HomeMy WebLinkAboutResolution No. 2011-23 RESOLUTION NO. R2011-23
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
FRIENDSWOOD, TEXAS ADOPTING A JOINT GALVESTON
COUNTY COOPERATIVE EVACUATION PLAN; AND
REPEALING ALL OTHER RESOLUTIONS INCONSISTENT OR
IN CONFLICT HEREWITH.
� � � � � � � � � �
Whereas, the cities incorporated within Galveston County, Texas are aware of the need
for an emergency evacuation plan in Galveston County, Texas; and
Whereas, on or about March 1, 2006, the Texas Governor's Office mandated the creation
of regional organizations to provide coordination for catastrophic events: and
Whereas, the cities incorporated within Galveston County, Texas are included within the
Houston-Galveston Area Council regional organization; and
Whereas, the City of Friendswood, Texas has participated in the planning of a Galveston
County Cooperative Evacuation Plan (`Bvacuation Plan") for the incorporated cities within
Galveston County, Texas; and
Whereas, the Evacuation Plan incorporates the new contra-flow plan, fuel surge plan and
shelter plans as developed by the State of Texas; and
Whereas, the Evacuation Plan has been presented and reviewed in draft form by all
involved jurisdictions; and
Whereas, official sanction of the Evacuation Plan is needed for implementation;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FRIENDSWOOD, TEXAS:
Section 1. The City Council of the City of Friendswood, Texas, hereby authorizes
and approves the Galveston County Cooperative Evacuation Plan. A true and correct copy of the
proposed Galveston County Cooperative Evacuation Plan is attached hereto as Exhibit "A" and
made a part hereof for all purposes.
Section 2. All resolutions or parts of resolutions inconsistent or in conflict herewith
are, to the extent of such inconsistency or conflict, hereby repealed.
PASSED,APPROVED,AND RESOLVED this the lst day of Au ust,2011.
avi J. ith
Mayor
ATTEST:
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Melinda Welsh, TRMC v o
City Secretary * �
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CITY OF FRIENDSWOOD
THE CITY OF FRIENDSWOOD
EMERGENCY MANAGEMENT PLAN
,
=
APPROVAL & IMPLEMENTATION
This emergency management plan is hereby approved. This plan is effective immediately and supersedes
all previous editions.
� i ,
id J. H.'Sm' h Date
Mayor
�: �._��>>�
RogerR ecker Date
City Manager
Terry Byrd Date
Emergency Manager Coordinator/Fire Marshal
BASIC PLAN
RECORD OF CHANGES
Date Change Date
Change Number of Entered Entered
Chan e B
TABLE OF CONTENTS
BASIC PLAN
I. AUTHORITY
A. Federal...................................................................................................................................i
B. State......................................................................................................................................1
C. Local......................................................................................................................................1
II. PURPOSE ...................................................................................................................................1
III. EXPLANATION OF TERMS
A. Acronyms...............................................................................................................................1
B. Definitions..............................................................................................................................2
IV. SITUATION AND ASSUMPTIONS
A. Situation.................................................................................................................................5
8. Assumptions...........................................................................................................................5
V. CONCEPT OF OPERATIONS
A. Objectives...............................................................................................................................6
B. General..................................................................................................................................6
C. Operational Guidance.............................................................................................................7
D. Incident Command System (ICS) ............................................................................................8
E. ICS - EOC Interface.................................................................................................................8
F. State, Federal &Other Assistance............................................................................................9
G. Emergency Authorities ..........................................................................................................10
H. Actions by Phases of Emergency Management........................................................................10
VI. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITiES
A. Organization.........................................................................................................................11
B. Assignment of Responsibilities...............................................................................................12
VII. DIRECTION AND CONTROL
A. General ................................................................................................................................20
B. Emergency Facilities..............................................................................................................20
C. Line of Succession.................................................................................................................21
VIII. READINESS LEVELS ................................................................................................................22
IX. ADMINISTRATION AND SUPPORT
A. Agreements and Contracts.....................................................................................................24
B. Reports................................................................................................................................24
C. Records..............................................................................................................................257
D. Training................................................................................................................................25
E. Consumer Protection.............................................................................................................25
F. Post-Incident and Exercise Review.........................................................................................25
X. PLAN DEVELOPMENT AND MAINTENANCE
A. Plan Development.................................................................................................................25
B. Distribution of Planning Documents........................................................................................26
C. Review.................................................................................................................................26
iii
D. Update.................................................................................................................................26
Attachment1: Distribution List.........................................................................................................1-1
Attachment2: References...............................................................................................................2-1
Attachment 3: Organization for Emergency Management..................................................................3-1
Attachment 4: Emergency Management Functiona{ Responsibilities....................................................4-1
Attachment5: Annex Assignments...................................................................................................5-1
Attachment 6: Summary of Agreements&Contracts.........................................................................6-1
Attachment 7: Incident Command System Summary.........................................................................7-1
ANNEXES (Distributed Under Separate Cover)
AnnexA—Warning ...................................................................................................................... A-1
AnnexB—Communications ........................................................................................................... B-1
AnnexC—Shelter&Mass Care...................................................................................................... C-1
AnnexD— Radiological Protection.................................................................................................. D-1
AnnexE— Evacuation.................................................................................................................... E-1
AnnexF— Firefighting................................................................................................................... F-1
AnnexG— Law Enforcement.......................................................................................................... G-1
Annex H —Health &Medical Services ............................................................................................. H-1
AnnexI—Public Information ......................................................................................................... I-1
AnnexJ —Recovery....................................................................................................................... ]-1
Annex K—Public Works&Engineering........................................................................................... K-1
AnnexL—Energy &Utilities........................................................................................................... L-1
Annex M — Resource Management................................................................................................. M-1
AnnexN — Direction &Control....................................................................................................... N-1
Annex0— Human Services............................................................................................................ 0-1
AnnexP—Hazard Mitigation.......................................................................................................... P-1
Annex Q—Hazardous Materials &Oi1 Spill Response....................................................................... Q-1
AnnexR—Search &Rescue........................................................................................................... R-1
AnnexS—Transportation.............................................................................................................. S-1
AnnexT— Donations Management................................................................................................. T-1
AnnexU— Legal ........................................................................................................................... U-1
Annex V—Terrorist Incident Response........................................................................................... V-1
iv
BASIC PLAN
I. AUTHORITY
A. Federal
1. Robert T. Stafford Disaster Relief& Emergency Assistance Act, (as amended), 42 U.S.C.
5121
2. Emergency Pianning and Community Right-to-Know Act, 42 USC Chapter 116
3. Emergency Management and Assistance, 44 CFR �
4. Hazardous Waste Operations &Emergency Response, 29 CFR 1910.120
5. Homeland Security Act of 2002
6. Homeland Security Presidential Directive. HSPD-S, Management of Domestic Incidents,
February 28, 2003, amended with HSPD-8,Annex 1, March 30, 2011.
7. Homeland Security Presidential Directive, HSPD-3, Homeland Security Advisory System,
March 11, 2002
8. National Incident Management System, developed as a result of HSPD-5
9. National Response Framework,]anuary 2008
10. National Strategy for Homeland Security, October 2007
11. Nuclear/Radiological Incident Annex of the National Response Framework, June 2008
B. State
1. Government Code, Chapter 418 (Emergency Management)
2. Government Code, Chapter 421 (Homeland Security)
3. Government Code, Chapter 433 (State of Emergency)
4. Government Code, Chapter 791 (Inter-locaf Cooperation Contracts)
5. Health &Safety Code, Chapter 778 (Emergency Management Assistance Compact)
6. Executive Order of the Governor Relating to Emergency Management
7. Executive Order of the Governor Relating to the National Incident Management System
8. Administrative Code, Title 37, Part 1, Chapter 7 (Division of Emergency Management)
9. The Texas Homeland Security Strategic Plan, 2010-2015
C. Local
1. City Ordinance # 89-15, dated October 16, 1989.
2. Inter-4ocal Agreements &Contracts. See the summary in Attachment 6.
II. PURPOSE
This BasicP/an outlines our approach to emergency operations, and is applicable to the City of
Friendswood. It provides general guidance for emergency management activities and an overview of
our methods of mitigation, preparedness, response, and recovery. The plan describes our '
emergency response organization and assigns responsibilities for various emergency tasks. This
plan is intended to provide a framework for more specific functionaf annexes that describe in more
detail who does what, when, and how. This plan applies to all local officials, departments, and
agencies. The primary audience for the document includes our chief elected official and other
elecCed officials, the emergency management staff, department and agency heads and their senior
staff inembers, leaders of local volunteer organizations that support emergency operations, and
others who may participate in our mitigation, preparedness, response, and recovery efforts.
III.EXPLANATION OF TERMS
A. Acronyms
AAR After Action Report
ARC American Red Cross
EMERGENCY OPERATIONS PLAN(Basic P/an) 1
CITYOFFRIENDSWOOD
CFR Code of Federal Regulations
DDC Disaster District Committee
DHS Department of Homeland Security
EOC Emergency Operations or Operating Center
FBI Federal Sureau of Investigation
FEMA Federal Emergency Management Agency, an element of the U.S. Department of
Homeland Security
Hazmat Hazardous Material
HSPD-5 Homeland Security Presidential Directive 5
ICP Incident Command Post
ICS Incident Command System
IP Improvement Plan
JFO Joint Field Office
]IC Joint Information Center
NIMS National Incident Management System
NRF National Response Framework
OSHA Occupational Safety&Health Administration
PIO Public Information Officer
SOPs Standard Operating Procedures
SOC State Operations Center
TRRN Texas Regional Response Network
TSA The Salvation Army
B. Definitions
1. Area Command (Unified Area Command)
An organization established (1) to oversee the management of multiple incidents that are
each being managed by an ICS organization or(2)to oversee the management of large or
multiple incidents to which several Incident Management Teams have been assigned. Sets
overall strategy and priorities, allocates critical resources according to priorities, ensures that
incidents are properly managed, and ensures that objectives are met and strategies followed.
Area Command becomes Unified Area Command when incidents are multi-jurisdictional.
2. Disaster District
Disaster Districts are regional state emergency management organizations mandated by the
Executive Order of the Governor relating to Emergency Management whose boundaries
parallel those of Highway Patrol Districts and Sub-Districts of the Texas Department of Public
Safety.
3. Disaster District Committee
The DDC consists of a Chairperson (the local Highway Patrol captain or command lieutenant)
and agency representatives that mirror the membership of the State Emergency Management
Council. The DDC Chairperson, supported by committee members, is responsible for
identifying, coordinating the use of, committing, and directing state resources within the
district to respond to emergencies.
4. Emergency Operations Center
Specially equipped facilities from which government officials exercise direction and control
and coordinate necessary resources in an emergency situation.
5. Public Information
Information that is disseminated to the pubfic via the news media before, during, and/or
after an emergency or disaster.
EMERGENCY OPERATIONS PLAN(Basic P/an) Z
CITYOFFRIENDSWOOD
6. Emergency Situation
As used in this plan, this term is intended to describe a rangeof occurrences, from a minor
incident to a catastrophic disaster. It includes the following:
a. Incident
An incident is a situation that is limited in scope and potential effects. Characteristics of
an incident include:
1) Involves a limited area and/or limited population.
2) Evacuation or in-place sheltering is typically limited to the immediate area of the
incident.
3) Warning and public instructions are provided in the immediate area, not community-
wide.
4) One or two local response agencies or departments acting under an incident
commander normally hand{e incidents. Requests for resource support are normally
handled through agency and/or departmental channels.
5) May require limited external assistance from other local response agencies or
contractors.
6) For the purposes of the NRF, incidents include the full range of occurrences that
require an emergency response to protect life or property.
b. Emergency
An emergency is a situation that is larger in scope and more severe in terms of actual or
potential effects than an incident. Characteristics include:
1) Involves a large area, significant population, or important facilit+es.
2) May require implementation of large-scale evacuation or in-place sheltering and
implementation of temporary shelter and mass care operations.
3) May require community-wide warning and public instructions.
4) Requires a sizable multi-agency response operating under an incident commander.
5) May require some external assistance from other local response agencies,
contractors, and limited assistance from state or federal agencies.
6) The EOC will be activated to provide general guidance and directian, coordinate
external support, and provide resource support for the incident.
7) For the purposes of the NRF, an emergency(as defined by the Stafford Act) is"any
occasion or instance for which, in the determination of the President, Federal
assistance is needed to supplement State and local efforts and capabilities to save
lives and to protect properly and public health and safety, or to lessen or avert the
threat of catastrophe in any part of the United States."
c. Disaster
A disaster involves the occurrence or threat of significant casualties and/or widespread
property damage that is beyond the capability of the local government to handle with its
organic resources. Characteristics include:
1) Involves a large area, a sizable population, and/or important facilities.
2) May require implementation of large-scale evacuation or in-place sheltering and
implementation of temporary shelter and mass care operations.
3) Requires community-wide warning and public instructions.
4) Requires a response by all local response agencies operating under one or more
incident commanders.
5) Requires significant external assistance from other local response agencies,
contractors, and extensive state or federal assistance.
6) The EOC will be activated to provide general guidance and direction, provide
emergency information to the public, coordinate state and federal support, and
coordinate resource support for emergency operations.
EMER6ENCY OPERATIONS PLAN(Basic Plan) 3
CITYOFFRIENDSWOOD
7) For the purposes of the NRF, a majordisaster(as defined by the Stafford Act) is any
catastrophe, regardless of the cause, which in the determination of the President
causes damage of sufficient severity and magnitude to warrant major disaster federal
assistance.
d. Catastrophic Incident
For the purposes of the NRF, this term is used to describe any natural or manmade
occurrence that results in extraordinary levels of mass casualties, property damage, or
disruptions that severely affect the population, infrastructure, environment, economy,
national morale, and/or government functions. An occurrence of this magnitude would
result in sustained national impacts over prolonged periods of time, and would
immediately overwhelm local and state capabilities. All catastrophic incidents are
Incidents of National5ignificance.
