HomeMy WebLinkAboutOrdinance No. 2012-22 i
(Title: An Ordinance adopting Budget Amendment XI to the Original General Budget of
the City for Fiscal Year 2011-2012 to provide for supplemental appropriation and/or
transfer of certain funds.)
ORDINANCE NO. 2012-22
AN ORDINANCE AMENDING CITY OF FRIENDSWOOD,
TEXAS, ORDINANCE NO. 2011-31, PASSED AND
APPROVED OCTOBER 3, 2011, SAME BEING AN
ORDINANCE APPROVING AND ADOPTING THE CITY'S
GENERAL BUDGET FOR FISCAL YEAR 2011-2012 BY
APPROVING "BUDGET AMENDMENT XI" TO THE
"ORIGINAL GENERAL BUDGET OF THE CITY OF
FRIENDSWOOD, TEXAS, FOR THE FISCAL YEAR 2011- f
2012"; PROVIDING FOR SUPPLEMENTAL
APPROPRIATION AND/OR TRANSFER OF CERTAIN
FUNDS; PROVIDING FOR SEVERABILITY; AND
PROVIDING OTHER MATTERS RELATED TO THE
SUBJECT.
( WHEREAS, by Ordinance No. 2011-31, the City Council of the City of Friendswood,
Texas, adopted its "Original General Budget for Fiscal Year 2011-2012'; and
I
WHEREAS, the City Council has determined that revenues and/or reserves are available
for supplemental appropriation, and/or that the transfer of certain funds interdepartmentally is
economically feasible and in the best interest of prudent budgeting and for municipal purposes;
and
WHEREAS, Section 8.04 of The City Charter provides for amendments after adoption
of the budget; and
WHEREAS, the City Council desires to amend said Original General Budget to reflect
such supplemental appropriation and/or transfer in the fiscal year 2011-2012; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FRIENDSWOOD,
j STATE OF TEXAS:
Section 1. The facts and matters set forth in the preamble of this Ordinance are
hereby found to be true and correct.
Section 2. The "Original General Budget of the City of Friendswood, Texas, for the
Fiscal Year 2011-2012," is hereby amended for municipal purposes as shown on "Budget,
Amendment XI" to the "Original Budget of the City of Friendswood, Texas, for the Fiscal year;
2011-2012" attached hereto. Said Budget Amendment XI shall be attached to and made a part of
such Original General Budget by the City Secretary and shall be filed as required by state law, a
true and correct copy of which is attached hereto as Exhibits"A" and`B" and made a part hereof,
for all purposes.
i
Section 3. In the event any clause, phrase, provision, sentence, or part of this ordinance
I
or the application of the same to any person or circumstance shall for any reason be adjudged I
invalid or held unconstitutional by a court of competent jurisdiction, it shall not affect, impair, or,
J) invalidate this ordinance as a whole or any part or provision hereof other than the part declared to be
invalid or unconstitutional; and the City Council of the City of Friendswood, Texas, declares that it
would have passed each and every part of the same notwithstanding the omission of any such part
thus declared to be invalid or unconstitutional,whether there be one or more parts.
PASSED AND APPROVED this loth day of September,2012.
KevinkIVolland
Mayor
ATTEST:
• FRIEIyO'•
�i� ' 6 \ • O. �y•.
Melinda Welsh,TRMC
City Secretary
�. :C .
• P '
OF� .�'•
Ord. 2012-22 2
r Ordinance 2012-22
U Exhibit A
Exhibit A
Page 1 i
City of Friendswood
Budget Amendment Summary
Fiscal Year 2011 —2012
Budget Amendment XI
September 10, 2012
1. Community Development Insurance Reimbursement. $1,559. Appropriate
insurance reimbursement received for vehicle damage to the Community
Development Inspection division vehicle Unit CD10. Funds will be used to offset
the cost of vehicle repairs. Reimbursement funds from the insured's insurance
company were received on August 8, 2012.
2. Community Development Insurance Reimbursement. $32. Appropriate
insurance reimbursement from TML-IRP received for minor vehicle damage to
Unit CD17 with the Code Enforcement division. Funds will be used to offset the
cost of vehicle repairs.
3. Community Services, July 4th donation, $2,000. Appropriate funds donated
from Randy Stine with BMW of Clear Lake to the Community Services
department for the July 4th event. Funds will be appropriated to the overtime
account in the July 4th Program division overtime account.
