HomeMy WebLinkAboutResolution No. 99-21 � . , _ .,
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RESOLUTION NO. R99-21
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
FRIENDSWOOD, TEXAS, ADOPTING GALVESTON COUNTY JOINT
PROPOSED COUNTY-WIDE DEBRIS NlANAGEMENT PLAN.
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WHEREAS, the various municipalities including the City of Friendswood,
Texas, incorporated within the County of Galveston and Galveston County have
found the need for a debris management plan; and
WHEREAS, a special committee composed of inembers from various
municipalities, emergency managers, and other interested parties convened
over a extensive period of time to develop a county-wide debris management
plan; and
WHEREAS, this plan has been presented and reviewed in draft form by all
involved jurisdictions; and
wHEREAS, official sanction of this plan by all jurisdictions is needed for
implementation;
NOW THEREFORE, BE IT RESOLVED that the DEBRIS MANAGEMENT PLAN FOR GALVESTON
COUNTY is ratified, and placed in effect; and
BE IT FURTHER RESOLVED that all signatory jurisdictions agree to reflect
this element of Debris Management planning within the emergency management
planning including the City of Friendswood, Texas, of their individual
jurisdictions.
PASSED, APPROVED, AND RESOLVED, this the 7'�h day of June, 1999.
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Harold L. Whitaker
Mayor
ATTEST:
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Deloris McKenzi , TR •
City Secretary
R99.21/LST03
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GALVESTON COUNTY
DEBRIS MANAGEMENT PLAN
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TABLE OF CONTENTS
MissionStatement...........................................................................1
Situ ati o n........................................................................................1
Organization...................................................................................2
Roles and Responsibilities..............................................................2-4
Concept of Operations......................................................................4
Contracts and Cooperative Agreements.............................................4-5
SiteSelection...................................................................................5
Location of Debris Sites..................................................................5-6
Debris Management Guidelines...........................................................6
Debris Removal Priorities................................................................6-7
Staffing of Debris Sites......................................................................7
Debris Site Classifications................................................................7-8
DebrisClassifications.........................................................................9
� Environmental Testing........................................................................9
tncreased Readiness Actions........................................................ .9-10
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LIST OF APPENDICES
Appendix 1 ........................................................:..Debris Classifications
Appendix 2................................................List of Current Waste Haulers
Appendix 3.......................................... .....................Contract Options
Appendix 4........................................................ Site Selection Checklist
Appendix 5 ...........................................ExamplES of Burning Techniques
Appendix6 .......................................................................Debris Sites
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GALVESTON COUNTY
DEBRIS MANAGEMENT PLAN
MISSION STATEMENT
To promote the Health and Safety of the citizens of Galveston County by mitigating to
lessen the effects of disaster, providing clear access, restoring infrastructure, and
promoting safe and organized approaches to disaster debris removal.
Situation
Natural and Man-made disasters precipitate a variety of debris that includes, but is not
limited to, such things as trees, sand, gravel, building/construction materials, vehicles,
personal property, etc.
The quantity and type of debris generated from any particular disaster is a function of
the location and kind of event experienced, as well as its magnitude, duration, and
intensity.
The quantity and type of debris generated, its location, and the size of the area over
which it is dispersed directly impacts the type of collection and disposal methods used
to address the debris problem, associated costs incurred, and the speed with which the
probtem can be addressed.
`` In a major catastrophic disaster, many State agencies and local governments have
difficulty in locating staff, equipment, and funds to devote to debris removal, in the short
as well as long term.
Private contractors play a significant role in the debris removal, collection, reduction,
and disposal process of State agencies and local governments
Local jurisdictions are only eligible for 75 % reimbursement for overtime hours used by
government employees for emergency work, otherwise known as debris removal
activities. Local governments may not receive reimbursement for regular hours.
Local jurisdictions are eligible to apply for 75% of all debris removal expenses incurred
through contract and temporary personnel for all approved hours expended for debris
removal activities.
