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Home My WebLink AboutOctober 1, 2007 to September 30, 2008 Annual Budget Adopted Budget Annual Budget CITY OF FRIENDSWOOD, TX Fiscal Year October 1, 2007 - September 30, 2008 __________________________________________________________________________________________________ Mayor David J. H. Smith Mayor Pro-Tem W. Chris Peden Council Members Laura S. Ewing ............................................................................. Position 1 John R. LeCour............................................................................. Position 2 Jim Hill ....................................................................................... Position 3 Leslie Reid................................................................................... Position 4 Andy Rivera................................................................................. Position 6 Budget Team Robert T. McDaniel …….………………………………………………………………………..City Manager Roger C. Roecker…………………………………………….. Director of Administrative Services Terry Byrd .................................................................................Fire Marshal Karen Capps............................................. Economic Development Coordinator Cindy S. Edge……………………………………….Deputy Director of Administrative Services Nick Haby..........................................................Assistant to the City Manager Kazem Hamidian ........................................................... Public Works Director Katina R. Hampton ............................................................... Budget Manager Frank Manigold ................................. Acting Community Development Director Deloris McKenzie .....................................................................City Secretary James Toney ..................................................... Community Services Director Robert B. Wieners .......................................................................Police Chief This budget will raise more total property taxes than last year’s budget by $594,939 or 5%, and of that amount $337,843 is tax revenue to be raised from new property added to the roll this year. The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to City of Friendswood, Texas for its annual budget for the fiscal beginning October 1, 2006. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. Table of Contents INTRODUCTION City Manager’s Memo.................................................................................1 Summary of Changes to the Proposed Budget………………………………………………………2 Transmittal Letter……………………………………………………………………………………………………3 Guide to Budget........................................................................................12 Mission Statement and Strategic Goals.........................................................13 Budget Calendar .......................................................................................15 Information on the City of Friendswood........................................................16 Fiscal Year Facts Sheet …………………………………………………………………………………………..19 Organization Chart ....................................................................................20 SUMMARY SCHEDULES Revenue and Expenditure Graph .................................................................21 Budget Summary ......................................................................................22 Revenues and Expenditures by Fund............................................................23 Estimated Ad Valorem Tax Collections - Current Roll......................................24 Tax Rate Comparison.................................................................................25 Tax Debt Service to Maturity.......................................................................26 Revenue Debt Service to Maturity................................................................27 Sales Tax Revenue Comparison...................................................................28 FUND SCHEDULES Fund Schedules ........................................................................................29 General Fund............................................................................................31 Special Revenue Funds ..............................................................................32 Police Investigation Fund ....................................................................33 Fire/EMS Donation Fund .....................................................................34 Parkland Dedication Fund....................................................................35 Park Playground Equipment Fund.........................................................36 Court Security/Technology Fund ..........................................................37 Tax Debt Service Fund...............................................................................38 Capital Project Funds .................................................................................40 General Obligation Construction Fund...................................................41 1776 Park Trust Fund ...............................................................................43 Enterprise Funds .......................................................................................45 Water and Sewer Operation Fund.........................................................46 2006 Water and Sewer Bond Construction Fund.....................................47 Water and Sewer CIP/Impact Fee Funds ...............................................48 Water CIP/Impact Fee Fund.........................................................49 Sewer CIP/Impact Fee Fund.........................................................50 Water and Sewer Revenue Debt Service Fund........................................51 Vehicle Replacement Fund..........................................................................53 DEPARTMENTAL BUDGETS Mayor and Council.....................................................................................55 City Secretary...........................................................................................59 Table of Contents City Manager ............................................................................................69 Administrative Services ..............................................................................78 Police .......................................................................................................100 Friendswood Volunteer Fire Department .......................................................114 Fire Marshal ............................................................................................120 Community Development...........................................................................130 Public Works ............................................................................................143 Community Services..................................................................................156 CAPITAL IMPROVEMENT PROGRAM Project Budget Summary by Fund...............................................................189 General Fund ...........................................................................................190 Water and Sewer Operation Fund ...............................................................192 Excerpts from the 2007 – 2011 Capital Improvement Plan General Fund……………………………………………………………………………………………..206 Water and Sewer Fund……………………………………………………………………………..227 Capital Improvement Location Map……………………………………………………………………..245 DEBT SERVICE Summary of Debt Service Funds..............................................................247 Tax Debt Service Fund...........................................................................248 Summary Schedule of Tax Debt Service to Maturity...................................250 2002 Refunding Bonds ...................................................................251 2005 General Obligation Bonds ........................................................252 2005 Refund Bonds ...............................................................................252 2008 General Obligation Bonds………………………………………………………………………… 253 Capital Leases.......................................................................................253 Water and Sewer Revenue Debt Service Fund ...........................................254 Summary Schedule of Water and Sewer Revenue Debt Service to Maturity...256 1995 Certificates of Obligation .........................................................257 1999 Water and Sewer Revenue Bonds.............................................257 2000 Water and Sewer Revenue Bonds ............................................257 2001 Water and Sewer Revenue Bonds.............................................257 2002 Water and Sewer Refund Bonds...............................................258 2006 Water and Sewer Revenue Bonds....................................................258 2006 Water and Sewer Refund Bonds ……………………………………………………………. 258 2007 Water and Sewer Revenue Bonds …………………………………………………………. 259 APPENDICES Appendix A: Budget Ordinance and Tax Ordinance.....................................260 Appendix B: Personnel Schedule..............................................................267 Appendix C: Decision Packages and Forces at Work ...................................270 Appendix D: Revenue Schedule...............................................................274 Appendix E: General and Administrative Transfers.....................................285 Appendix F: Charter Budget Provisions .....................................................288 Appendix G: Financial Management Policy ................................................292 Appendix H: Glossary/Abbreviations & Acronyms ...................................... 302 Additional Revenue:General Fund Property Tax (Proposed tax rate changed from $0.5760 to $0.5764) $8,538 Sales Tax - Increase Budgeted Amount 75,000 Total $83,538 Changes to Expenditures: FVFD: Additional Part Time Paramedic (weekends)$36,552 FVFD: Add Part Time Paid Medic (3rd to staff) 34,138 FVFD: Increase Administrative Support Hours 7,904 FVFD: Increase Contribution to Volunteer Pension Fund 14,400 FVFD: Annual Performance Increase for FT staff 3,500 FVFD: Inspection & Certification Cost Increase 3,000 FVFD: Per Call Stipend for Volunteer Firefighters 21,000 FVFD: Community Events/Awards Banquet Increase 5,000 FMO: Convert Budget for Part-Time Employees to One Full-Time Position 0 CDD: Geographic Information System (GIS) Improvements - Contract Services 5,000 CSO: Copier/Printer/Scanner/Fax - PSB Records Room $466 CSO: Replace two office chairs 600 CMO: Document Camera for City Council Chamber 1,600 PW: Master Pavement Plan (to be funded in FY 2006-2007)(50,000) Total $83,160 Decision Packages (Non-Ongoing): Funded with GF Balance in 2006-07 FVFD: Automatic CPR Devices (3)44,100 CSO: 6 eSlates (Electronic Voting Equipment) 15,000 FVFD: Modifications to Fire Station # 3 (Project estimate reduced) 50,000 FVFD: Non-Invasive Bp to Lp 12 Monitors (5)13,695 FVFD: 30 Handheld 800 Mhz Radios (Reduced to 15-purchased over 2 yrs.) 63,711 CS: Public Safety Building median landscaping & irrigation 3,100 Total - Unfunded Decision Packages $189,606 Changes to the FY08 Proposed Budget 2 3 Additional operating revenues are projected to total $1,282,759 over the current year budget. This represents 7.6% more operating/ongoing revenues. Of these additional revenues, the typical homeowner with a homestead exemption will contribute additional ad valorem revenues of $398,491 or 31% of the total additional funds. Of this increase, $283,920 or 71% is attributable to new construction (commercial and residential). $114,571 or 29% is coming from a proposed increase of 3% over the effective tax rate. Additional detail to this resource and the others that comprise the balance of the growth in revenue are detailed further in this letter. As in prior years the budget document includes the development of performance measures. Our goal in doing so is to continue to provide better information and exhibit how well the needs of our citizens and customers are being met. Because of the additional effort and other improvements to the budget, the City received the Government Finance Officers Association Distinguished Budget Presentation Award for its FY06-07 document. The City is honored to have been awarded this recognition for a fourth consecutive year. Several years ago, the City Council made a very important financial decision. The decision was to develop a budget and operate the City based on current revenues, or funds generated in the current fiscal year. The result is that any revenues exceeding the budgeted amount and any budgeted expenditures not made in the fiscal year, are added to fund balance. This was done to better prepare the City financially in the event of any catastrophic event, and accumulate funding for future capital projects. This policy supports funding ongoing revenues with ongoing sources and one-time revenues with one-time expenditures. A second benefit of this decision was the impact on the City’s bond rating. The City’s bond rating from Standard & Poor’s was upgraded from A to A+ for our last general obligation (G.O.) bond issue in 2005. Moody’s maintained its A1 rating for this bond issue. This was the second of three G.O. bond issues that were approved by the citizens in 2003. The third and final issue is scheduled for the 2007-08 fiscal year. Friendswood’s population continues to grow and is currently estimated to be 34,500. Growth is expected to accelerate somewhat this year with the development of several new subdivisions (West Ranch in particular). This growth will continue to place increasing demands on City services. Identifying new revenue streams, especially in the General Fund, will become increasingly important, if not elusive. Key Budget Objectives • Deliver existing public services and resulting value stream for the service level legally mandated and ordained by Council (present and past) • Protect and promote greatest city assets in the delivery of the public value stream produce with adequate pay and compensation for merit performance and professionalism • Address infrastructure issues associated primarily with drainage improvements needed, capital improvements and legal proportionality of required exactions for new development (including the requisite planning therefore) to protect and improve quality of life for the public and attract economic development to diverse the tax base to relieve pressure on the ad valorem tax base and homeowner burden 4 • Secure alternate revenues streams other than property tax by maximizing state options for local sales tax expansion to be determined by Council • Keeping the cost for such public service value stream and delivery as competitive, effective and efficient as possible General Fund The City’s largest single source of revenue continues to be property taxes. The proposed budget includes staff’s projection of the estimated effective tax rate plus 3 percent, $.5764. This rate consists of a maintenance and operations (M&O) tax rate of $.5016 and an I&S (debt service) tax rate of $.0748. We have not received certified values from the Galveston Central Appraisal District for 2007, but have preliminary numbers with approved values totaling $2,104,618,733 and $49,929,178 under review. We will adjust our property tax revenue after receiving certified numbers from the Appraisal District and report this to Council in an upcoming work session. Year Tax Rate FY04 0.6385 FY05 0.6385 FY06 0.6040 FY07 0.5821 FY08 0.5764 Net Taxable Value $800,000,000 $1,000,000,000 $1,200,000,000 $1,400,000,000 $1,600,000,000 $1,800,000,000 $2,000,000,000 $2,200,000,000 $2,400,000,000 FY04 FY05 FY06 FY07 FY08 Tax Levy $8,500,000 $9,000,000 $9,500,000 $10,000,000 $10,500,000 $11,000,000 $11,500,000 $12,000,000 $12,500,000 FY04 FY05 FY06 FY07 FY08 Tax Rate 0.5200 0.5400 0.5600 0.5800 0.6000 0.6200 0.6400 0.6600 FY04 FY05 FY06 FY07 FY08 5 Sales Tax Revenues $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 FY04 FY05 FY06 FY07 FY08 The second largest source of revenue in the General Fund is Sales Tax. We are projecting an increase in this revenue stream of $391,000 over the 2006–07 budget of $3,359,000. This brings the proposed budget to $3,750,000. Although this is a relatively large increase over previous years, we believe it remains a conservative projection, recognizing that sales tax volatility has caused many cities tremendous budget difficulties. The City’s sales tax revenue base has consistently grown from its base of many smaller retail centers rather than any single large outlet. Franchise Fee and Right-of-Way Access revenue are projected to increase by approximately $52,000 from FY07. This is a 4.5% increase as compared to the FY07 budget and is attributed to population growth and increased cable franchisee revenues. Revenue from Building Licenses, Permits and Plan Check Fees is predominately based on residential building permits. 2007 revenues totaling $507,500 are projected at almost the same amount as the FY07 Adopted Budget. Year Revenues FY04 $547,641 FY05 $498,988 FY06 $469,681 FY07 $506,200 FY08 $507,539 Year Sales Tax FY04 $2,833,289 FY05 $3,199,136 FY06 $3,252,990 FY07 $3,359,100 FY08 $3,750,000 Year Franchise FY04 $1,058,726 FY05 $1,176,461 FY06 $1,171,334 FY07 $1,158,800 FY08 $1,211,000 Franchise Taxes $950,000 $1,000,000 $1,050,000 $1,100,000 $1,150,000 $1,200,000 $1,250,000 FY04 FY05 FY06 FY07 FY08 Permit Revenues $420,000 $440,000 $460,000 $480,000 $500,000 $520,000 $540,000 $560,000 FY04 FY05 FY06 FY07 FY08 6 Municipal Court fines and fees are another major source of general fund revenue. Citations processed by the Court have increased dramatically over the past 6 years, growing from just over 8,000 to an estimate of 15,000 for 2007-08. This represents a 14% average annual increase over that period. As a result, court revenues are projected at $1,078,700, an increase of $225,230. The FY08 Proposed Budget also includes the Court Technology/Court Security Fund which contains revenue derived from the court security and court technology fees. These funds can only be used for specific projects related to court security and technology. Year Revenues FY04 $536,100 FY05 $716,800 FY06 $829,605 FY07 $853,470 FY08 $1,078,700 Interest income is the last significant general fund revenue source. Interest rates have risen from their previous historic lows and both pooled and fixed investments are generating increased revenue. Because of this trend we have projected $462,500 in interest revenue, an increase of $213,000 over last year’s budget. Year Revenues FY04 $155,400 FY05 $97,070 FY06 $209,900 FY07 $249,072 FY08 $462,481 Water and Sewer Fund 2006-07 has been a historically “wet year” for all of Southeast Texas. As a result water consumption is down and we don’t expect to meet the current budget for water and sewer revenue. We have factored this year’s experience into our projections for 2007-08 and have budgeted water revenues at $4,238,169. This is a $348,000 (7.5%) decrease from the current year budget of $4,586,000. Sewer revenue is budgeted at $3,611,500, a 4.2% decrease from the FY06 budget. Court Fines & Fees $500,000 $600,000 $700,000 $800,000 $900,000 $1,000,000 $1,100,000 $1,200,000 $1,300,000 FY04 FY05 FY06 FY07 FY08 Interest $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 $450,000 $500,000 FY04 FY05 FY06 FY07 FY08 7 Water and Sewer Revenues $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 $5,000,000 FY04 FY05 FY06 FY07 FY08 Water Sewer Expenditures The proposed budget continues to emphasize the importance of meeting the demands of growth while maintaining the City’s quality of life. Our responsibility, as directed by City Council’s Vision Statement, is to provide a safe place for people to “live, work, play and worship.” This is done by continuing to focus on the City’s infrastructure, including its most valuable asset – the City’s employees. In addition to the existing work programs, the following items are included in the proposed budget. The City’s “Human Infrastructure” (its employees) are receiving attention in the 2006 – 07 fiscal year in the form of a Compensation and Classification Study. This will ensure the pay plan is structured to provide internal equity among the employees and is competitive with other cities. Although the consulting work was funded in the previous fiscal year, funding for salary adjustments is included in the proposed budget totaling $270,000 in the General Fund and $30,000 in Water and Sewer. An additional $366,000 was added for this purpose, if sufficient revenues are available after certified values are received and the tax rate is adjusted. The City is a service organization, and as such, the City’s service providers, or Personnel, are the most important part of the City’s infrastructure. Council has supported a pay plan that properly compensates the employees and has typically provided annual merit funding. The FY08 Proposed Budget includes $139,000 in General Fund and $19,400 in the Water and Sewer Fund to provide 3% merit funding in this budget. No Cost Of Living Adjustments (COLA) or “across the board” pay increases are included. Four full-time positions and three part-time are proposed in this budget. You will see that Staff has emphasized public safety in its decision package prioritization. Three full-time and three part-time Police positions are included in the proposed budget. One of the full-time and two of the part-time positions were authorized, but not funded, by City Council in the 2006-07 budget development. The remaining two full-time Police positions are new and included in the budget to maintain the 1.5 officers per 1,000 population staffing level. In addition, a part-time Animal Control position has been included in the Police Department. A clerical position in the Municipal Court and part-time position, Media Technician, are added in other City departments. The Media Technician is proposed to staff the multi-camera video equipment that will be used to record and televise Council meetings on the City’s PEG TV channel. This system is budgeted at $25,000 and was requested by Council as an upgrade to the current single-camera system. The amounts below include salaries, benefits and any additional equipment required for the new employee. • 1 - Peace Officer I (authorized in 2007) - $58,722 • 2 – Part-time School Resource Officers (authorized in 2007) - $25,750 Year Water Sewer FY04 $3,865,248 $2,500,928 FY05 $4,324,850 $3,417,741 FY06 $4,472,190 $3,594,973 FY07 $4,586,000 $3,611,500 FY08 $4,238,169 $3,461,956 8 • 1 – Part-time Animal Control Officer - $42,468 • 2 – Peace Officer II, including vehicle, supplies and equipment - $208,918 • 1 – Municipal Court Clerk III - $47,567 • 1 – Part-time Media Technician (.5 FTE) - $18,985 • Salary adjustments for Municipal Court judges and prosecutors - $20,000 • FVFD – Paramedics ($1 per hour) - $6,303 • FVFD – Firefighter Pay Increase to $13 per hour ($0.50/hour) - $5,252 • FVFD - Additional part-time Paramedics and Medic - $70,690 Street improvements have again received a high level of importance in this year’s budget. Included in the FY07 proposed budget is $1,015,000 for concrete and asphalt street repairs and sidewalk improvements. This is an increase of $215,000 over the FY07 Adopted Budget and represents an ongoing commitment to street maintenance. In addition to the funding for street improvements, $50,000 is budgeted to develop a Citywide Street Pavement Master Plan. The purpose of this work is to develop a plan to ensure street repairs/improvements are being performed in a systematic and strategic manner. Parks are a distinguishable characteristic of Friendswood. The FY08 Proposed Budget includes funds to maintain the City’s parks, including: • Phase 2 of the replacement of the existing playground at Stevenson Park. The new playground will be handicap accessible - $23,000. • Replace the metal roof on the Leavesley Park Hangar - $30,000. • Replace one HVAC unit for the Leavesley Park Hangar - $6,500. • Replace 10 – metal picnic tables in Stevenson Park - $7,000. • Provide shade structure for Stevenson Park pool patrons - $19,500. • Repair or replace the rear entry doors at City Hall - $2,000. • Library Expansion – Develop schematic drawings – $34,000. The proposed budget also includes several items for the City Secretary’s office. • 1 – Backup JBC (electronic voting equipment) - $2,708 • 1 – Backup E-Scan (electronic voting equipment) - $2,708 • Laserfiche Records Management Software - $17,211 • Weblink for Laserfiche Records Management Software - $14,338 • Computer for Records Mgmt. Office at new Public Safety Bldg. - $1,020 • Software Maintenance Agreement for 6 new e-Slate machines - $408 • 2 – office chairs - $600 • Copier/printer/fax/scanner for PSB records room - $466 Other items proposed in the General Fund operating budget include: • Laptop computers for City Council and Planning & Zoning Commission - $27,200 • Funding to perform Background Checks on all new employees - $4,000 • Credit card processing fees for Municipal Court - $2,500 • City property valuation verification to ensure proper insurance coverage - $7,000 • Document camera for City Council chamber - $1,600 • Geographic Information System contract services - $5,000 Water and Sewer. Significant additions to the water and sewer fund include: • Sewer rehabilitation program - $300,000 • Utility Master Plan - $100,000 • San Joaquin Lift Station Upgrade - $24,500 • GIS Enhancements for Utility System - $15,000 • Blackhawk wastewater contract with Gulf Coast Waste Disposal Authority, $73,705 • City property valuation verification to ensure proper insurance coverage - $7,000 9 Budgets across all City departments have been greatly impacted with the cost of fuel reaching all-time high prices. To help recognize this impact, the general fund has been increased by $39,977. The water and sewer fund has also been increased, in the amount of $9,316. This is a 25% increase from FY07. Although not huge amounts, these are important adjustments. The Budget office will continue to monitor the price of fuel to ensure service delivery is not impacted during the upcoming year. A second City-wide impact on our budget is the increased cost of electricity. We have included $56,000 in General Fund and $17,400 in Water and Sewer to recognize the growth in the cost of this essential resource. An extremely significant change in the City’s relationship with the Friendswood Volunteer Fire Department (FVFD) began in FY04-05. We are now going into the fourth year of a contract that was established with FVFD to provide fire and emergency management services to the City. The prior contract was approved in 1981, and did not anticipate the level of technology, the liability that exists today or the size of the operation of both the city and the FVFD. The contract includes the following features: • All paid staff is under the supervision and authority of the FVFD. • All equipment is under the maintenance and operation of the FVFD. • All facilities (with the exception of major repair items) are under the maintenance and operation of the FVFD. • All insurance coverage is the responsibility of the FVFD with incentives and disincentives depending on experience. • Performance measures and reporting requirements for firefighting and ambulance responses are in place calling for specific response times, and manpower requirements for each response. • Performance measures and reporting requirements for maintenance and operation of equipment are in place calling for specific maintenance guidelines. • Performance measures and reporting requirements for training of manpower, both fire and EMS, are in place. • The City covers the costs of providing these services. • The City pays a fee of $10 per run to the Equipment Replacement Fund (the same fund the voluntary donations from the City utility bill go to) to assist in the replacement of capital equipment. This fee is projected to be approximately $25,000 for 2007-08. In addition, the following items are included in the FY08 Proposed Budget are requests from the FVFD. • Cell phone and pager cost increase - $3,800 • Cost increase for medical supplies, inspection & certification - $8,000 • Pay increase for full-time staff and additional administrative support - $22,959 • Per call stipend for Volunteer Firefighters - $21,000 • Volunteer Pension Fund contribution increase - $14,400 • Community and Awards Banquet Events - $5,000 • The following debt payments are funded from Fire/EMS Donations. We have budgeted $233,000 in revenue from this source for 2007-08. o Annual debt service for the 100’ aerial platform truck - $80,572. o Annual debt service for a new fire truck – approximately $62,000. • The following three equipment purchases are funded by a combination of 2007- 08 projected donations and FVFD resources. o Replacement ambulance - $140,000 o Replacement vehicle for Fire Chief - $40,000 o Jaws of Life Rescue System - $20,000 10 11 Guide to Use of the Budget The primary purpose of this document is to plan both the operating and capital improvement expenditures in accordance with the policies of the City of Friendswood. By adoption of this budget, the City Council establishes the level of services to be provided, the amount of taxes and utility rates to be charged and the various programs and activities to be provided. The Introduction section includes the City Manager’s budget message with revenue and fund balance trend charts and graphs; City Council mission statement and strategic goals; fiscal year fact sheet; budget calendar; and information on the City of Friendswood. The Summary Schedule section includes summary schedules for FY06 actual; FY07 original budget; FY07 amended budget; year to date 6/30/07 actual expenditures; year-end estimate for FY07; and FY08 proposed budget data. This section includes budgeted revenues and expenditures, designed to provide readers with a broad overview of the City’s budget. Pie charts and a budget summary schedule lead off this section and depict all revenues by classification and expenditures by functions, including governmental and business related activities. Governmental activities include most of the City’s basic services (general government, public safety, community development, public works and community services). Business-type activities include the City’s water and sewer system. Included is an overview of revenues and expenditures by fund. Additional schedules presented in this section are estimated tax valuations, tax levy and tax rate, including graphs; sales tax revenue comparison; tax and revenue debt service summary schedules; governmental grants and service fees schedule; and inter-fund transfers schedule. The Fund Summary schedule provides the revenues, expenditures and proposed ending fund balance for the City’s six governmental funds as well as enterprise funds. Governmental funds are General Fund, Police Investigation Fund, Fire/EMS Donation Fund, Park Land Dedication Fund, Tax Debt Service Fund, General Obligation Bond Construction Funds. Enterprise funds are Water and Sewer Operation Fund, Water and Sewer CIP/Impact Fee Funds, and Water and Sewer Revenue Debt Service Fund. Additional funds are Vehicle Replacement Fund, 1776 Park Trust Fund, Playground Fund, and Court Technology/Security Fund. A description of each fund precedes the fund schedules and includes the basis of budgeting. The next section is entitled Departmental Budgets. Each department includes: (1) department narrative, goals, objectives and measures; (2) department summary with department totals across all funds and an organizational chart depicting the department structure. The general ledger account number segment for fund, department and division accounts are included on all department organization charts for cross-reference to the detail division budgets. Following this section is the Capital Improvement Program section for the current proposed budget year by fund and project as well as the detail by object account. In some instances major maintenance and repair items are included as projects. The tax and revenue Debt Service section contains summary schedules and payment schedules for each bond issue. The Appendices contains several schedules. Among these, are the Ordinances and Policies, supplemental request recommendations and personnel schedules, detail revenue schedules by fund and account element/object and the glossary. 12 Vision & Mission Statements, Guiding Principles, Council Philosophy, and Strategic Goals Adopted by Resolution Vision Statement Together we build our future in a friendly place to live, work, play, learn and worship. City of Friendswood Mission Statement It is the mission of the Council and staff of the City of Friendswood to provide the highest level of service to our citizens at the greatest value. Guiding Principles We Believe That Visionary Planning is Essential. We Believe That Proactive, Responsive, Effective Leadership is Essential. We Believe That Ongoing Interactive Communication is Essential. Council Philosophy To act in the best interest of the citizens To consistently demonstrate respect to the staff To invest our resources effectively for our future To handle our disagreements/conflicts in a respectful manner that keeps our image positive with the public and each other Strategic Goals 1. Communication Build and expand external partnerships Better educate and inform our citizens to increase ownership and involvement in city government Utilize conflict/issue resolution processes 2. Economic Development Build and expand external partnerships Expand existing vision Systemize regional detention Educate and inform citizens to increase ownership in Economic Development. Research economic viability before and after 2020 3. Preservation Build and expand external partnerships Shape future growth to preserve Friendswood’s distinctiveness and quality of life Preserve and maintain infrastructure 4. Partnerships Build and expand external partnerships Remove any distinction of citizenship based upon county location 5. Public Safety Build and expand external partnerships Ensure a safe environment 13 6. Organizational Development Leadership o Communicate clear messages to citizens and employees about our values and why we are doing what we are doing o Build team identity with boards, employees, council, and volunteers Values o Communicate TRAQ as the core values to volunteers, citizens, council and all employees o Continue to focus on issues—not people Personnel o Develop a plan for staffing levels that result in quality city services and the accomplishment of our mission statement o Provide training and development for City employees to meet current and future staff leadership needs Process and Planning o Continue strategic planning process to meet future needs o Continue to develop plans to increase community involvement throughout the City Strategic Goal Matrix Departmental mission and goals which correlate with a City goal are indicated below in blue. Mayor & Council City Secretary's Office City Manager's Office Administrative Services Office Police Dept. Friendswood Volunteer Fire Dept. Fire Marshal's Office Community Development Dept. Public Works Community Services X X X X X X X X X X 1) Communication X X X 2) Economic Development X X X 3) Preservation X X X X X 4) Partnerships X X X X X X X 5) Public Safety X X X X X X X X X 6) Organizational Development 14 Budget Calendar April 2007 Review proposed budget calendar April 2007 Budget materials and instructions to department directors May 2007 Review preliminary budget priorities May 2007 Review compensation and benefits plan Discuss budget process with Council May 2007 Departments develop Proposed Budget & submit to Finance June 2007 Review of departmental budgets Review of rate structures / Identify budget priorities July 2007 Prepare Proposed Budget July 31, 2007 Proposed Budget delivered to Council August 9, 2007 Post notice of meeting on 8/13 to discuss tax rate August 13, 2007 Council work session (take record vote to propose 2007 tax rate and schedule public hearing for 8/27) August 13, 2007 Deliver notices of public hearings (8/27) (to be published on 8/15) to newspaper, post on the PEG Channel and Website August 20, 2007 Council work session August 23, 2007 Post notice of public hearing for 8/27 August 27, 2007 Public hearing September 6, 2007 Post notice of public hearing for 9/10 September 10, 2007 Public hearings on proposed tax rate and budget Announcement of meeting to adopt the tax rate on 9/17 Post ordinances for budget and tax rate September 12, 2007 Publication of notice of vote on 2007 tax rate printed in newspaper, post on the PEG Channel and Website, for 9/17 September 13, 2007 Post notice to adopt on 9/17 (budget and tax rate) September 17, 2007 First and final reading of ordinances adoption of budget and tax rate 15 Information on the City of Friendswood Form of Government The City of Friendswood, Texas was incorporated on October 15, 1960. The charter provided for a Mayor-Council form of city government. The charter was amended on October 16, 1971 to provide for a City Council-City Manager form of city government. The Mayor and six Council members are elected from the City at large to serve three-year terms. A charter amendment was approved May 4, 1992, to extend terms to three years from two years to be phased in over a three-year period beginning in 1993. A three-term limitation was also approved in 1992. The City Council is the principal legislative body of the City. The City Manager is appointed by a majority vote of the City Council and is responsible to the Council for the administration of all the affairs of the City including the appointment and removal of department directors and employees, supervision and control of all City departments and preparation of the annual budget. The Mayor presides at meetings of the City Council. Location Friendswood is conveniently located between Houston and Galveston, just 20 miles southeast of downtown Houston in southern Harris and northern Galveston Counties. The city is in the middle of the Houston biocorridor, including the world-renowned Texas Medical Center in Houston and the University of Texas Medical Branch in Galveston. The City covers 22.7 square miles and shares boundaries with Pearland, Alvin and League City. Three State farm-to-market roads give Friendswood easy access to the surrounding areas: FM 518 winds north to south from Pearland to League City; FM 2351 west from I45 to the Brazoria/Galveston county line; and FM 528 west from I45 to Alvin. Friendswood enjoys easy air transportation access to Hobby Airport, George Bush Intercontinental Airport, Ellington Field, and Clover Field. In July 2007, Friendswood was ranked number 51 on Money Magazines’ top 100 places to live in the United States. Cities making the list have the best combination of economic opportunity, good schools, safe streets, things to do, and real sense of community. Demographics The City’s 2000 census was 29,037. The population is estimated to be 36,613 at September 30, 2008. Friendswood is known for its highly educated workforce with more than 48 percent of residents employed in executive, professional, and managerial positions. The average household income is estimated at $117,000 – the highest for cities in Harris, Galveston, and Brazoria counties. Businesses and residents are drawn to Friendswood’s extraordinary demographics, superior quality of life, and its luscious natural green environment. 16 0 5000 10000 15000 20000 25000 30000 35000 40000 2000 2002 2004 2006 2008 Population City services are provided by a staff of 209.60 fulltime equivalent employees. The City’s police protection is provided by 50 sworn officers. The City’s fire protection is contracted with the Friendswood Volunteer Fire Department with a volunteer staff of 106 and 32 part-time paid staff working from three City-owned and equipped fire stations. The City’s Public Works department maintains 155 miles of paved streets, 1.168 miles of unpaved streets, 94.5 miles of storm sewer and 165 miles of water and sewer mains with 35 employees. The City has eight parks, one swimming pool and four tennis courts on 189 acres. The Friendswood Public Library is a premier library in the area servicing an average of over 500 patrons per day with a circulation of 300,241 in 2006 Over 17,000 youth attended programs during 2006. The City is served by two school districts; Friendswood Independent School District and Clear Creek Independent School District. Economic Outlook The Friendswood/Bay Area Houston economy is comprised of well over 12,000 business establishments. The population of the service area, defined by parts of Harris and Galveston counties and nine municipalities including Friendswood, southeast Houston, Kemah, La Porte, League City, Nassau Bay, Pasadena, Seabrook, and Webster is approximately 350,000. The Friendswood/Bay Area regional economy has become more diverse featuring aerospace, biotechnology, chemical products, recreation, and tourism. Aerospace The Friendswood/Bay Area Houston region is home to NASA – Johnson Space Center and its numerous aerospace contractors. The service area represents 92 percent of all aerospace jobs in metropolitan Houston, even though it accounts for just 4.5 percent of total Houston Jobs. Biotechnology Bioscience and biotechnology represent a strong technology cluster for Bay Area Houston with more than two times the national average activity. There are approximately 2,900 people employed in Bay Area Houston’s bio sector. There is a concentrated representation of medical device, biometrics and basic bio-research operations in the area. 17 Chemical Products Another large and relatively stable business cluster is the petrochemical refining and specialty chemical industry. One of the nation’s largest privately developed industrial facilities, Bayport, is home to approximately 65 operating specialty chemical plants employing 9,000 to 10,000 workers. Recreation and Tourism The fourth economic sector combines boating, recreation, and tourism on Texas’ Gulf Coast. About 24 marinas provide 8,000 boat slips of all sizes and dockage facilities for the power and sail boating enthusiast. The area offers amusement parks, like Space Center Houston, and the Kemah Boardwalk, as well as ecotourism, upscale shopping and fine seafood restaurants. Conservative estimates reveal that 2-3 million tourists visit Bay Area Houston annually. Planning for the Future In 1998, the City achieved a significant goal with the development of Vision 2020, the community’s strategic initiative for Friendswood to the year 2020. This plan, developed with active citizen input, has been the foundation for our goals, Comprehensive Plan, Capital Improvement Plan and annual budget. By working together to implement these plans, the City Council and staff will ensure the citizens’ vision for 2020 can, in fact, become reality. 18 Fiscal Year Fact Sheet Net Assessed Property Valuation $2,134,576,240 Tax Rate per $100 Valuation $0.5764 Square Miles approx. 23 Population, Estimated as of 6/01/07 34,500 Staffing FY07 FY08 Full-time employees (FTE) 185.00 195.00 Part-time employees 15.88 14.60 Total employees 201.88 209.60 Number of Utility Customers as of 6/01/07 Water 11,335 11,171 Sewer 10,640 10,823 Utility Rates - (Billed Bi-monthly) Monthly Water Rates Single-family, single-business, or construction in progress: First 3,000 gallons per month $12.00 Above 3,000 gallons, per 1,000 gallons $ 2.61 Trailers, apartments, condominiums, multi-family, multi-business, or commercial units, including, but not limited to, strip centers, professional office buildings and shopping centers: First 3,000 gallons per month $ 7.50 Above 3,000 gallons, per 1,000 gallons $ 2.61 Lawn and landscape sprinkler irrigation systems, where water passing through the meter is used for no other purpose: First 3,000 gallons per month $ 6.25 Above 3,000 gallons, per 1,000 gallons $ 2.61 Monthly Sewer Rates Single-family, single-business units, or construction in progress: First 3,000 gallons, based on 100% water consumption: $12.00 Above 3,000 gallons, based on 80% water consumption: $ 2.61 Trailers, apartments, condominiums, multi-family, multi-business, or commercial units, including, but not limited to, strip centers, professional office buildings and shopping centers: First 3,000 gallons, based on 100% water consumption: $ 7.50 Above 3,000 gallons, based on 80% water consumption: $ 2.61 Lawn and landscape sprinkler irrigation systems, where water passing through the meter is used for no other purpose: No Charge. Monthly Sanitation Rate $9.93 + tax (Includes curbside recycling fee) *Sanitation services contract will renew December 1, 2007 and rates are expected to increase. 19 CITY OF FRIENDSWOOD ORGANIZATIONAL CHART Citizens of Friendswood City Attorney Municipal Judge Mayor and City Council City Secretary x Administration x Records Management x Elections City Manager x Administration x Economic Development Boards, Committees and Commissions Administrative Services x Finance x Utility Billing x Municipal Court x HR/Risk Management x Information Technology Police Department x Staff Services x Patrol x Criminal Investigations x Animal Control x Records and Communications Fire Marshal x Administration x Emergency Management x Investigations/Inspections Community Development x Administration x Planning x Inspections/Code Enforcement x Engineering x Projects Public Works x Administration x Streets/Sidewalks x Drainage Operations x Water Operations x Sewer Operations Community Services x Park Operations x Friendswood Public Library x Building Operations x Recreation Programs 20 FY08 Budgeted Revenues (General Fund) Property Taxes 42% Fines 4% Charges for Services 29% Intergov't 1% Permits and Licenses 2%Franchise 4% Sales Tax 13% Misc. Receipts 2% VRF (Transfer) 1% Interest 2% FY08 Budgeted Expenditures (General Fund) General Government 15% Public Safety 27% Community Services 10% Vehicle Replacement 1% Capital Improvements 9% Debt Service 14% Community Development and Public Works 27% 21 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD Actual 6/30/07 FY07 Year End Estimate FY08 Adopted Budget REVENUES Taxes $16,190,756 $16,237,657 $16,237,657 $14,797,671 $16,920,473 $17,277,697 Permits and Licenses 553,324 506,200 520,533 598,085 760,027 508,039 Intergovernmental Revenues 535,075 231,576 241,263 267,968 384,955 209,286 Charges for Services 8,330,972 9,210,100 9,034,790 5,173,800 6,818,970 8,559,855 Fines 1,117,452 949,708 949,708 1,061,551 1,426,351 1,184,700 Interest 1,202,793 495,367 476,125 1,640,509 1,809,767 689,481 VRF Reimbursements 291,127 420,770 420,770 309,861 420,770 317,051 Miscellaneous Receipts 998,054 455,650 537,366 1,429,701 1,565,308 571,442 Total Revenues $29,219,553 $28,507,028 $28,418,212 $25,279,145 $30,106,621 $29,317,551 EXPENDITURES General Government $5,096,879 $3,997,650 $5,205,153 $2,722,782 $5,110,609 $4,904,324 Public Safety 6,973,597 7,351,114 7,608,687 5,400,514 7,627,950 7,970,289 Community Development and Public Works 6,158,232 7,006,242 7,287,289 4,469,330 6,064,876 7,221,784 Community Services 2,635,209 3,118,789 3,141,227 2,002,093 3,121,889 3,081,878 Vehicle Replacement Fund 227,772 416,985 416,985 262,780 416,985 229,230 Capital Improvements 5,652,600 1,546,822 19,395,317 4,238,464 21,189,295 1,534,826 Debt Service 3,033,703 3,885,835 3,885,835 2,366,126 3,885,935 4,229,768 Total Expenditures $29,777,992 $27,323,437 $46,940,493 $21,462,088 $47,417,539 $29,172,099 ** **In March 2007, Budget Amendment I appropriated funds for prior year encumbrances of $2.8 million and property tax refunds of $1.1 million. In June 2007, Budget Amendment II appropriated $16.5 million from the 2006 Water & Sewer Revenue Bonds. Budget Summary Fund Summary (All Funds) 22 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 Actual 6/30/07 FY07 Year End Estimate FY08 Adopted Budget REVENUES General Fund $17,946,251 $16,983,684 $17,033,871 $16,842,845 $19,711,407 $18,266,443 Police Investigation Fund 49,086 1,100 26,307 944 323 0 Fire/EMS Donation Fund 225,413 85,222 85,222 172,518 230,892 142,252 Park Land Dedication Fund 59,698 44,000 44,000 96,579 96,704 55,000 Playground Equipment Fund 51 20 20 1,123 1,123 0 Court Security/Technology Fund 66,318 56,738 56,738 55,763 66,000 66,000 Tax Debt Service Fund 1,578,869 1,463,519 1,463,519 1,477,960 1,485,044 1,647,730 GO Bond Construction Funds 328,487 0 0 187,918 204,000 0 Vehicle Replacement Fund 312,778 421,770 421,770 312,126 423,035 317,051 Water & Sewer Fund 8,087,766 8,563,450 8,399,240 4,759,671 6,346,228 8,097,525 2006 Water & Sewer Bond Construction Fund 11,920 0 0 660,925 670,000 0 Water & Sewer CIP/Impact Fee Funds 523,681 861,850 861,850 703,343 864,434 717,875 Water & Sewer Revenue Debt Service Fund 28,051 25,000 25,000 6,432 6,432 7,000 1776 Park Trust Fund 1,185 675 675 999 999 675 Total Revenues $29,219,553 $28,507,028 $28,418,212 $25,279,145 $30,106,621 $29,317,551 EXPENDITURES General Fund $15,856,762 $17,763,288 $20,509,340 $13,568,859 $20,612,370 $19,252,177 Police Investigation Fund 52,259 5,000 58,398 36,191 36,191 0 Fire/EMS Donation Fund 223,373 108,720 108,720 189,246 229,811 142,252 Court Security/Technology Fund 0 53,880 53,880 3,048 56,928 0 Tax Debt Service Fund 1,285,015 1,410,820 1,410,820 1,013,085 1,410,920 1,773,966 GO Bond Construction Funds 4,153,062 0 0 1,673,887 1,673,887 0 Vehicle Replacement Fund 227,772 416,985 416,985 262,780 416,985 229,230 Water & Sewer Fund 6,068,738 5,170,301 5,334,511 2,949,456 3,932,608 5,460,924 2006 Water & Sewer Bond Construction Fund 242,895 0 16,653,396 493,068 16,653,396 0 Water & Sewer Revenue Debt Service Funds 1,668,116 2,394,443 2,394,443 1,272,469 2,394,443 2,313,550 Total Expenditures $29,777,992 $27,323,437 $46,940,493 $21,462,088 $47,417,539 $29,172,099 ** Totals exclude fund balance, reserves and interfund transfers. **In March 2007, Budget Amendment I appropriated funds for prior year encumbrances of $2.8 million and property tax refunds of $1.1 million. In June 2007, Budget Amendment II appropriated $16.5 million from the 2006 Water & Sewer Revenue Bonds. Revenues and Expenditures by Fund 23 Net Assessed Value, estimated as of July 24, 2007 $2,134,576,240 Divided by 100 100 Rate Base $21,345,762 Tax Rate 0.5764 Estimated Total Tax Levy $12,303,697 Estimated Collection Rate 100% Adjusted Tax Collections, 2006-2007 $12,303,697 Percent Total Increase Fiscal Taxable Over Year Tax Assessed Homestead Tax Total Prior Ending Year Value Exemption Rate Tax Levy Year 1997-98 1997 $987,445,395 20% $0.5961 $5,886,162 3.4% 1998-99 1998 $1,027,271,860 20% $0.6125 $6,292,040 6.9% 1999-00 1999 $1,133,824,245 20% $0.6385 $7,239,468 15.1% 2000-01 2000 $1,238,337,688 20% $0.6385 $7,906,786 9.2% 2001-02 2001 $1,388,238,684 20% $0.6385 $8,863,904 12.1% 2002-03 2002 $1,510,166,528 20% $0.6385 $9,642,413 8.8% 2003-04 2003 $1,689,163,292 20% $0.6385 $10,785,308 11.9% 2004-05 2004 $1,757,469,314 20% $0.6385 $11,221,442 4.0% 2005-06 2005 $1,840,094,487 20% $0.6040 $11,114,170 -1.0% 2006-07 2006 $2,011,630,820 20% $0.5821 $11,708,758 5.3% 2007-08 2007 $2,134,576,240 20% $0.5764 $12,303,697 5.1% TAXABLE VALUE AND LEVY COMPARISON ESTIMATED AD VALOREM TAX COLLECTIONS - CURRENT ROLL 24 Fiscal Year Tax Year General Fund Debt Service Fund Total Tax Rate 1997-98 1997 $0.5276 $0.0685 $0.5961 1998-99 1998 $0.5610 $0.0515 $0.6125 1999-00 1999 $0.5542 $0.0843 $0.6385 2000-01 2000 $0.5547 $0.0838 $0.6385 2001-02 2001 $0.5547 $0.0838 $0.6385 2002-03 2002 $0.5547 $0.0838 $0.6385 2003-04 2003 $0.5547 $0.0838 $0.6385 2004-05 2004 $0.5547 $0.0838 $0.6385 2005-06 2005 $0.5243 $0.0797 $0.6040 2006-07 2007 $0.5120 $0.0701 $0.5821 2007-08 2008 $0.5016 $0.0748 $0.5764 Tax Rate Comparison 0.0 0.1 0.2 0.3 0.4 0.5 0.6 0.7 19971998199920002001200220032004200520072008General Fund Debt Service Fund 25 FYE PRINCIPAL INTEREST TOTAL 2008 972,269 800,598 1,772,866 2009 1,435,000 943,728 2,378,728 2010 1,515,000 832,131 2,347,131 2011 685,000 780,556 1,465,556 2012 715,000 749,568 1,464,568 2013 745,000 720,506 1,465,506 2014 770,000 690,104 1,460,104 2015 805,000 658,068 1,463,068 2016 840,000 624,222 1,464,222 2017 875,000 588,433 1,463,433 2018 915,000 550,536 1,465,536 2019 950,000 511,423 1,461,423 2020 990,000 471,078 1,461,078 2021 1,030,000 428,578 1,458,578 2022 1,075,000 383,995 1,458,995 2023 1,130,000 337,048 1,467,048 2024 1,175,000 287,639 1,462,639 2025 1,225,000 235,901 1,460,901 2026 1,280,000 181,586 1,461,586 2027 465,000 142,125 607,125 2028 485,000 118,375 603,375 2029 505,000 93,625 598,625 203 525,000 67,875 592,875 2031 540,000 41,250 581,250 2032 555,000 13,875 568,875 Total 22,202,269 11,252,818 33,455,087 Tax Debt Service to Maturity 0.0 0.5 1.0 1.5 2.0 2.5 200820102012201420162018202020222024202620282032032MillionsPRINCIPAL INTEREST 26 FYE PRINCIPAL INTEREST TOTAL 2008 670,000 1,641,050 2,311,050 2009 235,000 1,658,128 1,893,128 2010 235,000 1,644,703 1,879,703 2011 1,155,000 1,609,987 2,764,987 2012 1,210,000 1,555,560 2,765,560 2013 1,260,000 1,502,153 2,762,153 2014 1,320,000 1,445,984 2,765,984 2015 1,375,000 1,387,565 2,762,565 2016 1,440,000 1,326,730 2,766,730 2017 1,500,000 1,262,418 2,762,418 2018 1,570,000 1,194,264 2,764,264 2019 1,640,000 1,121,899 2,761,899 2020 1,725,000 1,041,430 2,766,430 2021 1,810,000 952,634 2,762,634 2022 1,905,000 858,600 2,763,600 2023 2,005,000 585,750 2,590,750 2024 2,110,000 654,713 2,764,713 2025 2,220,000 544,694 2,764,694 2026 2,330,000 433,013 2,763,013 2027 2,450,000 315,481 2,765,481 2028 1,730,000 209,975 1,939,975 2029 1,810,000 126,000 1,936,000 2030 1,895,000 42,638 1,937,638 Total 35,600,000 23,115,366 58,715,366 Revenue Debt Service To Maturity - 0.5 1.0 1.5 2.0 2.5 3.0 20082009201020112012201320142015201620172018201920202021202220232024202520262027202820292030MillionsPRINCIPAL INTEREST 27 FY08 Month of FY04 FY05 FY06 FY07 Adopted Receipt Actual Actual Actual Estimate Budget December 241,222 222,578 248,033 275,274 262,500 January 214,545 214,129 241,256 267,669 262,500 February 323,722 390,944 415,238 449,192 412,500 March 187,021 230,268 248,550 276,954 262,500 April 186,812 192,020 234,450 277,561 262,500 May 280,314 317,902 371,578 276,949 375,000 June 216,642 197,273 241,320 276,852 262,500 July 188,515 226,112 263,469 279,165 262,500 August 295,778 365,640 410,327 410,327 412,500 September 213,135 236,116 282,859 282,859 262,500 October 204,535 252,230 295,009 295,009 300,000 November 281,048 353,924 406,608 406,608 412,500 Total $2,833,289 $3,199,136 $3,658,697 $3,774,419 $3,750,000 Sales Tax Revenue Comparison FY04 through FY08 28 Fund Schedules A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. Fund accounting is used by state and local governments to control and manage money for particular purposes and to ensure finance-related legal requirements. The City uses two fund types – governmental and proprietary. Governmental Funds The City maintains several governmental funds. All governmental funds are budgeted and are presented separately. Each fund schedule includes revenues and expenditures for FY06 actual; FY07 Original and Amended budgets as well as year-to-date actual thru June; and the FY08 Proposed Budget. The General Fund and Capital Projects Fund are considered to be major funds. The other funds are non-major funds. The funds and a short description are listed below. Additional detail information about each fund is presented prior to each fund schedule. General Fund The General Fund is a governmental fund used to account for the resources used to finance the fundamental operations of the City. It is the basic fund of the City and covers all activities for which a separate fund has not been established. Governmental activities include most of the City’s basic services, (general government, public safety, community development and public works and community services.) Special Revenue Funds Special Revenue Funds are governmental funds used to account for the proceeds of specific revenue sources that are legally restricted to financing specific purposes. There are five Special Revenue Funds. Police Investigation Fund Fire/EMS Donation Fund Park Land Dedication Fund Park Playground Equipment Fund Court Security/Technology Fund Tax Debt Service Fund The Tax Debt Service Fund is a governmental fund used to account for property taxes levied for payment of principal and interest on general long-term debt of the City. Capital Project Funds The Capital Project Funds are governmental funds used to account for proceeds of the sale of Texas Permanent Improvement Bonds. 1776 Park Trust Fund This fund was established in fiscal year 1979-80 to account for 1776 Park assets held by the City in a trustee capacity. The 1776 Park land was donated to the City, along with $10,000. The funds are invested and the interest earned is used to maintain and/or make improvements to the park. Proprietary Funds The City maintains two types of proprietary funds. The City uses the Enterprise fund for water and sewer operations. The enterprise fund reports the same functions presented as business-type activities. The second proprietary fund is the Internal Service Fund. This fund is used to account for fleet management services. The funds and a short description are listed below. Additional detail information about each fund is presented prior to each fund schedule. 29 Enterprise Fund The Enterprise Fund is used to budget for the acquisition, operation and maintenance of governmental facilities and services that are entirely or predominantly self-supporting by user charges. The business-type activities of the Enterprise Fund include the City’s water and sewer system. The Enterprise Fund is maintained in seven separate funds in the City’s accounting system but presented as one Enterprise Fund in the Comprehensive Annual Financial Report. However, the City budgets each of the seven components as separate Water and Sewer funds. The budgeted Water and Sewer Funds include: Water and Sewer Operation Fund 2006 Water and Sewer Bond Construction Fund Water CIP/Impact Fee Fund Sewer CIP/Impact Fee Fund Water and Sewer Revenue Debt Service Fund INTERNAL SERVICE FUND This internal service fund was established in fiscal year 2001-02 and is used to account for acquisition and replacement of City vehicles costing less than $50,000. Vehicle Replacement Fund Fund Flowchart Proprietary Fund Accrual Basis of Accounting General Fund Modified Accrual Basis of Accounting Debt Service Fund (Taxes) Modified Accrual Basis of Accounting Enterprise Water & Sewer Operations 2006 Water & Sewer Bond Construction Fund Water CIP/Impact Fee Fund Sewer CIP/Impact Fee Fund Water & Sewer Revenue Debt Service Fund Internal Service Fund Fleet Management Services 1776 Park Trust Fund Accrual Basis of Accounting Departments General Government Public Safety Community Development Public Works Community Services Special Revenue Funds Police Investigation Fire/EMS Donations Park Land Dedication Park Playground Donations Court/Security/Technology Capital Project Funds General Obligations Modified Accrual Basis of Accounting Governmental Funds 30 FY 06 Actual FY07 Original Budget FY07 Amended Budget FY07 Actual 6/30/07 FY07 Year End Estimate FY08 Adopted Budget REVENUES Property Tax $9,808,253 $10,298,938 $10,298,938 $10,214,215 $10,365,715 $10,705,967 Sales Tax 3,658,699 3,359,100 3,359,100 2,521,063 3,914,272 3,750,000 Franchise 1,220,581 1,158,800 1,158,800 648,821 1,217,667 1,211,000 Mixed Drink 11,940 11,000 11,000 10,837 13,000 13,000 Licenses and Permits 553,324 506,200 520,533 598,085 760,027 508,039 Intergovernmental Revenue 535,075 231,576 241,263 267,968 384,955 209,286 Charges for Services 163,705 154,900 143,800 109,914 141,481 144,980 Fines and Forfeitures 1,051,134 892,970 892,970 1,005,788 1,360,351 1,118,700 Interest Earned 506,878 249,072 229,830 479,886 550,019 462,481 Other 249,317 121,128 177,637 196,181 213,833 142,990 Asset Disposition 187,345 0 0 790,087 790,087 0 Total Revenues $17,946,251 $16,983,684 $17,033,871 $16,842,845 $19,711,407 $18,266,443 EXPENDITURES Mayor & Council $50,418 $172,119 $172,246 $79,687 $172,246 $177,124 City Secretary 309,394 382,690 406,385 238,582 407,690 409,603 City Manager 851,412 669,470 716,761 465,695 669,470 725,650 Administrative Services 2,196,685 2,452,326 3,588,716 1,734,453 3,588,716 3,232,301 * Police 5,394,993 5,832,512 5,883,122 4,217,480 5,832,512 6,383,684 Friendswood Volunteer Fire Dept 875,423 943,129 1,089,435 730,969 1,064,635 1,116,443 Fire Marshal 508,121 488,445 495,704 304,152 488,445 470,162 Community Development 849,591 947,670 959,723 628,789 947,670 1,045,341 Public Works 1,322,582 1,578,138 1,754,699 1,186,240 1,578,138 1,560,991 Community Services 2,635,209 3,118,789 3,141,227 2,002,093 3,121,889 3,081,878 $14,993,828 $16,585,288 $18,208,018 $11,588,140 $17,871,411 $18,203,177 Streets $592,706 $800,000 $1,179,254 $1,147,423 $1,579,897 $1,015,000 Drainage 000000 Parks 177,019 0 130,199 90,199 120,265 0 Facility 93,209 378,000 991,869 743,097 1,040,796 34,000 Total Improvements $862,934 $1,178,000 $2,301,322 $1,980,719 $2,740,959 $1,049,000 Total Expenditures $15,856,762 $17,763,288 $20,509,340 $13,568,859 $20,612,370 $19,252,177 Operating Transfers In 775,074 867,616 875,616 650,712 875,616 986,016 Operating Transfers Out (129,881)00000 Increase (Decrease) in Fund Balance $2,734,682 $88,012 ($2,599,853)$3,924,698 ($25,347)$282 Beginning Fund Balance $7,544,040 $10,278,722 $10,278,722 $10,278,722 $10,278,722 $10,253,375 Ending Fund Balance $10,278,722 $10,366,734 $7,678,869 $14,203,420 $10,253,375 $10,253,657 ** *Includes $636,000 for citywide salary adjustments budgeted in Human Resources division of Administrative Services. This amount will be distributed to all applicable departments after compensation/position classification is completed. **Projected fund balance at September 30, 2008 is $10.2 million. $266,243 is designated and reserved. Undesignated fund balance is $10.2 million, which includes a 90-day operating reserve of $4.6 million, as set forth in the City's financial policies. The reserve is designed "to protect the City's creditworthiness as well as its financial position from unforeseeable emergencies." The policies state that "additional undesignated funds will be allowed to accumulate in a fund designated for future General Fund capital improvements." The General Fund accounts for the resources used to finance the fundamental operations of the City. It is the basic fund of the City and covers all activities for which a separate fund has not been established. The basis of budgeting for the General Fund is modified accrual and is the same as the basis of accounting used in the Comprehensive Annual Financial Report. The principal sources of revenue of the General Fund include property taxes, sales and use taxes, franchise taxes, fines and forfeitures, permits and fees, and charges for services. Expenditures include general government, public safety, community development, public works and community services. General Fund Fund Summary Total Operations 31 Special Revenue Funds These funds are used to account for the proceeds of specific revenue sources that are legally restricted to financing specific purposes. The basis of budgeting for all Special Revenue Funds is the modified accrual method and is the same as the basis of accounting used in the Comprehensive Annual Financial Report. The following describes the various types of Special Revenue Funds used by the City: Police Investigation Fund This fund is used to account for revenues that are restricted to police investigation expenditures. Fire/EMS Donation Fund This fund is used to account for revenues that are restricted for Fire/EMS capital outlays and debt repayments. The principal sources of revenues are donations received from residents and proceeds from the sale of capital equipment. The revenues are used to purchase fire trucks, ambulances and other equipment for three fire stations and Friendswood volunteer fire fighting and emergency medical services personnel. Park Land Dedication Fund This fund is used to account for receipts from developers to build or enhance neighborhood and community parks. The receipts remain in the fund until such time as the Community Services department submits a supplemental request during the budget preparation process to use the funds for specific park projects or submits a request to the City Manager and City Council for a supplemental appropriation. Park Playground Fund This fund is used to account for receipts from donations to construct a new playground at Stevenson Park. The proposed playground is estimated to cost over $300,000. The receipts will accumulate in the fund until such time as the Community Services department submits a supplemental request during the budget preparation process or submits a request to the City Manager and City Council for a supplemental appropriation to construct the playground. Court Security/Technology Fund In 1999, the State Legislature authorized a Court Technology and Court Security Fee for Municipal Court fines. Those who pay citations at the Friendswood Municipal Court contribute to these fees. The fees can be used to fund court related security and technology projects. 