4. Community Service Keep Friendswood Beautiful donations. $1,647.
Appropriate donations received for Keep Friendswood Beautiful in the
Community Service department. Donations totaling $1,141 were received from
the subcommittee "Park Pals" beginning June 7, 2012 to August 8, 2012. In
addition, donations received at April's Fig Fest of$506 will also be appropriated
to the Keep Friendswood Beautiful operating supplies account. The funds will bel
used to purchase a solar light that will be installed among the other existing lights
around the playground at Stevenson Park.
5. Community Services Recreation Program Fees, $1,500. Appropriate revenue
generated from Zumba classes offered by the Community Service Recreation
Program. The funds will be used to offset instructor fees expensed in the
Recreation Program division operating budget. Three additional classes have
been implemented due to the large participation.
6. Community Services Senior Program Bus Insurance Reimbursement, $756.
Appropriate insurance reimbursement received for vehicle damage to the
Community Services Senior Program Bus. Funds will be used to offset the cost)
of vehicle repairs. Reimbursement funds from the insured's insurance company:
` were received on August 13, 2012
FYOrd 2012-22 Exhibit
I
Exhibit A
Page 2
7. Library Book Donations Appropriation, $270. Appropriate funds donated to
the Library. Donations were received from May 1, 2012 through July 31, 2012.
The funds will be used to purchase audio books in fiscal year 2012.
8. Library Board Reserve Reimbursement, $9,169. Reimburse funds to the
Library Board Reserves. At the January 9, 2012 City Council meeting, Council
approved BA III which included an appropriation for Library expansion pre-design
services. The Library Board has found savings within the Library operating
budget to reimburse the Library Board Reserve Fund. Funds in the amount of
$9,169 will be appropriated back to the Library Board Reserve Fund.
9. Utility Billing Administrative Clerk Budqet Transfer. $10,742. Transfer to
reallocate funding from the existing personnel budget in the Community
Development Department to the Administrative Services Office. Changes were
made to reallocate staff resources to provide Utility Billing with needed additional
support. This transfer will align budgeted personnel funding with budgeted
expenditures related to the position transfer. Net impact of this transfer to the
FYI adopted budget is zero.
10.City of Pearland Household Hazardous Waste Agreement, $8,000. Transfer
funds to pay for the collection of household hazardous waste. In October 2011,
j the City renewed the interlocal agreement with City of Pearland for the collection
of Household Hazardous Waste for Friendswood residents at the Stella Roberts
Recycling Center. This is a free service to residents that is paid by the City of
Friendswood. Residents are able to take household hazardous waste to the
Center to be disposed of appropriately. In the past year, there has been a
significant increase in the use of this service. Pearland has processed over
10,000 pounds of waste materials from Friendswood residents from April 20,
2012 to June 21, 2012. Additional funds are needed to cover this expense which
is more than the budgeted amount in FY12. A transfer of funds will come from
undesignated General Fund balance to pay for the current invoice.
11.Legal Services related to Personnel Policy. $7,076. Transfer funds to the
Mayor and City Council operating budget for legal services. The transfer will
offset expenses related to reviewing the draft of the City's Personnel Policy.
Funds will be transferred from the Human Resources division of the
Administrative Services operating budget. Net impact of this transfer to the FI
12 adopted budget is zero.
12.Police Department, Patrol division, $500. Appropriate funds received from an
individual hosted 1 k and 5k event. Friendswood police presence was required
because the event was held at Stevenson Park. The race path crossed a major
City street and more than 75 people were in attendance. The event security fees
were collected by the Community Service department. Funds will be
FYOrd 2012-22 Exhibit A
Exhibit A
Page 3
appropriated to the Police Patrol division overtime account to offset the payroll
expenses incurred
13.Police Department Animal Control Donations. $195. Appropriate funds
donated to the Police Department Animal Control Division. Donations were
received from June 21, 2012 through August 14, 2012. The funds will be used
for animal control operating services.
I
14.Police Department Animal Control, $5,450. Appropriate funds received from
the increase in animal adoption fees. The FY12 budget included revenues based
on adoption fees of$25 per animal. However, in December 2011, the animal
control adoption fees were increased to $85 for cats and $100 for dogs. The
change in fees from the revenue collected in the amount of$5,450 will be
appropriated to Animal Control operating budget for adoption related services.
15.Police Department Criminal Investigations Division Reimbursement, $6,763.
