HomeMy WebLinkAboutCC Minutes 1997-06-02 Regular 1113
CITY OF FRIENDSWOOD }(
STATE OF TEXAS )(
COUNTIES OF GALVE;STON�HARRIS )(
JUNE 2, 1997 �
MINUTES OF A REGULAR MEETING OF THE FRIENDSWOOD CITY COUNCIL THAT WAS HELD
ON MONDAY, JUNE 2, 1997, AT 6:00 P.M. AT FRIENDSWOOD CITY HALL COUNCIL
CHAMBERS, 910 S. FRIENDSWOOD DRIVE, FRIENDSWOOD, TEXAS, WITH THE
FOLLOWING PRESENT CONSTITUTING A QUORUM:
� �I MAYOR HAROLD L. WHITAKER
COUNCILM�MBER KITTEN HAJECATE
i COUNCILMEMBER JERRY ERICSSON
� CDUNCILMEMBER TOM MANISON
CGUNCILMEMB�R MEL AUSTIN
CUUNCILMEMBER ALINE DICKEY
C1:TY ATTORNEY JOHN OLSON (ARR. 7:OQ P.M. )
CI:TY MANAGER RON COX
CI:TY SECRETARY DELORIS MCKENZIE
MAYOR PRO TEM JAffIS LOWE WAS ABSENT.
MAYOR WHITAKER C�ILLED THE wORK SESSION TO ORDER.
MR. CHUCK YAPI,E AND DON YERBY, REPRESENTING NULL AND ASSOCIATES,
PRESENTED A MANAGEMENT REVIEW OF THE ADMTNISTRATIVE SERVICES DEPARTMENT.
THE RECOMMENDATIONS MADE REGARDIiIG THE ADMINISTRATIVE SERVICES DEPARTMENT
WERE: NEW POSITION - MIS DIRECTOR; REPLACE COMPUTER COORDINATOR; ADDITION
OF HARDWARE AND SUPPORT PERSONNEL; FULL-TIME CHIEF ACCOUNTANT;
ACCOUNTING/UTILI�.'Y SUPERVISOR'S ROLE; PAYROLL PRO�ESSING CONTROL;
SEGREGATION OF PURCHASING FUNCTION; BUDGET OFFICER POSITION; ESTABLISH
CUSTOMER SERVICE SECTION IN . WATER AND SEWER OPERATIONS DIVISION; METER
. MAINTENANCE/READE:RS REASSIGNED TO WAT�R ANU SEWER OPERATIONS DIVISION;
ACCOUNTING/FINANCE TO HANDLE UTILITY BILLING AND COLLECTIONS ONLY; CONSIDER
,_.,.., RESUMING MONTHL'Y WATER AND SEWER BILT,:LNG; FULL-TIME EMPLQYEE WITH
� RESPONSIBILITY FOR AREA; DEVELOP TR]�NSITION PLAN FOR STAFFING PURPOSES;
CREATE CENTRALIZED PURCHASING FUNCTION - DIRECTOR, CLERICAL; CENTRALIZE
' EXPEDITING AND F2ECEIVING; 'JTILIZE ON-LINE REQUISITIONING VS. DEPARTMENTAL
PURCHASE ORDERS; IMMEDTATE INPUT OF PURCHASE ORDERS AND ENCUMBRANCES; ONE
PERSON CONTROLLTNG PAYROLL PROCESSING WITH HUMAN RESOURCES PERFORMING HUMAN
RESOURCES FUNCTInN; UTILIZE SOURCE DOCUMENTS VS. "PAYROLL PROCESSING BOOKS";
USE COMPUTER SYSTEM TO TRACK COMPEN�ATED ABSENCES; ACCOUNTING SUPERVISOR TO
REVTEW PROCESSING AS A CONTROL STEP; DISTRIBUTE PLANNING PACKAGES OUm
FART,IER; STREAML:CNE PROCESS UTILIZING CEI�TRALIZED DATA BASES; IMPLENlENT NEW
SOFTWARE PACKAGE AS SOON AS PQSSIBLE; LOCA.TE COUR� CLERK IN PROXIMTTY TO
MUNICIPAL i3OURT ROOM; USE OF COUNTER VS. ACCESS TO CLERK'S OFFICE BY
VIOZ,ATORS FOR 8AFE2'Y AND CONTROL.; PERSONNEL REVZEWS - STREAMLINE PROCESS,
