HomeMy WebLinkAboutOrdinance No. 2012-01 (Title: An Ordinance adopting Budget Amendment IH to the Original General Budget of
the City for Fiscal Year 2011-2012 to provide for supplemental appropriation and/or
transfer of certain funds.)
ORDINANCE NO.2012-01
AN ORDINANCE AMENDING CITY OF FRIENDSWOOD,
TEXAS, ORDINANCE NO. 2011-31, PASSED AND
APPROVED OCTOBER 3, 2011, SAME BEING AN
ORDINANCE APPROVING AND ADOPTING THE CITY'S
GENERAL BUDGET FOR FISCAL YEAR 2011-2012 BY
APPROVING `BUDGET AMENDMENT III" TO THE .
"ORIGINAL GENERAL BUDGET OF THE CITY OF
FRIENDSWOOD, TEXAS, FOR THE FISCAL YEAR 2011-
2012"; PROVIDING FOR SUPPLEMENTAL
APPROPRIATION AND/OR TRANSFER OF CERTAIN
FUNDS; PROVIDING FOR SEVERABILITY; AND
PROVIDING OTHER MATTERS RELATED TO THE
SUBJECT.
WHEREAS, by Ordinance No. 2011-31, the City Council of the City of Friendswoodl
Texas, adopted its "Original General Budget for Fiscal Year 2011-2012"; and
WHEREAS, the City Council has determined that revenues and/or reserves are availabl
for supplemental appropriation, and/or that the transfer of certain funds interdepartmentally i
economically feasible and in the best interest of prudent budgeting and for municipal purposes
and i
WHEREAS, Section 8.04 of The City Charter provides for amendments after adoptio
of the budget; and
WHEREAS, the City Council desires to amend said Original General Budget to reflect
i
such supplemental appropriation and/or transfer in the fiscal year 2011-2012; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FRIENDSWOOD,
STATE OF TEXAS:
Section 1. The facts and matters set forth in the preamble of this Ordinance are
hereby found to be true and correct.
Section 2. The "Original General Budget of the City of Friendswood, Texas, for the
Fiscal Year 2011-2012," is hereby amended for municipal purposes as shown on "Budget
Amendment III" to the "Original Budget of the City of Friendswood, Texas, for the Fiscal year
2011-2012" attached hereto. Said Budget Amendment III shall be attached to and made a part of,
such Original General Budget by the City Secretary and shall be filed as required by state law, a
true and correct copy of which is attached hereto as Exhibits "A"and `B" and made a part hereof
for all purposes.
Section 3. In the event any clause, phrase, provision, sentence, or part of this ordinance
or the application of the same to any person or circumstance shall for any reason be adjudged
invalid or held unconstitutional by a court of competent jurisdiction, it shall not affect, impair, or
invalidate this ordinance as a whole or any part or provision hereof other than the part declared to be
invalid or unconstitutional; and the City Council of the City of Friendswood, Texas, declares that i
would have passed each and every part of the same notwithstanding the omission of any such part
thus declared to be invalid or unconstitutional,whether there be one or more parts.
PASSED AND APPROVED this 9th day of January,2012.
I
I
i
David J. ith
Mayor
ATTEST:
O0F
W
Melinda Welsh, TRMC
City Secretary
i
Ord 2012-01 2
Ordinance 2012-01
Exhibit A
Exhibit A
Page 1
City of Friendswood
Budget Amendment Summary
Fiscal Year 2011 —2012
Budget Amendment III
January 9, 2012
1. Hazard Mitigation Grant Reimbursement, $50,183. Appropriate funds
received from the State Hazard Mitigation Grant to replenish the undesignated
general fund balance. FY 11 budget amendment III, approved by Council on
February 28, 2011, included an appropriation from undesignated fund balance to
purchase protective window coverings for nine city facilities. At that time, it was
noted that fund balance would be reimbursed upon receipt of grant funds. The
grant funds were received on November 28, 2011.
