HomeMy WebLinkAboutOrdinance No. 2008-25 (An Ordinance adopting Budget Amendment II to the Original General Budget of the City
for Fiscal Year 2007-2008 to provide for supplemental appropriation and/or transfer of
certain funds.)
I
I
ORDINANCE NO.2008-25
AN ORDINANCE AMENDING CITY OF FRIENDSWOOD, TEXAS,
ORDINANCE NO. 2007-15, PASSED AND APPROVED SEPTEMBER 17,
2007, SAME BEING AN ORDINANCE APPROVING AND ADOPTING
THE CITY'S GENERAL BUDGET FOR FISCAL YEAR 2007-2008, BY
APPROVING "BUDGET AMENDMENT II" TO THE "ORIGINAL
GENERAL BUDGET OF THE CITY OF FRIENDSWOOD, TEXAS, FOR
THE FISCAL YEAR 2007-2008"; PROVIDING FOR SUPPLEMENTAL
APPROPRIATION AND/OR TRANSFER OF CERTAIN FUNDS;
PROVIDING FOR SEVERABILITY; AND PROVIDING OTHER
MATTERS RELATED TO THE SUBJECT.
WHEREAS, by Ordinance No. 2007-15, the City Council of the City of Friendswood,
Texas, adopted its "Original General Budget for Fiscal Year 2007-2008"; and
j WHEREAS, the City Council has determined that revenues and/or reserves are available
for supplemental appropriation, and/or that the transfer of certain funds interdepartmentally is
economically feasible and in the best interest of prudent budgeting; and
WHEREAS, the City Council desires to amend said Original General Budget to reflec
such supplemental appropriation and/or transfer in the fiscal year 2007-2008;now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FRIENDSWOOD�
STATE OF TEXAS:
Section 1. The facts and matters set forth in the preamble of this Ordinance are
hereby found to be true and correct.
Section 2. The "Original General Budget of the City of Friendswood, Texas, for the
Fiscal Year 2007-2008," is hereby amended as shown on `Budget Amendment II" to the
"Original Budget of the City of Friendswood, Texas, For the Fiscal year 2007-2008" attached
hereto. Said Budget Amendment II shall be attached to and made a part of such Original General
Budget by the City Secretary and shall be filed as required by state law, a true and correct copy
of which is attached hereto as Exhibits"A'and`B"and made a part hereof for all purposes.
Section 3. In the event any clause, phrase, provision, sentence, or part of this ordinance
or the application of the same to any person or circumstance shall for any reason be adjudged
invalid or held unconstitutional by a court of competent jurisdiction, it shall not affect, impair, or
invalidate this ordinance as a whole or any part or provision hereof other than the part declared to be
invalid or unconstitutional; and the City Council of the City of Friendswood, Texas, declares that it
would have passed each and every part of the same notwithstanding the omission of any such part
thus declared to be invalid or unconstitutional,whether there be one or more parts.
I
PASSED, APPROVED, and ADOPTED on first and final reading this 4th day of
August,2008.
Da id J. A. Smith
Mayor
ATTEST:
D oris McKenzie, T Fltle
City Secretary
v � OOo
d
lrfOF +�
Ord.2008-25 2
L! Exhibit A
(Ord. 2008-25) Attachment
Page 1 of 4
City of Friendswood
Budget Amendment Summary
Fiscal Year 2007 — 2008
Budget Amendment II
July 21, 2008
1 Pay Plan Fund Balance Adjustment, $26,859. Appropriate funds from
undesignated general fund balance and reduce the initial water and sewer
fund balance appropriation for the pay plan allocation. The actual pay plan
allocation required $25,859 less from the water and sewer fund and $25,859
more from the general fund. City Council approved the pay plan allocation as
part of budget amendment#1 on January 14, 2008.
2 Traffic Sianal at FM 528 and Whitaker Drive. $37,170. Appropriate funds
for payment to TXDOT to install traffic signals with mast arm-mounts at the
intersection of FM 528 and Whitaker Drive to serve the Public Safety Building.1
The funding source will be undesignated general fund balance. City Council
approved the agreement between the city and TXDOT on January 14, 2008
and designated the funding source on February 18, 2008.
