HomeMy WebLinkAbout2002 09 30 Single Audit Report - City of Friendswood t
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CITY OF FRIENDSWOOD, TEXAS
FEDERAL SINGLE AUDIT REPORT
Year Ended September 30,2002
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INTERNET REPORT ID:82603 5/23/03 OMB No.0348-0057
FORM SF-SAC U.S.DEPT.OF COMM.-Econ.and Stat.Admin.-U.S.CENSUS BUREAU
(3-20-2001) ACTING AS COLLECTING AGENT FOR
Data Collection Form for Reporting on OFFICE OF MANAGEMENT AND BUDGET
AUDITS OF STATES,LOCAL GOVERNMENTS,AND NON-PROFIT ORGANIZATIONS
for Fiscal Year Ending Dates On or After January 1,2001
REComplete this form,as required byOMB Circular A-133,"Audits 11URN 0 Federal20 Audit Clearinghouse
P q 1201 E. 10th Street
of States,Local Governments,and Non-Profit Organizations." Jeffersonville,IN 47132
PART I GENERAL INFORMATION (To be completed by auditee, except for Item 7)
1. Fiscal period ending date for this submission 2. Type of Circular A-133 audit
Month Day Year Fiscal Period End Dates Must
09 / 30 /2002 Be On or After January 1,2001 1®Single audit 2❑Program-specific audit
3. Audit period covered FEDERAL 4. Date received by Federal
1 ® Annual 3111 Other- Months GOVERNMENT clearinghouse
2 CI Biennial
USE ONLY
5. Employer Identification Number(EIN) b. Are multiple EINs covered in this report? 1 El Yes 2® No
7 4 1 4 9 3 2 0 2 If Part I,Item 5b= "Yes,"complete Part I,Item 5c
a. Auditee EIN (Complete the continuation sheet on Page 4)
6. AUDITEE INFORMATION 7. AUDITOR INFORMATION(To be completed by auditor)
a. Auditee name a. Auditor name
CITY OF FRIENDSWOOD.TEXAS NULL LAIRSON P.C.
b.Auditee address (Number and street) b. Auditor address (Number and street)
910 S.FRIENDSWOOD DRIVE 11 GREENWAY PLAZA
City City
FRIENDSWOOD HOUSTON
State ZIP+4 Code State ZIP+4 Code
TX 7 7 5 4 6 - 4 8 5 6 TX 7 7 0 4 6 -
c. Auditee contact c. Auditor contact
Name Name
ROGER ROECKER I TOM PEDERSEN
Title Title
VICES TOR OF ADMINISTRATIVE SER SENIOR AUDIT MANAGER
d.Auditee contact telephone d.Auditor contact telephone
281 ) 996 — 3200 ( 713 ) 621 — 1515
e. Auditee contact FAX (Optional) e. Auditor contact FAX (Optional)
281 ) 338 — 4121 ( 713 ) 621 — 1570
f. Auditee contact E-mail (Optional) f. Auditor contact E-mail (Optional)
RROECKER@CI.FRIENDSWOOD.TX.US TPEDERSEN@NULL-LAIRSON.COM
g.AUDITEE CERTIFICATION STATEMENT-This is g. AUDITOR STATEMENT-The data elements and
to certify that,to the best of my knowledge and information included in this form are limited to those
belief,the auditee has: (1) engaged an auditor to prescribed by OMB Circular A-133.The information
perform an audit in accordance with the provisions of included in Parts II and III of the form,except for
OMB Circular A-133 for the period described in Part I, Part III, Items 8,9,and 10,was transferred from the
Items 1 and 3;(2)the auditor has completed such auditor's report(s)for the period described in Part I,
audit and presented a signed audit report which Items 1 and 3,and is not a substitute for such
states that the audit was conducted in accordance reports.The auditor has not performed any auditing
with the provisions of the Circular;and,(3)the procedures since the date of the auditor's report(s).A
information included in Parts I, II,and Ill of this data copy of the reporting package required by OMB
collection form is accurate and complete. I declare Circular A-133,which includes the complete auditor's
that the foregoing is true and correct. report(s), is available in its entirety from the auditee
at the address provided in Part I of this form.As
required by OMB Circular A-133,the information in
Parts II and III of this form was entered in this form
by the auditor based on information included in the
Si" -: ure of certi •• offi ial Date reporting package.The auditor has not performed
Month Day Year any additional auditing procedures in connection with
,�, C S / 2 7/a3 the completion of this form.
