HomeMy WebLinkAboutBudget amendment II ATTACHMENT A
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City of Friendswood
Budget Amendment Summary
Fiscal Year 2003 — 2004
Budget Amendment II
April 4, 2005
1 2004 Emergency Management Performance Grant, $29,128. Additional state funding
of Emergency Management Performance Grant revenues for 2004. This grant
reimburses the City for salaries and benefits expended for emergency management
services provided by the Fire Marshal department. The total 2004 grant received is
$46,628. A supplemental operating budget request, in the amount of$17,500,was
appropriated in the adopted 2004 budget; therefore, this amendment appropriates the
balance of$29,128 for EOC presentation equipment,Net Labeling software and
additional operating expenses. (34-5169)
2 2004 Asphalt Street Project Change Order#1 to Add Mandale Road, $34,925. City
Council approved to add Mandale Road to the 2004 Asphalt Street Project on
12/15/2003, agenda item 10-D. Fund with Street Operations street maintenance
budget. (40, 5232)
3 2004 Bulletproof Vest Grant, $993. U. S. Department of Justice Grant, authorized by
City Council on 2/2/2004 in the amount of$2,500, to be used to purchase body armor
for police officers. $993 of this 50%matching grant was expended in FY 2004. The
remaining amount of$1,507 will be included on Budget Amendment I in FY 2005.
The 50% grant match will come from the existing adopted budget. (53, 5190)
4 Shadowbend Sewer Line Construction, $101,115. On 3/1/2004 City Council
approved a change order on the Longwood Park Water and Sewer Line construction
contract with Pennstar, Inc. to replace and upgrade the sewer line on Shadowbend as
a part of the Woodlawn/Shadowbend Drainage and Street construction project.
Funding for this project is to come from the balance of Longwood Park budget, 2001
Water and Sewer Revenue Bonds. (54, 2041)
5 Harold L Whitaker Drive Construction, $185,711. For access to the new Public
Safety Building a new street is to be constructed between the new public safety
building and the Galveston County Consolidated Drainage District(GCCDD.) An
interlocal agreement between the City and GCCDD was approved on 4/19/2004 to
jointly contribute 50%of the land and construction costs for this new street. Bid
2004-04 was also awarded by City Council on 4/19/2004 for construction of the new
street. The City's 50% funding share is to come from General Fund balance. (55,
2042)
6 Kidfish Recreation Program Donations, $1,140. Donations received to offset
expenditures for Kidfish recreation program at Centennial Park. Total expenditures
were $1,500 less $300 donation made directly to Kidfish, or $1,200. Total City cost
to fund this program is $60. (66, 5193)
2004 BA II-Attachment A#4 Revised
ATTACHMENT A
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FY 2003-2004 Budget Amendment II Summary
April 4, 2005
7 Holiday Hustle 5K Fun Run/Walk Program Revenues, $2,432. Appropriate
additional registration fees and donation revenues over the adopted 2004 budget
amount of$2,200. Total registration fees received, $2,575. Total donations received,
$2,057. Total revenues, $4,632. Total expenditures for the program, $1,568. Total
amount forwarded to Laura Recovery Center Foundation(LRCF), $3,064. In
addition, another$1,275 was contributed by vendors and individuals directly to the
LRCF thru the Holiday Hustle 5K Fun Run/Walk program, bringing the total
contribution to the LRCF to $4,339. $(67, 5194)
8 Additional Waterwise Conservation School Program Costs, $4,500. Increase
participation in water conservation program at Bales, Wedgewood and Windsong
schools. Total number of students in the 2004 school year program is 748 for a total
cost of$24,497. $20,000 budgeted. Appropriate an additional $4,500 from a 2003
well permit refund of$6,482. (70-5196)
9 Additional Woodlawn/Shadowbend Drainage and Street Project Costs, $424,637.
City Council awarded the bid on 5/3/2004 to Conrad Construction for drainage and
street improvements on the Woodlawn and Shadowbend project, agenda item 9-B-2.