3 Tax Collection Technology Conversion, $15,000. Appropriate funds for
the city's portion of the tax collection technology conversion completed by
Linebarger Goggan Blair & Sampson, LLP. City Council authorized the
expense in fiscal year 2007; however the vendor's invoice was not received
until February 2008. The funding source will be undesignated general fund
balance.
4 Comprehensive Plan Review, $25,000. Appropriate funds for consulting
services in reviewing the City's comprehensive plan. City Council approved
the contract with Freese & Nichols on November 5, 2007. The funding source
will be undesignated general fund balance.
5 Surface Water Capacity, $8,752,076. Appropriate funds for the City's share
of the Southeast Water Purification Plant expansion cost for surface water
capacity. The City's agreement with the City of Houston for construction
costs for the project total $16,252,076; of which $7,500,000 was budgeted.
The difference of$8,752,076 will be funded in the following manner:
$5,252,076 will be utilized from the 2006 Water and Sewer Bond funds and,
as previously discussed with City Council and staff, water and sewer working
capital will fund $3,500,000 of the project cost.
6 Mosquito Control, $4,520. Appropriate funds for mosquito control services
for the Harris and Galveston County portions of the City. Two mosquito
sprayings will occur in Friendswood's portion of Harris County and one
mosquito spraying will occur in Friendswood's portion of Galveston County.
Ord 2008-25 Attachment A
Attachment A
Page 2 of 4
City Council approved the additional sprayings on March 24, 2008. The
funding source will be undesignated general fund balance.
7 Prairie Wilde Subdivision Drainage Improvements. $84,900. Appropriate
funds for updated design work, TXDOT permits to outfall on FM 2351 and
easement acquisition in the Prairie Wilde Subdivision drainage improvement
project. The original budget was $15,100. City Council approved an increase;
of the project budget to $100,000 on March 24, 2008. The funding source will:
be undesignated general fund balance.
8 Airtime Cards for OSSI System Connection, $6,600. Appropriate funds for
airtime cards to connect 26 patrol cars to the OSSI system. The funding
source will be the Police Investigation Fund.
9 Appropriate Senior Activity Center Donations, $6,411. Appropriate funds
donated to the Senior Activity Center. Funds were received during Decembers
2007 through April 23, 2008 and will be used for Senior Activity Center
activities, trips and special events. i
10 Appropriate Stevenson Park Pool Donation, $1,320. Appropriate funds
donated by Clear Creek Community Swim Association for Stevenson Park
Pool cover. Total cost of the pool cover was $1,320 and shipping was $600;
paid for from the operating budget. Donated funds for the pool cover were
received in November 2007.
11 Appropriate Summer Day Camp Fee Increase, $7,800. Appropriate funds
received by the City from the $20 fee increase per camper per session for
Summer Day Camp 2008. Funds will be used to enhance the summer day
camp activities and weekly field trips.
I
12 Seasonal Staff Minimum Wage Increase, $9,473. Appropriate funds for the
federal minimum wage increase for seasonal staff. Effective July 2008, the
minimum wage will increase $0.70 per hour from $5.85/hr. to $6.55/hr. The
funding source will be undesignated general fund balance.
13 Cowards Creek Tributaries Inter-local Agreement, $28,657. Appropriate
funds for the City's portion of the inter-local agreement with Galveston County.
Consolidated Drainage District for the Cowards Creek Tributaries project.
Funding for the original inter-local agreement, in the amount of $184,111.20
was approved by City Council on February 18, 2008. This amount included
$151,111.20 for project construction, $25,000 for engineering cost and $8,00
for surveying cost. The low bid awarded for the project totaled $212,768; a
difference of$28,657, including $179,768 for construction and $33,000 for
engineering and surveying costs. The funding source will be undesignated
general fund balance.