7. Hazard Analysis
A document, published separately from this plan that identifies the local hazards which have
caused or possess the potential to adversely affect public health and safety, public or private
property, or the environment.
8. Hazardous Material (Hazmat)
A substance in a quantity or form posing an unreasonable risk to health, safety, and/or
property when manufactured, stored, or transported. The substance, by its nature,
containment, and reactivity, has the capability for inflicting harm during an accidental
occurrence. Is toxic, corrosive, flammable, reactive, an irritant,or a strong sensitizer, and
poses a threat to health and the environment when improperly managed. Incfudes toxic
substances, certain infectious agents, radiological materials, and other related materials such
as oil, used oil, petroleum products, and industrial solid waste substances.
9. Incident of National Significance
An actual or potential high-impact event that requires a coordinated and effective response
by and appropriate combination of federal, state, local,tribal, nongovernmental, and/or
private sector entities in order to save lives and minimize damage, and provide the basis for
long-term communication recovery and mitigation activities.
10. Inter-local agreements
Arrangements between governments or organizations, either public or private, for reciprocal
aid and assistance during emergency situations where the resources of a single jurisdiction or
organization are insufficient or inappropriate for the tasks that must be performed to control
the situation. Commonly referred to as mutual aid agreements.
11. Stafford Act
The Robert T. Stafford Disaster Relief and Emergency Assistance Act authorizes federal
agencies to undertake special measures designed to assist the efforts of states in expediting
the rendering of aid, assistance, emergency services, and reconstruction and rehabilitation of
areas devastated by disaster.
12. Standard Operating Procedures
Approved methods for accomplishing a task or set of tasks. SOPs are typically prepared at
the department or agency level, and may also be referred to as Standard Operating
Guidelines (SOGs).
EMERGENCY OPERATIONS PLAN(Basic PJan) 4
CITYOFFRIENDSWOOD
IV. SITUATION AND ASSUMPTIONS
A. Situation
The City of Friendswood is exposed to many hazards, afl of which have the potential to disrupt
the community, cause casualties, and damage or destroy property. The potential exists for a
major disaster to occur at any time and at any place. A summary of our major hazards is
provided in Figure 1, which has been detailed in the City of Friendswood Hazard Analysis and
Mitigation Plan, adopted by Resolution R2009-61, November 2, 2009. Detailed information
regarding each hazard profiles the frequency of occurrence, probable duration, areas which may
potentially be affected, and the cascading potential of damage, etc.
Figure 1
VULNERABILITY TO HAZARDS
HAZARD
FLOOD EVENTS
• FLASH FLOODING
■ RIVERINE OR COASTAL
HURRICANE/TROPIGAL STORM
TORNADO
SEVERE THUNDERSTORM/HAIULIGHTNING
HAZARDOUS MATERIAL INCIDENTS
DROUGHT
SUBSIDENCE
WINTER STORMS
B, Assumptions
1. Our city will continue to be exposed to and subject to the impact of those hazards described
above and as well as lesser hazards and others that may develop in the future.
2. It is possible for a major disaster to occur at any time, and at any place. In many cases,
dissemination of warning to the public and implementation of increased readiness measures
may be possible. However, some emergency situations occur with little or no warning.
3. Outside assistance will be available in most emergency situations, affecting our city. Since it
takes time to summon external assistance, it is essential for us to be prepared to carry out
the initial emergency response on an independent basis.
4. Proper mitigation actions, such as ffoodplain management, and fire inspections, can prevent
or reduce disaster-related losses. Detaifed emergency planning, training of emergency
responders and other personnel,and conducting periodic emergency drills and exercises can
improve our readiness to deal with emergency situations.
EMERGENCY OPERATIONS PLAN(Basic P/anJ 5
ClTYOPFRIENDSWOOD
V. CONCEPT OF OPERATIONS
A. Objectives
The objectives of our emergency management program are to protect pubfic health and safety
and preserve public and private property.
B. General
1. It is our responsibility to protect public health and safery and preserve property from the
effects of hazardous events. We have the primary role in identifying and mitigating hazards,
preparing for and responding to, and managing the recovery from emergency situations that
affect our community.
2. It is impossible for government to do everything that is required to protect the {ives and
property of our population. Our citizens have the responsibility to prepare themselves and
their families to cope with emergency situations and manage their affairs and property in
ways that will aid the government in managing emergencies. We will assist our citizens in
carrying out these responsibilities by providing public information and instructions prior to
and during emergency situations.
3. Local government is responsible for organizing, training, and equipping focal emergency
responders and emergency management personnel, providing appropriate emergency
facilities, providing suitable warning and communications systems, and for contracting for
emergency services. The state and federal governments offer programs that provide some
assistance with portions of these responsibilities.
4. To achieve our objectives, we have organized an emergency program that is both integrated
(employs the resources of government, organized volunteer groups, and businesses) and
comprehensive(addresses mitigation, preparedness, response, and recovery). This plan is
one element of our preparedness activities.
5. This plan is based on an all-hazard approach to emergency planning. It addresses general
functions that may need to be pertormed during�emergency situation and is not a
collection of plans for specific types of incidents. For example, the warning annex addresses
techniques that can be used to warn the public during any emergency situation, whatever
the cause.
6. Departments and agencies tasked in this plan are expected to develop and keep current
standard operating procedures that describe how emergency tasks will be per�ormed.
Departments and agencies are charged with insuring the training and equipment necessary
for an appropriate response are in place.
7. This plan is based upon the concept that the emergency functions that must be performed by
many departments or agencies generally parallel some of their normal day-to-day functions.
To the extent possible,the same personne{ and material resources used for day-to-day
activities will be employed during emergency situations. Because personnel and equipment
resources are limited, some routine functions that do not contribute directly to the
emergency may be suspended for the duration of an emergency. The personnel, equipment,
and supplies that would normally be required for those functions will be redirected to
accomplish emergency tasks.
8. We have adopted the National Incident Management System (fVIMS) in accordance with the
President's Homeland Security Directive(HSPD-.�. Our adoption af NIMS wi{I provide a
consistent approach to the effective management of situations involving natural or man-
EMERGENCY OPERATIONS PLAN(Sasic PJan) 6
CITYOFFRIENDSWOOD
made disasters, or terrorism. NIMS allows us to integrate our response activities using a set
of standardized organizational structures designed to improve interoperability between all
levels of government, private sector, and nongovernmental organizations.
9. This plan, in accordance with the National Response Framework(NRF), is an integral part of
the national effort to prevent, and reduce America's vufnerabifity to terrorism, major
disasters, and other emergencies, minimize the damage and recover from attacks, major
disasters, and other emergencies that occur. In the event of an Incident of National
Significance, as defined in HSPD-5, we will integrate all operations with all levels of
government, private sector, and nongovernmental organizations through the use of NRF
coordinating structures, processes, and protocols.
C. Operational Guidance
We will employ the six components of the NIMS in all operations, which will provide a
standardized framework that facilitates our operations in all phases of emergency management.
Attachment7provides further details on the NIMS.
1. Initial Response
Our emergency responders are likely to be the first on the scene of an emergency situation.
They will normally take charge and remain in charge of the incident until it is resolved or
others who have legal authority to do so assume responsibility. They wifl seek guidance and
direction from our local officials and seek technical assistance from state and federal agencies
and industry where appropriate.
2. Implementation of ICS
a. The first local emergency responder to arrive at the scene of an emergency situation will
implement the incident command system and serve as the incident commander until
relieved by a more senior or more qualified individua{. The incident commander will
establish an incident command post(ICP)and provide an assessrnent of the situation to
local officials, identify response resources required, and direct the on-scene response
from the ICP.
b. For some types of emergency situations, a specific incident scene may not exist in the
initial response phase and the EOC may accomplish initial response actions, such as
mobifizing personnel and equipment and issuing precautionary warning to the public. As
the potential threat becomes clearer and a specific impact site or sites identified, an
incident command post may be established, and direction and control of the response
transitioned to the Incident Commander.
3. Source and Use of Resources.
a. We will use our own resources, all of which meet the requirements for resource
management in accordance with the NIMS, to respond to emergency situations,
purchasing supplies and equipment if necessary, and request assistance if our resources
are insufficient or inappropriate, §418.102 of the Governme�t Code provides that the
county should be the first channel through which a municipality requests assistance when
its resources are exceeded. If additional resources are required, we will:
1) Summon those resources available to us pursuant to inter-local agreements. See
A[tachment6to this plan, which summarizes the inter-local agreements and
identifes the officials authorized to request those resources.
2) Summon emergency service resources that we have contracted far. See
Attachment 6.
3) Request assistance from volunteer groups active in disasters.
EMERGENCYOPERATIONS PLAN(Basic Plan) �
CITYOFF'RIENDSWOOD
4) Request assistance from industry or individuals who have resources needed to deal
with the emergency situation.
b. When external agencies respond to an emergency situation within our jurisdiction, we
expect them to conform to the guidance and direction provided by our incident
commander,which will be in accordance with the NIMS.
D. Incident Command System (ICS)
1. We intend to employ ICS, an integral part of the NIMS, in managing emergencies. ICS is
both a strategy and a set of organizational arrangements for directing and controlling field
operations. It is designed to efFectively integrate resources from different agencies into a
temporary emergency organization at an incident site that can expand and contract with the
magnitude of the incident and resources on hand. A summary of ICS is provided in
Aitachment T.
2. The incident commander is responsible for carrying out the ICS function of command --
managing the incident. The four other major management activities that form the basis of
ICS are operations, planning, logistics, and finance/administration. For small-scale incidents,
the incident commander and one or two individuals may perform all of these functions. For
larger incidents, a number of individuals from different departments or agencies may be
assigned to separate staff sections charged with those functions.
3. An incident commander using response resources from one or two departments or agencies
can handle the majority of emergency situations. Departments or agencies participating in
this type of incident response will normally obtain support through their own department or
agency.
4. In emergency situations where other jurisdictions or the state or federal government are
providing significant response resources or technical assistance, it is generally desirable to
transition from the normal ICS structure to a Unified or Area Command structure. This
arrangement helps to ensure that all participating agencies are involved in developing
objectives and strategies to deal with the emergency. Attachment7provides additional
information on Unified and Area Commands.
E. ICS- EOC Interface
1. For major emergencies and disasters,the Emergency Operations Center(EOC)will be
activated. When the EOC is activated, it is essential to establish a division of responsibilities
between the incident command post and the EOC, A general division of responsibilities +s
outlined below. It is essential that a precise division of responsibilities be determined for
specific emergency operations.
2. The incident commander is generally responsible for field operations, including:
a. Isolating the scene.
b. Directing and cantrolling the on-scene response to the emergency situation and
managing the emergency resources committed there.
c. Warning the population in the area of the incident and providing emergency instructions
to them.
d. Determining and implementing protective measures (evacuation or in-place sheltering)
for the population in the immediate area of the incident and for emergency responders at
the scene.
e. Implementing traffic control arrangements in and around the incident scene.
f. Requesting additional resources from the EOC.
EMERGENCYOPERATIONS PLAN(Basic P/an) 8
CITYOFFRIENOSWOOD
3. The EOC is generally responsible for:
a. Providing resource support for the incident command operations.
b. Issuing community-wide warning.
c. Issuing instructions and providing information to the general public.
d. Organizing and implementing large-scale evacuation.
e. Organizing and implementing she{ter and mass arrangements for evacuees.
f. Coordinating traffic control for large-scale evacuations.
g. Requesting assistance from the State and other external sources.
4. In some large-scale emergencies or disasters, emergenCy operations with different objectives
may be conducted at geographically separated scenes. In such situations, more than one
incident command operation may be established. If this situation occurs, a transition to an
Area Command or a Unified Area Command is desirable, and the allocation of resources to
specific fie{d operations wi{I be coordinated through the EOC.
F. State, Federal &Other Assistance
1. State &Federal Assistance
a. If local resources are inadequate to deal with an emergency situation, we will request
assistance from the State. State assistance furnished to local governments is intended to
supplement local resources and not substitute for such resources, including mutual aid
resources, equipment purchases or leases, or resources covered by emergency service
contracts. As noted previously, cities must request assistance from their county before
requesting state assistance.
b. Requests for state assistance should be made to the Disaster District Commiitee(DDC)
Chairperson, who is located at the Department of Public Safety District Office in Texas
City. See Appendix3,AnnexM-Resource Management, for a form that can be used
to request state assistance. In essence, state emergency assistance to local governments
begins at the DDC level and the key person to validate a request for, obtain, and provide
that state assistance and support is the DDC Chairperson. A request for state assistance
must be made by the chief elected official (the Mayor) and may be made by telephone,
fax, or WebEOC. The DDC Chairperson has the authority to utilize all state resources
within the district to respond to a request for assistance, with the exception of the
National Guard. Use of National Guard resources requires approval of the Governor.
c. The Disaster District staff wil{forward requests for assistance that cannot be satisfied by
state resources within the District to the State Operations Center(SOC) in Austin for
action.
2. Other Assistance
a. If resources required to control an emergency situation are not available within the State,
the Governor may request assistance from other states pursuant to a number of
interstate compacts or from the federal government through the Federal Emergency
Management Agency(FEMA).
b. For major emergencies and disasters for which a Presidential declaration has been
issued, federal agencies may be mobilized to provide assistance to states and local
governments. The National Response Framework(NRF)describes the policies, planning
assumptions, concept of operations, and responsibilities of designated federal agencies
for various response and recovery functions. The Nuc%ar/Radio%gicallncidentAnnex of
the NRFaddresses the federal response to major incidents involving radioactive
materials.
EMER6ENCY OPERATIONS PLAN(Basic P/an) 9
CITYOFFRIENDSWOOD
c. FEMA has the primary responsibility for coordinating federal disaster assistance. No
direct federal assistance is authorized prior to a Presidential emergency or disaster
declaration, but FEMA has limited authority to stage initial response resources near the
disaster site and activate command and control structures prior to a declaration and the
Department of Defense has the authority to commit its resources to save lives prior to an
emergency or disaster declaration. See AnnexJ-Recovery, for additional information
on the assistance that may be available during disaster recovery.
d. The NRF applies to Stafford and non-Stafford Act incidents and is designed to
accommodate not only actual incidents, but also the threat of incidents. Therefore, NRF
implementation is possible under a greater range of incidents.
