HomeMy WebLinkAboutResolution No. 2009-14 RESOLUTION NO. R2009-14
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
FRIENDSWOOD, TEXAS, DESIGNATING THE MAYOR AS
THE CITY'S REPRESENTATIVE IN SEEHING ELIGIBLE
GRANT FUNDS UNDER THE FEDERAL VICTIMS OF CRIME
ACT (VOCA) FUND SUPPLEMENTAL AWARD FOR FISCAL
YEAR 2009; AND AUTHORIZING THE SUBMISSION OF SUCH
GRANT APPLICATION TO THE CRIMINAL JUSTICE
DIVISION OF THE OFFICE OF GOVERNOR.
)F X � X �C X �: � � �C
WHEREAS, the City Council of the City of Friendswood, Texas hereby finds and
determines that application for a supplemental grant of the Friendswood Police Department
Crime Victim Assistance Program, as authorized by the Victims of Crime Act, for the 2009
fiscal year, is in the best interests of the citizens of the City; and
WHEREAS, the City agrees to provide applicable matching funds for the said program
as required by the Victims of Crime Act grant application; and
WHEREAS, the City agrees that in the event of loss or misuse of any Criminal Justice
Division grant funds, the City will return same to the Criminal Justice Division in full; and
WHEREAS, the City Council hereby further finds and determines that the person
serving as Mayor of the City is the appropriate individual to act as the City's autharized official,
and as such should be given the power to apply for, accept, reject, alter or terminate the grant on
behalf of the City, now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FRIENDSWOOD,
TEXAS:
Section 1. The facts and matters set forth in the preamble of this Resolution are
hereby found to be true and correct.
Section 2. The City Council of the City of Friendswood, Texas, hereby autharizes
and approves the submission of a supplemental grant application, in substantially the same form
as attached as Exhibit A, pursuant to the Crime Victim Assistance Program, to the Office of the
Governor, Criminal Justice Division.
Section 3. The City Council hereby designates and appoints the Mayor of said City
as the authorized official to apply for, accept, rej ect, alter, or terminate the grant on behalf of the
City.
PASSED,APPROVED AND RESOLVED on this 23rd day of March, 2009.
David J. H. Smith
Mayor
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R2009-14 2
Exhibit A
(R2009-14)
Agency Name: Friendswood, City of
Grant/App: 2116101 Start Date: 7/1/2009 End Date: 8/31/2009
Fund Source: VA-16.575 Crime Victim Assistance
Project Title: Crime Victim Assistance Program - Supplemental
Status: Application-Grant Review Fund Block: 2007
Eligibility Information
Introduction
The Criminal Justice Division (CJD)publishes funding opportunities, known as
Requests for Applications(RFA),through the Texas Secretary of State. Click here to
visit the Secretary of State's website to locate the RFAs in the appropriate Texas Register
issue.
In addition, CJD requires all applicants and grantee organizations to adhere to the Texas
Administrative Code (TAC) as adopted. Click here to view the current TAC, or click here
to view the previous versions of the TAC.
Submission Process
When applying for a grant pursuant to an RFA published in the Texas Register by CJD,
applicants must submit their applications according to the requirements provided in the
RFA. CJD may also consider applications for grants that are not submitted pursuant to an
RFA.Applicants will be selected in accordance with 1 TAC, A§3.7.
Selection Process
All applications submitted to CJD are reviewed for eligibility, reasonableness,
availability of funding, and cost-effectiveness.For applications submitted pursuant to an
RFA,the executive director will select a review group, COG, or other designee to
prioritize the applications and submit a priority listing to the executive director, who will
render the final funding decision.A review group may include staff inembers, experts in
a relevant field, and members of an advisory board or council. For more information
regarding the selection process, see 1 TAC,A§3.7.
Funding Decisions
All grant funding decisions rest completely within the discretionary authority of CJD.
The receipt of an application for grant funding by CJD does not obligate CJD to fund the
grant or to fund it at the amount requested.
Neither the approval of a project nor any grant award shall commit or obligate CJD in
any way to make any additional, supplemental, continuation, or other award with respect
to any approved project or portion thereof.
CJD makes no commitment that a grant, once funded,will receive priority consideration
for subsequent funding. For more information regarding the application process, see 1
TAC, A§3.7 and 3.9.
Adoptions by Reference
All grantees receiving federal and state funds must comply with the applicable statutes,
rules, regulations, and guidelines related to the funding source under which the grant is
funded. In instances where both federal and state requirements apply to a grantee,the
more restrictive requirement applies. For more information regarding grant funding, see 1
TAC,A§3.19.
Community Plans
Each community, consisting of a single county or a group of counties, must file with a
COG a community plan that addresses the communitya€TMS criminal justice priorities.A
community plan should assess local trends and data; identify problems,resources, and
priorities; develop effective strategies; and set goals and objectives. For more information
regarding community plans, see 1 TAC,A§3.51.
Juvenile Justice and Youth Projects
Juvenile justice projects or projects serving delinquent or at-risk youth, regardless ofthe
funding source, must address at least one of the priorities developed in coordination with
the Governora€TMs Juvenile Justice Advisory Board to be eligible for funding. For more
information regarding these priorities, see 1 TAC,A§3.53.
Monitoring
CJD will monitor the activities of grantees as necessary to ensure that grant funds are
used for authorized purposes in compliance with all applicable statutes, rules, regulations,
guidelines, and the provisions of grant agreements, and that grantees achieve grant
purposes. Grantees must make available to CJD or its agents all requested records
relevant to a monitoring review. For more information regarding monitoring, see 1 TAC,
A§3.2601.
Your organization's Texas Payee/Taxpayer ID Number:
741493202
Application Eligibility Certify:
Created on:12/23/2008 4:28:56 PM By:Lisa Price
Profile Information
Introduction
The Profile Details section collects information about your organization such as the
name of your agency and project title,the geographic area your project will serve and
information about your grant officials.
