HomeMy WebLinkAboutResolution No. 2021-22RESOLUTION NO. R2021-22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
FRIENDSWOOD, TEXAS, ADOPTING AN UPDATED
"POLICY AND PROCEDURES FOR APPOINTMENTS TO
CITY BOARDS, COMMISSIONS AND COMMITTEES FOR
THE CITY OF FRIENDSWOOD, TEXAS.
WHEREAS, the City of Friendswood has a number of boards, commissions, committees and
advisory boards and committees, in which the City Council is required to appoint members; and
WHEREAS, the City Council desires to allow as great of citizen participation on these
boards, commissions and committees as possible; and
WHEREAS, attached hereto is that certain City of Friendswood "Policy and Procedures for
Appointments to City Boards, Commissions and Committees" which document contains procedures
and guidelines for appointment and membership of the City's various boards, commissions and
committees.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FRIENDSWOOD, TEXAS:
Section 1. That the facts and matters set forth in the preamble of this Resolution are
hereby found to be true and correct.
Section. 2. That certain City of Friendswood "Policy and Procedures for Appointments
to City Boards, Commissions and Committees" a true and correct copy of which is attached hereto
as Exhibit "A" and for all things made a part hereof, is hereby adopted.
Section 3. That the City Secretary shall maintain copies of such " Policy for
Appointments to the City Boards, Commissions and Committees ", which shall be made available,
upon payment of the reasonable costs of publication thereof, to any person requesting same. The
City Secretary is further directed to periodically evaluate and review such standards and, when
deemed necessary and appropriate, recommend changes to the City Council.
PASSED, APPROVED AND RESOLVED on this 1st day of NOVEMBER, 2021.
ATTEST:
LETICIA BRYSCH, City Secr tary
APPROVED AS TO FORM:
d
MARY AY F CHER, City Attorney
� FRIENpS
cS�j�TF o F '0—��P�
R2021-22 2
EXHIBIT "A"
APPOINTMENT TO
CITY BOARDS,
COMMISSIONS AND
COMMITTEES
CITY OF FRIENDSWOOD
ADMINISTRATIVE POLICIES AND
PROCEDURES
ADOPTED AUGUST 5, 1996
AMENDED JUNE 19, 2000
AMENDED JUNE 26, 2006
AMENDED FEBRUARY 5, 2007
SUSPENDED JULY 12, 2010
RE -ADOPTED & AMENDED JANUARY 5, 2015
AMENDED JULY 101 2017
AMENDED JULY 02, 2018
AMENDED AUGUST 06, 2018
AMENDED NOVEMBER 04, 2019
AMENDED DECEMBER 07, 2020
AMENDED MAY 3, 2021
AMENDED NOVEMBER 1, 2021
Page 1 of 19
EXHIBIT "A"
CITY OF FRIENDSWOOD
ADMINISTRATIVE POLICIES AND PROCEDURES
Appointments to City Boards, Commissions, and Committees
PURPOSE
It is the desire and intent of the Friendswood City Council to encourage and support citizen
participation in the governing of the affairs of the City. Service through membership on a City
board, commission, or committee is a valued and important opportunity for participation in an
advisory capacity. To these ends, this policy sets out an orderly process for citizens interested in
serving as members of a City board, commission, or committee and for the City Council to oversee
those appointments.
The Friendswood Charter gives the Mayor the authority to appoint special committees as he/she
deems advisable and as instructed by the Council (City Charter Section 3.05). Special
committees established for specific purposes are usually of limited duration and the Council may
apply these policies and procedures to said committees as deemed necessary.
II. POLICY
This policy sets forth the comprehensive process for appointments to the City's boards,
commissions, and committees, including advertising for candidates, application forms, and
processing information to the City Council; appointment timetable; attendance records; letters
of appointment; oaths of office; and letters of appreciation.
III. COUNCIL LIAISONS
The Mayor and City Council may annually appoint a councilmember to serve as a liaison to
various boards, commissions, and committees. Liaison appointments will generally be made no
later than the second regular meeting of the Council following the May General election. The
Council Liaison shall serve as a conduit of information between the City Council and the board,
commission, or committee. An information sheet listing all standing boards, commissions, and
committees that may have an assigned Council Liaisons) is included as Exhibit A. A synopsis of
most of the City's standing boards, commissions, and committees is included as Exhibit B.
