HomeMy WebLinkAboutFourth of July Steering Committee Minutes 06-13-2018 4th of July Steering Committee
Meeting Minutes
June 13, 2018
Committee members attending:
Barbara Blanchard
Tommy McDonald
Kathy Molinaro
Michelle Scarpa
Stefanie Karacostas
Chris Scarpa
Terry McKee
Rufino Ramirez
Stacy Scarpa
James Toney-Director of Parks and Recreation
Michael Boyett-Staff
Heather Whitty-Staff
Gary Williams-Staff
1. Call to order: Meeting called to order at 6:OOpm.
2. Discussion and possible action regarding May 16, 2018 minutes: Barbara made a
motion to approve the minutes as presented, Rufino second the motion and the motion
was approved unanimously.
3. Discussion and possible action regarding the 2018 41h of July Celebration.
*Dignitary breakfast: Whataburger, Red Oak, Dunn Bros and Brothers Produce will be
the sponsors. Barbara stated she still needs paper products.
*Parade: As of right now we have 35 parade entries, Kimberly emailed all invited Grand
Marshal's, first responders waiting to hear a response. James stated that the Lone Star
Squadron will have a minimum of one plane flying over the parade. Also James
state4d the new mowing contractor will be cleaning up the medians on FM518 and
have them done before the parade.
*Day Program: Michelle stated we have 48 booths, she stated that theirs 3 entries on the
bottom of the spreadsheet without any details, power, size of booth etc. Will be
checking with Kim. Discussed blocking off the old fire station parking lot, Michelle will
email Kim to ask for dimension of food trucks and other for configuration purposes.
James Toney will check with Scott on having 2 backup generators. Michelle would like
to have the park map by June 22nd. Terry McKee asked about being the DJ, what is
expected from him. Asked if he should bring in his own sound equipment, James stated
yes. Talked to Chris with Intents and he is providing us with 2 cooling stations in the park.
Old West Soda Company wants to know if the can be at the day and evening
program, committee stated yes.
*Evening Program: Who is covering the back gate, Renae the back gate and Tommy at
front gate. Flyer over is confirmed. James Toney will call the Waste Connections to
confirm portapotties. Rufino stated BJ's is sponsoring the food for the band, we still
need to find food for the committee, staff and sound and video wall crew. Rufino will
contact Pete on food during the day for the crew. Boy Scouts are confirmed to present
the colors, skydiving is confirmed as well. The Gathering will be happening on the 3rd at
Hope Lutheran Church. Committee voted on the Mora Spirit Award, Tommy made
motion to approve the awards to Sam Shimfesself from Crosspoint Communications
and Cary Wilson from Ron Carter Autoland. The Evelyn B Newman award will be
announced at the event.
4. Adjournment: Meeting adjourned at 7:04pm
Approved by:
Kimberly Ramirez
Date:
June 27, 2018