32 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Base Budget FY08 Adopted Budget REVENUES Federal Government $27,059 $0 $25,207 $621 $0 $0 $0 State Government 19,473 - - - - - - Miscellaneous Receipts - - - - - - - Interest 2,554 1,100 1,100 323 323 - - Total Revenues $49,086 $1,100 $26,307 $944 $323 $0 $0 EXPENDITURES Public Safety Police Criminal Investigations $52,259 $5,000 $58,398 $36,191 $36,191 $0 $0 Total Expenditures $52,259 5,000 $58,398 $36,191 $36,191 $0 $0 Increase (Decrease) in Fund Balance (3,173) (3,900) (32,091) (35,247) (35,868) - - Beginning Fund Balance $39,280 $36,107 $36,107 $36,107 $36,107 $239 $239 Ending Fund Balance $36,107 $32,207 $4,016 $860 $239 $239 $239 Fund Summary Police Investigation Funds 33 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget REVENUES Donations $219,353 $80,572 $80,572 $171,437 $229,811 $141,052 Interest 1,115 650 650 1,081 1,081 1,200 Reimbursements - - - - - - Asset Disposition 4,945 4,000 4,000 - - - $225,413 $85,222 $85,222 $172,518 $230,892 $142,252 EXPENDITURES Public Safety $142,801 $28,148 $28,148 $108,674 $149,239 $0 Debt Service 80,572 80,572 80,572 80,572 80,572 142,252 Total Expenditures $223,373 $108,720 $108,720 $189,246 $229,811 $142,252 Increase (Decrease) in Fund Balance 2,040 (23,498) (23,498) (16,728) 1,081 - Beginning Fund Balance $37,877 $39,917 $39,917 $39,917 $39,917 $40,998 Ending Fund Balance $39,917 $16,419 $16,419 $23,189 $40,998 $40,998 Fire/EMS Donation Fund Total Revenues Fund Summary 34 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget REVENUES Neighborhood Parks Fees $1,248 $0 $0 $21,904 $21,904 $0 Community Parks Fees 50,700 40,000 40,000 67,800 67,800 50,000 Other Program Fees 375 - - - - Interest Earned 7,375 $4,000 $4,000 6,875 7,000 5,000 $59,698 $44,000 $44,000 $96,579 $96,704 $55,000 EXPENDITURES Operating Transfers Out $0$0$0$0$0$0 $0 $0 $0 $0 $0 $0 Increase (Decrease) in Fund Balance 59,698 44,000 44,000 96,579 96,704 55,000 Beginning Fund Balance $98,035 $157,733 $157,733 $157,733 $157,733 $254,437 Ending Fund Balance $157,733 $201,733 $201,733 $254,312 $254,437 $309,437 Fund Summary Parkland Dedication Fund Total Revenues Total Expenditures 35 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget REVENUES $0 $0 $0 $1,066 $1,066 $0 51 $20 $20 57 57 0 Total Revenues $51 $20 $20 $1,123 $1,123 $0 EXPENDITURES $0 $0 $0 $0 $0 $0 Total Expenditures $0 $0 $0 $0 $0 $0 Increase (Decrease) in Fund Balance 51 20 20 1,123 1,123 0 Beginning Fund Balance 1,471 1,522 1,522 1,522 1,522 2,645 Ending Fund Balance $1,522 $1,542 $1,542 $2,645 $2,645 $2,645 Interest Earned Operating Transfers Out Park Playground Equipment Fund Fund Summary Donations 36 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget REVENUES Court Technology Fee $37,902 $32,393 $32,393 $23,885 $28,000 $28,000 Court Security Fees 28,416 24,345 24,345 31,878 38,000 $38,000 Total Revenues $66,318 $56,738 $56,738 $55,763 $66,000 $66,000 EXPENDITURES Court Technology Projects $0 $53,880 $53,880 $3,048 $56,928 $0 Court Security Projects 0 0 0 0 0 0 Total Expenditures $0 $53,880 $53,880 $3,048 $56,928 $0 Increase (Decrease) in Fund Balance $66,318 $2,858 $2,858 $52,715 $9,072 $66,000 Beginning Fund Balance $129,881 $196,199 $196,199 $196,199 $196,199 $205,271 Ending Fund Balance $196,199 $199,057 $199,057 $248,914 $205,271 $271,271 Court Security/Technology Fund Fund Summary 37 Tax Debt Service Fund The Tax Debt Service Fund is used to account for property taxes levied for payment of principal and interest on all general long-term debt of the City. The basis of budgeting for the Tax Debt Service Fund is the modified accrual method and is the same as the basis of accounting reported in the Comprehensive Annual Financial Report. Debt Limits The City and various other political subdivisions of government which overlap all or a portion of the City are empowered to incur debt to be paid from revenues raised or to be raised by taxation against all or a portion of property within the City. Article XI, Section 5 of the Texas Constitution, provides for an overall limitation for Home Rule Cities of $2.50 per $100 assessed valuation. The Attorney General of Texas follows a policy, with respect to Home Rule Cities which have a $2.50 limitation, of approving ad valorem tax bonds only to the extent that all of such city’s ad valorem tax debt can be serviced by a debt service tax rate of $1.50 at 90% collection, or $1.35 per $100 of net assessed value at 100% collection rate. This budget reflects a debt service tax rate of $.0748 per $100 of net assessed value at 100% collection rate. 38 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget REVENUES Ad Valorem Taxes $1,491,283 $1,409,819 $1,409,819 $1,402,735 $1,409,819 1,597,730 Interest 87,586 53,700 53,700 75,225 75,225 50,000 $1,578,869 $1,463,519 $1,463,519 $1,477,960 $1,485,044 $1,647,730 EXPENDITURES Debt Service Principal $539,545 $595,496 $595,496 $500,000 $595,496 972,269 Interest $744,870 814,324 814,324 511,985 814,324 800,597 Fiscal Agent Fees 600 1,000 0 1,100 1,100 1,100 Bond Issuance Costs 0 0 1,000 00 0 Total Expenditures $1,285,015 $1,410,820 $1,410,820 $1,013,085 $1,410,920 $1,773,966 Operating Transfers Out 94,224 - - - - - 199,630 52,699 52,699 464,875 74,124 (126,236) Beginning Fund Balance $1,395,767 $1,595,397 $1,595,397 $1,595,397 $1,595,397 $1,669,521 Ending Fund Balance $1,595,397 $1,648,096 $1,648,096 $2,060,272 $1,669,521 $1,543,285 Note: Budgeting to use $175,000 of fund balance. Increase (Decrease) in Fund Balance Total Revenues Tax Debt Service Fund Fund Summary 39 Capital Project Fund The Capital Project Fund is used to account for proceeds on the sale of Texas Permanent Improvement Bonds. The bonds, in the amount of $20,085,000, were approved by voter election on February 1, 2003 to fund improvements for: Public Safety Facilities $ 7,380,000 Drainage 5,575,000 Streets and Thoroughfares 4,055,000 Centennial Park 3,075,000 Total $20,085,000 The basis of budgeting for the Capital Projects Fund is the modified accrual method and is the same as the basis of accounting used in the Comprehensive Annual Financial Report. 40 Revenues Interest Earned $24,810 $0 $0 $12,598 $14,000 $0 Bond Proceeds 0 0 0 0 0 0 Total Revenues $24,810 $0 $0 $12,598 $14,000 $0 Other Financing Sources Transfers In or Out 0 0 0 (350,688) (350,688) 0 Total Other Financing Sources $0 $0 $0 (350,688) (350,688) $0 Total Revenue & Finance Sources $24,810 $0 $0 (338,090) (336,688) $0 Expenditures Capital Improvements Public Works Streets & Drainage ($27,792) $0 $0 $4,150 $4,150 $0 Parks Centennial Park 280,356 0 0 15,002 15,002 0 Facilities New Fire Station #4 38,288 0 0 4,229 4,229 0 Public Safety Facilities 138,113 0 0 339,499 339,499 0 Total Expenditures $428,965 $0 $0 $362,880 $362,880 $0 2003 General Obligation Funds Fund Summary FY06 Actual FY07 Original Budget FY08 Adopted Budget FY07 Year End Estimate FY07 Amended Budget FY07 YTD 6/30/07 41 Revenues Interest Earned $303,677 $0 $0 $175,320 $190,000 $0 Bond Proceeds 0 0 0 0 0 0 Total Revenues $303,677 $0 $0 $175,320 $190,000 $0 Other Financing Sources Transfers In or Out 0 0 0 0 0 0 Total Other Financing Sources $0 $0 $0 $0 $0 $0 Total Revenue & Finance Sources $303,677 $0 $0 $175,320 $190,000 $0 Expenditures Capital Improvements Public Works Streets & Drainage $114,687 $0 $0 $45,851 $45,851 $0 Parks Centennial Park 0 0 0 0 0 0 Facilities New Fire Station #4 0 0 0 0 0 0 Public Safety Facilities 3,609,411 0 0 1,265,156 1,265,156 0 Total Expenditures $3,724,097 $0 $0 $1,311,007 $1,311,007 $0 2005 General Obligation Funds Fund Summary FY06 Actual FY07 Original Budget FY08 Adopted Budget FY07 Year End Estimate FY07 Amended Budget FY07 YTD 6/30/07 42 1776 Park Trust Fund This fund was established in fiscal year 1979-80 to account for 1776 Park assets held by the City in a trustee capacity. The 1776 Park land was donated to the City, along with $10,000. The funds are invested and the interest earned is used to maintain the park. The 1776 Park Trust Fund basis of accounting is accrual. The basis of budgeting is accrual with the following exceptions: x Capital equipment and improvements are budgeted as an expense and reclassified for reporting purposes. x Depreciation is not budgeted. 43 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget OTHER FINANCING SOURCES $1,185 $675 $675 $999 $999 $675 $1,185 $675 $675 $999 $999 $675 NON-OPERATING EXPENSES $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Increase (Decrease) in Fund Balance 1,185 675 675 999 999 675 Beginning Fund Balance 26,292 27,477 27,477 27,477 27,477 28,476 Ending Fund Balance $27,477 $28,152 $28,152 $28,476 $28,476 $29,151 Total Expenditures 1776 Park Improvements 1776 Park Trust Fund Fund Summary Interest Earned Total Other Financing Sources 44 Enterprise Funds The Enterprise Funds are used to budget for the acquisition, operation and maintenance of governmental facilities and services that are entirely or predominantly self-supporting by user charges. The operations of the water and sewer system are budgeted in several funds but are accounted for in one Enterprise Fund in the Comprehensive Annual Financial Report to reflect the results of operations similar to private enterprise. The accrual basis of accounting is used for reporting purposes in the Comprehensive Annual Financial Report, whereby revenues are recognized in the period in which they are earned and expenses are recognized in the period in which they are incurred. The basis of budgeting also uses the accrual basis with the following exceptions: Capital equipment and improvements are budgeted as an expense and reclassified for reporting purposes. Depreciation is not budgeted Debt Principal payments are budgeted as an expense and reclassified for reporting purposes Bond issuance costs are budgeted for the full amount in the year of the bond sale and reclassified for reporting purposes Interfund transfers between the Enterprise Funds are budgeted as income and expense and reclassified for reporting purposes The budgeted Enterprise Funds include: Water and Sewer Operation Fund Water CIP/Impact Fee Fund Sewer CIP/Impact Fee Fund Water and Sewer Revenue Debt Service Fund Water and Sewer Operation Fund The Water and Sewer Operation Fund is used to budget income and expenses directly related to operations of the water and sewer system The basis of budgeting is the accrual basis with the following exceptions: Capital equipment and improvements are budgeted as an expense and reclassified for reporting purposes Depreciation is not budgeted Interfund transfers between the Enterprise Funds are budgeted as income and expense and reclassified for reporting purposes Water and Sewer Bond Construction Funds The Water and Sewer Bond Construction Funds are used to account for proceeds on the sale of water and sewer revenue bonds for system improvements. The basis of budgeting uses the accrual basis with the following exceptions: Capital equipment and improvements are budgeted as an expense and reclassified for reporting purposes. Depreciation is not budgeted. Interfund transfers between the Enterprise Funds are budgeted as income and expense and reclassified for reporting purposes. 45 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget OPERATING REVENUES Water Revenues $4,226,616 $4,586,000 $4,421,790 $2,372,774 $3,163,699 $4,238,169 Sewer Revenues 3,421,136 3,611,500 3,611,500 1,992,068 2,656,091 3,461,956 Administrative Fees 183,169 168,900 168,900 131,076 174,768 187,400 Sale of Water Meters 39,945 40,000 40,000 45,795 61,060 50,000 Miscellaneous Receipts 3,270 0 0 3,734 4,979 0 Interest 000000 $7,874,136 $8,406,400 $8,242,190 $4,545,447 $6,060,596 $7,937,525 OPERATING EXPENSES Administrative Services $1,688,970 $321,045 $321,045 $204,365 $272,487 $359,646 Community Development 166,957 240,957 $240,957 165,972 221,296 249,421 Public Works Public Works Administration $90,786 $44,490 $44,490 $32,548 $43,397 47,467 Water Operations $1,731,628 $1,936,401 $1,949,192 $1,019,628 $1,359,504 1,912,503 Sewer Operations $1,842,744 $2,107,525 $2,187,167 $1,331,438 $1,775,251 2,245,226 Utility Customer Service $153,944 $151,061 $151,061 $104,715 $139,620 160,835 Public Works - Total $3,819,102 $4,239,477 $4,331,910 $2,488,329 $3,317,772 4,366,031 $5,675,029 $4,801,479 $4,893,912 $2,858,666 $3,811,555 $4,975,098 2,199,107 $3,604,921 3,348,278 1,686,781 2,249,041 2,962,427 NON-OPERATING REVENUES (EXPENSES) Interest Earned $213,630 $156,000 $156,000 $214,224 $285,632 $160,000 Rental Revenue 0 1,050 1,050 0 0 0 Capital Improvements (393,709) (368,822) (440,599) (90,790) (121,053) (485,826) Operating Transfers In/(Out) (1,362,196) (2,398,039) (2,406,039) (2,181,135) (2,181,135) (1,624,987) Reserves 000000 Total Non Operating ($1,542,275) ($2,609,811) ($2,689,588) ($2,057,701) ($2,016,556) ($1,950,813) Net Income 656,832 995,110 658,690 (370,920) 232,485 1,011,614 Beginning Retained Earnings $7,062,455 $7,719,287 $7,719,287 $7,719,287 $7,719,287 $7,951,772 Ending Retained Earnings $7,719,287 $8,714,397 $8,377,977 $7,348,367 $7,951,772 $8,963,386 **The projected retained earnings at September 30, 2008 is $8.96 million. This includes a 90-day operating reserve of $1.488 million, as set forth in the City's financial policies. The reserve is designed "to protect the City utility fund's creditworthiness as well as its financial position from unforeseeable emergencies." The policies state "additional undesignated funds will be allowed to accumulate in a fund designated for future utility/operating capital improvements." This balance includes $3.5 millon that will be used to acquire additional capacity in the Southeast Water Purification Plant in lieu of issuing additional debt. Water and Sewer Operation Fund Fund Summary Total Revenues Operating Income Total Expenditures 46 FY 06 Actual FY 07 Original Budget FY 07 Amended Budget FY07 YTD 6/30/07 FY 07 Year End Estimate FY08 Adopted Budget NON-OPERATING REVENUES Interest Earned $11,920 $0 $0 $660,925 $670,000 $0 Tranfers from WS Rev Debt 16,927,450 0 0 0 0 0 $16,939,370 $0 $0 $660,925 $670,000 $0 CAPITAL FINANCING ACTIVITIES Capital Improvements Public Works Distribution System Imprv $23,124 $0 $10,350,305 $384,159 $10,350,305 $0 Collection System Imprv 219,771 0 6,303,091 108,909 6,303,091 0 $242,895 $0 $16,653,396 $493,068 $16,653,396 * $0 Net Income $16,696,475 $0 ($16,653,396) $167,857 ($15,983,396) $0 Beginning Retained Earnings ($131,869) $16,564,606 $16,564,606 $16,564,606 $16,564,606 $581,210 Ending Retained Earnings $16,564,606 $16,564,606 ($88,790) $16,732,463 $581,210 $581,210 * Total Revenues 2006 Water and Sewer Bond Construction Fund Fund Summary Total Expenditures A reimbursement resolution was approved by council authorizing these expenditures prior to issuance of the bonds. 47 Water and Sewer CIP/Impact Fee Funds The Water and Sewer CIP/Impact Fee Funds are used to account for impact fees assessed and collected on new development. The impact fees are transferred to the Water and Sewer Revenue Debt Service Fund to make principal and interest payments on the water and sewer revenue debt issued to construct new water system improvements. The basis of budgeting also uses the accrual basis with the following exceptions: Interfund transfers between the Enterprise Funds are budgeted as income and expense and reclassified for reporting purposes Water CIP/Impact Fee Fund The Water CIP/Impact Fee Fund is used to account for impact fees assessed and collected on new development. The impact fees are transferred to the Water and Sewer Revenue Debt Service Fund to make principal and interest payments on the Water Revenue Debt issued to construct new water system improvements. Sewer CIP/Impact Fee Fund The Sewer CIP/Impact Fee Fund is used to account for impact fees assessed and collected on new development. The impact fees are transferred to the Water and Sewer Revenue Debt Service Fund to make principal and interest payments on the Sewer Revenue Debt issued to construct new sewer system improvements. 48 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget NON-OPERATING REVENUES Impact Fees $344,578 $567,600 $567,600 $463,007 $567,600 $473,000 Interest 1,496 1,350 1,350 2,706 3,934 1,967 Total Non-Operating Revenues $346,074 $568,950 $568,950 $465,713 $571,534 $474,967 NON-OPERATING EXPENSES Operating Transfers Out 344,890 570,000 570,000 332,500 570,000 465,417 Total Non-Operating Expenses $344,890 $570,000 $570,000 $332,500 $570,000 $465,417 Net Income $1,184 ($1,050)($1,050)$133,213 $1,534 $9,550 Beginning Retained Earnings $21,871 $23,055 $23,055 $23,055 $23,055 $24,589 Ending Retained Earnings $23,055 $22,005 $22,005 $156,268 $24,589 $34,139 Water CIP/Impact Fee Fund Fund Summary 49 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget NON-OPERATING REVENUES Impact Fees $174,937 $290,100 $290,100 $236,038 $290,100 $241,750 Interest 2,670 2,800 2,800 1,593 2,800 1,158 Operating Transfers In - - - - - - Total Revenues $177,607 $292,900 $292,900 $237,630 $292,900 $242,908 NON-OPERATING EXPENSES Operating Transfers Out $286,857 $290,000 $290,000 $169,167 $290,000 $233,046 Total Expenditures $286,857 $290,000 $290,000 $169,167 $290,000 $233,046 Net Income ($109,250)$2,900 $2,900 $68,463 $2,900 $9,862 Beginning Retained Earnings $127,253 $18,002 $18,002 $18,002 $18,002 $20,902 Ending Retained Earnings $18,002 $20,902 $20,902 $86,465 $20,902 $30,764 Sewer CIP/Impact Fee Fund Fund Summary 50 Water and Sewer Revenue Debt Service Fund The Water and Sewer Revenue Debt Service Fund is used to account for payment of principal and interest on all enterprise fund general long-term debt of the City. The basis of budgeting uses the accrual basis with the following exceptions: Debt Principal payments are budgeted as an expense and reclassified for reporting purposes Bond issuance costs are budgeted for the full amount in the year of the bond sale and reclassified for reporting purposes Interfund transfers between the Enterprise Funds are budgeted as income and expense and reclassified for reporting purposes 51 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget NON-OPERATING REVENUES Interest $28,051 $25,000 $25,000 $6,432 $6,432 $7,000 Operating Transfers In 1,285,182 2,390,423 2,390,423 2,032,090 2,390,423 2,323,450 Total Revenues $1,313,233 $2,415,423 $2,415,423 $2,038,522 $2,396,855 $2,330,450 NON-OPERATING EXPENSES Debt Service Principal $796,099 $890,000 $890,000 $850,000 $890,000 $670,000 Interest 868,017 1,500,443 1,500,443 419,647 1,500,443 1,641,050 Fiscal Agent Fees 4,000 4,000 4,000 2,322 3,500 2,500 Issuance Costs - - - 500 500 - Total Expenditures $1,668,116 $2,394,443 $2,394,443 $1,272,469 $2,394,443 $2,313,550 Net Income ($354,883) $20,980 $20,980 $766,053 $2,412 $16,900 Beginning Retained Earnings $335,571 ($19,312) ($19,312) ($19,312) ($19,312) ($16,900) Ending Retained Earnings ($19,312) $1,668 $1,668 $746,741 ($16,900) $0 Water and Sewer Revenue Debt Service Fund Fund Summary 52 Vehicle Replacement Fund This internal service fund was established in fiscal year 2001-02 with startup funds, in the amount of $120,188, from the General Fund which were repaid in fiscal years 2002- 03 and 2003-04. Ownership of all City vehicles was transferred from the departments to the Vehicle Replacement Fund with the following exclusions: 1. Vehicles purchased for use by the Friendswood Volunteer Fire Department 2. Vehicles costing in excess of $50,000. Criteria used to determine the replacement schedule is vehicle type, usage type, average annual mileage and maintenance costs. Replacement schedule is as follows: Life Vehicle Types 3 Police Patrol Vehicles 8 Police Non-Patrol 10 Cars, Light Trucks, SUVs 15 Heavy Duty Trucks, Vans, Coaches The Vehicle Replacement Fund basis of budgeting is accrual basis with the following exceptions: Capital equipment and improvements are budgeted as an expense and reclassified for reporting purposes. Depreciation is not budgeted Interfund transfers between the Enterprise Funds are budgeted as income and expense and reclassified for reporting purposes 53 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget OPERATING REVENUES Department Lease Revenues $291,127 $420,770 $420,770 $309,861 $420,770 $317,051 Asset Disposition 11,855 0 0 0 0 0 Insurance Reimbursements 0 0 0 0 0 0 Interest 9,796 1,000 1,000 2,265 2,265 0 Total Revenues $312,778 $421,770 $421,770 $312,126 $423,035 $317,051 OPERATING EXPENSES Vehicle Replacement Plan Vehicle Equipment $227,772 $416,985 $416,985 $262,780 $416,985 $229,230 Total Expenditures $227,772 $416,985 $416,985 $262,780 $416,985 $229,230 Operating Income $85,006 $4,785 $4,785 $49,346 $6,050 $87,821 Beginning Retained Earnings $221,793 $306,799 $306,799 $306,799 $306,799 $312,849 Ending Retained Earnings $306,799 $311,584 $311,584 $356,145 $312,849 $400,670 Vehicle Replacement Fund Fund Summary 54 Mayor and Council Mission Statement It is the mission of the Council and staff of the City of Friendswood to provide the highest level of service to our citizens at the greatest value. Current Operations The Mayor and City Council Members serve as the elected representatives of the citizens of Friendswood. The Council establishes programs, policies and priorities for safe, efficient and equitable operation of the City. The most significant programs are set during the annual budget review process. The Mayor and Council Members are volunteers who serve without compensation. Principal budget appropriations in this portion of the budget are associated with education and efforts to promote Friendswood interests. Departmental Goals and Measures Goal 1 (linked to City Goal 1) The goal of Mayor and Council is to conduct meetings according to State law, to discuss and make decisions regarding the operation of the City. Objective A: Council Meetings Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Meetings Held 35 44 46 48 Action Items 25 110 115 120 Consent Items 136 103 110 117 Executive Sessions 12 20 20 20 Public Hearings 16 23 24 24 55 Division FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget % Change in Budget from FY07 to FY08 Mayor and Council 50,418 172,119 172,246 79,687 106,249 177,124 2.8% Department Total $50,418 $172,119 $172,246 $79,687 $106,249 $177,124 2.8% Classification FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget % Change in Budget from FY07 to FY08 Salaries and Benefits 0 299 299 0 0 299 0.0% Supplies 2,286 5,293 5,293 3,234 4,312 5,448 2.9% Maintenance 0 0 0 0 0 0 0 Services 48,132 166,527 166,654 76,453 101,937 171,377 2.8% Capital Outlay 00000 00.0% Department Total $50,418 $172,119 $172,246 $79,687 $106,249 $177,124 2.8% Division FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget % Change in Budget from FY07 to FY08 Mayor and Council 0.0 0.0 0.0 0.0 0.0 0.0 N/A Department Total 0.0 0.0 0.0 0.0 0.0 0.0 N/A PERSONNEL SUMMARY BY DIVISION Mayor and Council Department Summary EXPENDITURE BY CLASSIFICATION EXPENDITURE BY DIVISION 56 Mayor and Council Citizens Of Friendswood Mayor and Council City Secretary City Attorney Legal Municipal Judge City Manager Boards, Committees And Commissions 57 Mayor and Council 001-0101-411 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget 48-40 WORKERS COMP INSURANCE $0 $299 $299 $0 $0 $299 Subtotal of PERSONNEL $0 $299 $299 $0 $0 $299 51-00 OFFICE SUPPLIES $261 $693 $693 $106 $141 $714 54-00 OPERATING SUPPLIES 2,025 2,534 2,534 3,128 4,171 2,608 58-00 OPERATING EQUIPMENT <$5,000 0 2,066 2,066 0 0 2,126 Subtotal of SUPPLIES $2,286 $5,293 $5,293 $3,234 $4,312 $5,448 71-10 LEGAL SERVICES $13,462 $130,700 $130,700 $49,274 $65,699 $134,507 71-19 OTHER LEGAL SERVICES 0 0 0 771 1,028 0 73-22 LAW ENFORCEMENT INSURANCE 0 0 0 0 0 0 73-50 SURETY BONDS 0 0 0 0 0 0 74-00 OPERATING SERVICES 2,505 4,190 4,317 635 847 4,312 74-01 POSTAL AND COURIER SERVICES 4 0 0 162 216 0 75-10 TRAINING 3,035 1,715 1,715 2,438 3,251 1,765 75-20 TRAVEL REIMBURSEMENTS 2,782 6,285 6,285 4,868 6,491 6,468 75-30 MEMBERSHIPS 7,528 4,304 4,304 7,494 9,992 4,429 75-40 PUBLICATIONS 80 0 0 0 0 0 79-10 COMMUNITY EVENTS/PROGRAMS 18,736 19,333 19,333 10,811 14,415 19,896 Subtotal of SERVICES $48,132 $166,527 $166,654 $76,453 $101,937 $171,377 88-00 CAPITAL EQUIPMENT $0 $0 $0 $0 $0 $0 Subtotal of CAPITAL $0 $0 $0 $0 $0 $0 98-90 BALANCE SHEET SUSPENSE $0 $0 $0 $0 $0 $0 Subtotal of OTHER $0 $0 $0 $0 $0 $0 Totals for MAYOR AND COUNCIL $50,418 $172,119 $172,246 $79,687 $106,249 $177,124 58 City Secretary Mission Statement The City Secretary’s office provides information to citizens of Friendswood, elected officials, staff and the public in accordance with State law, charter of the City of Friendswood and other rules and regulations as adopted. Current Operations The City Secretary’s Department is staffed by five employees. The City Secretary reports directly to the Mayor and City Council. Services provided by the City Secretary’s office focus on administrative, public relations, records (internal and external), elections and providing information to citizens of Friendswood, elected officials and staff. The City Secretary’s Department provides information, as requested, regarding operation of the city to the community as a whole, including the Mayor, Councilmembers, city staff, citizens and interested parties; maintains custody of all municipal records; administers the records management program; and, recommends rules and regulations to be adopted by ordinances to protect the safety and security of the municipal records. Additionally, the City Secretary’s Department attends and records the minutes of all official meetings of Council, attests to all instruments requiring execution, conducts and coordinates the city election, and provides election services to other entities. The activities also include coordinating the appointments of boards, committees and commissions, providing staff support for certain committees and related council activities, publishing official notices of the city, issuing certain licenses and permits, coordinating updates to the Friendswood Code of Ordinances, and performing other duties and responsibilities that may be required. Election Services The City Secretary’s office conducts all city elections as called for in accordance with Texas Municipal Laws and Charter provisions of the City of Friendswood, in addition to conducting a joint election with Galveston County Consolidated Drainage District and providing for election services to Friendswood Independent School District on a contractual basis. Records Management Program According to Chapter 1248, Acts of the 71st Legislature, a Records Management Program is required. This program provides for an efficient, economical and effective control over the creation, distribution, organization, maintenance, use, and disposition of all city records through a comprehensive system of integrated procedures for the management of records or their ultimate disposition in accordance with state law. A centralized Records Storage Center has been established and a Records Management Program has been developed and implemented. Accordingly, records from all departments, allowed by law to be destroyed, are reviewed annually or bi-annually, as needed, and scheduled for destruction. This process provides record storage space for ongoing implementation of the retention schedule. Laserfiche Program To implement a systematic computerized scanning and indexing of all records of City Council meetings and other records, that will provide for efficient retrieval capabilities that will provide 59 City Secretary information to the Mayor and Council, all departments, and all citizens on an as needed basis. This will provide for a comprehensive subject matter index of all official records and City Minutes in hard copy and/or in electronic format. The needed information will be easily accessible to City Officials, City Staff and citizens. Highlights of the Budget Election Services The City Secretary’s office conducts all city elections as called for in accordance with Texas Municipal Laws and Charter provisions of the City of Friendswood, in addition to conducting a joint election with Galveston County Consolidated Drainage District (GCCDD) and providing for election services to Friendswood Independent School District (FISD) on a contractual basis. We anticipate conducting a general election for the City and GCCDD and provide election services for FISD School Board elections. Contracts have been negotiated with Galveston County Consolidated Drainage District and Friendswood Independent School District to partner with the city in purchasing an electronic voting system that is consistent with the electronic equipment used by Galveston and Harris Counties. The City has purchased 9 eSlates, for both Election Day polling places and for early voting. These eSlates are used in conjunction with eScan paper ballots as a hybrid voting system. It is projected that Galveston County will move forward quickly with an all electronic voting system. In order to provide the same level of voting system, included in this budget are funds to purchase 6 additional eSlates to add to the available electronic voting equipment. It will be a goal to budget annually to provide the quantity of eSlates needed in order to provide for an all electronic voting system by 2010. Funds are included in this budget to provide for backup equipment for one Judge’s Controller Booth and for one eScan. Records Management Program A records storage area is part of the Public Safety Building that will house Police, Municipal Court and Fire Marshal/Emergency Operations Center Records. Discussions have been ongoing regarding projecting and planning for a second records storage center to replace the existing records storage center for the City Manager’s office, Administrative Services, Community Services, Public Works, Community Development, Library, and City Secretary’s office. The existing records storage center is located in the old City Hall Annex and is in the projected Downtown revitalization area. Funds were requested and funded last year to provide for an architectural study for building a new facility. This study provided the needed information to move this process into the CIP for future consideration regarding building a facility to house records from all Departments. Due to grave concerns regarding the current declining condition of the facility housing the City of Friendswood records, “all” records have been moved from the Records Center to an off-site storage facility that is climate controlled and is built to withstand 120 MPH winds and to the new Public Safety Building. Records and Laserfiche Program Continue the ongoing scanning program of all records of City Council Meetings and other documents. Continue developing programs for citywide access to all permanent documents i.e. minutes, ordinances, resolutions, contracts, deeds, easements and vehicle titles. Implement additional electronic capability for all departments to search, access and retrieve all permanent records. Continue to scan all documents as approved by Council and make available to City Staff 60 City Secretary for search, retrieval and printing capabilities. This process eliminates numbers of hard copies being produced and stored by numerous departments. This program will be an ongoing work in progress to provide that all other documents will be scanned into Laserfiche and become available to anyone needing this information. This Department, in a cooperative effort with Planning and Zoning Commission, has completed the scanning in of all past minutes of the Commission and are kept up-to-date as minutes are approved. In a continued effort to enhance this records system, monies have been requested to fund Records Management software and a WebLink program that with interface with the current Laserfiche Program. Funds have been requested to attend the annual Laserfiche training program. Funds have been requested to provide a copier/printer/fax and computer for the Records Division at the new Public Safety Building. Departmental Goals and Measures Goal 1 (linked to City Goal 1) Provide accurate and impartial general and special elections to the voters of the City of Friendswood for the City and the Galveston County Consolidated Drainage District. Provide staff support and election services to the Friendswood Independent School District for general and special elections. Objective A: Election Services Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Elections 2 2 3 4 Trend: All elections were achieved without challenges. A recount was conducted for Position 4 from the May General Election with no change to the final outcome of the election. No irregularities were determined at any election. Goal 2 (linked to City Goal 1) This program will provide for an efficient, economical and effective control over the creation, distribution, organization, maintenance, use, and disposition of all city records through a comprehensive system of integrated procedures for the management of records and/or ultimate disposition in accordance with state law. To provide city information to requestors timely, efficiently and according to the State law. Objective A: Records Management Program Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Open Records Requests submitted 1,573 1,626 1,700 1,750 Pages provided to the public 9,255 10,811 10,900 11,000 Attorney General opinions 90 94 50 50 61 City Secretary Trend: Achieved measures of a successful records management program. Achieved the adoption and implementation of the City of Friendswood open records policy. Train Records Coordinators in use of the policy and provide for updated training as necessary. The program consists of managing the Records Centers, the records retention program, the open records program and coordination with all departments on all aspects of records management. Goal 3 (linked to City Goal 6) Continue the ongoing Laserfiche and indexing program of all minutes and documents of the City. Continue developing programs for citywide access to minutes, ordinances, resolutions, contracts, deeds, easements, and vehicle titles, all permanent documents, etc. Provide electronic capability for search, access and retrieval of all permanent records for use by department users, continue to provide installation of the Laserfiche software on department users systems and provide continued training for those users. Objective A: The indexing and Laserfiche program have provided invaluable research on many levels and has saved many hours of research and retrieval time. It is extremely important to preserve City data in a systematic computerized manner in order that we do not lose these historical records of action taken by City Council. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Indexing & Laserfiched Documents Yes Yes Yes Yes Trend: The project has been achieved in a comprehensive subject matter index, both in hard and/or electronic format. This project will be an ongoing process to continue to provide information sharing. Goal 4 (linked to City Goal 1) To provide information electronically to the elected officials, citizens of Friendswood and City staff. Objective A: Posting all agenda and minutes of Council Meetings and Committee and Board Meetings on the City website, open records requests form available on the website, voting and election information and results on the website, paperless agenda packets, providing agenda CD’s for press, e-mailing agendas to subdivision Homeowner’s Associations & subscribers, and index of minutes. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Continued development of use of electronic media Yes Yes Yes Yes Trend: Effectively utilize the electronic opportunities to provide for greater communication with the public, elected officials, City Staff and City Attorney. 62 City Secretary Goal 5 (linked to City Goal 6) To provide for the processing of various documents as administered by the City Secretary’s office. Objective A: Processing documents Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Alcohol permits 19 28 28 28 Bids Administered 11 21 20 20 Contracts 89 89 89 89 Copies made 387,000 331,268 350,000 350,000 Liens-filed 8 4 5 5 Notices posted-Council 32 46 46 46 Notices posted-others 118 139 135 138 Indexes of Records 42 38 38 38 Ordinances 37 28 20 22 Ordinances, Bids, Notices published 79 73 80 85 Resolutions 36 32 38 40 Trend: Achieved the administration of all documents as required by Council action, ordinance, and resolution or as administratively necessary. Goal 6 (linked to City Goal 1) To provide Council meeting notices for all meetings held. To provide the public with information regarding the administration of the City that will be discussed. Objective A: Provide support and information to Council and citizens in preparing and attending Council meetings. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Executive Sessions held 11 20 20 20 Public Hearings 17 23 24 24 Regular Meetings 23 24 24 24 Special Meetings 9 15 15 16 Pages of minutes 158 188 175 180 Trend: All meetings held by Council have met the Open Meetings Act requirements. All meetings by the Open Meetings Act are open to the public, except when there is a necessity to meet in Executive Session (closed to the public) under the provisions of Section 551, Texas Government Code, to discuss only very specific topics as allowed by law. 63 Division FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget % Change in Budget from FY07 to FY08 Municipal Clerk 240,708 241,825 250,471 178,588 238,117 257,131 2.7% Election Services 8,757 26,983 41,983 6,157 23,210 20,029 -52.3% Records Management 59,929 113,882 113,931 53,837 71,783 132,443 16.2% Department Total $309,394 $382,690 $406,385 $238,582 $333,110 $409,603 0.8% Classification FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget % Change in Budget from FY07 to FY08 Salaries and Benefits 258,928 301,435 308,188 217,273 289,697 317,211 2.9% Supplies 4,567 18,302 40,180 3,559 19,746 18,877 -53.0% Maintenance 0 0 0 0 0 0 N/A Services 45,899 58,953 58,017 17,750 23,667 73,515 26.7% Capital Outlay 0 4,000 0 0 0 0 N/A Department Total $309,394 $382,690 $406,385 $238,582 $333,110 $409,603 0.8% Division FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget % Change in Budget from FY06 to FY07 Municipal Clerk 3.0 3.0 3.0 3.0 3.0 3.0 0.0% Election Services 0.0 0.0 0.0 0.0 0.0 0.2 0.0% Records Management 2.0 2.0 2.0 2.0 2.0 2.0 0.0% Department Total 5.0 5.0 5.0 5.0 5.0 5.2 0.0% PERSONNEL SUMMARY BY DIVISION City Secretary's Office Department Summary EXPENDITURE BY CLASSIFICATION EXPENDITURE BY DIVISION 64 City Secretary’s Office City Secretary’s Office Municipal Clerk Election Services Records Management 65 City Secretary's Office Municipal Clerk 001-0201-411 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget 41-10 FULLTIME SALARIES & WAGES $143,200 $146,545 $150,866 $109,536 $146,048 $162,192 41-30 OVERTIME PAY 6,674 5,559 5,559 6,269 8,359 5,559 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 1,495 1,730 1,730 1,720 2,293 1,910 41-44 VEHICLE ALLOWANCE 3,600 3,600 3,600 2,700 3,600 3,600 41-45 INCENTIVE-CERTIFICATE PAY 900 900 900 675 900 2,100 41-49 CELL PHONE ALLOWANCE 870 1,020 1,020 765 1,020 1,020 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 11,372 12,191 12,522 8,691 11,588 13,216 47-20 TMRS RETIREMENT FUND 20,759 20,915 21,483 15,945 21,260 22,908 48-10 HEALTH/DENTAL INSURANCE 17,675 22,322 22,322 15,573 20,764 18,006 48-20 LIFE INSURANCE 399 331 331 312 416 349 48-30 DISABILITY INSURANCE 638 613 613 522 696 717 48-40 WORKERS COMP INSURANCE 248 254 254 205 273 345 48-50 EAP SERVICES 181 181 181 136 181 171 48-90 FLEX PLAN ADMINISTRATION 186 186 186 146 195 186 Subtotal of PERSONNEL $208,197 $216,347 $221,567 $163,195 $217,593 $232,279 51-00 OFFICE SUPPLIES $2,880 $4,272 $4,272 $2,057 $2,743 $4,396 54-00 OPERATING SUPPLIES 439 520 520 127 169 1,134 58-00 OPERATING EQUIPMENT <$5,000 325 325 2,751 0 0 335 Subtotal of SUPPLIES $3,644 $5,117 $7,543 $2,184 $2,912 $5,865 68-00 EQUIPMENT MAINTENANCE $0 $0 $0 $0 $0 $0 Subtotal of MAINTENANCE $0 $0 $0 $0 $0 $0 73-50 SURETY BONDS $0 $71 $71 $0 $0 73 74-00 OPERATING SERVICES 18,028 4,495 4,495 890 1,187 4,626 74-01 POSTAL AND COURIER SERVICES 1,631 2,000 2,000 1,315 1,753 2,058 74-11 PROFESSIONAL/CODE SERVICE 0 0 0 0 0 0 74-91 ADVERTISING/PUBLIC NOTICE 4,193 3,162 8,162 1,347 1,796 2,740 74-97 RECRUITMENT ADVERSTING 36 0 0 72 96 0 75-10 TRAINING 1,195 2,777 2,777 2,325 3,100 4,082 75-20 TRAVEL REIMBURSEMENTS 2,774 2,826 2,826 2,205 2,940 4,349 75-30 MEMBERSHIPS 1,010 1,030 1,030 1,071 1,428 1,059 78-00 CONTRACT SERVICES 0 0 0 3,984 5,312 0 78-30 RENTAL 0 0 0 0 0 0 Subtotal of SERVICES $28,867 $16,361 $21,361 $13,209 $17,612 $18,987 88-00 CAPITAL EQUIPMENT 0 4,000 0 0 $0 0 Subtotal of CAPITAL $0 $4,000 $0 $0 $0 $0 Totals for MUNICIPAL CLERK $240,708 $241,825 $250,471 $178,588 $238,117 $257,131 66 41-10 FULLTIME SALARIES & WAGES $1,053 $0 $0 $1,382 1,843 $0 41-30 OVERTIME PAY 209 1,184 1,184 0 0 $1,184 42-20 PART-TIME WAGES 1,384 0 1,533 1,533 2,044 $0 47-10 SOCIAL SECURITY/MEDICARE 16 91 91 102 136 $243 47-20 TMRS RETIREMENT FUND 29 155 155 184 245 $157 48-40 WORKERS COMP INSURANCE 0 2 2 2 3 $2 Subtotal of PERSONNEL $2,691 $1,432 $2,965 $3,203 $4,271 $1,586 54-00 OPERATING SUPPLIES $429 $300 $4,752 $785 1,047 $5,199 58-00 OPERATING EQUIPMENT <$5,000 0 12,115 27,115 0 15,000 5,534 Subtotal of SUPPLIES $429 $12,415 $31,867 $785 $16,047 $10,733 67-00 COMPUTER EQUIP MAINT $0 $0 $0 $0 0 $0 Subtotal of MAINTENANCE $0 $0 $0 $0 $0 $0 74-01 POSTAL/COURIER SERVICES $0 $0 $0 $94 125 0 74-91 ADVERTISING/PUBLIC NOTICE 89 200 200 0 0 206 75-10 TRAINING 95 110 110 80 107 113 75-20 TRAVEL REIMBURSEMENTS 0 210 210 0 0 216 78-00 CONTRACT SERVICES 5,453 7,980 1,995 1,995 2,660 2,404 78-30 RENTAL 0 4,636 4,636 0 0 4,771 Subtotal of SERVICES $5,637 $13,136 $7,151 $2,169 $2,892 $7,710 Totals for ELECTION SERVICES $8,757 $26,983 $41,983 $6,157 $23,209 $20,029 City Secretary's Office Election Services 001-0202-414 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget 67 City Secretary's Office Records Management 001-0203-419 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget 41-10 FULLTIME SALARIES & WAGES $32,879 $50,907 $50,907 $33,514 $44,685 $53,561 41-30 OVERTIME PAY 991 4,440 4,440 1,079 1,439 4,440 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 0 110 110 95 127 90 41-45 INCENTIVE-CERTIFICATE PAY 0 300 300 200 267 300 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 2,486 4,247 4,247 2,435 3,247 4,424 47-20 TMRS RETIREMENT FUND 4,475 7,286 7,286 4,576 6,101 7,668 48-10 HEALTH/DENTAL INSURANCE 6,809 15,784 15,784 8,532 11,376 12,232 48-20 LIFE INSURANCE 94 116 116 104 139 117 48-30 DISABILITY INSURANCE 145 214 214 162 216 240 48-40 WORKERS COMP INSURANCE 55 92 92 60 80 121 48-50 EAP SERVICES 80 121 121 89 119 114 48-90 FLEX PLAN ADMINISTRATION 26 39 39 29 39 39 Subtotal of PERSONNEL $48,040 $83,656 $83,656 $50,875 $67,833 $83,346 51-00 OFFICE SUPPLIES $451 $310 $310 $590 $787 $319 54-00 OPERATING SUPPLIES 43 0 0 0 0 106 58-00 OPERATING EQUIPMENT <$5,000 0 460 460 0 0 1,854 Subtotal of SUPPLIES $494 $770 $770 $590 $787 $2,279 74-00 OPERATING SERVICES $6,748 $3,516 $3,565 $1,200 $1,600 $8,764 74-11 PROFESSIONAL/CODE SERVICE 4,444 6,605 6,605 1,072 1,429 36,288 75-10 TRAINING 160 70 70 100 133 72 75-20 TRAVEL REIMBURSEMENTS 43 595 595 0 0 613 75-30 MEMBERSHIPS 0 70 70 0 0 72 78-00 CONTRACT SERVICES 0 18,600 18,600 0 0 1,009 Subtotal of SERVICES $11,395 $29,456 $29,505 $2,372 $3,163 $46,818 86-00 FURNITURE AND FIXTURES $0 $0 $0 $0 Subtotal of CAPITAL $0 $0 $0 $0 $0 $0 Totals for RECORDS MANAGEMENT $59,929 $113,882 $113,931 $53,837 $71,783 $132,443 68 City Manager’s Office Mission Statement The City Manager provides for the general administration of the City carrying out the City Council’s policies and objectives. All City programs, services, and operations are directed and coordinated by the City Manager. The City Manager’s Office is represented by two divisions: Administration and Economic Development. There are five full-time employees and one part-time employee in the department. Current Operations Administration This division encompasses the City Manager’s core administrative and oversight functions; as well as communication management and organizational development and planning. Division staff provides wide-ranging administrative support activities for the City Manager including: policy research, program analysis, Council agenda development, departmental records coordination, project administration, general public information, and citizen comment and complaint management. Economic Development In order to provide Friendswood a more stable economic future by expanding the city’s commercial tax base, this division is responsible for developing and administering programs to retain and attract businesses that are compatible with our community’s vision and values. The Economic Development Coordinator administers programs to assist with business prospect recruitment, marketing and retention. The Coordinator also serves as liaison between City staff, business leaders, and economic development organizations. Staff support for the City’s Community and Economic Development Committee (CEDC) is also provided by this division. Highlights of Budget The FY 2007-08 Proposed Budget continues to fund important citywide communications programs, including the Focus on Friendswood newsletter as well as the City’s Public- Educational-Governmental (PEG) access channel. The Focus on Friendswood newsletter contains valuable City news, events, and announcements and is mailed to residents quarterly. This year will mark the second year of the City’s new PEG channel is utilized, and the first full year that City Council meetings will be televised on the channel. The goal of the channel is to communicate with residents about City related programs, meetings, services, events, job postings, and emergency information. Since 2003, the City has contracted with a professional marketing firm to assist with a comprehensive communication campaign. The firm generates news releases, media information and contacts, printed materials, direct mail campaigns, and a special electronic newsletter. The Economic Development Office also sponsors an annual broker/developer workshop focused on the benefits of doing business in Friendswood. This event is attended by approximately 50 Houston area real estate brokers, developers, and bank representatives. The Economic Development Coordinator participates in regional, state, and 69 City Manager’s Office national site visits, tradeshows, and conferences to promote commercial development to the city. To maximize our resources, the City continues to participate in regional economic development partnerships that advocate and pursue issues that are important for retaining and strengthening the economic base and business climate of our area. These partnerships include membership in the Friendswood Chamber of Commerce, Galveston County Economic Alliance and the Bay Area Houston Economic Partnership. Departmental Goals And Measures Goal 1 (linked to City Goals 1 & 6) Provide professional management and leadership that support the success of the organization. Objective A: Conduct strategic planning activities Measure FY05 Actual FY06 Actual FY07 Estimate FY08 Forecast Long-Range Planning Sessions Conducted with City Council 2--1 2 Long-Ranging Planning Meetings with Senior Staff 45 4 5 Objective B: Ensure that departmental work plans are supportive of City Council goals. Measure FY05 Actual FY06 Actual FY07 Estimate FY08 Forecast Departmental work plans that include elements that directly or indirectly support Council goals. 666 6 Goal 2 (linked to City Goal 1) Deliver responsive, quality customer service to the City Council, citizens, and other agencies. Objective A: Provide information, assistance and project support to the Mayor and City Councilmembers. Measure FY05 Actual FY06 Actual FY07 Estimate FY08 Forecast Agenda Preparation Number of Items 310 360 370 360 Council meetings attended 31 36 36 36 70 City Manager’s Office Objective B: Prepare information on City services, events and policies for outside agencies as requested. Measure FY05 Actual FY06 Actual FY07 Estimate FY08 Forecast Information requests completed for other agencies. 10 10 12 12 Goal 3 (linked to City Goal 1) Support vital community connections with our citizens, neighborhood and civic associations, and news media. Objective A: Promote interaction and collaboration with Friendswood citizens and civic associations. Measure FY05 Actual FY06 Actual FY07 Estimate FY08 Forecast Requests for staff representation at association meetings 10 12 12 12 Meetings attended by Staff 10 12 12 12 Notices, bulletins, or other informational media provided to associations. 16 18 18 18 Specific citizen inquiries/complaints addressed -- 150 185 190 Objective B: Enhance communication with local news media by proactively sharing timely, accurate information about City services, initiatives, and issues. Measure FY05 Actual FY06 Actual FY07 Estimate FY08 Forecast Releases, advisories, or tip sheets prepared 20 150 150 140 Objective C: Actively distribute information and gather feedback about City policies, services and events. Measure FY05 Actual FY06 Actual FY07 Estimate FY08 Forecast Surveys and “straw polls” conducted 1---- -- Focus on Friendswood newsletter editions 444 4 City Meetings Broadcast on PEG channel -- -- 18 36 71 City Manager’s Office Goal 4 (linked to City Goals 2 & 4) To advance an economic development program that upholds community values, builds on investments made in the community, and supports the expectations of the City’s level of service. Objective A: Identify and recruit businesses interested in relocating to, expanding in, or starting a new business in the City of Friendswood by continuing to strengthen and build relationships with brokers, developers, site selection consultants, and the regional economic development network. Measure FY05 Actual FY06 Actual FY07 Estimate FY08 Forecast Regional partnership meetings 25 6 8 8 Trade Shows / Target industry meetings 2/2 2/4 4/4 4/4 Articles, e-newsletters, notices produced (marketing) 19 10 16 16 Meetings with brokers, developers and prospects -- 45 50 50 Business prospect packets distributed -- 150 168 150 Local business retention visits -- -- 14 24 Objective B: Educate and inform community on the purpose and benefit of the Economic Development Program Measure FY05 Actual FY06 Actual FY07 Estimate FY08 Forecast Speeches at area association meetings 362 2 Articles, presentations, or other notices produced 432 2 Objective C: Provide support to CEDC Initiatives Measure FY05 Actual FY06 Actual FY07 Estimate FY08 Forecast CEDC meetings attended 25 12 12 12 72 Division FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Base Budget FY08 Adopted Budget % Change in Budget from FY07 to FY08 Administration 497,380 438,205 462,996 326,402 435,203 454,817 500,402 14.2% Legal 157,285 00000 0 N/A Economic Development 196,747 231,265 253,765 139,293 185,475 222,248 225,248 -2.6% Department Total $851,412 $669,470 $716,761 $465,695 $620,678 $677,065 $725,650 8.4% Classification FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY07 Base Budget FY08 Adopted Budget % Change in Budget from FY07 to FY08 Salaries and Benefits 500,013 468,504 488,504 334,221 445,628 485,201 504,186 7.6% Supplies 23,578 23,982 26,482 7,066 9,172 24,681 26,281 9.6% Maintenance 000000 0 N/A Services 327,821 174,484 201,775 124,408 165,878 167,183 170,183 -2.5% Capital Outlay 0 2,500 0 0 0 0 25,000 N/A Department Total $851,412 $669,470 $716,761 $465,695 $620,678 $677,065 $725,650 8.4% Division FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Base Budget FY08 Adopted Budget % Change in Budget from FY06 to FY07 Administration 4.5 4.5 4.5 4.5 4.5 4.5 5.0 11.1% Legal 0.0 0.0 0.0 0.0 0.0 0.0 0.0 N/A Economic Development 1.0 1.0 1.0 1.0 1.0 1.0 1.0 0.0% Department Total 5.5 5.5 5.5 5.5 5.5 5.5 6.0 9.1% PERSONNEL SUMMARY BY DIVISION City Manager's Office Department Summary EXPENDITURE BY CLASSIFICATION EXPENDITURE BY DIVISION 73 City Manager’s Office City Manager Administrative Services Fire Marshal/ Emergency Management Community Development Public Works Community ServicesPolice Administration Economic Development 74 City Manager's Office Administration 001-0301-413 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget 41-10 FULLTIME SALARIES & WAGES $250,884 $249,470 $249,470 $176,174 $234,899 $265,432 41-20 PART-TIME WAGES 00000 0 41-30 OVERTIME PAY 8,152 4,938 4,938 4,703 6,271 4,938 41-41 MERIT PAY 00000 0 41-43 LONGEVITY PAY 2,203 1,205 1,205 1,180 1,573 1,440 41-44 VEHICLE ALLOWANCE 6,450 7,200 7,200 5,800 7,733 5,700 41-45 INCENTIVE-CERTIFICATE PAY 900 900 900 875 1,167 2,400 41-49 CELL PHONE ALLOWANCE 1,635 2,040 2,040 1,130 1,507 1,440 40-60 MOVING ALLOWANCE 0 0 20,000 0 0 0 41-90 ACCRUED PAYROLL 32,9770000 0 42-20 PART-TIME WAGES 8,734 10,475 10,475 6,548 8,731 27,884 47-10 SOCIAL SECURITY/MEDICARE 20,894 21,132 21,132 15,574 20,765 23,838 47-20 TMRS RETIREMENT FUND 40,006 34,880 34,880 27,510 36,680 36,565 47-31 ANNUAL 457 CONTRIBUTION 2,000 0 0 0 0 0 48-10 HEALTH/DENTAL INSURANCE 26,139 30,255 30,255 18,343 24,457 23,959 48-20 LIFE INSURANCE 622 571 571 501 668 571 48-30 DISABILITY INSURANCE 976 1,058 1,058 845 1,127 1,174 48-40 WORKERS COMP INSURANCE 455 448 448 371 495 631 48-50 EAP SERVICES 231 302 302 185 247 342 48-90 FLEX PLAN ADMINISTRATION 127 141 141 126 168 141 Subtotal of PERSONNEL $403,385 $365,015 $385,015 $259,865 $346,487 $396,455 51-00 OFFICE SUPPLIES $3,607 $4,530 $4,530 $2,269 $3,025 $4,662 52-00 PERSONNEL SUPPLIES 0 0 0 180 240 0 54-00 OPERATING SUPPLIES 1,534 1,100 1,100 951 1,268 1,133 58-00 OPERATING EQUIPMENT <$5,000 337 0 2,500 1,877 2,503 1,600 Subtotal of SUPPLIES $5,478 $5,630 $8,130 $5,277 $7,036 $7,395 71-60 EXECUTIVE SEARCH SERVICES $20,789 $0 $4,791 $2,953 $3,937 $0 74-00 OPERATING SERVICES 2,517 2,500 2,500 636 848 2,573 74-01 POSTAL AND COURIER SERVICES 717 0 0 325 433 0 74-21 FRIENDSWOOD NEWSLETTER 42,850 43,000 43,000 20,140 26,853 43,223 74-92 SPECIAL EVENTS 0 1,500 1,500 213 284 1,543 74-97 RECRUITMENT ADVERSTING 00000 0 75-10 TRAINING 5,118 3,810 3,810 2,094 2,792 3,921 75-20 TRAVEL REIMBURSEMENTS 3,813 7,300 7,300 26,539 35,385 7,513 75-30 MEMBERSHIPS 2,402 2,700 2,700 1,488 1,984 2,779 75-40 PUBLICATIONS 0 0 0 28 37 0 76-12 TELEPHONE/COMMUNICATIONS 3290000 0 78-00 CONTRACT SERVICES 9,982 4,250 4,250 6,844 9,125 10,000 Subtotal of SERVICES $88,517 $65,060 $69,851 $61,260 $81,680 $71,552 88-00 CAPITAL EQUIPMENT 0 2,500 0 0 $0 $25,000 Subtotal of CAPITAL $0 $2,500 $0 $0 $0 $25,000 Totals for ADMINISTRATION $497,380 $438,205 $462,996 $326,402 $435,203 $500,402 75 71-10 LEGAL SERVICES $156,264 $0 $0 $0 $0 $0 71-19 OTHER LEGAL SERVICES 0 0 0 0 0 0 75-20 TRAVEL REIMBURSEMENTS 0 0 0 0 0 0 75-30 MEMBERSHIPS 1,021 0 0 0 0 0 Subtotal of SERVICES $157,285 $0 $0 $0 $0 $0 Totals for LEGAL $157,285 $0 $0 $0 $0 $0 City Manager's Office Legal FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate 001-0302-415 FY08 Adopted Budget 76 SC I AN NTICE ON City Manager's Office Economic Development 001-0303-419 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget 41-10 FULLTIME SALARIES & WAGES $68,122 $72,815 $72,815 $52,091 69,455 $75,176 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 380 445 445 440 587 505 41-44 VEHICLE ALLOWANCE 3,600 3,600 3,600 2,700 3,600 3,600 41-45 INCENTIVE-CERTIFICATE PAY 1,200 1,200 1,200 900 1,200 2,400 41-49 CELL PHONE ALLOWANCE 1,020 1,020 1,020 765 1,020 1,020 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL E UR TY/MEDICARE 5,294 6,050 6,050 4,171 5,561 6,275 47-20 TMRS RETIREMENT FUND 9,801 10,379 10,379 7,449 9,932 10,876 48-10 HEALTH/DENTAL INSURANCE 6,460 7,236 7,236 5,289 7,052 7,082 48-20 LIFE INSURANCE 190 167 167 146 195 164 48-30 DISABILITY INSURANCE 303 310 310 246 328 337 48-40 WORKERS COMP INSURANCE 115 124 124 99 132 156 48-50 EAP SERVICES 60 60 60 45 60 57 48-90 FLEX PLAN DMI ISTRATION 83 83 83 15 20 83 Subtotal of PERSONNEL $96,628 $103,489 $103,489 $74,356 $99,141 $107,731 51-00 OFFICE SUPPLIES $132 $0 $0 $54 $72 0 54-00 OPERATING SUPPLIES 17,968 18,352 18,352 1,548 2,064 18,886 58-00 OPERATING EQUIPMENT 0 0 0 187 Subtotal of SUPPLIES $18,100 $18,352 $18,352 $1,789 $2,136 $18,886 74-00 OPERATING SERVICES $1,394 $4,475 $4,475 $814 1,085 4,604 74-01 POSTAL AND COURIER SERVICES 475 500 500 126 168 515 74-91 ADVERTISING/PUBLIC O 5,396 8,000 8,000 1,236 1,648 8,233 74-92 SPECIAL EVENTS 0 0 0 213 284 0 75-10 TRAINING 3,115 2,615 2,615 2,125 2,833 2,690 75-20 TRAVEL REIMBURSEMENTS 4,054 6,802 6,802 1,799 2,399 5,457 75-30 MEMBERSHIPS 1,585 1,710 1,710 1,360 1,813 1,761 76-12 TELEPHONE/ C MMU ICATIONS 0 0 0 0 0 0 78-00 CONTRACT SERVICES 66,000 85,322 107,822 55,475 73,967 75,371 Subtotal of SERVICES $82,019 $109,424 $131,924 $63,148 $84,197 $98,631 Totals for ECONOMIC DEVELOPMENT $196,747 $231,265 $253,765 $139,293 $185,475 $225,248 77 Administrative Services Mission Statement The Administrative Services Department is responsible for providing superior administrative and financial support services to our citizens and City employees. Customer service to both our external and internal customers is emphasized and provided through a very diverse set of programs: Finance, Utility Billing/Customer Service, Human Resources/Risk Management, Municipal Court Administration and Information Technology Services. Current Operations Finance services include accounting, payroll, budget and cash management. Investment of the City’s financial resources is accomplished by the Director of Administrative Services with oversight from the City’s Investment Committee. Staff continues to use technological advancements to improve efficiency. Staff is currently implementing an automated time and attendance system during fiscal year 2006-07. The system is expected to be fully implemented by early 2007-08. The system has been well received by supervisors and employees. Lock box payments for utility payments paid on-line through personal banking software was also implemented by our staff. Payments were previously received in the mail and customers had to allow for this delay. The lock box enables the customer to pay closer to the due date. The process also reduced staff time previously committed to opening, batching and keying these payments. The Finance staff is responsible for preparing the City’s annual budget, working with the external auditors to perform the annual audit and prepare the Comprehensive Annual Financial Report. The City has received the Award for Excellence in Financial Reporting from the Government Finance Officers Association, the premier, national, municipal finance organization, for 19 consecutive years. For the fourth consecutive year, the City was awarded the Distinguished Budget Presentation Award from the Government Finance Officers Association. The guidelines for this program assess how well an entity’s budget serves as a policy document, a financial plan, an operational plan and a communications device. Utility Billing/Customer Service personnel provide billing, collection and customer information services for 11,662 accounts. This includes processing approximately 70,000 bills and payments annually, as well as handling 25,000 phone calls and walk-in customers in an average year. This area, along with Municipal Court personnel, faces daily challenges as they deal with customers and apply the City’s billing and collection policies that are set by City ordinance or resolution. Their goal is to apply even-handed, quality service to all City utility customers. Municipal Court’s function is to bring a fair and equitable conclusion to all misdemeanor cases filed in the City. The Court Office is responsible for maintaining accurate records of all court cases filed and disposed of in the City, as well as processing payments and serving warrants. With the exception of holidays, the Municipal Court holds court each Wednesday at 6:30 p.m. and at 8:30 a.m. on the second and fourth or fifth Wednesdays at the recently constructed Public Safety Building. Current activity level indicates we will process approximately 15,000 Class C Misdemeanors during 2006-07. Semi-monthly daytime court 78 Administrative Services settings, in addition to the weekly evening court setting, help minimize the delay in setting court dates. The goal for the Municipal Court is to handle violations in accordance with State Law, City Ordinance and policies set by the municipal judge, to see that every person is treated fairly and equally, and to manage court operations efficiently. The Human Resources/Risk Management Division is responsible for all human resource and risk management functions, including recruitment, compensation, EEO compliance, employee benefits, training and development, new employee orientation, employee safety, unemployment, liability and property claims and personnel policy and maintenance. One highlight this year was the CPR and Automated External Defibrillators (AED) training that was provided by the Safety Coordinator. AEDs have been installed in most City facilities. The mission of the Information Technology division is to provide reliable computer systems and timely and efficient systems support to all departments by maximizing all technology related resources, maintain a current standard of hardware and software, and provide technical guidance and planning for future systems direction and support. Information Technology Services operates and maintains the City’s computer hardware and software, and assists staff in hardware and software usage and training. The computer systems include two IBM iSeries systems. One is located in City Hall and processes the software for finance, accounting, land management, building permits, utility billing, work orders, fleet management and municipal court. The second one is located at the Public Safety Building and operates the Police Department’s Crimes and Computer Aided Dispatch software. The City network includes fiber optic cable and data communications equipment connecting all City buildings to six Windows based servers, a firewall and a Storage Area Network (SAN) located at City Hall, two servers at the Police Department, and two servers at the Library. These servers provide for e-mail, file storage, web site, on-line services and various other applications. The IT staff supports over 40 different applications and software interfaces, a standard set of desktop office applications, and all new technology items installed in the new Public Safety Building. IT also provides support for the operation of the City’s cable TV channel and formatting of content. The new City web site was deployed in February of 2006. It was redesigned with the primary intent of making it easier for citizens to find the information they are seeking. IT currently supports E-Gov applications for Utility Bill inquiry and payment, Court case inquiry and payment, Building Permit inquiry and inspection scheduling. Another significant IT project will positively impact both the patrol division of the Police department and the Municipal Court. Automated citation software and hardware has been purchased and implemented. This system allows a police officer to issue a citation and then electronically send the citation to the Municipal Court records management system. This benefits the City by ensuring timely submission of the citations and at the same time greatly reducing the time required to enter citations into the court system. Court technology fees paid by the municipal court “customers” provided funding for the project. Highlights of Proposed Budget x Human Resources – Compensation/Pay Plan Study, $6,000 79 Administrative Services x Municipal Court – Salary adjustment for judge, $20,000 x Municipal Court – New position, Clerk III, $47,567 x Municipal Court – Pay adjustments for prosecutors and associate judge, $3,000 x IT – Laptop computers for City Council and Planning & Zoning Commission, $27,200 x Municipal Court – Increased funding for credit card processing fees, $2,500 Departmental Goals and Measures Goal 1 (linked to City Goals 1 & 6) Provide accurate and timely financial information to the Council, City Manager, Staff, Citizens of Friendswood and other parties interested in the finances of the City. Objective A: Prepare and release financial statements to the Council, City Manager and Staff on a monthly basis. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Release monthly financial statement by the 15th of the following month. 80% 85% 90% 100% Trend: The process of preparing and distributing the report continues to be fine- tuned. Statements from the investment pools and bank are obtained electronically to reduce the delay in receiving the information necessary to complete cash reconciliation. Monthly financial reports are also being distributed electronically eliminating the need to make manual copies and time spent in delivering the documents. Objective B: Prepare timely and accurate annual financial report after audit is complete. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Annual financial report meets criteria established by the Government Finance Officers Association and receives GFOA award for excellence in financial reporting.Yes Yes Yes Yes Trend: This certification was achieved for the 19th consecutive year with the 2005- 06 CAFR document and staff intends to continue this tradition. Goal 2 (linked to City Goal 2) The City shall maintain the fund balance and retained earnings of the various operating funds at levels sufficient to protect the City’s creditworthiness, as well as its financial position from unforeseeable emergencies. Objective A: 80 Administrative Services The City shall strive to maintain the General Fund undesignated fund balance at a minimum of 90 days of current year budgeted expenditures. Any undesignated funds after the fiscal year-end audit will be allowed to accumulate to build this 90-day reserve. City financial policies state that fund balance in excess of 25% (90 days) will be reserved for future capital improvements. Measure (Days) FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Fund balance will cover 90 days (25%) of current year budgeted expenditures. 114 148 151 154 Trend: The 90-day operating reserve target is $5.0 million. The estimated undesignated fund balance for 2006-07 is $10.2 million, leaving $5.2 million available for future projects. Goal 3 (linked to City Goals 1, 2, & 6) Administer the budget efficiently to provide timely information to City Council and staff. Objective A: Prepare the proposed budget on or before August 1. Measure FY05 Actual FY06 Actual FY07 Actual FY08 Forecast Proposed budget delivered to Mayor and Council 8/1/04 8/1/05 8/1/06 7/30/07 Objective B: Deliver adopted budget by the beginning of the fiscal year, October 1. Measure FY05 Actual FY06 Actual FY07 Actual FY08 Forecast Adopted budget delivered to City Council and Staff 11/19/04 11/30/05 09/25/06 10/01/07 Objective C: Report budget changes, regularly, through the budget amendment process three times a fiscal year. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Prepare Budget Amendment I by December 31 12/13/04 02/20/06 03/19/07 12/31/07 Prepare Budget Amendment II by April 30 04/30/05 08/14/06 06/18/07 04/30/08 Prepare Budget Amendment III by October 31 02/20/05 11/01/06 10/31/07 10/31/08 81 Administrative Services Goal 4 (linked to City Goals 5 & 6) The goal for the Municipal Court is to handle violations in accordance with State Law, City Ordinance and policies set by the municipal judge, to see that every person is treated fairly and equally, and to manage court operations efficiently. Objective A: Provide opportunity for court customers to appear in court in a reasonable period of time after their initial contact with police or other complainant. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Schedule court appearances within 14 business days of receiving citation. 97% 97% 98% 100% Set arraignment date for an appearance within 2 months of receiving citation 42% 81% 98% 98% Trend: In previous years, a defendant was required to contact the court to be assigned a day and time to appear (usually 60-65 days from date of citation to the arraignment date). The police officers are now scheduling the court appearance times on the citation with arraignment dates now falling about 45 days from the date of the citation. The Municipal Court has two prosecutors who alternate court sessions on Wednesdays, with both prosecutors working together on two Wednesdays per month. One prosecutor works the day court twice per month. We are proposing to double our daytime courts to every Wednesday morning in fiscal year 2008. Objective B: Promptly prepare and process court paperwork. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Input all citations received by the court within 2 business days of receiving citation from the Police Department. 91 % 93% 98% 98% Record case disposition within 3 days of court appearance. 97 % 97% 97 % 98% Trend: The Friendswood Police Department issued just under 8,200 citations for the fiscal year ending 9/30/02. The number of citations issued continues to increase with 11,630 in fiscal year 2003, 13,130 in 2004, 14,330 in fiscal year 2005, and 15,000 for 2006. The projected number of citations for fiscal year ending 9/30/07 is 15,000. The Friendswood Police Department is utilizing automatic citation writers, enabling the Municipal Court to electronically download the citations into the court system. Approximately 50% of the citations are entered electronically and 50% require manual entry. Implementation of the automatic citation writer software has significantly decreased the time required for manual data entry. All police officers are expected to be trained on the software by fiscal year end in September 2007. During fiscal year 2008, citation writers should 82 Administrative Services eliminate the need for the majority of manual data entry and allow Municipal Court staff to fully utilize the technology available in the new Public Safety Building. Objective C: Efficiently collect court fines and fees. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Issue a failure to appear charge and letter the Monday following the missed court date. Warrants are issued within 14 days of a missed court date. 96 % 75% 87% 90% After warrants are signed by the Judge, the warrant officer will contact the defendant by phone, personal visits, or door hangars placed on the doors of the residence within 14 days.70% 35% 32% 45% Notify Omnibase of outstanding warrants to prevent the individual from obtaining a new driver’s license within 21 days after warrants are signed.32%22%32%50% Trend: Due to the level of outstanding revenues owed to the state from court fines and fees, the legislature has made collections a priority for courts. The current legislation requires all cities with a population of 100,000 to develop collection programs. The legislation requires the cities use both outside collection resources as well as develop in-house programs. To reduce the likelihood that a defendant’s citation will result in a warrant and to aid in the timely and effective collection of fines, the municipal court proposes a formal collection program that focuses more effort on early collection. Currently, the number of personnel limits municipal court’s ability to fully staff a collections program. In the 2007-08 budget, we will request an additional clerk. This position will assist with the collection program and process the paperwork necessary to produce a warrant, which would allow the Warrant Officer more time in the “field.” Goal 5 (linked to City Goals 1 & 6) Provide efficient and reliable services to the users of the City’s Information Technology systems. Objective A: Provide reliable computer systems for the users by reducing unscheduled down time. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Maximize system, network, and server availability during users’ normal work hours 99%99%99.9%99% 83 Administrative Services Trend: During regular business hours the AS/400 up-time was 100%; File & Print servers’ up-time was 99.9%; E-mail up-time was 99.9%; Internet up-time was 99.9%. Objective B: Provide prompt response to computer system problems Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Respond promptly to priority 1 call for service <2 Hrs. Avg. < 30 Minutes Avg. < 30 Minutes Avg. < 30 Minutes Resolve problem or enlist contract assistance promptly 1.6 Hrs Avg. < 1 Hour Avg. < 1 Hour Avg. < 1 Hour Trend: Priority 1 calls are those where the user needs immediate attention and cannot perform normal duties. Examples include the user’s computer being inoperable, being unable to print or not being able to access the network or certain network resources. Users will communicate directly with IT staff via telephone, pager or in person. Priority 2 problems are those that do not require immediate attention. Users will communicate these problems to the IT staff via E-mail or voice mail. The response time will be estimated and communicated back to the user. Priority 3 issues will be new initiatives, such as software installations. Users will communicate their needs to the IT division via E-mail. Requests will then be approved, scheduled and a response communicated back to the user. Goal 6 (linked to City Goals 5 & 6) The City’s employees are its greatest resource and as such, it is imperative that we provide them a safe workplace. Objective A: Reduce workplace injuries and illnesses by providing training and programs to educate the workforce. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Provide safety meetings to CDD/PW and Community Services employees. 13 17 15 15 Provide safety programs to other employees 9 10 10 10 Trend: The Safety and Training program has developed into an effective program and has gained acceptance and the respect of the City’s employees. We plan to continue development by maintaining an interactive safety and training program that allows all employees to request relevant training. If a requested training subject is deemed necessary and practical, the Safety and Training Coordinator will develop the program or seek external training resources. The City formed a Safety Committee in January 2005 with the purpose of acting as a liaison to their respective departments and assisting in communications and training. The Safety Committee will investigate all 84 Administrative Services incidents that result in a reportable injury. The purpose of the investigation is to determine what action can be taken to prevent future injuries. Objective B: Conduct safety inspections on city facilities to determine safety risk and make recommendations for elimination of identified risk. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Inspect all city facilities 1x year 1x year 1x year 1x year Observe safety habits of work crews Weekly Weekly Weekly Weekly Meet with maintenance personnel as needed 14 Meetings 12 Meetings 12 Meetings 12 Meetings Assist with emergency management & fire drills in city facilities 1 x year 1 x year 1x year 1x year Trend: The Safety & Training Coordinator will conduct an annual inspection of all facilities and job sites to detect unsafe acts or unsafe work conditions. Corrective action(s) will be initiated as needed. In addition, work sites will be checked each week to ensure property safety precautions are being utilized. Objective C: Establish and maintain an effective safety and health program to reduce the number and severity of work-related injuries and illnesses. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast # Lost workdays due to injuries or illness 0 19 19 0 # Work-related injury/illness reportable incidents 9 11 5 0 Trend: In FY 04–05 the City experienced no lost Workers’ Compensation related work days. This was a remarkable accomplishment that can be attributed to the employees and the safety program. Thus far, in fiscal year 2007, we have experienced only 1 injury that has resulted in 19 days of lost time. We have taken corrective action to eliminate the factor causing the accident. We have had 4 additional reportable injuries to date. Each incident will be investigated to determine preventability. Goal 7 (linked to City Goal 6) Provide support to the City’s staff and employees through the efficient administration of the human resources program. 85 Administrative Services Objective A: Develop clear procedures to assist staff in recruiting and hiring new employees. Improve the new employee orientation process as recommended by the employee focus teams formed during the citywide Organizational Needs Inventory process. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Develop procedures for staff to follow when hiring new employees. This will begin with the advertising process and continue through the New Employee Orientation. Implemented in 2004-05 Review and refine Continued Review/ Refinement Continued Review/ Refinement Develop a weekly New Employee Orientation process that covers the required documentation and introduces the new employee to the City. Held each week, if needed. 12 12 12 Trend: The Employee Orientation Program has been modified to meet the needs expressed by the focus team. The program has been designed to make new employees aware of the available benefits and the city’s expectations of them. Objective B: The purpose of employment application activity is to provide an applicant selection and hiring process to city management so they can develop an applicant pool. This activity provides critical indirect support to all core services and is administratively necessary for maintaining a city workforce. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Job applications processed 1524 1000 1200 1440 The number of jobs posted on the City’s official web site 36 40 30 23 The number of ads placed in the City’s official newspaper 29 65 50 38 Number of ads placed with other sources (TML, Colleges, Professional Publications, etc.) 6 14 10 12 86 Administrative Services Trend: The number of applications received in response to job ads has been strong. In some skill or education specific positions recruitment has been difficult. We expect that the trend to continue as demand for these positions persist. To address this issue we will continue to explore new recruiting methods and tools to attract the best available employees. The increased recruitment effort should increase the number of applications depending on the type and number of job vacancies. Goal 8 (linked to City Goal 6) Maintain the total compensation program to provide the City’s management with market sensitive pay and benefits packages which will attract, retain, and motivate employees. Objective A: The purpose is to provide equitable salary structure and classify positions to enable city management to make pay decisions. Measure FY05 Actual FY06 Actual FY07 Forecast Number of positions reviewed for classification by the Classification and Pay Plan Committee 84All Full-time Positions City salary survey conducted by June 15 Completed 6/7/05 Completed 6/28/06 Target 09/30/07 Specific position salary surveys conducted 15 15 83 Trend: The Classification and Pay Plan Committee delivers an essential service to the City’s management. The committee plays an integral part in the compensation strategy through its evaluation of positions by use of a standardized tool. The evaluations allow the committee to classify the positions for placement into a salary grade. With its compensation strategy, the city seeks to attract and retain competent employees. A major component of that strategy is to measure the comparable wages of similar jobs through salary surveys. However, with the expected demand on the job market we may see more difficulty to recruit and hire good employees and we could experience an employee retention issue if we fail to maintain competitive salaries. To judge the market demand an annual salary survey is conducted to measure wage growth compared to benchmark positions within the city pay plan. In addition to the annual City salary survey Human Resources conducts a number of salary surveys for individual positions. These individual position salary surveys are conducted on positions that demonstrate unique market forces that influence wages. The number of individual position salary surveys is likely to rise due to increased market demands for good employees especially in fields requiring technical skills or advanced education. 87 Division FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget % Change in Budget from FY07 to FY08 Finance 528,789 607,559 616,839 377,835 503,780 667,711 9.9% Other Functions 168,608 177,750 1,282,814 142,103 159,089 153,009 -13.9% Municipal Court 398,863 442,595 442,595 314,598 419,464 552,221 24.8% Human Resources 322,216 314,449 314,449 238,954 318,605 982,042 212.3% Risk Management (GF) 139,104 219,381 73,510 52,031 69,375 91,486 -58.3% Insurance (GF) 0 0 145,871 101,284 135,045 150,190 N/A Information Technology 639,105 690,592 712,638 507,648 676,864 635,642 -8.0% Utility Billing (W/S) 1,593,335 214,969 214,969 140,648 187,435 220,430 2.5% Insurance (W/S) 0 0 98,491 66,573 88,764 101,406 N/A Risk Management (W/S) 95,635 106,076 7,585 2,308 2,917 44,810 -57.8% Department Total $3,885,655 $2,773,371 $3,909,761 $1,943,982 $2,561,338 $3,598,947 29.8% Classification FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget % Change in Budget from FY07 to FY08 Salaries and Benefits 1,482,791 1,598,976 1,598,976 1,120,859 1,494,320 2,427,828 51.8% Supplies 77,381 64,725 69,733 45,823 61,096 112,693 74.1% Maintenance 46,377 77,450 77,450 58,519 78,025 80,665 4.2% Services 735,775 874,820 2,001,132 638,162 850,786 939,261 7.4% Capital Outlay 92,064 97,400 102,470 49,895 66,527 1,500 -98.5% Other 1,451,267 60,000 60,000 30,724 10,584 37,000 -38.3% Department Total $3,885,655 $2,773,371 $3,909,761 $1,943,982 $2,561,338 $3,598,947 29.8% Division FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget % Change in Budget from FY07 to FY08 Finance 7.4 7.4 7.4 7.4 7.4 8.5 14.9% Municipal Court 6.4 6.4 6.4 6.4 6.4 7.7 20.7% Human Resources 5.0 5.0 5.0 5.0 5.0 4.0 -20.0% Risk Management (GF) 0.5 0.5 0.5 0.5 0.5 1.0 100.0% Information Technology 3.0 3.0 3.0 3.0 3.0 3.0 0.0% Utility Billing (W/S) 3.0 3.0 3.0 3.0 3.0 3.0 0.0% Risk Management (W/S) 0.5 0.5 0.5 0.5 0.5 0.0 -100.0% Department Total 25.8 25.8 25.8 25.8 25.8 27.2 5.5% PERSONNEL SUMMARY BY DIVISION Administrative Services Department Summary EXPENDITURE BY DIVISION EXPENDITURE BY CLASSIFICATION 88 Administrative Services Administrative Services Information TechnologyFinance Municipal Court Accounting Payroll Reporting Cash Management Human Resources Budget Utility Billing Other Administrative Functions Personnel Risk Management Insurance Risk Management Safety Payroll Processing City Hall Computer System Police Computer System City Network Library Computer System Billing and Collections Administration Warrants 89 Administrative Services Finance 001-0401-415 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget 41-10 FULLTIME SALARIES & WAGES $327,927 $402,483 $402,483 $242,100 $322,800 $432,264 41-20 PART-TIME WAGES $0 $0 $0 $0 $0 $9,880 41-30 OVERTIME PAY 1,084 1,317 1,317 948 1,264 1,317 41-43 LONGEVITY PAY 5,334 3,860 3,860 3,868 5,157 3,595 41-44 VEHICLE ALLOWANCE 2,850 3,600 3,600 2,400 3,200 3,600 41-45 INCENTIVE-CERTIFICATE PAY 1,200 1,500 1,500 900 1,200 4,200 41-49 CELL PHONE ALLOWANCE 750 1,020 1,020 680 907 1,020 41-90 ACCRUED PAYROLL 22,966 0 0 4,048 5,397 0 42-20 PART-TIME WAGES 10,881 8,632 8,632 8,431 11,241 0 42-41 MERIT PAY 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 26,989 32,315 32,315 18,162 24,216 34,421 47-20 TMRS RETIREMENT FUND 47,643 54,322 54,322 33,446 44,595 58,353 48-10 HEALTH/DENTAL INSURANCE 30,400 39,285 39,285 25,212 33,616 49,486 48-20 LIFE INSURANCE 975 915 915 657 876 938 48-30 DISABILITY INSURANCE 1,588 1,695 1,695 1,104 1,472 1,927 48-40 WORKERS COMP INSURANCE 643 693 693 457 609 898 48-50 EAP SERVICES 402 483 483 270 360 513 48-90 FLEX PLAN ADMINISTRATION 459 519 519 259 345 0 Subtotal of PERSONNEL $482,091 $552,639 $552,639 $342,942 $457,256 $602,412 51-00 OFFICE SUPPLIES $3,517 $3,400 $3,400 $1,500 $2,000 $3,501 54-00 OPERATING SUPPLIES 558 1,600 2,258 2,264 3,019 1,647 58-00 OPERATING EQUIPMENT <$5,000 105 500 500 0 0 515 Subtotal of SUPPLIES $4,180 $5,500 $6,158 $3,764 $5,019 $5,663 63-00 VEHICLE MAINTENANCE $0 $0 $0 $0 0 $0 68-00 EQUIPMENT MAINTENANCE 214 125 125 430 573 129 Subtotal of MAINTENANCE $214 $125 $125 $430 $573 $129 71-20 AUDIT SERVICES $23,684 $23,665 $23,665 $16,402 $21,869 $24,365 71-40 CONSULTING SERVICES 0 6,500 6,500 2,000 2,667 6,692 73-50 SURETY BONDS 0 0 0 0 0 0 74-00 OPERATING SERVICES 2,879 8,605 9,005 3,754 5,005 9,272 74-01 POSTAL AND COURIER SERVICES 2,523 1,550 1,550 1,710 2,280 1,596 74-91/ADVERTISING/PUBLIC NOTICE 0 0 122 122 163 0 74-97 RECRUITMENT ADVERSTING 310 0 0 398 531 0 75-10 TRAINING 4,932 3,125 3,125 2,917 3,889 3,218 75-20 TRAVEL REIMBURSEMENTS 4,337 3,835 3,835 1,823 2,431 3,949 75-30 MEMBERSHIPS 1,193 1,515 1,515 868 1,157 1,560 75-40 PUBLICATIONS 53 0 0 0 0 0 78-00 CONTRACT SERVICES 2,393 500 8,600 705 940 8,855 Subtotal of SERVICES $42,304 $49,295 $57,917 $30,699 $40,932 $59,507 Totals for FINANCE $528,789 $607,559 $616,839 $377,835 $503,780 $667,711 90 73-50 SURETY BONDS $0 $0 $0 $0 0 $0 74-00 OPERATING SERVICES 2,461 0 4,905 505 673 0 74-01 POSTAL AND COURIER SERVICES 0 0 0 4,400 5,867 0 74-31 TAX APPRAISAL SERVICES 85,749 85,750 85,750 61,721 82,295 89,174 74-32 TAX COLLECTION SERVICES 53,237 62,000 62,000 52,691 70,255 7,500 74-33 PROPERTY TAX REFUND 0 0 1,100,159 0 0 74-91 ADVERTISING/PUBLIC NOTICE 0 0 0 0 0 0 75-40 PUBLICATIONS 0 0 0 0 0 0 Subtotal of SERVICES $141,447 $147,750 $1,252,814 $119,317 $159,089 $96,674 98-71 PROPERTY TAX REFUNDS $27,161 $30,000 $30,000 $22,786 $0 $56,335 Subtotal of OTHER $27,161 $30,000 $30,000 $22,786 $0 $56,335 Totals for OTHER ADMIN FUNCTIONS $168,608 $177,750 $1,282,814 $142,103 $159,089 $153,009 FY08 Adopted Budget Administrative Services Other Administrative Functions 001-0406-415 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate 91 Administrative Services Municipal Court 001-0409-412 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget 41-10 FULLTIME SALARIES & WAGES $192,038 $199,429 $199,429 $143,890 $191,853 $241,455 41-20 PART-TIME WAGES 0 10,200 89,657 43 79,514 112,657 41-30 OVERTIME PAY 3,627 7,502 7,502 3,933 5,244 9,105 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 1,250 3,115 3,115 1,700 2,267 2,150 41-45 INCENTIVE-CERTIFICATE PAY 2,475 2,400 2,400 2,025 2,700 5,400 41-49 CELL PHONE ALLOWANCE 420 420 420 315 420 420 41-90 ACCRUED PAYROLL 0 0 0 0 0 288 42-20 PART-TIME WAGES 25,096 79,457 0 17,788 0 0 42-25 FIXED RATE PAY 50,345 0 0 41,805 0 0 47-10 SOCIAL SECURITY/MEDICARE 20,150 25,921 25,921 15,380 20,507 26,416 47-20 TMRS RETIREMENT FUND 26,145 32,706 32,706 19,928 26,571 33,771 48-10 HEALTH/DENTAL INSURANCE 32,438 38,265 38,265 29,751 39,668 48,584 48-20 LIFE INSURANCE 536 448 448 406 541 556 48-30 DISABILITY INSURANCE 848 830 830 679 905 1,049 48-40 WORKERS COMP INSURANCE 1,286 1,341 1,341 1,016 1,355 1,603 48-50 EAP SERVICES 357 483 483 270 360 744 48-90 FLEX PLAN ADMINISTRATION 102 97 97 73 97 104 Subtotal of PERSONNEL $357,113 $402,614 $402,614 $279,002 $372,002 $484,302 51-00 OFFICE SUPPLIES $6,913 $7,000 $7,000 $5,390 $7,187 $14,596 52-00 PERSONNEL SUPPLIES 362 240 240 695 927 506 53-00 VEHICLE SUPPLIES 0 80 80 0 0 165 53-01 FUEL 972 800 800 761 1,015 1,066 54-00 OPERATING SUPPLIES 6,579 7,000 7,000 5,482 7,309 10,502 58-00 OPERATING EQUIPMENT <$5,000 2,875 0 0 0 0 54 Subtotal of SUPPLIES $17,701 $15,120 $15,120 $12,328 $16,437 $26,889 63-00 VEHICLE MAINTENANCE $70 $500 $500 $1,107 $1,476 $1,437 68-00 EQUIPMENT MAINTENANCE 0 0 0 0 0 0 Subtotal of MAINTENANCE $70 $500 $500 $1,107 $1,476 $1,437 72-12 MEDICAL EXAMINATIONS $0 $0 $0 $0 $0 73-11 VEHICLE INSURANCE 380 348 348 285 380 782 73-22 LAW ENFORCEMENT INSURANCE 486 476 476 437 583 1,118 73-50 SURETY BONDS 71 71 71 0 0 146 74-00 OPERATING SERVICES 3,953 6,350 6,350 420 560 6,587 74-01 POSTAL AND COURIER SERVICES 2,632 2,700 2,700 2,788 3,717 5,560 74-97 RECRUITMENT ADVERSTING 36 0 0 0 0 106 75-10 TRAINING 221 905 905 1,371 1,828 1,908 75-20 TRAVEL REIMBURSEMENTS 1,622 3,450 3,450 1,338 1,784 4,597 75-30 MEMBERSHIPS 176 200 200 200 267 246 78-00 CONTRACT SERVICES 12,542 8,000 8,000 13,461 17,948 13,311 78-31 VEHICLE LEASE-INTERNAL 1,860 1,861 1,861 1,861 2,481 3,732 Subtotal of SERVICES $23,979 $24,361 $24,361 $22,161 $29,548 $38,093 88-00Capital Equipment $0 $0 $0 $0 $0 $1,500 Subtotal CAPITAL EQUIPMENT $0 $0 $0 $0 $0 $1,500 Totals for MUNICIPAL COURT $398,863 $442,595 $442,595 $314,598 $419,464 $552,221 92 41-10 FULLTIME SALARIES & WAGES $176,257 $150,686 $150,686 $131,296 $175,061 $157,254 41-30 OVERTIME PAY 1,797 2,573 2,573 2,185 2,913 2,573 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 860 1,145 1,145 1,210 1,613 1,015 41-45 INCENTIVE-CERTIFICATE PAY 1,200 900 900 900 1,200 1,800 41-48 PAY PLAN ADJUSTMENTS 0 0 0 0 0 636,000 41-49 CELL PHONE ALLOWANCE 420 420 420 315 420 420 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 12,894 11,913 11,913 9,233 12,311 12,347 47-20 TMRS RETIREMENT FUND 23,766 20,438 20,438 17,829 23,772 21,402 48-10 HEALTH/DENTAL INSURANCE 30,780 27,397 27,397 28,204 37,605 37,870 48-20 LIFE INSURANCE 496 343 343 367 489 342 48-30 DISABILITY INSURANCE 776 635 635 615 820 703 48-40 WORKERS COMP INSURANCE 294 258 258 235 313 332 48-50 EAP SERVICES 277 241 241 225 300 228 48-80 UNEMPLOYMENT COMPENSATION 0 10,000 10,000 495 660 10,000 48-90 FLEX PLAN ADMINISTRATION 224 205 205 225 300 0 Subtotal of PERSONNEL $250,041 $227,154 $227,154 $193,334 $257,779 $882,286 51-00 OFFICE SUPPLIES $3,234 $3,500 $3,500 $1,882 $2,509 $3,604 52-00 PERSONNEL SUPPLIES 1,365 1,500 1,500 865 1,153 1,544 52-21 5 STAR FUNCTION SUPPLIES 487 1,500 1,500 1,737 2,316 2,059 52-23 STAFF DEV PROG SUPPLIES 3,145 2,400 2,400 985 1,313 2,471 54-00 OPERATING SUPPLIES 3,548 3,500 3,500 2,893 3,857 4,118 58-00 OPERATING EQUIPMENT <$5,000 3,000 900 900 477 636 927 Subtotal of SUPPLIES $14,779 $13,300 $13,300 $8,839 $11,785 $14,723 71-40 CONSULTING SERVICES $0 $2,500 $2,500 $0 $0 $2,574 71-90 OTHER PROFESSIONAL SERVICE 0 0 0 296 395 0 72-12 MEDICAL EXAMINATIONS 0 5,000 5,000 870 1,160 5,148 72-13 DRUG TESTING SERVICES 7,926 0 0 4,870 6,493 0 72-20 PERSONNEL EVENTS/PROGRAMS 7,330 8,000 8,000 6,291 8,388 8,752 72-21 5 STAR FUNCTION SERVICES 7,136 8,200 8,200 7,374 9,832 8,958 72-23 STAFF DEVELOPMENT PROGRAM 5,717 20,000 20,000 3,625 4,833 19,125 74-00 OPERATING SERVICES 1,704 1,000 1,000 0 0 7,030 74-01 POSTAL AND COURIER SERVICES 273 175 175 286 381 360 74-91 ADVERTISING/PUBLIC NOTICE 0 250 250 0 0 257 74-96 CRIMINAL HISTORY SERVICES 8 100 100 16 21 4,103 74-97 RECRUITMENT ADVERSTING 0 3,000 3,000 45 60 3,089 75-10 TRAINING 2,447 2,570 2,570 1,287 1,716 2,780 75-20 TRAVEL REIMBURSEMENTS 1,723 1,500 1,500 1,309 1,745 2,574 75-30 MEMBERSHIPS 687 700 700 595 793 721 76-12 TELEPHONE/COMMUNICATIONS 0 0 0 0 0 0 78-00 CONTRACT SERVICES 22,445 21,000 21,000 9,917 13,223 19,562 Subtotal of SERVICES $57,396 $73,995 $73,995 $36,781 $49,041 $85,033 Totals for HUMAN RESOURCES $322,216 $314,449 $314,449 $238,954 $318,605 $982,042 FY08 Adopted Budget Administrative Services Human Resources FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate 001-0410-415 93 73-13 MOBILE EQUIPMENT $0 $0 $1,505 $1,460 $1,947 $1,550 73-21 GENERAL LIABILITY 0 0 10,559 10,242 13,656 10,872 73-23 PUBLIC OFFICIAL 0 0 13,943 13,525 18,033 14,356 73-24 CRIME & ACCIDENT COVERAGE 0 0 2,061 1,999 2,665 2,122 73-31 WINDSTORM (GALV CITY) 0 0 90,581 49,266 65,688 93,262 73-32 REAL & PERSONAL PROPERTY 0 0 17,330 23,457 31,276 17,843 73-33 FLOOD 0 0 6,647 246 328 6,844 73-50 SURETY BONDS 0 0 2,245 1,089 1,452 2,311 73-80 PRIOR YEAR INSURANCE 0 0 1,000 0 0 1,030 Subtotal of SERVICES $0 $0 $145,871 $101,284 $135,045 $150,190 TOTALS ASO INSURANCE $0 $0 $145,871 $101,284 $135,045 $150,190 FY07 Year End Estimate FY08 Adopted Budget 001-0411-415 Administrative Services Insurance FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 94 41-10 FULLTIME SALARIES & WAGES $21,380 $43,602 $43,602 $30,884 41,179 $45,813 41-30 OVERTIME PAY 383 2,573 2,573 16 21 2,573 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 110 285 285 280 373 345 41-44 VEHICLE ALLOWANCE 1,800 3,600 3,600 2,550 3,400 3,600 41-45 INCENTIVE-CERTIFICATION PAY 338 1,200 1,200 850 1,133 2,400 41-49 CELL PHONE ALLOWANCE 210 420 420 298 397 420 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 1,855 3,953 3,953 2,676 3,568 4,146 47-20 TMRS RETIREMENT FUND 3,192 6,783 6,783 4,589 6,119 7,187 48-10 HEALTH/DENTAL INSURANCE 0 0 0 0 0 0 48-20 LIFE INSURANCE 59 99 99 89 119 99 48-30 DISABILITY INSURANCE 92 183 183 148 197 203 48-40 WORKERS COMP INSURANCE 36 77 77 61 81 100 48-50 EAP SERVICES 30 60 60 45 60 57 48-80 UNEMPLOYMENT COMPENSATION 0 0 0 0 0 0 48-90 FLEX PLAN ADMINISTRATION 4 0 0 0 0 0 Subtotal of PERSONNEL $29,489 $62,835 $62,835 $42,486 $56,648 $66,943 51-00 OFFICE SUPPLIES $0 $275 $275 $171 $228 $541 52-00 PERSONNEL SUPPLIES 0 0 0 255 340 0 54-00 OPERATING SUPPLIES 1,185 950 950 22 29 7,221 58-00 OPERATING EQUIPMENT <$5,000 338 700 700 0 0 721 Subtotal of SUPPLIES $1,523 $1,925 $1,925 $448 $597 $8,483 72-20 PERSONNEL EVENTS/PROGRAMS $8,001 $7,200 $7,200 $8,029 $10,705 $7,207 73-13 MOBILE EQUIPMENT 2,000 1,505 0 0 0 0 73-21 GENERAL LIABILITY 14,964 10,559 0 0 0 0 73-23 PUBLIC OFFICIAL 19,720 13,943 0 0 0 0 73-24 CRIME & ACCIDENT COVERAGE 907 2,061 0 0 0 0 73-31 WINDSTORM (GALV CTY) 35,408 90,581 0 0 0 0 73-32 REAL & PERSONAL PROPERTY 25,096 17,330 0 0 0 0 73-33 FLOOD INSURANCE 355 6,647 0 0 0 0 73-50 SURETY BONDS 914 2,245 0 0 0 0 73-80 PRIOR YEAR INSURANCE 0 1,000 0 0 0 0 73-90 INSURANCE ADMINISTRATION 0 0 0 0 0 0 74-00 OPERATING SERVICES 21 0 0 0 0 7,000 74-94 PERMITS/INSPECTION/TESTNG 150 150 150 150 200 154 75-10 TRAINING 0 500 500 650 867 978 75-20 TRAVEL REIMBURSEMENTS 6 500 500 68 91 412 75-30 MEMBERSHIPS 550 400 400 200 267 309 Subtotal of SERVICES $108,092 $154,621 $8,750 $9,097 $12,129 $16,060 Totals for RISK MANAGEMENT $139,104 $219,381 $73,510 $52,031 $69,375 $91,486 Administrative Services Risk Management (General Fund) FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate 001-0412-415 FY08 Adopted Budget 95 41-10 FULLTIME SALARIES & WAGES $167,071 $174,043 $174,043 $124,712 $166,283 $178,373 41-30 OVERTIME PAY 6,363 4,545 4,545 10,091 13,455 4,545 41-43 LONGEVITY PAY 1,050 1,285 1,285 1,270 1,693 845 41-45 INCENTIVE-CERTIFICATE PAY 900 900 900 675 900 1,800 41-49 CELL PHONE ALLOWANCE 1,380 1,380 1,380 1,035 1,380 1,380 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 12,917 13,935 13,935 10,036 13,381 14,080 47-20 TMRS RETIREMENT FUND 23,276 23,908 23,908 18,071 24,095 24,405 48-10 HEALTH/DENTAL INSURANCE 20,430 22,604 22,604 17,540 23,387 22,010 48-20 LIFE INSURANCE 457 395 395 343 457 386 48-30 DISABILITY INSURANCE 731 732 732 576 768 793 48-40 WORKERS COMP INSURANCE 539 561 561 424 565 672 48-50 EAP SERVICES 181 181 181 135 180 171 48-90 FLEX PLAN ADMINISTRATION 58 58 58 61 81 0 Subtotal of PERSONNEL $235,353 $244,527 $244,527 $184,969 $246,625 $249,460 51-00 OFFICE SUPPLIES $663 $0 $0 $383 $511 $0 52-00 PERSONNEL SUPPLIES 39 0 0 0 0 0 54-00 OPERATING SUPPLIES 846 3,900 3,900 861 1,148 4,015 57-00 COMPUTER SUPPLIES 14,805 17,110 17,110 9,187 12,249 17,616 58-00 OPERATING EQUIPMENT <$5,000 14,348 1,325 5,675 3,967 5,289 28,564 Subtotal of SUPPLIES $30,701 $22,335 $26,685 $14,398 $19,197 $50,195 67-00 COMPUTER EQUIP MAINT $45,276 $76,700 $76,700 $55,688 74,251 $78,970 Subtotal of MAINTENANCE $45,276 $76,700 $76,700 $55,688 $74,251 $78,970 71-30 ENGINEERING SERVICES 12,645 0 6,000 2,732 $3,643 $0 74-00 OPERATING SERVICES 39 0 0 225 $300 0 74-01 POSTAL AND COURIER SERVICES 62 0 0 75 $100 0 74-97 RECRUITMENT ADVERSTING 0 0 0 0 $0 0 75-10 TRAINING 7,025 12,435 12,435 1,045 $1,393 12,803 75-20 TRAVEL REIMBURSEMENTS 5,457 4,135 4,135 1,145 $1,527 4,257 75-30 MEMBERSHIPS 0 0 0 0 $0 0 76-12 TELEPHONE/COMMUNICATIONS 1,890 0 0 0 $0 0 77-10 SOFTWARE LICENSE FEES 7,288 0 76 76 $101 0 77-20 SOFTWARE SUPPORT SERVICES 146,127 163,260 163,260 147,691 $196,921 168,092 77-23 SOFTWARE SUBSCRIPTION SRV 300 300 300 0 $0 309 77-30 INTERNET SERVICES 7,842 11,500 11,500 5,943 $7,924 11,840 77-50 COMPUTER HARDWARE SUPPORT 120 0 0 0 $0 0 78-00 CONTRACT SERVICES 9,250 24,000 30,550 11,566 $15,421 24,710 78-30 RENTAL 37,666 34,000 34,000 32,200 $42,933 35,006 Subtotal of SERVICES $235,711 $249,630 $262,256 $202,698 $270,264 $257,017 87-10 COMPUTER SYSTEMS $13,589 $0 $0 $0 0 $0 88-00 CAPITAL EQUIPMENT 78,475 97,400 102,470 49,895 66,527 0 Subtotal of CAPITAL $92,064 $97,400 $102,470 $49,895 $66,527 $0 Totals for INFORMATION TECHNOLOGY $639,105 $690,592 $712,638 $507,648 $676,864 $635,642 FY07 Year End Estimate FY08 Adopted Budget 001-0416-419 Administrative Services Information Technology FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 96 401-0401-415 41-10 FULLTIME SALARIES & WAGES $77,585 $81,527 $81,527 $59,866 $79,821 $83,908 41-30 OVERTIME PAY 0 3,072 3,072 0 0 3,072 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 520 855 855 750 1,000 1,035 41-44 VEHICLE ALLOWANCE 0 0 0 0 0 0 41-45 INCENTIVE-CERTIFICATION PAY 300 300 300 225 300 600 41-49 CELL PHONE ALLOWANCE 0 0 0 0 0 0 41-90 ACCRUED PAYROLL 1,678 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 5,961 6,560 6,560 4,623 6,164 6,653 47-20 TMRS RETIREMENT FUND 10,323 11,255 11,255 7,982 10,643 11,532 48-10 HEALTH/DENTAL INSURANCE 4,217 4,770 4,770 3,503 4,671 4,722 48-20 LIFE INSURANCE 217 184 184 164 219 181 48-30 DISABILITY INSURANCE 344 342 342 275 367 372 48-40 WORKERS COMP INSURANCE 128 142 142 106 141 179 48-50 EAP SERVICES 181 181 181 135 180 171 48-90 FLEX PLAN ADMINISTRATION 35 19 19 15 20 0 Subtotal of PERSONNEL $101,489 $109,207 $109,207 $77,644 $103,525 $112,425 51-00 OFFICE SUPPLIES $5,675 $600 $600 $1,044 $1,392 $618 54-00 OPERATING SUPPLIES 898 4,620 4,620 4,693 6,257 4,757 58-00 OPERATING EQUIPMENT <$5,000 750 300 300 0 0 309 Subtotal of SUPPLIES $7,323 $5,520 $5,520 $5,737 $7,649 $5,684 68-00 EQUIPMENT MAINTENANCE $817 $125 $125 $1,294 $1,725 $129 Subtotal of MAINTENANCE $817 $125 $125 $1,294 $1,725 $129 71-20 AUDIT SERVICES $14,516 $16,500 $16,500 $11,398 $15,197 $16,988 74-00 OPERATING SERVICES 756 9,462 9,462 564 752 9,742 74-01 POSTAL/ COURIER SERVICES 28,583 24,605 24,605 21,003 28,004 25,333 74-97 RECRUITMENT ADVERTISING 0 0 0 72 0 0 75-10 TRAINING 130 1,200 1,200 0 0 1,236 75-20 TRAVEL REIMBURSEMENTS 128 350 350 121 161 360 78-00 CONTRACT SERVICES 15,487 18,000 18,000 14,877 19,836 18,533 Subtotal of SERVICES $59,600 $70,117 $70,117 $48,035 $63,951 $72,192 98-10 DEPRECIATION EXPENSE 1,403,280 0 0 0 0 0 98-30 PROVISION FOR UNCOLL A/R 20,826 30,000 30,000 7,938 10,584 30,000 Subtotal of OTHER FINANCING USES $1,424,106 $30,000 $30,000 $7,938 $10,584 $30,000 Totals for UTILITIY BILLING $1,593,335 $214,969 $214,969 $140,648 $187,435 $220,430 FY08 Adopted Budget Administrative Services Utility Billing FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate 97 73-13 MOBILE EQUIPMENT $0 $0 $805 $781 $1,041 $829 73-21 GENERAL LIABILITY 0 0 7,040 6,829 9,105 7,248 73-23 PUBLIC OFFICIAL 0 0 9,007 8,737 11,649 9,274 73-24 CRIME & ACCIDENT COVERAGE 0 0 1,557 1,510 2,013 1,603 73-31 WINDSTORM (GALV CITY) 0 0 60,388 29,244 38,992 62,175 73-32 REAL & PERSONAL PROPERTY 0 0 11,305 19,103 25,471 11,640 73-33 FLOOD 0 0 8,389 369 492 8,637 Subtotal of SERVICES $0 $0 $98,491 $66,573 $88,764 $101,406 TOTALS ASO INSURANCE $0 $0 $98,491 $66,573 $88,764 $101,406 FY08 Adopted Budget 401-0411-415 Administrative Services Insurance (Water and Sewer Fund) FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate 98 41-10 FULLTIME SALARIES & WAGES $20,948 $0 $0 $199 $199 $0 41-30 OVERTIME PAY 383 0 0 16 16 0 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 110 0 0 0 0 0 41-44 VEHICLE ALLOWANCE 1,800 0 0 150 150 0 41-45 INCENTIVE-CERTIFICATION PAY 338 0 0 50 50 0 41-48 PAY PLAN ADJUSTMENTS 0 0 0 0 0 30,000 41-49 CELL PHONE ALLOWANCE 210 0 0 18 18 0 41-90 ACCRUED PAYROLL 1744- 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 1,819 0 0 18 18 0 47-20 TMRS RETIREMENT FUND 3,130 0 0 31 31 0 48-10 HEALTH/DENTAL INSURANCE 0 0 0 0 0 0 48-20 LIFE INSURANCE 59 0 0 0 0 0 48-30 DISABILITY INSURANCE 92 0 0 0 0 0 48-40 WORKERS COMP INSURANCE 36 0 0 0 0 0 48-50 EAP SERVICES 30 0 0 0 0 0 48-90 FLEX PLAN ADMINISTRATION 4 0 0 0 0 0 Subtotal of PERSONNEL $27,215 $0 $0 $482 $482 $30,000 51-00 OFFICE SUPPLIES $0 $100 $100 $29 $39 $309 52-00 PERSONNEL SUPPLIES 0 0 0 127 169 0 54-00 OPERATING SUPPLIES 308 125 125 0 0 129 58-00 OPERATING EQUIPMENT <$5,000 866 800 800 153 204 618 Subtotal of SUPPLIES $1,174 $1,025 $1,025 $309 $412 $1,056 72-20 PERSONNEL EVENTS/PROGRAMS $1,070 $3,800 $3,800 $260 $347 $3,912 73-13 MOBILE EQUIPMENT 1,069 805 0 0 0 0 73-21 GENERAL LIABILITY 9,976 7,040 0 0 0 0 73-23 PUBLIC OFFICIAL 13,147 9,007 0 0 0 0 73-24 CRIME & ACCIDENT COVERAGE 885 1,557 0 0 0 0 73-31 WINDSTORM (GALV CITY) 23,287 60,388 0 0 0 0 73-32 REAL & PERSONAL PROPERTY 16,731 11,305 0 0 0 0 73-33 FLOOD 237 8,389 0 0 0 0 75-10 TRAINING 379 2,300 2,300 1,144 1,525 2,368 75-20 TRAVEL REIMBURSEMENTS 0 160 160 113 151 165 75-30 MEMBERSHIPS 465 300 300 0 0 309 Subtotal of SERVICES $67,246 $105,051 $6,560 $1,517 $2,023 $6,754 Totals for RISK MANAGEMENT $95,635 $106,076 $7,585 $2,308 $2,917 $37,810 Administrative Services Risk Management (Water and Sewer Fund) FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate 401-0412-415 FY08 Adopted Budget 99 Police Mission Statement The Friendswood Police Department is organized, equipped and trained to provide responsive service in a community-police partnership. The Department focuses all available resources to promote community safety, suppress crime, ensure the safe, orderly movement of traffic, and protect the constitutional rights of all persons. Current Operations Operations The purpose of the community-oriented policing program is to provide immediate police service, criminal investigations and collaborative problem solving initiatives so the community can feel safe and be safe. x First Response-This activity is mandated by Art. 2.13, Code of Criminal Procedure. Provides emergency response to 9-1-1 calls, enforce traffic and criminal laws and address problems related to order maintenance and quality of life. Provide preventative patrol and police services designed to respond to calls for service and to minimize criminal activity. x Traffic Enforcement-Mandated by Ch. 543 of the Transportation Code. The purpose is to investigate accidents, analyze collisions, target enforcement efforts and coordinate multiple agencies to facilitate traffic management in order to improve traffic safety. Programs in the category include the Commercial Vehicle Inspection program and the Texas Department of Transportation Selective Traffic Enforcement program. x Detain and House Prisoners-Detain prisoners in locked cells while awaiting a judge or transfer to another facility. Fingerprint and photograph prisoners. Inventory, secure and store prisoners’ personal property until release or transfer. Document activities including monitoring meals, intake and release of prisoners, secure all fines and bonds collected from prisoners and deposit to Municipal Court. x Animal Control-Mandated by Ch 10, Friendswood Code of Ordinances. The primary function and intent of the animal control division is protection of the health, safety and welfare of the citizens of the City by controlling the animal population and establishing uniform rules and regulations for the control and eradication of rabies. Criminal Investigations The purpose of investigations is to provide investigative support that requires a particularly high level of expertise. This service is provided to police officers, victims, external members of the criminal justice agencies, and the public, in order to protect victims and the public. x Centralized Investigations-This is a core activity mandated by Art. 2.13, CCP. The Department has pooled its investigative resources into one division that conducts criminal investigations (homicide, robbery, child abuse, family violence, deviant crimes, forgery and other financial crimes, juvenile investigations and auto theft); sex offender registration and recovery of stolen property. 100 Police x Organized Crime-This activity is mandated by Art. 2.13, CCP; Ch. 481, Health and Safety Code; Ch. 61, CCP. This functional area investigates the possession, manufacture, and illegal sale of controlled substances, gang related crime and gathers and disseminates information regarding criminal activity to the patrol division. Work with other law enforcement in an undercover capacity, working in a multi-agency task force setting. x Forensic Services-These services are critical to the police investigator and to the successful prosecution of criminal cases. It includes fingerprint identification, crime laboratory, evidence control, crime scene investigation, photography and evidence collection. x Victim Services-This activity is mandated by Ch. 56, CCP. Provide for assistance to crime victims and provide community education and referral programs related to crime victim issues. Operations Support Provides intake and processing of police calls for service. It provides fleet, equipment and facility maintenance services so that police services can be delivered effectively. Also provided are information resources, as well as administrative and fiscal support to police department employees so they can perform their jobs safely and effectively. In addition, ethical, professional direction and training is provided to employees so that they can perform their duties according to guiding principles. Specialized critical incident management is also included in this functional area. x Communications-Mandated by Ch. 77, Health and Safety Code. Serve as primary call taker for all emergency calls for Police, Fire, and EMS. Take call information and dispatch units to calls for service. Input information into the computer aided dispatch system. Receive and send information such as driver license checks, vehicle registrations, and officer location to the field units as necessary. x Special Operations-Includes the specially trained and equipped teams of officers for tactical and hostage negotiations support. These highly trained officers are responsible for formulating and executing action plans to manage critical incidents. x Community Partnerships-Assist in crime prevention and problem solving, work with residents and businesses to solve problems that lead to crime, community liaison to improve communication and understanding of police operations. Programs in the category include the school resource officers and Drug Abuse Resistance Education. x Administration-Manage all police programs to optimize efficiency and provide effective delivery of services. Manage budget for the department, ensuring that the department is fiscally responsible. Maintain open communication with other department and governmental agencies. Coordinate investigation of internal and external complaints of alleged police personnel misconduct of both sworn offices and civilians. Manage records and provide reports of misconduct and ensuing investigations, as well as City administrative issues. Coordinate special projects and plant for the future growth of department in size and service. Coordinate, manage and research all existing and new grants available for the department. Prepare and submit grant preapproval requests prior to applying for grants. 101 Police x Recruiting and Training-Program recruits police officer applicants, conducts initial screening interviews to determine if basic requirements are satisfied, tests applicants for basic skills, compatible behavior traits and conducts background investigations. Trains and monitors employees so that the department has highly qualified and competent staff members to meet the expectations of the public. x Internal Affairs-Activity is mandated by Sec. 143.312, Local Government Code. Includes investigation of potential policy violations in a timely manner and provides information to the public so they will have trust and confidence in internal affairs investigations. x Public Information-Coordinate and provide departmental information to the public including press releases, releases of suspect descriptions, crime alerts, and interact with the public at community events. Provide copies of recorded events in response to public information or court requests. x Vehicle and Equipment Maintenance-Provide maintenance and support of City vehicles and equipment for the department to ensure dependable transportation and operations. Manage fleet and all equipment used for police services on a 24 hour, seven day a week schedule. Highlights of Budget The budget includes the personnel, equipment, and supplies to provide public safety services and achieve the goals and objectives of the department. Maintain Commitment to Public Safety The City has a police service-staffing ratio of 1.5 officers per 1,000 residents. The FY 2008 budget includes $152,194 to add two officer positions to maintain this staffing ratio. This amount includes the necessary equipment and salary for two full time sworn police officers. Regional police academies and local college campuses are being heavily recruited to fill these new positions as well as any vacancies expected to occur through attrition during the fiscal year. These sworn positions will be deployed to the patrol division to provide adequate staffing for population growth. The officers will be added with the goal of achieving a decrease in response time and an increase in community specific problem solving effort. Also included in the budget is one addition to the police fleet to accommodate the hiring of the two new police officers. This will continue the current factor of two officers per police car. Funding includes the base police cruiser, emergency equipment and technology, in car video, radar, 800 MHz radio, insurance, vehicle supplies and fuel costs estimated at $56,724. There is currently a staff of three animal control officers in the Animal Control Division. The FY 2008 budget includes $42,468 to add one animal control officer to the division. This amount includes the necessary equipment and salary for one entry-level part-time animal control officer. The Animal Control Division has seen a marked increase in requests for service and administrative requirements involved in bite cases and administrative proceedings dealing with dangerous and vicious animals. 102 Police Continuation of Mandated Services The Crime Victim Assistance Program will be funded for an eighth year by a federal grant through the Governor’s Office. The total grant award is in the amount of $42,800. Equipment maintenance and vehicle maintenance costs are not sufficient to cover expected costs. This will require aggressive system improvements in the way vehicles are serviced. Reductions in other areas may be necessary to cover the deficit. The increased costs of doing business have been passed off to the end user causing maintenance prices to increase. Budget increases in these areas are necessary. The police services field requires mobility and has an ever increasing demand for technology. This increased technology has caused maintenance costs to rise. Many of these technological advancements are mandated by State Law such as the in-car video cameras for racial profiling. Capital Replacement and Additional Equipment The budget contains critical equipment (both capital and non capital items). Equipment for new positions (one marked patrol car, uniforms, radios, etc.) is included in the funding related to adding two new police officers. The budget includes funding for replacement vehicles from the Vehicle Replacement Fund. Based on annual mileage of 25,000 per vehicle, there will be a need to replace five marked patrol vehicles; at time of replacement each vehicle will have approximately 90,000 miles. As part of the Vehicle Replacement Fund, the department replaces emergency light and sound equipment, speed measuring devices, in-car video cameras and mobile data terminals in marked patrol cars every six to eight years; making this equipment last through two lifecycles. Alternative Revenue Streams Victims of Crime Act Grant, LEOSE Training Allocation, Texas Department of Transportation Selective Traffic Enforcement Program, and Bulletproof Vest Partnership Act, 50/50 cost sharing with Friendswood Independent School District for two school resource officers, Friendswood Independent School District school zone coverage and security fees, 50/50 cost sharing with Clear Creek Independent School District for five school crossing guards, Texas Department of Public Safety Commercial Vehicle Inspection program, partnership with the Drug Enforcement Administration-Galveston Resident Office Task Force and the FBI Safe Streets Task Force. Other Committed Costs With the opening of the new public safety building, the City has added two additional maintenance contracts—Motorola and Breath Alcohol Testing Technical Supervisors, Inc. (BAT TS). The maintenance contract with Motorola is for the Live Scan (automated fingerprint identification system). It has an annual fee of $4,475. As part of the City’s agreement with Harris County to connect to their system, the City must maintain and pay all maintenance costs relating to hardware and software. The maintenance contract with Breath Alcohol Testing Technical Supervisors, Inc. is for the Intoxilyzer (breath alcohol testing machine). It has an annual fee of $7,800. The City signed an agreement with BAT TS to perform services related to the inspection, certification, calibration and operation of the Intoxilyzer instrument as required by the Texas Department of Public Safety. 103 Police Departmental Goals and Measures: Goal 1 (linked to City Goals 5 & 6) Provide quality police services to our community. Objectives: Achieve full staffing levels. Continue to recruit and train quality personnel at al levels. Maintain emergency response time of less than 5 minutes. Meet increased workload by increasing staff in patrol by two officers. Respond proactively to community concerns. Performance Measures: Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Sworn peace officers per 1,000 residents 1.4 1.4 1.5 1.5 Minority Representation on force 17% 20% 27% 25% Emergency Response Time 0:03:48 0:03:46 0:03:57 0:04:00 Total Part I UCR Index Crime 473 535 550 550 Crimes per 1,000 residents 13.80 15.29 15.30 15.10 Arrests related to drug activity 184 334 384 400 Trend: The commitment to full staffing will assist in the reduction of violent and property crime rates and contributes to the fulfillment of the city’s vision to maintain one of the lowest crime rates in Texas. Recruitment activities, the personnel function and professional standards are monitored to ensure alignment with organizational values. The Department is participating in a regional drug task force to address drug and drug-related crime within the City and adjacent communities. More recently, a partnership with the FBI Safe Streets Task Force was developed to address large scale investigations including economic and fraud-related crime. Goal 2 (linked to City Goal 5) Continue to improve the safety of our streets and efficient movement of vehicles. Objectives: Continue to use traffic accident statistics to analyze hazardous intersections and roadways to determine enforcement action. Analyze statistical data gathered on types of traffic infractions issued and locations to direct future enforcement actions and programs. 104 Police Performance Measures: Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Number of Fatal Accidents 0 0 0 0 Number of Injury Accidents 103 122 124 128 Number of Non-Injury Accidents 320 361 360 378 Accident where Speed was a factor 142 170 144 151 Accidents where Alcohol was a factor 28 22 28 29 Driving While Intoxicated Arrests 166 237 300 315 Trend: The most frequently identified traffic safety concerns are speed over the posted limits, speeding trucks and risks to children playing. The department uses radar traffic enforcement, a citizen radar loan program and a commercial vehicle roadside inspection program to address traffic safety issues. Texas Department of Transportation grant funds may be available to conduct concentrated traffic enforcement activities in locations that annually produce the highest incidents of traffic accidents within the City. Goal 3 (linked to City Goals 5 & 6) Actively involve residents and the business community in crime prevention and promoting community safety awareness. Objectives: Continue the effective use of volunteers to enhance service to the community. Involve members of the public to aid the police department in its crime fighting efforts. Record, disseminate and preserve all offense, accident and arrest reports generated the police department. Coordinate the recordkeeping archives of the police department and work with the city secretary’s office in records management of police records so that information is provided to the public and the media that is accurate, relevant and informative. Performance Measures: Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Number of Incident Reports 2087 2616 2656 2700 Number of open records requests processed 857 1006 936 933 Number of press releases 146 166 128 146 Trend: The Department has implemented strategies and outreach efforts to educate members of the community about their role in public safety while continually evaluating personnel and programs for their effectiveness in meeting community expectations and demand for services. 