PERFORM IN TIMELY MANNER; DEPARTMENT SHOULD PRE-SCREEN APPLICANTS FOR
FUNCTIONAL DEPARTMENTS NEEDING EMPLOYEES; GENERAL LED�ER - DEPARTMENTS
KEEPING OWN LEDGERS DUE TO LACK OF TIMELINESS - NOT ALL DEPARTMENTS HA�IE
ACCESS TO ON-LINE: INQUIRY - ENCUMBRANCES NOT UP TO DATE FOR PURCHASE ORDERS;
RECONCILIATIONS •- PRIORITIZE - USE SYSTEINi MORE EFFECTIVELY; NEW PROCEDURES
AND WORK FLOWS '�0 BE DEFINED WITH IMPLF.MENTATION OF H.T.E. SYSTEM; FIXFI�
ASSETS - MAINTENANCE PERFORMED SPORADICALLY - ASSIGN MAINTENAATCE OF RECORDS
.�..,:�
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TO AN EMPLOYEE AND ESTABLISH ACC:OUNTABILITY SYSTEM TO ENSUR� DUTIES ARE
CARRIED OUT. CITY MANACER COX STATED THAT HE WIZL REVIEW �'�iIS REPORT AND
MADE RECOMMENAATIONS AT A LATER DA7'E.
MAYOR WHITAKER CALLED THE REGULAR MEETING TO ORllER AT 7:00 P.M.
REVEREND EARL CANTRELLE, REPRESFsNTING THE FRTENDSWOOD UNITED METHQDIST
CHURCH, GAVE THE INVOCATION.
MAYOR WHITAKER LED THE PLEDGE OF ALLEGIAN�E TO THE UNITED STATES AND TO THE
STATE OF TEXAS.
COUNCILMEMBER HAJECATE REPORTED ON ATTENDING THE TOP-TEN GRADUATES OF
FRIENDSWOOD AND CT,EAR SROOK 'riIGH SCHOOL LUNGHEON, THE TRI-CITY CHAMBER `" '
LUNCHEON, PRETTS LUMBER COMPANY GRAND OPENING, WALTER H2�LL'S BIRTHDAY
CELEBRATION AND FUND RAISER FOR HELEN'S GARDEN.
COUNCILMEMBER ERICSSON REPORTED ON ATTENDING THE COMMUNTTY A��PEARANCE BOARD
MEETING, AND PLANS ON ATTENDING TT-iE RAILROAD COMMISSION HEARING ON EXXON IN
AUSTIN TOMORROW.
COUNCILMEMBER MANISON REPORTED ON ATTENDING THE HOUSTON-GALVESTON AREA
COUNCIL (H-GAC) BOZ�RD MEETING, THE HALL BIRTHDAY PARTY, AND THE GRAND
OPENING OF PRETS.
COUNCILMEMBER DICKEY REPORTED ON ATTI�'NDING THE H-GAC BOARD ME,ETING, THE TRI
CITY CHAMBER LUNCHEQN, THE CLEAR LAKE TRAN�PORTATION PARTNERSHZP MEETING,
THE HISTORICAL SOCIETY LUNCHEON, THE LOCAL ART SHOW HELD AT �70NES'S HANGAR,
THE MEETING WTTH TEXA3 DEPARTMENT OF TRANSPORTATION WITH MR. PINKSTON
REGARDING THE CTMS PROJECT INTERCONNECTTNG ALL INTE.RSEeTTONS AND
SIGNA:LIZATION FOR F.M. 2351, F.M. 518, AND F.M. 528, ANA PLA715 ON ATTENDING
THE RAILROAD COMMISSION MEETING ON F.,X,XQN IN AUSTIN TOMORROW.
MAYOR WHITAKER PROCLAIMED SUNDAY JUNE 8, 1997 AS "LAiJRIE WHI�'EHEAD
APPRECIATION DAY", PROCI�AIMED JUN� 8, 1997 AS THE "30TH ANNI:VERSARY OF THE
MINISTRY OF NORMAN AND JOANN F'RY AT THE THE FIRST BAPT'IST CHURCH OF I
FRIEI3DSWOOD", AND JUNE 14, 1997 AS "NATIONAL FLAG DAY".