IV. PROCEDURES
Sec. 4.01. Uniform Appointment Date
The City of Friendswood shall create or amend orders in such a manner that will allow for
appointments to be effective on one of two uniform dates in July or November.
Sec. 4.02. Applicable Laws and Ordinances
All boards, commissions, and committees shall act in accordance with the authority granted to
them through applicable state law, charter provision, and/or directives an policies of the City
Council.
Page 2 of 19
EXHIBIT "A"
Some members of boards, commissions, and committees are considered officers because of their
special responsibilities and decision -making duties, and as such, will require increased levels of
commitment and responsibility. The boards, commissions, and committees whose members are
considered officers are:
Planning and Zoning Commission,
Zoning Board of Adjustment,
Y Construction Board of Adjustment and Appeals, and
Y Charter Review Commission.
Sec. 4.03. Terms of Office
Each term of service on a board, commission or committee will be for a three-year period unless
otherwise directed by Council or otherwise provided by law, except for the Charter Review
Commission, which is a six-month term and Zoning Board of Adjustment, which requires a 2-year
term by statute (LGC 54.033 and 211.008). No member/officer shall be elected to serve as Chair
or Vice Chair for more than four terms unless otherwise directed by Council.
Sec. 4.04. Oaths of Office
Oaths of Office appropriate to the position held and in accordance with the provisions of Section
6.05 of the City Charter (Every officer of the City, whether elected or appointed, before entering
upon the duties of office, shall take and subscribe to the appropriate oath or affirmation to be filed
and kept in the office of the City Secretary) will be administered to all newly appointed or
reappointed members at their first regular meeting or as soon as possible after appointment.
Arrangements to receive oaths of office at another time may also be made at the discretion of the
City Secretary or whomever is authorized by law to give the oath such as a notary public. The
following boards, commissions or committees are subject to this section:
➢ Planning & Zoning Commission,
Y Zoning Board of Adjustment,
➢ Construction Board of Adjustment and Appeals, and
Y Charter Review Commission.
Sec. 4.05. Rules and Regulations
All boards, commissions, and committees shall follow procedures of conduct set out in Robert's
Rules of Order. All board, commission, and committee meetings shall have an agenda and record
the action by keeping minutes. Advisory boards, commissions, and committees shall not be
required to comply with the Texas Open Meetings Act. However, the following boards,
commissions or committees are subject to Texas Open Meetings Act:
Y Planning and Zoning Commission,
Y Zoning Board of Adjustment,
➢ Construction Board of Adjustment and Appeals,
➢ Friendswood Downtown Economic Development Corporation, and
Y Charter Review Commission.
Some boards, commissions, and committees may desire or be directed to adopt rules of
procedure, all such rules of procedure and subsequent amendments shall be approved by the
City Council.
Page 3 of 19
EXHIBIT "A"
Sec. 4.06. Appointment of Officers/Members
Officers or members of each of the City's boards, commissions, and committees will be appointed
in accordance with any applicable ordinances, state laws, or City Charter. The positions of Chair
and Vice Chair may be rotated following the appointment and reappointment time frame, but may
not serve more than four consecutive terms, unless otherwise approved by the Council. Officers
of the Planning and Zoning Commission, Zoning Board of Adjustment, Construction Board of
Adjustment and Appeals, Friendswood Downtown Economic Development Corporation, and the
Charter Review Commission are required to be residents of Friendswood. Members of boards,
commissions, or committees, that are advisory in nature, are required to be residents of the city,
or business owners that pay taxes to the City of Friendswood. The City Secretary shall include
all newly appointed officers/members in the City's Boards, Commissions, and Committees'
rosters.
Sec. 4.07. Providing and Maintaining Records
The City Secretary's office shall keep an up-to-date official record of pertinent information on each
board, commission, and committee in an official notebook. City Staff Liaisons to the boards,
commissions, and committees will work with the City Secretary's Office to provide up-to-date
information of names, addresses, and telephone numbers for their boards, commissions, and
committee members. The City Secretary's Office is responsible for maintaining the City's
historical list of boards, commission, and committee members.