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ORGANIZATION
Each individual City/County Jurisdictions' (here after referred to as participants)
department of Public Works/Road & Bridge department is responsible for the debris
removal function. These individuals will work in conjunction with designated support
agencies, utility companies, waste management firms, and trucking companies, to
facilitate the debris clearance, collection, reduction, and disposal needs of the citizens
living in Galveston County following a disaster.
Because of the limited quantity of resources and service commitments following the
disaster, participants will be relying heavily on private contractors to remove, collect,
and manage debris for reuse, resource recovery, reduction and disposal. Using private
contractors instead of government workers in debris removal activities has several
benefits. These benefits include:
• Shifting the burden of conducting the work from State and Local government
entities to the private sector
• Freeing up participants personnel to devote more time to their regularly
assigned duties
• Stimulating local, regional, and State economics impacted by the storm
• Maximizing participants level of financial assistance from the Federal Government
;� • Allowing participants to more closely tailor their contract services to specific
needs
ROLES AND RESPONSIBILITIES
In order for the Debris management plan to work, it is important to define roles and
responsibilities for primary organizations involved in the plan. These organiza#ions
consist, but are not limited to the following:
County Judge Emergency Management Director(EMD):
The Emergency Management Director is responsible for emergency management
activities for Galveston County. The EMD is responsible for coordinating debris removal
activities within all jurisdictions and unincorporated areas of Galveston County. This
includes, but is not limited to requesting additional support and manpower from State _
and Federal agencies. The EMD will respond to local jurisdictions with resources as
available after a major event.
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Road & Bridge/Public Works Director.,
The Galveston County Road & Bridge Director and the Public Works Director from each
jurisdiction is responsible for implementing the Debris management plan. This includes,
but is not limited to, providing heavy equipment for debris removal; contract oversight
and quality assurance; serving on the cooperative debris management team (Debris
Team); and assisting with the development and maintenance of the plan.
Galveston County Health District Pollution Control Division (GCHDPCD):
The GCHDPCD is responsible for monitoring activities from all debris sites to ensure
that all activities adhere to Federal, State, and Local rules and regulations. In addition,
the GCHDPCD will be responsible for certifying all debris sites.
U.S. Army Corps of Engineers (COE):
The COE is responsible for leading Emergency Support Function (ESF) #3 of the
Federal Response Plan following a Presidentially declared emergency or disaster. The
ESF #3 provides Public Works and Engineering support to state and local
governments. Under ESF #3, the COE can assist in developing debris management
plans, assessing quantities and types of disaster-generated debris, establishing
emergency staging areas and temporary disposal sites, cleaning or removing disaster-
generated debris from public and private lands using emergency contracts or the active
military, emergency demolition of disaster-damaged structures, and determining an
ultimate means of disposal of disaster-generated debris. In addition to its ESF #3 role,
the COE is routinely responsible for maintaining the navigability of Federal waterways
and channels along the Texas coast. This includes identification, removal, and ultimate
disposal of wrecks and/or obstructions in the Houston, Texas City, and Galveston Ship
" Channels, the Dickinson Bayou Channel, and the Gulf Intracoastal Waterway.
Non-Hazardous Primary Contractor(s):
The Non-hazardous primary contractor(s) will be responsible for the removal, storage,
and disposal of all non-hazardous debris as specified in their contract. This includes,
but is not limited to- providing manpower and equipment to remove debris from public
right-of-ways; sorting of debris; providing supervision of debris removal activities;
hauling debris to specified sites; and coordinating activities with the debris management
team.
Hazardous Material Primary Contractor(s):
The Hazardous Material primary contractor(s) will be responsible for the removal, ,
temporary storage, and disposal of all hazardous materials. This includes, but is not
limited to; providing manpower and equipment to remove hazardous debris from public
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right-of-ways, sorting of hazardous debris, providing supervision of hazardous debris
removal activities; hauling debris to specified sites; and coordinating activities with the
debris management team.
