HomeMy WebLinkAboutOrdinance No. 2018-27 (Title: An Ordinance adopting Budget Amendment XII to the Original General Budget of
the City for Fiscal Year 2017-2018 to provide for supplemental appropriation and/or
transfer of certain funds.)
ORDINANCE NO. 2018-27
AN ORDINANCE AMENDING CITY OF FRIENDSWOOD,
TEXAS, ORDINANCE NO. 2017-32, PASSED AND
APPROVED OCTOBER 2, 2017, SAME BEING AN
ORDINANCE APPROVING AND ADOPTING THE CITY'S
GENERAL BUDGET FOR FISCAL YEAR 2017-2018 BY
APPROVING "BUDGET AMENDMENT XII" TO THE
"ORIGINAL GENERAL BUDGET OF THE CITY OF
FRIENDSWOOD, TEXAS, FOR THE FISCAL YEAR 2017-
2018"; PROVIDING FOR SUPPLEMENTAL
APPROPRIATION AND/OR TRANSFER OF CERTAIN
FUNDS; PROVIDING FOR SEVERABILITY; AND
PROVIDING OTHER MATTERS RELATED TO THE
SUBJECT.
* * * * * * * * * *
WHEREAS, by Ordinance No. 2017-32, the City Council of the City of Friendswood,
Texas, adopted its"Original General Budget for Fiscal Year 2017-2018"; and
WHEREAS, the City Council has determined that revenues and/or reserves are available
for supplemental appropriation, and/or that the transfer of certain funds interdepartmentally is
economically feasible and in the best interest of prudent budgeting and for municipal purposes;
and
WHEREAS, Section 8.04 of The City Charter provides for amendments after adoption of
the budget; and
WHEREAS, the City Council desires to amend said Original General Budget to reflect
such supplemental appropriation and/or transfer in the fiscal year 2017-2018;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FRIENDSWOOD, STATE OF TEXAS:
Section 1. The facts and matters set forth in the preamble of this Ordinance are hereby
found to be true and correct.
Section 2. The "Original General Budget of the City of Friendswood, Texas, for the
Fiscal Year 2017-2018," is hereby amended for municipal purposes as shown on "Budget
Amendment XII" to the "Original Budget of the City of Friendswood, Texas, for the Fiscal year
2017-2018"attached hereto. Said Budget Amendment XII shall be attached to and made a part of
such Original General Budget by the City Secretary and shall be filed as required by state law, a
true and correct copy of which is attached hereto as Exhibits "A"and"B" and made a part hereof
for all purposes.
Section 3. In the event any clause, phrase, provision, sentence, or part of this ordinance
or the application of the same to any person or circumstance shall for any reason be adjudged invalid
or held unconstitutional by a court of competent jurisdiction, it shall not affect, impair, or invalidate
this ordinance as a whole or any part or provision hereof other than the part declared to be invalid or
unconstitutional;and the City Council of the City of Friendswood,Texas,declares that it would have
passed each and every part of the same notwithstanding the omission of any such part thus declared
to be invalid or unconstitutional,whether there be one or more parts.
PASSED AND APPROVED this 10th day of September,2018.
Mike Fe
Mayor
ATTEST:
.•pF FRl...•••
Melinda Welsh, TRMC :* : )r
City Secretary • Ni. .*• •
. 9. .
'•. OF TEy;,'
,
Ord No.2018-27
Exhibit A
Page 1
City of Friendswood
Budget Amendment Summary
Fiscal Year 2017 — 2018
Budget Amendment XII
September 10, 2018
1. Prior Year Encumbrance, $102,652. Appropriate funds for purchase orders issued
in fiscal year 2016-17 and outstanding at fiscal year-end, September 30, 2017.
Goods and services for these purchase orders will be received and expensed in 2018.
2. Prior Year Unencumbered Capital, $4,550,168. Re-appropriate funds budgeted for
capital expenditures in fiscal year 2016-17; but not expensed at fiscal year-end
September 30, 2017. Goods and services will be received and expensed in fiscal
year 2017-18. Section 8.06 of the City Charter allows for funds appropriated for
capital expenditure to remain in force for up to three years if unencumbered or until
the intended purpose is accomplished.
3. Hurricane Harvey Recovery, $124,229. Appropriate water and sewer working
capital for supplies and equipment used during Hurricane Harvey recovery. This
includes rental equipment at lift stations to keep them operational during and following
the weather event.
4. Police Radio Equipment Replacement, $485,305. Appropriate capital lease
proceeds for the purchase of 85 digital portable radios for the police department. The
project was approved and included in the FY18 adopted budget.