Sec. 4.08. Attendance Policy and Records
Attendance records shall be maintained by all City Staff Liaisons providing support to the various
City boards, commissions, and committees and input into the City's centralized meeting, agenda,
and minute program; said attendance records can also be made available upon request to the
boards, commissions, and committees members at each regular meeting.
Staff liaisons will work with the City Secretary's Office to ensure that attendance records are
correct and available for Council review at the time of the appointment / reappointment process.
It shall be the responsibility of each member to attend meetings regularly. Three consecutive
unexcused absences or the absence of an advisory board or committee member from more than
50 percent of the meetings in a six-month period shall be cause for Council to consider the
removal of said member for excessive absences. Three consecutive unexcused absences or the
absence of a member considered to be an officer from more than 20 percent of the meetings in a
six-month period shall be cause for Council to consider the removal of said member for excessive
absences.
Attendance at all regular meetings, special meetings, and work sessions by each board,
commission, and committee member will be recorded, and absences shall be noted as excused
or unexcused by the Chair; examples of excused absences include but are not limited to: illness,
business reasons, death of family members, etc.
Sec. 4.09. Information Packets
Page 4 of 19
EXHIBIT "A"
Each applicant shall receive a welcome letter and packet of information about the committee, its
purpose, members, meeting schedule and location, and any other information, such as rules of
procedure, as requested. Additionally, the City Secretary's Office will provide each newly
appointed board, commission, and committee member with a copy of the City's Volunteer
Guidebook. Each individual will complete the guidebooks acknowledgement of receipt form and
only one form is required for the individual for the duration of his/her time on the board, committee
commission.
V. Appointments
Sec.5.01. Applications
All citizens interested in being appointed or reappointed to a board, commission or committee
must have an up-to-date application on file or submit a completed application to the City Secretary
via its paper or online application. New applications will be forwarded to the Staff Liaison of the
appropriate board, commission, or committee. At the established time, applications will be
distributed by the City Secretary's Office to the Mayor and City Council.
Upon request, the City Secretary shall provide an application and a background check disclosure
and authorization form to citizens, as well as information sheets on the various boards,
commissions, and committees. A background check is required upon initial appointment and for
reappointment.
The City Secretary shall advertise an invitation to citizens to submit an application indicating their
interest and qualifications to serve on a board, commission, or committee at least once a year, or
as needed, in the news media, social media, internet, and/or as otherwise directed by City
Council.
The two regularly scheduled appointments cycles are as follows:
J U LY:
➢ Planning and Zoning Commission,
➢ Zoning Board of Adjustment,
➢ Construction Board of Adjustment and Appeals,
➢ Library Board of Trustees,
➢ Community and Economic
➢ Development Committee, and
➢ Charter Review Commission (to be appointed
Council).
NOVEMBER:
➢ Fourth of July Steering Committee,
➢ Keep Friendswood Beautiful,
➢ Senior Citizen Advisory Committee, and
➢ Investment Committee.
in July every 5 years or as called by
All applications submitted to the City Secretary will be date stamped, e-mailed to the Staff Liaison
to the committee(s) and will be retained by the City Secretary for a period in compliance with the
City's records retention schedule. The applications will be used in making appointments to boards,
commissions, and committees for expiring terms of office and as vacancies occur.
Page 5 of 19
EXHIBIT "A"
The City Secretary will send a letter to each board, commission, and committee member who has
an expiring term of office to determine if the member wishes to be considered for reappointment
and/or to update the application on file.
Sec. 5.02. Appointment Process
By the end of May and September of each year, the City Secretary will notify the Staff Liaison
what members/officers would like to be reappointed and who would not. The Staff Liaison will
contact the Council Liaison to discuss the candidates for appointment/reappointment. Council
liaisons, chairpersons, vice chairpersons, staff, or other members/officers may interview new
candidates to be considered prior to the appointments. The Council Liaison to the board,
commission or committee will contact the Mayor on the proposed appointments/reappointments
and obtain his concurrence.
The Council Liaison will notify the City Secretary who will then prepare an Agenda Item form for
the July or November Council meeting to have the appointments/reappointments approved by
Mayor and Council.