Click on the Save and Continue button at any time to save the information entered on
this page. If you do not click on this button and navigate away from the page, your work
will be lost. When you click the Save and Continue button, you may receive several
error messages that instruct you to complete the required fields. Your data on any given
tab will not save to the system until all required fields are complete and correct.
In addition,you have a 2-hour time limit for each tab where you will need to complete
the information correctly and then click the Save and Continue button.There is a
timestamp in the upper-right hand corner of the page that notes when you first clicked on
the tab. From that point, you have 2 hours to complete the information on that tab
correctly. If you do not complete the information correctly (for the required fields) and
then you click on the Save and Continue button,you will be redirected to the eGrants
Home Page. If this happens,your data will not be saved in the system. You may also
choose to compose a message on this page for CJD to review. This can be done by typing
in the Notes By Grantee/CJD message box.
Email Addresses& Grant Officials Information
Designating Grant Officials Within your Application:
Enter a valid and unique email address for each grant official and click the Verify Email
and Set Offcial to the Project button. If you receive an error message regarding an
email address, the grant official you are trying to assign to the project has not registered
for a user account in eGrants. Please inform the agency's grant official or designee that
they must log in to the eGrants Home Pa�e, and register for a user account. If you need
technical assistance, please contact the eGrants Help Desk by email.
Updating Grant Officials on Active Grants:
To reassign a grant official -Authorized Official, Financial Officer, Project Director,
or Grant Writer-to your grant project, ensure that the new official registers for a user
account in eGrants first. Next, go to the Request.Adjustment tab and check the box
indicating you would like to Designate a New Grant Official,provide a brief explanation
for the change in the Grant Adjustment Justification box, and then click the 'Create
Adjustment Request'button. This will open the Profile.Details tab allowing you to make
the appropriate changes. After you have entered a valid email address for the new
Official, go to the Certify.Adjustment tab and click on the 'Certify Adjustment'button to
send your request to CJD for review. If your organization is designating a new
Autharized Official, check your records to see if a revised Resolution is required. Upload
the approved Resolution to your grant project on the'Summary/Upload Files' sub-tab. If
you need technical assistance,please contact the eGrants Help Desk by email.
Getting Started
On this tab you will notice a certain icon that is displayed.
. �
an information icon-this help icon is next to certain items that may need
further explanation. Simply click and review the information provided in the pop up
window.
Applicant Agency Name: Friendswood, City of
Project Title: Crime Victim Assistance Program- Supplemental
Division or Unit to Administer the Project: Police Department
Address Line 1: 1600 Whitaker Drive
Address Line 2:
City/State/Zip: Friendswood Texas 77546
Payment Address Line 1: 910 S. Friendswood Drive
Payment Address Line 2:
Payment City/State/Zip: Friendswood Texas 77546
Start Date: 7/1/2009
End Date: 8/31/2009
Regional Council of Goverments(COG)within the Project's Impact Area: Houston-
Galveston Area Council
Headquarter County: Galveston
Counties within Project's Impact Area: Galveston,Harris
Grant Officials:
Authorized Official
User Name: David J. H. Smith
Email:
Address 1: 910 South Friendswood Drive
Address 1:
City: Friendswood, Texas 77546
Phone: 281-996-3270 Other Phone: 281-996-3313
Fax: 281-482-9318
Agency:
Title: The Honorable
Salutation: Mayor
Proiect Director
User Name: Robert Wieners
Email: bwieners@ci.friendswood.tx.us
Address 1: Friendswood Public Safety Building
Address 1: 1600 Whitaker
City: Friendswood, Texas 77546
Phone: 281-996-3313 Other Phone: 281-996-3300
Fax: 281-482-9318
Agency:
Title: Mr.
Salutation: Chief
Financial Official
User Name: Roger Roecker
Email: rbloskas@ci.friendswood.�.us
Address 1: 910 S. Friendswood Dr.
Address 1:
City: Friendswood, Texas 77546
Phone: 281-996-3216 Other Phone: 281-996-3218
Fax: 281-482-6491
Agency:
Title: Mr.
Salutation: Mr.
Grant Writer
User Name: Lisa Price
Email: lprice@ci.friendswood.�.us
Address 1: Friendswood Public Safety Building
Address 1: 1600 Whitaker
City: Friendswood, Texas 77546
Phone: 281-996-3313 Other Phone: 281-996-3300
Fax: 281-482-9318
Agency:
Title: Ms.
Salutation: Officer
Grant Vendor Information
Introduction
The Grant Vendor section of the application collects grant payment information for your
organization. The following items will be auto-filled from previous data you supplied in
eGrants: Organization Type, State Payee Identification Number, and Data Universal
Numbering System (DiJNS) identifier(if applicable).
Click on the Save and Continue button at any time to save the information entered on
this page. If you do not click on this button and navigate away from the page, your work
will be lost. When you click the Save and Continue button, you may receive several
error messages that instruct you to complete the required fields. Your data on any given
tab will not save to the system until all required fields are complete and correct.
In addition,you have a 2-hour time limit for each tab where you will need to complete
the infarmation correctly and then click the Save and Continue button. There is a
timestamp in the upper-right hand corner of the page that notes when you first clicked on
the tab. From that point, you have 2 hours to complete the information on that tab
correctly. If you do not complete the information correctly(for the required fields) and
then you click on the Save and Continue button, you will be redirected to the eGrants
Home Page. If this happens,your data will not be saved in the system. You may also
choose to compose a message on this page for CJD to review. This can be done by typing
in the Notes By Grantee/CJD message box.
Direct Deposit
In order to receive payments from CJD, complete the Vendor Direct Deposit
Authorization and Application for Payee Identification Number forms which can be
downloaded from the Texas Comptrollera€TMs website at
https://fmx.cpa.state.tx.us/fm/forms/index.php and Form W-9 which can be downloaded
from the Internal Revenue Servicesa€T"'website at http://www.irs.gov/. Send these
completed and signed forms to the Office of the Governor, Financial Services Division,
Post Office Box 12428, Austin, Texas 7871 l.
