEX PLAN ADMINISTRATION 19 19 19 14 19 19 Subtotal of PERSONNEL $56,834 $59,833 r $59,107 $44,065 $58,753 $61,546 51-00 OFFICE SUPPLIES $1,198 $1,236 $1,236 $761 $1,015 $0 52-00 PERSONNEL SUPPLIES 252 309 309 226 301 318 54-00 OPERATING SUPPLIES 340 618 618 112 149 637 58-00 OPERATING EQUIPMENT <$5,000 (4) 206 206 155 207 212 Subtotal of SUPPLIES 0� $1,786 $2,369 $2,369 $1,254 � $1,167 63-00 VEHICLE MAINTENANCE $0 $515 $515 $100 $133 $530 Hof MAINTENANC $0 $515 $515 $100 $133 $530 71-30 ENGINEERING SERVICES $240 $0 $0 $0 $0 $0 71-33 JOINT MOBILITY STUDY 0 0 0 0 0 0 73-11 VEHICLE INSURANCE 0 0 0 0 0 0 74-00 OPERATING SERVICES 0 824 824 206 275 849 74-01 POSTAL AND COURIER SERVICES 45 6 6 15 20 6 74-97 RECRUITMENT ADVERSTING 36 37 37 0 0 38 75-10 TRAINING 0 1,236 1,236 742 989 1,273 75-20 TRAVEL REIMBURSEMENTS 132 515 515 82 109 530 75-30 MEMBERSHIPS 268 309 309 45 60 318 78-00 CONTRACT SERVICES 3,745 5,146 5,146 2,545 3,393 5,300 78-31 VEHICLE LEASE -INTERNAL 1,561 1,561 1,561 1,171 1,561 1,608 Subtotal of SERVICES $6,027 $9,634 $9,634 $4,806 $6,408 $9,922 Totals for ENGINEERING $64,647 $72,351 $71,625 $50,225 $66,967 $73,165 145 Community Development Capital Projects (General Fund) 001-3770-431 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $89,440 $94,242 $96,288 $71,480 $95,307 $100,911 41-30 OVERTIME PAY 4,067 0 0 3,040 4,053 0 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 230 405 405 395 527 525 41-44 VEHICLE ALLOWANCE 0 0 0 0 0 0 41-45 INCENTIVE -CERTIFICATE PAY 1,850 2,400 2,625 1,575 2,100 2,700 41-49 CELL PHONE ALLOWANCE 1,438 1,380 1,380 1,093 1,457 1,380 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 6,609 7,348 7,703 5,360 7,147 7,877 47-20 TMRS RETIREMENT FUND 12,731 12,737 13,352 10,303 13,737 14,210 48-10 HEALTH/DENTAL INSURANCE 19,318 19,751 17,056 12,900 17,200 19,105 48-20 LIFE INSURANCE 239 202 212 191 255 216 48-30 DISABILITY INSURANCE 402 415 435 325 433 445 48-40 WORKERS COMP INSURANCE 442 505 529 356 475 374 48-50 EAP SERVICES 118 114 114 86 115 114 48-90 FLEX PLAN ADMINISTRATION 39 39 39 29 39 39 Subtotal of PERSONNEL $136,923 $139,538 $140,138 $107,133 $142,844 $147,896 51-00 OFFICE SUPPLIES $517 $515 $515 $449 $599 $0 52-00 PERSONNEL SUPPLIES 0 0 0 0 0 0 53-00 VEHICLE SUPPLIES 0 118 118 0 0 122 53-01 FUEL 0 2,727 2,727 75 100 2,809 54-00 OPERATING SUPPLIES 180 798 798 216 288 822 58-00 OPERATING EQUIPMENT <$5,000 0 515 515 0 0 530 Subtotal of SUPPLIES $697 $4,673 $4,673 $740 $987 $4,283 63-00 VEHICLE MAINTENANCE $139 $618 $618 $0 $0 $637 68-00 EQUIPMENT MAINTENANCE 0 0 0 0 0 0 Subtotal of MAINTENANCE $139 $618 $618 $0 $0 $637 73-11 VEHICLE INSURANCE $0 $495 $495 $0 $0 $510 74-00 OPERATING SERVICES 39 0 0 200 267 53 74-01 POSTAL AND COURIER SERVICES 156 51 51 0 0 0 75-10 TRAINING 855 1,054 1,054 905 1,207 1,086 75-20 TRAVEL REIMBURSEMENTS 359 376 376 0 0 387 75-30 MEMBERSHIPS 125 129 129 89 119 133 76-12 TELEPHONE/COMMUNICATIONS 0 0 0 0 0 0 78-00 CONTRACT SERVICES 0 206 206 180 240 212 78-31 VEHICLE LEASE -INTERNAL 1,800 1,800 1,800 1,350 1,800 1,854 Subtotal of SERVICES $3,334 $4,111 $4,111 $2,724 $3,632 $4,235 Totals for PROJECTS $141,093 $148,940 $149,540 $110,597 $147,463 $157,051 146 Community Development Engineering (Water and Sewer Fund) 401-3531-434 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $29,148 $36,164 $35,270 $26,854 $35,805 $37,240 41-30 OVERTIME PAY 643 0 0 0 0 0 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 0 65 65 60 80 125 41-45 INCENTIVE -CERTIFICATE PAY 0 0 0 0 0 0 41-49 CELL PHONE ALLOWANCE 0 0 0 0 0 0 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 2,204 2,682 2,703 2,001 2,668 2,766 47-20 TMRS RETIREMENT FUND 3,915 4,650 4,686 3,574 4,765 4,990 48-10 HEALTH/DENTAL INSURANCE 4,039 4,925 4,318 3,239 4,319 4,318 48-20 LIFE INSURANCE 77 77 77 72 96 79 48-30 DISABILITY INSURANCE 132 158 158 120 160 163 48-40 WORKERS COMP INSURANCE 101 140 140 93 124 101 48-50 EAP SERVICES 49 57 57 43 57 57 48-90 FLEX PLAN ADMINISTRATION 73 19 19 82 109 19 Subtotal of PERSONNEL $40,381 $48,937 $47,493 $36,138 $48,184 $49,858 51-00 OFFICE SUPPLIES $1,858 $1,646 $1,646 $1,582 $2,109 $1,695 53-00 VEHICLE SUPPLIES 0 0 0 0 0 0 54-00 OPERATING SUPPLIES 0 0 0 0 0 0 Subtotal of SUPPLIES $1,858 $1,646 $1,646 $1,582 $2,109 $1,695 63-00 VEHICLE MAINTENANCE $0 $0 $0 $0 $0 $0 Subtotal of MAINTENANCE $0 $0 $0 $0 $0 $0 71-30 ENGINEERING SERVICES $24,847 $26,603 $85,039 $28,575 $38,100 $27,401 71-34 GIS IMPLEMENTATION PLAN 0 0 0 0 0 0 73-11 VEHICLE INSURANCE 0 0 0 0 0 0 75-20 TRAVEL REIMBURSEMENTS 25 256 256 0 0 264 78-31 VEHICLE LEASE -INTERNAL 0 0 0 0 0 0 Subtotal of SERVICES $24,872 $26,859 $85,295 $28,575 $38,100 $27,665 Totals for ENGINEERING $67,111 $77,442 $134,434 $66,295 $88,393 $79,218 147 Community Development Capital Projects (Water and Sewer Fund) 401-3770-434 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $105,259 $122,064 $131,091 $94,603 $126,137 $151,209 41-30 OVERTIME PAY 4,703 3,500 3,440 3,219 4,292 3,500 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 28 185 185 100 133 165 41-44 VEHICLE ALLOWANCE 3,000 3,600 3,600 2,400 3,200 5,400 41-45 INCENTIVE -CERTIFICATE PAY 2,200 4,800 3,900 1,700 2,267 4,200 41-49 CELL PHONE ALLOWANCE 913 960 1,635 1,308 1,744 1,860 41-90 ACCRUED PAYROLL 2,447 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 9,062 10,065 11,004 7,615 10,153 12,398 47-20 TMRS RETIREMENT FUND 15,548 17,447 19,075 13,733 18,311 22,364 48-10 HEALTH/DENTAL INSURANCE 291 348 10,696 6,239 8,319 10,695 48-20 LIFE INSURANCE 273 261 289 254 339 323 48-30 DISABILITY INSURANCE 462 536 593 432 576 664 48-40 WORKERS COMP INSURANCE 349 500 526 297 396 396 48-50 EAP SERVICES 109 114 114 81 108 114 48-90 FLEX PLAN ADMINISTRATION 16 19 19 13 17 19 Subtotal of PERSONNEL $144,660 $164,399 $186,167 $131,994 $175,992 $213,307 51-00 OFFICE SUPPLIES $403 $412 $412 $167 $223 $424 52-00 PERSONNEL SUPPLIES 276 118 118 327 436 122 53-00 VEHICLE SUPPLIES 0 206 206 0 0 212 53-01 FUEL 1,457 1,698 1,698 1,252 1,669 2,558 54-00 OPERATING SUPPLIES (5) 462 462 84 112 476 58-00 OPERATING EQUIPMENT <$5,000 0 515 515 0 0 530 Subtotal of SUPPLIES $2,131 $3,411 $3,411 $1,830 $2,440 $4,322 63-00 VEHICLE MAINTENANCE $84 $206 $206 $0 $0 $212 68-00 EQUIPMENT MAINTENANCE 0 0 0 0 0 0 Subtotal of MAINTENANCE $84 $206 $206 $0 $0 $212 73-11 VEHICLE INSURANCE $882 $339 $339 $763 $1,017 $349 74-00 OPERATING SERVICES 0 771 771 140 187 794 74-01 POSTAL AND COURIER SERVICES 0 515 515 153 204 530 74-97 RECRUITMENT ADVERSTING 288 0 0 0 0 0 75-10 TRAINING 0 256 256 180 240 264 75-20 TRAVEL REIMBURSEMENTS 207 256 256 39 52 264 75-30 MEMBERSHIPS 140 125 125 0 0 129 78-00 CONTRACT SERVICES 0 0 0 0 0 0 78-30 RENTAL 0 0 0 0 0 0 78-31 VEHICLE LEASE -INTERNAL 1,701 1,701 1,701 1,276 1,701 1,752 Subtotal of SERVICES $3,218 $3,963 $3,963 $2,551 $3,401 $4,082 Totals for PROJECTS $150,093 $171,979 $193,747 $136,375 $181,833 $221,923 148 Public Works Mission Statement The Public Works Department makes every effort to improve the quality of life by providing advance planning and outstanding services that improve drainage and utility systems for all citizens, businesses and visitors. Current Operations Current operations emphasize long-range planning practices and programs that cover a variety of activities within the Department, such as: • Concrete Street Repair and Asphalt Overlay Programs • Sign Replacement Program • Fire Hydrant Maintenance Program • Sanitary Sewer Rehabilitation Program Highlights Of Proposed Budget Street Maintenance Program This is the sixth year of this program. This program is intended to be an on -going maintenance project to repair and reconstruct existing concrete streets, sidewalks, curbs, sealing and asphalt overlays. The requested budgeted amount this year for the program is $700,000. Sanitary Sewer Rehabilitation Program This program will begin its seventh year and is the City's primary effort to reduce the amount of infiltration and inflow (I&I) into the collection system. Through this program, a portion of the entire wastewater collection system is cleaned and inspected by camera. Damaged sections are located and a suitable method is selected for the repair. The requested budgeted amount for this program is $300,000. Eagle Lakes Lift Station Upgrade This upgrade request will convert the lift station to a submersible type Lift Station. This step will eliminate the above ground pumps. These units will be replaced by submersible models offering less power consumption and over-all maintenance cost. The budgeted amount for this upgrade is $30,000. Gradall The purchase of this machine will allow Streets and Drainage crews to be able to complete projects in a more expeditious time frame. The Gradall that is currently used is feeble. The necessary numerous costly repairs and difficulty in finding the parts have made this machine dispensable. The new Gradall will be cost effective saving funds on repairs and time on ditch cleaning. The requested budgeted amount for this truck is $200,000; which will be financed over a 5 year amortization period. Equipment Operator for Streets New projects such as street sealing, street sweeping, sidewalk repairs, mowing of City easements and traffic light maintenance have increased the work for this section. These additional projects have created the need for an additional person in the street section. The requested budgeted amount for this additional employee is $43,745. 149 Public Works Crew Truck for Utilities: The purchase of this crew truck will enable Utilities to transport crews to various areas as necessitated by projects and work orders. This crew truck will expedite the time it takes to complete projects by employees being able to be at various job sites as needed for projects. The requested budgeted amount for this crew truck is $18,000 plus $5,280 for vehicle supplies and maintenance. Utility Worker for Utilities The utility section has started to install fire hydrants, plans to increase the amount of meter change outs done through that program each year, in addition to current projects. The position for Utility Worker would assist in these projects as well as aid in daily work orders. The requested budgeted amount for this additional employee is $41,200. Departmental Goals and Measures Goal 1 (correlates with City Goal 6) A goal of the Department is to improve customer satisfaction within the Public Works divisions. To accomplish this goal, the Department is implementing a number of maintenance programs along with a set of proactive performance measures that establish better accountability to the stakeholders serviced by the Department. Objective A: The first objective of the Public Works Department is to complete Water & Sewer work orders within an average of 2 working days or less, and achieve this objective at least 90% of the time. FY06 FY07 FY08 FY09 Measure Actual Actual Projection Forecast Water & Sewer Work Orders each 2174 2058 2000 2000 Average Time to Complete Water & Sewer Work Orders 1.33 1.27 1.5 1.5 (days) Percentage of Water & Sewer Work Orders Completed 94.5% 96% 95% 95% Within 2 Working Days Trends: The Public Works Department begins its fifth year of implementing several long-range maintenance programs. The success of these programs is testimony to the hard work of the employees of the division and to the success of the performance measures detailed above. All measures were completed within the targets for each. 150 Public Works Goal 2 (correlates with City Goals 1 & 3) The second goal of the Public Works Department is to complete Streets & Drainage work orders within an average of 10 working days or less, and achieve this objective at least 80% of the time. Objective A: To accomplish this goal, the Department is implementing a number of maintenance programs along with a set of proactive performance measures that establish better accountability to the stakeholders serviced by the Department. FY06 FY07 FY08 FY09 Measure Actual Actual Projection Forecast Streets & Drainage Work 444 520 500 500 Orders each Average Time to Complete Street & Drainage Work Orders 6.8 8.78 9 9 (days) Percentage of Street & Drainage Work Orders 85% 81% 80% 80% Completed within 10 Working Days Trends: The Public Works Department begins its fifth year of implementing several long-range maintenance programs. The success of these programs is testimony to the hard work of the employees of the division and to the success of the performance measures detailed above. Closer scrutiny of the last 6 years indicates that the average time to respond to a Streets and Drainage work order has been reduced considerably. The systematic, proactive maintenance program for the city's infrastructure has led to this success. Goal 3 (correlates with City Goals 1, 3 & 6) Another goal of the Department is to assure the water demands are met according to the Subsidence District mandates. Objective A: Manage and operate the water facilities in a manner that meets the 80-20 % rule. 151 150% 100% 50% 0% 99% Total Surface Water Purchased (annually) 95% 91% 80% 80% 80% 80% Public Works 99% FY06 FY07 FY08 Projection FY09 Forecast t % of Surface Water Purchased (annually) Required Trends: Harris -Galveston coastal Subsidence District requires 80% of the city's total water usage is purchased surface water. The City has managed to meet this requirement since its conception in 2001. It has been and will be a goal to meet it again this year and years to come. Prior to this mandate the City experienced ranges between 60-70%. As the population continues to grow, the need for water will grow as well. The City has purchased additional surface water in order to meet future demands. 152 Public Works Department Summary EXPENDITURE BY DIVISION FY08 FY08 FY08 FY08 FY09 % Changein FY07 Original Amended YTD Year End Adopted Budget from Division Actual Budget Budget 6/30/08 Estimate Budget FY08 to FY09 Administration (GF) 168,692 177,790 191,363 141,906 189,208 201,999 5.6% Streets/Sidewalks 1,019,826 1,033,419 1,087,389 837,990 1,101,487 1,134,770 4.4% Drainage Operations 501,293 349,782 375,641 223,120 297,493 367,797 -2.1% Sanitation 3,394 0 3,750 4,476 4,718 0 -100.0% Administration (W/S) 44,814 47,467 50,711 38,895 51,860 53,397 5.3% Water Operations (W/S) 1,538,021 1,912,503 1,939,766 1,237,697 1,650,263 2,161,407 11.4% Sewer Operations (W/S) 1,920,570 2,245,226 2,256,158 1,489,396 1,985,861 2,297,949 1.9% Utility Customer Svc. (W/S) 149,457 160,835 162,029 119,841 159,788 170,551 5.3% Department Total $5,346,067 $5,927,022 $6,066,807 $4,093,321 $5,440,678 $6,387,870 5.3% EXPENDITURE BY CLASSIFICATION FY08 FY08 FY08 FY08 FY09 % Change in FY07 Original Amended YTD Year End Adopted Budget from Classification Actual Budget Budget 6/30/08 Estimate Budget FY08 to FY09 Salaries and Benefits 1,751,775 1,917,016 1,979,858 1,421,583 1,895,444 2,158,418 9.0% Supplies 194,599 230,095 230,095 166,111 221,483 280,349 21.8% Maintenance 400,581 489,132 515,853 310,064 413,419 480,602 -6.8% Services 2,840,821 3,210,879 3,209,851 2,088,621 2,783,576 3,348,506 4.3% Capital Outlay 76,564 0 51,250 47,500 47,500 28,000 -45.4% Other 81,727 79,900 79,900 59,442 79,256 91,995 15.1% Department Total $5,346,067 $5,927,022 $6,066,807 $4,093,321 $5,440,678 $6,387,870 5.3% PERSONNEL SUMMARY BY DIVISION FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Division Actual Budget Budget 6/30/08 Estimate Budget Administration (GF) 2.0 2.0 2.0 2.0 2.0 2.0 Streets/Sidewalks 8.0 8.0 8.0 8.0 8.0 8.0 Drainage Operations 6.0 6.0 6.0 6.0 6.0 7.0 Administration (W/S) 1.0 1.0 1.0 1.0 1.0 1.0 Water Operations 9.0 9.0 9.0 9.0 9.0 10.3 Sewer Operations 8.0 8.0 8.0 8.0 8.0 8.0 Customer Service 2.0 2.0 2.0 2.0 2.0 2.0 Department Total 36.0 36.0 36.0 36.0 36.0 38.3 GF-General Fund, W/S-Water and Sewer Fund Change in Budget from FY08 to FY09 0.0% 0.0% 16.7% 0.0% 14.8% 0.0% 0.0% 6.5% 153 Street & Drainage Operations Public Works Administration Street & Sidewalk Operations Drainage Operations Sanitation Operations Public Works Utility System Maintenance and Operations Distribution & Collection System Maintenance Water & Wastewater Operations Customer Service 154 Public Works Administration (General Fund) 001-3401-431 FY07 Actual FY08 Original Budget FY08 Amended Budget FY08 YTD 6/30/08 FY08 Year End Estimate FY09 Adopted Budget 41-10 FULLTIME SALARIES & WAGES $120,154 $125,144 $137,465 $102,152 $136,203 $144,703 41-30 OVERTIME PAY 708 1,000 1,000 698 931 1,000 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 1,635 1,760 1,760 1,755 2,340 1,880 41-44 VEHICLE ALLOWANCE 3,675 3,600 3,600 2,775 3,700 3,600 41-45INCENTIVE-CERTIFICATE PAY 300 600 600 225 300 600 41-49 CELL PHONE ALLOWANCE 438 420 420 333 444 420 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 9,186 9,978 11,081 7,785 10,380 11,457 47-20 TMRS RETIREMENT FUND 16,649 17,294 19,206 14,336 19,115 20,668 48-10 HEALTH/DENTAL INSURANCE 12,886 13,441 11,551 8,663 11,551 12,937 48-20 LIFE INSURANCE 322 271 303 271 361 313 48-30 DISABILITY INSURANCE 542 556 621 461 615 643 48-40 WORKERS COMP INSURANCE 220 260 290 187 249 215 48-50 EAP SERVICES 118 114 114 86 115 114 48-90 FLEX PLAN ADMINISTRATION 107 103 103 96 128 103 Subtotal of PERSONNEL $166,940 $174,541 $188,114 $139,823 $186,431 $198,653 51-00 OFFICE SUPPLIES $562 $1,236 $1,236 $559 $745 $1,273 52-00 PERSONNEL SUPPLIES 106 204 204 0 0 210 54-00 OPERATING SUPPLIES 132 309 309 424 565 318 58-00 OPERATING EQUIPMENT <$5,000 0 0 0 0 0 0 Subtotal of SUPPLIES $800 $1,749 $1,749 $983 $1,311 $1,801 68-00 EQUIPMENT MAINTENANCE $0 $0 $0 $0 $0 $0 Subtotal of MAINTENANCE $0 $0 $0 $0 $0 $0 73-50 SURETY BONDS $0 $0 $0 $0 $0 $0 74-00 OPERATING SERVICES 225 103 103 225 300 106 74-01 POSTAL AND COURIER SERVICES 70 77 77 58 77 79 74-94 PERMITS & INSPECTION FEES 0 0 0 0 0 0 74-97 RECRUITMENT ADVERSTING 0 0 0 0 0 0 75-10 TRAINING 0 386 386 330 440 398 75-20 TRAVEL REIMBURSEMENTS 0 606 606 0 0 624 75-30 MEMBERSHIPS 657 328 328 487 649 338 76-12 TELEPHONE/ COMMUNICATIONS 0 0 0 0 0 0 76-16 REFUSE SERVICES 0 0 0 0 0 0 78-00 CONTRACT SERVICES 0 0 0 0 0 0 Subtotal of SERVICES $952 $1,500 $1,500 $1,100 $1,467 $1,545 Totals for ADMINISTRATION $168,692 $177,790 $191,363 $141,906 $189,208 $201,999 155 Public Works Streets/Sidewalk Operations 001-3610-431 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $242,146 $254,555 $270,272 $208,904 $278,539 $307,519 41-30 OVERTIME PAY 6,861 10,179 10,179 4,962 6,616 10,179 41-43 LONGEVITY PAY 5,723 6,135 6,135 6,100 8,133 6,555 41-45INCENTIVE-CERTIFICATE PAY 300 600 600 225 300 600 41-49 CELL PHONE ALLOWANCE 1,438 1,380 1,380 1,093 1,457 1,380 41-90 ACCRUED PAYROLL 151 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 18,215 20,614 22,076 15,919 21,225 24,663 47-20 TMRS RETIREMENT FUND 33,677 35,731 38,264 29,392 39,189 44,415 48-10 HEALTH/DENTAL INSURANCE 51,033 61,032 46,565 32,420 43,227 62,192 48-20 LIFE INSURANCE 658 553 595 560 747 674 48-30 DISABILITY INSURANCE 1,097 1,135 1,221 942 1,256 1,382 48-40 WORKERS COMP INSURANCE 12,392 15,001 16,098 9,735 12,980 11,653 48-50 EAP SERVICES 459 456 456 361 481 516 48-90 FLEX PLAN ADMINISTRATION 218 218 218 188 251 282 Lubtotal of PERSONNEL $407,589 $414,059 $3 51-00 OFFICE SUPPLIES $249 $256 $256 $133 $177 $264 52-00 PERSONNEL SUPPLIES 5,370 5,411 5,411 3,827 5,103 6,073 53-00 VEHICLE SUPPLIES 0 0 0 0 0 53-01 FUEL 18,298 16,063 16,063 18,459 24,612 24,200 54-00 OPERATING SUPPLIES 5,216 2,623 2,623 8,296 11,061 2,702 54-74 SIGN MATERIALS 28,481 30,270 30,270 19,947 26,596 31,178 54-95 CHEMICALS 0 0 0 0 0 0 56-00 FACILITY SUPPLIES 137 1,030 1,030 391 521 1,061 58-00 OPERATING EQUIPMENT <$5,000 7,522 6,025 6,025 2,979 3,972 6,206 `ybtotal of SUPPL 2,Q� 63-00 VEHICLE MAINTENANCE $9,812 $13,256 $13,256 $5,163 $6,884 $13,654 65-10 STREET MAINTENANCE 69,576 82,639 82,639 62,396 83,195 85,118 65-11 CONCRETE STREET MAINT 0 0 0 0 0 0 65-12 ASPHALT STREET MAINT 0 0 0 0 0 0 65-15 BRIDGE MAINTENANCE 0 1,030 1,030 692 923 1,061 65-17 TRAFFIC LIGHT MAINTENANCE 195 309 309 0 0 318 65-20 SIDEWALK MAINTENANCE 53,189 18,010 18,010 19,274 25,699 18,550 65-30 DRAINAGE MAINTENANCE 0 0 0 20 27 0 68-00 EQUIPMENT MAINTENANCE 8,745 18,525 18,525 2,644 3,525 19,081 68-71 CONSTRUCTION EQUIP MAINT 1,379 3,088 3,088 259 345 3,181 Mal of MAINTENANCE 2,896 $136,857 � $90,448 $120,597 $140,963 73-11 VEHICLE INSURANCE $5,005 $4,842 $4,842 $3,341 $4,455 $4,987 74-00 OPERATING SERVICES 230 1,852 1,852 0 0 1,908 74-97 RECRUITMENT ADVERSTING 360 309 309 180 240 318 75-10 TRAINING 0 388 388 115 153 400 75-20 TRAVEL REIMBURSEMENTS 49 108 108 124 165 111 75-30 MEMBERSHIPS 186 125 125 120 160 129 76-11 ELECTRICITY 412,939 407,965 407,965 317,228 422,971 420,204 76-25 SAFETY SERVICES 351 0 0 270 360 0 78-00 CONTRACT SERVICES 5,889 1,181 1,181 1,902 2,536 1,216 78-30 RENTAL 0 745 745 4,594 6,125 767 78-31 VEHICLE LEASE -INTERNAL 9,780 9,780 9,780 7,335 9,780 10,073 79-71 EMERGENCY - SERVICES 0 0 0 0 0 0 Subtotal ofSERVI $434,789 $427,295 $427,295 $335,209 $446,945 $440,113 85-10 STREET & SIDEWALK IMPROVEMENTS $2,500 $0 $47,500 $47,500 $0 $0 88-00 CAPITAL EQUIPMENT 0 0 0 0 0 10,000 Subtotal of CAPITA $2,500 $47,500 $47,50111L� $0 $10,000 Totals for STREET/SIDEWALK OPERATION $1,019,826 $1,033,419 $1,087,389 $837,990 $1,053,987 $1,134,770 156 Public Works Drainage Operations 001-3620-431 FY07 Actual FY08 Original Budget FY08 Amended Budget FY08 Actual 6/30/08 FY08 Year End Estimate FY09 Adopted Budget 41-10 FULLTIME SALARIES & WAGES $164,934 $189,168 $197,874 $133,418 $177,891 $207,380 41-30 OVERTIME PAY 11,039 6,138 6,138 3,455 4,607 6,138 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 4,470 4,810 4,810 4,765 6,353 5,110 41-45 INCENTIVE -CERTIFICATE PAY 1,200 2,400 2,400 900 1,200 2,400 41-49 CELL PHONE ALLOWANCE 563 540 540 428 571 540 41-90 ACCRUED PAYROLL 0 0 0 32 43 0 47-10 SOCIAL SECURITY/MEDICARE 13,327 15,184 16,200 10,472 13,963 16,561 47-20 TMRS RETIREMENT FUND 23,918 26,319 28,079 18,983 25,311 29,875 48-10 HEALTH/DENTAL INSURANCE 32,810 36,845 31,500 21,350 28,467 31,500 48-20 LIFE INSURANCE 463 406 435 367 489 445 48-30 DISABILITY INSURANCE 775 834 894 612 816 914 48-40 WORKERS COMP INSURANCE 6,511 8,552 9,213 4,922 6,563 6,608 48-50 EAP SERVICES 326 342 342 233 311 342 48-90 FLEX PLAN ADMINISTRATION 108 243 243 79 105 243 Fu-btotal of PERSONNEL $260,444 $291,781 $298,668 $200,016 $266,688 $308,056 52-00 PERSONNEL SUPPLIES $2,334 $3,700 $3,700 $2,127 $2,836 $3,811 53-01 FUEL 0 0 0 0 0 0 54-00 OPERATING SUPPLIES 1,262 771 771 1,220 1,627 794 54-95 CHEMICALS 0 0 0 0 0 0 58-00 OPERATING EQUIPMENT <$5,000 610 2,058 2,058 0 0 2,120 Subtotal of SUPPLIES $4,206 $6,529 $6,529 $3,347 $4,463 $6,725 65-30 DRAINAGE MAINTENANCE $32,646 $45,281 $45,281 $5,203 $6,937 $46,639 Subtotal of MAINTENANCE 1� $32,646 $45,281 t45,281 $5,203 $6,937 $46,639 71-35 DRAINAGE MASTER PLAN $111,375 $0 $18,972 $10,585 $14,113 $0 74-00 OPERATING SERVICES 0 1,622 1,622 0 0 1,671 75-10 TRAINING 0 0 0 0 0 0 75-30 MEMBERSHIPS 0 0 0 1,000 1,333 0 78-00 CONTRACT SERVICES 13,859 0 0 120 160 0 78-30 RENTAL 0 771 771 0 0 794 78-31 VEHICLE LEASE -INTERNAL 4,699 3,798 3,798 2,849 3,799 3,912 $129,933 $6,191 $25,163 $14,554 $19,405 $6,377 88-00 CAPITAL EQUIPMENT $74,064 $0 $0 $0 $0 $0 Subtotal of CAPITAL $74,064 $0 $0 $0 $0 $0 Totals for DRAINAGE OPERATIONS $501,293 $349,782 $375,641 $223,120 $297,493 $367,797 157 Public Works Sanitation (General Fund) 001-3630-432 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 78-43 HHW AGREEMENT W PEARLAND $0 $0 $3,750 $3,750 $3,750 $0 98-30 PROVISION FOR UNCOLL A/R $3,394 $0 $0 $726 $968 $0 Subtotal of OTHER $3,394 $0 $3,750 $4,476 $4,718 $0 Totals for SANITATION OPERATIONS $3,394 $0 $3,750 $4,476 $4,718 $0 158 Public Works Administration (Water and Sewer Fund) 401-3601-434 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $28,698 $29,879 $32,408 $24,032 $32,043 $34,365 41-30 OVERTIME PAY 412 1,000 1,000 291 388 1,000 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 230 295 295 290 387 355 41-44 VEHICLE ALLOWANCE 0 0 0 0 0 0 41-45INCENTIVE-CERTIFICATE PAY 600 1,200 1,200 450 600 1,200 41-49 CELL PHONE ALLOWANCE 0 0 0 0 0 0 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 2,290 2,419 2,670 1,917 2,556 2,758 47-20 TMRS RETIREMENT FUND 3,931 4,194 4,629 3,329 4,439 4,976 48-10 HEALTH/DENTAL INSURANCE 0 0 0 0 0 0 48-20 LIFE INSURANCE 79 64 71 65 87 74 48-30 DISABILITY INSURANCE 130 132 147 109 145 151 48-40 WORKERS COMP INSURANCE 52 63 70 43 57 52 48-50 EAP SERVICES 59 57 57 43 57 57 48-90 FLEX PLAN ADMINISTRATION 0 0 0 0 0 0 Subtotal of PERSONNEL $36,481 $39,303 $42,547 $30,569 $40,759 $44,988 51-00 OFFICE SUPPLIES $337 $542 $542 $252 $336 $558 52-00 PERSONNEL SUPPLIES 22 23 23 0 0 24 54-00 OPERATING SUPPLIES 85 139 139 0 0 143 54-77 WATER CONSERVE LITERATURE 1,383 1,543 1,543 1,346 1,795 1,589 Subtotal of SUPPLIES $1,827 $2,247 $2,247 $1,598 $2,131 $2,314 73-11 VEHICLE INSURANCE $923 $0 $0 $532 709 $0 74-00 OPERATING SERVICES 0 0 0 0 0 0 74-01 POSTAL/COURIER SERVICES 0 0 0 0 0 0 74-22 CONSUMER CONFIDENCE RPT 5,583 5,917 5,917 6,196 8,261 6,095 75-10 TRAINING 0 0 0 0 0 0 75-20 TRAVEL REIMBURSEMENTS 0 0 0 0 0 0 75-30 MEMBERSHIPS 0 0 0 0 0 0 78-30 RENTAL 0 0 0 0 0 0 79-12 WATER CONSERVATION PROGRAM 0 0 0 0 0 0 Subtotal of SERVICES $6,506 $5,917 $5,917 $6,728 $8,971 $6,095 Totals for PUBLIC WORKS ADMIN $44,814 $47,467 $50,711 $38,895 $51,860 $53,397 159 Public Works Water Operations (Water and Sewer Fund) 401-3642-434 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $279,530 $280,420 $307,425 $224,735 $299,647 $366,997 41-30 OVERTIME PAY 30,424 45,858 45,858 23,179 30,905 45,858 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 5,100 4,320 5,183 5,494 7,325 5,950 41-45 INCENTIVE -CERTIFICATE PAY 1,950 4,200 3,750 1,350 1,800 3,600 41-49 CELL PHONE ALLOWANCE 508 540 540 428 571 740 41-90 ACCRUED PAYROLL 0 0 0 69 92 0 47-10 SOCIAL SECURITY/MEDICARE 22,416 25,233 27,751 18,059 24,079 31,738 47-20 TMRS RETIREMENT FUND 41,686 43,737 48,102 33,898 45,197 57,133 48-10 HEALTH/DENTAL INSURANCE 63,609 65,314 61,300 42,076 56,101 67,850 48-20 LIFE INSURANCE 750 605 677 610 813 799 48-30 DISABILITY INSURANCE 1,254 1,243 1,390 1,030 1,373 1,636 48-40 WORKERS COMP INSURANCE 5,645 6,351 7,787 4,289 5,719 6,441 48-50 EAP SERVICES 528 513 513 380 507 593 48-90 FLEX PLAN ADMINISTRATION 241 238 238 196 261 323 btotal of PERSONNEL jr $453,641 $510,514 $355,793 $589,658 51-00 OFFICE SUPPLIES $157 $256 $256 $85 $113 $264 52-00 PERSONNEL SUPPLIES 4,729 6,145 6,145 3,747 4,996 6,829 53-00 VEHICLE SUPPLIES 0 0 0 0 0 750 53-01 FUEL 30,070 31,523 31,523 28,212 37,616 48,991 54-00 OPERATING SUPPLIES 8,657 10,260 10,260 7,797 10,396 10,568 54-75 WATER METERS & BOXES 33,484 49,073 49,073 27,589 36,785 50,545 54-78 FIRE HYDRANT PROGRAM 0 0 0 0 0 0 54-95 PESTICIDES/CHEMICALS 5,566 15,025 15,025 4,284 5,712 15,476 56-00 FACILITY SUPPLIES 2 1,080 1,080 0 0 1,112 58-00 OPERATING EQUIPMENT <$5,000 5,597 5,146 5,146 5,657 7,543 10,300 [Subtotal of SUPPLIES $88,262 1 dlL$144,835 63-00 VEHICLE MAINTENANCE $10,598 $6,190 $6,190 $5,054 $6,739 $9,406 65-41 DISTRIBUTION LINE MAINT 39,647 94,164 94,164 50,926 67,901 96,989 65-42 WATER WELL MAINTENANCE 0 0 0 0 0 0 65-43 WATER PLANT MAINTENANCE 46,122 37,769 39,292 19,519 26,025 38,902 65-46 FIRE HYDRANT MAINTENANCE 20,703 35,505 49,303 33,683 44,911 36,570 65-47 WATER METER MAINTENANCE 1,724 6,586 6,586 1,940 2,587 6,784 65-51 COLLECTION LINE MAINTANCE 0 0 0 0 0 0 65-52 LIFT STATION MAINTENANCE 0 0 0 0 0 0 68-00 EQUIPMENT MAINTENANCE 4,355 3,035 3,035 3,040 4,053 3,126 68-71 CONSTRUCTION EQUIP MAINT 212 5,764 5,764 12,083 16,111 5,937 Subtotal of MAINTENAN $189,013 $168,327 $197,714 71-40 CONSULTING SERVICES $0 $0 $0 $0 $0 $40,000 73-11 VEHICLE INSURANCE 2,876 0 0 2,006 2,675 0 74-00 OPERATING SERVICES 19,539 30,380 30,380 14,431 19,241 31,291 74-71 PURCHASED WATER 659,391 922,093 902,093 549,693 732,924 949,756 74-92 SPECIAL EVENTS 0 0 0 0 0 0 74-94 PERMITS &INSPECTION FEES 10,095 10,291 10,291 9,968 13,291 10,600 74-97 RECRUITMENT ADVERSTING 720 0 0 72 96 0 74-98 JUDGMENTS & DAMAGE CLAIM 1,205 0 0 0 0 0 75-10 TRAINING 1,386 3,299 3,299 1,524 2,032 4,398 75-20 TRAVEL REIMBURSEMENTS 160 898 898 31 41 925 75-30 MEMBERSHIPS 466 115 115 420 560 418 76-11 ELECTRICITY 76,317 65,367 65,367 22,591 30,121 67,328 76-12 TELEPHONE/COMMUNICATIONS 834 0 0 677 903 0 76-13 NATURAL GAS 193 0 0 239 319 0 76-25 SAFETY SERVICES 117 0 0 92 123 0 78-00 CONTRACT SERVICES 69 0 0 248 331 0 78-30 RENTAL 34 1,169 1,169 880 1,173 1,204 78-31 VEHICLE LEASE -INTERNAL 7,723 7,723 7,723 5,792 7,723 7,955 78-40 POLLUTION CONTROL & ABATE 13,299 18,575 18,575 10,908 14,544 19,132 Subtotal of SERVICES $7 $1,059,910 $1,039,910 � $826,096 $1,133,001 83-00 VEHICLE EQUIPMENT $0 $0 $0 $0 $0 $18,000 88-00 CAPITAL EQUIPMENT $0 $0 $0 $0 $0 $0 tubtotal of CAPITAL $0 $0 $0 $0 $18,000 93-42 95 CITY OF HOUSTON BONDS $78,333 $66,500 $66,500 $58,716 $78,288 $78,193 Subtotal of OTHER $78,333 $66,500 $66,500 $58,71678,288111 $78,193 Totals for WATER OPERATIONS $1,538,021 $1,912,503 $1,939,766 $1,237,697 $1,650,263 $2,161,407 160 41-10 FULLTIME SALARIES & WAGES 41-30 OVERTIME PAY 41-43 LONGEVITY PAY 41-45INCENTIVE-CERTIFICATE PAY 41-49 CELL PHONE ALLOWANCE 41-90 ACCRUED PAYROLL 47-10 SOCIAL SECURITY/MEDICARE 47-20 TMRS RETIREMENT FUND 48-10 HEALTH/DENTAL INSURANCE 48-20 LIFE INSURANCE 48-30 DISABILITY INSURANCE 48-40 WORKERS COMP INSURANCE 48-50 EAP SERVICES 48-90 FLEX PLAN ADMINISTRATION btotal of PERSONNEL 51-00 OFFICE SUPPLIES 52-00 PERSONNEL SUPPLIES 53-00 VEHICLE SUPPLIES 53-01 FUEL 54-00 OPERATING SUPPLIES 56-00 FACILITY SUPPLIES 58-00 OPERATING EQUIPMENT <$5,000 Public Works Sewer Operation (Water and Sewer Fund) 401-3647-433 FY07 Actual FY08 Original Budget FY08 Amended Budget FY08 YTD 6/30/08 FY08 Year End Estimate $229,391 $264,078 $271,972 $196,691 $262,255 22,122 30,843 30,843 19,913 26,551 3,642 4,570 3,651 3,315 4,420 875 600 1,050 725 967 563 540 540 428 571 5,160 0 0 0 0 18,478 22,645 23,566 15,630 20,840 34,358 39,252 40,848 29,367 39,156 49,136 61,247 50,506 39,278 52,371 626 571 599 523 697 1,038 1,173 1,230 884 1,179 4,636 5,959 6,205 4,025 5,367 435 456 456 328 437 131 116 116 111 148 $370,591 $3 5,548 0 24,750 1,943 0 589 45ubtotal of SUPPLIES $32,833 62-40 FENCE MAINTENANCE $1,141 63-00 VEHICLE MAINTENANCE 7,986 65-51 COLLECTION LINE MAINTENANCE 25,657 65-52 LIFT STATION MAINTENANCE 63,877 68-00 EQUIPMENT MAINTENANCE 1,776 68-71 CONSTRUCTION EQUIP MAINT. 