CONCEPT OF OPERATIONS
Debris Management activities for Galveston County will be jointly overseen by the
. Jurisdictions utilizing the site and coordinated with the Galveston County Road and
Bridge Director. All Debris disposal activities will be in accordance with Local, State,
and Federal Regulations.
Each debris site will have a Disposal Site Coordinator (DSC) that will be responsible for
accepting shipments of debris and coordinating with debris contractors. The DSC will
be responsible for all documentation relating to the debris site. The DSC/WILL
coordinate activities with the EOC.
Each participant will designate a key individual (probably an individual from Public
works) to serve on the Debris Team. Each participant will be responsible for
coordinating debris removal operations for their jurisdiction. The Team will
cooperatively set guidelines for potential contractors for debris removaL �
Participants will be responsible for removing debris from property under its own
authority, as well as from private property when it is deemed in the public interest. To
this end, participants will stage equipment in strategic locations locally as well as
regionally, if necessary, to protect the equipment, and allow for the clearing crews to
begin work immediately after the storm.
� The Debris Team will develop and maintain a list of approved contractors who have the
capability to provide debris removal, collection, and disposal in a cost effective, .
expeditious, and environmentally sound manner following a disaster. The listing will
categorize contractors by their capabilities and service area to facilitate their
identification by local governments, as well as ensure their effective utilization and
prompt deployment following the disaster.
CONTRACTS AND COOPERATIVE AGREEMENTS
Sample contracts with a menu of services and generic scopes of work will be developed
prior to the disaster to allow the participants to more closely tailor its contracts to its
needs, as well as expedite their implementation in a prompt and effective manner.
Every participant will be responsible for managing the debris contract from project .
inception to completion unless the government entities involved are incapable of
carrying out this responsibifity because of lack of adequate resources. In these
circumstances, State and Federal agencies will be identified to assume the
responsibility of managing the debris contract. Managing the debris contract would
include such things as monitoring of performance, inspections, acceptance, and closing
out of activities.
Participants are encouraged to enter into cooperative agreements with other State
agencies and local governments to maximize public assets. The development of such
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agreements must comply with the guidelines established in their agency procurement
manual. All local governments that wish to participate in such agreements should be
identified prior to the development and implementation of the agreement.
SITE SELECTION
� Debris storage and reduction sites vvill be identified and evaluated by the debris team.
All sites should be identified prior to hurricane season and re-evaluated annually.
Temporary debris coflection sites should be readily accessible by recovery equipment
and should not require extensive preparation or coordination for use. Collection sites
will be on public property when feasible to facilitate the implementation of the mission
and mitigate against any potential liability requirements. Activation of sites will be under
the control of the Participants, coordinated through the Galveston County Road &
Bridge Director, and will be coordinated with other recovery efforts through the County
Emergency Operations Center.
Site selection criteria will be developed into a checklist format (Appendix 4) for use by
the debris committee to facilitate identification and assessment of potential sites. At a
minimum, debris sites should meet the following criteria-
• Access roads capable of supporting heavy trucks and equipment with adequate
drainage
• Environmentally tested before debris are placed on site
� • Comply with Texas Natural Resource Conservation Commission (TNRCC) rules &
regulations as enforced by the Health District
• Strategically located throughout the county
• Meet necessary permit requirements
• Contain a description of the size of parcel
LOCATION OF DEBRIS SITES
Locations for Debris sites will be coordinated with the local jurisdictions and Un-
incorporated areas of Galveston County. The Debris Team will work with each of the
jurisdictions to identify potential sites in close proximity of debris in order to minimize
debris hauling and disposal distances. � -
At a minimum, no fewer than 6 debris sites should be strategically identified and located
throughout Galveston County. Sites should be identified in each of the following
areas/zones-.
Site 1: Galveston Island
Site 2: Bolivar Peninsula
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Site 3: Left of Interstate 45, North of FM 517
Site 4: Left of Interstate 45, South of FM 517
Site 5: Right of Interstate 45, North of FM 517
Site 6: Right of Interstate 45, South of FM 517
DEBRIS MANAGEMENT GUIDELINES
Initially, debris will be removed from major roadways and placed in the right-of way until
such time as a detailed plan of debris collection and disposal is prepared. This is not
anticipated until after the local traffic has been restored.