G. Emergency Authorities
1. Key federal, state, and local legal authorities pertaining to emergency management are listed
in Section Iof this plan.
2. Texas statutes and the Executive Order of the Governor Relating to Emergency Management
provide local government, principally the chief elected official, with a number of powers to
control emergency situations. If necessary, we shall use these powers during emergency
situations. These powers include:
a. Emergency Declaration
In the event of riot or civil disorder, the Mayor may request the Governor to issue an
emergency declaration for this jurisdiction and take action to control the situation. Use
of the emergency declaration is explained in Annex U-Lega/.
b. Disaster Declaration
When an emergency situation has caused severe damage, injury, or loss of life or it
appears likely to do so, the Mayor may by executive order or proclamation declare a local
state of disaster. The Mayor may subsequently issue orders or proclamations referencing
that declaration to invoke certain emergency powers granted the Governor in the Texas
Disaster Act on an appropriate local scale in order to cope with the disaster. These
powers include:
1) Suspending procedural laws and rules to facilitate a timely response.
2) Using all available resources of government and commandeering private property,
subject to compensation,to cope with the disaster.
3) Restricting the movement of people and occupancy of premises.
4) Prohibiting the sale or transportation of certain substances.
5) Implementing price controls.
A local disaster declaration activates the recovery and rehabilitation aspects of this plan.
A local disaster declaration is required to obtain state and federal disaster recovery
assistance. See Annex U-Legal, for further information on disaster declarations and
procedures for invoking emergency powers.
c. Authority for Evacuations
State law provides a county judge or mayor with the authority to order the evacuation of
all or part of the population from a stricken or threatened area within their respective
jurisdictions.
H. Actions by Phases of Emergency Management
1. This plan addresses emergency actions that are conducted during all four phases of
emergency management.
EMERGENCYOPERATIONS PLAN(Sas3c P/an) 10
CITYOFFRIENDSWOOD
a. Prevention
We will conduct mitigation activities as an integral part of our emergency management
program. Mitigation is intended to eliminate hazards, reduce the probability of hazards
causing an emergency situation, or lessen the consequences of unavoidable hazards.
Mitigation should be a pre-disaster activity, although mitigation may also occur in the
aftermath of an emergency situation with the intent of avoiding repetition of the
situation. Our mitigation program is outlined in Annex P-Hazard Mitigation.
b. Preparedness
We will conduct preparedness activities to develop the response capabilities needed in
the event an emergency. Among the preparedness activities included in our emergency
management program are:
1) Providing emergency equipment and facilities.
2) Emergency planning, including maintaining this plan, its annexes, and appropriate
SOPs.
3) Conducting or arranging appropriate training for emergency responders, emergency
management personnel, other local ofFicials, and volunteer groups who assist us
during emergencies.
4) Conducting periodic drills and exercises to test our plans and training.
c. Response
We will respond to emergency situations effectively and efficiently. The focus of most of
this pfan and its annexes is on planning for the response to emergencies. Response
operations are intended to resolve an emergency situation while minimizing casualties
and property damage. Respanse activities include warning, emergency medica{ services,
firefighting, law enforcement operations, evacuation, shelter and mass care, emergency
public information, search and rescue, as well as other associated functions.
d. Recovery
If a disaster occurs, we will carry out a recovery program that involves both short-term
and long-term efforts. Short-term operations seek to restore vital services to the
community and provide far the basic needs of the public. Long-term recovery focuses on
restoring the community to its normal state. The federal government, pursuant to the
Stafford Act, provides the vast ma}ority of disaster recavery assistance. The recovery
process includes assistance to individuals, businesses, and to government and other
public institutions. Examples of recovery programs include temporary housing,
restoration of government services, debris removal, restoration of utilities, disaster
mental health services, and reconstruction of damaged roads and bridges. Our recovery
program is outlined in Annexl-Recovery.
VI. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
A. Organization
1. General
Most departments and agencies of local government have emergency functions in addition to
their normal day-to-day duties. During emergency situations, our normal organizational
arrangements are modified to facilitate emergency operations. Our governmental
organization for emergencies includes an executive group, emergency services and support
senrices. Attachment 3 depicts our emergency organization.
2. Executive Group
The Executive Group provides guidance and direction for emergency management programs
and for emergency response and recovery operations. The Executive Group includes the
EMER6ENCYOPERATIONS PL4N(Basic P/an) i i
CITYOPFRIENDSWOOD
Mayor, City Manager, and Emergency Management Coordinator.
3. Emergency Services
Emergency Services include the Incident Commander and those departments, agencies, and
groups with primary emergency response actions. The incident commander is the person in
charge at an incident site.
4. Emergency Support Services
This group includes departments and agencies that support and sustain emergency
responders and also coordinate emergency assistance provided by organized volunteer
organizations, business and industry, and other sources.
5. Volunteer and Other Services
This group includes organized volunteer groups and businesses who have agreed to provide
certain support for emergency operations.
B. Assignment of Responsibilities
1. General
For most emergency functions, successful operations require a coordinated effort from a
number of departments, agencies, and groups. To facilitate a coordinated effort, elected and
appointed officials, departments and agency heads, and other personnel are assigned
primary responsibility for planning and coordinating specific emergency functions. Generally,
primary responsibility for an emergency function will be assigned to an individual from the
department or agency that has legal responsibility for that function or possesses the most
appropriate knowledge and skills. Other officials, departments, and agencies may be
assigned support responsibilities for specific emergency functions. Atfacfrment4
summarizes the general emergency responsibilities of local officials, department and agency
heads, and other personnel.
2. The individual having primary responsibility for an emergency function is normally
responsib{e for coordinating preparation of and maintaining that portion of the emergency
plan that addresses that function, Plan and annex assignments are outlined in Attachment
5. Listed below are general responsibilities assigned to the Executive Group, Emergency
Services, Support Services, and other Support Agencies. Additional specific responsibilities
can be found in the functional annexes to this BasicP/an.
3. Executive Group Responsibilities
a. The Mayor will:
1) Establish objectives and priorities for the emergency management program and
provide general policy guidance on the conduct of that program.
2) Monitor the emergency response during disaster situations and provides direction
where appropriate.
3) With the assistance of the Public Information Officer, keep the public informed during
emergency situations.
4) With the assistance of the legal staff, declare a local state of disaster, request the
Governor declare a state of emergency, or invoke the emergency powers of
government when necessary.
5) Request assistance from other local governments or the State when necessary
6) DirecC activation of the EOC.
b. The City Manager will:
1) Implement the policies and decisions of the governing body relating to emergency
management.
EMERGENCYOPER.4TIONS PLAN(Basic P/an) iZ
CITY OF FRIENDSWODD
2) Ensure that departments participate in emergency planning,training, and exercise
activities.
3) Act as the Pubic Information Officer (PIO)
c. The Emergency Management Coordinator will:
1) Serve as the staff advisor to our Mayor and City Manager on emergency
management matters.
2) Keep the Mayor and City Manager governing body apprised of our preparedness
status and emergency management needs.
3) Coordinate local planning and preparedness activities and the maintenance of this
plan.
4) Prepare and maintain a resource inventory.
5) Arrange appropriate training for local emergency management personnel and
emergency responders.
6) Coordinate periodic emergency exercises to test our plan and training.
7} Manage the EOC, devefop procedures for its operation, and conduct training for
those who staff it.
8) Activate the EOC when required and supervise its operation.
9) Perform day-to-day liaison with the state emergency management statf and other
local emergency management personnel.
10) Coordinate with organized volunteer groups and businesses regarding emergency
operations.
li) Organize the emergency management program and identify personnel, equipment,
and facifity needs.
12) Assign emergency management program tasks to departments and agencies.
13) Coordinate the operational response of local emergency services.
14) Coordinate activation of the EOC and supervise its operation.
4. Common Responsibilities
All emergency services and support services will:
a. Provide personnel, equipment, and supplies to support emergency operations upon
request.
b. Develop and maintain Standard Operating Procedures (SOPs)for emergency tasks.
c. Provide trained personnel to staff the incident command post and EOC and conduct
emergency operations.
d. Provide current information on emergency resources for inclusion in the Resource List
i n Appendix 1,Annex M-Resource Management.
e. Report information regarding emergency situations and damage to facilities and
equipment to the Incident Commander or the EOC.
5. Emergency Services Responsibilities
a. The Incident Commander will:
1) Manage emergency response resources and operations at the incident site command
post to resolve the emergency situation.
2) Determine and implement required protective actions for response personnel and the
public at an incident site.
b. Warning
1) Primary responsibility for this function is assigned to the Police Chief, who wiN
prepare and maintain AnnexA-Warningto this plan and supporting SOPs.
2) Emergency tasks to be pertormed include:
a) Receive information on emergency situations.
b) Alert key local officials of emergency situations.
EMERGENCYOPERATIONS PLAN(Basic P/an) 13
CITY OF FRIFNDSWOOD
c) Disseminate warning information and instructions to the public through available
warning systems.
d) Disseminate warning and instructions to special facilities such as schools,
assisted living facilities, and nursing homes.
c. Communications
1) Primary responsibility for this function is assigned to the Police Chief, who will
prepare and maintain Annex6-Communicationsto this plan and supporting
SOPs.
2) Emergency tasks to be performed include:
a) Identify the communications systems available with the local area and determine
the connectivity of those systems.
b) Develop plans and procedures for coordinated use of the various
communications systems available in this jurisdiction during emergencies.
c) Determine and implement means of augmenting communications during
emergencies, including support by volunteer organizations.
d. Radiological Protection
1) Primary responsibility for this function is assigned to the Fire Chief with assistance
from the Emergency Management Coordinator, who will prepare and maintain
Annex D-Radio%gical Protection to this plan and supporting SOPs.
2) Emergency tasks to be performed include:
a) Maintain inventory of radio{ogical equipment.
b) Ensure response forces include personnel with current training in radiological
monitoring and decontamination.
c) Respond to radiological incidents and terrorist incidents involving radiological
materials.
d) Make notification concerning radiological incidents to state and federal
authorities.
e. Evacuation
1) Primary responsibility for this function is assigned to the Police Chief,who wifl
prepare and maintain AnnexE-Evacuationto this plan and supporting SOPs.
2) Emergency tasks to be performed include:
a) Identify areas where evacuation has taken place or may be necessary in future
events and determine the population at risk.
b) Perform evacuation planning for known risk areas to include route selection and
determination of traffic controf requirements.
c) Develop simplified planning procedures for ad hoc evacuations.
d) Determine emergency public information requirements.
e) Perform evacuation planning for special needs facilities(schools, hospitals,
nursing homes, and other institutions).
f. Firefighting
1) Primary responsibility for this function is assigned to the Fire Chief, who will prepare
and maintain AnnexF-Firefightingto this plan and supporting SOPs.
2) Emergency tasks to be pertormed include:
a) Fire prevention activities.
b) Fire detection and control.
c) Hazardous material and oil spill response.
d) Terrorist incident response.
e) Evacuation support.
� Post-incident reconnaissance and damage assessment.
g) Fire safety inspection of temporary shelters.
EMERGENCYOPER.9TIONSPLAN(Basic P/an) 14
CITYOPFRIENDSWOOD
h) Prepare and maintain fire resource inventory.
g. Law Enforcement
1) Primary responsibility for this function is assigned to the Police Chief, who will
prepare and maintain Annex G-Law Enforcementto this plan and supporting
SOPs.
2) Emergency tasks to be performed include:
a) Maintenance of law and order.
b) Traffic control.
c) Terrorist incident response.
d) Provision of security for vital facilities, evacuated areas, and shelters.
e) Access control for damaged or contaminated areas.
� Warning support.
g) Post-incident reconnaissance and damage assessment.
h) Prepare and maintain law enforcement resource inventory.
h. Health and Medical Services
1) Primary responsibility for this function is assigned to the EMS Chief, who will prepare
and maintain AnnexH-Hea/th&Medica/Servicesto this plan and supporting
SOPs.
2) Emergency tasks to be performed include:
a) Coordinate health and medical care and EMS support during emergency
situations.
b) Public hea(th information and education.
c) Inspection of food and water supplies.
d) Coordinate emergency public health regulations and orders with the Galveston
County and Harris County Health Districts.
e) Coordinate collection, identification, and interment of deceased victims.
i. Direction and Control
1) Primary responsibility for this function is assigned to the Emergency Management
Coordinator, who wiA prepare and maintain Annex N-Direction& Contro/to this
plan and supporting SOPs.
2) Emergency tasks to be perFormed include:
a) Direct and control our local operating forces.
b) Maintain coordination with neighboring jurisdictions and the Disaster District in
Houston.
c) Maintain the EOC in an operating mode or be able to convert the designated
facility space into an operable EOC rapidfy.
d) Assigns representatives, by title,to report to the EOC and develops procedures
for crisis training.
e) Develops and identifies the duties of the staff, use of displays and message
forms, and procedures for EOC activation.
� Coordinates the evacuation of areas at risk.
j. Hazardous Nlaterials&Oil Spill
1) The primary responsibility for this function is assigned to the Fire Chief,who will
prepare and maintain Annex Q-Hazardous Materia!& OilSpi!/Kesponse to this
plan and supporting SOPs.
2) Emergency tasks to be performed include:
a) In accordance with OSHA regulations, establish ICS to manage the response to
hazardous materials incidents. NIMS?
b) Establish the hazmat incident functional areas (e.g., Hot Zone, Warm Zone, Cold
Zone,etc.)
EMERGFNCY OPERATIONS PLAN(Basic P/an) 15
CITYOPFRIENDSWOOD
c) Determine and implement requirements for personal protective equipment for
emergency responders.
d) Initiate appropriate actions to control and eliminate the hazard in accordance
with estabfished hazmat response guidance and SOPs.
e) Determine areas at risk and which public protective actions, if any, should be
implemented.