Ord 2008-25 Attachment A
1
Attachment A
Page 3 of 4
14 FVFD Reimbursement for Police Department Communications Travel,
765. Appropriate funds received from Friendswood Volunteer Fire
Department for travel reimbursement of hotel expenses to Friendswood
Police Department Communications Division. Two Friendswood Police I
Department Communications Operators attended the H.T.E. User's Group
Conference in June 2008. FVFD reimbursement funds were received on May!
27, 2008.
15 Traffic Impact Study. $13,100. Appropriate funds for a traffic impact study
to be completed prior to commencement of the Friendswood ISD bond
package projects. City Council approved the traffic impact study in an
agreement to share the expense, equally, with Friendswood ISD on May 5,
2008. The City will pay the full expense of$26,200 and Friendswood ISD will ,
reimburse the City for 50% of the expense. The FISD reimbursement funds
were received by the City on June 26, 2008. The funding source for the City's
portion of the expense will be undesignated general fund balance.
16 South Friendswood Force Main Developer Reimbursement, $1,875.
Appropriate reimbursement funds for redesigning a portion of the South
Friendswood Force Main Diversion project from the developer to tie in The
Estates subdivision into the new sanitary sewer line. City Council approved
the agreement with Robert E. Smith, Jr., The Estates developer, on May 5,
2008. Reimbursement funds were received by the City on May 12, 2008.
17 Water Meter Sale Proceeds, $300. Appropriate funds received from the sale
of inoperable and irreparable water meters. Sales proceeds were received by',
the City from John Castillo with Nation Wide Surplus on May 13, 2008.
18 TML Insurance Reimbursement, $17,384. Appropriate funds received from
the TML insurance claim for water damage caused by a faulty water heater at
Fire Station #2. The City's portion of the reimbursement totals $15,344.44 for
repairs and the Friendswood Volunteer Fire Department's portion of the
reimbursement totals $2,040 for damage to volunteers' personal property and
furnishings. The reimbursement was received by the City on June 9, 2008. A
check was issued to FVFD on June 25, 2008 for its portion of the
reimbursement.
19 Office of the Attorney General Reimbursements, $1,191. Appropriate
funds received from the Texas Office of the Attorney General for
reimbursements to the Friendswood Police Department's Criminal
Investigation Divisions for assault victim examination expenses incurred by
the City. The reimbursements were received in October 2007 and July 2008.
20 Automatic Door for City Hall. $5,696. Appropriate funds for expenditures
related to the installation of automatic doors at City Hall. Installation of the
automatic doors will ensure the City's compliance with Americans with
Ord 2008-25 Attachment A
v/ Attachment A
Page 4 of 4
Disabilities Act regulations in regards to public access to City Hall. The
budget for fiscal year 2007-2008 includes $2,000 for the doors; however the
materials and installation will cost $7,696. The funding source will be
undesignated general fund balance.
21 FVFD reimbursement for Police Department OSSI software, $16,000.
Appropriate funds received from the Friendswood Volunteer Fire Department
for reimbursement of a portion of the first year expenditures related to the
City's OSSI software replacement project; which will total approximately
$196,903. Funds received will be appropriated to the Administrative Services I
Information Technology software license budget. FVFD reimbursement fundsi
of$15,000 were received by the City on July 2, 2008.
22 City Council Retreat Facilitation Services, $3,700. Appropriate funds for
professional facilitation services at the City Council Retreat held on July 15,
2008. Facilitation services for the Strategic Thinking Process sessions will be
provided by The Management Connection, Inc. The funding source will be
prior year insurance reimbursements.
23 City Council Retreat Facilitation Services, $7,400. Appropriate funds for
professional facilitation services at the City Council and Staff Retreat to be
held on August 7, 2008. Services will be provided by The Management
Connection, Inc. The funds will be appropriated, equally, between the Mayor
and Council training budget and the City Managers training budget. The I
funding source will be prior year insurance reimbursements.
24 Friendswood Area Swim Team Donation. $461. Appropriate funds
donated by the Friendswood Area Swim Team for reimbursement of
expenses incurred by the City for the purchase of Stevenson Park Pool trash
cans. The donated funds were received by the City on July 3, 2008.