105 Division FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget % Change in Budget from FY07 to FY08 Administration 435,001 446,605 736,499 512,765 683,687 767,851 71.9% Communications 698,325 771,774 771,774 542,847 723,796 779,366 1.0% Patrol 3,095,620 3,422,004 3,182,317 2,282,587 3,043,449 3,555,072 3.9% Patrol DoT 64,033 71,295 71,698 47,523 63,364 71,611 0.4% Criminal Investigations 928,710 945,242 945,242 693,695 924,927 981,298 3.8% Animal Control 173,304 175,592 175,592 138,063 184,084 228,486 30.1% Department Total $5,394,993 $5,832,512 $5,883,122 $4,217,480 $5,623,307 $6,383,684 111.2% Classification FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget % Change in Budget from FY07 to FY08 Salaries and Benefits 4,677,056 5,079,992 5,122,620 3,635,829 4,847,772 5,475,232 7.8% Supplies 275,909 259,212 264,748 185,095 246,794 320,286 23.6% Maintenance 129,051 104,781 104,781 63,851 85,135 123,143 17.5% Services 312,977 348,287 350,733 332,705 443,606 379,436 8.9% Capital Outlay 0 40,240 40,240 0 0 85,587 N/A Department Total $5,394,993 $5,832,512 $5,883,122 $4,217,480 $5,623,307 $6,383,684 57.8% Division FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget % Change in Budget from FY07 to FY08 Administration 4.0 4.0 4.0 4.0 4.0 8.0 100.0% Communications 12.7 13.7 13.7 13.7 13.7 13.6 -0.3% Patrol 40.4 41.9 41.9 41.9 41.9 46.8 11.7% Patrol DoT 1.0 1.0 1.0 1.0 1.0 1.0 0.0% Criminal Investigations 11.0 11.0 11.0 11.0 11.0 11.0 0.0% Animal Control 3.0 3.0 3.0 3.0 3.0 3.5 16.7% Department Total 72.1 74.6 74.6 74.6 74.6 83.9 12.6% PERSONNEL SUMMARY BY DIVISION Police Department Summary EXPENDITURE BY DIVISION EXPENDITURE BY CLASSIFICATION 106 Police Police Staff Services Patrol Operations Criminal Investigations Patrol Dot Program Investigations Police Investigation Fund Animal Control Records And Communications 107 Police Administration 001-2101-421 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 Actual 6/30/07 FY07 Year End Estimate FY08 Adopted Budget 41-10 FULLTIME SALARIES & WAGES $284,231 $293,178 $470,360 $332,673 $443,564 $490,173 41-30 OVERTIME PAY 9,293 2,356 27,470 16,789 22,385 27,470 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 4,265 4,520 5,830 5,795 7,727 6,310 41-45 INCENTIVE-CERTIFICATE PAY 1,500 1,500 2,400 1,725 2,300 3,600 41-49 CELL PHONE ALLOWANCE 2,400 2,400 2,820 2,430 3,240 3,240 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 22,409 23,253 36,929 26,463 35,284 39,784 47-20 TMRS RETIREMENT FUND 39,742 39,894 63,369 47,223 62,964 68,958 48-10 HEALTH/DENTAL INSURANCE 22,124 24,613 52,192 38,703 51,604 54,433 48-20 LIFE INSURANCE 787 664 1,059 922 1,229 1,055 48-30 DISABILITY INSURANCE 1,258 1,230 1,961 1,543 2,057 2,167 48-40 WORKERS COMP INSURANCE 4,684 4,764 8,151 6,018 8,024 9,863 48-50 EAP SERVICES 241 241 482 346 461 456 48-90 FLEX PLAN ADMINISTRATION 130 122 199 149 199 199 Subtotal of PERSONNEL $393,064 $398,735 $673,222 $480,779 $641,039 $707,708 51-00 OFFICE SUPPLIES $1,434 $3,585 $3,975 $1,461 $1,948 $4,091 52-00 PERSONNEL SUPPLIES 1,251 1,675 4,950 674 899 5,094 53-00 VEHICLE SUPPLIES 136 918 918 0 0 944 53-01 FUEL 4,201 7,025 7,025 2,572 3,429 3,120 54-00 OPERATING SUPPLIES 679 1,150 4,325 1,897 2,529 4,451 58-00 OPERATING EQUIPMENT <$5,000 2,439 1,086 3,786 536 715 3,896 Subtotal of SUPPLIES $10,140 $15,439 $24,979 $7,140 $9,520 $21,596 63-00 VEHICLE MAINTENANCE $5,367 $2,445 $2,445 $1,960 $2,613 $2,516 68-00 EQUIPMENT MAINTENANCE 129 800 800 70 93 824 Subtotal of MAINTENANCE $5,496 $3,245 $3,245 $2,030 $2,707 $3,340 71-40 CONSULTING SERVICES $3,955 $811 $2,311 $1,590 $2,120 $2,378 73-11 VEHICLE INSURANCE 1,491 1,342 1,342 1,027 1,369 850 73-22 LAW ENFORCEMENT INSURANCE 1,944 1,542 3,486 1,417 1,889 3,620 74-00 OPERATING SERVICES 1,685 1,670 2,250 2,221 2,961 2,316 74-01 POSTAL AND COURIER SERVICES 1,670 1,155 1,155 1,208 1,611 1,188 74-97 RECRUITMENT ADVERSTING 0 0 0 0 0 0 74-98 JUDGMENTS & DAMAGE CLAIM 1,500 0 0 0 0 0 75-10 TRAINING 318 845 2,160 369 492 2,223 75-20 TRAVEL REIMBURSEMENTS 1,419 1,000 1,468 509 679 1,510 75-30 MEMBERSHIPS 931 940 1,000 460 613 1,030 76-12 TELEPHONE/COMMUNICATIONS 0 0 0 18 24 0 78-30 RENTAL 3,221 7,231 7,231 1,347 1,796 7,442 78-31 VEHICLE LEASE-INTERNAL 8,167 12,650 12,650 12,650 16,867 12,650 Subtotal of SERVICES $26,301 $29,186 $35,053 $22,816 $30,421 $35,207 Totals for ADMINISTRATION $435,001 $446,605 $736,499 $512,765 $683,687 $767,851 108 Police Communications 001-2110-421 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget 41-10 FULLTIME SALARIES & WAGES $418,773 $483,952 $483,952 $331,195 $441,593 $499,713 41-30 OVERTIME PAY 53,433 31,381 31,381 31,302 41,736 31,381 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 5,870 5,590 5,590 4,980 6,640 6,095 41-45 INCENTIVE-CERTIFICATE PAY 5,925 5,700 5,700 4,450 5,933 12,600 41-49 CELL PHONE ALLOWANCE 1,050 1,260 1,260 945 1,260 1,260 41-90 ACCRUED PAYROLL 14,573 0 0 0 0 0 42-20 PART-TIME WAGES 12,052 22,489 22,489 27,464 36,619 22,489 42-41 MERIT PAY 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 37,930 41,998 41,998 29,685 39,580 43,264 47-20 TMRS RETIREMENT FUND 65,499 69,090 69,090 51,586 68,781 72,009 48-10 HEALTH/DENTAL INSURANCE 52,718 81,517 81,517 45,506 60,675 60,604 48-20 LIFE INSURANCE 1,172 1,103 1,103 967 1,289 1,079 48-30 DISABILITY INSURANCE 1,847 2,057 2,057 1,616 2,155 2,216 48-40 WORKERS COMP INSURANCE 804 1,439 1,439 669 892 1,096 48-50 EAP SERVICES 689 965 965 634 845 912 48-90 FLEX PLAN ADMINISTRATION 283 360 360 224 299 0 Subtotal of PERSONNEL $672,618 $748,901 $748,901 $531,223 $708,297 $754,718 51-00 OFFICE SUPPLIES $2,652 $2,588 $2,588 $2,174 $2,899 $2,664 52-00 PERSONNEL SUPPLIES 3,021 2,623 2,623 1,075 1,433 2,700 54-00 OPERATING SUPPLIES 1,421 1,697 1,697 914 1,219 1,746 58-00 OPERATING EQUIPMENT <$5,000 1,813 1,655 1,655 718 957 1,703 58-01 EMERGENCY - EQUIPMENT 0 0 0 0 0 0 Subtotal of SUPPLIES $8,907 $8,563 $8,563 $4,881 $6,508 $8,813 68-00 EQUIPMENT MAINTENANCE $3,851 $3,793 $3,793 $981 $1,308 $3,903 Subtotal of MAINTENANCE $3,851 $3,793 $3,793 $981 $1,308 $3,903 73-50 SURETY BONDS $213 $310 $310 $142 $189 $319 74-00 OPERATING SERVICES 630 438 438 248 331 348 74-01 POSTAL / COURIER SERVICES 0 0 0 120 160 103 74-97 RECRUITMENT ADVERSTING 72 513 513 0 0 528 75-10 TRAINING 3,133 2,500 2,500 2,200 2,933 3,114 75-20 TRAVEL REIMBURSEMENTS 3,502 2,400 2,400 2,296 3,061 2,470 75-30 MEMBERSHIPS 380 398 398 431 575 410 76-12 TELEPHONE/ COMMUNICATIONS 0 0 0 0 0 0 78-00 CONTRACT SERVICES 5,019 3,500 3,500 188 251 4,168 78-30 RENTAL 0 458 458 137 183 472 Subtotal of SERVICES $12,949 $10,517 $10,517 $5,762 $7,683 $11,932 Totals for COMMUNICATIONS $698,325 $771,774 $771,774 $542,847 $723,796 $779,366 109 41-10 FULLTIME SALARIES & WAGES $1,531,667 $1,709,352 $1,557,949 $1,023,365 $1,364,487 $1,686,111 41-20 PART-TIME WAGES 8,249 36,096 36,096 24,009 32,012 107,629 41-30 OVERTIME PAY 300,525 242,768 222,428 233,820 311,760 241,522 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 12,011 13,510 12,230 10,787 14,383 12,175 41-45 INCENTIVE-CERTIFICATE PAY 12,300 12,300 11,850 9,250 12,333 31,200 41-49 CELL PHONE ALLOWANCE 3,850 3,815 3,395 3,060 4,080 4,080 41-50 CLOTHING ALLOWANCE 600 0 0 300 400 800 41-90 ACCRUED PAYROLL 9,193 0 184 2,382 3,176 736 42-20 PART-TIME WAGES 53,550 107,652 107,652 46,772 62,363 0 42-41 MERIT PAY 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 141,435 161,351 149,575 98,553 131,404 155,652 47-20 TMRS RETIREMENT FUND 247,271 262,672 242,615 170,036 226,715 255,552 48-10 HEALTH/DENTAL INSURANCE 228,245 282,207 259,637 194,652 259,536 345,127 48-20 LIFE INSURANCE 4,280 3,880 3,523 2,967 3,956 3,622 48-30 DISABILITY INSURANCE 6,825 7,203 6,556 4,967 6,623 7,460 48-40 WORKERS COMP INSURANCE 33,682 38,171 35,281 23,385 31,180 41,871 48-50 EAP SERVICES 2,168 2,293 2,082 1,585 2,113 2,571 48-90 FLEX PLAN ADMINISTRATION 851 907 862 607 809 894 Subtotal of PERSONNEL $2,596,702 $2,884,177 $2,651,915 $1,850,497 $2,467,329 $2,897,002 51-00 OFFICE SUPPLIES $4,369 $3,794 $3,631 $1,837 $2,449 $4,581 52-00 PERSONNEL SUPPLIES 49,559 29,978 28,284 18,577 24,769 33,804 53-00 VEHICLE SUPPLIES 1,063 1,076 1,076 352 469 3,108 53-01 FUEL 98,291 86,474 86,474 73,152 97,536 112,011 54-00 OPERATING SUPPLIES 30,929 30,955 29,508 21,296 28,395 30,457 55-01 EMERGENCY - MATERIALS 0 0 0 0 0 0 58-00 OPERATING EQUIPMENT <$5,000 13,232 26,352 25,652 20,617 27,489 32,341 Subtotal of SUPPLIES $197,443 $178,629 $174,625 $135,831 $181,108 $216,302 63-00 VEHICLE MAINTENANCE $70,499 $56,318 $56,318 $46,049 $61,399 $62,536 64-00 OPERATING MAINTENANCE 5,994 2,500 2,500 0 0 2,058 68-00 EQUIPMENT MAINTENANCE 21,401 23,000 23,000 10,431 13,908 35,946 Subtotal of MAINTENANCE $97,894 $81,818 $81,818 $56,480 $75,307 $100,540 72-12 MEDICAL EXAMINATIONS $9 $0 $0 $0 $0 $0 73-11 VEHICLE INSURANCE 10,157 9,525 9,525 9,097 12,129 10,576 73-22 LAW ENFORCEMENT INS 17,494 14,930 13,287 13,716 18,288 17,564 73-40 ANIMAL MORTALITY INS 180 670 670 650 867 690 74-00 OPERATING SERVICES 5,691 5,671 5,216 12,110 16,147 5,812 74-01 POSTAL /COURIER SERVICES 232 0 0 549 732 515 74-97 RECRUITMENT ADVERSTING 624 496 496 666 888 511 74-98 JUDGMENTS & DAMAGE CLAIM 500 0 0 1,500 2,000 0 75-10 TRAINING 10,833 12,600 11,630 8,593 11,457 14,537 75-20 TRAVEL REIMBURSEMENTS 6,205 4,560 4,267 3,537 4,716 4,911 75-30 MEMBERSHIPS 245 839 779 534 712 802 75-40 PUBLICATIONS 42 0 0 0 0 0 76-12 PHONE/COMMUNICATIONS 1,152 0 0 0 0 0 78-30 RENTAL 770 0 0 978 1,304 0 78-31 VEHICLE LEASE-INTERNAL 149,447 187,849 187,849 187,849 250,465 199,723 Subtotal of SERVICES $203,581 $237,140 $233,719 $239,779 $319,705 $255,641 83-00 VEHICLE EQUIPMENT $0 $12,496 $12,496 $0 $0 $35,535 88-00 CAPITAL EQUIPMENT 0 27,744 27,744 0 0 50,052 Subtotal of CAPITAL $0 $40,240 $40,240 $0 $0 $85,587 Totals for PATROL $3,095,620 $3,422,004 $3,182,317 $2,282,587 $3,043,449 $3,555,072 FY07 Year End Estimate 001-2120-421 FY08 Adopted Budget Police Patrol FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 110 Police Patrol Dot 001-2125-421 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget 41-10 FULLTIME SALARIES & WAGES $37,218 $39,114 $39,446 $27,787 $37,049 $42,591 41-30 OVERTIME PAY 1,095 3,796 3,796 2,397 3,196 3,796 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 150 215 215 210 280 275 41-91 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 2,729 3,299 3,320 2,216 2,955 3,521 47-20 TMRS RETIREMENT FUND 5,062 5,660 5,703 3,987 5,316 6,103 48-10 HEALTH/DENTAL INSURANCE 6,320 7,019 7,019 3,293 4,391 344 48-20 LIFE INSURANCE 91 89 89 65 87 92 48-30 DISABILITY INSURANCE 145 165 165 109 145 190 48-40 WORKERS COMP INSURANCE 695 810 817 530 707 1,029 48-50 EAP SERVICES 53 60 60 37 49 57 48-90 FLEX PLAN ADMINISTRATION 17 19 19 12 16 19 Subtotal of PERSONNEL $53,575 $60,246 $60,649 $40,643 $54,191 $58,017 51-00 OFFICE SUPPLIES $0 $150 $150 $0 $0 $154 52-00 PERSONNEL SUPPLIES 225 481 481 0 0 495 53-00 VEHICLE SUPPLIES 370 500 500 0 0 515 53-01 FUEL 3,568 3,098 3,098 2,866 3,821 5,427 54-00 OPERATING SUPPLIES 444 100 100 43 57 103 58-00 OPERATING EQUIPMENT <$5,000 0 500 500 0 0 515 Subtotal of SUPPLIES 4,607 4,829 4,829 2,909 3,879 7,209 63-00 VEHICLE MAINTENANCE 979 854 854 0 $0 $878 68-00 EQUIPMENT MAINTENANCE 281 0 0 0 0 0 Subtotal of MAINTENANCE 1,260 854 854 0 0 878 73-11 VEHICLE INSURANCE $610 $532 $532 $457 $609 $627 73-22 LAW ENFORCEMENT 0 0 0 0 0 0 74-00 OPERATING SERVICES 0 335 335 0 0 345 74-01 POSTAL AND COURIER SERVICES 0 0 0 0 0 0 75-10 TRAINING 0 200 200 0 0 206 75-20 TRAVEL REIMBURSEMENTS 177 500 500 0 0 515 75-40 PUBLICATIONS 0 550 550 0 0 0 76-12 TELEPHONE/COMMUNICATIONS 555 0 0 265 353 565 78-31 VEHICLE LEASE-INTERNAL 3,249 3,249 3,249 3,249 4,332 3,249 Subtotal of SERVICES $4,591 $5,366 $5,366 $3,971 $5,295 $5,507 Totals for PATROL-DOT PROGRAM $64,033 $71,295 $71,698 $47,523 $63,364 $71,611 111 Police Criminal Investigations Division 001-2130-421 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget 41-10 FULLTIME SALARIES & WAGES $503,394 $545,429 $545,429 $365,037 $486,716 $553,234 41-30 OVERTIME PAY 61,014 49,023 49,023 47,769 63,692 49,023 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 6,155 5,775 5,775 5,675 7,567 4,685 41-45 INCENTIVE-CERTIFICATE PAY 4,700 4,200 4,200 3,350 4,467 9,600 41-49 CELL PHONE ALLOWANCE 4,315 4,980 4,980 3,195 4,260 4,440 41-50 CLOTHING ALLOWANCE 5,700 8,000 8,000 6,100 8,133 8,400 41-90 ACCRUED PAYROLL 15,437 0 0 23,057 30,743 0 47-10 SOCIAL SECURITY/MEDICARE 43,787 47,154 47,154 33,038 44,051 47,243 47-20 TMRS RETIREMENT FUND 79,228 80,872 80,872 59,424 79,232 81,888 48-10 HEALTH/DENTAL INSURANCE 77,253 81,283 81,283 59,078 78,771 89,990 48-20 LIFE INSURANCE 1,401 1,237 1,237 1,036 1,381 1,191 48-30 DISABILITY INSURANCE 2,220 2,306 2,306 1,738 2,317 2,447 48-40 WORKERS COMP INSURANCE 10,255 10,623 10,623 7,675 10,233 12,520 48-50 EAP SERVICES 626 664 664 470 627 627 48-90 FLEX PLAN ADMINISTRATION 296 385 385 209 279 321 Subtotal of PERSONNEL $815,781 $841,931 $841,931 $616,851 $822,468 $865,609 51-00 OFFICE SUPPLIES $3,440 $3,740 $3,740 $2,435 $3,247 $3,335 52-00 PERSONNEL SUPPLIES 1,203 1,273 1,273 402 536 1,311 53-00 VEHICLE SUPPLIES 0 50 50 297 396 1,080 53-01 FUEL 27,863 20,990 20,990 18,786 25,048 30,550 54-00 OPERATING SUPPLIES 7,274 6,450 6,450 2,519 3,359 4,992 58-00 OPERATING EQUIPMENT <$5,000 2,347 5,400 5,400 290 387 5,558 Subtotal of SUPPLIES $42,127 $37,903 $37,903 $24,729 $32,972 $46,826 63-00 VEHICLE MAINTENANCE $16,521 $10,850 $10,850 $2,807 $3,743 $10,137 64-00 OPERATING MAINTENANCE 0 1,210 1,210 0 0 1,246 68-00 EQUIPMENT MAINTENANCE 219 772 772 238 317 795 Subtotal of MAINTENANCE $16,740 $12,832 $12,832 $3,045 $4,060 $12,178 73-11 VEHICLE INSURANCE $7,829 $6,418 $6,418 $6,167 $8,223 $7,320 73-22 LAW ENFORCEMENT INSURANCE 4,859 5,193 5,193 4,771 6,361 6,737 73-50 SURETY BONDS 71 71 71 0 0 0 74-00 OPERATING SERVICES 5,714 4,900 4,900 4,980 6,640 5,043 74-01 POSTAL AND COURIER SERVICES 278 50 50 602 803 668 74-91 ADVERTISING/PUBLIC NOTICE 0 1,021 1,021 0 0 1,050 74-98 JUDGEMENTS & DAMAGE CLAIM 0 0 0 1,198 1,597 0 75-10 TRAINING 6,161 5,600 5,600 5,173 6,897 6,279 75-20 TRAVEL REIMBURSEMENTS 6,146 8,450 8,450 3,909 5,212 8,181 75-30 MEMBERSHIPS 740 425 425 613 817 438 75-40 PUBLICATIONS 324 0 0 0 0 0 76-12 TELEPHONE/ COMMUNICATIONS 0 250 250 350 467 771 78-30 RENTAL 384 0 0 1,109 1,479 0 78-31 VEHICLE LEASE-INTERNAL 21,556 20,198 20,198 20,198 26,931 20,198 Subtotal of SERVICES $54,062 $52,576 $52,576 $49,070 $65,427 $56,685 Totals for CRIMINAL INVESTIGATIONS $928,710 $945,242 $945,242 $693,695 $924,927 $981,298 112 41-10 FULLTIME SALARIES & WAGES $91,569 $93,596 $93,596 $69,101 $92,135 $121,873 41-30 OVERTIME PAY 8,378 4,152 4,152 9,483 12,644 4,152 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 305 510 510 495 660 690 41-49 CELL PHONE ALLOWANCE 420 420 420 315 420 420 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 6,932 7,549 7,549 5,455 7,273 9,559 47-20 TMRS RETIREMENT FUND 13,253 12,952 12,952 10,415 13,887 16,522 48-10 HEALTH/DENTAL INSURANCE 22,409 24,859 24,859 18,994 25,325 36,103 48-20 LIFE INSURANCE 255 211 211 196 261 259 48-30 DISABILITY INSURANCE 497 391 391 325 433 540 48-40 WORKERS COMP INSURANCE 1,059 1,123 1,123 878 1,171 1,707 48-50 EAP SERVICES 181 181 181 135 180 231 48-90 FLEX PLAN ADMINISTRATION 58 58 58 44 59 122 Subtotal of PERSONNEL $145,316 $146,002 $146,002 $115,836 $154,448 $192,178 51-00 OFFICE SUPPLIES $704 $580 $580 $439 $585 $697 52-00 PERSONNEL SUPPLIES 365 425 425 410 547 1,018 53-00 VEHICLE SUPPLIES 0 0 0 0 0 0 53-01 FUEL 6,853 6,994 6,994 5,100 6,800 7,555 54-00 OPERATING SUPPLIES 3,619 4,600 4,600 3,656 4,875 4,984 54-95 CHEMICALS 395 400 400 0 0 412 58-00 OPERATING EQUIPMENT <$5,000 749 850 850 0 0 4,874 Subtotal of SUPPLIES $12,685 $13,849 $13,849 $9,605 $12,807 $19,540 63-00 VEHICLE MAINTENANCE $559 $2,239 $2,239 $1,315 $1,753 $2,304 68-00 EQUIPMENT MAINTENANCE 3,251 0 0 0 0 0 Subtotal of MAINTENANCE $3,810 $2,239 $2,239 $1,315 $1,753 $2,304 73-11 VEHICLE INSURANCE $1,278 $1,098 $1,098 $959 $1,279 $1,315 74-00 OPERATING SERVICES 1,785 1,741 1,741 909 1,212 2,043 74-01 POSTAL/ COURIER SERVICES 1 0 0 0 0 0 74-97 RECRUITMENT ADVERSTING 0 0 0 36 48 0 75-10 TRAINING 160 336 336 0 0 646 75-20 TRAVEL REIMBURSEMENTS 9 550 550 0 0 785 75-30 MEMBERSHIPS 0 135 135 0 0 139 76-12 TELEPHONE/ COMMUNICATIONS 20 110 110 0 0 113 76-13 NATURAL GAS 0 0 0 279 372 0 78-00 CONTRACT SERVICES 0 550 550 0 0 565 78-30 RENTAL 0 0 0 142 189 0 78-31 VEHICLE LEASE-INTERNAL 8,240 8,982 8,982 8,982 11,976 8,858 Subtotal of SERVICES $11,493 $13,502 $13,502 $11,307 $15,076 $14,464 Totals for ANIMAL CONTROL $173,304 $175,592 $175,592 $138,063 $184,084 $228,486 Police Animal Control 001-2150-441 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget 113 Mission Statement It is the mission of the Friendswood Volunteer Fire Department to: x Provide efficient and effective emergency fire & rescue services x Provide efficient and effective advanced emergency medical care x Provide education in all areas of life safety including but not limited to fire prevention, injury prevention, child safety & CPR training To meet this mission the Friendswood Volunteer Fire Department shall: x Provide its members with up to date equipment x Provide its members with the necessary training in order to be able to provide professional service in a safe and effective manner x Provide significant monetary savings to the city and citizens of Friendswood through the use of highly skilled and dedicated volunteers We live by our Slogan of: Neighbors Serving Neighbors And we are happy to be: Celebrating over 56 Years of Service Current Operations The Friendswood Volunteer Fire Department, Inc. (FVFD) is a 501c3 non-profit corporation that was created in 1951 and is dedicated to the protection of life and property by providing fire suppression, rescue, EMS services, hazardous material response, and public education on fire and injury prevention to the citizens of Friendswood. The 104 dedicated volunteers of the FVFD provide organization, administration, public education, and maintenance, training and volunteer manpower. These volunteers are supplemented by a small staff of part-time paid personnel who help provide services during the normal workdays. The City provides the Fire Department with Fire and EMS vehicles and other required capital equipment, three fire stations, dispatch services and an operating budget that provides the necessary funds for management and operation of the Department. The City and the FVFD signed a contract for services which was effective beginning October 1, 2004. Operations and management of the part-time crew and full time employees successfully transitioned to the FVFD in October of 2004. All payroll processing and all Accounts Payable functions also transitioned to the Department in October 2004. The FVFD will be responsible for administering one full-time paid fire captain, one full time paramedic, one full time clerk and one part-time clerk and a pool of part-time firefighters, paramedics, and emergency medical technicians. This new contract also establishes performance standards for the services we provide to the city. The use of volunteers saves the City an estimated 5 million dollars ($5,000,000) annually in salaries over what it would cost to provide a city of this size with a minimal level of services with a full paid department. Approximately 50,000 man-hours are provided by volunteers performing fire suppression, rescue, EMS services and public education to the citizens of Friendswood. This is not taking into account the countless hours spent on call in town ready to respond to an emergency. 114 The FVFD has two operational divisions, Fire and EMS Divisions. A third division, the Administrative Division manages the administrative affairs of the department primarily related to financial matters and payroll, personnel management, recruitment issues, and facilities management. The Administrative Division is also responsible for public relations, which are beneficial to the fund raising and public awareness efforts of the department. The Fire Division consists of 50 members who provide emergency fire suppression services and rescue services as well as related non-emergency functions such as public education of fire prevention, personnel training and equipment maintenance. These volunteers respond from three stations within the city. Fire service personnel participate in the “State Fireman’s & Fire Marshal’s Association” and/or the “Texas Commission on Fire Protection” certification programs. The FVFD also has contracts to provide fire and rescue service to portions of both un-incorporated Harris and Galveston counties. The Fire Division has been very successful in acquiring several grants this past year that will enhance the programs offered by the Division and improve firefighter safety. The EMS Division consists of 56 volunteers providing emergency medical care and transport to the residents of the City. These members staff three Advanced Life Support ambulances and four first responder vehicles as well as a supervisor’s vehicle. All EMS services are provided in accordance with Texas Department of Health (TDH) requirements for emergency medical providers. All personnel are certified through the TDH, which requires a minimum 160 hours training for an EMT and up to 1,204 hours of training for a Paramedic, followed by required continuing education. In addition to the training and emergency medical care, these volunteers are also very active in providing equipment maintenance and preparedness as well as public education on injury prevention and basic first aid. The EMS Division also has several unique and award winning programs in place that are supported by this budget as well as grants and donations. These programs include our Kid Care Program, the Children’s Immunization Program, and the FVFD Safety Clown Troupe. The EMS Division was awarded the State of Texas’s top honor being named the Outstanding Volunteer EMS Provider of the Year in 2001 in recognition of the high standards of the program and services provided to the citizens of Friendswood. During the EMS Conference in November of 2003, Lisa Camp, our EMS Chief was awarded the State of Texas Outstanding EMS Administrators’ Award. During this past year Lisa Camp was selected as a “Hometown Hero” and was asked to throw out the first pitch at a Houston Astros' game. The Friendswood VFD EMS was also recognized by the Greater Houston EMS Council as the Outstanding Public Education Provider for EMS in 2006/2007. Assistant Chief Kris Kern was recognized as the Houston area’s “EMS Educator of the Year”. 115 Highlights of the Budget Decision Package Operational Requests / Forces at work Additional funding is requested to cover the following decision package requests. These requests include forces-at-work (FAW), Capital Funding from City Capital Funds, and supplemental funding requests. (Those capital requests funded by the Fire/EMS Water Donation Fund are listed separately below) These requests are submitted in a priority order as ranked by the FVFD and approved by the FVFD membership: Compensation Adjustment ($1/hr) Paramedics $6,303 Compensation Adjustment ($0.50 / hr) Firefighters $5,252 Medical Supplies Cost Increase $5,000 Increase Cell Phone Costs Due To Increased Use B285 - FAW-ongoing $1,800 Increase Expenses For Equipment Repair (pagers) Increase Expenses For Equipment Repair (pagers) $2,000 Additional Part Time Compensation Weekend Paramedics $36,552 Additional Part Time Paid Medic Third position to staff $34,138 Additional Administrative Support Increased hours for existing staff $7,904 Increased Contribution to Volunteer Pension Fund Ongoing Decision Package $14,400 Annual Performance Increase Full Time Staff $3,500 Inspection & Certification Cost increase Ongoing Decision Package $3,000 Stipend for Volunteer Firefighters Per Call $21,000 Community Events/Awards Banquet cost increase Ongoing Decision Package $5,000 Capital Equipment Requests In our 15-year capital equipment plan we have the following capital equipment and vehicles identified for purchase this fiscal year using funding provided through the Fire /EMS Fund Water Bill Donation account managed by the FVFD. A copy of the 15 year plan is attached. Lease Payment For Ladder Truck $80,572 Replace Engine 30 With Engine - 7 Year Lease $61,657 Replace Ambulance 49 $140,000 Replace Fire Chiefs Vehicle (car 800) $40,000 Jaws Of Life Hydraulic Rescue System $20,000 Total Request from Fire and EMS/Fund $342,229 116 Capital Improvement Plan Requests (currently unfunded): In the City’s Capital Improvement Plan we have the following items identified: Fire Training Field Improvements - Phase 1 $75,000 Modifications To Fire Station Number 3 $50,000 Total Request from City CIP Plan $125,000 117 Friendswood Volunteer Fire Department Department Summary EXPENDITURE BY DIVISION Division FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget % Change in Budget from FY07 to FY08 FVFD 875,423 943,129 1,089,435 730,969 1,090,782 1,116,443 2.5% Department Total $875,423 $943,129 $1,089,435 $730,969 $1,090,782 $1,116,443 2.5% EXPENDITURE BY CLASSIFICATION Classification FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget % Change in Budget from FY07 to FY08 Salaries and Benefits 0 0 0 0 0 0 0.0% Supplies 00000 00.0% Maintenance 0 0 0 0 0 0 0.0% Services 875,423 943,129 1,089,435 730,969 1,090,782 1,116,443 2.5% Capital Outlay 0 0 0 0 0 0 0.0% Department Total $875,423 $943,129 $1,089,435 $730,969 $1,090,782 $1,116,443 2.5% PERSONNEL SUMMARY BY DIVISION Division FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget % Change in Budget from FY07 to FY08 FVFD 0.0 0.0 0.0 0.0 0.0 0.0 N/A Department Total 0.0 0.0 0.0 0.0 0.0 0.0 N/A 118 74-00 OPERATING SERVICES $0 $0 $0 $0 $0 $0 76-12 TELEPHONE/ COMMUNICATIONS 2,864 0 0 1,347 1,347 0 78-61 FIRE/EMS SERVICES 861,059 906,909 1,028,415 680,182 1,028,415 1,079,169 78-62 EMS SERVICE RUNS 0 24,720 49,520 49,440 49,520 25,440 79-10 COMMUNITY EVENTS/ PROGRAMS 0 11,500 11,500 0 11,500 0 79-80 GRANT MATCH - OPERATIONS 11,500 0 0 0 0 11,834 Subtotal of SERVICES $875,423 $943,129 $1,089,435 $730,969 $1,090,782 $1,116,443 Totals for FIRE ADMINISTRATION-FVFD $875,423 $943,129 $1,089,435 $730,969 $1,090,782 $1,116,443 Friendswood Volunteer Fire Department Administration FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate 001-2201-422 FY08 Adopted Budget 119 Fire Marshal Mission Statement It is the mission of the Friendswood Fire Marshal’s Office and the Office of Emergency Management to provide the highest quality services to the people who live, work and visit the City of Friendswood. Current Operations The Fire Marshal manages two programs: The Fire Marshal’s Office and the Office of Emergency Management. The Fire Marshal’s Office (FMO) personnel consist of the Fire Marshal, 2 Assistant Fire Marshals, 1 Administrative Secretary and a pool of 7 part time employees. The Fire Marshal’s staff is on 24-hour call out, 7 days a week. The Fire Marshal’s Office has the primary responsibility of responding to fires and hazardous incidents within the City. All fires are investigated for cause and origin. The Fire Marshal’s Office is responsible for the filing of appropriate criminal charges that may arise from an investigation. The Fire Marshal and Assistant Fire Marshals are state certified arson investigators and state certified peace officers. Fire Prevention activities by the FMO include business inspections, review of new building plans, and the design approval of fire alarm and sprinkler systems. In addition, inspections of day care facilities, group homes, nursing homes and foster homes are conducted. Fire drills are conducted at all of the schools. Fire Safety and Fire Prevention Programs are presented year round to the public on request. The Fire Marshal’s Office coordinates the Fire Prevention activities that are conducted at the schools during Fire Prevention Week each October. The Fire Marshal and Assistant Fire Marshals are state certified Fire Inspectors. The Fire Marshal, 2 Assistant Fire Marshals and a pool of 7 part time employees are funded from this account. The Office of Emergency Management is responsible for the Disaster Preparedness Program of the City. The Fire Marshal is the Emergency Management Coordinator. The focus of the Office of Emergency Management is on public education, training of city staff in emergency operations, and maintaining the city’s warning systems. By using an all hazards approach the Office of Emergency Management strives to improve the city’s public safety response capabilities through planning efforts and coordination with Harris County and Galveston County. The Fire Marshal’s Office maintains the Emergency Operations Center so that it can be quickly activated to support any emergency or non-emergency operation. All planning documents and emergency management plans are maintained to meet all state requirements. The City of Friendswood Emergency Management Plan and Annexes meet the “Advanced” emergency management requirements of the State of Texas. The Administrative Secretary’s position (1 FTE) is funded from this account. 120 Fire Marshal Highlights of the Budget Fire Marshal’s Office and Emergency Management: This year’s budget includes an additional $3,413. This increase is a result of an increase in funding from the Emergency Management Performance Grant. Funding was increased from $42,665 to $46,078. Departmental Goals And Measures Goal 1 (linked to City Goals 1, 4, 5 & 6) Promote Public Safety and the well being of the citizens, the local business community and local institutions in the City of Friendswood. Objective A: Conduct thorough annual fire prevention inspections in all commercial businesses and institutions within the city to reduce the number of fire code violations and life safety hazards. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Proposed Total annual fire prevention inspections conducted 737 430 1200 1200 Trend: In previous years, staffing shortages in the inspection program have resulted in less annual inspections than required. Currently, approximately 1,200 total inspections should be conducted to maintain the goal of inspecting each business on an annual basis. Part time Inspectors approved in the 2007 budget were hired in October and started on the job in November, 2006. Inspections have increased and we are averaging 100 per month with a projected total of 1,200, which is a substantial increase from the previous year. Objective B: Educate and inform the public in aspects of fire safety & prevention as well as emergency preparedness through public education programs. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Proposed Annual total programs conducted. 26 43 25 25 Total number of people attending programs.5,003 3,016 5,000 5,000 Trend: The total number of programs being conducted is declining, while the total number of attendees is increasing. This trend has occurred as efforts have been combined with other agencies to bring these programs to larger groups of people. Objective C: Keep abreast of the most current techniques in emergency management and their direct application to individual city departments. 121 Fire Marshal Trend: The Emergency Management Plan Annexes for the city are reviewed annually to ensure appropriate application continuously meets individual city department’s needs and capabilities. The annexes are updated as needed and / or every five years to adjust appropriately to meet needs as they change. Feedback and discussion from annual exercises and specific meetings has reaffirmed appropriate application and content. Goal 2 (linked to City Goals 1, 4, 5 & 6) Facilitate a more productive partnership with developers, contractors and new businesses. Objective A: Provide continuing input for the Design Review Criteria Manual as well as attending DRC meetings to address developer and contractor concerns during the conceptual stages of development. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Proposed Annual total of DRC meetings attended.56 44 60 65 Trend: The number of Design Review Criteria meetings continues to grow as the Community Development Department and other departments that are involved promote the program. The lengthy process of individual site plan reviews has been greatly reduced with the introduction to group site plan reviews. Due to the close nature of the two programs, group site plan reviews have made a seamless merger with Design Review Criteria meetings and statistics for the two will now fall under this objective. An obvious distinction has been noted by the inspectors of the Fire Marshal’s Office between developers and contractors who choose to go through the DRC process and those who do not. Developers and contractors who go through the DRC process tend to have a better grasp of City requirements and need less follow up inspections to complete new construction and remodeling projects. Objective B: Continue a timely review of Commercial Plan Reviews and reduce the number of plans required to be re-submitted by addressing applicable issues during group site plan reviews and DRC meetings. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Proposed Annual total of Commercial Plans reviewed.155 123 150 160 Trend: Each city department previously reviewed site plans and preliminary plans individually, causing a time delay in coordination of comments and duplication of work. Group site plan reviews and DRC meetings are improving coordination and communication between departments and the design to construction transition. 122 Fire Marshal Goal 3 (linked to City Goal 6) Apply the most current standards in emergency management, law enforcement, and fire protection. Objective A: Attend training sessions, seminars and symposiums in related and required fields to maintain required proficiency in regulated areas. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Proposed Combined annual total hours of training attended. 429 441 420 440 Trend: Employees of the Fire Marshal’s Office/Office of Emergency Management continue to meet or exceed the minimum training standards set forth by the Texas Commission on Officer Standards and Education, the Texas Commission on Fire Protection, Insurance Services Office (ISO), Governor’s Division of Emergency Management, and Federal Emergency Management Agency (FEMA). 123 Division FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget % Change in Budget from FY07 to FY08 Administration 280,113 372,674 374,644 243,308 324,411 376,022 0.9% Fire Administration 2,328 0 0 0 0 0 N/A Emergency Management 219,108 115,771 121,060 60,844 81,125 94,140 -18.7% Thunderstorm 10/4/04 6,572 0 0 0 0 0 N/A Department Total $508,121 $488,445 $495,704 $304,152 $405,536 $470,162 -3.7% Classification FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget % Change in Budget from FY07 to FY08 Salaries and Benefits 295,601 383,354 383,354 253,964 338,619 401,001 4.6% Supplies 144,082 41,112 41,605 17,354 23,139 20,102 -51.1% Maintenance 7,755 8,625 9,025 5,188 6,917 8,864 2.8% Services 39,665 55,354 61,720 27,646 36,861 40,195 -27.4% Capital Outlay 21,018 0 0 0 0 0 N/A Department Total $508,121 $488,445 $495,704 $304,152 $405,536 $470,162 -3.7% Division FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget % Change in Budget from FY07 to FY08 Administration 3.5 4.5 4.5 4.5 4.5 4.8 7.1% Fire Administration 0.0 0.0 0.0 0.0 0.0 0.0 0.0% Emergency Management 1.0 1.0 1.0 1.0 1.0 1.3 29.0% Thunderstorm 10/4/04 0.0 0.0 0.0 0.0 0.0 0.0 0.0% Natural Disasters 0.0 0.0 0.0 0.0 0.0 0.0 0.0% Department Total 4.5 5.5 5.5 5.5 5.5 6.1 11.1% PERSONNEL SUMMARY BY DIVISION Fire Marshal's Office Department Summary EXPENDITURE BY DIVISION EXPENDITURE BY CLASSIFICATION 124 Fire Marshal’s Office Fire Marshal/Emergency Management Fire Marshal Administration Emergency Management 125 41-10 FULLTIME SALARIES & WAGES $177,016 $186,529 $186,529 $139,244 $185,659 $193,624 41-30 OVERTIME PAY 9,123 8,869 8,869 8,589 11,452 8,869 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 965 1,205 1,205 1,190 1,587 1,385 41-44 VEHICLE ALLOWANCE 3,600 3,600 3,600 2,700 3,600 3,600 41-45 INCENTIVE-CERTIFICATE PAY 1,425 2,400 2,400 1,125 1,500 3,000 41-49 CELL PHONE ALLOWANCE 2,680 2,280 2,280 2,610 3,480 3,480 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 42-20 PART-TIME WAGES 1,007 65,436 65,436 21,665 28,887 66,074 42-41 MERIT PAY 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 14,575 20,715 20,715 13,369 17,825 21,023 47-20 TMRS RETIREMENT FUND 25,246 26,893 26,893 19,361 25,815 27,678 48-10 HEALTH/DENTAL INSURANCE 16,036 18,548 18,548 10,812 14,416 14,572 48-20 LIFE INSURANCE 485 423 423 372 496 414 48-30 DISABILITY INSURANCE 777 783 783 624 832 850 48-40 WORKERS COMP INSURANCE 3,477 6,482 6,482 3,007 4,009 4,429 48-50 EAP SERVICES 181 181 181 168 224 513 48-90 FLEX PLAN ADMINISTRATION 122 122 122 95 127 122 Subtotal of PERSONNEL $256,715 $344,466 $344,466 $224,931 $299,908 $349,633 51-00 OFFICE SUPPLIES $1,467 $1,477 $1,477 $503 $671 $1,522 52-00 PERSONNEL SUPPLIES 1,759 2,427 2,427 0 $0 2,496 53-00 VEHICLE SUPPLIES 180 200 200 0 $0 206 53-01 FUEL 1,798 2,874 2,874 1,927 $2,569 2,459 54-00 OPERATING SUPPLIES 2,754 2,752 2,752 1,502 $2,003 2,316 58-00 OPERATING EQUIPMENT <$5,000 142 0 0 0 0 0 Subtotal of SUPPLIES $8,100 $9,730 $9,730 $3,932 $5,243 $8,999 63-00 VEHICLE MAINTENANCE $946 $1,893 $2,293 $1,705 $2,273 $1,950 68-00 EQUIPMENT MAINTENANCE 435 461 461 0 0 461 Subtotal of MAINTENANCE $1,381 $2,354 $2,754 $1,705 $2,273 $2,411 73-11 VEHICLE INSURANCE $1,789 $1,754 $1,754 $1,265 $1,687 $2,229 73-22 LAW ENFORCEMENT INSURANCE 1,458 1,929 1,929 1,772 2,363 $2,368 74-00 OPERATING SERVICES 406 903 2,303 1,663 2,217 $427 74-01 POSTAL AND COURIER SERVICES 162 350 350 59 79 $256 74-94 PERMITS/INSPECTION/TESTNG 310 315 315 210 280 $256 74-97 RECRUITMENT ADVERSTING 0 181 181 0 0 $82 75-10 TRAINING 827 1,836 1,836 690 920 $404 75-20 TRAVEL REIMBURSEMENTS 1,846 1,459 1,459 655 873 $1,749 75-30 MEMBERSHIPS 818 836 836 450 600 $618 76-12 TELEPHONE/COMMUNICATIONS 434 100 270 270 360 $858 78-30 RENTAL 353 947 947 192 256 $618 78-31 VEHICLE LEASE-INTERNAL 5,514 5,514 5,514 5,514 7,352 $5,114 Subtotal of SERVICES $13,917 $16,124 $17,694 $12,740 $16,987 $14,979 83-00 VEHICLE EQUIPMENT $0 $0 $0 $0 $0 $0 Subtotal of CAPITAL $0 $0 $0 $0 $0 $0 Totals for ADMINISTRATION $280,113 $372,674 $374,644 $243,308 $324,411 $376,022 FY08 Adopted Budget 001-2501-422 Fire Marshal's Office Administration FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate 126 42-20 PART-TIME WAGES $133 $0 $0 $0 $0 $0 42-25 FIXED RATE PAY 2,010 $0 0 $0 0 0 47-10 SOCIAL SECURITY/MEDICARE 163 $0 0 $0 0 0 48-40 WORKERS COMP INSURANCE 22 $0 0 $0 0 0 Subtotal of PERSONNEL $2,328 $0 $0 $0 $0 $0 Totals for FIRE ADMINISTRATION $2,328 $0 $0 $0 $0 $0 Fire Marshal's Office Fire Administration 001-2503-422 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget 127 41-10 FULLTIME SALARIES & WAGES $28,033 $30,072 $30,072 $20,514 $27,352 $30,299 41-30 OVERTIME PAY 651 817 817 1,093 1,457 817 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 270 335 335 330 440 395 41-45 INCENTIVE-CERTIFICATE PAY 300 300 300 225 300 600 41-49 CELL PHONE ALLOWANCE 420 420 420 315 420 420 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 42-20 PART TIME WAGES 0 0 0 1,653 2,204 10,906 47-10 SOCIAL SECURITY/MEDICARE 2,271 2,444 2,444 1,718 2,291 3,292 47-20 TMRS RETIREMENT FUND 3,907 4,193 4,193 2,946 3,928 4,260 48-10 HEALTH/DENTAL INSURANCE 75 0 0 0 0 0 48-20 LIFE INSURANCE 78 68 68 58 77 66 48-30 DISABILITY INSURANCE 123 127 127 98 131 135 48-40 WORKERS COMP INSURANCE 47 52 52 38 51 64 48-50 EAP SERVICES 60 60 60 45 60 114 48-90 FLEX PLAN ADMINISTRATION 8 0 0 0 0 0 Subtotal of PERSONNEL $36,243 $38,888 $38,888 $29,033 $38,711 $51,368 51-00 OFFICE SUPPLIES $1,589 $1,594 $1,594 $432 576 $1,022 52-00 PERSONNEL SUPPLIES 1,187 911 911 0 0 0 53-00 VEHICLE SUPPLIES 605 737 737 0 0 450 53-01 FUEL 3,449 1,775 2,268 181 241 3,848 54-00 OPERATING SUPPLIES 2,997 3,258 3,258 2,181 2,908 2,894 58-00 OPERATING EQUIPMENT <$5,000 126,155 23,107 23,107 10,628 14,171 2,889 Subtotal of SUPPLIES $135,982 $31,382 $31,875 $13,422 $17,896 $11,103 63-00 VEHICLE MAINTENANCE $2,257 $1,566 $1,566 $60 80 $1,611 68-00 EQUIPMENT MAINTENANCE 4,117 4,705 4,705 3,423 4,564 4,842 Subtotal of MAINTENANCE $6,374 $6,271 $6,271 $3,483 $4,644 $6,453 73-11 VEHICLE INSURANCE $1,120 $1,298 $1,298 $1,120 1,493 0 74-00 OPERATING SERVICES 4,842 10,812 14,658 5,939 7,919 2,893 75-10 TRAINING 510 1,645 1,645 735 980 973 75-20 TRAVEL REIMBURSEMENTS 2,397 2,370 3,070 2,508 3,344 1,588 75-30 MEMBERSHIPS 350 600 600 355 473 618 76-11 ELECTRICITY 1,053 1,305 1,305 648 864 1,134 76-12 TELEPHONE/COMMUNICATIONS 524 620 870 367 489 1,775 78-00 CONTRACT SERVICES 8,349 9,805 9,805 2,720 3,627 5,146 78-30 RENTAL 346 775 775 514 685 798 78-41 ENVIRONMENTAL CLEAN UP 0 10,000 10,000 0 0 10,291 Subtotal of SERVICES $19,491 $39,230 $44,026 $14,906 $19,875 $25,216 86-00 GARAGE/CARPORT $21,018 $0 $0 $0 0 0 88-00 CAPITAL EQUIPMENT 0 0 0 0 0 0 Subtotal of CAPITAL $21,018 $0 $0 $0 $0 $0 Totals for EMERGENCY MANAGEMENT $219,108 $115,771 $121,060 $60,844 $81,125 $94,140 FY08 Adopted Budget 001-2510-422 Fire Marshal's Office Emergency Management FY06 Actual FY06 Original Budget FY06 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate 128 001-2513-422 41-10 FULLTIME SALARIES & WAGES $130 $0 $0 $0 $0 $0 47-10 SOCIAL SECURITY/MEDICARE (43) 0 0 0 0 0 47-20 TMRS RETIREMENT (57) 0 0 0 0 0 48-40 WORKERS COMP INSURANCE 285 0 0 0 0 0 Subtotal of PERSONNEL $315 $0 $0 $0 $0 $0 55-01 EMERGENCY - MATERIALS $0 $0 $0 $0 $0 0 58-01 EMERGENCY - EQUIPMENT 0 0 0 0 0 0 Subtotal of SUPPLIES $0 $0 $0 $0 $0 $0 79-71 EMERGENCY - SERVICES $6,257 $0 $0 $0 $0 $0 TOTAL TS OR HURRICANE $6,572 $0 $0 $0 $0 $0 FY08 Adopted Budget Fire Marshal's Office Thunderstorm 10/4/04 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate 129 Community Development Mission Statement The Department of Community Development strives to enhance the quality of life and contribute to the overall development of the City by providing advanced planning and outstanding services that improve mobility, drainage and utility systems for all citizens, businesses and visitors. Current Operations Current operations emphasize long-range planning practices and programs that cover a variety of activities within the Department, such as: x Provide Technical Support to the Planning & Zoning Commission, Construction Board of Adjustment, and Zoning Board of Adjustment x Provide Traffic Engineering Support x Provide Floodplain Management Support x Implement the Overall 10-year Capital Improvements Program (CIP) x Implement Geographic Information System (GIS) Highlights of the Budget In 2005-2006, the Geographic Information System (GIS) was converted to an Internet-based tool. GIS can now be used by not only Community Development staff, but all departments, and citizens. The next phase of the GIS initiative will electronically tie Site Plans and Building Plans to the corresponding parcel, helping to further streamline the development process. The budgeted amount for this program is $30,000. Departmental Goals and Measures Goal 1 (linked to City Goals 1, 2, 3, 5 & 6) A goal of the Community Development Department is to improve customer satisfaction. To accomplish this goal, the Department has implemented a set of proactive performance measures that establish accountability to the stakeholders that utilize different services of the Department. Objective A: The first objective is to issue residential permits within an average of 10 working days or less. Further, the staff strives to achieve this objective at least 80% of the time. Measure FY05 Actual FY06 Actual FY07 Estimate FY08 Forecast New Residential Building Permits (each) 161 260 275 250 Average Residential Permit Review Time (working days) 6.3 10 10 10 Percentage of Residential Permits Issued Within 10 Working Days 86% 80% 80% 80% 130 Community Development Objective B: For the commercial permitting process, the objective is to issue permits within an average of 10 working days or less, with the staff achieving this objective at least 80% of the time. Measure FY05 Actual FY06 Actual FY07 Estimate FY08 Forecast New Commercial Building Permits (each) 52 60 65 65 Average Commercial Permit Review Time (working days) 10 10 10 10 Percentage of Commercial Permits Issued Within 10 Working Days 90% 80% 80% 80% Trends: The trend in residential permitting has been a declining workload with a higher percentage of the permits being issued within the targeted time frame. On the commercial side, it appears the workload is leveling off and the staff is focusing on improving the average permitting time. Overall, this division has responded well to changes made over the last 5 years. Goal 2 (linked to City Goals 2, 3, 4, 5 & 6) Another goal of the Department is to implement the City’s Capital Improvement Program through a timely deliberate process that focuses maximum effort on economy of design and value engineering to produce projects that address multiple goals. Objective A: The first objective is to implement the projects in a timely fashion in order to bring the intended benefits to the citizens as quickly as possible. This involves, in some cases, coordinating the City’s own projects with those of independent developers. The table below identifies the type, number and status of projects for the 2006-07 fiscal year. Project Type Phase of Completion Project Category Prelim Eng Final Eng Const’ Complete Cost Water Improvements 1 1 $844,564 Sewer Improvements 4 $4,790,348 Facilities 2 1 $7,511,342 Drainage 1 1 1 1 $5,458,905 Streets & Thoroughfares 1 $1,410,581 Parks 1 $3,273,195 Objective B: The second objective is to implement all projects in the most cost effective manner possible. This process begins in the engineering design phases and proceeds through construction and commissioning of the finished infrastructure. The table below identifies the number and cost of Change Orders issued for projects in each category for the 2006-2007 project list. 131 Community Development Project Type Change Order Number and Dollar Amount Project Category CO #1 CO #2 CO #3 CO #4 Total Cost C O as a % of Job Water Improvements 0 0 0 0 $0 0 Sewer Improvements 0 0 0 0 $0 0 Facilities 1 -$10,000 -.016 Drainage 1 1 $90,517 .016 Streets & Thoroughfares 1 1 1 1 -$288,857 -20.4 132 Division FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget % Change in Budget from FY07 to FY08 Administration 154,060 165,664 165,664 136,272 181,696 306,031 84.7% Planning 113,636 137,577 137,577 75,942 101,256 122,121 -11.2% Inspection 330,560 352,680 352,680 209,024 278,699 297,948 -15.5% Code Enforcement 59,229 89,252 101,305 53,892 71,856 97,950 9.7% Engineering(GF)70,033 71,303 71,303 47,717 63,623 72,351 1.5% Projects (GF)122,073 131,194 131,194 105,942 141,256 148,940 13.5% Engineering(W/S)95,686 78,687 78,667 51,738 68,984 77,442 -1.6% Projects (W/S)71,271 162,290 162,290 122,258 163,011 171,979 6.0% Department Total $1,016,548 $1,188,647 $1,200,680 $802,785 $1,070,381 $1,294,762 8.9% Classification FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget % Change in Budget from FY07 to FY08 Salaries and Benefits 900,109 1,046,322 1,046,302 717,307 956,410 1,140,579 9.0% Supplies 19,331 24,915 24,915 14,695 19,593 29,314 17.7% Maintenance 867 2,400 2,400 342 456 2,472 3.0% Services 96,241 115,010 127,063 70,441 93,922 122,397 6.4% Capital Outlay 00000 0 N/A Department Total $1,016,548 $1,188,647 $1,200,680 $802,785 $1,070,381 $1,294,762 8.9% Division FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget % Change in Budget from FY07 to FY08 Administration 4.0 2.0 2.0 2.0 3.0 3.0 0.0% Planning 2.0 2.0 2.0 2.0 2.0 2.0 0.0% Inspection 6.0 6.0 6.0 6.0 5.0 5.0 0.0% Code Enforcement 1.0 1.0 1.0 1.0 1.0 1.0 0.0% Engineering(GF)1.0 1.0 1.0 1.0 1.0 1.0 0.0% Projects (GF)2.0 2.0 2.0 2.0 2.0 2.0 0.0% Engineering(W/S)2.0 2.0 2.0 2.0 2.0 1.0 -50.0% Projects (W/S)1.0 1.0 1.0 1.0 1.0 2.0 100.0% Department Total 19.0 17.0 17.0 17.0 17.0 17.0 0.0% PERSONNEL SUMMARY BY DIVISION Community Development Department Summary EXPENDITURE BY DIVISION EXPENDITURE BY CLASSIFICATION 133 Community Development Community Development Administration Engineering Building Inspection Planning and Zoning Projects General Fund Water and Sewer Fund Building Inspections Code Enforcement General Fund Water and Sewer Fund 134 41-10 FULLTIME SALARIES & WAGES $106,795 $113,157 $113,157 $82,266 $109,688 $204,961 41-30 OVERTIME PAY 1,280 500 500 1,131 1,508 500 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 635 1,025 1,025 940 1,253 735 41-44 VEHICLE ALLOWANCE 3,600 3,600 3,600 2,850 3,800 7,200 41-45 INCENTIVE-CERTIFICATE PAY 300 300 300 1,025 1,367 5,100 41-49 CELL PHONE ALLOWANCE 920 1,020 1,020 535 713 2,280 41-90 ACCRUED PAYROLL 0 0 0 4,033 5,377 0 47-10 SOCIAL SECURITY/MEDICARE 8,359 9,149 9,149 6,811 9,081 16,761 47-20 TMRS RETIREMENT FUND 14,949 15,698 15,698 12,152 16,203 29,052 48-10 HEALTH/DENTAL INSURANCE 11,882 13,599 13,599 10,508 14,011 25,562 48-20 LIFE INSURANCE 293 254 254 223 297 447 48-30 DISABILITY INSURANCE 467 470 470 373 497 919 48-40 WORKERS COMP INSURANCE 253 188 188 275 367 570 48-50 EAP SERVICES 121 121 121 95 127 171 48-90 FLEX PLAN ADMINISTRATION 103 103 103 82 109 103 Subtotal of PERSONNEL $149,957 $159,184 $159,184 $123,299 $164,399 $294,361 51-00 OFFICE SUPPLIES $503 $1,000 $1,000 $843 $1,124 $1,030 54-00 OPERATING SUPPLIES 289 300 300 337 449 309 Subtotal of SUPPLIES $792 $1,300 $1,300 $1,180 $1,573 $1,339 74-00 OPERATING SERVICES 198 500 500 4,588 $6,117 515 74-01 POSTAL AND COURIER SERVICES 491 0 0 190 253 0 74-97 RECRUITMENT ADVERSTING 360 1,300 1,300 5,897 7,863 1,337 75-10 TRAINING 726 1,500 1,500 40 53 1,543 75-20 TRAVEL REIMBURSEMENTS 875 1,000 1,000 1,078 1,437 1,030 75-30 MEMBERSHIPS 661 880 880 0 0 906 78-00 CONTRACTED SERVICES 0 0 0 0 0 5,000 Subtotal of SERVICES $3,311 $5,180 $5,180 $11,793 $15,724 $10,331 Totals for COMMUNITY DEV ADMIN $154,060 $165,664 $165,664 $136,272 $181,696 $306,031 FY08 Adopted Budget Community Development Administration 001-3501-419 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate 135 41-10 FULLTIME SALARIES & WAGES $76,843 $86,354 $86,354 $49,317 $65,756 $82,809 41-30 OVERTIME PAY 1,046 1,500 1,500 1,123 1,497 1,500 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 622 670 670 463 617 85 41-45 INCENTIVE-CERTIFICATE PAY 475 1,200 1,200 225 300 600 41-90 ACCRUED PAYROLL 135 0 0 2,087 2,783 0 47-10 SOCIAL SECURITY/MEDICARE 5,681 6,864 6,864 3,991 5,321 6,349 47-20 TMRS RETIREMENT FUND 10,426 11,776 11,776 6,978 9,304 11,005 48-10 HEALTH/DENTAL INSURANCE 10,813 15,784 15,784 6,185 8,247 5,978 48-20 LIFE INSURANCE 217 196 196 149 199 179 48-30 DISABILITY INSURANCE 346 363 363 249 332 365 48-40 WORKERS COMP INSURANCE 129 148 148 91 121 173 48-50 EAP SERVICES 111 121 121 75 100 114 48-90 FLEX PLAN ADMINISTRATION 73 103 103 24 32 103 Subtotal of PERSONNEL $106,917 $125,079 $125,079 $70,957 $94,609 $109,260 51-00 OFFICE SUPPLIES $977 $1,300 $1,300 $1,011 $1,348 $1,337 54-00 OPERATING SUPPLIES 912 1,500 1,500 460 613 1,543 Subtotal of SUPPLIES $1,889 $2,800 $2,800 $1,471 $1,961 $2,880 73-50 SURETY BONDS $0 $0 $0 $0 $0 $0 74-00 OPERATING SERVICES 305 300 300 257 343 309 74-01 POSTAL / COURIER SERVICES 71 0 0 134 179 0 75-10 TRAINING 3,563 5,000 5,000 1,260 1,680 5,146 75-20 TRAVEL REIMBURSEMENTS 280 3,760 3,760 1,383 1,844 3,869 75-30 MEMBERSHIPS 611 638 638 480 640 657 Subtotal of SERVICES $4,830 $9,698 $9,698 $3,514 $4,685 $9,981 Totals for PLANNING $113,636 $137,577 $137,577 $75,942 $101,256 $122,121 Community Development Planning FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate 001-3502-419 FY08 Adopted Budget 136 41-10 FULLTIME SALARIES & WAGES $200,512 $217,138 $217,138 $127,888 $170,517 $177,976 41-30 OVERTIME PAY 5,566 3,830 3,830 4,565 6,087 3,830 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 1,082 1,110 1,110 790 1,053 1,190 41-44 VEHICLE ALLOWANCE 600 0 0 450 600 0 41-45 INCENTIVE-CERTIFICATE PAY 3,850 3,600 3,600 2,375 3,167 6,000 41-49 CELL PHONE ALLOWANCE 2,005 2,160 2,160 1,305 1,740 1,620 41-90 ACCRUED PAYROLL 3,157 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 15,301 17,430 17,430 9,718 12,957 14,247 47-20 TMRS RETIREMENT FUND 28,576 29,904 29,904 17,999 23,999 24,694 48-10 HEALTH/DENTAL INSURANCE 38,264 44,516 44,516 24,984 33,312 32,286 48-20 LIFE INSURANCE 565 492 492 357 476 382 48-30 DISABILITY INSURANCE 896 911 911 595 793 785 48-40 WORKERS COMP INSURANCE 839 883 883 517 689 796 48-50 EAP SERVICES 342 362 362 230 307 285 48-90 FLEX PLAN ADMINISTRATION 189 180 180 125 167 180 Subtotal of PERSONNEL $301,744 $322,516 $322,516 $191,898 $255,864 $264,271 51-00 OFFICE SUPPLIES $2,003 $3,050 $3,050 $1,948 $2,597 $3,138 52-00 PERSONNEL SUPPLIES 81 175 175 613 817 180 53-00 VEHICLE SUPPLIES 119 250 250 0 0 256 53-01 FUEL 7,008 4,697 4,697 4,651 6,201 7,592 54-00 OPERATING SUPPLIES 1,117 1,020 1,020 237 316 1,049 58-00 OPERATING EQUIPMENT <$5,000 624 550 550 227 303 565 Subtotal of SUPPLIES $10,952 $9,742 $9,742 $7,676 $10,235 $12,780 63-00 VEHICLE MAINTENANCE $577 $1,100 $1,100 $255 340 $1,133 Subtotal of MAINTENANCE $577 $1,100 $1,100 $255 $340 $1,133 73-11 VEHICLE INSURANCE $2,471 $1,484 $1,484 $1,908 $2,544 $1,527 74-00 OPERATING SERVICES 658 1,500 1,500 62 83 1,543 74-01 POSTAL AND COURIER SERVICES 179 0 0 104 139 0 74-97 RECRUITMENT ADVERSTING 144 0 0 0 0 0 74-99 PRIOR YEAR REVENUE REFUND 578 0 0 0 0 0 75-10 TRAINING 1,436 2,500 2,500 1,605 2,140 2,573 75-20 TRAVEL REIMBURSEMENTS 223 2,725 2,725 423 564 2,805 75-30 MEMBERSHIPS 701 465 465 345 460 479 78-00 CONTRACT SERVICES 6,749 6,500 6,500 600 800 6,689 78-31 VEHICLE LEASE-INTERNAL 4,148 4,148 4,148 4,148 5,531 4,148 Subtotal of SERVICES $17,287 $19,322 $19,322 $9,195 $12,260 $19,764 Totals for INSPECTIONS $330,560 $352,680 $352,680 $209,024 $278,699 $297,948 Community Development Inspection FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 001-3528-424 FY07 Year End Estimate FY08 Adopted Budget 137 001-3528-429 41-10 FULLTIME SALARIES & WAGES $34,157 $37,401 $37,401 $29,603 $39,471 $43,521 41-30 OVERTIME PAY 159 500 500 549 732 500 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 171 65 65 60 80 125 41-45 INCENTIVE-CERTIFICATE PAY 300 300 300 225 300 600 41-49 CELL PHONE ALLOWANCE 495 540 540 450 600 540 41-90 ACCRUED PAYROLL 317 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 2,689 2,969 2,969 2,320 3,093 3,357 47-20 TMRS RETIREMENT FUND 4,682 5,093 5,093 4,051 5,401 5,819 48-10 HEALTH/DENTAL INSURANCE 4,042 4,949 4,949 3,655 4,873 4,925 48-20 LIFE INSURANCE 101 84 84 80 107 93 48-30 DISABILITY INSURANCE 155 155 155 133 177 190 48-40 WORKERS COMP INSURANCE 161 173 173 144 192 234 48-50 EAP SERVICES 60 60 60 45 60 57 48-90 FLEX PLAN ADMINISTRATION 19 19 19 15 20 19 Subtotal of PERSONNEL $47,508 $52,308 $52,308 $41,330 $55,107 $59,980 51-00 OFFICE SUPPLIES $55 $0 $0 $0 0 $0 53-00 VEHICLE SUPPLIES 48 0 0 0 0 0 54-00 OPERATING SUPPLIES 0 210 210 30 40 216 Subtotal of SUPPLIES $103 $210 $210 $30 $40 $216 74-00 OPERATING SERVICES $813 $1,000 $1,000 $144 $192 $1,030 74-41 CODE ENFORCEMENT SERVICES 700 4,000 4,000 870 1,160 4,116 75-10 TRAINING 190 0 0 0 0 0 75-20 TRAVEL REIMBURSEMENTS 234 0 0 0 0 0 78-31 VEHICLE LEASE-INTERNAL 1,734 1,734 1,734 1,734 2,312 1,734 78-42 STORM WATER MANAGEMENT 7,947 30,000 42,053 9,784 13,045 30,874 Subtotal of SERVICES $11,618 $36,734 $48,787 $12,532 $16,709 $37,754 Totals for CODE ENFORCEMENT $59,229 $89,252 $101,305 $53,892 $71,856 $97,950 FY07 Year End Estimate FY08 Adopted Budget Community Development Code Enforcement FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 138 41-10 FULLTIME SALARIES & WAGES $42,141 $43,460 $43,460 $30,206 40,275 $43,751 41-30 OVERTIME PAY 0 500 500 0 0 500 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 90 155 155 150 200 215 41-45 INCENTIVE-CERTIFICATE PAY 200 300 300 225 300 600 41-49 CELL PHONE ALLOWANCE 0 0 0 0 0 0 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 3,196 3,398 3,398 2,301 3,068 3,403 47-20 TMRS RETIREMENT FUND 5,585 5,829 5,829 4,012 5,349 5,898 48-10 HEALTH/DENTAL INSURANCE 4,414 4,949 4,949 3,655 4,873 4,925 48-20 LIFE INSURANCE 117 99 99 88 117 95 48-30 DISABILITY INSURANCE 186 183 183 146 195 195 48-40 WORKERS COMP INSURANCE 144 148 148 105 140 175 48-50 EAP SERVICES 60 60 60 45 60 57 48-90 FLEX PLAN ADMINISTRATION 19 19 19 15 20 19 Subtotal of PERSONNEL $56,152 $59,100 $59,100 $40,948 $54,597 $59,833 51-00 OFFICE SUPPLIES $1,205 $1,200 $1,200 $808 $1,077 $1,236 52-00 PERSONNEL SUPPLIES 0 300 300 100 133 $309 54-00 OPERATING SUPPLIES 617 600 600 136 181 $618 58-00 OPERATING EQUIPMENT <$5,000 0 200 200 0 0 $206 Subtotal of SUPPLIES $1,822 $2,300 $2,300 $1,044 $1,392 $2,369 63-00 VEHICLE MAINTENANCE $155 $500 $500 $0 $0 $515 Subtotal of MAINTENANCE $155 $500 $500 $0 $0 $515 71-30 ENGINEERING SERVICES $0 $0 $0 $0 $0 $0 71-33 JOINT MOBILITY STUDY 0 0 0 0 0 0 73-11 VEHICLE INSURANCE 0 0 0 0 0 0 74-00 OPERATING SERVICES 107 800 800 0 0 824 74-01 POSTAL AND COURIER SERVICES 6 6 6 43 57 6 74-97 RECRUITMENT ADVERSTING 144 36 36 0 0 37 75-10 TRAINING 236 1,200 1,200 0 0 1,236 75-20 TRAVEL REIMBURSEMENTS 74 500 500 108 144 515 75-30 MEMBERSHIPS 30 300 300 268 357 309 78-00 CONTRACT SERVICES 8,618 5,000 5,000 3,745 4,993 5,146 78-31 VEHICLE LEASE-INTERNAL 2,689 1,561 1,561 1,561 2,081 1,561 Subtotal of SERVICES $11,904 $9,403 $9,403 $5,725 $7,633 $9,634 Totals for ENGINEERING $70,033 $71,303 $71,303 $47,717 $63,623 $72,351 Community Development Engineering (General Fund) 001-3531-431 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget 139 001-3770-431 41-10 FULLTIME SALARIES & WAGES $68,560 $81,428 $81,428 $66,813 $89,084 $94,242 41-30 OVERTIME PAY 1,175 0 0 2,685 3,580 0 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 170 285 285 230 307 405 41-44 VEHICLE ALLOWANCE 0 0 0 0 0 0 41-45 INCENTIVE-CERTIFICATE PAY 1,475 1,200 1,200 1,350 1,800 2,400 41-49 CELL PHONE ALLOWANCE 1,155 1,380 1,380 1,150 1,533 1,380 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 4,929 6,448 6,448 4,897 6,529 7,348 47-20 TMRS RETIREMENT FUND 9,529 11,063 11,063 9,471 12,628 12,737 48-10 HEALTH/DENTAL INSURANCE 13,199 19,131 19,131 14,436 19,248 19,751 48-20 LIFE INSURANCE 191 186 186 178 237 202 48-30 DISABILITY INSURANCE 301 345 345 298 397 415 48-40 WORKERS COMP INSURANCE 325 381 381 330 440 505 48-50 EAP SERVICES 101 121 121 90 120 114 48-90 FLEX PLAN ADMINISTRATION 32 39 39 29 39 39 Subtotal of PERSONNEL $101,142 $122,007 $122,007 $101,957 $135,943 $139,538 51-00 OFFICE SUPPLIES $516 $500 $500 $473 $631 $515 52-00 PERSONNEL SUPPLIES 110 0 0 0 0 0 53-00 VEHICLE SUPPLIES 0 115 115 0 0 118 53-01 FUEL 0 2,651 2,651 0 0 2,727 54-00 OPERATING SUPPLIES 633 775 775 180 240 798 58-00 OPERATING EQUIPMENT <$5,000 150 500 500 0 0 515 Subtotal of SUPPLIES $1,409 $4,541 $4,541 $653 $871 $4,673 63-00 VEHICLE MAINTENANCE $107 $600 $600 $87 $116 $618 68-00 EQUIPMENT MAINTENANCE 0 0 0 0 0 0 Subtotal of MAINTENANCE $107 $600 $600 $87 $116 $618 73-11 VEHICLE INSURANCE $0 $481 $481 $0 $0 $495 74-00 OPERATING SERVICES 0 0 0 39 52 0 74-01 POSTAL AND COURIER SERVICES 324 50 50 156 208 51 75-10 TRAINING 125 1,025 1,025 855 1,140 1,054 75-20 TRAVEL REIMBURSEMENTS 31 365 365 71 95 376 75-30 MEMBERSHIPS 736 125 125 125 167 129 76-12 TELEPHONE/COMMUNICATIONS 0 0 0 0 0 0 78-00 CONTRACT SERVICES 199 200 200 199 265 206 78-31 VEHICLE LEASE-INTERNAL 18,000 1,800 1,800 1,800 2,400 1,800 Subtotal of SERVICES $19,415 $4,046 $4,046 $3,245 $4,327 $4,111 Totals for PROJECTS $122,073 $131,194 $131,194 $105,942 $141,256 $148,940 FY08 Adopted Budget Community Development Projects (General Fund) FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate 140 41-10 FULLTIME SALARIES & WAGES $47,269 $32,198 $32,198 $20,555 $27,407 $36,164 41-30 OVERTIME PAY 5,399 0 0 643 857 0 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 304 0 0 0 0 65 41-45 INCENTIVE-CERTIFICATE PAY 950 0 0 0 0 0 41-49 CELL PHONE ALLOWANCE 540 0 0 0 0 0 41-90 ACCRUED PAYROLL (935)0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 4,017 2,483 2,463 1,566 2,088 2,682 47-20 TMRS RETIREMENT FUND 7,268 4,226 4,226 2,785 3,713 4,650 48-10 HEALTH/DENTAL INSURANCE 4,530 11,014 11,014 2,823 3,764 4,925 48-20 LIFE INSURANCE 140 74 74 54 72 77 48-30 DISABILITY INSURANCE 238 136 136 92 123 158 48-40 WORKERS COMP INSURANCE 248 151 151 72 96 140 48-50 EAP SERVICES 65 60 60 35 47 57 48-90 FLEX PLAN ADMINISTRATION 38 19 19 51 68 19 Subtotal of PERSONNEL $70,071 $50,361 $50,341 $28,676 $38,235 $48,937 51-00 OFFICE SUPPLIES $460 $1,600 $1,600 $1,261 $1,681 $1,646 53-00 VEHICLE SUPPLIES 0 0 0 0 0 0 54-00 OPERATING SUPPLIES 0 0 0 0 0 0 Subtotal of SUPPLIES $460 $1,600 $1,600 $1,261 $1,681 $1,646 63-00 VEHICLE MAINTENANCE $28 $0 $0 $0 $0 $0 Subtotal of MAINTENANCE $28 $0 $0 $0 $0 $0 71-30 ENGINEERING SERVICES $25,040 $25,850 $25,850 $21,776 $29,035 $26,603 71-34 GIS IMPLEMENTATION PLAN 0 0 0 0 0 0 73-11 VEHICLE INSURANCE 0 626 626 0 0 0 75-20 TRAVEL REIMBURSEMENTS 87 250 250 25 33 256 78-31 VEHICLE LEASE-INTERNAL 0 0 0 0 0 0 Subtotal of SERVICES $25,127 $26,726 $26,726 $21,801 $29,068 $26,859 Totals for ENGINEERING $95,686 $78,687 $78,667 $51,738 $68,984 $77,442 FY07 Year End Estimate 401-3531-434 FY08 Adopted Budget Community Development Engineering (Water and Sewer Fund) FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 141 401-3770-434 41-10 FULLTIME SALARIES & WAGES $45,642 $110,329 $110,329 $87,490 $116,653 $122,064 41-30 OVERTIME PAY 57 3,500 3,500 3,946 5,261 3,500 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 315 305 305 0 0 185 41-44 VEHICLE ALLOWANCE 2,850 3,600 3,600 2,850 3,800 3,600 41-45 INCENTIVE-CERTIFICATE PAY 500 1,800 1,800 1,800 2,400 4,800 41-49 CELL PHONE ALLOWANCE 440 1,080 1,080 800 1,067 960 41-90 ACCRUED PAYROLL 412 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 3,764 9,227 9,227 7,405 9,873 10,065 47-20 TMRS RETIREMENT FUND 6,807 15,831 15,831 12,699 16,932 17,447 48-10 HEALTH/DENTAL INSURANCE 5,370 8,902 8,902 261 348 348 48-20 LIFE INSURANCE 119 248 248 225 300 261 48-30 DISABILITY INSURANCE 201 459 459 379 505 536 48-40 WORKERS COMP INSURANCE 82 346 346 282 376 500 48-50 EAP SERVICES 45 121 121 90 120 114 48-90 FLEX PLAN ADMINISTRATION 14 19 19 15 20 19 Subtotal of PERSONNEL $66,618 $155,767 $155,767 $118,242 $157,656 $164,399 51-00 OFFICE SUPPLIES $263 $400 $400 $271 $361 $412 52-00 PERSONNEL SUPPLIES 0 115 115 110 147 118 53-00 VEHICLE SUPPLIES 0 200 200 0 0 206 53-01 FUEL 1,178 757 757 999 1,332 1,698 54-00 OPERATING SUPPLIES 313 450 450 0 0 462 58-00 OPERATING EQUIPMENT <$5,000 150 500 500 0 0 515 Subtotal of SUPPLIES $1,904 $2,422 $2,422 $1,380 $1,840 $3,411 63-00 VEHICLE MAINTENANCE $0 $200 $200 $0 $0 $206 68-00 EQUIPMENT MAINTENANCE 0 0 0 0 0 0 Subtotal of MAINTENANCE $0 $200 $200 $0 $0 $206 73-11 VEHICLE INSURANCE $738 $329 $329 $588 $784 $339 74-00 OPERATING SERVICES 0 750 750 0 0 771 74-01 POSTAL AND COURIER SERVICES 0 500 500 0 0 515 74-97 RECRUITMENT ADVERSTING 1080000 0 75-10 TRAINING 0 250 250 0 0 256 75-20 TRAVEL REIMBURSEMENTS 3 250 250 207 276 256 75-30 MEMBERSHIPS 0 121 121 140 187 125 78-00 CONTRACT SERVICES 1990000 0 78-30 RENTAL 0 0 0 0 0 0 78-31 VEHICLE LEASE-INTERNAL 1,701 1,701 1,701 1,701 2,268 1,701 Subtotal of SERVICES $2,749 $3,901 $3,901 $2,636 $3,515 $3,963 Totals for PROJECTS $71,271 $162,290 $162,290 $122,258 $163,011 $171,979 FY08 Adopted Budget Community Development Projects (Water and Sewer Fund) FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate 142 Public Works Mission Statement The Public Works Department makes every effort to improve the quality of life by providing advance planning and outstanding services that improve drainage and utility systems for all citizens, businesses and visitors. Current Operations Current operations emphasize long-range planning practices and programs that cover a variety of activities within the Department, such as: x Implement Concrete Street Repair and Asphalt Overlay Programs x Implement Sign Replacement Program x Implement Fire Hydrant Maintenance Program x Implement Sanitary Sewer Rehabilitation Program Highlights of the Budget Street Maintenance Program This is the sixth year of this program. This program is intended to be an on-going maintenance project to repair and reconstruct existing concrete streets, sidewalks, curbs, sealing and asphalt overlays. The budgeted amount this year for the program is $800,000. Sanitary Sewer Rehabilitation Program This program will begin its seventh year and is the City’s primary effort to reduce the amount of infiltration and inflow (I&I) into the collection system. Through this program, a portion of the entire wastewater collection system is cleaned and inspected by camera. Damaged sections are located and a suitable method is selected for the repair. The budgeted amount for this program is $300,000. Departmental Goals and Measures Goal 1 (linked to City Goal 6) A goal of the Department is to improve customer satisfaction within the Public Works divisions. To accomplish this goal, the Department is implementing a number of maintenance programs along with a set of proactive performance measures that establish better accountability to the stakeholders serviced by the Department. Objective: The objective of the Public Works Department is to complete Water & Sewer work orders within two working days or less, and achieve this objective at least 90% of the time. 143 Public Works Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Water & Sewer Work Orders (each) 2,320 2,250 2,100 2,100 Average Time to Complete Water & Sewer Work Orders (days) 1.26 1.3 2 2 Percentage of Water & Sewer Work Orders Completed Within 2 Working Days 95.4% 95% 90% 90% Trends: The Public Works Department begins its sixth year of implementing several long-range maintenance programs. The success of these programs is testimony to the hard work of the employees of the division and to the success of the performance measures detailed above. All measures were completed within the targets for each. Goal 2 (linked to City Goals 1 & 3) The second goal of the Public Works Department is to complete Streets & Drainage work orders within an average of 10 working days or less, and achieve this objective at least 80% of the time. Objective: To accomplish this goal, the Department is implementing a number of maintenance programs along with a set of proactive performance measures that establish better accountability to the stakeholders serviced by the Department. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Streets & Drainage Work Orders (each) 444 475 500 500 Average Time to Complete Street & Drainage Work Orders (days) 6.8 9.0 10 10 Percentage of Street & Drainage Work Orders Completed within 10 Working Days 85% 83% 80% 80% Trends: The Public Works Department begins its sixth year of implementing several long-range maintenance programs. The success of these programs is testimony to the hard work of the employees of the division and to the success of the performance measures detailed above. Closer scrutiny of the last 6 years indicates that the average time to respond to a Streets and Drainage work order has been reduced considerably. The systematic, proactive maintenance program for the city’s infrastructure has led to this success. Goal 3 (linked to City Goals 1, 3 & 6) Another goal of the Department is to assure the water demands are met according to the Subsidence District mandates. 144 Public Works Objective: Manage and operate the water facilities in a manner that meets the 80-20 % rule. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Percent annual total surface water 97 99 93 90 Trends: Harris-Galveston coastal Subsidence District requires 80% of the city’s total water usage is purchased surface water. The City has managed to meet this requirement since its conception in 2001. It has been and will be a goal to meet it again this year and years to come. Prior to this mandate the City experienced ranges between 60-70%. As the population continues to grow, the need for water will grow as well. The City will need to be prepared to plan for the future and purchase additional surface water in order to meet future demands. 145 Division FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget % Change in Budget from FY07 to FY08 Administration (GF)133,322 168,929 168,929 120,525 160,700 177,790 5.2% Streets/Sidewalks 895,552 974,658 1,015,654 680,163 906,884 1,033,419 6.0% Drainage Operations 290,511 434,551 570,116 384,259 512,345 349,782 -19.5% Sanitation 3,197 0 0 1,293 1,724 0 N/A Administration (W/S)90,786 44,490 44,490 32,548 43,397 47,467 6.7% Water Operations 1,731,628 1,936,401 1,949,192 1,007,284 1,343,045 1,912,503 -1.2% Sewer Operations 1,842,744 2,107,525 2,187,167 1,360,645 1,814,189 2,245,226 6.5% Customer Service 153,944 151,061 151,061 107,232 142,976 160,835 6.5% Department Total $5,141,684 $5,817,615 $6,086,609 $3,693,949 $4,925,260 $5,927,022 1.9% Classification FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget % Change in Budget from FY07 to FY08 Salaries and Benefits 1,652,411 1,867,380 1,867,380 1,273,190 1,697,587 1,917,016 2.7% Supplies 191,167 212,511 211,811 139,147 185,525 230,095 8.3% Maintenance 294,409 444,949 492,136 212,683 283,578 489,132 9.9% Services 2,941,457 3,084,375 3,322,782 1,930,439 2,573,918 3,210,879 4.1% Capital Outlay 6,338 128,500 112,600 84,965 113,287 0 N/A Other 55,902 79,900 79,900 53,525 71,365 79,900 0.0% Department Total $5,141,684 $5,817,615 $6,086,609 $3,693,949 $4,925,260 $5,927,022 1.9% Division FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget % Change in Budget from FY07 to FY08 Administration (GF)0.0 2.0 2.0 2.0 2.0 2.0 0.0% Streets/Sidewalks 8.0 8.0 8.0 8.0 8.0 8.0 0.0% Drainage Operations 4.0 6.0 6.0 6.0 6.0 6.0 0.0% Administration (W/S)2.0 1.0 1.0 1.0 1.0 1.0 0.0% Water Operations 9.0 9.0 9.0 9.0 9.0 9.0 0.0% Sewer Operations 8.0 8.0 8.0 8.0 8.0 8.0 0.0% Customer Service 2.0 2.0 2.0 2.0 2.0 2.0 0.0% Department Total 33.0 36.0 36.0 36.0 36.0 36.0 0.0% PERSONNEL SUMMARY BY DIVISION Public Works Department Summary EXPENDITURE BY DIVISION EXPENDITURE BY CLASSIFICATION 146 PUBLIC WORKS Public Works Utility System Maintenance and Operations Administration Street & Drainage Operations Distribution & Collection System Maintenance Water & Wastewater Operations Street & Sidewalk Operations Drainage Operations Sanitation Operations Customer Service 147 41-10 FULLTIME SALARIES & WAGES $91,566 $119,537 $119,537 $84,767 $113,023 $125,144 41-30 OVERTIME PAY 95 1,000 1,000 498 664 1,000 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 1,043 1,640 1,640 1,635 2,180 1,760 41-44 VEHICLE ALLOWANCE 2,400 3,600 3,600 2,700 3,600 3,600 41-45 INCENTIVE-CERTIFICATE PAY 400 300 300 225 300 600 41-49 CELL PHONE ALLOWANCE 300 420 420 315 420 420 41-90 ACCRUED PAYROLL 3,271 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 7,140 9,677 9,677 6,508 8,677 9,978 47-20 TMRS RETIREMENT FUND 13,054 16,603 16,603 11,814 15,752 17,294 48-10 HEALTH/DENTAL INSURANCE 10,652 11,729 11,729 9,557 12,743 13,441 48-20 LIFE INSURANCE 266 271 271 240 320 271 48-30 DISABILITY INSURANCE 413 502 502 403 537 556 48-40 WORKERS COMP INSURANCE 160 202 202 156 208 260 48-50 EAP SERVICES 105 121 121 90 120 114 48-90 FLEX PLAN ADMINISTRATION 71 103 103 80 107 103 Subtotal of PERSONNEL $130,936 $165,705 $165,705 $118,988 $158,651 $174,541 51-00 OFFICE SUPPLIES $302 $1,200 $1,200 $449 $599 $1,236 52-00 PERSONNEL SUPPLIES 0 198 198 106 141 204 54-00 OPERATING SUPPLIES 441 300 300 98 131 309 58-00 OPERATING EQUIPMENT <$5,000 0 0 0 0 0 0 Subtotal of SUPPLIES $743 $1,698 $1,698 $653 $871 $1,749 68-00 EQUIPMENT MAINTENANCE $0 $0 $0 $0 $0 $0 Subtotal of MAINTENANCE $0 $0 $0 $0 $0 $0 73-50 SURETY BONDS $0 $0 $0 $0 $0 $0 74-00 OPERATING SERVICES 0 100 100 225 300 103 74-01 POSTAL AND COURIER SERVICES 64 75 75 67 89 77 74-94 PERMITS & INSPECTION FEES 0 0 0 0 0 0 74-97 RECRUITMENT ADVERSTING 0 316 316 0 0 0 75-10 TRAINING 635 275 275 0 0 386 75-20 TRAVEL REIMBURSEMENTS 585 440 440 0 0 606 75-30 MEMBERSHIPS 172 320 320 592 789 328 76-12 TELEPHONE/ COMMUNICATIONS 187 0 0 0 0 0 76-16 REFUSE SERVICES 0 0 0 0 0 0 78-00 CONTRACT SERVICES 0 0 0 0 0 0 Subtotal of SERVICES $1,643 $1,526 $1,526 $884 $1,179 $1,500 Totals for ADMINISTRATION $133,322 $168,929 $168,929 $120,525 $160,700 $177,790 FY07 Year End Estimate FY08 Adopted Budget Public Works Administration (General Fund) FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 001-3401-431 148 001-3610-431 41-10 FULLTIME SALARIES & WAGES $224,247 $252,339 $252,339 $176,139 $234,852 $254,555 41-30 OVERTIME PAY 5,003 10,179 10,179 5,024 6,699 10,179 41-43 LONGEVITY PAY 5,686 5,800 5,800 5,665 7,553 6,135 41-45 INCENTIVE-CERTIFICATE PAY 300 300 300 225 300 600 41-49 CELL PHONE ALLOWANCE 1,030 1,380 1,380 1,035 1,380 1,380 41-90 ACCRUED PAYROLL 396 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 17,249 20,655 20,655 13,331 17,775 20,614 47-20 TMRS RETIREMENT FUND 31,146 35,437 35,437 24,666 32,888 35,731 48-10 HEALTH/DENTAL INSURANCE 38,205 46,869 46,869 39,265 52,353 61,032 48-20 LIFE INSURANCE 630 574 574 504 672 553 48-30 DISABILITY INSURANCE 997 1,062 1,062 838 1,117 1,135 48-40 WORKERS COMP INSURANCE 11,218 12,694 12,694 9,073 12,097 15,001 48-50 EAP SERVICES 453 483 483 360 480 456 48-90 FLEX PLAN ADMINISTRATION 182 219 219 168 224 218 Subtotal of PERSONNEL $336,742 $387,991 $387,991 $276,293 $368,391 $407,589 51-00 OFFICE SUPPLIES $229 $250 $250 $149 $199 $256 52-00 PERSONNEL SUPPLIES 4,105 5,257 5,257 4,398 5,864 5,411 53-00 VEHICLE SUPPLIES 0 0 0 0 0 0 53-01 FUEL 15,704 15,300 15,300 11,141 14,855 16,063 54-00 OPERATING SUPPLIES 3,091 2,537 2,537 3,078 4,104 2,623 54-74 SIGN MATERIALS 25,807 29,413 29,413 27,926 37,235 30,270 54-95 CHEMICALS 12 0 0 0 0 0 56-00 FACILITY SUPPLIES 517 1,014 614 105 140 1,030 58-00 OPERATING EQUIPMENT <$5,000 3,589 5,851 5,851 3,745 4,993 6,025 Subtotal of SUPPLIES $53,054 $59,622 $59,222 $50,542 $67,389 $61,678 63-00 VEHICLE MAINTENANCE $8,308 $12,415 $12,415 $7,464 $9,952 $13,256 65-10 STREET MAINTENANCE 44,603 80,877 80,877 32,096 42,795 82,639 65-11 CONCRETE STREET MAINT 289 0 0 0 0 0 65-12 ASPHALT STREET MAINT 794 0 0 0 0 0 65-15 BRIDGE MAINTENANCE 900 1,000 1,000 0 0 1,030 65-17 TRAFFIC LIGHT MAINTENANCE 1,148 165 165 195 260 309 65-20 SIDEWALK MAINTENANCE 12,450 17,500 58,496 32,994 43,992 18,010 68-00 EQUIPMENT MAINTENANCE 13,946 18,000 18,000 5,296 7,061 18,525 68-71 CONSTRUCTION EQUIP MAINT 3,734 3,000 3,000 549 732 3,088 Subtotal of MAINTENANCE $86,172 $132,957 $173,953 $78,594 $104,792 $136,857 73-11 VEHICLE INSURANCE $4,114 $4,705 $4,705 $3,230 $4,307 $4,842 74-00 OPERATING SERVICES 1,680 1,803 1,803 230 307 1,852 74-97 RECRUITMENT ADVERSTING 180 324 324 36 48 309 75-10 TRAINING 125 377 377 0 0 388 75-20 TRAVEL REIMBURSEMENTS 3 105 105 0 0 108 75-30 MEMBERSHIPS 121 121 121 186 248 125 76-11 ELECTRICITY 396,691 375,000 375,000 256,770 342,360 407,965 76-25 SAFETY SERVICES 0 0 400 263 351 0 78-00 CONTRACT SERVICES 500 1,148 1,148 4,239 5,652 1,181 78-30 RENTAL 52 725 725 0 0 745 78-31 VEHICLE LEASE-INTERNAL 9,780 9,780 9,780 9,780 13,040 9,780 79-71 EMERGENCY - SERVICES 0 0 0 0 0 0 Subtotal of SERVICES $413,246 $394,088 $394,488 $274,734 $366,312 $427,295 88-00 CAPITAL EQUIPMENT $6,338 $0 $0 $0 $0 $0 Subtotal of CAPITAL $6,338 $0 $0 $0 $0 $0 Totals for STREET/SIDEWALK OPERATION $895,552 $974,658 $1,015,654 $680,163 $906,884 $1,033,419 FY08 Adopted Budget Public Works Streets/Sidewalk Operations FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate 149 001-3620-431 41-10 FULLTIME SALARIES & WAGES $134,242 $184,491 $184,491 $113,735 $151,647 $189,168 41-30 OVERTIME PAY 4,344 6,138 6,138 8,291 11,055 6,138 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 4,230 4,505 4,505 4,470 5,960 4,810 41-45 INCENTIVE-CERTIFICATE PAY 1,200 1,200 1,200 900 1,200 2,400 41-49 CELL PHONE ALLOWANCE 540 540 540 405 540 540 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 10,511 15,060 15,060 9,335 12,447 15,184 47-20 TMRS RETIREMENT FUND 19,053 25,806 25,806 16,765 22,353 26,319 48-10 HEALTH/DENTAL INSURANCE 23,204 45,709 45,709 23,631 31,508 36,845 48-20 LIFE INSURANCE 376 423 423 340 453 406 48-30 DISABILITY INSURANCE 597 802 802 568 757 834 48-40 WORKERS COMP INSURANCE 4,776 7,158 7,158 4,485 5,980 8,552 48-50 EAP SERVICES 240 361 361 240 320 342 48-90 FLEX PLAN ADMINISTRATION 76 243 243 78 104 243 Subtotal of PERSONNEL $203,389 $292,436 $292,436 $183,243 $244,324 $291,781 52-00 PERSONNEL SUPPLIES $1,022 $2,518 $2,518 $1,856 $2,475 $3,700 53-01 FUEL 0 0 0 0 0 0 54-00 OPERATING SUPPLIES 1,355 741 741 978 1,304 771 54-95 CHEMICALS 0 0 0 0 0 0 58-00 OPERATING EQUIPMENT <$5,000 18 570 570 610 813 2,058 Subtotal of SUPPLIES $2,395 $3,829 $3,829 $3,444 $4,592 $6,529 65-30 DRAINAGE MAINTENANCE $9,020 $41,811 $35,211 $5,216 $6,955 $45,281 Subtotal of MAINTENANCE $9,020 $41,811 $35,211 $5,216 $6,955 $45,281 71-35 DRAINAGE MASTER PLAN $19,653 $0 $130,347 $110,233 $146,977 $0 74-00 OPERATING SERVICES 0 1,051 1,051 0 0 1,622 75-10 TRAINING 0 0 0 0 0 0 75-30 MEMBERSHIPS 0 0 0 0 0 0 78-00 CONTRACT SERVICES 51,355 0 27,718 13,859 18,479 0 78-30 RENTAL 0 725 725 0 0 771 78-31 VEHICLE LEASE-INTERNAL 4,699 4,699 4,699 4,699 6,265 3,798 Subtotal of SERVICES $75,707 $6,475 $164,540 $128,791 $171,721 $6,191 88-00 CAPITAL EQUIPMENT $0 $90,000 $74,100 $63,565 $84,753 $0 Subtotal of CAPITAL $0 $90,000 $74,100 $63,565 $84,753 $0 Totals for DRAINAGE OPERATIONS $290,511 $434,551 $570,116 $384,259 $512,345 $349,782 FY08 Adopted Budget Public Works Drainage Operations FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 Actual 6/30/07 FY07 Year End Estimate 150 98-30 PROVISION FOR UNCOLL A/R $3,197 $0 $0 $1,293 $1,724 $0 Subtotal of OTHER $3,197 $0 $0 $1,293 $1,724 $0 Totals for SANITATION OPERATIONS $3,197 $0 $0 $1,293 $1,724 $0 FY07 Year End Estimate 001-3630-432 FY08 Adopted Budget Public Works Sanitation (General Fund) FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 151 41-10 FULLTIME SALARIES & WAGES $59,587 $28,606 $28,606 $20,296 $27,061 $29,879 41-30 OVERTIME PAY 689 1,000 1,000 347 463 1,000 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 1,105 235 235 230 307 295 41-44 VEHICLE ALLOWANCE 1,650 0 0 0 0 0 41-45 INCENTIVE-CERTIFICATE PAY 1,100 600 600 450 600 1,200 41-49 CELL PHONE ALLOWANCE 210 0 0 0 0 0 41-90 ACCRUED PAYROLL (10,072)0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 4,866 2,329 2,329 1,631 2,175 2,419 47-20 TMRS RETIREMENT FUND 8,523 3,995 3,995 2,797 3,729 4,194 48-10 HEALTH/DENTAL INSURANCE 321 0 0 0 0 0 48-20 LIFE INSURANCE 171 64 64 59 79 64 48-30 DISABILITY INSURANCE 282 119 119 97 129 132 48-40 WORKERS COMP INSURANCE 103 49 49 37 49 63 48-50 EAP SERVICES 86 60 60 45 60 57 48-90 FLEX PLAN ADMINISTRATION 43 0 0 0 0 0 Subtotal of PERSONNEL $68,664 $37,057 $37,057 $25,989 $34,652 $39,303 51-00 OFFICE SUPPLIES $288 $526 $526 $263 $351 $542 52-00 PERSONNEL SUPPLIES 0 22 22 22 29 23 54-00 OPERATING SUPPLIES 85 135 135 85 113 139 54-77 WATER CONSERVE LITERATURE 1,383 1,500 1,500 0 0 1,543 Subtotal of SUPPLIES $1,756 $2,183 $2,183 $370 $493 $2,247 73-11 VEHICLE INSURANCE $868 $0 $0 $606 $808 $0 74-00 OPERATING SERVICES 0 0 0 0 0 0 74-01 POSTAL/COURIER SERVICES 1 0 0 0 0 0 74-22 CONSUMER CONFIDENCE RPT 5,220 5,250 5,250 5,583 7,444 5,917 75-10 TRAINING 555 0 0 0 0 0 75-20 TRAVEL REIMBURSEMENTS 561 0 0 0 0 0 75-30 MEMBERSHIPS 323 0 0 0 0 0 78-30 RENTAL 0 0 0 0 0 0 79-12 WATER CONSERVATION PROGRM 12,838 0 0 0 0 0 Subtotal of SERVICES $20,366 $5,250 $5,250 $6,189 $8,252 $5,917 Totals for PUBLIC WORKS ADMIN $90,786 $44,490 $44,490 $32,548 $43,397 $47,467 FY07 Year End Estimate 401-3601-434 FY08 Adopted Budget Public Works Administration (Water and Sewer Fund) FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 152 41-10 FULLTIME SALARIES & WAGES $247,199 $290,752 $290,752 $195,361 $260,481 $280,420 41-30 OVERTIME PAY 44,665 45,858 45,858 22,037 29,383 45,858 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 4,763 5,355 5,355 5,100 6,800 4,320 41-45 INCENTIVE-CERTIFICATE PAY 2,025 2,400 2,400 1,575 2,100 4,200 41-46 SALARY ADJUSTMENT 0 0 0 0 0 0 41-49 CELL PHONE ALLOWANCE 705 960 960 315 420 540 41-90 ACCRUED PAYROLL 19,381 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 21,464 26,417 26,417 15,670 20,893 25,233 47-20 TMRS RETIREMENT FUND 39,650 45,324 45,324 29,441 39,255 43,737 48-10 HEALTH/DENTAL INSURANCE 49,726 72,098 72,098 49,777 66,369 65,314 48-20 LIFE INSURANCE 690 660 660 556 741 605 48-30 DISABILITY INSURANCE 1,088 1,222 1,222 925 1,233 1,243 48-40 WORKERS COMP INSURANCE 5,720 6,672 6,672 3,990 5,320 6,351 48-50 EAP SERVICES 474 543 543 395 527 513 48-90 FLEX PLAN ADMINISTRATION 215 238 238 179 239 238 Subtotal of PERSONNEL $437,765 $498,499 $498,499 $325,321 $433,761 $478,572 51-00 OFFICE SUPPLIES $187 $237 $237 $147 $196 $256 52-00 PERSONNEL SUPPLIES 3,590 5,938 5,938 3,798 5,064 6,145 53-00 VEHICLE SUPPLIES 123 0 0 0 0 0 53-01 FUEL 26,529 23,436 23,436 19,802 26,403 31,523 54-00 OPERATING SUPPLIES 7,330 9,970 9,970 6,201 8,268 10,260 54-75 WATER METERS & BOXES 45,344 47,688 47,688 23,898 31,864 49,073 54-78 FIRE HYDRANT PROGRAM 0 0 0 0 0 0 54-95 HAZARDOUS MATERIALS 6,735 14,536 14,536 2,466 3,288 15,025 56-00 FACILITY SUPPLIES 378 1,053 903 0 0 1,080 58-00 OPERATING EQUIPMENT <$5,000 4,721 5,000 5,000 1,390 1,853 5,146 Subtotal of SUPPLIES $94,937 $107,858 $107,708 $57,702 $76,936 $118,508 63-00 VEHICLE MAINTENANCE $5,529 $6,024 $6,024 $8,802 $11,736 $6,190 65-41 DISTRIBUTION LINE MAINT 60,672 91,589 92,705 23,005 30,673 94,164 65-42 WATER WELL MAINTENANCE 3 0 0 0 0 0 65-43 WATER PLANT MAINTENANCE 18,538 36,695 48,370 11,325 15,100 37,769 65-46 FIRE HYDRANT MAINTENANCE 24,113 34,500 34,500 8,262 11,016 35,505 65-47 WATER METER MAINTENANCE 5,838 6,400 6,400 134 179 6,586 65-51 COLLECTION LINE MAINTANCE 0 0 0 0 0 0 65-52 LIFT STATION MAINTENANCE 0 0 0 0 0 0 68-00 EQUIPMENT MAINTENANCE 3,300 2,970 2,970 2,704 3,605 3,035 68-71 CONSTRUCTION EQUIP MAINT 144 1,100 1,100 0 0 5,764 Subtotal of MAINTENANCE $118,137 $179,278 $192,069 $54,232 $72,309 $189,013 73-11 VEHICLE INSURANCE $1,998 $2,833 $2,833 $1,836 $2,448 $0 74-00 OPERATING SERVICES 9,652 29,521 29,521 11,080 14,773 30,380 74-71 PURCHASED WATER 866,197 896,000 896,000 420,478 560,637 922,093 74-92 SPECIAL EVENTS 1,646 0 0 0 0 0 74-94 PERMITS & INSPECTION FEES 9,410 10,000 10,000 10,095 13,460 10,291 74-97 RECRUITMENT ADVERSTING 216 0 0 396 528 0 74-98 JUDGMENTS & DAMAGE CLAIM 0 0 0 1,250 1,667 0 75-10 TRAINING 1,630 3,205 3,205 1,005 1,340 3,299 75-20 TRAVEL REIMBURSEMENTS 641 872 872 160 213 898 75-30 MEMBERSHIPS 472 112 112 466 621 115 76-11 ELECTRICITY 74,171 100,815 100,815 45,352 60,469 65,367 76-12 TELEPHONE/COMMUNICATIONS 1,022 0 0 553 737 0 76-13 NATURAL GAS 427 0 0 98 131 0 76-25 SAFETY SERVICES 0 0 150 88 117 0 78-00 CONTRACT SERVICES 29,386 0 0 69 92 0 78-30 RENTAL 135 1,135 1,135 0 0 1,169 78-31 VEHICLE LEASE-INTERNAL 8,890 7,723 7,723 7,723 10,297 7,723 78-40 POLLUTION CONTROL & ABATE 12,050 18,050 18,050 6,649 8,865 18,575 Subtotal of SERVICES $1,017,943 $1,070,266 $1,070,416 $507,298 $676,397 $1,059,910 88-00 CAPITAL EQUIPMENT $0 $14,000 $14,000 $10,499 $13,999 $0 Subtotal of CAPITAL $0 $14,000 $14,000 $10,499 $13,999 $0 93-42 95 CITY OF HOUSTON BONDS $62,846 $66,500 $66,500 $52,232 $69,643 $66,500 Subtotal of OTHER $62,846 $66,500 $66,500 $52,232 $69,643 $66,500 Totals for WATER OPERATIONS $1,731,628 $1,936,401 $1,949,192 $1,007,284 $1,343,045 $1,912,503 Public Works Water Operations (Water and Sewer Fund) 401-3642-434 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget 153 41-10 FULLTIME SALARIES & WAGES $240,314 $250,253 $250,253 $170,472 $227,296 $264,078 41-30 OVERTIME PAY 25,330 30,843 30,843 16,194 21,592 30,843 41-43 LONGEVITY PAY 3,045 3,595 3,595 3,642 4,856 4,570 41-45 INCENTIVE-CERTIFICATE PAY 850 1,200 1,200 650 867 600 41-49 CELL PHONE ALLOWANCE 540 540 540 450 600 540 41-90 ACCRUED PAYROLL 9,677 0 0 5,160 6,880 0 47-10 SOCIAL SECURITY/MEDICARE 19,336 21,912 21,912 13,863 18,484 22,645 47-20 TMRS RETIREMENT FUND 35,571 37,594 37,594 25,786 34,381 39,252 48-10 HEALTH/DENTAL INSURANCE 40,889 45,364 45,364 36,145 48,193 61,247 48-20 LIFE INSURANCE 670 567 567 469 625 571 48-30 DISABILITY INSURANCE 1,062 1,051 1,051 773 1,031 1,173 48-40 WORKERS COMP INSURANCE 3,836 5,381 5,381 3,460 4,613 5,959 48-50 EAP SERVICES 479 483 483 330 440 456 48-90 FLEX PLAN ADMINISTRATION 131 116 116 96 128 116 Subtotal of PERSONNEL $381,730 $398,899 $398,899 $277,490 $369,987 $432,050 5100 OFFICE SUPPLIES $0 $0 $0 $3 $4 $0 52-00 PERSONNEL SUPPLIES $4,211 $5,611 $5,611 $4,563 6,084 5,774 53-00 VEHICLE SUPPLIES 30 0 0 0 0 0 53-01 FUEL 29,562 24,375 24,375 18,978 25,304 26,076 54-00 OPERATING SUPPLIES 2,362 2,442 2,442 1,304 1,739 2,511 56-00 FACILITY SUPPLIES 297 819 669 0 0 843 58-00 OPERATING EQUIPMENT <$5,000 169 2,000 2,000 589 785 2,058 Subtotal of SUPPLIES $36,631 $35,247 $35,097 $25,437 $33,912 $37,262 62-40 FENCE MAINTENANCE $716 $1,030 $1,030 $1,141 $1,521 $1,030 63-00 VEHICLE MAINTENANCE 2,659 4,506 4,506 6,559 8,745 4,631 65-51 COLLECTION LINE MAINTENANCE 30,014 24,713 24,713 20,112 26,816 25,419 65-52 LIFT STATION MAINTENANCE 41,247 50,659 50,659 45,247 60,329 76,625 68-00 EQUIPMENT MAINTENANCE 4,289 7,460 7,460 723 964 7,667 68-71 CONSTRUCTION EQUIP MAINT. 0 1,100 1,100 179 239 1,133 Subtotal of MAINTENANCE $78,925 $89,468 $89,468 $73,961 $98,615 $116,505 73-11 VEHICLE INSURANCE $2,657 $2,864 $2,864 $1,839 $2,452 $2,949 74-00 OPERATING SERVICES 463 462 462 303 404 474 74-73 BLACKHAWK WW OPERATIONS 1,180,503 1,341,900 1,421,542 829,237 1,105,649 1,424,684 74-97 RECRUITMENT ADVERSTING 36 0 0 72 96 0 74-98 JUDGMENTS & DAMAGE CLAIM 3,939 0 0 0 0 0 75-10 TRAINING 1,060 3,200 3,200 1,220 1,627 3,294 75-20 TRAVEL REIMBURSEMENTS 393 745 745 23 31 767 75-30 MEMBERSHIPS 96 96 96 338 451 99 76-11 ELECTRICITY 142,631 173,922 173,922 118,674 158,232 196,392 76-12 TELEPHONE/ COMMUNICATIONS 242 0 0 238 317 0 76-25 SAFETY SERVICES 0 0 150 90 120 0 78-30 RENTAL 1,000 2,000 2,000 0 0 2,058 78-31 VEHICLE LEASE-INTERNAL 22,579 20,822 20,822 20,822 27,763 15,292 Subtotal of SERVICES $1,355,599 $1,546,011 $1,625,803 $972,856 $1,297,141 $1,646,009 84-00 CAPITAL OPERATING EQUIP $0 $24,500 $24,500 $10,901 $14,535 $0 Subtotal of CAPITAL $0 $24,500 $24,500 $10,901 $14,535 $0 90-61 BLACKHAWK WWTP OPER RESRV (10,141) $13,400 $13,400 $0 $0 $13,400 Subtotal of OTHER (10,141)$13,400 $13,400 $0 $0 $13,400 Totals for SEWER OPERATIONS $1,842,744 $2,107,525 $2,187,167 $1,360,645 $1,814,189 $2,245,226 Public Works Sewer Operation (Water and Sewer Fund) FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate 401-3647-433 FY08 Adopted Budget 154 41-10 FULLTIME SALARIES & WAGES $53,305 $52,771 $52,771 $38,130 $50,840 55,980 41-30 OVERTIME PAY 4,667 2,000 2,000 3,133 4,177 2,000 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 1,140 1,115 1,115 1,110 1,480 1,315 41-45 INCENTIVE-CERTIFICATE PAY 925 900 900 475 633 1,200 41-49 CELL PHONE ALLOWANCE 560 840 840 525 700 840 41-90 ACCRUED PAYROLL 852 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 4,003 4,408 4,408 2,991 3,988 4,571 47-20 TMRS RETIREMENT FUND 7,988 7,564 7,564 5,685 7,580 7,922 48-10 HEALTH/DENTAL INSURANCE 18,031 15,547 15,547 12,602 16,803 17,553 48-20 LIFE INSURANCE 150 119 119 108 144 120 48-30 DISABILITY INSURANCE 237 220 220 181 241 246 48-40 WORKERS COMP INSURANCE 1,168 1,149 1,149 807 1,076 1,280 48-50 EAP SERVICES 121 121 121 90 120 114 48-90 FLEX PLAN ADMINISTRATION 38 39 39 29 39 39 Subtotal of PERSONNEL $93,185 $86,793 $86,793 $65,866 $87,821 $93,180 51-00 OFFICE SUPPLIES $137 $271 $271 $12 $16 $278 52-00 PERSONNEL SUPPLIES 801 1,215 1,215 698 931 1,236 53-01 FUEL 0 0 0 0 0 0 54-00 OPERATING SUPPLIES 190 230 230 213 284 237 54-75 WATER METERS & BOXES 0 0 0 0 0 0 58-00 OPERATING EQUIPMENT <$5,000 523 358 358 76 101 371 Subtotal of SUPPLIES $1,651 $2,074 $2,074 $999 $1,332 $2,122 63-00 VEHICLE MAINTENANCE $2,155 $1,435 $1,435 $680 $907 $1,476 Subtotal of MAINTENANCE $2,155 $1,435 $1,435 $680 $907 $1,476 73-11 VEHICLE INSURANCE $0 $647 $647 $0 $0 $0 74-00 OPERATING SERVICES 168 1,240 1,240 172 229 1,277 74-97 RECRUITMENT ADVERSTING 0 0 0 0 0 0 75-10 TRAINING 330 250 250 105 140 256 75-20 TRAVEL REIMBURSEMENTS 27 80 80 0 0 82 78-00 CONTRACT SERVICES 52,606 54,720 54,720 35,588 47,451 58,620 78-30 RENTAL 0 0 0 0 0 0 78-31 VEHICLE LEASE-INTERNAL 3,822 3,822 3,822 3,822 5,096 3,822 Subtotal of SERVICES $56,953 $60,759 $60,759 $39,687 $52,916 $64,057 Totals for UTILITY CUSTOMER SERVICE $153,944 $151,061 $151,061 $107,232 $142,976 $160,835 Public Works Customer Service (Water and Sewer Fund) FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate 401-3648-434 FY08 Adopted Budget 155 Community Services Current Operations The Community Services Department is comprised of Park Operations, Library Services, Building Operations, Senior Activity Program, Recreation Programs and Special Events. Community Services Department’s goal is to provide quality programs and facilities that the entire family can enjoy and utilize. The mission of the Department is to provide the highest level of services and programs to the citizens at the greatest value, in a manner that warrants the highest degree of public confidence in our integrity and efficiency. Park Operations The City of Friendswood currently maintains approximately 180 acres of parkland throughout the City. The maintenance schedule provides for mowing and maintenance on the parks on a biweekly basis. The Community Services Department maintains Centennial Park, Friendswood Sportspark, Leavesley Park, Old City Park, Renwick Park, Stevenson Park and 1776 Park. Friendswood Public Library The purpose of the Friendswood Library is to provide informational, and/or educational programs to the citizens of Friendswood and their families, and to those employed or owning property in Friendswood or in Galveston County. Library services include reference services in person or by phone; computer services for Internet access, word processing, spreadsheets, and CD-ROM reference materials; an online magazine database, including general and health reference periodicals; an online auto repair database; investment services; and unabridged audio books. The library also offers access to the library’s public access catalog for any citizen with Internet access. Building Operations The Community Services Department is responsible for the maintenance and upkeep of the City Hall, Public Safety Building, Friendswood Public Library, Activities Building, Fire Stations 1, 2 & 3, Forest Bend Civic Building and the Public Works Building. Maintenance and upkeep of all City facilities are done on a scheduled basis. Special projects and other maintenance requests are performed on a work order priority system. Janitorial services are accomplished through contract services. Recreation Programs The goal is to provide fun and safe recreational programs/events for citizens of all ages. The objective is to focus on recreational activities that impact both need and interest of the community. Recreational programs include the Senior Activity Program, Summer Day Camp, Sesquicentennial Swimming Pool, adult sport leagues and fitness classes. The Community Services Department does not provide youth sports programs; however, the department does serve as a liaison between the citizens of Friendswood and the Friendswood Area Swim Team, Friendswood Mustangs, Friendswood Colts, Friendswood Girls Softball Association, Friendswood Little League and the Friendswood Soccer Club. 156 Community Services Park and Building Operations Highlights of the Budget Centennial Park All facilities and services are open and available to the public. New amenities for public use include the lighting of two existing soccer fields, 24 hour security video surveillance and park benches around the pond. Existing facilities include a half-mile jogging trail, the Evelyn B. Newman Amphitheatre, two restroom/concession/picnic pavilions, playground, two international size soccer fields, two lighted multipurpose fields and one lighted football field. Departmental Goals and Measures Goal 1 (linked to City Goals 3, 5 & 6) Create a Master Project Schedule outlining all Parks and Building Maintenance special projects including detailed cost estimates and target timelines. Objective A Provide a systematic schedule for all Parks and Building Maintenance Projects that outlines a specific time table, and costs associated with each project. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Special Projects 8 7 5 4 Trend: Special Projects are requested on a regular basis without funding appropriations and without advanced planning. A special projects schedule will allow the Community Services Department to plan, program, fund and complete special projects thus ultimately eliminating the need for Special Projects. Goal 2 (linked to City Goals 1, 3, 5 & 6) Complete all routine Parks Maintenance Work Orders with a two-day turn-a-round. Objective A: Complete all Parks Maintenance Work Orders with a two-day turn-around time so that citizens, departments and employees will come to expect a normal amount of time for a Work Order to be completed. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Parks Maintenance Work Orders 74 88 98 105 Trend: Parks Maintenance Work Orders have increased slightly since FY06-07 and will continue to increase in FY07-08. 157 Community Services Goal 3 (linked to City Goals 3, 5 & 6) Complete all routine Building Maintenance Work Orders with a two-day turn-a-round. Objective A: Complete all routine Building Maintenance Work Orders with a two-day turn-a-round. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Building Maintenance Work Orders 318 330 350 375 Trend: The number of Building Maintenance Work Orders has increased yearly since 04- 05; however, the time to complete the tasks has been reduced with a maximum of two days completion time for routine work order. With the completion of the new Public Safety Building and the New Fire Station shortly after, Work Orders will increase slightly for the first few years of operation. Recreation Programs Highlights of the Budget x Continue Concert-In-The Park Series with 11 concerts from May through June x Plan and Program the 113th Annual Fourth of July Celebration x Plan and Program the Sixth Annual Kidfish competition x Plan and Program the Fall into Fitness Fun Run and Walk and donate the proceeds to the Laura Recovery Center. x Plan and program a variety of recreational programs for senior citizens. Departmental Goals and Measures Goal 1 (linked to City Goals 1, 3, 4, 5 & 6) To provide fun and safe recreational programs/events for citizens of all ages Objective A: To continue to offer the existing programs and events while developing new programs as the demand or interest increases. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Number of program activities offered through the Recreation Division per year 55 63 69 73 Trend: The above numbers show a steady increase in the number of activities offered by the Recreation Division. These programs are provided to meet the needs of the community and its citizens. To meet some of these needs, we plan to implement sand volleyball programs at Stevenson Park. With the addition of Centennial Park, the Recreation Division also 158 Community Services intends to expand the current offerings, such as incorporating a variety of adult soccer programs. Objective B: Upgrade current technology (Rec Trac) and offer additional IT training to staff to provide better customer service to recreation program participants. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Percentage of programs within the Recreation Division using Rec Trac for registration purposes 87% 89% 92% 96% Trend: Utilizing Rec Trac software for the activity/program registration process has enabled the department to save time and money. The process has enabled the division to offer departmental receipts thus shorting the wait time for participants when they sign-up. Future enhancements will allow for online registration and facility pass management. Phase 1 of the online process has been completed through research and training. Phase 2 of the implementation process will begin in the fall of 2007. Goal 2 (linked to City Goals 1, 3, 4 & 6) To present a fun, safe environment that provides senior citizens with unique activities that offer wellness for the mind and body. Objective A: To increase enrollment by providing fun, innovative activities that appeals to senior citizens regardless of age, background or income. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Senior Citizen Participation – Monthly Average 1020 1173 1782 2000 Trend: The increase has been achieved by adding fresh, first-rate activities to the senior citizen program. We provide them with informative speakers, educational seminars, volunteer instructors, and a variety of options. Objective B: To increase the amount of activities, programs, and trips offered to the senior citizen population. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Field trips offered by the Friendswood Senior Citizen Program – Yearly Average 48 61 75 89 159 Community Services Trend: The increase of activities, programs and trips has allowed us to adapt to the ever-changing needs of the senior citizen population by providing ways to enrich their quality of life. Goal 3 (linked to City Goals 3, 4, 5 & 6) Maintain existing programs and services at the Friendswood City Pool. Objective A: Increase attendance at the city pool by providing a clean and safe environment for all users. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Sesquicentennial Swimming Pool Number of visits 11490 11742 12000 12500 Trend: The aquatic environment is continually changing and the city pool is in need of several additions to keep up with current trends. The Community Services Department is looking into the cost to purchase pool slides, an interactive water playground and shade structures. The traditional square pool is no longer attracting the crowds as it has in the past and changes are needed to the existing facility to keep up with current trends. 160 Community Services Library Services Highlights of Budget The library staff in conjunction with the Library Board updated the library’s long-range plan in fiscal year 2007. The library’s goals and objectives are an extension of that plan. Goal 1 (linked to City Goals 1, 3, 4 & 6) Provide quality materials and programs to all library users. Objective A: To provide quality materials and programs to children of all ages Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Check out of Juvenile Materials 92,975 96,191 98,000 100,000 Attendance at Library Juvenile Programs 18,339 17,059 19,000 20,000 Number of Juvenile and Young Adult Programs 517 529 530 530 Number Joined Reading Clubs 2,778 3,027 3,100 3,200 Trend: The library seeks to encourage reading and literacy in children of all ages through the provision of quality informational, educational, and recreational materials. The library also provides quality programs to encourage reading and literacy, including outreach programs to area daycares and preschools. The library also continues to cooperate with all area schools to ensure that the library collection meets the curriculum needs of local students. Due to its close proximity to the local junior high and an increase in reading assignments for junior high age children, the library is trying to provide additional services for young adults. 161 Community Services Objective B: Provide broad resources including new books, audio books, other electronic media and Internet access to all residents of Friendswood Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Residents Visiting the Library 157,220 150,004 155,000 160,000 Daily Average 530 500 525 540 Check out of Materials 281,060 300,241 310,000 320,000 Patrons using electronic resources/weekly 1,593 1,442 1,500 1,600 Number of Items Added to Collection 7,462 7,531 7,500 7,500 Trend: As the population of the community increases, use of the library continues to increase especially in circulation of library materials. Due to space constraints and the increase in cost of library materials, the library is unable to greatly increase its collection size. Essentially, the library must have 0% growth in collection size and may only add items to replace items withdrawn from the collection due to being worn or outdated. The library has begun to provide additional programming and cultural activities for adults. The library now offers an emergent literacy program for parents and caregivers. Goal 2 (linked to City Goals 1 & 6) Continue to maintain a professional, well-trained staff Objective A: Ensure that all library staff members receive training in customer service, technology, and library- related skills. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Training Hours 537 255 325 350 Number of Employees Participating in Training Activities 58 37 30 30 Training Hours for Updated Library Automation System 200 N/A N/A N/A Trend: The Houston Area Library System, the Galveston County Library System, the Texas Library Association and the Texas State Library offer various library training at minimal or no cost, not including travel expenses. Library employees are encouraged to participate in these trainings based on required job skills. Library employees are also encouraged to participate in State and Local library professional organizations in order to keep abreast of “best practices” in library service. In 2004/05 the library installed an updated library automation system and library staff participated in specific training in all modules. The library board has approved a five-year staffing plan in order to accomplish the goals in the library’s long-range plan. The library will also investigate options to provide recognition for employee excellence. 162 Community Services Goal 3 (linked to City Goals 1, 4 & 6) To better inform the public of the library’s programs and services Objective A: Provide a monthly newsletter to all library patrons detailing library programs and services. Publicize library activities through local newspapers, library web page, handouts at local schools and daycares, monthly newspaper column, brochures, booklists, onsite banners, City newsletters and City reader board. Measure FY05 Actual FY06 Actual FY07 Forecast FY08 Forecast Communication to Public Using Basic Public Relations and Marketing Tools Yes Yes Yes Yes Trend: The library is always looking for additional ways to publicize library services to the citizens of Friendswood using various public relations and marketing tools. The library publishes a monthly newsletter available in-house. The library has also added a link on the library’s website to the newsletter. In addition, the library has utilized the City’s Group Builder software to publicize and highlight various library programs, materials and activities. The library will continue to provide information to area schools and educators through participation in the new teacher’s luncheon, an open house for area educators and fliers distributed to students and teachers. The library published an annual report for fiscal year 2005/06 to be distributed to the public. 163 Division FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget % Change in Budget from FY07 to FY08 Administration 189,213 191,866 196,866 86,357 115,143 183,854 -4.2% Library 735,630 824,997 832,232 541,852 722,469 820,802 -0.5% Library Board 23,976 42,000 42,000 19,223 25,631 43,227 2.9% Recreation Programs 426,898 405,526 408,029 267,042 355,926 462,878 14.1% Parks Operations 781,108 1,047,303 1,047,903 675,054 879,080 1,010,939 -3.5% Facility Operations 478,384 607,097 614,197 412,565 547,544 560,178 -7.7% Department Total $2,635,209 $3,118,789 $3,141,227 $2,002,093 $2,645,793 3,081,878 -1.2% Classification FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget % Change in Budget from FY07 to FY08 Salaries and Benefits 1,293,227 1,434,726 1,434,726 894,992 1,281,636 1,468,505 2.4% Supplies 254,299 277,153 303,498 119,834 159,780 312,769 12.9% Maintenance 177,597 206,764 210,467 209,534 162,880 188,726 -8.7% Services 905,007 1,019,268 1,026,268 724,341 970,307 1,051,878 3.2% Capital Outlay 5,079 180,878 166,268 53,392 71,190 60,000 N/A Department Total $2,635,209 $3,118,789 $3,141,227 $2,002,093 $2,645,793 3,081,878 -1.2% Division FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget % Change in Budget from FY07 to FY08 Administration 2.0 2.0 2.0 2.0 2.0 2.0 0.0% Library 14.5 14.5 14.5 14.5 14.5 14.5 0.0% Library Board 0.0 0.0 0.0 0.0 0.0 0.0 0.0% Recreation Programs 7.5 7.5 7.5 7.5 7.5 7.7 2.4% Parks Operations 6.0 8.0 8.0 8.0 8.0 8.0 0.0% Facility Operations 1.0 0.0 0.0 0.0 0.0 0.0 N/A Department Total 31.0 32.0 32.0 32.0 32.0 32.2 0.6% PERSONNEL SUMMARY BY DIVISION Community Services Department Summary EXPENDITURE BY CLASSIFICATION EXPENDITURE BY DIVISION 164 Community Services Community Services Facility OperationsAdministrationCommunity Activities Park Operations Library Friendswood Sports Park Lake Friendswood Renwick Park Stevenson Park Activity Building City Hall Public Works Fire Station 1, 2 and 3 Community Appearance Board July 4th Tropical Storm Allison Buyout Properties Centennial Park Old City Park Leavesley Park 1776 Memorial Park Senior Activity Program Stevenson Park Pool Summer Day Camp Library Public Safety Library Board 165 41-10 FULLTIME SALARIES & WAGES $113,254 $117,518 $117,518 $25,359 $33,812 $117,289 41-30 OVERTIME PAY 1,440 1,238 1,238 2,300 3,067 1,238 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 1,793 1,205 1,205 1,062 1,416 435 41-44 VEHICLE ALLOWANCE 3,600 3,600 3,600 300 400 3,600 41-45 INCENTIVE-CERTIFICATE PAY 250 300 300 200 267 0 41-49 CELL PHONE ALLOWANCE 540 540 540 45 60 1,140 41-90 ACCRUED PAYROLL 0 0 0 14,634 19,512 0 47-10 SOCIAL SECURITY/MEDICARE 8,772 9,516 9,516 3,273 4,364 9,212 47-20 TMRS RETIREMENT FUND 15,922 16,328 16,328 5,734 7,645 15,967 48-10 HEALTH/DENTAL INSURANCE 14,590 15,963 15,963 4,179 5,572 7,082 48-20 LIFE INSURANCE 318 266 266 80 107 251 48-30 DISABILITY INSURANCE 514 493 493 133 177 515 48-40 WORKERS COMP INSURANCE 201 199 199 347 463 1,690 48-50 EAP SERVICES 120 121 121 50 67 114 48-90 FLEX PLAN ADMINISTRATION 165 167 167 65 87 167 Subtotal of PERSONNEL $161,479 $167,454 $167,454 $57,761 $77,015 $158,700 51-00 OFFICE SUPPLIES $1,797 $3,050 $3,050 $1,109 1,479 $3,138 54-00 OPERATING SUPPLIES 762 525 525 793 1,057 541 Subtotal of SUPPLIES $2,559 $3,575 $3,575 $1,902 $2,536 $3,679 74-00 OPERATING SERVICES $7,157 $7,700 $7,700 $7,435 9,913 $7,925 74-01 POSTAL AND COURIER SERVICES 4,571 0 0 2,386 3,181 0 74-97 RECRUITMENT ADVERSTISING 0 0 0 449 599 0 75-10 TRAINING 680 605 605 45 60 623 75-20 TRAVEL REIMBURSEMENTS 1,175 1,320 1,320 43 57 1,358 75-30 MEMBERSHIPS 160 312 312 215 287 352 78-00 CONTRACT SERVICES 11,432 10,900 15,900 16,121 21,495 11,217 Subtotal of SERVICES $25,175 $20,837 $25,837 $26,694 $35,592 $21,475 Totals for COMM SERVICES ADMIN $189,213 $191,866 $196,866 $86,357 $115,143 $183,854 FY08 Adopted Budget Community Services Administration FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 001-6401-451 FY07 Year End Estimate 166 41-10 FULLTIME SALARIES & WAGES $370,512 $396,827 $396,827 $264,652 $352,869 $421,627 41-20 PARTIME LABOR 32,991 0 0 21,576 28,768 0 41-30 OVERTIME PAY 1,976 855 855 2,528 3,371 855 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 5,765 10,265 10,265 6,748 8,997 7,745 41-45 INCENTIVE-CERTIFICATE PAY 550 600 600 575 767 1,800 41-90 ACCRUED PAYROLL 0 0 0 9,665 12,887 0 42-20 PART-TIME WAGES 47,010 87,098 87,098 34,723 46,297 87,098 42-41 MERIT PAY 0 0 0 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 33,612 42,850 42,850 25,155 33,540 39,274 47-20 TMRS RETIREMENT FUND 58,161 62,085 62,085 42,532 56,709 56,526 48-10 HEALTH/DENTAL INSURANCE 55,395 71,464 71,464 44,083 58,777 63,655 48-20 LIFE INSURANCE 1,120 902 902 852 1,136 910 48-30 DISABILITY INSURANCE 1,710 1,671 1,671 1,376 1,835 1,870 48-40 WORKERS COMP INSURANCE 765 862 862 602 803 931 48-50 EAP SERVICES 609 905 905 463 617 912 48-90 FLEX PLAN ADMINISTRATION 412 404 404 218 291 404 Subtotal of PERSONNEL $610,588 $676,788 $676,788 $455,748 $607,664 $683,607 51-00 OFFICE SUPPLIES $1,683 $2,887 $2,887 $1,538 $2,051 $2,970 54-00 OPERATING SUPPLIES 11,279 15,462 15,699 9,561 12,748 15,912 54-81 CIRCULATION MATERIALS 0 0 0 0 0 0 54-82 BOOKS 77,745 82,000 88,998 51,291 68,388 84,388 54-83 PERIODICALS 1,767 2,490 2,490 1,711 2,281 2,563 54-84 VIDEOS 6,259 2,105 2,105 2,128 2,837 2,166 54-85 AUDIO BOOKS 11,400 14,065 14,065 7,262 9,683 14,474 54-86 CD ROMS 0 0 0 0 0 0 54-87 CD 915 510 510 0 0 525 54-88 ELECTRONIC RESOURCES 3,528 4,224 4,224 3,676 4,901 4,347 58-00 OPERATING EQUIPMENT <$5,000 643 650 650 599 799 668 Subtotal of SUPPLIES $115,219 $124,393 $131,628 $77,766 $103,688 $128,013 64-00 OPERATING MAINTENANCE $691 $400 $400 $0 $0 $412 68-00 EQUIPMENT MAINTENANCE 0 200 200 0 0 206 Subtotal of MAINTENANCE $691 $600 $600 $0 $0 $618 74-00 OPERATING SERVICES $28 $70 $70 $307 $409 72 74-01 POSTAL AND COURIER SERVICES 1,994 2,100 2,100 1,587 2,116 2,161 74-97 RECRUITMENT ADVERSTING 216 500 500 288 384 515 75-10 TRAINING 2,457 1,255 1,255 2,173 2,897 1,215 75-20 TRAVEL REIMBURSEMENTS 1,821 1,755 1,755 363 484 1,991 75-30 MEMBERSHIPS 839 833 833 705 940 858 78-00 CONTRACT SERVICES 0 0 0 1,560 2,080 0 79-10 COMMUNITY EVENTS/PROGRAMS 1,777 1,703 1,703 1,355 1,807 1,752 Subtotal of SERVICES $9,132 $8,216 $8,216 $8,338 $11,117 $8,564 88-00 CAPITAL EQUIPMENT $0 $15,000 $15,000 $0 $0 $0 Subtotal of CAPITAL $0 $15,000 $15,000 $0 $0 $0 Totals for LIBRARY $735,630 $824,997 $832,232 $541,852 $722,469 $820,802 FY07 Year End Estimate 001-6410-459 FY08 Adopted Budget Community Services Library FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 167 51-00 OFFICE SUPPLIES $142 $500 $500 $0 $0 $515 51-10 COPY MACHINE SUPPLIES 1,091 1,500 1,500 396 528 1,543 54-00 OPERATING SUPPLIES 609 200 200 896 1,195 206 54-82 BOOKS 3,045 5,924 5,924 2,547 3,396 6,096 54-84 VIDEOS 0 2,500 2,500 0 0 2,573 54-85 AUDIO BOOKS 0 3,000 3,000 1,257 1,676 3,088 54-87 CD 0 500 500 0 0 515 54-88 ELECTRONIC RESOURCES 0 4,000 4,000 0 0 4,116 58-00 OPERATING EQUIPMENT <$5,000 6,415 5,800 5,800 5,876 7,835 5,970 Subtotal of SUPPLIES $11,302 $23,924 $23,924 $10,972 $14,629 $24,622 64-00 OPERATING MAINTENANCE $0 $200 $200 $0 0 $206 68-00 EQUIPMENT MAINTENANCE 0 1,200 1,200 0 0 1,236 68-10 COPY MACHINE MAINTENANCE 0 500 500 0 0 515 Subtotal of MAINTENANCE $0 $1,900 $1,900 $0 $0 $1,957 71-40 CONSULTING SERVICES $0 $5,000 $5,000 $0 $0 $5,146 74-00 OPERATING SERVICES 0 500 500 0 0 515 75-10 TRAINING 1,022 1,000 1,000 1,316 1,755 1,030 75-20 TRAVEL REIMBURSEMENTS 1,229 1,500 1,500 1,164 1,552 1,543 78-00 CONTRACT SERVICES 0 5,176 5,176 0 0 5,326 79-10 COMMUNITY EVENTS/PROGRAMS 5,344 3,000 3,000 5,771 7,695 3,088 Subtotal of SERVICES $7,595 $16,176 $16,176 $8,251 $11,001 $16,648 85-83 ARCHITECTURAL SERVICES 5,079 0 0 0 0 0 Subtotal of CAPITAL $5,079 $0 $0 $0 $0 $0 Totals for LIBRARY BOARD $23,976 $42,000 $42,000 $19,223 $25,631 $43,227 FY08 Adopted Budget 001-6419-459 Community Services Library Board FY06 Actual FY06 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate 168 41-10 FULLTIME SALARIES & WAGES $50,601 $50,736 $50,736 $51,205 $68,273 44,105 41-30 OVERTIME PAY 0 0 0 0 0 0 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 0 115 115 110 147 0 41-44 VEHICLE ALLOWANCE 1,800 1,800 1,800 2,100 2,800 1,800 41-49 CELL PHONE ALLOWANCE 740 540 540 900 1,200 540 41-90 ACCRUED PAYROLL 0 0 0 0 0 0 42-20 PART-TIME WAGES 2,974 0 0 2,489 3,319 3,224 42-22 SEASONAL WAGES 0 3,224 3,224 0 0 0 47-10 SOCIAL SECURITY/MEDICARE 4,021 4,316 4,316 3,955 5,273 3,794 47-20 TMRS RETIREMENT FUND 6,923 6,982 6,982 7,119 9,492 6,148 48-10 HEALTH/DENTAL INSURANCE 6,424 7,236 7,236 5,941 7,921 8,009 48-20 LIFE INSURANCE 135 114 114 149 199 95 48-30 DISABILITY INSURANCE 215 212 212 253 337 194 48-40 WORKERS COMP INSURANCE 929 910 910 977 1,303 869 48-50 EAP SERVICES 60 60 60 55 73 171 48-90 FLEX PLAN ADMINISTRATION 19 19 19 69 92 19 Subtotal of PERSONNEL $74,841 $76,264 $76,264 $75,322 $100,429 $68,968 51-00 OFFICE SUPPLIES $76 $175 $175 $81 $108 $180 54-00 OPERATING SUPPLIES 4,620 3,995 3,995 5,821 7,761 10,611 58-00 OPERATING EQUIPMENT <$5,000 350 0 0 0 0 0 Subtotal of SUPPLIES $5,046 $4,170 $4,170 $5,902 $7,869 $10,791 74-00 OPERATING SERVICES $0 $801 $801 $160 $213 $825 74-01 OPERATING SERVICE 0 0 0 0 0 0 74-97 RECRUITMENT ADVERTISING 72 0 0 108 144 0 75-10 TRAINING 1,180 600 600 190 253 618 75-20 TRAVEL REIMBURSEMENTS 0 945 945 826 1,101 973 75-30 MEMBERSHIPS 425 485 485 200 267 516 75-40 PUBLICATIONS 00000 0 78-00 CONTRACT SERVICES 00000 0 79-10 COMMUNITY EVENTS/PROGRAMS 19,072 13,955 15,955 14,559 19,412 14,361 Subtotal of SERVICES $20,749 $16,786 $18,786 $16,043 $21,391 $17,293 Totals for RECREATION PROGRAM ADMIN $100,636 $97,220 $99,220 $97,267 $129,689 $97,052 Community Services Programs Administration FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 001-6420-452 FY07 Year End Estimate FY08 Adopted Budget 169 41-30 OVERTIME PAY $8,450 $12,375 $12,375 $0 $0 $12,375 47-10 SOCIAL SECURITY/MEDICARE 629 947 947 0 0 947 47-20 TMRS RETIREMENT 1,119 1,624 1,624 0 0 1,641 48-20 LIFE INSURANCE 30 0 0 0 0 0 48-30 DISABILITY INSURANCE 28 0 0 0 0 0 48-40 WORKERS COMP INSURANCE 140 236 236 0 0 250 Subtotal of PERSONNEL $10,396 $15,182 $15,182 $0 $0 $15,213 51-00 OFFICE SUPPLIES $298 $310 $310 $153 $204 $319 52-00 PERSONNEL SUPPLIES 175 125 125 0 0 129 53-00 VEHICLE SUPPLIES 0 75 75 0 0 77 54-00 OPERATING SUPPLIES 5,026 3,000 3,000 7,353 9,804 3,088 Subtotal of SUPPLIES $5,499 $3,510 $3,510 $7,506 $10,008 $3,613 74-01 POSTAL AND COURIER SERVICES $96 $0 $0 $99 $132 $0 74-81 TRANSPORTATION SERVICES 5,594 6,500 6,500 0 0 6,689 76-16 REFUSE SERVICES 0 0 0 0 0 0 78-00 CONTRACT SERVICES 3,458 2,500 2,500 200 267 2,573 78-30 RENTAL 9,610 11,092 11,092 8,500 11,333 11,415 79-10 COMMUNITY EVENTS/PROGRAMS 26,177 21,000 21,000 19,396 25,861 21,612 Subtotal of SERVICES $44,935 $41,092 $41,092 $28,195 $37,593 $42,289 Totals for JULY 4TH PROGRAM $60,830 $59,784 $59,784 $35,701 $47,601 $61,115 FY07 Year End Estimate 001-6422-452 FY08 Adopted Budget Community Services July 4th FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 170 42-22 SEASONAL WAGES $29,067 $30,483 $30,483 $10,125 $13,500 $30,480 47-10 SOCIAL SECURITY/MEDICARE 2,224 2,332 2,332 775 1,033 2,332 48-40 WORKERS COMP INSURANCE 486 524 524 172 229 627 Subtotal of PERSONNEL $31,777 $33,339 $33,339 $11,072 $14,763 $33,439 52-00 PERSONNEL SUPPLIES $601 $1,800 $1,800 $17 $23 $1,852 54-00 OPERATING SUPPLIES 2,555 2,930 2,930 3,341 4,455 3,602 58-00 OPERATING EQUIPMENT 524 0 0 0 0 0 Subtotal of SUPPLIES $3,680 $4,730 $4,730 $3,358 $4,477 $5,454 74-00 OPERATING SERVICES $419 $461 $461 $41 $55 $475 74-81 TRANSPORTATION SERVICES 5,657 3,400 3,400 0 0 6,000 74-97 RECRUITMENT ADVERSTING 252 320 320 180 240 328 75-20 TRAVEL REIMBURSEMENTS 51 390 390 75 100 402 76-12 TELEPHONE COMMUNCIATIONS 0 0 0 112 149 0 79-10 COMMUNITY EVENTS/PROGRAMS 4,535 4,353 4,353 2,679 3,572 5,355 Subtotal of SERVICES $10,914 $8,924 $8,924 $3,087 $4,116 $12,560 Totals for SUMMER DAY CAMP PROGRAM $46,371 $46,993 $46,993 $17,517 $23,356 $51,453 FY07 Year End Estimate 001-6423-452 FY08 Adopted Budget Community Services Summer Day Camp FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 171 51-00 OFFICE SUPPLIES $0 $105 $105 $0 $0 $108 52-00 PERSONNEL SUPPLIES 0 800 800 319 $425 824 54-00 OPERATING SUPPLIES 255 1,605 1,605 3,569 $4,759 1,653 Subtotal of SUPPLIES $255 $2,510 $2,510 $3,888 $5,184 $2,585 62-10 LANDSCAPING $6,918 $12,050 $12,050 $10,019 $13,359 $12,402 Subtotal of MAINTENANCE $6,918 $12,050 $12,050 $10,019 $13,359 $12,402 74-00 OPERATING SERVICES $2,653 $2,700 $2,700 $1,575 $2,100 $2,779 74-01 POSTAL AND COURIER SERVICES 3 0 0 1 $1 0 75-10 TRAINING 0 276 276 0 $0 284 75-20 TRAVEL REIMBURSEMENTS 0 441 441 0 $0 454 75-30 MEMBERSHIPS 75 150 150 75 $100 154 79-22 CAB BEAUTIFICATION GRANTS 2,000 0 0 0 $0 0 Subtotal of SERVICES $4,731 $3,567 $3,567 $1,651 $2,201 $3,671 Totals for COMM APPEARANCE BOARD $11,904 $18,127 $18,127 $15,558 $20,744 $18,658 Community Services Community Appearance Board 001-6424-458 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget 172 41-30 OVERTIME PAY $0 $0 $0 $97 $129 $0 42-20 PART-TIME WAGES 12300000 42-22 SEASONAL WAGES 37,774 40,670 40,670 14,297 19,063 40,667 47-10 SOCIAL SECURITY/MEDICARE 2,899 3,111 3,111 1,101 1,468 3,147 48-40 WORKERS COMP INSURANCE 634 700 700 247 329 461 Subtotal of PERSONNEL $41,430 $44,481 $44,481 $15,742 $20,860 $44,275 51-00 OFFICE SUPPLIES $44 $230 $230 $110 $147 $237 52-00 PERSONNEL SUPPLIES 885 1,000 1,000 502 669 1,030 53-00 VEHICLE SUPPLIES 9 0 0 0 0 0 54-00 OPERATING SUPPLIES 1,396 2,120 2,120 1,127 1,503 21,682 54-95 HAZARDOUS MATERIALS 8,465 6,850 6,850 713 951 7,050 56-00 FACILITY SUPPLIES 139 160 160 0 0 165 56-20 JANITORIAL SUPPLIES 289 475 475 370 493 489 58-00 OPERATING EQUIPMENT <$5,000 561 3,500 3,500 2,373 3,164 3,603 Subtotal of SUPPLIES $11,788 $14,335 $14,335 $5,195 $6,927 $34,256 62-10 LANDSCAPING $0 $121 $121 $0 $0 $125 65-61 SWIMMING POOL MAINTENANCE 29,572 6,220 6,220 187 249 6,401 66-00 FACILITY MAINTENANCE 1,968 4,952 4,952 616 821 5,097 68-00 EQUIPMENT MAINTENANCE 0 0 0 0 0 0 Subtotal of MAINTENANCE $31,540 $11,293 $11,293 $803 $1,071 $11,623 74-97 RECRUITMENT ADVERSTING $72 $320 $320 $36 $48 $328 76-11 ELECTRICITY 12,769 13,671 13,671 0 0 14,069 76-12 TELEPHONE /COMMUNICATIONS 766 671 671 740 987 691 76-13 NATURAL GAS 11,790 6,930 6,930 5,866 7,821 7,132 78-00 CONTRACT SERVICES 2,409 1,640 1,640 8,285 11,047 1,689 78-30 RENTAL 0 0 0 0 0 0 Subtotal of SERVICES $27,806 $23,232 $23,232 $14,927 $19,903 $23,909 Totals for STEVENSON PARK POOL $112,564 $93,341 $93,341 $36,667 $48,760 $114,063 Community Services Stevenson Park Pool FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 001-6428-452 FY07 Year End Estimate FY08 Adopted Budget 173 41-10 FULLTIME SALARIES & WAGES $58,064 $60,257 $60,257 $36,616 $48,821 $74,708 41-30 OVERTIME PAY 1,102 872 872 3,602 4,803 872 41-41 MERIT PAY 0 0 0 0 0 0 41-43 LONGEVITY PAY 505 635 635 625 833 270 41-90 ACCRUED PAYROLL 0 0 0 2,553 3,404 0 47-10 SOCIAL SECURITY/MEDICARE 4,463 4,725 4,725 3,282 4,376 5,757 47-20 TMRS RETIREMENT FUND 7,855 8,106 8,106 5,693 7,591 9,979 48-10 HEALTH/DENTAL INSURANCE 4,217 4,770 4,770 3,503 4,671 17,351 48-20 LIFE INSURANCE 165 136 136 107 143 163 48-30 DISABILITY INSURANCE 260 252 252 179 239 335 48-40 WORKERS COMP INSURANCE 1,006 1,031 1,031 747 996 1,515 48-50 EAP SERVICES 121 121 121 75 100 114 48-90 FLEX PLAN ADMINISTRATION 91 83 83 22 29 83 Subtotal of PERSONNEL $77,849 $80,988 $80,988 $57,004 $76,005 $111,147 51-00 OFFICE SUPPLIES $2,204 $1,055 $1,055 $602 $803 $1,085 53-00 VEHICLE SUPPLIES 29 0 0 23 31 0 53-01 FUEL 2,977 3,086 3,086 2,281 3,041 3,229 54-00 OPERATING SUPPLIES 1,260 1,725 2,225 2,634 3,512 1,775 58-00 OPERATING EQUIPMENT <$5,000 8,013 200 200 368 491 206 Subtotal of SUPPLIES $14,483 $6,066 $6,566 $5,908 $7,877 $6,295 63-00 VEHICLE MAINTENANCE $840 $865 $865 $68 91 $891 Subtotal of MAINTENANCE $840 $865 $865 $68 $91 $891 73-11 VEHICLE INSURANCE $804 $733 $733 $603 $804 $755 74-00 OPERATING SERVICES 251 0 0 53 $71 0 74-92 SPECIAL EVENTS (1,024)0 0 (442) ($589)0 74-97 RECRUITMENT ADVERTISING 0 0 0 494 $659 0 75-10 TRAINING 100 325 325 25 $33 335 75-20 TRAVEL REIMBURSEMENTS 128 480 480 0 $0 494 75-30 MEMBERSHIPS 0 77 77 0 $0 79 76-12 TELEPHONE/COMMUNICATIONS 596 352 352 110 $147 361 78-00 CONTRACT SERVICES 566 175 175 509 $679 180 Subtotal of SERVICES $1,421 $2,142 $2,142 $1,352 $1,803 $2,204 Totals for SENIOR ACTIVITY CENTER $94,593 $90,061 $90,561 $64,332 $85,776 $120,537 FY07 Year End Estimate 001-6429-452 FY08 Adopted Budget Community Services Senior Activity Center FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 174 41-10 FULLTIME SALARIES & WAGES $181,602 $230,562 $230,562 $137,979 $183,972 $232,090 41-30 OVERTIME PAY 15,324 7,734 7,734 8,809 11,745 7,734 41-43 LONGEVITY PAY 2,480 1,195 1,195 609 812 875 41-45 INCENTIVE-CERTIFICATE PAY 0 0 0 0 0 0 41-49 CELL PHONE ALLOWANCE 1,765 1,620 1,620 1,340 1,787 1,500 41-90 ACCRUED PAYROLL 3,778 0 0 1,356 1,808 0 47-10 SOCIAL SECURITY/MEDICARE 15,004 18,445 18,445 10,794 14,392 18,244 47-20 TMRS RETIREMENT FUND 27,060 31,629 31,629 19,683 26,244 31,622 48-10 HEALTH/DENTAL INSURANCE 33,143 43,308 43,308 30,661 40,881 54,718 48-20 LIFE INSURANCE 526 528 528 398 531 502 48-30 DISABILITY INSURANCE 820 986 986 667 889 1,032 48-40 WORKERS COMP INSURANCE 2,845 3,541 3,541 2,123 2,831 4,184 48-50 EAP SERVICES 402 483 483 310 413 456 48-90 FLEX PLAN ADMINISTRATION 118 199 199 97 129 199 Subtotal of PERSONNEL $284,867 $340,230 $340,230 $214,826 $286,435 $353,156 51-00 OFFICE SUPPLIES $489 $35 $35 $186 $248 $36 52-00 PERSONNEL SUPPLIES 3,017 1,675 1,675 3,024 4,032 1,725 53-00 VEHICLE SUPPLIES 71 100 100 2 3 103 53-01 FUEL 7,486 7,523 7,523 5,902 7,869 8,641 54-00 OPERATING SUPPLIES 1,667 1,171 1,171 1,551 2,068 1,206 54-95 HAZARDOUS MATERIALS 1,911 3,750 3,750 311 415 3,859 56-20 JANITORIAL SUPPLIES 3,082 3,360 3,360 2,385 3,180 3,457 58-00 OPERATING EQUIPMENT <$5,000 10,058 9,675 9,675 8,892 11,856 9,956 Subtotal of SUPPLIES $27,781 $27,289 $27,289 $22,253 $29,671 $28,983 62-10 LANDSCAPING $570 $0 $0 $0 $0 $0 62-20 LIGHTING MAINTENANCE 37 0 0 0 0 0 63-00 VEHICLE MAINTENANCE 2,750 2,000 2,000 1,318 1,757 2,000 66-00 FACILITY MAINTENANCE 51 0 0 0 0 0 68-00 EQUIPMENT MAINTENANCE 8,059 4,400 4,400 5,949 7,932 4,400 Subtotal of MAINTENANCE $11,467 $6,400 $6,400 $7,267 $9,689 $6,400 73-11 VEHICLE INSURANCE $1,995 $2,156 $2,156 $1,569 $2,092 $2,219 74-00 OPERATING SERVICES 12 0 0 0 0 0 74-01 POSTAL/COURIER SERVICES 5 0 0 10 13 0 74-97 RECRUITMENT ADVERTISING 277 0 0 493 657 0 74-98 JUDGMENTS & DAMAGE CLAIM 0 0 0 0 0 0 75-10 TRAINING 175 341 341 175 233 351 75-20 TRAVEL REIMBURSEMENTS 1,023 795 795 0 0 819 75-30 MEMBERSHIPS 142 155 155 0 0 160 76-12 TELEPHONE/COMMUNICATIONS 0 0 0 0 0 0 76-25 SAFETY SERVICES 0 0 0 428 571 0 76-80 MOWING SERVICES 93,615 100,000 100,000 77,267 103,023 102,913 78-00 CONTRACT SERVICES 770 0 0 0 0 0 78-30 RENTAL 2,225 2,250 2,250 1,660 2,213 2,316 78-31 VEHICLE LEASE-INTERNAL 12,352 9,068 9,068 9,068 12,091 9,068 Subtotal of SERVICES $112,591 $114,765 $114,765 $90,670 $120,893 $117,846 88-00 CAPITAL EQUIPMENT $0 $40,300 $40,300 $40,622 54,163 $7,000 Subtotal of CAPITAL $0 $40,300 $40,300 $40,622 $54,163 $7,000 Totals for PARKS ADMINISTRATION $436,706 $528,984 $528,984 $375,638 $500,851 $513,385 FY07 Year End Estimate 001-6430-456 FY08 Adopted Budget Community Services Parks Administration FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 Actual 6/30/07 175 54-00 OPERATING SUPPLIES $60 $700 $700 $2,622 $3,496 $721 56-00 FACILITY SUPPLIES 1,572 2,000 2,000 222 2,058 2,058 58-00 OPERATOMG EQUIPMENT 0 0 18,610 18,609 2,058 0 Subtotal of SUPPLIES $1,632 $2,700 $21,310 $21,453 $5,554 $2,779 62-10 LANDSCAPING $1,564 $2,130 $2,130 $340 $453 $2,192 62-20 LIGHTING MAINTENANCE 1,599 0 0 0 0 0 64-00 OPERATING MAINTENANCE 4 0 0 0 0 0 66-00 FACILITY MAINTENANCE 3,020 4,750 4,750 4,762 6,349 4,889 68-00 EQUIPMENT MAINTENANCE 1,763 500 500 1,906 2,541 515 Subtotal of MAINTENANCE $7,950 $7,380 $7,380 $7,008 $9,344 $7,596 74-00 OPERATING SERVICES $0 $0 $0 $0 $0 $0 76-11 ELECTRICITY 6,538 4,800 4,800 7,053 9,404 17,078 78-00 CONTRACT SERVICES 0 0 0 0 0 0 78-30 RENTAL 0 400 400 0 0 412 Subtotal of SERVICES $6,538 $5,200 $5,200 $7,053 $9,404 $17,490 84-00 CAPITAL OPERATING EQUIPMENT $0 $88,700 $70,090 $0 $0 $23,000 SUBTOTAL FOR CAPITAL $0 $88,700 $70,090 $0 $0 $23,000 Totals for STEVENSON PARK $16,120 $103,980 $103,980 $35,514 $24,302 $50,865 FY07 Year End Estimate 001-6431-456 FY08 Adopted Budget Community Services Stevenson Park FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 176 62-10 LANDSCAPING $70 $300 $300 $0 $0 $309 Subtotal of MAINTENANCE $70 $300 $300 $0 $0 $309 76-11 ELECTRICITY $148 $120 $120 $106 $141 $124 78-00 CONTRACT SERVICES 0 0 0 0 0 0 Subtotal of SERVICES $148 $120 $120 $106 $141 $124 Totals for 1776 MEMORIAL PARK $218 $420 $420 $106 $141 $433 001-6432-456 FY08 Adopted Budget Community Services 1776 Park FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate 177 62-10 LANDSCAPING $590 $1,200 $1,200 $700 $933 $1,236 62-20 LIGHTING MAINTENANCE 13,468 10,800 10,800 6,946 9,261 11,115 62-40 FENCE MAINTENANCE 4,600 1,120 1,120 6,685 8,913 1,152 64-00 OPERATING MAINTENANCE 140 0 0 3 4 0 66-00 FACILITY MAINTENANCE 5,454 6,000 6,000 1,079 1,439 6,176 Subtotal of MAINTENANCE $24,252 $19,120 $19,120 $15,413 $20,551 $19,679 76-11 ELECTRICITY $18,704 $18,500 $18,500 $19,196 $25,595 $28,565 78-00 CONTRACT SERVICES 10,093 13,100 13,100 5,735 7,647 13,482 Subtotal of SERVICES $28,797 $31,600 $31,600 $24,931 $33,241 $42,047 Totals for RENWICK PARK $53,049 $50,720 $50,720 $40,344 $53,792 $61,726 FY07 Year End Estimate 001-6433-453 FY08 Adopted Budget Community Services Renwick Park FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 178 54-00 OPERATING SUPPLIES $0 $100 $100 $2 $3 $103 56-00 FACILITY SUPPLIES 1,285 1,200 1,200 0 0 1,236 58-00 OPERATING EQUIPEMENT 0 0 0 1,472 1,963 0 Subtotal of SUPPLIES $1,285 $1,300 $1,300 $1,474 $1,965 $1,339 62-10 LANDSCAPING $1,500 $375 $375 $100 $133 $386 62-20 LIGHTING MAINTENANCE (352)400 400 0 0 412 66-00 FACILITY MAINTENANCE 4,428 4,200 4,200 8,583 11,444 4,322 Subtotal of MAINTENANCE $5,576 $4,975 $4,975 $8,683 $11,577 $5,120 76-11 ELECTRICITY $6,412 $6,000 $6,000 $4,768 6,357 $9,097 76-12 TELEPHONE/ COMMUNICATIONS 690 650 650 679 905 668 76-20 JANITORIAL SERVICES 6,018 6,500 6,500 4,100 5,467 6,689 76-25 SAFETY SERVICES 1,274 1,699 0 76-30 PEST CONTROL SERVICES 200 300 300 150 200 309 78-00 CONTRACT SERVICES 0 100 100 0 0 103 Subtotal of SERVICES $13,320 $13,550 $13,550 $10,971 $14,628 $16,866 88-00Capital Equipment $0 $0 $0 $0 $0 $30,000 Subtotal CAPITAL EQUIPMENT $0 $0 $0 $0 $0 $30,000 Totals for LEAVESLEY PARK $20,181 $19,825 $19,825 $21,128 $28,171 $53,325 FY07 Year End Estimate 001-6434-456 FY08 Adopted Budget Community Services Leavesley Park FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 179 54-00 OPERATING SUPPLIES $0 $100 $100 $0 $0 $103 56-00 FACILITY SUPPLIES 0 100 100 0 $0 103 Subtotal of SUPPLIES $0 $200 $200 $0 $0 $206 62-10 LANDSCAPING $750 $600 $600 $70 $93 $618 62-20 LIGHTING MAINTENANCE 170 1,100 1,100 491 655 1,133 62-40 FENCE MAINTENANCE 79 100 100 5 7 103 64-00 OPERATING MAINTENANCE 0 250 250 350 467 256 66-00 FACILITY MAINTENANCE 547 2,500 2,500 29 39 2,573 Subtotal of MAINTENANCE $1,546 $4,550 $4,550 $945 $1,260 $4,683 74-01 POSTAL/ COURIER SERVICES $0 $875 $875 $0 0 $0 76-11 ELECTRICITY 1,145 0 0 652 869 1,172 Subtotal of SERVICES $1,145 $875 $875 $652 $869 $1,172 Totals for OLD CITY PARK $2,691 $5,625 $5,625 $1,597 $2,129 $6,061 Community Services Old City Park FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 Actual 6/30/07 001-6435-456 FY07 Year End Estimate FY08 Adopted Budget 180 54-00 OPERATING SUPPLIES $7,403 $9,600 $9,600 $7,002 $9,336 $9,879 54-95 HAZARDOUS MATERIALS 21,040 19,300 19,300 7,958 10,611 19,862 56-20 JANITORIAL SUPPLIES 55 400 400 0 0 412 58-00 OPERATING EQUIPMENT 0 0 0 3,426 4,568 0 Subtotal of SUPPLIES $28,498 $29,300 $29,300 $18,386 $19,947 $30,153 62-10 LANDSCAPING $5,014 $3,500 $3,500 $4,036 $5,381 $3,603 62-20 LIGHTING MAINTENANCE 580 350 350 1,513 2,017 359 64-00 OPERATING MAINTENANCE 9,869 5,000 5,000 3,200 4,267 5,146 66-00 FACILITY MAINTENANCE 5,613 1,500 2,100 728 971 1,543 Subtotal of MAINTENANCE $21,076 $10,350 $10,950 $9,477 $12,636 $10,651 76-11 ELECTRICITY $25,182 $57,500 $57,500 $24,465 $32,620 $45,466 76-80 MOWING SERVICES 40,842 63,100 63,100 46,616 62,155 64,938 78-00 CONTRACT SERVICES 525 0 0 1,415 1,887 0 78-30 RENTAL 0 0 0 72 96 0 Subtotal of SERVICES 66,549 120,600 120,600 72,568 96,757 110,404 88-00 CAPITAL EQUIPMENT $0 $19,578 $19,578 $9,485 $12,647 $0 Subtotal of CAPITAL 0 19,578 19,578 9,485 12,647 0 66-00 FACILITY MAINTENANCE $17 $0 $0 $0 $0 $0 Subtotal for SERVICES 17 0 0 0 78-00 CONTRACT SERVICES $788 $0 $0 $0 $0 $0 Subtotal of SERVICES 788 0 0 0 Totals for CENTENNIAL PARK $116,928 $179,828 $180,428 $109,916 $141,987 $151,208 FY07 Year End Estimate 001-6436-453 FY08 Adopted Budget Community Services Centennial Park FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 181 76-80 MOWING SERVICES $850 $600 $600 $0 $0 $618 Subtotal of SERVICES $850 $600 $600 $0 $0 $618 Totals for LAKE FRIENDSWOOD $850 $600 $600 $0 $0 $618 FY08 Adopted Budget 001-6437-454 Community Services Lake Friendswood FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate 182 54-00 OPERATING SUPPLIES $6,446 $9,800 $9,800 $5,880 $7,840 10,085 54-95 HAZARDOUS MATERIALS 32 500 500 0 0 515 56-20 JANITORIAL SUPPLIES 0 0 0 0 0 0 58-00 OPERATING EQUIPMENT <$5,000 0 0 0 0 0 0 Subtotal of SUPPLIES $6,478 $10,300 $10,300 $5,880 $7,840 $10,600 62-10 LANDSCAPING $1,989 $2,500 $2,500 $0 $0 $2,573 62-20 LIGHTING MAINTENANCE 1,364 4,000 4,000 0 0 4,116 64-00 OPERATING MAINTENANCE 9,019 9,000 9,000 1,550 2,067 9,261 65-67 SPORTS FIELD MAINTENANCE 329 0 0 18 24 0 66-00 FACILITY MAINTENANCE 387 6,000 6,000 6,777 9,036 6,176 Subtotal of MAINTENANCE $13,088 $21,500 $21,500 $8,345 $11,127 $22,126 76-11 ELECTRICITY $32,951 $34,000 $34,000 $25,458 $33,944 $41,219 76-12 TELEPHONE/ COMMUNICATIONS 555 800 800 287 383 824 76-13 NATURAL GAS 304 500 500 9,125 12,167 515 76-80 MOWING SERVICES 15,230 17,000 17,000 9,075 12,100 17,495 78-00 CONTRACT SERVICES 11,599 14,000 14,000 5,571 7,428 14,407 Subtotal of SERVICES $60,639 $66,300 $66,300 $49,516 $66,021 $74,460 Totals for FRIENDSWOOD SPORTS PARK $80,205 $98,100 $98,100 $63,741 $84,988 $107,186 Community Services Friendswood Sports Park FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 001-6438-453 FY07 Year End Estimate FY08 Adopted Budget 183 76-80 MOWING SERVICES $45,795 $55,221 $55,221 $25,420 $33,893 $61,830 76-90 HOA MAINTENANCE FEES 3,215 4,000 4,000 1,650 2,200 4,116 79-71 EMERGENCY - SERVICES 5,150 0 0 0 0 0 Subtotal of SERVICES $54,160 $59,221 $59,221 $27,070 $36,093 $65,946 Totals for ALISON BUY OUT PROPERTIES $54,160 $59,221 $59,221 $27,070 $36,093 $65,946 FY07 Year End Estimate FY08 Adopted Budget 001-6440-456 Community Services Allison Buyouts FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 184 41-10 FULLTIME SALARIES & WAGES $0 $0 $0 $4,536 $0 $0 41-30 OVERTIME PAY 0 0 0 492 0 $0 41-41 MERIT PAY 0 0 0 0 0 $0 41-43 LONGEVITY PAY 0 0 