Getting Started
On this tab you will notice a certain icon that is displayed.
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an information icon -this help icon is next to certain items that may need
further explanation. Simply click and review the information provided in the pop up
window.
Organization Type: Unit of Local Government(City, Town, or Village)
Organization Option: applying to provide direct services to victims only
Applicant Agency's State Payee Identification Number(e.g.,Federal Employer's
Identification (FEI)Number or Vendor ID): 741493202
Data Universal Numbering System (DUNS): 053838314
Payment Address Line 1: 910 S. Friendswood Drive
Payment Address Line 2:
Payment City/State/Zip: Friendswood Texas 77546
Narrative Information
Introduction
The Narrative section is the description of your project. It is important that the
information you provide about your project is clear and as concise as possible.
Note: All applicants must certify to the eligibility requirements specific to the fund
source. The minimum requirements to complete this page are the Program
Requirements, Problem Statement, Supporting Data, Goal Statement, and Project
Summary sections. We recommend that you complete any sections applicable to your
project to assist in the application review process.
Click on the Save and Continue button at any time to save the information entered on
this page. If you do not click on this button and navigate away from the page, your work
will be lost. When you click the Save and Continue button, you may receive several
error messages that instruct you to complete the required fields. Your data on any given
tab will not save to the system until all required fields are complete and correct.
In addition, you have a 2-hour time limit for each tab where you will need to complete
the information correctly and then click the Save and Continue button. There is a
timestamp in the upper-right hand corner of the page that notes when you first clicked on
the tab. From that point,you have 2 hours to complete the information on that tab
correctly. If you do not complete the information correctly(for the required fields) and
then you click on the Save and Continue button, you will be redirected to the eGrants
Home Page. If this happens, your data will not be saved in the system. You may also
choose to compose a message on this page for CJD to review. This can be done by typing
in the Notes By Grantee/CJD message box.
Getting Started
On this tab you will notice a certain icon that is displayed.
. 0
an information icon-this help icon is next to certain items that may need
further explanation. Simply click and review the information provided in the pop up
window.
Primary Mission and Purpose
The Victims of Crime Act(VOCA) program provides funding for direct services to
victims of crime. These direct services include the following:
• responding to the emotional and physical needs of crime victims;
• assisting victims in stabilizing their lives after a victimization;
• assisting victims to understand and participate in the criminal justice system; and
• providing victims with safety and security.
Funding Levels
The anticipated funding levels for the Victims of Crime Act(VOCA)program are as
follows:
• Minimum Award- $5,000
• Maximum Award a€"None
• The Victims of Crime Act program requires a grantee match of at least 20%which is
calculated on the total project costs, not on the amount requested from CJD. The match
requirement may be met through cash and/or in-kind contributions.
For more information regarding grantee match, please click on the Budget tab, and then
click on the Source of Match tab in eGrants.
Note: If you include matching funds that exceed the minimum match requirement,you
will be held to that amount throughout the grant period.
Program Requirements
Services to Victims of Crime -Applicant agrees to provide services to victims of crime
which include: responding to the emotional and physical needs of crime victims; assisting
victims in stabilizing their lives after victimization; assisting victims to understand and
participate in the criminal justice system; and providing victims with safety and security.
Effective Services -Applicant must demonstrate a record of providing effective services
to crime victims. If the applicant cannot yet demonstrate a record of providing effective
services, the applicant must demonstrate that at least 25 percent of its financial support
comes from non-federal sources.
Volunteers-Applicant agrees to use volunteers to support either the project or agency-
wide services, unless CJD determines that a compelling reason exists to waive this
requirement.
Communi , Efforts-Applicant agrees to promote community efforts to aid crime
victims.Applicants should promote,within the community, coordinated public and
private efforts to aid crime victims. Coordination efforts qualify an organization to
receive VOCA funds, but are not activities that can be supported with VOCA funds.
Crime Victims'Compensation-Applicant agrees to assist crime victims in applying for
crime victimsa€TM compensation benefits.
Records-Applicant agrees to maintain daily time and attendance records specifying the
time devoted to allowable VOCA victim services.
Civil Ri�hts Information -Applicant agrees to maintain statutarily required civil rights
statistics on victims served by race, national origin, sex, age, and disability of victims
served, within the timeframe established by CJD. This requirement is waived when
providing services, such as telephone counseling, where soliciting the information may
be inappropriate or offensive to the crime victim.
Victims of Federal Crime-Applicant agrees to provide equal services to victims of
federal crime. (Note: Victim of federal crime is a victim of an offense that violates a
federal criminal statute or regulation; federal crimes also include crimes that occur in an
area where the federal government has jurisdiction, such as Indian reservations, some
national parks, some federal buildings, and military installations.)
No Char�e-Applicant agrees to provide grant-funded services at no charge to victims of
crime.
Confidentialitv-Applicant agrees to maintain the confidentiality of client-counselor
information and research data, as required by state and federal law.
Discrimination-Applicant agrees not to discriminate against victims because they
disagree with the State's prosecution of the criminal case.
Civil Ri�hts Liaison-Applicants must designate a civil rights liaison who will serve as
the grantee's civil rights contact point and who will bear the responsibility for ensuring
that the grantee meets all applicable civil rights requirements. The designee will act as the
grantee's liaison in civil rights matters with CJD and with the federal Office of Justice
Programs.
Civil Rights Liaison
A civil rights liaison who will serve as the grantee's civil rights point of contact and who
will be responsible for ensuring that the grantee meets all applicable civil rights
requirements must be designated. The designee will act as the grantee's liaison in civil
rights matters with CJD and with the federal Office of Justice Programs.
Enter the Name of the Civil Rights Liaison:
Monica Montoya
Enter the Address for the Civil Rights Liaison:
1600 Whitaker Drive Friendswood, Texas 77546
Enter the Phone Number for the Civil Rights Liaison [(999) 999-9999]:
2819963349
Certification
Each applicant agency will certify to the specific criteria detailed above under Program
Requirements to be eligible for Victims of Crime Act(VOCA) funding.