Ord 2008-25 Attachment A
ExhibV
(Ord. 200L
City of Friendswood
2007-08 Budget Amendment II -Attachment B
BA
Number Account Number Project No. Description Amount
1 401-0000-302.00-00 Water and Sewer Fund Reserves Balance Adjustment- Pay Plan Allocation (25,859)
1 001-0000-305.00-00 General Fund Reserves Balance Adjustment- Pay Plan Allocation 25,859
2 001-0000-305.00-00 General Fund Reserves=Traffic Signal arm mount masts @ FM 528 &Whitaker Dr. (37,170)
2 001-7001-431.88-00 ST8002 Traffic Signal arm mount masts- FM 528 &Whitaker Drive 37,170
3 001-0000-305.00-00 General Fund Reserves-Tax Collection Technology Conversion (15,000)
3 001-0406-415.74-32 Tax Collection Technology Conversion 15,000
4 001-0000-305.00-00 General Fund Reserves-Friendswood's Comprehensive Plan Review (25,000)
4 001-3502-419.74-00 Friendswood's Comprehensive Plan Review 25,000
5 418-0000-302.00-00 Water and Sewer Bonds-Surface Water Capacity Expansion (5,252,076)
5 418-7001-434.85-43 UW0038 Surface Water Capacity Expansion 5,252,076
5 401-0000-302,00-00 Water and Sewer Working Capital Appropriation-Surface Water Capacity Expansion (3,500,000)
5 401-9002-491.91-41 Transfer to Water/Sewer Bond Construction Fund from W/S Working Capital Fund 3,500,000
5 418-0000-391.91-40 Transfer from Water/Sewer Working Capital to Water/Sewer Bond Construction Fund (3,500,000)
5 418-7001-434.85-43 UW0038 Surface Water Capacity Expansion 3,500,000
6 001-0000-305.00-00 General Fund Reserves-Additional Mosquito Control Services (4,520)
6 001-6460-441.76-30 Additional Mosquito Control Services 4,520
7 001-0000-305.00-00 General Fund Balance Reserves- Prairie Wilde Subdivision Drainage Improvements (84,900)
7 001-7001-431.85-30 DR0207 Prairie Wilde Subdivision Drainage Improvements 84,900
8 101-0000-301.00-00 Police Investigation Fund-Airtime Cards for Patrol Car Connection to OSSI system (6,500)
8 101-2130-421.74-00 Airtime Cards for Patrol Car Connection to OSSI system 6,500
9 001-0000-386.00-00 SRACTV Senior Activity Center Donations-Activities (679)
9 001-6429452.79-10 SRACTV Senior Activity Center Donations-Activities 679
9 001-0000-386.00-00 SREVNT Senior Activity Center Donations- Events (1,035)
9 001-6429-452.79-10 SREVNT Senior Activity Center Donations- Events 1,035
9 001-0000-386.00-00 SRFUND Senior Activity Center Donations- Fund Raising for Special Events (607)
9 001-6429-452.79-10 SRFUND Senior Activity Center Donations- Fund Raising for Special Events 607
9 001-0000-386.00-00 SRTRIP Senior Activity Center Donations-Senior Trips (4,090)
9 001-6429-452.79-10 1 SRTRIP I Senior Activity Center Donations-Senior Trips 1 4,090
1
City of Friendswood
2007-08 Budget Amendment II -Attachment B
BA
Number Account Number Project No. Description Amount
10 001-0000-347.15-00 Clear Creek Community Swim Association Donation - Pool Cover (1,320)
10 001-6428-452.54-00 Stevenson Park Pool Operating Supplies- Pool Cover 1,320
11 001-0000-347.40-15 Summer Day Camp Fee Increase Appropriation (7,800)
11 001-6423-452.54-1 Summer Day Camp Fee Increase Appropriation - Program enhancement 3,900
11 001-6423-452.79-10 Summer Da Cam Fee Increase Appropriation -Program enhancement 3,900
12 001-0000-305.00-00 General Fund Balance Reserves-Minimum Wage Increase (9,473) �.