0 0 0 $0 41-90 ACCRUED PAYROLL 0 0 0 0 0 $0 47-10 SOCIAL SECURITY/ MEDICARE 0 0 0 366 0 $0 47-20 TMRS RETIREMENT FUND 0 0 0 661 0 $0 48-10 HEALTH/DENTAL INSURANCE 0 0 0 1,320 0 $0 48-20 LIFE INSURANCE 0 0 0 15 0 $0 48-30 DISABILITY INSURANCE 0 0 0 26 0 $0 48-40 WORKERS COMP INSURANCE 0 0 0 81 0 $0 48-50 EAP SERVICES 0 0 0 15 0 $0 48-90 FLEX PLAN ADMINISTRATION 0 0 0 5 0 $0 Subtotal of PERSONNEL $0 $0 $0 $7,517 $0 $0 51-00 OFFICE SUPPLIES $538 $2,500 $2,500 $493 $657 $2,573 54-00 OPERATING SUPPLIES 3,371 2,800 2,800 3,281 4,375 $2,882 56-00 FACILITY SUPPLIES 5,259 5,200 5,200 567 756 $5,352 56-20 JANITORIAL SUPPLIES 2,192 1,600 1,600 2,067 2,756 $1,646 58-00 OPERATING EQUIPMENT <$5,000 996 1,000 1,000 14 19 $1,030 Subtotal of SUPPLIES $12,356 $13,100 $13,100 $6,422 $8,563 $13,483 62-10 LANDSCAPING $1,918 $1,905 $1,905 $3,091 4,121 $1,960 62-20 LIGHTING MAINTENANCE 0 0 0 0 0 $0 62-30 PARKING LOT MAINTENANCE 0 400 400 0 0 $412 66-00 FACILITY MAINTENANCE 35,350 55,140 55,140 38,509 51,345 $38,164 68-00 EQUIPMENT MAINTENANCE 4,681 4,655 4,655 5,251 7,001 $4,791 Subtotal of MAINTENANCE $41,949 $62,100 $62,100 $46,851 $62,468 $45,327 74-00 OPERATING SERVICES $480 $460 $460 $245 $327 $474 76-11 ELECTRICITY 141,543 137,550 137,550 105,121 140,161 $142,719 76-12 TELEPHONE/ COMMUNICATIONS 116,214 108,275 108,275 76,644 102,192 $111,428 76-13 NATURAL GAS 1,302 1,900 1,900 612 816 $1,955 76-20 JANITORIAL SERVICES 55,520 68,000 68,000 43,369 57,825 $69,981 76-25 SAFETY SERVICES 0 0 0 4,445 5,927 $0 76-30 PEST CONTROL SERVICES 1,905 1,300 1,300 4,072 5,429 $1,337 76-80 MOWING SERVICES 0 0 0 415 553 $0 78-00 CONTRACT SERVICES 12,605 55,300 55,300 9,974 13,299 $26,037 78-30 RENTAL 7,673 7,750 7,750 3,153 4,204 $7,975 78-31 VEHICLE LEASE-INTERNAL 2,700 2,700 2,700 2,700 3,600 $2,700 Subtotal of SERVICES $339,942 $383,235 $383,235 $250,750 $334,333 $364,606 86-00 FURNITURE AND FIXTURES 0 17,300 21,300 12,770 17,027 0 Subtotal of CAPITAL $0 $17,300 $21,300 $12,770 $17,027 $0 Totals for FACILITY OPERATIONS $394,247 $475,735 $479,735 $324,310 $422,391 $423,416 FY08 Adopted Budget 001-6460-419 Community Services Facility Operations (General Government) FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate 185 51-00 OFFICE SUPPLIES $0 $0 $0 $0 0 $0 54-00 OPERATING SUPPLIES 3,304 2,000 2,000 1,678 2,237 $2,058 56-00 FACILITY SUPPLIES 2,383 3,000 3,000 0 0 $3,088 56-20 JANITORIAL SUPPLIES 0 0 0 0 0 $0 58-00 OPERATING EQUIPMENT <$5,000 0 0 0 0 0 $0 Subtotal of SUPPLIES $5,687 $5,000 $5,000 $1,678 $2,237 $5,146 62-10 LANDSCAPING $0 $500 $3,600 $0 3,100 $515 66-00 FACILITY MAINTENANCE 6,127 29,175 29,175 2,777 3,703 $27,452 68-00 EQUIPMENT MAINTENANCE 0 575 575 0 0 $592 Subtotal of MAINTENANCE $6,127 $30,250 $33,350 $2,777 $6,803 $28,559 76-11 ELECTRICITY $27,187 $38,000 $38,000 $43,668 58,224 $39,107 76-12 TELEPHONE/ COMMUNICATIONS 3,938 4,500 4,500 6,339 8,452 $4,631 76-13 NATURAL GAS 0 0 0 0 0 $0 76-20 JANITORIAL SERVICES 11,949 18,000 18,000 7,215 14,715 $21,098 76-25 SAFETY SERVICES 0 0 0 1,796 2,395 $0 76-30 PEST CONTROL SERVICES 290 1,200 1,200 150 200 $1,236 78-00 CONTRACT SERVICES 0 0 0 980 1,307 $0 78-30 RENTAL 1,076 1,600 1,600 1,287 1,716 $1,646 Subtotal of SERVICES $44,440 $63,300 $63,300 $61,435 $87,008 $67,718 Totals for FACILITY OPERATIONS $56,254 $98,550 $101,650 $65,890 $96,048 $101,423 FY07 Year End Estimate 001-6460-421 FY08 Adopted Budget Community Services Facility Operations (Police) FY06 Actual FY07 Original Budget FY07 Amended Budget FY06 YTD 6/30/07 186 66-00 FACILITY MAINTENANCE $2,523 $1,700 $1,700 $150 $200 $1,749 68-00 EQUIPMENT MAINTENANCE 1,697 0 0 1,556 $2,075 $0 Subtotal of MAINTENANCE $4,220 $1,700 $1,700 $1,706 $2,275 $1,749 76-11 ELECTRICITY $18,047 $16,500 $16,500 $14,286 $19,048 $18,636 76-12 TELEPHONE/COMMUNICATIONS $89 $0 $0 $2,084 $2,779 $0 76-13 NATURAL GAS 488 693 693 217 $289 $714 76-30 PEST CONTROL SERVICES 800 800 800 500 $667 $824 Subtotal of SERVICES $19,424 $17,993 $17,993 $17,087 $22,783 $20,174 Totals for FACILITY OPERATIONS $23,644 $19,693 $19,693 $18,793 $25,057 $21,923 FY07 Year End Estimate 001-6460-422 FY08 Adopted Budget Community Services Facility Operations (Emergency Management) FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 187 56-00 FACILITY SUPPLIES $751 $751 $751 $0 $0 $772 Subtotal of SUPPLIES $751 $751 $751 $0 $0 $772 62-10 LANDSCAPING $0 $100 $100 $0 $0 $103 66-00 FACILITY MAINTENANCE 0 8,500 8,500 472 $629 $8,747 Subtotal of MAINTENANCE $0 $8,600 $8,600 $472 $629 $8,850 76-11 ELECTRICITY $3,488 $3,768 $3,768 $2,564 $3,419 $3,794 76-25 SAFETY SERVICES 0 0 0 536 0 0 76-30 PEST CONTROL SERVICES 0 0 0 0 0 $0 Subtotal of SERVICES $3,488 $3,768 $3,768 $3,100 $3,419 $3,794 Totals for FACILITY OPERATIONS $4,239 $13,119 $13,119 $3,572 $4,048 $13,416 FY07 Year End Estimate FY08 Adopted Budget Community Services Facility Operations (Health and Welfare) 001-6460-441 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 188 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget $862,934 $1,178,000 $2,251,322 $1,937,249 $2,690,976 $1,049,000 3,683,823 0 1,285,793 1,673,886 1,754,193 0 0 0 0 0 0 12,090,000 562,920 368,822 440,599 90,346 440,599 495,326 238,743 0 16,653,396 487,014 20,155,034 0 0 0 0 0 0 4,444,000 $5,348,420 $1,546,822 $20,631,110 $4,188,494 $25,040,802 $18,078,326 Capital Projects Construction Funds General Fund Project Summary by Fund General Obligation Water and Sewer fund General Obligation Funding to be Determined 2006 Water and Sewer Construction Fund 2007 Water and Sewer Construction Fund 189 Asphalt Overlay Program ST4007 $164,458 $385,757 $300,000 $0 $0 $0 $0 Brittany Bay Blvd ST0017 27,869 231,581 0 0 0 0 0 Concrete Repairs ST7001 395,879 653,962 500,000 0 0 0 0 Friendswood Link Road ST0018 0 331,816 0 0 0 0 0 Laura Leigh Street Repair 0 0 215,000 0 0 0 0 STREET PROJECTS $588,206 $1,603,116 $1,015,000 $0 $0 $0 $0 Prairie Wilde Drainage DR0207 $4,500 $0 $0 $0 $0 $0 $0 DRAINAGE PROJECTS $4,500 $0 $0 $0 $0 $0 $0 Centennial Park Ph II & III PK0021 $27,404 $90,199 $0 $0 $0 $0 $0 Renwick Lighting PK0061 149,615 0 0 0 0 0 0 PARKS PROJECTS $177,019 $90,199 $0 $0 $0 $0 $0 Animal Control Facility 779827 $2,282 $12,977 $0 $0 $0 $0 $0 Fire Station #4 FFS000 14,244 0 0 0 0 0 0 Property Exchange FS #3 & HOA 0 11,230 0 0 0 0 0 PSB Construction FFS000 0 539,921 0 0 0 0 0 PSB Operating Equipment FFS000 0 123,389 0 0 0 0 0 PSB Capital Equipment FFS000 76,243 158,233 0 0 0 0 0 PSB Operating Services FFS000 440 1,403 0 0 0 0 0 City Hall Parking Lot 0 100,000 0 0 0 0 0 Libray Expansion Project-Drawings 0 0 34,000 0 0 0 0 Fire Station #3 Modification 0 50000 0000 0 FACILITY PROJECTS $93,209 $997,153 $34,000 $0 $0 $0 $0 GENERAL FUND PROJECTS $862,934 $2,690,468 $1,049,000 $0 $0 $0 $0 Project Number FY06 Actual City of Friendswood Capital Improvement Plan FY07-08 Budget Project Name General Fund FY09 Budget FY10 Budget FY12 Budget FY11 Budget FY07 Estimate FY08 Budget 190 Shadowbend: Woodlawn to Sunset ST0204 ($28,142) $0 $0 $0 $0 $0 $0 Brittany Bay Blvd. ST0017 0 0 0 0 4,070,000 0 0 Friendswood Link Road ST0018 0 0 * 0 0 0 0 Melody Lane ST0203 0 0 3,227,000 0 0 0 0 Shadowbend: Woodlawn to Sunset ST0202 0 0 0 0 0 0 0 West Winding Way ST0205 0 0 0 0 0 0 0 West Spreading Oaks ST0201 0 0 491,000 0 0 0 0 STREET PROJECTS ($28,142) $0 $3,718,000 $0 $4,070,000 $0 Annalea Whitehall Drain Phase II $0 $0 * $137,000 $0 $0 $0 $0 Annalea Whitehall Drain Phase III 0 0 * 379,000 0000 Annalea Whitehall Drain Phase IV 0 0 * 434,000 0000 Clover Acres Drainage DR0205 75,225 1,298,000 0 0 0 0 0 Coward Creek Watershed G00120 10,357 17,855 0 0 0 0 0 Glennshannon Drainage DR0204 50,000 760,000 0 0 0 0 0 Mission Estates Outfall 0 258,000 0 0 0 0 0 Prairewilde Drainage 0 0 0 0 0 0 0 Sun Meadow Drainage Phase II DR0200 7,815 0 * 705,000 0 0 0 0 Sun Meadow Drainage Phase III 0 0 * 440,000 0 0 0 0 Sun Meadow Drainage Phase IV 0 0 * 538,000 0 0 0 0 Sun Meadow Drainage Phase V 0 0 * 295,000 0 0 0 0 West Edgewood Drainage Outfall 0 0 * 3,426,000 0 0 0 0 Woodlawn Drainage DR0202 (28,361) 0 0 0 0 0 0 FM 518 Drainage Improvements 2,968,000 DRAINAGE PROJECTS $115,036 $2,333,855 $8,372,000 $0 $0 $0 $0 Centennial Park Ph II & III PK0021 $280,356 $15,002 $0 $0 $0 $0 $0 PARKS PROJECTS $280,356 $15,002 $0 $0 $0 $0 Fire Station #4 FFS000 $38,288 $1,585,000 $0 $0 $0 $0 $0 Public Safety Bldg Ph I FPS001 3,278,284 1,657,677 0 0 0 0 0 Animal Control Building 0 0 0 1,784,000 * 0 0 0 Library Expansion 0 0 0 2,982,000 * 0 0 0 FACILITY PROJECTS $3,316,572 $3,242,677 $0 $4,766,000 $0 $0 GO BONDS FUND PROJECTS $3,683,822 $5,591,534 $12,090,000 $4,766,000 $4,070,000 $0 Source for Future Years: 2007-2011 Capital Improvement Program * Planning year adjusted from Capital Improvement Program Plan FY07 Estimate FY08 Budget Project Number FY10 Budget FY11 Budget City of Friendswood Capital Improvement Plan FY07-08 Budget Project Name General Obligation Projects FY09 Budget FY12 Budget FY06 YTD 191 Fire Hydrant Spacing Program UW0035 $19,406 $29,497 $30,356 $0 $0 $0 $0 Neighborhood Waterline Replacement UW0400 192,203 0 0 0 0 0 0 Water Meter Change Out Program UW0003 36,489 39,325 40,470 0 0 0 0 Utility Master Plan 0 0 100,000 0 0 0 0 DISTRIBUTION PROJECTS $248,098 $68,822 $170,826 $0 $0 $0 $0 Sewer Line Maint & Cleaning US0017 312,822 371,777 300,000 0 0 0 0 Sewer Line PSB US0036 2,000 0 0 0 0 0 0 San Joaquin Lift Station Improvements 0 0 24,500 0 0 0 0 COLLECTION PROJECTS $314,822 $371,777 $324,500 $0 $0 $0 WATER & SEWER FUND PROJECTS $562,920 $440,599 $495,326 $0 $0 $0 City of Friendswood Capital Improvement Plan FY07-08 Budget Project Name Water and Sewer Fund FY10 Budget FY12 Budget FY07 Estimate FY11 Budget FY08 Budget FY09 Budget Project Number FY06 Actual 192 Bay Area Blvd Waterline UW0007 $23,274 $330,259 $0 $0 $0 $0 $0 Blackhawk Waterline UW0012 0 362,000 0 0 0 0 0 16" Waterline Sunset to Sun Meadow UW0037 101,704 2,159,684 0 0 0 0 0 Surface Water Purchase UW0510 0 11,000,000 0 0 0 0 0 Water Plant #5 Rehabilitation 0 0 3,392,000 0 0 0 0 Water Plant #6 Rehabilitation 0 0 1,052,000 0 0 0 0 Water Plant #7 Rehabilitation 0 0 0 1,180,000 0 0 0 42" Water Main Replacement 0 0 0 0 4,448,000 0 0 Raw Water System Buy-In 0 0 0 0 3,500,000 0 0 Second Take Point Phase II 0 0 0 0 2,334,000 0 0 Water Plant #2 Rehabilitation 0 0 0 0 0 1,435,000 DISTRIBUTION PROJECTS $124,978 $13,851,943 $4,444,000 $1,180,000 $10,282,000 $1,435,000 $0 Deepwood Force Main $76,835 $3,160,000 $0 $0 $0 $0 $0 Deepwood LS Expansion 36,080 1,857,414 0 0 0 0 0 Sunmeadow LS #8 Replacement 0 844,085 0 0 0 0 0 South Friendswood Force Main Div 850 441,592 0 0 0 0 0 Beamer Road Sanitary Sewer 0 0 0 1,933,000 0 0 0 COLLECTION SYSTEM PROJECTS $113,765 $6,303,091 $0 $1,933,000 $0 $0 $0 WATER & SEWER FUND PROJECTS $238,743 $20,155,034 $4,444,000 $3,113,000 $10,282,000 $1,435,000 $0 Source for Future Years: 2007-2011 Capital Improvement Program FY08 Budget FY09 Budget Project Number FY06 Actual City of Friendswood Capital Improvement Plan FY07-08 Budget Project Name FY10 Budget FY12 Budget FY11 BudgetFY07 Estimate 193 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget Asphalt Overlay Program $164,458 $300,000 $385,757 $272,012 $385,757 $300,000 Brittany Bay Blvd 27,869 0 226,478 6,218 230,381 0 Concrete Repairs 395,879 500,000 511,916 493,907 653,962 500,000 Friendswood Link Road 0 0 3,903 331,816 331,816 0 Prairie Wilde Drainage 4,500 0 1,200 0 1,200 Sun Meadow Drainage 00000 Laura Leigh Street Repair 00000215,000 Total Street & Drainage Projects $592,706 $800,000 $1,129,254 $1,103,953 $1,603,116 $1,015,000 Centennial Park Gate $10,160 $0 $0 $0 $0 $0 Centennial Park Field Lighting 0 0 130,199 90,199 90,199 0 Centennial Park Phase II 17,244 0 0 0 0 0 Renwick Lighting 149,615 0 0 0 0 0 Total Parks Projects $177,019 $0 $130,199 $90,199 $90,199 $0 Animal Control Facility $2,282 $0 $12,718 $12,977 $12,977 $0 Fire Station #4 14,244 0 0 0 0 0 Property Exchange Fs#3 & Hoa 0 0 11,230 1,075 11,230 0 PSB Construction 0 0 539,921 539,921 539,921 0 PSB Operating Equipment 0 140,000 140,000 98,618 123,389 0 PSB Capital Equipment 76,243 138,000 138,000 89,998 158,233 0 PSB Operating Services 440 0 0 508 1,911 0 City Hall Parking Lot 0 100,000 100,000 0 100,000 0 Library Expansion Project -Drawings 0 0 0 0 0 34,000 Fire Station #3 Modification 0 0 50,000 0 50,000 0 Total Facility Projects $93,209 $378,000 $991,869 $743,097 $997,661 $34,000 Total General Fund Projects $862,934 $1,178,000 $2,251,322 $1,937,249 $2,690,976 $1,049,000 Project Listing General Fund Capital Improvement Projects 194 81-20 Buildings $2,282 $0 $62,718 $12,977 $62,977 $0 82-30 Parking/Driveways 0 100,000 100,000 0 100,000 0 General Government Total $2,282 $100,000 $162,718 $12,977 $162,977 $0 58-00 Operating Equipment <$5000 $0 $140,000 $140,000 $98,618 $123,389 $0 74-00 Operating Services 440 0 0 508 508 0 78-00 Contract Services 0 0 0 0 1,403 0 81-20 Buildings 0 0 539,921 539,921 539,921 0 88-00 Capital Equipment 76,243 138,000 138,000 89,998 158,233 0 85-81 Preliminary Study 12,400 0 0 0 0 0 85-83 Architectural Services 0 0 0 0 0 0 Public Safety Total $89,083 $278,000 $817,921 $729,045 $823,454 $0 65-10 Street Maintenance $395,879 $500,000 $511,916 $493,907 $653,962 $500,000 71-30 Engineering Services 0 0 0 0 0 0 81-11 Concrete Streets 0 0 0 331,816 331,816 215,000 85-12 Asphalt Streets 164,458 300,000 385,757 272,012 385,757 300,000 85-30 Drainage Improvements 0 0 0 0 0 0 85-81 Preliminary Engineering 27,869 0 230,381 6,218 230,381 0 85-82 Design Engineering 4,500 0 0 0 0 0 85-84 Constr Administration 0 0 1,200 0 1,200 0 85-91 Construction (Contracted)0 0 0 0 0 0 85-96 Surveying 0 0 0 0 0 0 85-98 Misc Construction Costs 0 0 0 0 0 0 Public Works Total $592,706 $800,000 $1,129,254 $1,103,953 $1,603,116 $1,015,000 58-00 Operating Equipment < $5000 $17,244 $0 $0 $0 $0 $0 82-20 Lighting 149,615 0 130,199 90,199 90,199 0 85-83 Architectural Services 0 0 0 0 0 34,000 85-96 Surveying 0 0 0 0 0 0 82-40 Fence 10,160 0 0 0 0 0 85-85 Construction Inspection 0 0 0 0 0 0 85-91 Construction (Contracted)0 0 0 0 0 0 Culture & Recreation Total $177,019 $0 $130,199 $90,199 $90,199 $34,000 81-10 Land $0 $0 $0 $0 $0 $0 81-12 Environmental Assess 0 0 1,650 0 1,650 0 81-13 Appraisals 0 0 4,200 0 4,200 0 81-15 Storm Water Detention 0 0 0 0 0 0 85-96 Surveying 1,844 0 5,380 1,075 5,380 0 Financial Admin Total $1,844 $0 $11,230 $1,075 $11,230 $0 GENERAL FUND TOTAL $862,933 $1,178,000 $2,251,322 $1,937,249 $2,690,976 $1,049,000 General Fund FY08 Adopted Budget Capital Improvement Projects Account Listing FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate 195 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget Clover Acres Drainage 75,225 0 17,169 24,466 37,581 0 Coward Creek Watershed 10,357 0 14,700 11,702 17,855 0 Glenshannon Drainage 50,000 0 19,441 13,833 16,849 0 Mission Estates Outfall 0 0 0 0 5,000 Shadowbend: Woodlawn To Sunset (28,142) 0 0 0 0 0 Sun Meadow Drainage 7,815 0 0 0 0 0 Woodlawn Drainage (28,361) 0 0 0 0 0 Total Streets & Drainage Projects $86,894 $0 $51,310 $50,001 $77,285 $0 $280,356 $0 $16,361 $15,002 $15,002 $0 $280,356 $0 $16,361 $15,002 $15,002 $0 Fire Station #4 $38,288 $0 $0 $4,229 $4,229 $0 Public Safety Building $3,278,284 $0 $1,218,122 $1,604,653 $1,657,677 $0 Total Facilities Projects $3,316,572 $0 $1,218,122 $1,608,883 $1,661,906 $0 $3,683,823 $0 $1,285,793 $1,673,886 $1,754,193 $0 General Obligation Bonds Capital Improvement Schedule Project Listing Obligation Bond Funds Centennial Park Total Parks Projects Total General 196 58-00 Operating Equip $0 $0 $0 $21,327 $21,327 $0 77-10 Software License Fee 0 0 0 0 525 0 78-00 Contract Services 0 0 0 0 5,060 0 81-00 Land And Buildings 0 0 0 0 0 0 81-10 Land 00 0 0 00 81-15 Storm Water Detention 0 0 0 0 0 0 85-81 Preliminary Study 2,500 0 0 0 2,500 0 85-82 Design Engineering 0 0 0 0 0 0 85-83 Architectural Services 114,517 0 28,382 32,163 32,163 0 85-84 Constr Administration 1,400 0 0 0 0 0 85-86 Surveying 0 0 0 0 0 0 85-91 Construction (Contracted)0 0 0 0 0 0 85-96 Surveying 2,906 0 0 0 0 0 85-98 Misc Construction Costs 0 0 0 2,234 3,125 0 85-99 Geotechnical Services 0 0 0 0 0 0 88-00 Capital Equipment 55,078 0 279,112 288,004 288,004 0 Public Safety Total $176,401 $0 $307,494 $343,728 $352,703 $0 81-11 Easements And Rows $0 $0 $0 $0 $0 $0 81-13 Appraisals 0 0 0 0 0 0 85-11 Concrete Streets (56,503) 0 0 0 0 0 85-30 Drainage Improvements 5,565 0 0 0 0 0 85-81 Preliminary Engineering 3,955 0 0 0 0 0 85-82 Design Engineering 0 0 0 0 0 0 85-87 Soil/Concrete Testing 0 0 0 0 0 0 85-96 Surveying 16,940 0 4,150 4,150 4,150 0 85-98 Misc Construction Costs 2,250 0 0 0 0 0 Public Works Total ($27,792) $0 $4,150 $4,150 $4,150 $0 85-60 Parks Improvments $12,750 $0 $0 $0 $0 $0 85-83 Architectural Services 0 0 16,361 15,002 15,002 0 85-87 Soil/Concrete Testing 0 0 0 0 0 0 85-91 Construction (Contracted)263,985 0 0 0 0 0 85-98 Misc Construction Costs 3,621 0 0 0 0 0 Culture & Recreation Total $280,356 $0 $16,361 $15,002 $15,002 $0 2003 GOB CONSTR TOTAL $428,965 $0 $328,005 $362,880 $371,855 $0 2003 General Obligation Bond Capital Improvement Projects Account Listing FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget 197 85-81 Preliminary Eng $0 $0 $0 $0 $0 $0 85-83 Architectural 0 0 0 0 0 0 85-84 Contruction Admin 0 0 0 0 0 0 85-91 Construction (Contracted)3,104,757 0 899,878 1,183,651 1,210,531 0 85-86 Surveying 1,930 0 0 0 0 0 85-98 Misc Construction Costs 32,734 0 10,750 81,504 84,909 0 88-00 Capital Equipment 750 0 0 0 13,764 0 Public Safety Total $3,140,171 $0 $910,628 $1,265,155 $1,309,203 $0 78-00 Contract Services $0 $0 $0 $0 $0 $0 81-11 Easements & Row $0 $0 $0 $500 $500 81-15 Storm Water Detention 0 0 0 0 0 0 81-19 Structure Removal 10,500 0 0 0 0 0 85-81 Preliminary Engineering 7,775 0 0 0 5,000 0 85-82 Design Engineering 75,952 0 9,489 5,883 16,849 0 85-84 Constr Administration 8,533 0 19,971 17,169 19,971 0 85-96 Surveying 1,570 0 3,000 9,960 12,960 0 85-98 Misc Construction Costs 10,357 0 14,700 12,340 17,855 0 Public Works Total $114,687 $0 $47,160 $45,851 $73,135 $0 2005 GOB CONSTR TOTAL $3,254,858 $0 $957,788 $1,311,006 $1,382,338 $0 2005 General Obligation Bond Capital Improvement Projects Account Listing FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget 198 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget To be determined $0 $0 $0 $0 $0 $3,485,000 Total Streets & Drainage Projects $0 $0 $0 $0 $0 $3,485,000 $0 $0 $0 $0 $0 $3,485,000 General Obligation Bonds Capital Improvement Schedule Projects to be Determined Authorized/Unissued GO Bonds Obligation Bond Funds Total General 199 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget Annalea Whitehall Drain Phase II 0 0 0 0 0 137,000 Annalea Whitehall Drain Phase III 0 0 0 0 0 379,000 Annalea Whitehall Drain Phase IV 0 0 0 0 0 434,000 Friendswood Link Road 0 0 0 0 0 0 Melody Lane 0 0 0 0 0 3,227,000 West Spreading Oaks 0 0 0 0 0 491,000 Prairewilde Drainage 0 0 0 0 0 0 Sun Meadow Drainage Phase II 0 0 0 0 0 705,000 Sun Meadow Drainage Phase III 0 0 0 0 0 440,000 Sun Meadow Drainage Phase IV 0 0 0 0 0 538,000 Sun Meadow Drainage Phase V 0 0 0 0 0 295,000 West Edgewood Drainage Outfall 0 0 0 0 0 3,426,000 FM 518 Drainage 0 0 0 0 0 2,968,000 Total Streets & Drainage Projects $0 $0 $0 $0 $0 $12,090,000 $0 $0 $0 $0 $0 $12,090,000 Capital Improvement Schedule Project Listing Funding to be Determined Obligation Projects Total General 200 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget Fire Hydrant Spacing Program $19,406 $29,497 $29,497 $0 $29,497 $30,356 Neighborhood Waterline Replace 192,203 00000 Water Meter Change Out Program 36,489 39,325 39,325 18,596 39,325 40,470 Utility Master Plan 00000100,000 $248,098 $68,822 $68,822 $18,596 $68,822 $170,826 Sewer Line And Maintenance Clea 312,822 300,000 371,777 71,750 371,777 300,000 San Joaquin Lift Station Improvem 0000024,500 Sewer Line PSB Property 2,00000000 $314,822 $300,000 $371,777 $71,750 $371,777 $324,500 Total Water And Sewer Fund $562,920 $368,822 $440,599 $90,346 $440,599 $495,326 Water and Sewer Fund Capital Improvement Schedule Project Listing Total Collection System Total Distribution System 201 65-51 Collection Line Maintenance $312,822 $300,000 $371,777 $71,750 $371,777 $300,000 65-52 Lift Station Maintenance 0 0 0 0 24,500 85-51 Collection Lines 0 0 0 0 0 0 85-91 Construction (Contracted) 2,000 0 0 0 0 0 Sewer Total $314,822 $300,000 $371,777 $71,750 $371,777 $324,500 54-76 Water Meters-Repl Program $36,489 $39,325 $39,325 $18,596 $39,325 $30,356 54-78 Fire Hydrant Program 19,406 29,497 29,497 0 29,497 40,470 85-50 Carport/Garage 0 0 0 0 0 0 85-41 Distribution Lines 192,203 0 0 0 0 0 8581- Preliminary Study 0 0 0 0 0 100,000 85-82 Design Engineering 0 0 0 0 0 0 Water Total $248,098 $68,822 $68,822 $18,596 $68,822 $170,826 WATER AND SEWER TOTAL $562,920 $368,822 $440,599 $90,346 $440,599 $495,326 FY08 Adopted Budget Water and Sewer Fund Capital Improvement Projects Account Listing FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate 202 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget $23,274 $0 $330,259 $177,352 $330,259 $0 0 0 362,000 34,585 362,000 0 101,704 0 2,158,046 171,039 2,159,684 0 0 0 7,500,000 0 11,000,000 0 $124,978 $0 $10,350,305 $382,976 $13,851,943 $0 $76,835 $0 $3,160,000 $24,837 $3,160,000 $0 36,080 0 1,857,414 17,896 1,857,414 0 0 0 844,085 60,606 844,085 0 850 0 441,592 700 441,592 0 $113,765 $0 $6,303,091 $104,038 $6,303,091 $0 $238,743 $0 $16,653,396 $487,014 $20,155,034 $0 Water and Sewer Revenue Bond Construction Fund Sunmeadow Ls #8 Replacement Deepwood Force Main Deepwood Ls Expansion Capital Improvement Schedule Project Listing Bay Area Blvd Waterline Total Distribution Blackhawk Waterline 16" Waterline Sunset To Sun Meadow Surface Water Purchase Bond Construction Fund Total Collection System Sm - San Joaquin Fm Replacement Total Water And Sewer 203 81-11 Water Rights $0 $0 $7,500,000 $0 $11,000,000 $0 81-13 Appraisals 0 0 0 0 0 0 85-41 Distribution Lines 0 0 2,840,000 0 2,462,058 0 85-81 Preliminary Engineering 0 0 546 2,184 2,184 0 85-82 Design Engineering 110,440 0 1,700 203,451 203,451 0 85-84 Constr Administration 788 0 4,150 1,650 4,150 0 85-91 Construction 3,960 0 0 174,491 174,491 0 85-96 Surveying 9,790 0 3,909 1,200 3,909 0 85-98 Misc Construction Costs 0 0 0 0 1,700 0 85-99 Geotechnical Services 0 0 0 0 0 0 Water Total $124,978 $0 $10,350,305 $382,976 $13,851,943 $0 81-11 Easements And Row $0 $0 $0 $18,596 $18,596 $0 81-13 Appraisals 850 0 0 0 0 0 85-51 Collection Lines 0 0 3,591,000 0 3,572,404 0 85-52 Lift Station Improvemt 0 0 2,579,000 0 2,579,000 0 85-81 Preliminary Engin 36,080 0 12,713 6,356 12,713 0 85-82 Design Engineering 0 0 62,924 48,350 62,924 0 85-84 Constr Administration 0 0 5,000 0 5,000 0 85-96 Surveying 76,835 0 31,647 27,665 31,647 0 85-98 Misc Construction 0 0 15,900 0 15,900 0 85-99 Geotechnical Services 0 0 4,907 3,071 4,907 0 Sewer Total $113,765 $0 $6,303,091 $104,038 $6,303,091 $0 2006 W/S Bond Total $238,743 $0 $16,653,396 $487,014 $20,155,034 $0 FY07 Year End Estimate FY08 Adopted Budget 2006 Water and Sewer Bond Construction Fund Capital Improvement Projects Account Listing FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 204 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget $0 $0 $0 $0 $0 $3,392,000 0 0 0 0 0 1,052,000 $0 $0 $0 $0 $0 $4,444,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $4,444,000 Total Distribution Water and Sewer Revenue Bond Construction Fund Capital Improvement Schedule Project Listing Proposed 2007 Water & Wastewater Bond Issue Water Plant #6 Rehabilitation Total Proposed Water And Sewer Bond Construction Fund Total Collection System Water Plant #5 Rehabilitation 205 Excerpts from the 2007-2011 Capital Improvement Program Adopted April 2, 2007 General Obligation Projects 206 ADOPTED 4/2/2007 Project Fiscal YR Planned Estimated Project Cost 2003 Bonds Fund Balance Proposed 2007 Bonds Animal Control Building 2008 $ 1,784,000 $ 1,784,000 Annalea Whitehall Drainage Project, Phase II (Area A) 2007 $ 137,000 $ 137,000 $ 379,000 $ 434,000 $ 298,000 $ 135,000 $ 96,000 $ 705,000 $ 440,000 $ 538,000 $ 295,000 $ 3,457,000 Annalea Whitehall Drainage Project, Phase III (Area B) 2007 $ 379,000 Annalea Whitehall Drainage Project, Phase IV (Area C) 2007 $ 434,000 Brittany Bay Boulevard 2010 $ 4,070,000 $ 900,000 Clover Acres Drainage 2007 $ 1,298,000 $ 1,000,000 Fire Station #4 2007 $ 1,585,000 $ 1,450,000 F.M. 518 Drainage Improvements 2008 $ 2,968,000 $ 2,968,000 Friendswood Link Road 2010 $ 331,000 $ 250,000 Glenshannon Drainage Improvements 2007 $ 760,000 $ 1,420,000 Library Expansion 2008 $ 2,982,000 $ 2,982,000 Melody Lane 2008 $ 3,227,000 $ 1,245,000 Mission Estates Outfall 2007 $ 258,000 $ 162,000 Sunmeadow Drainage Improvements, Phase II (Area 4) 2007 $ 705,000 Sunmeadow Drainage Improvements, Phase III (Area 5) 2007 $ 440,000 Sunmeadow Drainage Improvement, Phase IV (Area 11) 2007 $ 538,000 Sunmeadow Drainage Improvements, Phase V (Area 9) 2007 $ 295,000 W. Edgewood (FM2351) Drainage Outfall 2007 $ 3,426,000 $ 3,426,000 West Spreading Oaks 2008 $ 491,000 $ 304,000 Total General Obligation Projects for 5 Year Plan Estimated $26,108,000 $ 6,731,000 $11,160,000 2007-2011 CAPITAL IMPROVEMENTS PROGRAM FIVE YEAR PLAN Summary by Project and Funding Source Table 4 GENERAL OBLIGATION PROJECTS NOTE: 1. CLOVER ACRES has $300,000 TxDOT participation not included in these numbers. 2. BRITTANY BAY is expected to have Developer Contributions to this Project. 3. FRIENDSWOOD LINK ROAD has adjusted with probable Interlocal agreement. 207 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department Animal Control Building Police Department COUNCIL GOAL: #6 Maintain High Level of Public Service PLANNING DOCUMENT: None TYPE: Facilities YEAR PLANNED: 2008 SUB-TYPE: Construction PROJECT NUMBER: Not Yet Assigned PROJECT DESCRIPTION: The Police Department has identified the requirement to construct a new humane facility by 2009 to meet the growing needs of the community. The proposed project plan consists of a phase-constructed build-out to eventually support a total of 8 Animal Control Officers (ACO’s) by 2020 with the initial investment designed to house up to 6 ACO’s. The preliminary scope calls for a site of up to 1.5 acres to support building, a large animal containment area, parking and required detention. The initial phase of construction would consist of a 7,350 sf pre-engineered metal building frame and roof with exterior CMU walls. This phase would center on approximately 2,500 sf of administrative and public space and about 3,500 sq. ft of kennels, lab and storage. Phase I of this facility would accommodate a minimum of 24 felines, 28 canines in separated kennels and provide a separate area for the quarantine of injured / sick pets or bite cases. A more detailed scope is expected to be identified during the preliminary study phase of the project. The scope outlined above was based on currently identified needs of the Sponsor Department. JUSTIFICATION: The current facility was constructed in approximately 1989 and is located in the floodway. It was damaged during Tropical Storm Allison in 2001 and required extensive repairs after that event. Additionally, the facility is inadequate to handle current operational requirements of the City’s humane program with its current staffing level of two ACO’s and one supervisor. The facility does not comply with current State regulations requiring a separate area for quarantined animals. Projected Cost In: 2008 Estimated Construction Cost 1,274,000$ Contingency @ 25.0% 319,000$ Professional Services @ 15.0% 191,000$ Total Project Cost 1,784,000$ POSSIBLE FUNDING SOURCE: Proposed General Obligation Bond 208 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department Annalea Whitehall Drainage Project, Phase II (Area A) Community Development COUNCIL GOAL: #5 Improve Drainage PLANNING DOCUMENT: Master Drainage Plan TYPE: Drainage YEAR PLANNED: 2007 SUB-TYPE: Construction PROJECT NUMBER: DR0203 PROJECT DESCRIPTION: A Master Drainage Plan designated the Annalea Whitehall Kings Park subdivision as Problem Areas No.14, 19, and 20. Phase I was completed in mid-2005 with the construction of the major improvements to the Whitehall ditch outfall. Cost constraints caused the remaining work to be split up by priority into four follow-on phases. Phase II consists of the replacement of 18 inch storm sewer with 496 feet of 30 inch and the addition of 103 feet of 18 inch along with one manhole and the replacement of a portion of 8 inch sanitary sewer line all along MaryAnn between Castlelake and north of Avondale. JUSTIFICATION: The Annalea – Kingspark - Whitehall area has been a persistent flooding problem area. Initial phase work enlarged both main outfalls as a first step towards resolution. Follow – on projects are aimed primarily at replacing undersized and old or dysfunctional tributary systems. These projects are centered on the specifically identified problem areas within the subdivision with the objective of reducing street ponding and threats to structural flooding to tolerable levels. Projected Cost In: 2007 Estimated Construction Cost 105,000$ Contingency @ 15.0% 16,000$ Professional Services @ 15.0% 16,000$ Total Project Cost 137,000$ POSSIBLE FUNDING SOURCE: Fund Balance 209 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department Annalea Whitehall Drainage Project, Phase III (Area B) Community Development COUNCIL GOAL: #5 Improve Drainage PLANNING DOCUMENT: Master Drainage Plan TYPE: Drainage YEAR PLANNED: 2007 SUB-TYPE: Construction PROJECT NUMBER: DR0203 PROJECT DESCRIPTION: A Master Drainage Plan designated the Annalea Whitehall Kings Park subdivision as Problem Areas No.14, 19, and 20. Phase I was completed in mid-2005 with the construction of the major improvements to the Whitehall ditch outfall. Cost constraints caused the remaining work to be split up by priority into four follow-on phases. Phase III consists of the replacement of 18 inch storm sewer with 340 feet of 30 inch and the replacement of two B Inlets on Brandywyne across from Dover and Stonehenge and the installation of two outfall structures along with one manhole. JUSTIFICATION: The Annalea Kingspark Whitehall area has been a persistent flooding problem area. Initial phase work enlarged both main outfalls as a first step towards resolution. Follow – on projects are aimed primarily at replacing undersized, old or dysfunctional tributary systems specifically to reduce street ponding and threats of structural flooding to tolerable or allowable levels. Projected Cost In: 2007 Estimated Construction Cost 291,000$ Contingency @ 15.0% 44,000$ Professional Services @ 15.0% 44,000$ Total Project Cost 379,000$ POSSIBLE FUNDING SOURCE: Fund Balance 210 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department Annalea Whitehall Drainage Project, Phase IV (Area C) Community Development COUNCIL GOAL: #5 Improve Drainage PLANNING DOCUMENT: Master Drainage Plan TYPE: Drainage PLANNED YEAR: 2007 SUB-TYPE: Construction PROJECT NUMBER: DR0203 PROJECT DESCRIPTION: A Master Drainage Plan designated the Annalea Whitehall Kings Park subdivision as Problem Areas No.14, 19, and 20. Phase I was completed in mid-2005 with the construction of the major improvements to the Whitehall ditch outfall. Cost constraints caused the remaining work originally identified in the initial engineering to be split up by priority into four follow-on phases. Phase IV consists of the installation of new 36 inch storm sewer along the west side of Maryann from the intersection of Stadium Lane to the outfall into the end of Whitehall Ditch installed in the initial work in 2005. Also included in this work is the replacement of an 18 inch collapsed storm sewer with a new 30 inch from Kingsbury Lane to the Whitehall Ditch along with a new inlet on Kingsbury. JUSTIFICATION: The Annalea Kingspark Whitehall area has been a persistent flooding problem area. Initial phase work enlarged both main outfalls as a first step towards resolution. Follow – on projects are aimed primarily at replacing undersized and old or dysfunctional tributary systems. These projects are centered on the specifically identified problem areas within the subdivision with the objective of reducing street ponding and threats of structural flooding to tolerable or allowable levels. Projected Cost In: 2007 Estimated Construction Cost 334,000$ Contingency @ 15.0% 50,000$ Professional Services @ 15.0% 50,000$ Total Project Cost 434,000$ POSSIBLE FUNDING SOURCE: Fund Balance 211 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department Brittany Bay Boulevard Community Development COUNCIL GOAL: Improve Transportation PLANNING DOCUMENT: Major Thoroughfare Plan TYPE: Thoroughfares YEAR PLANNED: 2010 SUB-TYPE: Construction PROJECT NUMBER: ST0017 PROJECT DESCRIPTION: This project would construct a four-lane concrete curb and gutter boulevard section from the Friendswood/League City corporate limits to F.M. 2351. In addition, the project includes the construction of an associated underground storm sewer system. The thoroughfare would traverse through the West Ranch and Friendswood Lakes developments on the east side of F.M. 528 and pass adjacent to the Wilderness Trails and Windsong subdivisions on the west side. Ultimately, this roadway would connect Pearland Parkway in Pearland with Brittany Bay Boulevard in League City. JUSTIFICATION: This project is a part of the short-range transportation plan for the region. Recently, the City, with assistance from TXDOT funded the Preliminary Engineering and Environmental Assessment (PE/EA) for the proposed route. Once the PE/EA is completed, the project will be eligible for HGAC’s Transportation Improvement Program (TIP). Under this program, the City will be responsible for providing 20% of the funding for construction. The project will provide an additional north/south corridor through the City, which will help decrease the congestion along both F.M. 518 and Sunset Boulevard. The construction of the Brittany Bay Corridor will also prepare the City for the future development of this section of the City. In addition, the proposed storm sewer should provide improved drainage in the area along the Brittany Bay Boulevard Corridor. Projected Cost In: 2010 Estimated Construction Cost 3,060,000$ Contingency @ 15.0% 459,000$ Professional Services @ 18.0% 551,000$ Total Project Cost 4,070,000$ POSSIBLE FUNDING SOURCE: Approved 2003 Bond Election 212 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department. Clover Acres Drainage Community Development COUNCIL GOAL: #5 Improve Drainage PLANNING DOCUMENT: Coenco Drainage Study TYPE: Drainage YEAR PLANNED: 2007 SUB-TYPE: Construction PROJECT NUMBER: DR0205 PROJECT DESCRIPTION: This project integrates TXDOT’s drainage work associated with its plans to widen FM2351 and the City’s drainage solution for the subdivision. The project consists of the purchase of property for a detention site, the installation of a detention pond and the construction of a portion of TXDOT’s drainage system for its future expansion of FM2351 consisting of approximately 615 LF of 6 x 4 concrete box culvert, a control structure, approximately 5 Type A inlets with possible inclusion of box culverts under the crossing at Tall Pines. TXDOT has agreed to a cost sharing on the project in the amount of approximately $300,000. JUSTIFICATION: This area has been a persistent flooding problem with increasing frequency. The root of the cause lies within the unincorporated areas north and west of the area outside of the City’s limits. Uncontrolled development has resulted in major sheet flows of surface water during severe events. There are currently nine residential structures that are repetitive loss structures located within the subdivision. TXDOT’s plan to widen FM2351, still some years off, might have provided a partial solution but that project is not scheduled yet. By coordinating the City’s project with TXDOT’s drainage plan the City can affect a solution now and cost share that with TXDOT. Projected Cost In: 2007 Estimated Construction Cost 819,000$ Contingency @ 15.0% 123,000$ Land Acquisition 242,000$ Professional Services @ 114,000$ Total Project Cost 1,298,000$ POSSIBLE FUNDING SOURCE: Approved 2003 Bond Election 213 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department Fire Station #4 Fire Department COUNCIL GOAL: #6 Maintain High Level of Public Service PLANNING DOCUMENT: Munson – Kennedy Study TYPE: Facilities YEAR PLANNED: 2007 SUB-TYPE: Construction PROJECT NUMBER: FFS000 PROJECT DESCRIPTION: Project programming was completed in mid-2005 for a mid-level facility that was capable of possible future expansion. The program created a standardized sub-station facility that could be built at any location and incorporated the ability to be expanded in the future. This met the recommendations of the 2002 Munson-Kennedy study. The current project consists of a sub-Station sized facility of approximately 6,650 sf situated on approximately 2 acres, out of a total of 3.6, purchased on the northwest corner of the intersection of Woodlawn and Heritage Lane. The sub-Station project contains about 2,020 sf of living/ administrative/ workspace and approximately 4,625 sf of apparatus and support space. Structure is planned as a pre-engineered metal building frame and roof designed to current wind-load requirements of 120-mph with permanent walls constructed from CMU/ brick veneer and temporary walls from metal panel or composite materials. Site improvements include approximately 24 parking spaces along the perimeters of the access and equipment driveways. The station contains two double- loaded equipment bays, storage and a utility room. Inside is a day room, dispatch office, small kitchen, locker-room and dorm room for three volunteers. Provisions have been made to include emergency power for the station. JUSTIFICATION: The 2002 Munson-Kennedy study recommended improving Departmental response times by constructing a fourth station in the northwestern portion of the City currently served only by Station One and later construction a fifth station in the central southeastern area. The current locations of the City’s three existing fire stations do not lend itself to improved response times due to increased traffic levels on primary access routes. The response times and distances from the existing Station One to the City’s north side exceed the national standards for the level of population and building density in existence now and response times are expected to continue to increase in the future. Continued build out will further slow travel times from existing stations due to increased traffic congestion and additional traffic control devices along normal response routes. Projected Cost In: 2007 Estimated Construction Cost 1,249,000$ Contingency @ 15.0%187,000$ Professional Services @ 11.9%149,000$ Total Project Cost 1,585,000$ POSSIBLE FUNDING SOURCE: 214 ADOPTED 4/2/2007 Approved 2003 Bond Election PROJECT NAME Sponsor Department F.M. 518 Drainage Improvements Community Development COUNCIL GOAL: Improve Drainage PLANNING DOCUMENT: Master Drainage Plan TYPE: Drainage YEAR PLANNED: 2008 SUB-TYPE: Construction PROJECT NUMBER: Not Yet Assigned PROJECT DESCRIPTION: The first phase of the city’s Master Drainage Plan, completed in September 1993, and identified problem areas in the city’s storm drainage system. This proposed project addresses Problem Areas No.17 and 18, by replacing undersized storm sewer systems located adjacent to Friendswood Drive in order to minimize street flooding during extreme event. A more detailed analysis of these problem areas is planned in the 2006 update to the Master Drainage Plan, with specific recommendations being anticipated. JUSTIFICATION: The area along FM 518 between Edgewood (FM 2351) and Chigger Creek is characterized as commercial development, with high levels of impervious cover, translating to high rates of storm runoff. The main trunk storm sewer capacity of the F.M. 518 (Friendswood Drive) is drastically undersized and varies from 30 percent to 60 percent of the desired 5-year flood. Detention sites are not available and the street grade is inadequate to handle the excess flows of a 100-year event. The downtown area is currently anticipating revitalization efforts. The desire on the City’s part is to address the increase in runoff associated with the new development in an effort to help encourage this redevelopment. Projected Cost In: 2008 Estimated Construction Cost 2,471,000$ Contingency @ 15.0% 371,000$ Easement Acquisition 12,000$ Professional Services @ 114,000$ Total Project Cost 2,968,000$ POSSIBLE FUNDING SOURCE: Proposed General Obligation Bond 215 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department Friendswood Link Road Community Development COUNCIL GOAL: #5 Improve Transportation PLANNING DOCUMENT: Major Thoroughfare Plan TYPE: Thoroughfares PLANNED YEAR: 2010 SUB-TYPE: Construction PROJECT NUMBER: ST0018 PROJECT DESCRIPTION: Friendswood Link Road is the proposed extension of El Dorado Boulevard. The project would provide another major thoroughfare to promote moving traffic between IH-45 and F.M. 518. This project would upgrade approximately 3000 feet of an existing 2-lane, asphalt roadway to a four lane, divided concrete curb and gutter roadway from the northerly Corporate limits to F.M. 518. In addition, the project includes the addition of an underground storm sewer system and the relocation of some existing sanitary and waterline utilities. JUSTIFICATION: With the completion of the proposed El Dorado Boulevard extension between IH-45 and Beamer Road by the City of Houston in August of 2005, improvement of this roadway will provide an additional access point for commuters utilizing I-45 to enter and exit the City of Friendswood. The result of this improvement would be to provide relief to traffic along the F.M. 528 and F.M. 2351 corridors. In addition, the drainage system would be improved to an underground storm sewer system to serve the new street. The project is part of the regional transportation plan and qualifies for funding under HGAC’s Transportation Improvement Program (TIP) now that the Preliminary Engineering and Environmental Assessment are complete. As part of the TIP, the city would be required to fund up to 20% of project cost. Harris County is currently working to design and build the remaining portion between Beamer Road and the Friendswood City Limits by 2009. Projected Cost In: 2010 Estimated Construction Cost 331,000$ Contingency @ 25.0% -$ Professional Services @ 18.0% -$ Total Project Cost 331,000$ POSSIBLE FUNDING SOURCE: Approved 2003 Bond Election 216 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department Glenshannon Drainage Improvements Community Development COUNCIL GOAL: Improve Drainage PLANNING DOCUMENT: Master Drainage Plan TYPE: Drainage PLANNED YEAR: 2007 SUB-TYPE: Construction PROJECT NUMBER: DR0204 PROJECT DESCRIPTION: This project was originally identified in the 1993 Master Drainage Plan as Problem Areas No.6 and 7. The proposed improvements include construction of 1,300 lf of 72” aluminized metal pipe storm sewer outfall across Wilderness Trails from Londonderry to Chigger Creek. The project will include the addition of two B-B Inlets, the acquisition of approximately 30,000 SF of easement and the purchase of 3.75 Acft of detention volume from the Galveston County Consolidated Drainage District. Additionally, improvements are to be made along Greenbriar between Briarmeadow and the creek in the form of installation of larger culverts. This portion of the work is planned to be installed as routine maintenance to the roadside ditches are performed and includes upsized culverts at nine driveway ditch crossings. JUSTIFICATION: Street flooding has occurred in the Wilderness Trails and Glenshannon Subdivisions resulting from the addition of the Glenshannon drainage area to the existing Wilderness Trails outfall. Street ponding depths exceed the maximum allowable as per the City’s design criteria and have threatened homes with low slab elevations, allowing storm water to enter some garages. Street flooding along Greenbriar, Briarmeadow and Murphy is also at nuisance levels and could threaten homes along Briarmeadow and Greenbriar. The existing ditches are undersized due to restricted right of way. Projected Cost In: 2007 Estimated Construction Cost $541,000 Contingency@ 15.0% $81,000 Easement Acquisition $24,000 Professional Services @ 114,000$ Total Project Cost 760,000$ POSSIBLE FUNDING SOURCE: Approved 2003 Bond Election 217 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department Library Expansion Library COUNCIL GOAL: #6 Maintain High Level of Public Service PLANNING DOCUMENT: Community Facilities Plan TYPE: Facilities YEAR PLANNED: 2008 SUB-TYPE: Construction PROJECT NUMBER: FLB001 PROJECT DESCRIPTION: This project provides for the expansion of Library area in order to meet the growing needs of the community. The description is based on a March 2003 study performed to identify the possible alternatives and to quantify those alternatives. The expansion includes adding approximately 10,850 sf to the library on the perimeters of the existing building: expanding and adding service area in the Reference Area, and Young Adult and Juvenile areas, expanding the Audio/Visual area and expanding the front and reference desks. Additionally the Community room would be expanded to provide a 200-250 person capacity. A portion of the existing parking lot would be consumed in this expansion and additional parking would be provided by expanding the parking are to the south and reciprocal agreements with the Friends Church. The above project scope was developed in a programming study performed by an architectural consultant and presented to the Library Board in March 2006. Staff has confirmed this plan is still current. JUSTIFICATION: The expansion is in agreement with the Houston Area Library System’s recommendations for facility requirements and is recommended by the Friendswood Public Library Board. The Plan was submitted to City Council and approved on July 14, 2003. Projected Cost In: 2008 Estimated Construction Cost 2,209,000$ Contingency @ 20.0%442,000$ Professional Services @ 15.0%331,000$ Total Project Cost 2,982,000$ POSSIBLE FUNDING SOURCE: Proposed General Obligation Bond 218 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department Melody Lane Community Development COUNCIL GOAL: Improve Transportation PLANNING DOCUMENT: Major Thoroughfare Plan TYPE: Thoroughfares PLANNED YEAR: 2008 SUB-TYPE: Construction PROJECT NUMBER: ST0203 PROJECT DESCRIPTION: Currently, the roadway exists from F.M. 2351 to northerly City of Friendswood City limits and is approximately 6,600 feet long. It exists as a 2-lane asphalt road with an average width of 24 feet and large open ditches located on each side of the right-of-way. The Major Thoroughfare Plan (MTP) for the City of Friendswood identifies Melody Lane as a minor collector. The ultimate cross-section proposed for this street is a 2-lane, undivided concrete roadway (28-feet wide) with curb and gutter. The section of roadway between F.M. 2351 and the Woodland Park Drive is proposed as a 40-foot wide, three- lane concrete street with a continuous left turn lane. The purpose of this wider section with turn lane is to accommodate the significant number of driveways along that stretch of the roadway. In addition, the drainage ditches will be improved to underground storm sewer system. JUSTIFICATION: In 2002, the City performed an inventory of existing asphalt roads throughout the City in an effort to determine which of these roads, based upon their age, existing condition and traffic loads and volumes and other factors would warrant conversion to concrete. Melody Lane, based upon these criteria as well as the additional development along this corridor, became a prime candidate for the conversion program. Additionally, the increasing traffic volume that combined with the speed has created a safety issue. In addition, the replacement of the open ditches with the associated storm sewer improves the drainage of the area. Finally, the conversion of this street to concrete will reduce the maintenance costs, the scope of maintenance activity, and the frequency of maintenance on this highly traveled collector street. Projected Cost In: 2008 Estimated Construction Cost 2,257,000$ Contingency @ 25.0% 564,000$ Professional Services @ 18.0% 406,000$ Total Project Cost 3,227,000$ POSSIBLE FUNDING SOURCE: Approved 2003 Bond Election 219 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department Mission Estates Outfall Community Development COUNCIL GOAL: #5 Improve Drainage PLANNING DOCUMENT: Master Drainage Plan TYPE: Drainage PLANNED YEAR: 2007 SUB-TYPE: Construction PROJECT NUMBER: DR0206 PROJECT DESCRIPTION: The Master Drainage Plan identified this as Problem Area #9 in 1993 and is characterized by street flooding during the 5-year storm or a larger event. The project calls for two actions to resolve the problem. The first is to install 2 additional 54-inch RCP culverts at restrictor structure located in the channel adjacent to Mission Estates. The second action is to add two 60-inch culverts under the haul road to the sand pit. In addition, the top of the haul road must be lowered, within the drainage channel just north of Mission Estates, by 2-feet to allow run-off to over-top the road during events in excess of 5 year flows. JUSTIFICATION: The Mission Estates, section III, Somerset, and San Joaquin areas experience street ponding in excess of allowable design during the larger storm events. The existing ditch is impacted by up-stream flows from Carmel Village and can only convey the 5-year discharge at bank full capacity as currently constructed. The proposed project will increase the capacity of the channel and minimize any downstream flooding impacts. Downstream improvements to this ditch as part of the Friendswood Lakes Development enable the ditch to handle the additional flow. Projected Cost In: 2007 Estimated Construction Cost 184,000$ Contingency @ 25.0% 46,000$ Professional Services @ 15.0% 28,000$ Total Project Cost 258,000$ POSSIBLE FUNDING SOURCE: Approved 2003 Bond Election 220 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department Sunmeadow Drainage Improvements, Phase II (Area 4) Community Development COUNCIL GOAL: Improve Drainage PLANNING DOCUMENT: Master Drainage Plan TYPE: Drainage YEAR PLANNED: 2007 SUB-TYPE: Construction PROJECT NUMBER: DR0200 PROJECT DESCRIPTION: This area was originally identified in the 1993 Mater Drainage Plan as Problem Area #11 and was classified as the subdivision’s Main Outfall. The prioritization was changed during the design for the overall project leaving this area as the #2 priority behind the initial improvement areas. The project consists of the replacement, straightening and over-sizing of the existing Corrugated Metal Pipe outfall (aka Area 4 in the original plan set). The 72-inch outfall pipe is to be largely replaced with 84 inch RCP. A portion of the line, from West Castle Harbour to the existing outside of the subdivision will be duplicated through another existing easement providing increased capacity. The outfall point at Chigger Creek will be improved with the addition of articulated block slope protection. The project requires the acquisition of two small section of easement to supplement existing right of way. JUSTIFICATION: The Sun Meadow Subdivision has several areas that have experienced flooding of homes during moderate and major storm events. Some homes within the Windsong Subdivision also experience these problems. The initial phase of the project corrected the most severe problems in the northeast corner of the subdivision. Cost constraints forced the project to be compartmentalized and re-prioritized in order to address the remaining problem areas on an annual basis in order of their relative priority within the subdivision. This secondary outfall provides substantial relief to areas upstream of the new outfall established under the initial project and is critical to providing flood protection to downstream properties. Projected Cost In: 2007 Estimated Construction Cost 543,000$ Contingency @ 15.0% 81,000$ Professional Services @ 15.0% 81,000$ Total Project Cost 705,000$ POSSIBLE FUNDING SOURCE: Fund Balance 221 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department Sunmeadow Drainage Improvements, Phase III (Area 5) Community Development COUNCIL GOAL: Improve Drainage PLANNING DOCUMENT: Master Drainage Plan TYPE: Drainage YEAR PLANNED: 2007 SUB-TYPE: Construction PROJECT NUMBER: DR0200 PROJECT DESCRIPTION: This area was originally identified in the 1993 Mater Drainage Plan as Problem Area #11 and was classified as the subdivision’s Main Outfall. The prioritization was changed during the design for the overall project leaving this area as the #3 priority behind the initial improvement and the re-construction of the secondary outfall. The project consists of the replacement and over-sizing of the existing 24 inch and 30 inch storm sewer with 30 inch and the installation of 117 lf of 72 inch pipe along West Castle Harbour Drive and serves as the collection manifold for the secondary outfall described in Phase II work. This includes the installation of one major junction box and three junction boxes with open throat inlets and two C-1 type curb inlets on Point Royal Drive. This work is described in the original plan set as Area 5 and was re-prioritized as Phase III in conjunction with the reconstruction of the secondary outfall after the initial phase of work was completed in 2005. JUSTIFICATION: Working in conjunction with the Secondary outfall this area must be improved to channel the greatly increased sheet flows into the improved secondary outfall. Installation of this section completes the improvements to the northern section of the subdivision and effectively lowers the street ponding in this area to acceptable levels by increasing the outfall’s capacity. Projected Cost In: 2007 Estimated Construction Cost 338,000$ Contingency @ 15.0% 51,000$ Professional Services @ 15.0% 51,000$ Total Project Cost 440,000$ POSSIBLE FUNDING SOURCE: Fund Balance 222 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department Sunmeadow Drainage Improvements, Phase IV (Area 11) Community Development COUNCIL GOAL: Improve Drainage PLANNING DOCUMENT: Master Drainage Plan TYPE: Drainage YEAR PLANNED: 2007 SUB-TYPE: Construction PROJECT NUMBER: DR0200 PROJECT DESCRIPTION: This area is part of the original overall Sun Meadow drainage project and consists of Area 11 within that plan set. It has been prioritized as Phase IV or the third priority behind the initial improvements because this area suffers from access denial level street flooding at the entrance of the subdivision. The project is designed to lower street ponding to acceptable levels in the main entrance area of Sun Meadow Boulevard and consists of removing existing drainage pipe of all sizes and installing 1331 LF of 36 inch RCP and 400 LF of 30 inch RCP, 3 large manholes structures, 3 large junctions boxes, several curb inlets and a new outfall structure off of St Cloud. The project reaches from Sun Meadow Boulevard around Dorado and down St Cloud to outfall into Chigger Creek. This work is described in the original plan set as Area 11 and was re-prioritized as Phase IV after cost constraints in the initial project forced a phased approach to the overall project. JUSTIFICATION: The City’s Design Criteria Manual allows street flooding up to a maximum of 18 inches during 100-year events. This main entrance to the Subdivision experiences flooding in excess of that amount and that ponding remains on location for long periods afterward due to sheet flows. This situation effectively prohibits movement into or out of the subdivision during severe events. Installation of this section effectively lowers the street ponding in this area to acceptable levels by increasing the storm sewer capacity within this isolated area and provides a dedicated outfall for the area. Projected Cost In: 2007 Estimated Construction Cost 414,000$ Contingency @ 15.0% 62,000$ Professional Services @ 15.0% 62,000$ Total Project Cost 538,000$ POSSIBLE FUNDING SOURCE: Fund Balance 223 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department Sunmeadow Drainage Improvements, Phase V (Area 9) Community Development COUNCIL GOAL: Improve Drainage PLANNING DOCUMENT: Master Drainage Plan TYPE: Drainage YEAR PLANNED: 2007 SUB-TYPE: Construction PROJECT NUMBER: DR0200 PROJECT DESCRIPTION: This area is part of the original overall Sun Meadow drainage project and consists of Area 9 within that plan set. It has been prioritized as Phase V or the fourth priority behind the initial improvements because this area suffers from excessive street flooding and threatens structural flooding along Castle Harbour due to the sheet flow from the surrounding area and the absence of adequate inlets and storm sewer capacity. The project is designed to lower street ponding to acceptable levels and incorporate sheet flows within a new outfall structure across the golf course and into Chigger Creek. The project consists of installing 865 LF of 36 inch RCP, including the auger construction of 100 feet of that, 5 large manholes structures, 1 large inlet and a new outfall structure behind the golf course. The project includes the acquisition of two separate easements. This work is described in the original plan set as Area 9 and was re-prioritized as Phase V after cost constraints in the initial project forced a phased approach to the overall project. JUSTIFICATION: The City’s Design Criteria Manual allows street flooding up to a maximum of 18 inches during 100-year events. This drainage is within the Subdivision experiences flooding in excess of that amount during the five year event due to the lack of a dedicated outfall for the area involved. This situation effectively inhibits movement through the subdivision during severe events and threatens structures. Installation of this new outfall effectively lowers the street ponding in this area to acceptable levels by increasing the storm sewer outfall capacity within this area and provides a dedicated outfall for the area. Projected Cost In: 2007 Estimated Construction Cost 227,000$ Contingency @ 15.0% 34,000$ Professional Services @ 15.0% 34,000$ Total Project Cost 295,000$ POSSIBLE FUNDING SOURCE: Fund Balance 224 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department W. Edgewood (FM 2351) Drainage Outfall Community Development COUNCIL GOAL: #5 Improve Drainage PLANNING DOCUMENT: Master Drainage Plan TYPE: Drainage YEAR PLANNED: 2008 SUB-TYPE: Construction PROJECT NUMBER: Not Yet Assigned PROJECT DESCRIPTION: In 2004, the Texas Department of Transportation (TXDOT) prepared a comprehensive Drainage Plan for the F.M. 2351 corridor between F.M. 518 and the proposed Brittany Bay Boulevard. The purposes of the study was identify critical drainage issues that would affect the widening of the roadway to 5 lanes and then propose solutions that could be addressed by the various agencies affected by the project. Three problem areas were identified. This project addresses problem area 2 and is joint project between the City, Galveston Consolidated Drainage District and TXDOT. The project calls for the construction of outfall (box culvert or ditch) located between Garden Street and Sunset Drive. The outfall facility would extend from F.M. 2351 all the way to Cowards Creek, for a distance of 3300 feet. JUSTIFICATION: The proposed outfall would address several drainage areas along the F.M 2351 corridor that currently do not have outfall drainage. The benefits would be realized on both sides of F.M. 2351, from Stadium Drive to Oak Drive. In addition, the proposed project would facilitate the development of the roadway and relieve traffic congestion along the corridor within the city limits of Friendswood. Projected Cost In: 2008 Estimated Construction Cost 2,447,000$ Contingency @ 25.0% 612,000$ Professional Services @ 15.0% 367,000$ Total Project Cost 3,426,000$ POSSIBLE FUNDING SOURCE: Proposed General Obligation Bond 225 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department West Spreading Oaks Community Development COUNCIL GOAL: Improve Transportation PLANNING DOCUMENT: Major Thoroughfare Plan TYPE: Streets YEAR PLANNED: 2008 SUB-TYPE: Construction PROJECT NUMBER: ST0201 PROJECT DESCRIPTION: Currently, the roadway exists from Laurel Drive to F.M. 518 and is approximately 650 feet long. The existing road is 2 lanes of asphalt with an average width of 28 feet and concrete curb and gutter and an associated storm sewer. The Major Thoroughfare Plan (MTP) for the City of Friendswood identifies West Spreading Oaks Drive as a minor collector. The ultimate cross-section proposed for this street is a 2-lane, undivided concrete roadway (28-feet wide) with curb and gutter. JUSTIFICATION: In 2002, the City performed an inventory of existing asphalt roads throughout the City in an effort to determine which of these roads, based upon their age, existing condition and traffic loads and volumes and other factors would warrant conversion to concrete. West Spreading Oaks Drive evolved, based upon these criteria, as a prime candidate for conversion. Finally, the conversion of this street to concrete will reduce the maintenance costs, the scope of maintenance activity, and the frequency of maintenance on this highly traveled collector street. This portion of the roadway is located adjacent to the Friendswood Library and the Friendswood Junior High School and experiences heavy vehicle and pedestrian traffic throughout the week. This new thoroughfare will help relieve congestion in this area during peak traffic hours by providing wider lanes to handle parked and waiting vehicles around the school. Projected Cost In: 2008 Estimated Construction Cost 350,000$ Contingency @ 25.0% 88,000$ Professional Services @ 15.0% 53,000$ Total Project Cost 491,000$ POSSIBLE FUNDING SOURCE: Approved 2003 Bond Election 226 Excerpts from the 2007-2011 Capital Improvement Program Adopted April 2, 2007 Water and Wastewater Projects 227 ADOPTED 4/2/2007 Project Fiscal YR Planned Estimated Project Cost 2006 Bonds Working Capital Proposed Bonds 42 Inch Water Main Replacement 2010 $ 4,448,000 $ 4,448,000 Additional Surface Water Purchase Phase I 2007 $ 11,000,000 $ 7,500,000 $ 3,500,000 $ (55,000) $ 122,000 $ (193,000) $ 4,000 $ (7,000) $ (142,000) $ 13,000 $ 3,242,000 Bay Area Boulevard Waterline Revised Project 2007 $ 269,000 $ 324,000 Beamer Road Sanitary Sewer Phase I 2009 $ 1,933,000 $ 1,933,000 Deepwood Force Main 2007 $ 3,282,000 $ 3,160,000 Deepwood Lift Station Expansion 2007 $ 1,610,000 $ 1,803,000 