-NOTE: Federal funds will only be reimbursed for expenses incurred to remove
debris from the public right-of-way. Reimbursement will only cover the moving of
debris one time. Therefore, debris being sent to a temporary storage site and
then moved to a permanent landfall, burnsite, etc., will not be reimbursed for the
second move.
DEBRIS REMOVAL PRIORITIES
The debris removal process must be initiated promptly and conducted in an orderly,
effective manner in order to protect public health and safety following a major or
catastrophic event. To achieve this objective, the following actions will be prioritized in
the following manner.
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Priority One: Clear debris from key roads in order to provide access for emergency
vehicles and resources into the impacted area.
Priority Two: Clearing debris to provide access to critical facilities pre-identified by
local government.
Priority Three: Removal of debris related threats to public health and safety. This will
include the repair, demolition, or barricading of heavily damaged and structurally
unstable buildings, systems, or facilities that pose a danger to the public.
Any actions taken to mitigate or eliminate the threat to the public health and safety must
be closely coordinated with the owner or responsible party. If access to the area can
be controlled, the necessary actions can be deferred. .
STAFFING OF DEBRIS SITES
Debris Management Teams will be formed for each debris site. Members of the
Team will be representatives from various organizations throughout Galveston
County.
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For each debris site utilized by a jurisdiction, the jurisdiction will be required to supply
representatives to oversee compliance and quality assurance issues (Monitor
contractors etc.,). Each debris site will be staffed in the following manner:
• (1) Disposal Site Coordinator (DSC)
• Representative from Equipment Contractors
• Representatives from Waste Disposal contractors
• Trained Hazardous Materials Waste Technicians to sort HazardauslNon Hazardous
Materials.
The following representatives will be responsible for routine administrative
oversight of the debris sites:
• Representatives from Public Works/Road & Bridge Etc,
• County Representative
• Representative from the County Health District
• Utility Director
DEBRIS SITE CLASSIFICATIONS
Burn Sites
� All burn sites will be pre-approved by the Galveston County.Health District Pollution
Control Division (GCHDPCD) and the fire Marshall's office in that jurisdiction one (1)
� week prior to the onset of hurricane season. Burn sites will be utitized for the reduction
of brush and untreated lumber. All undesirable materials will be disposed of as non-
hazardous material (see Non Hazardous sites). All burn sites will comply with the
Texas Natural Resource Conservation Commission (TNRCC) cules and regulations that
govern outdoor burning. Following a disaster, the GCHDPCD shall be notified that the
site is being opened for burning. GCHDPCD will monitor each site for the content o�
materials being burned and the potential to create a public nuisance and all applicable
parts of the TNRCC Outdoor Burning rule.
If a forced air burner or trench burner is to be used in the destruction of brush and
untreated lumber, a permit shall be obtained from the Galveston County Health District
Pollution Control Division and the Fire Marshall's office in that jurisdiction. The trench .
burner shall carry a permit number issued by the TNRCC. Trench burners operated at
burn sites shall be in compliance with TNRCC Chapter 106, rule 106.496. Folfowing the
comple#ion of construction of the trench a GCHDPCD representative will inspect the
trench for depth, width, length and proper placement of the air blower. At that time
further instructions will be provided to the operator of the trench burner. If possible, the
inspection of the trench by the GCHDPCD should be coordinated with the Fire
Marshall's office. Periodic inspections will be conducted by a representative of the
GCHDPCD.
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Non Hazardous Sites
Non hazardous sites will process all debris that are not classified as hazardous and that
are considered undesirable and cannot be processed at the burn site. These materials
will be placed in roll off boxes supplied by the contractor at each non hazardous site.
Once the roll off boxes are full, the proper shipping documents will be completed and
the boxes will be removed to a permitted soiid waste disposal facility. Shipping records
shall be provided to Galveston County.