179 AINTENA $100,616 73-11 VEHICLE INSURANCE $2,756 74-00 OPERATING SERVICES 303 74-73 BLACKHAWK WW OPERATIONS 1,202,439 74-97 RECRUITMENT ADVERSTING 72 74-98 JUDGMENTS & DAMAGE CLAIM 0 75-10 TRAINING 1,325 75-20 TRAVEL REIMBURSEMENTS 23 75-30 MEMBERSHIPS 338 76-11 ELECTRICITY 188,009 76-12 TELEPHONE/ COMMUNICATIONS 326 76-25 SAFETY SERVICES 117 78-00 CONTRACT SERVICES 0 78-30 RENTAL 0 78-31 VEHICLE LEASE -INTERNAL 20,822 $432,050 $431,582 $0 $0 5,774 5,774 0 0 26,076 26,076 2,511 2,511 843 843 2,058 2,058 $3M $37,262 $1,030 $1,030 4,631 4,631 25,419 25,419 76,625 76,625 7,667 19,067 1,133 1,133 $127, 905 $2,949 $2,949 474 474 1,424,684 1,424,684 0 0 0 0 3,294 3,294 767 767 99 99 196,392 196,392 0 0 0 0 0 0 2,058 2,058 15,292 15,292 Subtotal of SERVICES $1,646,009 $1,646,009 84-00 CAPITAL OPERATING EQUIP $0 $0 $0 Subtotal of CAPITAL $0 $0 90-61 BLACKHAWK WWTP OPER RESRV $0 $13,400 $13,400 Subtotal of OTHER $13,400 $13,400 Totals for SEWER OPERATIONS $1,920,570 $2,245,226 $2,256,158 $311,218 - $0 $0 3,344 4,459 0 0 21,442 28,589 2,096 2,795 0 0 768 1,024 $703 $937 3,489 4,652 5,824 7,765 62,285 83,047 14,038 18,717 849 1,132 $11� $1,557 $2,076 9 12 917,573 1,223,431 216 288 2,000 2,667 1,558 2,077 206 275 220 293 127,654 170,205 224 299 90 120 168 224 396 528 11,469 15,292 FY09 Adopted $280,444 30,843 3,705 1,500 540 0 23,924 43,156 52,948 608 1,248 4,698 456 116 $0 5,947 0 39,284 2,586 868 2,120 $50,805 $1,061 4,770 26,182 52,689 7,897 1,167 $93,766 $3,037 488 1,467,425 0 0 3,393 790 102 202,284 0 0 0 2,120 15,751 $1,063,340 $1,417,787 $1,695,390 $0 $0 $0 $0 $0 $0 $0 $0 $13,802 $13,802 $1,489,396 $1,985,861 $2,297,949 161 Public Works Customer Service (Water and Sewer Fund) 401-3648-434 FY07 Actual FY08 Original Budget FY08 Amended Budget FY08 YTD 6/30/08 FY08 Year End Estimate FY09 Adopted Budget 41-10 FULLTIME SALARIES & WAGES $52,645 $55,980 $58,688 $43,881 $58,508 $61,868 41-30 OVERTIME PAY 4,276 2,000 2,000 4,211 5,615 2,000 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 1,110 1,315 1,315 1,305 1,740 1,435 41-45 INCENTIVE -CERTIFICATE PAY 725 1,200 1,200 450 600 2,100 41-49 CELL PHONE ALLOWANCE 840 840 840 665 887 840 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 4,109 4,571 4,900 3,521 4,695 5,087 47-20 TMRS RETIREMENT FUND 7,818 7,922 8,492 6,708 8,944 9,176 48-10 HEALTH/DENTAL INSURANCE 16,141 17,553 15,013 11,260 15,013 16,816 48-20 LIFE INSURANCE 144 120 129 117 156 132 48-30 DISABILITY INSURANCE 242 246 266 199 265 272 48-40 WORKERS COMP INSURANCE 1,108 1,280 1,378 931 1,241 988 48-50 EAP SERVICES 118 114 114 86 115 114 48-90 FLEX PLAN ADMINISTRATION 34 39 39 29 39 39 $89,310 $ $97,817 $100,867 51-00 OFFICE SUPPLIES $45 $278 $278 $20 $27 $286 52-00 PERSONNEL SUPPLIES 848 1,236 1,236 664 885 1,273 53-01 FUEL 0 0 0 446 595 0 54-00 OPERATING SUPPLIES 429 237 237 0 0 244 54-75 WATER METERS & BOXES 0 0 0 0 0 0 58-00 OPERATING EQUIPMENT <$5,000 76 371 371 0 0 382 Subtotal of 98 $2,122 $2,122 $1,130 $1,507 $2,185 63-00 VEHICLE MAINTENANCE $1,062 $1,476 $1,476 $980 $1,307 $1,520 Subtotal of MAINTENANCE 2 $1,476JIML$1,476 $980 $1,307 $1,520 73-11 VEHICLE INSURANCE $0 $0 $0 $0 $0 $0 74-00 OPERATING SERVICES 172 1,277 1,277 0 0 1,315 74-97 RECRUITMENT ADVERSTING 0 0 0 0 0 0 75-10 TRAINING 105 256 256 0 0 264 75-20 TRAVEL REIMBURSEMENTS 0 82 82 0 0 84 78-00 CONTRACT SERVICES 53,588 58,620 58,620 41,343 55,124 60,379 78-30 RENTAL 0 0 0 158 211 0 78-31 VEHICLE LEASE -INTERNAL 3,822 3,822 3,822 2,867 3,823 3,937 Subtotal of SERVICES $57,687 $64,057 $64,057 $44,368 $59,157 $65,979 Totals for UTILITY CUSTOMER SERVICE $149,457 $160,835 $162,029 $119,841 $159,788 $170,551 162 Community Services Current Operations The Community Services Department is comprised of Park Operations, Library Services, Building Operations, Senior Activity Program, Recreation Programs and Special Events. Community Services Department's goal is to provide quality programs and facilities that the entire family can enjoy and utilize. The mission of the Department is to provide the highest level of services and programs to the citizens at the greatest value, in a manner that warrants the highest degree of public confidence in our integrity and efficiency. Park Operations The City of Friendswood currently maintains approximately 180 acres of parkland throughout the City. Parks Operations maintains Centennial Park, Friendswood Sportspark, Leavesley Park, Old City Park, Renwick Park, Stevenson Park and 1776 Park. The maintenance schedule provides for mowing of Renwick Park, Old City Park and 1776 Park on a biweekly basis. Stevenson Park is mowed on a weekly basis. All parks are cleaned by staff on Friday, Saturday, Sunday and Monday while Renwick Park is cleaned 6 days per week and Centennial Park 2 days per week by contracted Janitorial services. Parks staff maintains all irrigation systems in parks, around city buildings and the medians on Friendswood Drive. Maintenance items such as plumbing repairs, electrical repairs, landscape maintenance, field layout and striping, tree trimming and removal, fence and gate repairs, field lighting maintenance and repairs and softball infield maintenance are some of the major tasks also preformed by the Parks staff. The set up and daily labor for special events such as The 4t" of July Celebration, Memorial Day Celebration, Spring Sparkle, Fall Haul, Youth Sports Day, Kid Fish, Concerts in the Park, and many other special events are also part of the Parks Operations schedule. Friendswood Public Library The purpose of the Friendswood Library is to provide informational, and/or educational programs to the citizens of Friendswood and their families, and to those employed or owning property in Friendswood or in Galveston County. Library services include reference services in person or by phone; computer services for Internet access, word processing, spreadsheets, and CD-ROM reference materials; an online magazine database, including general and health reference periodicals; an online auto repair database; investment services; and unabridged audio books. The library also offers access to the library's public access catalog for any citizen with Internet access. 163 Community Services Building Operations The Community Services Department is responsible for the maintenance and upkeep of the City Hall, Public Safety Building, Friendswood Public Library, Activities Building, Fire Stations 1, 2 & 3, and 4, Forest Bend Civic Building and the Public Works Building. Maintenance and upkeep of all City facilities are done on a scheduled basis. Special projects and other maintenance requests are performed on a work order priority system. Janitorial services are accomplished through contract services. Building Operations shares the same staff as Parks Operations. All work requests for anything from moving boxes, to setting up chairs and tables, to major HVAC repairs are handled by this same staff. As the City grows and more facilities are built, the amount of work requests steadily increases. The staff is being cross trained to handle a wide variety of tasks. Recreation Programs The goal is to provide fun and safe recreational programs/events for citizens of all ages. The objective is to focus on recreational activities that impact both need and interest of the community. Recreational programs include the Senior Activity Program, Summer Day Camp, Sesquicentennial Swimming Pool, adult sport leagues, youth events and fitness classes. The Community Services Department does not provide youth sports programs; however, the department does serve as a liaison between the citizens of Friendswood and the Friendswood Area Swim Team, Friendswood Mustangs, Friendswood Colts, Friendswood Broncos, Friendswood Girls Softball Association, Friendswood Little League and the Space City Soccer Club. Park and Building Operations Highlights of the Budget Centennial Park All facilities and services are open and available to the public. New amenities for public use include the lighting of two existing soccer fields and additional park benches around the pond. Existing facilities include a half -mile jogging trail, the Evelyn B. Newman Amphitheatre, two restroom/concession/picnic pavilions, playground, two international size soccer fields, two lighted multipurpose fields and one lighted football field. Departmental Goals and Measures Goal 1 (correlates with City Goals 3, 5 & 6) Create a Master Project Schedule outlining all Parks and Building Maintenance special projects including detailed cost estimates and target timelines. Objective A Provide a systematic schedule for all Parks and Building Maintenance Projects that outlines a specific time table, and costs associated with each project. 164 Community Services Measure FY06 Actual FY07 Actual FY08 Projection FY09 Forecast Special Projects 7 6 5 4 Trend: Special Projects are requested on a regular basis without funding appropriations and without advanced planning. A special projects schedule will allow the Community Services Department to plan, program, fund and complete special projects thus ultimately eliminating the need for Special Projects. Goal 2 (correlates with City Goals 1, 3, 5 & 6) Complete all routine Parks Maintenance Work Orders with a two-day turn -a -round. Objective A: Complete all Parks Maintenance Work Orders with a two-day turn -around time so that citizens, departments and employees will come to expect a normal amount of time for a Work Order to be completed. From FY08 to FY09, the number of parks maintenance work orders completed in a 2- day turn -around will increase by 15%. Measure FYO6 Actual FY07 Actual FY08 Projection FY09 Forecast Parks Maintenance Work Orders 88 98 105 120 Trend: Parks Maintenance Work Orders have increased slightly since FY07-08 and will continue to increase in FY08-09. Goal 3 (correlates with City Goals 1, 3, 4, 5 & 6) Complete all routine Building Maintenance Work Orders with a two-day turn -a -round. Objective A: Complete all routine Building Maintenance Work Orders with a two-day turn -a -round. Measure FY06 Actual FY07 Actual FY08 Projection FY09 Forecast Building Maintenance Work Orders 330 350 375 385 Trend: The number of Building Maintenance Work Orders has increased yearly since 04-05; however, the time to complete the tasks has been reduced with a maximum of two days completion time for routine work order. With the completion of the new Public Safety Building and the New Fire Station shortly after, Work Orders will increase for the first few years of operation. 165 Community Services Goal 4 (Correlates with City Goal 3) To fund and implement a comprehensive turf management plan for all athletic fields and park turf Areas Objective A: Fertilize all athletic fields 4 times per year, slice cut and top dress once per year, aerify monthly and apply herbicides and insecticides one per year. Other park turf and building lawn areas to be fertilized 2 times each year, aerified annually and apply herbicide and insecticide once per year. All irrigated turf will be watered and mowed on a weekly schedule. MEASURE FY06 FY07 FY08 FY09 Actual Actual Projection Forecast Number of times fields are fertilized per 1 2 2 4 year Number of times fields are aerified 1 1 1 12 and top dressed Number of times building lawns 2 2 2 2 are fertilized Number of times herbicides and 1 1 1 2 insecticides are applied Recreation Programs Highlights of the Budget • Continue Concert -In -The Park Series with 11 concerts from May through June • Plan and Program the 113t" Annual Fourth of July Celebration • Plan and Program the Seventh Annual Kidfish competition • Plan and Program the many youth competition events, such as MLB Pitch, Hit & Run, MLS Dribble, Pass & Score, NFL Punt, Pass & Kick, and Jr. Olympic Skills Competitions. • Plan and Program the Holiday Hustle Fun Run and Walk and donate the proceeds to the Laura Recovery Center. • Plan and program a variety of recreational programs for senior citizens. 166 Community Services Departmental Goals and Measures Goal 1 (correlates with City Goals 1, 3, 4, 5 & 6) To provide fun and safe recreational programs/events for citizens of all ages Objective A: To continue to offer the existing programs and events while developing new programs as the demand or interest increases. Measure FY06 FY07 FY08 FY09 Actual Actual Projection Forecast Number of program activities offered through the Recreation 63 69 73 80 Division per year Trend: The above numbers show a steady increase in the number of activities offered by the Recreation Division. These programs are provided to meet the needs of the community and its citizens. To meet some of these needs, we plan to implement sand volleyball programs at Stevenson Park. With the addition of Centennial Park, the Recreation Division also intends to expand the current offerings, such as incorporating a variety of adult soccer programs. Objective B: Continue to upgrade current technology (Rec Trac) and offer program registration payments through the internet (Web Trac) to provide better customer service to recreation program participants. Measure FY06 FY07 FY08 FY08 Actual Actual Projection Forecast Percentage of programs within the Recreation Division using Web Trac for registration 0% 0% 20% 40% purposes Trend: Utilizing Rec Trac software for the activity/program registration process has enabled the department to save time and money. The process has enabled the division to offer departmental receipts thus shorting the wait time for participants when they sign-up. With the addition of online registration, we will have our registration process more convenient for the citizens and staff. Goal 2 (correlates with City Goals 1, 3, 4 & 6) To present a fun, safe environment that provides senior citizens with unique activities that offer wellness for the mind and body. 167 Community Services Objective A: To increase enrollment by providing fun, innovative activities that appeals to senior citizens regardless of age, background or income. Average monthly attendance to the Senior Activity Center programs with increase by 12% from FY08 to FY09. Average Monthly Attendance Senior Program Participation (annually) 0 500 1000 1500 2000 ❑ FY09 Forecast ❑ FY08 Projection ■ FY07 Actual ❑ FY06 Actual Trend: The increase has been achieved by adding fresh, first-rate activities to the senior citizen program. We provide them with informative speakers, educational seminars, volunteer instructors, and a variety of options. Objective B: To increase the amount of activities, programs, and trips offered to the senior citizen population. Measure FY06 FY07 FY08 FY09 Actual Actual Projection Forecast Field trips offered by the Friendswood Senior Citizen 48 61 75 89 Program - Yearly Average Trend: The increase of activities, programs and trips has allowed us to adapt to the ever -changing needs of the senior citizen population by providing ways to enrich their quality of life. Goal 3 (correlates with City Goals 3, 4, 5 & 6) Maintain existing programs and services at the Friendswood City Pool. Objective A: Increase attendance at the city pool by providing a clean and safe environment for all users. FY06 FY07 FY08 FY09 Measure Actual Actual Projection Forecast Sesquicentennial Swimming Pool 11,742 10,021 12,000 12,500 Number of visits 168 Community Services Trend: The aquatic environment is continually changing and the city pool is in need of several additions to keep up with current trends. The Community Services Department is looking into the cost to purchase an interactive water playground. The traditional square pool is no longer attracting the crowds as it has in the past and changes are needed to the existing facility to keep up with current trends. Library Services Mission Statement The mission of the Friendswood Public Library is to provide all persons in the community confidential access to materials that can improve their minds, and also to provide an environment in which individuals may freely pursue intellectual, educational, and recreational interests through diverse services and resources in a variety of formats. Highlights of Budget The library staff in conjunction with the Library Board updated the library's long-range plan in fiscal year 2007. The library's goals and objectives are an extension of that plan. Goal 1 (Correlates with City Goals 1, 3, 4 & 6) Provide quality materials and programs to all library users. Objective A: To provide quality materials and programs to children of all ages FY06 FY07 FY08 FY09 Measure Actual Actual Projection Forecast Check out of Juvenile Materials 96,191 99,457 100,000 100,000 Attendance at Library Juvenile 17,059 19,792 20,000 20,000 Programs Number of Juvenile and Young Adult 529 560 560 560 Programs Number Joined Reading Clubs 3,027 2,789 3,100 3,200 Trend: The library seeks to encourage reading and literacy in children of all ages through the provision of quality informational, educational, and recreational materials. The library also provides quality programs to encourage reading and literacy, including outreach programs to area daycares and preschools. The library also continues to cooperate with all area schools to ensure that the library collection meets the curriculum needs of local students. Due to its close proximity to the local junior high and an increase in reading assignments for junior high age children, the library is trying to provide additional services for young adults. 169 Community Services Objective B: Provide broad resources including new books, audio books, other electronic media and Internet access to all residents of Friendswood. Measure FY06 Actual FY07 Actual FY08 Projection FY09 Forecast Residents Visiting the Library 150,004 151,660 155,000 160,000 Daily Average 500 500 525 540 Check out of Materials 300,241 308,718 310,000 320,000 Patrons using electronic resources/yearly 74,996 75,074 76,000 77,000 Number of Items Added to Collection 7,531 9,035 9,000 9,000 Trend: As the population of the community increases, use of the library continues to increase especially in circulation of library materials. Due to space constraints and the increase in cost of library materials, the library is unable to greatly increase its collection size. Essentially, the library must have 0% growth in collection size and may only add items to replace items withdrawn from the collection due to being worn or outdated. The library has begun to provide additional programming and cultural activities for adults. The library now offers an emergent literacy program for parents and caregivers. Goal 2 (correlates with City Goals 1 & 6) Continue to maintain a professional, well -trained staff. Objective A: Ensure that all library staff members receive training in customer service, technology, and library - related skills. Training Hours Number of Employees Participating in Training Activities Annual Library Training Activity 300 FY06 Actual FY07 Actual FY08 Projection FY09 Forecast 170 Community Services Trend: The Houston Area Library System, the Galveston County Library System, the Texas Library Association and the Texas State Library offer various library training at minimal or no cost, not including travel expenses. Library employees are encouraged to participate in these trainings based on required job skills. Library employees are also encouraged to participate in State and Local library professional organizations in order to keep abreast of "best practices" in library service. The library board has approved a five-year staffing plan in order to accomplish the goals in the library's long-range plan. The library will also investigate options to provide recognition for employee excellence. Goal 3 (correlates with City Goals 1, 4 & 6) To better inform the public of the library's programs and services. Objective A: Provide a monthly newsletter to all library patrons detailing library programs and services. Publicize library activities through local newspapers, library web page, handouts at local schools and daycares, monthly newspaper column, brochures, booklists, onsite banners, City newsletters and City reader board. FY06 FY07 FY08 FY09 Measure Actual Actual Projection Forecast Communication to Public Using Basic Public Relations and Marketing Tools Yes Yes Yes Yes Trend: The library is always looking for additional ways to publicize library services to the citizens of Friendswood using various public relations and marketing tools. The library publishes a monthly newsletter available in-house and on-line. The library has also added a link on the library's website to the newsletter. The library has also implemented NextReads Reader's Advisory service which sends out monthly newsletters on various genres and subjects. In addition, the library has utilized the City's Group Builder and Calendar software to publicize and highlight various library programs, materials and activities. The library will continue to provide information to area schools and educators through participation in the new teacher's luncheon, an open house for area educators, and fliers distributed to students and teachers. The library published an annual report for fiscal year 2006/07 to be distributed to the public in FY 2007-08. 171 Division Administration Library Library Board Recreation Programs Parks Operations Facility Operations Department Total Classification Salaries and Benefits Supplies Maintenance Services Capital Outlay Department Total Division Administration Library Library Board Recreation Programs Parks Operations Facility Operations Department Total FY08 FY08 FY08 FY08 FY07 Original Amended YTD Year End Actual Budget Budget 6/30/08 Estimate 171,738 183,854 196,179 160,027 213,369 787,998 820,802 870,279 654,469 872,625 28,619 43,227 43,486 13,881 18,508 372,711 462,878 473,975 379,367 527,261 964,766 1,010,753 1,053,006 759,481 979,991 666,060 560,178 612,279 562,731 774,569 $2,991,892 $3,081,692 $3,249,204 $2,529,956 $3,386,323 Community Services Department Summary EXPENDITURE BY DIVISION FY09 % Changein Adopted Budget from Budget FY08 to FY09 201,827 2.9% 859,501 -1.2% 43,379 -0.2% 496,375 4.7% 1,103,600 4.8% 706,637 15.4% 3,411,319 5.0% EXPENDITURE BY CLASSIFICATION FY08 FY08 FY08 FY08 FY09 % Changein FY07 Original Amended YTD Year End Adopted Budget from Actual Budget Budget 6/30/08 Estimate Budget FY08 to FY09 1,322,774 1,468,505 1,504,317 1,087,838 1,465,412 1,591,890 5.8% 289,520 312,769 316,074 222,622 296,778 305,576 -3.3% 175,769 188,540 190,481 166,503 221,968 215,058 12.9% 1,075,058 1,051,878 1,094,246 951,998 1,275,594 1,212,645 10.8% 128,771 60,000 144,086 100,995 126,571 86,150 -40.2% $2,991,892 $3,081,692 $3,249,204 $2,529,956 $3,386,323 3,411,319 5.0% PERSONNEL SUMMARY BY DIVISION FY08 FY08 FY08 FY08 FY09 % Changein FY07 Original Amended YTD Year End Adopted Budget from Actual Budget Budget 6/30/08 Estimate Budget FY08 to FY09 2.0 2.0 2.0 2.0 2.0 2.0 0.0% 14.5 14.5 14.5 14.5 14.5 14.5 0.0% 0.0 0.0 0.0 0.0 0.0 0.0 0.0% 7.5 7.7 7.7 7.7 7.7 7.7 0.0% 8.0 8.0 8.0 8.0 8.0 8.0 0.0% 0.0 0.0 0.0 0.0 0.0 0.0 0.0% 32.0 32.2 32.2 32.2 32.2 32.2 0.0% 172 Administration Library Boa Community Services Library Park Community Operations Activities Community Services Facility Operations Friendswood Community Sports Park Appearance Board Lake Friendswood Renwick Park Stevenson Park Tropical Storm Allison Buyout Properties Centennial Park Old City Park Leavesley Park 1776 Memorial Park July 4tn iior Activ Program Stevenson Park Pool Summer Day Camp Activity Building City Hall Public Works Fire Station 1,2,3and 4 Library Public Safety 173 Community Services Administration 001-6401-451 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $84,567 $117,289 $123,215 $91,864 $122,485 $129,908 41-30 OVERTIME PAY 4,114 1,238 1,238 3,128 4,171 1,238 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 1,062 435 435 425 567 555 41-44 VEHICLE ALLOWANCE 2,400 3,600 3,600 2,775 3,700 5,400 41-45INCENTIVE-CERTIFICATE PAY 200 0 0 0 0 0 41-49 CELL PHONE ALLOWANCE 758 1,140 1,140 903 1,204 1,140 41-90 ACCRUED PAYROLL 14,634 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 7,864 9,212 9,917 7,375 9,833 10,298 47-20 TMRS RETIREMENT FUND 14,128 15,967 17,189 13,162 17,549 18,578 48-10 HEALTH/DENTAL INSURANCE 8,244 7,082 6,306 4,730 6,307 6,307 48-20 LIFE INSURANCE 225 251 271 243 324 278 48-30 DISABILITY INSURANCE 382 515 557 414 552 571 48-40 WORKERS COMP INSURANCE 1,272 1,690 1,876 675 900 1,363 48-50 EAP SERVICES 98 114 114 86 115 114 48-90 FLEX PLAN ADMINISTRATION 116 167 167 20 27 167 (Subtotal of PERSONNEL NONE" $140,064 $158,700 $166,025 $125,800 $167,733 $175,917 51-00 OFFICE SUPPLIES $1,736 $3,138 $3,138 $2,052 2,736 $3,232 54-00 OPERATING SUPPLIES 908 541 541 838 1,117 557 58-00 OPERATING EQUIPMENT>$5,000 60 0 0 0 0 0 Libtotal of SUPPLIES $3,679 $3,679 $2,890 $3,8QEEL3,78i 74-00 OPERATING SERVICES $7,435 $7,925 $7,925 $8,300 11,067 $8,163 74-01 POSTAL AND COURIER SERVICES 2,760 0 0 5,017 6,689 0 74-97 RECRUITMENT ADVERSTISING 449 0 0 0 0 0 75-10 TRAINING 45 623 623 508 677 642 75-20 TRAVEL REIMBURSEMENTS 43 1,358 1,358 550 733 1,399 75-30 MEMBERSHIPS 215 352 352 215 287 363 78-00 CONTRACT SERVICES 18,023 11,217 16,217 16,747 22,329 11,554 Subtotal of SERVIC $28,970 $21,475 $26,475 $31, $22,121 Totals for COMM SERVICES ADMIN $171,738 $183,854 $196,179 $160,027 $213,369 $201,827 174 FY07 Actual 41-10 FULLTIME SALARIES & WAGES $378,736 41-20 PART-TIME WAGES 30,739 41-30 OVERTIME PAY 3,266 41-41 MERIT PAY 0 41-43 LONGEVITY PAY 6,748 41-45INCENTIVE-CERTIFICATE PAY 950 41-90 ACCRUED PAYROLL 9,665 42-20 PART-TIME WAGES (TMRS EXEMPT) 50,470 42-41 MERIT PAY 0 47-10 SOCIAL SECURITY/MEDICARE 35,565 47-20 TMRS RETIREMENT FUND 59,654 48-10 HEALTH/DENTAL INSURANCE 59,755 48-20 LIFE INSURANCE 1,155 48-30 DISABILITY INSURANCE 1,872 48-40 WORKERS COMP INSURANCE 850 48-50 EAP SERVICES 705 48-90 FLEX PLAN ADMINISTRATION 305 �of PERSONNEL 640,435 51-00 OFFICE SUPPLIES $2,703 54-00 OPERATING SUPPLIES 13,275 54-81 CIRCULATION MATERIALS 0 54-82 BOOKS 86,731 54-83 PERIODICALS 2,070 54-84 VIDEOS 2,858 54-85 AUDIO BOOKS 12,705 54-86 CD ROMS 0 54-87 CD 490 54-88 ELECTRONIC RESOURCES 3,676 58-00 OPERATING EQUIPMENT <$5,000 913 64-00 OPERATING MAINTENANCE 68-00 EQUIPMENT MAINTENANCE rubtotal of MAINTENANCE 74-00 OPERATING SERVICES 74-01 POSTAL AND COURIER SERVICES 74-97 RECRUITMENT ADVERSTING 75-10 TRAINING 75-20 TRAVEL REIMBURSEMENTS 75-30 MEMBERSHIPS 78-00 CONTRACT SERVICES 79-10 COMMUNITY EVENTS/PROGRAMS lubtotal of SERVICES 87-20 PERSONAL COMPUTERS 88-00 CAPITAL EQUIPMENT Subtotal of CAPITAL Totals for LIBRARY FY08 Original $421,627 0 855 0 7,745 1,800 0 87,098 0 39,274 56,526 63,655 910 1,870 931 912 404 FY08 Amended Budget $442,873 22,170 855 0 9,114 1,575 0 81,927 0 42,766 60,325 51,152 974 2,001 947 955 404 FY08 YTD $312,920 34,778 2,209 0 5,962 1,100 12,831 41,236 0 30,712 50,436 37,900 964 1,625 729 641 240 Community Services Library 001-6410-459 FY08 Year End Estimate $417,227 46,371 2,945 0 7,949 1,467 17,108 54,981 0 40,949 67,248 50,533 1,285 2,167 972 855 320 $683,607 $718,038 $534,283 $712,377 $2,970 $2,970 $1,323 $1,764 15,912 15,912 6,618 8,824 0 0 0 0 84,388 94,134 75,041 100,055 2,563 2,563 914 1,219 2,166 3,466 4,112 5,483 14,474 17,974 11,672 15,563 0 0 0 0 525 1,025 652 869 4,347 4,347 4,671 6,228 668 668 626 835 FY09 Adopted Budget $421,180 40,000 855 0 8,535 1,500 0 93,097 0 42,644 58,559 47,045 910 1,869 621 969 404 $7= $2,950 13,413 0 86,920 2,565 4,001 15,450 0 515 5,686 618 $202 $412 $412 $0 $0 $412 0 206 206 0 0 206 $0 $618 $307 $72 $72 $0 $0 $72 2,278 2,161 2,161 1,975 2,633 2,060 432 515 515 361 481 515 2,688 1,215 1,215 964 1,285 1,566 1,241 1,991 1,991 2,412 3,216 1,514 705 858 858 855 1,140 1,045 1,560 0 0 3,436 4,581 0 1,355 1,752 1,752 1,751 2,335 1,805 $10,566 $8,564 $8,564 $11,754 $15,672 $8,577 $0 $0 $0 $2,803 $3,737 $0 11,374 0 0 0 0 0 $11,374 $0 $0 $2,803 $3,737 $0 $787,998 $820,802 $870,279 $654,469 $872,625 $859,501 175 Community Services Library Board 001-6419-459 FY07 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 51-00 OFFICE SUPPLIES $0 $515 $515 $0 $0 $515 51-10 COPY MACHINE SUPPLIES 396 1,543 1,543 0 0 1,545 54-00 OPERATING SUPPLIES 896 206 206 0 0 206 54-81 CIRCULATION MATERIALS 0 0 0 134 179 0 54-82 BOOKS 3,893 6,096 6,319 223 297 6,102 54-84 VIDEOS 2,051 2,573 3,109 529 705 2,575 54-85 AUDIO BOOKS 2,463 3,088 3,088 0 0 3,090 54-87 CD 484 515 515 0 0 515 54-88 ELECTRONIC RESOURCES 0 4,116 4,116 1,925 2,567 4,120 58-00 OPERATING EQUIPMENT <$5,000 8,869 5,970 5,970 217 289 5,974 Subtotal of SUPPLIES $19,052 $24,622 $25,381 $3,028 $4,037 $24,642 64-00 OPERATING MAINTENANCE $0 $206 $206 $0 0 $206 68-00 EQUIPMENT MAINTENANCE 0 1,236 1,236 0 0 1,236 68-10 COPY MACHINE MAINTENANCE 0 515 515 0 0 515 Subtotal of MAINTENANCE $0 $1,957 $1,957 $0 $0 $1,957 71-40 CONSULTING SERVICES $0 $5,146 $5,146 $0 $0 $5,150 74-00 OPERATING SERVICES 0 515 515 0 0 515 75-10 TRAINING 1,316 1,030 1,030 1,292 1,723 1,087 75-20 TRAVEL REIMBURSEMENTS 1,164 1,543 1,543 1,450 1,933 1,607 77-10 SOFTWARE LICENSE FEES 0 0 0 2,199 2,932 0 77-20 SOFTWARE SUPPORT SERVICES 0 0 0 399 532 0 78-00 CONTRACT SERVICES 0 5,326 4,826 0 0 5,331 79-10 COMMUNITY EVENTS/PROGRAMS 7,087 3,088 3,088 5,513 7,351 3,090 Subtotal of SERVICES $9,567 $16,648 $16,148 $10,853 $14,471 $16,780 85-83 ARCHITECTURAL SERVICES 0 0 0 0 0 0 Subtotal of CAPITAL $0 $0 $0 $0 $0 $0 Totals for LIBRARY BOARD $28,619 $43,227 $43,486 $13,881 $18,508 $43,379 176 Community Services Recreation Programs Administration 001-6420-452 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $36,905 $44,105 $47,078 $35,134 $46,845 $49,688 41-30 OVERTIME PAY 0 0 0 0 0 0 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 110 0 563 0 0 930 41-44 VEHICLE ALLOWANCE 1,463 1,800 1,800 1,388 1,851 1,800 41-45INCENTIVE-CERTIFICATE PAY 0 0 225 225 300 300 41-49 CELL PHONE ALLOWANCE 703 540 585 903 1,204 600 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 42-20 PART-TIME WAGES 3,470 3,224 4,073 3,055 4,073 5,105 42-22 SEASONAL WAGES 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 2,981 3,794 4,176 3,075 4,100 4,374 47-20 TMRS RETIREMENT FUND 5,129 6,148 6,697 5,001 6,668 7,185 48-10 HEALTH/DENTAL INSURANCE 5,368 8,009 4,473 3,355 4,473 5,011 48-20 LIFE INSURANCE 107 95 104 93 124 107 48-30 DISABILITY INSURANCE 181 194 212 158 211 219 48-40 WORKERS COMP INSURANCE 733 869 951 394 525 688 48-50 EAP SERVICES 49 171 190 43 57 285 48-90 FLEX PLAN ADMINISTRATION 44 19 19 14 19 19 Subtotal of PERSONNEL $57,243 $68,968 $71,146 $52,838 $70,451 $76,311 51-00 OFFICE SUPPLIES $126 $180 $180 $233 $311 $185 54-00 OPERATING SUPPLIES 6,256 10,611 10,611 6,728 8,971 4,234 58-00 OPERATING EQUIPMENT <$5,000 0 0 0 226 301 0 Subtotal of SUPPLIES $6,382 $10,791 $10,791 $7,187 $9,583 $4,419 74-00 OPERATING SERVICES $160 $825 $825 $0 $0 $850 74-01 POSTAL/COURIER SERVICES 0 0 0 25 33 0 74-97 RECRUITMENT ADVERTISING 540 0 0 109 145 0 75-10 TRAINING 230 618 618 679 905 637 75-20 TRAVEL REIMBURSEMENTS 890 973 973 691 921 1,002 75-30 MEMBERSHIPS 280 516 516 875 1,167 531 75-40 PUBLICATIONS 0 0 0 0 0 0 78-00 CONTRACT SERVICES 0 0 0 0 0 0 79-10 COMMUNITY EVENTS/PROGRAMS 14,709 14,361 14,361 20,315 27,087 14,792 Subtotal of SERVICES $16,809 $17,293 $17,293 $22,694 $30,259 $17,812 Totals for RECREATION PROGRAM ADMIN $80,434 $97,052 $99,230 $82,719 $110,292 $98,542 177 Community Services July 4th 001-6422-452 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-30 OVERTIME PAY $9,239 $12,375 $12,375 $0 $12,375 $12,375 47-10 SOCIAL SECURITY/MEDICARE 706 947 947 0 947 947 47-20 TMRS RETIREMENT 1,216 1,641 1,641 0 1,641 1,708 48-20 LIFE INSURANCE 3 0 0 0 0 0 48-30 DISABILITY INSURANCE 5 0 0 0 0 0 48-40 WORKERS COMP INSURANCE 21 250 250 0 0 176 Subtotal of PERSONNEL $11,190 $15,213 $15,213 $0 $14,963 $15,206 51-00 OFFICE SUPPLIES $181 $319 $319 $169 $225 $329 52-00 PERSONNEL SUPPLIES 65 129 129 75 100 133 53-00 VEHICLE SUPPLIES 65 77 77 308 411 79 54-00 OPERATING SUPPLIES 8,985 3,088 4,088 3,505 4,673 3,181 Subtotal of SUPPLIES $9,296 $3,613 $4,613 $4,057 $5,409 $3,722 74-01 POSTAL AND COURIER SERVICES $99 $0 $0 $99 $132 $0 74-81 TRANSPORTATION SERVICES 5,229 6,689 6,689 6,071 8,095 6,890 76-16 REFUSE SERVICES 0 0 0 0 0 0 78-00 CONTRACT SERVICES 433 2,573 2,573 3,119 4,159 2,650 78-30 RENTAL 9,632 11,415 11,415 7,400 9,867 11,757 79-10 COMMUNITY EVENTS/PROGRAMS 18,951 21,612 21,612 30,800 41,067 22,260 Subtotal of SERVICES $34,344 $42,289 $42,289 $47,489 $63,319 $43,557 Totals for JULY 4TH PROGRAM $54,830 $61,115 $62,115 $51,546 $83,691 $62,485 178 Community Services Summer Day Camp 001-6423-452 FY07 Actual FY08 Original Budget FY08 Amended Budget FY08 YTD 6/30/08 FY08 Year End Estimate FY09 Adopted Budget 42-22 SEASONAL WAGES $36,059 $30,480 $30,480 $18,026 $24,035 $41,485 47-10 SOCIAL SECURITY/MEDICARE 2,759 2,332 2,332 1,379 1,839 3,441 48-40 WORKERS COMP INSURANCE 619 627 627 311 415 627 Subtotal of PERSONNEL $39,437 $33,439 $33,439 $19,716 $26,288 $45,553 52-00 PERSONNEL SUPPLIES $79 $1,852 $1,852 $1,548 $2,064 $1,908 54-00 OPERATING SUPPLIES 4,987 3,602 3,602 3,758 5,011 3,710 58-00 OPERATING EQUIPMENT 0 0 0 0 0 0 Subtotal of SUPPLIES $5,066 $5,454 $5,454 $5,306 $7,075 $5,618 74-00 OPERATING SERVICES $55 $475 $475 $104 $614 $489 74-81 TRANSPORTATION SERVICES 6,892 6,000 6,000 0 6,000 6,180 74-97 RECRUITMENT ADVERSTING 180 328 328 792 1,056 338 75-20 TRAVEL REIMBURSEMENTS 255 402 402 275 367 414 76-12 TELEPHONE COMMUNCIATIONS 375 0 0 321 428 0 79-10 COMMUNITY EVENTS/PROGRAMS 3,451 5,355 5,355 4,404 5,872 5,516 Subtotal of SERVICES $11,208 $12,560 $12,560 $5,896 $14,336 $12,937 Totals for SUMMER DAY CAMP PROGRAM $55,711 $51,453 $51,453 $30,918 $47,699 $64,108 179 Community Services Community Appearance Board 001-6424-458 