Printer Name/Title of certifying official S' nature o auditor Date
/?p ems- Poe C6�' , ' I�lc G� A Month Day Year
,r� c�vi' �S /a3 /03/
INTERNET REPORT ID: 82603 5/23/03
EIN: 7 4 1 4 9 3 2 0 2
PART I GENERAL INFORMATION-Continued
8. Did the auditee expend more than$25,000,000 in Federal awards during the fiscal year? (Mark(X)one box)
1❑ Yes-Identify Cognizant Agency in Part I,Item 9 2® No-SKIP to Part II,Item 1
9. Indicate which Federal awarding agency provided the predominant amount of direct funding in fiscal year 2000.
(Mark(X)one box)However,if cognizance has been reassigned,see instructions.
02❑ Agency for International a1❑ Energy 14❑ Housing and Urban 47❑ National Science
Development 66❑ Environmental Protection Development Foundation
10❑ Agriculture Agency 15❑ Interior 20❑ Transportation
11❑ Commerce 83❑ Federal Emergency 16❑ Justice 0 Other-Specify:
12❑ Defense Management Agency 17 0 Labor
84❑ Education 93❑ Health and Human Services
PART III FINANCIAL STATEMENTS (To be completed by auditor)
1. Type of audit report (Mark(X)one box)
1 ® Unqualified opinion 2 ❑ Qualified opinion 3❑Adverse opinion 4❑Disclaimer of opinion
2. Is a'going concern"explanatory paragraph included in the audit report? 1❑Yes 2®No
3. Is a reportable condition disclosed? 1®Yes 2❑No-SKIP to Item 5
4. Is any reportable condition reported as a material weakness? 1❑Yes 2®No
5. Is a material noncompliance disclosed? 1❑Yes 2®No
PART III FEDERAL PROGRAMS,(To be completed by auditor)
1. Type of audit report on major program compliance
1® Unqualified opinion 2❑ Qualified opinion 3❑Adverse opinion 4❑Disclaimer of opinion
2. Does the auditor's report include a statement that the auditee's financial statements
include departments, agencies, or other organizational units expending greater than
$300,000 in Federal awards that have separate A-133 audits which are not included
in this audit?(AICPA SOP 98-3 chapter 10) 1❑Yes 2®No
3. What is the dollar threshold to distinguish Type A and Type B programs?(§,.520(b)) $449,654
4. Did the auditee qualify as a low-risk auditee?(§_.530) 1❑Yes 2®No
5. Is a reportable condition disclosed for any major program? (§_.510(a)(1)) 1❑Yes 2®No-SKIP to Item 7
6. Is any reportable condition reported as a material weakness?(§_.510(a)(1)) i❑Yes 2❑No
7. Are any known questioned costs reported? (§_.510(a)(3)or(4)) 1❑Yes 2®No
8. Was a Summary Schedule of Prior Audit Findings prepared?(§_.315(b)) 1®Yes 2❑No
9. Indicate which Federal agency(ies) have current year audit findings related to direct funding or prior audit findings
shown in the Summary Schedule of Prior Audit Findings,related to direct funding. (Mark(X)all that apply or None)
oz 0 Agency for International 83❑ Federal Emergency 43 0 National Aeronautics and 96 0 Social Security
Development Management Agency Space Administration Administration
10 0 Agriculture 39❑ General Services as❑ National Archives and 19❑ State
Administration Records Administration
23 El Appalachian Regional 20❑ Transportation
Commission 93❑ Health and Human Services 05❑ National Endowment for 21❑ Treasury
ii 0 Commerce 14 0 Housing and Urban the Arts
Development 06 0 National Endowment for sz❑ United States
94 0 Corporation for National Information Agency
and Community Service 03 0 Institute for Museum the Humanities
12❑ Defense
Services 47❑ National Science sa❑ Veterans Affairs
84❑ Education
15 ID Interior Foundation oo® None
1s❑ Justice 07❑ Office of National Drug 0 Other-Specify:
a1 0 Energy Control Policy
17 El Labor
ss❑ Environmental 5s❑ Small Business
Protection Agency as 0 Legal Services Corp Administration
Each agency identified is required to receive a copy of the reporting package.
