HomeMy WebLinkAboutOrdinance No. 2013-15 i
(Title: An Ordinance adopting Budget Amendment VII to the Original General Budget of
the City for Fiscal Year 2012-2013 to provide for supplemental appropriation and/or
transfer of certain funds.)
ORDINANCE NO.2013-15
AN ORDINANCE AMENDING CITY OF FRIENDSWOOD,
TEXAS, ORDINANCE NO. 2012-26, PASSED AND
APPROVED OCTOBER 1, 2012, SAME BEING AN
ORDINANCE APPROVING AND ADOPTING THE CITY'S
GENERAL BUDGET FOR FISCAL YEAR 2012-2013 BY
APPROVING `BUDGET AMENDMENT VH" TO THE
"ORIGINAL GENERAL BUDGET OF THE CITY OF
FRIENDSWOOD, TEXAS, FOR THE FISCAL YEAR 2012-
2013"; PROVIDING FOR SUPPLEMENTAL
APPROPRIATION AND/OR TRANSFER OF CERTAIN
FUNDS; PROVIDING FOR SEVERABILITY; AND
PROVIDING OTHER MATTERS RELATED TO THE
SUBJECT.
`-
WHEREAS, by Ordinance No. 2012-26, the City Council of the City of Friendswood,
Texas, adopted its"Original General Budget for Fiscal Year 2012-2013"; and
WHEREAS, the City Council has determined that revenues and/or reserves are available
for supplemental appropriation, and/or that the transfer of certain funds interdepartmentally i
economically feasible and in the best interest of prudent budgeting and for municipal purposes;
and
WHEREAS, Section 8.04 of The City Charter provides for amendments after adoption
of the budget; and
WHEREAS, the City Council desires to amend said Original General Budget to reflect
such supplemental appropriation and/or transfer in the fiscal year 2012-2013;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FRIENDSWOOD, STATE OF TEXAS:
i
Section 1. The facts and matters set forth in the preamble of this Ordinance are
hereby found to be true and correct.
Section 2. The "Original General Budget of the City of Friendswood, Texas, for the
Fiscal Year 2012-2013," is hereby amended for municipal purposes as shown on "Budget
Amendment VII" to the "Original Budget of the City of Friendswood, Texas, for the Fiscal year
2012-2013" attached hereto. Said Budget Amendment VII shall be attached to and made a part
of such Original General Budget by the City Secretary and shall be filed as required by state law,
a true and correct copy of which is attached hereto as Exhibits "A" and `B" and made a part
hereof for all purposes.
Section 3. In the event any clause,phrase,provision, sentence, or part of this ordinance'
or the application of the same to any person or circumstance shall for any reason be adjudged,
invalid or held unconstitutional by a court of competent jurisdiction, it shall not affect, impair, or
invalidate this ordinance as a whole or any part or provision hereof other than the part declared to be
invalid or unconstitutional; and the City Council of the City of Friendswood, Texas, declares that itl
would have passed each and every part of the same notwithstanding the omission of any such part
thus declared to be invalid or unconstitutional,whether there be one or more parts.
PASSED AND APPROVED this 6th day of May,2013.
Kevin M. Hjul
Mayor
ATTEST:
�RIEN�so•• I
Melinda Welsh, TRMC
City Secretary .
Ord.2013-15 2
Ordinance 2013-15
Exhibit A Exhibit
Page 1
City of Friendswood
Budget Amendment Summary
Fiscal Year 2012 — 2013
Budget Amendment VII
May 6, 2013
1. Police Department Reimbursement, $6,831. Appropriate funds received from
HIDTA and FBI to the Police Department. The City has a Memorandum of
Understanding with both agencies for reimbursement for expenses spent on
Drug Task Force activities. The reimbursement for activities is through the
month of February 2013. The funds will be appropriated to the Police
Department Patrol Division and Criminal Investigations Division.
2. Police Investigation Fund Revenue, $2,680. Appropriate state asset forfeiture
funds received by the City from the Harris County District Attorney's Office.