FY07 Actual FY08 Original Budget FY08 Amended Budget FY08 YTD 6/30/08 FY08 Year End Estimate FY09 Adopted Budget 51-00 OFFICE SUPPLIES $0 $108 $108 $0 $0 $111 52-00 PERSONNEL SUPPLIES 319 824 824 20 $27 849 54-00 OPERATING SUPPLIES 4,471 1,653 1,653 1,481 $1,975 1,703 Subtotal of SUPPLIES $4,790 $2,585 $2,585 $1,501 $2,001 $2,663 62-10 LANDSCAPING $10,943 $12,402 $12,402 $13,492 $17,989 $12,774 Subtotal of MAINTENANCE $10,943 $12,402 $12,402 $13,492 $17,989 $12,774 74-00 OPERATING SERVICES $2,190 $2,779 $2,779 $2,200 $2,933 $2,862 74-01 POSTAL/ COURIER SERVICES 1 0 0 0 $0 0 75-10 TRAINING 0 284 284 0 $0 293 75-20 TRAVEL REIMBURSEMENTS 0 454 454 0 $0 468 75-30 MEMBERSHIPS 75 154 154 125 $167 159 79-22 CAB BEAUTIFICATION GRANTS 0 0 0 0 $0 0 Subtotal of SERVICES $2,266 $3,671 $3,671 $2,325 $3,100 $3,782 Totals for COMM APPEARANCE BOARD $17,999 $18,658 $18,658 $17,318 $23,091 $19,219 180 Community Services Stevenson Park Pool 001-6428-452 FY07 Actual FY08 Original Budget FY08 Amended Budget FY08 YTD 6/30/08 FY08 Year End Estimate FY09 Adopted Budget 42-22 SEASONAL WAGES 38,990 40,667 40,667 16,489 21,985 60,162 47-10 SOCIAL SECURITY/MEDICARE 2,990 3,147 3,147 1,261 1,681 5,309 48-40 WORKERS COMP INSURANCE 673 461 461 284 379 342 Subtotal of PERSONNEL $42,750 $44,275 $44,275 $18,034 $24,045 $65,813 51-00 OFFICE SUPPLIES $212 $237 $237 $196 $261 $244 52-00 PERSONNEL SUPPLIES 502 1,030 1,030 1,355 1,807 1,061 53-00 VEHICLE SUPPLIES 0 0 0 0 0 0 54-00 OPERATING SUPPLIES 1,235 21,682 21,682 21,251 28,335 2,247 54-95 PESTICIDES/CHEMICAL SUPPLIES 920 7,050 7,050 842 1,123 7,262 56-00 FACILITY SUPPLIES 27 165 165 65 87 170 56-20JANITORIAL SUPPLIES 553 489 489 624 832 504 58-00 OPERATING EQUIPMENT <$5,000 2,665 3,603 3,603 3,133 4,177 3,711 Subtotal of SUPPLIES $6,114 $34,256 $34,256 $27,466 $36,621 $15,199 62-10 LANDSCAPING $0 $125 $125 $0 $0 $129 65-61 SWIMMING POOL MAINTENANCE 6,451 6,401 6,401 6,081 8,108 6,593 66-00 FACILITY MAINTENANCE 4,267 5,097 5,097 5,058 6,744 5,250 68-00 EQUIPMENT MAINTENANCE 0 0 0 11 15 0 Subtotal of MAINTENANCE $10,718 $11,623 $11,623 $11,150 $14,867 $11,972 74-97 RECRUITMENT ADVERSTING $36 $328 $328 $0 $0 $338 76-11 ELECTRICITY 0 14,069 14,069 13,629 18,172 14,491 76-12 TELEPHONE /COMMUNICATIONS 1,126 691 691 870 1,160 712 76-13 NATURAL GAS 1,085 7,132 7,132 15,040 20,053 7,346 78-00 CONTRACT SERVICES 11,051 1,689 1,689 9,776 13,035 1,740 78-30 RENTAL 0 0 0 0 0 0 Subtotal of SERVICES $13,298 $23,909 $23,909 $39,315 $52,420 $24,627 Totals for STEVENSON PARK POOL $72,880 $114,063 $114,063 $95,965 $127,953 $117,611 181 Community Services Senior Programs 001-6429-452 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $48,969 $74,708 $75,638 $56,676 $75,568 $76,821 41-20 PART-TIME WAGES 0 0 8,861 0 0 11,814 41-30 OVERTIME PAY 7,673 872 872 0 0 872 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 625 270 270 285 380 330 41-90 ACCRUED PAYROLL 2,553 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 4,520 5,757 6,551 4,235 5,647 6,821 47-20 TMRS RETIREMENT FUND 7,825 9,979 10,181 7,528 10,037 10,674 48-10 HEALTH/DENTAL INSURANCE 4,670 17,351 4,107 7,681 10,241 4,107 48-20 LIFE INSURANCE 138 163 165 150 200 168 48-30 DISABILITY INSURANCE 230 335 342 254 339 344 48-40 WORKERS COMP INSURANCE 1,032 1,515 1,546 984 1,312 1,094 48-50 EAP SERVICES 94 114 157 86 115 171 48-90 FLEX PLAN ADMINISTRATION 28 83 83 29 39 83 Lbtotal of PERSONNEL 11,147 $77,908 $103,877 $113,29J 51-00 OFFICE SUPPLIES $1,017 $1,085 $1,085 $887 $1,183 $1,118 53-00 VEHICLE SUPPLIES 23 0 0 6 8 0 53-01 FUEL 2,759 3,229 3,229 2,600 3,467 4,865 54-00 OPERATING SUPPLIES 3,002 1,775 1,775 1,058 1,411 6,828 58-00 OPERATING EQUIPMENT <$5,000 380 206 206 177 236 212 Lubtotal of SUPPLIES $7,181 $6,295 $6,295 $4,728 $6,304 $13,023 63-00 VEHICLE MAINTENANCE $359 $891 $891 $1,657 $2,209 $918 tal of MAINTENAN $1,657 �2,2 73-11 VEHICLE INSURANCE $919 $755 $755 $527 $703 $778 74-00 OPERATING SERVICES 53 0 0 0 0 0 74-92 SPECIAL EVENTS (102) 0 0 188 251 0 74-97 RECRUITMENT ADVERTISING 854 0 0 0 0 0 75-10 TRAINING 25 335 335 341 455 345 75-20 TRAVEL REIMBURSEMENTS 122 494 494 647 863 509 75-30 MEMBERSHIPS 0 79 79 0 0 81 76-12 TELEPHONE/COMMUNICATIONS 261 361 361 285 380 372 78-00 CONTRACT SERVICES 2,828 180 180 949 1,265 185 79-10 COMMUNITY EVENTS/PROGRAMS 0 0 10,293 13,671 18,228 0 ubtotal of SERVICE $4,960 $2,204 $12,497 $16,608 $22,144 $2,270 84-00 CAPITAL OPERATING EQUIPMENT $0 $0 $0 $0 $0 $4,900 Lbtotal of CAPITALJL_ $0 $0 $0 $0 $0 $4,900 Totals for SENIOR PROGRAMS $90,857 $120,537 $128,456 $100,901 $134,535 $134,410 182 Community Services Parks Administration 001-6430-456 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended Actual Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $188,314 $232,090 $237,894 $172,519 $230,025 $251,135 41-30 OVERTIME PAY 20,014 7,734 7,734 9,076 12,101 7,734 41-43 LONGEVITY PAY 609 875 875 850 1,133 1,175 41-49 CELL PHONE ALLOWANCE 1,778 1,500 1,500 1,188 1,584 1,500 41-90 ACCRUED PAYROLL 1,356 0 0 114 152 0 47-10 SOCIAL SECURITY/MEDICARE 15,234 18,244 18,871 13,149 17,532 19,680 47-20 TMRS RETIREMENT FUND 27,833 31,622 32,709 24,403 32,537 35,501 48-10 HEALTH/DENTAL INSURANCE 41,458 54,718 41,297 33,307 44,409 59,443 48-20 LIFE INSURANCE 536 502 520 473 631 543 48-30 DISABILITY INSURANCE 899 1,032 1,069 799 1,065 1,116 48-40 WORKERS COMP INSURANCE 2,939 4,184 4,260 2,926 3,901 3,121 48-50 EAP SERVICES 410 456 480 337 449 456 48-90 FLEX PLAN ADMINISTRATION 131 199 199 114 152 199 $301M, $353,156 $347,4M $259,255 1111111ir$381,603 Subtotal of PERSONN 11W 51-00 OFFICE SUPPLIES $222 $36 $36 $90 $120 $37 52-00 PERSONNEL SUPPLIES 4,716 1,725 1,725 3,612 4,816 1,777 53-00 VEHICLE SUPPLIES 2 103 103 81 108 106 53-01 FUEL 8,348 8,641 8,641 7,747 10,329 13,018 54-00 OPERATING SUPPLIES 2,336 1,206 1,206 3,062 4,083 1,242 54-95 HAZARDOUS MATERIALS 1,518 3,859 3,859 239 319 3,975 56-00 FACILITY SUPPLIES 33 0 0 0 0 0 56-20JANITORIAL SUPPLIES 3,714 3,457 3,457 3,379 4,505 3,561 58-00 OPERATING EQUIPMENT <$5,000 9,347 9,956 1,706 1,695 2,260 10,255 Subtotal of SUPPLIES $30,236 $28,983 $20,733 $19,905 ' $26,540 $33,971 62-10 LANDSCAPING $0 $0 $0 $227 $303 $0 62-20 LIGHTING MAINTENANCE 0 0 0 0 0 0 63-00 VEHICLE MAINTENANCE 1,789 2,000 2,000 3,724 4,965 2,060 66-00 FACILITY MAINTENANCE 0 0 0 0 0 20,000 68-00 EQUIPMENT MAINTENANCE 8,595 4,400 4,400 4,731 6,308 4,532 �ubtotal of MAINTENANCE $10,384 $6,400 $6,400 $8,682 $11,576 $26,592 73-11 VEHICLE INSURANCE $2,363 $2,219 $2,219 $1,149 $1,532 $2,286 74-00 OPERATING SERVICES 0 0 0 0 0 0 74-01 POSTAL/COURIER SERVICES 10 0 0 0 0 0 74-97 RECRUITMENT ADVERTISING 601 0 0 181 241 0 74-98 JUDGMENTS & DAMAGE CLAIM 0 0 0 1,000 1,000 0 75-10 TRAINING 175 351 351 215 287 362 75-20 TRAVEL REIMBURSEMENTS 0 819 819 0 0 844 75-30 MEMBERSHIPS 80 160 160 80 107 165 76-12 TELEPHONE/COMMUNICATIONS 0 0 0 0 0 0 76-25 SAFETY SERVICES 563 0 0 461 615 0 76-80 MOWING SERVICES 112,018 102,913 102,913 76,330 101,773 106,000 78-00 CONTRACT SERVICES 440 0 0 0 0 0 78-30 RENTAL 2,000 2,316 2,316 2,050 2,733 2,385 78-31 VEHICLE LEASE -INTERNAL 9,068 9,068 9,068 6,801 9,068 9,340 Subtotal of SERVICES $127,318 $117,846 $117,846 $88,267 $117,356 $121,382 88-00 CAPITAL EQUIPMENT $40,622 $7,000 $16,615 $16,615 22,153 $30,000 Subtotal of CAPITAL $40,622 $7,000 $16,615 $16,615 $22,153 $30,000 Totals for PARKS ADMINISTRATION $510,071 $513,385 $509,002 $392,724 $523,299 $593,548 183 Community Services Stevenson Park 001-6431-456 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 54-00 OPERATING SUPPLIES $2,622 $721 $721 $356 $475 $743 56-00 FACILITY SUPPLIES 222 2,058 2,058 361 481 2,120 58-00 OPERATING EQUIPMENT < $5000 19,940 0 0 38 51 0 Subtotal of SUPPLIES $22,784 $2,779 $2,779 $755 $956 $2,863 62-10 LANDSCAPING $1,035 $2,192 $8,192 $6,507 $8,676 $2,258 62-20 LIGHTING MAINTENANCE 16 0 0 0 0 0 64-00 OPERATING MAINTENANCE 0 0 0 0 0 0 66-00 FACILITY MAINTENANCE 6,236 4,889 4,889 5,101 6,801 5,036 68-00 EQUIPMENT MAINTENANCE 2,267 515 515 45 60 530 Subtotal of MAINTENANCE $9,554 $7,596 $13,596 $11,653 $15,537 $7,824 74-00 OPERATING SERVICES $0 $0 $0 $0 $0 $0 76-11 ELECTRICITY 11,586 17,078 17,078 8,374 11,165 17,590 78-00 CONTRACT SERVICES 0 0 0 0 0 0 78-30 RENTAL 0 412 412 0 0 424 Subtotal of SERVICES $11,586 $17,490 $17,490 $8,374 $11,165 $18,014 84-00 CAPITAL OPERATING EQUIPMENT $45,088 $23,000 $84,471 $52,680 $70,240 $31,250 SUBTOTAL FOR CAPITAL $45,088 $23,000 $84,471 $52,680 $70,240 $31,250 Totals for STEVENSON PARK $89,012 $50,865 $118,336 $73,462 $97,899 $59,951 Community Services 1776 Park 001-6432-456 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 62-10 LANDSCAPING $0 $309 $309 $26 $0 $318 Subtotal of MAINTENANCE $0 $309 $309 $26 $0 $318 76-11 ELECTRICITY $161 $124 $124 $309 $412 $128 78-00 CONTRACT SERVICES 0 0 0 0 0 0 Subtotal of SERVICES $161 $124 $124 $309 $412 $128 Totals for 1776 MEMORIAL PARK $161 $433 $433 $335 $412 $446 62-10 LANDSCAPING 62-20 LIGHTING MAINTENANCE 62-40 FENCE MAINTENANCE 64-00 OPERATING MAINTENANCE 66-00 FACILITY MAINTENANCE Subtotal of MAINTENANCE 76-11 ELECTRICITY 78-00 CONTRACT SERVICES Subtotal of SERVICES 88-00 CAPITAL EQUIPMENT Subtotal of CAPITAL Totals for RENWICK PARK Community Services Renwick Park 001-6433-453 FY07 Actual FY08 Original Budget FY08 Amended Budget FY08 YTD 6/30/08 FY08 Year End Estimate FY09 Adopted Budget $700 $1,236 $1,236 $112 $149 $1,273 6,946 11,115 11,115 8,376 11,168 11,448 6,813 1,152 1,152 1,370 1,827 1,187 3 0 0 0 0 0 1,214 6,176 6,176 92 123 6,361 $15,676 $19,679 $19,679 $9,950 $13,267 $20,269 $35,131 $28,565 $28,565 $18,840 $25,120 $44,201 5,735 13,482 13,482 8,294 11,059 13,886 $40,866 $42,047 $42,047 $27,134 $36,179 $58,087 $0 $0 $0 $5,000 $6,667 $0 $0 $0 $0 $5,000 $6,667 $0 $56,542 $61,726 $61,726 $42,084 $56,112 $78,356 184 Community Services Leavesley Park 001-6434-456 FY07 Actual FY08 Original Budget FY08 Amended Budget FY08 YTD 6/30/08 FY08 Year End Estimate FY09 Adopted Budget 54-00 OPERATING SUPPLIES ($18) $103 $103 $1 $1 $106 56-00 FACILITY SUPPLIES 0 0 0 0 0 0 58-00 OPERATING EQUIPEMENT 1,472 1,236 1,236 0 0 1,273 btotal of SUPPLIE $1 62-10 LANDSCAPING $600 $386 $386 $0 $0 $398 62-20 LIGHTING MAINTENANCE 0 412 412 3 4 424 66-00 FACILITY MAINTENANCE 8,583 4,322 4,322 4,675 6,233 4,452 [Subtotal of MAINTENANCE $9,183 $5,120 $5,120 $4,678i $6,237 $5,274 76-11 ELECTRICITY $8,369 $9,097 $9,097 $4,680 6,240 $9,370 76-12 TELEPHONE/ COMMUNICATIONS 907 668 668 684 912 688 76-20 JANITORIAL SERVICES 5,300 6,689 6,689 4,000 5,333 6,890 76-25 SAFETY SERVICES 1,756 0 0 1,416 1,888 0 76-30 PEST CONTROL SERVICES 200 309 309 150 200 318 78-00 CONTRACT SERVICES 0 103 103 0 0 106 Subtotal of SERVICES 2 $16,866 $16,866 $10,930 $14,573 88-00 CAPITAL EQUIPMENT $0 $30,000 $24,300 $24,265 $24,265 $0 Subtotal CAPITAL EQUIPMENT $0 $30,000 $24,300 $24,265 $24,265 _ Totals for LEAVESLEY PARK $27,169 $53,325 $47,625 $39,874 $45,077 $24,025 Community Services Old City Park 001-6435-456 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended Actual Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 54-00 OPERATING SUPPLIES $0 $103 $103 $26 $35 $106 56-00 FACILITY SUPPLIES 0 103 103 0 $0 106 $0 $26 $35 _ btotal of SUPPLIE 62-10 LANDSCAPING $70 $618 $618 $263 $351 $637 62-20 LIGHTING MAINTENANCE 631 1,133 1,133 84 112 1,167 62-40 FENCE MAINTENANCE 5 103 103 0 0 106 64-00 OPERATING MAINTENANCE 350 256 256 0 0 264 66-00 FACILITY MAINTENANCE 83 2,573 2,573 229 305 2,650 gubtotal of M $1,139 $4,683 $4,683 $576 $76.& $4,824 74-01 POSTAL/ COURIER SERVICES $0 $0 $0 $0 $0 $0 76-11 ELECTRICITY 1,162 1,172 1,172 831 1,108 7,533 Subtotal of SERVICES $ $831 $1,108 Totals for OLD CITY PARK $2,301 $6,061 $6,061 $1,433 $1,911 $12,569 185 Community Services Centennial Park 001-6436-453 FY07 Actual FY08 Original Budget FY08 Amended Budget FY08 YTD 6/30/08 FY08 Year End Estimate FY09 Adopted Budget 54-00 OPERATING SUPPLIES $14,340 $9,879 $9,879 $6,228 $8,304 $10,175 54-95 PESTICIDES/CHEMICALS 7,958 19,862 13,862 8,918 11,891 20,458 56-20 JANITORIAL SUPPLIES 0 412 412 0 0 424 58-00 OPERATING EQUIPMENT 4,270 0 0 0 0 0 Subtotal of SUPPLIES $26,568 $30,153 $24,153 $15,146 $20,195 $31,057 62-10 LANDSCAPING $4,036 $3,603 $3,603 $48 $64 $3,711 62-20 LIGHTING MAINTENANCE 1,513 359 359 488 651 370 64-00 OPERATING MAINTENANCE 3,790 5,146 5,146 4,748 6,331 5,300 66-00 FACILITY MAINTENANCE 970 1,543 1,543 2,442 3,256 1,589 Subtotal of MAINTENANCE $10,309 $10,651 $10,651 $7,726 $10,301 $10,970 76-11 ELECTRICITY $41,738 $45,466 $45,466 $31,797 $42,396 $46,830 76-80 MOWING SERVICES 63,525 64,938 64,938 45,730 60,973 66,886 78-00 CONTRACT SERVICES 12,097 0 0 21738 3,651 0 78-30 RENTAL 72 0 0 0 0 0 Subtotal of SERVICES $117,432 $110,404 $110,404 $80,265 $107,020 $113,716 88-00 CAPITAL EQUIPMENT $9,485 $0 $0 ($368) ($491) $0 Subtotal of CAPITAL $9,485 $0 $0 ($368) ($491) $0 001-6436-456 64-00 OPERATING MAINTENANCE $0 $0 $0 $1 $1 $0 66-00 FACILITY MAINTENANCE 0 0 0 83 111 0 Subtotal for MAINTENANCE $0 $0 $0 $84 $112 $0 76-11 ELECTRICITY $34 $0 $0 $0 $0 $0 78-00 CONTRACT SERVICES 246 0 0 0 0 0 Subtotal of SERVICES $280 $0 $0 $0 $0 $0 Totals for CENTENNIAL PARK $164,074 $151,208 $145,208 $102,853 $137,137 $155,743 Community Services Lake Friendswood 001-6437-454 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 76-80 MOWING SERVICES $24 $618 $618 $0 $0 $637 Subtotal of SERVICES $24 $618 $618 $0 $0 $637 Totals for LAKE FRIENDSWOOD $24 $618 $618 $0 $0 $637 186 Community Services Friendswood Sports Park 001-6438-453 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 54-00 OPERATING SUPPLIES $9,736 $10,085 $10,085 $9,347 $12,463 $10,388 54-95 PESTICIDES/CHEMICALS 0 515 515 0 0 530 56-20 JANITORIAL SUPPLIES 0 0 0 0 0 0 58-00 OPERATING EQUIPMENT <$5,000 0 0 0 0 0 0 Subtotal of SUPPLIES $9,736 $10,600 $10,600 $9,347 $12,463 $10,918 62-10 LANDSCAPING $0 $2,573 $2,573 $1,200 $1,600 $2,650 62-20 LIGHTING MAINTENANCE 758 4,116 2,751 955 1,273 4,239 64-00 OPERATING MAINTENANCE 1,795 9,261 9,261 7,758 10,344 9,539 65-67 SPORTS FIELD MAINTENANCE 18 0 0 9 12 0 66-00 FACILITY MAINTENANCE 6,867 6,176 6,176 6,270 8,360 6,361 Subtotal of MAINTENANCE $9,438 $22,126 $20,761 $16,192 $21,589 $22,789 76-11 ELECTRICITY $41,386 $41,219 $41,219 $30,209 $40,279 $42,456 76-12 TELEPHONE/ COMMUNICATIONS 287 824 824 0 0 849 76-13 NATURAL GAS 9,174 515 515 323 431 530 76-80 MOWING SERVICES 12,225 17,495 17,495 9,450 12,600 18,020 78-00 CONTRACT SERVICES 6,096 14,407 14,407 11,436 15,248 14,839 Subtotal of SERVICES $69,168 $74,460 $74,460 $51,418 $68,557 $76,694 Totals for FRIENDSWOOD SPORTS PARK $88,342 $107,186 $105,821 $76,957 $102,609 $110,401 Community Services Allison Buyouts 001-6440-456 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 76-80 MOWING SERVICES $25,420 $61,830 $54,060 $28,950 $38,600 $63,685 76-90 HOA MAINTENANCE FEES 1,650 4,116 4,116 900 1,200 4,239 79-71 EMERGENCY - SERVICES 0 0 0 0 0 0 Subtotal of SERVICES $27,070 $65,946 $58,176 $29,850 $39,800 $67,924 Totals for ALLISON BUY OUT PROPERTIES $27,070 $65,946 $58,176 $29,850 $39,800 $67,924 187 Community Services Facility Operations (General Government) 001-6460-419 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 41-10 FULLTIME SALARIES & WAGES $7,603 $0 $0 $0 $0 $0 41-30 OVERTIME PAY 540 0 0 0 0 $0 41-41 MERIT PAY 0 0 0 0 0 $0 41-43 LONGEVITY PAY 0 0 0 0 0 $0 41-90 ACCRUED PAYROLL 0 0 0 0 0 $0 47-10 SOCIAL SECURITY/ MEDICARE 600 0 0 0 0 $0 47-20 TMRS RETIREMENT FUND 1,071 0 0 0 0 $0 48-10 HEALTH/DENTAL INSURANCE 1,738 0 0 0 0 $0 48-20 LIFE INSURANCE 25 0 0 0 0 $0 48-30 DISABILITY INSURANCE 43 0 0 4 5 $0 48-40 WORKERS COMP INSURANCE 134 0 0 0 0 $0 48-50 EAP SERVICES 25 0 0 0 0 $0 48-90 FLEX PLAN ADMINISTRATION 8 0 0 0 0 $0 Subtotal of PERSONNEL $11,787 $5 MEIJI 51-00 OFFICE SUPPLIES $1,071 $2,573 $2,573 $1,260 $1,680 $2,650 54-00 OPERATING SUPPLIES 5,319 2,882 2,882 6,561 8,748 2,968 56-00 FACILITY SUPPLIES 952 5,352 6,102 2,979 3,972 5,513 56-20 JANITORIAL SUPPLIES 2,366 1,646 1,646 1,198 1,597 1,695 58-00 OPERATING EQUIPMENT <$5,000 14 1,030 1,030 123 164 1,061 ubtotal of SUPPLIE $9,722 1111V $14,233 $12,121 $16,161 62-10 LANDSCAPING $3,091 $1,960 $1,960 $1,476 1,968 $2,019 62-20 LIGHTING MAINTENANCE 0 412 412 87 116 424 62-30 PARKING LOT MAINTENANCE 0 0 0 0 0 0 66-00 FACILITY MAINTENANCE 73,091 38,164 38,164 57,130 76,173 37,249 68-00 EQUIPMENT MAINTENANCE 6,284 4,791 4,791 8,322 11,096 4,935 Subtotal of MAINTENANCE -'r $82,4 $45,327 $45,327 $67,015 $89,353 $44,627 74-00 OPERATING SERVICES $395 $474 $474 $240 $320 $488 74-01 POSTAL/COURIER SERVICES 0 0 0 6 8 0 76-11 ELECTRICITY 187,849 142,719 142,719 120,500 160,667 163,028 76-12 TELEPHONE/ COMMUNICATIONS 111,369 111,428 111,428 84,674 112,899 114,771 76-13 NATURAL GAS 796 1,955 1,955 567 756 2,014 76-20 JANITORIAL SERVICES 58,704 69,981 69,981 50,650 67,533 72,080 76-25 SAFETY SERVICES 4,944 0 0 3,827 5,103 0 76-30 PEST CONTROL SERVICES 4,372 1,337 1,337 1,150 1,533 1,377 76-80 MOWING SERVICES 415 0 0 0 0 0 78-00 CONTRACT SERVICES 14,303 26,037 61,382 58,046 77,395 26,818 78-30 RENTAL 3,103 7,975 7,975 3,015 4,020 8,214 78-31 VEHICLE LEASE -INTERNAL 2,700 2,700 2,700 2,025 2,700 2,781 Pibtotal of SERVICE $388,950 $364,606 $399, $391M 86-00 FURNITURE AND FIXTURES $22,202 $0 $0 $0 $0 $0 88-00 CAPITAL EQUIPMENT 0 0 18,700 0 0 20,000 Lubt $22,202 1000 Totals for FACILITY OPERATIONS $515,127 $423,416 $478,211 $403,840 $538,453 $470,085 188 Community Services Facility Operations (Police) 001-6460-421 FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 51-00 OFFICE SUPPLIES $0 $0 $0 $0 0 $0 54-00 OPERATING SUPPLIES 2,763 2,058 2,058 3,214 4,285 2,120 56-00 FACILITY SUPPLIES 251 3,088 3,088 315 420 3,181 56-20 JANITORIAL SUPPLIES 0 0 0 0 0 0 58-00 OPERATING EQUIPMENT <$5,000 0 0 0 0 0 0 $3,014 $5,146 $3,529 $4,705 total of SUPPLIE 62-10 LANDSCAPING $258 $515 $10,821 $6,976 9,301 $530 66-00 FACILITY MAINTENANCE 2,821 27,452 14,452 1,966 2,621 28,276 68-00 EQUIPMENT MAINTENANCE 0 592 592 0 0 610 btotal of MAINTENANCE $3,079 $28,559 $25,865 $8,942 $11,923 nam 76-11 ELECTRICITY $83,115 $39,107 $39,107 $59,689 79,585 $86,973 76-12 TELEPHONE/ COMMUNICATIONS 8,370 4,631 4,631 4,812 6,416 4,770 76-13 NATURAL GAS 0 0 0 0 0 0 76-20JANITORIAL SERVICES 14,715 21,098 21,098 25,000 33,333 34,381 76-25 SAFETY SERVICES 2,516 0 0 2,340 3,120 0 76-30 PEST CONTROL SERVICES 375 1,236 1,236 775 1,033 1,273 78-00 CONTRACT SERVICES 980 0 0 0 0 0 78-30 RENTAL 1,287 1,646 1,646 1,104 1,472 1,695 Subtotal of SERVI $111,358 $67,718 $67,718 $93,720 $124,960 $129,092 Totals for FACILITY OPERATIONS $117,451 $101,423 $98,729 $106,191 $141,588 $163,809 Community Services Facility Operations (Emergency Management) 001-6460-422 FY07 Actual FY08 Original Budget FY08 Amended Budget FY08 YTD 6/30/08 FY08 Year End Estimate FY09 Adopted Budget 66-00 FACILITY MAINTENANCE $150 $1,749 $1,749 $0 $0 $1,801 68-00 EQUIPMENT MAINTENANCE 1,697 0 0 1,595 2,127 3,000 Iubtotal of MAINTENANCE $1,847 $1,749 $1,749 76-11 ELECTRICITY $23,873 $18,636 $18,636 $40,353 $53,804 $48,204 76-12 TELEPHONE/COMMUNICATIONS 3,010 0 0 3,347 4,463 $3,200 76-13 NATURAL GAS 305 714 714 463 617 $1,407 76-30 PEST CONTROL SERVICES 700 824 824 600 800 $1,313 WtalofSERVICES $27,888 $20,174 $20,174 $4477 $59,684 $54,124 Totals for FACILITY OPERATIONS $29,735 $21,923 $21,923 $46,358 $61,811 $58,925 Community Services Facility Operations (Health and Welfare) 001-6460-441 FY07 Actual FY08 Original Budget FY08 Amended Budget FY08 YTD 6/30/08 FY08 Year End Estimate FY09 Adopted Budget 56-00 FACILITY SUPPLIES $0 $772 $772 $0 $0 $795 Subtotal of SUPPLIES $772 $0 $0 62-10 LANDSCAPING $0 $103 $103 $0 $0 $106 66-00 FACILITY MAINTENANCE 472 8,747 8,747 3,085 4,113 9,009 Subtotal of MAINTENANCE i $472 $8,850 $8,850 $3,085 $4,113 $9,115 76-11 ELECTRICITY $2,564 $3,794 $3,794 $2,656 $3,541 $3,908 76-25 SAFETY SERVICES 711 0 0 601 801 0 76-30 PEST CONTROL SERVICES 0 0 0 0 0 0 Subtotal of SERVI ' "C &3,794 $3,794 $3,257 $4,343 $3,908 Totals for FACILITY OPERATIONS $3,747 $13,416 $13,416 $6,342 $8,456 $13,818 189 Capital Improvement Program Capital Improvements Program (CIP) Summary The Capital Improvements Program (CIP) is the five-year strategic planning tool used in determining the City of Friendswood's capital expenditures. Developing the plan requires careful review of the City's financial debt capacity, community development opportunities as well as the City's land availability, and staffing resources needed to complete projects. Staff recommendations, input from citizens, Committees, Boards and Commissions and direction from City Council are also key factors in the CIP development and implementation. The CIP stakeholders use the goals outlined in City's strategic community development Vision 2020 plan when considering projects to add or delete from the CIP. Vision 2020 calls for: o Developing Tax Base (improve tax base mix) o Improved Infrastructure (water, sewer) o Retaining Values (quality of life) o Maintaining Quality of Schools o Improved Drainage o Maintaining High Level of Public Service o Being a Whole Life Community (homes, jobs, amenities) o Incorporating Vision 2020 in the Master Plan o Attracting College/University o Development of a City Civic Center o Maintaining Visual Image (prevent undesirable land uses) o Transportation Improvement o Additional Parks and Recreational Development o Being Sensitive to the Environment The City's capital improvements program consists of a capital budget (projected expenditures for the current fiscal year). This includes capital expenditures; tangible assets or projects with estimated cost of at least $5,000 with a useful life of at least five (5) years. The second part of the City's CIP is the capital program which consists of anticipated capital expenditures to be purchased or projects to be completed in the future; beyond the current fiscal year. The CIP categorizes and accounts for key capital requirements related to expenditures excluded from the capital outlay of the departmental operating budgets. Our City's CIP includes significantly costly, non -routine projects with multiple year life expectancies. These tangible items or projects become fixed assets for the City. Examples include additions, renovations or construction of buildings, major repairs or construction of streets, major equipment replacements or purchases, water and sewer or drainage improvements. Upon approval by Council and funding source confirmation, the projects proposed in the CIP for the current fiscal year will commence. The unfunded projects in the future years of the plan will be included in the operating budget, annually, as Council determines continued relevance of the projects and approves funding sources. The City utilizes General Obligation Bonds, Water and Sewer Revenue Bonds and undesignated fund balance reserves to support its Capital Improvements Program. The proposed projects included in this section of the operating budget document are grouped by funding source and sorted by estimated year of the project's completion. The CIP plan, a document published separately of the City's operating budget, is presently being updated for City Council review and approval. Therefore, the information included in 190 Capital Improvement Program this section of our budget document reflects staff's recommendations for this year's capital budget and the capital program in draft format. Capital Improvement Program Focus and Operating Impact The main goal of City's Capital Improvement Program is to preserve the existing quality of life for Friendswood citizens as the community develops through a proactive approach in anticipating the City's needs, forecasting improvement projects and securing financial resources. According to the proposed plan, 'the program is also intended to depict financial challenges of the City's growth and maintenance of infrastructure that characterize the City's future and the associated funding requirements to meet these objectives." Population growth is a major driver for our CIP development and implementation. The 2000 census, reported Friendswood's population at 29,037. In June 2008, our estimated population was 35,664; a 22% increase in 7 years. By our community's complete build -out in 12 to 22 years, the population is expected to be at approximately 57,400. As a result of this anticipated growth and its subsequent impact, the CIP focuses on utility infrastructure improvements for the next five years. As will be shown in further portions of this document, 73% of the CIP funding uses are proposed drainage and utility improvement projects. Proposed streets improvements make up 12% of the program, facilities improvements represent another 12% and parks improvements comprise 3%. Beyond the next five years, the proposed CIP's focus will shift from utility infrastructure improvements to streets improvements when the plan's composition will be 49% and 38%, respectively. The impact of the street, drainage, water and sewer Capital Improvements Program projects will be positive for the City. Upgraded or new infrastructure results in lower on- going maintenance costs for the City. However, useful life cycles of infrastructure will remain a factor. Therefore, replacement needs are on -going and often offset the maintenance savings from new infrastructure. Staff takes special care in timing CIP projects that may require debt service support to maintain the City's property tax rate and water and sewer utility rates at levels that will not burden its citizens. As a result, the City's capital improvement program includes proposed unfunded projects totaling $89.6 million; $57.1 in general obligation funds supported and $32.5 million utility funds supported. As previously stated, projects will be included in the capital budget, annually, as their continued relevance and funding sources are approved by City Council. Debt level limits and revenue projections are critical in this process because CIP projects funded by property tax supported debt have an indirect impact on the operating budget through resulting principal and interest payment requirements. Capital Improvements Program Funding The CIP cites funding as the greatest challenge for the plan due to the aggressive nature of our City's plan and increasing construction costs partly resulting from recent hurricanes affecting the Gulf Coast. This challenge means the City has to utilize a variety of sources for funding capital expenditures. In the past, the City has issued General Obligation Bonds, Certificates of Obligation and Revenue Bonds to support the Capital Improvements Plan. The proposed CIP plan includes $13,373,274 in General Obligations Bonds funding issued it 2005 for projects that are expected to be completed within the next four years. Other funding sources including state and federal grants, donations, interlocal agreements and 191 Capital Improvement Program undesignated fund balances have been utilized to pay for capital expenditures. The City anticipates continuing the use of these funding sources to support the capital improvements program in the future. Currently, the City is considering a bond issuance of $5.3 to $16 million to fund water and sewer improvements projects included in the CIP plan. Also, a general obligations bond issuance is being proposed by Galveston County and if approved by voters in November 2008 election, the City's portion of the funding will be approximately, $11.4 million. The funds will be used to complete a $6 million drainage project, three street improvement projects and other projects as funding availability allows. Proposed CIP Funding Sources 2009 - 2013 Water & Sewer Revenue Bonds 32% General Obligation Bonds 68% Proposed CIP Funding Uses 2009 - 2013 Drainage Improvements 42% Se Improv( 5% Government Facilities 12% Water Improvements 26% Street Improvements 12% Parks & -------- Recreation 3% 192 Capital Improvement Program Significant Routine and Significant Non -Routine Capital Expenditures The City's capital improvements program includes one general fund significant routine capital expenditure which is asphalt and concrete streets improvements program. The amount has varied from year to year dependent upon general operating funding availability. The year's operating budget includes $700,000 for this capital expenditure. The City's capital improvements program also includes one water and sewer fund significant routine capital expenditures which are the annual sewer line maintenance and cleaning ($300,000 for fiscal year 2009). The City's recommended significant non -routine capital expenditures for the next five years of the CIP plan, totaling $102.91 million, will be detailed in further parts of this section of the budget document. The tables below summarize the CIP plan expenditures by project year and category. Schedules follow which provide proposed project names, accounting Project identification numbers (if assigned), and budget estimates. Proposed General 2009 2010 2011 2012 2013 Total Year Obligations Funds Plan Drainage Estimated Cost $ 6,400,000 $ 3,085,000 $ 5,591,000 $27,990,000 $43,066,000 Potential Funds $ 6,000,000 $ 161,474 $ 0 $ 100,000 $ 6,261,474 Supplemental Funding $ 400,000 $ 2,923,526 $ 5,591,000 $27,890,000 $36,804,526 Facilities Estimated Cost $ 248,000 $ 7,764,000 $ 4,000,000 $12,012,000 Potential Funds $ 48,000 $ 0 $ 0 $ 48,000 Supplemental Funding $ 200,000 $ 7,764,000 $ 4,000,000 $11,964,000 Parks Estimated Cost $ 2,600,000 $ 2,600,000 Potential Funds $ 0 $ 0 Supplemental Funding $ 2,600,000 $ 2,600,000 Streets Estimated Cost $ 5,400,000 $ 2,000,000 $ 4,878,800 $ 476,000 $12,754,800 Potential Funds $ 4,685,000 $ 0 $ 2,378,800 $ 0 $ 7,063,800 Supplemental Funding $ 715,000 $ 2,000,000 $ 2,500,000 $ 476,000 $ 5,691,000 Total G.O. Funds Estimated Cost $14,648,000 $12,849,000 $10,469,800 $31,990,000 $ 476,000 $70,432,800 Potential Funds $10,733,000 $ 161,474 $ 2,378,800 $ 100,000 $ 0 $13,373,274 Supplemental Funding $ 3,915,000 $12,687,526 $ 8,091,000 $31,890,000 $ 476,000 $57,059,529 Proposed Water/Sewer 2009 2010 2011 2012 2013 Total 5 Year Bond Funds Plan Sewer Improvements Estimated Cost $ 1,941,000 $ 3,307,000 $ 5,248,000 Potential Funds $ 0 $ 0 $ 0 Supplemental Funding $ 1,941,000 $ 3,307,000 $ 5,248,000 Water Improvements Estimated Cost $12,597,000 $ 3,500,000 $ 2,438,000 $ 8,693,000 $27,228,000 Potential Funds $ 0 $ 0 $ 0 $ 0 $ 0 Supplemental Funding $12,597,000 $ 3,500,000 $ 2,438,000 $ 8,693,000 $27,228,000 Total Water/Sewer Bond Funds Estimated Cost $14,538,000 $ 3,500,000 $ 2,438,000 $12,000,000 $32,476,000 Potential Funds $ 0 $ 0 $ 0 $ 0 $ 0 Supplemental Funding $14,538,000 $ 3,500,000 $ 2,438,000 $12,000,000 $32,476,000 193 Capital Projects Project Summary by Fund FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget General Fund $2,423,744 $1,049,000 $1,465,950 $685,814 $1,412,919 $869,445 General Obligation Construction Funds 2,109,429 0 1,920,053 2,939,952 2,939,952 0 General Obligation Funding to be Determined 0 16,525,000 0 0 0 14,648,000 Water and Sewer Fund 190,860 485,826 4,270,000 3,916,398 4,270,000 330,000 2006 Water and Sewer 7,472,603 0 153,774 7,186,683 7,265,012 0 Construction Fund 2009 Water and Sewer Construction Fund 0 4,444,000 0 0 0 14,538,000 194 M v C „M, y GJo 0 000000 000 0 0000000000o p — .a 3 LL p s o 0 o yr yr yr yr er 0 7LL oCO 0 0 0 "' yr na► c O Oa� �% y y 0 0 0 0 0 0 cc 0 0 0 yr trr 0 0 0 ttr 16 0 0 0 0 0 0 0 0 0 0 o ifr i& p fl. 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E a=.