In addition, one copy each of the reporting package is required for:
•the Federal Audit Clearinghouse archives ER
•and, if not marked above,the cognizant agency(if identified in Part I, Item 9) C
Count total number of boxes marked above and submit this number of reporting packages 1 /
Page 2 FORM SF-SAC(3-20-2001)
INTERNET REPORT ID:82603 5/23/03
EIN: 7 4 1 4 9 3 2 0 2
PART 111 FEDERAL PROGRAMS—Continued (Page 3-#1 of 1)
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10. FEDERAL AWARDS EXPENDED DURING FISCAL YEAR 11. AUDIT FINDINGS
i3 CFDA Number Research
(a) and Name of Federal Amount Direct Major Typelsl of Audit finding
h Federal ' develop- program expended award program compliance 3 r berce4
o I requirement(s) number(s)
Agency Extension 2 merit
Prefix 1 I (b) (c) (d) tel (f) (a) (b)
I 1❑Yes 1 Yes 1❑Yes 0 N/A
8 3 .554 2®NO PUBLIC ASSISTANCE PROGRAM $ 64,499 .00 2 X No 2®No
I ' 1 CIYes 1 CIYes 1®Yes 0 N/A
8 13 .548 2 X No HAZARDOUS MITIGATION GRANT PROGRAM $ 14,369,953 .00 2®No 2❑No
i I 1❑Yes 1❑Yes 10 Yes 0 N/A
8 3 I .552 2®No EMERGENCY MANAGEMENT PERFORMANCE GRANT $ 32,294 .00 2®No 2®No
I i i❑Yes 1❑Yes 1❑Yes 0 N/A -
1 14 I .228 2®No US HOUSING AND URBAN DEVELOPMENT $ 350,000 .00 2®No 2®No
I 1❑Yes 1®Yes 1❑Yes 0 N/A
1 6 .592 2®No LOCAL LAW ENFORCEMENT BLOCK GRANT $ 12,784 .00 2❑No 2®No
I I 1❑Yes 1®Yes 1121 Yes 0 N/A
1 I 6 .607 2®No BULLETPROOF VEST PARTNERSHIP PROGRAM $ 3,920 .00 2 El No 2®No
I I 10 Yes 1❑Yes 1❑Yes 0 N/A
1 6 I .575 2®No CRIME VICTIM ASSISTANCE PROGRAM $ 44,494 .00 2®No 2®No
1❑Yes 1❑Yes 1❑Yes 0 N/A
8 I 4 I .186 2®No SCHOOL RESOURCE OFFICER PROGRAM $ 110,536 .00 2®No 2®No
1❑Yes 1❑Yes 1❑Yes
20No $ .00 20No 20No
1❑Yes 1❑Yes 1❑Yes
2❑No $ .00 2 El No 2❑No
IF ADDITIONAL LINES ARE NEEDED,PLEASE PHOTOCOPY
TOTAL FEDERAL AWARDS EXPENDED $ 14,988,480 .00 THIS PAGE,A TACH ADDITIONAL PAGES
AND SEE INSTRUCTIONS TO THE FORM,
1 See Appendix 1 of instructions for valid Federal Agency two-digit prefixes.
20r other identifying number when the Catalog of Federal Domestic Assistance(CFDA) number is not available. (See Instructions)
3 Enter the letter(s)of all type(s)of compliance requirement(s)that apply to audit findings(i.e.,noncompliance,reportable conditions(including
material weaknesses),questioned costs,fraud,and other items reported under§ .510(a))reported for each Federal program.
