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HomeMy WebLinkAboutFourth of July Steering Committee Minutes 2012-04-184th of July Steering Committee Minutes April 18, 2012 Stefanie Karacostas Tony Scarpa Stacy Scarpa Michele Scarpa Tommy McDonald Heather McDonald Chris Scarpa Nicole Morgan Rachel Vargas James Toney, Director of Community Services Kim Ramirez, Staff 1. Call to order 7:08 p.m. 2. Communications from the public: James informed the committee that he has talked to Mike Jones, transportation director and FISD on board for the event. 3. Discussion and possible action regarding March 21, 2012 minutes: Stefanie made a motion to approve the minutes as presented, Nicole Morgan second the motion and the motion passed unanimously. 4. Discussion and possible action regarding the 2012, 4th of July Celebration: A. Budget: Kimberly Ramirez informed the board the $ 62,453.25 has already been spent or encumbered from the 4th of July budget with a balance of $195.75 available. James Toney informed the committee that Allstate has sponsored $2,000 for the skydiving team and BMW Clear Lake dealership has agreed to sponsor $2000 for the event, but we haven’t received the checks from either sponsor at this time. B. Dignitary breakfast: Nicole recommended that staff approach HEB for sponsorship of the dignitary breakfast. C. Parade: Stacy will send list to staff for signs needed. James Toney informed the committee that Robin Hall will announce the parade this year and will announce from the police car like last year. James asked the committee if they want to use the Liberty Bell that Rick Carr has loaned us for the past couple years, committee stated no, not this year. James Toney stated he is working on the flyover, with Rick Carr. Committee suggested asking chamber to hand out flags or another organization. It was stated that the police department will take care of the parade application with TXDOT next month. D. Day Program: We have a band for day program; the band will be Time in a Bottle. James informed the committee that Chick Fila will not participate in the day program but possibly the night program. Nicole requested to move tables from Old City Park to Stevenson Park for additional seating for the event. Michelle stated that we need 2 generators. We also need a singer for the day program. Nicole suggested contacting Larry Taylor’s daughter. Will need a large extension cord for the ice/ first aid station. Nicole made a motion to spend up to $2500 to secure activities in the park such as Rockwall, obstacle course and another item, Stacy second the motion and the motion passed unanimously. E. Evening program. Tommy stated that we have Big Time as the evening band. James stated that Drew has contacted the schools about the use of the parking lot and it has been confirmed with both Friendswood High School and Clear Brook High School. James Toney stated that we have a meeting with Tony and the police department about the safety of the West Ranch area and people walking in from the back. We would like to put orange fencing in that area and at the back of the stage. Committee would like to send out letter asking for volunteers to help with the event. Tony Scarpa has tents for the night program. If needed. Tommy has 1 singer confirmed for the night program. James suggested having winners from the karaoke night at Concert in the Park to sing at the night program and the day program. Future meetings: May 16 June 20 June 27 Centennial 5. Adjournment: The meeting was adjourned at 8:20 p.m. Approved by: Kimberly Ramirez Date: May 16, 2012