Appropriate funds received from FBI and Houston HIDTA to the Police
Department Criminal Investigation division. The City has a Memorandum of
Understanding with both agencies for reimbursement of personnel overtime
spent on Drug Task Force activities. The reimbursement from the FBI is for the
month of May 2012. The reimbursement for HIDTA is for activities that took
place from January 2012 through June 2012. The funds will be appropriated to
the Police Department Criminal Investigations Division personnel overtime
account.
16.Police Department Patrol Fuel Expense, $3,633. Transfer funds from the
Municipal Court fuel account in.the Administrative Services Department to the
Police Department Patrol division fuel account. The funds are to assist with the
cost of the fuel used by patrol officers performing court duties during this fiscal
year while the warrant officer position was vacant.
17.Scenario #1 Parkland Improvements, $250,000. Appropriate funds for
Parkland Improvements. The Park Sub-committee presented five different
scenarios for use of parkland projects at the August 6, 2012 City Council
Meeting. Council approved using $110,000 of undesignated General Fund
Balance and $140,000 from the Park Land Dedication Fund Balance to begin the
projects as presented in scenario one.
FYOrd 2012-22 Exhibit A
Ordinance 2012-22 l
E1 it B J
City of Friendswood
2011-12 Budget Amendment XI-Exhibit B -
BA
Number Account Number- Project No. _. Description _ Amount-
1 001-0000-383.to-00 Appropriate insurance reimbursement from Insurance Company to the Community Development vehicle maintenance account for Unit CD10 (1,559)
1 001-3528-424.78-00 A ro riate insurance reimbursement from Insurance Company to the Community Development vehicle maintenance account for Unit CD10 1.559
2 001-0000-383.10-00 Appropriate insurance reimbursement from TML-IRP to the Community Development vehicle maintenance account for Unit CD (32)
2 001-3528-029.75-10 A ro riate insurance reimbursement from TML-IRP to the CommunityDevelopment vehicle maintenance account for Unit CD17 32
3 001-0000-386.00-00 Appropriate donation from BMW to the Community Services July 4th Program division overtime account (2,000)
3 001-6422-452.41.30 �Approprfate donation from BMW to the Community Services July 4th Program division overtime account 2000,
4 001-0000-386.00-00 PKPALS Appropriate funds received from donations collected by Park Pals to Community Services Parks division operating budget (1,141)
4 001-0000-386.00-00 DNOe19 Appropriate funds received from donations at KFB Fig Fast to Community Services Parks division operating budget (506)
4 001-6424.456-58-60 Appropriate funds from donations to purchase a solar light in Stevenson Park 1,f'7-
5 001-0000-347.40-20 zuMBA Appropriate revenues received from Zumba Classes to contract services for the additional cost associated with the addition of 3 new classes
5 001-6420-452.78-00 Appropriate revenues received from Zumba Classes to contract services for the additional cost associated with the addition of 3 new classes 1,500
6 001-0000-383.10-DO Appropriate insurance reimbursement from Insurance Company to Community Service Senior Program division vehicle maintenance account (756)
6 001-6429-052.63-00 Appropriate insurance reimbursement from Insurance Companyto CommunityService Senior Program division vehicle maintenance account 756
7 001-0000-386.00-85 DNMLIB Appropriate funds received from donations to the Library operating budget (270)
7 001-6319-059.54-85 DNMLIB A ro riate funds received from donations to the Libra o eratin bud et for audio books 270
8 001-6319-459.58-00 DNBOOK Correction to reverse BA VIII Appropriation of current fiscal year book donation funds in June 2012 (12,492)
8 001-0000-386.00-00 DNBOOK Correction to reverse BA Vlll Appropriation of current fiscal year book donation funds to Operating Equipment<$5,000(in June 2012) 12,492
8 001-0000-305.00-00 DNBOOK Correction to BA VIII Appropriation of Library Board Reserves to the operating equipment account(appropriated in June 2012) (12,492)
8 001-6319-459.68-00 DNBOOK Correction to BA VIII for the appropriation of funds to the operating equipment account from Library Board Reserves(appropriated in June 2012) 12,492
8 001-6319-459.51-00 Reimbursement to the Library Board Reserves from the Library Operating Budget (office supplies account) (515)
8 001-6319-459.54-00 Reimbursement to the Library Board Reserves from the Library Operating Budget (operating supplies) (204)
8 001-6319-459.58-00 Reimbursement to the Library Board Reserves from the Library Operating Budget (operating equipment<$5,000) (1,222)
