HomeMy WebLinkAboutCC Minutes 2005-08-22 Special 08/22/05 2370
STATE OF TEXAS )(
CITY OF FRIENDSWOOD )(
COUNTIES OF GALVESTON/HARRIS )(
AUGUST 22, 2005 )(
MINUTES OF A SPECIAL MEETING OF THE FRIENDSWOOD CITY COUNCIL THAT WAS HELD ON
MONDAY, AUGUST 22, 2005, FROM 1:00 PM TO 5:00 PM AT THE FRIENDSWOOD PUBLIC
LIBRARY, 416 SOUTH, FRIENDSWOOD, TEXAS,WITH THE FOLLOWING PRESENT CONSTITUTING
A QUORUM:
MAYOR KIMBALL BRIZENDINE
MAYOR PRO-TEM DAVID SMITH
COUNCILMEMBER LAURA EWING
COUNCILMEMBER JOHN LECOUR
COUNCILMEMBER TRACY GOZA
COUNCILMEMBER CHRIS PEDEN
COUNCILMEMBER MEL MEASELES
CITY MANAGER RON COX
CITY SECRETARY DELORIS MCKENZIE
Mayor Brizendine called the meeting to order.
1:00 PM —SPECIAL MEETING
City Manager Ron Cox gave an overview of the Budget process and Long Range Financial Plan and
introduced Becky Grimm with Government Resources Association.
Becky Grimm provided an overview of the Phase I Overview of the Long Range Financial Plan and Multi-
year Financial Plan for fiscal year 2006 - Vision 2020.
Administrative Services Director Roger Roecker presented an overview of process, Budget Philosophy,
Mission Statement, budget development, Rules of Engagement, Fund Balance.
City Manager Ron Cox gave an explanation of process development of Budget by Staff. Stated that the
City's Bond rating had been upgraded to an A+, general fund expenditures and revenues, property tax,
proposed tax rate of .6231, general fund revenue sales tax, general fund revenue, franchises now have
fees and fines, Municipal Court, building permits and licenses, water and sewer revenue and
expenditures, budget comparison, grants no longer funded, forces at work, capital equipment, personnel
issues, major maintenance and repairs, other requests, new vehicles for Fire Department and EMS,
budget development merit assumptions 0-5% for al, proposed changes tax rate comparison to 14 cities,
Friendswood was the 4th lowest net comparative tax rate, tax rate lowered, 20% homestead and
exemption maintained.
Councilmember Peden asked about several references in the Summary Budget Memo, asked how
performance measurements were measured, stated that Council should possibly have a future workshop,
possibly use a citizen survey, suggested to use quantative measurements, stated that the numbers don't
always measure satisfaction, stated there is always room for quality improvement and costs, fuel increase
questioned, asked if the Fire Department payroll is handled locally, asked about the fund balance, could
consider reducing property taxes, reserve funds and use thereof, should budget 90 days, operating
amount, stated that he is concerned there is not enough budgeted for the new personnel added, 3% does
not look like enough for operations, and a 5% merit increase on anniversary date.
Councilmember Goza stated that $1 million of Capital Improvements Projects is a wish list of equipment
for projected projects, asked why there was an increase in concrete streets from $500,000 to $800,000,
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stated that money is spent on roads out of Bonds and the General Fund, asked which budget the
proposed $25,000 for Main Street Implementation Plan comes out of with Staff advising the money is in
the Economic Development Committee (EDC) budget, the $425,000 is to be added to the $50,000 from
re-appropriation, planned for 3 year funding, any money spent has to come before Council, asked about
the EDC budget, stated that the supplies budget seems high, Staff stated this budget includes marketing
services $39,000 part paid under contract services, also includes broker events, Main Street budget of
$75,000 is all that is budgeted, stated that the definition difference between accounts and contract
services usually mean that contract service includes a contract.
Councilmember LeCour discussed contract and operating services, asked for a breakdown for
departments, stated that consent agenda items are mostly under services, and most often the items are
bids and contracts. Staff advised the budget detail book is in the Council workroom.
Councilmember Peden asked about the transfer of funds to other funds, transfer of funds to General fund
does not balance, Staff stated they would provide backup material.
Mayor Brizendine asked Council to ask detailed questions of Staff prior to the next meeting.
Councilmember Peden discussed the capital budget breakdown, Management Information Systems
(MIS)'s budget is $100,000, asked where this is in budgeting philosophy, priorities, utilization, and asked
about parks and needs.
Mayor Brizendine stated that he would like to see Council stay at policy discussion level.
City Manager Ron Cox gave comparatives of facilities, usage, and safety.
Mayor Brizendine called a ten-minute recess at this time.
Council reached some conclusions with some changes.
A motion was made and approved to adjourn at 5:10 PM.
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ayor Kimball W. Brizendi e
Attest:
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Deloris McKenzie, TRM �
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