HomeMy WebLinkAboutFourth of July Steering Committee Minutes 2012-01-184th of July Steering Committee Meeting
January 18, 2012
Minutes
The following members and staff were present at the meeting:
Heather McDonald
Tommy McDonald
Michelle Scarpa
Stacy Scarpa
Stefanie Karacostas
Tony Scarpa
Chris Scarpa
Dan Morgan
Nicole Morgan
James Toney: Director of Community Services
Kimberly Ramirez: Staff
1. Called to order: The meeting was called to order at 7:08 p.m.
2. Communications for the public: NA
3. Discussion and possible action regarding September 21. 2011 minutes: Chris Scarpa made a motion
to approve the minutes as presented, Heather McDonald second the minutes and the motion was
passed unanimously.
4. Discussion and possible action regarding the 2012, 4th of July Celebration:
A. Dignitary Breakfast: Nicole stated it’s too early to contact Joe’s BBQ, but she wants to have it
catered.
B. Parade: Stacy stated the parade call out sheet needs to be updated for parade participants and also
update the signs. James suggested having to invite High School Coach Van Meter as the Grand Marshal.
The theme is the “The Sound of Freedom” Stefanie made a motion to invite Coach Van Meter as the
Grand Marshal this year, Chris seconds the motion and the motion was passed unanimously. James
Toney will contact Coach Van Meter. Tommy stated that the end of the parade could be an issue for
drop offs. New Life Church could be an option to drop off of the new medical building. Will need to
confirm drop off location and add to the parade letter. James Toney will contact owner of new medical
building.
C. Day Program: Michelle stated that she wants to contact the Rotary to see if their interested in
provided the BBQ lunch during the day program. James Toney stated that the last time he talked to
them they were interested, James Toney will follow up. Michelle stated to contact vendors that provide
balloon wars, rock wall and Game 2 U for other entertainment catered to tweens. Michelle will type up
a new application form for the day program. Will need a generator for party animals and 2 others for
the day program. Set up charge for generators needs to be added to Day program booth application.
D. Evening Program: Tommy stated the band their looking at are more than $5,000. James Toney
stated to get a cover band or look for a sponsor. James Toney stated the sponsorship letter states
$20,000, $15,000 or $10,000. Tony Scarpa stated that it’s one thing to have a band from American Idol
but the cover band we had last year really entertained the crowd. BJ Thomas got the group going too.
Stefanie stated that people really enjoyed the show last year with the cover band. James stated that PD
wants a logistic person and that the committee would communicate to PD thru this person. Nicole
asked James if we are forced to use Friendswood PD. Nicole stated she would like to start something
new as far as security. Tommy would like to have an officer every fifty yards by the track at the evening
program. The board would like to have a job description for each responsibility for security. Tommy
would like to have 2 officers behind the stage too. James toney asked for the different chairs for a job
description for the police department. Tony Scarpa suggested having a meeting to concentrate on
security with PD. Committee will explore other sponsorships for the event. Nicole made a motion that
we allow the subcommittee to determine the evening program based on funding that will be dealt
within the next 2 weeks, Heather second the motion and the motion passed unanimously.
5. Adjournment: Meeting adjourned at 8:41 p.m.
Approved by:
Kimberly Ramirez
Date:
February 15, 2012