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Home My WebLink AboutCC Minutes 2006-04-10 Special, Work Session STATE OF TEXAS )( CITY OF FRIENDSWOOD )( COUNTIES OF GALVESTON/HARRIS )( APRIL 10, 2006 )( MINUTES OF A SPECIAL MEETING OF THE FRIENDSWOOD CITY COUNCIL THAT WAS HELD ON MONDAY, APRIL 10, 2006, AT 5:00 PM AT THE FRIENDSWOOD PUBLIC LIBRARY, 416 SOUTH, FRIENDSWOOD, TEXAS, WITH THE FOLLOWING PRESENT CONSTITUTING A QUORUM: MAYOR KIMBALL BRIZENDINE MAYOR PRO-TEM DAVID SMITH COUNCILMEMBER LAURA EWING COUNCILMEMBER JOHN LECOUR COUNCILMEMBER TRACY GOZA COUNCILMEMBER CHRIS PEDEN COUNCILMEMBER MEL MEASELES CITY ATTORNEY JOHN OLSON CITY MANAGER RON COX CITY SECRETARY DELORIS MCKENZIE 5:00 PM —WORK SESSION Discussion was held with Waters-Oldani Consulting regarding the selection process for a new City Manager. Chris Hartung from the Dallas office of Waters-Oldani, presented a PowerPoint presentation regarding the selection process. A question and answer session was held, the selection process includes reference calls internally, check records of candidates, credit verification Investigative Services, all background info provided to Council, develop profile by interviewing Council, Staff, sometimes citizens, prepare draft profile for Council approval, develop pre-established or pre-determined questions and can use follow up questions, Council helps determine questions, time takes 90-120 days to interview and then usual 30-60 days notice, can expect 40-100 resumes, Council will have access to all resumes, is higher than the other two Requests for Proposals, what will get for this product, will have proven track record, extensive process, first class brochure, develop a pool of candidates specifically for this position, extensive review of candidate, success rate of employment success, less than 5% did not work out, stayed less than two years, does firm evaluate process when candidate leaves, sometimes situations where new Council is a factor, been very successful for candidates that stay around, happy for Council to talk to references, to candidates that did not get hired, guaranteed firm would not contact Friendswood employees for a period of two years nor recruit someone placed. Mayor Brizendine stated it is Council's goal to move forward with a preferred firm. Council concurred to move forward with a contractual agreement with Waters-Oldani Consulting for a maximum of $28,000. Need an action item on the next agenda. Discussion was held regarding the Long-Range Financial Plan. Administrative Services Director Roger Roecker provided historical development of plan, general and debt service fund review of assumptions, continued expenditure assumptions, increase over 2% growth last five years, personnel, operations and maintenance 2% growth, and supplemental requests. Approximately $1 million for increased programs and supplemental annually, what area does Council think need to work on, develop core parameters for prioritization, initiates annual process. Fund balance target minimum of 90 days of current year budgeted expenditures, does Council want to change, general fund undesignated fund balance $42 million. Councilmember Peden recommended to remove the word "current" and use "prior" from statement, current operating budget amount, see be a part of comprehensive report, discuss varying ways calculating amount, use same formula such as CPI, and how would changes be viewed by bond rating companies. Reviewed process and function of budget, budget philosophy, year round process, March is the Staff planning meetings, April discussion with Council, April-July Staff development of FY 2007 proposed budget, on or before August proposed FY 2007 budget delivered to Council, comparison to other cities for efficiency, internal auditing also comparable, departments meet together and compete for priorities, supplemental requests and Forces at Work (FAV�, Council would like to see all supplemental 4/10/06 2466 proposed budget, on or before August proposed FY 2007 budget delivered to Council, comparison to other cities for efficiency, internal auditing also comparable, departments meet together and compete for priorities, supplemental requests and Forces at Work (FAW), Council would like to see all supplemental requests, August Council budget work sessions, Council receives overview of activities and supporting budget for the Police Department. Reviewed what is next, direction from Council to build the budget corral, Council wishes to be plugged into budget process earlier, had four meetings last year over 45 days, need additional meetings, could have minimum of 6 meetings or spread out meetings, begin meetings in June to discuss Council issues, need Long-Range Financial Plan in place, transfer of information can happen any time. Discussion was held regarding the Brittany Bay Boulevard Extension. Director of Community Development Dan Johnson asked if the City was obligated to completed the PE/EA, the answer was no, the City must reimburse funds paid to date, City must end contract with Freese and Nichols, modify Interlocal agreement with League City, to end project $120,000, asked if the City is obligated to construct Brittany Bay, the answer was no, a completed PE/EA does not require the road to be constructed, building Brittany Bay is consistent with the Mobility Plan, the City's Comprehensive Plan and the City's Major Thoroughfare Plan, asked if there is a route with no displacements, the answer was no, all routes have some displacements, either structural or way of life. Ending FM 528 and FM 2351, no displacements but could impact some way of life, purple route basically alignment same as Major Thoroughfare Plan. Staff needs to move forward, determine preferred route, finalize the PE/EA next step would be decision to move forward with route first of year to be determined, does not obligate the City. The yellow and red routes brought negatives and are not consistent with the Major Thoroughfare Plan. Asked if the purple route could be changed, Staff advised the route could be altered, goes all the way across the City from League City to Pearland, asked if this could be finished in a shorter time, probably not because the environmental assessment could be lengthy. Next step, need Council to endorse a preferred alignment and complete PE/EA, it is cheaper for the City to continue to pursue the plan than to quit, does not mean building it. Would like to see a Resolution to vote on authorizing proceed with purple route and PE/EA study. Purple route was on the Major Thoroughfare Plan and adopted by Resolution, authorizing PE/EA was adopted by Resolution. Council stated to proceed, commits to study not to build road. It was the consensus of Council to designate the purple route for the study with no obligations from Council to build the road. This meeting was adjourned at 7:30 PM. �v Mayor Kimball W. Brizendine Attest: Faw�r� � �� 8�R`;'i � V D loris McKenzie, TR * .y ; City Secretary ,r � -�'��s • "��'� tE ts� '�'�.�;