2. Centennial Parking Lot Reimbursement, $194,274. Appropriate funds
received from Friendswood ISD to replenish the undesignated general fund
balance. Funds in the amount of$194,274 were appropriated in advanced for
the Friendswood Independent School District portion of the parking lot expansion
located at the Friendswood Junior High and Centennial Park. The actual
expenses for the project were $1,384 less than this amount and therefore, the
remainder of funds allocated will be appropriated back to the undesignated
general fund balance. The payment of$192,890 from FISD was received on
December 16, 2011.
I
3. Appropriate Police Investigation Fund Revenue. $2,606. Appropriate state i
asset forfeiture funds received by the City from the Harris County District
Attorney's Office. Funds will be appropriated to the Police Investigation Fund
operating services account.
4. Insurance Reimbursement, $2,002. Appropriate insurance reimbursements
received for vehicle damage claims to the Police Department Patrol Division j
vehicle unit P242. Funds will be appropriated to the Police Department Patrol
division budget to offset the vehicle repair expenses. Reimbursement funds from
Texas Municipal League Intergovernmental Risk Pool were received on
December 13, 2011. 1
5. Community Services — Santa in the Park Donations. $832. Appropriate funds
received from food sales at the Santa in the Park Event on December 10, 2011.
The funds will be appropriated to the Community Service Recreation Program
budget to offset the operating expenses incurred for the purchase of the food
item.
FYOrd 2012-01 Exhibit A
Exhibit A
Page 2
6. Community Services — Sponsorships for Santa in the Park Event, $1,400.
Appropriate funds received from sponsorship donations for the Santa in the Park
Event on December 10, 2011. The funds will be appropriated to the Community
Service Recreation Program budget to offset the operating expenses incurred for
the event.
7. Fire Station #1 Repairs, $65,000. Appropriate funds from the undesignated
general fund balance for the repair costs at Fire Station #1. The repairs include
the cost for Hazmat cleanup, restoration, and remodel costs which are due to the
fire that occurred on December 8, 2011. Insurance claims have been filed with
Texas Municipal League Intergovernmental Risk Pool.
8. HVAC Unit Replacement at Fire Station #1, $18,000. Appropriate funds from
the undesignated general fund balance for the purchase of a HVAC unit at Fire
Station #1. The HVAC unit was damaged in the fire that occurred on December
8, 2011. Insurance claims have been filed with Texas Municipal League
Intergovernmental Risk Pool.
9. Paving Improvements on Blackhawk Blvd, Oak Vista and Wandering Trail,
$3,146,786. Appropriate funds for the Paving Improvements to the existing
roadway sections on Blackhawk Blvd., Oak Vista Drive, and Wandering Trails.
The condition of and need for repair of these streets were noted in the 2008
Pavement Management Master Plan and the 2010 City engineering plans. The
Community Development Department will request Council approval of the bid
award for the construction and the testing of the paving improvements at the
January 9, 2012 Council meeting. The funding source for the costs will be the
2010 General Obligation Bond Funds.
10.Library Renovation/Expansion. $9,169. Appropriate funds from the designated
General Fund Balance Library Board Reserves for the pre-design costs for library
renovations. The library expansion project's pre-design expense is $14,500.
The operating budget for the Library Board division will pay $5,331 towards the
total cost for the pre-design expense. The Community Development Department`
will request Council's approval of the pre-design service agreement with Hall
Barnum Lucchesi Architects at the January 9, 2012 Council meeting.
i
11.Public Works Vehicle Replacement, $26,000. Appropriate funds for the
replacement of a Public Works department truck unit PW29. The vehicle is
currently inoperable and major engine repairs are needed. The vehicle is
scheduled for replacement in fiscal year 2012 — 2013. Due to the cost of the
needed repairs, approximately $12,000, staff recommends replacing the Public
Works vehicle in the current fiscal year. Retained earnings in the Vehicle
Replacement Fund will be the funding source for the expense to replace the truck
and needed equipment.
