The URL can be used to link to this page

Home My WebLink AboutCC Minutes 1994-06-13 Special 479 SPECIAL MEETING ) ( FRIENDSWOOD CITY COUNCIL ) ( JUNE 13 , 199� ) ( MINUTES OF A SPECI� MEETING OF THE FRIENDSWOOD CITY COUNCIL THAT WAS HELD ON �ONDA,�.; �j�[� 13� 1q94 g� �: 30 P .M. AT FRIENDSWOOD CITY HALL , COUNCIL CHAMBERS , 109 WILLOWICK , FRIENDSWOOD , TEXAS , WITH, THE FOLLOWING PRESENT , CONSTITUTING A $ QUORUM: i MAYOR EVELYN B. NEWMAN MAYOR PRO TEM TOM MANISON COUNCILMEMBER KITTEN HAJECATE COUNCILMEMBER MEL MEASELES COUNCILMEMBER ED STUART CQUNCILMEMBER ALINE DICKEY COUNCILMEMBER JANIS LOWE CITY MAHAGER RQN COX CITY SECRETARY DELORIS MCKENZIE MAYOR NEWMAN CALLED THE MEETING TO ORDER . PRESENTATION WAS MADE BY PLANNING AND ZONING CHAIRMAN BENNY BAKER , CO-CHAIRMAN JAN JORAAN AND PLANNER , DAVID HOOVER , REGARDING THE PROPOSED AMENDMENT TO THE ZONING ORDINANCE FOR ENTRYWAY OVERLAY DISTRICTS . THE PRESENTATION INCLUDED INFOAMATION REGARDING THE ENTRYWAY OVERLAY BEING DESIGNED TO PLACE ADDITIONAL REQUIREMENTS ON COMMERCIAL ESTABLISHMENTS IN THE NEWLY DEVELOPING AREAS ALONG THE CITYtS EI3TRYWA`fS . THESE ENTRYWAYS ARE ON EITHER END OF THE MAJOR FM HIGHWAYS INTO THE CITY . THEY DO NOT INCLUDE THE EXISTING DOWNTOWN AREA OF FM 518 ON THE MAJOR INTERSECTIONS OF FM 518IFM 2351 OR FM 518IFM 528 . THE PLANNING AND ZONING COMMISSION HAS FORMALLY RECOMMENDED THIS ZONING AMENDMENT . SOME MEMBERS OF THE CHAMBER OF COMMERCE , UPON THE INVITATION OF THE CHAMBER DIRECTOR , REVIEWED THIS PROPOSAL ON TWO DIFFERENT OCCASIONS . THE RESULT OF THEIR LAST REVIEW WA5 AN ENDORSEMENT OF THE PLAN FROM THOSE PRESENT . THE ONLY DIFFERENCE BETWEEN THE PLAN PRESENTED AND THE CHAMBER ' S ENDORSEMENT IS THE ELIMINATTON OF PORTABLE SIGNS . EXISTING BUSINESSES WILL BE EXEMPT FROM THE PROVISION ELIMINATING PORTABLE SIGNS ; THAT PROVISION IS FOR NEW BUSINESSES IN THE NEW DISTRICT . THE PLANNING AND ZONING COMMSSSION IS RECOMMENDING THE ELIMINATION OF PORTABLE SIGNS FOR NEW BUSINESSES ; NEITHER THE CHAMBER NOR THE STAFF IS ENDORSING SUCH A RECOMMENDATION. A COPY OF THE PROPOSED AMENDMENT LANGUAGE � A GOPY OF THE MAP OUTLINING THE PROPOSED DISTRICT BOUNDARIES , AND A COPY OF THE LETTER OF ENDORSEMENT FROM THE CHAMBER OF COMMERCE WAS PROVIDED TO COUNCIL . A LENGTHY DISCUSSION FOLLOWED WITH COUNCIL DISCUSSING DETENTION PONDS , HEIGHTS OF BUILDINGS , ECONOMIC DEVELOPMENT , SIGNS AND AEADER BOARDS INCLUDING WALL SIGNS AND MONUMENT SIGNS , SCREENING , UTILITIES , LANDSCAPING , ARCHITECTURAL ELEMENTS , BARRIER WALLS IN _,�......... _..____._. ._...� �,�..�.._.