Funds will be appropriated to the Police Investigation Fund operating services
account.
3. Police Department PIF Desktop Computers, $2,542. Appropriate Harris
County seized funds in the Police Investigation Fund (PIF) to purchase three
desktop computers. Computers will be used for the day to day operations of the
officers working in the "Field Support Unit" of Patrol and CID. These computers
were not part of the computer refresh. I
4. Police Department Insurance Reimbursement, $9,333. Appropriate insurance
reimbursement received for vehicle damage claims to the Police Department CID,
vehicle unit P320. Funds will be appropriated to the Police Department CID
division budget to offset the vehicle repair expenses. Reimbursement was
received from Texas Municipal League on April 15, 2013.
5. Police Department Animal Control Donations, $1,000. Appropriate funds
donated to the Police Department Animal Control divisions. The donation was
received on April 2, 2013. As designated by the donor, the funds will be used to
purchase cat cages for the Animal Control Facility.
6. Public Safety GRID System Interlocal Agreement, $9,950. Appropriate funds
for the League City Interlocal Agreement partnership in the Gulf Region
Information and Dispatch (GRID) System. The GRID System establishes a
computer-aided dispatch records management and mobile computer system for
each of the GRID agencies. The proportionate share of the GRID operations and
maintenance expenditures are based on the call volume of the participating
agencies. The funding source will be undesignated general fund balance.
}
FY2013 BA VB-Exhibit A 05-06-13
Exhibit A
Page 2
7. Community Services Donations. $7,600. Appropriate donation received from
Greg Evans and family to Community Services Parks Division. The funds will be
used to purchase five solar light poles that will be installed among the other
existing light poles at Stevenson Park.
8. Stevenson Park Pool Heating. $3,148. Appropriate funds received from the
Houston Cougar Aquatic Sports and Shark's Swim Team for reimbursement of
expenses incurred by the City for heating the pool during swim practices. Funds
will be appropriated to the Community Services Stevenson Park Pool division
natural gas account. As per agreement, the swim teams will be responsible for
the natural gas expenses associated with the teams utilizing the pool facility.
9. Summer Day Camp Program, $24,406. Appropriate additional funding for the
Community Services Summer Day Camp Program. The staff proposed an
increase of the current Summer Day Camp enrollment limit from 65 to 90 and to
allow children up to age 13 to attend. Council members approved the enrollment
guideline changes at the April 1, 2013 Council meeting. The total revenue
estimated to receive from the increased number of children is $28,500. The
additional estimated expenses would increase the Summer Day Camp
operational budget by $24,406.
10.Fire Marshal Emergency Management Performance Grant. $30,080.
Appropriate funds received from the Texas Department of Public Safety
Emergency Management Performance Grant to replenish the undesignated
general fund balance. FY 13 Budget Amendment I, approved by Council on
November 5, 2012, included an appropriation from undesignated fund balance to
the Fire Marshal FY 13 operating budget. The last reimbursement payment was
received on January 22, 2013.
11.Library Department Furnishings. $30,000. Appropriate funds from the
designated General Fund Balance Library Board Reserves to purchase and
replace furnishings in the young adult, reference and children's sections of the
library. Furnishings will provide additional access to citizens using personal
laptops or tablet computers in the library. In the young adult area and juvenile
department, furnishings will be purchased for seating and additional shelving.
These furnishings are needed due to a recent reorganization of library space.
12.Consulting Services Agreement— Enterprise Software, $80,000, Appropriate
General Fund — Fund Balance in the amount of$52,500 and Water and Sewer 1
Working Capital in the amount of$27,500 to provide consulting services for a
Comprehensive Financial and Administration Technology System. The servicesi
will include an updated information technology needs analysis, creation of a
Request for Proposal (RFP), creation of a prospective vendor list, evaluation of
proposals and contract negotiation.