FYOrd 2012-0I Exhibit
Ordinance 2012-01
Exhibit B
City of Friendswood
2011-12 Budget Amendment III=Ezfiibit B _
BA
Number Account Number Project No. Description Amount
1 001-0000-305.00-00 General Fund Balance Reimbursement for Hazard Mitigation grant for the window coverings 50,183
1 001-0000-334.30-60 G01040 General Fund Balance Reimbursement for Hazard Mitigation grant for the window coverings 50,183
2 001-0000-305.00-00 Appropriate unused funds back to Fund Balance from the Jr High/Centennial Park parking lot (1,384)
2 001-7001-419.82-30 ST0207 Appropriate unused funds back to Fund Balance from the Jr High/Centennial Park parking lot 1,384
2 001-0000-305.00-00 General Fund Balance Reimbursement from FISD for Friendswood Jr.High/Centennial Park parking lot (192,890)
2 001-0000-337.30-00 FISD Reimbursement for Friendswood Jr.High/Centennial Park parking lot 192,890
3 102-0000-337.80-01 Appropriate funds received from Harris County Seized Funds (2,506)
3 102-2130421.74-00 Appropriate funds received from Harris Count Seized Funds to the Police Investigation Fund Operating Services account 2,506
�4 001-0000-383.10-00 Appropriate Insurance Reimbursement from TML to Police Dept.Patrol Division Vehicle Maintenance Account (2,002)
4 001-2120-421.63-00 Appropriate Insurance Reimbursement from TML to Police Dept.Patrol Division Vehicle Maintenance Account 2,002
5 001-0000-386.00-00 Appropriate funds received from.Santa in the Park Event to Community Services Recreation Program operating supplies account (832)
5 001-6420-452.54-00 SANTw lAppropriate funds received from Santa in the Park Event to Communii Services Recreation Pro ram o eratin su lies account 832
6 001-0000-386.00-00 Appropriate donations received from sponors for the Santa in the Park Event (1,400)
6 001-6420-452.54-00 SANTA lAppropriate donations received from s onors for the Santa in the Park Event to Community Services Recreation Pro ram ratin su o e lies account 1,400
7 001-0000-305.00-00 Appropriate undesignated general fund balance to Community Service Department for Fire Station#1 repairs (65,000)
7 001-6460-419.74-00 eF1422 A ro dale undesi nated general fund balance to CommunityService Department for Fire Station#1 repairs 65,000
8 001-0000-305.00-00 Appropriate funds from Fund Balance for replacement HVAC at Fire Station#1 (18,000)
8 001-6460419.66-00 8F1422 Appropriate funds from Fund Balance for replacement HVAC at Fire Station#1 18,000
9 252-0000-301.00-00 Appropriate 2010 G.O.Bond funds for the Paving Improvements to Blackhawk Blvd,Oak Vista Drive,and Wandering Trails (3,146,786)
9 252-7001-431.85-97 ST9001 Appropriate 2010 G.O.Bond funds for the Paving Improvements to Blackhawk Blvd,Oak Vista Drive,and Wandering Trails(testing contract) 42,374
9 252-7001431.86-91 ST9001 Appropriate 2010 G.O.Bond funds for the Paving Improvements to Blackhawk Blvd,Oak Vista Drive,and Wandering Trails construction costs 3,104,412
10 001-0000-305.00-00 Appropriate designated Library Board Reserves to CIP Department for library expansion pre-desigri services (9,169)
10 001-6319-459.78-00 Transfer funds from Library operating budget to CIP Department for pre-design services (5,331)
10 001-7001-459.85-83 Transfer funds to CIP Department for Library expansion pre-design services 14,500
'1 301-0000-301.00-00 .Appropriate Vehicle Replacement Fund Retained Earnings-Replace Public Works Unit PW29 (26,000)
— 11 301-0501431.83-00 A ro riate Vehicle Replacement Fund Retained Earnings-Re lace Public Works Unit PW29 26,000
Total Appropriations Requested 3,271,695
Reimbursement to F/B (244,457)
Net Change to Fund Balance(appropriations requested less FB reimbursements) 3,027,238
Expenditures Budgeted 5,331