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HomeMy WebLinkAboutLibrary Board Minutes 2023-11-14 Regular MINUTES OF THE REGULAR MEETING OF THE LIBRARY BOARD OF TRUSTEES NOVEMBER 14,2023 THE CITY OF FRIENDSWOOD LIBRARY BOARD OF TRUSTEES MET IN A REGULAR MEETING ON TUESDAY, NOVEMBER 14, 2023, AT 6PM, IN THE JOYCINA BAKER CONFERENCE ROOM, LOCATED IN THE FRIENDSWOOD PUBLIC LIBRARY, 416 SOUTH FRIENDSWOOD DRIVE, FRIENDSWOOD, TEXAS, WITH THE FOLLOWING MEMBERS PRESENT CONSTITUTING A QUORUM: DIANE FREEMAN CHAIR JO BETH BRIZENDINE VICE CHAIR BETTY STACY COMMITTEE MEMBER BENETTE ROWLEY COMMITTEE MEMBER BRETT STEPHEN COMMITTEE MEMBER MADDIE SHORT COMMITTEE MEMBER MARK CRAWFORD COMMITTEE MEMBER NEETA JAMBHEKAR COMMITTEE MEMBER SHARON TAIT COMMITTEE MEMBER THERE WERE NO COMMITTEE MEMBERS ABSENT FROM THE MEETING. 1. CALL TO ORDER Diane called the meeting to order at 6pm. 2. PUBLIC COMMENT There was no communication from the public. 3. MINUTES A. Consider approving the minutes of the Library Advisory Board meeting held on September 19, 2023. A motion was made by Mark and Neeta seconded to approve the minutes for the meeting on September 19, 2023. 4. REPORTS A. Receive the Library Director's Report. Matt presented the Director's Report where he shared recent and upcoming library events. He mentioned that we have a new graduate of the Gale Excel High School program, Ahmed Elseidi. The library has some upcoming field trips with the new library van as well. There was discussion about how much we advertise using the van for programs. Matt shared that because of limited seating in the van, it's primarily advertised on our event calendars. Matt shared that an extensive stamp collection has been added to the Rotary/History room. He also mentioned the library's latest poetry anthology is now on sale. Matt mentioned that the library purchased 120 new wonderbooks with a donation of $600 from the Rotary Club. B. Receive updates from (i) the Library Board Liaison and (ii) members of the board. library Board of Trustees Meeting Minutes November 14,2023 Page 2 of2 Maddie suggested selling the new poetry anthologies at the upcoming Book Sale. Diane mentioned the on-going Christmas Book sale. She also said that the Friends of the Library will be getting a preview sale of the upcoming Book Sale. Shawna shared that the new school is still under construction. Betty mentioned that the Rotary Art Sale is going on in the Community Room. 5. BUSINESS ITEMS A. Consider the Library's Long-Range Needs Assessment and Feasibility Study. Matt mentioned that he is hoping that the Friends and the Library will share the cost of the study. Matt asked the board to vote on supporting the Feasibility Study. JoBeth motioned to move forward with the study, Brett seconded, the motion passed. JoBeth mentioned voting again at the Friends meeting on December 5th about the specific amount the Friends will pay. B. Consider a Meeting Room Policy. Matt mentioned that the library has been experiencing groups booking our large meeting rooms with the expectation that they will be able to pull patrons from the library into their events ands or meetings, which in turn makes them seem as if they are library sponsored/endorsed when they are not. Matt suggested that the library add clarifying language to the large meeting room policy about keeping the meeting inside the rooms and also to advertise for the meeting/event prior to the meeting/event. Trish suggested adding something about no solicitation to the policy. Diane asked if staff ask clarifying questions when booking the rooms. Bennett asked if there is a form to fill out. Matt said yes to both questions. Maddie suggested that the patron be asked to acknowledge the policy before booking a room online. Mark suggested we keep a copy of the policy in the rooms as a reminder. Sharon mentioned that it would be helpful to have the patron sign the policy before they can book a room. Trish asked if there is language against discriminatory groups. Sharon asked if the city's legal department had to look at policies like this. Matt said that if the board approves then it's okay to change since this is just adding clarifying language to an already existing policy. Sharon motioned, Shawna seconded and the motion passed to adding clarifying language to the large meeting room policy. There was discussion about where a potential library renovation could be possible. 6. ADJOURNMENT Neeta motioned, Brett seconded and the meeting adjourned at 6:39pm.