X I certify to all of the above eligibility requirements.
Problem Statement:
Please provide a detailed account in the Problem Statement section of the existing issues
your project will target.
Enter your problem statement:
Crime is on the increase in the Houston Metropolitan Area, unfortunately, the citizens of
Friendswood are not immune from this problem. With the increase in crime, there is an
increase in victims of crime. Becoming a crime victim or witness is a life-shattering
event. The experience can destroy a person's sense of safety and security and cause
devastating harm that is often difficult to heal. Most victim service programs are located
at nonprofit agencies or prosecutors'offices but a majority of major crimes do not reach
the prosecutors'office.These victims may not have assistance available unless an
advocate exists within the police department.
Supporting Data:
Provide as much supporting data, to include baseline statistics and the sources of your
data,which are pertinent to where the grant project is located and/or targeted. Do not use
statewide data for a local problem or national data for a statewide problem.
Enter your supporting data:
In 2007, the City of Friendswood experienced an 6% increase in Part I crimes reported to
the FBI through Uniform Crime Reports(UCR). The Friendswood Police Department
reported 569 major crimes, 6%were major crimes against persons and 94%were major
crimes against property. Of most concern is the amount and type of juvenile crimes.
Juvenile arrests have increased along with the seriousness of the offenses, including a
16year old charged with manslaughter in 2007. Fraud,the fastest growing crime in the
United States, increased in reports by 11%. In 2007, Friendswood logged 1,071 victims
of crime from the 2,577 incident reports filed. 748 victims were serviced through the
program. Services included crisis intervention, follow up contact, personal advocacy,
information and referrals, criminal justice support, assistance obtaining emergency
protective orders and filing crime victims compensation claims.These facts demonstrate
the need for continuing services with our present program.Only 10 cases of clients
returning as a result of a continued domestic or assaultive offenses were found.The
numbers of victims served during the past year certainly speak to the success of the
program and the necessity to preserve it.
Community Plan:
For projects that have a local or regional impact target area, provide information
regarding the community plan need(s)that your project will address.
Enter your community planning needs:
Galveston County Community Plan- Identified Problem - Domestic Violence and
children -despite the existance of varied services, the Community Planning Group
believes there are insufficient resources to meet, in a timely manner, the needs of all
person who are fleeing situations of domestic violence. Identified Problem - Child
Survivors- more resources are needed by agencies to ensure survivors of sexual abuse
and violent crimes do not revisit violent situations in the future. Identified Problem -
Elder Survivors - issues surrounding maltreatment of the elderly could be improved by
focusing on strategies to increase outreach and education about resources to help
potential victims and their families. Identified Problem- Survivors of seXUal assault-
expand funding for dedicated victim liaisons in area police departments. Identified
Problem - Survivors of other violent crimes-expand information and referral to help
families cope with events following the sudden, violent death of a loved one; expand
funding to provide crime victim liaisons in all area police departments.
Goal Statement:
Provide a brief description of the overall goals and objectives for this project.
Enter a description for the overall goals and objectives:
To expand and enhance the quality of victim services using a comprehensive and
coordinated approach to services that result in the empowerment, education and ultimate
restoration of victims to whole mental and physical health.
Cooperative Working Agreement(CWA):
When a grantee intends to carry out a grant project through cooperating or participating
with one or more outside organizations,the grantee must obtain authorized approval
signatures on the cooperative working agreement(CWA) from each participating
organization. Grantees must maintain on file a signed copy of all cooperative working
agreements, and they must submit to CJD a list of each participating organization and a
description of the purpose of each CWA. Cooperative working agreements do not
involve an exchange of funds.
For this project, provide the name of the participating organization(s) and a brief
description of the purpose(s) for the CWA(s). You should only provide information here
that this project's successful operation is contingent on for the named service or
participation from the outside organization.
Note: A Sample CWA is available here for your convenience.
Enter your cooperating working agreement(s):
Bay Area Turning Point, Inc., provide long term follow up, emotional support for victims
of domestic violence and sexual assault. Innovative Alternatives, Inc., provided
emotional support to deal with trauma and assist with longer term outcome and return to
daily life. Galveston County District Attorney's Office, provide criminal justice support
and information to victims of crime. Harris County District Attorney's Office, provide
criminal justice support and information to victims of crime.
Continuation Projects:
For continuation projects only, if your current or previous year's project is NOT on
schedule in accomplishing the stated objectives, briefly describe the major obstacles
preventing your organization from successfully reaching the project objectives as stated
within your previous grant application. (Data may be calculated on a pro-rated basis
depending on how long the current or previous year's project has been operating.)
Enter your current grant's progress:
The Friendswood Police Department Crime Victim Assistance Program has been in
existence for the past nine years. The program has a demonstrated record of providing
effective services to crime victims and has the support and approval of its services by the
community and a history of providing direct services in a cost effective manner.
Project Summary:
Briefly summarize the entire application, including the project's problem statement,
supporting data, goal,target group, activities, and objectives. Be sure that the summary is
easy to understand by a person not familiar with your project and that you are confident
and comfortable with the information if it were to be released under a public information
request.
Enter your summary statement for this project:
The Friendswood Police Department's Crime Victim Assistance Program is among a
relatively small number of victim assistance services that work within law enforcement.
