HomeMy WebLinkAboutCC Minutes 2003-09-15 Special, Public Hearing 09/15/03 2063
STATE OF TEXAS )( ..
CITY OF FRIENDSWOOD )(
COUNTIES OF GALVESTON/HARRIS )(
SEPTEMBER 15, 2003 )(
MINUTES OF A SPECIAL MEETING OF. THE FRIENDSWOOD CITY COUNCIL THAT WAS HELD ON
MONDAY, SEPTEMBER 15,2003 AT 6:30 PM AT FRIENDSWOOD CITY HALL COUNCIL CHAMBERS, 910
S. FRIENDSWOOD DRIVE, FRIENDSWOOD, TEXAS, WITH THE FOLLOWING PRESENT
- CONSTITUTING A QUORUM:
MAYOR KIM BRIZENDINE
MAYOR PRO-TEM JERRY ERICSSON
COUNCILMEMBER LAURA EWING
COUNCILMEMBER TRACY GOZA
COUNCILNIEMBER DAVID J. H. SMITH
COUNCILMEMBER SHANNON KIMMEL
COUNCILMEMBER MEL MEASELES
CITY MANAGER RON COX
CI7Y SECRETARY DELORIS MCKENZIE
Mayor Brizendine calied the meeting to order.
PUBLIC HEARING �
Mayor Brizendine called the Public Hearing to order to receive comments from the public, either oral and/or
written regarding the Proposed 2003 Tax Rate. (.6385)
Mayor gave a brief overview of the budget process.
Elisabeth Wagner,4427 Peridot, president of Forest Bend Homeowners Associafiion,appeared before Council
and stated she would like to thank the City for the memoriam for long-term Homeowner's Association
Manager Marge George. Regarding taxes, asked Council to remember the citizens in Forest Bend that are
working, scme of therri t�vo jobs, will get with someone later on to get information on this process for the
upcoming Homeowner's Association meeting. The City Manager will give information to Ms. Wagner, also
next meeting will have overview that may answer some questions.
. Hearing no further comments, this portion of the Public Hearing was closed.
Mayor Brizendine called the Public Hearing to order to receive comments from the public, either oral and/or
written regarding the Proposed Operating Budget for Fiscal Year 2003-04.
� The Mayor gave a brief overview of the budget process to date, stated there have been three workshops and
on an individUal basis with Staff who showed good fiduciary responsibility of 3% increase, increase in street
repair, desnagging project, improvements for parks such as Leavesley, Renwick and Stevenson, and
budgeted for new employees for Public Works, Police Department, and Human Resources.
No one spoke in favor or agains#the request.
Hearing no further comments, the Public Hearing was closed.
09/15/03 2064
SPECIAL MEETING .
Discussion was held regarding the Design/Build Process for the Public Safety Building and a presentation was
made. City Manager Ron Cox stated this is a very important, compiex building and wants to do it right, the
Design/Build program is a departure from the way most cities provide for most facilities, will go through
process.
Skipper Jones, Capital Projects Coordinator, stated the Design/Build program is unique to municipalities and
Friendswood may be the first City in this area using Design/Build, we are breakirig new ground. Mr. Jones
reviewed the progress to date beginning in April 2003,reviewed meetings held, discussed the pro's and con's
of the "usual" procedure (Design/Bid/Build) versus "Design/Build" procedure, budget established, design
meets budget, cost estimating continuous, each time changes made cost in updated, can begin site work
before design phase is.complete, some advantages of Design/Build process are single contract to negotiate
and administer, limitations imposed by this process,what can we expect from the design process, Preliminary
Project Budget Organization outline, total construction budget$4,539,241.00,setting the projecYs preliminary
budget, budget manipulation, preliminary land use plan, discussing.regional detention plan, front three acres
for commercial purposes, sale of property, design phase objective, a final project scope, once the design
phase is completed, contractor ready to proceed with Phase I construction, two phase process, Phase I —
Project Initiation and Preliminary Design, Phase II —Design Compietion and Construction, square footage is
25,000 square feet building area at $3.28 million, trust and mistake factors, consequences, conflict
resolutions, City holds money, need strong coptractual factors,will find those factors before they happen with
this concept, optimism that this will come in below budget and wiil pay for front three acres, no funds budgeted
for three acres except detention process included in the seven acres, city holding the strings.
Mike Simpson with J.T. Vaughn Construction Company stated this project is on the cutting edge for a City to
use this process, the two phase process is pretty rigid, the City has a contract wifh Vaughn that sets out what
they will provide, line by line budget, trust factor as far as you take it, ail documentation process open to the
City, Design/Build opportunity to build better buildiRg, smoother process, can look at the building up front,
great deal for owners, one-stop shop, Vaughn Construction Company has had a lot of success with this
process, traditional vs. Design/Build timeline, outlined Project Team with Vaughn, Key Issue: Definition of
Design, has not done City Design/Build, first in the State of Texas, have done Design/Build for educational
facilities, popular in private arena, and have done other municipal buildings in traditional settings.
A motion was made and approved to adjourn at 7:55 PM. '
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Mayor Kimball W. Brizendin
Attest:
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D loris McKenzie, TRf�I'��.
City Secretary