A. Activities allowed or unallowed F. Equipment and real property management K. Real property acquisition and O. None
B. Allowable costs/cost principles G. Matching, level of effort,earmarking relocation assistance P. Other
C. Cash management H. Period of availability of Federal funds L. Reporting
D. Davis—Bacon Act I. Procurement and suspension and debarment M.Subrecipient monitoring
v E. Eligibility J. Program income N. Special tests and provisions
w\ 4 N/A for NONE
EIN: 7 4 1 4 9 3 2 0 2
INTERNET REPORT ID:82603 5/23/03 \
a) PART I Item 5 Continuation Sheet
CD
• C. List the multiple Employer Identification Numbers(EINs)covered in this report.
I I 1 1 I 1 1 I I I I I I I 1 I I I I I I I I I I I I I I I 1 I I I I I I I I
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I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I
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CITY OF FRIENDSWOOD TEXAS
FEDERAL SINGLE AUDIT REPORT
TABLE OF CONTENTS
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Independent Auditors' Report on Schedule of Expenditures of Federal Awards 1
Schedule of Expenditures of Federal Awards 3
Notes on Accounting Policies for Federal Awards 4
Independent Auditors' Report On Compliance and on Internal Control Over
Financial Reporting Based on an Audit of Financial Statements Performed In
Accordance With Government Auditing Standards 5
' Independent Auditors' Report on Compliance with the Requirements Applicable
to Each Major Program and on Internal Control Over Compliance in
Accordance with OMB Circular A-133 7
Schedule of Findings and Questioned Costs 9
Status of Prior Findings 11
111 Corrective Action Plan 12
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11 Greenway Plaza,Suite 1515 Null ALairson 402 20th Street
Houston,TX 77046 Galveston,TX 77550
(713)621-1515 CERTIFIED PUBUC ACCOUNTANTS (409)762.8380
Fax:(713)621-1570 PROFFSSIONALCORPORATION Fax:(409)762-1749
1
Independent Auditors'Report on
1 Schedule of Expenditures of Federal Awards
To the Honorable Mayor and
Members of City Council
City of Friendswood, Texas
We have audited the general purpose financial statements of the City of Friendswood, Texas, as
of and for the year ended September 30, 2002 and have issued our report thereon dated April
14, 2003. These general purpose financial statements are the responsibility of the City's
management. Our responsibility is to express an opinion on these general purpose financial
statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United
' States of America and the standards applicable to financial audits contained in Government
Auditing Standards issued by the Comptroller General of the United States. Those standards
and provisions require that we plan and perform the audit to obtain reasonable assurance about
whether the general purpose financial statements are free of material misstatement. An audit
includes examining, on a test basis, evidence supporting the amounts and disclosures in the
general purpose financial statements. An audit also includes assessing the accounting principles
used and significant estimates made by management, as well as evaluating the overall financial
statement presentation. We believe that our audit provides a reasonable basis for our opinion.
Our audit was made for the purpose of forming an opinion on the general purpose financial
statements taken as a whole. The accompanying schedule of expenditures of federal awards is
presented for purposes of additional analysis as required by U.S. Office of Management and
Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations,
and is not a required part of the general purpose financial statements of the City. Such
information has been subjected to the auditing procedures applied in the audit of the general
1 purpose financial statements and, in our opinion, is fairly presented in all material respects in
relation to the general purpose financial statements taken as a whole.
.)711/(.