A cost overrun of$509,121.50 over the bond funding for this project was to be
funded from several sources. $30,500 was to be reduced thru negotiations with the
contractor thereby reducing the additional amount needed to $478,622. At the time
the bid was awarded this additional amount was to be funded with a$300,000 transfer
from the 2004 concrete street repair budget, $120,000 from the balance of 2003
Sunset Street Reconstruction budget and the remaining balance of$58,622 from
General Fund Balance.
As of FYE 2004, additional change orders reduced the amount needed to $424,637.
Additional costs on the 2004 Asphalt and Concrete Street Repair Programs reduced
the amount available to transfer from these projects to $177,610 from $300,000;
therefore, General Fund balance will provide additional funding in the amount of
$68,405. In addition, the Sunset Street Reconstruction project was completed in FY
2003 and the balance of$120,000 had lapsed into General Fund balance; therefore,
this amount also needs to be reappropriated from General Fund balance. ,4,
4bSie
To recap the revised source of funding: $177,610 from 2004 Street Repair and
Improvement budgets and $247,027 from General Fund balance for a total of
$424,637. (72, 5242)
10 High School Scholarship Donation, $2,000. IESI, the City's refuse contractor,
bilf)
donated$2,000 to provide $500 scholarships to four Friendswood seniors, two at �,,
9,0:5f5r ,
Clearbrook High School and two at Friendswood High School. (81, 5243)
X 11 Sewer Line at 503 N. Friendswood Dr., $4,180. Install tie-in to City's sewer system V/
at Linn Eignus property in lieu of purchasing a drainage easement across the Eignus
property for the Annalea/Whitehall Drainage project. Fund with Water and Sewer
working capital. (90, 5201)
2004 BA II-Attachment A#4 Revised
4 ATTACHMENT A
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FY 2003-2004 Budget Amendment II Summary
April 4, 2005
12 Centennial Park Change Order#1, $58,031. The Centennial Park project called for
two concession stand/restroom facilities. One of those was bid as an alternate,
without the concession stand being constructed and only the restroom facilities. This
particular facility is to be constructed next to the football field. We believe it will be
prudent to go ahead and construct this entire facility for an additional $58,931. The
cost to retrofit the building for a concession stand later would be significantly more,
and the location next to the football field requires the concession stand be available.
The additional funding needed will come from a transfer of the savings incurred in
the capital project for the lighting update on several fields in Renwick Park. City
Council approved this change order on 6/21/2004, agenda item 10-B-1 along with
awarding of the construction contract to Frost Brothers. (83, 5199)
13 Texas Forest Service Grant, $1,120. This is the second year the Friendswood
Volunteer Fire Department has received the Texas Forest Service Grant from Texas
A&M University system thru the Rural Fire Defense Assistance program. This
reimbursement grant provided fire fighter training for eight firefighters to attend the
Harris County Firefighter Association Field Day training in April 2004. (91, 4443)
14 Annalea/Whitehall Drainage Project, $65,560. The 2003 Bond Election authorized
$1.331 Million for improvements to the drainage system in the Annalea, Kingspark
and Whitehall Subdivisions. The bid award for this project exceeds the amount of
bond funds available by$65,000. Staff proposed to supplement a portion of this
work from water and sewer working capital for the utility improvements($57,459)
and a supplemental amount($8,100)budgeted in the FY2004-05 City Budget to
cover these additional costs. Since approval by City Council on 8/2/2004, agenda
item 10-A, it was determined the $8,100 could be funded with interest earned on the
bond funds thereby freeing up this amount to use on the Sun Meadow Drainage
project. This change was authorized by City Council on 10/18/2004, item 12-A. (95,
5202)
15 Consulting Services on Special Financing District Proposals, $20,000. Friendswood
Development Company has a request for a Municipal Utility District(MUD) and Tax
Increment Reinvestment Zone(TIRZ) for special district funding consideration for
the proposed West Ranch development in Friendswood. Because of the size of the
project and the complexity of the financing, staff recommends an agreement with
Knudson & Associates in the amount of$20,000. Knudson &Associates specializes
in advising both local governments and developers in the intricacies of this type of
special financing districts. City Council approved this contract on 8/2/2004, agenda
item 10-C. (98, 4444)
16 Texas Forest Service Grant, $4,530. This is the second year the Friendswood
Volunteer Fire Department has received the Texas Forest Service Grant from Texas
A&M University system thru the Cost Share Assistance program. This grant
reimbursed the City for Personal Protective Equipment(bunker gear) for ten
firefighters. (102, 4760, 103, 4761)
2004 BA II-Attachment A#4 Revised
ATTACHMENT A
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FY 2003-2004 Budget Amendment II Summary
April 4, 2005
17 Woodlawn/Shadowbend Drainage Project Change Order#2, $11,415. In an effort to
take advantage of the work of this project to incorporate the resolution of several
small drainage issues in the immediate area of the Shadowbend Woodlawn
intersection some changes to the work have become necessary. The total proposed
changes are $16,445. At the same time several items were discovered to be
unnecessary for the performance of the new system. The total deductions are $5,030.