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**COUNCILMEMBER HAJECATE MQVED TO APPROVE RESOLUTION R97-22, CANVASSING THE
RETURNS AND DECLARING THE RESULTS UF A RUN OFF ELECTIpN H�,LD ON MAY 31,
1997, FOR THE PURPOSE OF ELECTING A CQUNCTLMEMSER TO POSITION 6 TO FILL AN
UNEXPIRED TERM ENDING MAY 1998, �CO THE CITY COUNCIL OF THE CITY OF
FRIENDSWOOD. VOTES FOR POSITION SIX: MEL P. MEASELES - 1100 V0�`ES; SHERIE
WARMINSKI - 989 VOTES.
�ECONDED BY COUNCILMEMBER MANISON. THE MOTI'ON PASSED UNANIMOUSLY.
JUDGE JAMES WOLTZ ADMINISTERED THE OATH OF OFFICE TO NEWLY-ELEC�'ED
COUNCILMEMBER MEL MEASELEB.
COUNCILMEMBER MEASELES THANKED THE VpTERS, THE HARD-WORKING PEOPLE (FOR BOTH
CANDTDATES) WHO WORKED SO HARI7 IN THIS CAMPAIGN, JANIS LOWE FOR VAC,ATING
_ THIS POSITION AND GIVING HIM AN OPPORTUNITY TO SERVE ON CO[TNE�IL ONCE AGAIN,
IS LOOICING FORWARD TO WORKING- WITH COUNCILMEMBERS DICKEY, A[TSTIN, MANISON,
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ERICSSON AND HA.JECATE AND ESPECIALLY THANKED HIS BEST FRIEND, HIS WIFE
SHIRLEY, FOR SHAItING HTM WITH THE VOTERS.
SHERIE WARMINSK�C APPEARED BEFORE COUNCIL AND CONGRATULATED COUNCILMEMBER
MEASELES, PLEDGED HER CONTINUED SUPPORT TO WORK FOR THE CITY, THANKED ALL
THOSE THAT WOKKF,D TN HER CAMPAIGN, WILL CONTINUE TO BE AN ADVOCATE FOR THE
TAXPAYERS, AND REQUESTED THAT COUNCIL RECONSIDER ACTIVATTNG THE FINANCE
COMMITTEE. �
� � PASTOR MIKE LOGAN APPEARED BEFORE COUNCIL AND STATED THAT IN THE PAST HE
; MIGHT HAVE OFFLI�DED 50ME PEOPLE HERE IN FRIENDSWOOD AND FOR THIS HE
!� APOLOGIZES. PASTOR LOGAN THANKED THE CITY FOR THE WISDOM OF ACTION THAT WAS
� TAKEN AND STATED THAT THE GALVEZ MALL HAS BEEN PURCHASEI7 AND WILL BE USED TO
HOUSE 120 PEOPIlE, HAVE AN INFIRMARY SPCINSORE➢ BY U.T.M.B. , AND A SOUP
KITCHEN AND ASKED FOR THE PRAYERS OF THE CITIZENS IN THIS ENDEAVOR AN17
STATED HIS FAMILY WILL BE GONE FOR TWO YF.ARS .AND THEN WILL RETURN, . . .THIS IS
OUR HOME.
FRANK WEBB APPEARED BEF'ORE COUNCIL IN RECOGNITION OF COUNCILMEMSER JANIS
LOWE AND STATED THAT SHE IS A DEVOTED PERSQN IN HER REPRESENTATIQN OF THE
CITIZENS AND OFF`ERED HIS GRATITUDE AND THHNKS FOR WHAT SHE HAS DONE.
COUNCILMEMB�R 'D]:CKEY STATED THAT COUNCILMEMBER LOWE IS IN AUSTIN WORKING
WITH THE GOVERNOk�'S OFFICE ON DERE�ULATION.
DR. RALPH D. MORRIS, DIRECTOR OF THE GAL`IES7.'ON COUNTY PUBLIG HEALTH DISTRICT
APPEARED BEFORE COUNCIL AND GAVE A REPOR'P OF THE SERVICES AND ACTNITIES �F
THE DISTRICT. DR. MORRIS ALSO REPORTEU ON THE SUCCESSES OF THE DISTRICT
STNCE 1981, STATED THERE IS A 9 NiEMBER BOARI) WITH A BUDGET OF 14 MILLION AND
HAS 350 FULL AND PART TIME EMPLOYEES.