Hazardous Material Sites
Galveston County shall retain the services of a licensed, certified contractor for the
collection, shipping, and disposal of all hazardous materials. Prior to the processing of
hazardous materials, the contractor shall submit a site safety plan in accordance with
OSHA 29 CFR 1910.120. The contractor shall supply to the County, a listing of all
personnel at each site to include copies of their certification of at least the 40 hour
Hazardous Waste Technician level. Under no circumstances will employees from any
jurisdiction not certified be allowed to handle hazardous materials.
The Contractor shall survey the loads arriving at each debris site for the presence of
hazardous materials. Once discovered, the hazardous materials shall be segregated
and placed in approved roll-off boxes marked "Hazardous Waste Only," The contractor
shall be responsible for the cleanup of any incidental spills that may occur. The
collection of hazardous materials shall comply with all federal, state, and local rules and
regulations.
k A Uniform Waste Manifest shall accompany each and every load of hazardous waste
shipments. Transportation of hazardous waste shall comply with all Depa�tment of
Transportation rules and regulations. A copy of all waste manifests shall be provided to
Galveston County. Disposal shall be at a permitted solid waste managernent facility
capable of receiving shipments of hazardous waste.
DEBRIS CLASSIFICATION
To facilitate the debris management process, debris will be segregated by type. It is
recommended that the categories of debris established for recovery operations will be
standardized. The County will adapt the categories established for recovery operations
by the U.S. Army Corps of Engineers following Hurricane Andrew. The categories of
debris appear in Appendix 1. Modifications to these categories can be made as
needed. Hazardous and toxic materials/contaminated soils and debris generated by
� the event will be handled in accordance with Federal, State, and local regulations.
ENVIRONMENTAL TESTING
Once a site is identified and permission given for utifization of debris activities, a Phase
I Environmental Assessment shall be conducted. Assessment is to be performed by a
qualified environmental consultant. Galveston County Health District will provide
oversight of the contractor on behalf of Galveston County. If Phase I Environmental
Assessment suggests further investigation, a Phase 11 Assessment shall be conducted
or an alternate site shall be chosen. Following the official closing of the debris site, an
environmental assessment shall be conducted to assess the cleanliness of the site.
Any ground contamination beyond that found in the pre-opening assessment shall be
addressed.
INCREASED READINESS ACTIONS
The following increased readiness actions apply to the Cooperative Debris
Management Plan:
�` (Beginning of Hurricane Season)
• Develop local and regional resource list of contractors who can assist local
governments in all phases of debris management.
• Develop sample contracts with generic scopes of work to expedite the
implementation of their debris management strategies.
• Develop mutual aid agreements with other agencies and local governments, as
appropriate, following guidelines established in agency procurement manuaL
• Identify and pre-designate potential debris storage sites for the type and quantity of
debris anticipated following a catastrophic event.
• Develop site selection criteria checklists to assist in identifying potential debris
storage sites.
• Identify and coordinate with appropriate regulatory agencies regarding potential
regulatory issues and emergency response needs.
• Develop the necessary right of entry and hold harmless agreements indemnifying all
levels of government against any potential claims.
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• Estabiish debris assessment process to define scope of problem.
• Develop and coordinate pre-scripted announcements with Public Information Officer
(PIO) regarding debris removal process, collection times, temporary storage sites,
use of private contractors, environmental and health issues, etc.