Appointments shall be made to boards, commissions, and committees at the regular monthly
Council meeting in July and November or as soon thereafter as possible. Appointments will
be effective July and November, respectively.
A congratulatory letter and welcome packet with related forms will be prepared by the City
Secretary's Office for all newly appointed or reappointed members to the City's boards,
commissions, and committees. An example of said welcome packet is hereto included as Exhibit
C. Appreciation letters will be sent by the City Secretary to all individuals who were not appointed.
All members/officers of the boards, commission and committees must complete Open Meetings
Act (OMA) Training and Public Information Act Training administered by the Texas Attorney
General within 90 days as required by law and must provide their certificate of completion to the
City Secretary's office. Members/officers may designate the City Secretary as the public
information coordinator to satisfy the training requirements of the Texas Public information Act.
Sec. 5.03. Selection Criteria
Members selected should not only be qualified, but also show a desire and commitment to serve
in the capacity they are appointed. The selection of members to boards, commissions, and
committees shall be made considering the stated interest and desire of the applicant to serve,
as well as, other criteria as deemed appropriate by the Council and may include but is not limited
to: the applicant's availability, qualifications, personal background, and any special skills he/she
may have.
Sec. 5.04. Filling Vacancies
Vacancies on boards, commissions, and committees caused by resignations will be filled
throughout the year as they occur to complete unexpired terms of office. When a vacancy occurs,
the Staff Liaison of the board, commission, or committee shall notify the City Secretary.
Appointments to fill vacancies will be made at a Council meeting by a majority of City Council
from the list of applicants provided on the Agenda Item form completed by the City Secretary.
Page 6 of 19
EXHIBIT "A"
Should there be no current applicants for the vacancy, the City Secretary shall follow the
procedures previously described to seek new applicants.
Page 7 of 19
EXHIBIT "A"
EXHIBIT A
FRIENDSWOOD CITY COUNCIL LIAISONS
COMMITTEE
COUNCIL MEMBER
Clear Creek Watershed Steering Committee
Main Liaison:
Alternate:
Community & Economic Development
Main Liaison:
Committee
Alternate:
4th of July Steering Committee
Main Liaison:
Alternate:
Galveston County Commissioners Court
Main Liaison:
Alternate:
Galveston County Consolidated Drainage
Main Liaison:
District
Alternate:
Galveston County Mayors' & Councils'
All City Council Members
Association GCMCA
Gulf Coast Authority
Main Liaison:
Alternate:
Houston -Galveston Area Council (H-GAC)
Main Liaison:
Alternate:
Harris County Commissioners Court
Main Liaison:
Alternate:
Harris County Mayors' and Councils'
All City Council Members
Association HCMCA
Homeowner's Associations
City Manager's Office/Staff
Keep Friendswood Beautiful (KFB)
Main Liaison:
Alternate:
Library Board
Main Liaison:
Alternate:
Planning and Zoning Commissions
Main Liaison:
Alternate:
Senior Citizens Advisory Committee
Main Liaison:
Alternate:
Zoning Board of Adjustment
Main Liaison:
Alternate:
Investments Committee
No Liaison Required
Construction Board of Adjustment & Appeals
No Liaison Required
Charter Review Commission
No Liaison Required
Page 8 of 19
EXHIBIT "A"
EXHIBIT B
SYNOPSIS OF STANDING BOARDS, COMMISSIONS, AND COMMITTEES
PLANNING
AND ZONING COMMISSION
Number of Members:
7 regular
Term of Office:
3-years, overlapping
terms
Established by:
City Code, Chapter 2 "Administration", Article II "Boards, Committees
and Commissions", Division 3 "Planning and Zoning Commission,
Section 2-69; LGC Chapters 211 & 212
Appointed by:
City Council
Regular Meetings:
2nd and 4th Thursday of the month
Time:
7:00 P.M.
Location:
Friendswood City Hall
Compensation:
None
Officers:
Chair & Vice Chair selected every 3 years by Commission members.
Officers will be appointed for three-year terms following the
appointment and reappointment time frame. Chair and Vice Chair may
not serve more than four three-year terms, unless otherwise approved
by Council.
Staff Support:
Community Development - Department Head and staff.