� Apply appropriate firefighting techniques if the incident has, or may, result in a
fire.
g) Determines when affected areas may be safely reentered.
k. Search &Rescue
1) The primary responsibility for this function,is assigned to the Fire Chief, who will
prepare and maintain AnnexR-Search&Rescueto this plan and supporting
SOPs.
2) Emergency tasks to be performed include:
a) Coordinate and conduct search and rescue activities.
b) Identify requirements for specialized resources to support rescue operations.
c) Coordinate external technical assistance and equipment support for search and
rescue operations.
I. Terrorist Incident Response
1) Primary responsibility for this function is assigned to the Police Chief, who will
prepare and maintain Annex V-Terrorist Incident Response to this plan and
supporting SOPs.
2) Emergency tasks to be performed include:
a) Coordinate and carry out defensive anti-terrorist activities, including criminal
intelligence, investigation, protection of facilities, and public awareness activities.
b) Coordinate and carry out offensive counter-terrorist operations to neutralize
terrorist activities.
c) Carry out terrorism consequence operations conducted in the aftermath of a
terrorist incident to save lives and protect public and private properly.
d) Ensure required notification of terrorist incidents is made to state and federal
authorities.
6. Support Services Responsibilities
a. Shelter and Mass Care
1) Primary responsibility for this function is assigned to Community Services Director,
who will prepare and maintain Annex C-She/ter&Mass Care to this plan and
supporting SOPs.
2) Emergency tasks to be perFormed include:
a) Perform emergency shelter and mass care planning.
b) Coordinate and conduct shelter and mass care operations with our other
departments, relief agencies, and volunteer groups.
b. Public Information
1) Primary responsibility for this function is assigned to the City Manager, who will
prepare and maintain Annexi-EmergencyPub/iclnformationto this plan and
supporting SOPs.
2) Emergency tasks to be pertormed include:
a) Establish a Joint Information Center(JIC)
b) Conduct on-going hazard awareness and public education programs.
c} Pursuant to the Joint Information System (JIS), compile and release information
and instructions for the public during emergency situations and respond to
questions refating to emergency operations.
EMERGfNCY OPElL4TIONS PLAN(BasiC P/an) 16
CITYOFFRIENDSWOOD
d) Provide information to the media and the public during emergency situations.
e) Arrange for media briefings.
� Compiles print and photo documentation of emergency situations.
c. Recovery
1) Primary responsibifity for this function is assigned to the Community Development
Director,who will prepare and maintain AnnexJ-Recoveryto this plan and
supporting SOPs.
2) Emergency tasks to be performed include:
a) Establish and train a damage assessment team using local personnel.
Coordinate the efforts of that team with state and federal damage assessment
personnel who may be dispatched to assist us.
b) Assess and compile information on damage to public and private property and
needs of disaster victims and formulate and carry out programs to fill those
needs.
c) If damages are beyond our capability to deal with, compile information for use
by our elected officials in requesting state or federal disaster assistance.
d) If we are determined to be eligible for state or federal disaster assistance,
coordinate with state and federal agencies to carry out authorized recovery
programs.
d. Public Works&Engineering
1) Primary responsibility for this function is assigned to the Pubfic Works Director, who
will prepare and maintain Annex K-Pub/ic Works&Engineering to this plan and
supporting SOPs.
2) Emergency tasks to be performed include:
a) Protect government facilities and vital equipment where possible.
b) Assess damage to streets, bridges, traffic control devices, and other public
facilities.
c) Direct temporary repair of vital facilities.
d) Restore damaged roads and bridges.
e) Restore waste treatment and disposal systems.
� Arranqe for debris removal.
g) General damage assessment support.
h) Building inspection support.
i) Provide specialized equipment to support emergency operations.
j) Support traffic control and search and rescue operations.
e. Utilities
1) Primary responsibility for this function is assigned to the Public Works Director, who
will prepare and maintain AnnexL-Energy& L/ti/itiesto this plan and supporting
SOPs.
2) Emergency tasks to be performed include:
a) Prioritize restoration of utility service to vital facilities and other facilities.
b) Arrange for the provision of emergency power sour�es where required.
c) Identify requirements for emergency drinking water and portable toilets to the
department or agency responsibfe for mass care.
d) Assess damage to, repair, and restore public utilities.
e) Monitor recovery activities of privately owned utilities.
f. Resource Management
1) Primary responsibility for this function is assigned to the Administrative Services
Director,who will prepare and maintain AnnexM-Resource Managementto this
plan and supporting SOPs.
EMERGENCYOPERATIONS PLAN(BasiC P/an) ��
ClTYOFFRIENDSW000
2) Emergency tasks to be performed include:
a) Maintain an inventory of emergency resources.
b) During emergency operations, locates supplies, equipment, and personnel to
meet specific needs.
c) Maintain a list of suppliers for supplies and equipment needed immediately in
the aftermath of an emergency.
d) Establish emergency purchasing procedures and coordinate emergency
procurements.
e) Establish and maintain a manpower reserve and coordinate assignment of
reserve personnel to departments and agencies that require augmentation.
fi� Coordinate transportation, sorting, temporary storage, and distribution of
resources during emergency situations.
g) Establish staging areas for resources, if required.
h} During emergency operations, identify to the Donations Management
Coordinator those goods, services, and personnel that are needed.
i) Maintain records of emergency-related expenditures for purchases and
personnel.
g. Human Services
1) Primary responsibility for this function is assigned to the Community Services
Director. Prepare and maintain Annex 0-Human Services to this plan and
supporting SOPs.
2) Emergency tasks to be performed inc{ude:
a) Identify emergency feeding sites.
b) Identify sources of clothing for disaster victims.
c) Secure emergency food supplies.
d) Coordinate the operation of shelter facilities, whether operated by local
government, local volunteer groups, or organized disaster relief agencies such as
the American Red Cross.
e) Coordinate special care requirements for disaster victims such as the aged,
special needs individuals, and others.
f) Coordinate the provision of disaster mental health services to disaster victims,
emergency workers, and/or others suffering trauma due to the emergency
incident/disaster.
h. Hazard Mitigation
1) The primary responsibility for this function is assigned to the Community
Development Director, who will prepare and maintain AnnexP-HazardMitigation
to this plan and supporting SOPs.
2) Emergency tasks to be performed include:
a) Maintain the local Hazard Mitigation Action Plan.
b) Identify beneficial pre-disaster hazard mitigation projects and seek approval from
local officials to implement such projects.
c) In the aftermath of an emergency, determine appropriate actions to mitigate the
situation and coordinate implementation of those actions.
d) Coordinate and carry out post-disaster hazard mitigation program.
i. Transportation
1) The primary responsibility for this function is assigned to the Emergency
Management Coordinator, who will prepare and maintain AnnexS-Transportation
to this plan and supporting SOPs.
2) Emergency tasks to be perFormed include:
a) Identifies local public and private transportation resources and coordinates their
use in emergencies.
EMERGENCYOPERATIONS PLAN(Basic Plan) 18
CITYOPFRIENDSWDOD
b) Coordinates deployment of transportation equipment to support emergency
operations.
c) Establishes and maintains a reserve pool of drivers, maintenance personnel,
parts, and tools.
d) Maintains records on use of transportation equipment and personnel for purpose
of possible reimbursement.
j. Donations Management
1) The primary responsibility for this function is assigned to the Community Services
Director, who will prepare and maintain Annex T-Donations Managementto this
plan and supporting SOPs.
2) Emergency tasks to be performed include:
a) Compile resource requirements identified by the Resource Management stafF.
b) Solicit donations to meet known needs.
c) Establish and implement procedures to receive, accept or turn down offers of
donated goods and services, and provide instructions to donors of needed goods
or services.
d) In coordination with the Resource Management staff, establish a facility to
receive, sort, and distribute donated goods.
k. Legal
1} The primary responsibility for this function is assigned to the City Manager, who will
prepare and maintain Annex U-Lega/to this plan and supporting SOPs.
2) Emerqency tasks to be performed include:
a) Advise local officials on emergency powers of local government and procedures
for invoking those measures.
b) Review and advise our officials on possible legal issues arising from disaster
operations.
c) Prepare and/or recommend legislation to implement the emergency powers that
may be required during and emergency.
d) Advise local otfiicials and department heads on record-keeping requirements and
other documentation necessary for the exercising of emergency powers.
I. Department and agency heads not assigned a specific function in this plan will be
prepared to make their resources available for emergency duty at the direction our chief
elected official.
7. Volunteer &Other Services
a. Volunteer Groups
The following are local volunteer agencies that can provide disaster relief services and
traditionally have coordinated their efforts with our local government:
1) The Clear Lake Chapter, American Red Cross
Provide shelter management, feeding at fixed facilities and through mobile units, first
aid, replacement of eyeglasses and medications, provision of basic clothing, and
lim+ted financial assistance to those affected by emergency situations. The Red
Cross also provides feeding for emergency workers.
2) The Salvation Army
Provide emergency assistance to include mass and mobile feeding, temporary
shefter, counseling, missing person services, medical assistance, and the
warehousing and distribution of donated goods including food, clothing, and
household items. It also provides referrals to government and private agencies for
special services.
EMFRGENCY OPERATIONS PLAN(Basic P/an) 19
CITYOFFRIENDSWDOD
3) Southern Baptist Convention Disaster Relief
Provides mobile feeding units staffed by volunteers. Active in providing disaster
childcare, the agency has several mobile childcare units. This agency can also assist
with clean-up activities, temporary repairs, reconstruction, counseling, and bilingual
services.
4) RACES
The Radio Amateur Civil Emergency Service provides amateur radio support for
emergency operations, including communications support in the EOC.
b. Business Support
The Economic Development Coordinator will coordinate with businesses that provide
support for emergency operations.
VII.DIRECTION AND CONTROL
A. General
1. The Mayor is responsible for establishing objectives and policies for emergency management.
The City Manger provides general guidance for disaster response and recovery operations, all
in compliance with the NIMS. During disasters, he may carry out those responsibilities from
the EOC.
2. The EMC will provide overall direction of the response activities of all our departments.
During major emergencies and disaster, he wifl normafly carry out those responsibilities from
the EOC.
3. The Emergency Management Coordinator will manage the EOC.
4. The Incident Commander, assisted by a staff sufficient for the tasks to be performed, will
manage the emergency response at an incident site.
5. During emergency operations, department heads retain administrative and policy control over
their employees and equipment. However, persannel and equipment wilf carry out mission
assignments directed by the incident commander. Each department and agency is
responsible for having its own operating procedures to be followed during response
operations, but interagency procedures, such a common communications protocal, may be
adopted to facilitate coordinated effort.
6. If our own resources are insufficient or inappropriate to deal with an emergency situation, we
may request assistance from other jurisdictions, organized volunteer groups, or the State.
The process for requesting State or federal assistance is covered in Section V, F.-Basic
P/an; see also the Request for Assistance form in Appendix 3,Annex M-Resource
Management. External agencies are expected to conform to the general guidance and
direction provided by our senior decision-makers.
B. Emergency Facilities
1. Incident Command Post
Except when an emergency situation threatens, but has not yet occurred, and those
situations for which there is no specific hazard impact site (such as a severe winter storm or
area-wide utility outage), an incident command post or command posts will be established in
the vicinity of the incident site(s). As noted previously, the incident commander will be
responsible for directing the emergency response and managing the resources at the incident
scene.
EMERGENCYOPERATIONSPLAN(Basic P/an) 20
CITY OF FRIENDSWDOD
2. Emergency Operating Center
When major emergencies and disasters have occurred or appear imminent, we will activate
our EOC, which is located at 1600 Whitaker.
3. The following individuais are authorized to activate the EOC:
a. Mayor
b. City Manager
c. Emergency Management Coordinator
4. The general responsibilities of the EOC are to:
a. Assemble accurate information on the emergency situation and current resource data to
allow local officials to make informed decisions on courses of action.
b. Working with representatives of emergency services, determine and prioritize required
response actions and coordinate their implementation.
c. Provide resource support for emergency operations.
d. Suspend or curtail government services, recommend the closure of schools and
businesses, and cancellation of public events.
e. Organize and activate large-scale evacuation and mass care operations.
f. Provide emergency information to the public.
5. Representatives of those departments and agencies assigned emergency functions in this
plan wifl staff the EOC. EOC operations are addressed in Anr�exN-Direction&Contro%
The interface between the EOC and the incident command post is described in Paragraph
V. E. above.
6. Our Alternate EOC is located at the Friendswood Activity Center, 416 Morningside. This
facility will be used if our primary EOC becomes unusable.
7. We have a mobile command and control vehicle, operated by the Police Department, which
may be used as an incident command post or alternate EOC.
C. Line of Succession
1. The line of succession for the Mayor is:
a. Mayor Pro tem
b. Available Council member
2. The line of succession for the City Manager is:
a. Acting City Manager
b. Director of Administrative Services
c. Fire Marshal
d. Police Chief
e. Public Works Director
f. Director of Community Services
g. Director of Community Development
3. The line of succession for the Emergency Management Coordinator is:
a. Deputy Director Fire Marshal/EMC
b. Assistant Fire Marshal/EMC
4. The lines of succession for each of our department and agency heads shall be in accordance
with the SOPs established by those departments and agencies.
EMERGENCYOPERATIONS PLAN(Basic P/anJ 21
CIT!'OFFRIENDSWOOD
VIII. READINESS LEVELS
A. Many emergencies follow some recognizable build-up period during which actions can be taken to
achieve a gradually increasing state of readiness. We use a four-tier system. Readiness Levels
will be determined by the Mayor, City Manager or, for certain circumstances, the Emergency
Management Coordinator. General actions to be taken at each readiness level are outlined in the
annexes to this plan; more specific actions will be detailed in departmental or agency SOPs.
B. The following Readiness Levels will be used as a means of increasing our alert posture.
1. Level 4- Normal Conditions
a. Emergency incidents occur and local officials are notified. One or more departments or
agencies respond to handle the incident; an incident command post may be established.
Limited assistance may be requested from other jurisdictions pursuant to established
inter-local agreements.
b. The normal operations of government are not affected.