a'`')'i Re
Houston, Texas
April 14, 2003
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ICITY OF FRIENDSWOOD
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
1 FOR YEAR ENDED SEPTEMBER 30,2002
Pass Disburse-
' Fund Federal Grantor/Pass-through
Grantor/Program Title Federal Through Program ment/
No. CFDA Grantor's Or Award Expend-
Number Number Amount itures
IFederal Emergency Management Agency
Passed thru Texas Department of Public Safety Division of Emergency Management
I001 Public Assistance Program 83.554 1379 DR TX $64,499 $64,499
180 Hazard Mitigation Grant Program 83.548 FEMA-1379-DR TS Allison $14,369,953 $14,369,953
001 Emergency Management Performance Grant 83.552 EMT-2001-GR-0005 $32,294 $32,294
I001 Mitigation Assistance Program 83.535 FY01-0004 $1,798
Total Federal Emergency Management Agency $14,468,544 $14,466,746
IU.S.Department Housing and Urban Development
Passed thru Texas Department of Housing and Community Affairs
180 US Housing and Urban Development 14.228 $350,000 $350,000
ITotal U.S.Department of Housing and Urban Development $350,000 $350,000
Department of Justice
1 001 Local Law Enforcement Block Grant 16.592 200-LB-BX-2198 $12,784 $12,784
001 Bulletproof Vest Partnership Program 16.607 $3,920 $3,920
IPassed through State of Texas Office of the Governor Criminal Justice Division
I001 Crime Victim Assistance Program 16.575 VA-01-V30-14062-3 $44,494 $44,494
Total Department of Justice $61,198 $61,198
IDepartment of Education
Passed thru State of Texas Office of the Governor Criminal Justice Division
I001 School Resource Officer Program 84.186 ED-01-.120-15504-02 $111,523 $110,536
Total Department of Education $111,523 $110,536
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Total Federal Awards $14,988,480
3
CITY OF FRIENDSWOOD,TEXAS,
NOTES ON ACCOUNTING POLICIES FOR FEDERAL AWARDS
YEAR ENDED SEPTEMBER 30,2002
NOTE 1 BASIS OF ACCOUNTING
City of Friendswood, Texas accounts for federal funding using the modified accrual
basis of accounting. This basis of accounting recognizes revenues in the accounting
period in which they become susceptible to accrual, i.e., both measurable and available,
and expenditures in the accounting period in which the liability is incurred, if
measurable, except for certain compensated absences and claims and judgments, which
are recognized when the obligations are expected to be liquidated with expendable
available financial resources.
Federal grant funds are considered to be earned to the extent of expenditures made
under the provisions of the grant and, accordingly, when such funds are received, they
are recorded as deferred revenues until earned. Generally, unused balances are returned
to the grantor at the close of specified project periods.
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' 11 Greenway Plaza, Suite 1515 Null 1 2UrsO f 402 20`h Street
Houston,TX 77046 a �.c i J 1 1 Galveston,TX 77550
(713)621-1515 CERTIFIED PUBLIC ACCOUNTANTS (409)762.8380
Fax:(713)621-1570 PROFESSIONAL CORPORATION Fax:(409)762-1749
Independent Auditors'Report on Compliance and on Internal
' Control Over Financial Reporting Based on an Audit
of Financial Statements Performed in Accordance
With Government Auditing Standards
1
To the Honorable Mayor and
Members of City Council
City of Friendswood, Texas
We have audited the general purpose financial statements of City of Friendswood, Texas (the
"City") as of and for the year ended September 30, 2002, and have issued our report thereon
dated April 14, 2003. We conducted our audit in accordance with auditing standards generally
' accepted in the United States of America and the standards applicable to financial audits
contained in Government Auditing Standards, issued by the Comptroller General of the United
States.
Compliance
As part of obtaining reasonable assurance about whether the City's financial statements are free
of material misstatement, we performed tests of its compliance with certain provisions of laws,
regulations, contracts, and grants, noncompliance with which could have a direct and material
effect on the determination of financial statement amounts. However, providing an opinion on
' compliance with those provisions was not an objective of our audit, and accordingly, we do not
express such an opinion. The results of our tests disclosed no instances of noncompliance that
are required to be reported under Government Auditing Standards
Internal Control Over Financial Reporting
In planning and performing our audit, we considered the City's internal control over financial
reporting in order to determine our auditing procedures for the purpose of expressing our
opinion on the general purpose financial statements and not to provide assurance on the internal
tcontrol over financial reporting. However, we noted certain matters involving the internal
control over financial reporting and its operation that we consider to be reportable conditions.