COUNCILMEMBER HA�JECATE URGED GETTING THIS INFORMATION INTO THE NEWSPAPERS.
CITY MANAGER COK REL'ORTED ON THE JUNE Z4 H-GAE: MEETING EOR NEWLY ELECTED
� � MEMBERS OF COUNCTL AND STATED THAT HE IS SCHEDULED TO MAKE A PRESENTATION
DURING THIS MEETING. MR. COX ALSO RE]PORTED ON THE HARRIS COUNTY CHILi7
SAFETY FEE AND THAT THE CITY HAS RECEIVED $11,449 FOR THE PERIOI� FEBRUARY
1996 THROUGH MI�X 1997. MR. COX REPOR�Ell THAT TH� CITY OF' F�2IENDSWOOD NEW
COUNCILMEMBER ORIENTATION IS SCHEDULED FOR FRIDAY, JUNE 13. CITY MANAGER
COX LASTLY REPORTED ON THE TCI CABLE PROPOSAL FOR SYSTEM AND STATED THAT IT
IS ATTACHED TO HIS REPORT FOR COUNCIL'S REVII�'W.
COUNCILMEMBER DI:CKEY ASKED ABOUT THE STA�[TS OF TCI AND THE CITY'S ACTION I
WITH MR. COX RE.�.iPONDING THAT HE FEELS AN APPEAL IS IMMINENT. COUNCILMEMBER
DICKEY ASKED ABQUT THE MONEY FOR CHILD SAFETY AND WHAT IT IS USED FOR WITH
MR. COX REPLYING THAT IT IS PLACED IN FUIIDS AND SET ASIDE COULD BE USED FOR
PATROLS IN SCHOOL ZONES. COUNCILMEMB�R DICKEY ALSO CONGRATULATED MR. COX ON
HIS APPOINTMENT 'r0 TCMA AS PRESIDENT. �
MAYOR WHITAK�R MADE AN ANNOUNGEMENT REGARDING THE EXXON JOINT PUBLIC HEARIN�
THAT WILL BE HEI:,D AT 7:00 P.M. ON THURSDAY, JUNE 5 AT THE FRIENDSWOOD HIGH
SCHOOL AUDITORIUI�I AND URGED THE CITIZENS 7.'O ATTEND.
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**COUNCILMEMBER HAJECATE MOVED 'SO APPROVE ACTION REGARDING THE RANCHO VIEJO
DRAINAGE EASEMENT EXCHANGE.
SECONDED BY CpUNCILMEMBER DICKEY, THF MOTION PASSED UNANIMOUSLY.
**COUNCILMEMBER HAJECATE MOVFD TO APPROVE THE FINAL SITE F'LAN OF GOLDEN
CHICK LOCATED AT F.M. 528 AND SUNSET.
SECONDED BY COUNCILMEMBER MANTSONe THE MOTION PASSED UNANIMOUf,iLX.
NO ACTION WAS•�TAKEN REGARDING THE RECOMMENDIaTIONS FROM NULL & ASSOCIATES FOR
THE ORGANIZATION OF THE ADMINISTRATIVF SERVICES DEPARTMENT.
**COUNCILMEMBER HAJECATE MOVED TO APPROVE RESOLUTION NO. R97-20, A
RESOLUTION OF THE CITY OF F'RIENbSW00D, TEXAB, GALYESTON/HARRIS COUNTIEB,
ENDORSING THE REAPPOINTMENT OF FOUR MEMBERS OF THE GALVESTON COUN`PY UNITED ---
BOARD OF HEALTH AND ALSO ENDORSING TFiE APPOINTMEIVT OF TWO OF THE NINE BOARD
MEMBERS UNDER CONSIDERATION.
SECONDED BY COUNCILMEMBER AUSTIN. THE MO`PION PASSED UNANIMOUSI�Y.
