HomeMy WebLinkAboutResolution No. R2026-09 RESOLUTION NO. R2026-09
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FRIENDSWOOD,
TEXAS, AMENDING CHAPTER 7 "BENEFITS" OF THE CITY OF FRIENDSWOOD
PERSONNEL POLICY MANUAL TO AMEND SECTION 7.02 "HOLIDAYS" TO
PROVIDE FOR HOLIDAY PAY FOR CERTAIN PART-TIME EMPLOYEES; AND
AMENDING THE CITY OF FRIENDSWOOD PERSONNEL POLICY MANUAL TO
ADD A NEW SECTION TO BE NUMBERED AND ENTITLED 7.08"PAID TIME OFF
FOR ELIGIBLE PART-TIME EMPLOYEES" TO PROVIDE FOR PAID TIME OFF
FOR SUCH EMPLOYEES; RENUMBERING THE REMAINING SECTIONS OF
SUCH CHAPTER; INCLUDING A SEVERABILITY CLAUSE; AND PROVIDING
AN EFFECTIVE
FOR C DATE.
WHEREAS, on August 7, 2023, the City Council adopted an updated Personnel Policy Manual;
and
WHEREAS,the City desires to amend such manual in order to provide for holiday leave and paid
time off for certain part-time employees;and
WHEREAS, each employee should read and become familiar with the updated Personnel Policy
Manual herein adopted;NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FRIENDSWOOD,STATE OF
TEXAS:
Section 1. That the facts and matters set forth in the recitals of this resolution are hereby found
to be true and correct.
Section 2. That the following sections in Chapter 7 "Benefits" of the City of Friendswood's
Personnel Policy Manual are hereby renumbered as follows:
Current NeH
Section Section Title of Section
7.08 7.09 Paid Parental Leave
7.09 7.10 Family and Medical Leave
7.10 7.11 Paid Absences
7.11 7.12 Leave Without Pay
7.12 7.13 On-The-Job Injury Leave
7.13 7.14 Paid Quarantine Leave Policy for Peace Officers and Emergency Medical
Technicians
7.14 7.15 Mental Health Leave for Peace Officers and Telecommunicators
7.15 7.16 Education Reimbursement
7.16 7.17 Mandatory Continuing Education
7.17 7.18 Retirement Benefits
Section 3. That the City Council of the City of Friendswood hereby amends Chapter 7
"Benefits," Section 7.02 "Holidays" of the City of Friendswood's Personnel Policy Manual to read as
provided in Exhibit"A,"which is attached hereto and incorporated herein for all intents and purposes.
Section 4. That the City Council of the City of Friendswood hereby amends Chapter 7
"Benefits" of the City of Friendswood's Personnel Policy Manual to add a new section to be entitled and
numbered Section 7.08 "Paid Time Off for Certain Part-Time Employees," which section shall read as
provided in Exhibit"B,"which is attached hereto and incorporated herein for all intents and purposes.
Section 5. In the event any section, paragraph, subdivision, clause, phrase, provision,
sentence, or part of this resolution or the application of the same to any person or circumstance shall for
any reason be adjudged invalid or held unconstitutional by a court of competent jurisdiction, it shall not
affect, impair, or invalidate this resolution as a whole or any part or provision hereof other than the part
declared to be invalid or unconstitutional;and the City Council of the City of Friendswood,Texas,declares
that it would have passed each and every part of the same, notwithstanding the omission of any such part
thus declared to be invalid or unconstitutional,or whether there be one or more parts.
Section 6. This resolution shall be effective immediately upon its passage and approval.
INTRODUCED,READ AND PASSED by the affirmative vote of the City Council of the City of
Friendswood on this the 6th day of April,2026.