Reportable conditions involve matters coming to our attention relating to significant
deficiencies in the design or operation of the internal control over financial reporting that, in
our judgment, could adversely affect the City's ability to record, process, summarize, and report
financial data consistent with the assertions of management in the financial statements.
Reportable conditions are described in the accompanying schedule of findings and questioned
costs as items 02-1 and 02-2.
5
To the Honorable Mayor and
Members of City Council
City of Friendswood, Texas .,
April 14, 2003
A material weakness is a condition in which the design or operation of one or more of the
internal control components does not reduce to a relatively low level the risk that misstatements
in amounts that would be material in relation to the general purpose financial statements being
audited may occur and not be detected within a timely period by employees in the normal
course of performing their assigned functions. Our consideration of the internal control over
financial reporting would not necessarily disclose all matters in the internal control that might
be reportable conditions and, accordingly, would not necessarily disclose all reportable
conditions that are also considered to be material weaknesses. However, we did not consider
any of the reportable conditions described above to be a material weaknesses.
This report is intended solely for the information and use of the City Council, management,
others within the organization and federal awarding agencies and pass-through entities and is
not intended to be and should not be used by anyone other than these specified parties.
62 Houston, Texas 0t..4.4011
April 14, 2003
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' 11 Greenway Plaza,Suite 1515 Houston,TX 77046 Null•Lairson 402 20`h Street
Galveston,TX 77550
(713)621-1515 CERTIFIED PUBLIC ACCOUNTANTS (409)762.8380
Fax:(713)621-1570 PROFESSIONAL CORPORATION Fax:(409)762-1749
Independent Auditors'Report on Compliance
With Requirements Applicable to Each Major Program
and on Internal Control Over Compliance in Accordance
With OMB Circular A-133
To the Honorable Mayor and
Members of City Council
City of Friendswood, Texas
Compliance
We have audited the compliance of City of Friendswood, Texas with the types of compliance
requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133
Compliance Supplement that are applicable to each of its major federal programs for the year
' ended September 30, 2002. The City's major federal programs are identified in the summary
of auditors' results section of the accompanying schedule of findings and questioned costs.
Compliance with the requirements of laws, regulations, contracts, and grants applicable to each
of its major federal programs is the responsibility of the City's management. Our responsibility
is to express an opinion on the City's compliance based on our audit.
1 We conducted our audit of compliance in accordance with auditing standards generally
accepted in the United States of America; the standards applicable to financial audits contained
in Government Auditing Standards, issued by the Comptroller General of the United States; and
1 OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations.
Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain
reasonable assurance about whether noncompliance with the types of compliance requirements
referred to above that could have a direct and material effect on a major federal program
occurred. An audit includes examining, on a test basis, evidence about the City's compliance
with those requirements and performing such other procedures as we considered necessary in
the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our
audit does not provide a legal determination of the City's compliance with those requirements.
In our opinion, the City complied, in all material respects, with the requirements referred to
above that are applicable to each of its major federal programs for the year ended September
30, 2002.
Internal Control Over Compliance
The management of the City is responsible for establishing and maintaining effective internal
control over compliance with the requirements of laws, regulations, contracts, and grants
applicable to federal programs. In planning and performing our audit, we considered the City's
internal control over compliance with requirements that could have a direct and material effect
on a major federal program in order to determine our auditing procedures for the purpose of
expressing our opinion on compliance and to test and report on the internal control over
compliance in accordance with OMB Circular A-133.
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To the Honorable Mayor and
Members of City Council
City of Friendswood, Texas
April 14, 2003
Our consideration of the internal control over compliance would not necessarily disclose all
matters in the internal control that might be material weaknesses. A material weakness is a
condition in which the design or operation of one or more of the internal control components
does not reduce to a relatively low level the risk that noncompliance with applicable
requirements of laws, regulations, contracts, and grants that would be material in relation to a
major federal program being audited may occur and not be detected within a timely period by
employees in the normal course of performing their assigned functions. We noted no matters
involving the internal control over compliance with the requirements of laws, regulations,
contracts, and grants applicable to federal programs that we consider to be material
weaknesses.