Council Liaison:
Yes, appointed by City Council
Duties of the Commissions: The Commission shall submit recommendations to the City Council, after
holding public hearings, on any change or amendment to any of the provisions of the Zoning Ordinance
or the Zoning Districts Map: any request for a specific use permit or planned unit development any
change or amendment to the subdivision ordinance: and any related request by Council. In public
meeting, the commission also reviews and approves commercial site plans, preliminary and final plats,
and subdivision developments. The commission also acts in the capacity of the Capital Improvements
Advisory Committee created by Section 395.058 of the Texas Local Government Code.
ZONING BOARD OF ADJUSTMENT
Number of Members:
5 regular & 4
Term of Office:
2-years, overlapping
I
alternates
terms
Established by:
City Code, Appendix C, Sections 10-13; LGC Sections 211.008 —
211.011
Appointed by:
City Council
Regular Meetings:
As needed
Time:
4th Tuesday of the month, as needed, unless a holiday falls during the
week of the meeting date, and date is moved to the 3rd Tuesday of
the month.
Location:
Friendswood City Hall
Officers:
Chair& Vice Chair elected every 2 years by members. Officers will be
appointed for two-year terms as required by statute (LGC 54.033 and
211.008). Chair and Vice Chair may not serve more than four terms,
unless otherwise approved by Council.
Compensation:
None
Staff Support:
Building Official, City Planner and Development Coordinator
Council Liaison:
No
Duties of the Commissions: This board hears and rules on requests for appeals, special exceptions
and variances to the Zoning Ordinance and authorizes variances from the zoning ordinance when not
contrary to the public interest. This board also serves as the appeals board for Fire and Life Safety
Codes, Flood Damage Prevention Code (City Code, Section 3441), and Building and Standards
Commission BASC(City Code, Section 14-319 .
Page 9 of 19
EXHIBIT "A"
CONSTRUCTION BOARD OF ADJUSTMENT AND APPEALS
Number of Members:
7 regular & 2
Term of Office:
3-years
alternates if desired
Established by:
City Code, Chapter 14 "Buildings and Building Regulations", Article II
"Standard Building Code", Section 105.1
Appointed by:
City Council
Regular Meetings:
As needed
Time:
7:00 P.M.
Location:
Friendswood City Hall
Officers:
Chair& Vice Chair are selected every two years by members. Officers
will be appointed for three-year terms following the appointment and
reappointment time frame. Chair and Vice Chair may not serve more
than four three-year terms, unless otherwise approved by Council.
Compensation:
None
Staff Support:
Building Official
Council Liaison:
No
Duties of the Commissions: The Construction Board of Adjustments and Appeals shall have the power
to hear appeals of decisions and interpretations of the building official and consider variances of the
technical codes. Membership of the board should be composed of individuals with knowledge and
experience in the technical codes, such as design professionals, contractors, or building industry
representatives. Alternate members, if appointed, should consist of a member at -large front the building
industry and one member at -large from the public.
FRIENDSWOOD PUBLIC LIBRARY ADVISORY BOARD
Number of Members:
7 regular & 3
alternates
Term of Office:
3-years, overlapping
I terms
Established by:
Ordinance No. 173; effective November 22, 1972
Appointed by:
City Council
Regular Meetings:
W1 Tuesday of the month, as needed
Time:
7:00 P.M.
Location:
Friendswood Public Library
Officers:
Chair and Vice Chair are selected by members. Officers will be
appointed for three-year terms following the appointment and
reappointment time frame. Chair and Vice Chair may not serve more
than four three-year terms, unless otherwise approved by Council.
Compensation:
None
Staff Support:
Library Director and designated Library staff
Council Liaison:
Yes, appointed by City Council
Duties of the Commissions: To establish general library policy, represent the public and its interest in
the operation of the library, secure from the people of Friendswood support for the Library, and to
interpret the needs of the people to the City Council.
COMMUNITY AND ECONOMIC DEVELOPMENT COMMITTEE
Number of Members:
7 regular
Term of Office:
3-years, overlapping
terms
Established by:
Council Action on February 15, 1993
Appointed by:
City Council
Regular Meetings:
1st Wednesday of the month
Time:
3:30 P.M.