�.. _ 48 � RESIDENTIAL AREAS , AND SIDEWALKS . CHAIRMAN BAKER STATED PLANNING AND ZONING COMMISSION WOULD CONTINUE TO WORK ON THIS ENTRYWAY OVERLAY DISTRICT , USING THE 35 ' HEIGHT REGULATSONS AND INCLUDING READER BOARDS ON MONUMENT SIGNS AND PRESENT TO COUNCIL FOR CONSIDERATION . PRESENTATION WAS MADE BY MR . CHIP COLLINS WITH ACCORD GROUP � AND ADMINISTRATIVE SEAVICES DIRECTOR , AOGER ROECKER , REGARDING THE STUDY OF A MANAGEMENT INFORMATION SYSTEMS PLAN , WHICH THE COUNCIL APPROVED THE STUDY IN DECEMBER , 1993 • MR . COLLINS ADVISED COUNCIL THAT HE HAS BEEN WORKING WITH STAFF TO IDENTIFY THE EXISTING MIS SYSTEM, IDENTIFYING OUR NEEDS FOR THE FUTURE , AND DEVELOPING A PLAN TQ ACCOMPLISH THE NEEDS . THIS HAS BEEN AN IN DEPTH PROCESS , WHICH REQUIRED NUMEROUS MEETINGS OF DEPARTMENT HEADS AND OTHER COMPUTER USERS. MR . COLLINS PRESENTED A OVERVIEW OF HIS PRELIMINARY FINDINGS WITH OVERHEAD SLIDES . MR . COLLINS REPORTED HTS SCOPE OF WORK INCLUDED A SURVEY OF ALL CITY DEPARTMENTS TO DETERMINE INFORMATION/COMPUTER NEEAS AND PRIORITIES ; DEVELOPMENT OF POTENTIAL , BUT PRACTICAL SYSTEM ALTERNATIVES FOR ALLOWING THE CITY TO ACHIEVE ITS INFORMATION NEEDS ; WORKING WITH THE CITY TO DETERMINE THE BEST ALTERNATIVE OR COMBINATIQN OF ALTERNATIVES THAT PROVIDE THE HIGHEST POSSIBILITY OF SUCCESS ; AND DEVELOPING A MANAGEMENT METHODOLOGY THAT WILL ENABLE THE CITY TO EFFEGTIVELY MANAGE THE PLAN ' S IMPLEMENTATION AND MAINTAIN AN UP-TO-DATE, CURREKT PLAN . THIS SCOPE OF WORK HAS BEEN ACCOMPLISHED THROUGH COMPLETION OF QUESTIONNAIRES BY CITY STAFF ; THROUGH MANY INTERVIEWS ; AND THROUGH A SERIES OF WORKSHOP MEETINGS . THESE WORKSHOPS WERE LED BY MR . COLLINS AND UTILIZED THE DEPARTMENT DIRECTORS AS THE MIS PROJECT TEAM. MR . COLLINS REPORTED HE IS IN THE PROCESS OF COMPLETING HIS WORK , WHICH INCLUDES DEVELOPING RECOMMENDATIONS , AND PRESENTING THE PLAN AND RECOMMENDATIONS TO CITY MANAGEMENT AND CITY COUNCIL . A LENGTHY DISCUSSION WAS HELD WITH COIINCIL REGARDING THE EXISTING SYSTEM AND FUTURE NEEDS . MR . ROECKER ADVISED THAT THE RECOMMENDATION , WHEN COMPLETED , WILL BE BROUGHT BACK FOR COUNCIL CONSIDERATION . DISCUSSION WAS HELD � REGARDING COUNSELING SERVICES WITH THE FRIENDSWOOD COUNSELING SERVICES ADVISORY BOARD REPRESENTED BY LORNA ZEITLER , ROBIN MANISON , JOLIE WICK , AND ADMINISTRATIVE SERVICES DIRECTOR , ROGER ROECKER . DISCUSSION WAS HELD REGARDING THE REQUEST FOR PROPOSAL THAT WAS FREPARED BY THE FRIENDSWOOD COUNSELING SERVICE ADVI50RY BOARA , AND WAS SENT TO TWELVE POTENTIAL PROVIDERS, WITH ONE RESPONSE RECEIVED FROM BAY AREA CONSULTATION . THE BOARD REVIEWED THE PROPOSAL AND