This report is intended solely for the information and use of the city council, management,
others within the organization and federal awarding agencies and pass-through entities and is
not intended to be and should not be used by anyone other than these specified parties.
.1714,7/(4 ,744:,Sebei Re
Houston, Texas
April 14, 2003
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CITY OF FRIENDSWOOD, TEXAS
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
' FOR THE YEAR ENDED SEPTEMBER 30,2002
' Type of Report on Financial Statements Unqualified
Report on Compliance and on Internal Controls—Financial Statements
' Findings related to compliance with No items noted.
laws and regulations
Reportable Conditions noted in relation #02-1, #02-2
to internal control over financial
statements
Material weaknesses noted in relation to None noted
internal control over financial
statements
Report on Compliance and Internal Controls—Major Programs
' Type of Report on Compliance with Unqualified
major programs
' Findings and questioned costs for None Noted
federal awards as defined in
section.510(a) OMB Circular A-133
Reportable conditions noted in relation None Noted
to internal control over major programs
Material weaknesses noted in relation to None Noted
' internal control over major programs
Dollar Threshold Considered Between $449,654
Type A and Type B Federal Programs
Low Risk Auditee Statements The Organization was not classified as a low-risk
' auditee in the context of OMB Circular A-133
Major Federal Program Hazard Mitigation Grant Program(FEMA)
' CFDA # 83.548
Pass-through Entity Texas Department of Public Safety Division of
1 Emergency Management
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CITY OF FRIENDSWOOD, TEXAS
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
FOR THE YEAR ENDED SEPTEMBER 30,2002
Findings related to compliance with laws and regulations
Finding 02-1 City is not monitoring cumulative purchases of
Purchasing similar items which, in the aggregate over a twelve
month period, could be subject to state bidding
requirements.
Criteria Competitive procurement procedures are required
for making purchases involving dollar amounts over
$25,000 or more, in the aggregate, for a twelve
month period.
Effect This condition may cause the City to be in technical
noncompliance with the state bidding requirements
for some purchases.
Recommendation We recommend that the City establish procedures to
monitor purchases of similar commodities on a
regular basis to identify items which should be
purchased under competitive procurement
procedures.
Finding 02-2 We noted instances where expenditures should have
Accounts Payable been accrued and included in accounts payable as of
9/30/02.
Criteria Expenditures for goods or services should be
recorded in the period in which they are received.
Effect The effect of not ensuring these duties is likelihood
that liabilities are not recorded in the proper fiscal
period.
Recommendation Procedures should be established to ensure that
liability for goods and services is recorded in the
proper fiscal period
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CITY OF FRIENDSWOOD, TEXAS
STATUS OF PRIOR FINDINGS
YEAR ENDED SEPTEMBER 30,2002
•
GENERAL PURPOSE FINANCIAL STATEMENTS
Reportable Condition 99-2 Resolved. Assets have been converted to the
Maintenance of Fixed Asset Records general ledger system and the City can now
calculate de.reciation on one s stem.
Resolved. Adjustments are performed by an
t Reportable Condition 01-1 accounting assistant whose daily
Segregation of Duties responsibilities are not directly related to utility
billin!.
Material Weaknesses None noted.
Noncompliance Material To The Financial None noted.
Statements
FEDERAL PROGRAMS
Internal Control Findings - Federal None noted
Compliance Findings—Federal No compliance findings material to major
federal programs noted.
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CITY OF FRIENDSWOOD,TEXAS
CORRECTIVE ACTION PLAN
YEAR ENDED SEPTEMBER 30,2002
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Finding 02-1 Contact Person:
Purchasing
Roger C. Roecker, Director of Administrative Services
Response:
Purchasing has developed reports to help monitor the cumulative
totals on a regular basis.
Estimated Completion Date:
9/30/03
Finding 02-2 Contact Person:
Accounts Payable
Cindy Edge, Director of Utility Billing
Response:
City staff will contact G/L software vendor to establish procedures
to help capture expenditures and report them in the proper fiscal
period.
Estimated Completion Date:
9/30/03 1
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