Being a part of a law enforcement agency allows a quick response to victim needs,
meeting officers at a crime scene and providing victims with a mix of immediate crisis
counseling resources and practical advice. The program's primary purpose is to extend
and enhance services to victims of crime. The funds received are used to support the
direct provision of services to victims so that they receive early intervention and
dramatically decrease the need for long-term treatment. Referrals are accepted from law
enforcement, social services and criminal justice personneL The program screens police
reports and contacts victims by letter, telephone, or personal visit to offer the services of
the program.The program is comprehensive and services all victims of crime. It has been
in operation for 9 years and has a demonstrated record of providing effective services to
victims.This includes having the support and approval of its services by the community,
a history of providing direct services in a cost effective manner and financial support
from the City's general fund. It includes first response to crime scenes and provides after
hours call out to respond 24/7.The program provides assistance in filing victim
compensation claims and uses volunteers. A paid staff inember works with patrol officers
and investigators to relay information to victims about a case, explain procedure and help
with details like funeral planning. The program also provides advocacy, information and
referral for all child victims and works closely with the child abuse investigator. The
program is not a luxury but an essential part of the police department. How law
enforcement responds to victims is crucial in determining how victims cope, first with the
immediate crisis and later with their recovery from the crime. The program can strongly
influence victims' subseyuent participation in the investigation and prosecution of the
crime. An increase in crime in and around the City demonstrates the need for continuing
services with the present program. Although the program is specifically charged with
providing services to victims, it is committed to treating victims with dignity and
compassion. The program is committed to interagency collaboration that will directly
benefit crime victims and promotes a broader understanding of the victimization
experience.
Project Activities Information
Introduction
The Project Activities section of the application gathers information about the type of
activities your project will incorporate.
Click on the Save and Continue button at any time to save the information entered on
this page. If you do not click on this button and navigate away from the page, your work
will be lost. When you click the Save and Continue button,you may receive several
error messages that instruct you to complete the required fields. Your data on any given
tab will not save to the system until all required fields are complete and correct.
In addition, you have a 2-hour time limit for each tab where you will need to complete
the information correctly and then click the Save and Continue button. There is a
timestamp in the upper-right hand corner of the page that notes when you first clicked on
the tab. From that point,you have 2 hours to complete the information on that tab
correctly. If you do not complete the information correctly(for the required fields) and
then you click on the Save and Continue button, you will be redirected to the eGrants
Home Page. If this happens,your data will not be saved in the system. You may also
choose to compose a message on this page for CJD to review. This can be done by typing
in the Notes By Grantee/CJD message box.
Getting Started
On this tab you will notice certain icons that are displayed.
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a pencil icon - click on this icon to edit your selections.
�
• a pencil icon with a red slash through it a€" click on this icon to cancel your
edits.
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a red delete icon a€"click on this icon to delete the item.
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a diskette icon -click on this icon to save your work. When this icon appears,
it is your queue to save the item that you are working on; otherwise, your data will be
lost.
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an information icon-this help icon is next to certain items that may need
further explanation. Simply click and review the information provided in the pop up
window.
Type of Crime Victim
Select the type(s) of crime victim this project targets and provide the percentage of time
dedicated to serving each category of crime victim. You may select more than one type;
however,the sum of the percentages should be 100%.
Sexual Assault Percentage (%): 10
Domestic Abuse Percentage(%): 50
Child Abuse Percentage (%): 10
DUI/DWI Crashes (%): 2
Survivors of Homicide(%): 5
Assault(%): 9
Adults Molested as Children (%): 1
Elder Abuse (%): 1
Robbery(%): 5
Other Violent Crimes(%): 7
Descrintion of Other Violent Crimes- If you selected Other Violent Crimes above,
provide a brief description of the types of other violent crime victims served. Examples
include: federal crimes, gang violence, hate/bias crimes, economic exploitation, or fraud.
Enter a description:
Fraud and ID theft; funding not used to restore the financial loss of victims.
Ineligible Activities and Costs
The Texas Administrative Code contains information regarding ineligible activities
applicable to VOCA funded projects, as well as all fund sources. For a description of all
of the ineligible activities and costs, please click on the Information icon.
Selected Pro'ect Activities:
ACTIVITY PERCENTAGE: DESCRIPTION
None Required 100.00 Not Applicable
Geographic Area:
City of Friendswood located in Galveston and Harris County
Target Audience:
Victims and/or significant others of victims(when that significant other is not accused of
committing the crime for which the victim is receiving services), including victims of
sexual assault, family and relationship violence, stalking, nonfamily assaults/violence,
surviving families of homicide victims, victims of drunk driving death or injury, victims
of hate crime and victims of property crime.All victims are provided information (by
mail) of the types of services available to them from the victim assistance program. In the
case of victims of property crimes such as burglary and theft assistance is provided in
making restitution requests and involves informing victims of their right to restitution,
assisting victims in determining the amount and type of restitution they may be eligible
for. In addition,the program is able to provided these victims with case status updates
and is a liaison between the victim and the investigator.
Gender:
Services for male and female victims
Ages:
Services for all age groups, including children and the elderly
Special Characteristics:
Services for racial or ethnic minorities, gay/lesbian/bisexual and transgender persons,
people with disabilities, and others with special needs(e.g., non-English speaking
linguistic minorities, immigrants or refugees, victims of hate or bias crime, homeless)
Measures Information
Introduction
The Project Measures section of the application collects data to track the performance of
your proposed project toward its stated objectives. Output measures demonstrate the level
of activity of a project. Outcome measures demonstrate the impact of a project in a
targeted area, reflecting the extent to which the goals and objectives of the project have
been achieved. Output and outcome measures displayed on this page correspond to
activities selected or created on the Activities page.
Click on the Save and Continue button at any time to save the information entered on
this page. If you do not click on this button and navigate away from the page,your work
will be lost. When you click the Save and Continue button, you may receive several
error messages that instruct you to complete the required fields. Your data on any given
tab will not save to the system until all required fields are complete and correct.
In addition, you have a 2-hour time limit for each tab where you will need to complete
the information correctly and then click the Save and Continue button. There is a
timestamp in the upper-right hand corner of the page that notes when you first clicked on
the tab. From that point, you have 2 hours to complete the information on that tab
correctly. If you do not complete the information correctly (for the required fields) and
then you click on the Save and Continue button, you will be redirected to the eGrants
Home Page. If this happens, your data will not be saved in the system. You may also
choose to compose a message on this page for CJD to review. This can be done by typing
in the Notes By Grantee/CJD message box.
Getting Started
On this tab you will notice certain icons that are displayed.
. 0
a pencil icon - click on this icon to edit your selections.
0
• a pencil icon with a red slash through it a€"click on this icon to cancel your
edits.