Response Phase:
• Activate debris management plan
• Begin documenting costs
• Coordinate and track resources (Public and Private)
• Establish priorities regarding allocation and use of available resources
• Identify and establish debris temporary storage and disposal sites
• Address any legal, environmental, and heaJth issues relating to the debris removal
process
• Continue to keep public.informed through the PIO
Recovery Phase:
• Continue to eollect, store, reduce, and dispose of debris generated from the event in
a cost-effective and environmentally responsible manner
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• Continue to document costs
• Upon completion of debris removal mission, close out debris storage and reduction
sites by developing and implementing the necessary site restoration actions
• Perforrn necessary audits of operation and submit final claim for Federal Assistance
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APPENDIX 1
DEBRIS MANAGEMENT PLAN
DEBRIS CLASSIFICATIONS
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APPENDIX I
DEBRIS CLASSIFICATIONS
BURNABLE MATERIALS:
Burnable materiais will be of two types with separate burn locations:
Burnable Debris:
Burnable debris includes, but is not limited to, damaged and disturbed trees-, bushes
and shrubs; broken, partially broken and severed tree limbs; and bushes. Burnable
debris consists predominately of trees and vegetation. Burnable debri$does not
include garbage or construction and demolition materials debris.
Burnable Construction Debris:
Burnable construction and demolition debris consists of untreated, non-creosote
structural timber, wood products, and other�materials designated by the debris team.
NON-BURNABLE DEBRIS:
Non-Burnable construction and demolition debris includes, but is not limited to, creosote
� timber, plastic, glass, rubber and metal products, sheet rock, roofing shingles, carpet,
tires, and other materials as may be designated by the coordinating agency. Garbage
will be considered non-burnable debris.
STUMPS:
Stumps will be considered tree remnants exceeding 24 inches in diameter; but no taller
than 18 inches above grade, to include the stump ball. Any questionable stumps shall
be referred to the designated coordinating agency representative for determination of
its disposition.
INELIGIBLE DEBRIS: (Hazardous Materials)
Ineligible debris to remain in place includes, but is not limited to, chemicals, petroleum
products, paint products, asbestos, and power transformers.
Any material that is found to be classified as hazardous or toxic waste (HTW) shall be
reported immediately to the debris site coordinator. At the coordinator's direction, this
material shall be segregated from the remaining debris in such a way as to allow the _
remaining debris to be loaded and transported. Hazardous Materials will be the
responsibility of the hazardous material Primary Contractor. Standing broken utility
poles, damaged and downed utility poles and appurtenances, transformers and other
electrical material will be reported to the Debris site Coordinator. Emergency workers
shall exercise due caution with existing overhead and underground utilities and above
ground appurtenances, and ad�ise the appropriate authorities of any situation that
poses a health or safety risk to workers on site or to the general population.
APPENDIX 2
DEBRIS MANAGEMENT PLAN
LIST OF CURRENT WASTE HAULERS
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APPENDIX 2
LISTING OF CURRENT CITY WASTE HAULERS
HOUSEHOLDS
CITY HAULER NO. OF TRUCKS a roximate
Ba ou Vista BFI 850
Ciear Lake Shores BFI 425
Dickinson Waste M t. 4,800
Friendswood Waste M t. 8,286
Galveston Cit 16,000
Hitchcock BFI 1823
Jamaica Beach Envirotex 1,000?
Kemah Waste Mt . 410
LaMar ue BFI 4,429
Lea ue Cit Waste M t. 5,000?