5. Security Cameras at Public Safety Building, $30,000. Transfer funds of $10,000
from each of the current operating budget in the Police Patrol Division, Administrative
Services Information Technology division and the Municipal Court Building Security
Fund to the Facility Operations division within the Parks and Recreation Department.
Funds will be used to start upgrading and replace security cameras at the Public
Safety Building.
6. Blackhawk Facility Communication and Network Connectivity $12,525.
Appropriate funding to cover the costs to outfit the Blackhawk facility (old Food Lion
building) for communication and network connectivity for the Public Works
Department and Parks and Recreation Department Parks and Facilities Divisions.
The funding for the expense will be split between unassigned General Fund balance
and Water and Sewer working capital.
7. City Hall Balcony Repairs, $3,155. Appropriate funds to cover additional costs to
repair the outside balcony at City Hall. The funding source will be the unassigned
general fund balance.
8. PEG Channel Fees, $5,792. Appropriate funds to purchase equipment for public
network connectivity within the City Facilities. The funding source for the equipment
will be PEG fees revenue.
Ord 2018-27 Exhibit A
Exhibit A
Page 2
9. Senior Activity Center Donations, $5,000. Appropriate donations and sponsorships
received during the current fiscal year for the Senior Activity Center Program. The
proceeds will be used to purchase three picnic tables that will be placed outside the
Activity Building. Funds will be appropriated to the Parks and Recreation Department
Senior Activity Program division's operating budget.
10.Canoe Portage at 1776 Park, $24,541. Appropriate funds to install a canoe ramp
and launch pad at the 1776 Park. The funding sources will include $10,000 from the
Park Scenario 1 improvement plan funds approved in fiscal year 2012, $13,852 from
the 1776 Park Trust Fund and the remaining $689 will come from the Parks and
Recreation Department operating budget.
11.Blackhawk Waste Water Treatment Plant Additional Capacity, $1,832,241.
Appropriate water and sewer working capital to purchase additional wastewater
treatment storage capacity within the Blackhawk Wastewater Treatment Plant. During
the April 3, 2017 workshop, Staff notified Council that the City of Houston determined
it has excess capacity within the plant and made a proposal to sell the excess
capacity to the other participants at its current wastewater impact fee price. During
the September 12, 2017 Council meeting, Council approved a 6-year phase-in
purchase of additional capacity and to set aside $1,199,110 of Water and Sewer
working capital for the first year's purchase. An additional amount of $633,101 will be
needed to pay for year 2 of the 6 year agreement purchase. The funding source will
be Water and Sewer working capital in the amount of $1,832,241.
12.Desiltinq Storm Sewer Lines, $696,336. Appropriate funds for services to clean the
storm water system and record by camera the condition of storm sewer lines. This
will allow the City to assess any additional damage and/or blockages while providing
documentation for FEMA on the extent of damage resulting from Hurricane Harvey.
During the September 10, 2018 Council meeting, Council will have a professional
contract before them for consideration in the amount of $696,336. The funding
source will be unassigned General Fund Balance (90-day Reserve).
13.Asphalt Street Maintenance, $1,700,000. Appropriate funds for asphalt street
maintenance services. The City Council meeting agenda for September 10, 2018 will
include a recommendation for Council's consideration to approve a contract with
Angel Brothers Enterprises, Ltd. The funding source will be sales tax approved by
voters in 2016 and collected in the Streets Improvement Fund.
14.Lift Station #23 Repairs, $130,700. Appropriate funds for revised engineering
design services of Lift Station #23. At the August 6, 2018 Council approved the
revised professional agreement with Lockwood, Andrews, & Newman, Inc. Funds for
the appropriation will be a portion of the proceeds from the sale of Waterworks and
Sewer System Revenue Bonds, Series 2016.
15.Lift Stations Platforms Structural Design, $18,000. Appropriate funds to design
structural platforms for equipment and generators at the City's lift stations. Funds will
be appropriated from Water and Sewer Fund working capital.
Ord 2018-27 Exhibit A
Exhibit A
Page 3
16.Chapter 380 Economic Development Grant (Familia Nunez Restaurants, Inc.
aka Ranchos), $12,000. Appropriate $12,000 from unassigned general fund balance
for the payment to Familia Nunez Restaurants, Inc. for the Chapter 380 Economic
Development Grant. The economic development agreement between the City of
Friendswood and Familia Nunez Restaurants, Inc. for reimbursement of building fees
following the issuance of the certificate of occupancy was entered into on August 7,
2017. The occupancy certification was issued on August 27, 2018.
17.Contract Services/Credit Card Fees, $30,000. Appropriate Water and Sewer
working capital to cover the increase in credit card fees resulting from the delay in
implementing convenience fees. Convenience fees were budgeted to begin in
January 2018. However, the City did not begin charging these fees until May 2018
due to a change in credit card merchant services vendors and implementation of
technology to apply to credit card fees to payment transactions.