+ E O J 7 a ooV)U)cow$ 3 U) 198 General Fund Capital Improvement Projects Project Listing FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget Asphalt Overlay Program $48,275 $300,000 $300,000 $0 $300,000 $200,000 Brittany Bay Blvd 0 0 220,260 2,074 220,260 0 Concrete Repairs 1,070,159 500,000 489,953 487,244 489,953 500,000 Friendswood Link Road 331,816 0 0 0 0 0 Prairie Wilde Drainage 0 0 0 0 0 0 Sun Meadow Drainage 0 0 0 0 0 0 Laura Leigh Street Repair 0 215,000 263,092 148,033 263,092 0 FM 528 Traffic Signal 0 0 0 0 37,170 0 Cowards Creek Drainage 0 0 0 0 5,943 0 Dickinson Bayou Drainage 0 0 0 0 0 13,945 Total Street & Drainage Projects $1,450,250 $1,015,000 $1,273,305 $637,351 $1,316,418 Centennial Park Gate $0 $0 $0 $0 $0 $0 Centennial Park Field Lighting 0 0 6,570 0 6,570 155,500 Centennial Park Phase II 90,199 0 0 0 0 0 Renwick Lighting 0 0 0 0 0 0 Total Parks Projects $0 $6,570 $6,570 - Animal Control Facility $0 $0 $0 $0 $0 $0 Fire Station #4 0 0 0 22,973 22,973 0 Property Exchange Fs#3 & Hoa 0 0 0 0 0 0 PSB Construction 552,898 0 0 0 0 0 PSB Operating Equipment 155,725 0 1,575 2,489 2,489 0 PSB Capital Equipment 158,320 0 0 (234) (234) 0 PSB Operating Services 3,877 0 0 0 0 0 City Hall Parking Lot 0 0 100,000 1,500 42,968 0 Library Expansion Project -Drawings 0 34,000 34,500 21,735 21,735 0 Fire Station #3 Modification 12,475 0 50,000 0 0 0 TjWcility $883,295 $34,000 $48,463 $89 Total General Fu $2,423,744 $1,049,000 $�fll) $685,814 $1,412,919 $869,445 199 General Fund Capital Improvement Projects Account Listing FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 81-20 Buildings $0 $0 $0 $22,973 $22,973 $0 81-40 Building Renovations 12,475 0 50,000 0 0 0 82-30 Parking/Driveways 0 0 100,000 1,500 42,968 0 L,eneral Government Tota $12,475 ' $0 $150,000 $24,473 $65,941 $0 58-00 Operating Equipment <$5000 $155,725 $0 $1,575 $2,489 $2,489 $0 74-00 Operating Services 3,877 0 0 0 0 0 78-00 Contract Services 0 0 0 0 0 0 81-20 Buildings 552,898 0 0 0 0 0 88-00 Capital Equipment 158,320 0 0 (234) (234) 0 85-81 Preliminary Study 0 0 0 0 0 0 85-83 Architectural Services 0 0 0 0 0 0 Public Safety Total $0 $1,575 )CC $0 65-10 Street Maintenance $1,070,159 $500,000 $489,953 $487,244 $489,953 $500,000 71-30 Engineering Services 0 0 0 0 0 0 81-11 Concrete Streets 331,816 215,000 263,092 148,033 263,092 0 85-12 Asphalt Streets 48,275 300,000 300,000 0 300,000 200,000 85-30 Drainage Improvements 0 0 0 0 5,943 13,945 85-81 Preliminary Engineering 0 0 220,260 2,074 220,260 0 85-82 Design Engineering 0 0 0 0 0 0 85-84 Constr Administration 0 0 0 0 0 0 85-91 Construction (Contracted) 0 0 0 0 0 0 85-96 Surveying 0 0 0 0 0 0 85-98 Misc Construction Costs 0 0 0 0 0 0 88-00 Capital Equipment 0 0 0 0 37,170 0 Public Works Tota $1,450,250 $1,015,000 $1,273,305 $637,351 58-00 Operating Equipment < $5000 $0 $0 $0 $0 $0 $0 82-20 Lighting 90,199 0 6,570 0 6,570 155,500 85-83 Architectural Services 0 34,000 34,500 21,735 21,735 0 85-96 Surveying 0 0 0 0 0 0 82-40 Fence 0 0 0 0 0 0 85-85 Construction Inspection 0 0 0 0 0 0 85-91 Construction (Contracted) 0 0 0 0 0 0 Culture & Recreation Total $41,070 $21,735 $28,305 $155,500 81-10 Land $0 $0 $0 $0 $0 $0 81-12 Environmental Assess 0 0 0 0 0 0 81-13 Appraisals 0 0 0 0 0 0 81-15 Storm Water Detention 0 0 0 0 0 0 85-96 Surveying 0 0 0 0 0 0 Financial Admin Total $0 $0 $0 $0 $0 $0 GENERAL FUND TOTAL $2,423,744 $1,049,000 $1,465,950 $685,814 $1,412,919 $869,445 200 General Obligation Bonds Capital Improvement Schedule Project Listing FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget Clover Acres Drainage $42,397 $0 $160,356 $812,652 $812,652 $0 Coward Creek Watershed 15,169 0 5,848 6,739 6,739 0 Glenshannon Drainage 182,739 0 50,133 676,623 676,623 0 Mission Estates Outfall 1,439 0 0 0 0 0 Shadowbend: Woodlawn To Sunset 0 0 0 0 0 0 Sun Meadow Drainage 0 0 0 0 0 0 Woodlawn Drainage 0 0 0 0 0 0 Total Streets & ffainage Projects 2 $216,337 $1,496,014 $1,496,014 _ Centennial Park $15,002 $0 $0 $0 $0 $0 Total Parks Projects $15,002 $0 i Fire Station #4 $12,290 $0 $1,672,868 $1,375,994 $1,375,994 $0 Public Safety Building 1,840,393 0 30,848 67,944 67,944 0 Total Facilities Projects $0 $1,7b'3)W $1,443, Total General Obligation Bond Funds $2,109,429 $0 $1,920,053 $2,939,952 $2,939,95 201 2003 General Obligation Bond Capital Improvement Projects Account Listing FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 58-00 Operating Equip $43,874 $0 $0 $0 $0 $0 77-10 Software License Fee 525 0 0 0 0 0 78-00 Contract Services 6,560 0 0 0 0 0 81-00 Land And Buildings 0 0 0 0 0 0 81-10 Land 0 0 0 0 0 0 81-15 Storm Water Detention 0 0 0 0 0 0 84-00 Capital Operating Equipment 0 0 0 0 0 0 85-81 Preliminary Study 0 0 0 0 0 0 85-82 Design Engineering 0 0 0 0 0 0 85-83 Architectural Services 99,779 0 20,387 30,516 30,516 0 85-84 Constr Administration 0 0 0 0 0 0 85-86 Surveying 0 0 0 0 0 0 85-87 Soil/Concrete Testing 0 0 11,339 8,811 8,811 0 85-91 Construction (Contracted) 0 0 0 0 0 0 85-96 Surveying 0 0 0 0 0 0 85-98 Misc Construction Costs 2,234 0 15,095 13,527 13,527 0 85-99 Geotechnical Services 0 0 0 0 0 0 88-00 Capital Equipment 333,048 0 1,134 11,654 11,654 0 Public Safety Total $486,020 $0 $47,955 $64,508 $64,508 $0 81-11 Easements And Rows $0 $0 $0 $0 $0 $0 81-13 Appraisals 0 0 0 0 0 0 85-11 Concrete Streets 0 0 0 144,106 144,106 0 85-30 Drainage Improvements 0 0 0 0 0 0 85-81 Preliminary Engineering 3,690 0 (2,590) (2,590) (2,590) 0 85-82 Design Engineering 22,050 0 9,950 9,950 9,950 0 85-87 Soil/Concrete Testing 0 0 0 0 0 0 85-96 Surveying 4,150 0 0 0 0 0 85-98 Misc Construction Costs 0 0 0 0 0 0 Public Works To $29,890 $0 $7,360 $151,466 $151,466 $0 85-60 Parks Improvments $0 $0 $0 $0 $0 $0 85-83 Architectural Services 0 0 0 0 0 0 85-87 Soil/Concrete Testing 0 0 0 0 0 0 85-91 Construction (Contracted) 15,002 0 0 0 0 0 85-98 Misc Construction Costs 0 0 0 0 0 0 Culture & Recreation Total - $15,002 $0 $0 $0 $0 $0 2003 GO BOND CONSTR TTL $530,912 $0 $55,315 $215,974 $215,974 $0 202 2005 General Obligation Bond Capital Improvement Projects Account Listing FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 78-00 Contract Services $7,000 $0 $0 $8,061 $8,061 $0 85-81 Preliminary Eng 0 0 0 0 0 0 85-83 Architectural 0 0 0 0 0 0 85-84 Contruction Admin 0 0 0 0 0 0 85-91 Construction (Contracted) 0 0 1,648,600 1,367,667 1,367,667 0 85-86 Surveying 1,249,030 0 0 0 0 0 85-98 Misc Construction Costs 88,020 0 0 5,943 5,943 0 88-00 Capital Equipment 22,612 0 7,161 250 250 0 Public Safety Tota $1,366,662 $0 $1,655,761 __L1,381,921 $1,381,921 $0 78-00 Contract Services $0 $0 $0 $0 $0 $0 81-11 Easements & Row 157,180 0 0 0 0 0 81-13 Appraisal Services 150 0 0 0 0 0 81-15 Storm Water Detention 0 0 0 80,000 80,000 0 81-19 Structure Removal 0 0 0 0 0 0 85-30 Drainage Improvements 0 0 0 555,349 555,349 85-81 Preliminary Engineering 1,438 0 35,563 0 0 0 85-82 Design Engineering 6,498 0 3,321 3,321 3,321 0 85-84 Constr Administration 17,169 0 2,802 2,802 2,802 0 85-87 Soil/Concrete Testing 0 0 4,100 3,923 3,923 0 85-91 Construction (Contracted) 0 0 157,781 686,398 686,398 0 85-96 Surveying 13,610 0 550 950 950 0 85-98 Misc Construction Costs 15,807 0 4,860 9,314 9,314 0 Uiblic Works Tota� $211,852 $0 $208,977 $1,342,0 2,057 $0 2005 GO BOND CONSTR TTL $1,578,514 $0 $1,864,738 $2,723,978 $2,723,978 $0 203 General Obligation Bonds Authorized/Unissued GO Bonds Capital Improvement Schedule Proposed Projects to be Considered FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget To be determined in FY 2008 $0 $3,485,000 $0 $0 $0 $0 F.M. 518 Drainage Improvements (Ph. 1) $0 $0 $0 $0 $0 $6,000,000 Total Drainage Project $0 $0 $0 $0 $0 $6,000,000 City Hall Parking Lot Expansion $0 $0 $0 $0 $0 $48,000 Total Facilities Projects $0 $0 $0 $0 $0 $48,000 Melody Lane Street Reconstruction $0 $0 $0 $0 $0 $3,485,000 Skyview Avenue 0 0 0 0 0 600,000 Sunnyview Avenue 0 0 0 0 0 600,000 Total Streets Projects $0 $0 $0 $0 $0 $4,685,000 Total General Obligation Bond Funds $0 $3,485,000 $0 $0 $0 $10,733,000 204 Sun Meadow Drainage Phase II Sun Meadow Drainage Phase III Sun Meadow Drainage Phase IV Sun Meadow Drainage Phase V West Edgewood Drainage Outfall FM 518 Drainage Annalea Whitehall Drain Phase II Annalea Whitehall Drain Phase III Annalea Whitehall Drain Phase IV Baker Road Detention total Drainage Capital Improvement Schedule Funding to be Determined Project Listing FY07 Actual FY08 Original Budget FY08 Amended Budget FY08 YTD 6/30/08 FY08 Year End Estimate FY09 Adopted Budget $0 $705,000 $0 $0 $0 $0 0 440,000 0 0 0 0 0 538,000 0 0 0 0 0 295,000 0 0 0 0 0 3,426,000 0 0 0 0 0 2,968,000 0 0 0 0 0 137,000 0 0 0 0 0 379,000 0 0 0 0 0 434,000 0 0 0 0 0 0 0 0 0 400,000 $0 $0 $0 $0 $400,000 City Hall Parking Lot Expansion $0 $0 $0 $0 $0 $200,000 Total Facilities Projects $0 $0 $0 $0 $200,000 Friendswood Sports Park Land Acquisition $0 $0 $0 $0 $0 $2,600,000 Total Parks Projec Melody Lane $0 $3,227,000 West Spreading Oaks 0 491,000 Total Streets Proj Total General Obligation Projects $0 $13,040,000 $0 $0 $0 $715,000 0 0 0 0 $0 $0 $0 - $0 $0 $O $3,915,000 205 Water and Sewer Fund Capital Improvement Schedule Project Listing FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget Fire Hydrant Spacing Program $444 $30,356 $39,409 $12,126 $39,409 $0 Neighborhood Waterline Replace (9,153) 0 0 0 0 0 Water Meter Change Out Program 27,847 40,470 51,948 0 51,948 0 Water Plant #5 Rehab 0 0 33,445 32,542 33,445 0 Water Plant #6 Rehab 0 0 30,170 29,268 30,170 0 Surface Water Purchase (COH) 0 0 3,500,000 3,500,000 3,500,000 0 Total Distribution System $70,826 $3,654,972 $3,573,936 $3,654,972 Sewer Line And Maintenance Cleaning $171,722 $300,000 $500,028 $327,462 $500,028 $300,000 San Joaquin Lift Station Improvement 0 0 0 0 0 30,000 Software Support Services (GIS) 0 15,000 15,000 15,000 15,000 0 Utility Master Plan 0 100,000 100,000 0 100,000 0 Sewer Line PSB Property 0 0 0 0 0 0 Total Collection System $171,722 $415,000 $615,028 $342,462 $615,028 $330,000 Total Water And Sewer Fund MMM $190,860 $485,826 $4,270,000 $3,916,398 $4,270,000 $330,000 206 Water and Sewer Fund Capital Improvement Projects Account Listing FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 54-76 Water Meters-Repl Program $27,847 $40,470 $51,948 $0 $51,948 $0 54-78 Fire Hydrant Program 444 30,356 39,409 12,148 39,409 0 85-50 Carport/Garage 0 0 0 0 0 0 85-41 Distribution Lines (9,153) 0 3,500,000 3,500,000 3,500,000 0 85-81 Preliminary Engineering 0 0 0 0 0 0 85-82 Design Engineering 0 0 39,000 39,000 39,000 0 85-85 Construction Inspection 0 0 1,320 1,320 1,320 0 85-96 Surveying 0 0 10,100 8,295 10,100 0 85-99 Geotechnical Services 0 0 13,195 13,173 13,195 0 Water (Distribution System) Total $19,138 $70,826 $3,654,972 $3,573,936 $3,654,972 $0 65-51 Collection Line Maintenance $171,722 $300,000 $500,028 $282,912 $500,028 $300,000 65-52 Lift Station Maintenance 0 0 0 0 0 30,000 77-20 Software Support Services 0 15,000 15,000 15,000 15,000 0 85-51 Collection Lines 0 0 0 0 0 0 85-81 Preliminary Engineering 0 100,000 100,000 44,550 100,000 0 85-91 Construction (Contracted) 0 0 0 0 0 0 ISewer (Collection System) Total $171,722 $415,000 $615,028 $342,462 $330,000 WATER AND SEWER TOTAL $190,860 $485,826 $4,270,000 $3,916,398 $4,270,000 $330,000 207 Water and Sewer Revenue Bond Construction Fund Capital Improvement Schedule Project Listing FY08 FY08 FY08 FY08 FY09 Original Amended YTD Year End Adopted Budget Budget 6/30/08 Estimate Budget Bay Area Blvd Waterline $234,631 $0 $0 $0 $0 $0 Blackhawk Waterline 96,146 0 14,293 215,401 267,580 0 16" Waterline Sunset To Sun Meadow 292,744 0 84,329 68,380 83,880 0 Surface Water Purchase 6,698,876 0 0 6,053,200 6,053,200 0 Total Distribution $7,322,397 $0 $98,622 $6,336,981 $6,404,660 $0 Deepwood Force Main $49,220 $0 $35,806 $32,945 $32,945 $0 Deepwood LS Expansion 36,080 0 0 0 0 0 Sunmeadow LS #8 Replacement 61,206 0 19,346 816,757 827,407 0 SM-San Joaquin FM Replacement 3,700 0 0 0 0 0 Total Collectio $849,7 Total Water And Sewer Bond Construction Fund 208 2006 Water and Sewer Bond Construction Fund Capital Improvement Projects Account Listing FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget 81-11 Water Rights $0 $0 $0 $0 $0 $0 81-13 Appraisals 0 0 0 9,500 9,500 0 85-41 Distribution Lines 7,322,397 0 0 213,338 224,338 0 85-43 Water Purification Plants 0 0 0 6,053,200 6,053,200 0 85-81 Preliminary Engineering 0 0 0 0 0 0 85-82 Design Engineering 0 0 69,691 38,832 69,691 0 85-84 Constr Administration 0 0 0 0 0 0 85-91 Construction 0 0 0 0 0 0 85-96 Surveying 0 0 25,740 18,920 44,740 0 85-97 Soil/Concrete Testing 0 0 3,191 3,191 3,191 0 85-98 Misc Construction Costs 0 0 0 0 0 0 85-99 Geotechnical Services 0 0 0 0 0 0 (Water (Distribution System) Total $7,322,397 $0 $98,622 $6,336,981 $6,404,660 $0 81-11 Easements And Row $0 $0 $8,191 $17,181 $27,831 $0 81-13 Appraisals 0 0 0 0 0 0 85-51 Collection Lines 150,206 0 (1,600) 0 0 0 85-52 Lift Station Improvemt 0 0 (250) 0 0 0 85-81 Preliminary Engineering (48,950) 0 6,357 6,357 6,357 0 85-82 Design Engineering 39,765 0 7,875 7,875 7,875 0 85-84 Constr Administration 0 0 5,000 5,000 5,000 0 85-91 Construction 0 0 0 779,881 779,881 0 85-96 Surveying 9,185 0 13,590 13,590 13,590 0 85-97 Soil/Concrete Testing 0 0 0 3,829 3,829 0 85-98 Misc Construction 0 0 14,200 14,200 14,200 0 85-99 Geotechnical Services 0 0 1,789 1,789 1,789 0 Sewer (Collection Syst� $150,206 $0 $W $849,702 $0 2006 W/S Bond Total $7,472,603 $0 $153,774 $7,186,683 $7,265,012 $0 209 Water and Sewer Revenue Bond Construction Fund Proposed 2008 Water & Wastewater Bond Issue Capital Improvement Schedule Project Listing FY07 Actual FY08 Original Budget FY08 Amended Budget FY08 YTD 6/30/08 FY08 Year End Estimate FY09 Adopted Budget Water Plant #5 Rehabilitation $0 $3,392,000 $0 $0 $0 $3,277,000 Water Plant #6 Rehabilitation 0 1,052,000 0 0 0 1,040,000 Deepwood Force Main 0 0 0 0 0 3,160,000 Deepwood Lift Station 0 0 0 0 0 1,803,000 Beamer Road Water Line 0 0 0 0 0 1,020,000 Second Take Point Phase II 0 0 0 0 0 2,297,000 JFtal Distributi $0 $4,444,000 $0 $0 $12,597,034 Beamer Road Sanitary Sewer $0 $0 $0 $0 $0 $1,941,000 Potal Collection System $0 $0 $0 $0 $1,941,000 Total Proposed Water And Sewer R Bond Construction Fund $0 $4,444,000 $0 $0 $14,538,000 210 Capital Improvement Program Excerpts from the Proposed 2009 - 2013 Capital Improvement Program General Obligation Projects 211 Capital Improvement Program GENERAL 46LI(AT! F N6 PROJECTS r. ( -6� %Le x Gil " j �¢ G11 G7 t G] 1 % 61 � S 1} $ Pa4Rm rfWsn ntMover Plan Pharie I 1 G,Ienleg dove Shedvwhend Avenue ' � ! YY�Jufny Tree �` ; YL�cx7lawnA4enue t I Pr. uwrr rar rnw•nrrrr�Mrrirr��rrrrryaanratywgeerr ayavuwewrrwrsi�rrrmr ergrrr aev.�nfr+d�*.ae.�. rn. a.,vu❑ ,An�aLcw�r rrta.n�..1•woo.NtFb Y�.awtr.�wd Vd.+awk...a'.Nh+�i+�v-rx �.c..w..r ..•+.ycr. a� r..�+er��" sw'�na w w� ww w�Ml Y� �rrMKM� •4wR chy 8/ F11MdSW80d Frindswoad GIS Mapping RO U S�97Na 212 Capital Improvement Program GENERAL OBLIGATIONS FUND PROJECTS (MAP LEGEND) PROJECT NAME Animal Control Building Phase I Baker Road Detention Pond City Hall Parking Lot Civic Center & Records Retention F.M. 518 Drainage Improvements Phase I Friendswood Sports Park Land Library Expansion Melody Lane Street Reconstruction Pavement Management Master Plan Phase I Skyview Avenue Sunnyview Terrace MAP CODE G1 G2 G3 G4 G5 G6 G7 G8 G9 G 10 G 11 213 Capital Improvement Program PROJECT NAME SPONSOR DEPARTMENT Animal Control Building, Phase I Police Depar COUNCIL GOAL: #6 Maintain High Level of Public Service PLANNING DOCUMENT: None TYPE: Facilities YEAR PLANNED: 2010 SUBTYPE: Construction PROJECT NUMBER: Not Yet Assigned PROJECT DESCRIPTION: The Police Department has identified the requirement to construct a new humane facility by 2009 to meet the growing needs of the community. The proposed project plan consists of a phase -constructed build -out to eventually support a total of 8 Animal Control Officers (Animal Control Officers) by 2020 with the initial investment designed to house up to 6 Animal Control Officers. The preliminary scope calls for a site of up to 1.5 acres to support building, a large animal containment area, parking and required detention. The initial phase of construction would consist of a 6000 sq. ft. pre-engineered metal building frame and roof with exterior CMU walls. This phase would center on approximately 1600 sq. ft. of administrative and public space and about 3300 sq. ft of kennels, lab and storage. Phase I of this facility would accommodate a minimum of 24 felines, 28 canines in separated kennels and provide a separate area for the quarantine of injured / sick pets or bite cases. Phase two would add up to 3000 sq. ft. of additional building space in order to double the kennel capacity to a total of 56 canines and provide additional quarantine area and provide office space for the additional two Animal Control Officers. A more detailed scope is expected to be identified during the preliminary study phase of the project. The scope outlined above was based on currently identified needs of the Sponsor Department. JUSTIFICATION: The current facility was constructed in approximately 1989 and is located in the floodway. It was damaged during Tropical Storm Allison in 2001 and required extensive repairs after that event. Additionally, the facility is inadequate to handle current operational requirements of the City's humane program with its current staffing level of two Animal Control Officers and one supervisor. The facility does not comply with current State regulations requiring a separate area for quarantined animals. Projected Cost In: 2009 Estimated Construction Cost $ 804,000 Estimated Acquisition Costs $ 0 Contingency @ 15.0% S 121,000 Professional Services @ 14.4% $ 116,000 Total Project Cost $ 1,041,000 214 Capital Improvement Program PROJECT NAME SPONSOR DEPARTMENT Baker Road Detention Pond Community Services COUNCIL GOAL: #6 Maintain High Level of Public Service PLANNING DOCUMENT: None TYPE: Park Facilities YEAR PLANNED: 2009 SUBTYPE: Construction PROJECT NUMBER: Not Yet Assigned PROJECT DESCRIPTION: In an effort to obtain additional acreage for much needed ball fields, the City has been working with Galveston County Consolidated Drainage District (GCCDD) to utilize a dry detention for soccer fields. GCCDD has graded the Baker Road detention pond for the development of seven (7) soccer fields. In order for the fields to be utilized, the City will need to develop ADA compliant access ramps to the fields, provide a parking facility, and possibly restroom and concession facilities. JUSTIFICATION: The demand for youth ball fields within the City is growing at an alarming rate. Accordingly, this is an opportunity to utilize thirty (30) plus acres that would otherwise sit dormant, for additional soccer fields. Projected Cost In: 2009 Estimated Construction Cost $ 292,000 Estimated Easement Costs $ 0 Contingency @ 25.0% $ 73,000 Professional Services @ 12.0% $ 35,000 Total Project Cost $ 400,000 215 PROJECT NAME Capital Improvement Program SPONSOR DEPARTMENT Civic Center and Community Services Records Retention City Secretary COUNCIL GOAL: #6 Maintain High Level of Public Service PLANNING DOCUMENT: Parks and Open Space Master Plan TYPE: Park & Records Facilities SUBTYPE: Construction PROJECT DESCRIPTION: YEAR PLANNED: 2010 PROJECT NUMBER: Not Yet Assigned The 1993 Parks and Open Space Master Plan identified the need to provide a modern state of the art facility to handle recreation needs of a population of 55,000 citizens. In an effort to utilize existing assets to maximize the City's investment, Council and staff have proposed renovating the current Activity Center to meet the needs for both a Civic Center, as well as a Records Retention facility. The Activity Center would subsequently need to be renovated to add additional square footage, as well as hardened to meet Category 3 hurricane standards. The facility would serve for both a "Shelter of Last Refuge" during emergency situations and will also house City records. JUSTIFICATION: As identified in the 1993 study, the Civic Center will provide a public facility where residents of all ages will be able to come together and socialize, recreate and participate in a wide variety of community events and activities. Furthermore, the facility would provide much needed additional meeting space options for the City as a whole. As for the Records Retention component of the project, the City's growing demand and State/archive records retention requirements for municipal records, including building permits, have outpaced current facilities' storage capacity and security. Projected Cost In: 2009 Estimated Construction Cost $ 2,489,000 Estimated Acquisition Costs $ 0 Contingency @ 25.0% $ 622,000 Professional Services @ 15.6% $ 389,000 Total Project Cost $ 3,500,000 216 PROJECT NAME Capital Improvement Program SPONSOR DEPARTMENT FM 518 Drainage, Phase I Community (Willowick to Cowards Creek) Development COUNCIL GOAL: #5 Improve Drainage PLANNING DOCUMENT: Updated Master Drainage Plan Phase II TYPE: Drainage YEAR PLANNED: 2009 SUBTYPE: Construction PROJECT NUMBER: Not Yet Assigned PROJECT DESCRIPTION: The City's recent update of the Master Drainage Plan Phase II included an evaluation of the downtown drainage area south of Willowick, to Cowards Creek. The proposed improvements consist of installing parallel storm sewer lines within the existing right-of-way of FM 518 and adding two (2), seventy-two (72) inch RCP, drainage pipes, along E. Castlewood and Stones Throw, outfalling to Clear Creek and Cowards Creek respectively. JUSTIFICATION: As identified in the 2008 update, installing the aforementioned improvements would mitigate the need for on -site detention for downtown properties within 400 feet of the centerline of FM 518; thus, increasing the viability for economic development/redevelopment within the downtown area, south of Willowick. Projected Cost In: 2009 Estimated Construction Cost $ 4,500,000 Estimated Easement Costs $ 294,000 GCCDD Regional Detention $ 122,000 Contingency @ 15.0% $ 675,000 Professional Services @ 9.1% $ 409,000 Total Project Cost $ 6,000,000 217 Capital Improvement Program PROJECT NAME SPONSOR DEPARTMENT Library Expansion Library COUNCIL GOAL: #6 Maintain High Level of Public Service PLANNING DOCUMENT: Community Facilities Plan TYPE: Facilities YEAR PLANNED: 2010 SUBTYPE: Construction PROJECT NUMBER: FLB001 PROJECT DESCRIPTION: This project provides for the expansion of Library area in order to meet the growing needs of the community. The description is based on a March 2003 study performed to identify the possible alternatives and to quantify those alternatives. The expansion includes adding approximately 8628 sq. ft. to the library on the perimeters of the existing building: expanding and adding service area in the Reference Area, and Young Adult and Juvenile areas, expanding the Audio/Visual area and expanding the front and reference desks. Additionally the Community room would be expanded to provide a 200-250 person capacity. A portion of the existing parking lot would be consumed in this expansion and additional parking would be provided by expanding the parking are to the south and reciprocal agreements with the Friends Church. The above project scope was developed in a preliminary study performed by an architectural consultant and presented to the Library Board in March 2003. Staff has confirmed this plan is still current. JUSTIFICATION: The expansion is in agreement with the Houston Area Library System's recommendations for facility requirements and is recommended by the Friendswood Public Library Board. The Plan was submitted to City Council and approved on July 14, 2003. Projected Cost In: 2009 Estimated Construction Cost $ 2,299,000 Estimated Acquisition Costs $ 63,000 Contingency @ 25.0% $ 575,000 Professional Services @ 12.4% $ 286,000 Total Project Cost $ 3,223,000 218 Capital Improvement Program PROJECT NAME SPONSOR DEPARTMENT Melody Lane — Street Community Develo ment COUNCIL GOAL: Improve Transportation PLANNING DOCUMENT: Major Thoroughfare Plan TYPE: Thoroughfares YEAR PLANNED: 2009 SUBTYPE: Construction PROJECT NUMBER: ST0203 PROJECT DESCRIPTION: Currently, the roadway exists from F.M. 2351 to northerly City of Friendswood City Limits and is approximately 6600 feet long. It exists as a 2-lane asphalt road with an average width of 24 feet and large open ditches located on each side of the right-of-way. The Major Thoroughfare Plan (MTP) for the City of Friendswood identifies Melody Lane as a minor collector. The ultimate cross-section proposed for this street is a 2-lane, undivided concrete roadway (28-feet wide) with curb and gutter. The section of roadway between F.M. 2351 and the Woodland Park Drive is proposed as a 40-foot wide, three - lane concrete street with a continuous left turn lane. The purpose of this wider section with turn lane is to accommodate the significant number of driveways along that stretch of the roadway. In addition, the drainage ditches will be improved to underground storm sewer system. JUSTIFICATION: In 2002, the City performed an inventory of existing asphalt roads throughout the City in an effort to determine which of these roads, based upon their age, existing condition and traffic loads and volumes and other factors would warrant conversion to concrete. Melody Lane, based upon these criteria as well as the additional development along this corridor, became a prime candidate for the conversion program. Additionally, the increasing traffic volume that combined with the speed has created a safety issue. In addition, the replacement of the open ditches with the associated storm sewer improves the drainage of the area. Finally, the conversion of this street to concrete will reduce the maintenance costs, the scope of maintenance activity, and the frequency of maintenance on this highly traveled Collector Street. Projected Cost In: 2009 Estimated Construction Cost $ 2,401,000 Estimated Easement Costs $ 816,000 Contingency @ 25.0% $ 600,000 Professional Services @ 15.9% $ 383,000 Total Project Cost $ 4,200,000 219 Capital Improvement Program PROJECT NAME SPONSOR DEPARTMENT Park Land Acquisition Community Services COUNCIL GOAL: #6 Maintain High Level of Public Service PLANNING DOCUMENT: None TYPE: Park Facilities YEAR PLANNED: 2009 SUBTYPE: Construction PROJECT NUMBER: Not Yet Assigned PROJECT DESCRIPTION: In an effort to obtain additional acreage for much needed ball fields, the City Council has entered into a contract with Wight Realty Interest, Ltd., for the purchase of sixty (60) acres of potential park land. The said property is located near the vicinity of FM 528 and the city limits, being more particularly described as Lots 30, 45, 46, and 47 of the subdivision of the I & GN RR Company Survey No. 22, Abstract 693, and two ten (10) acre tracts out of BCAD Property ID 180382, 180389, and 180393. The contract dictates a utility -ready facility in which the City would be able to develop ball fields in the very near future. JUSTIFICATION: The demand for youth ball fields within the City is growing at an alarming rate. Accordingly, this is an opportunity to utilize sixty (60) acres outside the city limits for ball fields. Item Description Quantity Unit Unit Price Extension Land Acquisition 60 acres $ 43,333 $ 2,600,000 Total Project Cost $ 2,600,000 220 Capital Improvement Program PROJECT NAME SPONSOR DEPARTMENT Pavement Master Plan Phase I Public Works COUNCIL GOAL: #13 Improve Transportation PLANNING DOCUMENT: Pavement Improvement Master Plan TYPE: Street YEAR PLANNED: 2010 SUBTYPE: Construction PROJECT NUMBER: Not Yet Assigned PROJECT DESCRIPTION: The proposed improvements include rehabilitation of twenty (20) streets, compromised of roughly 33,000 linear feet of new concrete paving and curbs. Each of the roads identified throughout the City are at various stages in their life cycle. JUSTIFICATION: In February of 2008, the consulting firm for the City of Friendswood completed the inventory and categorization of the roadways inside the city limits. Subsequently, the Pavement Management Master Plan was presented to the City Council at their March 3, 2008 meeting. The Pavement Management Master Plan identified twenty-five (25) areas that are in need of rehabilitation due to unacceptable conditions of the roadway. The suggested projects are anticipated to be completed over the next five (5) to ten (10) years. Projected Cost In: 2009 Estimated Construction Cost $ 1,653,000 Estimated Easement Costs $ 0 Contingency @ 10.0% $ 165,000 Professional Services @ 11.0% $ 182,000 Total Project Cost $ 2,000,000 221 Capital Improvement Program PROJECT NAME SPONSOR DEPARTMENT Skyview Avenue Public Works COUNCIL GOAL: #13 Improve Transportation PLANNING DOCUMENT: None TYPE: Street YEAR PLANNED: 2009 SUBTYPE: Construction PROJECT NUMBER: Not Yet Assigned PROJECT DESCRIPTION: Skyview Avenue is one of two remaining roadways within the downtown district that is still an asphalt street, with open ditches along the sides. The proposed improvements to the roadway include reconstructing a two-lane, concrete curb -and -gutter section, approximately 400 feet from the centerline of FM 518. JUSTIFICATION: Installing the aforementioned improvements would provide the necessary cross-section for neighboring property owners to install parkway improvements (i.e. 15-foot sidewalks, etc) within the said right-of-way; thus, increasing the viability for economic development/redevelopment within the downtown area. Projected Cost In: 2009 Estimated Construction Cost $ 437,000 Estimated Easement Costs $ 0 Contingency @ 20.0% $ 87,000 Professional Services @ 17.4% $ 76,000 Total Project Cost $ 600,000 222 Capital Improvement Program PROJECT NAME SPONSOR DEPARTMENT Sunn view Terrace Public Works COUNCIL GOAL: #13 Improve Transportation PLANNING DOCUMENT: None TYPE: Street YEAR PLANNED: 2009 SUBTYPE: Construction PROJECT NUMBER: Not Yet Assigned PROJECT DESCRIPTION: Sunnyview Terrace is one of two remaining roadways within the downtown district that is still an asphalt street, with open ditches along the sides. The proposed improvements to the roadway include reconstructing a two-lane, concrete curb -and -gutter section, approximately 400 feet from the centerline of FM 518. JUSTIFICATION: Installing the aforementioned improvements would provide the necessary cross-section for neighboring property owners to install parkway improvements (i.e. 15-foot sidewalks, etc) within the said right-of-way; thus, increasing the viability for economic development/redevelopment within the downtown area. Projected Cost In: 2009 Estimated Construction Cost $ 437,000 Estimated Easement Costs $ 0 Contingency @ 20.0% $ 87,000 Professional Services @ 17.4% $ 76,000 Total Project Cost $ 600,000 223 Capital Improvement Program Excerpts from the Proposed 2009 - 2013 Capital Improvements Program Utility Services Projects 224 Capital Improvement Program WATER AND SEwR mm m&U8 r� �- � �--- _ � -�.�_/ &��Sho ~` m-42.mwn Replemnww n »Lm-afion k_ - -.