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HomeMy WebLinkAboutFourth of July Steering Committee Minutes 2013-07-174th of July Steering Committee Minutes July 17, 2013 Robin Hall Rufino Ramirez Michelle Scarpa Tommy McDonald Stefanie Karacostas Stacy Scarpa Terri Corbett Chris Scarpa Tony Scarpa Rachel Vargas Judy Dealejandro James Toney, Director of Community Services Kimberly Ramirez, Staff Drew Pennywell, Staff Michael Boyett, Staff Mike Jones, FISD Transportation Liasion Pat McGinnis, Council Liasion Doug Lauersdorf, FPD Liasion 1. Call to order: The meeting was called to order at: 7:05pm 2. Communications from the public: James informed the group that we have received a host of emails and received a lot of positive feedback from 4th of July participants and attendees. He stated a lot of people noticed and thought the event was organized and well ran. We did receive notification that the coast guard was left out of the fireworks program and that the Ray Charles song was left out as well during the Fireworks show, they missed that song. James stated that next year Dennis Senter will be the PD liaison for the 4th of July. 3. Discussion and possible action regarding June 26, 2013 minutes: Chris Scarpa made a motion to approve the minutes as presented, Stacy second the motion and the motion passed unanimously. 4. Discussion and possible action regarding the 2013, 4th of July Celebration A. Breakfast: James stated the dignitary breakfast went very well. B. Parade: Stacy stated that she felt that the parade went great this year. Stefanie stated that there was a request for a porta potty needed near the post office. Tony stated that the dignitary line up went smooth. James stated he apologized about the radios that they were set up incorrectly. The radio company promised that they will offer radios again next year and will test them before use. Committee suggested asking Pearland High School Band and the Clear Springs High School band to participate next year. Robin suggested having the police car that she announces from to be there earlier. Stacy suggested having the parade staged at the front of city hall next year. We can have the officer bring over Robin to the judges staging area and use a popup tent for the front of city hall, where the judges will set under. Robin stated she announced the information about the schedule and sponsors before the parade while people are waiting for the parade to start. James suggested putting up more signage for the judges. Robin stated the descriptions all the participants included in their parade applications helped her announce the parade this year. She suggested if the list could be ready earlier next year. James stated we had issues with traffic near Stonesthrow and Cedarwood, Doug suggested getting a resolution on no parking on one side of the road next year and order more "no parking" signs. C. Day program: Michelle stated all was good with the day program. She stated the health inspectors stated everything was good except for Dippin Dots booth which kept tripping the breaker. Dipping Dots needs their own power supply next year. She stated FFA wants to be moved to a more visible location. This year the inflatables for Party Animals were right in front of FFA. James stated FFA will need to get a tent for the vendor booth next year. Tommy suggested making a food court next year; there were 62 booths this year that includes the train and FFA. Kimberly stated the event cost $87,348; we went over $16,104 this year due to salaries. James stated we'll need to promote for more sponsors next year. Judy stated that you couldn’t hear the emcee at the gazebo. James stated we should consider purchasing our own sound. Michelle suggested having a DJ one year. FOX26 News taped the day program; committee suggested some film footage from that day. James stated that the Zydeco Dots played a lot better this year with the help of Emcee, Michelle Mehar. Committee suggested more signage for rides and add to next year’s itinerary. D. Evening: Committee suggested posting a schedule of events posted next to the gazebo. Michael stated he received good feedback on getting people out of Centennial in a timely manner. Mike stated we had 21 buses this year. FISD shuttled 2388 to the park, 4579 total transport. We received a lot of good feedback from people in the bus lines. Michael stated we loaded 40 people at a time and had 2 lines for both buses. Doug stated that the gates closed at 11pm, more buses were coming in and it was slowing down the process just a bit. James stated we received a lot of good feedback from the fireworks, they were outstanding this year. Tommy suggested to get a list for Lighthouse volunteers to get in at the gate. Email all the groups that they can't get in after 6pm. Committee stated the fencing along the sidewalk worked perfectly. Need table, popup tent and fencing around the games, need to purchase more orange fencing approx. 500 ft. Health inspector stated we need to put 6pm set up time on the evening program booth applications and give the health inspector a contact number for the evening program. We'll need more workers to help for the amusement rides. Tony stated everything went very well from a committee point of view. Doug stated that it was a lot nicer and things went very well this year. The announcements from 92FM were very professional. Everyone really like Dave Smith as the evening emcee. Suggested to feed bus drivers Sonic next year. Will need to get theme and band by the next meeting, in September. Committee suggested having the high school design the 2014 theme logo. 5. Adjournment: The meeting adjourned at 8:26 pm. Approved by: Kimberly Ramirez Date: September 18, 2013