Location:
Friendswood City Hall
Compensation:
None
Officers:
Chair and Vice Chair are selected by members. Officers will be
appointed for a three-year term following the appointment and
Page 10 of 19
EXHIBIT "A"
reappointment time frame. Chair and Vice Chair may not serve more
than four three-year terms, unless otherwise approved by Council.
Ex Officios:
Chamber of Commerce Representative and Planning and Zoning
Commission Representative
Staff Support:
Assistant City Manager and/or his/her designee
Council Liaison:
Yes, appointed by City Council
Duties of the Commissions: To encourage commercial and industrial developments which are
compatible with the image of Friendswood; provide recommendations to the City Council regarding
codes, ordinances, policies, and procedures that assist economic development and conduct surveys of
citizens and businesses to gain understanding of economic development which is compatible with the
ci 's interest, needs, and image.
CHARTER REVIEW COMMISSION
Number of Members:
7 regular I Term of Office: I 6-months
Established by:
City Charter, Section 11.09 "Charter Review Commission"
Appointed by:
City Council, every five years
Regular Meetings:
3rd Tuesday of the month, as needed
Time:
7:00 P.M.
Location:
Friendswood City Hall
Officers:
Chair and Vice Chair are selected by members.
Compensation:
None
Staff Support:
City Manager, City Attorney and City Secretary
Council Liaison:
No
Duties of the Commissions: To (1) inquire into the operation of the City government under the Charter
provisions and determine whether any such provisions require revision, to include public hearings as
needed; (2) propose, if it deems desirable, amendments to this Charter to improve the effective
application of the Charter to current conditions; and (3) report its findings and present its proposed
amendments, if any, to the Council.
FOURTH
OF JULY STEERING COMMITTEE
Number of Members:
20 regular
Term of Office:
3-years, overlapping
terms
_
Established by:
Council Action
Appointed by:
City Council
Regular Meetings:
3rdWednesday of the month
Time:
6:00 P.M.
Location:
Friendswood City Hall
Compensation:
None
Officers:
Chair and Vice Chair are selected by members. Members will be
appointed for three-year terms following the appointment and
reappointment time frame. Chair and Vice Chair may not serve more
than four three-year terms, unless otherwise approved by Council.
Staff Support:
Director of Parks and Recreation and/or his/her designee
Council Liaison:
Yes, appointed by City Council
Duties of the Commissions: To assist staff in organizing, planning, coordinating, and overseeing the
annual City of Friendswood Fourth of July activities and any other related functions requested by the City
Council.
Page 11 of 19
EXHIBIT "A"
KEEP FRIENDSWOOD BEAUTIFUL
Number of Members:
20 regular & 2
Term of Office:
3-years, overlapping
alternates
terms
Established by:
City Council January 15. 1973, as Civic Beautification Committee City
Council, January 25, 2010, from Community Appearance Board to
Keep Friendswood Beautiful Committee
Appointed by:
City Council
Regular Meetings:
41h Tuesday of the month
Time:
6:30 P.M.
Location:
Friendswood City Hall
Compensation:
None
Officers:
Chair and Vice Chair are selected by members. Members will be
appointed for three-year terms following the appointment and
reappointment time frame. Chair and Vice Chair may not serve more
than four three-year terms, unless otherwise approved by Council.
Staff Support:
Director of Parks and Recreation and/or his/her designee
Council Liaison:
Yes, appointed by Ci Council
Duties of the Commissions: To enhance the aesthetic appearance of the city and to encourage
residents to take an active role in maintaining its image. The KFB directs and coordinates management
and planning of its projects and education of the community: recommends budget and project priorities
to City Council: seeks grants for funding opportunities: makes suggestions for conserving and protecting
natural resources: and performs such other duties as the City Council may reasonably request. Keep
Friendswood Beautiful also serves as the advisory committee for the City's Storm Water Management
Program last updated 2014per TCEQ.
SENIOR CITIZEN ADVISORY COMMITTEE
Number of Members:
8 regular & 1 alternate
Term of Office:
3-years, overlapping
terms
Established by:
Council Action 1993
Appointed by:
City Council
Regular Meetings:
2nd Tuesday of the month
Time:
9:00 A.M.