2. Level 3 - Increased Readiness
a. Increased Readiness refers to a situation that presents a greater potential threat than
"Level 4", but poses no immediate threat to life and/or property. Increased readiness
actions may be appropriate when the situations similar to the following occur:
1) Tropical Weather Threat
A tropical weather system has developed that has the potential to impact the local
area. Readiness actions may include regular situation monitoring, a review of plans
and resource status, determining staff availability and placing personnel on-call.
2) Tornado Watch
Indicates possibility of tornado development. Readiness actions may include
increased situation monitoring and placing selected stafF on alert.
3) Flash Flood Watch
Indicates flash flooding is possible due to heavy rains occurring or expected to occur.
Readiness actions may include increased situation monitoring, reconnaissance of
known trouble spots, deploying warning signs.
4) Wildfire Threat
During periods of extreme wildfire threat, readiness actions may include deploying
additional resources to areas most at risk, arranging for standby commercial water
tanker support, conducting daily aerial reconnaissance, or initiating burn bans.
5) Mass Gathering
For mass gatherings with previous history of problems, readiness actions may include
reviewing security, traffic control, fire protection, and first aid planning with
organizers and determining additional requirements.
b. Declaration of°Level 3"will generally require the initiation of the"Increased Readiness"
activities identified in each annex to this plan.
3. Level 2- High Readiness
a. High Readiness refers to a situation with a significant potential and probability of causing
loss of life and/or property. This condition will normally require some degree of warning
to the public. Actions could be triggered by severe weather warning information issued
by the National Weather Service such as:
1) Tropical Weather Threat
A tropical weather system may impact the local area within 72 hours. Readiness
actions may include continuous storm monitoring, identifying worst-case decision
points, increasing preparedness of personnel and equipment, updating evacuation
EMERGENCYOPER.4TIONSPLAN(Basic P/an) 2Z
CITYOFFRlENDSWOOD
checklists, verifying evacuation route status, and providing the public information for
techniques to protect homes and businesses on the evacuation routes.
2) Tornado Warning
Issued when a tornado has actually been sighted in the vicinity or indicted by radio,
and may strike in the local area. Readiness actions may include activating the EOC,
continuous situation monitoring, and notifying the public about the warning.
3) Flash Flood Warning
Issued to alert persons that flash flooding is imminent or occurring on certain
waterways or designated areas, and immediate action should be taken. Readiness
actions may include notifying the public about the warning, evacuating low-lying
areas, open shelters to house evacuees, and continuous situation monitoring.
4) Winter Storm Warning
Issued when heavy snow, sleet, or freezing rain are forecast to occur separately or in
a combination. Readiness actions may include preparing for possible power outages,
putting road crews on stand-by to clear and/or sand the roads, and continuous
situation monitoring.
5) Mass Gathering
Civil disorder with relatively large-scale localized violence is imminent. Readiness
actions may include increased law enforcement presence, putting hospitals and fire
departments on alert, and continuous situation monitoring.
b. Declaration of a"Level 2"will generally require the initiation of the"High Readiness"
activities identified in each annex to this plan.
4. Level 1 - Maximum Readiness
a. Maximum Readiness refers to situation that hazardous conditions are imminent. This
condition denotes a greater sense of danger and urgency than associated with a"Level
2"event. Actions could also be generated by severe weather warning information issued
by the National Weather Service combined with factors making the event more imminent.
1) Tropical Weather Threat
The evacuation decision period is nearing for an approaching tropical weather system
that may impact the local area. Readiness actions may include continuous situation
monitoring, cull activation of the EOC, recommending precautionary actions for
special facilities, placing emergency personnel and equipment into position for
emergency operations, and preparing public transportation resources for evacuation
support.
2) Tornado Warning
Tornado has been sited especially close to a populated area or moving towards a
populated area. Readiness actions may include taking immediate shelter and put
damage assessment teams on stand-by.
3) Flash Flood Warning
Flooding is imminent or occurring at specific locations. Readiness actions may
include evacuations, rescue teams on alert, sheltering evacuees and/or others
displaced by the flooding, and continuous monitoring of the situation.
4) Mass Gathering
Civil disorder is about to erupt into large-scale and widespread violence. Readiness
actions may include having all EMS units on stand-by, all law enforcement present
for duty, notify the DDC that assistance may be needed and keep them apprised of
the situation, and continuous situation monitoring is required.
b. Declaration of"Level 1"will generally require the initiation of the"Maximum Readiness"
activities identified in each Annex to this plan.
EMERGENCYOPERATIONS PLAN(Basic P/an) 23
CITYOPFRIENDSWOOD
IX. ADMINISTRATION AND SUPPORT
A. Agreements and Contracts
1. Should our local resources prove to be inadequate during an emergency; requests will be
made for assistance from other local jurisdictions, other agencies, and industry in accordance
with existing mutual-aid agreements and contracts and those agreements and contracts that
may be put in place during the emergency. Such assistance may include equipment,
supplies, or personnel. All agreements will be entered into by duly authorized officials and
should be in writing whenever possible. All agreements and contracts should identify the
local officials authorized to request assistance pursuant to those documents.
2. In an efFort to facilitate assistance pursuant to mutual aid agreements, our available
resources are identified and are a part of the Texas Regional Response Network(TRRN).
3. The agreements and contracts pertinent to emergency management that we are a party to
are summarized in Attachment 6.
B. Reports
1. Hazardous Materials Spill Reporting
If the City of Friendswood is responsible for a release of hazardous materials of a type or
quantity that must be reported to state and federal agencies, the department or agency
responsible for the spill shall make the required report. See AnnexQ-Hazardous
Materia/s& Oi/Spi//Response, for more information. If the party responsible for a
reportable spill cannot be located, the Incident Commander shall ensure that the required
report(s) are made.
2. Initial Emergency Report
This short report should be prepared and transmitted by the EOC when an on-going
emergency incident appears likely to worsen and we may need assistance from other local
governments or the State. See AnnexN-Direction& Contro/for the format and
instructions for this report.
3. Situation Report
A daily situation report should be prepared and distributed by the EOC during major
emergencies or disasters. See Annex N-Direction & Contr% for the format of and
instructions for this report.
4. Other Reports
Several other reports covering specific functions are described in the annexes to this plan.
C. Records
1. Record Keeping for Emergency Operations
Our city is responsible for establishing the administrative controls necessary to manage the
expenditure of funds and to provide reasonable accountability and justification for
expenditures made to support emergency operations. This shall be done in accordance with
the established fiscal policies and standard cost accounting procedures.
a. Activity Logs
The Incident Command Post and the EOC shall maintain accurate logs recording key
response activities, including:
1) Activation or deactivation of emergency facilities.
2) Emergency notifications to other local governments and to state and federal
agencies.
3) Significant changes in the emergency situation.
4) Major commitments of resources or requests for additional resources from external
sources.
5) Issuance of protective action recommendations to the public.
EMERGENCYOPER.4TION5PLAN(Basic P/an) 24
CITYOFFRIENDSWOOD
6) Evacuations.
7) Casualties.
8) Containment or termination of the incident.
b. Incident Costs
All department and agencies shall maintain records summarizing the use of personnel,
equipment, and supplies during the response to day-to-day incidents to obtain an
estimate of annual emergency response costs that can be used in preparing future
department or agency budgets.
c. Emergency or Disaster Costs
For major emergencies or disasters, all departments and agencies participating in the
emergency response shall maintain detailed costs for emergency operations to include:
1) Personnel costs, especially overtime costs
2) Equipment operations costs
3) Costs for leased or rented equipment
4) Costs for contract services to support emergency operations
5) Costs of specialized supplies expended for emergency operations
These records may be used to recover costs from the responsible party or insurers or as
a basis for requesting financial assistance for certain allowable response and recovery
costs from the state and/or federal government.
2. Preservation of Records
a. In order to continue normal government operations following an emergency situation
disaster, vital records must be protected.These include legal documents as well as
property and tax records. The principal causes of damage to records are fire and water;
therefore, essential records should be protected accordingly. The City Secretary is
designated as the Records Manager and has the responsibly for protecting and
recovering damaged documents.
b. If records are damaged during an emergency situation, we will seek professional
assistance to preserve and restore them.
D. Training
It will be the responsibility of each agency director to ensure that agency personnel, in
accordance with the NIMS, possess the level of training, experience, credentialing, physical and
medical fitness, or capability for any positions they are tasked to fill.
E. Consumer Protection
Consumer complaints regarding alleged unfair or illegal business practices often occur in the
aftermath of a disaster. Such complaints will be referred to the Police Department, who will
investigate to determine if any criminal activity has or is occurring.
F. Post-Incident and Exercise Review
The Mayor, City Manager and/or the Emergency Management Coordinator is responsible for
organizing and conducting a critique following the conclusion of a significant emergency
event/incident or exercise. The After Action Report(AAR) will entail both written and verbal
input from all appropriate participants. An Improvement Plan will be developed based on the
deficiencies identified, and an individual, department, or agency will be assigned responsibility for
correcting the deficiency and a due date shall be established for that action.
X. PLAN DEVELOPMENT AND MAINTENANCE
A. Plan Development
The Mayor is responsible for approving and promulgating this plan.
EMERGENCY OPERATIONS PLAN(Basic P/an) 25
CITYOPFRIENDSWOOD
B. Distribution of Planning Documents
1. The Mayor shall determine the distribution of this plan and its annexes. In general, copies of
plans and annexes should be distributed to those individuals, departments, agencies, and
organizations tasked in this document. Copies should also be set-aside for the EOC and
other emergency facilities.
2. The Basic Plan should include a distribution list(See Attachmentl-BasicP/an) that
indicates who receives copies of the basic plan and the various annexes to it. In general,
individuals who receive annexes to the Basic Plan should also receive a copy of this plan,
because the basic plan describes our emergency management organization and basic
operational concepts.
C. Review
The Basic Plan and its annexes shall be reviewed annually by local officials. The EMC will
establish a schedule for annual review of planning documents by those tasked in them.
D. Update
1. This plan will be updated based upon deficiencies identified during actual emergency
situations and exercises and when changes in threat hazards, resources and capabilities, or
government structure occur.
2. The Basic Plan and its annexes must be revised or updated by a formal change at least
every five years. Responsibiliry for revising and/or updating the Basic Plan is assigned to
the EMC. Responsibility for revising or updating the annexes to this plan is outlined in
Section VI, B,Assignment ofResponsibi/ities, as well as in each annex. For details on
the methods of updating planning documents as well as more information on when changes
should be made, refer to Chapter 3 of the Division of Emergency Management(DEM) Local
Emergency Management Planning Guide(DEM-10).
3. Revised or updated planning documents will be provided to all departments, agencies, and
individuals tasked in those documents.
4. §418.043(4) of the Government Code provides that DEM shall review local emergency
management plans.The process for submitting new or updated planning documents to DEM
is described in Chapter 6 of the DEM-10. The EMC is responsible for submitting copies of
planning documents to our DEM Regional Liaison Officer for review.
ATTACHMENTS:
1. Distribution List
2. References
3. Organization for Emergencies
4. Functional Responsibility Matrix
5. Annex Assignments
6. Summary of Agreements &Contracts
7. National Incident Management System
EMERGENCYOPERATIONS PLAN(Basic P/anJ 26
CITYOFFRIENDSWOOD
ATTACHMENT 1
DISTRIBUTION LIST
JURISDICTION/AGENCY PLAN BASIC PLAN ANNEXES
EOC Reference Library 1 All
Mayor 1 All
City Manager 1 All
Each City Council Member 1
EMC 1 All
City Secretary 1 All
Police Chief 1 A, B, E, G, V
Fire Marshal 1 All
Volunteer Fire Department 1 D F R
, , Q,
Community Services Director 1 C 0 T
Administrative Services Director 1 ' M'
Community Development Director 1 �� P
Public Works Director 1 K, L
Friendswood Public Library 1 Executive Summaries*
Emergency Medical Services 1 H
City of Friendswood Official Website 1 Executive Summaries*
www.friendswood.com
In addition to paper copies, the Basic Plan and assigned Annexes are available to all
Department Directors and their designated stafF members and are accessible through the EOC
shared drive on the city's network.
* Executive Summaries are being deve%ped at this time,and wi//be avai/ab/e on the citys website,
EMERGENCYOPERATIONSPLAN(BasicP/an) Attachment 1-i
CITYOFFRIENDSWOOD
ATTACHMENT 2
REFERENCES
1. Texas Department of Public Safety, Governor's Division of Emergency Management, LocalEmergency
Management Planning Guide, DEM-10
2. Texas Department of Public Safety, Governor's Division of Emergency Management, Disaster
Recovery Manual
3. Texas Department of Public Safety, Governor's Division of Emergency Management, Mitigation
Handbook
4. FEMA, Independent Study Course, IS-288: The Ro%of�o/untary Organizations in Emergency
Management
5. FEMA, State and Local Guide(SLG)101: Guide forAll-Hazard Emergency Operations Planning
6. U. S. Department of Homeland Security, NationalResponse Framework
7. Government Code, Chapter 418 (Emergency Management)
8. Administrative Code,Title 37, Part 1, Chapter 7 (Division of Emergency Management)
9 79tn Texas Legislature, House Bil/3111(Reference Section 418.185ofthe Texas Government Code,
Chapter 418 for further reference to mandatory evacuations.)