. 0
a diskette icon -click on this icon to save your work. When this icon appears,
it is your queue to save the item that you are working on; otherwise, your data will be
lost.
. �
an information icon-this help icon is next to certain items that may need
further explanation. Simply click and review the information provided in the pop up
window.
Reserved
This section left intentionally blank.
Objective Output Measures
OUTPUT MEASURE CURRENT DATA TARGET LEVEL
Custom Objective Output Measures
CUSTOM OUTPUT MEASURE CURRENT DATA TARGET LEVEL
Objective Outcome Measures
OUTCOME MEASURE CURRENT DATA TARGET LEVEL
Custom Objective Outcome Measures
CUSTOM OUTCOME MEASURE CURRENT DATA TARGET LEVEL
Documents Information
Introduction
The Supporting Documentation section of the application contains general grantee
requirements. Please select or enter the appropriate responses in the areas below.
Click on the Save and Continue button at any time to save the information entered on
this page. If you do not click on this button and navigate away from the page,your work
will be lost. When you click the Save and Continue button,you may receive several
error messages that instruct you to complete the required fields. Your data on any given
tab will not save to the system until all required fields are complete and correct.
In addition, you have a 2-hour time limit for each tab where you will need to complete
the information correctly and then click the Save and Continue button. There is a
timestamp in the upper-right hand corner of the page that notes when you first clicked on
the tab.From that point,you have 2 hours to complete the information on that tab
correctly. If you do not complete the information correctly (for the required fields) and
then you click on the Save and Continue button,you will be redirected to the eGrants
Home Page. If this happens, your data will not be saved in the system. You may also
choose to compose a message on this page for CJD to review. This can be done by typing
in the Notes By Grantee/CJD message box.
Getting Started
On this tab you will notice a certain icon that is displayed.
. �
an information icon-this help icon is next to certain items that may need
further explanation. Simply click and review the information provided in the pop up
window.
Certification and Assurances
Each applicant must click on this link to review the standard Certification and
Assurances.
Resolution from Governing Body
Except for state agencies, each applicant must provide information related to the
resolution from its governing body, such as the city council, county commissionersa€TM
court, school board, or board of directors. Please ensure that the resolution approved by
your governing body addresses items one through four below.
1. Authorization by your governing body for the submission of the application to
CJD that clearly identifies the name of the project for which funding is requested;
2. A commitment to provide all applicable matching funds;
3. A designation of the name and/or title of an authorized official who is given the
autharity to apply for, accept, reject, alter, or terminate a grant(Note: If a name is
provided, you must update CJD should the official change during the grant
period.); and
4. A written assurance that, in the event of loss or misuse of grant funds,the
governing body will return all funds to CJD.
If your agency's governing body has approved a resolution for this project, enter the date
for this approval below:
Contract Compliance
Will CJD grant funds be used to support any contracts for professional services?
Select the Appropriate Response:
Yes
X No
For applicant agencies that selected Yes above, describe how you will monitor the
activities of the sub-contractor(s) for compliance with the contract provisions (including
equipment purchases), deliverables, and all applicable statutes, rules, regulations, and
guidelines governing this project.
Enter a description for monitoring contract compliance:
Lobbying
For applicant agencies requesting grant funds in excess of$100,000, have any federally
appropriated funds been paid or will be paid to any person for influencing or attempting
to influence an officer or employee of any agency, a member of Congress, an officer or
employee of Congress, or an employee of a member of Congress in connection with the
awarding of any federal contract,the making of any federal grant,the making of any
federal loan,the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any federal contract, grant loan, or
cooperative agreement?
Select the Appropriate Response:
Yes
No
X N/A
For applicant agencies that selected either No or N/A above, have any non-federal funds
been paid or will be paid to any person for influencing or attempting to influence an
officer or employee of any agency, a member of Congress, an officer or employee of
Congress in connection with this federal contract, loan, or cooperative agreement?
Select the Appropriate Response:
Yes
X No
N/A
Single Audit
Has the applicant agency expended combined grant federal funding or combined grant
state funding of$500,000 or more during the most recently completed fiscal year?
Select the Appropriate Response:
Yes
X No
Enter the amount($) of combined Federal Funds:
146937
Enter the amount($) of combined State Funds:
11398
Enter the Amount($) of Local Government Funds:
0
Enter the Amount($)of Private Funds:
0
Provide the name and amount for any other source of financial support not listed above:
Other Sources of Financial Support:
Note:Applicants who expend less than$500,000 in combined federal or combined state
funds are exempt from the Single Audit Act and cannot charge audit costs to a CJD
grant. However, CJD may require a limited scope audit as defined in OMB Circular A-
133.
In addition, for applicant agencies that selected Yes above, provide the date of your
organization's last annual single audit, performed by an independent auditor(in
accordance with the Single Audit Act Amendments of 1996 and OMB Circular A-133).
Enter the date of your last annual single audit:
Fiscal Year
Provide the begin and end date for the applicant agency's fiscal year(e.g., 09/Ol/20xx to
08/31/20xx).
Enter the Begin Date [mm/dd/yyyy]:
10/1/2008
Enter the End Date [mm/dd/yyyy]:
9/30/2009
Equal Employment Opportunity Plan (EEOP)
T,ype I Entity: Defined as an applicant that meets one or more of the following criteria:
• the applicant has less than 50 employees;
• the applicant is a non-profit organization;
� the applicant is a medical institution;
• the applicant is an Indian tribe;
• the applicant is an educational institution, or
• the applicant is receiving a single award of less than $25,000.
Requirements far a Type I Entity:
• The applicant is not required to prepare an EEOP because it is a Type I Entity as
defined above, pursuant to 28 CFR 42302; and
• the applicant will comply with applicable federal civil rights laws that prohibit
discrimination in employment and in the delivery of services.
Tvpe Il Entitv: Defined as an applicant that meets the following criteria:
• the applicant has 50 or more employees, and
• the applicant is receiving a single award of$25,000 or more, but less than $500,000.