Location:
Activities Building, 416 Mornin side
Compensation:
None
Officers:
Chair and Vice Chair are selected by members. Members will be
appointed for three-year terms following the appointment and
reappointment time frame. Chair and Vice Chair may not serve more
than four three-year terms, unless otherwise approved by Council.
Staff Support:
Director of Parks and Recreation and/or his/her designee
Council Liaison:
Yes, appointed by City Council
Duties of the Commissions: To advise the City Council in all matters pertaining to Friendswood's
Senior Citizens Program: acquaints itself with and makes a continuous study and review of the program:
recommends the adoption of policies for the program: recommends to the City Council rules and
regulations governing the program: makes recommendations to the City Council and City Manager and
reasons therefore: and performs other duties as the City Council may reasonably request
Number of Members:
INVESTMENT_ COMMITTEE
3 regular & No Term of Office: 3-years
alternates
Established by:
Council Action(January 1997
Appointed by:
City Council
Regular Meetings:
Quarter)
Time:
4:00 P.M. or at the Request of the Chair
Page 12 of 19
EXHIBIT "A"
Location:
Friendswood City Hall / Administrative Services Department
Compensation:
None
Officers:
Members will be appointed for three-year terms following the
appointment and reappointment time frame. Chair and Vice Chair may
not serve more than four three-year terms, unless otherwise approved
by Council.
Staff Support:
Director of Administrative Services and/or his/her designee
Liaison/DeputyLiaison/Deputy
City Manager
Council Liaison:
No
Duties of the Commissions: To assist staff in organizing, planning, coordinating, and overseeing the
annual City of Friendswood Fourth of July activities and any other related functions requested by the City
Council.
Page 13 of 19
EXHIBIT "A"
EXHIBIT C
DATE
NAME
ADDRESS
BLOCK
DEAR (NAME):
On behalf of the Mayor and City Council, congratulations, on your recent
appointment to the Your term commences
, and will expire on . It is at that time that you
will be eligible for reappointment to another full -year term, should you and the
City Council desire to do so. Your attendance is very important, so an attendance
record is kept at each meeting; therefore, it is your responsibility to attend the
meetings regularly and notify the staff liaison of your absence as soon as possible.
Please note that your appointment requires the completion and filing of the
documents/trainings noted below, and they are:
1. Oath of Office and Statement of Elected/Appointed Officer;
2. Public Information Act Training and/or the Appointment of Public
Information Coordinator;
3. Public Access Option;
4. Open Meeting Act Training; and
5. Volunteer Guidebook Acknowledgement Page.
If you require assistance with these documents or processes, please visit our City
Secretary's Office located at 910 S. Friendswood Drive, where staff will be happy to
assist you. Should you have any questions, please do not hesitate in contacting the
Friendswood City Secretary, at 281-996-3270 or via email at
citysecretary@friendswood.com.
Thank you for your time and service.
Sincerely yours,
City Secretary
Page 14 of 19
EXHIBIT "A"
In the name and by the authority of
The State of Texas
OATH OF OFFICE
I, , do solemnly swear (or affirm), that I will faithfully execute the
duties of the office of of the
for the City of Friendswood, of the State of Texas, and will to the best of my ability preserve, protect, and
defend the Constitution and laws of the United States and of this State, and the charter and ordinances of
this city, so help me God.
SWORN TO and subscribed before me by on this day of
(Seal)
Officer's Signature
Printed Name
Signature of Person Administering Oath
Printed Name
Title
STATEMENT OF ELECTED/APPOINTED OFFICER
(Pursuant to Tex Coast. art. XVI, §1(b), amended 2001)
I, , do solemnly swear (or affirm), that I have not directly or indirectly
paid, offered, promised to pay, contributed, or promised to contribute any money or thing of value, or promised
any public office or employment for the giving or withholding of a vote at the election at which I was elected
or as a reward to secure my appointment or confirmation, whichever the case may be, so help me God.
UNDER PENALTIES OFPERJURY, I DECLARE THAT I HAVE READ THE FOREGOING STATEMENTAND THAT THE
FACTS STATED THEREIN ARE TRUE.
Date
Position to Which Elected/Appointed
Officer's Signature
Friendswood, Galveston/Harris
City and/or County
Page 15 of 19
EXHIBIT "A"
TEXAS GOVERNMENT CODE SECTION 552.024
PUBLIC ACCESS OPTION FORM
[Note: This form should be completed and signed by the public official no later than the 14th day
after the public official is elected or appointed.]