12 001-6423-452.42-22 Minimum Wage Increase-Summer Day Camp Seasonal Staff 4,095
12 001-6423-452.47-10 Minimum Wage Increase-Summer Day Camp Seasonal Staff-SS/Medicare 314
12 001-6428-452.42-22 Minimum Wage Increase-Stevenson Park Pool Seasonal Staff 4,704
12 001-6428-452.47-10 Minimum Wage Increase-Stevenson Park Pool Seasonal Staff-SS/Medicare 360
13 001-0000-305.00-00 General Fund Balance Reserves-Cowards Creek Tributaries Project (28,657)
13 001-7001-431.85-98 G01020 Cowards Creek Tributaries Project-Construction Cost Increase 28,657
14 001-0000-337.20-00 FVFD Reimbursement to Friendswood PD Communications for Travel Expenses (765)
14 001-2110-421.75-20 FVFD Reimbursement to FPD Communications- H.T.E. Conference Travel Expenses 765
15 001-0000-305.00-00 General Fund Balance Reserves-Traffic Impact Study (City's Portion) (13,100)
15 001-3531-431.71-33 Traffic Impact Study(FISD projects)-City's Portion 13,100
15 001-0000-337.30-00 Traffic Impact Study(FISD projects)-Appropriate FISD reimbursement (13,100)
15 001-3531-431.71-33 Traffic Impact Stud FISDprojects) -A ro riate FISD reimbursement 13,100
16 418-0000-383.40-00 Developer Reimbursement-South Friendswood Force Main Design (1,875)
16 418-7001-433.85-82 US0024 Developer Reimbursement-South Friendswood Force Main Design 1,875
17 401-0000-382.90-00 Appropriate Sales Proceeds-Used Water Meters (300)
17 401-3642-434.54-75 lAppropriate Sales Proceeds-Used Water Meters 300
18 001-0000-383.10-00 Appropriate TML Insurance Reimbursement-Fire Station#2 Water Damage (17,384)
18 001-6460-419.66-00 8F2422 TML Insurance Claim Reimbursement- Fire Station#2 Water Damage-City portion 15,344
18 001-2201-422.74-98 TML Insurance Claim Reimbursement-Fire Station#2 Water Damage-FVFD portion 2.040
2
City of Friendswood
2007-08 Budget Amendment 11 -Attachment B
BA
Number '' Account Number Project No. Description Amount
19 001-0000.383.00-00 Appropriate Office of Attny General Reimbursement- Police Dept.Assault Investigations (1,191)
19 001-2130-421.74-00 DAG Reimbursement for Criminal Investigation Assault Exams 96
19 001-2130-421.74-00 OAG Reimbursement for Criminal Investigation Assault Exams 273
19 001-2130-421.74-00 OAG Reimbursement for Criminal Investigation Assault Exams 296
19 001-2130421.74-00 OAG Reimbursement for Criminal Investigation Assault Exams 526
20 001-0000-305.00-00 General Fund Balance Reserves-Automatic(ADA compliant) Doors for City Hall (5,696)
20 001-6460-419.84-00 8CH419 Automatic ADA compliant) Doors for City Hall 5,696
21 001-0000-337.20-00 Appropriate FVFD reimbursement to ASO-IT(OSSI software for Public Safety Building) (15,000)
21 001-0416-419.77-23 OSSI software reimbursement from FVFD 15,000
22 001-0000-383.20-00 Appropriate Prior Year Insurance Reimbursements-City Council Retreat Facilitation (3,700)
22 001-0101-411.75-10 C07DJS CityCouncil Retreat Mayors Strategic ThinkingProcess Sessions Facilitation Services 3,700
23 1001-0000-383.20-00 Appropriate Prior Year Insurance Reimbursement-City Council &Staff Retreat (7,400)
23 001-0101-411.75-10 City Council &Staff Retreat Facilitation Services-Council's portion of expense 3,700
23 001-0301-413.75-10 City Council &Staff Retreat Facilitation Services-City Managers portion of expense 3,700
24 001-0000-380.00-00 Appropriate Clear Creek Swim Association Donation-pool trash cans (461)
24 001-6428-452.54-00 Stevenson Park Pool trash cans donation 460
r �
3