L. /1 /
MIKE FO' ' ayor
ATTEST:
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RAQU L A TINEZ,City Secreta 740
(� V; cy .�.,, `O
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APPROVED AS TO FORM: cr1,' -
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KAREN L. HORNER,City Attorney
H:\City Council\Resolutions\2026\04-06-20261Resolution-Benefits for Certain Part-Time Employees.docx
2
EXHIBIT "A"
of F riendswood Personnel folic% Manual
/p E -
•
`A+%' BENEFITS
,Ex,S�s Effective Date: August 7, 2023
_
Revision Date: June 6, 2024 Chapter 7
April 6. 2026
7.02 Holidays
a. Holidays Recognized
The City provides full-time employees the following paid holidays during the fiscal year
as approved by Council:
1. New Year's Day January 1
2. Martin Luther King.Jr.'s Birthday Third Monday in January
3. Presidents' Day Third Monday in February
4. Good Friday Friday before Easter Sunday
5. Memorial Day Last Monday in May
6. Junetecnth National Independence Day June 19
7. Independence Day July 4
8. Labor Day First Monday in September
9. Columbus Day Second Monday in October
10. Veterans Day November 11
11. Thanksgiving Day Fourth Thursday in November
12. Thanksgiving Friday Day following Thanksgiving Day
13. Day before or after Christmas Day December 24 or December 26
14. Christmas Day December 25
15. Floating Holiday One day of employee's choosing.
Eligible part-time employees, as defined in section 7.08, ("PTO eligible part-time
employees") will receive all of the above-referenced holidays, other than the floating
holiday. Temporary and seasonal employees as well as non-PT() eligible part-time
employees shall not be granted paid holidays.
b. Payment and Eligibility
Regular full-time employees will be paid at their base rate for hours equal to one workday
for each holiday. PTO eligible part-time employees will be paid at their base rate for hours
equal to one workday for each holiday, which workday will be based upon the employee's
FTE status as indicated in the City's payroll records.
c. Observance
if the holiday falls on a Saturday. the preceding Friday shall be observed,and if a holiday
falls on a Sunday.the following Monday shall be observed.As many employees as possible
shall be given each holiday otT while providing for the maintenance of essential City
functions. Shift personnel will observe official City holidays on the actual day of
observance.
Department Directors may revoke or restrict observance of any designated holiday in order
to provide necessary municipal services to the public.
Personnel Policy 1 33
Cliv of Friendswood Personnel Policy Manual
/4.
4011' BENEFITS
t r #
++� E' � Effective Date: August 7. 2023
Revision Date: June 6. 2024 Chapter 7
April 6. 2026
d. Eligibility
To he eligible for holiday pay. the employee must work the scheduled hours before and
after the holiday unless an excused absence is approved by the Department Director.
Employees on unpaid administrative leave will not receive holiday pay.
Employees scheduled to work on an observed holiday, and who fail to work as scheduled
without an excused absence,will not be eligible for holiday pay. An employee required to
work on an observed holiday will receive the holiday pay plus the overtime rate of one-
and one-half times the regular rate of pay for hours worked.
An employee who is terminated for gross misconduct (e.g.. positive drugs. theft.
destruction of City property, job abandonment. etc.) shall be ineligible for payment of
accumulated holiday leave. Similarly. upon separation of service, PTO eligible part-time
employees are not entitled to payment for accumulated holiday leave.
e. Floating Holiday
(lours equal to one regular workday will be paid as a floating holiday -- a day of the
employee's choosing— with supervisor's approval. This holiday is awarded to a new full-
time employee upon completion of 90 days of service. All full-time employees employed
longer than 90 days will receive floating holiday hours on January I" of each year. The
hours of one Floating Holiday may he carried over from one year to the next,not to exceed
hours equivalent to two holidays. A floating holiday may be used in one quarter hour(1/4)
increments with a minimum of one hour per event.
Personnel Policy ; 34
EXHIBIT "B"
City of Friendswood Personnel Policy Manual
20. D5WO
i''^ OG
M i'''' p**** Effective
. y BENEFITS
4
*4i= Date: August 7, 2023
Revision Date: June 6,2024 Chapter 7
April 6, 2026
7.08 Paid Time Off Leave for Eligible Part-Time Employees
a. Purpose
Paid time off leave is designed to provide part-time employees, who meet the
eligibility requirements of this section, flexibility and control in scheduling time
away from work for vacations, emergencies, appointments, inclement weather, or
other personal needs.
b. Scope
This section applies to eligible part-time employees as defined in subsection c of
this section. It does not apply to full-time employees, temporary employees,
interns, or seasonal employees.
c. Definitions
The following words,terms, and phrases,when used in this section, shall have the
meanings ascribed to them in this subsection, except where the context clearly
indicates a different meaning:
Biweekly means each pay period in a two-week payroll cycle.