Santa Fe Envirotex 1,500
Texas Cit Waste M t./TX Cit 12,240
Tiki Island Te as Waste, Inc. 450
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APPENDIX 3
DEBRIS MANAGEMENT PLAN
CONTRACT OPTIONS
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FIRM FIXED PRICE
LUMP SUM
CONTRACTS
ADVANTAGES
• MINIMUM LABOR REQUIRED FOR MANAGEMENT
• CONTRACTOR SHOULDERS MOST OF THE RISK
• QUANTITIES DO NOT HAVE TO BE DOCUMENTED AS IN A UNIT PRICE
CONTRACT
DISADVANTAGES
• MUST HAVE A CLEAR, DEFINABLE SCOPE OF WORK THAT CAN BE
QUANTITATIVELY MEASURED BY THE CONTRACTOR
• OFTEN DIFFICULT TO QUANTIFY WHAT DEBRIS WILL BE BROUGHT TO THE
R-O-W FOR REMOVAL
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• HIGH PROBABILITY OF CLAIMS IF DEBRIS ESTIMATES ARE DIFFICULT TO
ESTIMATE AND REQUIRE SPECULATION
RECOMMENDATIONS
• USE ANYTIME SCOPE OF WORK IS CLEARLY DEFINABLE
EQUIPMENT RENTAL
CONTRACTS
- HOURLY RATES -
ADVANTAGES
• EXTREMELY FLEXIBLE, NOl" SCOPE DEPENDENT
• WIDE RANGE OF USES
• GREAT FOR EMERGENCY "HOT SPOTS" AND EARLY DEBRIS R-O-W
CLEARANCE
DISADVANTAGES
• CONTRACTOR MUST BE DIRECTED AS TO WHAT WORK TO PERFORM
• REQUIRES FULL TIME INSPECTORS
• REQUIRES DOCUMENTATION OF ACTUAL HOURS WORKED BY EQUIPMENT
� AND OPERATORS
RECOMMENDATtONS
• COMPETITIVELY BID OR NEGOTIATE REASONABLE HOURLY RATES FOR
EQUIPMENT WITH OPERATORS
• SPECIFY EQUIPMENT AS GENERICALLY AS POSSIBLE TO ENCOURAGE
COMPETITION
• TRAIN INSPECTORS ON DOCUMENTATION REQUIREMENTS FOR RENTAL
CONTRACTS �
FIRM FIXED PRICE
LUMP SUM CONTRACTS
- PASS METHOD -
ADVANTAGES
• MINIMUM LABOR REQUIRED FOR MANAGEMENT
• DEFINES SCOPE BETTER THAN AREA METHQD AND DECREASES THE RISK
OF CLAIMS DUE TO QUANTITY SPECULATION
• QUANTITIES DO NOT HAVE TO BE DOCUMENTED AS IN A UNIT PRICE
CONTRACT
DISADVANTAGES
• MUST HAVE ACCURATE, UP-TO-DATE PLANS AND INFORMATION ON ALL
ROADS THAT WILL BE INCLUDED IN THE "PASS" SCOPE OF WORK
�' • PUBLIC MUST COOPERATE IN THE REMOVAL PROCESS
• CONTRACTING AGENCY MUST BE SUCCESSFUL IN COMMUNICATING WITH
THE PUBLIC IN THE REMOVAL AREA
RECOMMENDATIONS
• PROVIDE 3 TO 4 PASSES DEPENDING ON THE MAGNITUDE OF THE
DISASTER
• SOLICIT A PRICE FOR EACH PASS AND A TOTA� JOB PRICE
• CLEARLY DEFINE ANY DEBRIS SEGREGATION REQUIREMENTS, ROAD
LOCATIONS BY DETAILED SCALED MAPS, TIME LAPSE BETWEEN PASSES,
AND REQUIRED TIME FRAME TO COMPLETE EACH PASS.
UNIT PRICE CONTRACT
- CUBIC YARD
ADVANTAGES
• FLEXIBLE, INTERVENTION WILL NOT CHANGE CONTRACT CONDITIONS
• ACCURATE ACCOUNT OF ACTUAL QUANTITIES REMOVED
• WIDE RANGE OF COMPETITION DUE TO SIMPLICITY OF CONTRACT
• LOW CONTRACTOR RISK
DISADVANTAGES
• FULL TIME (SPECIALLY TRAINED) FIELD INSPECTORS REQUIRED
• CONTRACTOR FRAUD, IF LOADING AND DUMPING ARE NOT CLOSELY
MONITORED
�
` • SEGREGATION OF DEBRIS WILL COMPLICATE CONTRACT TRUCKS MUST BE
MEASURED AND NUMBERED
RECOMMENDATIONS
• FOR QUANTITIES LESS THAN 50,000 CY, MONITOR LOADING OF TRUCKS
AND LOG IN DATA SUCH AS CY, TRUCK #, ETC.. CHECK DUMP TO VERIFY
PLACEMENT.