8 001-6319-459.64-00 Reimbursement to the Library Board Reserves from the Library Operating Budget (operating maintenance) (206)
8 001-6319-459.68-00 Reimbursement to the Library Board Reserves from the Library Operating Budget (equipment maintenance) (842)
8 001-6319-459.68-10 Reimbursement to the Library Board Reserves from the Library Operating Budget (copy machine maintenance) (515)
8 001-6319-459.71-40 Reimbursement to the Library Board Reserves from the Library Operating Budget (consulting services) (5,150)
8 001-6319-459.74-00 Reimbursement to the Library Board Reserves from the Library Operating Budget (operating services) (516)
8 001-0000-305.00-00 1 IReimbursement to the Library Board Reserves from the Library Operating Budget 9 1C;,
9 001-3528-424.41-10 Transfer budget funds from CDD Engineering division to ASO Finance for transfer of position to Utility Billing Clerk position
9 001-3528-424.41-30 Transfer budget funds from CDD Engineering division to ASO Finance for transfer of position to Utility Billing Clerk position (140)
9 001-3528-424.41-45 Transfer budget funds from CDD Engineering division to ASO Finance for transfer of position to Utility Billing Clerk position (100)
9 001-3528-424.47-10 Transfer budget funds from CDD Engineering division to ASO Finance for transfer of position to Utility Billing Clerk position (443)
9 001-3528-424.47-20 Transfer budget funds from CDD Engineering division to ASO Finance for transfer of position to Utility Billing Clerk position (1,100)
9 001-3528-424.48-10 Transfer budget funds from CDD Engineering division to ASO Finance for transfer of position to Utility Billing Clerk position (2,081)
9 001-3528-424.48-20 Transfer budget funds from CDD Engineering division to ASO Finance for transfer of position to Utility Billing Clerk position (17)
9 001-3528-024.48-30 Transfer budget funds from CDD Engineering division to ASO Finance for transfer of position to Utility Billing Clerk position (18)
9 001-3528424.48-40 Transfer budget funds from CDD Engineering division to ASO Finance for transfer of position to Utility Billing Clerk position (9)
9 001-3528424.48-50 Transfer budget funds from CDD Engineering division to ASO Finance for transfer of position to Utility Billing Clerk position (10)
-9 001-3528424.48-90 Transfer budget funds from CDD Engineering division to ASO Finance for transfer of position to Utility Billing Clerk position (4)
9 001-0000-101.10-00' Transfer budget funds from CDD Engineering division.to.ASOFinance for transfer of position to Utility Billing Clerk position 10,742
Page 7
City of Friendswood
2011-12 Budget Amendment XI-Exhibit B -
BA.
Number Account Number Pro'ect.No. _ .. .. __.. . Descri lion __ Amount;
9 401-0000-101.10-00 Transfer budget funds from CDD Engineering division to ASO Finance for transfer of position to Utility Billing Clerk position (10,742)
9 401-0401-415.41-10 Transfer budget funds from CDD Engineering division to ASO Finance for transfer of position to Utility Billing Clerk position 6,820
9 401-0401-415.41-30 Transfer budget funds from CDD Engineering division to ASO Finance for transfer of position to Utility Billing Clerk position 140
9 401-0401-415.41-45 Transfer budget funds from CDD Engineering division to ASO Finance for transfer of position to Utility Billing Clerk position 100
9 401-0401-415.47-10 Transfer budget funds from CDD Engineering division to ASO Finance for transfer of position to Utility Billing Clerk position 443
9 401-0401-415.47-20 Transfer budget funds from CDD Engineering division to ASO Finance for transfer of position to Utility Billing Clerk position 1,100
9 401-0401-415.48-10 Transfer budget funds from CDD Engineering division to ASO Finance for transfer of position to Utility Billing Clerk position 2,081
9 401-0401-415.48-20 Transfer budget funds from CDD Engineering division to ASO Finance for transfer of position to Utility Billing Clerk position 17
9 401-0401-415.48-30 Transfer budget funds from CDD Engineering division to ASO Finance for transfer of position to Utility Billing Clerk position 18
9 401-0401-415.48-40 Transfer budget funds from CDD Engineering division to ASO Finance for transfer of position to Utility Billing Clerk position 9
9 401-0401-415.48-50 Transfer budget funds from CDD Engineering division to ASO Finance for transfer of position to Utility Billing Clerk position 10
9 401-0401-415.48-90 Transfer budget funds from CDD Engineering division to ASO Finance for transfer of position to Utility Billing Clerk position
10 001-0000-305.00-00 Appropriate funds from undesignated General Fund Balance for the Household Hazardous Waste contract with the City of Pearland (8,OIi,...