-- It - �\ | Oaof A_s_ff ®SQQLO _ _N"F F�endSwOOd G|S Mapping 225 Capital Improvement Program WATER AND SEWER FUND PROJECTS PROJECT NAME MAP CODE Beamer Road Sanitary Sewer Phase I U 1 Beamer Road Water Line U 2 COH Raw Water System Buy -In U 3 East F.M. 528 Water Line U 4 El Dorado/Lundy Lane Sanitary Sewer U 5 42 Inch Water Main Replacement U 6 Second Take Point Phase II U 7 Surface Water Station #2 U 8 Viejo Drive (E & W) Water Line Loop U 9 Water Plant Number One Rehabilitation U 10 Water Plant Number Two Rehabilitation U 11 Water Plant Number Five Rehabilitation U 12 Water Plant Number Six Rehabilitation U 13 Water Plant Number Seven Rehabilitation U 14 226 Capital Improvement Program PROJECT NAME SPONSOR DEPARTMENT Beamer Road Sanitary Sewer Phase I Community Develo ment COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: North Panhandle Service Plan II TYPE: Utility YEAR PLANNED: 2010 SUBTYPE: Sanitary Sewer Improvements PROJECT NUMBER: US0021 PROJECT DESCRIPTION: This is a phased project based on expectations for economic development activities in the northern panhandle area of town. This project is based on a service plan completed in April 2000 and follows the recommendation for Service Plan II in a phased implementation. This initial phase of creates the primary sub -service area along the north side of FM 2351 and consists of approximately 4250 if of 12 inch gravity sewer, a large lift station (ultimate capacity of 1 MGD) located near the Frankie Carter Park and an 8 inch force main towards the southwest crossing beneath FM 2351 at a point near Wandering Trail and then to the Wedgewood Lift Station #17. This service plan provides sewer initially to 136 acres and ultimately to 377 acres. JUSTIFICATION: This area has been zoned an "Industrial District." Efforts to attract light industry and office warehouse business and development into this area are largely dependent on availability of City service infrastructure. Water service capabilities, with an ultimate capacity of 12 million gallons per day, have been constructed within this area. Construction of sewer capabilities would begin to provide the necessary City services required for future development of the area and would lay the groundwork necessary to attract long-term investors. Phase One of this project is envisioned to meet the needs of initial development along FM2351 east to Beamer Rd and to be expandable, through Phases Two and Three, to meet requirements of future development of the area as it grows. Projected Cost In: 2009 Estimated Construction Cost $ 1,296,000 Estimated Easement Costs $ 80,000 Contingency @ 25.0% $ 324,000 Professional Services @ 17.4% $ 241,000 Total Project Cost $ 1,941,000 227 Capital Improvement Program PROJECT NAME SPONSOR DEPARTMENT Beamer Road Waterline Phase I Public Works COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: None TYPE: Utility SUBTYPE: Water Distribution Improvements PROJECT DESCRIPTION: YEAR PLANNED: 2011 PROJECT NUMBER: US0032 This project consists of the installation of 2800 if of twelve (12) inch waterline that would extend to Beamer Road, the loop the line back into the existing system by installing 6671f eight (8) inch waterline down to FM 2351. JUSTIFICATION: This section of the water main stops before it gets to Beamer Road, with all this area between Beamer and FM 2351, the need for Economic Industrial growth will increase. Projected Cost In: 2010 Estimated Construction Cost $ 702,000 Estimated Easement Costs $ 0 Contingency @ 25.0% $ 176,000 Professional Services @ 20.2% $ 142,000 Total Project Cost $ 1,020,000 228 Capital Improvement Program PROJECT NAME SPONSOR DEPARTMENT COH Raw Water System Buy -In Public Works COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: Ground Water Reduction Plan TYPE: Utility YEAR PLANNED: 2010 SUBTYPE: Purchase PROJECT NUMBER: UW0501 PROJECT DESCRIPTION: This is a purchase of raw water capacity from the City of Houston through their centralization of the Raw Water feed system to the Southeast Water Purification Plant. The City of Houston has for years operated and maintained their raw water collection and distribution system used for providing the water supply to treatment facilities individually. A decision was taken recently to share the costs of operations, maintenance and improvements out among the municipal customer -participants currently acting as co - owners in the treatment and transmission facilities. In order for Houston to continue supplying raw water in future and prevent the sole burden of the cost being shared only by Houston all future co -participant desire more capacity are to share the cost. In order to do this fairly, all raw water supplies are group to create a raw water system with a 240 MGD capacity. Friendswood future purchase (6 MGD) in the upcoming expansion will result in an estimated lump sum payment of $4.2 million dollars due to Houston in 2007-2008 JUSTIFICATION: This is a component of the Surface Water supply -treatment-& distribution system that the City has bought into as an outgrowth of the 2001 Ground Water Reduction Plan. The City of Houston is sharing out the cost of this system with its co -participants. Projected Cost In: 2011 Estimated Construction Cost $ 3,500,000 Estimated Easement Costs $ 0 Contingency @ 25.0% $ 0 Professional Services @ 0.0% $ 0 Total Project Cost $ 3,500,000 229 Capital Improvement Program SPONSOR DEPARTMENT PROJECT NAME East FM 528 Waterline Public Works COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: None TYPE: Utility SUBTYPE: Water Distribution Improvements PROJECT DESCRIPTION: YEAR PLANNED: 2012 PROJECT NUMBER: NYA This project consists of the installation of 2850 if of fourteen (14) inch waterline that would extend to water service to the East Service Area, and then loop the line back into the existing system by installing 6600 if twelve (12) inch waterline down to Bay Area Boulevard. JUSTIFICATION: The Water Distribution System is stretched thin when it gets beyond Bay Area Boulevard, south of FM 528. There are also not enough loops back to sustain pressure in this area. This will give potable water to the eastern most area of the City and loop the FM 528 line to the Bay Area Boulevard line. Projected Cost In: 2012 Estimated Construction Cost $ 2,014,000 Estimated Easement Costs $ 0 Contingency @ 25.0% $ 504,000 Professional Services @ 17.2% $ 346,000 Total Project Cost $ 2,864,000 230 Capital Improvement Program PROJECT NAME SPONSOR DEPARTMENT El Dorado /Lundy Lane Sanitary Sewer Public Works COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: None TYPE: Utility SUBTYPE: Sanitary Sewer Improvements PROJECT DESCRIPTION: YEAR PLANNED: 2012 PROJECT NUMBER: NYA Service to these areas can be established by construction of a lift station and 12" and 15" gravity sewer lines. The lift station will be located in the vicinity of the intersection of Lundy Lane and Eldorado Lane. The project will include 2,500 feet of 6" force main, 5,000 feet of 12" gravity, 1,500 feet of 15" gravity, 800 feet of augured 12" and 15" and 20 manholes. Easements must be obtained for construction and installation of the Lift Station. JUSTIFICATION: To provide sanitary sewer service to this non -serviced area. Currently the service area consists of 36 large lots and large acreage tracts along Lundy Lane. The area is served by individual septic systems. Projected Cost In: 2012 Estimated Construction Cost $ 2,332,000 Estimated Easement Costs $ 0 Contingency @ 25.0% $ 583,000 Professional Services @ 16.8% $ 392,000 Total Project Cost $ 3,307,000 231 Capital Improvement Program PROJECT NAME SPONSOR DEPARTMENT 42 Inch Water Main Replacement Public Works COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: Ground Water Reduction Act TYPE: Utility SUBTYPE: Purchase PROJECT DESCRIPTION: YEAR PLANNED: 2009 PROJECT NUMBER: NYA This is a co -participation project with the City of Houston and other participants in the movement and upgrade of the main north/ south surface water transmission pipeline from the Southeast Water Purification Plant along State Highway 3. Texas Department of Transportation plans to widen State Highway 3 and it will be necessary to remove the existing pipeline from State right-of-way in preparation for that project. This presents an opportunity to up -size this transmission line when it is removed from the easement. Costs of replacements, including the cost of real estate and easement are the responsibility of the Participants utilizing the transmission line. The removal/construction project will be managed by the City of Houston and Participant's cost share will be based on a pro-rata use according to their distribution allocation. Friendswood's distribution allocation from this line is balanced by its distribution allocation from the 36-inch line on Beamer. Replacement and movement of the 42-inch line to a location outside of the Highway 3 ROW is planned for completion by 2010 in order for TXDOT's project to proceed on schedule. JUSTIFICATION: The City of Friendswood is a participant in the operation and maintenance of the 42 inch Water Line. That pro-rata participation is reduced by its participation in the Beamer Road 36 inch transmission line. The City is dependent on these as the source of surface water required to meet the Ground Water Reduction Plan as established in 2001 and to meet growing population requirements through build -out. As such costs for replacement of the line are shared out on an allocation pro-rata basis. Projected Cost In: 2010 Estimated Construction Cost $ 3,168,000 Estimated Easement Costs $ 0 Contingency @ 0.0% $ 0 Professional Services @ 0.0% $ 0 Total Project Cost $ 3,168,000 232 Capital Improvement Program SPONSOR DEPARTMENT PROJECT NAME Second Take Point, Phase II Public Works COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: Ground Water Reduction Plan TYPE: Utility YEAR PLANNED: 2012 SUBTYPE: Water Plant Improvements PROJECT NUMBER: UW0521 PROJECT DESCRIPTION: The improvement proposed in Phase II of the second take point are the construction of a one million gallon concrete storage tank and the addition of one variable speed pump capable of delivering 4,000 GPM. JUSTIFICATION: The completion of the Phase II of the second take point will allow the full operation of this site in accordance to The Ground Water Reduction Plan. These additions will increase the surface water capacity to 12 MGD. Projected Cost In: 2011 Estimated Construction Cost $ 1,610,000 Estimated Easement Costs $ 0 Contingency @ 25.0% $ 403,000 Professional Services @ 17.7% $ 284,000 Total Project Cost $ 2,297,000 233 Capital Improvement Program PROJECT NAME SPONSOR DEPARTMENT Surface Water Station #2 Public Works COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: None TYPE: Utility SUBTYPE: Water Plant Improvements PROJECT DESCRIPTION: YEAR PLANNED: 2012 PROJECT NUMBER: NYA This is the City's Second Surface Water Take Point pumping station. The rehabilitation will include the sand blasting and painting of the existing plant piping, repair and upgrade of mechanical and electrical components. JUSTIFICATION: A preventive maintenance program prolongs the life of the facilities. The piping components need to be repainted every 10 to 12 years to assure its integrity and usefulness. Electrical and mechanical components are subject to obsolescence and may require updating or replacement at this point. Projected Cost In: 2012 Estimated Construction Cost $ 156,000 Estimated Easement Costs $ 0 Contingency @ 25.0% $ 39,000 Professional Services @ 29.5% $ 46,000 Total Project Cost $ 241,000 234 Capital Improvement Program PROJECT NAME SPONSOR DEPARTMENT Viejo Drive E & W Water Line Loop Public Works COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: None TYPE: Utility SUBTYPE: Water Improvements PROJECT DESCRIPTION: YEAR PLANNED: 2012 PROJECT NUMBER: UW0507 This project has been altered by development activities. Originally, this included the construction of a 12 inch main along the west boundary line of the Rancho Viejo subdivision then cross FM 518 and proceeds into the southern portion of the subdivision. The developer will now construct a large portion of this system north of FM 518. The project described here consists of the construction of improvements on the south side and a tie-in to the main on the north side. The remaining project consists of 55001f of 12 inch main and the 150 of augured construction beneath the highway along with approximately 10 fire hydrant assemblies. JUSTIFICATION: With the construction of the second surface water take point and the purchase of additional capacity from the City of Houston; this system improvement is required to push water to the southern portion of Friendswood. Significant residential development (i.e. Wesley West property) is anticipated that will increase the demand for water in that portion of the City. The project will also help to alleviate pressure problems experienced during periods of peak demand in Rancho Viejo. Projected Cost In: 2012 Estimated Construction Cost $ 1,259,000 Estimated Easement Costs $ 0 Contingency @ 25.0% $ 315,000 Professional Services @ 29.5% $ 234,000 Total Project Cost $ 1,808,000 235 Capital Improvement Program PROJECT NAME SPONSOR DEPARTMENT Water Plant Number One Rehabilitation Public Works COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: None TYPE: Utility SUBTYPE: Water Plant Improvements PROJECT DESCRIPTION: YEAR PLANNED: 2012 PROJECT NUMBER: NYA Rehabilitation of the Blackhawk water plant. The project includes sand blasting and painting of both ground storage tanks and some minor equipment repairs and replacements. JUSTIFICATION: A preventive maintenance program prolongs the life of the facilities. The ground storage tanks require blasting and painting every 10 to 12 years to assure their integrity and usefulness. Projected Cost In: 2012 Estimated Construction Cost $ 316,000 Estimated Easement Costs $ 0 Contingency @ 25.0% $ 79,000 Professional Services @ 24.7% $ 78,000 Total Project Cost $ 473,000 236 Capital Improvement Program PROJECT NAME SPONSOR DEPARTMENT Water Plant Number Two Rehabilitation Public Works COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: None TYPE: Utility YEAR PLANNED: 2009 SUBTYPE: Water Plant Improvements PROJECT NUMBER: UW0017 PROJECT DESCRIPTION: The rehabilitation of Plant #2 will include the replacement of control room, chemical room, conversion of pumps and the probable replacement of the ground storage tank as necessary. Replacement of all valves and piping as necessary. The existing cyclone fence will be replaced with 8 feet cedar wood. JUSTIFICATION: This well site is in need of a new control room. The existing controls are located outside and are showing the effects of that environment. The tank is 41 years old and made from galvanized steel with a capacity of only 210,000 gallons and is in need of total rehabilitation. The vertical turbine pumps will be replaced with horizontal units to provide more efficient operation. Projected Cost In: 2008 Estimated Construction Cost $ 753,000 Estimated Easement Costs $ 0 Contingency @ 25.0% $ 188,000 Professional Services @ 19.3% $ 146,000 Total Project Cost $ 1,087,000 237 Capital Improvement Program PROJECT NAME SPONSOR DEPARTMENT Water Plant Number Five Rehabilitation Public Works COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: None TYPE: Utility SUBTYPE: Water Plant Improvements PROJECT DESCRIPTION: YEAR PLANNED: 2009 PROJECT NUMBER: UW0018 This rehabilitation will include the replacement of control room, chemical room, conversion of pumps, and ground storage tank as necessary. Extensive modifications or replacement to the elevated storage tank will be necessary. The elevated tank either should be raised or rebuilt or a new tank constructed. Final recommendations will come from the PER. Replace all valves and piping as necessary. The existing cyclone fence will be replaced with 8 feet cedar wood. The existing ground storage tank is made of steel with a capacity of 210,000 gallons. The ground storage tank should be replaced with a 500,000-gallon capacity unit. The control room is in need of modification to eliminate water damage due to rainfall intrusion. JUSTIFICATION: This site contains the one million gallon elevated storage tank. Presently, the existing elevated tank is inefficient in operation due to its relatively low height. Replacement with a taller tank is one option to be considered. The existing ground storage tank leaks from the bottom plates and requires extensive repairs. The ground storage tank is 32 years old and is in need of replacement, possibly with a new 500,000-gallon unit. The existing control room facility is extremely small and floods easily. Existing controls are aging to the point of needing total replacement. Correcting this will require modification of this building and the surrounding area. The vertical turbine pumps should also be replaced within this project with horizontal units to improve operation efficiency. Projected Cost In: 2008 Estimated Construction Cost $ 2,322,000 Estimated Easement Costs $ 0 Contingency @ 25.0% $ 581,000 Professional Services @ 16.1% $ 374,000 Total Project Cost $ 3,277,000 238 Capital Improvement Program PROJECT NAME SPONSOR DEPARTMENT Water Plant Number Six Rehabilitation Public Worl�s COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: None TYPE: Utility YEAR PLANNED: 2009 SUBTYPE: Water Plant Improvements PROJECT NUMBER: UW0019 PROJECT DESCRIPTION: The rehabilitation will include the replacement of control room, chemical room, conversion of pumps, and half million -gallon ground storage tank as necessary. Final recommendations to come from PER. Replace all valves and piping as necessary. The existing cyclone fence will be replaced with 8 feet cedar wood. The existing tank is galvanized steel with a capacity of only 210,000 gallons. JUSTIFICATION: The well site is in need of a new control room. The existing controls are located in an extremely small room and are aging to the point of needing total replacement. The tank is 32 years old and is in need of total rehabilitation. The vertical turbine pumps will be replaced with horizontal units to provide more efficient operation. The ground storage tank will be replaced with a one half million gallon tank to provide more storage capacity. Projected Cost In: 2008 Estimated Construction Cost $ 720,000 Estimated Easement Costs $ 0 Contingency @ 25.0% $ 180,000 Professional Services @ 19.5% $ 140,000 Total Project Cost $ 1,040,000 239 Capital Improvement Program PROJECT NAME SPONSOR DEPARTMENT Water Plant Number Seven Rehabilitation Public Works COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: None TYPE: Utility YEAR PLANNED: 2012 SUBTYPE: Water Plant Improvements PROJECT NUMBER: UW0026 PROJECT DESCRIPTION: The rehabilitation will include the replacement of control room, chemical room, conversion of pumps, and ground storage tank as necessary. Replace all valves and piping as necessary. The existing cyclone fence will be replaced with 8 feet cedar wood. The existing tanks are made of galvanized steel with a capacity of 210,000 gallons and 63,000 respectably and may require replacement with one half -million gallon tank. Final recommendation to come out of PER. Recondition existing generator set. JUSTIFICATION: This well site is in need of a new control room. The existing room is too small for safety when performing electrical repair work and no longer meets NEC Codes. The existing switchgear is at the end of its usable life. The room also floods when there is any rainfall. A new control room/chemical room will eliminate this situation. A replacement of the existing vertical turbine pumps with horizontal units would provide a more efficient operation. The ground storage tanks should be replaced as necessary with half million gallon ground storage as dictated by the last ground storage tank inspection. At this time the replacement of all needed piping and accessories should be done. The existing automatic transfer switch at the site was hit by lightening and partially destroyed. A new switch would enable this site to automatically transfer power when needed. Reconditioning the existing generator set including increasing the diesel tank capacity would make this emergency power system more reliable. Projected Cost In: 2011 Estimated Construction Cost $ 935,000 Estimated Easement Costs $ 0 Contingency @ 25.0% $ 234,000 Professional Services @ 19.4% $ 182,000 Total Project Cost $ 1,351,000 240 This page intentionally left blank Summary of Debt Service Funds FY 08 FY 08 FY 08 FY 08 FY 09 FY 07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget General Obligation Bonds $852,359 $942,547 $942,547 $599,429 $942,247 $1,290,843 Certificates of Obligations $238,925 $51,875 $51,875 $51,875 $51,875 $500 Refunding Bonds $850,019 $1,462,096 $1,462,096 $1,262,068 $1,462,096 $1,252,059 Revenue Bonds $1,705,451 $1,465,534 $1,265,378 $715,939 $1,265,878 $2,256,897 Other Tax Debt $103,786 $165,466 $165,466 $103,786 $103,786 $184,181 Total $3,750,540 $4,087,518 $3,887,362 $2,733,097 $3,825,882 $4,984,480 Debt Service Funds Overview According to the City's financial management policy, debt financing can be used to purchase capital equipment and fund infrastructure improvements through general obligation and revenue bonds, certificates of obligation and capital lease agreements. City Council's decision to assume new debt is based on costs/benefits analysis after careful consideration of the City's debt per capita, taxable value to debt ratio and the percentage of debt compared to current revenue and expenditure projections. Debt Limits The City and various other political subdivisions of government which overlap all or a portion of the City are empowered to incur debt to be paid from revenues raised or to be raised by taxation against all or a portion of property within the City. Article XI, Section 5 of the Texas Constitution, provides for an overall limitation for Home Rule Cities of $2.50 per $100 assessed valuation. The Attorney General of Texas follows a policy, with respect to Home Rule Cities which have a $2.50 limitation of approving ad valorem tax bonds only to the extent that all of such city's ad valorem tax debt can be serviced by a debt service tax rate of $1.50 at 90% collection, or $1.35 per $100 of net assessed value at 100% collection rate. Our budget reflects a debt service rate of $0.0700 per $100 of net assessed value at 100% collection rate; which will yield approximately $1,569,525; on an estimated net assessed tax base of $2,242,178,295. Our total estimated general obligation tax debt is $25,716,669 which is less than the debt limit of $30,269,407 stipulated by the Texas Attorney General's office and the Home Rule Cities debt limit of $56,054,455. 241 Tax Debt Service Fund FY 08 FY 08 FY 08 FY O8 FY 09 FY 07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget General Obligation Bonds Principal $150,000 $250,000 $250,000 $250,000 $250,000 $620,000 Interest 701,759 691,947 691,947 349,129 691,947 670,243 Issuance Cost 0 0 0 0 0 0 Paying Agent Fees 600 600 600 300 300 600 Total $852,359 $942,547 $942,547 $599,429 $942,247 $1,290,843 Revenue Bonds Principal $0 $0 $0 $0 $0 $0 Interest 0 0 0 0 0 0 Issuance Cost 0 0 0 0 0 0 Paying Agent Fees 0 0 0 0 0 0 Total $0 $0 $0 $0 $0 $0 Refunding Bonds Principal $340,000 $580,000 $580,000 $580,000 $580,000 $815,000 Interest 20,343 85,455 85,455 48,705 85,455 55,672 Issuance Cost 0 0 0 0 0 0 Paying Agent Fees 0 0 0 0 0 0 Total $360,343 $665,455 $665,455 $628,705 $665,455 $870,672 Other Tax Debt Principal $95,496 $142,269 $142,269 $99,555 $99,555 $160,081 Interest 8,290 23,197 23,197 4,231 4,231 24,100 Issuance Cost 0 0 0 0 0 0 Paying Agent Fees 0 0 0 0 0 0 Total $103,786 $165,466 $165,466 $103,786 $103,786 $184,181 Certificates of Obligation Principal $0 $0 $0 $0 $0 $0 Interest 0 0 0 0 0 0 Issuance Cost 0 0 0 0 0 0 Paying Agent Fees 500 500 500 0 0 0 Total $500 $500 $500 $0 $0 $0 Total Tax Debt Service Fund $1,316,988 $1,773,968 $1,773,968 $1,331,920 $1,711,488 $2,345,696 242 FY 08 FY 08 FY 07 Original Amended Actual Budaet Budaet Debt Service Tax Debt Service Fund Account Listing FY 08 FY 08 FY 09 YTD Year End Adopted 6/30/08 Estimate Budget 93-11 PRINCIPAL -2003 GO BONDS $100,000 $150,000 $150,000 $150,000 $150,000 $325,000 93-12 PRINCIPAL- 2005 GO BONDS 50,000 100,000 100,000 100,000 100,000 295,000 93-64 PRINCIPAL- 02 REFUND BONDS 340,000 345,000 345,000 345,000 345,000 0 96-65 PRINCIPAL- 05 REFUND BONDS 0 235,000 235,000 235,000 235,000 815,000 $490,000 $830,000 $830, 93-94 PRINCIPAL- CITYWIDE LAN 95,496 99,555 99,555 99,555 99,555 0 93-96 PRINCIPAL 08 FIRE TRUCK 0 42,714 42,714 0 0 160,081 T PRINCIPAL $95,496 $142,269 $142,269 $99,555 $160,081 93-11INTEREST-2003 GO BONDS $367,483 $360,608 $360,608 $182,366 $360,608 $347,545 93-12 INTEREST-2005 GO BONDS 334,276 331,339 331,339 166,763 331,339 322,698 93-64 INTEREST-02 REFUND BONDS 20,343 6,814 6,814 6,814 6,814 0 93-65 INTEREST-05 REFUND BONDS 0 78,641 78,641 41,891 78,641 55,672 BOND AND GO INTEREST $777,402 $7� $397,834 $777,402 $725,915 93-94INTEREST- CITYWIDE LAN 8,290 4,231 4,231 4,231 4,231 0 93-96 INTEREST 08 FIRE TRUCK 0 18,966 18,966 0 0 24,100 OTHER DEBT INTEREST i $8,290 $23,197 $23,1= $4,231 $4,231 $24,100] 93-11 FISCAL FEES-03 GO BONDS $300 $300 $300 $0 $0 $300 93-12 FISCAL FEES-05 GO BONDS 300 300 300 300 300 300 93-23 FISCAL FEES-95 CO 500 500 500 0 0 0 ML AGENT FEES $300 $300 - 93-12 ISSUE COSTS-05 GO BONDS $0 $0 $0 $0 $0 $0 93-23 ISSUE COSTS-95 CO 0 0 0 0 0 0 $0 $0 $0 Total for TAX DEBT SERVICE FUND $1,316,988 $1,773,968 $1,773,968 $1,331,920 $1,711,488 $2,345,696 243 Tax Debt Service Fund Summary Schedule of Tax Debt Service to Maturity YEAR PRINCIPAL INTEREST TOTAL 2009 1,595,081 750,015 2,345,096 2010 1,675,000 677,186 2,352,186 2011 843,733 620,820 1,464,552 2012 850,480 584,908 1,435,388 2013 875,271 552,280 1,427,551 2014 816,680 518,229 1,334,908 2015 846,680 487,068 1,333,747 2016 876,680 454,347 1,331,027 2017 850,000 419,808 1,269,808 2018 885,000 383,286 1,268,286 2019 920,000 345,673 1,265,673 2020 960,000 306,828 1,266,828 2021 1,000,000 265,828 1,265,828 2022 1,045,000 222,745 1,267,745 2023 1,100,000 177,298 1,277,298 2024 1,140,000 129,514 1,269,514 2025 1,195,000 79,401 1,274,401 2026 1,240,000 26,836 1,266,836 TOTAL $18,714,603 $7,002,066 $25,716,669 Schedule of 2003 Permanent Improvement Bonds By Maturity Date YEAR PRINCIPAL INTEREST TOTAL 2009 325,000 347,545 672,545 2010 295,000 330,495 625,495 2011 310,000 313,858 623,858 2012 330,000 299,558 629,558 2013 345,000 287,745 632,745 2014 365,000 275,046 640,046 2015 385,000 261,166 646,166 2016 410,000 246,055 656,055 2017 430,000 229,563 659,563 2018 455,000 211,635 666,635 2019 480,000 192,228 672,228 2020 510,000 171,183 681,183 2021 535,000 148,715 683,715 2022 565,000 125,065 690,065 2023 600,000 100,018 700,018 2024 635,000 73,465 708,465 2025 670,000 45,240 715,240 2026 705,000 15,334 720,334 TOTAL $8,350,000 $3,673,911 $12,023,911 244 Schedule of 2005 General Obligation Bonds By Maturity Date YEAR PRINCIPAL INTEREST TOTAL 2009 295,000 322,698 617,698 2010 350,000 308,589 658,589 2011 365,000 292,948 657,948 2012 375,000 276,761 651,761 2013 385,000 260,136 645,136 2014 390,000 243,183 633,183 2015 400,000 225,901 625,901 2016 405,000 208,292 613,292 2017 420,000 190,245 610,245 2018 430,000 171,651 601,651 2019 440,000 153,445 593,445 2020 450,000 135,645 585,645 2021 465,000 117,113 582,113 2022 480,000 97,680 577,680 2023 500,000 77,280 577,280 2024 505,000 56,049 561,049 2025 525,000 34,161 559,161 2026 535,000 11,503 546,503 TOTAL $7,715,000 $3,183,278 $10,898,278 Schedule of 2005 Refund Bonds By Maturity Date YEAR PRINCIPAL INTEREST TOTAL 2009 815,000 55,672 870,672 2010 865,000 18,922 883,922 TOTAL $1,680,000 $74,594 $1,754,594 Estimated Obligations Under Capital Leases YEAR PRINCIPAL INTEREST TOTAL 2009 160,081 24,100 184,181 2010 165,000 19,180 184,180 2011 168,733 14,014 182,747 2012 145,480 8,590 154,070 2013 145,271 4,400 149,670 2014 61,680 - 61,680 2015 61,680 - 61,680 2016 61,680 - 61,680 TOTAL 969,603 70,283 1,039,886 245 Water and Sewer Debt Service Fund FY 08 FY 08 FY 08 FY 08 FY 09 FY 07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget Revenue Bonds Principal $160,000 $160,000 $160,000 $160,000 $160,000 $375,000 Interest 1,539,651 1,304,034 1,103,878 554,639 1,103,878 1,879,397 Issuance Cost 3,500 0 0 0 0 0 Paying Agent Fees 2,300 1,500 1,500 1,300 2,000 2,500 Total $1,705,451 $1,465,534 $1,265,378 $715,939 $1,265,878 $2,256,897 Refunding Bonds Principal $460,000 $460,000 $460,000 $460,000 $460,000 $55,000 Interest 28,654 335,641 335,641 172,363 335,641 325,387 Issuance Cost 0 0 0 0 0 0 Paying Agent Fees 1,022 1,000 1,000 1,000 1,000 1,000 Total $489,676 $796,641 $796,641 $633,363 $796,641 $381,387 Other Tax Debt Principal $0 $0 $0 $0 $0 $0 Interest 0 0 0 0 0 0 Issuance Cost 0 0 0 0 0 0 Paying Agent Fees 0 0 0 0 0 0 Total $0 $0 $0 $0 $0 $0 Certificates of Obligation Principal $230,000 $50,000 $50,000 $50,000 $50,000 $0 Interest 7,925 1,375 1,375 1,375 1,375 0 Issuance Cost 0 0 0 0 0 0 Paying Agent Fees 500 0 0 500 500 500 Total $238,425 $51,375 $51,375 $51,875 $51,875 $500 Total Water and Sewer Debt Service Fund $2,433,552 $2,313,550 $2,113,394 $1,401,177 $2,114,394 $2,638,784 246 92-23 PRINICIPAL-95 CO 93-43 PRINICIPAL-99 W/S BONDS 93-44 PRINICIPAL-00 W/S BONDS 93-45 PRINCIPAL-01 W/S BONDS 93-51 PRINCIPAL-07 W/S BONDS 93-52 PRINCIPAL-08 W/S BONDS 93-64 PRINCIPAL-02 REFUND BONDS 93-66 PRINICPAL-06 REFUND BONDS Debt Service Water and Sewer Fund Account Listing FY 08 FY 08 FY 08 FY 08 FY 09 FY 07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget $230,000 $50,000 $50,000 50,000 50,000 50,000 60,000 60,000 60,000 50,000 50,000 50,000 0 0 0 0 0 0 460,000 460,000 460,000 0 0 0 $50,000 $50,000 $0 50,000 50,000 50,000 60,000 60,000 60,000 50,000 50,000 50,000 0 0 0 0 0 215,000 460,000 460,000 0 0 0 55,000 93-23 INTEREST-95 CO $7,925 $1,375 $1,375 $1,375 $1,375 $0 93-43 INTEREST-99 W/S BONDS 10,604 5,475 5,475 3,650 5,475 1,825 93-44 INTEREST-00 W/S BONDS 15,287 9,750 9,750 5,850 9,750 5,850 93-45INTEREST-01 W/S BONDS 303,657 297,778 297,778 149,701 297,778 294,528 93-49 INTEREST-06 W/S BONDS 1,126,114 790,875 790,875 395,438 790,875 790,875 93-50 INTEREST-05 W/S BONDS 83,989 0 0 0 0 0 93-51INTEREST-07 W/S BONDS 0 200,156 0 0 0 0 93-52 INTEREST-08 W/S BONDS 0 0 0 0 0 786,319 93-64 INTEREST-02 REFUND BONDS 28,654 9,085 9,085 9,085 9,085 0 93-66 INTEREST-06 REFUND BONDS 0 326,556 326,556 163,278 326,556 325,387 IBOND INTERE $1,576,230 $1,641,050 $1,440,894 $728,377 $1,440,894 $2,204,784 93-43 FISCAL FEES-99 W/S BONDS $1,000 $0 $0 $0 $0 $0 93-44 FISCAL FEES-00 W/S BONDS 0 500 500 0 500 500 93-45 FISCAL FEES-01 W/S 1,000 500 500 1,000 1,000 1,000 93-49 FISCAL FEES-06 W/S 300 500 500 300 500 500 93-51 FISCAL FEES-07 W/S 0 0 0 0 0 0 93-52 FISCAL FEES-08 W/S 0 0 0 0 0 500 93-64 FISCAL FEES-02 W/S REFUND 1,022 500 500 1,000 1,000 1,000 94-23 FISCAL FEES-95 CO 500 500 500 500 500 500 $3,822 $2,500 $2,500 $2,800 t3,500 93-23ISSUE COSTS-95 CO $0 $0 $0 $0 $0 $0 93-43 ISSUE COSTS-99 W/S BONDS 0 0 0 0 0 0 93-49ISSUE COSTS-06 W/S 3,500 0 0 0 0 0 ISSUE CO $3,500 $0 $0 $0 _ Total for W/S DEBT FUND $2,433,552 $2,313,550 $2,113,394 $1,401,177 $2,114,394 $2,638,784 247 WATER AND WASTEWATER REVENUE DEBT SERVICE SUMMARY SCHEDULE OF REVENUE DEBT SERVICE TO MATURITY WATER WASTEWATER WATER WASTEWATER WATER WASTEWATER YEAR PRINCIPAL PRINCIPAL INTEREST INTEREST TOTAL TOTAL TOTAL 2009 372,500 57,500 1,738,174 466,610 2,110,674 524,110 2,634,784 2010 388,700 51,300 1,717,122 463,737 2,105,822 515,037 2,620,859 2011 1,185,100 184,900 1,676,603 458,516 2,861,703 643,416 3,505,118 2012 1,239,350 195,650 1,618,826 450,316 2,858,176 645,966 3,504,142 2013 1,298,200 201,800 1,561,778 441,749 2,859,978 643,549 3,503,527 2014 1,358,900 211,100 1,501,655 432,842 2,860,555 643,942 3,504,497 2015 1,421,700 218,300 1,438,874 423,685 2,860,574 641,985 3,502,559 2016 1,489,500 225,500 1,373,223 414,326 2,862,723 639,826 3,502,549 2017 1,559,150 235,850 1,303,781 404,494 2,862,931 640,344 3,503,274 2018 1,638,150 246,850 1,230,029 394,080 2,868,179 640f930 3,509,109 2019 1,714,250 255,750 1,151,741 383,071 2,865,991 638,821 3,504,812 2020 1,631,250 438,750 1,070,251 366,373 2,701,501 805,123 3,506,624 2021 1,713,000 462,000 985,462 343,728 2,698,462 805,728 3,504,190 2022 1,679,350 610,650 898,786 316,683 2,578,136 927,333 3,505,469 2023 1,767,850 642,150 810,365 285,029 2,578,215 927,179 3,505,394 2024 1,860,050 674,950 717,307 251,749 2,577,357 926,699 3,504,056 2025 1,957,250 712,750 619,385 216,684 2,576,635 929,434 3,506,069 2026 2,059,450 745,550 518,810 181,297 2,578,260 926,847 3,505,107 2027 2,165,350 784,650 412,890 144,092 2,578,240 928,742 3,506,982 2028 2,281,250 823,750 298,810 103,447 2,580,060 927,197 3,507,257 2029 2,396,500 863,500 181,631 62,494 2,578,131 925,994 3,504,125 2030 2,511,750 908,250 61,489 21,179 2,573,239 929,429 3,502,669 TOTAL 35,688,550 $9,751,450 � $7,026,179 $58,575,542 $16,777,629 $757353, 248 WATER AND WASTEWATER REVENUE DEBT SERVICE SCHEDULE OF 1999 WATERWORKS AND WASTEWATER SYSTEM REVENUE BONDS BY MATURITY DATE 64% 36% 64% 36% WATER WASTEWATER WATER WASTEWATER WATER WASTEWATER YEAR PRINCIPAL PRINCIPAL INTEREST INTEREST TOTAL TOTAL TOTAL 2009 32,000 18,000 1,168 657 33,168 18,657 51,825 TOTAL 32,000 18,000 1,168 657 33,168 18,657 51,825 SCHEDULE OF 2000 WATERWORKS AND