Requirements for a Type II Entity: Federal law requires a Type II Entity to formulate an
EEOP and keep it on file.
• The applicant agency is required to formulate an EEOP in accordance with 28 CFR
42.301, et seq., subpart E;
• the EEOP is required to be formulated and signed into effect within the past two years
by the proper authority;
• the EEOP is available for review by the public and employees or for review or audit by
officials of CJD, CJDa€TMs designee, or the Office of Civil Rights, Office of Justice
Programs, U.S. Department of Justice, as required by relevant laws and regulations;
• the applicant will comply with applicable federal civil rights laws that prohibit
discrimination in employment and in the delivery of services; and
• the EEOP is required to be on file in the o�ce of(enter the name and address where
the EEOP is filed below):
Enter the name of the person responsible for the EEOP and the address of the office
where the EEOP is filed:
William Bender Human Resources/Risk Management Director Friendswood City Hall
910 S. Friendswood Drive Friendswood,Texas 77546
Tvpe III Entity: Defined as an applicant that is NOT a Type I or Type II Entity.
Requirements for a Type III Entity: Federal law requires a Type III Entity to formulate an
EEOP and submit it for approval to the Ofice for Civil Rights, Office of Justice
Programs, U.S. Department of Justice.
• The EEOP is required to be formulated and signed into effect within the past two years
by the proper autharity;
• the EEOP has been submitted to the Office of Civil Rights (OCR), Office of Justice
Programs,U.S. Department of Justice and has been approved by the OCR, or it will be
submitted to the OCR for approval upon award of the grant, as required by relevant laws
and regulations; and
• the applicant will comply with applicable federal civil rights laws that prohibit
discrimination in employment and in the delivery of services.
Based on the definitions and requirements above, the applicant agency certifies to the
following entity type:
Select the appropriate response:
_Type I Entity
X Type II Entity
_Type III Entity
Debarment
Each applicant agency will certify that it and its principles:
• Are not presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to a denial of Federal benefits by a State or Federal Court, or voluntarily
excluded from participation in this transaction by any federal department or agency;
• Have not within a three-year period preceding this application been convicted of or had
a civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public(federal, state, or
local)transaction or contract under a public transaction; violation of federal or state
antitrust statutes or commission of embezzlement,theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property; or
• Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity(federal, state, or local)with commission of any of the offenses
unumerated in section 1.2(a) in the Certification and Assurances document cited above in
the Introduction; and have not within a three-year period preceding this application had
one ar mare public transactions (federal, state, or local)terminated for cause or default.
Select the appropriate response:
X I Certify
_Unable to Certify
If you selected Unable to Certify above, please provide an explanation as to why the
applicant agency cannot certify the statements.
Enter the debarment justification:
Fiscal Capability Information
Introduction
This Fiscal Capability section of the application collects information from nonprofit
corporations applying for CJD grant funds.
Note:If you are NOT a nonprofit corporation, this information is not
applicable; therefore, the 'Printer Friendly'version will be blank for all
information collected in the Fiscal Capability section.
Click on the Save and Continue button at any time to save the information entered on
this page. If you do not click on this button and navigate away from the page, your work
will be lost. When you click the Save and Continue button, you may receive several
error messages that instruct you to complete the required fields. Your data on any given
tab will not save to the system until all required fields are complete and correct.
In addition, you have a 2-hour time limit for each tab where you will need to complete
the information correctly and then click the Save and Continue button. There is a
timestamp in the upper-right hand corner of the page that notes when you first clicked on
the tab. From that point, you have 2 hours to complete the information on that tab
correctly. If you do not complete the information correctly (for the required fields) and
then you click on the Save and Continue button, you will be redirected to the eGrants
Home Page. If this happens,your data will not be saved in the system. You may also
choose to compose a message on this page for CJD to review. This can be done by typing
in the Notes By Grantee/CJD message box.
Organizational Information
Enter the Year in which the Corporation was Founded:
Enter the Date that the IRS Letter Granted 501(c)(3)Tax Exemption Status:
Enter the Employer ldentification Number Assigned by the IRS:
Enter the Charter Number assigned by the Texas Secretary of State:
Accounting System
The grantee organization must incorporate an accounting system that will track direct and
indirect costs for the organization (general ledger) as well as direct and indirect costs by
project(project ledger). The grantee must establish a time and effort system to track
personnel costs by project. This should be reported on an hourly basis, or in increments
of an hour.
Is there a list of your organization's accounts identified by a specific number(i.e., a
general ledger of accounts).
Select the appropriate response:
Yes
No
Does the accounting system include a project ledger to record expenditures for each
Program by required budget cost categories?
Select the appropriate response:
Yes
No
Is there a timekeeping system that allows far grant personnel to identify activity and
requires signatures by the employee and his or her supervsior?
Select the appropriate response:
Yes
No
If you answered'No'to any question above in the Accounting System section, in the
space provided below explain what action will be taken to ensure accountability.
Enter your explanation:
Financial Capability
Grant agencies should prepare annual financial statements. At a minimum, current
internal balance sheet and income statements are required. A balance sheet is a statement
of financial position for a grant agency disclosing assets, liabilities, and retained earnings
at a given point in time.An income statement is a summary of revenue and expenses for a
grant agency during a fiscal year.
Has the grant agency undergone an independent audit?
Select the appropriate response:
Yes
No
Does the organization prepare financial statements at least annually?
Select the appropriate response:
Yes
No
According to the organization's most recent Audit or Balance Sheet, are the current total
assets greater than the liabilities?
Select the appropriate response:
Yes
No
If you selected'No'to any question above under the Financial Capability section, in the
space provided below explain what action will be taken to ensure accountability.
Enter your explanation:
Budgetary Controls
Grant agencies should establish a system to track expenditures against budget and/or
funded amounts.
Are there budgetary controls in effect(e.g., comparison of budget with actual
expenditures on a monthly basis)to include drawing down grant funds in excess of:
a)Total funds authorized on the Statement of Grant Award?