FY2013 BA V11-Exhibit A 05-06-13
Exhibit A
Page 3
13.Impact Fee Study. $35,000. Appropriate funds from Water and Sewer Fund
working capital for consulting services to update the City's water and sewer
impact fee study. The City is required to update the study every five years. The
study ensures that impact fees assessed for residential and commercial
development are adequate to recoup 50% of capital cost to maintain and improve :
water and sewer infrastructure. Impact fees also help to offset the cost of
updating the study. This proposed project is included in the Capital
Improvements Section of the FY 2012-13 adopted budget.
14.Utility Rate Study, $50,000. Appropriate funds from Water and Sewer Fund
working capital for consulting services to complete a water and sewer utility rate
study. Water and sewer service rates are assessed to maintain utility
infrastructure and operational costs. Historically, the utility rate study has been
completed in-house by City staff. An independent utility rate study will validate
rates currently assessed for water and sewer utilities services and provide
recommendation for rate adjustments, if needed. This proposed project is
included in the Capital Improvements Section of the FY 2012-13 adopted budget.
15.Public Works Heavy Equipment. $51,473. Appropriate capital lease proceeds
received for the purchase of a concrete sealer and street roller. The FY13
Adopted Budget included the capital lease funding for these expenses. Funds
will be appropriated to the CIP Infrastructure Projects Public Works division in the
capital equipment account.
FY2013 BA V 11-Exhibit A 05-06-13
Ordinar. 2013-15
Ex it B
City of Friendswood
2012-13 Budget Amendment VII-Exhibit B
BA
Number Account Number Project No. Description_ Amount
1 001-0000-337.10-18 HIDTA Appropriate HIDTA reimbursement to the Police Department Patrol operating budget (6,522)
1 001-2120-421.41-30 HIDTA Appropriate HIDTA reimbursement to the Police Department Patrol personal overtime account 3,577
1 001-2120-421.63-00 HIDTA Appropriate HIDTA reimbursement to the Police Department Patrol vehicle maintenance account 345
1 001-2120-421.78-30 HIDTA Appropriate HIDTA reimbursement to the Police Department Patrol rental services account 2,600
1 001-0000-331.30-20 FBI Appropriate FBI reimbursement to the Police Department Criminal Investigation personnel overtime account (309)
1 001-2130-421.41-30 FBI Appropriate FBI reimbursement to the Police Department Criminal Investigation personnel overtime account 309
2 102-0000-337.80-01 Appropriate PIF funds received from the Hams County Seized Funds to the PIF operating services account for buy walk money (2,680)
2 102-2130-421.74-00 A ro ,:te PIF funds received from the Harris CountySeized Funds to the PIF operating services account for buywalk money2,680
3 102-0000-337.80-01 Appropriate PIF funds received from the Harris County Seized Funds to the PIF operating equipment account for three desktop computers (2,542)
3 102-2130-421.58-00 A ro riate PIF funds received from the Harris CountySeized Funds to the PIF operating equipment account for threeeskto com uters d 2,542
4 001-0000-383.10-00 Appropriate Insurance reimbursement from TML to Police Department CID division vehicle maintenance account (9,33;•?