Eligible part-time employee means a person who is classified as a part-time
employee with an FTE status of 0.50 or greater as indicated in the City's payroll
records.
Full-time equivalent (FTE) means an employee's scheduled weekly hours divided
by the standard full-time schedule of 40 hours, rounded as designated by the
director of human resources.
Maximum PTO accrual hours means the cap on PTO hours an employee may hold
at any time.
PTO means paid time off.
d. PTO Earned per Service Period
Each eligible part-time employee shall earn PTO leave for service at their regular
rate of pay as follows:
Personnel Policy 137
City of Friendswood Personnel Policy Manual
`ENDWO
`�r *" BENEFITS
�yAugust
*�rE=s sy Effective Date: 7, 2023
Revision Date: June 6, 2024 Chapter 7
April 6, 2026
PTO Hours Earned Maximum PTO
FTE Status Per Pay Period Accrual Hours
Worked
0.50<FTE<0.60 2.50 65
0.60<FTE<0.75 2.89 75
0.75 <FTE< 1.00 3.65 95
e. Computation
(1) Eligible part-time employees begin accruing PTO leave on (i) the start of
the first full biweekly pay period after April 6,2026,or(ii)their most recent
date of hire, whichever is later.
(2) When an employee has reached their maximum PTO accrual hours, each
pay period additional accruals will be added to the employee's bank; and if
not used during that pay period, the oldest accruals will be deducted to
maintain the maximum PTO accrual hours allowed.
(3) Should a paid holiday fall during the eligible part-time employee's PTO
leave, the employee will receive holiday pay for those designated hours
instead of PTO pay.
(4) Should an eligible part-time employee's scheduled PTO leave be canceled
or interrupted by the City for its convenience or due to an emergency, the
City Manager may extend the period during which accrued PTO leave may
be used.
(5) The accrued PTO hours of an eligible part-time employee being transferred
or promoted to a full-time position shall be converted on a 1:1 basis to
accrued vacation hours on the date of the transfer or promotion. An eligible
part-time employee being transferred or promoted to another part-time
position, for which the employee will remain qualified as an eligible part-
time employee, shall retain accrued PTO hours. An employee who moves
from an eligible part-time position to a part-time position for which the
employee no longer qualifies as an eligible part-time employee may use
their accrued PTO hours in their new position but will not accrue additional
PTO hours.
Personnel Policy 38
�Nosw J City of Friendswood Personnel Policy Manual
'��%' `�M BENEFITS
4
�4 iE+i5 f4' Effective Date: August 7, 2023
t`:it Revision Date: June 6,2024 Chapter 7
April 6, 2026
(6) If an employee's designated FTE status changes, the accrual rate and
maximum PTO accrual hours will adjust prospectively effective the first full
pay period following approval of the change.
(7) Employees on a leave of absence, other than USERRA leave, are required
to use all accrued PTO hours as part of the leave.
(8) Time off without sufficient PTO balance will be unpaid.
f. PTO Usage
(1) PTO may be used for vacation, personal time, short-term illness, and other
approved absences, subject to supervisory approval and scheduling needs.
(2) Eligible part-time employees are permitted to use their PTO allotment in
increments accepted by timekeeping system.
(3) It is the responsibility of eligible part-time employees to monitor and
manage their own balance to allow for adequate reserves for future use.
g. Approval Required
All PTO leave taken must be approved in advance by the employee's supervisor.
This approval will necessarily balance the needs of the City and the needs of the
employee. When there are conflicting requests from employees,the supervisor will
distribute the PTO and vacation leaves fairly among the requesting employees.
Except for special circumstances with Department Director approval,not more than
80 hours can be used consecutively.
h. Non-Accrual
PTO hours shall not be accrued for any pay period during which an employee is
receiving donated time for more than half of their regularly scheduled work hours.
Unless otherwise required by law, PTO hours will not accrue while eligible part-
time employees are on disability, leave of absence, family and medical leave,
parental leave, workers' compensation leave or any other inactive status. PTO
hours may not be advanced before earned.
i. Separation
An employee may not use PTO leave during the two weeks' notice period
prescribed by Section 5.01.f. When an employee leaves employment with the City
of Friendswood,the employee will not receive payment for any unused PTO hours
accrued at the time of separation.
Personnel Policy 139