EMERGENCYOPERATIONS PLAN(Basic P/an) Attachment 2-1
CITYOFFRIENDSWDOD
ATTACHMENT 3
ORGANIZATION FOR EMERGENCY MANAGEMENT
MAYOR
CITY SECRETARY'S
OFFICE CITY MANAGER PUBLIC INFORMATION
LIAISON OFFICER
EMERGENCY MANAGEMENT
COORDINATOR
EOC
COMMAND
OPERATIONS LOGISTICS PLANNING FINANCE
POLICE DEPARTMENT COMMUNITY SERVICES COMMUNITY DEVELOPMENT ADMINISTRATIVE SERVICES
FIRE�EMS DEPARTMENT
PUBLIC WORKS
EMERGENCYOPER.4TIONSPLAN(Basic P/an) Attachment 3-i
CITYOFPRIENDSWOOD
ATTACHMENT 4
EMERGENCY MANAGEMENT FUNCTIONAL RESPONSIBILITIES
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Management SCCCSCCCCCCCSPCSSCPSCC
Coordinator
�aw Enforcement P P S S P S P S S S S S S S S P
Fire Department S S S P S P S S S S P P S S
Public Works S S S S S C P P S S C S S S
Community Services P S S C S S P P S
Administrative S p S S
Services
City Secretary S S S S S S S
Community p C S S S P S
Development
Emergency Medical P
Services
P—INDICATES PRIMARY RESPONSIBILITY
C—INDICATES COORDINATION RESPONSIBILITY
S—INDICATES SUPPORT RESPONSIBILITY
EMERGENCYOPERATIONSPLAN(Basic P/an) Attachment 4-i
ClTYOPFRIENDSWOOD
ATTACHMENT 5
ANNEX ASSIGNMENTS
ANNEX ASSIGNED TO:
Annex A: Warning Police Chief
Annex B: Communications Police Chief
Annex C: Shelter & Mass Care Community Services Director
Annex D: Radiological Protection Fire Chief
Annex E: Evacuation Police Chief
Annex F: Fire Fighting Fire Chief
Annex G: Law Enforcement Police Chief
Annex H: Health and Medical Services Emergency Medical Services Chief
Annex I: Public Information City Manager & Mayor
Annex J: Recovery Community Development Director
Annex K: Public Works & Engineering Public Works Director
Annex L: Energy & Utilities Public Works Director
Annex M: Resource Management Administrative Services Director
Annex N: Direction & Control Emergency Management Coordinator/
Fire Marshal
Annex 0: Human Services Community Services Director
Annex P: Hazard Mitigation Community Development Director
Annex Q: Hazardous Materials & Oil Fire Chief
S ill Res onse
Annex R: Search & Rescue Fire Chief
Annex S: Transportation Emergency Management Coordinator/
Fire Marshal
Annex T: Donations Management Community Services Director
Annex U: Legal City Manager
Annex V: Terrorist Incident Res onse Police Chief
EMERGENCYOPERATIONS PLAN(Basic P/an) Attachment 5-i
ClTYOFFRIENDSWOOD
ATTACHMENT 6
SUMMARY OF AGREEMENTS&CONTRACTS
AGREEMENTS
Description Inter-local with the City of Bryan
Summary of Provisions Provide space in EOC and relocation of vehicles
Officials Authorized to Implement Mayor, City Manager, Emergency Management Coordinator
Costs Addressed in agreement
Copies Held By City Secretary's Office and the Office of Emergency Management
Description Inter-local with Clear Creek D'rainage District
Summary of Provisions Supports city and emergency operations
Officials Authorized to Implement Mayor, City Manager, Emergency Management Coordinator
Costs Not addressed in agreement
Copies Held By City Secretary's Office and the Office of Emergency Management
Description Inter-local with Galveston County Consolidated Drainage District
Summary of Provisions Supports city and emergency operations
Officials Authorized to Implement Mayor/City Manager/Emergency Management Coordinator
Costs Not addressed in agreement
Copies Held By City Secretary's Office and the Office of Emergency Management
Description Fire Mutual Aid with the City of Pearland &City of Alvin
Summary of Provisions Fire and EMS assistance
Officials Authorized to Implement Communications dispatcher
Costs Not addressed
Copies Held By City Secretary's Office and the Office of Emergency Management
Description Inter-local with Friendswood ISD
Summary of Provisions Use of facilities and equipment
Officials Authorized to Implement Mayor/City Manager/Emergency Management Coordinator
Costs Not addressed
Copies Held By City Secretary's O�ce and the Office of Emergency Management
Description Inter-local with Clear Creek ISD
Summary of Provisions Use of facilities and equipment
Officials Authorized to Implement Mayor/City Manager/Emergency Management Coordinator
Costs Not addressed
Copies Held By City Secretary's Office and the OfFice of Emergency Management
Description Inter-local with Harris County
Summary of Provisions Provide emergency assistance, governmental functions &services
Officials Authorized to Implement Mayor/City Manager/Emergency Management Coordinator
Costs Addressed in agreement
Copies Held By City Secretary's Office and the Office of Emergency Management
EMERGENCYOPERATIONSPLAN(Basic P/an) Attachment 6-1
CITYOPFRIENDSWOOD
Description Inter-local with Galveston County
Summary of Provisions Provide emergency assistance, governmental functions &services
Officials Authorized to Implement Mayor/City Manager/Emergency Management Coordinator
Costs Addressed in agreement
Copies Held By City Secretary's Office and the Office of Emergency Management
CONTRACTS
Description Crowder-Gulf
Summary of Provisions Storm debris pickup&hazardous household waste
Officials Authorized to Implement Mayor/City Manager
Costs See Attachment A in contract for pricing
Copies Held By City Secretary's Office and the Office of Emergency Management
Description CERES
Summary of Provisions Storm debris pickup &hazardous household waste
Officials Authorized to Implement Mayor/City Manager
Costs See Attachment A in contract for pricing
Copies Held By City Secretary's Office and the Office of Emergency Management
Description IESI
Summary of Provisions Storm debris pickup
Officials Authorized to Implement Mayor/City Manager
Costs Addressed in agreement
Copies Held By City Secretary's OfFice and the Office of Emergency Management
Description SAIC
Summary of Provisions Debris Monitoring and other services
Officials Authorized to Implement Mayor/City Manager
Costs Addressed in agreement
Copies Held By City Secretary's Office and the Office of Emergency Management
Description Hill Sand
Summary of Provisions Storm debris disposal site
Officials Authorized to Implement Mayor/City Manager
Costs Addressed in agreement
Copies Held By City Secretary's Office and the Office of Emergency Management
Description Garner Environmental Services, Inc.
Summary of Provisions Environmental and disaster services
Officials Authorized to Implement Mayor/City Manager
Costs Addressed in agreement
Copies Held By City Secretary's Office and the Office of Emergency Management
EMERGENCYOPER.4TION5 PLAN(Basic P/an) Attachment 6-2
CITYOFFRIENDSWOOD
Description Cardinal Culinary Services
Summary of Provisions Provide meals for emergency workers
Officials Authorized to Implement Mayor/City Manager
Costs Addressed in agreement
Copies Held By City Secretary's Office and the Office of Emergency Management
Description Texas Lighthouse Foundation, Lighthouse Charity Team
Summary of Provisions Provide meals for emergency workers
Officials Authorized to Implement Mayor/City Manager
Costs Addressed in agreement
Copies Held By City Secretary's Office and the Office of Emergency Management
Description
Summary of Provisions
Officials Authorized to Implement
Costs
Copies Held By
EMERGENCYOPER.4TIONS PLAN(Basic P/an) Attachment 6-3
CITYOFFRIENDSWOOD
ATTACHMENT 7
INCIDENT COMMAND SYSTEM SUMMARY
A. BACKGROUND
1. NIMS is a comprehensive, national approach to incident management that is applicable to all
jurisdictional levels and across functional disciplines. This system is suitable across a wide range
of incidents and hazard scenarios, regardless of size or complexity. It provides a flexible
framework for all phases of incident management, as well as requirements for processes,
procedures, and systems designed to improve interoperability.
2. NIMS is a multifaceted system that provides a national framework for preparing for, preventing,
responding to, and recovering from domestic incidents.
B. COMPONENTS
1. Command and Management
The incident management structures employed by NIMS can be used to manage emergency
incidents or non-emergency events such as celebrations. The system works equally well for small
incidents and large-scale emergency situations. The system has built-in flexibility to grow or
shrink depending on current needs. It is a standardized system, so personnel from a variety of
agencies and geographic locations can be rapidly incorporated into a common management
structure.
a. Incident Management System
A system that can be used to manage emergency incidents or non-emergency events such as
celebrations.
1) FEATURES OF ICS
ICS has a number of features that work together to make it a real management system.
Among the primary attributes of ICS are:
a) Common Terminology. ICS requires the use of common terminology, such as the use
of standard titles for facilities and positions within an organization, to ensure efficient
and clear communications.
b) Organizational Resources. All resources including personnel, facilities, major
equipment, and supply items used to support incident management activities must
be"typed"with respect to capability. This typing will minimize confusion and
enhance interoperability.
c) Manageable Span of Control. Span of control should ideally vary from three to
seven. Anything less or more requires expansion or consolidation of the
organization.
d) Organizational Facilities. Common terminology is used to define incident facilities, the
activities conducted at these facilities, and the organizational positions that can be
found working there.
e) Use of Position Titles. All ICS positions have distinct titles.
� Reliance on an Incident Action Plan
The incident action plan, which may be verbal or written, is intended to provide
supervisory personnel a common understanding of the situation and direction for
future action. The plan includes a statement of objectives, organizational
description, assignments, and support material such as maps. Written plans are
EMERGENCYOPERATIONSPLAN(Basic P/an) Attachment 7-i
CITYOFFRIENDSWOOD
desirable when two or more jurisdictions are involved, when state and/or federal
agencies are assisting local response personnel, or there has been significant
turnover in the incident staff.
g) Integrated Communications
Integrated communications includes interfacing disparate communications as
effectively as possible, planning for the use of all available systems and frequencies,
and requiring the use of clear text in communications.
h) Accountability
ICS is based on an orderly chain of command, check-in for all responders, and only
one supervisor for each responder.
2) UNIFIED COMMAND
a) Unified Command is a variant of ICS used when there is more than one agency or
jurisdiction with responsibility for the incident or when personnel and equipment
from a number of different agencies or jurisdictions are responding to it. This might
occur when the incident site crosses jurisdictional boundaries or when an emergency
situation involves matters for which state and/or federal agencies have regulatory
responsibility or legal requirements.
b) ICS Unified Command is intended to integrate the efforts of multiple agencies and
jurisdictions. The major change from a normal ICS structure is at the top. In a
Unified command, senior representatives of each agency or jurisdiction responding to
the incident collectively agree on objectives, priorities, and an overall strategy or
strategies to accomplish objectives; approve a coordinated Incident Action Plan; and
designate an Operations Section Chief. The Operations Section Chief is responsible
for managing available resources to achieve objectives. Agency and jurisdictional
resources remain under the administrative control of their agencies or jurisdictions,
but respond to mission assignments and direction provided by the Operations Section
Chief based on the requirements of the Incident Action Plan.
3) AREA COMMAND
a) An Area Command is intended for situations where there are multiple incidents that
are each being managed by an ICS organization or to oversee the management of
large or multiple incidents to which several Incident Management Teams have been
assigned. Area Command becomes Unified Area Command when incidents are multi-
jurisdictional.
b) The organization of an Area Command is different from a Unified Command in that
there is no operations section, since all operations are conducted on-scene, at the
separate ICPs.
b. Multi-agency Coordination Systems
Multi-agency coordination systems may be required for incidents that require higher level
resource management or information management. The components of multi-agency
coordination systems include facilities, equipment, EOCs, specific multi-agency coordination
entities, personnel, procedures, and communications; all of which are integrated into a
common framework for coordinating and supporting incident management.
c. Public Information
The NIMS system fully integrates the ICS Joint Information System (JIS) and the]oint
Information Center(]IC). The JIC is a physical location where public information staff
involved in incident management activities can collocate to perform critical emergency
EMERGENCYOPERATIONS PL4N(Basic P/an) Attachment 7-2
CITYOFFRIENDSWOOD
informatio�, crisis communications, and public affairs functions. More information on JICs
can be obtained in the DHS Nationallncident Management System Plan, dated March 2004.
2. Preparedness
Preparedness activities include planning, training, and exercises as well as certification of
response personnel, and equipment acquisition and certification. Activities would also include the
creation of mutual aid agreements and Emergency Management Assistance Compacts. Any
public information activities such as publication management would also be preparedness
activities.
3. Resource Management
All resources, such as equipment and personnel, must be identified and typed. Systems for
describing, inventorying, requesting, and tracking resources must also be established.
4. Communications and Information Management
Adherence to NIMS specified standards by all agencies ensures interoperability and compatibiliry
in communications and information management.
5. Supporting Technologies
This would include any technologies that enhance the capabilities essential to implementing the
NIMS. For instance, voice and data communication systems, resource tracking systems, or data
display systems.
6. Ongoing Management and Maintenance
The NIMS Integration Center provides strategic direction and oversight in support of routine
review and continual refinement of both the system and its components over the long term.
fMERGENCY OPERATIONS PLAN(Basic P/an) Attachment 7-3
CITYOFFRIENDSWOOD
Resolution 2011-23
Exhibit A
GALVESTON COU NTY
COOPERATIVE
EVACUATION PLAN
Galveston County Cooperative Evacuation Plan �
June 2011
APPROVAL & IMPLEMENTATION
The County of Galveston
Cooperative Evacuation Plan
This emergency management plan is hereby approved. This plan is effective immediately
and supersedes all previous editions.
COUNTY JUDGE DATE
MAYOR, BAYOU VISTA DATE
MAYOR, CLEAR LAKE SHORES DATE
YOR, D IN DATE
� 8/1/11
• MAYOR, FRIENDSWO DATE
MAYOR, GALVESTON DATE
MAYOR, HITCHCOCK DATE
MAYOR, JAMAICA BEACH DATE
MAYOR, KEMAH DATE
MAYOR, LA MARQUE DATE
MAYOR, LEAGUE CITY DATE
MAYOR, SANTA FE DATE
MAYOR,TEXAS CITY DATE •
MAYOR,TIKI ISLAND DATE
Galveston County Cooperative Evacuation Plan 2
June 2011
RECORD OF CHANGES
GALVESTON COUfVTY COOPERATIVE EVACUATION PLAN
DATE
CHANGE# OF CHANGE CHANGE ENTERED BY DATE ENTERED
Galveston County Cooperative Evacuation Plan 3
June 2011
GALVESTON COUNTY COOPERATIVE EVACUATION PLAN
I. PURPOSE
The purpose of this plan is to guide the safe and orderly evacuation of
Galveston County prior to an approaching hurricane. For the purposes of this plan
the following terms will apply:
A. Capital Area Shelter Hub Plan: The plan which describes how the City of
Austin, Travis County and surrounding counties will accommodate evacuees,
including those with medical and functional needs, who have been evacuated
from Galveston County as a result of a mandatory evacuation.