18.Real and Personal Property Insurance, $14,476. Appropriate Water and Sewer
working capital to cover the increase in real and personal property insurance for fiscal
year 2018.
19.OId City Park Construction Change Order, $81,628. Appropriate additional funds
to cover change order#2 with the construction contract with Matula and Matula
Construction, Inc. The construction contract for Old City Park requires a change order
to have a concrete driveway and 44 parking spaces. The City Council meeting
agenda for September 10, 2018 will include a recommendation for Council's
consideration to approve change order #2 with Matula and Matula Construction, Inc.
The funding source for this change order will be from the Park Land Dedication Fund.
20.Blackhawk Facility Maintenance, $40,620. Appropriate funds for the electrical and
plumbing maintenance services needed at the facility for $15,000. Services are
needed to bring the facility into building code compliance in order to receive a
Certificate of Occupancy. Also, funds are needed to enter into a $25,620 contract for
maintenance of 12 to 14 air conditioning units at the facility. This contract period is for
12 months and will cover maintenance service, repairs, or to replace any air
conditioning unit, if required. The funding source will be split 50%/50% between the
unassigned General Fund balance and Water and Sewer working capital.
21.TML-IRP Insurance Reimbursement-Hurricane Harvey $79,322. Appropriate
insurance reimbursement received from Texas Municipal League back to unassigned
General Fund Balance. Funds were received for the claim filed with TML for
damages to the Stevenson Park playground equipment resulting from Hurricane
Harvey. Funds will reimburse the City for the equipment repairs and replacement
expenditures incurred.
Ord 2018-27 Exhibit A
City of Friendswood
9/10/2018
2017-18 Budget Amendment XII-Exhibit B
BA Number Account Number Project No. Description Amount
1 001-0000-30200 PW185 Appropriated Prior Year Encumbrances-PO 17003882-R1 Houston Freightliner (102,652)
1 001-7001-431.8800 PW185 Appropriated Prior Year Encumbrances-PO 17003882-R1 Houston Freightliner 102,652
2 001-0000-30300 Prior Year Unencumbered Capital-General Fund (402,966)
2 001-7001-431.8512 ST2017 Prior Year Unencumbered Capital Asphalt Street Improvements 304,177
2 001-7001-431.8591 ST9001 Prior Year Unencumbered Capital Encumbrance Pavement Master Plan 57,351
2 001-7001-431.8597 ST9001 Prior Year Unencumbered Capital Encumbrance Friendswood Link/Whispering Pines Project Phase II 41,438
2 255-0000-30600 Prior Year Unencumbered Capital-2017 GO Bonds (130,629)
2 255-7001-431.8591 G01515 Prior Year Encumbrance Blackhawk Blvd Phase II 130,629
2 401-0000-30300 Prior Year Unencumbered Capital-Water and Sewer Fund (998,824)
2 401-7001-433.6551 Prior Year Unencumbered Capital Sewer Line Maintenance 413,074
2 401-7001-433.8582 US0802 Prior Year Unencumbered Capital Blackhawk WWTP 3rd Clarifier-Design Engineering 154,444
2 401-7001-433.8591 USL018 Prior Year Unencumbered Capital Lift Station#18 Replacement-Construction 4,451
2 401-7001-433.8591 US0802 Prior Year Unencumbered Capital WWTP Rehab 49,705
2 401-7001-433.8591 LS003 Priro Year Unencumbered Capital Lift Station#3 36,200
2 401-7001-434.8582 US0802 Prior Year Unencumbered Capital Blackhawk WWTP 3rd Clarifier Installation-Design Engineering 186,559
2 401-7001-434.8591 UW0017 Prior Year Unencumbered Capital Water Plant#2 Replacement-Construction Contracted Contingency 61,393
2 401-7001-434.8591 UW0026 Prior Year Unencumbered Capital Water Plant#7 Replacement-Construction Contracted Contingency 92,998
2 418-0000-30600 Prior Year Unencumbered Capital-2006 Water and Sewer Bond Construction Fund (6,274)
2 418-7001-433.8582 USL003 Prior Year Unencumbered Capital-Lift Station#3 Replacement-Design Engineering 6,274
2 419-0000-30600 Prior Year Unencumbered Capital-2009 Water and Sewer Bond Construction Fund (183,681)