WASTEWATER SYSTEM REVENUE BONDS BY MATURITY DATE 100% WATER WASTEWATER WATER WASTEWATER WATER WASTEWATER YEAR PRINCIPAL PRINCIPAL INTEREST INTEREST TOTAL TOTAL TOTAL 2009 60,000 - 5,850 65,850 65,850 2010 60,000 - 1,950 - 61,950 - 61,950 TOTAL 120,000 0 7,800 0 127,800 0 127,800 SCHEDULE OF 2001 WATERWORKS AND WASTEWATER SYSTEM REVENUE BONDS BY MATURITY DATE YEAR 100% WATER WASTEWATER PRINCIPAL PRINCIPAL WATER WASTEWATER INTEREST INTEREST WATER WASTEWATER TOTAL TOTAL TOTAL 2009 50,000 - 294,528 344,528 344,528 2010 50,000 - 291,278 - 341,278 341,278 2011 400,000 - 276,953 - 676,953 676,953 2012 410,000 - 254,823 - 664,823 664,823 2013 440,000 - 235,053 - 675,053 675,053 2014 460,000 - 213,788 - 673,788 673,788 2015 490,000 - 191,103 - 681,103 681,103 2016 525,000 - 166,611 - 691,611 691,611 2017 550,000 - 140,405 - 690,405 690,405 2018 580,000 - 112,430 - 692,430 692,430 2019 615,000 - 82,555 - 697,555 - 697,555 2020 650,000 - 50,930 - 700,930 - 700,930 2021 680,000 - 17,340 - 697,340 - 697,340 TOTAL 5,900,000 0 2,327,794 0 8,227,794 0 8,227,794 249 WATER AND WASTEWATER REVENUE DEBT SERVICE SCHEDULE OF 2006 WATER & WASTEWATER BONDS BY MATURITY DATE WATER WASTEWATER WATER WASTEWATER WATER WASTEWATER YEAR PRINCIPAL PRINCIPAL INTEREST INTEREST TOTAL TOTAL TOTAL 2009 495,475 295,400 495,475 295,400 790,875 2010 495,475 295,400 495,475 295,400 790,875 2011 495,475 295,400 495,475 295,400 790,875 2012 495,475 295,400 495,475 295,400 790,875 2013 495,475 295,400 495,475 295,400 790,875 2014 495,475 295,400 495,475 295,400 790,875 2015 495,475 295,400 495,475 295,400 790,875 2016 495,475 295,400 495,475 295,400 790,875 2017 495,475 295,400 495,475 295,400 790,875 2018 495,475 295,400 495,475 295,400 790,875 2019 - - 495,475 295,400 495,475 295,400 790,875 2020 655,000 390,000 479,100 285,650 1,134,100 675,650 1,809,750 2021 685,000 410,000 445,600 265,650 1,130,600 675,650 1,806,250 2022 805,000 480,000 408,350 243,400 1,213,350 723,400 1,936,750 2023 850,000 505,000 366,975 218,775 1,216,975 723,775 1,940,750 2024 890,000 530,000 323,475 192,900 1,213,475 722,900 1,936,375 2025 935,000 560,000 277,850 165,650 1,212,850 725,650 1,938,500 2026 985,000 585,000 232,313 138,488 1,217,313 723,488 1,940,800 2027 1,030,000 615,000 184,400 109,950 1,214,400 724,950 1,939,350 2028 1,085,000 645,000 131,525 78,450 1,216,525 723,450 1,939,975 2029 1,135,000 675,000 78,863 47,138 1,213,863 722,138 1,936,000 2030 1,185,000 710,000 26,663 15,975 1,211,663 725,975 1,937,638 TOTAL 10,240,000 6,105,000 8,405,338 5,011,425 18,645,338 11,116,425 29,761,763 SCHEDULE OF 2006 REFUND BONDS BY MATURITY DATE 79% 21% WATER WASTEWATER WATER WASTEWATER WATER WASTEWATER YEAR PRINCIPAL PRINCIPAL INTEREST INTEREST TOTAL TOTAL TOTAL 2009 43,450 11,550 257,056 68,331 300,506 79,881 380,388 2010 82,950 22,050 254,370 67,617 337,320 89,667 426,988 2011 580,650 154,350 240,632 63,965 821,282 218,315 1,039,597 2012 616,200 163,800 215,947 57,404 832,147 221,204 1,053,350 2013 632,000 168,000 190,202 50,560 822,202 218,560 1,040,763 2014 659,650 175,350 163,562 43,479 823,212 218,829 1,042,041 2015 679,400 180,600 136,369 36,250 815,769 216,850 1,032,619 2016 699,150 185,850 108,798 28,921 807,948 214,771 1,022,719 2017 730,750 194,250 79,834 21,222 810,584 215,472 1,026,056 2018 762,350 202,650 49,131 13,060 811,481 215,710 1,027,191 2019 786,050 208,950 16,704 4,440 802,754 213,390 1,016,144 TOTAL $6,272,600 $1,667,400 $1,712,604 $455,249 $7,985,204 $2,122,649 $10,107,853 250 WATER AND WASTEWATER REVENUE DEBT SERVICE ESTIMATED SCHEDULE OF 2008 WATERWORKS & WASTEWATER BONDS YEAR WATER PRINCIPAL WASTEWATER PRINCIPAL WATER INTEREST WASTEWATER INTEREST WATER TOTAL WASTEWATER TOTAL TOTAL 2009 187,050 27,950 684,098 102,221 871,148 130,171 1,001,319 2010 195,750 29,250 674,049 100,720 869,799 129,970 999,769 2011 204,450 30,550 663,544 99,150 867,994 129,700 997,694 2012 213,150 31,850 652,582 97,512 865,732 129,362 995,094 2013 226,200 33,800 641,048 95,789 867,248 129,589 996,837 2014 239,250 35,750 628,831 93,963 868,081 129,713 997,794 2015 252,300 37,700 615,928 92,035 868,228 129,735 997,963 2016 265,350 39,650 602,339 90,005 867,689 129,655 997,344 2017 278,400 41,600 588,066 87,872 866,466 129,472 995,938 2018 295,800 44,200 572,993 85,620 868,793 129,820 998,613 2019 313,200 46,800 557,007 83,231 870,207 130,031 1,000,238 2020 326,250 48,750 540,221 80,723 866,471 129,473 995,944 2021 348,000 52,000 522,522 78,078 870,522 130,078 1,000,600 2022 874,350 130,650 490,436 73,283 1,364,786 203,933 1,568,719 2023 917,850 137,150 443,390 66,254 1,361,240 203,404 1,564,644 2024 970,050 144,950 393,832 58,849 1,363,882 203,799 1,567,681 2025 1,022,250 152,750 341,535 51,034 1,363,785 203,784 1,567,569 2026 1,074,450 160,550 286,497 42,810 1,360,947 203,360 1,564,307 2027 1,135,350 169,650 228,490 34,142 1,363,840 203,792 1,567,632 2028 1,196,250 178,750 167,285 24,997 1,363,535 203,747 1,567,282 2029 1,261,500 188,500 102,769 15,356 1,364,269 203,856 1,568,125 2030 1,326,750 198,250 34,827 5,204 1,361,577 203,454 1,565,031 TOTAL $13,123,950 $1,961,050 $10,432,289 $1,558,848 $23,556,239 $3,519,898 $27,076,137 251 This page intentionally left blank Appendix A Budget and Tax Rate Adoption Ordinances 252 (Title: An ordinance adopting the City of Friendswood, Texas, General Budget for the Fiscal Year 2008/2009.) ORDINANCE NO.2008-33 AN ORDINANCE APPROVING AND ADOPTING THE CITY OF FRIENDSWOOD, TEXAS, GENERAL BUDGET FOR THE FISCAL YEAR 2008/2009; MAKING APPROPRIATIONS FOR THE CITY FOR SUCH FISCAL YEAR AS REFLECTED IN SAID BUDGET, AND MAKING CERTAIN FINDINGS AND CONTAINING CERTAIN PROVISIONS RELATING TO THE SUBJECT. ii X �i 7C 7Y >C Si 'iS >: 4C RC WHEREAS, on July 31, 2008, the City Manager presented to the City Council a proposed Budget of the expenditures of the City of Friendswood for the fiscal year 2008/2009, a summary copy of which is attached hereto as Exhibit "A" and is made a part hereof; and WHEREAS, pursuant to notice as required by law, public hearings on such Budget were held in the Council Chambers in the City Hall, at which hearings all citizens and taxpayers of the City had the right to be present and to be heard and those who requested to be heard were heard; and WHEREAS, the City Council has considered the proposed budget and has made such changes therein as in the City Council's judgment were warranted by law and were in the best interests of the citizens and taxpayers of the City; and WHEREAS, a copy of the Budget has been filed with the City Secretary and the City Council desires to adopt the same; and WHEREAS, in accordance with Section 8.03 (a) of the City Charier, the City Council has reviewed estimates of revenue to be derived by the City during the 2008/2009 fiscal year, and has determined that the proposed budgeted expenditures will not exceed total estimated income; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FRIENDSWOOD, STATE OF TEXAS: Section 1. The facts and matters set forth in the preamble of this Ordinance are hereby found to be true and correct. 253 Section 2, In accordance with Section 8.03 (e) of the City Charter, the City Council hereby approves and adopts the Budget described above, the same being on file with the City Secretary, The City Secretary is hereby directed to place on said budget and to sign an endorsement reading as follows: "The Original General Budget of the City of Friendswood, Texas, for the fiscal year 2008/2009," and to keep such Budget on file in the City Secretary's Office as a public record. Section 3. In support of said Budget and by virtue of the adoption thereof, there are hereby appropriated out of available cash funds and out of the general and special revenues of the City that will be received in the treasury during the fiscal year 2008/2009, the amounts set forth in said approved Budget for the various purposes stated therein. The total amounts now thus appropriated and the funds from which the same are derived are as follows; Beginning Fund Balance,10/01/2008 $22,009,079 Total Revenues $34,518,388 Total Resources Available for Appropriation S56,527,467 Total Expenditures and Other Financing Uses $35,244,577 Ending Fund Balance, 9/30/2009 S21,282,890 PASSED, APPROVED, AND ADOPTED on first and final reading this 22nd day of September, ember, 2008 ATTEST: F CR1:E y4 A. 0 D loris McKenzie, T C City Secretary �►�, 254 Ord. 2008-33 David . H. nth Mayor it (Title: An ordinance providing for the levy and collection of ad valorem taxes of the City of Friendswood, Texas, for the year 2008.) ORDINANCE NO. 2008-34 AN ORDINANCE PROVIDING FOR THE LEVY AND COLLECTION OF AD VALOREM TAXES OF THE CITY OF FRIENDSWOOD, TEXAS, FOR THE YEAR 2008; PROVIDING THE DATE ON WHICH SUCH TAXES SHALL BE DUE AND PAYABLE; PROVIDING FOR PENALTY AND INTEREST ON ALL TAXES NOT TIMELY PAID; PROVIDING FOR SEVERABILITY; AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES INCONSISTENT OR IN CONFLICT HEREWITH. WHEREAS, Section 26.05 of the Texas Property Tax Code provides that before the latter of September 30th or the 601h day after the date the City receives the certified appraisal roll the City Council shall adopt a tax rate for the current tax year; and WHEREAS, such Section further provides that where the tax rate consists of two components (one which will impose the amount of taxes needed to pay the City's debt service and the other which will impose the amount of taxes needed to fund maintenance and operation expenditures for the next year), each of such two components must be approved separately; and WHEREAS, the proposed tax rate for the current tax year of the City of Friendswood, Texas, consists of two such components, a tax rate of $.0700 for debt service and a tax rate of $.5097 to fiend maintenance and operation expenditures; and WHEREAS, by separate motions heretofore adopted by the City Council of the City of Friendswood, Texas, at a regular meeting of City Council held on this 22nd day of September, 2008, said City Council has approved separately the tax rate heretofore specified for each of said components; and WHEREAS, all notices and hearings required by law as a prerequisite to the passage, approval, and adoption of this Ordinance have been timely and property given and held; now, therefore BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FRIENDSWOOD, STATE OF TEXAS: 255 Section 1. The facts and matters set forth in the preamble of this Ordinance are found to be true and correct and are hereby adopted, ratified, and confirmed. Section 2. There is hereby levied, for the tax year 2008, to fund the City's fiscal year 2008-2009 municipal budget, an ad valorem tax at the total rate of $.5797 on each One Hundred Dollars ($100) of assessed valuation on all property, real, personal, and mixed, within the corporate limits of the City, upon which an ad valorem tax is authorized by law to be levied by the City of Friendswood, Texas. All such taxes shall be assessed and collected in current money of the United States of America. Section 3. ' Of the total tax levied in Section 2 hereof, $.5097 is levied to fund maintenance and operation expenditures of the City for the fiscal year 2008-2009. THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR'S TAX RATE. Section 4. Of the total tax levied in Section 2 hereof, $.0700 is levied for the purpose of paying the interest on bonds, warrants, certificates of obligation, or other lawfully authorized evidence of indebtedness issued by the City of Friendswood, Texas, including the various installments of principal due on the serial bonds, warrants, certificates of obligation, or other lawfully authorized evidence of indebtedness issued by the City, as such installments shall respectively mature in the fiscal year 2008-2009. Section 5. All ad valorem taxes levied hereby, in the total amount of $.5797 on each One Hundred Dollars ($100.00) of assessed valuation, as reflected by Sections 2, 3, and 4 hereof, shall be due and payable on or before January 31, 2009. All ad valorem taxes due the City of 256 Ord.2008-34 Friendswood, Texas, and not paid on or before January 31" following the year for which they were levied, shall bear penalty and interest as prescribed in the Texas Tax Code, Section 6. In the event any clause, phrase, provision, sentence, or pant of this Ordinance or the application of the same to any person or circumstance shall for any reason be adjudged invalid or held unconstitutional by a court of competent jurisdiction, it shall not affect, impair, or invalidate this Ordinance as a whole or any part or provision hereof other than the part declared to be invalid or unconstitutional; and the City Council of the City of Friendswood, Texas, declares that it would have passed each and every part of the same notwithstanding the omission of any such part thus declared to be invalid or unconstitutional, whether there be one or more parts. Section 7. All ordinances and parts of ordinance in conflict herewith are, to the extent of such conflict, hereby repealed, PASSED, APPROVED, AND ADOPTED on first and final reading this 22`3 stay of September, 2008. Da rd J, ith Mayor ATTEST; q kit r �0 y�` O Delo is McKenzie, TRM C City Secretary OF 257 Ord. 2008-34 Appendix B Personnel Schedule 258 Personnel By Department Three Year Comparison FY09 FY09 FY 07 FY08 Base FY09 Proposed Actual Budget Budget FAW/DP Budget Administration 4.50 5.00 4.50 0.00 4.50 Economic Development 1.00 1.00 1.00 0.00 1.00 Total City Manager 5.50 6.00 5.50 0.00 5.50 Municipal Clerk 3.00 3.20 3.20 0.00 3.20 Records Management 2.00 2.00 2.00 0.00 2.00 Total City Secretary 5.00 5.20 5.20 0.00 5.20 Finance -General Fund 7.40 8.50 8.50 0.00 8.50 Finance -Water and Sewer Fund 3.00 3.00 3.00 0.00 3.00 Municipal Court 6.40 7.70 7.70 0.00 7.70 Human Resources 5.00 4.00 4.00 0.00 4.00 Risk Management- General Fund 0.50 1.00 1.00 0.00 1.00 Risk Management - Water and Sewer Fund 0.50 0.00 0.00 0.00 0.00 Information Technology 3.00 3.00 3.00 0.00 3.00 Total Administrative Services 25.80 27.20 27.20 0.00 27.20 Administration 4.00 8.00 9.00 0.00 9.00 Communications 13.70 13.60 13.60 0.00 13.60 Patrol 41.90 46.80 45.80 0.75 46.55 DOT Patrol 1.00 1.00 1.00 0.00 1.00 Criminal Investigations 11.00 11.00 11.00 0.00 11.00 Animal Control 3.00 3.50 3.50 0.50 4.00 Total Police 74.60 83.90 83.90 1.25 85.15 Administration 3.80 4.80 4.80 0.00 4.80 Emergency Management 1.30 1.30 1.30 0.00 1.30 Total Fire Marshal 5.10 6.10 6.10 0.00 6.10 Fire City Administration 0.00 0.00 0.00 0.00 0.00 Total FVFD 0.00 0.00 0.00 0.00 0.00 Administration 3.00 3.00 3.00 0.00 3.00 Planning and Zoning 2.00 2.00 2.00 0.00 2.00 Engineering- General Fund 1.00 1.00 1.00 0.00 1.00 Engineering -Water and Sewer Funds 2.00 1.00 1.00 0.00 1.00 Inspection 5.00 5.00 5.00 0.70 5.70 Code Enforcement 1.00 1.00 1.00 0.00 1.00 Projects- General Fund 2.00 2.00 2.00 0.00 2.00 Projects- Water and Sewer Funds 1.00 2.00 2.00 0.00 2.00 Total Community Development 17.00 17.00 17.00 0.70 17.70 Administration- General Fund 2.00 2.00 2.00 0.00 2.00 Administration- Water and Sewer Fund 1.00 1.00 1.00 0.00 1.00 Street Operations 8.00 8.00 8.00 0.00 8.00 Drainage Operations 6.00 6.00 6.00 1.00 7.00 Water Operations 9.00 9.00 9.00 1.30 10.30 Sewer Operations 8.00 8.00 8.00 0.00 8.00 Utility Customer Service 2.00 2.00 2.00 0.00 2.00 Total Public Works 36.00 36.00 36.00 2.30 38.30 Administration 2.00 2.00 2.00 0.00 2.00 Library 14.50 14.50 14.50 0.00 14.50 Parks Operations 8.00 8.00 8.00 0.00 8.00 Recreation Programs 7.50 7.70 7.70 0.00 7.70 Facility Operations 0.00 0.00 0.00 0.00 0.00 Total Community Services 32.00 32.20 32.20 0.00 32.20 Total Personnel 201.00 213.60 213.10 4.25 217.35 259 Appendix C Decision Packages and Forces at Work 260 Decision Packages Included in the FY09 Proposed Budget 261 FY 2008 - 09 ADOPTED DECISION PACKAGES GENERAL FUND OUTSIDE ONETIME ONGOING REVENUE NET DEPT DESCRIPTION COST COST TOTAL SOURCES TOTAL ALL APPLICABLE Fuel Increase $0 $97,350 $97,350 $0 $97,350 FVFD Fuel Cost Contract Increase $0 $15,305 $15,305 $0 $15,305 ALL APPLICABLE Electricity Increase $0 $65,219 $65,219 $0 $65,219 ALL APPLICABLE Health Insurance Increase $0 $46,458 $46,458 $0 $46,458 CSO-Records Mgt. Records Storage Rental $0 $3,240 $3,240 $0 $3,240 CMO-Admin. Postage Increase $0 $1,000 $1,000 $0 $1,000 ASO-Admin Postage Increase $0 $1,000 $1,000 $0 $1,000 ASO-IT Air time for mobile data terminal connection to OSSI software $0 $15,600 $15,600 $0 $15,600 ASO-IT OSSI Software Maintenance Increase $0 $8,946 $8,946 $0 $8,946 ASO-IT Data Circuit for Police OSSI $0 $12,000 $12,000 $0 $12,000 ASO-IT Library Print Quest (annual maintenance) $0 $400 $400 $0 $400 ASO-IT Imaging System (annual maintenance) $0 $2,500 $2,500 $0 $2,500 ASO-IT Laserfiche Software (annual maintenance) $0 $4,039 $4,039 $0 $4,039 PD-Communication Radio T-1 Line $0 $3,600 $3,600 $0 $3,600 PD-Communication Voice Recorder Maintenance $0 $5,682 $5,682 $0 $5,682 PD-Communication Radio Console Maintenance $0 $2,400 $2,400 $0 $2,400 CDD-Inspections Storm Water Mgt. Coordinator/FISD Bond Support $15,000 $51,328 $66,328 $0 $66,328 CDD-CIP Projects Dickinson Bayou Improvements $13,945 $0 $13,945 $0 $13,945 ASO-Admin Galveston Central Appraisal District Fee Increase $0 $30,379 $30,379 $0 $30,379 CS -Recreation Pgr Summer Day Camp Counselor Minimum Wage Increase $0 $4,095 $4,095 $0 $4,095 CS -Stevenson Pool Lifeguard Minimum Wage Increase $0 $11,200 $11,200 $0 $11,200 CS -Facility Ops Public Safety Bldg Utilities, Facility & Equipment Maintenance $0 $48,300 $48,300 $0 $48,300 CS -Facility Ops Fire Station #4 - Utilities, Facility & Equipment Maintenance $0 $19,300 $19,300 $0 $19,300 ASO-Admin Annual Independent Audit Service Fee Increase $0 $4,000 $4,000 $0 $4,000 Forces at Work Total $28,945 $453,341 $482,286 $0 $482,286 PD-CID Crime Victim Liaison $0 $57,284 $57,284 $45,220 $12,064 FMO-Admin/EM Emergency Mgmt. Performance Grant Expenses $46,078 $0 $46,078 $46,078 $0 FMO-Admin/EM Law Enforce. Officers Std. Ed. Grant Expenses $813 $0 $813 $813 $0 PD-Patrol FISD & CCISD School Zone Patrol Increase $0 $14,106 $14,106 $14,106 $0 CS -Recreation Pgr Summer Day Camp Program Expense Increase $0 $7,800 $7,800 $7,800 $0 Grant/Other Source Funding $46,891 $79,190 $126,081 $114,017 $12,064 FMO-Admin/EM Asst. Fire Marshal Training/Travel/Memberships $0 $750 $750 $0 $750 FMO-Admin Asst. Fire Marshal Safety Gear $2,400 $0 $2,400 $0 $2,400 FMO-Admin Asst. Fire Marshal Radio Equipment $8,000 $0 $8,000 $0 $8,000 PD-Patrol/FMO Overtime Wages Adjustment $0 $28,000 $28,000 $0 $28,000 CS -Sr. Program Automatic Doors for the Senior Activity Center building $2,650 $0 $2,650 $0 $2,650 CS -Sr. Program Reception Area Enclosure for the Senior Activity Center building $2,250 $0 $2,250 $0 $2,250 CS -Sr. Program Senior Program Services Increase $0 $5,000 $5,000 $0 $5,000 ASO-IT Storage Area Network (SAN) Replacement $45,000 $0 $45,000 $0 $45,000 ASO-Court Salary Adjust (Judge, Assoc. Judge, Prosecutors) $0 $5,000 $5,000 $0 $5,000 CS -Facility Ops A/C Unit Replacement (City Hall) $20,000 $0 $20,000 $0 $20,000 PD-Patrol Full -Time Police Officer $0 $65,015 $65,015 $0 $65,015 PW-Drainage Equipment Operator $0 $43,745 $43,745 $0 $43,745 PW-Streets Street Maintenance Program $0 $700,000 $700,000 $0 $700,000 ASO-HR Risk AED Equipment Maintenance $3,950 $700 $4,650 $0 $4,650 FVFD Lifepack12 Digital Radio Modems (5 units) $4,500 $0 $4,500 $0 $4,500 PD-Animal Control Increase Animal Control Personnel (0.5 to 1 FTE) $27,550 $19,141 $46,691 $0 $46,691 PW-Streets Concrete Pumping Machine $10,000 $0 $10,000 $0 $10,000 CS -Parks Ops Baker Road Detention (Soccer Field) Improvements & Maintenance $30,000 $20,000 $50,000 $0 $50,000 CMO-Admin Audio Visual Equipment for City Council Chamber $10,000 $0 $10,000 $0 $10,000 CSO-Election Svs Additional Election Expenditures $15,000 $0 $15,000 $0 $15,000 ASO-Finance (other) Harris County Appraisal District fee $0 $21,500 $21,500 $0 $21,500 Mayor & Council Grant Writing Services (11 months of 12-month contract) $59,583 $0 $59,583 $0 $59,583 Decision Packages Total $240,883 $908,851 $1,149,734 $0 $1,149,734 �UND TOTAL $316,719 $1,441,382 $1,758,101 $114,017 $1,644,084 262 FY 2008 - 09 ADOPTED DECISION PACKAGES OUTSIDE ONETIME ONGOING REVENUE NET DEPT DESCRIPTION COST COST TOTAL SOURCES TOTAL ASO-Court Baliff Overtime $0 $3,469 $3,469 $0 $3,469 ASO-Court OT for Court Support -off duty PD staff to asst. Court Warrant Office $0 $49,099 $49,099 $0 $49,099 ASO-Court Interactive Voice Response System (IVRS) $48,000 $0 $48,000 $0 $48,000 ASO-Court Visual Aid Equipment $27,461 $0 $27,461 $0 $27,461 Court Security/Tech Fund $75,461 $52,568 $128,029 $0 $128,029 PD-CID DEA Analyst $0 $5,500 $5,500 $0 $5,500 Police Investigation Fund CIP-Parks Soccer Field Lighting (Centennial Park) $155,500 $0 $155,500 $0 $155,500 CS -Stevenson Park Playground Equipment - Phase III $31,250 $0 $31,250 $0 $31,250 Parkland Dedication Fund $186,750 $0 $186,750 $0 $186,750 CS -Facility Ops Phone Upgrade -City facilities (excludes PSB) - 3 yr. amortization $0 $30,111 $30,111 $0 $30,111 PW-Drainage Gradall - 5 yr. amortization $0 $46,195 $46,195 $0 $46,195 Tax Debt Service $0 $76,306 $76,306 $0 $76,306 WATER & SEWER FUND DEPT DESCRIPTION ALL APPLICABLE Fuel Increase $0 $28,257 $28,257 $0 $28,257 ALL APPLICABLE Health Insurance Increase $0 $5,162 $5,162 $0 $5,162 ASO-Admin Postage Increase (utility billing) $0 $8,667 $8,667 $0 $8,667 PW-Water Ops Water Conservation Plan $0 $25,000 $25,000 $0 $25,000 PW-Water Ops Storm Water Management Coordinator $0 $33,114 $33,114 $0 $33,114 ASO-Admin Annual Independent Audit Service Fee Increase $0 $3,000 $3,000 $0 $3,000 PW-Water Ops City of Houston Raw Water Recovery Fee Increase $0 $11,693 $11,693 $0 $11,693 Forces at Work Total $0 $114,893 $114,893 $0 $114,893 PW-Water Ops Maintenance Worker $0 $41,200 $41,200 $0 $41,200 PW-Water Ops Pick-up Truck $18,000 $5,280 $23,280 $0 $23,280 PW-Sewer Ops Sewer Rehabilitation Project $0 $300,000 $300,000 $0 $300,000 PW-Sewer Ops Eagle Lakes Lift Station Upgrade $30,000 $0 $30,000 $0 $30,000 PW-Water Ops GIS Water & Sewer Upgrade $0 $15,000 $15,000 $0 $15,000 ASO-Admin Credit Card processing fee increase (utility billing) $0 $2,100 $2,100 $0 $2,100 Decision Packages Total $48,000 $363,580 $411,580 $0 $411,580 WATER & SEWER FUND TOTAL $48,000 $478,473 $0 $526,473 263 Decision Packages Not Included in the FY09 Proposed Budget 264 FY 2008 - 09 DECISION PACKAGES (not included in the Adopted Budget) GENERALFUND OUTSIDE ONE TIME ONGOING REVENUE NET DEPT DESCRIPTION COST COST TOTAL SOURCES TOTAL PW-Streets Street Sweeper - 5 yr. amortization $0 $46,195 $46,195 $46,195 $0 CSO-Admin. Mayor & City Council Services Coordinator (0.5 FTE) $1,075 $18,609 $19,684 $0 $19,684 PW-Streets Maintenance Worker $0 $41,201 $41,201 $0 $41,201 PW-Streets Pick-up Truck - Public Works $18,000 $5,280 $23,280 $0 $23,280 CS -Library Children's Library Associate (0.5 to 0.75 FTE) $0 $9,217 $9,217 $0 $9,217 FVFD Portable Ventilators (3 units) $9,129 $0 $9,129 $0 $9,129 CS -Centennial Soccer Field Lighting #2 $65,000 $0 $65,000 $0 $65,000 CS -Parks Ops Laborer $0 $32,500 $32,500 $0 $32,500 CS -Parks Ops Equipment Maintenance $0 $8,500 $8,500 $0 $8,500 CS -Parks Ops Pick-up Truck - Parks $35,000 $0 $35,000 $0 $35,000 PD-Patrol VHS to DVR In -Car Solution Conversion $134,137 $0 $134,137 $0 $134,137 ASO-IT H.T.E. Software for Planning & Zoning $19,600 $36,885 $56,485 $0 $56,485 CS -Parks Ops Irrigation Maintenance Increase $0 $2,000 $2,000 $0 $2,000 ASO-IT H.T.E. Software for Community Development Adm. $15,400 $15,370 $30,770 $0 $30,770 CS -Sr. Program Vehicle Maintenance Increase $0 $800 $800 $0 $800 ASO-HR Personnel Evaluation Software $19,000 $2,500 $21,500 $0 $21,500 CS -Sr. Program Recreation Specialist $0 $36,541 $36,541 $0 $36,541 CS -Facility Ops Carpet Replacement (City hall) $30,000 $0 $30,000 $0 $30,000 ASO-HR Compensation Study & Position Evaluation $0 $6,000 $6,000 $0 $6,000 ASO-HR Personnel ID System $6,700 $0 $6,700 $0 $6,700 ASO-HR Employee Background Checks $0 $5,000 $5,000 $0 $5,000 FVFD Increase Volunteer Fireman's Pension Contribution $0 $14,400 $14,400 $0 $14,400 ASO-IT H.T.E. Software for Human Resources $9,800 $16,060 $25,860 $0 $25,860 CS -Sports Park Scoreboard $9,756 $0 $9,756 $0 $9,756 FVFD Per Call Stipend for Volunteers $0 $4,000 $4,000 $0 $4,000 ASO-HR 5 Star Committee Expense Increase $0 $8,000 $8,000 $0 $8,000 ASO-HR Risk AED & CPR Training Program $6,450 $0 $6,450 $0 $6,450 FVFD Fire Training Field Improvements $200,000 $0 $200,000 $200,000 $0 CDD-Admin Personnel Recruitment & Advertising Increase $0 $2,184 $2,184 $0 $2,184 CSO-Records Mgt. Laserfiche Scanner - CSO $3,217 $0 $3,217 $0 $3,217 CS -Parks Ops Mower $7,500 $0 $7,500 $0 $7,500 CDD-P&Z Senior Planner $5,000 $86,672 $91,672 $0 $91,672 CS -Stevenson Pool Pool Tuckpointng & Brick Repairs $10,000 $0 $10,000 $0 $10,000 CS -Old City Park Skate Park $50,000 $23,550 $73,550 $0 $73,550 CS -Parks Ops Pesticide and Chemical Supplies Increase $0 $5,000 $5,000 $0 $5,000 CS-Admin Laserfiche Scanner - CS $3,217 $0 $3,217 $0 $3,217 CS -Facility Ops Solar Blinds (City Hall) $16,000 $0 $16,000 $0 $16,000 CS -Parks Ops Sidewalk $2,000 $0 $2,000 $0 $2,000 CS -Sports Park Field Drainage $4,661 $0 $4,661 $0 $4,661 CS -Recreation Pgr Movies in the Park $0 $6,000 $6,000 $0 $6,000 CS -Sr. Program Banquet Tables & Chairs $1,750 $0 $1,750 $0 $1,750 CS -Stevenson Pool Pool Picnic Deck $3,975 $0 $3,975 $0 $3,975 CS -Parks Ops Picnic Pavilion &Tables (Old City Park) $10,000 $0 $10,000 $0 $10,000 CS -Sr. Program TRAPS Memberships $0 $158 $158 $0 $158 CS -CAB Gazebo Holiday Lighting $3,048 $1,350 $4,398 $0 $4,398 CS -CAB City Hall Holiday Lighting $4,845 $1,100 $5,945 $0 $5,945 CS -Sr. Program TRAPS Conference $1,940 $0 $1,940 $0 $1,940 CS -CAB Fire Station #1 Holiday Lighting $886 $185 $1,071 $0 $1,071 CS -CAB Library Holiday Lighting $1,201 $505 $1,706 $0 $1,706 Unfunded Decision Packages Total (General Fund) $708,287 $389,567 $1,097,854 $200,000 $897,854 WATER & SEWER FUND PW-Water Ops Water Wise Program $0 $20,000 $20,000 $0 $20,000 PW-Water Ops Emergency Water Interconnect $50,000 $0 $50,000 $0 $50,000 Unfunded Decision Package Total (Water & Sewer Fund) $50,000 $20,000 $70,000 $0 $70,000 265 Other Decision Packages Not Included in the FY09 Proposed Budget 266 FY 2008 - 09 DECISION PACKAGES (others not included in the Adopted Budget) GENERAL FUND OUTSIDE ONETIME ONGOING REVENUE NET DEPT DESCRIPTION COST COST TOTAL SOURCES TOTAL CS -CAB City Entryway Signage (amt. excludes electricity, easements, maintenance) $110,000 $0 $110,000 $0 $110,000 CS -CAB Banner Pole Signage (amt. to be determined) $0 $0 $0 $0 $0 Unfunded Decision Packages Total (General Fund) 110,000 $0 $110,000 $0 $110,000 267 Appendix D Revenue Schedule 268 Revenue Schedule General Fund (001) Account Description FY07 Actual FY08 Original Budget FY08 Amended Budget FY08 Actual 6/30/08 FY08 Year End Estimate FY09 Adopted Budget Current Property Taxes 10,143,640 10,705,967 10,705,967 10,672,361 10,705,967 11,428,949 Delinquent Property Taxes 124,319 0 0 0 0 0 P&I Property Taxes 108,889 0 0 0 0 0 Sales Tax 3,904,436 3,750,000 3,750,000 2,527,459 3,686,905 3,750,000 TNMPCO Franchise 455,722 465,000 465,000 189,298 452,423 452,500 Centerpoint (HL&P) Franchise 137,642 130,000 130,000 62,655 135,989 136,000 Municipal Row Access Fee 187,837 170,000 170,000 196,683 282,867 282,900 Entex Franchise 101,464 100,000 100,000 98,812 98,812 98,900 TCl/AOL 317,199 300,000 300,000 83,736 323,151 323,200 Video Service Franchise 0 0 0 12,492 12,492 12,500 IESI Franchise 39,303 46,000 46,000 29,558 39,641 39,700 Mixed Drink Tax 16,186 13,000 13,000 18,236 32,121 21,600 $15,679,967 $13,891,290 Wrecker Permits 30 0 0 60 60 0 Alcoholic Beverage Permit 3,194 3,200 3,200 4,099 5,955 6,000 Peddler Permits 0 0 0 0 0 0 Noise Ordinance Permit 120 0 0 190 270 275 License Agree -Sheer Pleas 0 600 600 600 600 600 Pipeline Permits 300 0 0 0 0 0 Building Permits 389,034 262,800 262,800 229,819 265,782 234,787 Electric Permits 48,932 30,593 30,593 28,453 33,573 27,303 Plumbing Permits 36,986 27,294 27,294 23,763 28,653 23,150 Air Conditioning Permits 22,758 14,606 14,606 14,809 18,458 13,396 Plan Inspection Fees 199,444 128,999 128,999 113,894 132,191 113,743 Re Inspection Fees 200 847 847 350 488 475 Sign Permits 2,570 2,500 2,500 2,120 3,000 2,900 Alarm Permits 0 0 0 0 0 30,000 Banner Permit Fee 825 500 500 300 450 500 Animal Licenses 2,945 2,400 2,400 2,095 2,798 3,000 Electrical Licenses 9,655 10,000 10,000 6,630 7,700 7,700 Metricom Agreement 3,233 0 0 3,233 3,233 0 Licenses and Permits $720,226 $484,339 $463,829 FBI Grants 0 0 0 19,990 26,213 26,000 Bureau of Justice Grants 19,528 16,100 16,100 11,424 16,100 16,100 FEMA Grants -3,227 0 0 0 0 0 Homeland Security Grants 0 0 30,000 0 30,000 0 TX State Library Grants 6,274 8,000 13,505 13,505 13,505 13,505 Criminal Justice Division 44,062 42,800 42,800 0 42,800 42,800 Law Enforcement Training 5,124 5,124 5,124 5,298 5,298 5,298 Emergency Mgmt Division 45,225 46,078 46,078 11,520 46,078 46,078 TXDoT Grants 31,917 19,040 19,040 4,587 19,040 0 FVFD 0 0 0 15,765 15,765 0 Bayou Vista 0 0 0 1,723 1,723 0 FriendswoodISD 85,614 57,960 57,960 55,340 55,340 52,800 Galveston Co Consol DD 0 0 0 6,693 0 0 Clear Creek ISD 14,184 14,184 14,184 16,485 16,485 17,730 $209,286 $288,347 , Platt Fees 29,800 20,000 20,000 17,500 18,700 20,000 Rezoning Fees 3,300 2,000 2,000 1,800 1,800 2,000 Board of Adjustment Fees 700 200 200 800 1,050 500 Zoning Compliance Cert 1,590 1,000 1,000 1,355 2,003 2,013 Bid Spec Documents 1,080 500 500 1,260 1,890 1,475 Animal Cntrl/Shelter Fees 6,368 6,000 6,000 4,048 5,690 6,177 Tabulation Services 1,870 0 0 2,360 3,540 1,623 Mowing Services 0 0 0 0 0 0 Swimming Pool Fees 20,343 17,000 17,000 11,244 17,429 17,430 Sports Complex Fees 2,897 6,000 6,000 4,190 5,968 5,970 Old City Park Fees 375 600 600 550 442 440 Stevenson Park Fees 700 400 400 0 633 630 Pavilion Fees 2,075 2,500 2,500 2,500 2,700 2,290 Gazebo Fees 1,100 1,200 1,200 490 950 950 Leavesley Park Fees 20,259 19,000 19,000 18,331 18,927 18,930 Activity Building Fee 2,627 1,500 1,500 1,088 1,875 1,870 City Adm Fee-Rec Programs 80 300 300 0 163 160 269 Revenue Schedule General Fund (001) FY08 FY08 FY08 FY08 FY09 FY07 Original Amended Actual Year End Adopted Account Description Actual Budget Budget 6/30/08 Estimate Budget League Fees -Adult Sftball 14,792 25,000 25,000 12,257 22,388 22,390 Summer Day Camp 47,018 48,000 48,000 39,173 60,885 60,890 Aerobic Class Fees 1,866 3,340 3,340 2,429 2,788 2,790 Library Use Fees 4,846 3,200 3,200 3,012 3,960 3,960 Other Program Fees 2,851 2,580 2,580 4,744 4,283 4,280 July 1 Booth Fee 2,160 2,590 2,590 1,870 2,068 2,070 Fun Run Receipts/Donations 5,865 5,600 5,600 12,832 12,832 12,830 July 4th Sponsorship 8,565 0 0 10 2,855 2,860 Lifeguard Cert Fees 0 170 170 0 347 350 Charges for Servi $196,166 Court Fines and Fees -107,219 0 0 4 0 0 Court Fines and Fees 980,216 840,741 840,741 607,941 787,796 840,800 Court Adm Fee (DDC) 31,137 26,948 26,948 14,092 18,935 27,000 Warrntless Arrest (AF) 45,197 38,075 38,075 25,036 33,177 38,100 Court Warntlss Arrst Fee (CAP) 74,241 58,544 58,544 83,460 109,262 58,550 Child Safety Fee 6,255 6,136 6,136 5,010 6,728 6,150 Court Traffic Fee (TFC) 22,226 18,742 18,742 11,990 15,977 17,775 Court Traffic Fee (LEOCE) 33 21 21 9 14 25 Security Fee 0 0 0 0 0 0 Harris Co. Child Safety 8,558 6,340 6,340 6,363 8,415 6,350 Court Adm Fees 2,699 2,138 2,138 2,784 3,666 2,150 Court 10% TP 4,177 3,395 3,395 3,491 4,613 3,400 Court 40% TP 16,710 13,557 13,557 14,017 18,566 15,575 Jury Fee $3 3 0 0 6 0 0 Technology Fund 0 0 0 0 0 0 State Traffic 11,916 9,924 9,924 5,659 7,385 9,950 Cons Court Cost 59,351 50,365 50,365 32,189 48,284 50,400 State DOT Court Fine 4,265 3,773 3,773 3,092 2,688 3,775 Court Collection Receipts 0 0 0 18,906 1,801 0 Expunge Case Revenue 0 0 0 90 90 0 Library 44,357 40,000 40,000 32,008 42,120 42,000 Mowing Lien Revenues 1,185 0 0 1,510 2,265 2,200 $1,205,307 $867,657 Investments 146,521 66,932 66,932 115,228 153,637 153,637 Texpool 141,906 103,735 103,735 58,893 78,524 78,524 Lone Star Invest Pool 137,122 105,494 105,494 49,121 65,495 65,495 MBIA 173,732 131,995 131,995 82,308 109,744 109,744 Checking Accounts 53,206 53,717 53,717 36,092 48,123 48,123 Liens 635 608 608 424 565 565 Marking Invest to Market 30,998 0 0 0 0 0 Tower Rental Fee 33,645 21,390 21,390 21,058 27,957 27,957 Fterest Revenues $717,765 48� Miscellaneous Receipts 4,025 0 0 7,057 7,057 0 National Bicycle Registry 0 0 0 0 0 0 Administrative Fees 753 0 0 493 493 0 Refuse Administrative Fee 112,542 113,000 113,000 101,837 133,646 133,700 Miscellaneous Receipts 10,000 5,000 5,000 4,365 6,992 7,000 Return Check Fee 565 300 300 180 248 250 Suspense Account 194 0 0 0 0 0 Reimbursements 1,609 0 0 1,191 1,191 0 Insurance 7,450 0 0 18,520 18,520 0 PYInsurance Reimburse 29,633 0 0 44,927 44,927 16,963 Prior Period Expenditures 0 0 0 0 0 0 Developer Contributions 0 0 0 0 0 0 Prior Year Revenue 0 0 0 0 0 0 Agenda Subscription 0 0 0 0 0 0 Documents 4,325 3,300 3,300 2,825 3,704 3,700 Vending Proceeds 0 0 0 0 0 0 Concession Stand Agreement 648 0 0 975 1,463 0 Library Copier 0 0 0 0 0 0 Donations 60,790 0 3,245 28,058 17,920 17,920 Mowing Vacant Lots 0 0 0 0 0 0 Tower Rental Fee 0 0 0 0 0 0 Miscellaneous Receipts $232,534 $121,600 $124,845 $210,428 $179,533 270 Revenue Schedule General Fund (001) Account Description FY07 Actual FY08 Original Budget FY08 Amended Budget FY08 Actual 6/30/08 FY08 Year End Estimate FY09 Adopted Budget Park Dedication Fund 0 0 6,570 6,570 6,570 186,750 Playground Fund 7,590 0 0 0 0 0 Hazard Mitigation Fund 0 0 0 0 0 0 Tax Debt Service Fund 0 0 0 0 0 0 Trsf from W/S Oper Fund 875,616 986,016 986,016 739,512 986,016 1,001,655 Trsf from Court Security Fund 0 0 0 0 0 49,099 Sale of Fixed Assets 785,942 0 0 25,093 25,093 0 rther Financing Sourc $1,669,148 $986,016 $992,586 f $771W $1,017,6 $1,237,504 GENERAL FUND TOTAL $20,513,445 $19,252,458 $19,297,778 $16,840,262 $19,607,759 $20,450,549 271 Revenue Schedule Police Seizure Federal (101) Account Description FY07 Actual FY08 Original Budget FY08 Amended Budget FY08 Actual 6/30/08 FY08 Year End Estimate FY09 Adopted Budget Seized Revenues -Federal $4,747 $0 $0 $2,760 $2,760 $33,242 Other 5,000 0 0 0 0 0 $0 momw 760 $3- Investments $74 $0 $0 $33 $44 $44 Texpool 61 0 0 22 29 29 Lone Star Invest Pool 82 0 0 18 24 24 MBIA 83 0 0 29 39 39 Checking Accounts 41 0 0 15 20 20 Interest Revenues $341 $0 $156 Police Seizure Federal $10,088 $0 $0 $2,877 $2,916 $33,398 Revenue Schedule Police Seizure State (102) FY08 FY08 FY08 FY08 FY09 FY07 Original Amended Actual Year End Adopted Account Description Actual Budget Budget 6/30/08 Estimate Budget County $0 $0 $0 $0 $0 $0 Seized Revenues- County 9,177 0 0 9,333 9,333 0 $0 Investments TexPool Lone Star Invest Pool MBIA Checking Accounts Interest Revenues Police Seizure State $90 $31 $31 $167 $223 $223 97 38 38 76 101 101 84 23 23 63 84 84 136 44 44 106 141 141 28 14 14 47 63 63 $612 $9,612 $150 $150 $9,792 $9,945 $612 Revenue Schedule Fire /EMS Donation Fund (131) FY08 FY08 FY08 FY08 FY09 FY07 Original Amended Actual Year End Adopted Account Description Actual Budget Budget 6/30/08 Estimate Budget Investments $347 $200 $200 $176 $235 $235 TexPool 326 300 300 131 175 175 Lone Star Invest Pool 317 300 300 111 148 148 MBIA 408 300 300 188 251 251 Checking Accounts 141 100 100 93 124 124 Interest Revenues $1,539 T $1,200 $1,200 Insurance $0 $0 $0 $0 $0 $0 Donations 229,939 141,052 141,052 177,756 186,585 186,585 Miscellaneous Receipts $229,939 $141,052 $141,052 $177, Sale of Fixed Assets $0 $0 $0 $0 $0 $0 �ffnncing Sources $0 $0 $0 Fire/EMS Donation Fund $231,478 $142,252 $142,252 $178,455 $187,517 $187,517 272 Revenue Schedule Court Technology/Court Security Fund (150) Account Description FY07 Actual FY08 Original Budget FY08 Amended Budget FY08 Actual 6/30/08 FY08 Year End Estimate FY09 Adopted Budget Court Technology Fees $39,756 $38,000 $38,000 $23,279 $31,039 $33,200 _Technology Fee $39,756 $38,000 $38,000 1 $23,279 $31,039 - Building Security Fees $29,807 $28,000 $28,000 $17,455 $23,273 $24,900 �ecurity Fees $2111111§6 $28� $28,000 $23,273 Court Technology/Security Fund $69,563 $66,000 $66,000 $40,734 $54,312 $58,100 Revenue Schedule Park Dedication Fund (164) FY08 FY08 FY08 FY08 FY09 FY07 Original Amended Actual Year End Adopted Account Description Actual Budget Budget 6/30/08 Estimate Budget Neighborhood Parks $32,744 $0 $0 $1,248 $1,248 $0 Community Parks 81,405 50,000 50,000 44,400 45,800 50,000 Miscellaneous Receipts NNW,, $114,149 -W $50,000 $50,000 $45,648 Investments $2,573 $1,000 $1,000 $2,683 $3,577 $3,577 TexPool 2,294 1,000 1,000 1,364 1,819 1,819 Lone Star Invest Pool 2,200 1,000 1,000 1,130 1,507 1,507 MBIA 2,821 1,000 1,000 1,874 2,499 2,499 Checking Accounts 942 1,000 1,000 887 1,183 1,183 Interest Revenues $10 $5,000 $10,584 Park Land Dedication Fund $124,979 $55,000 $55,000 $53,586 $57,632 $60,584 Revenue Schedule Playground Equipment (165) FY08 FY08 FY08 FY08 FY09 FY07 Original Amended Actual Year End Adopted Account Description Actual Budget Budget 6/30/08 Estimate Budget Investments $40 $0 $0 $9 $12 $0 Texpool 27 0 0 10 13 0 Lone Star Invest Pool 26 0 0 9 12 0 MBIA 34 0 0 12 16 0 Checking Accounts 11 0 0 10 13 0 Interest Revenues $138 $0 $0 $50 $67 $0 Donations $6,066 $0 $0 $0 $0 $0 Miscellaneous Receipts $6,066 $0 $0 $0 $0 $0 Playground Equipment $6,204 $0 $0 $50 $67 $0 273 Revenue Schedule Tax Debt Service Fund (201) FY08 FY08 FY08 FY08 FY09 FY07 Original Amended Actual Year End Adopted Account Description Actual Budget Budget 6/30/08 Estimate Budget Current Property Taxes $1,389,242 $1,597,730 $1,597,730 $1,583,774 $1,597,730 $1,569,525 Delinquent Property Taxes 19,668 0 0 0 0 0 P& I- Property Taxes 16,270 0 0 0 0 0 Taxes $1,425,180 $1,597,730 $1,597,730 $1,583,774 $1,597,730 $- Investments $23,249 $15,000 $15,000 $18,621 $24,828 $24,828 TexPool 22,228 10,000 10,000 9,357 12,476 12,476 Lone Star Invest Pool 21,594 10,000 10,000 7,916 10,555 10,555 MBIA 27,272 15,000 15,000 13,223 17,631 17,631 Checking Accounts 10,222 0 0 6,167 8,223 8,223 Marking Invest to Market 5,166 0 0 0 0 0 Interest Revenue $73,712 Tax Debt Service Fund $1,534,911 $1,647,730 $1,647,730 $1,639,058 $1,671,442 $1,643,237 Revenue Schedule 2003 General Obligation Bond Fund (250) Account Description FY07 Actual FY08 Original Budget FY08 Amended Budget FY08 Actual 6/30/08 FY08 Year End Estimate FY09 Adopted Budget Investments $3,957 $0 $0 $900 $1,200 $0 TexPool 3,795 0 0 726 968 0 Lone Star Invest Pool 3,698 0 0 600 800 0 MBIA 4,758 0 0 942 1,256 0 Checking Accounts 1,515 0 0 536 715 0 Transfer from General Fund 350,688 0 0 0 0 0 Interest Revenue $368,411 $0 2003 GO Bond Fund $368,411 $0 $0 $3,704 $4,939 $0 Revenue Schedule 2005 General Obligation Bond Fund (251) FY08 FY08 FY08 FY08 FY09 FY07 Original Amended Actual Year End Adopted Account Description Actual Budget Budget 6/30/08 Estimate Budget Investments ($1,474) $0 $0 ($1,576) ($2,101) $0 TexPool (1,489) 0 0 (669) (892) 0 Lone Star Invest Pool (1,589) 0 0 (664) (885) 0 MBIA (2,008) 0 0 (1,069) (1,425) 0 MBIA 2005 Bond Fund Int 235,979 0 0 84,873 113,164 0 Checking Accounts (1,002) 0 0 (882) (1,176) 0 Interest Revenues - $228 Miscellaneous Receipts $2,543 $0 $0 $0 $0 $0 Bond Proceeds 0 0 0 0 0 0 Premium 0 0 0 0 0 0 Interest Revenues $2,543 $0 2005 GO Bond Fund $230r960 $0 $0 $80,013 $106,684 $0 274 Revenue Schedule 1776 Park Trust Fund (701) FY08 FY08 FY08 FY08 FY09 FY07 Original Amended Actual Year End Adopted Account Description Actual Budget Budget 6/30/08 Estimate Budget Investments $321 $136 $136 $259 $345 $345 TexPool 301 175 175 134 179 179 Lone Star Invest Pool 294 87 87 ill 148 148 MBIA 375 204 204 183 244 244 Checking Accounts 133 73 73 87 116 116 Interest Revenues - 1776 Park Trust Fund $1,424 $675 $675 $774 $1,032 $1,032 275 Revenue Schedule Water and Sewer Fund (401) FY08 FY08 FY08 FY08 FY09 FY07 Original Amended Actual Year End Adopted Account Description Actual Budget Budget 6/30/08 Estimate Budget Single Fmly Res $3,028,595 $3,576,229 $3,576,229 $2,126,199 $3,348,094 $3,802,844 Single Commercial 166,058 41,557 41,557 106,575 166,198 190,952 Multi Fmly Res 252,030 326,973 326,973 162,465 263,626 315,680 Multi Commercial 52,196 262,135 23,603 32,506 50,074 70,870 Sprinkler Only 169,827 23,603 262,135 147,200 259,857 278,522 Other 45,574 7,672 7,672 30,277 45,430 52,844 Single Fmly Res 2,650,606 2,968,171 2,968,171 1,854,023 2,914,434 3,289,157 Single Commercial 117,781 115,630 115,630 74,265 113,610 122,296 Multi Fmly Res 236,546 273,092 273,092 152,143 246,403 301,304 Multi Commercial 47,396 47,782 47,782 29,897 45,919 54,483 Other 34,938 57,281 57,281 23,983 36,232 64,802 Lharges for Services $6,801,547 $7,700,125 $4,739,533 $7,489,877 $8,543,754 Investments $75,776 $30,000 $30,000 $47,946 $60,726 $18,000 TexPool 70,136 45,000 45,000 29,377 35,253 27,000 Lone Star Invest Pool 68,365 25,000 25,000 24,564 29,477 15,000 MBIA 87,432 50,000 50,000 40,168 48,201 30,000 Checking Accounts 16,593 10,000 10,000 21,142 25,370 6,000 Marking Investment to Market 15,499 0 0 0 0 0 Interest Revenues N $163,197 $199,027 $96-,= Rents (Forest Bend HOA Bldg.) $0 $0 $0 $0 $1,050 $0 Miscellaneous Receipts (448) 0 0 0 0 0 Disconnect/Reconnect Fee 143,288 166,000 166,000 108,177 148,830 150,080 Disconnect/Reconnect Fee 18,400 18,000 18,000 10,525 14,905 15,500 Tampering Fee 775 200 200 0 0 200 Miscellaneous Receipts 164,402 2,000 2,000 27,133 54,266 2,000 Return Check Fee 990 1,200 1,200 1,395 1,745 1,200 Insurance 0 0 0 0 0 0 Water Meters 55,810 50,000 50,000 33,115 40,950 30,000 Reserves 0 0 0 0 0 0 Sale of City Property 4,182 0 0 0 0 0 Transfer 0 0 5,000 5,000 5,000 0 - Receipts $387,399 1 $237,400 $242,400 $185,345 $266,746 $198,980 Water and Sewer Fund $7,522,747 $8,097,525 $8,102,525 $5,088,075 $7,955,650 $8,838,734 Revenue Schedule 2006 W/S Bond Construction Fund (418) Account Description FY07 Actual FY08 Original Budget FY08 Amended Budget FY08 Actual 6/30/08 FY08 Year End Estimate FY09 Adopted Budget TexPool ($1,917) $0 $0 ($543) ($543) $0 Lone Star Invest Pool (1,966) 0 0 (456) (456) 0 MBIA (2,460) 0 0 (837) (837) 0 MBIA 2006 Rev Bonds 894,858 0 0 261,006 261,006 0 Checking Accounts (1,051) 0 0 (326) (326) 0 Interest Revenues $887,464 $0 $0 $258,844 $258,844 $0 Developer Contributions $0 $0 $0 $1,875 $1,875 $0 Miscellaneous Receipts $0 $0 $0 $1,875 $1,875 $0 2006 W/S Bond Constr Fund $887,464 $0 $0 $260,719 $260,719 $0 276 Revenue Schedule Water CIP/Impact Fee Fund (480) FY08 FY08 FY08 FY08 FY09 FY07 Original Amended Actual Year End Adopted Account Description Actual Budget Budget 6/30/08 Estimate Budget CW Surf Water 2000 Fees $5,676 $0 $0 $0 $0 $0 CW Water Impact Fees-2003 546,788 473,000 473,000 304,612 378,400 283,800 $552,464 $ 6.2 $378,400 $283,800 Investments $1,141 $0 $0 $462 $462 $200 TexPool 1,019 0 0 261 261 200 Lone Star Invest Pool 949 0 0 229 229 200 MBIA 1,198 0 0 382 382 200 Checking Accounts 374 1,967 1,967 212 212 200 Interest Revenues 7 $1,546 $1,546 Miscellaneous Receipts $0 $0 Water CIP/Impact Fee Fund $558,504 $474,967 $474,967 $306,158 $379,946 $284,800 Revenue Schedule Sewer CIP/Impact Fee Fund (580) Account Description FY07 Actual FY08 Original Budget FY08 Amended Budget FY08 Actual 6/30/08 FY08 Year End Estimate FY09 Adopted Budget CW Sewer Impact Fees-2003 $279,463 $241,750 $241,750 $155,687 $193,400 $145,050 Mills/Murphy 2,901 0 0 0 0 0 JLharges for Se $282,364 $241,750 ,400 Investments $655 $0 $0 $255 $255 $200 TexPool 586 0 0 144 144 200 Lone Star Invest Pool 548 0 0 127 127 200 MBIA 693 0 0 209 209 200 Checking Accounts 220 1,158 1,158 122 122 200 Interest Revenues $857 - Miscellaneous Receipts $0 $0L Sewer CIP/Impact Fee Fund $285,156 $242,908 $242,908 $156,544 $194,257 $146,050 Revenue Schedule Water and Sewer Revenue Debt Fund (490) FY08 FY08 FY08 FY08 FY09 FY07 Original Amended Actual Year End Adopted Account Description Actual Budget Budget 6/30/08 Estimate Budget Investments $1,614 $1,500 $1,500 ($2,343) $1,099 $1,500 TexPool 1,464 1,500 1,500 (1,462) 1,099 1,500 Lone Star Invest Pool 1,494 1,500 1,500 (1,167) 1,098 1,500 MBIA 1,689 2,500 2,500 46,698 46,698 15,500 Checking Accounts 1,182 0 0 (727) 0 0 Interest Revenues Trans From W/S Fund $1,530,423 $1,624,987 $1,624,987 $1,218,740 $1,218,740 $2,139,934 Trans From 2006 Bond 0 0 0 417,450 417,450 0 Water CIP/Impact Fee Fund 570,000 465,417 465,417 317,758 317,758 283,800 Sewer CIP/Impact Fee Fund 290,000 233,046 233,046 169,725 169,725 145,050 Other Financing $2,390,423 $2,323,450 $2,323,450 or $2,123,673 $2,123,673 W/S Revenue Debt Fund $2,397,866 $2,330,450 $2,330,450 $2,164,672 $2,173,667 $2,588,784 277 Revenue Schedule Vehicle Replacement Fund (301) FY08 FY08 FY08 FY08 FY09 FY07 Original Amended Actual Year End Adopted Account Description Actual Budget Budget 6/30/08 Estimate Budget Investments $3,964 $0 $0 $1,976 $1,976 $1,976 TexPool 3,602 0 0 1,181 1,181 1,181 Checking Accounts 1,451 0 0 783 783 783 Interest Revenues 1 $0 $3,940 - Lease Revenues Insurance Lease Revenues Sale of Fixed Assets Other Financing Sources Vehicle Replacement Plan $309,861 $317,051 $317,051 $237,488 $317,051 $317,051 0 0 0 7,491 7,491 0 $309,861 $317,051 $244,979 _$324,5 ($23,872) $0 $0 $0 $0 $295,006 $317,051 $317,051 $248,919 $3,610 $0 $3,610 - $332,092 $320,991 278 Appendix E General and Administrative Transfers 279 Transfers to Other Funds FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget GENERAL FUND Water and Sewer Operation 0 0 5000 5000 5000 0 COURT BLD'G SECURITY/TECHNOLOGY FUND General Fund 0 0 0 0 0 49,099 PARK DEDICATION FUND General Fund 0 0 0 0 0 186,750 PLAYGROUND FUND General Fund 7,590 0 6,570 6,570 6,570 0 WATER AND SEWER OPERATION FUND General Fund 875,616 986,016 986,016 739,512 986,016 1,001,655 Water and Sewer Revenue Debt Fund 1,530,423 1,624,987 1,567,781 1,567,781 1,567,781 2,139,934 Total 2,406,039 2,611,003 2,553,797 2,307,293 2,553,797 3,141,589 WATER CIP/IMPACT FEE FUND Water and Sewer Revenue Debt Fund 570,000 465,417 370,817 370,817 370,817 283,800 SEWER CIP/IMPACT FEE FUND Water and Sewer Revenue Debt Fund Total Transfers To Other Funds 290,000 233,046 184,696 184,696 184,696 145,050 $2,874,376 $3,120,880 $3,806,288 280 Transfers from Other Funds FY08 FY08 FY08 FY08 FY09 FY07 Original Amended YTD Year End Adopted Actual Budget Budget 6/30/08 Estimate Budget GENERAL FUND Park Dedication Fund 0 0 0 0 0 186,750 Playground Fund 7,590 0 6,570 6,570 6,570 0 Court Bld'g Security/Technology Fund 0 0 0 0 0 49,099 Water and Sewer Operation Fund 875,616 986,016 986,016 739,512 986,016 1,001,655 Total 883,206 986,016 992,586 746,082 992,586 1,237,504 WATER AND SEWER OPERATION FUND General Fund 0 0 5,000 5,000 5,000 0 Total 0 0 5,000 5,000 5,000 0 WATER AND SEWER REVENUE DEBT FUND Water and Sewer Operation Fund 1,530,423 1,624,987 1,567,781 1,567,781 1,567,781 2,139,934 WaterCIP/Impact Fee Fund 570,000 465,417 370,817 370,817 370,817 283,800 Sewer CIP/Impact Fee Fund 290,000 233,046 184,696 184,696 184,696 145,050 Total 2,390,423 2,323,450 2,123,294 2,123,294 2,123,294 2,568,784 Total Transfers From Other Funds ■ $3,273,629 $3,309,466 $3,120,880 $2,874,376 $3,120,880 $3,806,288 281 Appendix F Charter Budget Provisions 282 Charter Budget Provisions Section 8.03 Annual Budget (A) Content: The budget shall provide a complete financial plan of all city funds and activities and, except as required by law or this Charter, shall be in such form as the manager deems desirable or the council may require. A budget message explaining the budget both in fiscal terms and in terms of the work programs shall be submitted with the budget. It shall outline the proposed financial policies of the city for the ensuing fiscal year, describe the important features of the budget, indicate any major changes from the current year in financial policies, expenditures, and revenues, with reasons for such changes. It shall also summarize the city's debt position and include such other material as the manager deems desirable. The budget shall begin with a clear general summary of its contents; shall show in detail all estimated income, the proposed property tax levy, and all proposed expenditures, for the ensuring fiscal year including debt service, and an itemized estimate of the expense of conducting each department of the city. The proposed budget expenditures shall not exceed the total of estimated income. The budget shall be so arranged as to show comparative figures for actual and estimated income and expenditures of the current fiscal year and actual income and expenditures of the preceding fiscal year, compared to the estimate for the budgeted year. It shall include in separate sections: (1) Tax levies, rates, and collections for the proceeding five years. (2) The amount required for interest on the city's debts, for sinking fund and for maturing serial bonds. (3) The total amount of outstanding city debts, with a schedule of maturities on bond issues. (4) Anticipated net surplus or deficit for the ensuing fiscal year of each utility owned or operated by the city and the proposed method of its disposition, subsidiary budgets for each such utility giving detailed income and expenditure information shall be attached as appendices to the budget. (5) A capital program, which may be revised and extended each year to indicate capital improvements pending or in process of construction or acquisition, and shall include the following items which shall be attached as appendices to the budget: (a) A summary of proposed programs; (b) A list of all capital improvements which are proposed to be undertaken during five fiscal years next ensuing, with appropriate supporting information as to the necessity for such improvements; (c) Cost estimates, method of financing and recommended time schedules for each such improvement; and (d) The estimated annual cost of operating and maintaining the facilities to bed constructed or acquired. (6) Such other information as may be required by the council. (b) Submission: On or before the first day of August of each year, the manager 283 Charter Budget Provisions shall submit to the council a proposed budget and an accompanying message. The council shall review the proposed budget and revise as deemed appropriate prior to general circulation for public hearing. (c) Public notice and hearing: The council shall post in the city hall and publish in the official newspaper a general summary of their (its) proposed budget and a notice stating: (1) The times and places where copies of the message and budget are available for inspection by the public; and (2) The time and place, not less than ten nor more than 30 days after such publication, for a public hearing on the budget. (d) Amendment before adoption: After the public hearing, the council may adopt the budget with or without amendment. In amending the budget, it may add or increase programs or amounts and may delete or decrease any programs or amounts, except expenditures required by law or for debt services or for estimated cash deficit, provided that no amendment to the budget shall increase the authorized expenditures to an amount greater than the total of estimated income plus funds available form prior years. (e) Adoption: The council shall adopt its annual budget by ordinance, on one reading, by the 15t" day of September or as soon thereafter as practical. If the council fails to adopt an annual budget before the start of the fiscal year to which it applies, appropriations of the last budget adopted shall be considered as adopted for the current fiscal year on a month to month, pro rata basis, until the annual budget is adopted. Adoption of the budget shall require an affirmative vote of at least a majority of all members of the council. Adoption of the budget shall constitute appropriations of the amounts specified therein as expenditures from the funds indicated. (Res .No. R88-15, & 3, 5-9-1988; Res. No. R2002, & 7, 2-18-2002, election 5-4- 2002) State law reference — Budgets, V.T.C.A., Local Government Code & 102.001 et.seq Sec.8.04. Amendments after adoption. (a) Supplemental appropriations: If during the fiscal year the manager certifies that there are available for appropriation revenues in excess of those estimated in the budget, the council by ordinance may make supplemental appropriation for the year up to the amount of such excess. (b) Emergency appropriations: To meet a public emergency created by a natural disaster or manmade calamity affecting life, health, property, or the public peace, the council may make emergency appropriations, not to exceed ten percent of the current fiscal year's budgeted receipts. Such appropriations may be made by emergency ordinance in accordance with the provisions of this Charter. To the extent that there are no available unappropriated revenues to meet such appropriations, the council may be such emergency ordinance authorize the issuance of emergency notes, which may be renewed from time to time. (c) Reduction of appropriations: If at any time during the fiscal year it appears probable to the manager that the revenues available will be insufficient to meet the amount 284 Charter Budget Provisions appropriated, he/she shall report to the council without delay, indicating the estimated amount of the deficit, any remedial action taken by him and his recommendations as to any other steps to be taken. The council shall then take such further action as it deems necessary to prevent or minimize any deficit and for that purpose it may by ordinance reduce one or more appropriations. (d) Transfer of appropriations: At any time during the fiscal year the manager may transfer part or all of any unencumbered appropriation balance among programs within a department, division, or office and, upon written request by the manager, the council may ordinance transfer part or all of any unencumbered appropriation balance from one department, office or agency to another. (e) Limitations: No appropriation for debt service may be reduced or transferred, and no appropriation may be reduced below any amount required by law to be appropriated or by more than the amount of the unencumbered balance thereof. (f) Effective date: The supplemental and emergency appropriations and reduction or transfer of appropriations authorized by this section may be effective immediately upon adoption of the ordinance. (Res. No. R88-15, & 3, 5-9-1988) State law reference -Budgets, V.T.C.A., Local Government Code $ 102.001 et seq 285 Appendix G Financial Management Policy 286 Financial Management Policy Introduction. The City of Friendswood assumes an important responsibility to its citizens and customers to carefully account for public funds, to manage City finances wisely and to plan for the adequate funding of services desired by the public. The main goal of this Policy is to help the City achieve a long-term, stable and positive, financial condition. The City's financial management, as directed by this Policy, is based on the foundation of integrity, prudent stewardship, planning, accountability and full disclosure. The purpose of the Policy is to provide guidance for planning and directing the City's daily financial affairs. This Policy provides a framework in pursuit of the following objectives. Financial Objectives Revenues ■ Design and administer a revenue system that will assure a reliable, equitable and sufficient revenue stream to support desired City services. Expenditures ■ Identify priority services, establish and define appropriate service levels and administer the expenditure of available resources to assure fiscal stability and the effective and efficient delivery of these services. Fund Balance/Retained Earnings ■ Maintain the fund balance and retained earnings of the various operating funds at levels sufficient to protect the City's credit worthiness, as well as its financial position, during times of emergency. Capital Expenditures and Improvements ■ Annually review and monitor the condition of the City's capital equipment and infrastructure, setting priorities for its replacement and renovation based on needs, funding alternatives and availability of resources. Debt Management ■ Establish guidelines for debt financing that will provide needed capital equipment and infrastructure improvements, while minimizing the impact of debt payments on current and future revenues. Investments ■ Invest the City's operating cash to ensure its safety, provide necessary liquidity and maximize yield. Return on investment is of least importance compared to the safety and liquidity objectives. Intergovernmental Relations ■ Coordinate efforts with other governmental agencies to achieve common policy objectives, share the cost of providing governmental services on an equitable basis and support appropriate favorable legislation at the state and federal levels. Grants ■ Aggressively investigate, pursue and effectively administer federal, state and foundation grants-in-aid, which address the City's current priorities and policy objectives. 287 Financial Management Policy Economic Development ■ Initiate, encourage and participate in economic development efforts to create job opportunities and strengthen the local economy and tax base. Fiscal Monitoring ■ Analyze financial data and prepare reports that reflect the City's financial performance and economic condition. Accounting, Auditing and Financial Reporting ■ Comply with prevailing federal, state and local statutes and regulations. Conform to generally accepted accounting principles as promulgated by the Governmental Accounting Standards Board (GASB), American Institute of Certified Public Accountants (AICPA) and the Government Finance Officers Association (GFOA). Internal Control ■ Maintain an environment to provide management with reasonable assurance that assets are safeguarded against loss from unauthorized use or disposition. Risk Management ■ Prevent and/or reduce financial impact to the City of claims and losses through prevention and transfer of liability. Budget ■ Develop and maintain a balanced budget (defined as a term signifying budgeted expenditures being offset by budgeted revenues), which presents a clear understanding of goals, service levels and performance standards. The document shall, to the extent possible, be 'user-friendly" for citizens. I. Revenues The City shall use the following guidelines to design and administer a revenue system that will assure a reliable, equitable and sufficient revenue stream to support desired City services. Balance and Diversification in Revenue Sources ■ The City shall strive to maintain a balanced and diversified revenue system to protect the City from fluctuations in any one source due to changes in economic conditions, which adversely impact that source. User Fees ■ For services that benefit specific users, where possible, the City shall establish and collect fees to recover the full direct and indirect cost of those services. City staff shall review user fees on a regular basis to calculate their full cost recovery levels, to compare them to the current fee structure and to recommend adjustments where necessary. Property Tax Revenues/Tax Rate ■ The City shall endeavor to reduce its reliance on property tax revenues by revenue diversification, implementation and continued use of user fees and economic development. The City shall also strive to stabilize its tax rate and minimize tax rate increases. Utility/Enterprise Funds User Fees ■ Utility rates and enterprise funds user fees shall be set at levels sufficient to cover operating expenditures, meet debt obligations, provide additional funding for capital 288 Financial Management Policy improvements and provide adequate levels of working capital. The City shall seek to eliminate all forms of subsidization to utility/enterprise funds from the General Fund. Administrative Services Charges ■ The City shall prepare a cost allocation plan annually to determine the administrative services charges due the General Fund from enterprise funds for overhead and staff support. Where appropriate, the enterprise funds shall pay the General Fund for direct services rendered. Revenue Estimates for Budgeting ■ In order to maintain a stable level of services, the City shall use a conservative, objective and analytical approach when preparing revenue estimates. The process shall include analysis of probable economic changes and their impacts on revenues, historical collection rates and trends in revenues. This approach should reduce the likelihood of actual revenues falling short of budget estimates during the year, which otherwise could result in mid -year service reductions. Revenue Collection and Administration ■ The City shall maintain high collection rates for all revenues by keeping the revenue system as simple as possible to facilitate payment. In addition, since a revenue source should exceed the cost of producing it, the City shall strive to control and reduce administrative costs. The City shall pursue to the full extent allowed by state law all delinquent taxpayers and others overdue in payments to the City. II. Expenditures The City shall use the following guidelines to identify necessary services, establish appropriate service levels and administer the expenditure of available resources to assure fiscal stability and the effective and efficient delivery of services. Current Funding Basis ■ The City shall operate on a current funding basis. Expenditures shall be budgeted and controlled so as not to exceed current revenues. Avoidance of Operating Deficits ■ The City shall take immediate corrective action, if at any time during the fiscal year, expenditure and revenue estimates are such that an operating deficit is projected at year- end. Maintenance of Capital Assets ■ Within the resources available each fiscal year, the City shall maintain capital assets and infrastructure at a sufficient level to protect the City's investment, to minimize future replacement and maintenance costs and to continue acceptable service levels. Periodic Program Reviews ■ Periodic program review for efficiency and effectiveness shall be performed. Programs not meeting efficiency or effectiveness objectives shall be brought up to required standards, or be subject to reduction or elimination. The City shall explore and develop to the extent possible, service trends and definitions in an effort to establish a "reward/profit sharing" system. 289 Financial Management Policy Purchasing ■ The City shall make every effort to maximize any discounts offered by creditors/vendors. Vendors with balances due the City will have payments due the vendor offset against the amount due the City. The City will follow state law and the City of Friendswood Purchasing Manual concerning formal bidding procedures and approval by the City Council. For purchases where competitive bidding is not required, the City shall obtain the most favorable terms and pricing possible. Every effort will be made to include minority business enterprises in the bidding process. The City Manager, or his designee, shall have the authority to approve and sign contracts and/or purchases for budgeted goods or services that do not exceed the state law bid limitation of $25,000. Contracts or purchases for items in excess of the state law bid limit shall be placed on a Council agenda for action authorizing the Mayor, or his designee's, signature. III. Fund Balance/Retained Earnings The City shall use the following guidelines to maintain the fund balance and retained earnings of the various operating funds at levels sufficient to protect the City's creditworthiness as well as its financial position from unforeseeable emergencies. General Fund Undesignated Fund Balance ■ The City shall strive to maintain the General Fund undesignated fund balance at a minimum of 90 days of current year budgeted expenditures. ■ Any undesignated funds after the fiscal year-end audit will be allowed to accumulate to build this 90-day reserve. ■ After the General Fund has gathered sufficient resources, additional undesignated funds will be allowed to accumulate in a fund designated for future General Fund capital improvements. Retained Earnings of Other Operating Funds ■ In other operating funds, the City shall strive to maintain a positive retained earnings position to provide sufficient reserves for emergencies and revenue shortfalls. The minimum working capital in the Water and Sewer Fund shall be 90 days of current year budgeted expenditures. ■ Any undesignated funds after the fiscal year-end audit will be allowed to accumulate to build this 90-day reserve. ■ After these funds have gathered sufficient resources, additional undesignated funds will be allowed to accumulate in a fund designated for future utility/operating fund capital improvements. Use of Fund Balance/Retained Earnings • Fund Balance/Retained Earnings may be used in one or a combination of the following ways: o Emergencies, o One-time expenditures that do not increase recurring operating costs; o Major capital purchases; and o Start-up expenditures for new programs undertaken at mid -year, provided such action is considered in the context of multiyear projections of program revenues and expenditures. 