• FOR QUANTITIES OVER 50,000 CY, RECOMMEND A DOCUMENTATION
FORMAT (TICKET). ISSUE A TICKET AT THE LOADING SITE, TRUCK MUST BE
LOADED PROPERLY TO RECEIVE A SIGNED TICKET (CONTROLLED -
LOADING). LOADING INSPECTOR KEEPS A COPY. TICKET IS FINALIZED AT
THE DUMP S1TE BY A DUMP INSPECTOR, WHICH VERIFIES MATERIAL WAS
PLACED IN THE DUMP. THE DUMP INSPECTOR RETAINS A FINAL COPY AND
THE TRUCK DRIVER IS PROVIDED A FINAL COPY. FOR LARGE JOBS
INVOLVING MORE THAN ONE AREA DIFFERENT COLOR TICKETS ARE
RECOMMENDED.
LETTER CONTRACTS
- COST PLUS FIXED FEE -
ADVANTAGES
• FLEXIBLE, VERY GENERAL IN SCOPE, CAN BE UTILIZED WHEN DETAILED
SCOPE INFORMATION IS NOT AVAILABLE
• CAN WORK WITHIN A COMMON AREA WITH OTHER AGENCY CONTRACTS
• NO DETAILED SCOPE INFORMATION REQUIRED TO PREPARE FOR
SOLICITATION
• CAN COVER A WIDE RANGE OF TASKS
• CAN BE IMPLEMENTED QUICKLY
DISADVANTAGES
� • LABOR INTENSIVE TO MANAGE
• COST VERIFICATION BASED ON AUDITS, AUDIT STAFF MUST BE FAMILIAR
WITH COST CONTRACT FORMATS
• FEE HAS TO BE NEGOTIATED ASAP
SCOPE MUST BE DEFRNITIZED BEFORE 50% COMPLETION STAGE
RECOMMENDATIONS
• NOT RECOMMENDED FOR AGENCIES WHO ARE NOT FAMILIAR WITH
LETTER CONTRACTS OR COST PLUS FORMATS
APPENDIX 4
DEBRIS MANAGEMENT PLAN
SITE SELECTION CHECKLIST
�
APPENDIX 4
SITE SELECTION CHECKLIST
Special Coordination Issues:
The following special issues/checklists will help in the site selection, documentation,
Hazardous/Toxic Waste handling, and site operations part of the storage/disposal
process:
a. Site Selection Checklist:
1). Ownership
Public lands are preferred
Private Lands
Are lease terms long enough?
Are lease terms automatically renewable?
Does lease include landscape restoration agreement?
2). Size
Is the site large enough to accommodate the planned debris storage
� and/or reduction method?
Will the site configuration allow for an efficient layout?
3). Location
(a) Things to Avoid
Wetlands? If unavoidable, inform contractor, lag and establish buffer
and/or turbidity barriers
Public Water Supplies? Well fields or surface waters
Threatened and Endangered Species? Animals and Plants
Rare Ecosystems?
Historic Sites?
Sensitive Surrounding Land Uses? Residential, Schools, Churches,
etc.
Consider prevailing winds (smoke)
(b) Things to look for
Good ingress/egress
Good transportation arteries
Open flat topography
Site Documentation/Baseline Data Checklist
1) Before activities begin
Video/photograph aerial?
Video/photograph ground?
Notation of important features? Structures, fences, culverts,
landscaping
Random soil sampling?
Water samples from existing wells?
Volatile Organic Carbon "sniffing?
� 2) After activities begin
Groundwater sampling wells?
Groundwater monitoring wells?
Spot soil sampling at "hot" areas such as HTW, Ash, and Fuel storage
areas as they are being set up?
3) Progressive updates
Periodically update videos/photographs?
Periodically map/sketch site layout including "hot" areas
Integrate QA reports? Contractor fuel spills, etc.
APPENDIX 5
DEBRIS MANAGEMENT PLAN
EXAMPLES OF BURNING TECHNIQUES
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, . , �
APPENDIX 6
DEBRIS MANAGEMENT PLAN
DEBRIS SITES
(Debris Sites To Be Developed)