B. Decision-maker: The mayor of each City and the County Judge, each of
whom has the authority to recommend evacuation or call a mandatory
evacuation of his/her jurisdiction. Each jurisdiction must have the name of a
decision-maker and an alternate on file with the Galveston County Office of
Emergency Management.
C. Disaster District Committee: A regional organization of state agencies
chaired by a ranking Department of Public Safety officer ("Disaster District
Chairman") to which requests for assistance and situational data from that
region's Cities and Counties may be transmitted.
D. Point-to-Point Shelter Plan: A plan developed between a coastal area and a
host inland City or County to provide shelter accommodations for evacuees
involved in mass transport operations.
E. Reception Center: A designated location where evacuees are received by a
host community. Upon arrival they are triaged, registered, and assigned a
shelter within the hub region.
F. Regional Liaison Officer: The Texas Division of Emergency Management
representative serving the Texas Division of Emergency Management Disaster
District Sub 2A, which encompasses Galveston and Brazoria counties.
G. Multi-Agency Coordinating Committee: The group comprised of the mayor
of Houston, the mayor of Galveston, and the County judges of the 13-County
Houston-Galveston Area Council region, or their appointees, responsible for
coordinating evacuations and responding to catastrophic events. Also referred
to under the National Incident Management System as the Multi-Agency
Coordinating Group.
H. State Operations Center: The emergency operations center within the Texas
Department of Public Safety/Division of Emergency Management facility in
Austin from which state coordination of disaster operations occurs.
II. SITUATION
Galveston County lies on the Upper Texas Gulf Coast and from time to time
must evacuate some or all of its residents to protect them from dangerous winds,
accumulated rainfall, and storm surge associated with hurricanes. The Texas
Galveston County Cooperative Evacuation Plan 4
June 2011
Legislature gave mayors and County judges the authority to order mandatory
evacuations in 2005.
Though the Galveston County Cooperative Emergency Management Program
has enabled City and County decision-makers to effectively evacuate the County
on numerous occasions, the traffic jams, fuel shortages and deaths related to the
evacuation of the Houston-Galveston region as Hurricane Rita approached in
September 2005 exposed numerous problems.
In an attempt to address these problems, the Texas Governor's Office
mandated in March 2006 the creation of regional organizations across the state to
provide coordination for catastrophic events, including hurricanes (RP-57). The
organization representing the Houston-Galveston area, referred to as the Multi-
Agency Coordinating Committee or Group, includes a representative from each of
the 13 counties in the Houston-Galveston Area Council region, plus one
representative each from the Cities of Houston and Galveston.
The State of Texas also developed a new contra-flow plan (reverse-laning of
traffic), fuel surge plan and shelter plans as a result of the lessons learned from
Hurricane Rita.
This Cooperative Evacuation Plan incorporates these and other changes
spelled out in the State of Texas Hurricane Evacuation and Mass Care Plan
issued on June 1, 2006, as amended. Copies of the state plan can be found on
the Texas Division of Emergency Management web site. Specific procedures
enacted by the Cities and County as they relate to evacuation of
functional/medical needs populations are explained in Attachment A.
III. ASSUMPTIONS
When a hurricane threatens to strike the Upper Texas Gulf Coast, Galveston
County's decision-makers will meet or participate in conference calls to discuss
appropriate actions to protect lives and property.
Evacuation decisions for most hurricanes approaching the Houston-Galveston
area will be coordinated with the Multi-Agency Coordinating Committee according
to the procedures spelled out in Attachment B.
Priority will be given to evacuating the following low-lying areas of Galveston
County: Bayou Vista-Omega Bay, San Leon-Bacliff, Kemah-Clear Lake Shores,
Tiki Island, West Galveston Island including Jamaica Beach, and all of the Bolivar
Peninsula. Due to ferry access and other issues, the peninsula may be asked to
evacuate well in advance of other areas of the county.
Galveston County Cooperative Evacuation Plan 5
June 2011
Preparations for an approaching hurricane will be made as if they are one
category stronger than projected by the National Weather Service.
The American Red Cross will not open shelters in the County before or during
a hurricane event. Shelters may be opened as soon as feasible following the
storm.
Each jurisdiction will educate its residents, including medical/functional-needs
populations, regarding their individual responsibilities when an evacuation is
recommended or mandated.
Each jurisdiction will be responsible for maintaining a list of inedical/functional
needs residents within their geographic area, and for notifying them of potential
emergencies as well as coordinating any transportation needs.
IV. EVACUATION FROM ZIP CODE ZONES
Jurisdictions in the Houston-Galveston-Brazoria Study Area adopted a Zip
Code Evacuation Plan for the 2007 Hurricane Season to replace the old surge
zone maps. The plan calls for evacuation of Galveston County for major
hurricanes by groups of zip code zones, beginning with the coast and moving
inland. In subsequent years, Chambers and Matagorda counties were added to
the map. See Attachment C for a depiction of these zones.
The zip zones generally follow the Evacuation Study Area surge zones and
are identified as "Zip Zone Coastal" (Island, Bolivar Peninsula, and coastal
Brazoria and Matagorda counties), "Zip Zone A" (all of the Galveston County
mainland except for portions of Friendswood and Santa Fe, and southern
Chambers County), "Zip Zone B" (portions of Friendswood and Santa Fe, and
large portions of Brazoria, Chambers and Matagorda counties), and "Zip Zone
C" (Southeast Houston and Harris County, and northern Brazoria County).
Evacuation of Galveston County will be conducted with the assistance of
local, regional and state law enforcement, as outlined in the Texas Department of
Public Safety's Traffic Management Plan. The latest version is available on the
Texas DPS-DEM web site.
V. PRIMARY EVACUATION ROUTES
A. Interstate 45
B. Highway 146
C. Highway 6
D. Highway 124
The primary evacuation routes for Galveston County are Interstate 45,
Highway 146, Highway 6 and Highway 124. Galveston Island and mainland
Galveston County Cooperative Evacuation Plan 6
June 2011
Galveston County residents should use I-45, Hwy. 146 and Hwy. 6 to evacuate
the area. Residents of Bolivar Peninsula should evacuate via Highway 87 to
Highway 124 through Chambers County.
Highways and bridges may not be safe in winds that exceed tropical storm
intensity (39 mph) and when heavy rainfall persists. Additionally, the Texas
Department of Transportation ferry service befinreen Bolivar Peninsula and
Galveston will cease operations when tides reach 4.5 feet above normal.
Traffic along various evacuation routes will not be controlled, with the
exception of Hwy. 146, where traffic may be diverted to Spur 330 just north of the
Fred Hartmann Bridge. From Spur 330 motorists will be allowed to proceed to
other routes, including Interstate 10 West, Belfinray 8, I-45, etc. This diversion may
depend on overall traffic patterns and the direction of the land-falling storm. Traffic
may still be diverted for everyday reasons, such as accidents or construction.
The State of Texas will provide wrecker assistance and comfort stations with
emergency food, ice and fuel along I-45, I-10, U.S. 290, and Highway 59. These
services may not be available to evacuees who choose routes other than the
primary evacuation routes, such as Farm-to-Market roads.
The state will "contra-flow" or reverse-flow, as conditions warrant, Interstate 10
west of Brookshire, Interstate 45 north of FM 1488 in Conroe, U.S. 290 west of
FM 1960 in Houston, and Highway 59 north befinreen Humble and Cleveland, to
facilitate evacuation of the Houston region. Contra-flow typically will be
implemented by Houston and Galveston authorities with the input of the
MACC/MACG and the State Operations Center. The state plans to implement
contra-flow no later than H-36 when a major storm is threatening.
VI. GENERAL EVACUATION STRATEGY
Tropical weather activities are monitored by the Houston-Galveston forecast
office of the National Weather Service. The NWS will be the primary source of
weather information and interpretation for Galveston County's decision-makers.
The NWS will continuously update local officials on weather conditions. Any
perceived weather threat will be brought to the attention of the Galveston County
Office of Emergency Management (GCOEM) for further action, if any.
When a hurricane approaches the Upper Texas Gulf Coast, the GCOEM will
alert the decision-maker in each jurisdiction and will coordinate and conduct an
initial meeting to be chaired by the County Judge approximately 96 hours prior to
39-mph winds reaching the Galveston County coastline. If possible this meeting
will be conducted in-person at the GCOEM facility, 1353 FM 646 in League City.
The decision-makers will determine times and locations for additional meetings.
For storms developing in the Gulf, this timeline may shrink considerably.
Galveston County Cooperative Evacuation Plan 7
June 2011
Confidence in a particular storm's forecast track is likely to be low at H-96 (four
days prior to T.S. winds reaching the coast) or even H-72 (three days). However,
conditions may require decision-makers to meet as early as H-120 (five days)
ahead of landfall for the purpose of procuring transportation assets.
Galveston County and several municipalities in the County have contracted
with local school districts to obtain buses for evacuation purposes. The primary
school district with this capability is the Clear Creek Independent School District.
In the event buses are not available from the state of Texas (for example, when a
fast-forming storm does not allow enough lead time), Galveston County may
activate its bus transportation plan with CCISD. Copies of the CCISD bus
agreement are available from GCOEM.
Each jurisdiction retains the right to order, or not to order, a mandatory
evacuation. Jurisdictions have the responsibility to communicate, cooperate and
keep other jurisdictions informed of all decisions that may affect other geographic
areas.
When an evacuation order is made, the pUblic information officers of the
County and Cities will use all available means to alert the public. For traffic safety
reasons, evening evacuations will be avoided if possible.
Prior to the call for evacuation, decision-makers will request implementation by
the Texas Department of Public Safety of the District Sub-2A Traffic Management
Plan. The Plan includes traffic control assignments for local jurisdictions, which
must be familiar with these assignments and related responsibilities.
Evacuation assistance and rescues will cease when weather conditions pose
a risk to first responders.
Coordination with the MACC/MACG on all evacuation decisions will occur
according to the procedures spelled out in Attachment B. GCOEM will work with
surrounding counties to emphasize the need for Galveston County's coastal
residents to evacuate in advance of inland areas.
Evacuation activities will be conducted pursuant to the National Incident
Management System (NIMS) and the National Response Framework (NRF).
Evacuation operations will include work in an Incident Command System (ICS)
environment.
VII. CONFERENCE CALL SCHEDULE
In general, and when time does not allow for face-to-face meetings, the
Galveston County Cooperative Emergency Management Group (County Judge,
Galveston County Cooperative Evacuation Plan g
June 2011
Mayors, Emergency Management Coordinators and other essential decision-
makers) will coordinate evacuation activities via regular conference calls.
Experience has shown that it is helpful to have the latest weather information
prior to conducting a Local Call. Therefore the decision-makers will first participate
in the National Weather Service's call with its 23-county area; or will arrange a call
with the NWS exclusive to Galveston County.
The County will then conduct a call with local jurisdictions, and if there are any
unmet needs, these needs will be discussed at a subsequent call with the State
Operations Center.
Conference calls typically will occur at 10 AM (NWS call); 10:30 AM (Local
call) and 11 AM (State call). As a storm approaches and the risk to the Houston-
Galveston region increases, the NWS will poll emergency managers or decision-
makers if an afternoon call is warranted. If so, the NWS may conduct a 4 PM call,
which would be followed by a Local call at 4:30 PM and a State call at 5 PM.
Additional calls throughout the evening and early morning hours also may be
warranted, especially just prior to landfall.
Often local jurisdictions decide not to participate in the State calls as they may
not contain information specific to them or they may have no unmet needs.
However, GCOEM will always monitor the State calls and will pass along
important information to the County's jurisdictions.
Notice of conference calls will typically come by email or through mass-
notification services such as Blackboard Connect. Jurisdictions are responsible
for ensuring GCOEM has the latest contact information for conference call
participants.
VIII. EVACUATION OF CITIZENS WITH MEDICAL & FUNCTIONAL NEEDS
Hundreds of Galveston County citizens have been identified as having
functional or medical needs, and may need assistance evacuating from the path
of a potentially devastating hurricane when a mandatory evacuation order has
been issued. Hundreds of others may have no functional or medical needs but
merely lack transportation.
The State of Texas in April 2011 released a "tool kit" to help communities
better plan for the evacuation, sheltering and repatriation of citizens with
functional needs. Jurisdictions planning to evacuate residents with functional or
medical needs can familiarize themselves with the tool kit posted on the Texas
Department of Public Safety/Division of Emergency Management web site.
Galveston County Cooperative Evacuation Plan 9
June 2011
The County and Cities have knowledge of functional/medical needs individuals
who may need assistance evacuating. The State of Texas 2-1-1 Registry assists
with registration of these individuals in coastal counties. The state will from time to
time forward information on special needs individuals to the County and Cities for
their planning purposes; GCOEM also will extract this data and distribute to local
jurisdictions regularly.
Despite the best efforts of local officials, it is impossible to determine in
advance how many citizens may need assistance with evacuation. The County
and Cities will use their best efforts to approximate how many medical or
functional needs residents will need evacuation assistance to ensure proper
planning prior to the start of Hurricane Season each year. The County will
coordinate with the Galveston County Health District regarding citizens with
medical needs in the unincorporated areas. Cities should coordinate with their
health/medical providers, nursing homes, EMS, etc.
Galveston County and the City of Galveston contract with the City of Austin for
shelter space for medical and functional needs individuals. Copies of these
agreements are available from the City or the County. Each city in Galveston
County has specific responsibilities related to the evacuation of inedical/functional
needs residents to Austin. Those responsibilities are outlined in Attachment A.