(Name of Appointed/Elected Official)
Title
Board/ Commission to Which Elected / Appointed
The Public Information Act allows employees, public officials and former employees and officials
to elect whether to keep certain information about them confidential. Unless you choose to keep it
confidential, the following information about you may be subject to public release if requested
under the Texas Public Information Act. Therefore, please indicate whether you wish to allow
public release of the following information:
PUBLIC ACCESS?
NO
YES
Home Address
Home Telephone Number
Personal Cell Phone Numbers
Emergency Contact Information
Social Security Number
Family Member Information
Officer's Signature
(Date)
Page 16 of 19
EXHIBIT "A"
APPOINTMENT OF THE PUBLIC INFORMATION COORDINATOR
PURSUANT TO THE TEXAS PUBLIC INFORMATION ACT
THE STATE OF TEXAS §
COUNTIES OF §
GALVESTON/HARRIS §
The City Secretary of the City of Friendswood, Texas, is primarily responsible for
administering the responsibilities of the public official or governmental body of the City under the
Texas Public Information Act. As such, pursuant to Section 552.012(c) of the Texas Government
Code, I as a member of the of the
City of Friendswood, Texas, hereby appoint the City Secretary as the public information
coordinator to satisfy my training requirements of the Texas Public Information Act.
Signed this day of
(Name of Appointed/Elected Official)
Title
THE STATE OF TEXAS §
COUNTIES OF §
GALVESTON/HARRIS §
BEFORE ME, the undersigned authority, this day personally appeared
, a member of the
of the City of Friendswood, Texas, known to the to be the person whose name is subscribed to the
foregoing instrument and acknowledged to me that he/she executed the same for the purposes and
consideration therein expressed.
GIVEN UNDER my hand and seal of this office this day of.
(SEAL)
NOTARY PUBLIC IN AND FOR THE STATE OF TEXAS
Page 17 of 19
EXHIBIT "A"
TO: Board, Commission or Committee Member
FROM: , City Secretary
SUBJECT: Texas Open Meetings Act
*****************************************************************************
During the Regular Session of the 79th Legislature, the Legislature enacted legislation which,
among other actions, amended the Texas Open Meetings Act (TOMA). Effective January 1,
2006, the new law requires public elected/appointed officials who are members of a governmental
body to receive training concerning its responsibilities with regard to the Texas Open Meetings
Act. The Act stipulates that training must be completed within 90 days from the date the oath of
office is taken.
To fulfill the training requirement, you will need to do the following:
1) Watch the training video
To access the training video, please follow this link to the OAG's website:
https://www.texasattomey e�gov/open-govermnent/open-meetings-act-training
At the conclusion of the training video, you will be presented with an identification
code/number. Please record this code/number as it will be used to obtain your course
certificate.
If you do not have access to the internet, please contact the City Secretary's Office at 281-996-
3270, to request a DVD copy of the video.
2) Print the course certificate
To obtain your course certificate, please follow this link:
https://www2.texasattomey e�jzov/forms/openrec/og_certificates.php
3) Mail, fax, email, or deliver the certificate to the City of Friendswood City Secretary's
Office
Mail/Deliver: 910 S. Friendswood Drive, Friendswood, Texas 77546-4856
Fax: 281-482-1634
Email: citysecretarykfriendswood.com
Thank you for taking the time to be in compliance with the Texas Open Meetings Act. Should
you have any questions in regards to this process, the training or your board member paperwork,
please contact our offices, at (281) 996-3270.
Page 18 of 19
EXHIBIT "A"
ACKNOWLEDGEMENT OF RECEIPT
OF THE
CITY OF FRIENDSWOOD
VOLUNTEER GUIDEBOOK
I hereby acknowledge receipt of the City of Friendswood Volunteer Guidebook, and
that I am responsible for knowing and following the policies and procedures contained
therein. I, also, understand the City of Friendswood Volunteer Guidebook may be
modified at any time and I will be responsible staying abreast of those updates when
notified.
Date Received
Volunteer Signature
Printed Name
Page 19 of 19