10 001-3630-432.78-43 A ro riate funds from undesi naled General Fund Balance for the Household Hazardous Waste contract with the Cityof Pearland 8,000
11 001-0410-415.51-00 Transfer funds to Mayor and Council department for legal service fees incurred by ASO department for review of personnel policies (1,000)
11 001-0410-415.58-00 Transfer funds to Mayor and Council department for legal service fees incurred by ASO department for review of personnel policies (3,000)
11 001-0410-415.78-00 Transfer funds to Mayor and Council department for legal service fees incurred by ASO department for review of personnel policies (1,076)
11 001-0412-415.74-00 Transfer funds to Mayor and Council department for legal service fees incurred by ASO department for review of personnel policies (1,000)
11 001-0101-411.71-10 Transfer funds to Mayor and Council department for legal service fees incurred by ASO department for review of personnel policies 6.076
11 401-0412 415.51-00 Transfer funds to Mayor and Council department for legal service fees incurred by ASO department for review of personnel policies (500)
11 401-0412-415.54-00 Transfer funds to Mayor and Council department for legal service fees incurred by ASO department for review of personnel policies (500)
11 401-0000-101.10-00 Transfer funds to Mayor and Council department for legal service fees incurred by ASO department for review of personnel policies 1,000
11 001-0000-101.10-00 Transfer funds to Mayor and Council department for legal service fees incurred by ASO department for review of personnel policies (1,000)
11 001-0101-411.71-10 ITransfer funds to Mayor and Council department for legal service fees incurred by ASO department for review of personnel policies 1,000
12. 001-0000-347.35-32 Appropriate funds from the Gazebo Facility Rental Fees to reimburse the Patrol overtime account for Officer patrol services at the event (500)
12 001-2120-421.41-30 A ropn a funds from the Gazebo Facili Rental Fees to reimburse the Patrol overtime account for Offcer patrol services at the event 500
13 001-0000-386.00-00 DNAC Appropriate donations received for the Police Department Animal Control Division (195)
13 001-2150.441.74-10 DNAC Appropriate donations received for the Police Department Animal Control Division to adoption related services account 195
14 001-0000-345.40-00 Appropriate revenues received from fee increase in the Police Department Animal Control Shelter Fees (5,450)
14 001-2150-441.74-10 A ro riate revenues received from fee increase in the Police Department Animal Control Shelter Fees to adoption related services account 5,45�
15 001-0000-331.30-20 G000m Appropriate FBI reimbursement to the Police Department Criminal Investigation personnel overtime account (62'
15 001-2130-421.41-30 G00054 Appropriate FBI reimbursement to the Police Department Criminal Investigation personnel overtime account 63''-'
15 001-0000-337.10-18 HIDTA Appropriate HIDTA reimbursement to the Police Department (6,130)
15 001-2120-021.83-00 HIDTA Appropriate HIDTA reimbursement to the Police Department Patrol Capital Vehicle account for HIDTA vehicle rental budget transfer 3,250
15 001-2130 HIDTA ADDropriate HIDTA reimbursement to the Police Department Criminal Investigation personnel overtime account 2,880
16 001-0409-412.53-0' Transfer funds to Police Patrol fuel account from the Municipal Court fuel account for cost of fuel used (3,633).
16 001-2120-421.53-Ot Transfer funds to Police Patrol fuel account from the Municipal Court fuel account for cost of fuel used 3,633
17 164-0000-301.00-00 Appropriate funds from the Park Land Dedication Fund for Scenario#1 park improvement projects (140,000)
17 164-9002-091.91-10 Transfer funds from the Park Land Dedication Fund to General Fund for Scenario#1 park improvement projects 140,000
17 001-0000-391.91-16 Transfer funds from the Park Land Dedication Fund to General Fund for Scenario#1 park improvement projects (140,000)
17 001-7001-456.85-60 Appropriate funds received from Park Land Dedication Fund to General Fund for Scenario#1 pack improvement projects 140,000
_17__ 001-0000-305.00-00 Appropriate Undesignated General Fund Balance for Scenario#1 park improvement projects (110,000)
17 001-7001-456.85-60 1 lAppropriate Undesig nated General Fund Balance for Scenario41-arl(im Movement projects - --- -'-- -- - 110,000-
Page 2