RECOMMENDED APPROVAL . DISCUSSION WAS HELD REGARDING THE QUALIFICATIONS OF BAY AREA CONSULTATIQN WITH REPRESENTATIVES LORIANNE REEVES AND MARCIA BUNCH. MS . REEVES AND MS . BUNCH ADVISED THEIR OFFICE IS LOCATED QN BAY AREA BOULEVARD , WHICH IS EASILY ACCESSIBLE BY FRIENDSWOOD CITTZENS . A LENGTHY DISCUSSION WAS HELD REGARDING REQUIRED CITY EMPLOYEE ASSISTANCE PROGRAM FOR COUNSELING , POSSIBLY CONTRACTING OUT FOR EMPLOYEES PROGRAM, NUMBER OF POLICE DEPARTMENT AND FRIENDSWOOD INDEPENDENT SCHOOL DISTRICT REFERRALS , BREAKDOWN ON CONTRACT AMOUNT FOR EMPLOYEES , CITIZENS AND REFERRALS , HOURLY RATE OF $45 . 00 , ON ALL 24 HOURS , SLIDING SCALE , OUTREACH PROGRAMS , PRIVATE HEALTH CARE COST FOR COUNSELING, SERVICE TO THE �....�.._....---_-�_. . . . ____.�... _.� __...._...._-- � 81 COMMUNITX , PREVENTIVE MAINTENANCE , PRIVITAZATION , USE OF MUNICIPAL FUNDS FOR THIS PROGRAM, CITY PROGRAM NOT ACCOUNTABLE , PROBLEMS WITH PAST PROVIDER , FOUR OF THE PAST PROVIDER EMPLOXEES MOVING TO BAY AREA CONSULTATION , COUNCIL NOT PROVIDED OPPORTUNITY TO REVIEW RFP , PRO-ACTIVE PROGRAM , AND SERVICE TO THE COMMUNITY . DISCUSSION WAS HELD REGARDING THE FACT THAT INTERACT COUNSELING AND CONSULTATION , INC . , THE LONGTIME PROVIDER OF COUNSELING SERVICES FOR THE CITY , HAS ANNOUNCED IT IS CEASING ALL WORK AND CLOSING ITS DOORS EFFECTIVE JUNE 20 . DISCUSSION WAS HELD REGARDING ALLOWING BAY AREA CONSULTATION TO TAKE OVER THE SERVICE r JULY 1 AND DISCUSSED ENTERING INTO A CONTRACT WITH BAY AREA � CONSULTATION FOR NEXT YEAR ' S CONTRACT. STAFF IS TO WORK WITH BAY AREA CONSULTATION REGARDING HOURLY FEE AND BRING BACK A CONTRACT ON JUNE 20TH FOR COUNCIL CONSIDERATION . DISCUSSION WAS HELD REGARDING RESOLUTION R93-23 , COUNCIL RULES AND PROCEDURES WITH CITY SECRETARY DELORIS MCKENZIE AND CITY MANAGER ROX COX PROVIDED A BRIEF OVERVIEW OF PROPOSED CHANGES . DISCUSSION WAS HELD REGARDING HOLDING TOWN MEETINGS , AND COUNCIL CONCURRED TO ADD A SECTION ALLOWING FOR TOWN MEETINGS TO BE HELD IN THE MONTHS HAVING FIVE MONDAYS . DISCUSSION WAS HELD REGARDING THE TOWN MEETINGS , SPECIAL COUNCIL MEETINGS WITH AGENDAS POSTED , AND MINUTES TAKEN . DISCUSSION WAS HELD REGARDING CHANGING THE AGENDA DEADLINE FROM WEDNESDAY AT NOON TO TUESDAY AT NOON , WITH THE MAJORITY OF COUNCIL CONCURRING WITH THE CHANGE . STAFF ADVISED THE RESOLUTION REFLECTING THESE CHANGES WILL BE PRESENTED AT THE NEXT MEETING . MOTION MADE AND APPRQVED FOR ADJOUBN��T AT 11 : 20 PM. � ,�iY��1t-J MAYOR VELXN B. NEWMAN AT ST : ��. _ D LORIS MCKENZI , T MC • CITY SECRETARY ,_.,,,„.....�..Y,�.,., _.. ... ._. ....__..__._��..._._