Raw Water System Buy-In 2010 $ 3,500,000 $ 3,500,000 Second Take Point Phase II 2010 $ 2,334,000 $ 2,334,000 South Friendswood Force Main Diversion 2007 $ 435,000 $ 431,000 Sunmeadow Lift Station 2007 $ 769,000 $ 776,000 Water Distribution Replacement & Upgrades, 16" Transmission Line 2007 $ 2,012,000 $ 2,154,000 Water Distribution Replacement & Upgrades, Blackhawk 2007 $ 365,000 $ 352,000 Water Plant Number Two Rehabilitation 2011 $ 1,435,000 $ 1,435,000 Water Plant Number Five Rehabilitation 2008 $ 3,392,000 $ 3,392,000 Water Plant Number Six Rehabilitation 2008 $ 1,052,000 $ 1,052,000 Water Plant Number Seven Rehabilitation 2009 $ 1,180,000 $ 1,180,000 Total Water & Sewer Projects for 5 Year Plan Estimated $ 39,016,000 $ 16,500,000 $ 19,274,000 Table 5 2007-2011 CAPITAL IMPROVEMENTS PROGRAM WATER & SEWER PROJECTS FIVE YEAR PLAN Summary by Project and Funding Source 228 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department 42 Inch Water Main Replacement Public Works COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: Ground Water Reduction Plan TYPE: Utility YEAR PLANNED: 2010 SUB-TYPE: Purchase PROJECT NUMBER: N/A PROJECT DESCRIPTION: This is a co-participation project with the City of Houston and other participants in the movement and upgrade of the main north/ south surface water transmission pipeline from the Southeast Water Purification Plant along State Highway 3. Texas Department of Transportation plans to widen State Highway 3 and it will be necessary to remove the existing pipeline from State right-of-way in preparation for that project. This presents an opportunity to up-size this transmission line when it is removed from the easement. Costs of replacements, including the cost of real estate and easement are the responsibility of the Participants utilizing the transmission line. The widening and removal/construction project will be managed by the City of Houston and Participant’s cost share will be based on a pro-rata use according to their distribution allocation. Friendswood’s distribution allocation from this line is balanced by its distribution allocation from the 36-inch line on Beamer. Replacement and movement of the 42-inch line to a location outside of the Highway 3 ROW is planned for completion by 2010 in order for TxDOT’s project to proceed on schedule. JUSTIFICATION: The City of Friendswood is a participant in the operation and maintenance of the 42 inch Water Line. That pro-rata participation is reduced by its participation in the Beamer Road 36 inch transmission line. The City is dependent on these as the source of surface water required to meet the Ground Water Reduction Plan as established in 2001 and to meet growing population requirements through build-out. As such costs for replacement of the line are shared out on an allocation pro-rata basis. Projected Cost In: 2010 Estimated Construction Cost 4,448,000$ Contingency @ 27.0% 1,201,000$ Professional Services @ 0.0% -$ Total Project Cost 4,448,000$ POSSIBLE FUNDING SOURCE: Proposed Water & Sewer Bond 229 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department Additional Surface Water Purchase Phase I Public Works COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: Ground Water Reduction Plan TYPE: Utility YEAR PLANNED: 2007 SUB-TYPE: PURCHASE PROJECT NUMBER: UW0030 PROJECT DESCRIPTION: This is the purchase of surface water capacity from the City of Houston Southeast Water Purification Plant. The 2001 Ground Water Reduction Plan required the City to reduce its ground water consumption to 20% of the total water demand and predicted a daily consumption of 16.8 MGD at build–out. Future demand will require approximately 12 MGD be made up by purchase agreements with the City of Houston, Southwest Water Purification Plant. Costs for water are based on operational and improvement costs to the Plant including those necessary to increase its Production Capacity to 200 MGD and the Plant’s Pumping Capacity to 255 MGD. Planning for improvements to increase the reliable capacity is underway and includes certain upgrades the Plant’s existing facilities that will benefit the Participants. JUSTIFICATION: The 2001 Ground Water Reduction Plan required the City to reduce its dependency on its ground water from 38% of its total consumption to just 20%. At the same time growth projections indicate the demand at build-out will total approximately 16.8 MGD, This requires that the approximate 11.8 MGD be made up through purchases of surface water. Projected Cost In: 2007 Estimated Purchase Cost 11,000,000$ Contingency @ 0.0% -$ Professional Services @ 0.0% -$ Total Project Cost 1 11,000,000$ POSSIBLE FUNDING SOURCES: 2006 Water & Sewer Bond and Working Capital 230 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department Bay Area Blvd 14-inch Waterline Public Works COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: Evaluation of Water Distribution Study TYPE: Utility YEAR PLANNED: 2007 SUB-TYPE: Water Improvements PROJECT NUMBER: UW0505 PROJECT DESCRIPTION: This project consists of the construction of a 14-inch water line along Bay Area Boulevard from the Autumn Creek Development to the Exxon Pipeline Right of Way and then turning south to cross Clear Creek as a 12 inch main and tying in Rancho Drive. This new main will become the initial phase of a loop around the east end of the City, eventually crossing FM 518 and providing a service loop to the developments along the east and south services areas of town. The scope of this project was decreased from the project proposed in the 2003 CIP by developer activities in the area reducing the amount of line to be laid to approximately 960 feet open cut 14 inch line, approximately 600 feet of 12 inch open cut line, and 2,000 feet of directional drill construction. The main will be completed to FM 518 by the West Ranch Developer by way of over-sizing their distribution system and the tie-in to Rancho Drive will also be handled through that mechanism. JUSTIFICATION: With the construction of the second surface water take point and the purchase of additional capacity from the City of Houston, this system improvement is required to push water around to the southern portion of Friendswood. Significant residential development is anticipated on that side that would increase the demand for water in that portion of the City. The scope of the original project has been reduced by working with the developer for areas both north of FM 518. Projected Cost In: 2007 Estimated Construction Cost 210,000$ Contingency@ 5.0% 11,000$ Professional Services @ 0.0% 40,210$ Easement Acquisition LS 7,790$ Total Project Cost 269,000$ POSSIBLE FUNDING SOURCE: 2006 Water & Sewer Bond 231 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department Beamer Road Sanitary Sewer Phase I Community Development COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: North Panhandle Service Plan II TYPE: Utility YEAR PLANNED: 2009 SUB-TYPE: Sanitary Sewer Improvements PROJECT NUMBER: US0021 PROJECT DESCRIPTION: This is a phased project based on expectations for economic development activities in the northern panhandle area of town. This project is based on a service plan completed in April 2000 and follows the recommendation for Service Plan II in a phased implementation. This initial phase of the project creates the primary sub-service area along the north side of FM 2351 and consists of approximately 4,250 feet of 12 inch gravity sewer, a large lift station (ultimate capacity of 1 MGD) located near the Frankie Carter Park and an 8 inch force main towards the southwest crossing beneath FM 2351 at a point near Wandering Trail and then to the Wedgewood Lift Station #17. This service plan provides sewer initially to 136 acres and ultimately to 377 acres. JUSTIFICATION: This area has been zoned an “Industrial District.” Efforts to attract light industry and office warehouse business and development into this area are largely dependent on availability of City service infrastructure. Water service capabilities, with an ultimate capacity of 12 million gallons per day, have been constructed within this area. Construction of sewer capabilities would begin to provide the necessary City services required for future development of the area and would lay the groundwork necessary to attract long-term investors. Phase One of this project is envisioned to meet the needs of initial development along FM2351 east to Beamer Rd and to be expandable, through Phases Two and Three, to meet requirements of future development of the area as it grows. Projected Cost In: 2009 Estimated Construction Cost 1,350,000$ Contingency @ 25.0% 338,000$ Professional Services @ 18.0% 243,000$ Total Project Cost 1,933,000$ POSSIBLE FUNDING SOURCE: Proposed Water & Sewer Bond 232 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department Deepwood Force Main Public Works COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: Wastewater Service Plan South of FM528 TYPE: Utility YEAR PLANNED: 2007 SUB-TYPE: Sanitary Sewer Improvements PROJECT NUMBER: US0007 PROJECT DESCRIPTION: This project replaces the primary wastewater discharge route from the 24 and 27 inch Gravity Main Service areas to Blackhawk Wastewater Treatment Plant and eliminates the need to re-habilitate the existing 18 inch force main. Section 1 consists of approximately 6,000 feet of 28 inch HDPE pipe directionally drilled along a route across the Whitcomb property development from the Forest Bend Lift Station (#22) to a location along Bay Area Boulevard from where the construction would become 700 feet of open cut to the Wastewater Treatment Plant. Section 2 of this line runs from the new Deepwood Lift Station to Forest Bend Lift Station as 22 inch HDPE and would also be installed by directional drill method. The project includes 15 easements along this route with an estimated valued of approximately $84,000. JUSTIFICATION: Development occurring in the northern and central portions of Friendswood is placing a larger demand on the Deepwood Lift Station. Currently, Forest Bend discharges to the Deepwood Lift station and is then relayed back to the Blackhawk Treatment Facility via the existing 18-inch force main. This existing force main is approximately 25 years old and has been the source of a number of discharges resulting from breaks signaling that it is at the end of its useful lifespan. This project provides for the ultimate build-out pumping capacity for the Deepwood Lift Station and saves the City the expense of rehabilitating the old 18-inch force main. Projected Cost In: 2007 Estimated Construction Cost 2,479,000$ Contingency@ 15.0% 372,000$ Professional Services @ 0.0% 282,225$ Easement Acquisitions LS 148,775$ Total Project Cost 3,282,000$ POSSIBLE FUNDING SOURCE: 2006 Water & Sewer Bond 233 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department Deepwood Lift Station Expansion Public Works COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: Wastewater Service Plan South of FM528 TYPE: Utility YEAR PLANNED: 2007 SUB-TYPE: Sanitary Sewer Improvements PROJECT NUMBER: US0008 PROJECT DESCRIPTION: This project consists of the expansion of the Deepwood Lift Station to meet the City’s ultimate build-out demands for wastewater discharge pumping to the Blackhawk Wastewater Treatment Plant. The expansion will take place at its present location in the Public Works maintenance facility site and requires no additional land acquisition. The new Lift Station will have a capacity of 9.23 MGD (or 6400 GPM) and contain a 30-foot diameter 30-foot deep wet well with six submersible pumps, four of which are rated at 1,500 GPM and two rated at 5,800 GPM for a total redundant capacity in order to comply with TCEQ requirements. In addition a number of site improvements are included including revisions to fencing, electrical and site paving. The old lift station, having reached the end of its useful life span, will be demolished. JUSTIFICATION: Development occurring in the northern and central portions of Friendswood utilizing the 24 and 27-inch gravity mains is placing an increased demand on the Deepwood Lift Station pumping capacity. The existing lift station has reached the end of its useful life and requires replacement. This project integrates future requirements with current demands to replace the existing lift station and makes use of the opportunity to provide for future build-out requirements and integrates these into the new force main project. Projected Cost In: 2007 Estimated Construction Cost 1,313,000$ Contingency @ 15.0% 197,000$ Professional Services @ 0.0% 111,000$ Total Project Cost 1,610,000$ POSSIBLE FUNDING SOURCE: 2006 Water & Sewer Bond 234 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department Raw Water System Buy-In Public Works COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: Ground Water Reduction Plan TYPE: Utility YEAR PLANNED: 2010 SUB-TYPE: Purchase PROJECT NUMBER: UW0030 PROJECT DESCRIPTION: This is a purchase of raw water capacity from the City of Houston through their centralization of the Raw Water feed system to the Southeast Water Purification Plant. The City of Houston has for years operated and maintained their raw water collection and distribution system used for providing the water supply to treatment facilities individually. A decision was taken recently to share the costs of operations, maintenance and improvements out among the municipal customer-participants currently acting as co- owners in the treatment and transmission facilities. In order for Houston to continue supplying raw water in future and prevent the sole burden of the cost being shared only by Houston all future co-participant desire more capacity are to share the cost. In order to do this fairly, all raw water supplies are group to create a raw water system with a 240 MGD capacity. Friendswood future purchase (6 MGD) in the upcoming expansion will result in an estimated lump sum payment of $3.5 million dollars due to Houston in 2007-2008. JUSTIFICATION: This is a component of the Surface Water supply-treatment-& distribution system that the City has bought into as an outgrowth of the 2001 Ground Water Reduction Plan. The City of Houston is sharing out the cost of this system with its co-participants. Projected Cost In: 2010 Estimated Construction Cost 3,500,000$ Contingency @ 0.0% -$ Professional Services @ 0.0% -$ Total Project Cost 3,500,000$ POSSIBLE FUNDING SOURCE: Proposed Water & Sewer Bond 235 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department Second Take Point, Phase II Public Works COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: Ground Water Reduction Plan TYPE: Utility YEAR PLANNED: 2010 SUB-TYPE: Water Plant Improvements PROJECT NUMBER: UW0521 PROJECT DESCRIPTION: The improvement proposed in Phase II of the second take point are the construction of a one million gallon concrete storage tank and the addition of one variable speed pump capable of delivering 4,000 GPM. JUSTIFICATION: The completion of the Phase II of the second take point will allow the full operation of this site in accordance to The Ground Water Reduction Plan. These additions will increase the surface water capacity to 12 MGD. Projected Cost In: 2010 Estimated Construction Cost 1,665,000$ Contingency @ 25.0% 416,000$ Professional Services @ 15.0% 250,000$ Total Project Cost 2,334,000$ POSSIBLE FUNDING SOURCE: Proposed Water & Sewer Bond 236 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department South Friendswood Force Main Diversion Public Works COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: None TYPE: Utility YEAR PLANNED: 2007 SUB-TYPE: Lift Station Improvements PROJECT NUMBER: US0024 PROJECT DESCRIPTION: This project was originally envisioned as a component of the Sun Meadow Lift Station Replacement project. The preliminary engineering report recommended diverting flow contributions from South Friendswood away from the Sun Meadow Lift Station and directly to the San Joaquin Lift Station (#20). This project consists of the work to construct the diversion force main from a point along the existing Windsor Estates force main to San Joaquin Lift Station. Current loads on the existing force main have reached capacity. Therefore, it will also be necessary to construct a new force main from this lift station to the existing 27” sewer trunk line at the end of San Joaquin Blvd. This new force main will be approximately 5,000 feet long and 12” in diameter. The flow from Windsor Estates lift station will then be diverted to San Joaquin lift station via the existing 8” force main. The flow diversion will require some additional pumping and electrical upgrades to this station. JUSTIFICATION: The existing lift station at Sun Meadows is in need of replacement. The pumps and control system are at the end of their practical usefulness. There is no access drive to this site. Current estimates indicate this system will be severely taxed and incapable of handling even normal flow within the next few years. In addition, the expected development of the surrounding area will be better served by construction of one modern lift station that is both accessible and efficient. Additionally, new development will participate in the cost of the project. This project may require the acquisition of some land for the lift station site and an easement for the force main. Projected Cost In: 2007 Estimated Construction Cost 294,000$ Contingency @ 15.0% 44,000$ Professional Services @ 0.0% 81,480$ Total Project Cost 435,000$ POSSIBLE FUNDING SOURCE: 2006 Water & Sewer Bond 237 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department Sunmeadow Lift Station * Public Works COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: None TYPE: Utility YEAR PLANNED: 2007 SUB-TYPE: Lift Station Improvements PROJECT NUMBER: US0023 PROJECT DESCRIPTION: This project originally envisioned the replacement of the existing lift station and incorporated the construction of a new force main from this site to the San Joaquin Lift Station (#20). However, the PER indicated that the existing force main would be large enough to handle the wastewater flows from the existing and future development within the greater Sun Meadows area if flow contributions from South Friendswood were redirected via another route. (see South Friendswood Force Main Diversion). The re- defined project now consists of the construction of a new larger lift station capable of handling 1.39 MGD peak flows. This station will be location close to the existing lift station that will be demolished upon de-commissioning. The proposed lift station will consisting of a 12 foot diameter wetwell containing two 4 inch pumps and one 6 inch pump, with a second 6 inch pump required to achieve the full 965 GPM and a firm pumping capacity of 520 GPM. The location site is expected to be dedicated to the City. JUSTIFICATION: The existing lift station at Sun Meadows has reached the end of its useful life span and is in need of replacement. The pumps and control system are at the end of their practical usefulness. There is no access drive to this site making maintenance access difficult. Current estimates indicate this system will be severely taxed and incapable of handling even normal combined flows within the next few years. In addition, the expected development of the surrounding area will be better served by construction of one modern lift station that is both accessible and efficient. Additionally, new development will participate in the cost of the project through impact fees and possibly contributing the fourth and final required pump. Projected Cost In: 2007 Estimated Construction Cost 584,000$ Contingency @ 15.0% 88,000$ Professional Services @ 0.0% 89,735$ Total Project Cost 769,000$ POSSIBLE FUNDING SOURCE: 2006 Water & Sewer Bond * This Project was originally titled Sun Meadow Lift Station and Force Main Replacement. The preliminary engineering report recommended diverting flow contributions from southern service areas and retaining the existing force main. See South Friendswood Force Main Diversion. 238 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department Water Distribution Replacement & Upgrades, 16” Transmission Line Public Works COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: Evaluation of Water Distribution Study TYPE: Utility YEAR PLANNED: 2007 SUB-TYPE: Water Distribution Improvements PROJECT NUMBER: UW0037 PROJECT DESCRIPTION: This project consists of the extension of the existing 16 inch water transmission line from its current terminus at the corner of Shadowbend and Sunset to Water Well #4 with the intent to eventually tie in to the 12 inch main running along the west side of FM528. This project will also tie into the 12 inch feeder line to Water Well #5. The project will take full advantage of existing easements and road right of ways in order to minimize additional land acquisitions. Final termination into the 12 inch main on FM528 may utilize developer co-participation agreements to oversize portions of development infrastructure along the planned route. The work consists of 14,000 LF of 16 inch C-900 auger constructed in densely populated areas and open cut installed in the sparsely populated areas, approximately 15 isolation vales, two 1,000 foot creek crossings by directional drill installation and three tie-ins. JUSTIFICATION: Because the existing 12 inch main along FM528 in not looped water pressure in the South Friendswood service area remains low. With the construction of the Second Elevated Storage Tank, the first phase of improvements to the service area was begun. Development pressures in this area are growing and without the completion of this loop low water pressure and reliability will continue to plague the area and inhibit further development. Projected Cost In: 2007 Estimated Construction Cost 1,437,000$ Contingency @ 25.0% 359,000$ Professional Services @ 15.0% 216,000$ Total Project Cost 2,012,000$ POSSIBLE FUNDING SOURCE: 2006 Water & Sewer Bond 239 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department Water Distribution Replacement & Upgrades, Blackhawk Public Works COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: Evaluation of Water Distribution Study TYPE: Utility YEAR PLANNED: 2007 SUB-TYPE: Water Distribution Improvements PROJECT NUMBER: UW0012 PROJECT DESCRIPTION: This project consists of the replacement of aging infrastructure within the Wedgewood Subdivision. A section of the main along the south side of Blackhawk between Penneystone Way and Shady Oaks has required numerous repairs during summer months and peak water usage. The project will replace approximately 1,500 feet of 12 cast iron water main with C-900 pipe and ductile fittings. The new main will be installed by open cut means and require pavement replacements at crossovers. The new line will be installed down the centerline of the median due to crowded ROW conditions. The work will include three main branch line tie-ins, approximately 200 feet of 8-inch augured installation and approximately 30 residential service lines requiring boring from the median to the curbside meter location. JUSTIFICATION: This section of the water main has a long history of breaks during the peak usage periods of the summer months. This is due, in part, to the materials the line was originally constructed from prior to the area’s incorporation into the City limits. Public Works has performed repairs on this section of the line on an almost continuous basis over the last two summers. Replacing this section will shore up the distribution system within that subdivision and reduce the level of trouble calls and repairs. Projected Cost In: 2007 Estimated Construction Cost 252,000$ Contingency @ 25.0% 63,000$ Professional Services @ 20.0% 50,000$ Total Project Cost 365,000$ POSSIBLE FUNDING SOURCE: 2006 Water & Sewer Bond 240 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department Water Plant Number Two Rehabilitation Public Works COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: None TYPE: Utility YEAR PLANNED: 2011 SUB-TYPE: Water Plant Improvements PROJECT NUMBER: UW0017 PROJECT DESCRIPTION: The rehabilitation of Plant #2 will include the replacement of control room, chemical room, conversion of pumps and the probable replacement of the ground storage tank as necessary. Replacement of all valves and piping as necessary. The existing cyclone fence will be replaced with 8 feet cedar wood. JUSTIFICATION: This well site is in need of a new control room. The existing controls are located outside and are showing the effects of that environment. The tank is 41 years old and made from galvanized steel with a capacity of only 210,000 gallons and is in need of total rehabilitation. The vertical turbine pumps will be replaced with horizontal units to provide more efficient operation. Projected Cost In: 2011 Estimated Construction Cost 1,024,000$ Contingency @ 25.0% 256,000$ Professional Services @ 15.0% 154,000$ Total Project Cost 1,435,000$ POSSIBLE FUNDING SOURCE: Proposed Water & Sewer Bond 241 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department Water Plant Number Five Rehabilitation Public Works COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: None TYPE: Utility YEAR PLANNED: 2008 SUB-TYPE: Water Plant Improvements PROJECT NUMBER: UW0018 PROJECT DESCRIPTION: This rehabilitation will include the replacement of control room, chemical room, conversion of pumps, and ground storage tank as necessary. Extensive modifications or replacement to the elevated storage tank will be necessary. The elevated tank either should be raised and rebuilt or a new tank constructed. Final recommendations will come from the PER. Replace all valves and piping as necessary. The existing cyclone fence will be replaced with 8 feet cedar wood. The existing ground storage tank is made of steel with a capacity of 210,000 gallons. The ground storage tank should be replaced with a 500,000-gallon capacity unit. The control room is in need of modification to eliminate water damage due to rainfall intrusion. JUSTIFICATION: This site contains the one million gallon elevated storage tank. Presently, the existing elevated tank is inefficient in operation due to its relatively low height. Replacement with a taller tank is one option to be considered. The existing ground storage tank leaks from the bottom plates and requires extensive repairs. The ground storage tank is 32 years old and is in need of replacement, possibly with a new 500,000-gallon unit. The existing control room facility is extremely small and floods easily. Existing controls are aging to the point of needing total replacement. Correcting this will require modification of this building and the surrounding area. The vertical turbine pumps should also be replaced within this project with horizontal units to improve operation efficiency. Projected Cost In: 2008 Estimated Construction Cost 2,423,000$ Contingency @ 25.0% 606,000$ Professional Services @ 15.0% 363,000$ Total Project Cost 3,392,000$ POSSIBLE FUNDING SOURCE: Proposed Water & Sewer Bonds 242 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department Water Plant Number Six Rehabilitation Public Works COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: None TYPE: Utility YEAR PLANNED: 2008 SUB-TYPE: Water Plant Improvements PROJECT NUMBER: UW0019 PROJECT DESCRIPTION: The rehabilitation will include the replacement of control room, chemical room, conversion of pumps, and half million-gallon ground storage tank as necessary. Final recommendations to come from PER. Replace all valves and piping as necessary. The existing cyclone fence will be replaced with 8 feet cedar wood. The existing tank is galvanized steel with a capacity of only 210,000 gallons. JUSTIFICATION: The well site is in need of a new control room. The existing controls are located in an extremely small room and are aging to the point of needing total replacement. The tank is 32 years old and is in need of total rehabilitation. The vertical turbine pumps will be replaced with horizontal units to provide more efficient operation. The ground storage tank will be replaced with a one half million gallon tank to provide more storage capacity. Projected Cost In: 2008 Estimated Construction Cost 752,000$ Contingency @ 25.0% 188,000$ Professional Services @ 15.0% 113,000$ Total Project Cost 1,052,000$ POSSIBLE FUNDING SOURCE: Proposed Water & Sewer Bond 243 ADOPTED 4/2/2007 PROJECT NAME Sponsor Department Water Plant Number Seven Rehabilitation Public Works COUNCIL GOAL: #2 Improve Infrastructure PLANNING DOCUMENT: None TYPE: Utility YEAR PLANNED: 2009 SUB-TYPE: Water Plant Improvements PROJECT NUMBER: UW0026 PROJECT DESCRIPTION: The rehabilitation will include the replacement of control room, chemical room, conversion of pumps, and ground storage tank as necessary. Replace all valves and piping as necessary. The existing cyclone fence will be replaced with 8 feet cedar wood. The existing tanks are made of galvanized steel with a capacity of 210,000 gallons and 63,000 respectably and may require replacement with one half-million gallon tank. Final recommendation to come out of PER. Recondition existing generator set. JUSTIFICATION: This well site is in need of a new control room. The existing room is too small for safety when performing electrical repair work and no longer meets NEC Codes. The existing switchgear is at the end of its usable life. The room also floods when there is any rainfall. A new control room/chemical room will eliminate this situation. A replacement of the existing vertical turbine pumps with horizontal units would provide a more efficient operation. The ground storage tanks should be replaced as necessary with a half million gallon ground storage as dictated by the last ground storage tank inspection. At this time the replacement of all needed piping and accessories should be done. The existing automatic transfer switch at the site was hit by lightening and partially destroyed. A new switch would enable this site to automatically transfer power when needed. Reconditioning the existing generator set including increasing the diesel tank capacity would make this emergency power system more reliable. Projected Cost In: 2009 Estimated Construction Cost 843,000$ Contingency @ 25.0% 211,000$ Professional Services @ 15.0% 126,000$ Total Project Cost 1,180,000$ POSSIBLE FUNDING SOURCE: Proposed Water & Sewer Bond 244 245 246 Summary of Debt Service Funds FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget General Obligation Bonds $766,540 $852,260 $852,260 $555,270 $862,860 $942,447 Certificates of Obligations $1,748 $241,460 $241,460 $238,085 $241,960 $52,875 Refunding Bonds $457,115 $941,529 $941,529 $832,721 $942,551 $1,135,540 Revenue Bonds $918,315 $1,279,153 $1,279,153 $888,117 $1,282,653 $1,465,534 Other Tax Debt $103,785 $490,861 $490,861 $103,786 $490,861 $430,342 Total $2,247,503 $3,805,263 $3,805,263 $2,617,979 $3,820,885 $4,026,738 247 Tax Debt Service Fund FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget General Obligation Bonds Principal $100,000 $150,000 $150,000 $160,000 $160,000 $250,000 Interest 665,940 701,760 701,760 394,670 701,760 691,947 Issuance Cost 0 500 500 0 500 0 Paying Agent Fees 600 0 0 600 600 500 Total $766,540 $852,260 $852,260 $555,270 $862,860 $942,447 Revenue Bonds Principal $0 $0 $0 $0 $0 $0 Interest 0 0 0 0 0 0 Issuance Cost 0 0 0 0 0 0 Paying Agent Fees 0 0 0 0 0 0 Total $0 $0 $0 $0 $0 $0 Refunding Bonds Principal $338,901 $350,000 $350,000 $340,000 $350,000 $580,000 Interest 75,788 104,274 104,274 13,529 104,274 85,455 Issuance Cost 0 0 0 0 0 0 Paying Agent Fees 0 0 0 0 0 0 Total $414,689 $454,274 $454,274 $353,529 $454,274 $665,455 Other Tax Debt Principal $100,644 $95,496 $95,496 $95,496 $95,496 $99,555 Interest 3,141 8,290 8,290 8,290 8,290 4,231 Issuance Cost 0 0 0 0 0 0 Paying Agent Fees 0 0 0 0 0 0 Total $103,785 $103,786 $103,786 $103,786 $103,786 $103,786 Certificates of Obligation Principal $0 $0 $0 $0 $0 $0 Interest 0 0 0 0 0 0 Issuance Cost 0 500 500 0 500 500 Paying Agent Fees 0 0 0 500 500 500 Total $0 $500 $500 $500 $1,000 $1,000 Total Tax Debt Service Fund $1,285,014 $1,410,820 $1,410,820 $1,013,085 $1,421,920 $1,712,688 248 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget 93-11 PRINCIPAL -2003 GO $100,000 $100,000 $100,000 $100,000 $100,000 $150,000 93-12 PRINCIPAL- 2005 GO 0 50,000 50,000 60,000 60,000 100,000 93-64 PRINCIPAL- 02 REFUND 338,901 340,000 340,000 340,000 340,000 345,000 96-65 PRINCIPAL- 05 REFUND 0 10,000 10,000 0 10,000 235,000 BOND AND GO PRINCIPAL $438,901 $500,000 $500,000 $500,000 $510,000 $830,000 93-94 PRINCIPAL- CITYWIDE 100,644 95,496 95,496 95,496 95,496 99,555 OTHER DEBT PRINCIPAL $100,644 $95,496 $95,496 $95,496 $95,496 $99,555 93-11 INTEREST-2003 GO $372,983 $367,484 $367,484 $185,116 $367,484 $360,608 93-12 INTEREST-2005 GO 292,957 334,276 334,276 209,554 334,276 331,339 93-64 INTEREST-02 REFUND 33,719 20,343 20,343 13,529 20,343 6,814 93-65 INTEREST-05 REFUND 42,069 83,931 83,931 0 83,931 78,641 BOND AND GO INTEREST $741,728 $806,034 $806,034 $408,199 $806,034 $777,402 93-94 INTEREST- CITYWIDE 3,141 8,290 8,290 8,290 8,290 4,231 OTHER DEBT INTEREST $3,141 $8,290 $8,290 $8,290 $8,290 $4,231 93-11 FISCAL FEES-03 GO $300 $0 $0 $300 $300 $0 93-12 FISCAL FEES-05 GO 300 0 0 300 300 500 93-23 FISCAL FEES-95 CO 0 0 0 500 500 500 FISCAL AGENT FEES $600 $0 $0 $1,100 $1,100 $1,000 93-12 ISSUE COSTS-05 GO $0 $500 $500 $0 $500 $0 93-23 ISSUE COSTS-95 CO 0 500 500 0 500 500 ISSUE COSTS $0 $1,000 $1,000 $0 $1,000 $500 Total for TAX DEBT SERVICE FUND $1,285,014 $1,410,820 $1,410,820 $1,013,085 $1,421,920 $1,712,688 Debt Service General Fund Account Listing 249 FY PRINCIPAL INTEREST TOTAL 2008 929,555 781,632 1,711,187 2009 1,435,000 943,728 2,378,728 2010 1,515,000 832,131 2,347,131 2011 685,000 780,556 1,465,556 2012 715,000 749,568 1,464,568 2013 745,000 720,506 1,465,506 2014 770,000 690,104 1,460,104 2015 805,000 658,068 1,463,068 2016 840,000 624,222 1,464,222 2017 875,000 588,433 1,463,433 2018 915,000 550,536 1,465,536 2019 950,000 511,423 1,461,423 2020 990,000 471,078 1,461,078 2021 1,030,000 428,578 1,458,578 2022 1,075,000 383,995 1,458,995 2023 1,130,000 337,048 1,467,048 2024 1,175,000 287,639 1,462,639 2025 1,225,000 235,901 1,460,901 2026 1,280,000 181,586 1,461,586 2027 465,000 142,125 607,125 2028 485,000 118,375 603,375 2029 505,000 93,625 598,625 2030 525,000 67,875 592,875 2031 540,000 41,250 581,250 2032 555,000 13,875 568,875 TOTAL $22,159,555 $11,233,852 $33,393,408 Tax Debt Service Fund Summary Schedule of Tax Debt Service to Maturity 250 Tax Debt Service Fund FY PRINCIPAL INTEREST TOTAL 2008 345,000 6,814 351,814 TOTAL $345,000 $6,814 $351,814 FY PRINCIPAL INTEREST TOTAL 2008 150,000 360,608 510,608 2009 325,000 347,545 672,545 2010 295,000 330,495 625,495 2011 310,000 313,858 623,858 2012 330,000 299,558 629,558 2013 345,000 287,745 632,745 2014 365,000 275,046 640,046 2015 385,000 261,166 646,166 2016 410,000 246,055 656,055 2017 430,000 229,563 659,563 2018 455,000 211,635 666,635 2019 480,000 192,228 672,228 2020 510,000 171,183 681,183 2021 535,000 148,715 683,715 2022 565,000 125,065 690,065 2023 600,000 100,018 700,018 2024 635,000 73,465 708,465 2025 670,000 45,240 715,240 2026 705,000 15,334 720,334 TOTAL $8,500,000 $4,034,519 $12,534,519 Schedule of 2003 Permanent Improvement Bonds By Maturity Date By Maturity Date Schedule of 2002 Refund Bonds 251 FY PRINCIPAL INTEREST TOTAL 2008 100,000 331,339 431,339 2009 295,000 322,698 617,698 2010 350,000 308,589 658,589 2011 365,000 292,948 657,948 2012 375,000 276,761 651,761 2013 385,000 260,136 645,136 2014 390,000 243,183 633,183 2015 400,000 225,901 625,901 2016 405,000 208,292 613,292 2017 420,000 190,245 610,245 2018 430,000 171,651 601,651 2019 440,000 153,445 593,445 2020 450,000 135,645 585,645 2021 465,000 117,113 582,113 2022 480,000 97,680 577,680 2023 500,000 77,280 577,280 2024 505,000 56,049 561,049 2025 525,000 34,161 559,161 2026 535,000 11,503 546,503 TOTAL $7,815,000 $3,514,617 $11,329,617 FY PRINCIPAL INTEREST TOTAL 2008 235,000 78,641 313,641 2009 815,000 55,672 870,672 2010 865,000 18,922 883,922 TOTAL $1,915,000 $153,234 $2,068,234 By Maturity Date Schedule of 2005 Refund Bonds By Maturity Date Schedule of 2005 General Obligation Bonds Tax Debt Service Fund 252 Tax Debt Service Fund FY PRINCIPAL INTEREST TOTAL 2008 - - - 2009 - 217,813 217,813 2010 5,000 174,125 179,125 2011 10,000 173,750 183,750 2012 10,000 173,250 183,250 2013 15,000 172,625 187,625 2014 15,000 171,875 186,875 2015 20,000 171,000 191,000 2016 25,000 169,875 194,875 2017 25,000 168,625 193,625 2018 30,000 167,250 197,250 2019 30,000 165,750 195,750 2020 30,000 164,250 194,250 2021 30,000 162,750 192,750 2022 30,000 161,250 191,250 2023 30,000 159,750 189,750 2024 35,000 158,125 193,125 2025 30,000 156,500 186,500 2026 40,000 154,750 194,750 2027 465,000 142,125 607,125 2028 485,000 118,375 603,375 2029 505,000 93,625 598,625 2030 525,000 67,875 592,875 2031 540,000 41,250 581,250 2032 555,000 13,875 568,875 TOTAL $3,485,000 $3,520,438 $7,005,438 FY PRINCIPAL INTEREST TOTAL 2008 99,555 4,231 103,786 2008 42,714 18,966 61,680 TOTAL $142,269 $23,197 $165,466 By Maturity Date Estimated Obligations Under Capital Leases Schedule of 2008 General Obligation Bonds 253 Water and Sewer Debt Service Fund FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget Revenue Bonds Principal $0 $160,000 $160,000 $160,000 $160,000 $160,000 Interest 824,344 1,117,153 1,117,153 723,317 1,117,153 1,304,034 Issuance Cost 90,971 0 0 3,500 3,500 0 Paying Agent Fees 3,000 2,000 2,000 1,300 2,000 1,500 Total $918,315 $1,279,153 $1,279,153 $888,117 $1,282,653 $1,465,534 Refunding Bonds Principal $0 $460,000 $460,000 $460,000 $460,000 $460,000 Interest 42,426 27,255 27,255 18,170 27,255 9,085 Issuance Cost 0 0 0 0 0 0 Paying Agent Fees 0 0 0 1,022 1,022 1,000 Total $42,426 $487,255 $487,255 $479,192 $488,277 $470,085 Other Tax Debt Principal $0 $40,000 $40,000 $0 $40,000 $0 Interest 0 347,075 347,075 0 347,075 326,556 Issuance Cost 0 0 0 0 0 0 Paying Agent Fees 0 0 0 0 0 0 Total $0 $387,075 $387,075 $0 $387,075 $326,556 Certificates of Obligation Principal $0 $230,000 $230,000 $230,000 $230,000 $50,000 Interest 1,248 8,960 8,960 7,585 8,960 1,375 Issuance Cost 0 0 0 0 0 0 Paying Agent Fees 500 2,000 2,000 0 2,000 500 Total $1,748 $240,960 $240,960 $237,585 $240,960 $51,875 Total Water and Sewer Debt Service Fund $962,489 $2,394,443 $2,394,443 $1,604,894 $2,398,965 $2,314,050 254 FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget 92-23 PRINICIPAL-95 CO $0 $230,000 $230,000 $230,000 $230,000 $50,000 93-43 PRINICIPAL-99 W/S 0 50,000 50,000 50,000 50,000 50,000 93-44 PRINICIPAL-00 W/S 0 60,000 60,000 60,000 60,000 60,000 93-45 PRINCIPAL-01 W/S 0 50,000 50,000 50,000 50,000 50,000 93-51 PRINCIPAL-07 W/S 0 0 0 0 0 0 93-64 PRINCIPAL-02 0 460,000 460,000 460,000 460,000 460,000 BOND AND GO PRINCIPAL $0 $850,000 $850,000 $850,000 $850,000 $670,000 93-66 PRINICPAL-06 $0 $40,000 $40,000 $0 $40,000 $0 OTHER DEBT PRINICPAL $0 $40,000 $40,000 $0 $40,000 $0 93-23 INTEREST-95 CO $1,248 $8,960 $8,960 $7,585 $8,960 $1,375 93-43 INTEREST-99 W/S 206,446 9,125 9,125 5,475 9,125 5,475 93-44 INTEREST-00 W/S 172,546 13,650 13,650 7,800 13,650 9,750 93-45 INTEREST-01 W/S 303,736 301,028 301,028 151,326 301,028 297,778 93-49 INTEREST-06 W/S 65,906 793,350 793,350 558,716 793,350 790,875 93-50 INTEREST-05 W/S 75,710 0 0 0 0 0 93-51 INTEREST-07 W/S 0 0 0 0 0 200,156 93-64 INTEREST-02 42,426 27,255 27,255 18,170 27,255 9,085 BOND AND GO INTEREST $868,018 $1,153,368 $1,153,368 $749,072 $1,153,368 $1,314,494 93-66 INTEREST-06 $0 $347,075 $347,075 $0 $347,075 $326,556 OTHER DEBT INTEREST $0 $347,075 $347,075 $0 $347,075 $326,556 93-43 FISCAL FEES-99 W/S $1,000 $0 $0 $0 $0 $0 93-44 FISCAL FEES-00 W/S 1,000 1,000 1,000 0 1,000 500 93-45 FISCAL FEES-01 W/S 1,000 1,000 1,000 1,000 1,000 500 93-49 FISCAL FEES-06 W/S 0 0 0 300 0 500 93-51 FISCAL FEES-07 W/S 0 0 0 0 0 0 93-64 FISCAL FEES-02 W/S 0 0 0 1,022 1,022 1,000 94-23 FISCAL FEES-95 CO 500 2,000 2,000 0 2,000 500 FISCAL AGENT FEES $3,500 $4,000 $4,000 $2,322 $5,022 $3,000 93-23 ISSUE COSTS-95 CO $0 $0 $0 $0 $0 $0 93-43 ISSUE COSTS-99 0 0 0 0 0 0 93-49 ISSUE COSTS-06 90,971 0 0 3,500 3,500 0 ISSUE COSTS $90,971 $0 $0 $3,500 $3,500 $0 Total for W/S DEBT FUND $962,489 $2,394,443 $2,394,443 $1,604,894 $2,398,965 $2,314,050 Debt Service Water and Sewer Fund Account Listing 255 WATER WASTEWATER WATER WASTEWATER WATER WASTEWATER YEAR PRINCIPAL PRINCIPAL INTEREST INTEREST TOTAL TOTAL TOTAL 2008 174,000 496,000 1,064,871 576,179 1,238,871 1,072,179 2,311,050 2009 185,450 49,550 1,054,077 604,051 1,239,527 653,601 1,893,128 2010 192,950 42,050 1,043,073 601,630 1,236,023 643,680 1,879,703 2011 980,650 174,350 1,013,059 596,928 1,993,709 771,278 2,764,987 2012 1,026,200 183,800 966,244 589,316 1,992,444 773,116 2,765,560 2013 1,072,000 188,000 920,730 581,423 1,992,730 769,423 2,762,153 2014 1,119,650 200,350 872,825 573,160 1,992,475 773,510 2,765,984 2015 1,169,400 205,600 822,946 564,619 1,992,346 770,219 2,762,565 2016 1,224,150 215,850 770,884 555,846 1,995,034 771,696 2,766,730 2017 1,280,750 219,250 715,714 546,703 1,996,464 765,953 2,762,418 2018 1,342,350 227,650 657,036 537,229 1,999,386 764,879 2,764,264 2019 1,401,050 238,950 594,734 527,165 1,995,784 766,115 2,761,899 2020 1,305,000 420,000 530,030 511,400 1,835,030 931,400 2,766,430 2021 1,365,000 445,000 462,940 489,694 1,827,940 934,694 2,762,634 2022 805,000 1,100,000 408,350 450,250 1,213,350 1,550,250 2,763,600 2023 850,000 1,155,000 366,975 392,288 1,216,975 1,547,288 2,764,263 2024 890,000 1,220,000 323,475 331,238 1,213,475 1,551,238 2,764,713 2025 935,000 1,285,000 277,850 266,844 1,212,850 1,551,844 2,764,694 2026 985,000 1,345,000 232,313 200,700 1,217,313 1,545,700 2,763,013 2027 1,030,000 1,420,000 184,400 131,081 1,214,400 1,551,081 2,765,481 2028 1,085,000 645,000 131,525 78,450 1,216,525 723,450 1,939,975 2029 1,135,000 675,000 78,863 47,138 1,213,863 722,138 1,936,000 2030 1,185,000 710,000 26,663 15,975 1,211,663 725,975 1,937,638 TOTAL 22,738,600 $12,861,400 $13,519,574 $9,769,304 $36,258,174 $22,630,704 $58,888,878 WATER AND WASTEWATER REVENUE DEBT SERVICE SUMMARY SCHEDULE OF REVENUE DEBT SERVICE TO MATURITY 256 28% 72% WATER WASTEWATER WATER WASTEWATER WATER WASTEWATER YEAR PRINCIPAL PRINCIPAL INTEREST INTEREST TOTAL TOTAL TOTAL 2008 32,000 18,000 385 990 32,385 18,990 51,375 TOTAL $32,000 $18,000 $385 $990 $32,385 $18,990 $51,375 64% 36% 64% 36% WATER WASTEWATER WATER WASTEWATER WATER WASTEWATER YEAR PRINCIPAL PRINCIPAL INTEREST INTEREST TOTAL TOTAL TOTAL 2008 32,000 18,000 3,504 1,971 35,504 19,971 55,475 2009 32,000 18,000 1,168 657 33,168 18,657 51,825 TOTAL 64,000 36,000 4,672 2,628 68,672 38,628 107,300 100% WATER WASTEWATER WATER WASTEWATER WATER WASTEWATER YEAR PRINCIPAL PRINCIPAL INTEREST INTEREST TOTAL TOTAL TOTAL 2008 60,000 - 9,750 - 69,750 - 69,750 2009 60,000 - 5,850 - 65,850 - 65,850 2010 60,000 - 1,950 - 61,950 - 61,950 TOTAL 180,000 0 17,550 0 197,550 0 197,550 100% WATER WASTEWATER WATER WASTEWATER WATER WASTEWATER YEAR PRINCIPAL PRINCIPAL INTEREST INTEREST TOTAL TOTAL TOTAL 2008 50,000 - 297,778 -347,778 - 347,778 2009 50,000 - 294,528 - 344,528 - 344,528 2010 50,000 - 291,278 - 341,278 - 341,278 2011 400,000 - 276,953 - 676,953 - 676,953 2012 410,000 - 254,823 - 664,823 - 664,823 2013 440,000 - 235,053 - 675,053 - 675,053 2014 460,000 - 213,788 - 673,788 - 673,788 2015 490,000 - 191,103 - 681,103 - 681,103 2016 525,000 - 166,611 - 691,611 - 691,611 2017 550,000 - 140,405 - 690,405 - 690,405 2018 580,000 - 112,430 - 692,430 - 692,430 2019 615,000 - 82,555 - 697,555 - 697,555 2020 650,000 - 50,930 - 700,930 - 700,930 2021 680,000 - 17,340 - 697,340 - 697,340 TOTAL 5,950,000 0 2,625,571 0 8,575,571 0 8,575,571 WATER AND WASTEWATER REVENUE DEBT SERVICE REVENUE BONDS BY MATURITY DATE REVENUE BONDS BY MATURITY DATE SCHEDULE OF 2001 WATERWORKS AND WASTEWATER SYSTEM REVENUE BONDS BY MATURITY DATE SCHEDULE OF 2000 WATERWORKS AND WASTEWATER SYSTEM SCHEDULE OF 1995 CERTIFICATES OF OBLIGATION BY MATURITY DATE SCHEDULE OF 1999 WATERWORKS AND WASTEWATER SYSTEM 257 WATER AND WASTEWATER REVENUE DEBT SERVICE WATER WASTEWATER WATER WASTEWATER WATER WASTEWATER YEAR PRINCIPAL PRINCIPAL INTEREST INTEREST TOTAL TOTAL TOTAL 2008 - 460,000 -9,085 - 469,085 469,085 TOTAL $0 $460,000 $0 $9,085 $0 $469,085 $469,085 WATER WASTEWATER WATER WASTEWATER WATER WASTEWATER YEAR PRINCIPAL PRINCIPAL INTEREST INTEREST TOTAL TOTAL TOTAL 2008 - - 495,475 295,400 495,475 295,400 790,875 2009 - - 495,475 295,400 495,475 295,400 790,875 2010 - - 495,475 295,400 495,475 295,400 790,875 2011 - - 495,475 295,400 495,475 295,400 790,875 2012 - - 495,475 295,400 495,475 295,400 790,875 2013 - - 495,475 295,400 495,475 295,400 790,875 2014 - - 495,475 295,400 495,475 295,400 790,875 2015 - - 495,475 295,400 495,475 295,400 790,875 2016 - - 495,475 295,400 495,475 295,400 790,875 2017 - - 495,475 295,400 495,475 295,400 790,875 2018 - - 495,475 295,400 495,475 295,400 790,875 2019 - - 495,475 295,400 495,475 295,400 790,875 2020 655,000 390,000 479,100 285,650 1,134,100 675,650 1,809,750 2021 685,000 410,000 445,600 265,650 1,130,600 675,650 1,806,250 2022 805,000 480,000 408,350 243,400 1,213,350 723,400 1,936,750 2023 850,000 505,000 366,975 218,775 1,216,975 723,775 1,940,750 2024 890,000 530,000 323,475 192,900 1,213,475 722,900 1,936,375 2025 935,000 560,000 277,850 165,650 1,212,850 725,650 1,938,500 2026 985,000 585,000 232,313 138,488 1,217,313 723,488 1,940,800 2027 1,030,000 615,000 184,400 109,950 1,214,400 724,950 1,939,350 2028 1,085,000 645,000 131,525 78,450 1,216,525 723,450 1,939,975 2029 1,135,000 675,000 78,863 47,138 1,213,863 722,138 1,936,000 2030 1,185,000 710,000 26,663 15,975 1,211,663 725,975 1,937,638 TOTAL 10,240,000 6,105,000 8,900,813 5,306,825 19,140,813 11,411,825 30,552,638 79% 21% WATER WASTEWATER WATER WASTEWATER WATER WASTEWATER YEAR PRINCIPAL PRINCIPAL INTEREST INTEREST TOTAL TOTAL TOTAL 2008 - - 257,979 68,577 257,979 68,577 326,556 2009 43,450 11,550 257,056 68,331 300,506 79,881 380,388 2010 82,950 22,050 254,370 67,617 337,320 89,667 426,988 2011 580,650 154,350 240,632 63,965 821,282 218,315 1,039,597 2012 616,200 163,800 215,947 57,404 832,147 221,204 1,053,350 2013 632,000 168,000 190,202 50,560 822,202 218,560 1,040,763 2014 659,650 175,350 163,562 43,479 823,212 218,829 1,042,041 2015 679,400 180,600 136,369 36,250 815,769 216,850 1,032,619 2016 699,150 185,850 108,798 28,921 807,948 214,771 1,022,719 2017 730,750 194,250 79,834 21,222 810,584 215,472 1,026,056 2018 762,350 202,650 49,131 13,060 811,481 215,710 1,027,191 2019 786,050 208,950 16,704 4,440 802,754 213,390 1,016,144 TOTAL $6,272,600 $1,667,400 $1,970,583 $523,826 $8,243,183 $2,191,226 $10,434,409 SCHEDULE OF 2006 WATER & WASTEWATER BONDS BY MATURITY DATE SCHEDULE OF 2006 REFUND BONDS BY MATURITY DATE SCHEDULE OF 2002 REFUND BONDS BY MATURITY DATE 258 WATER AND WASTEWATER REVENUE DEBT SERVICE WATER WASTEWATER WATER WASTEWATER WATER WASTEWATER YEAR PRINCIPAL PRINCIPAL INTEREST INTEREST TOTAL TOTAL TOTAL 2008 - - - 200,156 - 200,156 200,156 2009 - 20,000 - 239,663 - 259,663 259,663 2010 - 20,000 - 238,613 - 258,613 258,613 2011 - 20,000 - 237,563 - 257,563 257,563 2012 - 20,000 - 236,513 - 256,513 256,513 2013 - 20,000 - 235,463 - 255,463 255,463 2014 - 25,000 - 234,281 - 259,281 259,281 2015 - 25,000 - 232,969 - 257,969 257,969 2016 - 30,000 - 231,525 - 261,525 261,525 2017 - 25,000 - 230,081 - 255,081 255,081 2018 - 25,000 - 228,769 - 253,769 253,769 2019 - 30,000 - 227,325 - 257,325 257,325 2020 - 30,000 - 225,750 - 255,750 255,750 2021 - 35,000 - 224,044 - 259,044 259,044 2022 - 620,000 - 206,850 - 826,850 826,850 2023 - 650,000 - 173,513 - 823,513 823,513 2024 - 690,000 - 138,338 - 828,338 828,338 2025 - 725,000 - 101,194 - 826,194 826,194 2026 - 760,000 - 62,213 - 822,213 822,213 2027 - 805,000 - 21,131 - 826,131 826,131 TOTAL $0 $4,575,000 $0 $3,925,950 $0 $8,500,950 $8,500,950 PROJECTED SCHEDULE OF 2007 WATERWORKS & WASTEWATER BONDS 259 Appendix A Tax Rate and Budget Ordinances 260 261 262 263 264 265 07-08 PROPOSED BUDGET REVENUES Taxes 17,277,697 Charges for Services 8,559,855 Permits and Licenses 508,039 Fines 1,184,700 Intergovernmental Revenues 209,286 Interest 689,481 Vehicle Lease Reimbursements 317,051 Miscellaneous Receipts 571,442 TOTAL REVENUES 29,317,551 EXPENDITURES General Government 4,904,324 Public Safety 7,970,289 Community Development 1,294,762 Public Works 5,927,022 Community Services 3,081,878 Vehicle Replacement Fund 229,230 Capital Improvements 1,534,826 Debt Service 4,229,768 TOTAL EXPENDITURES 29,172,099 REVENUES OVER (UNDER) EXPENDITURES 145,452 BEGINNING FUND BALANCE 21,178,330 ENDING FUND BALANCE 21,323,782 * *Reserved or Designated Funds 7,010,052 *Operating Reserves 6,082,722 *Undesignated Funds 8,231,008 CITY OF FRIENDSWOOD FISCAL YEAR 2007-2008 PROPOSED BUDGET SUMMARY 266 Appendix B Personnel Schedule 267 FY 06 Actual FY07 Budget FY08 Base Budget FY08 DP FY08 Adopted Budget 4.50 4.50 4.50 0.50 5.00 1.00 1.00 1.00 0.00 1.00 5.50 5.50 5.50 0.50 6.00 3.00 3.00 3.21 0.00 3.21 2.00 2.00 2.00 0.00 2.00 5.00 5.00 5.21 0.00 5.21 7.44 7.44 8.50 0.00 8.50 3.00 3.00 3.00 0.00 3.00 6.37 6.37 6.69 1.00 7.69 5.00 5.00 4.00 0.00 4.00 0.50 0.50 1.00 0.00 1.00 0.50 0.50 0.00 0.00 0.00 3.00 3.00 3.00 0.00 3.00 Total Administrative Services 25.81 25.81 26.19 1.00 27.19 4.00 4.00 8.00 0.00 8.00 12.68 13.68 13.64 0.00 13.64 40.38 41.88 44.78 2.00 46.78 1.00 1.00 1.00 0.00 1.00 11.00 11.00 11.00 0.00 11.00 3.00 3.00 3.00 0.50 3.50 Total Police 72.06 74.56 81.41 2.50 83.91 3.50 4.50 4.82 0.00 4.82 1.00 1.00 1.29 0.00 1.29 4.50 5.50 6.11 0.00 6.11 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2.00 0.00 0.00 0.00 0.00 2.00 2.00 2.00 0.00 2.00 2.00 2.00 2.00 0.00 2.00 1.00 1.00 1.00 0.00 1.00 2.00 2.00 1.00 0.00 1.00 6.00 6.00 6.00 0.00 6.00 1.00 1.00 1.00 0.00 1.00 2.00 2.00 2.00 0.00 2.00 1.00 1.00 2.00 0.00 2.00 19.00 17.00 17.00 0.00 17.00 0.00 2.00 2.00 0.00 2.00 2.00 1.00 1.00 0.00 1.00 8.00 8.00 8.00 0.00 8.00 4.00 6.00 6.00 0.00 6.00 9.00 9.00 9.00 0.00 9.00 8.00 8.00 8.00 0.00 8.00 2.00 2.00 2.00 0.00 2.00 33.00 36.00 36.00 0.00 36.00 2.00 2.00 2.00 0.00 2.00Administration Utility Customer Service Total Public Works Administration- General Fund Administration- Water and Sewer Fund Street Operations Drainage Operations Water Operations Sewer Operations Projects- General Fund Projects- Water and Sewer Funds Total Community Development Engineering-Water and Sewer Funds Inspection Code Enforcement Administration Planning and Zoning Emergency Management Total Fire Marshal CD/PW Administration Finance -General Fund Fire City Administration Animal Control Communications Patrol DOT Patrol Criminal Investigations Engineering- General Fund Finance -Water and Sewer Fund Municipal Court Human Resources Risk Management- General Fund Risk Management - Water and Sewer Fund Information Technology Administration Administration Total FVFD Total City Manager Municipal Clerk Records Management Total City Secretary Administration Economic Development Personnel By Department Three Year Comparison 268 FY 06 Actual FY07 Budget FY08 Base Budget FY08 DP FY08 Adopted Budget Personnel By Department Three Year Comparison 14.51 14.51 14.50 0.00 14.50 6.00 8.00 8.00 0.00 8.00 7.50 7.50 7.68 0.00 7.68 1.00 0.00 0.00 0.00 0.00 31.01 32.01 32.18 0.00 32.18 195.88 201.38 209.60 4.00 213.60Total Personnel Library Facility Operations Total Community Services Recreation Programs Parks Operations 269 Appendix C Decision Packages and Forces at Work 270 Decision Packages Included in the FY08 Adopted Budget 271 FY08 ADOPTED DECISION PACKAGES GENERAL FUND OUTSIDE ONE TIME ONGOING REVENUE NET DEPT DESCRIPTION COST COST TOTAL SOURCES TOTAL ALL Fuel Increase 0 39,977 39,977 39,977 ALL Electricity Increase 0 56,033 56,033 56,033 ASO - HR AED Batteries 0 6,500 6,500 6,500 ASO - Other Appraisal District Fee Increase 0 886 886 886 POLICE Intoxilyzer Maintenance Contract 0 7,800 7,800 7,800 POLICE Motorola AFIS Live Scan Maintenance Contract 0 4,475 4,475 4,475 FVFD Cell Phone Cost Increase 0 1,800 1,800 1,800 FVFD Pager Equipment Repairs 0 2,000 2,000 2,000 CS Fallen tree cutting service for Buy Out Lots 0 5,000 5,000 5,000 CS Additional session to Summer Day Camp 0 3,961 3,961 3,961 CMO - ED GIS Database Contract Services 0 3,000 3,000 3,000 FAW Total -$ 131,432$ 131,432$ -$ 131,432$ Police Crime Victim Liaison (Cost if not Grant Paid) 0 59,476 59,476 42,800 16,676 Police DEA Crime Analyst Agreement 5,000 0 5,000 5,000 0 Fire Marshal EMPG Grant 46,078 0 46,078 46,078 0 Fire Marshal LEOSE 818 0 818 818 0 Grant/Other Sources Funding Total 51,896$ 59,476$ 111,372$ 94,696$ 16,676$ ALL Salary Adjustment based on compensation study -Phase 1 0 270,000 270,000 0 270,000 PD - Patrol 2 Police Officers, Car & Related Expenses 44,175 164,743 208,918 0 208,918 ASO - HR Compensation Study/ Salary Admin Software/Consultant 0 6,000 6,000 0 6,000 PW Street Maintenance Program 0 800,000 800,000 0 800,000 CSO 1 Backup JBC (electronic voting equipment) 2,640 68 2,708 0 2,708 ASO - Court Compensation Adjustment - Judges 0 20,000 20,000 0 20,000 ASO - Court Municipal Court Clerk III 0 47,567 47,567 0 47,567 CMO Camera Equipment/Media Technician 25,000 18,985 43,985 0 43,985 CS Replace one HVAC unit on Hangar 6,500 0 6,500 0 6,500 CSO 1 Backup E-Scan (electronic voting equipment) 2,640 68 2,708 0 2,708 ASO - Court Compensation Adjustment - Prosecutors/Associate Judge 0 3,000 3,000 0 3,000 CS Phase II - Stevenson Park playground equip. 