IX. SANTA FE HIGH SCHOOL FIRST-RESPONDER SHELTER
Under an agreement signed by the Santa Fe Independent School District
(SFISD), Galveston County and local jurisdictions in 2011, SFISD will allow use of
portions of Santa Fe High School and parking lots to house first-responders and
store equipment prior to landfall. Galveston County is installing a large generator
at the school and will provide meals for first-responders through a separate
contract. The school will be vacated as soon as feasible after the storm passes, or
when SFISD resumes classes. Signatories to the agreement will not allow the
possession or use of drugs or alcohol, or harbor pets, while on school property.
X. RE-ENTRY
Each jurisdiction will decide when it is safe for its evacuees to return, and will
coordinate and communicate these efforts with the assistance of GCOEM. When
re-entry plans involve return routes that impact multiple jurisdictions, the
jurisdictions will use their best efforts to determine a mutually acceptable method
for allowing coordinated access to impacted communities along the route, first-
responder vehicles, utility company vehicles, and critical businesses. When
situations warrant, the County Judge may preside over a Unified Command that
jointly makes decisions about command and control, checkpoint locations, staffing
and equipment. Impacted jurisdictions will be expected to participate in the Unified
Command. One agency may be designated the lead agency at a checkpoint, but
Galveston County Cooperative Evacuation Plan 10
June 2011
tactical decisions impacting multiple jurisdictions will be made by the Unified
Command.
XI. COORDINATION OF LOCAL, REGIONAL & STATE EVACUATION PLANS
Evacuation of functional and medical needs individuals, as well as the general
population, requires a coordinated effort by local, regional and state officials.
Emergency management officials will use their best efforts to follow the
evacuation procedures spelled out in Attachment A.
X. ATTACHMENTS
Attachment A: Evacuation of Medical/Functional Needs Residents
Attachment B: Coordination with the MACC/MACG
Attachment C: Zip Code Evacuation Map
Galveston County Cooperative Evacuation Plan 11
June 2011
ATTACHMENT A
PROCEDURES FOR EVACUATIOlV
OF MEDICAL/FUNCTIONAL NEEDS POPULATIONS
Galveston County is home to many residents who cannot self-evacuate.
These individuals who for medical, financial or other reasons cannot evacuate on
their own are described by the State of Texas as medical or functional needs
residents.
Hurricanes Katrina and Rita in 2005 revealed the critical need for local
communities to identify and assist functional/medical needs residents with evacuation
when a Category 4 or 5 storm approaches. Local emergency managers have
developed the following procedures to help ensure a safe and effective evacuation of
transportation-dependent individuals from Galveston County when the next major
storm threatens.
IDENTIFICATION OF MEDICAL/FUNCTIONAL NEEDS RESIDENTS
Each community in Galveston County is responsible for maintaining a list of
medical/functional-needs residents. Each City will follow its own procedures for
development and maintenance of a data base, and for contacting residents in the
event a catastrophic storm approaches.
The State of Texas 2-1-1 Registry offers Texans an opportunity to register in
advance for medical/functional-needs assistance. Local jurisdictions receive this
confidential data via email and are responsible for adding this information to their
databases. Inclusion in the data base is not a promise of transportation. The State
data-entry process will typically shut down approximately 24 hours prior to landfall,
with calls then routed to 911.
NOTIFICATION OF MEDICAL/FUNCTIONAL NEEDS RESIDENTS
Galveston County and each City within the County will strive to notify their
medical/functional-needs citizens of the urgency to evacuate from an approaching
hurricane. All means of communication will be used to contact those who have no
personal transportation. This includes local media, various mass-notification phone
and email systems, Internet and cell phone alerts, and other technologies.
Citizens who need transportation out of Galveston County will be advised to
go to a pickup point in their community, or directly to one of the two evacuation
(departure) points in the County. Each City will be responsible for transporting
evacuees from the pickup points in their community to the evacuation points.
In many cases, citizens will have no means of transport to their pickup point or
evacuation point. The Cities and County will use their own transportation resources
(cars, buses, vans, etc.) and personnel (police, fire, etc.) to transport these
individuals to the appropriate locations.
Each City and the County will advise residents of luggage restrictions and pet
requirements in accordance with their established procedures. It is the policy of
Galveston County Cooperative Evacuation Plan �2
June 2011
Galveston County and its cities to accommodate service animals as well as family
pets. However each City and the County reserve the right to deny passage for
animals that are not restrained and/or deemed a threat to evacuees.
PUBLIC ASSEMBLY POINTS (FOR TRANSPORT TO EMBARKATION HUBS)
The following pickup points have been designated for individuals who need
transportation out of Galveston County when a mandatory evacuation is imminent.
The Cities and County may revise or eliminate these locations based on
circumstances at the time of evacuation.
Cities will be responsible for transporting mainland residents from city pickup
points to the Doyle Center in Texas City. Island residents will be directed to use
Island Transit to reach the Island Community Center in Galveston. The Galveston
County Parks & Senior Services Department will assist with pickup of citizens at
unincorporated county pickup points. Bolivar residents will be taken to the Island
Community Center; mainland residents will be taken to the Doyle Center.
Bayou Vista/Freddiesville,
Hitchcock: Hitchcock Public Library, 8005 Barry Ave.
Bolivar Peninsula: Crystal Beach County Annex, 946 Noble
Carl Road, Crystal Beach
Clear Lake Shores, Kemah,
League City: Johnnie Arolfo Civic Center, 300 W. Walker
St., League City
Dickinson: McAdams Junior High School, 4007 Video
St., Dickinson
Dickinson (unincorporated): Dickinson Community Center, 2714 Hwy. 3,
Dickinson
Friendswood: Friendswood Library, 416 S. Friendswood
Drive, Friendswood
Galveston, Jamaica Beach: Island Community Center, 4700 Broadway
Ave., Galveston
San Leon-Bacliff: Bacliff Community Center, 4500 10th St.,
Bacliff
Santa Fe: Santa Fe Junior High School, 4200 Warpath
Ave., Santa Fe
Galveston County Cooperative Evacuation Plan 13
June 2011
Texas City, La Marque, Tiki Island: Doyle Convention Center, 2010 5�' Ave. N.,
Texas City
EMBARKATION HUBS
The Cities and the County will transport citizens from the pickup points above to
one of finro embarkation hubs: the Island Community Center, 4700 Broadway in
Galveston; or the Charles T. Doyle Convention Center, 2010 5th Ave. N. in Texas
City.
Citizens will be encouraged to go directly to the evacuation points, but in many
cases that will not be possible for those with no means of transportation, medical
issues, etc. These individuals will be transported by any and all available means:
public bus (Galveston Island only), police patrol car, Constable or Sheriff's deputy
vehicle, senior citizen bus, friends and relatives, etc. In some cases, Connect
Transportation may be able to assist as well.
The embarkation hubs will be the only finro official departure points for medical-
needs evacuees from Galveston County. Citizens who need a ride from Galveston
County to a safe location inland must be on a bus at one of the two embarkation
hubs by the designated departure times.
MEDICAL TRIAGE AT EMBARKATION POINTS
Triage at the embarkation points will be provided by a team deployed by the
Texas Department of State Health Services. Individuals who present at the Island
Community Center or poyle Center with major medical issues will be transported to a
state medical shelter in San Antonio. Individuals who board a bus to Austin and
develop medical problems en route will be directed to a medical shelter in Austin.
TRANSPORTATION ASSETS
Buses for use in evacuating medical-needs residents may come from one or more
sources: the State of Texas; Clear Creek Independent School District; Galveston
Independent School District; Texas City Independent School District; Houston Metro;
and other providers.
Galveston County anticipates it may need as many as 200 buses from local and
State resources for this purpose.
The Texas Division of Emergency Management's timeline for beginning
procurement of buses is approximately 120 hours (five days). Confidence in National
Weather Service forecasts beyond 72 hours (three days) is low, however, and it will
be difficult for local officials to make decisions about evacuation beyond the three-day
forecast.
Accordingly, Galveston County and the 13 incorporated cities have entered an
agreement with Clear Creek ISD to provide up to 125 buses for evacuation of
medical-needs citizens should weather conditions dictate a shortened event timeline.
Galveston County Cooperative Evacuation Plan 14
June 2011
A combination of CCISD, GISD, TCISD and Metro buses ultimately may be used
for evacuation. The number of available drivers, maintenance issues, the school
calendar and school events, and concurrent disasters all may affect the availability of
local and state resources.
BUS DISPATCH TO EMBARKATION HUBS
Galveston County will be responsible for coordinating with the State of Texas to
obtain and dispatch buses to the Doyle Convention Center and the Island Community
Center. Requests for buses will be made by the Cities to the County, and then
submitted per State of Texas guidelines to the MACC and DDC. Should the Houston-
Galveston MACC be unable to fulfill a request for resources, the MACC will pass the
request through the local Disaster District Committee to the State. The County's RLO
may assist with this process.
If the evacuation planning timeline is too short to await State buses, Galveston
County will coordinate the procurement of buses from CCISD. Concurrently,
Galveston and Texas City officials will activate their contracts for transportation
resources from TCISD, GISD, Metro and others.
The County and Cities will contact representatives of their bus providers
according to each jurisdiction's established procedures.
EMBARKATION HUB PROCEDURES
Texas City (Doyle Center) and Galveston (Island Community Center) officials, in
cooperation with County and State responders, will establish procedures for the safe
and orderly identification, triage and departure of inedical/functional-needs evacuees
and their pets.
Procedures will address traffic ingress and egress; parking of evacuation buses
and private vehicles; staging areas for people, pets, luggage and supplies; public
safety and security; and coordination with on-scene agencies.
If requested and provided, State resources including members of the Texas
Military Forces may assist with loading of supplies and luggage, and check-in of
evacuees, including attachment of a wrist-band tracking device on each individual.
Cities and the County must ensure that their citizens arrive at the embarkation
hubs on time for check-in, and that they have followed each jurisdiction's guidelines
regarding luggage and pets.
Cities and the County may provide water and snacks for their evacuees, as well
as an employee or volunteer to accompany each bus to the host shelter community.
A medical representative provided by the University of Texas Medical Branch also
may ride each bus to monitor the health of the passengers en route and to alert
emergency responders in the event a medical emergency arises.
To the extent feasible, pets departing from Texas City will ride on the same buses
as their owners. (Separate pet buses have been arranged for evacuees leaving
Galveston.) In general, individuals with medical needs will be grouped on the same
buses, as will those with no medical needs, no pets, etc.
Galveston County Cooperative Evacuation Plan 15
June 2011
All buses will be loaded as fully as possible to ensure all resources are utilized to
their maximum capability, unless a shortened timeline mandates the buses leave as
quickly as possible. Surplus buses will be released for other purposes.
All evacuees will be asked to provide personal contact information to either the
Texas Military Forces or local City employees/volunteers, or both, in order to properly
track them while en route and after they arrive at their designated shelter. Buses will
not depart the embarkation points without an accurate manifest showing all
passengers and pets.
Copies of the manifests will be retained by the embarkation hub staff and the
driver of each bus. Galveston County will assist the embarkation hub staff with
transmitting manifest information to the shelter hub via the Texas evacuee tracking
system and/or other means.
Galveston County Cooperative Evacuation Plan 16
June 2011
ATTACHMENT B
PROCEDURES FOR COORDINATION WITH THE MACC
A Multi-Agency Coordination Committee (MACC) has been established in the
Houston-Galveston region to assist jurisdictions with response to large-scale events.
Under ICS, MACC organizations come together to help prioritize requests and share
valuable resources.
The MACC, also known as the Multi-Agency Coordinating Group, is not part of the
on-scene incident command organization and does not develop incident strategy or
tactics. However, the MACC is a useful tool for identifying, locating and directing
regional resources in the most efficient manner, and/or forwarding requests to the
state through the Disaster District Chair.
Gov. Rick Perry, in RP-57, mandated in 2006 the creation of MACC organizations
statewide to correspond with Council of Government jurisdictional lines. The
Governor also required each COG region to name a single incident commander. The
13-County Houston-Galveston Area Council region elected instead to name a
committee of decision-makers. The Houston-Galveston MACC is comprised of
representatives from each of the 13 counties, plus the mayors of the City of Houston
and the City of Galveston. Each representative also has an alternate.
ACTIVATION OF THE MACC
When an event of regional significance occurs (including the approach of a
Category 4-5 hurricane), the MACC will activate according to the procedures of the
Unified Area Coordinating Committee, comprised of emergency management
coordinators and senior staff in the H-GAC region. Based on anticipated or actual
impacts, MACC members may choose not to participate in an activation (for example,
counties located to the extreme north or east of an approaching hurricane's impact
area may not need to participate).
The MACC is a "virtual" organization whose members participate in conference
calls rather than meet face to face. The organization receives administrative support
from the staff of H-GAC, where a conference call bridge has been established for this
purpose; and from the City of Houston, which has designated the Houston
Emergency Center at 5320 North Shepherd as the location for MACC-related
manpower to stand up. The HEC also will house the Catastrophic Medical Operations
Center or C-MOC, which assists in transporting medical-needs patients by
ambulance and locating facilities for their care and treatment.
COORDINATION WITH GALVESTON COUNTY
Galveston County has two representatives on the MACC— a representative for
the County, and a representative for the City of Galveston. The County's MACC
representatives or their alternates will participate in conference calls with the Region
when a disaster occurs or is imminent. The MACC will most likely be activated to
Galveston County Cooperative Evacuation Plan 17
June 2011
discuss evacuation issues and to ensure Galveston County can safely evacuate prior
to the mandatory evacuation of surrounding counties.
The MACC organization and staff at H-GAC will be responsible for notifying
Galveston County's MACC representatives of conference calls, meetings, etc. MACC
conference calls will be conducted after Galveston County jurisdiction conference
calls to ensure the latest information is conveyed to the Houston region about local
planning efforts.
Galveston County Cooperative Evacuation Plan �g
June 2011
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The regional Zip Zone
Evacuation Map is updated
annually by the staff of the
Houston-Galveston Area
Council and is available for
download from their website,
www.h-Qac.com
Galveston County Cooperative Evacuation Plan �g
June 2011