2 419-7001-433.8591 UW0017 Prior Year Unencumbered Capital-Water Plant#2 Replacement-Contruction&Contingency 51,500
2 419-7001-434.8591 UW0017 Prior Year Unencumbered Capital-Water Plant#2 Replacement-Contruction&Contingency 132,181
2 420-0000-30600 Prior Year Unencumbered Capital-2016 Water and Sewer Bond Construction Fund (2,827,794)
2 420-7001-433.8800 Prior Year Unencumbered Capital-Lift Station#23 Replacement-Construction 1,462,000
2 420-7001-433.8800 Prior Year Unencumbered Capital-Blackhawk WWTP Rehab(3rd Clarifier)-Construction 1,365,794
3 401-0000-30500 Appropriate Water&Sewer Working Capital for expenditures related to Hurricane Harvey (124,229)
3 401-2513-422.5501 Appropriate Water&Sewer Working Capital for expenditures related to Hurricane Harvey 1,047
3 401-2513-422.7971 Appropriate Water&Sewer Working Capital for expenditures related to Hurricane Harvey 123,182
4 001-0000-39370 Appropriate Capital Lease Proceeds for the Police Radio Equipment Replacements (485,305)
4 001-2120-421.8800 Appropriate Capital Lease Proceeds for the Police Radio Equipment Replacements 485,305
5 001-2120-421.6800 8PS421 Transfer funds to Parks Facility Maintenance for the Purchase and Upgrading of Security Cameras at the PSB Building (10,000)
5 001-0416-419.5800 8PS421 Transfer funds to Parks Facility Maintenance for the Purchase and Upgrading of Security Cameras at the PSB Building (5,000)
5 001-0416-419.7800 8PS421 Transfer funds to Parks Facility Maintenance for the Purchase and Upgrading of Security Cameras at the PSB Building (5,000)
5 001-6460-419.8800 Transfer funds to Parks Facility Maintenance for the Purchase and Upgrading of Security Cameras at the PSB Building 20,000
5 150-0000-30500 8PS421 Appropriate funds from Municipal Court Building Security Funds for the Purchase and Upgrading of Security Cameras at the PSB Building (10,000)
5 150-0409-412.8800 8PS421 Appropriate funds from Municipal Court Building Security Funds for the Purchase and Upgrading of Security Cameras at the PSB Building 10,000
6 001-0000-30500 15355BLKHWK Appropriate Funds to reimburse for Purchases of Equipment and Services to outfit Blackhawk Building for Public Works and Parks division (6,263)
6 401-0000-30500 15355BLKHWK Appropriate Funds to reimburse for Purchases of Equipment and Services to outfit Blackhawk Building for Public Works and Parks division (6,263)
6 001-0416-419.5400 15355BLKHWK Appropriate Funds to reimburse for Purchases of Equipment and Services to outfit Blackhawk Building for Public Works and Parks division 255
6 001-0416-419.5800 15355BLKHWK Appropriate Funds to reimburse for Purchases of Equipment and Services to outfit Blackhawk Building for Public Works and Parks division 11,144
6 001-0416-419.7400 15355BLKHWK Appropriate Funds to reimburse for Purchases of Equipment and Services to outfit Blackhawk Building for Public Works and Parks division 1,127
7 001-0000-30500 8CH419 Appropriate Additional Funds for Repairs to the Balcony at City Hall (3,155)
7 001-6460-419.8140 8CH419 Appropriate Additional Funds for Repairs to the Balcony at City Hall 3,155
8 001-0000-31643 FCPEGREV Appropriate PEG fee revenue for Purchase of Public Network Connectivity Equipment (5,792)
8 001-0416-419.5800 FCPEGEXP Appropriate PEG fee revenue for Purchase of Public Network Connectivity Equipment 5,792
9 001-0000-38630 Appropriate Donations to the Senior Activity Center Operating Budget (5,000)
9 001-6429-452.7910 Appropriate Donations to the Senior Activity Center Operating Budget 5,000
RA XII-Fvhihif R Pana 1 of 7
City of Friendswood
9/10/2018
2017-18 Budget Amendment XII-Exhibit B
BA Number Account Number Project No. Description Amount
10 701-0000-30100 PK0052 Appropriate Unassigned Fund Balance for Installation of Canoe Portage (13,852)
10 701-7001-456.8560 Appropriate Unassigned Fund Balance for Installation of Canoe Portage 13,852
10 001-0000-30500 PKSCO1 Appropriate Funds from Park Scenario 1 Improvements for the Installation of Canoe Portage (5,000)