290 Financial Management Policy ■ Should such use reduce the balance below the appropriate level set as the objective for that fund, the City shall take action necessary to restore the unreserved, undesignated fund balance to acceptable levels within three years. IV. Capital Expenditures and Improvements The City shall annually review and monitor the condition of the City's capital equipment and infrastructure, setting priorities for its replacement and renovation based on needs, funding alternatives and availability of resources. Capital Improvements Planning Program ■ The City shall annually review the Capital Improvements Planning Program (CIP), the current status of the City's infrastructure, replacement and renovation needs and potential new projects and update the program as appropriate. All projects, ongoing and proposed, shall be prioritized based on an analysis of current needs and resource availability. For every project, all operation, maintenance and replacement costs shall be fully costed. The CIP shall also present the City's long-term borrowing plan, debt payment schedules and other debt outstanding or planned, including general obligation bonds, revenue bonds and certificates of obligation. Replacement of City Vehicles ■ The City shall annually prepare a schedule for the replacement of its vehicles. Within the resources available each fiscal year, the City shall replace these assets according to this schedule. ■ The Vehicle Replacement Fund will purchase all City vehicles that cost less than $50,000. Departments will then make annual contributions to this fund, based on the life expectancy of their equipment, to replace the funds used to purchase vehicles. ■ Vehicles and heavy equipment that cost more than$50,000 may be funded by one of the capital expenditure financing methods discussed below. Capital Expenditures Financing • The City recognizes that there are several methods of financing capital items. It can budget the funds from current revenues; take the funds from fund balance/retained earnings, as allowed by the Fund Balance/Retained Earnings Policy; utilize funds from grants; or it can borrow the money through some form of debt instrument. Debt financing includes general obligation bonds, revenue bonds, certificates of obligation and capital lease agreements. Capitalization Threshold for Tangible Capital Assets The Government Finance Officers Association (GFOA) recommends that "best practice" guidelines be followed in establishing capitalization thresholds for tangible capital -type items. Accordingly, the following criteria shall be established with the adoption of this policy. • Individual items costing $5,000 or more will be capitalized and depreciated according to Governmental Accounting Standards Board rules. This amount will be adjusted as changes are recommended in GFOA's "best practices" guidelines. ■ Tangible capital -type items will only be capitalized if they have any estimated useful life of at least two years following the date of acquisition. ■ Capitalization thresholds will be applied to individual items rather than to groups of similar items (e.g., desks and tables). • Adequate control procedures at the department level will be established to ensure adequate control over noncapitalized tangible items. 291 Financial Management Policy V. Debt Management The City shall use the following guidelines for debt financing used to provide needed capital equipment and infrastructure improvements, while minimizing the impact of debt payments on current and future revenues. Use of Debt Financing ■ Debt financing, to include general obligation bonds, revenue bonds, certificates of obligation and capital lease agreements, shall only be used to acquire capital assets. Amortization of Debt • Amortization of debt shall be structured in accordance with a multi -year capital improvement plan. The term of a debt issue will never exceed the useful life of the capital asset being financed. Affordability Targets ■ The City shall use an objective, analytical approach to determine whether it can afford to assume new debt beyond the amount it retires each year. This process shall compare generally accepted standards of affordability to the current values for the City. These standards shall include debt per capita, debt as a percent of taxable value and debt service payments as a percent of current revenues and current expenditures. The process shall also examine the direct costs and benefits of the proposed expenditures as determined in the City's annual update of the Capital Improvements Planning Program. The decision on whether or not to assume new debt shall be based on these costs and benefits and on the City's ability to afford new debt as determined by the aforementioned standards. Sale Process ■ The City shall use a competitive bidding process in the sale of debt unless the nature of the issue warrants a negotiated bid. Rating Agencies Presentation • Full disclosure of operations and open lines of communication shall be made available to the rating agencies. City staff, with assistance of financial advisors, shall prepare the necessary materials and presentation to the rating agencies. Continuing Disclosure ■ The City is committed to continuing disclosure of financial and pertinent credit information relevant to the City's outstanding issues. Debt Refunding ■ City staff and the financial advisor shall monitor the municipal bond market for opportunities to obtain interest savings by refunding outstanding debt. A proposed refunding of debt, for interest cost savings, should provide a present value benefit as a percent of refunded principal of at least 3%. VI. Investments The City's cash shall be invested in such a manner so as to ensure the absolute safety of principal and interest, to meet the liquidity needs of the City and to achieve the highest possible yield in accordance with the City's Investment Policy. Interest earned from investment shall be distributed to the City's funds from which the money was provided. 292 Financial Management Policy VII. Intergovernmental Relations The City shall coordinate efforts with other governmental agencies to achieve common policy objectives, share the cost of providing government services on an equitable basis and support appropriate favorable legislation at the state and federal levels. Interlocal Cooperation in Delivery of Services ■ In order to promote the effective and efficient delivery of services, the City shall work with other local jurisdictions to share on an equitable basis the costs of services, to share facilities and to develop joint programs to improve service to its citizens. Legislative Program ■ The City shall cooperate with other jurisdictions to actively oppose any state or federal regulation or proposal that mandates additional City programs or services and does not provide the funding necessary for implementation. VIII. Grants The City shall seek to obtain and effectively administer federal, state and foundation grants-in-aid that address the City's current and future priorities and policy objectives. Grant Guidelines ■ The City shall seek to obtain those grants that are consistent with priority needs and objectives identified by Council. Indirect Costs ■ The City shall recover indirect costs to the maximum amount allowed by the funding source. The City may waive or reduce indirect costs if doing so will significantly increase the effectiveness of the grant. Grant Review ■ The City shall review all grant submittals requiring an in -kind match requirement to determine their potential impact on the operating budget, and the extent to which they meet the City's policy objectives. If there is a cash match requirement, the source of funding shall be identified and approved prior to application. ■ Prior to submission, all grant requests will be reviewed by Administrative Services to ensure the benefits to the City exceed the administrative costs incurred throughout the life of the grant. Grant Program Termination ■ The City shall terminate grant -funded programs and associated positions as directed by the City Council when grant funds are no longer available, unless alternate funding is identified. IX. Economic Development The City shall initiate, encourage and participate in economic development efforts to create job opportunities and strengthen the local economy and tax base. Commitment to Expansion and Diversification ■ The City shall encourage and participate in economic development efforts to expand Friendswood's economy and tax base, to increase local employment and to invest when 293 Financial Management Policy there is a defined, specific long-term return. These efforts shall not only focus on new areas, but on established sections of the City where development can generate additional jobs and other economic benefits. Tax Abatements ■ The City of Friendswood is committed to the promotion of quality development in all parts of the City. On a case -by -case basis, the City will give consideration to providing tax abatement on the increment in value added to a particular property by a specific development proposal, which meets the economic goals and objectives of the City. ■ The tax abatement shall not apply to any portion of the inventory or land value of the project. ■ Tax abatement may be offered on improvements to real property owned by the applicant and/or on new personal property brought to the site by the applicant. ■ Tax abatement will not be ordinarily considered for projects which would be developed without such incentives unless it can be demonstrated that higher development standards or other development and community goals will be achieved through the use of the abatement. Increase Non -Residential Share of Tax Base ■ The City's economic development program shall seek to expand the non-residential share of the tax base to decrease the tax burden on residential homeowners. Coordinate Efforts With Other Jurisdictions ■ The City's economic development program shall encourage close cooperation with other local jurisdictions to promote the economic well being of this area. X. Fiscal Monitoring Reports shall be prepared and presented on a regular basis that analyze, evaluate and forecast the City's financial performance and economic condition. Financial Status and Performance Reports ■ Monthly reports shall be prepared comparing expenditures and revenues to original and amended budgets, for the month and fiscal year-to-date. Explanatory notes will be included, as needed. XI. Accounting, Auditing and Financial Reporting The City shall comply with prevailing local, state and federal regulations. Its accounting practices and financial reporting shall conform to generally accepted accounting principles as promulgated by the Governmental Accounting Standards Board (GASB), American Institute of Certified Public Accountants (AICPA) and the Government Finance Officers Association (GFOA). The City Council shall select an independent firm of certified public accountants to perform an annual audit of its accounting and financial reporting practices. XII. Internal Control The Director of Administrative Services is responsible for developing citywide, written guidelines on accounting, handling of cash and other financial matters. The Director of Administrative Services will assist Department Directors as needed, in tailoring these guidelines into detailed written procedures to fit each department's specific requirements. 294 Financial Management Policy Each Department Director is responsible to ensure that good internal controls are followed throughout his or her department, that all guidelines on accounting and internal controls are implemented and that all independent auditor internal control recommendations are addressed. XIII. Risk Management The City will utilize a safety program, an employee health program and a risk management program to prevent and/or reduce the financial impact to the City due to claims and losses. Transfer of liability for claims through transfer to other entities through insurance and/or by contract will be utilized where appropriate. Prevention of loss through the safety program and the employee health program will be employed. XIV. Operating Budget The City shall establish an operating budget that shall link revenues and expenditures to City Council goals, service and performance standards. It will be the City's goal to obtain the distinguished Budget Presentation Award from the Government Finance Officers Association. 295 Appendix H Glossary Abbreviations/Acronyms 296 Glossary ACCRUAL BASIS The recording of the financial effects on a government of transactions and other events and circumstances that have cash consequences for the government in the periods in which those transactions, events and circumstances occur, rather than only in the periods in which cash is received or paid by the government. ACTIVITY A specific and distinguishable service performed by one or more organizational components of a government to accomplish a function for which the government is responsible. (e.g., police is an activity within the public safety function). AD VALOREM TAX A tax based on value (e.g., a property tax). AGENCY FUND A fund normally used to account for assets held by a government as an agent for individuals, private organizations or other governments and/or other funds. The agency fund also is used to report the assets and liabilities of Internal Revenue Service Code, Section 457, deferred compensation plans. APPROPRIATION A legal authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. An appropriation usually is limited in amount and time it may be expended. ASSESSED VALUATION A valuation set upon real estate or other property by a government as a basis for levying taxes. BALANCED BUDGET A budgeting term used to signify budgeted expenditures are offset by budgeted revenues. In some instances reserves set aside for a specific use could be included to offset budgeted expenditures; i.e. election equipment reserves set aside in previous fiscal years to replace outdated equipment in a future fiscal year. BASIS OF ACCOUNTING A term used to refer to when revenues, expenditures, expenses, and transfers -and the related assets and liabilities -are recognized in the accounts and reported in the financial statements, Specifically, it relates to the timing of the measurements made, regardless of the nature of the measurement, on either the cash or the accrual method. CAPITAL EXPENDITURES Expenditures resulting in the acquisition of or addition to the government's general fixed assets. CAPITAL IMPROVEMENT PROGRAM (CIP) A term used to refer to a group of related infrastructure improvements planned for the future. Can be either a five or ten year plan. CAPITAL LEASE An agreement that conveys the right to use property, plant or equipment, usually for a stated 297 period of time, that meets one or more of the criteria set forth in SFAS No. 13 for lease capitalization. CAPITAL PROJECTS FUND A fund created to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds and trust funds). CASH BASIS A basis of accounting under which transactions are recognized only when cash is received or disbursed. DEBT SERVICE FUND A fund established to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Sometimes referred to as a SINKING FUND. DEBT SERVICE FUND REQUIREMENTS The resources which must be provided for a debt service fund so that all principal and interest payments can be made in full and on schedule. DEBT SERVICE REQUIREMENTS The amount of money required to pay interest on outstanding debt, serial maturities of principal for serial bonds and required contributions to accumulate monies for future retirement of term bonds. DEFERRED REVENUE Amounts for which asset recognition criteria have been met, but for which revenue recognition criteria have not been met. Under the modified accrual basis of accounting, amounts that are measurable but not available are on example of deferred revenue. DELINQUENT TAXES Taxes remaining unpaid on and after the date to which a penalty for nonpayment is attached. Even though the penalty may be subsequently waive and a portion of the taxes may be abated or canceled, the unpaid balances continue to be delinquent taxes until abated, canceled, paid or converted into tax liens. ENTERPRISE FUND (1) A fund established to account for operations financed and operated in a manner similar to private business enterprises (e.g., water, gas and electric utilities; airports; parking garages; or transit systems). In this case, the governing body intends that costs (i.e., expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. (2) A fund established because the governing body has decided that periodic determination of revenues earned, expenses incurred and/or net income is appropriate for capital maintenance, public policy, management control, accountability or purposes. EXPENDITURES Decreases in net financial resources. Expenditures include current operating expenses requiring the present or future use of net current assets, debt service and capital outlays, and intergovernmental grants, entitlements and shared revenues. FISCAL YEAR A 12-month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. The City's fiscal year is October thru September. 298 FORCES AT WORK (FAW) A budget term used to describe supplemental department expenditures as a result of federal and/or state unfunded mandates or local governmental laws or actions or market impacts. FRANCHISE A special privilege granted by a government, permitting the continued use of public property, such as city streets, and usually involving the elements of monopoly and regulation. FUND A fiscal and accounting entity with a self -balancing set of accounts in which cash and other financial resources, all related liabilities and residual equities, or balances, and changes therein, are recorded and segregated to carry on specific activities or attain certain objectives in accordance with special regulations, restrictions or limitations. FUND BALANCE The difference between fund assets and fund liabilities of governmental and similar trust funds. FUND BALANCE -RESERVED FOR DEBT SERVICE An account used to segregate a portion of fund balance for resources legally restricted to the payment of general long-term debt principal and interest maturing in future years. FUND BALANCE -RESERVE FOR ENCUMBRANCES An account used to segregate a portion of fund balance for expenditures upon vendor performance. FUND BALANCE -RESERVE FOR PREPAID ITEMS An account used to segregate a portion of fund balance to indicate that prepaid items do not represent expendable amiable financial resources even though they are a component of net current assets. FUND TYPE Any one of seven categories into which all funds are classified in governmental accounting. The seven fund types are: general, special revenue, debt service, capital projects, enterprise, internal service, and trust and agency. GENERAL FUND (GF) The fund used to account for all financial resources, except those required to be accounted for in another fund. GENERAL LONG-TERM DEBT Long-term debt expected to be repaid from governmental funds. GENERALLY ACCEPTED ACCOUNTING PRINCIPLES (GAAP) Uniform minimum standards and guidelines for financial accounting and reporting. They govern the form and content of the financial statements of an entity. GAAP encompass the conventions, rules and procedures necessary to define accepted accounting practice at a particular time. They include not only broad guidelines of general application, but also detailed practices and procedures. GAAP provide a standard by which to measure financial presentations. The primary authoritative body on the application of GAAP to state and local governments is the GASB. GOVERNMENTAL FUND TYPES Funds used to account for the acquisition, use and balances of expendable financial resources and the related current liabilities -except those accounted for in proprietary funds and fiduciary 299 funds. In essence, the funds are accounting segregation of financial resources. Expendable assets are assigned to the particular fund type according to the purposes for which they may or must be used. Current liabilities are assigned to the fund type from which they are to be paid. The difference between the assets and liabilities of governmental fund types is referred to as fund balance. The measurement focus in these fund types is on the determination of financial position and changes in financial position (sources, used and balances of financial resources), rather than on net income determination. The statement of revenues, expenditures and changes in fund balance is the primary governmental fund type operating statement. It may be supported or supplemented by more detailed schedules of revenues, expenditures, transfers and other changes in fund balance. Under current GAAP, there are four governmental fund types: general, special revenue, debt service and capital projects. IMPACT FEES Fees charged to developers to cover, in whole or in part, the anticipated cost of improvements that will be necessary as a result of the development. INTERFUND TRANSFERS All interfund transactions except loans, quasi -external transactions and reimbursements. INTERGOVERNMENTAL REVENUES Revenues from other governments in the forms of grants, entitlements, shared revenues or payment in lieu of taxes. INTERNAL SERVICE FUND A fund used to account for the financing of goods or services provided by one department or agency to other departments or agencies of a government, or to other governments, on a cost - reimbursement basis. LEVY (1) (Verb) To imposes taxes, special assessments or service charges for the support of government activities. (2) (Noun) The total amount of taxes, special assessments or service charges imposed by a government. LIABILITIES Probable future sacrifices of economic benefits, arising from present obligations of a particular entity to transfer or provide services to other entities in the future as a result of past transactions or events. MAINTENANCE The act of keeping capital assets in a state of good repair. It includes preventative maintenance, normal periodic repairs; replacement of parts, structural components and so forth and other activities needed to maintain the asset so that it continues to provide normal services and achieves its optimum life. MODIFIED ACCRUAL BASIS The accrual basis of accounting adapted to the governmental fund -type measurement focus. Under it, revenues and other financial resources increments (e.g., bond issue proceeds) are recognized when they become susceptible to accrual, that is when they become both "measurable" and "available to finance expenditures of the current." "Available" means collectible in the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are recognized when the fund liability is incurred except for (1) inventories of materials and supplies that may be considered expenditure either when purchased or when used, and (2) prepaid insurance and similar items that may be considered expenditures either when paid for or when consumed. All governmental funds, expendable trust funds and agency funds are accounted for using the modified accrual basis accounting. 300 OBJECT As used in expenditure classification, applies to the article purchased or the service obtained, rather than to the purpose for which the article or service was purchased or obtained (e.g., personal services, contractual services, materials and supplies). ORDINANCE A formal legislative enactment by the governing body of a municipality. If it is not in conflict with any higher form of law, such as state statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. The difference between and ordinance and a resolution is that the latter requires less legal formality and has a lower legal status. Ordinarily, the statutes or charter will specify or imply those legislative actions that must be by ordinance and those that may be by resolution. Revenue -raising measures, such as the imposition of taxes, special assessments and service charges, universally require ordinances. ORGANIZATIONAL -UNIT CLASSIFICATION (ORG UNIT) Expenditure classification according to responsibility centers within a government's organizational structure. Classification of expenditures by organizational unit is essential to fulfilling stewardship responsibility for individual government resources. PROPRIETARY FUND TYPES Sometimes referred to as income determination or commercial -type funds, the classification used to account for a government's ongoing organizations and activities that are similar to those often found in the private sector (i.e., enterprise and internal service funds). All assets, liabilities, equities, revenues, expenses and transfers relating to the government's business and quasi -business activities are accounted for through proprietary funds. The GAAP used are generally those applicable to similar businesses in the private sector and the measurement focus is on determination of net income, financial position and changes in financial position. However, where the GASB has issued pronouncements applicable to those entities and activities, they should be guided by these pronouncements. RESERVED An element of the equity section of the governmental fund balance sheet comprised of three major fund balance elements: reserved; unreserved, designated; and unreserved, undesignated. When used in association with the governmental funds, the term "reserved" should be limited to describing the portion of fund balance that is (1) not available for appropriation or expenditure and/or (2) is segregated legally for a specific future use. A common example of the first type of reservation within the governmental funds is "reserved for inventories." Another example, "reserved for loans receivable," represents amounts expected to be collected in the future. Therefore, this receivable is not available for expenditure or appropriation at the balance sheet date. In this instance, the loans receivable amount is not associated with revenue recognition. However, if outstanding receivables (e.g., property taxes) are related to revenue that is not available, deferred revenue should be reported, not a reservation of fund balance. . "Reserved for Encumbrances" is a common example of the second reserve type. This type of reserve is legally earmarked for a specific purpose. Generally, the reservations are based on third -party restrictions (e.g., contract with vendor). RETAINED EARNINGS An equity account reflecting the accumulated earnings of an enterprise or internal service fund. REVENUES (1) Increases in the net current assets of a governmental fund type from other than expenditure refunds and residual equity transfers. Also, general long-term debt proceeds and operating transfers are classified as "other financing sources" rather than as revenues. (2) 301 Increases in the net total assets of a proprietary fund type from other than expense refunds, capital contributions and residual equity transfers. Also, operating transfers in are classified separately from revenues. SPECIAL REVENUE FUND A fund used to account for the proceeds of specific revenue sources (other than expendable trusts or major capital projects) that are legally restricted to expenditure for specified purposes. GAAP only requires the use of special revenue funds when legally mandated. TAX RATE The amount of tax stated in terms of a unit of the tax base (e.g., 25 mills per dollar of assessed valuation of taxable property.) TAX ROLL The official list showing the amount of taxes levied against each taxpayer or property. Frequently, the tax roll and the assessment roll are combined, but even in these cases the two can be distinguished. TRUST FUNDS Funds used to account for assets held by a governmental unit in a trustee capacity or as an agent for individuals, private organizations, other governmental units, and/or other funds. These include (a) expendable trust funds, (b) nonexpendable trust funds, (c) pension trust funds, and (d) agency funds. UNRESERVED The equity section of the governmental fund balance sheet is comprised of three major fund balance elements: reserved; unreserved, designated; and unreserved, undesignated. (Also reference Unreserved, Designated and Unreserved, Undesignated.) UNRESERVED, DESIGNATED A designation of unreserved fund balance established by a government to indicate tentative plans for the use of current financial resources in the future. Examples of designations include equipment replacement and contingencies. These designations should not cause the government to report a deficit unreserved, undesignated fund balance. In addition, a government should not report a deficit unreserved, designated fund balance. In effect, a government cannot designate resources that are not available for expenditure. UNRESERVED, UNDESIGNATED An "unreserved, undesignated fund balance" represents financial resources available to finance expenditures other than those tentatively planned by the government. VEHICLE REPLACEMENT PLAN (VRP) A term used to refer to a plan of vehicle fleet replacements over the next ten years. (Source: 1988 Governmental Accounting, Auditing and Financial Reporting and other City Budgeting Terms) 302 ABBREVIATIONS AND ACRONYMS AED Automated External Defibrillator AICPA American Institute of Certified Public Accountants ASO Administrative Services Office CAFR Comprehensive Annual Financial Report CCISD Clear Creek Independent School District CDD Community Development Department CEDC Community and Economic Development Committee CIP Capital Improvement Plan CS Community Services CSO City Secretary's Office EEO Equal Employment Opportunity EMPG Emergency Management Planning Grant EMS Emergency Management Service FEMA Federal Emergency Management Agency FISD Friendswood Independent School District FMO Fire Marshal's Office FTE Full Time Equivalent FVFD Friendswood Volunteer Fire Department GASB Governmental Accounting Standards Board GCCDD Galveston County Consolidated Drainage District GF General Fund GFOA Governmental Finance Officers Association GIS Geographic Information System I&I Infiltration and Inflow ISO Insurance Services Office LEOSE Law Enforcement Officer Standards and Education M&CC Mayor and City Council PD Police Department PEG Public Educational Governmental PSB Public Safety Building PW Public Works SAN Storage Area Network SETCIC Southwest Texas Crime Information Center VOCA Victims of Crimes Act VRF Vehicle Replacement Fund VRP Vehicle Replacement Plan W&S Water and Sewer ZZB Zero Based Budgeting (revenues and expenditures net to zero) 303