**COUNCILMEMBER HAJECATE MOVED TO APPROVE RESOLUTION N0. R97-21, A
RESOLUTION OF THE CITY OF FRIENDSW001], TEXAS, HEREINAFTER REFER�ED TO AS
"APPLICANT", DESIGNATTNG CERTI�IN QFFICIALB AS BEING REBPONSIBLE FOR, ACTING
FOR, AND ON BEHALF OF THE "APPLICANT" IN DEALING WITH THE TEXAS PARKS AND
WILDLIFE DEPARTMENT, HEREINAFTER R�FERRED TO AS "DEPARTMf?NT", FOR THE
PURPOSE OF PARTICIPATING IN THE TEXAS RECREATION AND PARKS ACCOUNT GRANT
PROGRAM, HEREINAFTER REFERRED TO AS THE "PROGRAM", CERTIF'YING THAT THE
"APPLICANT" IS ELIGTBLE TO RECEIVE PROGRAM ASSISTANCE; CERTTFYING THAT THE
"APPLICANT" MATCHTNG SHARE IS RFADILY AVAILABLE; AND DEDICATING THE PF20POSED
SITE FOR PERMANENT PUBLIC PARK AND RECREATIONAL USES.
SECONDED BY COUNCILMEMBER AUSTIN. THr MOTION PASSED UNANIMOUSI:,Y.
**COUNCILMEMBER HAJECATE MOVED TO APPROVE RESOLUTION N0. R97-23, A
RESOLUTION FINDING THAT SPECIAL CIRCUMSTANCES EXIST WHICfi REQUIRE THE
HOLDING OF A SPECIAL MEETING AT A LcJCATION OTHER THAN THE FfiIENDSW00D CITY
HALL. (PUBLIC HEAFtING — JUNE 5, 1997 — 7:00 PM AT FR.IEND�WC30D HIGH SCHOOL
FOR THE REQUEST FROM EXXC3N FOR A SPECIFIC USE PERMIT — PIPELIN�? EASEMENT) .
SECONDED BY COU.NCIT,1�fF'MRF.R AIISTIN. THE MOTION PASSED UNANIMOUS]'.,Y.
**COUNCILMEMBER H1�,JECATE MOVEI� TO APPROVE ORDIHANCE 97-12, SECOND AND FINAL �-_.�
READING OF AN ORDTNANCE APPROVING THE PLANNING AND ZON=CNG COMMISSION
RECOMMENDATION REGARDING THE REQUEST' FOR SPECIFIC USE PERMI'P FOR PROPERTY
LOCATED AT 307 SOUTH FRIENDSWOOD I)RIVE, SUITE B-3, FRIENDSWOOD OFFICE PARK,
GALVESTON COUNTY, TEXAS, FROM OLD BUSTNESS DISTRICT (OBD), TO SPECIFIC USE
PERMIT (SP) MUSIC STUDIO, AMENDING THE ZONING DIS2'RICT MAP (�F THE CITY AS
ADOPTED BY ORDINANCE N0. 84-1.5; AND CONTAINING OTHIIt PROVISIONS RELATING TO
THE SUBJECT; PROVIDING A PENALTY; 1�ND PROVIDING FOR SEVERABILITYe
SECONDED BY COUNCILMEMB�R ERICSSON. THE MOTION PASSEA UNANIMOtJSLY.
**COUNCILMEMBER HAJECATE MOVED TO APPRO'VE THE CONSENT AGENDA AS PRESENTED:
A. PAYMENT OF CAPITAL PROJECTS — 1) 1997 DRAINAGE IMPROVEMENT PROGRAM WITH.
THE FIRST ANU FINAL PAYMENT IN THE AMOUNT OF $25,900.OU TU PR�3CISTON GRADTNG
& CONSTRUCTION CO. , INC. FOR DITCH EXCAVATTON AND IMPROVEMENTS ALONG MELODY
Ll�NE FROM MARY'S CREEK ESTATES JU3T SHORT OF MAPLEWOOD. THIr 1997 DRAINAGE
IMPROVEMENT PROJ'ECT IS COMPI.ETE. TOTAL CONSENT AGENDA PAYMENTS WERE
$25,900.00. B. DZSPOSITION OF BIDS — 1) BID 97-8 JANITOR.IAL SERVICES —
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REJ'ECTED. 2) 13ID 97-9 MOWING OF CITY PROPERTY AND MEDIANS - REJECTED. C.
MINUTE5 OF APRIL 14, APRIL 21, MAY 5 AND MAY 12, 1997.
SECONDED BY COUNCILMEMBER MEASELES. THE MOTTC?N PASSED UNANIMOUSLY.
A MOTION WAS MADE AND PASSED TO ADJOURN AT 8:15 P.M.
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MAYOR HAROLD L. WHITAKER
I ATTEST:
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D LORIS MCKENZIE, TRM�
CITY SECRETARY
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