Yes
No
b)Total funds available for any budget category as stipulated on the Statement of Grant
Award?
Yes
No
If you selected'No'to any question above under the Budgetary Controls section, in the
space provided below please explain what action will be taken to ensure accountability.
Enter your explanation:
Internal Controls
Grant agencies must safeguard cash receipts, disbursements, and ensure a segregation of
duties exist. For example, one person should not have authorization to sign checks and
make deposits.
Are accounting entries supported by appropriate documentation (e.g., purchase orders,
vouchers, receipts, invoices)?
Select the appropriate response:
Yes
No
Is there separation of responsibility in the receipt, payment, and recarding of costs?
Select the appropriate response:
Yes
No
If you selected'No'to any question above under the Internal Controls section, in the
space provided below please explain what action will be taken to ensure accountability.
Enter your explanation:
Budget Details Information
Introduction
This Budget section of your application details budget line items for your proposed
project. To create a new budget line item, click on the icon in the New Budget Item
column. You will be directed to a different area on this page to make selections specific
to the budget category. After making your selection, write a brief description of the line
item in the Expenditure Description box and enter the amount of CJD funds, Cash
Match, and if applicable, In Kind Match in the areas provided. In the percentage box, you
can enter a percentage for Personnel or number of items to be purchased for Supplies
and/or Equipment. When you have finished, click on the Add New Budget Line Item
button. Repeat this process for each budget line item needed in each budget category. If
you need to edit your entries, click on the '+' icon to expand the budget grid. You will
notice that a pencil icon will display after expanding the grid. Click on the pencil icon to
be directed to the editing section on this page and follow the instructions in this area to
complete your edits.
Click on the Save and Continue button at any time to save the information entered on
this page. If you do not click on this button and navigate away from the page,your work
will be lost. When you click the Save and Continue button, you may receive several
error messages that instruct you to complete the required fields. Your data on any given
tab will not save to the system until all required fields are complete and correct.
In addition, you have a 2-hour time limit for each tab where you will need to complete
the information correctly and then click the Save and Continue button. There is a
timestamp in the upper-right hand corner of the page that notes when you first clicked on
the tab. From that point, you have 2 hours to complete the information on that tab
correctly. If you do not complete the information correctly (far the required fields) and
then you click on the Save and Continue button,you will be redirected to the eGrants
Home Page. If this happens, your data will not be saved in the system. You may also
choose to compose a message on this page for CJD to review. This can be done by typing
in the Notes By Grantee/CJD message box.
Getting Started
On this tab you will notice certain icons that are displayed.
, a
a plus icon a€"click on this icon to expand a list of items.
. 0
a minus icon a€"click on this icon to collapse a list of items.
. 0
a new icon a€"click on this icon to add a new item.
, a
a pencil icon- click on this icon to edit your selections.
. 0
an information icon -this help icon is next to certain items that may need
further explanation. Simply click and review the information provided in the pop up
window.
Budget Information by Budget Line Item:
IN-
CATEGORY CAT EGORY DESCRIPTION CJD MATCH �� GPI TOTAL UNI'
MATCH
V ictim
Assistance
Coordinator(1-
fulltime
employee
including fringe
benefits)-
provides case
management,
crisis support,
follow up
contact, personal
Personnel Liaison advocacy, $4,522.00 $1,130.50 $0.00 $0.00 $5,652.50
telephone
contacts,
information,
referrals and
volunteer
coordination.
The victim
assistance
coordinator
devotes 100%of
time to grant
program.
Source of Match Information
Introduction
The Source of Match section of your application collects information regarding the
source and amount of Cash Match and In Kind Match. Please enter the description and
amounts of match in the spaces provided below and select whether the item is'Cash
Match' or'In-Kind Match'. After entering an item click on the Add New Item button.
When an item has been added, it will appear in the 'Edit the Source(s)of Match Reported'
table. You may edit each of the items added to this table by clicking on the 'pencil' icon.
If you edited an item in the table, click on the'diskette' icon to save your edited entries.
For further information regarding matching funds refer to 1 TAC,A§3.3; for program
income refer to 1 TAC,A§3.73 and A§3.87.
Click on the Save and Continue button at any time to save the information entered on
this page. If you do not click on this button and navigate away from the page, your work
will be lost. When you click the Save and Continue button, you may receive several
error messages that instruct you to complete the required fields. Your data on any given
tab will not save to the system until all required fields are complete and correct.
In addition,you have a 2-hour time limit for each tab where you will need to complete
the infarmation correctly and then click the Save and Continue button. There is a
timestamp in the upper-right hand corner of the page that notes when you first clicked on
the tab. From that point, you have 2 hours to complete the information on that tab
correctly. If you do not complete the information correctly(for the required fields) and
then you click on the Save and Continue button, you will be redirected to the eGrants
Home Page. If this happens,your data will not be saved in the system. You may also
choose to compose a message on this page for CJD to review. This can be done by typing
in the Notes By Grantee/CJD message box.
Getting Started
On this tab you will notice certain icons that are displayed.
. �
a pencil icon - click on this icon to edit your selections.
. 0
an information icon-this help icon is next to certain items that may need
further explanation. Simply click and review the information provided in the pop up
window.
Detail Source of Match/GPI:
DESCRIPTION MATCH TYPE AMOUNT
General Fund Cash Match $1,130.50
Summary Source of Match/GPI:
Total Report Cash Match In Kind GPI Federal Share GPI State Share
$1,130.50 $1,130.50 $0.00 $0.00 $0.00
Budget Summary Information
Budget Summary Information by Budget Category:
CATEGORY CJD CASH MATCH IN-KIND MATCH GPI TOTAL
Personnel $4,522.00 $1,130.50 $0.00 $0.00 $5,652.50
Budget Grand Total Information:
CJD CASH MATCH IN-HIND MATCH GPI TOTAL
$4,522.00 $1,130.50 $0.00 $0.00 $5,652.50
Condition Of Fundings Information
DESCRIPTION CREATED MET HOLD FUND