23,000 0 23,000 0 23,000 CS Replace metal roof and rain gutters on Hangar 30,000 0 30,000 0 30,000 CS Automatic entry doors at City Hall (rear) 2,000 0 2,000 0 2,000 CSO Weblink Laserfiche Software Records Management 12,455 1,883 14,338 0 14,338 FVFD Compensation Adjustment - Paramedics ($1 per hour) 0 6,303 6,303 0 6,303 CSO Laserfiche Records Management Software 15,444 1,767 17,211 0 17,211 PW Pavement Master Plan (estimated amount) 50,000 0 50,000 0 50,000 CS Replace 10-Eight feet metal picnic tables 7,000 0 7,000 0 7,000 FVFD Increase Firefighter Pay ($0.50/hr to $13/hr) 0 5,252 5,252 0 5,252 ASO - IT Laptops for Council and Planning & Zoning 27,200 0 27,200 0 27,200 PW Laura Leigh Street Repair 215,000 0 215,000 0 215,000 PD - AC Part-Time Animal Control Officer 4,000 38,468 42,468 0 42,468 ASO - HR Employee Background Checks 0 4,000 4,000 0 4,000 ASO - Court Credit Card Fees 0 2,500 2,500 0 2,500 ASO - HR Property Valuation Verification 0 7,000 7,000 0 7,000 CS Library expansion project, schematic drawings 34,000 0 34,000 0 34,000 CS Provide Shade System (covering) for Pool Patrons 19,500 0 19,500 0 19,500 CSO Computer PSB Records Mgmt.Office 1,020 0 1,020 0 1,020 FVFD Medical Supplies cost increase 0 5,000 5,000 0 5,000 ASO - HR Salary Adjustment based on compensation study -Phase 1a 0 366,000 366,000 0 366,000 FVFD Additional Part Time Paramedic (weekends) 0 36,552 36,552 0 36,552 FVFD Add Part Time Paid Medic (3rd to staff) 0 34,138 34,138 0 34,138 FVFD Increase Administrative Support Hours 0 7,904 7,904 0 7,904 FVFD Increase Contribution to Volunteer Pension Fund 0 14,400 14,400 0 14,400 FVFD Annual Performance Increase for FT staff 0 3,500 3,500 0 3,500 FVFD Inspection & Certification Cost Increase 0 3,000 3,000 0 3,000 FVFD Per Call Stipend for Volunteer Firefighters 0 21,000 21,000 0 21,000 FVFD Community Events/Awards Banquet Increase 0 5,000 5,000 0 5,000 CSO - Admin Office Chairs (2) 600 0 600 0 600 CSO - Records Copier/Printer/Scanner/Fax machine for PSB Records Rm. 466 0 466 0 466 CMO - Admin Document camera for City Council Chamber 1,600 0 1,600 0 1,600 CDD - Admin Geographic Information System (GIS) Improvements - Contract Svs. 0 5,000 5,000 0 5,000 CSO - Election Svs. eSlate annual software maintenance (on-going) 0 408 408 0 408 General Fund Total 576,136$ 2,090,414$ 2,666,550$ 94,696$ 2,571,854$ WATER AND SEWER FUND PW Fuel Increase 0 9,316 9,316 0 9,316 PW Electricity Increase 0 17,405 17,405 0 17,405 PW Blackhawk Wastewater Plant O & M 43,705 0 43,705 0 43,705 PW Meter Reading 0 1,368 1,368 0 1,368 FAW Total 43,705$ 28,089$ 71,794$ -$ 71,794$ PW and CDD Salary Adjustments based on Comp. Study (est.) -$ 30,000$ 30,000$ -$ 30,000$ PW Sewer Rehab Project -$ 300,000$ 300,000$ -$ 300,000$ PW San Joaquin Lift Station Upgrade 24,500$ -$ 24,500$ -$ 24,500$ PW Utility Master Plan (amount is estimated) 100,000$ -$ 100,000$ -$ 100,000$ PW GIS Enhancement - Utility -$ 15,000$ 15,000$ -$ 15,000$ ASO - Risk Property Valuation Verification -$ 7,000$ 7,000$ -$ 7,000$ Water and Sewer Fund Total 168,205$ 380,089$ 548,294$ -$ 548,294$ 272 OUTSIDE ONE TIME ONGOING REVENUE NET DEPT DESCRIPTION COST COST TOTAL SOURCES TOTAL FVFD Fire Training Field Improvements - Phase I 75,000 0 75,000 0 75,000 General Fund Total $75,000 $0 $75,000 $0 $75,000 DECISION PACKAGE (not included in the FY 08 Budget) 273 Appendix D Revenue Schedule 274 Account Description Current Property Taxes 9,565,313 10,298,938 10,298,938 10,214,215 10,298,938 10,706,012 Delinquent Property Taxes 142,123 0 0 0 0 0 P&I Property Taxes 100,817 0 0 0 0 0 Sales Tax 3,658,699 3,359,100 3,359,100 2,227,235 3,359,100 3,750,000 TNMPCO Franchise 469,269 473,550 473,550 192,597 473,550 465,000 Centerpoint (HL&P) Franchise 136,112 136,000 136,000 64,307 136,000 130,000 Municipal Row Access Fee 183,191 164,250 164,250 101,674 164,250 170,000 Entex Franchise 103,834 95,000 95,000 101,464 95,000 100,000 TCI/AOL 288,917 250,000 250,000 157,289 250,000 300,000 IESI Franchise 39,258 40,000 40,000 30,245 40,000 46,000 Mixed Drink Tax 11,940 11,000 11,000 10,837 11,000 13,000 Taxes $14,699,473 $14,827,838 $14,827,838 $13,099,864 $14,827,838 $15,680,012 Wrecker Permits 45 45 45 0 45 0 Alcoholic Beverage Permit 3,969 2,750 2,750 2,045 2,750 3,200 Peddler Permits 0 0 0 100 0 0 Noise Ordinance Permit 70 0 0 0 0 License Agree-Sheer Pleas 600 600 600 600 600 Pipeline Permits 300 0 0 300 0 0 Building Permits 298,121 275,000 275,000 312,278 275,000 262,800 Electric Permits 35,639 31,760 31,760 39,326 31,760 30,593 Plumbing Permits 30,607 29,040 29,040 29,358 29,040 27,294 Air Conditioning Permits 18,129 15,670 15,670 17,305 15,670 14,606 Plan Inspection Fees 148,316 134,850 134,850 156,668 134,850 128,999 Re Inspection Fees 475 980 980 200 980 847 Sign Permits 2,495 1,925 1,925 1,955 1,925 2,500 Banner Permit Fee 450 225 225 600 225 500 Animal Licenses 2,425 2,200 2,200 2,240 2,200 2,400 Electrical Licenses 8,450 11,155 11,155 7,537 11,155 10,000 Metricom Agreement 0 0 0 3,233 0 0 Licenses and Permits $550,091 $506,200 $506,200 $573,145 $506,200 $484,339 Bureau of Justice Grants 9,215 0 0 16,836 0 16,100 FEMA Grants 224,693 0 0 9,422 0 0 Homeland Security Grants 105,116 0 0 0 0 0 Grants 0 0 0 0 0 0 TX State Library Grants 6,432 0 6,274 6,274 6,274 8,000 Criminal Justice Division 36,796 47,600 47,600 0 47,600 42,800 Law Enforcement Training 5,350 818 818 5,124 818 5,124 Emergency Mgmt Division 42,665 42,665 46,078 21,333 46,078 46,078 TXDoT Grants 21,180 24,372 24,372 26,579 24,372 19,040 Local Governments 0 0 0 150,000 0 0 Friendswood ISD 71,261 103,067 103,067 32,400 103,067 57,960 Galveston Co Consol DD 0 0 0 0 0 0 Clear Creek ISD 12,367 13,054 13,054 0 13,054 14,184 Intergovernmental Revenue $535,075 $231,576 $241,263 $267,967 $241,263 $209,286 Platt Fees 23,900 9,000 9,000 20,300 9,000 20,000 Rezoning Fees 1,800 900 900 2,700 900 2,000 Board of Adjustment Fees 800 200 200 400 200 200 Zoning Compliance Cert 3,910 1,000 1,000 1,460 1,000 1,000 Bid Spec Documents 1,630 1,300 1,300 80 1,300 500 Animal Cntrl/Shelter Fees 5,651 5,500 5,500 5,086 5,500 6,000 Tabulation Services 3,000 3,000 3,000 1,870 3,000 0 Mowing Services 2,500 1,000 1,000 0 1,000 0 Swimming Pool Fees 14,562 19,000 19,000 11,901 19,000 17,000 Sports Complex Fees 3,819 1,750 1,750 1,823 1,750 6,000 Old City Park Fees 700 400 400 375 400 600 Stevenson Park Fees 700 600 600 500 600 400 Pavilion Fees 2,105 2,500 2,500 1,525 2,500 2,500 Gazebo Fees 550 1,100 1,100 925 1,100 1,200 Leavesley Park Fees 20,249 16,500 16,500 16,425 16,500 19,000 Activity Building Fee 1,951 1,000 1,000 2,369 1,000 1,500 City Adm Fee-Rec Programs 270 150 150 100 150 300 League Fees-Adult Sftball 22,211 31,000 31,000 11,692 31,000 25,000 Summer Day Camp 39,252 43,000 43,000 35,449 43,000 48,000 Aerobic Class Fees 3,396 3,200 3,200 1,368 3,200 3,340 Revenue Schedule General Fund FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 Actual 6/30/06 FY07 Year End Estimate FY08 Adopted Budget 275 Account Description Revenue Schedule General Fund FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 Actual 6/30/06 FY07 Year End Estimate FY08 Adopted Budget Library Use Fees 3,874 3,100 3,100 3,565 3,100 3,200 Other Program Fees 0 0 0 2,851 0 2,580 July 1 Booth Fee 120 3,700 3,700 1,980 3,700 2,590 Fun Run Receipts/Donations 6,235 6,000 6,000 6,865 6,000 5,600 July 4th Sponsorship 0 0 0 3,030 0 0 Lifeguard Cert Fees 520 0 0 0 0 170 Charges for Services $163,705 $154,900 $154,900 $134,639 $154,900 $168,680 Court Fines and Fees 64 0 0 8 0 0 Court Fines and Fees 747,620 632,217 632,217 748,980 632,217 840,741 Court Adm Fee (DDC)32,803 27,944 27,944 25,540 27,944 26,948 Warrntless Arrest (AF)44,638 38,403 38,403 36,424 38,403 38,075 Court Warntlss Arrst Fee (CAP)57,288 43,391 43,391 56,375 43,391 58,544 Child Safety Fee 8,767 7,098 7,098 5,785 7,098 6,136 Court Traffic Fee (TFC)21,353 24,816 24,816 17,970 24,816 18,742 Court Traffic Fee (LEOCE)39 59 59 24 59 21 Security Fee 0 0 0 0 0 0 Harris Co. Child Safety 8,161 7,430 7,430 6,284 7,430 6,340 Court Adm Fees 1,892 1,503 1,503 2,081 1,503 2,138 Court 10% TP 3,829 3,300 3,300 3,219 3,300 3,395 Court 40% TP 15,312 13,160 13,160 12,868 13,160 13,557 Technology Fund 0 0 0 3 0 0 State Traffic 10,631 7,483 7,483 9,425 7,483 9,924 Cons Court Cost 48,904 34,969 34,969 43,585 34,969 50,365 State DOT Court Fine 6,757 11,697 11,697 3,615 11,697 3,773 Library 40,892 39,500 39,500 32,511 39,500 40,000 Mowing Lien Revenues 2,184 0 0 1,185 0 0 Fines $1,051,134 $892,970 $892,970 $1,005,883 $892,970 $1,118,699 Investments 116,271 51,973 51,973 56,300 51,973 66,932 Texpool 111,575 57,488 57,488 109,893 57,488 103,735 Lone Star Invest Pool 75,558 31,273 31,273 108,160 31,273 105,494 MBIA 142,099 68,569 68,569 135,303 68,569 131,995 Checking Accounts 31,530 20,031 20,031 44,430 20,031 53,717 Liens 638 496 496 635 496 608 Marking Invest to Market 529 0 0 0 0 0 Tower Rental Fee 28,678 19,242 19,242 25,165 19,242 21,390 Interest Revenues $506,878 $249,072 $249,072 $479,887 $249,072 $483,871 Miscellaneous Receipts 7,426 0 0 3,879 0 0 National Bicycle Registry 100 00 000 Administrative Fees 3,238 0 0 580 0 0 Refuse Administrative Fee 106,604 86,370 86,370 84,444 86,370 113,000 Miscellaneous Receipts 56,118 15,500 15,500 9,585 15,500 5,000 Return Check Fee 510 300 300 475 300 300 Suspense Account 0 0 0 194 0 0 Reimbursements 148 0 0 0 0 0 Insurance 0 0 0 33,705 0 0 PY Insurance Reimburse 34,345 0 0 0 0 0 Prior Period Expenditures 8,318 0 0 0 0 0 Developer Contributions 8,732 0 0 0 0 0 Prior Year Revenue 0 0 0 0 0 0 Agenda Subscription 25 0 0 0 0 0 Documents 4,213 3,460 3,460 3,053 3,460 3,300 Vending Proceeds 74 75 75 0 75 0 Concession Stand Agreement 613 2,190 2,190 648 2,190 0 Library Copier 72 00 000 Donations 18,781 10,000 50,500 59,618 50,500 0 Mowing Vacant Lots 0 0 0 0 0 0 Tower Rental Fee 0 0 0 0 0 0 Metricom Inc Agreement 3,233 3,233 3,233 0 3,233 0 Miscellaneous Receipts $252,550 $121,128 $161,628 $196,182 $161,628 $121,600 276 Account Description Revenue Schedule General Fund FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 Actual 6/30/06 FY07 Year End Estimate FY08 Adopted Budget Park Dedication Fund 0 0 0 0 0 0 Hazard Mitigation Fund 0 0 0 0 0 0 Tax Debt Service Fund 0 0 0 0 0 0 Trsf from W/S Oper Fund 775,074 867,616 875,616 650,712 875,616 986,016 Sale of Fixed Assets 187,345 0 0 790,087 0 0 Other Financing Sources $962,419 $867,616 $875,616 $1,440,799 $875,616 $986,016 GENERAL FUND TOTAL $18,721,325 $17,851,300 $17,909,487 $17,198,365 $17,909,487 $19,252,503 277 Account Description Seized Revenues-Federal $27,059 $0 $4,550 $0 $0 $0 Intergovt'l Revenue $27,059 $0 $4,550 $0 $0 $0 Investments $458 $188 $188 $63 $0 $0 Texpool 433 246 246 57 0 0 Lone Star Invest Pool 295 129 129 79 0 0 MBIA 560 287 287 79 0 0 Checking Accounts 145 100 100 40 0 0 Interest Revenues $1,891 $950 $950 $318 $0 $0 Police Seizure Federal $28,950 $950 $5,500 $318 $0 $0 Account Description County $2,400 $0 $23,641 $0 $0 $0 Seized Revenues- County 0 0 0 6,491 0 0 Intergovernmental Revenues $2,400 $0 $23,641 $6,491 $0 $0 Investments $161 $31 $31 $53 $45 $30 TexPool 146 38 38 79 57 38 Lone Star Invest Pool 117 23 23 68 35 23 MBIA 199 44 44 115 66 44 Checking Accounts 40 14 14 23 21 14 Interest Revenues $663 $150 $150 $338 $224 $150 Police Seizure State $3,063 $150 $23,791 $6,829 $224 $150 Account Description Investments $275 $132 $132 $128 $0 $0 TexPool 256 167 167 250 0 0 Lone Star Invest Pool 165 85 85 248 0 0 MBIA 326 196 196 316 0 0 Checking Accounts 93 70 70 115 0 0 Interest Revenues $1,115 $650 $650 $1,057 $676 $0 Insurance $0 $0 $0 $0 $0 $0 Donations 219,353 80,572 80,572 171,437 215,000 142,252 Miscellaneous Receipts $219,353 $80,572 $80,572 $171,437 $215,000 $142,252 Sale of Fixed Assets $4,945 $4,000 $4,000 $0 $4,945 $0 Other Financing Sources $4,945 $4,000 $4,000 $0 $4,945 $0 Fire/EMS Donation Fund $225,413 $85,222 $85,222 $172,494 $220,621 $142,252 Revenue Schedule Fire /EMS Donation Fund FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 Actual 6/30/07 FY07 Year End Estimate FY08 Adopted Budget Revenue Schedule Police Seizure State FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 Actual 6/30/06 FY07 Year End Estimate FY08 Adopted Budget Revenue Schedule Police Seizure Federal FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 Actual 6/30/06 FY07 Year End Estimate FY08 Adopted Budget 278 Court Technology Fees $28,416 $0 $32,393 $23,885 $32,393 $28,000 Court Technology Fees $28,416 $0 $32,393 $23,885 $32,393 $28,000 Building Security Fees $37,902 $0 $24,345 $31,878 $31,878 $38,000 Court Security Fees $37,902 $0 $24,345 $31,878 $31,878 $38,000 Court Technology/Security Fund $66,318 $0 $56,738 $55,763 $64,271 $66,000 Account Description Neighborhood Parks $1,248 $0 $0 $21,904 $21,904 $0 Community Parks 51,075 40,000 40,000 67,800 67,800 50,000 Miscellaneous Receipts $52,323 $40,000 $40,000 $89,704 $89,704 $50,000 Investments $1,549 $655 $655 $802 $802 $1,000 TexPool 1,809 1,096 1,096 1,609 $1,609 $1,000 Lone Star Invest Pool 1,025 463 463 1,583 $1,583 $1,000 MBIA 2,296 1,294 1,294 1,998 $1,998 $1,000 Checking Accounts 696 492 492 711 $711 $1,000 Interest Revenues $7,375 $4,000 $4,000 $6,703 $6,703 $5,000 Park Land Dedication Fund $59,698 $44,000 $44,000 $96,407 $96,407 $55,000 Account Description Investments $14 $6 $6 $7 $7 $0 Texpool 11 4 4 13 $13 0 Lone Star Invest Pool 9 3 3 13 $13 0 MBIA 14 5 5 16 $16 0 Checking Accounts 3 2 2 6 $6 0 Interest Revenues $51 $20 $20 $55 $55 $0 Donations $0 $0 $0 $0 $0 $0 Miscellaneous Receipts $0 $0 $0 $0 $0 $0 Playground Equipment $51 $20 $20 $55 $55 $0 Revenue Schedule Playground Equipment FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 Actual 6/30/07 FY07 Year End Estimate FY08 Adopted Budget Park Dedication Fund FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 Actual 6/30/07 FY07 Year End Estimate FY08 Adopted Budget Account Description FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 Actual 6/30/07 Revenue Schedule FY07 Year End Estimate FY08 Adopted Budget Court Technology/Court Security Fund Revenue Schedule 279 Account Description Current Property Taxes $1,454,001 $1,409,819 $1,409,819 $1,402,735 $1,409,819 $1,597,730 Delinquent Property Taxes 21,679 0 0000 P & I - Property Taxes 15,603 0 0000 Taxes $1,491,283 $1,409,819 $1,409,819 $1,402,735 $1,409,819 $1,597,730 Investments $21,035 $10,493 $10,493 $9,343 $10,493 $15,000 TexPool 20,450 14,066 $14,066 17,240 $14,066 10,000 Lone Star Invest Pool 12,984 7,054 $7,054 17,079 $7,054 10,000 MBIA 25,805 16,223 $16,223 21,292 $16,223 15,000 Checking Accounts 7,223 5,864 $5,864 8,553 $5,864 0 Marking Invest to Market 88 0 0000 Interest Revenues $87,585 $53,700 $53,700 $73,507 $53,700 $50,000 Tax Debt Service Fund $1,578,868 $1,463,519 $1,463,519 $1,476,242 $1,463,519 $1,647,730 Account Description Investments $7,257 $0 $0 $1,529 $0 $0 TexPool 5,359 0 0 2,923 0 0 Lone Star Invest Pool 3,663 0 0 2,909 0 0 MBIA 6,773 0 0 3,711 0 0 Checking Accounts 1,758 0 0 1,222 0 0 Transfer from General Fund 0 0 0 350,688 0 0 Interest Revenues $24,810 $0 $0 $362,982 $0 $0 2003 GO Bond Fund $24,810 $0 $0 $362,982 $0 $0 Account Description Investments (1,150)00(1,364) (1,364)0 TexPool (783)00(1,449) (1,449)0 Lone Star Invest Pool (753)00(1,553) (1,553)0 MBIA (904)00(1,961) (1,961)0 MBIA 2005 Bond Fund Int 327,118 0 0 182,758 182,758 0 Checking Accounts (176)00(990) (990)0 Interest Revenues $323,352 $0 $0 $175,441 $175,441 $0 Miscellaneous Receipts 0 0 0 2,541 2,541 0 Bond Proceeds 0 0 0000 Premium 0 0 0000 Interest Revenues $0 $0 $0 $2,541 $2,541 $0 2005 GO Bond Fund $323,352 $0 $0 $177,982 $177,982 $0 Revenue Schedule 2005 General Obligation Bond Fund FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 Actual Budget FY07 Year End Estimate FY08 Adopted Budget Revenue Schedule 2003 General Obligation Bond Fund FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 Actual Budget FY07 Year End Estimate FY08 Adopted Budget Revenue Schedule Tax Debt Service Fund FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 Actual Budget FY07 Year End Estimate FY08 Adopted Budget 280 Account Description Investments $209 $0 $0 $138 $138 $136 TexPool 51 0 0 178 178 175 Lone Star Invest Pool 35 0 0 89 89 87 MBIA 364 0 0 208 208 204 Checking Accounts 46 0 0 74 74 73 Interest Revenues $705 $0 $0 $687 $687 $675 1776 Park Trust Fund $705 $0 $0 $687 $687 $675 Revenue Schedule 1776 Park Trust Fund FY07 Amended Budget FY07 Original Budget FY07 Amended Budget FY07 Actual 6/30/07 FY07 Year End Estimate FY08 Adopted Budget 281 Account Description Single Fmly Res $3,439,594 $3,800,000 $3,800,000 $1,946,186 $3,800,000 $3,576,229 Single Commercial 171,330 165,000 165,000 109,030 165,000 41,557 Multi Fmly Res 263,726 265,000 265,000 155,504 265,000 326,973 Multi Commercial 56,677 56,000 56,000 33,745 56,000 262,135 Sprinkler Only 246,353 250,000 250,000 98,512 250,000 23,603 Other 48,936 50,000 50,000 29,797 50,000 7,672 Single Fmly Res 2,963,582 3,150,000 3,150,000 1,714,392 3,150,000 2,968,171 Single Commercial 121,894 120,000 120,000 77,760 120,000 115,630 Multi Fmly Res 245,726 250,000 250,000 146,582 250,000 273,092 Multi Commercial 51,285 50,500 50,500 30,909 50,500 47,782 Other 38,649 41,000 41,000 22,425 41,000 57,281 Charges for Services $7,647,752 $8,197,500 $8,197,500 $4,364,842 $8,197,500 $7,700,125 Investments $54,601 $30,000 $30,000 $29,437 $30,000 $30,000 TexPool 50,547 45,000 45,000 52,529 45,000 45,000 Lone Star Invest Pool 34,912 25,000 25,000 52,479 25,000 25,000 MBIA 66,006 50,000 50,000 66,273 50,000 50,000 Checking Accounts 7,299 6,000 6,000 13,506 6,000 10,000 Marking Investment to Market 265 Interest Revenues $213,630 $156,000 $156,000 $214,224 $156,000 $160,000 Rents (Forest Bend HOA Bldg.) $0 $1,050 $1,050 $0 $0 $0 Miscellaneous Receipts 3,270 0 0 -448 0 0 Disconnect/Reconnect Fee 156,431 150,000 150,000 106,702 157,060 166,000 Disconnect/Reconnect Fee 18,090 15,500 15,500 13,275 16,790 18,000 Tampering Fee 468 200 200 400 540 200 Miscellaneous Receipts 5,410 2,000 2,000 10,024 9,416 2,000 Return Check Fee 1,395 1,200 1,200 675 1,265 1,200 Insurance 1,375 0 0 0 2,750 0 Water Meters 39,945 40,000 40,000 45,795 39,750 50,000 Reserves 0 0 0000 Sale of City Property 0 0 0 4,182 0 0 Transfer 76,454 0 0000 Miscellaneous Receipts $302,838 $209,950 $209,950 $180,605 $227,571 $237,400 Water and Sewer Fund $8,164,220 $8,563,450 $8,563,450 $4,759,671 $8,581,071 $8,097,525 Account Description TexPool (3,649)00(1,882) (1,882)0 Lone Star Invest Pool (2,611)00(1,934) (1,934)0 MBIA (4,794)00(2,419) (2,419)0 MBIA 2006 Rev Bonds 24,145 668,202 668,202 Checking Accounts (1,171)00(1,041) (1,041)0 Interest Revenues $11,920 $0 $0 $660,926 $660,926 $0 2006 W/S Bond Constr Fund $11,920 $0 $0 $660,926 $660,926 $0 Revenue Schedule 2006 W/S Bond Construction Fund FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 Actual 6/30/07 FY07 Year End Estimate FY08 Adopted Budget Revenue Schedule Water and Sewer Fund FY07 Amended Budget FY07 Original Budget FY07 Amended Budget FY07 Actual 6/30/07 FY07 Year End Estimate FY08 Adopted Budget 282 Account Description CW Water Impact Fees-2003 344,578 567,600 567,600 461,648 567,600 473,000 Charges for Services $344,578 $567,600 $567,600 $461,648 $567,600 $473,000 Investments $260 $150 $150 $211 $150 $0 TexPool 392 400 400 689 400 0 Lone Star Invest Pool 191 150 150 647 150 0 MBIA 509 500 500 806 500 0 Checking Accounts 144 150 150 269 150 0 Miscellaneous Receipts 0 0 0 1,359 0 0 Interest Revenues $1,496 $1,350 $1,350 $3,981 $1,350 $0 Water CIP/Impact Fee Fund $346,074 $568,950 $568,950 $465,629 $568,950 $473,000 CW Sewer Impact Fees-2003 $174,938 $290,100 $290,100 $235,948 $290,100 $241,750 Charges for Services $174,938 $290,100 $290,100 $235,948 $290,100 $241,750 Investments $598 $600 $600 $134 $0 $0 TexPool 675 700 700 400 0 0 Lone Star Invest Pool 286 300 300 379 0 0 MBIA 829 800 800 473 0 0 Checking Accounts 282 400 400 159 0 1500 Miscellaneous Receipts 0 0 0 90 0 0 Interest Revenues $2,670 $2,800 $2,800 $1,635 $0 $1,500 Sewer CIP/Impact Fee Fund $177,608 $292,900 $292,900 $237,583 $290,100 $243,250 Account Description Investments $6,429 $4,695 $4,695 $1,076 $4,695 $0 TexPool 7,104 6,673 6,673 1,320 6,673 0 Lone Star Invest Pool 3,057 2,856 2,856 1,354 2,856 0 MBIA 8,248 7,718 7,718 1,532 7,718 0 Checking Accounts 3,213 3,058 3,058 1,150 3,058 0 Interest Revenues $28,051 $25,000 $25,000 $6,432 $25,000 $0 Trans From W/S Fund $653,435 $1,530,423 $1,530,423 $1,530,423 $1,530,423 $1,624,987 Water CIP/Impact Fee Fund 344,890 570,000 570,000 332,500 570,000 465,417 Sewer CIP/Impact Fee Fund 286,857 290,000 290,000 169,167 290,000 233,046 Other Financing Sources $1,285,182 $2,390,423 $2,390,423 $2,032,090 $2,390,423 $2,323,450 W/S Revenue Debt Fund $1,313,233 $2,415,423 $2,415,423 $2,038,522 $2,415,423 $2,323,450 Revenue Schedule Water and Sewer Revenue Debt Fund FY06 Actual FY07 Original Budget FY07 Amended Budget FY07 Amended Budget FY07 Year End Estimate FY08 Adopted Budget Revenue Schedule Sewer CIP/Impact Fee Fund Account Description FY06 Actual FY07 Orginial Budget FY07 Amended Budget FY07 Actual 6/30/07 FY07 Year End Estimate FY08 Adopted Budget Revenue Schedule Water CIP/Impact Fee Fund FY06 Actual FY07 Orginial Budget FY07 Amended Budget FY07 Actual 6/30/07 FY07 Year End Estimate FY08 Adopted Budget 283 Account Description Investments $4,301 $353 $353 $1,311 $1,311 $0 TexPool 4,051 457 457 2,586 $2,586 0 Checking Accounts 1,444 190 190 1,109 $1,109 0 Interest Revenues $9,796 $1,000 $1,000 $5,006 $5,006 $0 Lease Revenues $291,127 $420,770 $420,770 $309,861 $420,770 $317,051 Lease Revenues $291,127 $420,770 $420,770 $309,861 $420,770 $317,051 Sale of Fixed Assets $11,855 $0 $0 $0 $3,610 $0 Other Financing Sources $11,855 $0 $0 $3,610 $0 Vehicle Replacement Plan $312,778 $421,770 $421,770 $314,867 $429,386 $317,051 Revenue Schedule Vehicle Replacement Fund FY06 Actual FY07 Original Budget FY07 Amended Budget FY06 Actual 6/30/07 FY07 Year End Estimate FY08 Adopted Budget 284 Appendix E General and Administrative Transfers 285 PARK DEDICATION FUND General Fund 0 0 0 0 0 0 WATER AND SEWER OPERATION FUND General Fund 775,074 875,610 875,610 650,712 875,610 986,016 Water and Sewer Revenue Debt Fund 635,435 1,530,423 1,530,423 1,530,423 1,530,423 1,612,587 Total 1,410,509 2,406,033 2,406,033 2,181,135 2,406,033 2,598,603 WATER CIP/IMPACT FEE FUND Water and Sewer Revenue Debt Fund 334,890 570,000 570,000 332,500 570,000 465,417 SEWER CIP/IMPACT FEE FUND Water and Sewer Revenue Debt Fund 288,567 290,000 290,000 169,167 290,000 233,046 Total Transfers To Other Funds $2,033,966 $3,266,033 $3,266,033 $2,682,802 $3,266,033 $3,297,066 FY06 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget Transfers to Other Funds FY06 Actual FY07 Original Budget FY07 Amended Budget 286 GENERAL FUND Park Dedication Fund 0 0 0 0 0 0 Water and Sewer Operation Fund 775,074 875,610 875,610 650,712 875,610 986,016 Total 775,074 875,610 875,610 650,712 875,610 986,016 WATER AND SEWER REVENUE DEBT FUND Water and Sewer Operation Fund 635,435 1,530,423 1,530,423 1,530,423 1,530,423 1,612,587 Water CIP/Impact Fee Fund 334,890 570,000 570,000 332,500 570,000 465,417 Sewer CIP/Impact Fee Fund 288,567 290,000 290,000 169,167 290,000 233,046 Total 1,258,892 2,390,423 2,390,423 2,032,090 2,390,423 2,311,050 Total Transfers From Other Funds $2,033,966 $3,266,033 $3,266,033 $2,682,802 $3,266,033 $3,297,066 FY06 YTD 6/30/07 FY07 Year End Estimate FY08 Adopted Budget Transfers from Other Funds FY06 Actual FY07 Original Budget FY07 Amended Budget 287 Appendix F Charter Budget Provisions 288 Charter Budget Provisions Section 8.03 Annual Budget (A) Content: The budget shall provide a complete financial plan of all city funds and activities and, except as required by law or this Charter, shall be in such form as the manager deems desirable or the council may require. A budget message explaining the budget both in fiscal terms and in terms of the work programs shall be submitted with the budget. It shall outline the proposed financial policies of the city for the ensuing fiscal year, describe the important features of the budget, indicate any major changes from the current year in financial policies, expenditures, and revenues, with reasons for such changes. It shall also summarize the city’s debt position and include such other material as the manager deems desirable. The budget shall begin with a clear general summary of its contents; shall show in detail all estimated income, the proposed property tax levy, and all proposed expenditures, for the ensuring fiscal year including debt service, and an itemized estimate of the expense of conducting each department of the city. The proposed budget expenditures shall not exceed the total of estimated income. The budget shall be so arranged as to show comparative figures for actual and estimated income and expenditures of the current fiscal year and actual income and expenditures of the preceding fiscal year, compared to the estimate for the budgeted year. It shall include in separate sections: (1) Tax levies, rates, and collections for the proceeding five years. (2) The amount required for interest on the city’s debts, for sinking fund and for maturing serial bonds. (3) The total amount of outstanding city debts, with a schedule of maturities on bond issues. (4) Anticipated net surplus or deficit for the ensuing fiscal year of each utility owned or operated by the city and the proposed method of its disposition, subsidiary budgets for each such utility giving detailed income and expenditure information shall be attached as appendices to the budget. (5) A capital program, which may be revised and extended each year to indicate capital improvements pending or in process of construction or acquisition, and shall include the following items which shall be attached as appendices to the budget: (a) A summary of proposed programs; (b) A list of all capital improvements which are proposed to be undertaken during five fiscal years next ensuing, with appropriate supporting information as to the necessity for such improvements; (c) Cost estimates, method of financing and recommended time schedules for each such improvement; and (d) The estimated annual cost of operating and maintaining the facilities to bed constructed or acquired. (6) Such other information as may be required by the council. (b) Submission: On or before the first day of August of each year, the manager 289 Charter Budget Provisions shall submit to the council a proposed budget and an accompanying message. The council shall review the proposed budget and revise as deemed appropriate prior to general circulation for public hearing. (c) Public notice and hearing: The council shall post in the city hall and publish in the official newspaper a general summary of their (its) proposed budget and a notice stating: (1) The times and places where copies of the message and budget are available for inspection by the public; and (2) The time and place, not less than ten nor more than 30 days after such publication, for a public hearing on the budget. (d) Amendment before adoption: After the public hearing, the council may adopt the budget with or without amendment. In amending the budget, it may add or increase programs or amounts and may delete or decrease any programs or amounts, except expenditures required by law or for debt services or for estimated cash deficit, provided that no amendment to the budget shall increase the authorized expenditures to an amount greater than the total of estimated income plus funds available form prior years. (e) Adoption: The council shall adopt its annual budget by ordinance, on one reading, by the 15th day of September or as soon thereafter as practical. If the council fails to adopt an annual budget before the start of the fiscal year to which it applies, appropriations of the last budget adopted shall be considered as adopted for the current fiscal year on a month to month, pro rata basis, until the annual budget is adopted. Adoption of the budget shall require an affirmative vote of at least a majority of all members of the council. Adoption of the budget shall constitute appropriations of the amounts specified therein as expenditures from the funds indicated. (Res .No. R88-15, & 3, 5-9-1988; Res. No. R2002, & 7, 2-18-2002, election 5-4- 2002) State law reference – Budgets, V.T.C.A., Local Government Code & 102.001 et.seq Sec.8.04. Amendments after adoption. (a) Supplemental appropriations: If during the fiscal year the manager certifies that there are available for appropriation revenues in excess of those estimated in the budget, the council by ordinance may make supplemental appropriation for the year up to the amount of such excess. (b) Emergency appropriations: To meet a public emergency created by a natural disaster or manmade calamity affecting life, health, property, or the public peace, the council may make emergency appropriations, not to exceed ten percent of the current fiscal year’s budgeted receipts. Such appropriations may be made by emergency ordinance in accordance with the provisions of this Charter. To the extent that there are no available unappropriated revenues to meet such appropriations, the council may be such emergency ordinance authorize the issuance of emergency notes, which may be renewed from time to time. (c) Reduction of appropriations: If at any time during the fiscal year it appears probable to the manager that the revenues available will be insufficient to meet the amount 290 Charter Budget Provisions appropriated, he/she shall report to the council without delay, indicating the estimated amount of the deficit, any remedial action taken by him and his recommendations as to any other steps to be taken. The council shall then take such further action as it deems necessary to prevent or minimize any deficit and for that purpose it may by ordinance reduce one or more appropriations. (d) Transfer of appropriations: At any time during the fiscal year the manager may transfer part or all of any unencumbered appropriation balance among programs within a department, division, or office and, upon written request by the manager, the council may ordinance transfer part or all of any unencumbered appropriation balance from one department, office or agency to another. (e) Limitations: No appropriation for debt service may be reduced or transferred, and no appropriation may be reduced below any amount required by law to be appropriated or by more than the amount of the unencumbered balance thereof. (f) Effective date: The supplemental and emergency appropriations and reduction or transfer of appropriations authorized by this section may be effective immediately upon adoption of the ordinance. (Res. No. R88-15, & 3, 5-9-1988) State law reference-Budgets, V.T.C.A., Local Government Code $ 102.001 et seq 291 Appendix G Financial Management Policy 292 Financial Management Policy Introduction. The City of Friendswood assumes an important responsibility to its citizens and customers to carefully account for public funds, to manage City finances wisely and to plan for the adequate funding of services desired by the public. The main goal of this Policy is to help the City achieve a long-term, stable and positive, financial condition. The City’s financial management, as directed by this Policy, is based on the foundation of integrity, prudent stewardship, planning, accountability and full disclosure. The purpose of the Policy is to provide guidance for planning and directing the City’s daily financial affairs. This Policy provides a framework in pursuit of the following objectives. Financial Objectives Revenues Design and administer a revenue system that will assure a reliable, equitable and sufficient revenue stream to support desired City services. Expenditures Identify priority services, establish and define appropriate service levels and administer the expenditure of available resources to assure fiscal stability and the effective and efficient delivery of these services. Fund Balance/Retained Earnings Maintain the fund balance and retained earnings of the various operating funds at levels sufficient to protect the City’s credit worthiness, as well as its financial position, during times of emergency. Capital Expenditures and Improvements Annually review and monitor the condition of the City’s capital equipment and infrastructure, setting priorities for its replacement and renovation based on needs, funding alternatives and availability of resources. Debt Management Establish guidelines for debt financing that will provide needed capital equipment and infrastructure improvements, while minimizing the impact of debt payments on current and future revenues. Investments Invest the City’s operating cash to ensure its safety, provide necessary liquidity and maximize yield. Return on investment is of least importance compared to the safety and liquidity objectives. Intergovernmental Relations Coordinate efforts with other governmental agencies to achieve common policy objectives, share the cost of providing governmental services on an equitable basis and support appropriate favorable legislation at the state and federal levels. Grants Aggressively investigate, pursue and effectively administer federal, state and foundation grants-in-aid, which address the City’s current priorities and policy objectives. 293 Financial Management Policy Economic Development Initiate, encourage and participate in economic development efforts to create job opportunities and strengthen the local economy and tax base. Fiscal Monitoring Analyze financial data and prepare reports that reflect the City’s financial performance and economic condition. Accounting, Auditing and Financial Reporting Comply with prevailing federal, state and local statutes and regulations. Conform to generally accepted accounting principles as promulgated by the Governmental Accounting Standards Board (GASB), American Institute of Certified Public Accountants (AICPA) and the Government Finance Officers Association (GFOA). Internal Control Maintain an environment to provide management with reasonable assurance that assets are safeguarded against loss from unauthorized use or disposition. Risk Management Prevent and/or reduce financial impact to the City of claims and losses through prevention and transfer of liability. Budget Develop and maintain a balanced budget, which presents a clear understanding of goals, service levels and performance standards. The document shall, to the extent possible, be “user-friendly” for citizens. I. Revenues The City shall use the following guidelines to design and administer a revenue system that will assure a reliable, equitable and sufficient revenue stream to support desired City services. Balance and Diversification in Revenue Sources The City shall strive to maintain a balanced and diversified revenue system to protect the City from fluctuations in any one source due to changes in economic conditions, which adversely impact that source. User Fees For services that benefit specific users, where possible, the City shall establish and collect fees to recover the full direct and indirect cost of those services. City staff shall review user fees on a regular basis to calculate their full cost recovery levels, to compare them to the current fee structure and to recommend adjustments where necessary. Property Tax Revenues/Tax Rate The City shall endeavor to reduce its reliance on property tax revenues by revenue diversification, implementation and continued use of user fees and economic development. The City shall also strive to stabilize its tax rate and minimize tax rate increases. Utility/Enterprise Funds User Fees Utility rates and enterprise funds user fees shall be set at levels sufficient to cover operating expenditures, meet debt obligations, provide additional funding for capital 294 Financial Management Policy improvements and provide adequate levels of working capital. The City shall seek to eliminate all forms of subsidization to utility/enterprise funds from the General Fund. Administrative Services Charges The City shall prepare a cost allocation plan annually to determine the administrative services charges due the General Fund from enterprise funds for overhead and staff support. Where appropriate, the enterprise funds shall pay the General Fund for direct services rendered. Revenue Estimates for Budgeting In order to maintain a stable level of services, the City shall use a conservative, objective and analytical approach when preparing revenue estimates. The process shall include analysis of probable economic changes and their impacts on revenues, historical collection rates and trends in revenues. This approach should reduce the likelihood of actual revenues falling short of budget estimates during the year, which otherwise could result in mid-year service reductions. Revenue Collection and Administration The City shall maintain high collection rates for all revenues by keeping the revenue system as simple as possible to facilitate payment. In addition, since a revenue source should exceed the cost of producing it, the City shall strive to control and reduce administrative costs. The City shall pursue to the full extent allowed by state law all delinquent taxpayers and others overdue in payments to the City. II. Expenditures The City shall use the following guidelines to identify necessary services, establish appropriate service levels and administer the expenditure of available resources to assure fiscal stability and the effective and efficient delivery of services. Current Funding Basis The City shall operate on a current funding basis. Expenditures shall be budgeted and controlled so as not to exceed current revenues. Avoidance of Operating Deficits The City shall take immediate corrective action, if at any time during the fiscal year, expenditure and revenue estimates are such that an operating deficit is projected at year- end. Maintenance of Capital Assets Within the resources available each fiscal year, the City shall maintain capital assets and infrastructure at a sufficient level to protect the City’s investment, to minimize future replacement and maintenance costs and to continue acceptable service levels. Periodic Program Reviews Periodic program review for efficiency and effectiveness shall be performed. Programs not meeting efficiency or effectiveness objectives shall be brought up to required standards, or be subject to reduction or elimination. The City shall explore and develop to the extent possible, service trends and definitions in an effort to establish a “reward/profit sharing” system. 295 Financial Management Policy Purchasing The City shall make every effort to maximize any discounts offered by creditors/vendors. Vendors with balances due the City will have payments due the vendor offset against the amount due the City. The City will follow state law and the City of Friendswood Purchasing Manual concerning formal bidding procedures and approval by the City Council. For purchases where competitive bidding is not required, the City shall obtain the most favorable terms and pricing possible. Every effort will be made to include minority business enterprises in the bidding process. The City Manager, or his designee, shall have the authority to approve and sign contracts and/or purchases for budgeted goods or services that do not exceed the state law bid limitation of $25,000. Contracts or purchases for items in excess of the state law bid limit shall be placed on a Council agenda for action authorizing the Mayor, or his designee’s, signature. III. Fund Balance/Retained Earnings The City shall use the following guidelines to maintain the fund balance and retained earnings of the various operating funds at levels sufficient to protect the City's creditworthiness as well as its financial position from unforeseeable emergencies. General Fund Undesignated Fund Balance The City shall strive to maintain the General Fund undesignated fund balance at a minimum of 90 days of current year budgeted expenditures. Any undesignated funds after the fiscal year-end audit will be allowed to accumulate to build this 90-day reserve. After the General Fund has gathered sufficient resources, additional undesignated funds will be allowed to accumulate in a fund designated for future General Fund capital improvements. Retained Earnings of Other Operating Funds In other operating funds, the City shall strive to maintain a positive retained earnings position to provide sufficient reserves for emergencies and revenue shortfalls. The minimum working capital in the Water and Sewer Fund shall be 90 days of current year budgeted expenditures. Any undesignated funds after the fiscal year-end audit will be allowed to accumulate to build this 90-day reserve. After these funds have gathered sufficient resources, additional undesignated funds will be allowed to accumulate in a fund designated for future utility/operating fund capital improvements. Use of Fund Balance/Retained Earnings Fund Balance/Retained Earnings may be used in one or a combination of the following ways: o Emergencies, o One-time expenditures that do not increase recurring operating costs; o Major capital purchases; and o Start-up expenditures for new programs undertaken at mid-year, provided such action is considered in the context of multiyear projections of program revenues and expenditures. 296 Financial Management Policy Should such use reduce the balance below the appropriate level set as the objective for that fund, the City shall take action necessary to restore the unreserved, undesignated fund balance to acceptable levels within three years. IV. Capital Expenditures and Improvements The City shall annually review and monitor the condition of the City’s capital equipment and infrastructure, setting priorities for its replacement and renovation based on needs, funding alternatives and availability of resources. Capital Improvements Planning Program The City shall annually review the Capital Improvements Planning Program (CIP), the current status of the City’s infrastructure, replacement and renovation needs and potential new projects and update the program as appropriate. All projects, ongoing and proposed, shall be prioritized based on an analysis of current needs and resource availability. For every project, all operation, maintenance and replacement costs shall be fully costed. The CIP shall also present the City’s long-term borrowing plan, debt payment schedules and other debt outstanding or planned, including general obligation bonds, revenue bonds and certificates of obligation. Replacement of City Vehicles The City shall annually prepare a schedule for the replacement of its vehicles. Within the resources available each fiscal year, the City shall replace these assets according to this schedule. The Vehicle Replacement Fund will purchase all City vehicles that cost less than $50,000. Departments will then make annual contributions to this fund, based on the life expectancy of their equipment, to replace the funds used to purchase vehicles. Vehicles and heavy equipment that cost more than$50,000 may be funded by one of the capital expenditure financing methods discussed below. Capital Expenditures Financing • The City recognizes that there are several methods of financing capital items. It can budget the funds from current revenues; take the funds from fund balance/retained earnings, as allowed by the Fund Balance/Retained Earnings Policy; utilize funds from grants; or it can borrow the money through some form of debt instrument. Debt financing includes general obligation bonds, revenue bonds, certificates of obligation and capital lease agreements. Capitalization Threshold for Tangible Capital Assets The Government Finance Officers Association (GFOA) recommends that “best practice” guidelines be followed in establishing capitalization thresholds for tangible capital-type items. Accordingly, the following criteria shall be established with the adoption of this policy. • Individual items costing $5,000 or more will be capitalized and depreciated according to Governmental Accounting Standards Board rules. This amount will be adjusted as changes are recommended in GFOA’s “best practices” guidelines. Tangible capital-type items will only be capitalized if they have any estimated useful life of at least two years following the date of acquisition. Capitalization thresholds will be applied to individual items rather than to groups of similar items (e.g., desks and tables). Adequate control procedures at the department level will be established to ensure adequate control over noncapitalized tangible items. 297 Financial Management Policy V. Debt Management The City shall use the following guidelines for debt financing used to provide needed capital equipment and infrastructure improvements, while minimizing the impact of debt payments on current and future revenues. Use of Debt Financing Debt financing, to include general obligation bonds, revenue bonds, certificates of obligation and capital lease agreements, shall only be used to acquire capital assets. Amortization of Debt Amortization of debt shall be structured in accordance with a multi-year capital improvement plan. The term of a debt issue will never exceed the useful life of the capital asset being financed. Affordability Targets The City shall use an objective, analytical approach to determine whether it can afford to assume new debt beyond the amount it retires each year. This process shall compare generally accepted standards of affordability to the current values for the City. These standards shall include debt per capita, debt as a percent of taxable value and debt service payments as a percent of current revenues and current expenditures. The process shall also examine the direct costs and benefits of the proposed expenditures as determined in the City’s annual update of the Capital Improvements Planning Program. The decision on whether or not to assume new debt shall be based on these costs and benefits and on the City’s ability to afford new debt as determined by the aforementioned standards. Sale Process The City shall use a competitive bidding process in the sale of debt unless the nature of the issue warrants a negotiated bid. Rating Agencies Presentation Full disclosure of operations and open lines of communication shall be made available to the rating agencies. City staff, with assistance of financial advisors, shall prepare the necessary materials and presentation to the rating agencies. Continuing Disclosure The City is committed to continuing disclosure of financial and pertinent credit information relevant to the City’s outstanding issues. Debt Refunding City staff and the financial advisor shall monitor the municipal bond market for opportunities to obtain interest savings by refunding outstanding debt. A proposed refunding of debt, for interest cost savings, should provide a present value benefit as a percent of refunded principal of at least 3%. VI. Investments The City’s cash shall be invested in such a manner so as to ensure the absolute safety of principal and interest, to meet the liquidity needs of the City and to achieve the highest possible yield in accordance with the City’s Investment Policy. Interest earned from investment shall be distributed to the City’s funds from which the money was provided. 298 Financial Management Policy VII. Intergovernmental Relations The City shall coordinate efforts with other governmental agencies to achieve common policy objectives, share the cost of providing government services on an equitable basis and support appropriate favorable legislation at the state and federal levels. Interlocal Cooperation in Delivery of Services In order to promote the effective and efficient delivery of services, the City shall work with other local jurisdictions to share on an equitable basis the costs of services, to share facilities and to develop joint programs to improve service to its citizens. Legislative Program The City shall cooperate with other jurisdictions to actively oppose any state or federal regulation or proposal that mandates additional City programs or services and does not provide the funding necessary for implementation. VIII. Grants The City shall seek to obtain and effectively administer federal, state and foundation grants-in-aid that address the City’s current and future priorities and policy objectives. Grant Guidelines The City shall seek to obtain those grants that are consistent with priority needs and objectives identified by Council. Indirect Costs The City shall recover indirect costs to the maximum amount allowed by the funding source. The City may waive or reduce indirect costs if doing so will significantly increase the effectiveness of the grant. Grant Review The City shall review all grant submittals requiring an in-kind match requirement to determine their potential impact on the operating budget, and the extent to which they meet the City’s policy objectives. If there is a cash match requirement, the source of funding shall be identified and approved prior to application. Prior to submission, all grant requests will be reviewed by Administrative Services to ensure the benefits to the City exceed the administrative costs incurred throughout the life of the grant. Grant Program Termination The City shall terminate grant-funded programs and associated positions as directed by the City Council when grant funds are no longer available, unless alternate funding is identified. IX. Economic Development The City shall initiate, encourage and participate in economic development efforts to create job opportunities and strengthen the local economy and tax base. Commitment to Expansion and Diversification The City shall encourage and participate in economic development efforts to expand Friendswood’s economy and tax base, to increase local employment and to invest when 299 Financial Management Policy there is a defined, specific long-term return. These efforts shall not only focus on new areas, but on established sections of the City where development can generate additional jobs and other economic benefits. Tax Abatements The City of Friendswood is committed to the promotion of quality development in all parts of the City. On a case-by-case basis, the City will give consideration to providing tax abatement on the increment in value added to a particular property by a specific development proposal, which meets the economic goals and objectives of the City. The tax abatement shall not apply to any portion of the inventory or land value of the project. Tax abatement may be offered on improvements to real property owned by the applicant and/or on new personal property brought to the site by the applicant. Tax abatement will not be ordinarily considered for projects which would be developed without such incentives unless it can be demonstrated that higher development standards or other development and community goals will be achieved through the use of the abatement. Increase Non-Residential Share of Tax Base The City’s economic development program shall seek to expand the non-residential share of the tax base to decrease the tax burden on residential homeowners. Coordinate Efforts With Other Jurisdictions The City’s economic development program shall encourage close cooperation with other local jurisdictions to promote the economic well being of this area. X. Fiscal Monitoring Reports shall be prepared and presented on a regular basis that analyze, evaluate and forecast the City’s financial performance and economic condition. Financial Status and Performance Reports Monthly reports shall be prepared comparing expenditures and revenues to original and amended budgets, for the month and fiscal year-to-date. Explanatory notes will be included, as needed. XI. Accounting, Auditing and Financial Reporting The City shall comply with prevailing local, state and federal regulations. Its accounting practices and financial reporting shall conform to generally accepted accounting principles as promulgated by the Governmental Accounting Standards Board (GASB), American Institute of Certified Public Accountants (AICPA) and the Government Finance Officers Association (GFOA). The City Council shall select an independent firm of certified public accountants to perform an annual audit of its accounting and financial reporting practices. XII. Internal Control The Director of Administrative Services is responsible for developing citywide, written guidelines on accounting, handling of cash and other financial matters. The Director of Administrative Services will assist Department Directors as needed, in tailoring these guidelines into detailed written procedures to fit each department’s specific requirements. 300 Financial Management Policy Each Department Director is responsible to ensure that good internal controls are followed throughout his or her department, that all guidelines on accounting and internal controls are implemented and that all independent auditor internal control recommendations are addressed. XIII. Risk Management The City will utilize a safety program, an employee health program and a risk management program to prevent and/or reduce the financial impact to the City due to claims and losses. Transfer of liability for claims through transfer to other entities through insurance and/or by contract will be utilized where appropriate. Prevention of loss through the safety program and the employee health program will be employed. XIV. Operating Budget The City shall establish an operating budget that shall link revenues and expenditures to City Council goals, service and performance standards. It will be the City’s goal to obtain the distinguished Budget Presentation Award from the Government Finance Officers Association. 301 Appendix H Glossary Abbreviations/Acronyms 302 Glossary ACCRUAL BASIS The recording of the financial effects on a government of transactions and other events and circumstances that have cash consequences for the government in the periods in which those transactions, events and circumstances occur, rather than only in the periods in which cash is received or paid by the government. ACTIVITY A specific and distinguishable service performed by one or more organizational components of a government to accomplish a function for which the government is responsible. (e.g., police is an activity within the public safety function). AD VALOREM TAX A tax based on value (e.g., a property tax). AGENCY FUND A fund normally used to account for assets held by a government as an agent for individuals, private organizations or other governments and/or other funds. The agency fund also is used to report the assets and liabilities of Internal Revenue Service Code, Section 457, deferred compensation plans. APPROPRIATION A legal authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. An appropriation usually is limited in amount and time it may be expended. ASSESSED VALUATION A valuation set upon real estate or other property by a government as a basis for levying taxes. BALANCED BUDGET A budgeting term used to signify budgeted expenditures are offset by budgeted revenues. In some instances reserves set aside for a specific use could be included to offset budgeted expenditures; i.e. election equipment reserves set aside in previous fiscal years to replace outdated equipment in a future fiscal year. BASIS OF ACCOUNTING A term used to refer to when revenues, expenditures, expenses, and transfers-and the related assets and liabilities-are recognized in the accounts and reported in the financial statements, Specifically, it relates to the timing of the measurements made, regardless of the nature of the measurement, on either the cash or the accrual method. CAPITAL EXPENDITURES Expenditures resulting in the acquisition of or addition to the government's general fixed assets. CAPITAL IMPROVEMENT PROGRAM (CIP) A term used to refer to a group of related infrastructure improvements planned for the future. Can be either a five or ten year plan. CAPITAL LEASE An agreement that conveys the right to use property, plant or equipment, usually for a stated 303 period of time, that meets one or more of the criteria set forth in SFAS No. 13 for lease capitalization. CAPITAL PROJECTS FUND A fund created to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds and trust funds). CASH BASIS A basis of accounting under which transactions are recognized only when cash is received or disbursed. DEBT SERVICE FUND A fund established to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Sometimes referred to as a SINKING FUND. DEBT SERVICE FUND REQUIREMENTS The resources which must be provided for a debt service fund so that all principal and interest payments can be made in full and on schedule. DEBT SERVICE REQUIREMENTS The amount of money required to pay interest on outstanding debt, serial maturities of principal for serial bonds and required contributions to accumulate monies for future retirement of term bonds. DEFERRED REVENUE Amounts for which asset recognition criteria have been met, but for which revenue recognition criteria have not been met. Under the modified accrual basis of accounting, amounts that are measurable but not available are on example of deferred revenue. DELINQUENT TAXES Taxes remaining unpaid on and after the date to which a penalty for nonpayment is attached. Even though the penalty may be subsequently waive and a portion of the taxes may be abated or canceled, the unpaid balances continue to be delinquent taxes until abated, canceled, paid or converted into tax liens. ENTERPRISE FUND (1) A fund established to account for operations financed and operated in a manner similar to private business enterprises (e.g., water, gas and electric utilities; airports; parking garages; or transit systems). In this case, the governing body intends that costs (i.e., expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. (2) A fund established because the governing body has decided that periodic determination of revenues earned, expenses incurred and/or net income is appropriate for capital maintenance, public policy, management control, accountability or purposes. EXPENDITURES Decreases in net financial resources. Expenditures include current operating expenses requiring the present or future use of net current assets, debt service and capital outlays, and intergovernmental grants, entitlements and shared revenues. FISCAL YEAR A 12-month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. The City’s fiscal year is October thru September. 304 FORCES AT WORK (FAW) A budget term used to describe supplemental department expenditures as a result of federal and/or state unfunded mandates or local governmental laws or actions or market impacts. FRANCHISE A special privilege granted by a government, permitting the continued use of public property, such as city streets, and usually involving the elements of monopoly and regulation. FUND A fiscal and accounting entity with a self-balancing set of accounts in which cash and other financial resources, all related liabilities and residual equities, or balances, and changes therein, are recorded and segregated to carry on specific activities or attain certain objectives in accordance with special regulations, restrictions or limitations. FUND BALANCE The difference between fund assets and fund liabilities of governmental and similar trust funds. FUND BALANCE-RESERVED FOR DEBT SERVICE An account used to segregate a portion of fund balance for resources legally restricted to the payment of general long-term debt principal and interest maturing in future years. FUND BALANCE-RESERVE FOR ENCUMBRANCES An account used to segregate a portion of fund balance for expenditures upon vendor performance. FUND BALANCE-RESERVE FOR PREPAID ITEMS An account used to segregate a portion of fund balance to indicate that prepaid items do not represent expendable amiable financial resources even though they are a component of net current assets. FUND TYPE Any one of seven categories into which all funds are classified in governmental accounting. The seven fund types are: general, special revenue, debt service, capital projects, enterprise, internal service, and trust and agency. GENERAL FUND (GF) The fund used to account for all financial resources, except those required to be accounted for in another fund. GENERAL LONG-TERM DEBT Long-term debt expected to be repaid from governmental funds. GENERALLY ACCEPTED ACCOUNTING PRINCIPLES (GAAP) Uniform minimum standards and guidelines for financial accounting and reporting. They govern the form and content of the financial statements of an entity. GAAP encompass the conventions, rules and procedures necessary to define accepted accounting practice at a particular time. They include not only broad guidelines of general application, but also detailed practices and procedures. GAAP provide a standard by which to measure financial presentations. The primary authoritative body on the application of GAAP to state and local governments is the GASB. GOVERNMENTAL FUND TYPES Funds used to account for the acquisition, use and balances of expendable financial resources and the related current liabilities-except those accounted for in proprietary funds and fiduciary 305 funds. In essence, the funds are accounting segregation of financial resources. Expendable assets are assigned to the particular fund type according to the purposes for which they may or must be used. Current liabilities are assigned to the fund type from which they are to be paid. The difference between the assets and liabilities of governmental fund types is referred to as fund balance. The measurement focus in these fund types is on the determination of financial position and changes in financial position (sources, used and balances of financial resources), rather than on net income determination. The statement of revenues, expenditures and changes in fund balance is the primary governmental fund type operating statement. It may be supported or supplemented by more detailed schedules of revenues, expenditures, transfers and other changes in fund balance. Under current GAAP, there are four governmental fund types: general, special revenue, debt service and capital projects. IMPACT FEES Fees charged to developers to cover, in whole or in part, the anticipated cost of improvements that will be necessary as a result of the development. INTERFUND TRANSFERS All interfund transactions except loans, quasi-external transactions and reimbursements. INTERGOVERNMENTAL REVENUES Revenues from other governments in the forms of grants, entitlements, shared revenues or payment in lieu of taxes. INTERNAL SERVICE FUND A fund used to account for the financing of goods or services provided by one department or agency to other departments or agencies of a government, or to other governments, on a cost- reimbursement basis. LEVY (1) (Verb) To imposes taxes, special assessments or service charges for the support of government activities. (2) (Noun) The total amount of taxes, special assessments or service charges imposed by a government. LIABILITIES Probable future sacrifices of economic benefits, arising from present obligations of a particular entity to transfer or provide services to other entities in the future as a result of past transactions or events. MAINTENANCE The act of keeping capital assets in a state of good repair. It includes preventative maintenance, normal periodic repairs; replacement of parts, structural components and so forth and other activities needed to maintain the asset so that it continues to provide normal services and achieves its optimum life. MODIFIED ACCRUAL BASIS The accrual basis of accounting adapted to the governmental fund-type measurement focus. Under it, revenues and other financial resources increments (e.g., bond issue proceeds) are recognized when they become susceptible to accrual, that is when they become both "measurable" and "available to finance expenditures of the current." "Available" means collectible in the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are recognized when the fund liability is incurred except for (1) inventories of materials and supplies that may be considered expenditure either when purchased or when used, and (2) prepaid insurance and similar items that may be considered expenditures either when paid for or when consumed. All governmental funds, expendable trust funds and agency funds are accounted for using the modified accrual basis accounting. 306 OBJECT As used in expenditure classification, applies to the article purchased or the service obtained, rather than to the purpose for which the article or service was purchased or obtained (e.g., personal services, contractual services, materials and supplies). ORDINANCE A formal legislative enactment by the governing body of a municipality. If it is not in conflict with any higher form of law, such as state statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. The difference between and ordinance and a resolution is that the latter requires less legal formality and has a lower legal status. Ordinarily, the statutes or charter will specify or imply those legislative actions that must be by ordinance and those that may be by resolution. Revenue-raising measures, such as the imposition of taxes, special assessments and service charges, universally require ordinances. ORGANIZATIONAL-UNIT CLASSIFICATION (ORG UNIT) Expenditure classification according to responsibility centers within a government's organizational structure. Classification of expenditures by organizational unit is essential to fulfilling stewardship responsibility for individual government resources. PROPRIETARY FUND TYPES Sometimes referred to as income determination or commercial-type funds, the classification used to account for a government's ongoing organizations and activities that are similar to those often found in the private sector (i.e., enterprise and internal service funds). All assets, liabilities, equities, revenues, expenses and transfers relating to the government's business and quasi-business activities are accounted for through proprietary funds. The GAAP used are generally those applicable to similar businesses in the private sector and the measurement focus is on determination of net income, financial position and changes in financial position. However, where the GASB has issued pronouncements applicable to those entities and activities, they should be guided by these pronouncements. RESERVED An element of the equity section of the governmental fund balance sheet comprised of three major fund balance elements: reserved; unreserved, designated; and unreserved, undesignated. When used in association with the governmental funds, the term “reserved” should be limited to describing the portion of fund balance that is (1) not available for appropriation or expenditure and/or (2) is segregated legally for a specific future use. A common example of the first type of reservation within the governmental funds is “reserved for inventories.” Another example, “reserved for loans receivable,” represents amounts expected to be collected in the future. Therefore, this receivable is not available for expenditure or appropriation at the balance sheet date. In this instance, the loans receivable amount is not associated with revenue recognition. However, if outstanding receivables (e.g., property taxes) are related to revenue that is not available, deferred revenue should be reported, not a reservation of fund balance. . “Reserved for Encumbrances” is a common example of the second reserve type. This type of reserve is legally earmarked for a specific purpose. Generally, the reservations are based on third-party restrictions (e.g., contract with vendor). RETAINED EARNINGS An equity account reflecting the accumulated earnings of an enterprise or internal service fund. REVENUES (1) Increases in the net current assets of a governmental fund type from other than expenditure refunds and residual equity transfers. Also, general long-term debt proceeds and operating transfers are classified as "other financing sources" rather than as revenues. (2) 307 Increases in the net total assets of a proprietary fund type from other than expense refunds, capital contributions and residual equity transfers. Also, operating transfers in are classified separately from revenues. SPECIAL REVENUE FUND A fund used to account for the proceeds of specific revenue sources (other than expendable trusts or major capital projects) that are legally restricted to expenditure for specified purposes. GAAP only requires the use of special revenue funds when legally mandated. TAX RATE The amount of tax stated in terms of a unit of the tax base (e.g., 25 mills per dollar of assessed valuation of taxable property.) TAX ROLL The official list showing the amount of taxes levied against each taxpayer or property. Frequently, the tax roll and the assessment roll are combined, but even in these cases the two can be distinguished. TRUST FUNDS Funds used to account for assets held by a governmental unit in a trustee capacity or as an agent for individuals, private organizations, other governmental units, and/or other funds. These include (a) expendable trust funds, (b) nonexpendable trust funds, (c) pension trust funds, and (d) agency funds. UNRESERVED The equity section of the governmental fund balance sheet is comprised of three major fund balance elements: reserved; unreserved, designated; and unreserved, undesignated. (Also reference Unreserved, Designated and Unreserved, Undesignated.) UNRESERVED, DESIGNATED A designation of unreserved fund balance established by a government to indicate tentative plans for the use of current financial resources in the future. Examples of designations include equipment replacement and contingencies. These designations should not cause the government to report a deficit unreserved, undesignated fund balance. In addition, a government should not report a deficit unreserved, designated fund balance. In effect, a government cannot designate resources that are not available for expenditure. UNRESERVED, UNDESIGNATED An “unreserved, undesignated fund balance” represents financial resources available to finance expenditures other than those tentatively planned by the government. VEHICLE REPLACEMENT PLAN (VRP) A term used to refer to a plan of vehicle fleet replacements over the next ten years. (Source: 1988 Governmental Accounting, Auditing and Financial Reporting and other City Budgeting Terms) 308 ABBREVIATIONS AND ACRONYMS AED Automated External Defibrillator AICPA American Institute of Certified Public Accountants ASO Administrative Services Office CAFR Comprehensive Annual Financial Report CCISD Clear Creek Independent School District CDD Community Development Department CEDC Community and Economic Development Committee CIP Capital Improvement Plan CS Community Services CSO City Secretary’s Office EEO Equal Employment Opportunity EMPG Emergency Management Planning Grant EMS Emergency Management Service FEMA Federal Emergency Management Agency FISD Friendswood Independent School District FMO Fire Marshal’s Office FTE Full Time Equivalent FVFD Friendswood Volunteer Fire Department GASB Governmental Accounting Standards Board GCCDD Galveston County Consolidated Drainage District GF General Fund GFOA Governmental Finance Officers Association GIS Geographic Information System I&I Infiltration and Inflow ISO Insurance Services Office LEOSE Law Enforcement Officer Standards and Education M&CC Mayor and City Council PD Police Department PEG Public Educational Governmental PSB Public Safety Building PW Public Works SAN Storage Area Network SETCIC Southwest Texas Crime Information Center VOCA Victims of Crimes Act VRF Vehicle Replacement Fund VRP Vehicle Replacement Plan W&S Water and Sewer ZZB Zero Based Budgeting (revenues and expenditures net to zero) 309