10 001-0000-38600 PK0052 Appropriate Friendswood Rotary Donation for Installation of Canoe Portage (5,000)
10 001-6430-456.5800 pk0052 Transfer funds from Parks division Operating Equipment to 1776 Park Trust Fund for Installation of Canoe Portage (689)
10 001-7001-456.8560 Transfer funds from Parks division Operating Equipment to 1776 Park Trust Fund for Installation of Canoe Portage 10,689
11 401-0000-30100 Appropriate Water and Sewer Working Capital to Purchase Additional Wastewater Treatment Storage Capacity (1,832,241)
11 401-3656-433.7473 Appropriate Water and Sewer Working Capital to Purchase Additional Wastewater Treatment Storage Capacity 1,832,241
12 001-0000-30500 Desilting Appropriate Water and Sewer Working Capital for the Desilting Contract of the City's Sewer Lines (696,336)
12 001-7001-431.6510 Desilting Appropriate Water and Sewer Working Capital for the Desilting Contract of the City's Sewer Lines 696,336
13 170-0000-30100 Appropriate Unassigned Fund Balance for Asphalt Street Construction Project (1,700,000)
13 170-7001-431.8599 Appropriate Unassigned Fund Balance for Asphalt Street Construction Project-Material Testing 49,547
13 170-7001-431.8512 Appropriate Unassigned Fund Balance for Asphalt Street Construction Project-Construction 1,590,731
13 170-7001-431.8512 Appropriate Unassigned Fund Balance for Asphalt Street Construction Project-Contingency 59,722
14 420-0000-30600 LS023 Appropriate Working Capital for Repairs to Lift Station#23 (130,700)
14 420-7001-433.8552 LS023 Appropriate Working Capital for Repairs to Lift Station#23 130,700
15 401-0000-30100 Appropriate Water&Sewer Working Capital for Design Services with the Lift Stations Platforms (18,000)
15 401-3656-433.7800 Appropriate Water&Sewer Working Capital for Design Services with the Lift Stations Platforms 18,000
16 001-0000-30500 Appropriate Unassigned General Fund Balance for Chapter 380 Economic Development Grant with Familia Nunez Restaurants,Inc (12,000)
16 001-0303-419.7921 Appropriate Unassigned General Fund Balance for Chapter 380 Economic Development Grant with Familia Nunez Restaurants,Inc 12,000
17 401-0000-30100 Appropriate Water&Sewer Working Capital to cover the Increase in Credit Card Fees (30,000)
17 401-0401-415.7800 Appropriate Water&Sewer Working Capital to cover the Increase in Credit Card Fees 30,000
18 401-0000-30100 Appropriate Water&Sewer Working Capital to cover the increase in Real and Personal Property Insurance (14,476)
18 401-0411-415.7332 Appropriate Water&Sewer Working Capital to cover the increase in Real and Personal Property Insurance 14,476
19 164-0000-30100 Appropriate 2016 Net Bond Proceeds For the Change Order with Matula&Matula Construction for Old City Park (81,628)
19 164-7001-456.8230 G01514 Appropriate 2016 Net Bond Proceeds For the Change Order with Matula&Matula Construction for Old City Park 81,628
20 401-0000-30100 Appropriate Water&Sewer Working Capital for Blackhawk Facility (20,310)
20 401-9002-491.9110 Transfer appropriation to the General Fund for Blackhawk Facility 20,310
20 001-0000-39137 Transfer appropriation to the General Fund for Blackhawk Facility (20,310)
20 001-0000-30500 Appropriate Unassigned General Fund Balance for Blackhawk Facility (20,310)
20 001-6460-419.6610 15355BLKHWK Appropriate Unassigned General Fund Balance for Electrical and Plumbing Services at the Blackhawk Facility 15,000
20 001-6460-419.6600 15355BLKHWK Appropriate Unassigned General Fund Balance for service agreement on the Air Conditioning Units at the Blackhawk Facility 25,620',
21 001-0000-38310 17EMHARVEY Reimburse General Fund Balance with Insurance Reimbursement from TML for Stevenson Park Playground Equipment (79,322)
21 001-0000-30500 Reimburse General Fund Balance with Insurance Reimbursement from TML for Stevenson Park Playground Equipment 79,322
RA XII- Y I II
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