Funding for this Change Order can be taken from the surplus in the 2003 Bond
Construction Fund that totals slightly over$12,000. This amount is what was left
over from the estimated bond costs that was re-allocated back to the construction
areas for use there. (99-5204)
18 Laserfiche Indexing Software, $9,506. This is primarily an accounting amendment to
adjust the payment for Laserfiche Indexing software from City Secretary's office
(CSO) to Administrative Services (ASO.) The software was budgeted in 2004 by the
CSO and added to the CSO department budget. A purchase order was processed by
CSO to begin implementation and a down payment was made for one-half the cost.
However, all hardware and software purchases should be budgeted in ASO, IT
(Information Technology) division; therefore, the payment was moved from CSO to
ASO. This budget amendment transfers the budget for that payment from CSO to
ASO. The budget and payment for the remaining half of this project will be carried
forward into 2005 in the CSO budget and another amendment made after the project
is completed to move the remaining budget and expenditure to ASO. (105, 5238)
19 Reduce Longwood Park and San Joaquin Sewer Line Budget and Correct Funding
Source, ($296,882). This amendment recognizes a reduction of$296,882 in total cost
of the Longwood Park and San Joaquin Sewer Line projects. In addition, this
amendment also corrects the original funding source from 1999 and 2001 Water and
Sewer Bond Construction Fund interest earnings. These projects should have been
funded with savings from the Beamer Road Waterline, $402,000, and 1.0 MG
Elevated Storage Tank, $554,480, projects. This amendment reduces the interest
budget by $1,252,362 and transfers $955,480 from the Beamer Road Waterline and
1.0 MG Elevated Storage Tank projects resulting in the net budget reduction of
$296,882. (107, 5213, 108, 5210)
20 Purchase Additional Propery on FM528 at Public Safety Building Site, $708,836.
The City purchased a 10 acre parcel for the Public Safety Building(PSB) site. The
10 acre parcel was then divided into three separate parcels. The middle parcel of 3.6
acres ($399,399) is to be the PSB site. The back parcel of 3.4 acres ($375,586)will
be retained as a possible site for a future fire station. The FM 528 frontage parcel of
3 acres ($333,250)will be sold. The PSB site is to be funded with 2003 general
obligation bonds. The other two parcels will be funded with General Fund balance.
When the FM 528 frontage parcel is sold, the proceeds will be used to reimburse
General Fund balance. (109, 5233)
2004 BA II-Attachment A#4 Revised
ATTACHMENT A
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FY 2003-2004 Budget Amendment II Summary
April 4, 2005
21 2004 Asphalt Street Program, $22,390. Transfer additional funding needed for 2004
Asphalt Street project change order#3 from balance of San Joaquin Street
Improvement budget. Change order approved by City Council on 9/20/2004. San
Joaquin Street Reconstruction project will need to be re-budgeted in a future fiscal
year. (110, 5247)
22 Friendswood Link Road/Whispering Pines Preliminary Engineering Study and
Environmental Assessment Supplemental Agreement#1, $6,600. A modification to
original scope of the contract concerning surveying for the project. Additional on the
ground surveying of Clear Creek was required to determine road alignment where
Harris and Galveston Counties meet. Fund project change order with unappropriated
Brittany Bay project budget. (113-5312)
2004 BA II-Attachment A#4 Revised