4 001-2130-421.63-00 A ro riate Insurance reimbursement from TML to Police Department CID division vehicle maintenance account 9,33i�._.��
5 001-0000-386.00-00 DNAC Appropriate donations received for the Police Department Animal Control division operating equipment (1,000)
5 001-2150-441.58-00 DNAC Appropriate donations received for the Police Department Animal Control division operating equipment 1,0000
6 011-0000-305.00-00 Appropriate undesginated general fund balance to Police Department Patrol division contract services for Public Safely GRID System Interlocal Agreement (9,950)
6 001-0416-419.78-00 Appropriate,undes inated general fund balance to Police Department Patrol division contract services for Public Safety GRIDS stem Interlocal Agreement 9,950
7 001-0000-386.00-00 Appropriate donations received to purchase five Solar Light poles to be installed at Stevenson Park (7,500)
7 001-6430-456.58-00 PK0032 Appropriate donations received to purchase five Solar Light poles to be installed at Stevenson Park 7.500
8 001-0000-347.15-00 Appropriate reimbursement from Swim Teams to the Community Service Stevenson Pool division for natural gas expenses (3,148)
8 001-6428-452.76-13 A ro dale reimbursement from Swim Teams to the Communil Service Stevenson Pool division for natural as ex enses 3,148
9 001-0000-347.40-15 Increase revenue budget for Summer Day Camp Fees (24,406)
9 001-6423-452.42-22 Increase expenditure budget in Summer Day Camp for Seasonal Wages 14,580
9 001-6423-452.47-10 Increase expenditure budget in Summer Day Camp for Social Security/Medicare account 1,115
9 001-6423-452.48-40 Increase expenditure budget in Summer Day Camp for Workers Comp Insurance account 161
9 001-6423-452.52-00 Increase expenditure budget in Summer Day Camp for Personnel Supplies 250
9 001-6423-452.74-81 Increase expenditure budget in Summer Day Camp for Transportation Expenses 2,000
9 001-6423-452.79-10 Increase expenditure budget in Summer Day Camp for Field Trip Events 5,250
9 001-6423-452.54-00 Increase expenditure budget in Summer Day Camp for Operating Supplies 11050
10 001-0000-305.00-00 Appropriate funds to reimburse undesignated general fund balance received from the Emergency Management Performance Grant(FY12 prior year) 30,08fj-
10 001.0000-334.304 G00008 A rc date funds to reimburse undesi nated general fund balance received from the Emergency Management Performance Grant FY12 riot ear 30,OBQ
11 001-0000-305.00-00 Appropriate designated Library Board Reserves to Library Board division operating equipment account for furnishings (30,000j
11 001-6319-459.58-00 A ro riate desi nated Libra Board Reserves to Libra Board division o eralin a ui ment account for fumishin s 30,000
12 001-0000-305.00-00 Appropriate General Fund-Fund Balance for Comprehensive Financial&Administrative Information Technology System consulting services (52,500)
12 001-0416-419.78-00 Appropriate General Fund-Fund Balance for Comprehensive Financial&Administrative Information Technology System consulting services 52,500
12 401-0000-306.00-00 Appropriate Water and Sewer Working Capital for Comprehensive Financial&Administrative Information Technology System consulting services (27,500)
12 401-0401-415.78-00 lAppropriate Water and Sewer Working Capital for Comprehensive Financial&Administrative Information Technology System consulting-services 27,500
13 401-0000-306.00-00 Appropriate Water and Sewer Working Capital for Consulting Services for the Water and Sewer Impact Fee Study (35,000)
13 401-7001434.71-30 lAppropriate Water and Sewer Working Capital for Consulting Services for the Water and Sewer Impact Fee Study 35,000
14 401-0000-306.00-00 Appropriate Water and Sewer Working Capital for Consulting Services for the Water and Sewer Utility Rate Study (50,000)
14 401-7001-434.71-30 lAppropriate Water and Sewer Working Capital for Consulting Services for the Water and Sewer Utility Rate Study 50.000
Exhibit B-Page 1
City of Friendswood
2012-13 Budget Amendment VII-Exhibit B
BA
Number Account Number Pro'ectNo. .... . ..Description Amount.
15 001-0000-393.60-00 E00005 Appropriate Capital Lease Proceeds for purchase of Public Works equipment-concrete sealer (37,838)
15 001-0000-393.60-00 E00006 Appropriate Capital Lease Proceeds for purchase of Public Works equipment-street roller (13.635)
15 001-7001-431.88-00 E00005 Appropriate Capital Lease Proceeds for purchase of Public Works equipment-concrete sealer 37,838
15 001-7001-431.88-00 E00006 Appropriate Capital Lease Proceeds for purchase of Public Works equipment-street roller 13,635
Exhibit B-Page 2